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HomeMy WebLinkAbout03/28/2023The City Council is meeting as a legislative body to conduct the business of the City accot ding to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the March 14, 2023 City Council Meetings c. Claims Totaling $31 150.98 4. CONSENT a. February Financial Report b. Stteet Sweeping Service Agreement with Mike McPhillips, Inc. 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Carbon Free Futures MN Coalition Presentation by Dan King, Xcel Energy b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing iules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Resolution No 032823A — Authorizing Application for and Execution of the Municipal Infiltration and Inflow Grant b. Proposal for Purchase of a Replacement Mower through the State Contract 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Speed Study Revisited b. Annual Audit Presentation c. Annual Police Department Update (April 25) d. Zoning Ordinance Discussion (May 9) e. Conversation with County Commission Mary Jo McGuire (May 23) LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, MARCH 28, 2023 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City accot ding to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the March 14, 2023 City Council Meetings c. Claims Totaling $31 150.98 4. CONSENT a. February Financial Report b. Stteet Sweeping Service Agreement with Mike McPhillips, Inc. 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Carbon Free Futures MN Coalition Presentation by Dan King, Xcel Energy b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing iules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Resolution No 032823A — Authorizing Application for and Execution of the Municipal Infiltration and Inflow Grant b. Proposal for Purchase of a Replacement Mower through the State Contract 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Speed Study Revisited b. Annual Audit Presentation c. Annual Police Department Update (April 25) d. Zoning Ordinance Discussion (May 9) e. Conversation with County Commission Mary Jo McGuire (May 23) 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes Individuals are requested to limit then comments to three (3) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of 01der and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Mar 28, 2023 07:00 PM Central Time (US and Canada) Topic: March 28, 2023 Lauderdale City Council Webinar P lease click the link below to join the webinar: https://us02web zoom.us/>/81764970408?pwd=cDVHUFxpUndQbOVgTzU1SjRhVmVUdz09 P asscode 690610 Or One tap mobile : U S. +13017158592„81764970408# or +13052241968„81764970408# Or Telephone: D ial(foi higher quality, dial a number based on your current location): US: +1 301 715 8592 01 +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 646 558 8656 or +1 646 931 3860 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 669 444 9171 or +1 669 900 9128 or +1 689 278 1000 or +1 719 359 4580 or 833 548 0276 (Toll Flee) or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Flee) or 888 788 0099 (Toll Free) Webinar ID: 817 6497 0408 International numbers available: https://us02web.zoom.us/u/keRwlbC4cR LAUDERDALE CITY COUNCIL MEI -?TING MINUTES L auderdale City Hall 1891 Walnut Stieet L auderdale, MN 55113 P age 1 of 3 March 14, 2023 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Jeff Dains, Sharon Kelly, hvan Sayre, and Mayor Mary Gaasch. Councilor absent: Duane Pulford. Staff present: Jim Bownik, Assistant to the City Administrator, and Miles Cline, Deputy City Clerk Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Counciloi Sayre to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the February 28, 2023 city council meeting. There being none, Councilor Kelly moved and seconded by Councilor Sayre to approve the minutes of the February 28, 2023 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Sayre moved and seconded by Councilor Dains to approve the claims totaling $134,354.43. Motion carried unanimously. Consent Councilor Kelly moved and seconded by Councilor Dains to approve the Consent Agenda thereby acknowledging the January financial report and approving the garbage hauler licenses. Informational Presentations/Reports A. City Council Updates Mayor Gaasch shared that she attended Day on the Hill with Councilors Sayre and Pulford where they met with State Representative Finke. Gaasch said she plans to attend the League of Minnesota Cities annual conference in Duluth from June 21-23 and encouraged other council members to attend if possible. Finally, Gaasch stated that the Ramsey County All Abilities Transportation Plan meeting would take place March 28 online from 6-7 p.m. Councilor Dains said he continues to push discussions to reroute bus route 3 to be more accommodating for Lauderdale citizens. Dains also said that on March 6 he, Administrator B utkowski, and Maggie Duerwachter met with the Twin Cities Climate Resiliency Initiative staff to discuss way to partner. Finally, Dains shared that the Mississippi Wateished Management Organization may plant trees between Idaho Avenue and Como Avenue along Eustis Street. LAUD F,RDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 March 14, 2023 Discussion/Action Item A Waiver Request for a Fence at Xcel Energy's Substation Chapter 7 of the Code of Ordinances regarding fences and retaining walls allows property owners to apply for a waiver to deviate from City code if the Council finds that the requirement is not necessary for the protection of public health, safety, or welfare. Xcel Energy, 2535 Larpenteur Avenue West, requested to construct a 10' high mesh fence surrounding the staging yard located at the rear of the terminal substation. City code allows for fences up to 8' in height for security purposes in commercial and industrial zones, which is 2' less than the request. The existing seven -foot chain-link fence is inadequate for security to protect critical infrastructure. The ten -foot fence would better address the concern. The waiver process was designed for unique situations like this. If approved, Rum River Consultants will work with Xcel Energy on a building permit for the fence. Sean Lawler, representative of Xcel Energy, joined the meeting via Zoom to answer questions from the Council about the proposal. Councilor Sayre made a motion to approve the fence waiver request from Xcel h.nergy for 2535 Larpenteur Avenue West. This was seconded by Councilor Dains and carried unanimously. B. Resolution No. 031423A — Authorizing Lauderdale Staff to Execute All Necessary Documents to Ensure Lauderdale Participation in the Multistate Settlements Related to Opioid Supply Chain Participation, and in the Minnesota Opioids State -Subdivision Memorandum of Agreement. The state attorney general provided a resolution and Memorandum of Agreement (MOA) for City Council consideration to continue in the new opioid settlement proceedings. The City originally approved a resolution and MOA in late 2021. This is an ever -evolving process, but our understanding is that the more Minnesota cities participate, the more funding Minnesota will receive. Counciloi Kelly made a motion to adopt Resolution 031423A A Resolution Authorizing Lauderdale Staff to FAxecute All Necessary Documents to hnsure Lauderdale Participation in the Multistate Settlements Related to Opioid Supply Chain Participation, and in the Minnesota Opioids State -Subdivision Memorandum of Agreement. This was seconded by Counciloi Sayre and carried unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 March 14, 2023 Set Agenda for Next Meeting Bownik stated that the March 28 council meeting might include the revised speed study and a presentation from the Carbon Free Futures MN Coalition. Work Session A. Community Development Update Bownik stated that he did not have any additional updates. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Kelly to adjourn the meeting at 7:35 p.m. Motion carried unanimously. Respectfully submitted, ww Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator March 28, 2023 List of Claims The claims totaling $31,150.98 are provided for City Council review and approval that includes check numbeis 28348 to 28366. Accounts Payable Checks by Date -Detail by Check Date User: Printed: MILES.CLINE 3/24/2023 1:53 PM Check No Vendor No Vendor Name Invoice No Description ACH 34 AFSCME MN Council 5 PR Batch 50600.03.2023 Union Dues ACH 389 ACH 43 ACH 44 ACH 45 ACH 46 28348 65 19330981 28349 56 032023 28350 57 032023 Check Date Reference 03/17/2023 PR Batch 50600.03.2023 Uni( Total for this ACH Check for Vendor 34: Blue Cross Blue Shield of Minnesota PR Batch 50600.03.2023 Vision Insurance 03/17/2023 PR Batch 50600.03.2023 Visii Total for this ACH Check for Vendor 389: Public Employees Retirement Association PR Batch 50600.03.2023 PERA Coordinated PR Batch 50600.03.2023 PERA Coordinated 03/17/2023 PR Batch 50600.03.2023 PER PR Batch 50600.03.2023 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50600.03.2023 State Income Tax 03/17/2023 PR Batch 50600.03.2023 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50600.03.2023 Deferred Comp PR Batch 50600.03.2023 Deferred Comp 03/17/2023 PR Batch 50600.03.2023 Def( PR Batch 50600.03.2023 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50600.03.2023 FICA Employee Portio PR Batch 50600.03.2023 FICA Employer Portio: PR Batch 50600.03.2023 Medicare Employee Pc PR Batch 50600.03.2023 Medicare Employer Po PR Batch 50600.03.2023 Federal Income Tax 03/17/2023 PR Batch 50600.03.2023 FIC. PR Batch 50600.03.2023 FIC, PR Batch 50600.03.2023 Med PR Batch 50600.03.2023 Med PR Batch 50600.03.2023 Fed( Total for this ACH Check for Vendor 46: Total for 3/17/2023: Allstream Inc. 03/28/2023 Fax Line James Bownik 1Q23 Mileage Reimbursement Heather Butkowski 1Q23 Mileage Reimbursement Total for Check Number 28348: 03/28/2023 Total for Check Number 28349: 03/28/2023 Check Amount 228.24 228.24 12.82 12.82 1,123.71 1,296.58 2,420.29 763.34 763.34 1,340.19 1,655.77 2,995.96 1,249.58 1,249.58 292.25 292.25 1,944.17 5,027.83 11,448.48 53.09 53.09 59.34 59.34 98.12 AP Checks by Date - Detail by Check Date (3/24/2023 1:53 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 28351 33 23-07 28352 133 032023 28353 192 167856207 28354 25 RISK -002223 28355 164 4060107 28356 223 10647157915 28357 31 173193 28358 185 032023 032023 032023 28359 30 379723 28360 30 378482 28361 78 7956 City of Falcon Heights Snow Plowing October 1 - December 31, 2022 Miles Cline 1Q23 Mileage Reimbursement Comcast Holdings Corporation March Internet County of Ramsey PR Batch 50600.03.2023 Life Insurance PR Batch 50600.03.2023 Short Term Disability PR Batch 50600.03.2023 Long Term Disability Total for Check Number 28350: 03/28/2023 Total for Check Number 28351: 03/28/2023 Total for Check Number 28352: 03/28/2023 Total for Check Number 28353: 03/28/2023 PR Batch 50600.03.2023 Life PR Batch 50600.03.2023 She] PR Batch 50600.03.2023 Lon March Insurance Processing Fee Dalco Enterprises Inc Toilet Tissue Dell Marketing LP JB - Laptop Kennedy & Graven Chartered February Legal Services Lauderdale Certified Auto Repair Inc February Fuel February Fuel February Fuel League of Minnesota Cities 2023 LMC Annual Conference - MG & DP League of Minnesota Cities MN Cities Stornlwater Coalition Contributions Total for Check Number 28354: 03/28/2023 Total for Check Number 28355: 03/28/2023 Total for Check Number 28356: 03/28/2023 Total for Check Number 28357: 03/28/2023 Total for Check Number 28358: 03/28/2023 Total for Check Number 28359: 03/28/2023 Total for Check Number 28360: League of Minnesota Cities Insurance Trust 03/28/2023 Vehicle Claim Deductible Total for Check Number 28361: 98.12 12,150.00 12,150.00 56.05 56.05 413.00 413.00 212.93 88.47 95.87 25.00 422.27 212.62 212.62 1,189.24 1,189.24 361.00 361.00 144.31 30.92 30.92 206.15 850.00 850.00 440.00 440.00 500.00 500.00 AP Checks by Date - Detail by Check Date (3/24/2023 1:53 PM) Page 2 Check No Vendor No Invoice No 28362 37 I029602 28363 388 0042538 28364 5 619861-02-23 28365 135 032023 28366 74 818406567 818586112 818586112 818611311 818611311 818611311 818611311 818629352 818645608 819025255 Vendor Name Description Park Service Inc Truck Repairs PeopleService Inc April Wastewater Premium Waters Inc February Water Bottles St Paul Pioneer Press Newspaper Subscription Renewal Xcel Energy February Street Lighting 1891 Walnut Street 1891 Walnut Street 1885 Fulham Street 1917 Walnut Street 1917 Walnut Street 1885 Fulham Street 2430 Larpenteur Avenue W Larpenteur Bridge Lights Larpenteur Avenue AP Checks by Date - Detail by Check Date (3/24/2023 1:53 PM) Check Date Reference 03/28/2023 Total for Check Number 28362: 03/28/2023 Total for Check Number 28363: 03/28/2023 Total for Check Number 28364: 03/28/2023 Total for Check Number 28365: 03/28/2023 Total for Check Number 28366: Total for 3/28/2023: Report Total (25 checks): Check Amount 241.11 241.11 600.00 600.00 17.50 17.50 62.80 62.80 504.49 483.08 226.32 112.92 165.93 31.64 120.44 16.35 43.86 65.18 1,770.21 19,702.50 31,150.98 Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date March 28, 2023 ITEM NUMBER STAFF INITIAL APPROVFD BY ADMINISTRATOR February Financial Report DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: hvery month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue expense, and cash balance reports for February 2023. This includes most, but not all, of the adjusting entries for the 2022 audit. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for February 2023. General Ledger Cash Balances User: heather.butkowski Printed: 3/24/2023 2:45:20 PM Period 02 - 02 Fiscal Year 2023 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash Change Fund Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Current Assets Petty Cash Petty Cash 101-00000-000-10100 101-00000-000-10300 226-00000-000-10100 227-00000-000-10100 228-00000-000-10100 306-00000-000-10100 401-00000-000-10100 403-00000-000-10100 404 00000-000-10100 406-00000-000-10100 414-00000-000-10100 416-00000-000-10100 602-00000-000-10100 603-00000-000-10100 101-00000-000-10200 Investments - Fair Value 101-00000-000-10410 Add Investments Grand Total -3,062,661.21 100.00 2,429.56 66,325.46 246,484.58 128,276.61 147,908.08 415,762.71 201,130.66 340,183.04 362,706.57 91,759.19 794,514.80 371,528.97 106,449.02 300.00 300.00 3,909,287.57 3,909,287.57 4,016,036.59 218,609.09 0.00 0.00 78.69 318.42 165.72 191.08 537.11 259.83 439.47 468.57 118.54 16,209.94 12,304.64 249,701.10 0.00 0.00 5,016.55 5,016.55 254,717.65 150,062.06 0.00 2,743.21 5,416.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,295.67 4,946.20 182,463.64 0.00 0.00 200,000.00 200,000.00 382,463.64 -2,994,114.18 100.00 -313.65 60,987.65 246,803.00 128,442.33 148,099.16 416,299.82 201,390.49 340,622.51 363,175.14 91,877.73 791,429.07 378,887.41 173,686.48 300.00 300.00 3,714,304.12 3,714,304.12 3,888,290.60 GL - Cash Balances (03/24/2023 - 02:45 PM) Page 1 1aalioDpuadxa YTD Balance Current Period U cn \ v? C4 7t o N C O M N N O U N O N b N C '[ U - 0. i a LL. Account Number General Fund N 0 OO d'0C\O d' 0Ol r -i d NM0 001 N O O d'O 00 CD CN r -i MCn0o0 r1 O OOCV OOI� Vi MNviO if; ri M M '-J N .--4 M • (• -9-1Ole p .-vi.-+N Ota 0o tr)VD N O .�-+ O MOO 00 d-dmO , O C\ \D t` 00 M r -i vl OO M t- N vl vl VD in O M O M VD h O in O C. -- CS O d' O CI O [n �N '+)O VD d' d'NN M CN ON 00 O p O O dO' dam', O VD p un Ooo NO .--I Lin v) M CT O I X0000 cs CD 00 M .d O p O N VD 0 0 0 O 00 00 M .-. (1) 09 M N 00 oo O V) Ord O V7 OI O C-iOOr) 000 0 O od O M O 0 o VD M O V rt in O ON hl Cc rl O 0 0 0 0 0 0 O 0 0 0 0 0 N 0 0 0 0 O rd • tel VD v) 0 0 O d^v)OIn p O t C4 v) .--+ v) o d N N v) O O t O p O oMo d'_h0 p cr. d'0 00 d" N vi M CT O CD CD CD CD O O O O O p M VD O l l O O 00 C N N p el 1'4 d• d41 00 v N r-1 t M r -i CN N 7 N OMO 7 C M M do N M N H mlCD 01 O O M 00 V' r -i -165,400.62 a) 00 0 cn cct U CA >1 U U da � � � ;O N 4) Q>l r fl4(4, YCa ar5▪ 14 g Wacn000 General Fund GL - Revenue vs Expense (03/24/2023 - 02:48 PM) Ca 3-, y N bq k -d vJ CC3 N S 1 a clO CS 44 a rn did e•i M aO N rs-J (NIO . d O N C C'd rn O �r b N O ' r (11[J. % Expend/Collect U Ct YTD Balance Current Period Account Number 0 CD O O N O O v O 00 O 0 O O O O d' O O p O O p O O p O O O O ON 00 ti a O a) y > N C4 0 G 0 N r=4 cda Pa U on( cu O d cd U g E- .5 N 0 O N cIN 1-1 00 H rtN O O O O O O N 00 ti rt CD 00 O N O 0 Vi O v O O O O p I M O O p MON O vp in 00 O O OOOI l� 00 p 0\ O M O Vl ON, rr N O O p O O cri O N a\ 0 bA 0 . O .i C N a ai 4-4 aw4. oalc a CG Wp°'ci OU un oo O 00 1-4 N 0 N M M N N CI) Ca7 N N N N O CD 0O 1-1 N Vr N 7 N C 514 W N GL - Revenue vs Expense (03/24/2023 - 02:48 PM) 0 V'1 0 ,4 m 4-1 NM O N P6R CI! CV O d' O N N 1 N (!1 O U .4D IS 0 rd y O cd .te44 O4[1, % Expend/Collect .............__ YTD Balance Current Period Description Account Number O 0I N • 00 M O I O O O O �--� iA O 0o p O rn O O r, 00 U 00 V VD O CD 00 O 0 Uri N N O O o N 00CI O VS O 0 ON M Cr:. Cr:. N N N N M N � O rn O N coO O NJ - M rn d M M 00 N 00 )40 N b oo VD) o CD o I ii, CA V o 0 ON d O O O O OI O M 0 N O ofl N � 7t O O CA N vet 1/40 tD U N 00 U 0 04 oz U ,c > ^o 41up 0 P4 U N v1 U ti>, q�� > r 2;; Oa0y., t, yU>b N a) a t, U ai O r'UH -0I4a L g re -i g WP,v]OU W g N GL - Revenue vs Expense (03/24/2023 - 02:48 PM) % Expend/Collect \ / YTD Balance Current Period k _ $ ; \ \ \ q / @� @ \ t--- 33 z 1-1 /± •••••1 @@ £ « w 33 & A G \\ » \ \on \ \ f 44-4-4 7 @@ @ 00 / a3 s \ Q cp 5 0' S g / ao s / M r \ 0_ @ �\ f / \ \ 0 0 % 1 CCi m $/_/ 8 S®� / 17 t I ƒca / 2 = k 4eo 4 Q \ 00 GL - Revenue vs Expense (03/24/2023 - 02:48 PM) Expend/Collect \ • YTD Balance Current Period CD @ 5 @| @ @ c3 z 33 3 e CD J c) \ ?| @ @ \6 &6 / § ® 'kV1 O @| @ \ /1 @ @ a3 e c3 e d 5 @| \ @ /| $ @ 3 0 3c e s a 5 @) @ \ 01 \ \ \ \ \ \ \ \ ■ Description Account Number 00 \ Pe 0 (\ e )/ t {: cor w5©, \\\ GO TIF Revenue Bonds 2018A GL - Revenue vs Expense (03/24/2023 - 02:48 PM) P?. CN 66 • u• p NI- -s4 OM NO ,U• . N O N a- TJ N O '[ �aaw" % Expend/Collect YTD Balance Current Period 0 M '4 0' c ry Ci 00 0 O O co in 0 Cil v) 0 UO 0 C4 bA O 451 O p cC O • • U O 00 N cV1/40 `71 1 N rti 00 N N rti ro oo wit r -y 0 00 O crj In ao O N O 0 co O OI 0 0 0 b0 4 U "C1 czi 0) U U 0U CO pmi DE "8 W O ll 00 0 O 0 00 O 0 0 Qt 01 H 1-4 00 0\ CA t rti r-1 00 N r-1 0 0 00 V1 spuog ;uauianoaduil V6i0Z GL - Revenue vs Expense (03/24/2023 - 02:48 PM) \ E \\ aG \/ g r' N 1 k/«\ >44 `o \t* 0 4-44 /e 2 Expend/Collect YTD Balance Current Period m 5\@ CS 000 odd 0 a \ 0 0 0 U0 ) \ 0 7 % / \ 00 \ \ & 55/ aad @@5 O00 \ \ \ 3| ccd CD 2 2 \cs � 000 000 2 00 0 / u \ §ƒ �44. \) m\<417.4' 1 \/ \/ mono \ \ \ / / \ < \ \ R \ § ƒ 00 \ Ent, § General Capital Projects \ } & 0 66 4 • N CD N N N 6-4 4 N ,: N M N 0• U 41.4 % Expend/Collect YTD Balance Current Period Description 0‘.0 O\OOI O cfl 6 ti O p 6 M en O O Op 600 M 0 Ln N H en O O a) 000 O O 0 O O 0 O 0 0 O O p O O O p O O 0 O O p O 00 O O N to N O O O V' Street Capital Projects M met GL - Revenue vs Expense (03/24/2023 - 02:48 PM) % Expend/Collect CU \ YTD Balance Current Period 4-1 0.) 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C; 0 O O O 0 M 1/40 N N O 00 00 r O ti N rr 7 00 M 00 1 O ti N 1 d M O O O O O O O OO M M Park Dedication GL - Revenue vs Expense (03/24/2023 - 02:48 PM) % Expend/Collect YTD Balance Current Period NDC O I 00 N p p O ON9• O � O O O ri ON p I 0 CD O O 0 N O N C\ O 00 00 N N 00 VD 0 co I r -co 01 O r- O r-1 • o 1/4o• OI o c) cp co GD p GO OI p O d rh O p I O p p cid O O O O O) O O d V 00 0 0 bA cn 0 • a U 0 ani b 4) bA 0 ' 0 N U 0 co N cc0 N 0 a �, N 0 004» 000)r 0 a.- AaSo g woo OO1 00CA rwi M 1/40 1/49 O O1 O r 1--1 .-i O N O � O O 06 0) 4-• 1 1/40 1/49 d O a 00 a 0 W A GL - Revenue vs Expense (03/24/2023 - 02:48 PM) rq oo o � N M O N O N N0 .bar 1/) 0 �aaw % Expend/Collect 0 0l 0 0 0) 0 0 0 0 0 0 0 0 0 0pl0 00l 0 0 0 0 0 0 0 0 0 Ca = 0 0 0 0 0 0 0 .. c,CI YTD Balance Current Period 0 0l 0 0 0l 0 0 0 0 0 0 0 0 0 00l 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 PP 4) 4.+ cn b0 E a" x a a U cip Ri o4 "i - U 0 ° U _g R OR bn 0) _ 4) CU 4) 6) .0 N ci)U U U F. a) t rnd acc o, ad CU A '=g 0 g 0 W00 W Housing Redevelopment z Imaa 0 d v v GL - Revenue vs Expense (03/24/2023 - 02:48 PM) % Expend/Collect YTD Balance Current Period Account Number 1/40 O 0000 O 0 o a O pCrl t O MO N oI0 O CD O N p O .3 p N o p O 06 6 00 00 CR r O N1, N N N t 00 .-1 H O O M O O p O O p O O 61 O O O p CD O 01 O O O p V7 O O M O O O N enN N b N O O TIF District No. 1-2 1/40 GL - Revenue vs Expense (03/24/2023 - 02:48 PM) % Expend/Collect YTD Balance Current Period O N O O 000 O D 01 M O CD CD O N GR Om O v 0 O O O O O O O O p O O O p O(•ciCN 00 d' O qd- 00 O\ N 0 • o 0 J 0 0.) 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N M 00 N V) Vi - r+ VD O\ r+ rl V) 00rt 00 OI 000 VD rt NN O OI VM' Vim' O 010 O N NN�10 O VD Vim) 0o rt M r CT M --+ N rY rY N ti rl O O O p( O O O O O p l O O O O O p O O O O O p O O O Vi C3 O M Oo000 p 00 N OCD NO0V r+r,r M Y Y aT OO O 0ft O r+ '--I \O N 00 M 1-4 roil N 0 b0 1)) t 0 ^[ 4 N N CO U 14 . N V) up ri LY (DA 0c-! N N C UU> Ct dNia. CC V C U iy U .-�, a) N cig r) N O N a) N 0 bA U N C)) gp1�,, O f N� N d Ls a) +� .0 •`n _ d k y a4_4 f x c+Ag4 0 g Wa.cnOUO W 0 M VD Storm Water GL - Revenue vs Expense (03/24/2023 - 02:48 PM) rn CO� • (Ci x N • O M N rC)N N O Cl .C'C)on O� en d Ct N r •U% : 4 D .1 % Expend/Collect YTD Balance Current Period Account Number D DoI O o00op) 0 0 O 0 0 0 0 0 0 0 0 o 0 O 0 0 O 0 0 0 0 p O O oopccs l O 000001 0 0 O 0 0 0 0 0 0 0 0 O O O 00 0 00000 0 0 O O p I O 0 0 0 0 O I O O 0 0 0 O 0 0 0 0 0 O O O O O O O O O O O O O O O p I O O O O O O I O O O O O O O O O O O O O 000 co 00000 O o O O OO I Cr.) O O O O p( O O O O p O O O O O p O O ti a) b0 0 ti ci U � 0 N b0 Pi d) cz up a t7 •U up T E3 U R% N cf N • > •U U cN a U0 a) u G L: C up id C/) �' q Z± a) U N o d O N, r CD W 'C 0WFgEmi O g Wa000 iW bq a GL - Revenue vs Expense (03/24/2023 - 02:48 PM) Expend/Collect Cr \ 00 M CT M M V1 00 rP O - \ O O N YTD Balance Current Period U A Account Number Revenue Total O 1q o a 1 k N a W C7 GL - Revenue vs Expense (03/24/2023 - 02:48 PM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date March 28, 2023 ITEM NUMBER Carbon Free Future Minnesota STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Dan King, Policy and Outreach Manager at Xcel hnergy, will be at the meeting virtually to present on the work of the Carbon Free Future Minnesota Coalition. Xcel Energy, along with other utilities, are promoting their efforts to achieve carbon free energy by 2050. Pait of this effort is asking likeminded businesses, government agencies, civic groups, and individuals to joint their Carbon Free Future Minnesota Coalition. See attached materials. Some cities have supported this work by adopting a resolution. The purpose of this agenda item is to listen to the information provided by Dan King and decide whether the Council would like to act on it. OPTIONS: STAFF RECOMMENDATION: 1 LJ LT 1 1 n i 0 Va) L co a) so 0 Q 4.?." i :.i a) CD as i mia as i Q iso "53 i i 0 S iow as..0 a� -ocuu) .o e w ra‘W 0XI t ` 2 r L. 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L d) dm) O O N a. ui N L cpL O E Ts• o E 4 ._ 4- O >% .71z; O 'L. 0 >% �• L O = ✓ O f.. 0 0 ower carbon (J t on cs) L 0) a) .c c a) c v 0 0 N . asC = cu c� O CD N ,O L — O ct -_ l o0 a .15� CNS L � Lts L E O o to1.2i a) +61 'a No> veg -0= = L E a) E O 0 O ct a ) 0) 4-1 >si as � a� _ cu W c x0 = a) _ II) � L v = a� es UT a) s = -i-� ._ O a)N 17; O .0 0 E 0 transition. c O 0 v O 4— AMNIE- ■ 0 ct . N 0 s_ c.) a) a) L ✓ O O N a)u) 4— Cti0 Q a) CD CD INC O N ci) ":1-1 c s � 4- O o 0. o. O :0 0. > a) 02. 02. c Q _ h O O ij a) a O > 1-0a) a)c 0 CD 14.1 CC 0 N O 0 c INC 0 '.F.i 0 c 0 0 L 0 N 0 c 9 nvestment and Jobs Act and nfrastructure b) 1 • Lag 4.0 o W se1/4_161 tov ADD YOUR NAME 0 '15 "cp as in, .N 3 = s o 20) (nt L w E >, o � o w a� 0 carbon -free future. Learn how Xce o 0 0) a) s 0) sc v ct a) s a) 0) 4- 0 .O O O r 0 c ca :saas L 0 O min 4- ■ _ 0 customers. so� w _o u_ E w (.8 as o a) u 12 L- 03 3 V . 0) c 0 0 L 0) CD z a) .0 V 2 o - S.. w z C .0 0 c RS ■ O c0 0) L. t c as tit 0 O Mrs O La- r‘= ..a) L O 0 viradC CD E 0 a) c ■0) 0) a) tits 14_ O i -r 0 4a ■_ a) a) a) In A as t 0 O 0 o E s o 0 0 ,,� � � Z wor >% 151 tni w O w 0- a omit vz .0 s�. V a) a) aw 1 w W a) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date March 28, 2023 ITEM NUMBER STAFF INITIAL Inflow/Infiltration Grant Res. APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Metropolitan Council received state bonding dollars to distribute to cities to continue work to eliminate inflow and infiltration (I/I) from the sanitary sewei system. In short, this means ridding the sanitary sewer system of storm water intrusion. Storm water is consid- ered clean water and doesn't need to be treated at a wastewater plant, which is costly The City entered into the grant program in 2020 and now needs to close out the paperwork to receive the funds. The grant dollars off -set the cost of the cured -in-place lining project that was done in 2021-2022 In older to complete the grant, the Council needs to adopt the at- tached resolution and staff will submit the necessary paperwork detailing costs etc that were prepared by the city engineer. STAFF RECOMMENDATION: Motion to adopt Resolution 032823A A Resolution Authorizing Application for and Ii.xe- cution of the Municipal Infiltration and Inflow Giant. RESOLUTION 032823A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION AUTHORIZING APPLICATION FOR AND EXECUTION OF THE MUNICIPAL INFILTRATION AND INFLOW GRANT WHEREAS, the Metropolitan Council Environmental Services (MCES) has identified the city of Lauderdale as one of the many metro cities having excessive quantities of stormwater and groundwater, commonly referred to as Inflow and Infiltration (I&I), entering the public sanitary sewer system; and WHhREAS, to facilitate the reduction of I&I, MCES is offering a Preliminary Minimum Allocation of $50,000 pei metro city, with provisions for future distribution of available funding until the total of $5,000,000 for the State of Minnesota has been expended on I&I reduction measures; and WHEREAS, the city of Lauderdale has identified public sanitary sewer system components requiring rehabilitation to minimize or eliminate excessive I&I. N OW THEREFORE, BE IT RESOVLED, by the City Council that the city is authorized to apply for these giants; and B E IT FURTHFR RESOLVED, by the City Council that City Administrator or her designee be authorized to submit the applications and to serve as the contact person: and B E IT FURTHER RESOLVED, that the city agrees to remit available grant funding towards the continued minimization or elimination of excessive I&I within the public sanitary sewer system; and B h IT FINALLY RESOLVhD, that the city will secure and retain receipts for all eligible repairs and that MCF S will have reasonable access to audit these records upon request. Adopted by the City Council of the City of Lauderdale, Minnesota this 28th day of March, 2023. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator Attachment I -A State of Minnesota General Obligation Bond Financed CERTIFICATION The undersigned hereby certifies as follows: This Certification is being submitted pursuant to the Waiver of Real Pioperty Declaration granted by Minnesota Management and Budget to Metropolitan Council for Municipal Publicly Owned Infrastructure Inflow/Infiltration projects or the portions thereof which lie entirely within public road, street and highway rights-of-way and utility easements. [Grantee] certifies that [Grantee] has read and will comply with the terms and conditions of the Waiver of Real Property Declaration, a copy of which is attached to this Certification and further, that the Governmental Program which is the subject of and described in the Municipal Publicly -Owned Infrastructure Inflow/Infiltration Grant Agreement [No. ] between [Grantee] and Metropolitan Council qualifies for the Waiver of Real Property Declaration attached hereto. [Attach copy of Waiver to this Certification. The Waiver to Metropolitan Council is Attachment V to the Grant Agreement.] The undersigned owns ❑ fee title to property and/ori permanent easement and/or 1 lother easement which meets the requirements of this Agreement for wastewater collection purposes and/or permit for pipe in [identify Permittoi, e.g., Hennepin Co.] public right of way which meets the requirements of this Agreement for wastewater collection purposes and a wastewater collection system within the fee title, permanent easement, and/or the other easement and wastewater collection system being located in Ramsey County, Minnesota. The fee title property permanent easement and/or other easement and the wastewater collection system therein is referred to as "Restricted Property" and is described in hxhibit A attached hereto by legal description, narrative description, or diagram. As the owner of the Restricted Property, the undersigned hereby acknowledges the following restrictions and encumbrances with respect to the Restricted Property: A. The Restricted Property is State bond financed property within the meaning of Minn. Stat. § 16A.695 that exists as of the effective date of the grant agreement identified in paragraph B below, is subject to the encumbrance created and requirements imposed by such statutory provision, and cannot be sold, mortgaged, encumbered 01 otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget, or its successor, which approval must be evidenced by a written statement Generic GO Bond Proceeds Ver— 10/26/20 Grant Agreement for Program Fnd Grants signed by said commissioner and attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise dispose of the Restricted Property; and B. The Restricted Property is subject to all of the terms, conditions, provisions, and limitations contained in the G.O. Grant Agreement between Metropolitan Council and [Grantee], dated (the "0.0. Grant Agreement"). The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond Financed Declaration for as long as the G.O. Grant Agreement is in force and effect; at which time it shall be released therefrom by way of a written release in recordable form signed by both the Metropolitan Council and the Commissioner of Minnesota of Management and Budget, or their successors, and such written release is recorded in the real estate records relating to the Restricted Property. This Certification may not be terminated, amended, or in any way modified without the specific written consent of the Commissioner of Minnesota of Management and Budget, or its successor. SIGNATURE BLOCK AND ACKNOWLEDGMENT STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY By: Title: City Administrator Dated: March 28, 2023 On the 28111 day of March, 2023, before me a notary public within and for said County, personally appeared Heather Butkowski, named in the forgoing instrument as the City Administrator of the City of Lauderdale and acknowledged said instrument was signed on behalf of said City of Lauderdale. *11 O MILES J. CLINE NOTARY PUBLIC MINNESOTA My Commission Expires Jan. 31, 2026 Generic GO Bond Proceeds Grant Agreement for Program End Grants • Notary Public Ver — 10/26/20 Exhibit A LEGAL DESCRIPTION, NARRATIVE DESCRIPTION, OR MAP OF RESTRICTED PROPERTY Please see attached map Generic GO Bond Proceeds Ver— 10/26/20 Grant Agreement for Program End Grants LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date March 28, 2023 ITEM NUMBER Street Sweeping Contract STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff received a quote from Mike McPhillips, Inc. Similar to last year, staff did not solicit addi- tional quotes as Mike McPhillips has been the only company that consistently meets the City's expectations in terms of quality of sweep and attention to detail. Staff will solicit additional quotes if the Council would like. Staff asked Mike McPhillips, Inc. to quote three sweeps in 2023 Last year was the first year we did three sweeps and it was worth it since falls leaves do not fall uniformly. Ultimately this kept mole debris out of catch basins and prevented pollution OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves contracting with Mike McPhillips, Inc. to perform the 2023 street sweepings per the terms of the service agreement. City sr .auderddIe 1891 Walnut Street o Lauderdale 0 Minnesota 55113 Phone: 651.792.7650 Fax: 651.631.2066 The City of Lauderdale is requesting a quote for three sweeping in spring and fall in 2023 based upon the included map. Timing of the sweeps will be coordinated by the city administrator. The fall sweeping is expected to occur after the vast majority of the leaves have fallen. PROCEDURE 1. First day of sweeping must be a Tuesday, Wednesday, or Thursday. No street sweeping shall be done on Mondays (city-wide garbage and recycling collection day). 2 Day 1: sweep streets curb to curb and all paved surfaces of the alleys/parking lots. 3. Day 2: clean up remaining areas not swept. 4. All sweepings must be hauled away at contractor's expense. CITY TO PROVIDE 1. Posting of "no parking" street signs. 2. Street map of Lauderdale. 3. Daily supervision of areas to be swept. 4. Space to park sweeper overnight at city garage. CONTRACTOR TO PROVIDE 1. Hydrants for water are available. Contractor must make arrangement with St. Paul Regional Water to purchase the water (they own the local water utility). 2. Affidavit of insurance — prior to start date. 3. Agree to the terms of the City's Service Agreement. 4. Estimate of yards of material hauled away. The City reserves the right to accept or reject quotes for any reason. Company Name NI /ea. t,Dhi //• s Company Contactkilit.44.e_ / 674 Address at s a,f4,04 Serest," euest;A City 5,40 7-1-, S r. State efetni Zip 5" --re 4 s'' Phone 6 t/s`/ r 4/4 36 Fax 6 57.- tin - cloys- Email 604-1:14. & est tits 4 )/40 Total for three sweeps not to exceed (including labor): $ as- Cost S Cost per additional sweeping, if requested by the City (Hourly rate): $ /Zor Signature: Date: 3/ az CONTACT: Heather Butkowskl, City Administrator: 8:00 a.m. — 4:30 p.m., Monday - Friday. Contract between the City of Lauderdale and Mike McPhillips, Inc. This contract (the "Agreement") is made and entered into this 28th day of March, 2023, between the City of Lauderdale, Minnesota (the "City"), and Mike McPhillips, Inc., (the "Contractor"), (collectively, the "Parties"). 1. Scope of Services. The Contractor agrees to perform the following services: • Sweep streets, alleys, and pat king Lots per the attached plan. • This is approximately 5.5 miles of streets. • The timing of the sweepings will be coordinated with the city administrator. • All sweepings must be hauled away by the contractor at contractor s expense. • The first day of work must be a Tuesday, Wednesday, or Thursday. No street sweeping may be done on Monday. 2. Compensation. The City agrees to pay the Contractor an amount not to exceed the quoted price of $16,050.00. The City shall not withhold monies for the payment of any federal or state income taxes, social security benefits, or other taxes. 3. Term. This agreement is applicable for three street sweepings in 2023. 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an ` independent contractor' and not an employee of the City. The Contractor shall have control over the manner in which the services are performed under this Agreement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, or retirement benefits. 5. Insurance Requirements. A. Liability The Contractor agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence. The policy shall cover liability arising from premises, operations, products -completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be named as an additional insured. B. Automobile Liability. If the Contractor operates a motor vehicle in performing the services under this Agreement, the Contractor shall maintain automobile liability insurance including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000 combined single limit. The City shall be named as an additional insured. C. Workers' Compensation. The Contractor agrees to comply with all applicable workers' compensation laws in Minnesota. D. Certificate of Insurance. The Contractor shall, prior to commencing services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. 6. Indemnification. The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims actions, damages, losses and expenses arising out of the Contractor's performance or failure to perform its duties under this Agreement. 7. General Provisions. A. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. B . Assignment. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. C. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. D. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. E Savings Clause. If any court finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. F. Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, 01 constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. G . No Waiver by City. By entering into this agreement, the City does not waive its entitlement to any immunity under statute or common law. H . Termination Either party may terminate this agreement at any time for any reason. If the contract is terminated early, the City will pay a pro rated fee for services performed to date. IN WI INh,SS WHEREOF, the Parties, have caused this Agreement to be approved on the date above. City of Lauderdale, Minnesota Contractor By: Mary Gaasch, Mayor And: Heather Butkowski, City Administrator Michael Edge, Mike McPhillips, Inc. Easy to miss spots Eustis/Malvern Ailey Carl Street _ Idaho Avenue Fulham Street south of� Larpenteur The City o Areas to be swept in 2022. Streets highlighted in All Residential Alleys Parking lot at 1891 Walnut Street (City Hall). Parking lots at Community Park off of Roselawn and Fulham uderdale 1996 Zo ing ap an Avenue $utwtban R � Ur�b�an ties: j tilYe Re • NW nnn unity B : mess CLal ervattin Way UM rom Ltd san Mail lit: al Laud Com dale 'f itutv rk fa+IJ 'al kit ;a Ras au! polgia Lajz is :Lau Nula wain maga itsaa gas! sty `Iii z real ri t '• 4111 Larpenteur Avonuo Lauderdale' _Na ure Como Avenue Map 1 August 1997 350 0 3',A Feet venue North/South Streets to be swept: Walnut Street Malvern Street Eustis Street (North of Larpenteur) Carl Street (North and south of Larpenteur) Pleasant Street Lake Street Fulham Street (North and south of Larpenteur) East/West Streets to be swept: Ryan Avenue Roselawn Avenue Summer Street Spring Street lone Street Idaho Avenue Sweep all alleys LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date March 28, 2023 ITEM NUMBER Mower Replacement STAFF INITIAL APPROVF,D BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Public Works needs a replacement mower and this was in our CIP for 2023 replacement. The City can purchase off of the state bid at a significant discount. The attached specs show the price for the mowei and mower deck The total cost of the equipment is $47,738.08. Staff aren't requesting to buy any attachments as this time We have been told oui John Deere broom is compatible with this model. The dealer is offering the City $7,100 for the trade in of the old mower We would be completing the ordering process in anticipation of the next time John Deere takes orders. Much like trying to buy a new pickup, the process is complicated by more demand than supply. OPTIONS: A. Direct staff to order and purchase the quoted mower. B. Do not purchase a mower at this time. STAFF RECOMMENDATION: Motion to direct staff to purchase the mower at the state bid price through Minnesota h quip- ment (formerly Scharber and Sons). COUNCIL ACTION: fi-77k1. \L.a. JOi'llN L Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOl) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 S ignature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID S old to street address (no PO box) S hip to street address (no PO box) Bill to contact name and phone number Bill to address For any questions, please contact: John Braunshausen Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 Tel: 763-428-4107 Fax: 763-428-2700 Email: johnbraunshausenmnequip.com Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Membership number if required by the contract Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively "Deere") and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. M JOHN DEERE Quote Id: 28335221 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 UEID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Prepared For: CITY OF LAUDERDALE Delivering Dealer: John Braunshausen Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 rogerssales@mnequip.com Date: 06 March 2023 Proposal For: Quote Prepared By: John Braunshausen johnbraunshausenmnequip.com Offer Expires. 28 April 2023 Confidential JOHN DEERE ALL PURCHASE ORDERS' MUST BE MADE OUT TO (VENDOR): D eere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 U EID' FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Quote Summary P repared For: CITY OF LAUDERDALE 1891 WALNUT ST LAUDERDALE, MN 55113 Delivering Dealer: Minnesota Equipment, Inc. John Braunshausen 13725 Main Street Rogers, MN 55374 Phone: 763-428-4107 johnbraunshausen@mnequip.com Quote ID: Created On: Last Modified On: Expiration Date: 28335221 06 March 2023 24 March 2023 28 April 2023 Equipment Summary JOHN DEERE 1585 TerrainCutTM with ComfortCab Commercial Front Mower (Less Mower Deck) Contract: Sourcewell Grounds Maintenance 031121 -DAC (PG NB CG 70) Price Effective Date: March 3, 2023 Selling Price Qty $ 42,786 21 X 1 = JOHN DEERE 72 In. Fastback PRO Commercial Rear Discharge Deck Contract: Sourcewell Grounds Maintenance 031121 -DAC (PG NB CG 70) Price Effective Date: March 3, 2023 $ 4, 951.87 X 1 Equipment Total Extended $ 42,786 21 $ 4,951.87 $ 47,738.08 Trade In Summary 2007 JOHN DEERE 1445 With Cozy Cab and 72" Rear Discharge Mower Deck - TC1445D0515871 PayOff Total Trade Allowance Trade In Total Qty Each Extended 1 $ 7,100.00 $ 7,100.00 $ 0.00 $ 7,100.00 $ 7,100.00 * Includes Fees and Non -contract items Salesperson : X Quote Summary Equipment Total $ 47,738.08 Accepted By : X Confidential CJOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): D eere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 U EID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Salesperson : X Trade In S u bTota l Est. Service Agreement Tax Total D own Payment Rental Applied B alance Due $ (7,100.00) $ 40,638.08 $ 0.00 $ 40,638.08 (0.00) (0.00) $ 40,638.08 Accepted By : X Confidential 0 JOHN DEERE Quote Id: 28335221 Selling Equipment Customer Name: CITY OF LAUDERDALE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): D eere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 U EID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com JOHN DEERE 1585 TerrainCutT"' with ComfortCab Commercial Front Mower Hours: Stock Number: Contract: Sourcewell Grounds Maintenance 031121 -DAC (PG NB CG 70) Price Effective Date: March 3, 2023 * Price per item -includes Fees and Non -contract items Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 23.00 $ 12,380.67 $ 41,448.33 $ 41,448.33 Code Description 2469TC 1585 TerrainCutT"' with ComfortCab Commercial Front Mower (Less Mower D eck) Selling Price * $ 42,786.21 1 $ 53, 829.00 Standard Options - Per Unit 001A United States and Canada Standard Options Total 1 $ 0.00 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Dealer Attachments/Non-Contract/Open Market UC13263 Quik-Tatch Weight, 42 Ib (19 kg) TCB10303 Rear Weight Mounting Kit 1 LVB24852 Beacon Light Kit (Cab Only) 1 BUC11654 Rear LED Work Light Kit (2 1 Lights) (Cab Only) SWJ H D 16 Stereo with AM/FM 1 30 Weatherband, SIRIUS S atellite and iPod Ready BTC10677 Radio Mount Kit (Cab Only) 1 D ealer Attachments Total 6 $ 73.83 $ 153.01 $ 330.00 $ 333.57 $ 313.15 $ 164.79 $ 1,737.50 23.00 23.00 23.00 23.00 23.00 $ 16.98 $ 35.19 $ 75.90 $ 76.72 $ 72 02 $ 341.10 $ 117.82 $ 254.10 $ 256.85 $ 241.13 $ 341.10 $ 117.82 $ 254.10 $ 256.85 $ 241.13 23.00 $ 37.90 $ 126.89 $ 126.89 $ 399.61 $ 1,337.89 $ 1,337.89 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 55,566.50 $ 12,780.28 $ 42,786.22 $ 42,786.22 JOHN DEERE 72 In. Fastback PRO Commercial Rear Discharge Deck Confidential JOHN DEERE SeUirw,; Hqjiuiipment Quote Id: 28335221 Customer Name: CITY OF LAUDERDALE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 UEID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Equipment Notes: Hours: Stock Number: Contract: Sourcewell Grounds Maintenance 031121 -DAC (PG NB CG 70) Price Effective Date: March 3, 2023 * Price per item -includes Fees and Non -contract items Selling Price * $ 4,951.87 Code Description Qty 5500TC 72 In. Fastback PRO 1 Commercial Rear Discharge Deck List Price Discount% Discount Contract Extended Amount Price Contract Price 23.00 $ 1,479.13 $ 4,951.87 $ 4,951.87 $ 6,431.00 Standard Options - Per Unit 001A United States and Canada 1 Standard Options Total $ 0.00 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 otal Selling Price $ 6,431.00 $ 1,479.13 $ 4,951.87 $ 4,951.87 Confidential