HomeMy WebLinkAbout01/10/2023The City Council is meeting as a legislative body to conduct the business of the City according to
Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so
ordered by the Mayor, citizen participation is limited to the times indicated and always within the
prescribed 1 ules of conduct foi public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. SWEARING IN OF NEWLY ELECTED OFFICIALS
3. ROLL CALL
4. APPROVALS
a. Agenda
b. Minutes of the December 13, 2022 City Council Meeting
c. Claims Totaling $252,928.25
CONSENT
a. November Financial Report
b. Resolution No. 011023A — Approving 2023 Tobacco Licenses
c. Resolution No. 011023B — Approving 3.2 Off Sale Malt Liquoi License for 2023
d. Resolution No. 01 1023C — Designating Official Depository and Investment Institutions
6. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
7. INFORMATIONAL PRESENTATIONS / REPORTS
a. City Council Updates
8. PUBLIC HEARINGS
Public heal ings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing r ules of order and business of the City Council.
a. Resolution No. 011023D — A Resolution Establishing License and Permit Fees and
Administrative Fees and Fines
9. DISCUSSION / ACTION ITEM
a. Establish 2023 City Council Meeting Schedule
b. 2023 Committee Appointments and Assignments
10. ITEMS REMOVED FROM THE CONSENT AGENDA
11. ADDITIONAL ITEMS
12. SET AGENDA FOR NEXT MEETING
a. Metropolitan Council Representative Peter Lindstrom
b. Ramsey County Staff Update on Eustis Street Project (February 14)
LAUDERDALE CITY COUNCIL MEETING AGENDA
7:00 P.M. TUESDAY, JANUARY 10, 2023
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according to
Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so
ordered by the Mayor, citizen participation is limited to the times indicated and always within the
prescribed 1 ules of conduct foi public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. SWEARING IN OF NEWLY ELECTED OFFICIALS
3. ROLL CALL
4. APPROVALS
a. Agenda
b. Minutes of the December 13, 2022 City Council Meeting
c. Claims Totaling $252,928.25
CONSENT
a. November Financial Report
b. Resolution No. 011023A — Approving 2023 Tobacco Licenses
c. Resolution No. 011023B — Approving 3.2 Off Sale Malt Liquoi License for 2023
d. Resolution No. 01 1023C — Designating Official Depository and Investment Institutions
6. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
7. INFORMATIONAL PRESENTATIONS / REPORTS
a. City Council Updates
8. PUBLIC HEARINGS
Public heal ings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing r ules of order and business of the City Council.
a. Resolution No. 011023D — A Resolution Establishing License and Permit Fees and
Administrative Fees and Fines
9. DISCUSSION / ACTION ITEM
a. Establish 2023 City Council Meeting Schedule
b. 2023 Committee Appointments and Assignments
10. ITEMS REMOVED FROM THE CONSENT AGENDA
11. ADDITIONAL ITEMS
12. SET AGENDA FOR NEXT MEETING
a. Metropolitan Council Representative Peter Lindstrom
b. Ramsey County Staff Update on Eustis Street Project (February 14)
c. League of Women Voters Presentation (February 14)
d. Carbon Free Futures MN Coalition Presentation (TBD)
13. WORK SESSION
a. Community Development Update
b. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In consideration for
the public attending the meeting, this poi tion of the meeting will be limited to fifteen (15) minutes
Individuals are requested to limit their comments to three (3) minutes or less. If the majority of the
Council determines that additional time on a specific issue is warranted, then discussion on that issue
shall be continued at the end of the agenda. Before addressing the City Council, members of the public
are asked to step up to the microphone, give their name, address, and state the subject to be discussed.
All remarks shall be addressed to the Council as a whole and not to any member thereof. No person
other than members of the Council and the person having the floor shall be permitted to entei any
discussion without permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and
business of the City Council, is welcomed and your cooperation is greatly appreciated.
14. CLOSED SESSION
a. City Administiator Job Performance Evaluation
15 ADJOURNMENT
To provide public comments, join us via Zoom.
When: Jan 10, 2023 07:00 PM Central Time (US and Canada)
Topic: January 10, 2023 Lauderdale City Council Webinar
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LAUDERDALh, CITY COUNCIL
MEIi,TING MINUTES
L auderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
P age 1 of 4 December 13, 2022
Call to Order
Mayor Gaasch called the Regular City Council meeting to order at 7:02 p.m. Mayor Gaasch
participated in the meeting virtually.
Roll Call
Councilors present: Andi Moffatt, Duane Pulford, Jeff Dains, and Mayor Mary Gaasch.
Councilors absent Roxanne Grove.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. There being none,
Councilor Dains moved and seconded by Counciloi Pulford to approve the agenda. Motion
carried unanimously.
Mayor Gaasch asked if there were any corrections to the minutes of the November 22, 2022 city
council meeting. There being none, Councilor Moffatt moved and seconded by Councilor
Pulford to approve the minutes of the November 22, 2022 city council meeting. Motion carried
unanimously.
Mayor Gaasch asked if there were any questions on the claims. Councilor Dains asked for
clarification on the 8th Day Landscaping bill. There being nothing else, Councilor Dains moved
and seconded by Councilor Pulford to approve the claims totaling $200,296.76. Motion carried
unanimously.
Consent
Councilor Moffatt moved and seconded by Councilor Dains to approve the Consent Agenda
thereby appioving the 2023 SafeAssure contract the year-end accounts payable authorization,
the final pay request from Visu-Sewer, Inc. for the 2021-2022 sewer lining project, the 2023
Northeast Youth and Family Services contract, and audit preparation and long-term financial
plan services contract with Abdo.
Special Order of Business/Recognitions/Proclamations
B. Resolution No. 121322B Commending Council Member Andi Moffatt
Mayor Gaasch read a resolution to commend Councilor Moffatt foi her service to the City of
Lauderdale. This was followed by words from Council Members and Moffatt herself.
Council Member Grove arrived at 7:10 p.m.
LAUDERDALE CITY COUNCIL
MEETING MINUTES
L auderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
Page 2 of 4 - December 13, 2022
C. Resolution No. 121322C Commending State Senator John Marty
Mayor Gaasch read a resolution to commend Senator Marty for his service to the City of
Lauderdale. This was followed by words from Council Members and Marty himself.
D. Resolution No. 121322D Commending State Representative Alice Hausman
Mayor Gaasch read a resolution to commend State Representative Hausman for her service to the
City of Lauderdale. This was followed by words from Council Members and Hausman herself.
A. Resolution No. 121322A Commending Council Member Roxanne Grove
Mayor Gaasch read a resolution to commend Councilor Grove for her service to the City of
Lauderdale. This was followed by words from the council and Grove herself.
Informational Presentations/Reports
A. City Council Updates
Councilor Pulford mentioned that he discovered an owl in the pine trees at Lauderdale
Community Park.
P ublic Hearings
A. Truth -in -Taxation Public Hearing
Administrator Butkowski gave a presentation highlighting the 2023 general fund/special revenue
fund budgets, as well as the 2023-2032 capital improvement plan.
State law requires that the Council hold a public hearing prior to adoption of the budget and levy.
Mayor Gaasch opened the floor at 7:51 p.m. to those in attendance interested in addressing the
Council on this topic. There being no one interested in speaking, Mayor Gaasch closed the floor
at 7:52 p.m.
B . Resolution No. 121322E – Adopting the 2022 Final Property Tax Levy
Councilor Moffatt made a motion to adopt Resolution 121322h—A Resolution Adopting the
2023 Final Propeity Tax Levy. This was seconded by Councilor Dains and carried unanimously.
C. Resolution No. 121322F – Adopting the 2022 Final Budget and Establishing Fund
Appropriations
Councilor Moffatt made a motion to adopt Resolution 121322FA Resolution Adopting the
2023 Final Budget and Establishing Fund Appropriations. This was seconded by Councilor
Grove and carried unanimously.
Discussion/Action Item
A. 1832 Eustis Street Parking Pad Waiver Request
LAUD F ,RDAL FI, CITY C OUI\ CIL
MFETING MINUTFi,S
L auderdale City Hall
1891 Walnut Sti eet
Lauderdale, MN 55113
P age 3 of 4 December 13, 2022
B rooke and Dan Lemke, owners of 1832 hustis Street, created a gravel parking area off the alley
early this year. City code does not allow new parking areas to be surfaced with gravel. A letter
dated September 6, 2022 was sent informing them and letting them know that a permit was
required to create a new parking pad.
They submitted applications for a driveway and a parking pad. City code defines a driveway as
` an improved surface primarily intended for ingress and egress to a garage or other vehicle
parking structure " In this case, there's no garage or packing structure so the entire improved
area is a parking pad.
The Lemke's lot is 5,280 square feet, which would allow for a parking pad of 264 square feet.
The permit application identifies a parking pad area of 705 square feet (13.4% of their lot square
footage). They are requesting a waive' of 441 square feet. Staff compared their request to the
typical impervious surface on a similar sized lot With the improvements, they were well below
what is typical. The Council discussed impervious surfaces and stormwatei management but felt
the'equest did not negatively affect public health, safety, or welfare.
Councilor Moffatt made a motion to approve the waiver with the following conditions: the
surface will be paved with asphalt or concrete per city code; the owners will not add additional
impervious surface (pavement 01 roofed structures) without City approval• and this waiver
applies only to this request and does not run with the land. Any future improvement must
comply with city codes in place at the time of the change. This was seconded by Councilor
Grove and carried unanimously.
Set Agenda for Next Meeting
B utkowski stated that the January 10 council meeting will include the swearing in of newly
elected officials, designating the official depository and investment institutions, 2023 committee
appointments and assignments, establishing the 2023 fee schedule, establishing the 2023 City
Council meeting schedule, the November financial report, and the City Administrator job
performance evaluation.
Work Session
A. Community Development Update
Butkowski shared that the Forestry Corps interview process was ongoing and there was a chance
a member may start at the end of January.
B Opportunity for the Public to Address the City Council
Mayor Gaasch opened the floor to those in attendance interested in addressing the Council.
There being nobody interested in speaking, Mayor Gaasch closed the floor.
LAUD hRDALE CITY COUNCIL
MEI-4iTING MINUTI4,S
Lauderdale City Hall
1891 Walnut Stieet
Lauderdale, MN 55113
Page 4 of 4 December 13, 2022
Closed Session
Councilor Moffatt made a motion to enter a closed session to discuss the union contract at 8:17
p.m. This was seconded by Councilor Pulford and carried unanimously.
Council members discussed the most recent union proposal and provided staff direction on how
to respond.
Councilor Moffatt made a motion to come out of closed session at 9:00 p.m. This was seconded
by Councilor Grove and carried unanimously.
Additional Item: Staff Holiday Leave
Councilor Dains requested that the Council consider two additional personal days for staff as a
sign of appreciation for a good year's work.
Councilor Dains moved and seconded by Councilor Pulford to provide two additional personal
leave days for each full-time staff member. Motion carried unanimously.
Adjournment
Councilor Moffatt moved and seconded by Councilor Dains to adjourn the meeting at 9:10 p.m.
Motion carried unanimously.
Respectfully submitted,
Miles Cline
Deputy City Clerk
To:
From:
Meeting Date:
Subject:
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1 89 1 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
Mayor and City Council
City Administrator
January 10, 2023
List of Claims
The claims totaling $252,928.25 are provided for City Council review and approval that
includes check numbers 28201 to 28257.
Accounts Payable
Checks by Date -Detail by Check Date
User: MILES.CLINE
Printed: 1/6/2023 3:28 PM
Check No Vendor No
Invoice No
Vendor Nanie
Description
Check Date
Reference
Check Amount
28201 65
19062267
28202 74
806399860
806408173
806910294
806910294
806916002
807123086
807123086
807123086
807123086
28203 7
9340500-0500-8
28204 358
122022
28205 90
9921847451
9921847451
9921847451
28206 26
2021710
2021713
28207 5
619861-11-22
28208
185
122022
122022
122022
Allstream Inc.
Fax Line
Xcel Energy
Larpenteur Bridge Lights
2430 Larpenteur Avenue W
1891 Walnut Street
1891 Walnut Street
November Street Lighting
1885 Fulham Street
1917 Walnut Street
1917 Walnut Street
1885 Fulham Street
Waste Management Inc
December Public Works
Visu-Sewer, Inc.
PR#3/Final 2021 Sewer Lining Project
Verizon Wireless
November Cell Phone
November Cell Phone
November Cell Phone
Stantec Consulting Services Inc
RC Eustis Street Meetings
2021 Sewer Lining Project
Premium Waters Inc
November Water Bottles
Lauderdale Certified Auto Repair Inc
November Fuel
November Fuel
November Fuel
12/21/2022
Total for Check Number 28201:
12/21/2022
Total for Check Number 28202:
12/21/2022
Total for Check Number 28203:
12/21/2022
Total for Check Number 28204:
12/21/2022
Total for Chcck Number 28205:
12/21/2022
Total for Check Number 28206:
12/21/2022
Total for Check Number 28207:
12/21/2022
52.70
52.70
48.01
16.91
229.71
310.95
522.88
40.85
30.23
88.71
52.40
1,340.65
657.01
657.01
73,063.15
73,063.15
45.10
90.19
45.10
180.39
588.25
1,493.25
2,081.50
32.50
32.50
40.60
8.70
8.70
AP Checks by Date - Detail by Check Date (1/6/2023 3:28 PM) Page 1
Check No Vendor No
Invoice No
Vendor Nanie
Description
Check Date
Reference
Check Amount
28209 325
MINI 1220316
28210 192
161141769
28211 15
74627
28212 373
6290076904
6290076904
ACH 34
ACH 43
ACH 44
ACH 45
ACH 46
ACH 180
.Tani -King of MN, Inc.
City Hall Floor Wax/ Scrub Walls
Comcast Holdings Corporation
December Internet
Be There Pest Control LLC
4Q22 Pest Control
Total for Check Number 28208:
12/21/2022
Total for Check Number 28209:
12/21/2022
Total for Check Number 28210:
12/21/2022
Total for Check Number 28211:
ARAMARK Uniform & Career Apparel Gr 12/21/2022
December Uniforms
December Uniforms
AFSCME MN Council 5
PR Batch 52600.12.2022 Union Dues
Total for Check Number 28212:
Total for 12/21/2022:
12/23/2022
PR Batch 52600.12.2022 Uni(
Total for this ACH Check for Vendor 34:
Public Employees Retirement Association
PR Batch 52600.12.2022 PERA Coordinated
PR Batch 52600.12.2022 PERA Coordinated
12/23/2022
PR Batch 52600.12.2022 PER
PR Batch 52600.12.2022 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 52600.12.2022 State Income Tax
12/23/2022
PR Batch 52600.12.2022 Stab
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 52600.12.2022 Deferred Comp
PR Batch 52600.12.2022 Deferred Comp
12/23/2022
PR Batch 52600.12.2022 Def(
PR Batch 52600.12.2022 Def(
Total for this ACI -I Check for Vendor 45:
Internal Revenue Service
PR Batch 52600.12.2022 Federal Income Tax
PR Batch 52600.12.2022 Medicare Employer Po
PR Batch 52600.12.2022 FICA Employer Portio
PR Batch 52600.12.2022 FICA Employee Portio
PR Batch 52600.12.2022 Medicare Employee Pc
12/23/2022
PR Batch 52600.12.2022 Fed(
PR Batch 52600.12.2022 Mec
PR Batch 52600.12.2022 FIC,
PR Batch 52600.12.2022 FIC.
PR Batch 52600.12.2022 Ma
Total for this ACH Check for Vendor 46:
Total for 12/23/2022:
12/29/2022
Minnesota State Retirement System
58.00
1,950.00
1,950.00
413.00
413.00
100.00
100.00
15.30
15.31
30.61
79,959.51
219.52
219.52
1,065.31
1,229.21
2,294.52
699.75
699.75
1,927.27
1,750.87
lane
3,678.14
1,818.45
289.53
1,237.90
1,237.90
289.53
4,873.31
11,765.24
AP Checks by Date - Detail by Check Date (1/6/2023 3:28 PM)
Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
HCSP2022
HCSP2022
I-ICSP2022
HCSP2022
HCSP2022
HCSP2022
HCSP2022
HCSP2022
HCSP2022
HCSP2022
ACH 44
2022
28225 162
1231
1232
28226 75
122022
122022
122022
122022
28227 79
DEC 1230252022
28228 23
INV2186701
28229 31
171791
28230 134
00128
28231 25
122022
RISK -002207
28232 133
2022 I-ICSP Submittal
2022 HCSP Submittal
2022 HCSP Submittal
2022 HCSP Submittal
2022 HCSP Submittal
2022 HCSP Submittal
2022 HCSP Submittal
2022 HCSP Submittal
2022 I-ICSP Submittal
2022 HCSP Submittal
Total for this ACH Check for Vendor 180:
Minnesota Department of Revenue
2022 Sales Tax Payable
12/29/2022
Total for this ACH Check for Vendor 44:
Swanson Haskamp Consulting, LLC
October - Decembci General Planning Services
Zoning Ordinance
Petty Cash
Ace Hardware - Warming House Keys
LMC Parking - MC
USPS - Certified Letter
Ice for Halloween Party
12/29/2022
Total for Check Number 28225:
12/29/2022
Total for Check Number 28226:
Minnesota Department of Labor & Industry 12/29/2022
4Q2022 Surcharge Report
Metro Sales Inc
4Q22 Copy Charges
Kennedy & Graven Chartered
November Legal Services
Katrina Joseph
October & November Legal Services
County of Ramsey
PR Batch 52600.12.2022 Long Term Disability
PR Batch 52600.12.2022 Life Insurance
PR Batch 52600.12.2022 Short Term Disability
I'ruth in Taxation Notice
December Insurance Processing Fee
Miles Cline
Total for Check Number 28227:
12/29/2022
Total for Check Number 28228:
12/29/2022
Total for Check Number 28229:
12/29/2022
Total for Check Number 28230:
12/29/2022
PR Batch 52600.12.2022 Lon,
PR Batch 52600.12.2022 Life
PR Batch 52600.12.2022 Silo)
Total for Check Number 28231:
12/29/2022
244.18
1,829.62
68.55
30.02
716.65
110.81
266.43
611.64
884.24
525.04
5,287.18
25.00
25.00
573.75
498.75
1,072.50
19.26
18.00
7.85
6.29
51.40
80.16
80.16
122.13
122.13
1,369.00
1,369.00
1,850.00
1,850.00
95.87
223.93
88.47
211.28
25.00
644.55
AP Checks by Date - Detail by Check Date (1/6/2023 3:28 PM)
Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
122022
28233 57
122022
28234 6
4Q22 Mileage Reimbursement
Heather Butkowski
4Q22 Mileage Reimbursement
Boyer Ford Trucks Inc
002S212134.02 Electrical Repairs 2012 Truck
28235 56
122022
28236 373
6290079581
6290079581
ACH 43
ACH 44
ACH 45
ACH 46
ACH 47
ACH 44
James Bownik
4Q22 Mileage Reimbursement
Total for Check Number 28232:
12/29/2022
Total for Check Number 28233:
12/29/2022
Total for Check Number 28234:
12/29/2022
Total for Check Number 28235:
ARAMARK Uniform & Career Apparel Gr 12/29/2022
December Uniforms
December Uni forms
Public Employees Retirement Association
PR Batch 50100.01.2023 PERA Coordinated
PR Batch 50100.01.2023 PERA Coordinated
Total for Check Number 28236:
Total for 12/29/2022:
01/06/2023
PR Batch 50100.01.2023 PER
PR Batch 50100.01.2023 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 50100.01.2023 State Income Tax
01/06/2023
PR Batch 50100.01.2023 Stat
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 50100.01.2023 Deferred Comp
PR Batch 50100.01.2023 Deferred Comp
01/06/2023
PR Batch 50100.01.2023 Defi
PR Batch 50100.01.2023 Def
Total for this ACI -I Check for Vendor 45:
Internal Revenue Service
PR Batch 50100.01.2023 Federal Income Tax
PR Batch 50100.01.2023 FICA Employee Portio
PR Batch 50100.01.2023 Medicare Employer Po
PR Batch 50100.01.2023 FICA Employer Portio
PR Batch 50100.01.2023 Medicare Employee Pc
01/06/2023
PR Batch 50100.01.2023 Fed(
PR Batch 50100.01.2023 FIC.
PR Batch 50100.01.2023 Med
PR Batch 50100.01.2023 FIC.
PR Batch 50100.01.2023 Med
Total for this ACH Check for Vendor 46:
Public Employees Insurance Program
PR Batch 50100.01.2023 Health Insurance
PR Batch 50100.01.2023 Dental
PR Batch 50100.01.2023 Health Insurance
Minnesota Department of Revenue
01/06/2023
PR Batch 50100.01.2023 Hea
PR Batch 50100.01.2023 Den
PR Batch 50100.01.2023 Ilea
Total for this ACH Check for Vendor 47:
01/06/2023
200.00
200.00
65.13
65.13
429.30
429.30
31.38
31.38
15.30
15.31
30.61
11,258.34
1,104.49
1,274.40
2,378.89
743.28
743.28
1,175.80
1,623.40
2,799.20
1,843.34
1,132.65
264.89
1,132.65
264.89
4,638.42
50.96
85.20
2,788.45
2,924.61
AP Checks by Date - Detail by Check Date (1/6/2023 3:28 PM)
Page 4
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 46
28237 13
10120
28238 373
6290082063
6290082063
28239 383
S1474681-010123
28240 233
75682
75682
28241 233
76768
28242 25
EMCOM-010553
EMCOM-010568
EMCOM-010584
28243 40
2022002086886
28244 61
2120534
28245 82
012023
PR Batch 50000.01.2023 State Income Tax
PR Batch 50000.01.2023 Stab
Total for this ACIT Check for Vendor 44:
Internal Revenue Service
PR Batch 50000.01.2023 Federal Income Tax
PR Batch 50000.01.2023 Medicare Employee Pc
PR Batch 50000.01.2023 FICA Employer Portio:
PR Batch 50000.01.2023 Medicare Employer Po
PR Batch 50000.01.2023 FICA Employee Portio
01/06/2023
PR Batch 50000.01.2023 Fed(
PR Batch 50000.01.2023 Med
PR Batch 50000.01.2023 FIC.
PR Batch 50000.01.2023 Med
PR Batch 50000.01.2023 FIC.
Total for this ACI -I Check for Vendor 46:
Total for 1/6/2023:
8th Day Landscaping LLC 01/10/2023
December 2022 Snow Removal
Total for Check Number 28237:
ARAMARK Uniform & Career Apparel Gr 01/10/2023
December Uniforms
December Uniforms
Aspen Waste Services
January Refuse Service
Bond Trust Services Corporation
2019A Bond Interest 333519
20 19A Bond Principal 333519
Bond Trust Services Corporation
2019A Agent Paying Fee - Ref 76768 -PA
County of Ramsey
December Fleet Support
December CAD Services
December 911 Dispatch Services
Custom Truck One Source
Plow Supplies
Gopher State One Call
December Locates
Home Depot
General Supplies
Total for Check Number 28238:
01/10/2023
Total for Check Number 28239:
01/10/2023
Total for Check Number 28240:
01/10/2023
Total for Check Number 28241:
01/10/2023
Total for Check Number 28242:
01/10/2023
Total for Check Number 28243:
01/10/2023
'l'otal for Check Number 28244:
01/10/2023
21.33
21.33
49.52
25.07
107.22
25.07
107.22
314.10
13,819.83
930.00
930.00
15.31
15.30
30.61
405.73
405.73
9,375.00
100,000.00
109,375.00
575.00
575.00
6.24
106.52
642.58
755.34
28.80
28.80
10.80
10.80
38.18
AP Checks by Date - Detail by Check Date (1/6/2023 3:28 PM)
Page 5
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
28246 30
369558
369559
374201
374232
374237
374238
28247 114
1354
28248 152
012023
28249 99
012023
28250 24
0001148944
28251 12
2022-2441
2022-2441
2022-2441
28252 84
012023
012023
012023
012023
012023
012023
012023
012023
012023
012023
28253 367
385
28254 10
0001464500
League of Minnesota Cities
2023 Elected Leaders Institute - ES
2023 Elected Leaders Institute - SK
2023 Introduction to Race and Equity - MG
2023 Introduction to Race and Equity - DP
2023 Elected Leaders Institute - MG
2023 Elected Leaders Institute - DP
Metro Cities
2023 Membership Dues
Metro Watershed Partners
2023 Membership Clean Water MN
Total for Check Number 28245:
01/10/2023
Total for Check Number 28246:
01/10/2023
Total for Check Number 28247:
01/10/2023
Total for Check Number 28248:
Metropolitan Area Management Associatioi 01/10/2023
2023 1 -IB Dues
Metropolitan Council
January Waste Water
NineNorth
December Virtual Meeting Production
December Webstreaming & Archiving
December Virtual Meeting Charge
Total for Check Number 28249:
01/10/2023
Total for Check Number 28250:
01/10/2023
Total for Check Number 28251:
North Star Bank Cardmember Services 01/10/2023
Costco - City Council Reception Food
December Costco Fuel
December Costco Fuel
St Paul Bagelry - LMC Meeting Food
REI - Warming House Supplies
Target - Photo Frames
Target - Food LMC Meeting
Napa - Truck Wiper Blades
Office Depot - Tax Forms
December Costco Fuel
Northeast Youth & Family Services
Municipality Service Contract
On Site Sanitation Inc
12/24/2022 - 01/20/2023 Park Portable Restroon
Total for Check Number 28252:
01/10/2023
Total for Check Number 28253:
01/10/2023
38.18
350.00
350.00
30.00
30.00
350.00
350.00
1,460.00
1,074.00
1,074.00
500.00
500.00
45.00
45.00
12,824.43
12,824.43
180.00
255.41
74.75
510.16
96.30
71.04
71.04
25.09
37.52
27.16
11.86
36.56
25.65
331.77
733.99
5,075.91
5,075.91
101.00
AP Checks by Date - Detail by Check Date (1/6/2023 3:28 PM)
Page 6
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Total for Check Number 28254: 101.00
28255 231 SafeAssure Consultants Inc 01/10/2023
3259 Safety Training Annual Contract 271.83
3259 Safety Training Annual Contract 135.91
3259 Safety Training Annual Contract 271.83
3259 Safety Training Annual Contract 271.83
3259 Safety Training Annual Contract 407.74
28256 3
490658648
Total for Cheek Number 28255: 1,359.14
US National Equipment Finance Inc 01/10/2023
January Copier Lease 176.00
Total for Check Number 28256: 176.00
28257 7 Waste Management Inc 01/10/2023
9333129-0500-5 1/3 Payment for December City Hall
Total for Check Number 28257:
Total for 1/10/2023:
116.24
116.24
136,125.33
Report Total (59 checks): 252,928.25
AP Checks by Date - Detail by Check Date (1/6/2023 3:28 PM) Page 7
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
January 10, 2023
ITEM NUMBER November Financial Report
STAFF INITIAL
/V
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
livery month, staff provide the Council with an updated copy of the city's finances. Follow-
ing are the revenue expense and cash balance reports for November 2022.
OPTIONS:
STAFF RECOMMENDATION:
By approving the consent agenda, the Council acknowledges the city's financial report for
November 2022.
General Ledger
Cash Balances
User: heather.butkowski
Printed: 12/20/2022 9:34:53 AM
Period 11 - 11
Fiscal Year 2022
Description
Account
Beg Bal
MTD Debit
MTD Credit
Current Balance
Cash
Change Fund
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cui rent Assets
Petty Cash
Petty Cash
101-00000-000-10100
101-00000-000-10300
226-00000-000-10100
227-00000-000-10100
228-00000-000-10100
305-00000-000-10100
306-00000-000-10100
401-00000-000-10100
403-00000-000-10100
404 00000-000.40100
406-00000-000-10100
414-00000-000-10100
416-00000-000-10100
602-00000-000-10100
603-00000-000-10100
101-00000-000-10200
Investments - Fair Valuel0l-00000-000-10410
Adj
Investments
Grand Total
-3,107,338.48
100.00
3,948.90
54,214.25
248,818.80
8,315.89
195,952.72
149,420.03
421,003.58
213,742.97
343,017.13
366,155.23
84,254.40
873,645.33
381,838.00
237,088.75
300.00
300.00
3,643,118.71
3,643,118.71
3,880,507.46
252,329.34
0.00
1.12
28,054.87
194.18
6.49
41,093.23
116.61
4,333.09
158.61
267.69
285.75
65.75
13,531.02
3,760.80
344,198.55
0.00
0.00
3,145.82
3,145.82
347,344.37
140,382.94
0.00
2,518.70
5,359.18
0.00
0.00
0.00
0.00
0.00
10,500.00
0.00
0.00
0.00
19,151.21
15,351.45
193,263.48
0.00
0.00
0.00
0.00
193,263.48
-2,995,392.08
100.00
1,431.32
76,909.94
249,012.98
8,322.38
237,045.95
149,536.64
425,336.67
203,401.58
343,284.82
366,440.98
84,320.15
868,025.14
370,247.35
388,023.82
300.00
300.00
3,646,264.53
3,646,264.53
4,034,588.35
GL - Cash Balances (12/20/2022 - 09:34 AM)
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution X
Work Session
Meeting Date
January 10, 2023
ITEM NUMBER 2023 Tobacco Licenses
STAFF INITIAL MC
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The City has received applications for renewal of tobacco licenses. The licenses would be val-
id January 1, 2023 December 31, 2023.
Larpenteur SuperUSA - 2424 Larpenteur Avenue West
Lauderdale Certified Auto Repair (BP Station) - 2421 Larpenteur Avenue West
OPTIONS:
1. To approve Resolution No. 011023A.
2. To remove the item from the consent agenda for further consideration.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council adopts Resolution No. 011023A Approving
the 2023 Tobacco Licenses.
RESOLUTION NO. 011023A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING 2023 TOBACCO LICENSES
WHEREAS, the following applicants:
Larpenteur SupeiUSA 2424 Larpenteur Avenue W
Lauderdale Certified Auto Repair 2421 Larpenteur Avenue W
have presented to the City of Lauderdale complete applications for renewal of current tobacco
licenses; and
WHEREAS, the establishments listed above have provided the proper fee and the Certification
of Workers Compensation form and insurance certificate.
NOW, THEREFORE BE IT RESOLVED, that the Lauderdale City Council authorizes that the
establishments listed above be granted tobacco licenses with the City of Lauderdale for the term
of January 1, 2023 through December 31, 2023.
Adopted by the City of Lauderdale this 10th day of January, 2023.
Mary Gaasch, Mayor
ATThST:
Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution X
Work Session
Meeting Date
January 10, 2023
ITEM NUMBER 3.2 Off -Sale Malt Liquor
License
STAFF INITIAL MC
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The City has received an application for renewal of a 3.2 off -sale malt liquor license. The li-
cense would be valid January 1, 2023 December 31, 2023.
Larpenteur SuperUSA - 2424 Larpenteur Avenue West
OPTIONS:
1. To approve Resolution No. 011023B
2. To remove the item from the Consent Agenda for further consideration.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council adopts Resolution No. 011023B Approving
the 3.2 Off -Sale Malt Liquor License for 2023.
RESOLUTION NO. 011023B
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING 3.2 OFF SALE MALT LIQUOR LICENSE FOR 2023
WHEREAS, the following applicant:
Larpenteur SuperUSA 2424 Larpenteur Avenue W
has presented to the City of Lauderdale their complete application for renewal of current 3.2 off
sale malt liquor license, and
WHEREAS, the establishment listed above has provided the proper fee and the Certification of
Workers Compensation form and insurance certificate.
NOW, THEREFOR+ BF, IT RESOLVED, that the Lauderdale City Council authorizes that the
establishment listed above, be granted 3 2 off sale malt liquor license with the City of Lauderdale
for the term of January 1, 2023 through December 31, 2023.
Adopted by the City of Lauderdale this 10th day of January, 2023.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution X
Work Session
Meeting Date
January 10, 2023
ITEM NUMBER Designating Official Deposi-
tory and Investment Institutions/Brokers for 2023
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Annually, the City designates the official depository and investment institutions/brokers.
North Star Bank is recommended to continue as the official depository.
Investment institutions/brokers includes Northland Securities, RBC Capital Markets, LLC and
the 4M Fund/PFA Financial Network, Inc.
OPTIONS:
1. To approve Resolution No. 011023C.
2. To remove the item from the consent agenda for further consideration.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council adopts Resolution No. 011023C Designating
Official Depository and Investment Institutions.
RESOLUTION NO. 011023C
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
DESIGNATING OFFICIAL DEPOSITORY
AND INVESTMENT INSTITUTIONS
BE IT HEREBY RESOLVED, that North Star Bank is designated as a depository for the funds
of the City of Lauderdale.
BE IT FURTHER RESOLVED, that before any deposits ate made that exceed the amount that
is guaranteed by the Federal Deposit Insurance Corporation (FDIC), the depository must supply
to the city a corporate surety bond in the amount of at least ten percent more than the amount on
the deposit plus accrued interest at the close of the business day. The bond is subject to the
approval of the city council.
BE IT FURTHER RESOLVED, that in lieu of the above bond, the depository may furnish
collateral in the manner and to the extent permitted by law. All such collateral must be
accompanied by a written assignment providing that, upon default, the financial institution shall
release to the city on demand, free exchange or any other charges, the collateral pledged.
BE IT FURTHER RESOLVED, all collateral must be placed in safekeeping in a restricted
account at either a Federal Reserve Bank or in an account at a tiust department of a commercial
bank or other financial institution that is not owned or controlled by the financial institution that
is furnishing the collateral. In case of default upon the part of the depository, the council of the
city shall have full power and authority to sell such collateral 01 as much as may be necessary to
realize the full amount due the city over such federal guarantee.
BE IT FURTHER RESOLVED, Northland Securities, RBC Capital Markets, LLC and the 4M
Fund/PFA Financial Network, Inc. are the city's investment institutions and brokers for 2023.
Adopted this 10111 day of January 2023.
Mary Gaasch, Mayor
Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing X
Discussion X
Action X
Resolution X
Work Session
Meeting Date:
January 10, 2023
ITEM NUMBER 2023 F. e Schedule Res.
STAFF INITIAL
4,4
APPROVED BY ADMINISTRATOR
DESCRIPTION :
At the end of each calendar year, staff reviews the fee schedule in anticipation of the year
ahead. Staff made a number of reorganizing revisions for clarity.
The primary updates are the revised building permit fee schedule from Rum River (Appendix
A). The fees are changing minorly but how they are calculated is changing. Most cities refer-
ence a State of Minnesota Fee Schedule from 1997 when setting theii fees. That schedule has-
n't been in effect for years and recent law suits show that cities need to change theii method of
calculation.
Another suggested revision is to the interest rate foi petition and waiver agreements. The city is
earning well over 4.0% on investments so the late the city charges folks for special projects
should increase to at least 5.0%.
Prior to adopting the fee schedule, the city council must hold a public hearing.
OPTIONS:
1. Adopt Resolution 011023D - A Resolution FK,stablishing License and Permit Fees and Ad-
ministrative Fees and Fines.
2. Do not approve or amend the fee schedule (and provide staff direction).
STAFF RECOMMENDATION:
Adopt Resolution 011023D - A Resolution Establishing License and Permit Fees, and Adminis-
trative Fees and Fines as presented.
RESOLUTION NO. 011023D
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ESTABLISHING LICENSE AND PERMIT FEES
AND ADMINISTRATIVE FEES AND FINES
WHEREAS, Minnesota Law and the Ordinances of the City of Lauderdale allow the City to collect
fees for processing applications and licenses for certain activities within the City of Lauderdale. City
staff studied the fees allowed under state and local law and compared them to the actual costs that the
City has historically incurred for processing applications and licenses in the City; and
WHEREAS, the City may also charge for administrative activities and fines. Reasonable
charges were included in the 2023 Fee Schedule; and
WHEREAS, The Fee Schedule attached and incorporated herein also includes appendices A and B
relating to building code and construction related permit and inspections fees and administrative
fines.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale,
Minnesota, hereby adopts the 2023 Fee Schedule as attached.
Adopted by the City Council of the City of Lauderdale this 10th day of January, 2023.
Mary Gaasch, Mayor
ATThST:
Heather Butkowski
City Administrator
2023 Fee Schedule
ADMINISTRATIVE FEE
Each Occurrence $25.00
ADMINISTRATIVE VIOLATION / CITATION
Abandoned and/or Junk Vehicle $50 per day after citation issued for non-compliance
Animal Licensing $25 per day after citation issued for non-compliance
City Code Violations Not Otherwise Listed $50 per day after citation issued for non-compliance
Expired or Missing License Plates and Tabs $40 per day after citation issued for non-compliance
Failure to Apply for License $50 per day after citation issued for non-compliance
Failure to Apply for Rental Housing License $50 per day after citation issued for non-compliance
Failure to Correct Rental Housing Violation $100 per day after citation issued for non-compliance
Fireworks: Use, Possession, and Sale $250 per offense
Illegal Dumping $100 per offense
Illicit Discharge $100 per offense
Land Use Violations $50 per day after citation issued for non-compliance
O pen Burning Ordinance Violations $100 per offense
Public Safety Repeat Nuisance Call Service $250 Beginning with the Third Call and each Call Thereafter
Rank Growth $50 per day after citation issued for non-compliance
Refuse and Debris Accumulation $50 per day after citation issued for non-compliance
Sale of Cannabis Products $100 per offense
Solicitor, Peddlers, and Door -to -Door Activity w/o License $100 per offense
Trespassing $100 per offense
ANIMALS
D omestic Animal License
D uplicate License
$10.00
$3.00
N on -Domestic Animal License $10.00
B INGO OR RAFFLE $100.00
BUILDING PERMITS See Appendix A
B UILDNG REGULATIONS PERMITS (CITY CODE CHAPTER 9)
D riveway or Parking Pad $50.00
Fence $50.00
Retaining Wall $50.00
Sidewalk $50.00
Swimming Pool $50.00
Waiver Application $100.00
BUSINESS ASSISTANCE Escrow with minimum of $10,000.00
CANDIDATE FILING FEE $2.00
CERTIFIED COPIES $1.00/page plus sales tax
CIGARETTES/TOBACCO LICENSE $200.00/year
CITY COUNCIL
Requested Special Meeting $250.00
CITY PROPERTY RENTAL
Banquet Table Rent $4.00/table
Banquet Table Deposit $100.00/table
Metal Detector Rent $5.00/day
Metal Detector Deposit $100.00
Metal Folding Chair Rent $0.75/chair
Metal Folding Chair Deposit
COMMUNITY ROOM RENTAL
Resident Use Only
D eposit - Key
D eposit - Damage
Excess Trash Fee
Cancellation Fee (5 business days prior to reservation)
Cancellation Fee (less than 5 business days prior to reservation)
COUNCIL MEETING RECORDING
CREDIT CARD PROCESSING FEE
DOCUMENT RECORDING FEE
FACSIMILE
FIRE
False Alarms
Per Ordinance
Fire Call
Charge Back
Fire Inspection
Annual or Additional
LIQUOR, 3.2 Percent
Off -Sale
On -Sale
Temporary
Penalties
MECHANICAL PERMITS
MERCHANDISE SALES
History Book
Mugs
T-shirts
Long -sleeve t -shirt
Sweatshits
MILEAGE REIMBURSEMENT
N ON -SUFFICIENT FUNDS CHECK
N UISANCE ABATEMENTS
Weed/Grass Mowing
Refuse
Junk Vehicles
N uisance Violation Appeal
PARKING
D isabled Parking Zone Sign
PARK DEDICATION
Residential
Commercial/Industrial
$20.00/chair
$50.00/5 hour block
$100.00
$100.00
$10.00/bag
$20.00
Reservation fee
$50.00 plus sales tax
No charge in 2023
Reimburse Ramsey County Charge
$0.50/page
Cost plus administrative fee
Cost of Fire Services plus administrative fee
$50.00/hour
$150.00
$300.00
$50.00
See Appendix B
See Appendix A
$25.00
$7.00
$10.00
$12.00
$20.00
Per IRS
$30.00
($23.28 + $1.72 sales tax)
($6.52 + $.48 sales tax)
Actual Costs + Admin Fee
Actual Costs + Admin Fee
Actual Costs of Towing & Disposal + Admin Fee
$200.00
$25,00/year
$3,000/per unit
10% of fair market value of subdivided land
PARK RESERVATION RENTALS
Resident
N on-resident
N on-resident Damage Deposit
PHOTOCOPY
PLUMBING
REFUSE HAULER LICENSES
Residential
Commercial
RENTAL HOUSING
RIGHT-OF-WAY
City Engineer's Review, if applicable
City Attorney Review, if applicable
Excavation Permit
O bstruction Permit
SALES TAX
Sale of goods
City Purchases
SANITARY SEWER AND WATER DEVELOPMENT
Sewer Availability Charge
Water Availability Charge
SPECIAL ASSESSMENTS, Interest Rate
D elinquent Utility Bills, Accounts Receivable
Petition and Waiver Agreements
SUBDIVISION APPLICATIONS (CITY CODE TITLE 11)
Lot Consohtation / Division
Lot Line Rearrangement
Subdivision
TREE CONTRACTOR LICENSE
VACATIONS (Streets, Alleys, etc.)
ZONING APPLICATIONS (CITY CODE TITLE 10)
Conditional Use Permit
Home Occupation
Planned Unit Development
Sign Permit
Variance from Zoning Ordinance
Zoning Amendment
No Fee
$25.00 plus sales tax/4 hour block
$50.00
$.25/page
See Appendix A
$250.00
$250.00
See Appendix A
$150.00
$100.00
$100.00 plus bond
$100.00
7.375%
6.875%
Per Metropolitan Council
Per St. Paul Water
8.0% or $25.00, whichever is greater
5.0%
$150 plus $500 escrow*
$200 plus $1,000 escrow*
$500.00 plus $1,500 escrow *
$50.00/year
$500.00 plus $700 escrow *
$200 plus $500 escrow*
$100.00
$500 plus $5,000 escrow *
$200.00
$150.00
$500.00 plus $1,500 escrow *
* Applicants are responsible for submitting the escrow payment in addition to assuming all city accrued costs on the application review.
NOTE: A private party or public institution (hereinafter applicant) making a request of the city must cover the cost of the request
including consultants' costs Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount
that is estimated to cover the city consultant's costs as determined by the city administator. If the city consultant's costs exceed
the escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall
use the applicant's fees to cover the city's actual consultants' costs publishing costs, and recording costs in reviewing the request
regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultant's costs for
reviewing the request, the remaining escrow fees shall be refunded to the applicant.
Appendix A
Building Code and Construction Related Permit and Inspection Fees
The administration and issuance of permits and the collection of fees shall be as authorized in Minnesota
Statutes, Chapter 326B, Minnesota Administrative Rules 1300.0120 and 1300.0160, and as provided by this
Ordinance. Fees are to be commensurate with the service provided. Permit fees not specifically identified within
this Ordinance are based on the valuation determined by Subdivision 2.
Subd. 1. Permit and Inspection Fees for Residential Building, Commercial Building, Fire Suppression, Fire
Alarm, Commercial Mechanical and Commercial Plumbing. The minimum fee for processing these permits is
$100.00.
Total Valuation
Permit Fee
$1.00 to $2,000.00
$100.00 Minimum
$2,001.00 to $25,000.00
$100.00 for the first $2,000.00 plus $16.55 for each additional
$1,000.00 or fraction thereof, to and including $25,000
$25,001.00 to $50,000.00
$464.15 for the first $25,000.00 plus $12.00 for each additional
$1,000.00 or fraction thereof, to and including $50,000
$50,001.00 to $100,000.00
$764.15 for the first $50,000.00 plus $8.45 for each additional
$1,000.00 or fraction thereof, to and including $100,000
$100,001.00 to $500,000.00
$1,186.65 for the first $100,000.00 plus $6.75 for each additional
$1,000.00 or fraction thereof, to and including $500,000
$500,001.00 to $1,000,000.00
$3,886.65 for the first $500,000.00 plus $5.50 for each additional
$1,000.00 or fraction thereof, to and including $1,000,000 and
$1,000,001.00 and up
$6,636.65 for the first $1,000,000.00 plus $4.50 for each additional
$1,000.00 or fraction thereof
Subd. 2. Project Valuation Determination. The Designated Building Official has the authority and responsibility
to determine project valuation for the purposes of establishing applicable plan review and permit fees.
Valuation data may be referenced from the State of Minnesota and/or the International Code Council.
Subd. 3. Plan Review Fees. Where a plan review fee is performed and charged, the minimum plan review fee
for all permits is $50.00. Plan review fees for building, fire suppression, and fire alarm permits shall be sixty-five
percent (65%) of the building permit fees as set forth in Subdivision 1 of this Section. Plan review fees for similar
plans are set forth in Minnesota Rules 1300.0160.
Plan review fees for all commercial mechanical permits shall be ten percent (10%) of the permit fee when a
project job valuation is determined to exceed $30,000.00.
In the event a permit applicant submits an application that requires plan review and decides not to proceed with
the building project after the plan review has been completed the plan review fee will be billed by the
jurisdiction to the permit applicant.
Subd. 4. State Surcharge on Building, Mechanical, and Plumbing Permits. In addition to the permit fees
established in this fee schedule, a surcharge fee shall be collected on all permits issued for work governed by the
Minnesota State Building Code in accordance with Minnesota Statutes, Section 3266.148.
Subd. 5. Refunds. The jurisdiction may refund up to 80% of the permit fees in which no work has been done and
no inspections have been made. Requests for refunds must be made by the permit applicant in writing within
180 days of issuance. Within 10 days of receipt, the Building Official must review the refund request and
determine the amount to be refunded or deny the refund request for cause.
No refunds will be approved or granted for the following: plan review fees, state surcharge fees, re -inspection
fees, or any other services that have previously been rendered.
Subd. 6. Work Without a Permit. Work commenced without a permit may result in additional fees as specified
in MN Rules 1300.010, Subpart 8.
Subd. 7. Validity Expiration and Suspension or Revocation of Permits. The validity, expiration, and suspension
or revocation of permits shall be as provided by MN Rules 1300.0120, Subparts 10, 11, and 12.
Subd. 8. Residential Mechanical Permit Fees for Structures Regulated under the Minnesota Residential Code.
New construction mechanical (includes
mechanical ventilation system and
HVAC system,
gas lines)
$150.00 per unit
Addition, alteration, remodel, or replacement
mechanical
$125.00
Basement finish mechanical
$125.00
Fireplace
$125.00
$125.00
Garage heater
$125.00
Gas lines
$125.00
Miscellaneous mechanical appliance
$125.00
Municipal
$125.00
All other minor mechanical work
$125.00
Furnace
inspected
and air conditioner units installed and
simultaneously
$185.00
Subd. 9. Plumbing Permit Fees for Structures Regulated Under the Minnesota Residential Code.
New construction
plumbing
$150.00
per unit
Addition, alteration, remodel, or replacement
Structure additions, alterations
$125.00
Basement finish
$125.00
Water heater
$125.00
Water conditioning system
$125.00
Miscellaneous
plumbing fixtures
$125.00
Municipal
sewer connection
$125.00
Municipal
water connection
$125.00
Subd. 10. Other Permits and Fees.
Accessory structures
Refer to Subd. 1 table. A 65%
plan review may apply.
Structure additions, alterations
Refer to Subd. 1 table. A 65%
plan review may apply
Structure remodel
Refer to Subd. 1 table. A 65%
plan review may apply
Basement finishes
Refer to Subd. 1 table. A 65%
plan review may apply
Deck
Refer to Subd. 1 table. A 65%
plan review may apply
Fence over 7 feet high
Refer to Subd. 1 table. A 65%
plan review may apply
Residential structure moving (exceeding 60 miles from
the jurisdiction)
$250.00
Residential roofing
$125.00
Residential siding
$125.00
Residential window replacement
(same size)
$125.00
Commercial demolition
Refer to Subd. 1 table. 65%
plan review may apply
Residential demolition
$200.00
Manufactured home set-up
(foundation and connections only)
$175.00
Solar/Photovoltaic Systems Residential (up
to 3.5kW)
$175.00
Solar/Photovoltaic Systems Residential (over 3.5kW)
Refer to Subd. 1 table. 65%
plan review may apply
per unit
Buildings 2 - 7 units
Solar/Photovoltaic Systems Commercial
Refer to Subd. 1 table. 65%
plan review may apply
Buildings 2 - 7 units
$10
Residential irrigation system, including backflow
prevention
$125.00
$200
Miscellaneous commercial or
permits for which no fee is specifically
residential building
indicated
Refer to Subd. 1 table, 65% plan review may apply
Temporary
Heating Equipment
per unit
Reinspection
$150.00
Inspections
which no fee is specifically
indicated
$125.00
per hour
Additional plan
or revisions to
review required
previously approved
Point of Conversion Fee
by changes,
additions,
plans
$95.00 per hour
Re inspection fees
$95.00 per hour/inspection
(minimum charge
— whichever
of 1 hour)
is greater
Inspections
outside of normal business hours
$150.00
per hour (minimum charge of 2 hours)
Change of Use/Occupancy
Refer to Subd. 1 table. 65% plan review may apply
(minimum fee of $300.00)
Septic
System - Residential New
$250.00
Septic
System - Commercial New
Refer to Subd. 1 table. 65%
plan review may apply
Septic
System - Residential Alteration/Repair
$200.00
Septic
System - Commercial Alteration/Repair
Refer to Subd. 1 table. 65%
plan review may apply
Operating
Permit
$125.00 Annually
Maintenance/Pumping
Permit
$10.00 Triennial
Subd. 11. Rental Licensing.
Rental Housing Licensing
Fee
Fee Notes
Single Family, Townhome, Condo
$200
per unit
Buildings 2 - 7 units
$200
per building
Buildings 2 - 7 units
$10
per unit
Multi -Family (8+ units)
$200
per building
Multi -Family (8+ units)
$10
per unit
Reinspection
Fee (after initial inspection
and follow-up
inspection)
$100
per inspection
Point of Conversion Fee
$750
2023 Civil Penalty Fee Schedule for Alcohol Violations
Type of Violation
1. Commission of Revocation
a felony related to
the licensed activity
2. Sale of
alcoholic beverages
while license is
under suspension
Revocation
3 Sale of $1000
alcoholic beverages +6 days
to under -age
persons
4. After hours $1000
sale of alcoholic +6 days
beverages
5. After hours $1000
display or +6 days
consumption of
alcoholic beverages
2nd 3rd
N/A
N/A
18 days
18 days
18 days
Appendix B
4`1'
N/A N/A
N/A N/A
30 days Revocation
30 days Revocation
30 days Revocation
6. Refusal to allow $1000 30 days Revocation
city officials to +18 days
inspect premises
7. Failure to take $1000
reasonable steps +6 days
to stop person
from leaving premises
with alcohol beverages
18 days
30 days Revocation
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
January 10, 2023
ITEM NUMBFR Council Meeting Schedule
STAFF INITIAL _MC
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Annually, the City Council sets its meeting schedule for the following year. If the Council
continues to meet on the second and fourth Tuesdays of the month the schedule would be as
attached. Holidays do not conflict with the pioposed meeting schedule. After the Council
adopts the meeting schedule, it will be posted at City Hall.
OPTIONS:
• Adopt the attached City Council meeting schedule.
• Propose a new schedule.
STAFF RECOMMENDATION:
Motion to adopt the City Council meeting schedule for 2023.
COUNCIL ACTION:
2023 Lauderdale Schedule
City Council Meetings Holidays Observed
January 10
January 24
February 14
February 28
March 14
March 28
April 11
April 25
May 9
May 23
June 13
June 27
July 11
July 25
August 8
August 22
September 12
September 26
October 10
October 24
November 14
November 28
December 12
New Year's — Monday, January 2
M. L King Day — Monday January 16
President's Day — Monday, February 20
Memorial Day —Monday, May 29
Juneteenth — Monday, June 19
Independence Day — Tuesday, July 4
Labor Day — Monday, September 4
Veterans Day — Friday, November 10
Thanksgiving Holiday—Thursday, November 23 &
Friday, November 24
Christmas Ilohday — Monday, December 25 &
Tuesday, December 26
Meeting Notes:
City Council meetings begin at 7:00
p.m. and will be held at Lauderdale City
Hall, 1891 Walnut Street.
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
January 10, 2023
ITEM NUMBER
STAFF INITIAL
APPROVED BY ADMINISTRATOR
Committee Assignments
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The Council determines committee assignments and makes other designations at the begin-
ning of the yeas. The following document has the committee assignments and designations
from last year. Staff carried over the assignments from 2022 to 2023 and noted with blank
lines new appointments that need to be made. Staff will zevise the form base on the discus-
sion.
OPTIONS:
STAFF RECOMMENDATION:
Motion to adopt committee assignments and designations as discussed.
Mayor Pro Tem
Bank Signatories
Building Official:
Residential
Building Official:
Commercial
Data Practices
Officer
Data Practices
Compliance Officer
LMC
Metro Cities
MWMO
NYFS
NSCC
Community
Events
Police Liaison
RCLLG
CITY OF LAUDERDALE
2023 APPOINTMENTS
2022 2023
Moffatt
Gaasch
Dains
Butkowski
Rum River Consultants
Rum River Consultants
Butkowski
City Attorney
Council: Moffatt
Staff: Butkowski
Council: Gaasch
Staff: Butkowski
Dains
Alt: Gaasch
Not a member
Council: Pulford
Alt: Moffatt
Dog Park: Gaasch
Day in the Park: Grove
Halloween: Glove
Council: Gaasch
Staff: Butkowski
Council: Grove
Alt: Gaasch
Gaasch
Dains
Butkowski
Rum River Consultants
Rum River Consultants
Butkowski
City Attorney
Council:
Staff: Butkowski
Council: Gaasch
Staff Butkowski
Dains
Alt: Gaasch
Council: Pulford
Alt:
Staff recommend eliminating
Council: Gaasch
Staff: Butkowski
Council:
Alt: Gaasch
SRA
Council. Dains
Alt: Butkowski
Council. Dains
Alt: Butkowski
Zoning Admin. Bownik Bownik
City hngineer Stantec Stantec
City Civil Attorney Kennedy & Graven Kennedy & Graven
City Pros. Attorney Joseph Law H/J Law
Official Newspaper Pioneer Press Pioneer Press
NOTE: Any council member may attend LMC, Metro Cities, or RCLLG Meetings.
Committees & Commissions
Mayor Pro Tem: The council member that will preside over the meeting in the mayor's absence.
League of Minnesota Cities (LMC): As a LMC member city, the City receives many services,
the two most important being training and representation at the Capitol. The City also purchases
insurance through the League's Insurance Trust. There are many different types of LMC
meetings and traimngs happening year-round. All council members are able to get involved.
The duty of the LMC appointee is to vote on the City's behalf at the annual meeting, if present.
Metro Cities: Metro Cities represents the interests of member cities in the seven -county
metropolitan area, primarily representing cities before the Metropolitan Council and at the
Capitol. The primary duty of the appointee is to vote on the City's behalf at the annual meeting.
Mississippi Water Management Organization (MWMO): The City is one member of a joint
powers board that manages and monitors the storm water quality in the Middle Mississippi
Watershed area. The MWMO covers the southwest part of the city (south of Larpenteur Avenue
and west of Eustis Street).
North Suburban Cable Commission (NSCC): The City is one of nine northern suburbs that
jointly administer a cable franchise agreement with Comcast. The commission also oversees the
operation of the local access stations and the institutional network. The board meets the first
Thursday evening of each month at the cable commission office in Roseville.
Northeast Youth and Family Services (NYFS): The City became a member in 2022. The Board
traditionally meets on the fourth Thursday of the month from 7:30-9:OOAM The Board skips
August and combines the November and December meetings for a total of ten meetings a year
Police Liaison: The police liaison meets with the St. Anthony Police Chief as needed.
Ramsey County League of Local Governments (RCLLG): Ramsey County cities, school
districts, and special districts meet monthly to network and learn through common issues.
Meetings are held in the evening on the third Thursday of the month at alternating locations in
Ramsey County. Each meeting is organized around a topic or trainer.
Suburban Rate Authority (SRA): The Suburban Rate Authority consists of metro communities
in a joint powers arrangement that collectively work together to represent municipal interests in
dealings with public utility providers like Xcel Energy and CenterPoint Energy. The group also
provides a voice for rate payers when the Public Utilities Commission and utility providers
negotiate rate increases and service changes. The committee meets quarterly (third Wednesday)
at member city locations.
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Closed Session X
Meeting Date
January 10, 2023
ITEM NUMBER Performance Evaluation
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The Council last evaluated my fob performance in November 2021. In March 2021, my em-
ployment agreement was renewed with an indefinite term and the prerequii e that my perfor-
mance be evaluated before the end of November each year. That didn't happen for a variety
of reasons and this is the first oppoitunity to try again. A copy of the employment agree-
ment is attached. I think the open discussion evaluation format has worked in the past. I am
happy to talk to Councilors in advance of the meeting as well.
OPTIONS:
STAFF RECOMMENDATION:
Motion to close the meeting to evaluate the performance of the city administrator.
EMPLOYMENT AGREEMENT
This AGREEMENT is entered into this 23rd day of March, 2021, by and between the City
of Lauderdale, (hereinafter referred to as `City') and Heather Butkowski-Hinrichs,
(heieinaftei referred to as "Employee")
WITTNESSETH:
WHEREAS, the City desires to continue Heather Butkowski-Hinrichs' appointment as
City Administrator under the terms and conditions set forth herein; and
WHEREAS, Heather Butkowski-Hinrichs wishes to continue serving as City
Administrator under the terms and conditions set forth herein,
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
parties agree as follows:
Section 1. Duties
The City hereby agrees to continue employing the Employee as the full-time City
Administrator of Lauderdale to perform the functions and duties of City Administrator as
specified in the job description and to perform such other legally permissible and proper
functions and duties as the City Council from time to time shall assign.
Section 2. Term
hmployee will serve as the City Administrator effective immediately for an indefinite term.
Employee will serve at the will of the Council and may be terminated with or without cause
at any time Employee may resign from her position at any time by providing at least 30 days
advance written notice to the City Council unless otherwise agreed by the parties. The position
is classified as exempt pursuant to state and federal fair labor laws. The Council shall conduct
an annual performance review of Employee.
Section 3. Termination and Severance Pay
If the City terminates Employee when she is willing and able to perform the duties of the
City Administrator, then the City will pay her at the time of receipt of last pay check—a
lump sum cash payment equal to six (6) months aggregate salary and all accrued but unused
vacation and sick time off at her curt ent hourly rate. The City will also continue to provide
and pay for the benefits set forth in Section 8 for a period of six (6) months following
termination If Employee is terminated because of malfeasance m office, gross misconduct,
conviction for a felony, conviction for an illegal act involving personal gain, or gross
inefficiency or incompetence in office that she has failed to correct after reasonable written
notice from the City, then the City shall have no obligation to pay the termination benefits
referenced herein.
If the City reduces the salary or other financial benefits of Employee in a greater percentage
than an across-the-board reduction for all non-union employees, or if the City refuses,
following written notice, to comply with any other provisions of this Agieement benefiting
Employee, or she resigns following a formal suggestion by the City to resign, then
Employee may, at her option, be deemed to be "terminated' on the effective date of her
resignation and she shall be entitled to receive the termination benefits set forth above.
If Employee voluntarily resigns from her position, she shall not receive the termination
benefits set forth above, except for a lump sum payment for all accrued but unused vacation
and sick time.
Section 4. Compensation
Beginning January 1, 2021, Employee shall receive a salary of $110,192.39 annually (Step
5); additionally, effective March 23, 2021, the Employee will receive a merit increase of
4.0% Annual pay increases will be at the same rate afforded other staff or otherwise set
by the City Council.
Additionally, the City Council shall conduct a performance review of the Employee before
Novembei 30 each year. The City Council may consider a merit increase based on the
Employee's overall performance.
Section 5. Dues, Subscriptions, and Registration Expenses
The City agrees to budget for and to pay the professional dues and subscriptions of the
Employee necessary for her full participation in associations and organizations necessary
and desirable for her continued professional growth and development. Such memberships
include, but are not limited to the International City/County Managers Association
(ICMA), Minnesota City/County Managers Association (MCMA), and Metropolitan
Administrator and Managers Association (MAMA).
The City agrees to budget for and pay for the Employee's attendance at the annual ICMA
Conference once every three years if it is the desire of the Employee to attend the
conference.
Section 6. Mileage and Subsistence
The City recognizes the Employee is required to attend meetings in the Twin Cities
metropolitan at ea in her official capacity and agrees to reimburse the Employee for mileage
and reasonable subsistence expenses within the guidelines established by the City Council.
Section 7. Vacation and Sick Leave
The Employee shall continue to earn vacation and sick leave at the current level and shall
advance in accrual rates based on City policy.
Section 8. Insurance and Other Terms and Conditions of Employment
A. The City will pay the cost of hospital, medical, and life insurance for the Fmployee
in the same amount it pays for othei union and non-union City employees.
13. All provisions of City Ordinances, personnel policies, and regulations relating to
vacation and sick leave; retirement and pension system contributions; holidays;
and other fringe benefits and working conditions shall apply to Employee as they
would to other employees of the City except as provided herein.
C. Notwithstanding anything else in this Agreement to the contrary, the City Council
may fix, from time to time, such terms of employment regarding the Fmployee,
provided such terms are not inconsistent with 01 in conflict with the provisions of
this agreement, any othei law, or ethics requirements established by the
International City/County Management Association.
D. The employment provided by this Agreement shall be for the Employee's sole
employment. Recognizing that certain outside consulting or teaching
opportunities provide indirect benefits to the Employee and the City, the Employee
may accept teaching, consulting, or other business opportunities with the
understanding that such arrangements shall not constitute interference with or a
conflict of interest with her responsibilities under this agreement or present a
potential violation of the ICMA Code of Ethics.
Section 9. Indemnification
The City shall defend and indemnify Fmployee pursuant to Minn. Stat. 466.07 and 465.76.
In addition, the City shall defend, hold harmless, and indemnify Employee from all torts,
civil damages, penalties, and fines and violations of statutes, laws, rules and ordinances,
provided that Employee was acting in the performance of her duties as the City
Administrator at the time of the alleged tort or violation.
Section 10. Complete Agreement
This Agreement shall constitute the entire agreement between the parties and shall supersede
any prior agreements, understandings, or undertakings between them. This Agreement may
only be modified by written agreement signed by both parties and approved by the City
Council.
Section 11. Governing Law
This Agreement shall be governed by and shall be construed in accordance with the laws of
the State of Minnesota and the ordinances of the City.
Section 12. Binding
This Agreement shall be binding upon and shall inure to the benefit of the heirs, executors,
and administrators of Employee's estate.
Section 13. Severability
The parties agree that the provisions of this Agreement are reasonable and not known to
violate any federal state, or local law or regulation. In the event that a court of competent
jurisdiction finds any provision herein to be illegal or unenforceable, such court may modify
that provision to make it valid and enforceable. The declaration of a provision as
unenforceable shall not invalidate any other provision of this Agreement.
IN WITNESS TIIEREOF, the parties have signed and executed this Agreement, both in
duplicate, on the day and year first above written.
The City of Lauderdale Employee
/71/ peA7
Mary Gaasch, Mayor
Heather Butkowslci-Hinrichs