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HomeMy WebLinkAbout12/13/2022The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Oidei and Business of the City Council Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed rules of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 22, 2022 City Council Meeting c. Claims Totaling $ $200,296.76 4. CONSENT a. 2023 SafeAssure Contract b. Yearend Accounts Payable Authorization c. Final Pay Request from Visu-Sewer, Inc. for 2021-2022 Sewer Lining Project d. 2023 Northeast Youth and Family Seivices Contract e. Audit Preparation and Long -Term Financial Plan Services 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS a. Resolution No. 121322A Commending Council Member Roxanne Grove b. Resolution No. 121322B Commending Council Member Andi Moffatt c. Resolution No. 121322C Commending State Senator John Marty d. Resolution No. 121322D Commending State Representative Alice Hausman 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Truth -in -Taxation Public Hearing b. Resolution No. 121322E — Adopting the 2023 Final Property Tax Levy c. Resolution No. 121322F — Adopting the 2023 Final Budget and Establishing Fund Appropriations 8. DISCUSSION / ACTION ITEM a. 1832 Eustis Street Parking Pad Waiver Request b. Agreement with PeopleService for the Provision of Sanitary Sewer Management Services 9. ITEMS REMOVED FROM THE CONSENT AGENDA LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, DECEMBER 13, 2022 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Oidei and Business of the City Council Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed rules of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 22, 2022 City Council Meeting c. Claims Totaling $ $200,296.76 4. CONSENT a. 2023 SafeAssure Contract b. Yearend Accounts Payable Authorization c. Final Pay Request from Visu-Sewer, Inc. for 2021-2022 Sewer Lining Project d. 2023 Northeast Youth and Family Seivices Contract e. Audit Preparation and Long -Term Financial Plan Services 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS a. Resolution No. 121322A Commending Council Member Roxanne Grove b. Resolution No. 121322B Commending Council Member Andi Moffatt c. Resolution No. 121322C Commending State Senator John Marty d. Resolution No. 121322D Commending State Representative Alice Hausman 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Truth -in -Taxation Public Hearing b. Resolution No. 121322E — Adopting the 2023 Final Property Tax Levy c. Resolution No. 121322F — Adopting the 2023 Final Budget and Establishing Fund Appropriations 8. DISCUSSION / ACTION ITEM a. 1832 Eustis Street Parking Pad Waiver Request b. Agreement with PeopleService for the Provision of Sanitary Sewer Management Services 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Swearing in of Newly Elected Officials b. Designate Official Depository and Investment Institutions c. 2023 Committee Appointments and Assignments d. Establish 2023 Fee Schedule e. Establish 2023 City Council Meeting Schedule f. November Financial Repoit g. City Administrator Job Pei formance Evaluation h. Metropolitan Council Repi esentative Peter Lindstrom (January 24) 1. League of Women Voteis Presentation (February 14) J. Carbon Free Futures MN Coalition Presentation (February 28) 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are iequested to limit their comments to three (3) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thea eof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. CLOSED SESSION a. Union Contract 14 ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Dec 13, 2022 07 00 PM Cential Time (US and Canada) Topic: Decembei 13 2022 Lauderdale City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/J/88953033471?pwd=cHlrOFFzeXRtMWM4bzFScTR6MOV V QT09 Passcode: 375573 Or One tap mobile : US +13126266799„88953033471# or +16465588656„88953033471# Or Telephone: Dial US +1 312 626 6799 or +1 646 558 8656 or +1 646 931 3860 of +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 564 217 2000 or +1 669 444 9171 or +1 669 900 9128 or +1 689 278 1000 or +1 719 359 4580 or +1 507 473 4847 or 833 548 0282 (Toll Free) 01 877 853 5247 (Toll Free) 01 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Webinar ID: 889 5303 3471 LAUDhRDALF, CITY COUNCIL M h hTING MINUTES L auderdale City Hall 1891 Walnut Street L auderdale, MN 55113 P age 1 of 3 November 22, 2022 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Andi Moffatt, Duane Pulford, Jeff Dains, Roxanne Grove, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Mayor Gaasch said the city administiatoi's performance review would be postponed. There being no other changes, Councilor Pulford moved and seconded by Councilor Moffatt to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were any corrections to the minutes of the November 15, 2022 city council meeting. There being none, Councilor Grove moved and seconded by Councilor Pulford to approve the minutes of the November 15, 2022 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Pulford moved and seconded by Councilor Grove to approve the claims totaling $6,821.57. Motion carried unanimously. Consent Councilor Moffatt moved and seconded by Councilor Pulford to approve the Consent Agenda thereby appioving the seasonal warming house staffing plan and acknowledging the October financial report. Informational Presentations/Reports A. City Council Updates Mayoi Gaasch shared that the League of Minnesota Cities was collaborating with Benchmark Analytics to conduct an assessment on law enforcement best practices across the state of Minnesota. Gaasch also recently returned from a National League of Cities conference where the focus was on community engagement and zoning density. Discussion/Action Item A. 2023-2032 Capital Improvement Program LAUDhRDALK CITY COUNCIL MFi FTING MINUTFS Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 November 22, 2022 Staff prepared the 2023-2032 Capital Improvement Plan (CIP) for Council review. Staff will include the CIP with the budget book after the budget and levy are adopted at the next meeting. Butkowski said the CIP reflects maintenance expenses over the next ten years in addition to capital expenses. No upcoming costs are expected in the 226 Communication Fund as the equipment in the council chambers was just updated. The 401 General Capital Fund reflects equipment replacement. Funds 403, 602 and 603 combined show the anticipated cost of the mill and overlay project tentatively scheduled for 2026, or when the recent seal coat is worn off. Fund 602 reflects the on-going cost for regular sewei cleaning services. B. 2023 General, Special, Debt, Capital Improvement, and Enterprise Funds The packet included the 2023 budgets for all funds. The Council discussed budgetary items in advance of the Truth -in -Taxation public hearing scheduled for December 13. C. Resolution No. 112222A — N stablishing 2023 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates Previously the City Council discussed raising the recycling rates for 2023 and settled on $9 17/month ($1.00/month over 2022). Staff recommend increasing the sanitary sewer rate by 3.0% or $6.92 per household per year and storm sewer rate by 5.0% or $3.56 per household per year in anticipation of the mill and overlay project anticipated in 2026. Councilor Pulford made a motion to adopt Resolution No. 112222AA Resolution Establishing 2023 Sanitary Sewer Rates, Storm Sewer Rates, and Recycling Rates. This was seconded by Councilor Dains and carried unanimously. D. Speed Limits on Residential City Streets The City Council discussed its ability to change residential speed limits. Speeds can be reduced from 30 to 25 mph by resolution and from 30 to 20 mph if warranted based on a speed study. The Council directed staff to bring forward a resolution to change the speed limit on residential streets to 25 mph and to provide costs fora speed study to be prepared by the City engineer. After discussing the options, the Council directed the city engineer to prepare the speed study. Councilor Pulford made a motion for the city engineer to conduct a speed study and analysis to determine whether the Council can reduce residential speed limits to 20 mph. This was seconded by Councilor Dains and carried unanimously. Set Agenda for Next Meeting Butkowski stated that the December 13 council meeting might include Truth -in -Taxation public hearing and adoptions of the budget and levy. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 November 22, 2022 Work Session A. Community Development Update Butkowski shared that residents should sign up for the Eureka Recycling online portal if they want to be updated on recycling issues in the City. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Pulford to adjourn the meeting at 7:51 p.m. Motion carried unanimously. Respectfully submitted, ailibze4 cti•hiv Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator December 13, 2022 List of Claims The claims totaling $200,296.76 are provided for City Council review and approval that includes check numbers 28182 to 28200. Accounts Payable Checks by Date -Detail by Check Date User: Printed: MILES.CLINE 12/9/2022 3:18 PM Check No Vendor No Invoice No ACH 25 RISK -002202 RISK -002202 RISK -002202 RISK -002202 RISK -002202 ACH 34 ACH 43 ACH 44 ACH 45 ACH 46 ACH 43 ACH 44 Vendor Name Description County of Ramsey PR Batch 52400.11.2022 Life Insurance 11/22 HR Admin Fee PR Batch 52400.11.2022 Short Term Disability PR Batch 52400.11.2022 Long Term Disability Online Payment Processing AFSCME MN Council 5 PR Batch 52400.11.2022 Union Dues Check Date Reference 11/25/2022 PR Batch 52400.11.2022 Life PR Batch 52400.11.2022 Lon; PR Batch 52400.11.2022 Shoi PR Batch 52400.11.2022 Lon; PR Batch 52400.11.2022 Lon; Total for this ACH Check for Vendor 25: 11/25/2022 PR Batch 52400.11.2022 Uni( Total for this ACH Check for Vendor 34: Public Employees Retirement Association PR Batch 52400.11.2022 PERA Coordinated PR Batch 52400.11.2022 PERA Coordinated 11/25/2022 PR Batch 52400.11.2022 PER PR Batch 52400.11.2022 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52400.11.2022 State Income Tax 11/25/2022 PR Batch 52400.11.2022 Stat( Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52400.11.2022 Deferred Comp PR Batch 52400.11.2022 Deferred Comp 11/25/2022 PR Batch 52400.11.2022 Def( PR Batch 52400.11.2022 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52400.11.2022 FICA Employee Portio PR Batch 52400.11.2022 Medicare Employee Pc PR Batch 52400.11.2022 Medicare Employer Po PR Batch 52400.11.2022 Federal Income Tax PR Batch 52400.11.2022 FICA Employer Portioi 11/25/2022 PR Batch 52400.11.2022 FIC, PR Batch 52400.11.2022 Med PR Batch 52400.11.2022 Med PR Batch 52400.11.2022 Fed( PR Batch 52400.11.2022 FIC. Total for this ACH Check for Vendor 46: Public Employees Retirement Association PR Batch 52500.12.2022 PERA Coordinated PR Batch 52500.12.2022 PERA Coordinated Total for 11/25/2022: 12/09/2022 PR Batch 52500.12.2022 PER PR Batch 52500.12.2022 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52500.12.2022 State Income Tax AP Checks by Date - Detail by Check Date (12/9/2022 3:18 PM) 12/09/2022 PR Batch 52500.12.2022 Stat Check Amount 223.93 25.00 88.47 95.87 1.00 434.27 219.52 219.52 1,064.88 1,228.70 2,293.58 754.52 754.52 939.43 1,835.37 2,774.80 1,224.15 286.31 286.31 1,980.25 1,224.15 5,001.17 11,477.86 1,051.31 1,213.05 2,264.36 686.06 Page 1 Check No Vendor No Invoice No ACH 45 ACH 46 ACH 47 28182 13 10037 28183 373 6290058015 6290058015 6290060177 6290060177 6290062711 6290062711 6290065091 6290065091 6290067482 6290067482 6290069968 6290069968 6290072192 6290072192 6290074578 6290074578 28184 36 0231434 122022 122022 28185 29 4278 Vendor Name Description Check Date Reference Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52500.12.2022 Deferred Comp PR Batch 52500.12.2022 Deferred Comp 12/09/2022 PR Batch 52500.12.2022 Def( PR Batch 52500.12.2022 Deli Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52500.12.2022 Federal Income Tax PR Batch 52500.12.2022 FICA Employer Portio: PR Batch 52500.12.2022 FICA Employee Portio PR Batch 52500.12.2022 Medicare Employer Po PR Batch 52500.12.2022 Medicare Employee Pc 12/09/2022 PR Batch 52500.12.2022 Fed( PR Batch 52500.12.2022 FIC. PR Batch 52500.12.2022 FIC, PR Batch 52500.12.2022 Med PR Batch 52500.12.2022 Med Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 52500.12.2022 Dental PR Batch 52500.12.2022 Health Insurance 8th Day Landscaping LLC November 2022 Snow Removal 12/09/2022 PR Batch 52500.12.2022 Den PR Batch 52500.12.2022 Hea Total for this ACH Check for Vendor 47: Total for 12/9/2022: 12/13/2022 Total for Check Number 28182: ARAMARK Uniform & Career Apparel Gr October Uniforms October Uniforms October Uniforms October Uniforms November Uniforms November Uniforms (Month) Uniforms (Month) Uniforms November Uniforms November Uniforms November Uniforms November Uniforms November Uniforms November Uniforms (Month) Uniforms (Month) Uniforms 12/13/2022 Total for Check Number 28183: City of Roseville December IT Services Puppet Wagon January - November Non -Resident Reimbursem( City of St Anthony December Police Services AP Checks by Date - Detail by Check Date (12/9/2022 3:18 PM) 12/13/2022 Total for Check Number 28184: 12/13/2022 Check Amount 686.06 1,177.99 1,750.76 2,928.75 1,664.34 1,085.20 1,085.20 253.80 253.80 4,342.34 80.32 2,655.66 2,735.98 12,957.49 680.00 680.00 15.19 15.19 30.38 30.39 15.40 15.40 21.48 21.48 15.49 15.48 15.48 15.49 18.30 18.31 15.31 15.30 294.07 1,802.97 1,200.00 557.00 3,559.97 66,856.92 Page 2 Check No Vendor No Invoice No 28186 2 IN51853 28187 25 EMCOM-010488 EMCOM-010503 EMCOM-010520 28188 61 2110535 28189 82 122022 28190 31 170972 28191 94 122022 28192 12 2022-226 2022-226 2022-226 28193 84 122022 122022 122022 122022 122022 122022 122022 122022 122022 122022 122022 122022 28194 10 0001446486 0001448191 Vendor Name Description City of St Paul 2022 Fire Protections Services County of Ramsey November Fleet Support November 911 Dispatch Services November CAD Services Gopher State One Call November Locates Home Depot Hockey Rink Supplies Kennedy & Graven Chartered October Legal Services Check Date Reference Total for Check Number 28185: 12/13/2022 Total for Check Number 28186: 12/13/2022 Total for Check Number 28187: 12/13/2022 Total for Check Number 28188: 12/13/2022 Total for Check Number 28189: 12/13/2022 Total for Check Number 28190: Minnesota Clerks & Finance Officers Assoc 12/13/2022 2022 Dues - HB, JB, MC NineNorth November Webstreaming & Archiving November Virtual Meeting Production November Virtual Meeting Charge Total for Check Number 28191: 12/13/2022 Total for Check Number 28192: North Star Bank Cardmember Services 12/13/2022 November Costco Fuel Costco - Soap & Paper Towels November Costco Fuel RCLLG - RG & DP Fusion Learning Event Costco - Election Food Costco - Paper Towels November Pioneer Press Target - Election Food Amazon - Employees Only Sign RCLLG - MG Fusion Learning Event Target - Potted Trees November Costco Fuel Total for Check Number 28193: On Site Sanitation Inc 11/23/2022 - 11/25/2022 Park Portable Restroon- 11 /26/2022 - 12/23/2022 Park Portable Restrooir AP Checks by Date - Detail by Check Date (12/9/2022 3:18 PM) 12/13/2022 Check Amount 66,856.92 77,478.34 77,478.34 6.24 642.58 106.52 755.34 17.55 17.55 178.98 178.98 601.25 601.25 150.00 150.00 255.41 360.00 74.75 690.16 67.59 54.86 315.42 80.00 147.33 42.12 10.00 18.65 5.36 40.00 64.40 67.59 913.32 10.83 101.00 Page 3 Check No Vendor No Invoice No Vendor Name Description 28195 37 Park Service Inc I028124 Truck Repairs Check Date Reference Check Amount Total for Check Number 28194: 111.83 12/13/2022 130.90 Total for Check Number 28195: 130.90 28196 356 Rum River Ventures LLC 12/13/2022 559 August 2022 - November 2022 Contract Buildin; 17,178.67 28197 26 Stantec Consulting Services Inc 2011805 GIS Updates 2011805 RC Eustis Street Meetings Total for Check Number 28196: 17,178.67 12/13/2022 1,000.00 1,630.00 Total for Check Number 28197: 2,630.00 28198 4 The Neighborhood Recycling Company Inc 12/13/2022 S1005340 November Single Unit Dwelling 2,972.06 S1005340 November Multi -Family Recycling 412.62 28199 3 488137548 28200 74 806786405 Total for Check Number 28198: 3,384.68 US National Equipment Finance Inc 12/13/2022 December Copier Lease 176.00 Xcel Energy Larpenteur Avenue Total for Check Number 28199: 176.00 12/13/2022 Total for Check Number 28200: Total for 12/13/2022: 73.43 73.43 175,861.41 Report Total (30 checks): 200,296.76 AP Checks by Date - Detail by Check Date (12/9/2022 3:18 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2022 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR SafeAssure Contract DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff propose using SafeAssure for safety training and management again in 2023 at a cost of $1,359.14. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council enters into an agreement with SafeAssure as presented. siNit cafewssure '1/4 4, W .A" SAFl:ASSiJM WILL l)0 FOR THE C'YO? AIJflt)A41: TiRhY1.18L-J-1 1 • 1 Page 0 The United States Department of Labor, Division of Occupational Safety and Health Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarify written and training requirements. The required standards that apply to The City of Lauderdale are listed below: A.W.A.I.R. MN Statute 182.653 "An employer covered by this section must establish a written Work place Accident & Injury program that promotes safe & healthful working conditions" BLOODBORNE PATHOGENS 29 CFR 1910.1030 Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure. CONFINED SPACE 29 CFR 1910.146 If the employer decides that its employees will enter permit spaces, the employer shall develop and implement a written permit space program CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147 & MN Statute 5207.0600 "Procedures shall be developed, documented & utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by this section" EMERGENCY ACTION PLAN 29 CFR 191035 THRU .38 "The emergency action plan shall be in writing and shall cover the designated actions employers & employees must take to insure employee safety from fire & other emergencies". ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944 "Training required for each employee and their supervisors must address signs and symptoms of MSD's, MSD hazards and controls used to address MSD hazards.' EXCAVATIONS/TRENCHING 1926.651 (k)(1) Daily inspections of excavations, the adjacent areas, and protective systems shall be made by a competent person for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions. GENERAL DUTY CLAUSE PL91-596 'Hazardous conditions or practices not covered in an O.S,H.A. Standard may be covered under section 5(a)(1) of the act, which states: Each employer shall furnish to each of {their} employees employment and a place of employment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to {their} employees." Pagel 1 HAZARD COMMUNICATIONS 29 CFR 1910.1200 & MN Statute 5206 0100 thru 5206.1200 "Evaluating the potential hazards of chemicals, and communicating information concerning hazards and appropriate protective measures to employees may include, but is not limited to, provision for: development & maintaining a written hazard communication program for the work place... " LOGGING OPERATIONS 1910.266 (i)(1) The employer shall provide training for each employee, including supervisors, at no cost to the employee. MOBILE EARTHMOVING EQUIPMENT MN RULES 5207.1000 Mobile earth -moving equipment operators and all other employees working on the ground exposed to mobile earth -moving equipment shall be trained in the safe work procedures pertaining to mobile earth- moving equipment and in the recognition of unsafe or hazardous conditions. OCCUPATIONAL NOISE EXPOSURE 29 CFR 1910.95 The employer shall institute a training program for all employees who are exposed to noise at or above an 8 -hour time weighted average of 85 decibels and shall ensure employee participation in such a program. OVERHEAD CRANES 1910.179(j)(3) Periodic inspection. Complete inspections of the crane shall be performed at intervals as generally defined in paragraph (j)(1)(ii)(b) of this section, depending upon its activity PERSONAL PROTECTIVE EQUIPMENT 1926.95 a) 'Application." Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact. POWERED INDUSTRIAL TRUCKS 29 CFR 1910.178 "Only trained and authorized operators shall be permitted to operate a powered industrial truck. Methods shall be devised to train operators in the safe operation of Powered Industrial Trucks': RESPIRATORY PROTECTION 29 CFR 1910.134 Written standard operating procedures governing the selection and use of respirators shall be established. RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904 "Each employer shall maintain in each establishment a log and summary of all occupational injuries and illnesses for that establishment Page 12 In the interest of Quality Safety Management, it may be recommended that written procedures and documented employee training also be provided for the following Subparts when or if applicable during the Service Agreement year. (Subparts represent multiple standards) 1910 Subparts Subpart D - Walking - Working Surfaces Subpart E - Means of Egress Subpart F - Powered Platforms, Man -lifts, and Vehicle -Mounted Work Platforms Subpart G - Occupational Health and Environmental Control Subpart H - Hazardous Materials Subpart I - Personal Protective Equipment Subpart J - General Environmental Controls Subpart K - Medical and First Aid Subpart L - Fire Protection Subpart M - Compressed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage Subpart 0 - Machinery and Machine Guarding Subpart P - Hand and Portable Powered Tools and Other Hand -Held Equipment. Subpart Q - Welding, Cutting, and Brazing. Subpart S - Electrical Subpart Z - Toxic and Hazardous Substances 1926 Subparts Subpart C - General Safety and Health Provisions Subpart D - Occupational Health and Environmental Controls Subpart E - Personal Protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Signals, and Barricades Subpart H - Materials Handling, Storage, Use, and Disposal Subpart I - Tools - Hand and Power Subpart J - Welding and Cutting Subpart K - Electrical Subpart L - Scaffolds Subpart M - Fall Protection Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors Subpart 0 - Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P - Excavations Subpart V - Power Transmission and Distribution Subpart W - Rollover Protective Structures; Overhead Protection Subpart X - Stairways and Ladders Subpart Z - Toxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know) All training on the programs written by SafeAssure Consultants, Inc. will meet or exceed State and/or Federal OSHA requirements. Page 1 3 These programs/policies and procedures listed on the addendum do not include the cost of hardware such as labels, signs, etc and will be the responsibility of The City of Lauderdale to obtain as required to comply with OSHA standards. Our Service Agreement year will begin on the signing of this Service Agreement. Classroom training will be provided as part of a group (schedule to be determined on start date) with the cities of Falcon Heights, Little Canada, and Vadnais Heights. All documents and classroom training produced by SafeAssure Consultants for The City of Lauderdale are for the sole and express use by The City of Lauderdale and its employees and not to be shared, copied, recorded, filmed or used by any division, department, subsidiary, or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants It is always the practice of SafeAssure Consultants to make modifications and/or additions to your program when necessary to comply with changing OSHA standards/statutes These changes or additions, when made during a Service Agreement year, will be made at no additional cost to The City of Lauderdale. All written programs/services that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA/OSHA. SafeAssure Consultants, Inc. will reimburse The City of Lauderdale should MNOSHA/OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure Consultants, Inc SafeAssure Consultants, Inc. does not take responsibility for financial loss due to MNOSHA/OSHA fines that are unrelated to written programs mentioned above. If SafeAssure fails to perform any of the provisions of this Service Agreement or so fails to administer the work as to endanger the performance of the Service Agreement, such failure may constitute default. Unless the default is excused by the city, the city may, upon written notice to the SafeAssure, cancel this agreement in partial or entirety. As a "full-service client' all time spent consulting, answering questions, correspondence, and OSHA inspection assistance both on and off site are part of the Service Agreement services and are included (see also schedule within). Page 1 4 ADDENDUM SAFETY PROGRAM RECOMMENDATIONS The City of Lauderdale Written Programs & Training A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) • review/modify or write site specific program • documented training of all personnel • accident investigation • simulated OSHA inspection Bloodborne Pathogens • review/modify or write site specific program • documented training of all personnel Chainsaw/Tree Trimming • review/modify or write site specific program • documented training of all personnel Confined Space • review/modify or write site specific program • documented training of all personal Contractors Safety Program • review/modify or write site specific program • documented training of all personnel Cranes -Chains -Slings • review/modify or write site specific program • documented training of all personnel (inspections) Emergency Action Plan • review/modify or write site specific program • documented training of all personnel Employee Right to Know/Hazard Communication • review/modify or write site specific program documented training of all personnel (general and specific training) • various labeling requirements • assist with installing and initiating MSDSonline data base program Ergonomics/Proper Lifting • review/modify or write site specific program • documented training of all personnel o job hazards recognition o control steps o reporting o management leadership requirements o employee participation requirements Fleet Safety/Defensive Driving • review/modify or write site specific program • documented training of all personnel General Safety Requirements (other as required) • review/modify or write site specific program • documented training of all personnel Page 15 Hearing Conservation (Occupational Noise Exposure) • review/modify or write site specific program • documented training of all personnel • decibel testing and documentation Lock Out/Tag Out (Control of Hazardous Energy) • review/modify or write site specific program • documented training of all personnel Mobile Earthmoving Equipment • review/modify or write site specific program • documented training of all personal Personal Protective Equipment • review/modify or write site specific program • documented training of all personnel Powered Industrial Trucks/Forklifts • maintain site specific program • documented training of all personnel • testing and licensing Record keeping • review/modify or write site specific program • documented training of all personnel Respiratory Protection • review/modify or write site specific program • documented training of all personnel • Medical Questionnaire/Fit Tests Trenching/Excavation • review/modify or write site specific program • documented training of all personnel Page 16 Service Agreement THIS AGREEMENT is made this first day of January 2023 between The City of Lauderdale, Lauderdale, Minnesota, herein referred to as The City of Lauderdale and SafeAssure Consultants, Inc. 7505 93rd AVE NE, Spicer, Minnesota, herein referred to as SafeAssure. SafeAssure agrees to abide by all applicable federal and state laws including, but not limited to, OSHA regulations and local/state/national building codes. Additionally, SafeAssure will practice all reasonable and appropriate safety and loss control practices. SafeAssure agrees to provide, at the time of execution of this Service Agreement, The City of Lauderdale (upon request) with a current Certificate of Insurance with proper coverage lines and a minimum of $2,000,000.00 in insurance limits of general liability and statutory for workers' compensation insurance. SafeAssure is insured by The Hartford" insurance companies. SafeAssure further agrees that The City of Lauderdale will not be held liable for any claims, injuries, or damages of whatever nature due to negligence, alleged negligence, acts or omissions of SafeAssure to third parties. SafeAssure expressly forever releases and discharges The City of Lauderdale, its agents, members, officers, employees, heirs and assigns from any such claims, injuries or damages. SafeAssure will also agree to defend, indemnify and hold harmless The City of Lauderdale, its agents, members and heirs from any and all claims, injuries, or damages of whatever nature pursuant to the provisions of this agreement. SafeAssure and its employees is an independent contractor of The City of Lauderdale, and nothing in this agreement shall be considered to create the relationship of an employer/employee. In consideration of this signed Service Agreement, for the period of Twelve Months from the signing month, SafeAssure Consultants, Inc. agrees to provide The City of Lauderdale (within the group specified), the aforementioned features and services. These features and services include but are not limited to providing OSHA compliance recommendations/consultations, scheduled classroom -training sessions, unlimited online training, and writing and maintaining mandatory OSHA programs. These features and services will be prepared to meet the specific needs of The City of Lauderdale. ANNUAL SERVICE AGREEMENT (with group) SDS SERVICES (MSDS/SDS ON-LINE) $1,359.14 (included) TOTAL ANNUAL $ $1,359.14 IN TESTIMONY WHEREOF, we agree to the day and year first above written and, if representing an organization or similar entity, further certify the undersigned are a duly authorized agent of said entity and authorized to sign on behalf of identified entity. TWELVE MONTH SERVICE AGREEMENT X The City of Lauderdale Date X The City of Lauderdale Date X 120122 President-SafeAssure Date Page 17 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2022 ITEM NUMBER YE Accounts Payable Auth. STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As the Council holds one meeting in December, staff is requesting authorization to process accounts payable in late December referencing the Purchasing and Contracting Policy adopted on June 30 2015 The policy provides for expenditures that are included in the budget and under $10,000 to be approved by the city administrator. Additionally, Minnesota Statutes 471.425, subdivision 2 states that 35 days from receipt of claim payment must be made for governing boards that meet at least once per month. If claims, are not paid promptly, the government entity must pay interest on bills not paid in a timely manner of 1.5% per month or part of a month. The lag between meetings means the 35 days could be exceeded. The listing of claims paid would be included in the January 10, 2023 council packet. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council authorizes accounts payable processing for year-end per limits established in the Purchasing and Contracting Policy. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2022 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Visu-Sewer Final Pay Req. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Visu-Sewer submitted their final pay request for the 2021-2022 Sewer Lining Project. The request is for a payment of $73,063.15. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approve the final pay request for the 2021- 2022 Sewer Lining Project payable to Visu-Sewer Inc. in the amount of $73,063 15. 4 Stantec December 8, 2022 File: 193805257 Attention: Ms. Heather Butkowski City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear Heather, Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 Reference: 2021 Sanitary Sewer Lining Project Pay Request #3 & Final Transmitted herewith is an electronic copy of Request for Payment No. 3 & Final for the above referenced project. We have reviewed the request and hereby recommend approval for payment in the amount of $73,063.15. The completed Minnesota Withholding Form IC -134 (Contractor s Withholding affidavit), Consent of Surety, and Lien Waivers will be submitted on or before next Tuesday, December 13. Should you have any questions regarding this project, please feel free to contact me at 612-712-2125. After approval, please return a signed copy of the pay request to the Contractor with payment, and a signed electronic copy to Stantec for our file. Regards, Stantec Consulting Services Inc. ge,e1-cc 14L, . S „Azere Kellie Schlegel Senior Associate Phone: 612 712 2125 Mobile: 651 775 5622 kellie.schlegel@stantec.com Attachment: Pay Request ##3 & Final c. file Design with community in mind Stantec CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Contract Number 193805257 Pay Request Number: 3/FINAL Page 1 of 3 Client Project Number: Payment Number: 3/FINAL Stantec Project Number Work Certified $209,334.00 Or Project Description 193805257 2021 Salta Sewer Linin• Less Previous Project Contractor: Vsu-Sewer, Inc. W230 N4855 Betker Drive Pewaukee, WI 53072 Up To Date: 11/30/2022 Contract Amount Funds Encumbered Original Contract Work Certified $209,334.00 Or g nal Less Previous $209,334.00 Contract Changes $31,640.00 Additional $31,640.00 Revised Contract $240,974.00 Total $240,974.00 Work Certified To Date Base Bid/Altemate Items Contract Changes Material On Hand Total $221,152.60 $31,382.60 $0.00 $252,535.20 Work Certified Work Certified To Less Amount Less Previous Amount Paid This Tota Amount This Request Date Retained Payments Request Paid To Date $63,617.25 $252,535,20 $0.00 $179,472.05 $73,063.15 $252,535.20 Percent: Retained: 0% Percent Com•lete: 104.80% I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor: Visu-Sewer Inc. Approved by: fere 0- j itA.' n N A.ivAJ The Work on this project and application has been reviewed and the amount shown is recommended for payment. Stantec Engineer: Kellie M. Schlegel Approved by: Date: 12/07/2022 Approved for Payment by Owner: CITY OF LAUDERDALE Approved by: Date: Stantec CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Page 2 of 3 Client Project Number: Payment Number: 3/FINAL Payment Summary No. Up To Date Work Certified Per Request Amount Retained Per Request Amount Paid Per Request 1 2021-12-09 103,932.75 5,196.64 98,736.11 2 2022-07-08 84,985 20 4,249 26 80,735.94 1 0 3/FINAL 2022-11-30 63,617 25 -9,445.90 73,063.15 LS 2,250.00 1 Line Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 1 MOBILIZATION LS 3,500.00 1 0 0.00 1.0 3,500.00 2 TRAFFIC CONTROL LS 2,250.00 1 0 0.00 1.0 2,250.00 3 SEWER REHABILITATION WITH CIPP, 8" LF 24.35 5400 1139 27,735.00 6,178 150,434.30 4 SANITARY SEWER PIPE CLEANING AND TELEVISING LF 1.90 13000 0 0.00 12457 23,668.30 5 MOBILIZATION AND SETUP FOR SHORT LINER - CIPP EA 2,200.00 5 0 0.00 0 0.00 6 SHORT LINER - CIPP LF 50.00 50 0 0.00 0 0.00 7 SERVICE REINSTATEMENT EA 150.00 110 30 4,500.00 123 18,450.00 Base Bid Totals: $32,234.65 $198,302.60 Line Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 8 SANITARY SEWER CLEANOUT STRUCTURE LS 10,670.00 1 0 0.00 1 10,670 9 BITUMINOUS PAVEMENT PATCH SY 242.00 12 0 0.00 40 9,680.00 10 CONCRETE DRIVEWAY PATCH SY 165.00 8 0 0.00 0 0.00 11 RESTORATION LS 2,500.00 1 0 0.00 1 2,500.00 Alternate No. 1 Totals: $0.00 $22,850.00 Stantec CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE , MN 55113 Page 3 of 3 Client Project Number: Payment Number: 3/FINAL Contract Total $252,535 20 Contract Change Totals CC CC # Line Description Units Unit Price Contract Contract Quantity Quantity This Request Amount This Request quantity To Date Amount To Date CO 1 12 SANITARY SEWER PIPE CLEANING AND TELEVISING: 8"-12" LF 1.90 14000 13,910 26,429.00 13,910 26,429.00 CO 1 13 SANITARY SEWER PIPE CLEANING AND TELEVISING: 15" LF 1050 4.80 1,032 4,953.60 1,032 4,953.60 $31,382.60 $31,382.60 Contract Total $252,535 20 Contract Change Totals Number Description Amount This Request Amount To Date 1 This Change Order provides for additional sanitary sewer cleaning and televising. 31,382.60 31,382.60 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2022 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR N YFS Contract for 2023 DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Northeast Youth & Family Services (NYFS) is a nonprofit, community-based and ttauma- mfoimed mental health and community services organization that has been serving the northeastern suburbs since 1976. The City was previously a partner but stopped supporting them for financial reasons many years ago. The City restarted the partnership in 2022 to support community mental health and offer tools for our police department. If the Council would like to continue the partnership, the attached contract should be adopted. The costs are budgeted under public safety in the General Fund. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves the agreement with NYFS as pre- sented. „ki ;C? Northeast Youth -lc?) & Family Services AGREEMENT 1. PARTIES This agreement is made and entered into by and between the City of Lauderdale, Minnesota ("Municipality") and Northeast Youth and Family Services ("NYFS"). 2. RECITALS a. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at -risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement ("participating municipalities") and students and families from Independent School Districts 621, 622, 623, 624, 282, and 832. b. Through this Agreement the Municipality intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. c. This Agreement shall be used as the formal agreement between NYFS and each of the participating municipalities. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the Municipality and NYFS. 3. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: a. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. b. Services Provided. NYFS shall provide the Municipality and its residents with youth and family programs set forth in the Addendum attached hereto. c. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: Report regarding proposed changes in services and programs to the Municipality; and ii. Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. d. Funding i. In addition to the participating municipalities' share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. ii. The Municipality shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation based on the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI -U) and municipal population estimates based on MN State Demographic Center. Any adjustment in the payment beyond those indicated by reference to the CPI -U shall require approval of each of the participating municipalities. iii. Any new municipality joining into this agreement will pay a base amount annually to NYFS that is on par with the amount paid by current participating municipalities. iv. Amounts payable by the Municipality shall be paid to NYFS on or before January 30th of each year, or at a date mutually agreed upon by both parties, to cover the Municipality's share for that year. e. Board Representation. The Municipality shall have the right to NYFS Board Representation of City Council, staff or community members (as designated by the Municipality and approved by NYFS Board) on the Board of Directors as either a Board Member or Board Advisor. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the follows: The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. ii. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. iii. On or before November 30, of any year NYFS shall submit a written report to the Municipality including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, 30 days from the end of each calendar quarter, NYFS shall submit a written report to the participating municipality. iv. Periodically advising the Municipality of services available through N YFS to the Municipality s residents; E stablishing a sliding scale for services available through NYFS to the Municipality's residents and periodically advising the Municipality of such fees; vi. Providing other reasonable information requested by the Municipality; vii. Purchasing a policy of liability insurance in the amount of at least $1,500,000.00, naming the Municipality as an additional insured and providing a copy of the insurance certificate evidencing such policy to the Municipality; viii. Provide the Municipality with a copy of its Articles of Incorporation, B ylaws, Amendments thereto, and the IRS tax exempt status letter; ix. NYFS shall defend and indemnify the Municipality from any and all claims or causes of actions brought against the Municipality of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, x. Without the written approval of the Municipality, NYFS will not enter into any agreement with any other municipality which differs from the terms and conditions of this Agreement. Term. The term of this agreement will be through December 31, 2023. Unless either party gives at least 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the Municipality if a successor agreement has not been executed prior to the end of the term. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: i. Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, ii. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the followings iii. Consider the request and by a majority vote deny it. iv. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. MUNICIPALITY City of Lauderdale By: Its: Dated: Elected Official Clerk/Manager/Administrator NYFS Northeast Youth & Family Services By: Its: Dated: President/CEO Chair of the Board of Directors 12/2022 .C(1) •i--� • •U Oa >O 41 UI)• > (LYE i O O u- z(O LL N O N M N CDN a) 0 0 0 Q N 'E N E E 0 U ar increase N CD N L (v 0 00 ncrease c .o > 0) O L (0 0. .0 0. 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Q. a)• o z5 Mounds View New Brighton North Oaks c 0 1 Shoreview 9c CD Mahtomedi Vadnais Heights 4) �v/Northeast Youth (1 Fe & Family Services Contracted Services Mental Health Services: o Shoreview and White Bear Lake Mental Health Clinics — licensed mental health staff provide therapy for the emotional health of children, teens, and adults. School -Based Mental Health — licensed mental health staff provide onsite therapy in the schools for the emotional health of students within Roseville, Mounds View, and White Bear Lake school districts. Community Service Programs: ® Youth Diversion — a coordinated range of services for youth who have committed minor offenses (e.g. shoplifting, chemical/alcohol use, vandalism) to help them focus on positive behavior and prevent recidivism. © Community Connections --- This seven -week program helps youth develop social and emotional skills while expanding their horizons and helping them deepen their commitment to their own futures through service, post- secondary education exposure, career exploration, and mentorship. NonnContracted Services Mental Health Services: o Northeast Educational & Therapeutic Services (NETS) —provides therapy and academic support for youth in grades 6-12 with severe mental illnesses who cannot function in traditional school environments. Community Service Programs: Community Advocate — This program serves people who have been involved with local law enforcement but have needs that cannot be sufficiently addressed by law enforcement alone. This can include: mental health issues, family instability, medical care and other needs. Addressing these underlying issues reduces the need for law enforcement intervention in the future. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 13, 2022 ITEM NUMBER Year End Financials & LTP STAFF INITIAL APPROV F,D BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City hires Abdo Financial Solutions to close the year-end books in preparation for the audit. It is a valuable tool which allows staff to continue working on priority projects instead of losing about a month to prepare foi the audit. This service is billed on an hourly basis. The rates aie on page 9 and the estimated cost is $10,500. Staff also asked Abdo Financial Solutions to quote the cost to update the long-term financial plan. This was last completed in 2019 at the conclusion of the hustis Street / Roselawn Av- enue project. There are a couple of seasons to evaluate the long term plan again. • The bond for 1795 Eustis Street was paid off. • The city received proceeds from the sale of 1795 Eustis Street that should be factored into the City's overall financial plan. • TIF activity should be updated based on the sale of 1795 Eustis Street. • Activities planned for in 2019 have been completed and projected balances should re - fleet this • New projects, including the future mill and overlay project, should start being accounted foi and strategies determined to pay foi them. • Inflation is higher than had previously been planned for. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council enters into an agreement with Al -4,M Financial Solutions for assistance with audit preparation and long-term financial planning as present- ed. SERVICE PROPOSAL. FOR ittv r____nu a 1891 Walnut St, Lauderdale, Minnesota 55113 December 07, 2022 r abdosolutions.com l Mankato, MN - Edina, MN - Scottsdale, AZ \w/M V Financial Solutions Proposed by Victoria Holthaus, CPA Partner / Abdo victorialiolthaus@abdofs.com 952.715.3069 A el sphioNsilhe Financial Solutions Heather Butkowski, City Administrator City of Lauderdale 1891 Walnut St. Lauderdale, Minnesota 55113 December 07, 2022 abdosolutions.com Dear Heather, Thank you for the opportunity to submit this proposal to the City of Lauderdale, Minnesota (the City) for audit preparation services and a Long-term Plan. Based on our past experience with cities of comparable size and complexity, we believe our structured contract with defined outcomes offered through Abdo Financial Solutions, LLC (Abdo FS) would provide the City with excellent financial services. We believe our solution will result in the City receiving high-level information, continual improvement of processes and allow the City to keep overall costs stable. Our proposal is based on the needs of the City as laid out in the request for proposal and the experiences we have had working with other cities. This proposal outlines the scope of services we believe will address the needs of the City. The term of this contract shall be from January 1, 2023 through December 31, 2023. An Abdo FS representative will perform services remotely. An Abdo FS employee may also be on-site at city offices, if necessary, to perform the services. Investment by the City for services is indicated on the value page. This quote is valid for thirty (30) days. The Firm is not independent of the City as defined by auditing standards generally accepted in the United States of America. Abdo FS understands the City has retained an independent registered municipal advisor (IRMA) to advise in the evaluation of information and recommendations relating to the issuance of municipal securities and/or municipal financial products. The engaged IRMA is the recognized municipal advisor (MA) for the City. Abdo FS would like to thank the City for the opportunity to propose on these services. We look forward to exceeding your expectations and continuing our long-term, mutually beneficial relationship. Sincerely, Abdo Financial Solutions Victoria Holthaus, CPA Partner 1 Abdo 5201 Edon Avenue,. ;;ultc 250 f-cJ'na, tvfinnc' luta 51.1436 1 YOUIr Based on our ability to provide the requested services, our shared core values, and an understanding of your unique needs, we firmly believe we would be a great partner for City of Lauderdale. We have the resources, knowledge, people and services to Tight the path forward for your city. We have assembled a team with relevant experience who are committed to working with you to ensure success. Each team member is briefly profiled below, and full biographies can be found in Appendix C. Partner victoria.holthaus@abdofs.com 952.715.3069 Manager tyler.see@abdosolutions.com 952.939.3230 Senior Associate kelli.truver@abdofs.com 952.395.9534 -ye r • cicr)) en You can have confidence in our years of experience performing consulting services, the quality of the accounting services we offer and our understanding of the unique challenges our clients face in the government space. Since 1963, we've served cities just like yours. With an unwavering commitment to streamlining processes, training staff, and finding technology-based solutions, we proudly offer excellence in city consulting and auditing. Out of our 180 -strong, talented staff, over 40 team members are 100% focused on government clients, which include over 100 cities and other governmental entities. By serving cities across Minnesota, we have become experts in the nuances of how to best support your city. Our expertise affords you a consulting experience that is painless. We do this by communicating up front, coming fully prepared, and being available throughout the year to support you. P ROCESS O ur methods are centered around incorporating technology to deliver unparalleled solutions for government o rganizations. In addition to our consulting experience, our firm expertly performs outsourcing for governments giving u s a wealth of experience in a consulting role. We don't believe in a one -size -fits -all mentality. So together, we'll focus on the needs that are relevant to your city and provide the right services to meet them with a customized methodology based on your needs. We're focused on developing creative, customized solutions to help your city mitigate costs and boost efficiency. FOCUS Through continuous training and growth opportunities, we've established an environment with a focus on serving government entities. We spend more than 100 hours training and onboarding to ensure success for our clients. We truly hope that you partner with us to Tight the path forward for your organization. a OUR QUALIFICATIONS GFOA and MnGFOA Association members Government operations training MSRB Municipal Advisor Qualified Representatives (Series 50 and Series 54) Consulting services for over 100 cities • We've assisted many municipalities in preparing for the GFOA's Certificate of Achievement for Excellence awards in financial reporting • • 3 OUR FINANCIAL MANAGEMENT AND CONSULTING SERVICES INCLUDE: Budget process development Capital improvement planning Cash flow analysis Cost containment processes Debt management plans ERP system consulting Federal and State relations/grant consulting Finance Director services Financial management plans Financial reporting and analysis Fleet: Operations and replacement rate analysis Interim accounting and financial services Government Experience Continued Internal control evaluation Long-term strategic planning Payroll processing Policy development Process flows and efficiencies Project management Quarterly and monthly reporting to management Reconciliations Software implementation Utility/fee analysis Year-end audit preparation and financial statement preparation It -' 1 - I11 III 11 1I 11 11 11 11 II 1/1 el 11 ear Y i 1* • • r CCS 0 COJ PROJECT APPROACH The following information outlines the approach we will take for the project. INITIAL ASSESSMENT T5) TE1) 11.7:1 0 a The first step to this project is to review and analyze data provided by the City. After this review, Abdo FS will meet with the city team to discuss overall anticipated project expectations, outcomes and timelines. LONG-TERM PLAN The objective of our engagement is to prepare a projection in accordance with guidelines for the presentation of a projection established by the American Institute of Certified Public Accountants (AICPA) based on information provided by you. We will conduct our engagement in accordance with Statements on Standards for Accounting and Review Services (SSARS) promulgated by the Accounting and Review Services Committee of the AICPA and comply with the AICPA's Code of Professional Conduct, including the ethical principles of integrity, objectivity, professional competence, and due care. We are not required to, and will not, verify the accuracy or completeness of the information you will provide to us for the engagement or otherwise gather evidence for the purpose of expressing an opinion or a conclusion. Accordingly, we will not express an opinion or a conclusion or provide any assurance on the projection. Our engagement cannot be relied upon to identify or disclose any misstatements in the projection, including those caused by fraud or error, or to identify or disclose any wrongdoing within the entity or noncompliance with laws and regulations. Long-term Planning Approach Continued CITY EXPECTATIONS The engagement to be performed is conducted on the basis that you acknowledge and understand that our role is to prepare the projection in accordance with guidelines for the presentation of a projection established by the AICPA. You have the following overall responsibilities that are fundamental to our undertaking the engagement to prepare your projection in accordance with SSAR The selection of accounting principles to be applied in the preparation of the projection. The design, implementation, and maintenance of internal control relevant to the preparation and presentation of the projection that is free from material misstatement, whether due to fraud or error. The prevention and detection of fraud. To ensure that the City complies with the laws and regulations applicable to its activities. The accuracy and completeness of the records, documents, explanations, and other information, including significant judgments, you provide to us for the engagement to prepare the projection. Devote uninterrupted time to working with us as needed. Make candid representations about your plans and expectations. Make all management decisions and perform all management functions. Provide an individual responsible to review and accept our work. To provide us with: Documentation and other related information that is relevant to the preparation and presentation of the projection, Additional information that may be requested for the purpose of the preparation of the projection, and Unrestricted access to persons within the City with whom we determine it necessary to communicate. The projection will not be accompanied by a report. However, you agree that the projection will clearly indicate that no assurance is provided on it. UNANTICIPATED SERVICES While the fixed price entitles the City to unlimited consultation with us, if your question or issue requires additional research and analysis beyond the consultation, the work will be subject to an additional price, payment terms, and scope to be agreed upon before the service is performed and a change order will be issued to document this understanding. Furthermore, the parties agree that if an unanticipated need arises (training to different groups, researching a new issue, etc.) we hereby agree to perform this additional work at a mutually agreed upon price. This service will be priced separately to the City, using a change order. 6 Long-term Planning Approach Continued PRICE GUARANTEE If you ever receive an invoice without first authorizing the service, payment terms, and price, you are not obligated to pay for that service. FINANCIAL INVES I MAT Long-term Plan Total Payment Schedule: Contract Execution Project Completion $9,500 $9,500 $4,750 $4,750 In an effort to reduce environmental impact, you will receive printable, downloadable PDFs of your report. To receive one (1) paper report, you will be charged $150 for a set-up fee. Additional paper copies will be charged at the rate of $50 per report. This quote is valid for thirty (30) days. It is anticipated that the City will desire to complete the long-term plan upon completion of the 2022 audit. Abdo FS anticipates preparation of the the long-term plan in April of 2023, with completion by June of 2023. The stated fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. You agree to hold us harmless and to release, indemnify, and defend us from any liability or costs, including attorney's fees, resulting from management's knowing misrepresentations to us. QUALITY ASSURANCE Quality is critical the success and integrity of this project. Our internal processes ensure that all work is reviewed and approved prior to moving to the next phase of a project. Our processes require that work is reviewed by a staff member at a higher level than the person that completed it and ultimately the work is signed off on by the Abdo FS President. CONCLUSION Throughout this process we will be in constant communication with the city team to ensure their needs are being met. By utilizing our operational experience as well as our knowledge of governmental accounting, our 50 plus years of experience providing services to Minnesota municipalities and our knowledge of regulations in the State of Minnesota we will provide the City information and recommendations for financial processes. We are excited about this opportunity and the benefits the City will recognize as this Tong -term plan is finalized. 7 Aud p ABDO FS CONTRACT TASK C )L0 Cash and investment workpaper (including market value summary), and footnote disclosure summary Broker confirmations Interest allocation summary workpaper Taxes revenue and receivable reconciliation and related workpaper Fixed asset reconciliation and related workpaper Special assessment revenue and receivable reconciliation and related workpaper Governmental and enterprise accounts receivable reconciliation and related workpapers State grant receipt coding reconciliation Prepare all federal programs lead sheets Transfers to and from other funds Prepaid items schedule Accounts payable reconciliation and related workpapers Accrued payroll and payroll liability accounts reconciliation Compensated absences reconciliation Schedule of salaries payable OPEB and Pension workpaper and related deferred inflows/outflows Deferred inflows/outflows/unearned revenue reconciliation Bonds payable reconciliation Fund balance/net assets schedule (includes reconciliation of restricted, committed, and assigned fund balances/net position) Summarize journal entries needed to match above workpapers and provide to City staff for entry into the City's accounting system Respond to auditor requests including audit sampling testing Comparative analysis of revenues, expenditures and budget Utility billing revenue analysis workpaper Respond to internal control testing and provide documentation Generate requested report data Prepare conduit debt schedule Prepare all related year-end accruals CITY RFSPONSIBILITIES: Devote uninterrupted time to work with us as needed • Approve, enter and commit all journal entries to financial system • Provide invoices for identified assets that need to be capitalized • Make all management decisions and perform all management functions Provide remote access to accounting system, if possible 8 We at Abdo FS help cities achieve their financial goals. Our fees range from $100 to $445 per hour based upon the experience and level of the individuals to be assigned to perform your work. Fees are also based on the assumption and limitations outlined in the Scope of Services. Below are the fees for our services. Manager, Tyler See Senior Associate, Kelli Truver Partner, Victoria Holthaus $ 265 $ 220 $ 405 We estimate the value of the audit prep services, based on the Scope of Work outlined above, will be $10,500. This quote is valid for thirty (30) days. Monthly installment fees will be invoiced throughout this contract. We believe technology should enhance our service offerings, making our work Tess intrusive, our time with you more productive and everyone's data more secure. The use of technology in our tax and audit services enables us to streamline our processes and helps to automate certain functions of our work so we are able to spend more time analyzing our results and working directly with you. Through the outbreak of COVID-19, our team has been able to seamlessly move to a completely remote work environment with no loss of productivity, cooperation, or communication. Since March 17, 2020, our staff has been successfully conducting remote audit and tax services using the latest video conferencing and secure file sharing technology. Through Zoom, Microsoft Teams, or whatever technology your city may use, our team will continue to work through normal procedures, including regular meetings with you during the planning/fieldwork phase to ensure effective collaboration with yourteam. We take the security of our client's data - and our own - very seriously. A number of systems are in place to ensure the safety of your city's data. We operate on a remote distributed infrastructure leveraging Microsoft's Cloud Platform Azure. This not only allows our staff to securely work from any computer, anywhere, any time, but also provides large- scale, cutting-edge technology and security for your data. Your data is housed in secure data centers that reside exclusively in the U.S. and not on laptops or local servers which could be stolen or misplaced. We continually provide security awareness training to our staff members to ensure they are good digital stewards of your data. In addition to this, we also consult bi annually with 3rd party security experts to conduct risk assessments and conduct annual penetration tests. IT ALSO MEANS: 0 All firm staff use dual authentication to ensure that every login to our remote environment is secure and authorized. 4 All data is saved on redundant servers and data centers so if one server fails, another immediately takes over with no data lost. All data is backed up continually which means we always have an extra copy for safe -keeping. Our cloud platform, Azure, is globally trusted by companies and governments and has numerous security compliance standard they adhere to. Reports of these can be provided as requested. All incoming emails, attachments, and embedded links are scanned for viruses prior to landing in our inbox, which allows us to operate with more protection from phishing emails, malware attacks, and other digital threats. 10 Cc LIGHTING THE PATH FORWARD In a world of ever-changing complexity, people need caring, empathetic and highly skilled professionals they can depend on to provide the right advice and solutions for them. Our clients seek growth and success, but also want security and confidence. For nearly 60 years, Abdo has provided insights for our clients to help them achieve their goals. That same innovative spirit is also what has earned us the title of being one of the top accounting firms in the Midwest. Abdo is a better firm today because of the efforts we made to support a culture driven by our core values of growth, relationships, and teamwork. With this foundation in place, we have successfully helped our clients identify and break through their own growth barriers Every challenge they face is an opportunity for us to listen, understand and empower them with solutions and a plan to achieve their goals. It's fulfilling to serve as the catalyst that helps them overcome obstacles that block their progress. When it comes to our working relationships, we are partners. We're confidants. We're the catalyst that sparks true business growth, providing guidance through every challenge and opportunity along the way. ABOUT ABDO Abdo is a full-service accounting and consulting firm that delivers customized strategies and innovative solutions to help businesses, governments and nonprofits succeed. With more than 180 professionals and nearly six decades of experience, Abdo is ranked as one of the top accounting firms in the Midwest. It is a licensed CPA firm with offices located in Minneapolis and Mankato, Minnesota, and Scottsdale, AZ. Abdo's commitment to its clients is to gain in- depth knowledge of their unique challenges, opportunities, and needs. Through this consultative approach, Abdo partners with organization leaders to light the path forward to confidently reach their goals. "Listening to our clients' needs, understanding their challenges, and adjusting how we work together is key to our partnership with the people we serve." -- Steve McDonald, CPA 1 Managing Partner 11 of our employees are female of our management level employees are female of our interns this year were people of color Diversity, Equity &Inclusion At Abdo, we recognize the need for continuous improvement in diversity, equity and inclusion initiatives throughout our firm and the accounting industry at large. We believe that when we understand each other better, we grow better together. Over the past year, we have increased our efforts to promote diversity, equity, and inclusion within our firm and community through implicit/unconscious bias, anti - harassment, and interview training. Our Diversity, Equity, and Inclusion Committee looks continues to implement new ideas, projects, and initiatives to move our firm forward through learning, understanding, and improving on these issues. We continue to increase our number of women at the highest leadership level. We strive for continued growth in our ability to attract and retain women and people of color within our firm and we are working towards greater equity and diversity for all within our industry. In order to build a more inclusive work environment, the firm has implemented diversity and inclusion education through partnering with expert speakers and trainers. Please let us know if you have any ideas on how we can improve diversity, equity, and inclusion at Abdo. 12 0 When you partner with Abdo, you get access to our entire catalog of services. Below is a selection of the services that we believe could be of great value to your city. If you have need of these services, please reach out to us so we can help! Our additional service offerings can be found at www.abdosolutions.com. TECHNOLOGY & DATA SOLUTIONS Enripowering you with advanced data analytics & insights. Data is one of your city's most powerful assets. Using it to your advantage, however, can be a challenge. Our technology and data solutions are designed to give you the information you need—how, when, and where you need it. Our consultants leverage a powerful mix of technology and tools to support you with the data analytics and insights you need. From creating user-friendly dashboards and reports to managing software implementations, we deliver solutions that work for you. We help city with: Strategic data analytics Software solutions: evaluation, selection & implementation Financial reporting solutions Automation solutions H R & PAYROLL SERVICES We help employers better support their most valuable resource... their people. H aving clear and consistent HR practices that best suit the individuality of your city is key, even more so in today's tight employment environment. And because the right policies are just as important, we lend our HR expertise to help you strategically plan for your future. We help cities with: • Employee management and development • Regulatory compliance • Benefits analysis and administration, including the Affordable Care Act (ACA) and workers' compensation • HR/Payroll software implementation and management • Advisory services such as specialized labor cost analysis, compensation studies, and HR process development and implementation • Advisory services such as specialized labor cost analysis, compensation studies, and HR process development and implementation THIRD PARTY AUDIT PREP & RESPONSE Need help getting ready for your audit? We can help. We are experienced in helping clients get ready for their audit, whether a financial statement audit, IRS audit, or other regulatory audit. FINANCIAL REPORTING STANDARDS CHANGES We live in a world of constantly changing rules and standards when it comes to accounting and financial statement reporting. From one-on-one consulting to training for your entire financial team, we can help. Training on upcoming and current changes Liquidity footnote analysis Lease contract analysis Revenue recognition standards UNIFORM GUIDANCE CONSULTING Is your {entity®type} in compliance with Uniform Guidance? Aligning the requirements of your city's grant agreement with Uniform Guidance regulations can be a challenge. We can help determine which regulations apply to your city and how to best apply them. Our team will review your grants and provide valuable implementation guidance to ensure compliance. A few key areas to consider: Cost allocation plans Procurement plans Indirect cost rates Allowable expenditures PROCESS SOLUTIONS "Because we've always done it way" is an easy trap to fall into. But this outdated processes or systems rarely get results. Instead, they often lead to redundancies, unreliable outcomes, and frustrated staff. An ineffective process can become your Achilles heel in a crisis. Our customized process improvement solutions will meet you where you are — and guide you to a better tomorrow. Our Process Solutions Services Include: Process Mapping Documentation -- How do transactions and data flow through your city? Abdo ProEval -- Removing waste in your processes allows your team members to focus on what they were hired to do and to spend more time on value-added initiatives. Abdo ProEval - Kaizen -- Does the project seem too large, or the change too overwhelming? The Kaizen approach is a pared -down version of our ProEval service. Instead of a full operational review, we'll focus on one aspect of your operation Software Inventory & Assessment -- Including recommendations for increasing efficiency and, if possible, reducing software -related costs. 1 )c,, O AGREEMENT FOR FINANCIAL SERVICES THIS AGREEMENT, is made and entered into on December 07, 2022 by and between the City of Lauderdale, Minnesota (hereinafter referred to as the "Client), and Abdo Financial Solutions (hereinafter referred to as the 'Contractor") Articles of Agreement & Recitals W HEREAS, the Client is authorized and empowered to secure from time to time certain professional services through contracts with qualified consultants; and W HEREAS, the Contractor understands and agrees that: 1. The Contractor will act as an Independent Contractor in the performance of all duties under this Agreement. Accordingly, the Contractor shall be responsible for payment of all taxes, including federal, state and local taxes and professional/business license fees arising out of the Contractor's activities; 2 The Contractor shall have no authority to bind the Client for the performance of any services or to obligate the Client. The Contractor is not an agent, servant, or employee of the Client and shall not make any such representations or hold himself/herself out as such; 3. The Contractor shall be the exclusive outsourced accounting service provider for the Client during the term of this Agreement; 4. The Contractor shall perform all professional services in a competent and professional manner, acting in the best interests of the Client at all times. 5. The Contractor shall not accrue any continuing contract rights for the services performed under this contract N OW THEREFORE, in consideration of the mutual covenants and promises contained herein, it is agreed as follows: ARTICLE I INCORPORATION OF RECITALS The recitals and agreement set forth above are hereby incorporated into this Agreement. ARTICLE II LIABILITY INSURANCE Section 1 Liability Insurance: The Contractor shall obtain professional liability insurance, at their expense with liability insurance coverage minimums in the amount of $2,000,000, which Contractor must secure and maintain during the term of this Agreement Contractor will provide Client with proof of liability insurance coverage under this Agreement in writing upon request by the Client. 16 ARTICLE III Agreement for Financial Services Continued DURATION OF THE AGREEMENT Section 1 Duration: This Agreement shall commence upon date of execution by all parties and will remain in effect u ntil December 31, 2023 unless earlier terminated as provided in Sections 2 and 3. Section 2 Client's Termination Rights: The Client may terminate this Agreement upon sixty (60) days written notice in the event the Client determines in its sole discretion that it is not in the Client's best interest to continue using Contractor's services. The Client may terminate on ten (10) days written notice of the Contractor fails to perform its o bligations under this Agreement. Section 3 Contractor's Termination Rights: Contractor may terminate this Agreement upon thirty (30) days written n otice to Client in the event Client does not pay Contractor compensation as required under Article 5, Section 9 within fifteen (15) days after invoice is received by Client. In the event of non-payment within thirty (30) days, Contractor shall give the Client an opportunity to cure the default by giving a notice of such non-payment and an additional five (5) days after the Client's receipt of the notice to remit such payment, prior to giving a notice of termination. Contractor can also terminate the Agreement with sixty (60) days written notice if the Contractor believes it is in its best interests to terminate the Agreement. ARTICLE IV GENERAL Section 1 Authorized Client Agent: The Client's authorized agent for the purpose of administration of this Agreement is the City Administrator. Said agent shall have final authority for approval and acceptance of the Contractor's services performed under this Agreement and shall further have responsibility for administration of the terms and conditions of this Agreement. All notices under this Agreement shall be sent to the person and address indicated below on the signature lines. Section 2 Amendments: No amendments or variations of the terms and conditions of this Agreement shall be valid u nless in writing and signed by the parties. Section 3 Assignability: The Contractor's rights and obligations under this Agreement are not assignable or transferable. Section 4 Data: Any data or materials, including, but not limited to, reports, studies, photographs, negatives, or any and all other documents prepared by the Contractor or its outside consultants in the performance of the Contractor's o bligations under this Agreement shall be the exclusive property of the Client, and any such data and materials shall be remitted to the Client by the Contractor upon completion, expiration, or termination of this Agreement. Further, any such data and materials shall be treated and maintained by the Contractor and its outside consultants in accordance with applicable federal, state and local laws. Further, Contractor will have access to data collected or maintained by the Client to the extent necessary to perform Contractor's obligations under this Agreement. Contractor agrees to maintain all data obtained from the Client in the same manner as the Client is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 or other applicable law (hereinafter referred to as the "Act"). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the Client. Upon receipt of a request to obtain and/or review data as defined in the Act, Contractor will immediately notify the Client. The Client shall provide written direction to Contractor regarding the request within a reasonable time, not to exceed fifteen (15) days. The Client agrees to indemnify, hold harmless and defend Contractor for any liability, expense, cost damages, claim, and action, including attorneys fees, arising out of or related to Contractors complying with the Client's direction. Subject to the aforementioned, Contractor agrees to defend and indemnify the Client from any claim, liability, damage or loss asserted against the Client as a result of Contractor's failure to comply with the requirements of the Act. Upon termination and/or completion of this Agreement, Contractor agrees to return all data to the Client, as requested by the Client. 17 Agreement for Financial Services Continued ARTICLE IV - CONTINUED GENERAL (CONTINUED) Section 5 Entire Agreement: This Agreement is the entire agreement between the Client and the Contractor, and it supersedes all prior written or oral agreements. There are no other covenants, promises, undertakings, or u nderstandings outside of this Agreement other than those specifically set forth. Any term, condition, prior course of dealing, course of performance, usage of trade, understanding, or agreement purporting to modify, vary, supplement, or explain any provision of this Agreement is null and void and of no effect unless in writing and signed by representatives of both parties authorized to amend this Agreement. Section 6 Severability All terms and covenants contained in this Agreement are severable. In the event any provision of this Agreement shall be held invalid by any court of competent jurisdiction, this Agreement shall be interpreted as.if such invalid terms or covenants were not contained herein, and such holding shall not invalidate or render u nenforceable any other provision hereof. Section 7 Contractor Fiscal Decision Waiver: Contractor is responsible for providing the Client with timely and accurate financial recommendations and information that allows the Council/Board the ability to make final financial decisions. Contractor will provide final financial recommendations but is not responsible for the final decisions made regarding financial matters. Section 8 Client Employment of Contractor's Employees. The Client acknowledges and agrees that Contractor's workforce, including employees assigned to staff the engagement provided for under this Agreement, constitutes an important and vital aspect of Contractor's business. In recognition of the foregoing and the harm that Contractor will suffer in the event of the loss of one or more of its employees, the Client agrees that during the Term of this Agreement and for a period of six (6) months following the termination of this Agreement for any reason (the "Restrictive Time Period") the Client shall not, directly or indirectly, on behalf of itself or any person, firm, corporation, association or other e ntity, (a) recruit, solicit, or assist anyone else in the recruitment or solicitation of, any of Contractor's employees to terminate their employment with Contractor and to become employed by or otherwise engaged with or by the Client in any capacity independent of Contractor; (b) hire or engage any Contractor employee; or (c) otherwise encourage or induce any of Contractor's employees to terminate their employment with Contractor. Notwithstanding the foregoing, Contractor may (but shall not be obligated to) consent to the Client's recruitment, solicitation, employment or other engagement of a Contractor employee otherwise prohibited by this paragraph provided that (a) the Client discloses to Contractor in writing its desire to recruit, solicit, employ or otherwise engage the Contractor employee independent of Contractor before engaging with the Contractor employee regarding any such potential relationship* (b) the Client agrees to pay Contractor a Restrictive Covenant Exception Fee (as hereafter defined) in the event the Contractor employee becomes employed by or otherwise engaged with the Client independent of Contractor; and (c) Contractor provides written consent to the Client to engage with the Contractor employee regarding any such relationship. For purposes of this Agreement, the Restrictive Covenant Exception Fee shall be the greater of: (i) 150% of the annual contracted cost of Contractor's services under this Agreement in addition to the annual contracted cost paid or due Contractor hereunder; or (ii) 150% of the fees paid or due Contractor for services provided under this Agreement during the twelve (12) month period immediately prior to the termination of this Agreement or, in the event the Agreement has not been terminated, during the twelve (12) month period immediately prior to Contractor's provision of written consent to the Client to engage in the recruitment, solicitation, employment or other engagement of a Contractor employee otherwise prohibited by this paragraph. 18 Agreement for Financial Services Continued ARTICLE IV - CONTINUED GENERAL CONTINUED Section 9 Compensation: The parties agree that the Contractor shall be paid compensation for the services provided hereunder, payable for work performed in accordance with this Agreement, based on the fees indicated on the Value page of this proposal. Additional fees will not be incurred without prior approval of the Client. Initial invoice for anticipated first month fees will be sent within 10 days of the execution of this agreement. Monthly installment fees will be invoiced throughout the remainder of this contract. If the contract is for an hourly fee basis invoices will be sent monthly. Section 10 Additional Services: Should the Client request additional services in addition to the Contracted Services, the Contractor will provide the Client with proposed fees for the services to be provided. The Client shall provide a written or electronic confirmation prior to the proposed services implementation. Section 11 Outside Contractors: It shall be the responsibility of Contractor to compensate any other outside consultants retained or hired by Contractor to fulfill their obligations under this Agreement and shall be responsible for their work and Contractor, by using outside contractors, shall not be relieved of its obligations under this Agreement. Section 12 Municipal Advisor: Abdo FS understands the Client has retained an independent registered municipal advisor (IRMA) to advise in the evaluation of information and recommendations relating to the issuance of municipal securities and/or municipal financial products. The engaged IRMA is the recognized municipal advisor (MA) for the Client. 19 0 t/SSIR 1 IPC c_a \___.. r_; c __ar_ r- ___ _� AGREEMENT FOR THE PROVISION OF PROFESSIONAL SERVICES nriii r�-, f 1/7 o fess:110 o v r ovi (1 L It crvifitts WHEREFORE, this Agreement was entered into on the date set forth below and the undersigned, by execution hereof, represent that they are authorized to enter into this Agreement on behalf of the respective parties and state that this Agreement has been read by them and that the undersigned understand and fully agree to each, all and every provision hereof, and hereby, acknowledge receipt of a copy hereof. City of Lauderdale 1891 Walnut St, Lauderdale, 55113 D� Heather Butkowski Abdo Financial Solutions, LLC 5201 Eden Avenue, Suite 250 Edina, Minnesota 55436 Victoria Hol thaws, CPA Partner 1 Abdo December 07, 2022 21 t c r -) ABDO TEAM BIOS • CPA Partner 1 Abdo Financial Solutions Municipal Advisor Representative (Series 50) Municipal Advisor Principal (Series 54) victoria.holthaus@abdofs.com 952.715.3069 #41 uko Vinancial solutions TEAM MEMBER BIO aro' Vicki aims to simplify the complex for her clients. Her goal is to give them a solid understanding of their finances, so they can confidently plan ahead. She specializes in working with local governments and nonprofit agencies to strategize capital improvements, develop long-range financial plans, and troubleshoot accounting and financial challenges. She also provides process evaluation and process improvement services for nonprofit and private sector clients. Over the past several years, Vicki has helped many organizations with strategic upgrades to technology and software as they navigate new ways of interacting with constituents and customers. Along with the ability to creatively explain technical terms, Vicki has firsthand knowledge of the issues local governments often face. Prior to joining the firm, she served Minnesota municipalities and joint ventures in various finance and administrative roles. EDUCATION • Bachelor of Science in Accounting, National American University • Master of Arts in Public Administration, Hamline University • Minnesota Certified Municipal Clerk • Continuing professional education PROFESSIONAL MEMBERSHIPS • Minnesota and Arizona Society of Certified Public Accountants • American Institute of Certified Public Accountants • Government Finance Officers Association of the United States and Canada • Minnesota and Arizona Government Finance Officers Association AFFILIATIONS • Hamline School of Business, Accounting Board Member • Arizona Women Leading Government Member QUALIFICATIONS • 16 years of experience working with local governments in finance and administration • Experience with budgeting, capital planning and debt management • Process evaluation and process improvement engagement lead abdosolritions.com I Edina, MN - Mankato, MN - Scottsdale, AZ 0� CPA TC Manager tyler.see®abdosolutions.com Direct Line 952 939.3230 `p'FAM MEMBER BIO Tyler joined the firm in 2017 after completing his Accounting degree from Minnesota State University, Mankato. He was a government audit intern in the 2017 audit season. Tyler works with a variety of local governments and schools in Minnesota providing annual audits. In addition to his expertise in annual auditing, Tyler is experienced in municipal Tong -term financial plans and utility rate studies. EDUCATION • Bachelor of Science in Accounting, Minnesota State University - Mankato Graduated Cum Laude • Master of Accounting, Minnesota State University — Mankato • Continuing professional education as required by the AICPA and U.S. Government Accountability Office PROFESSIONAL MEMBERSHIPS • American Institute of Certified Public Accountants • Minnesota Society of Certified Public Accountants • Minnesota Government Finance Offier's Association QUALIFICATIONS • 6 years of experience in auditing local governments and schools in Minnesota • Over 90 percent of billable time relates to governmental clients • Works extensively with Microsoft Office and several accounting software • Experienced in municipal government long-term financial plans and utility rate studies • andosolhitions.com ( Edina, MN Mankato, MN - Scottsdale, AZ 24 RESOLUTION NO. 121322A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF COMMENDATION FOR COUNCIL MEMBER ROXANNE GROVE WHEREAS,_ Council Member Grove served on the Park and Community Involvement Committee from February 2009 until her election to the City Council in 2010 and WHEREAS, 2022; and,. Council Member Grove served as a member of the City Council from 2010 - WHEREAS, Council Community Involvem G overnment Boar he council liai ams Count,. ive;' and WHEREAS, Council residents of Lauderd er Grove provided competent and value hese appointed and elected positions ;vice to the N OW, THEREFORE, BE1T RESOLVED, by the City Council of the city o Council Member Groue be commended and thanked for her dedication an public service to the city of Lauderdale; and e, that years of BE IT FURTHER RESOLVED, that the City Council wishes Council Member Grove success in her new endeavors. Adopted by the City Council of the city of Lauderdale, Minnesota this 13th day of D ecember, 2022. (ATTEST) Mary Gaasch, Mayor Heather Butkowski, City Administrator (SEAL) RESOLUTION NO. 121322B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF COMMENDATION FOR COUNCIL MEMBER ANDI MOFFATT WHEREAS,Council Member Moffatt served as a member of the City Council from 2017- 2022; and WHEREAS, Council Member Moffatt served as the Mayor Pro Tem and on several committees including the Suburban Rate Authority and the League of Minnesota Cities; and WHEREAS, Coun the residents of Lau NOW, THEREF.}RE,.. IT RESOLVED, by the City Council of the c Council Member Moffatt be mmended and thanked for her de public service to the city of Lauderdale; and BE IT FURTHER RESOLVED, that the City Council wishes Council Member Moffatt success ale, that ears of in her new endeavors. Adopted by the City Council of the city of Lauderdale, Minnesota this 13th day of December, 2022. (ATTEST) Mary Gaasch, Mayor Heather Butkowski, City Administrator (SEAL) RESOLUTION NO. 121322C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF COMMENDATION FOR STATE SENATOR JOHN MARTY WHEREAS, Senator Marty has steadfastly served all of the residents of Districts 63, 54, and 66, which always included the city of Lauderdale, since 1987, and WHEREAS, Senator Marty graciously welcomes Lauderdale residents to his office to discuss the work of our state officials and his vision for bettering our State and our Jives; and WHEREAS city events de himself vaila •tee by fa auderdale WHEREAS, Senator has tire essly pushed issues importan ncluding the preservation of local control ma of the city of Lau ger legislative support for loca government aid. ued health ble by NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of Lauderdale, that Senator Marty be commended and thanked for his dedication and years ofpublicservice to the city of Lauderdale and its residents; and BE IT FURTHER RESOLVED, that the City Council wishes Senator Marty success in his new endeavors. Adopted by the City Council of the city of Lauderdale, Minnesota this 13th day of December, 2022. (ATTEST) Mary Gaasch, Mayor Heather Butkowski, City Administrator (SEAL) RESOLUTION NO. 121322D CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF COMMENDATION FOR STATE REPRESENTATIVE ALICE HAUSMAN WHEREAS, Representative Hausman has steadfastly served all of the residents. of District 66A and especially the residents of Lauderdale since 2013; and WHEREAS, Representative Hausman graciously welcomed Lauderdale residents in her office including our children as they learn about the importance of our state elected officials and the influen they have on their °ves; and 1 has m e her elf avail WHEREAS, Represen tive a*u r%ar . Lauderdale city even: to h-. -s oe; t f"d • i'e attending WHEREAS, Representative Hausman has tirelessly pushed for to the continued health of the City of Lauderdale, namely preservati government aid, funding for infrastructure improvements, and preser control in decision malting. mportant Local NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of Lauderdale, that Representative Hausman be commended and thanked for her dedication and years of public service to the city of Lauderdale and its residents; and BE IT FURTHER RESOLVED, that the City Council wishes Representative Hausman success in her new endeavors. Adopted by the City Council of the city of Lauderdale, Minnesota this 13th day of December, 2022. (ATTEST) Mary Gaasch, Mayor Heather Butkowski, City Administrator (SEAL) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date December 13, 2022 ITEM NUMBER 2023 Budget and Levy STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Included with this memo are the 2023 General Fund and Special Revenue Fund budgets and the 2023-2032 Capital Improvement Plan. These items will be formatted into a budget book that staff will distribute in a couple of weeks. State law requires that the Council hold a public hearing prior to adoption of the budget and levy Prior to the public hearing, staff will provide a brief presentation on budget highlights and field any questions the Council might have. Staff's recommended actions are below. STAFF RECOMMENDATION: Motion to adopt Resolution 121322E Levy. Motion to adopt Resolution 121322F Establishing Fund Appropriations. A Resolution Adopting the 2023 Final Property Tax A Resolution Adopting the 2023 Final Budget and RESOLUTION NO. 121322E CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2023 FINAL PROPERTY TAX LEVY WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS Minnesota Statutes 275.065, Subdivision 1 requires cities to certify the final property tax levy to the county auditor on or before five working days after December 20. NOW, THEREFORE BE IT RESOLVED, that: Section 1: The final 2023 levy to be certified to the Ramsey County Auditor of $1,010,172, inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property tax payable in 2023. Section 2: The City pledges $68,197 98 from Fund 414 Development to pay the GO Improvement 2019A debt levy and the debt levy amount is reduced to zero. Adopted by the City of Lauderdale this 13th day of December, 2022. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator RESOLUTION NO. 121322E CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2023 FINAL BUDGET AND ESTABLISHING FUND APPROPRIATIONS WHEREAS, the City Council has met specifically for the purpose of discussion on the 2023 budget; and WHEREAS, estimated December 31, 2022, fund balances are sufficient to meet approved expenditures for fiscal year 2022. NOW, THEREFORE BFB, IT RESOLVED, Section 1. That the City of Lauderdale 2023 expense budget is hereby approved in accordance with State Statute as follows: General $1,642,833 Special Revenue $ 77,671 Debt Service $ 118,888 Section 2. That the following financial plan for fiscal year 2023 is hereby approved for expenditures in each of the funds as follows: Capital Projects $ 153,198 Enterprise $ 346,921 Section 3. Maximum appropriations may be increased if and when additional revenues are anticipated or received. Adopted by the City of Lauderdale this 13th day of December, 2022. Mary Gaasch, Mayor ATThST: Heather Butkowski, City Administrator City •f Lauderdale 2023 BUDGET & LEVY HEARING DECEMBER 13, 2022 2023 Budget Highlights Proposed General Fund Budget: Balanced at $1,642,833 5.5% increase over 2022 City Tax Rate: 28.13% (1.44% less than 2022) Planned Capital Improvements: Replace 2012 F350 Truck and Plow: $45,000 Replace Front End Mower: $40,000 1 2023 Levy Total Proposed Levy: Fiscal Disparities: Local Property Levy $1,010,172 - $ 129,672 $ 880,500 Local Levy Increase over 2022: $77,289 $17,468 Decrease in Fiscal Disparities $47,130 Decrease in Local Government Aid (LGA) Lost Aid Covered by $55,000 Transfer of ARPA Funds Total Local Levy Increase 9.6% 2023 Tax Impact on Median Valued Home County: 13.7% City: 15.7% School District: 4.3% Other: 8.9% Estimated Increase: $314 Median Home Value Increase: 18.6% From $231,350 in 2022 to $274,300 for 2023. 2 Sources of Revenue Charges for Services 0.8% Intergovernmental Revenue 29.1% Fines & Forfeits 1.5% Miscellaneous Revenue Transfer In 3.3% 1.3 Permits & Licenses 2.5.0 • Taxes 61.5% How Tax Dollars Are Spent Economic Development & Transfers 0.Lontingency 0.3% Parks & Recreation 7.S% Public Works 6.8% Public Safety 60.5% General Government 24.7% 3 How Your Tax Dollars Are Spent City Taxes for Median Value Home: "$736 Police, Fire, 911, Building Inspections lk Gen. Gov't: Admin, Legal, Elections... e Parks & Recreation Public Works, Lighting, Buildings Contingency Or Economic Development & Transfers $445 $182 $55 $50 $3 $1 4 2023 PROPOSED LEVY IMPACTS ON LAUDERDALE HOMES City City Total Levy Fiscal Disparities 2022-5.6% $950,351 2023-6.3% $1,010,172 Median Value 2020 Median Value 2021 Median Value 2022 Median Value 2023 Taxable Value 2022-5.6% $100,100 2023-6.3% $100,100 Taxable Value 2022-5.6% $215,150 2023-6.3% $261,747 $147,140 $129,672 $218,300 $232,400 $231,550 $274,300 City City Net Local Levy Tax Capacity $803,211 $880,500 $2,716,625 $3,130,331 18.56% over prior year x Tax Rate 0.2957 0.2813 City Tax Rate 29.567% 28.128% = City Tax on $126,000 Home/Lot Total Tax Total Tax DIFFERENCE $295.96 $281.56 ($14.40) -4.87% x Tax Rate = City Tax on Median Lauderdale Home 0.2957 Total Tax $636.12 0.2813 Total Tax $736 24 DIFFERENCE $100.12 15.74% Taxable Value 2022-5.6% $289,760 2023-6.3% $289,760 x Tax Rate = City Tax on $300,000 Home 0.2957 Total Tax $856.72 0.2813 Total Tax $815.04 DIFFERENCE ($41.68) -4.87% CITY OF LAUDERDALE BUDGET 2023 Adopted December 13, 2022 CITY OF LAUDERDALE GENERAL FUND REVENUES 2023 Account Number 101-00000 410 31010 101-00000-410-31020 101-00000-410-31400 101-00000 410-31055 101-00000 410 31900 101-00000-410-32110 101-00000-410-32180 101-00000-410-32190 101-00000-410-32192 101-00000-410-32240 101-00000 420-32210 101-00000 420-32230 101-00000 420 32270 101-00000-430-32261 101-00000 410-33401 101-00000-410-33422 101-00000-410-33423 101-00000- 101-00000 101-00000 101-00000- 101-00000- 101-00000- 101-00000 101-00000- 101-00000 101-00000 410-34101 410-34103 410 34108 420-34104 410-34105 420-34202 420-34206 430-34303 -450-34780 -450-34920 Account Description CURRENT AD VALOREM TAXES D ELINQUENT AD VALOREM TAXES FISCAL DISPARITIES EXCESS TAX INCREMENT P ENALTIES AND INTEREST TAXES TAXES LIQUOR LICENSES TOBACCO LICENSES OTHER BUSINESS LICENSES HVAC CONTRACTOR LICENSES (REPEALED) ANIMAL LICENSES BUILDING PERMITS P LUMBING & HEATING PERMITS RENTAL HOUSING LICENSES EXCAVATING PERMITS P ERMITS & LICENSES LOCAL GOVERNMENT AID OTHER STATE GRANTS & AIDS OTHER GRANTS & AIDS INTERGOVERNMENTAL REVENUE CITY HALL RENT ZONING & SUBDIVISION FEES ADMINISTRATIVE FEES P LAN REVIEW FEES SALE OF MAPS & PUBLICATIONS S PECIAL FIRE PROTECTION SERVICES MOWING & GARBAGE CLEANUP S NOW REMOVAL CHARGES PARK SHELTER FEES MERCHANDISE SALES CHARGES FOR SERVICES 2021 Actual 749,635 $ 1,281 $ 146,325 $ $ 50 $ 897,291 $ MIA 150 400 2,225 1,350 73 12,514 3,798 9,178 29,687 2022 Adopted 2023 Proposed 803,211 $ 880,500 $ 147,140 $ 129,672 $ $ ME 950,351 $ 1,010,172 150 400 2,200 1,300 100 23,000 4,500 5,000 36,650 524,591 $ 524,591 $ $ imimi 524,591 $ 524,591 1,460 2,850 381 3,059 WEI 162 7,912 150 400 2,500 100 25,000 5,000 8,000 41,150 $ 477,461 $ $ $ 477,461 t000 $ 2,000 $ $ 7,500 $ $ $ $ $ 200 $ 400 $ 11,100 $ 3,000 1,500 7,500 250 300 12,550 Account Number 101-00000-420-35101 101-00000 420 35200 101-00000-410-36101 101-00000-410-36102 101-00000-410-36200 101-00000-410-36210 101-00000-410-36215 101-00000-420-36260 101-00000-410-36230 101-00000 450 36230 101-00000 410 39101 101-00000-410-39200 Account Description COURT FINES & ADMINISTRATIVE PENALTIES $ FORFEITED & SEIZED ASSETS $ FINES & FORFEITS $ S PECIAL ASSESSMENTS COUNTY $ P ENALTIES & INTEREST $ OTHER MISCELLEANOUS REVENUE $ 29,368 INTEREST ON INVESTMENTS $ (1,785) OTHER FEES (CREDIT CARD) $ 3 S URCHARGES COLLECTED $ 460 CONTRIBUTIONS & DONATIONS (NON COMM E' $ - CONTRIBUTIONS & DONATIONS (COMM EVENT $ 305 MISCELLANEOUS REVENUE $ 29,194 2021 Actual 2022 Adopted 22,615 $ 25,000 22,615 $ 25,000 843 $ SALE OF CAPITAL ASSETS TRANSFER IN OTHER SOURCES TOTAL GENERAL FUND REVENUE $ 1,511,290 REVENUES OVER/UNDER EXPENDITURES FUND BALANCE - January 1 $ FUND BALANCE - December 31 $ 4,000 4,000 1,000 9,000 IMIE $ 1,556,692 891,466 $ 765,671 765,671 $ 765,671 2023 Proposed $ 25,000 $ 25,000 $ 5,000 $ 15,000 $ 500 $ 1,000 $ 21,500 $ 55,000 $ 55,000 $ 1,642,833 $ 765,671 $ 765,671 CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2023 Department Number 2021 2022 2023 Title Actual Adopted Proposed 41110 LEGISLATIVE $ 23,539 $ 24,853 $ 24,753 41320 CITY ADMINISTRATION $ 249,722 $ 260,317 $ 270,357 41410 ELECTIONS $ 17,685 $ 25,063 $ 19,336 41610 LEGAL $ 20,905 $ 32,000 $ 24,000 41910 PLANNING $ 53,190 $ 36,763 $ 35,436 41940 GENERAL GOVERNMENT BUILDINGS $ 36,447 $ 31,000 $ 31,400 G ENERAL GOVERNMENT $ 401,488 $ 409,996 $ 405,282 42100 PUBLIC SAFETY $ 861,196 $ 893,558 $ 950,677 42400 BUILDING INSPECTIONS $ 54,720 $ 45,543 $ 43,896 P UBLIC SAFETY $ 915,915 $ 939,101 $ 994,573 43121 PUBLIC WORKS $ 91,256 $ 85,487 $ 106,072 43160 STREET LIGHTING $ 6,324 $ 6,000 $ 6,200 P UBLIC WORKS $ 97,580 $ 91,487 $ 112,272 45200 PARKS & RECREATION $ 88,591 $ 108,108 $ 123,706 46500 ECONOMIC DEVELOPMENT $ 3,331 $ 3,000 $ 2,000 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ - $ 5,000 $ 5,000 49300 OTHER FINANCING USES $ - $ - $ OTHER $ 91,922 $ 116,108 $ 130,706 TOTAL EXPENDITURES $ 1,506,905 $ 1,556,692 $ 1,642,833 CITY OF LAUDERDALE LEGISLATIVE 2023 Account Number 101-41110-410 41030 101-41110 410-41220 101-41110 410 41225 101-41110-410-41510 101-41110-410 42010 101-41110-410 42110 101-41110-410-42115 101-41110-410 42410 101 41110 410 43140 101-41110-410-43310 101-41110 410 43510 101-41110 410 43610 101-41110-410-44330 101-41110-410 45700 TOTAL EXPENDITURES Account Description PART TIME EMPLOYEES FICA MEDICARE WORKERS COMPENSATION INSURANCE P ERSONNEL OFFICE SUPPLIES G ENERAL SUPPLIES MEETINGS MINOR TOOLS & EQUIPMENT S UPPLIES TRAINING & EDUCATION TRAVEL EXPENSE LEGAL NOTICES & PUBLISHING INSURANCE & BONDS D UES & SUBSCRIPTIONS OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2021 Actual 2022 Adopted 2023 Proposed $ 16,500 $ 16,500 $ 16,500 $ 1,023 $ 1,023 $ 1,023 $ 240 $ 239 $ 239 $ 37 $ 41 $ 41 $ 17,800 $ 17,803 $ 17,803 $ $ $ $ 119 $ 50 $ 50 $ - $ 200 $ 100 $ $ $ $ 119 $ 250 $ 150 ailir $ 1,083 $ 1,000 $ 1,200 $ 274 $ 1,000 $ 1,000 $ 383 $ 500 $ 400 $ 64 $ 200 $ 100 $ 3,816 $ 4,100 $ 4,100 $ 5,620 $ 6,800 $ 6,800 $ - $ - $ $ - $ $ $ 23,539 $ 24,853 $ 24,753 N OTES: D ues include Metro Cities, League of Minnesota Cities, Mayor's Association and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2023 Account Number 101-41320-410 41010 101-41320-410 41020 101-41320-410 41040 101-41320-410-41210 101-41320 410-41220 101-41320-410 41225 101-41320 410 41250 101-41320-410 41310 101-41320-410-41320 101 41320-410-41330 101-41320 410 41340 101-41320 410-41420 101-41320-410-41510 101-41320-410-42010 101-41320-410-42020 101-41320-410-42030 101-41320 410 42110 101-41320 410-42115 101-41320-410-42410 101-41320-410-42420 101-41320- 101-41320- 101-41320- 101 41320- 101 41320 101-41320- 101-41320- 101-41320 101-41320 101-41320- 101 41320- 101-41320 101-41320 410 43030 410 43090 410-43140 410 43220 410-43250 410 43310 410-43510 410-43610 410 44040 410-44160 410-44325 -410-44330 -410-44370 101-41320-410-45700 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE U NEMPLOYMENT WORKERS COMPENSATION INSURANCE P ERSONNEL OFFICE SUPPLIES COMPUTER SUPPLIES PRINTED FORMS G ENERAL SUPPLIES MEETINGS MINOR EQUIPMENT & TOOLS MINOR COMPUTER EQUIPMENT S UPPLIES AUDITING & ACCOUNTING SERVICES EXPERT & PROFESSIONAL SERVICES (IT) TRAINING & EDUCATION P OSTAGE OTHER COMMUNICATIONS (WEBSITE) TRAVEL EXPENSE LEGAL NOTICES & PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES BANK FEES & CHARGES DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY 2021 Actual $ 144,475 $ 16,043 $ $ 19,081 $ $ $ $ 2,311 $ $ 2,500 $ $ 218 $ $ 918 $ $ 1,590 $ $ $ $ 2,493 $ $ 1,987 $ $ 6,595 $ $ 898 $ $ 54,634 $ 2022 Adopted $ 144,296 - $ 10,453 $ 10,822 8,835 $ 8,946 2,066 $ 2,092 1,539 $ 2,000 20,551 $ 19,000 410 $ 400 899 $ 900 691 $ 671 986 $ 1,154 190,905 $ 190,281 481 $ 179 $ 2,834 $ 190 $ - $ 499 $ - $ 4,183 $ 2023 Proposed $ 148,625 $ 11,147 $ 9,215 $ 2,155 $ 1,600 $ 20,500 $ 400 $ 850 $ 551 $ 1,189 $ 196,232 750 $ 100 $ 3,500 $ 250 $ 1,000 $ 5,600 $ 18,500 22,836 1,000 2,000 2,500 1,000 700 3,000 2,900 2,000 7,000 1,000 64,436 450 100 4,000 200 1,000 5,750 21,000 26,275 1,000 2,500 2,500 1,000 700 1,200 2,700 2,000 6,600 900 68,375 249,722 $ 260,317 $ 270,357 N OTES D ues includes MCFOA, MAMA, MN GFOA, IMCA, MCMA, Press, Notary, RC GIS CITY OF LAUDERDALE ELECTIONS 2023 Account Number 101-41410- 101-41410 101 41410 101-41410 101-41410 101-41410 101-41410 101-41410 101-41410 101-41410 101-41410 410-41010 -410-41040 -410-41210 -410-41220 410-41225 -410-41250 -410-41310 410 41320 -410-41330 410 41340 -410-41510 101-41410 410 42010 101-41410 410-42110 101-41410-410-42410 101 41410 410 43510 101-41410 410-44370 101-41410 410-45700 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL OFFICE SUPPLIES G ENERAL SUPPLIES MINOR EQUIPMENT & TOOLS S UPPLIES LEGAL NOTICES PUBLISHING MISCELLANEOUS CHARGES (AB VOTING) OTHER SERVICES & CHARGES O FFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY 2021 Actual 2022 Adopted 2023 Proposed $ 12,164 $ 12,842 $ 13,227 $ - $ 4,500 $ $ 931 $ 963 $ 992 $ 786 $ 796 $ 820 $ 184 $ 186 $ 192 $ 175 $ 225 $ 175 $ 2,022 $ 1,823 $ 2,000 $ 48 $ 50 $ 50 $ 55 $ 60 $ 50 $ 64 $ 65 $ 38 $ 88 $ 103 $ 98 $ 16,518 $ 21,613 $ 17,642 $ - $ - $ $ - $ 500 $ $ 1,167 $ 2,600 $ 1,694 $ 1,167 $ 3,100 $ 1,694 WPM $ - $ 350 $ $ $ - $ $ $ 350 $ $ - $ - $ $ $ $ $ 17,685 $ 25,063 $ 19,336 CITY OF LAUDERDALE LEGAL 2023 Account Number 101-41610-410-43040 101 41610-410-43045 TOTAL EXPENDITURES Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2021 Actual 9,805 11,100 20,905 $ $ $ 2022 Adopted 20,000 12,000 32,000 $ $ $ 2023 Proposed 12,000 12,000 24,000 20,905 $ 32,000 $ 24,000 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2023 Account Number 101-41910 101-41910 100 41910 101-41910 101-41910 101 41910 101 41910 101-4191.0 101 41910 101-41910 410 41010 -410-41210 -410-41220 410-41225 -410-41250 - 410-41310 -410 41320 -410-41330 - 410-41340 - 410 41510 101-41910-410 42010 101-41910 410 42030 101-41910 410-42110 101-41910-410-43090 101-41910-410 43091 101-41910 410 43140 101-41910 410 43220 101-41910-410 43610 101-41910-410-44330 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE D ISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL O FFICE SUPPLIES P RINTED FORMS G ENERAL SUPPLIES S UPPLIES EXPERT & PROFESSIONAL SERVICES ESCROW ACTIVITY TRAINING & EDUCATION POSTAGE INSURANCE & BONDS D UES AND SUBSCRIPTIONS OTHER SERVICES & CHARGES 2021 Actual 16,419 1,257 1,063 249 173 2,511 72 129 84 119 22,076 MIE 2022 Adopted 17,316 1,299 1,074 251 250 2,464 70 100 80 139 23,043 MIA $ 2,572 $ 13,000 $ 25,165 $ - $ - $ $ - $ 200 $ 3,158 $ 300 $ 219 $ 220 $ 31,114 $ 13,720 $ 53,190 $ 36,763 2023 Proposed $ 17,836 $ 1,338 $ 1,106 $ 259 $ 200 $ 2,600 $ 75 $ 125 $ 84 $ 143 $ 23,766 $ 8,000 $ 450 $ 3,000 $ 220 $ 11,670 $ 35,436 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2023 Account Number 101 41940-410-42110 101-41940-410-42230 101 41940-410-42410 101 41940-410-43090 101-41940-410 43210 101-41940-410-43250 101 41940-410-43610 101 41940-410 43810 101-41940 410-43820 101 41940 410 43830 101-41940-410 43840 101-41940-410 43850 101-41940-410 44010 101-41940-410-44040 101-41940 410-44160 101-41940 410-45700 TOTAL EXPENDITURES Account Description G ENERAL SUPPLIES B UILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS S UPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS (INTERNET) INSURANCE & BONDS E LECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL S EWER UTILITIES B UILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2021 Actual 2022 Adopted 2023 Proposed 869 $ 1,000 $ 1,000 45 $ $ $ - $ MIN 915 $ 1,000 $ 1,000 $ 605 $ 2,000 $ 1,500 $ 1,465 $ 1,500 $ 1,800 $ 8,683 $ 5,500 $ 5,500 $ 10,655 $ 9,000 $ 8,000 $ 2,499 $ 2,000 $ 2,500 $ 52 $ 500 $ 400 $ 2,532 $ 2,000 $ 2,700 $ 7,478 $ 6,500 $ 7,000 1,564 $ 1,000 $ 1,000 - $ $ $ 35,533 $ 30,000 $ 30,400 $ $ 36,447 $ 31,000 $ 31,400 CITY OF LAUDERDALE PUBLIC SAFETY 2023 Account Number 101-42100-420-43100 101-42100-420 43110 101 42100 420-44370 101-42220-420-43120 101-42220-420-43125 101-42200-420-44370 101-42220 420 45400 Account Description DISPATCH POLICE CONTRACT MISCELLANEOUS CHARGES (NYFS) FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2021 Actual $ 12,013 $ 773,218 $ 191 $ 75,773 PIO $ 861,196 2022 Adopted $ 9,000 $ 802,283 $ 5,400 $ 76,875 $ 893,558 11114 PORI 2023 Proposed $ 6,454 $ 860,310 $ 5,500 $ 78,413 $ 950,677 TOTAL EXPENDITURES $ 861,196 $ 893,558 $ 950,677 CITY OF LAUDERDALE BUILDING INSPECTIONS 2023 Account Number 101-42400- 101 42400- 101 42400- 101-42400 101-42400- 101-42400- 101 42400- 101-42400- 101 42400- 101 42400- 101 42400 420 41010 420-42010 420-41210 420-41220 420 41225 420-41250 420-41310 420 41320 420-41330 420 41340 420-41510 101-42400 420 42030 101-42400-420-42110 101-42400 101-42400- 101-42400- 101-42400 101-42400- 101-42400 101-42400- 101 42400- 101-42400 420-43090 420-43140 420 43220 420 43310 420 43510 420 43610 420-44330 420-44370 420-44380 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL P RINTED FORMS GENERAL SUPPLIES S UPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE TRAVEL EXPENSES LEGAL NOTICES PUBLISHING INSURANCE & BONDS D UES & SUBSCRIPTIONS MISCELLANEOUS CHARGES B UILDING PERMIT SURCHARGES OTHER SERVICES & CHARGES 2021 Actual 36,196 $ 2,680 $ 2,564 $ 600 $ 3,182 $ 2,283 $ 193 $ 447 $ 121 $ 1,017 $ 49,282 $ - $ - $ - $ 2,249 $ 227 $ - $ - $ 138 $ 2,485 $ 338 $ 5,437 $ 2022 Adopted 2023 Proposed 10,410 $ 10,723 IMIE 781 $ 804 645 $ 665 151 $ 155 225 $ 100 1,823 $ 2,000 50 $ 100 60 $ 100 65 $ 13 83 $ 86 14,293 $ 14,746 30,000 $ 28,500 250 $ 150 - $ - $ 1,000 $ 500 31,250 $ 29,150 54,720 $ 45,543 $ 43,896 CITY OF LAUDERDALE PUBLIC WORKS 2023 Account Number 101-43121-430-41010 101-43121-430-41020 101-43121-430 41040 101-43121-430-41210 101-43121-430 41220 101-43131-430 41225 101-43121 430 41250 101-43121-430 41310 101-43121-430 41320 101-43121 430 41330 101-43121-430-41340 101-43121-430-41510 101 43121 101-43121 101 43121 101-43121 101-43121 101-43121 101-43121 101 43121 101-43121 101-43121 430-42110 -430 42120 - 430-42130 -430 42160 430 42170 430 42210 -430-42220 - 430-42240 -430 42410 -430-42420 101-43121-430-43030 101-43121-430 43090 101-43121-430-43095 101-43121-430-43140 101 43121-430 43210 101-43121-430 43250 101-43121 430 43310 101-43121-430-43610 101 43121-430-44010 101-43121 430 44040 101-43121-430-44160 101 43121-430-44330 101-43121-430 44390 101 43121-430 45400 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE DISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL G ENERAL SUPPLIES MOTOR FUELS LUBRICANTS & ADDITIVES CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES STREET MAINTENANCE MATERIALS MINOR EQUIPMENT & TOOLS MINOR COMPUTER EQUIPMENT S UPPLIES 2021 Actual ENGINEERING EXPERT & PROFESSIONAL SERVICES (SNOW) TREE TRIMMING AND REMOVAL TRAINING & EDUCATION TELEPHONE & TELEGRAPH OTHER COMMUNICATION (GIS) TRAVEL EXPENSE INSURANCE & BONDS B UILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES D UES & SUBSCRIPTIONS TAXES & LICENSES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 36,667 $ 433 $ - $ 2,834 $ 2,828 $ 661 $ 5,814 $ 494 $ 96 $ 408 $ 158 $ 1,729 $ 52,124 $ 350 $ 2,978 $ - $ - $ 1,866 $ - $ - $ 5,194 $ 1,213 $ 15,893 $ 14,928 $ 35 $ - $ 800 $ - $ 565 $ - $ 429 $ - $ 75 $ - $ 33,938 $ - $ 2022 Adopted 37,225 $ $ - $ 2,792 $ 2,308 $ 540 $ 6,000 $ 700 $ 100 $ 460 $ 150 $ 1,712 $ 51,987 $ 500 3,200 300 Min 4,000 2,000 15,000 9,000 500 1,000 2,000 29,500 2023 Proposed 42,056 3,154 2,607 710 6,400 500 100 450 160 1,935 58,072 $ 500 $ 3,200 $ 1,000 $ 500 $ 5,200 $ 2,000 $ 28,200 $ 10,000 $ 1,000 $ 600 $ 1,000 $ 42,800 MIE 91,256 $ 85,487 $ 106,072 CITY OF LAUDERDALE STREET LIGHTING 2023 Account Number 101 43160-430-43810 101-43160-430-44040 TOTAL EXPENDITURES Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES 2021 Actual 6,174 150 6,324 $ $ $ 6,324 $ 2022 Adopted 2023 Proposed 6,000 $ 6,200 - $ 6,000 $ 6,200 6,000 $ 6,200 CITY OF LAUDERDALE PARKS & RECREATION 2023 Account Number 101 45200-450-41010 101 45200 450 41020 101-45200-450-41040 101-45200-450-41210 101 45200-450 41220 101-45200-450-41225 101 45200-450-41250 101 45200-450-41310 101-45200 450-41320 101-45200 450 41330 101 45200-450 41340 101-45200 450-41420 101-45200 450-41510 101-45200-450-42030 101-45200-450-42110 101 45200-450 42115 101-45200-450-42120 101-45200-450 42160 101 45200 450 42210 101-45200 450 42220 101-45200 450 42230 101-45200-450-42410 101 45200 450 42990 101-45200 101-45200- 101-45200- 101-45200- 101-45200- 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101 45200 101 45200 101 45200 450 43090 450 43130 450 43140 450 43210 450-43310 450 43610 -450-43810 -450 43820 450 43830 450 43840 450-44010 -450-44040 -450 44160 450-44382 101-45200 450-45200 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE U NEMPLOYMENT WORKERS COMPENSATION INSURANCE P ERSONNEL P RINTED FORMS GENERAL SUPPLIES MEETINGS MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS VEHICLE/EQUIPMENT PARTS TIRES B UILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS MERCHANDISE FOR RESALE S UPPLIES EXPERT & PROFESSIONAL SERVICES COMMUNITY EVENTS TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE INSURANCE & BONDS E LECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL B UILDING MAINTENANCE VEHICLE/EQUIPMENT MAINTENANCE RENTS & LEASES (PORTABLE RESTROOM) RECREATION PROGRAMS OTHER SERVICES & CHARGES B UILDING & IMPROVEMENTS CAPITAL OUTLAY 2021 Actual 2022 Adopted 2023 Proposed 52,426 $ 66,830 $ 79,291 520 $ - $ 1,560 $ 6,000 $ 6,000 3,938 $ 5,012 $ 5,497 3,776 $ 4,515 $ 4,916 883 $ 1,056 $ 1,150 5,613 $ 7,000 $ 8,000 4,174 $ 5,000 $ 4,500 193 $ 500 $ 400 371 $ 500 $ 500 268 $ 338 $ 478 $ - $ 1,429 $ 2,057 $ 2,274 75,150 $ 98,808 $ 113,006 $ $ 934 $ 500 $ 500 - $ $ 108 $ - $ $ $ - $ - $ $ $ - $ - $ $ $ 500 $ 1,000 $ 1,042 $ 1,500 $ 1,000 3,325 $ 1,000 $ 2,000 4,564 $ 2,000 $ 3,000 - $ $ $ $ - $ - $ 248 $ 800 $ 300 827 $ 500 $ 1,000 616 $ 500 $ 600 472 $ 500 $ 600 $ $ - $ - $ $ $ 1,448 $ 1,500 $ 1,200 900 $ 1,000 $ 1,000 12,399 $ 7,800 $ 9,700 AIM 88,591 $ 108,108 $ 123,706 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2023 Account Number 2021 2022 2023 Account Description Actual Adopted Proposed 101-46500-462-43090 CONSULTING FEES $ 3,331 $ 3,000 $ 2,000 101-46500-462-44370 MISCELLANEOUS $ - $ $ OTHER SERVICES & CHARGES $ 3,331 $ 3,000 $ 2,000 TOTAL EXPENDITURES $ 3,331 $ 3,000 $ 2,000 CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2023 Account Number 2021 2022 2023 Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES $ $ 5,000 $ 5,000 $ $ 5,000 $ 5,000 TOTAL EXPENDITURES $ $ 5,000 $ 5,000 CITY OF LAUDERDALE OTHER FINANCING USES 2023 Account Number 2021 2022 2023 Account Description Actual Adopted Proposed 101 49300-410-47200 TRANSFER OUT $ $ $ TRANSFERS $ $ $ TOTAL EXPENDITURES $ $ $ CITY OF LAUDERDALE SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL FUNDS ENTERPRISE FUNDS BUDGET 2023 Adopted December 13, 2022 CITY OF LAUDERDALE SPECIAL REVENUE FUNDS 2023 Fund Fund Title 226 COMMUNICATIONS 227 RECYCLING 228 AMERICAN RESCUE PLAN ACT TOTAL REVENUES 226 COMMUNICATIONS 227 RECYCLING 228 AMERICAN RESCUE PLAN ACT TOTAL EXPENDITURES 2021 Actual $ 17,895 $ 63,102 $ (0) $ 80,997 $ 22,459 $ 68,109 $ 90,568 2022 Adopted 18,200 62,337 50 80,537 2023 Proposed $ 18,200 $ 77,233 $ 1,000 $ 95,433 54,417 $ 22,671 - $ $ 55,000 54,417 $ 77,671 CITY OF LAUDERDALE COMMUNICATIONS 2023 Account Number 226-00000-410-31810 226-00000-410-36210 226-49840-410-41010 226 49840 410 41210 226 49840-410-41220 226-49840-410-41225 226 49840 410 41250 226-49840-410 41310 226-49840-410-41320 226 49840-410-41330 226-49840-410-41340 226-49840-410 41510 226-49840-410-42020 226-49840 410 43130 226-49840-410-44160 226-49840-410-44370 226 49840-410-45700 Account Description FRANCHISE TAX INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL COMPUTER SUPPLIES S UPPLIES S PECIAL PROGRAMS RENTS & LEASES (CABLE COMM FEE) MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2021 Actual $ 17,907 $ $ (12) $ $ 17,895 $ $ 6,917 $ 530 $ 447 $ 104 $ 110 $ 1,268 $ 48 $ 33 $ 38 $ 51 $ 9,547 2022 Adopted 18,000 200 18,200 $ 7,275 $ 546 $ 451 $ 105 $ 165 $ 1,197 $ 50 $ 30 $ 40 $ 58 $ 9,917 $ 780 $ $ 780 $ $ 7,792 $ 4,340 $ MIE $ 12,132 $ $ MM $ 22,459 $ $ $ 2023 Proposed 18,000 200 18,200 $ 7,493 $ 562 $ 465 $ 109 $ 110 $ 1,267 $ 50 $ 30 $ 35 $ 50 $ 10,171 35,000 $ 35,000 $ $ 4,500 $ 5,000 $ $ 9,500 $ $ $ 54,417 $ (4,563) $ $ 8,000 $ 4,500 $ $ 12,500 $ $ $ 22,671 (36,217) $ (4,471) CITY OF LAUDERDALE RECYCLING 2023 Account Number 227-00000-430-33620 227-00000-430-36101 227-00000-430-36102 227-00000-430-36210 227-43245 430 41010 227-43245-430 41210 227 43245-430-41220 227-43245 430 41225 227-43245 430 41250 227 43245-430-41310 227-43245 430-41320 227-43245 430 41330 227 43245-430-41340 227-43245-430 41510 227-43245 430 42110 227 43245 430 42115 227 43245 430 43130 227-43245-430-43430 227-43245-430 44330 Account Description COUNTY GRANTS S PECIAL ASSESSMENTS COUNTY P ENALTIES & INTEREST INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL G ENERAL SUPPLIES MEETING EXPENSES S UPPLIES RECYCLING CONTRACTOR ADVERTISING - OTHER D UES & SUBSCRIPTIONS OTHER SERVICES & CHARGES TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2021 Actual $ 8,923 $ 54,234 $ 80 $ (135) $ 63,102 $ 17,771 $ 1,361 $ 1,150 $ 269 $ 240 $ 3,083 $ 121 $ 117 $ 95 $ 131 $ 24,338 $ 3,570 $ 3,570 $ 39,869 $ 333 $ 40,202 $ 68,109 2022 Adopted $ 6,118 $ 55,419 $ 800 $ 62,337 18,689 1,402 1,159 271 360 3,010 130 100 105 150 25,376 40,616 350 40,966 66,342 $ (5,007) $ 2023 Proposed $ 6,118 $ 70,315 $ 800 $ 77,233 19,250 1,444 1,193 279 275 3,095 125 125 100 135 26,021 41,363 350 41,713 67,734 (4,005) $ 9,499 CITY OF LAUDERDALE AMERICAN RESCUE PLAN ACT 2023 Account Number 228-00000 410-33423 228-00000-410-36210 228-49840 410-44370 228-00000-462-47200 228-00000 410-45000 Account Description CORONAVIRUS RELIEF FUND INTEREST ON INVESTMENTS TOTAL REVENUES MISCELLANEOUS CHARGES TRANSFER OUT OTHER SERVICES & CHARGES CAPITAL OUTLAY CAPITAL OUTLAY TOTAL EXPENDITURES 2021 Actual 2022 Adopted 2023 Proposed VIM 50 $ 1,000 50 $ 1,000 $ $ 55,000 $ 55,000 $ 55,000 REVENUES OVER/UNDER EXPENDITURES $ (0) $ 50 $ (54,000) CITY OF LAUDERDALE DEBT SERVICE FUNDS 2023 Fund 2021 2022 2023 Fund Title Actual Adopted Proposed 305 GO TIF REVENUE BONDS 2018A $ 1,364,978 $ 300 $ 300 306 GO IMPROVEMENT BONDS 2019A $ 116,219 $ 125,088 $ 123,481 TOTAL REVENUES $ 1,481,197 $ 125,388 $ 123,781 305 GO TIF REVENUE BONDS 2018A $ 1,354,591 $ 4,616 $ 475 306 GO IMPROVEMENT BONDS 2019A $ 121,788 $ 119,975 $ 118,413 TOTAL EXPENDITURES $ 1,476,379 $ 124,591 $ 118,888 CITY OF LAUDERDALE DEBT SERVICE - 1795 EUSTIS STREET/ GO TIF REVENUE BONDS 2018A/2021A 2023 Account Number 305-00000-462-36210 305-00000-462-39200 305-47000-462-39300 305 47000-462-43090 305-47000-462-44370 305-47000-462-47110 305-47000 462 47210 Account Description INTEREST ON INVESTMENTS TRANSFER IN BONDS PROCEEDS TOTAL REVENUES P ROFESSIONAL SERVICES MISCELLANEOUS CHARGES BOND PRINCIPAL B OND INTEREST OTHER FINANCING TOTAL EXPENDITURES 2021 Actual $ (22) $ $ $ $ 1,365,000 $ $ 1,364,978 $ 44,397 475 1,295,000 14,719 1,354,591 $ 1,354,591 2022 Adopted 300 $ 2023 Proposed 300 300 $ 300 475 $ - $ - $ 4,141 $ 4,616 $ 4,616 $ 475 475 475 REVENUES OVER/UNDER EXPENDITURES $ 10,387 $ (4,316) $ (175) CITY OF LAUDERDALE DEBT SERVICE - GO IMPROVEMENT BONDS 2019A 2023 Account Number 306-00000-430-36210 306-00000 450 36101 306-00000-450-36102 306-00000-450-36103 306-00000-462-39200 306 47000-462-39300 306-47000-462-43090 306 47000-462-44370 306 47000-462 47110 306-47000-462-47210 Account Description INTEREST ON INVESTMENTS S PECIAL ASSESSMENT -COUNTY P ENALTIES AND INTEREST D ELINQUENT SPECIAL ASSESSMENTS TRANSFER IN BONDS PROCEEDS TOTAL REVENUES P ROFESSIONAL SERVICES MISCELLANEOUS CHARGES BOND PRINCIPAL BOND INTEREST OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2021 Actual $ (437) $ 36,380 $ 12,319 $ $ 67,956 $ $ 116,219 $ 575 $ 213 $ 100,000 $ 21,000 $ 121,788 $ 121,788 2022 Adopted 2023 Proposed 400 $ 500 42,451 $ 42,451 14,094 $ 12,332 NM $ 68,143 $ 68,198 $ 125,088 $ 123,481 $ 475 $ 475 $ $ $ 100,000 $ 100,000 $ 19,500 $ 17,938 $ 119,975 $ 118,413 $ 119,975 $ 118,413 $ (5,569) $ 5,113 $ 5,069 CITY OF LAUDERDALE CAPITAL IMPROVEMENT FUNDS 2023 Fund 2021 2022 2023 Fund Title Actual Adopted Proposed 401 GENERAL CAPITAL $ (301) $ 1,500 $ 1,500 403 STREET CAPITAL $ 51,882 $ 4,000 $ 4,000 404 PARK CAPITAL $ (441) $ 3,000 $ 4,000 406 PARK DEDICATION $ - $ - $ 3,000 414 DEVELOPMENT $ 1,151 $ 2,000 $ 4,000 415 HOUSING REDEVELOPMENT $ - $ $ 416 TIF DISTRICT NO. 1-2 $ - $ - $ 3,000 TOTAL REVENUES $ 52,291 $ 10,500 $ 19,500 401 GENERAL CAPITAL $ 20,051 $ 40,000 $ 85,000 402 STREET CAPITAL $ 163,289 $ - $ 404 PARK CAPITAL $ - $ - $ 406 PARK DEDICATION $ - $ - $ 414 DEVELOPMENT $ 71,862 $ 68,143 $ 68,198 415 HOUSING REDEVELOPMENT $ - $ - $ 416 TIF DISTRICT NO 1-2 $ - $ 550 $ TOTAL EXPENDITURES $ 255,201 $ 108,693 $ 153,198 CITY OF LAUDERDALE GENERAL CAPITAL 2023 Account Number 2021 2022 2023 Account Description Actual Adopted Proposed 401-00000-410-33422 OTHER STATE GRANTS & AIDS $ $ - $ 401-00000-410-36200 OTHER MISCELLANEOUS REVENUE $ - $ - $ 401-00000-410-36210 INTEREST ON INVESTMENTS $ (301) $ 1,500 $ 1,500 401-00000-410-39200 TRANSFER IN $ - $ - $ TOTAL REVENUES $ (301) $ 1,500 $ 1,500 401-41940-410-44370 MISCELLANEOUS CHARGES $ $ - $ OTHER SERVICES & CHARGES $ - $ - $ 401-41940-410-45200 BUILDING & IMPROVEMENTS $ 925 $ - $ 401 41940-410-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ - $ 401-41940 410 45400 MACHINERY & EQUIPMENT $ 9,563 $ - $ 401-41940 410 45500 VEHICLES $ 9,563 $ 40,000 $ 85,000 CAPITAL OUTLAY $ 20,051 $ 40,000 $ 85,000 401-41940-410 47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ 20,051 $ 40,000 $ 85,000 REVENUES OVER/UNDER EXPENDITURES $ (20,352) $ (38,500) $ (83,500) CITY OF LAUDERDALE STREET CAPITAL 2023 Account Number 403-00000-430-33422 403-00000-430-36101 403-00000 430-36200 403-00000 430 36210 403-00000-430-39200 403-47000-430-39300 403-47000-430-39320 403 43121-430-43030 403-43121-430 45300 403 43121-430 47200 403 47000 430 47600 Account Description OTHER STATE GRANTS & AIDS SPECIAL ASSESSMENT -COUNTY OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN BOND PROCEEDS BOND PREMIUM TOTAL REVENUES ENGINEERING IMPROVEMENTS OTHER THAN BUILDINGS CAPITAL OUTLAY TRANSFER OUT ISSUANCE COSTS OTHER FINANCING TOTAL EXPENDITURES 2021 Actual 37,418 $ 8,245 $ 7,062 $ (842) $ - $ $ $ 51,882 $ $ $ $ 27,660 135,628 163,289 2022 Adopted Mini imli IiiimE $ $ $ 2023 Proposed ME 4,000 $ 4,000 $ $ $ WM 4,000 $ 4,000 $ $ $ $ $ $ 163,289 $ - ME REVENUES OVER/UNDER EXPENDITURES $ (111,406) $ 4,000 $ 4,000 CITY OF LAUDERDALE PARK CAPITAL 2023 Account Number 404-00000-450-36200 404-00000-450-36210 404-00000 450-36230 404-00000-450-36250 404-0000-450-39200 404 45200 450 42410 404-45200 450-43030 404-45200-450 45100 404-45200-450-45200 404-45200 450-45300 404-45200 450-45400 404-45200-450-47200 Account Description OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS CONTRIBUTIONS & DONATIONS PARKLAND FEES TRANSFER IN TOTAL REVENUES MINOR EQUIPMENT & TOOLS OTHER SERVICES & CHARGES E NGINEERING FEES LAND B UILDING & IMPROVEMENTS IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2021 Actual 2022 Adopted 2023 Proposed IMO 3,000 $ 4,000 (441) $ 3,000 $ 4,000 MIE $ MIK MIE IMIE REVENUES OVER/UNDER EXPENDITURES $ (441) $ 3,000 $ 4,000 CITY OF LAUDERDALE PARK DEDICATION 2023 Account Number 2021 2022 2023 Account Description Actual Adopted Proposed 406-00000-450-36200 OTHER MISCELLANEOUS REVENUE $ 406-00000-450-36210 INTEREST ON INVESTMENTS $ 406-00000-450-36250 PARKLAND FEES $ 406-0000 450-39200 TRANSFER IN $ TOTAL REVENUES $ MIA MIE $ 3,000 $ 3,000 406 45200 450 43030 ENGINEERING FEES $ - $ - $ 406-45200-450-45100 LAND $ - $ - $ 406 45200 450-45200 BUILDING & IMPROVEMENTS $ $ - $ 406 45200-450 45300 IMPROVEMENTS OTHER THAN BUILDINGS $ - $ - $ 406 45200-450 45400 MACHINERY & EQUIPMENT $ - $ - $ CAPITAL OUTLAY $ $ - $ 406 45200-450-47200 TRANSFER OUT $ - $ - OTHER FINANCING $ $ $ TOTAL EXPENDITURES $ $ - $ WNW REVENUES OVER/UNDER EXPENDITURES $ $ $ 3,000 CITY OF LAUDERDALE DEVELOPMENT 2023 Account Number 414-00000-462-36200 414-00000-462-36210 414-00000-462-36230 414-00000-462-39200 414-46500-462-44370 414-46500-462-45300 414-46500-462 47200 Account Description OTHER MISCELLANEOUS REVENUE INVESTMENT INTEREST DONATIONS TRANSFER IN TOTAL REVENUES MISCELLANEOUS CHARGES IMPROVEMENTS OTHER THAN BUILDINGS TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2021 Actual $ 3,906 $ $ 67,956 $ 71,862 $ 71,862 2022 Adopted $ 2023 Proposed 2,000 $ 4,000 $ $ 2,000 $ 4,000 ailir 68,143 $ 68,198 68,143 $ 68,198 68,143 $ 68,198 $ (70,711) $ (66,143) $ (64,198) CITY OF LAUDERDALE HOUSING DEVELOPMENT 2023 Account Number 415-00000-461-36200 415-00000-461-36210 415-00000-461-39200 415-00000-461-39310 2021 2022 2023 Account Description Actual Adopted Proposed OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN GAIN ON SALE TOTAL REVENUES MN $ $ $ - $ $ $ $ $ $ $ 415-46310-461-44370 TAXES AND LICENSES $ - $ - $ 415-46310-461-45100 LAND $ $ - $ OTHER FINANCING $ - $ - $ TOTAL EXPENDITURES $ $ $ REVENUES OVER/UNDER EXPENDITURES $ $ $ CITY OF LAUDERDALE TIF DISTRICT NO. 1-2 2023 Account Number 416-00000-462-31050 416-00000-462-36210 416-00000-462-39200 416-00000-462-39310 416-46500-462-44370 416-465000-462-45300 416-46500-462-47200 416-47111 462 39300 416 47000-462-47600 Account Description TAX INCREMENT INTEREST ON INVESTMENTS TRANSFER IN GAIN ON SALE TOTAL REVENUES MISCELLANEOUS CHARGES IMPROVEMENTS OTHER THAN BUILDINGS TRANSFER OUT BOND PROCEEDS BOND ISSUANCE COSTS OTHER FINANCING TOTAL EXPENDITURES 2021 Actual Min PIO REVENUES OVER/UNDER EXPENDITURES $ 2022 Adopted $ 2023 Proposed $ 3,000 $ 3,000 aMMI 550 $ - $ - $ 550 $ 550 $ 550 MIE 550 550 $ (550) $ 2,450 CITY OF LAUDERDALE ENTERPRISE FUNDS 2023 Fund 2021 2022 2023 Fund Title Actual Adopted Proposed 602 SANITARY SEWER $ 324,058 $ 293,916 $ 302,493 603 STORM WATER $ 117,765 $ 113,338 $ 119,305 TOTAL REVENUES $ 441,822 $ 407,254 $ 421,798 602 SANITARY SEWER $ 318,781 $ 251,045 $ 257,903 603 STORM WATER $ 164,568 $ 131,502 $ 89,018 TOTAL EXPENDITURES $ 483,349 $ 382,547 $ 346,921 CITY OF LAUDERDALE SANITARY SEWER 2023 Account Number 602-00000-000-33422 602-00000-000-33439 602-00000-000-36210 602-00000-460-36101 602-00000-000-37210 602-00000-000-37290 602-00000-000-39101 602-00000-000-39110 602-49410-000-41290 602-49450- 602 49450- 602-49450- 602-49450- 602 49450- 602-49450- 602 49450- 602-49450- 602-49450- 602-49450 602-49450 602 49450 602-49450 000-41010 000 41020 000 41190 000-41195 000 41210 000-41220 000 41225 000 41250 000-41310 -000-41320 -000-41330 - 000-41340 - 000-41510 602-49450-000 42110 602-49450-000-42120 602 49450-000-42130 602 49450-000-42170 602-49450-000-42210 602-49450-000-42220 602 49450-000 42240 602-49450-000 42410 602-49450-000-43010 602-49450-000-43030 602-49450-000-43090 602-49450-000 43140 602-49450-000-43210 602-49450-000-43310 602 49450-000 43430 602-49450-000-43610 602-49450-000-43820 602-49450-000-43850 602 49450-000-44040 602-49450-000-44060 Account Description OTHER STATE GRANTS & AIDS P ERA Pension Other Revenue INTEREST ON INVESTMENTS S PECIAL ASSESSMENTS COUNTY S EWER CHARGES S EWER ACCESS CHARGES SALE OF CAPITAL ASSETS GAIN ON DISPOSAL TOTAL REVENUES P ENSION EXPENSE PENSION FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB P ERA FICA MEDICARE DEFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL G ENERAL SUPPLIES MOTOR FUELS LUBRICANTS & ADDITIVES SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES STREET MAINTENANCE MATERIALS MINOR EQUIPMENT & TOOLS S UPPLIES AUDITING & ACCOUNTING SERVICES ENGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE ADVERTISING - OTHER INSURANCE & BONDS WATER UTILITIES S EWER - MET COUNCIL VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES 2021 Actual $ $ $ 81 $ $ (1,859) $ $ 12,398 $ $ 311,270 $ $ $ $ 2,167 $ $ $ $ 324,058 $ 2022 Adopted 8,000 285,916 293,916 $ (1,866) $ $ (1,866) $ $ 56,149 $ $ 433 $ $ $ $ $ $ 4,323 $ $ 4,147 $ $ 970 $ $ 6,562 $ $ 2,608 $ $ 145 $ $ 590 $ $ 242 $ $ 3,080 $ $ 79,249 $ 52,499 $ 3,341 $ $ (0) $ $ 7,350 $ $ 23 $ $ 412 $ $ $ $ $ $ 4,161 $ $ 109 $ $ 150,798 $ $ $ $ 338 $ 3,937 3,255 761 6,200 2,400 160 643 230 3,059 73,144 800 MIE NNW 800 5,000 2,000 14,000 800 225 100 WIN 4,000 200 139,376 1,000 700 2023 Proposed $ 8,000 $ 294,493 $ 302,493 57,788 4,334 3,583 838 6,500 2,500 150 600 273 3,444 80,010 800 MIK Min 800 3,600 2,000 500 800 450 100 4,200 150 153,893 1,000 700 602 49450-000-44160 602-49450-000-44200 602-49450-000-44330 602-49450-000 44370 602 49450-000-44390 602-49450-000-44450 602-49450-000-45300 602-49450-000-45500 602-49450-000-47200 RENTS & LEASES DEPRECIATION DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES TAXES & LICENSES CLAIMS & DAMAGES OTHER SERVICES & CHARGES IMPROVEMENTS OTHER THAN BUILDINGS VEHICLES CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES - $ 59,833 $ 1,026 $ 13,406 $ - $ 240,798 $ 1,000 8,000 700 177,101 IMIE MIN $ $ 1,000 $ 8,000 $ 700 $ 177,093 MIE $ 318,781 $ 251,045 $ 257,903 REVENUES OVER/UNDER EXPENDITURES $ 5,277 $ 42,871 $ 44,590 CITY OF LAUDERDALE STORM WATER 2023 Account Number 603-00000-000-33422 603-00000-000-33439 603-00000-000-36210 603-00000-000-37170 603-00000-000-39200 603-49410-000 41290 603-49500- 603 49500- 603-49500- 603 49500- 603 49500- 603-49500- 603 49500- 603-49500 603-49500 603 49500 603-49500 603 49500 603-49500 000-41010 000 41020 000-41190 000-41195 000-41210 000-41220 000 41225 -000 41250 -000-41310 - 000 41320 -000-41330 -000-41340 - 000 41510 603-49500-000 42110 603-49500-000-42120 603 49500-000 42160 603 49500-000-42170 603-49500-000-42210 603 49500-000-42220 603-49500-000-42410 603 49500-000 43010 603-49500-000-43030 603-49500-000-43090 603 49500-000 43140 603-49450-000-43210 603 49500-000 43310 603-49500-000-43510 603 49500-000-43610 603 49500-000-44040 603-49500-000-44060 603-49500-000-44200 603-49500-000-44330 603-49500-000-44370 Account Description OTHER STATE GRANTS & AIDS P ERA PENSION OTHER REVENUE INTEREST ON INVESTMENTS STORM WATER CHARGES TRANSFER IN TOTAL REVENUES P ENSION EXPENSE P ENSION FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL G ENERAL SUPPLIES MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES MINOR EQUIPMENT & TOOLS S UPPLIES AUDITING & ACCOUNTING SERVICES E NGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE LEGAL NOTICES PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES D EPRECIATION D UES & SUBSCRIPTIONS MISCELLANEOUS CHARGES 2021 Actual 70 (777) 118,472 117,765 2022 Adopted $ 4,000 $ 109,338 $ 113,338 (1,573) $ (1,573) $ 47,921 347 3,679 3,504 820 5,280 2,497 121 491 208 2,485 67,352 570 addi 570 3,341 8,874 27,284 412 1,074 338 1,946 1,384 2023 Proposed $ 4,500 $ 114,805 $ 119,305 $ 45,054 $ 3,379 $ 2,793 $ 653 $ 4,981 $ 2,300 $ 120 $ 550 $ 200 $ 2,472 $ 62,502 750 750 5,000 2,000 10,000 300 250 1,500 700 2,000 1,500 $ 49,377 $ 3,703 $ 3,061 $ 716 $ 5,300 $ 2,346 $ 125 $ 500 $ 210 $ 2,780 $ 68,118 750 750 $ 3,500 $ 2,000 $ 9,000 $ 450 $ 1,000 $ 700 $ 2,000 $ 1,500 603-49500-000-44390 TAXES & LICENSES OTHER SERVICES & CHARGES 603-49500-000-45300 IMPROVEMENTS OTHER THAN BUILDINGS CAPITAL OUTLAY 603 49450-000 47200 TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES $ $ 44,653 $ 53,566 $ 53,566 $ $ $ 164,568 $ 23,250 $ 20,150 45,000 $ 45,000 $ - $ - $ 131,502 $ 89,018 MN NM MN $ (46,803) $ (18,164) $ 30,287 CITY OF LAUDERDALE z Q J o. 1— z W 2 W > 0 cc G. 2 Q 1— a. a V 2023-2032 Adopted December 13, 2022 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUNDING SOURCE SUMMARY f0 0 O F- N M O m O N O m O N 0 0 00 N O O N l0 0 N to O N m N 0 0 z LL o o N O 0 o 0 ^ 0 0 0 vi vi o0 (0 00 ON LID ri N N d N N N i/} in- i/} i/? iv)- VT t/? O 0 O 0 O 0 Lt) ri ri O O O N Cil 0 (NJ 0 M 0 uj l0 O r -I O O N O O O 0 Or1 O O O 1fl co' O o0 LIl N l0 N O N L ---I N N t/? 226 Communications 401 General Capital 403 Street Improvement 404 Park Improvement CO O N O c O 00 L l lD c1 m O 1n O N O W to CD 00 Ol c -i LD m 414 Development/Debt Service 602 Sanitary Sewer 603 Storm Water N 0 N N M M t/? t/> t/? L!1 N M CO M d c -i N co O ri ri N ID th GRAND TOTAL CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN PROJECT SUMMARY BY YEAR AND FUNDING SOURCE m O LD Lu m O m O N 0 0 0 0 0 0 L a) O c W Oc LL a) 0 c ..c O a) U 0 a) cc N O L O U (6 H O N Lf) a) a) a) 0 c 0 1 0 r-1 O N CL) U a a) cc 4-0 c Ccu C a) U (O a a) CC q-- 0 O 0 CU s.- 0 O U a N 0 N Jet and Televise Sanitary Sewer - West Side O FL -aC co U 7 O m LL L 0 LL t -i O N a) (a v 0 O 0 O O O N c -i N 4-- a) 4-0 4-1v C CD L a) 0 ccsc 2 Jet and Televise Sanitary Sewer - East Side N O Jet and Televise Sanitary Sewer - West Side oo N O N m N O N Jet and Televise Sanitary Sewer - East Side O m O N Jet and Televise Sanitary Sewer - West Side ri m 0 Replace 2021 Toro Lawn Mower N m O N i/} il} O O O 0 N i/} i/} J 0 F- CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN O Z 2 2 O U lD N 0 Z M O N O O N Q1 O N oo N 0 cc W O N 0 N O N V} t/} t/} t/} t/} i i/Y 1 N J 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 401- GENERAL CAPITAL IMPROVEMENT m O N �-1 m O O m O N oo N N c W } N N O N N 0 N O N m N 0 i!} t/} i/} if} i/} 1.11- -V} /} i!} i/} i!} L O U (0 H 0 N m 0) a) a) v = U c N O L CO U U ro O U.. 0) 0:: i/} t!} O O if} in - 0 /} 0 O 0 a) OA (0 (0 ('J Y O U -0 a) U (o 0 a) CC N a a) t U m a) i!} t/} t/} ih i/} 4.1)- a) /} i/} i/} i/} O O O i in i/} i/} i/} O O O O O O O O O O O oo N ;:wit 0 H CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 403 - STREET IMPROVEMENT .-i 0 N 0 M 0 N co N N Q W 0 1-- V W 0 ce a 1.1)- e /} i i t!} O O O V1' N N N t/} i i Mill and Overlay City Streets to- e i/} i i/} N 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 404 - PARK IMPROVEMENT N O O Lf1 N O ct N O N O Skyview Park Improvements Community Park Improvements 1 i/? CITY OF LAUDERDALE MPROVEMENT PLAN fro FUND 414 - Development M 0 ri 0 N t0 0 to 0 H U W 0 re 0 t1� N m rn m co N m L(1 LD ct c-1 LS LD th N 0 lfl t/? 00 N c1 c LDm N CO‘ to 00 al LO 10 GO2019A Debt Service Transfer $ 66,714 $ 65,325 CO N r-1 co CD co O1 r -I oo t0 i/• CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 602 - SANITARY SEWER 0 M 0 O N O co 0 Q W } N N N t0 O 0 0 0 r -I O 0 0 R O 0 0 LD c-1 0 0 0 ci O 0 O O N O O O Mill and Overlay City Streets Sewer Cleaning and Televising t/} 1 t/} O O O O O O t/} O O O O O O 411- tn. h t ei CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 603 - STORM WATER N M O N O N t0 N 0 N Ln N O N N O O O 00 0 N and Overlay City Streets Invasive Species Management 1 i/) O 0 0 0 i/. i/} J Q O LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date December 13, 2022 ITEM NUMBE 1832 Eustis St Waiver STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Chapter 7 of the Code of Ordinances regarding fences and retaining walls allows property owners to request waivers from city code if the Council finds that the requirements are not necessary for the pro- tection of public health, safety, or welfare. Brooke and Dan Lemke, owners of 1832 bustis Street, created a gravel parking area off of the alley ear- ly this year. City code does not allow for new packing areas to be surfaced with gravel. A lettei dated September 6, 2022 was sent informing them about that and letting them know that a permit was required to create a new parking pad. They submitted applications for a driveway and a parking pad. City code defines a driveway as "an im- proved surface primarily intended for ingress and egress to a garage or other vehicle pat king structure." In this case, there isn't a garage or parking structure so the entire improved area is a parking pad. A letter dated October 1, 2022 informed the Lemke's that they could apply to the City Council for a parking pad that exceeds the maximum size requirements through the waiver process. The size of park- ing pads are limited to 5% of the lot square footage. Theii lot is 5,280 square feet, which would allow for a parking pad of 264 square feet. The permit ap- plication identifies a parking pad area of 705 square feet (13.4% of their lot square footage). They are requesting a waiver of 441 square feet. If approved, conditions can still be placed on the approval. Similar to variances, the Council should indi- cate their reasons for approval or denial though the decision making piocess. With variances, the Coun- cil's decisions are memorialized by resolution With waivers, staff will include the reasons foi approval or denial in the minutes of the meeting to create a peimanent record. On a typical lot, owners have a house, garage and driveway for parking. When more parking space is needed the City allows for additional 5% of the lot to be coveted in an impervious surface. In order to understand the Lemke request in that context staff, compared the impervious service on a typical lot with 40 feet of frontage to their request. The lot is 40x132 feet or 5,280 square feet. Lot coverage roofed surfaces Typical driveway Parking pad: Total impervious surface Typical Lot Upto30% 1,584sgft 22x8ft 176sgft 5% of lot area 264 sq ft 38.3%or 2,024sgft Lemke Lot House & shed Pioposed 30.6% of 912sgft N/A 705 sq ft 1,617 sq ft LAUDERDALE COUNCIL ACTION FORM DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council must decide whether to waive the requirements of city code finding that their i equest does not interfere with the piotection of public health safety, or welfare. The benefit of their request to the public is having their vehicles off the street to allow for plowing. The drawback is the addition of im- pervious surface The Council's options are to approve, approve with conditions, or deny. If the Council approves the request, staff recommend the following conditions. 1. The surface will be paved with concrete or bituminous per city code. 2. The owners will not add additional impervious surface (pavement or roofed structures) without City approval. 3. This waives applies only to this request. The approval does not run with the land as it would for a variance. Any future improvement must comply with city codes in place at the time of the change. OPTIONS: 1) Approve, with or without conditions; 2) Deny. STAFF RECOMMENDATION: WAIVER APPLICATION Fees $100 Waiver Application $50 County Recording Fee Type of Waiver Request Fence I-1 Retaining Wall n Driveway Pi Parking Pad CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Date: it612 Property Owner Information N ame: Birt,Se Address: I ,JSA'S -� City/State/Zip L avc t -C yVt FV SSI ( 5 Phone: (p 12 geo B" -]Gt Ce E mail: Yp-esw►e-r tee t&D ` tt; (• eat -r7 S ignature: Review Timeline: All applications must be complete before being formally reviewed. Conditions: If a waiver is granted, the City Council may impose conditions. Submittals: Site plan drawn to scale that shows: ✓ Property corners (locate property stakes or submit a Certificate of Survey). ✓ Pertinent site information such as lot lines, street names, locations and dimensions of existing or proposed buildings, setback distances, parking areas, and percentage of lot covered by roofed structures. Please provide a narrative describing your request ��,--1-,,,5 okt G,r �- poivv4y1 pck 4-0 (1. C(0rvloric. +.0o vela+'de e9. e � For Office Use Only Date Approved/Denied: PIN#. Receipt #. Meeting/Public Hearing Date: 'Conditions: Cretr • -ta {-F /Id le �n //lie (fa /fviZ y ArE a / e v rare Ai ?), nit .6cr ex :7fejr 5•6 vcr (-Pet* 16' _ T3 s! � e s„r 3 t • S eptember 6, 2022 D aniel C Lemke Brooke E Jokinen 1832 Eustis St Lauderdale, MN 55113 RE• Illegal Parking Pad Size & Surface D ear Property Owner, CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX We understand that no one enjoys receiving city code violation letters, but city laws help keep the community safe, welcoming and attractive. I am writing to inform you the address above has not applied for a parking pad permit for a new parking pad that was constructed this summer off of the alley. Additionally, the parking pad is larger in area than allowed and cannot be surfaced with gravel. E ach residential property is limited to one parking pad no greater than 5% of total lot area. Your lot is 5,280 s.f. (40' x 132') which means your parking pad must not exceed 264 s.f. Also, parking pads must be surfaced with asphalt or concrete. Please complete and return the enclosed parking pad permit application and site plan, along with the $50.00 application fee to me by Tuesday, September 20 2022. If we have not received the parking pad permit application, site plan and fee by this date, the parking pad will still be in violation and an administrative citation will be issued for $50.00. If we receive the parking pad permit application fee and site plan by September 20, 2022, no citation will be issued and you will not have to pay any fines. Please note that each day a violation exists constitutes a separate offense and fines will accumulate each day until we have received the requested information. Sincerely, Jim Bownik Assistant to the City Administrator Enclosures: Parking Pad Permit Application; Site Plan Map; Driveway and Parking Pad Requirements October 1, 2022 Daniel C Lemke Brooke E Jokinen 1832 Eustis St Lauderdale, MN 55113 CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX REg Illegal Parking Pad Size & Surface Dear Property Owner, Thank you for submitting your application for a driveway and parking pad permit. We received the application, site plan and $50 fee. We have reviewed your application and determined the following: • The parking pad surface of asphalt or concrete must be stated on the site plan. • The driveway does not meet the requirements of city code because driveways must lead to a garage or other parking structure. The entire proposed surface is a parking pad. The City has a waiver process for circumstances such as yours where residents want to apply for something not allowed by city code. If you would like to apply for a waiver for a larger parking pad, please complete the enclosed Waiver Application and return with the $50 fee Waivers are considered by the City Council, so once we receive a completed application, we will schedule it for an upcoming meeting. Sincerely, Jim Bownik Assistant to the City Administrator Enclosures: Waiver Application LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date December 13, 2022 ITEM NUMBER STAFF INITIAL PeopleService Management APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Currently, the City pays one of the two public works staff to be on-call each day. Sharing 365 days of on-call between two people is difficult as employees have obligations outside of work It also was the season some candidates removed themselves from the hiring process last yeai. Staff reached out to PeopleService to discuss options for them overseeing the City s sanitary sewer operations and providing on-call for sewer related emergencies. Hav- ing them provide this service would allow the City to change from 24/7 paid on-call to a call -back system. With the call-back system, employees would not be on-call but receive pay if called into work outside of their normal hours. This is typical in many cities. The cost for PeopleService to provide emergency response is $600 per month which is less than what the City is currently paying for on-call staffing. Any request the City makes of PeopleService to provide additional services is done on a time and materials basis. People - Service also will carry the necessary licensure for the operation of the system. Relieving the City of that requirement also is significant during the hiring process. OPTIONS: STAFF RECOMMENDATION: Motion to approve the agreement with PeopleService, Inc. as presented. WASTEWATER COLLECTION SYSTEM OPERATION AND MAINTENANCE AGREEMENT This agreement is entered into this 13th day of December 2022, by and between PeopleService, Inc , a Nebraska corporation, it's successors and assigns (' PeopleService" or 'Operato(), and hereinafter referred to as Contractor, and city of Lauderdale, Minnesota, ("Owner"). WHEREAS, the Owner wishes to contract for professional services to provide for oversight of the operations and maintenance of Owner's wastewater collection system, and WHEREAS, Contractor wishes to enter into a contract with the Owner, as an independent contractor to provide its service, labor and expertise to the Owner as a wastewater collection systems operator; and NOW, THEREFORE, in consideration of mutual covenants and agreements set forth herein, the parties agree as follows: 1. PeopleService shall: A. Provide assistance to the Owner for the operation of the Owner's wastewater collection system by overseeing and directing the Owner's staff in the operation and maintenance of the system and will also assist the city in developing a sewer backup emergency response plan. Such visits shall occur once per month during n ormal business hours (no visits will be made on weekends or observed holidays). B. Provide operational oversight and direction to the Owner's staff in the completion o f the basic preventive maintenance and minor repairs required for proper functioning of the collection system. C. Assist the Owner with the development of a sewer cleaning program to be performed by an outside contractor. The sewer cleaning program should attempt to clean at a minimum 25% of the collection system annually. The costs of the cleaning program remain the responsibility of the Owner. D . Within the limits of available security devices, PeopleService will secure and protect facilities and equipment for which it is responsible. E Provide a telephone number for afterhours emergencies and will respond within an hour and a half as needed to ensure the emergency is resolved Emergency responses will be billed at the hourly rates listed below. Owner shall: A. Provide PeopleService with access and use of the wastewater collection system. B. Pay all costs associated with the operation of the wastewater collection system, including all utility costs capital outlay expenditures, minor/major repairs or 1 breakdowns, cleaning, etc. C. Complete facility operation and maintenance activities as directed by contract operator. In consideration of the services provided by PeopleService, Owner agrees to pay to PeopleService compensation in the following amount, in advance on the first day of e ach month From January 1, 2023 to December 31, 2023; $600 per month From January 1, 2024 to December 31, 2024; $630 per month From January 1, 2025 to December 31, 2026; $660 per month Any additional professional services provided by PeopleService in addition to the services stated above (such as but not limited to responding to emergency call outs, meeting with regulatory agencies or their personnel, etc.), will be billed at the rate of $75 per hour during normal business hours (8:00 a m. to 5:00 p.m. Monday through Friday) and $100 per hour at all other times. A minimum of two (2) hours, including travel time, shall be billed for each occurrence. For any parts, supplies or services purchased by PeopleService on behalf of the Owner, PeopleService shall have the right to add an Administrative Fee of up to fifteen percent (15%) of the invoice price. PeopleService is an independent contractor and not an employee of the Owner. The Owner shall not be responsible for and shall not carry worker's compensation insurance, or unemployment compensation insurance, nor shall it incur other typical e mployee expenditures for the benefit of Contractor. The Owner shall not withhold monies for payment of federal or state income taxes, or social security benefits, or other employee related benefits, for Contractor since Contractor is not an employee of the Owner and since Contractor will be responsible for its own filing and quarterly e stimates if any. The Owner shall not provide any benefits or any sort typically the responsibility of an employer to an employee, including by way of illustration, but not n ecessarily limited to, paid vacations, sick days, holiday and overtime, since Contractor is an independent contractor. The Contractor will obtain at its own expense all Workman's Compensation Insurance required by law. Owner shall indemnify and hold PeopleService its officers e mployees and agents, harmless under this Agreement for any and all claims, damages costs or expenses caused by malfunction or failure of the Facilities or any components thereof or other liability or loss including injury, death, or damages to any person or property related in any way to the performance of this Agreement to the e xtent such claims, damages, costs, expenses, liability or loss are caused by the n egligent acts, errors or omissions of Owner. Additionally, Owner shall indemnify PeopleService, its officers, employees and agents harmless for any and all fines penalties, attorney's fees and damages resulting from Owner's failure to comply with permitting, reporting or other statutory or regulatory requirements which are the responsibility of the Owner. This provision shall survive the termination of this Agreement. 6. The Contractor will obtain and maintain any necessary Operator's License as required by Federal or Minnesota regulatory agencies that have jurisdiction over the operations. 7. The Contractor will obtain and maintain liability insurance with a minimum of $1 million per claim and $2 million aggregate. Contractor shall obtain said insurance before the commencement of work on this contract and shall provide the Owner with proof of insurance. PeopleService shall indemnify and hold Owner, its employees and agents, harmless under this Agreement for all claims, damages, costs or expenses caused by malfunction or failure of the Facilities or any components thereof or other liability or loss including injury, death, or damages to any person or property related in any way to the performance of this Agreement to the extent such claims, damages, costs, expenses, liability or loss are caused by the negligent acts, errors or omission of PeopleService. This provision shall survive the termination of this Agreement. The Contractor shall obtain and maintain automobile insurance (minimum $500,000 e ach occurrence) for each vehicle used in the course of performing this contract. Contractor shall obtain and maintain said insurance before the commencement of work o n this contract shall provide the Owner with proof of insurance. 9. This Agreement shall become effective and services shall commence on January 1, 2023 and shall continue until December 31, 2025. 10. In accordance with Minnesota Statutes, section 13.05, subd. 11, all data created, collected, received, stored, used, maintained, or disseminated by PeopleService in performing services under this contract is subject to the requirements of the Minnesota Government Data Practices Act and PeopleService must comply with the requirements o f the Act as if it were a government entity. 11. This Agreement may be terminated by either party upon giving ninety (90) days written n otice. Written notice shall be considered effective if sent by certified mail to the following addresses: PEOPLESERVICE, INC. 209 S. 19th Street Suite 555 Omaha NE 68102 City of Lauderdale 1891 Walnut Street Lauderdale MN 55113 [This Space Intentionally Left Blank] 3 IN WITNESS WHEREOF, the parties above named have executed this Agreement on this 13th day of December, 2022. CITY OF LAUDERDALE, MINNESOTA By: Mayor Date: December 13, 2022 Attest: PEOPLESERVICE, INC. By: President Date: Attest: Secretary Secretary 4