HomeMy WebLinkAbout08/08/2023The City Council is meeting as a legislative body to conduct the business of the City according to
Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so
ordered by the Mayor, citizen participation is limited to the times indicated and always within the
prescribed rules of conduct for public input at meetings.
CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the July 25, 2023 City Council Meetings
c. Claims Totaling $54,454 73
4. CONSENT
a. June Financial Report
b. Quarterly Investment Report
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Request by Real Estate Equities to Amend Fencing Materials at 1795 Eustis Street—
Resolution No. 080823A — Amending the Landscape Plan Exhibit of the Final Planned
Unit Development (PUD) at 1795 Eustis Street to Construct an Alternate Fence
Specification Located Generally along the Southern Property Line of 1766 Malvern
Street and 1775 Eustis Street
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Electronic Funds Transfer Policy
b. 2024 Budget and Levy
c. Side Yard Setbacks Variance Request by Owners of 1897 Malvern Street
d. Long -Term Planning Session with Victoria Holthaus of AEM Financial Solutions
(October 10)
LAUDERDALE CITY COUNCIL MEETING AGENDA
7:00 P.M. TUESDAY, AUGUST 8, 2023
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according to
Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so
ordered by the Mayor, citizen participation is limited to the times indicated and always within the
prescribed rules of conduct for public input at meetings.
CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the July 25, 2023 City Council Meetings
c. Claims Totaling $54,454 73
4. CONSENT
a. June Financial Report
b. Quarterly Investment Report
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing rules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Request by Real Estate Equities to Amend Fencing Materials at 1795 Eustis Street—
Resolution No. 080823A — Amending the Landscape Plan Exhibit of the Final Planned
Unit Development (PUD) at 1795 Eustis Street to Construct an Alternate Fence
Specification Located Generally along the Southern Property Line of 1766 Malvern
Street and 1775 Eustis Street
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Electronic Funds Transfer Policy
b. 2024 Budget and Levy
c. Side Yard Setbacks Variance Request by Owners of 1897 Malvern Street
d. Long -Term Planning Session with Victoria Holthaus of AEM Financial Solutions
(October 10)
e. TH280 Improvements — Presentation by Chris Bower, Mn/DOT (October 24)
12. WORK SESSION
a. Community Development Update
b. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In consideration for
the public attending the meeting this portion of the meeting will be limited to fifteen (15) minutes
Individuals are requested to limit them comments to three (3) minutes or less. If the majoi ity of the
Council determines that additional time on a specific issue is warranted, then discussion on that issue
shall be continued at the end of the agenda. Before addressing the City Council, members of the public
are asked to step up to the microphone, give their name, address and state the subject to be discussed.
All remarks shall be addressed to the Council as a whole and not to any member thereof. No person
other than members of the Council and the person having the floor shall be permitted to entei any
discussion without permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and
business of the City Council, is welcomed and your cooperation is greatly appreciated.
13 ADJOURNMENT
To provide public comments, join us via Zoom.
You are invited to a Zoom webinar
When: Aug 8 2023 07:00 PM Central Time (US and Canada)
Topic: August 8, 2023 City Council Webinar
Please click the link below to join the webinar:
https://us02web.zoom.us/i/84788428218?pwd=VDIPZ1BSbXIrbmFYOL ZUNFo4dER2ZzO9
Passcode 966473
Or One tap mobile :
+ 13017158592„84788428218# US (Washington DC)
+ 13052241968„84788428218# US
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
+ 1 301 715 8592 US (Washington DC)
+ 1 312 626 6799 US (Chicago)
+ 1 646 558 8656 US (New York)
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+ 1 669 900 9128 US (San Jose)
Webinar ID 847 8842 8218
International numbers available: https://us02web.zoom.us/u/kT9v1bXOH
LAUDERDALE RDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Sti eet
Lauderdale, MN 55113
Page 1 of 4 July 25, 2023
Call to Order
Mayor Pro Tem Pulford called the Regular City Council meeting to order at 7:00 p.m.
Roll Call
Councilors present: Jeff Dains, Sharon Kelly, hvan Sayre, and Mayor Pro Tem Duane Pulford.
Councilor absent: Mayor Mary Gaasch.
Staff present: Heather Butkowski, City Administrator; and Jim Bownik, Assistant to the City
Administrator.
Approvals
Mayor Pro Tem Pulford asked if there were any additions to the meeting agenda. There being
none, Councilor Kelly moved and seconded by Councilor Dains to approve the agenda. Motion
carried unanimously.
Mayor Pro Tem Pulford asked if there were corrections to the minutes of the July 11, 2023 city
council meeting. There being none, Councilor Sayre moved and seconded by Councilor Dains to
approve the minutes of the July 11, 2023 city council meeting. Motion carried unanimously.
Mayor Pro Tem Pulford asked if there were any questions on the claims. There being none,
Councilor Kelly moved and seconded by Councilor Sayre to approve the claims totaling
$23,923.83. Motion carried unanimously.
Informational Presentations/Reports
A. City Council Updates
Mayor Pro Tem Pulford shared that Nine North will have a discussion with city administrators
regarding funding in August.
Public Hearings
A. Annual Storm Water Pollution Prevention Plan Public Hearing
Annually, the City Council must hold a public hearing to allow the public to comment on the
City's storm water program This meets one of the requirements of its Municipal Separate Storm
Sewer System (MS4) permit. Butkowski explained that typically staff attach the most recent
annual report to the Minnesota Pollution Control Agency (MPCA). This year, the City did not
have to complete one by the end of June. We will have to make up for it when the MPCA s new
reporting software comes online next year.
Mayor Pro Tem Pulford opened the floor to those in attendance interested in addressing the
Council on this issue at 7:14 p.m. There being nobody interested in speaking, Mayor Pro Tem
Pulford closed the floor at 7:15 p.m.
LAUDFh,RDALI-i, CITY COUNCIL
Mb hTING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 4 July 25, 2023
B. Side Yard Setbacks Variance Request by Owners of 1897 Malvern Street
The applicants, Aric and Wieke Dahl, plan to demolish their cunent 12 x 20' garage and replace it
with a 20' x 30' garage. Zoning regulations require a five-foot side yard setback. The applicants
requested a two -foot variance to the side yard setback requirements Zoning regulations also limit lot
coverage to 30%. The staff calculated lot coverage for the new larger garage was 30.51%, which is
over by 29.5 square feet. Thus, a .51% lot coverage variance was requested.
Staff noted that prior requests for side yard setback variances have been denied because the Council
wanted to ensure that residents handled the rain that fell on their property and don't drain it to
neighboring properties The Council also discussed the request for a lot coverage variance.
Councilors encouraged the Dahl's to explore options that would decrease the footprint of the structure
thereby eliminating the need foi either variance. The Dahl's expressed concern that the utility pole in
the alley would be in the way of the garage entrance. They said Xcel hnergy hasn't yet confirmed that
they will move the pole.
After Council discussion, input from city attorney Ron Batty, and the Dahl's contractor, Mayor Pro
Tem Pulford opened the floor to those in attendance interested in addressing the Council at 7:41
p.m. There being nobody interested in speaking, Mayor Pro Tem Pulford closed the floor at 7:42
p.m.
Councilor Dains made a motion directing staff to prepare a resolution of denial for the two -foot
side yard setback variance and .51% lot coverage variance at 1897 Malvern Street for the next
city council meeting. This was seconded by Councilor Kelly. The motion failed on a roll call
vote with Councilors Dains and Kelly voting in favor of a resolution denying both requests and
Councilors Sayre and Pulford in opposition.
Councilor Sayre made a motion directing staff to prepare a resolution of denial for the two -foot
side yaid setback, but approving the .51% lot coverage variance requests at 1897 Malvern Street
foi the next meeting. This was seconded by Councilor Kelly. The motion failed on a roll call
vote with Councilors Sayie and Pulford voting in favoi of a resolution approving one variance
request and denying the other while Councilors Dains and Kelly voted in opposition.
Councilor Kelly made a motion to table the discussion until the August 22 city council meeting.
This was seconded by Councilor Sayre and carried unanimously.
C. Ordinance No. 23-02 — Prohibiting the Sale of I dible Cannabinoid Products Pursuant to
Minnesota Statutes, Section 151.72
Ron Batty, the city attorney, participated remotely. At the previous meeting, the Council
provided Batty with directions to draft an ordinance that would ban the sale of edibles until the
State licenses them and clarifies regulatory matters regarding cannabis and edibles.
LAUD Fi,RDAL h CITY COUNCIL
Mb H,TING MINUTES
L auderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
Page 3 of 4 July 25, 2023
The public hearing notice was posted on July 13, 2023. If the Council adopts the ordinance, then
the Council should also adopt the resolution to publish by title and summary at this meeting.
Aftei Council discussion and input from city attorney Ron Batty, Mayor Pro Tem Pulford opened
the floor to those in attendance interested in addressing the Council on this issue at 810 p.m.
There being nobody interested in speaking, Mayor Pro Tem Pulford closed the floor at 8 31 p.m.
Councilor Kelly made a motion to adopt Ordinance No. 23-02 Prohibiting the Sale of Edible
Cannabinoid Products Pursuant to Minnesota Statutes, Section 151.72. This was seconded by
Councilor Dams and carried unanimously.
Discussion/Action Item
A. Resolution No. 072523A — Authorizing Publication of Ordinance No. 23-02 by Title and
Summary
Councilor Sayre made a motion to adopt Resolution No. 072523A — Authorizing Publication of
Ordinance No. 23-02 by Title and Summary. This was seconded by Councilor Dams and carried
unanimously.
B . Agreement between Ramsey County and the City of Lauderdale for Ejection Services
Previously, staff discussed the impact of the recent election law changes on the City and staff
and whether contracting with Ramsey County was something to consider. Ramsey County sent
over a draft contract with the expectation that the contract be settled ahead of their upcoming
election season. Staff have enjoyed running elections, and aside from Maplewood, Lauderdale is
the last Ramsey County city to consider contracting with them.
The purpose of the election law changes was to make elections more accessible, but they come
with a significant financial and personal cost to a staff our size The most impactful change is
that staff can no longer offer absentee voting via envelopes in the final 18 days before an
election. This previously allowed staff to offer voting without all of the time investment in
equipment set up and testing each day. It also allowed staff to bring ballots to Ramsey County
every other day in the final weeks instead of every day. With the new early voting laws, staff
would need to setup the equipment each morning by 8:00 a.m. and take it down each night after
4:30 p.m. before transporting the sealed ballots to the county elections office on Plato Boulevard
That requires two hours of overtime each day for the deputy clerk in addition to the extra
evening and weekend hours required by the new law. A rough estimate of overtime costs for the
deputy clerk at $40/hour paid at time and one-half for two elections (primary and general) is
$10,500. That does not count mileage costs or the other costs to run the election such as election
judges (45,500), required publishing of notices in the Pioneer Press (5500), and day of
LAUD N,RDAL N, CITY COUNCIL
MN/El/TING MINUTN,S
L auderdale City Hall
1891 Walnut Stieet
L auderdale, MN 55113
P age 4 of 4 July 25, 2023
supplies ($500) This assumes that Ramsey County will provide Presidential Primary services
in March 2024. If the City provided those services, the costs would increase by 50%.
The law also requires the city provide translated materials and have translation services
available. For Ramsey County precincts, this would be for the Hmong language. The City would
need to hire a support service to achieve this. Ramsey County meets the requirements by hiring
election judges that speak English and Hmong.
A contract with Ramsey County does not change Election Day voting at Lauderdale City Hall.
What changes aie options for in-person absentee voting. Ramsey County has voting available the
46 -days before elections at their office on Plato Boulevard and the Roseville Library. They will
have additional sites available in the weeks before the elections. In lieu of in-person absentee
voting, the law expanded vote -by -mail options that residents can take advantage of.
Councilor Dains made a motion to approve the Agreement between Ramsey County and the City
of Lauderdale for Election Services. This was seconded by Councilor Kelly and carried
unanimously.
Set Agenda for Next Meeting
Rutkowski stated that the July 25 council meeting might include an electronic funds transfer
policy, the June financial report, and the quarterly investment report.
Work Session
A. Community Development Update
B utkowski shared that a white vinyl fence was installed at The Fern in error. One adjacent
property owner told Real Fstate N;quities (REE) they prefer this style of fence. REN, is requesting
the City Council reconsider the cedar fencing. Staff are working on the issue.
B Opportunity for the Public to Addiess the City Council
Mayor Pro Tem Pulford opened the floor to those in attendance interested in addressing the
Council. There being nobody interested in speaking, Mayor Pro Tem Pulford closed the floor.
Adjournment
Councilor Dains moved and seconded by Councilor Kelly to adjourn the meeting at 8:45 p.m.
Motion cairied unanimously.
Respectfully submitted,
Miles Cline
Deputy City Clerk
To:
From:
Meeting Date:
Subject:
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1 891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
Mayor and City Council
City Administrator
August 8, 2023
List of Claims
The claims totaling $54,454.73 are provided for City Council review and approval that
includes check numbers 28534 to 28549.
Accounts Payable
Checks by Date -Detail by Check Date
User:
Printed:
miles.cline
8/4/2023 2:30 PM
Check No Vendor No Vendor Name
Invoice No Description
ACH 43
ACH 44
ACH 45
ACH 46
ACH 47
28534 20
474320
28535 373
6290154684
6290154684
6290157207
6290157207
28536 383
S 1 474681-08012
Public Employees Retirement Association
PR Batch 51600.08.2023 PERA Coordinated
PR Batch 51600.08.2023 PERA Coordinated
beteji
_ 4 C^
Check Date
Reference
08/04/2023
PR Batch 51600.08.2023 PER
PR Batch 51600.08.2023 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 51600.08.2023 State Income Tax
08/04/2023
PR Batch 51600.08.2023 Stat
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 51600.08.2023 Deferred Comp
PR Batch 51600.08.2023 Deferred Comp
08/04/2023
PR Batch 51600.08.2023 Def(
PR Batch 51600.08.2023 Deft
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 51600.08.2023 FICA Employee Portio
PR Batch 51600.08.2023 FICA Employer Portio:
PR Batch 51600.08.2023 Medicare Employee Pc
PR Batch 51600.08.2023 Medicare Employer Po
PR Batch 51600.08.2023 Federal Income Tax
08/04/2023
PR Batch 51600.08.2023 FIC.
PR Batch 51600.08.2023 FIC.
PR Batch 51600.08.2023 Med
PR Batch 51600.08.2023 Med
PR Batch 51600.08.2023 Fed(
Total for this ACH Check for Vendor 46:
Public Employees Insurance Program
PR Batch 51600.08.2023 Dental
PR Batch 51600.08.2023 Health Insurance
08/04/2023
PR Batch 51600.08.2023 Den
PR Batch 51600.08.2023 Ilea
Total for this ACH Check for Vendor 47:
Total for 8/4/2023:
Abdo LLP 08/08/2023
2022 TIF Report
Total for Check Number 28534:
ARAMARK Uniform & Career Apparel Gr
July Uniforms
July Uniforms
(Month) Uniforms
(Month) Uniforms
Aspen Waste Systems of Minnesota Inc
August Refuse Service
AP Checks by Date - Detail by Check Date (8/4/2023 2:30 PM)
08/08/2023
Total for Check Number 28535:
08/08/2023
Check Amount
1,093.58
1,261.82
2,355.40
716.41
716.41
1,215.19
1,658.42
2,873.61
1,127.83
1,127.83
263.76
263.76
1,541.67
4,324.85
85.20
2,788.45
2,873.65
13,143.92
1,200.00
1,200.00
19.44
19.45
19.21
19.22
77.32
398.34
Page 1
Check No Vendor No
Invoice No
28537 25
082023
28538 61
3070535
28539 134
00133
28540 24
0001160632
28541 283
10230
28542 84
082023
082023
082023
082023
082023
082023
082023
082023
082023
082023
28543 403
8157044
28544 356
661
28545 146
INV -013581
28546 26
2109100
28547 404
Vendor Name
Description
Check Date
Reference
Total for Check Number 28536:
County of Ramsey
Recording Fee - McIntosh Encroachment Agreer
Gopher State One Call
July Locates
Katrina Joseph
June Legal Services
Metropolitan Council
September Waste Water
Midwest Playscapes Inc
Engineered Wood Fiber
08/08/2023
Total for Check Number 28537:
08/08/2023
Total for Check Number 28538:
08/08/2023
Total for Check Number 28539:
08/08/2023
Total for Check Number 28540:
08/08/2023
Total for Check Number 28541:
North Star Bank Cardmember Services 08/08/2023
Fast Signs - DIP Banner
Fast Signs - DIP Banner
Target - DIP Supplies
July Costco Fuel
Jump City - DIP Bounce House
July Costco Fuel
July Costco Fuel
Costco - DIP Supplies
Red Wing Shoes - TD Work Boots
Costco - Tissue Paper & Paper Towels
Plunkett's Pest Control
Pest Control
Total for Check Number 28542:
08/08/2023
Total for Check Number 28543:
Rum River Ventures LLC 08/08/2023
May 2023 - June 2023 Contract Building Inspect
Springbrook National User Group
Annual Dues
Stantec Consulting Services Inc
General Engineering Services
Star Tribune
AP Checks by Date - Detail by Check Date (8/4/2023 2:30 PM)
Total for Check Number 28544:
08/08/2023
Total for Check Number 28545:
08/08/2023
Total for Check Number 28546:
08/08/2023
Check Amount
398.34
46.00
46.00
25.65
25.65
925.00
925.00
12, 824.43
12,824.43
2,163.00
2,163.00
438.44
22.07
5.37
202.78
450.39
43.45
43.45
89.00
197.99
132.83
1,625.77
387.32
387.32
8,666.34
8,666.34
7,541.93
7,541.93
1,755.00
1,755.00
Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
082023
Digital Subscrition 51.77
Total for Check Number 28547: 51.77
28548 4 The Neighborhood Recycling Company Inc 08/08/2023
SI007467 July Multi -Family Recycling 420.21
S1007467 July Single Unit Dwelling 3,026.73
Total for Check Number 28548: 3,446.94
28549 3 US National Equipment Finance Inc 08/08/2023
507314839 August Copier Lease
Total for Check Number 28549:
Total for 8/8/2023:
176.00
176.00
41,310.81
Report Total (21 checks): 54,454.73
f
AP Checks by Date - Detail by Check Date (8/4/2023 2:30 PM) Page 3
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
August 8, 2023
ITEM NUMBER June Financial Report
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Every month, staff provide the Council with an updated copy of the city s finances. Follow-
ing are the revenue, expense and cash balance reports for June 2023. This includes the June
portion of the first half tax settlement.
OPTIONS:
STAFF RECOMMENDATION:
By approving the consent agenda, the Council acknowledges the city's financial report for
June 2023.
General Ledger
Cash Balances
User: heather.butkowski
Printed: 7/31/2023 12:02:58 PM
Period 06 - 06
Fiscal Year 2023
Description
Account
Beg Bal
MTD Debit
MTD Credit
Current Balance
Cash
Change Fund
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Current Assets
Petty Cash
Petty Cash
101-00000-000-10100
101-00000-000-10300
226-00000-000-10100
227-00000-000-10100
228-00000-000-10100
306-00000-000-10100
401-00000-000-10100
403-00000-000-10100
404 00000-000-10100
406-00000-000-10100
414-00000-000-10100
416-00000-000-10100
602-00000-000-10100
603-00000-000-10100
101-00000-000-10200
hrvestments - Fair Value 101-00000-000-10410
Adj
Investments
Grand Total
-2,960,768.86
100.00
47,374.47
43,510.16
144,846.68
197,267.89
149,022.62
370,014.46
197,837.18
342,746.43
296,989.21
92,450.62
795,285.23
382,178.33
98,854.42
300.00
300.00
3,386,970.08
3,386,970.08
3,486,124.50
994,871.11
0.00
108.60
36,892.34
342.96
22,727.35
352.85
21,853.42
468.43
811.54
703.20
218.73
54,662.20
16,087.58
1,150,100.31
0.00
0.00
308,925.73
308,925.73
1,459,026.04
1,023,757.09
0.00
1,509.09
5,546.09
0.00
8,562.50
0.00
1,591.00
0.00
0.00
0.00
73.75
19,546.98
5,535.74
1,066,122.24
0.00
0.00
100,000.00
100,000.00
1,166,122.24
-2,989,654.84
100.00
45,973.98
74,856.41
145,189.64
211,432.74
149,375.47
390,276.88
198,305.61
343,557.97
297,692.41
92,595.60
830,400.45
392,730.17
182,832.49
300.00
300.00
3,595,895.81
3,595,895.81
3,779,028.30
GL - Cash Balances (07/31/2023 - 12:02 PM)
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
August 8, 2023
ITEM NUMBER
STAFF INITIAL
2Q23 Investment Report
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Following is the Second Quarter Investment Report for 2023.
OPTIONS:
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council acknowledges the investment report for
April June 2023.
COUNCIL ACTION:
Second Quarter 2023
Investment Report
INVESTMENTS
As of June 30, 2023, the City had the following amounts with official depositories:
North Star Bank
4M Fund
RBC Dain Rauscher
Northland Securities
TOTAL
40%
5%
31%
24%
$ 186,581
872,401
1,100,100
1,414,433
$ 3,573,515
North Star
4M Fund
RBC Dain Rauscher
Northland Securities
DEPOSITORIES AND INVESTMENT TYPES
North Star Bank
Checking Account $ 186,581
4M Fund
Joint Powers Investment $ 872,401
RBC Dain Rauscher
Money Market Account $ 0
US Government Securities 300,100 (3)
Certificates of Deposit $ 800,000 (8)
Northland Securities
Money Market Account
Certificates of Deposit
$ 314,433
$ 1,100,000 (11)
The City's Investment Policy sets some perimeters for investments, such as no more
than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested
with any one investment company. No investments shall be made with a term over ten
years unless with prior approval from the City Council.
3
INVESTMENT TERM
Liquid assets are money market accounts.
1-5 Years are made up of certificate of deposit and US Government Instrumentality
Securities.
6-10 Years are US Government Instrumentality Securities.
11-15 Years are US Government Instrumentality Securities.
15+ Years are US Government Instrumentality Securities and bonds.
US Government Instrumentality Securities are financial intermediaries established by
the federal government to fund loans to certain groups of borrowers, such as
homeowners, farmers and students. Most active issuers are Federal Home Loan Bank,
Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority.
Maturities range from three months to 30 years with fixed interest rates.
4
EOY 2022 Investment Portfolio by Holding Period
50-
■
■
■
Liquid Accounts
1 Year
2 Years
3 Years
4 Years
First Quarter 2023 Investment Portfolio by Holding Period
40-
30-
20-
10-
5
r7
■ Liquid Accounts
■ 1 Year
2 Years
3 Years
4 Years
■
■
■
INVESTMENT TYPES
Money Market
Bonds
Certificates of Deposit
US Government Securities
US Government
Securities
Certificates of
Deposit
Bonds
$ 1,495,759
0
1,800,000
300,100
Money Market
Maturity Date Type
8/26/2025 CD
2/3/2025 CD
2/3/2025 CD
12/10/2024 CD
8/27/2024 CD
8/27/2024 CD
8/26/2024 FA
7/31/2024 CD
6/17/2024 CD
3/15/2024 CD
2/12/2024 CD
2/7/2024 CD
2/2/2024 CD
12/15/2023 CD
10/4/2023 CD
9/22/2023 CD
9/6/2023 FA
8/10/2023 FA
7/31/2023 CD
7/31/2023 CD
7/28/2023 CD
6/29/2023 CD
4/3/2023 CD
Investment Schedule
Interest Investment
Rate Broker
0.70%
4.50%
4.50%
0.90%
0.50%
0.30%
0.30%
4.65%
0.70%
0.40%
0 20%
4.70%
4.65%
0.60%
4.00%
4.00%
4.30%
0.32%
0.25%
0 20%
0 25%
3.90%
3.90%
Northland
RBC
RBC
Northland
RBC
RBC
RBC
Northland
RBC
N orthland
Northland
Northland
Northland
RBC
N orthland
N orthland
RBC
RBC
N orthland
RBC
N orthland
RBC
RBC
Amount
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100,100.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
100, 000.00
Bank
Toyota Savings Bank
Wells Fargo Bank Nat'l
Sandy Springs
Synchrony Bank
Medallion Bank
Bank OZK
Federal Home Loan Bank
Manufacturers and Traders
Merrick Bank
Third Federal Savings
TIAA FSB Jacksonville
First Financial Bank
First Liberty Bank
Barclay's Bank
Beal Bank
BMO Harris
Federal Home Loan Bank
Federal Farm Credit Bank
Transportation Alliance
Bank
Transportation Alliance
Bank
Goldman Sachs
Washington Westerly
Valley National
Investments in blue matured this quarter; no new investments were purchased this
quarter. Staff will be purchasing investments shortly as the first half tax settlement and
local government aid payments were received. Staff plan to continue reinvesting in
better yielding investments as CDs mature. However, the City will continue to hold the
lower yielding investments purchased during the early days of the COVID until they
mature in 2023 and 2024.
7
INTEREST EARNINGS
The following chart shows the interest earnings since 2005 with 2007 being our best
year with earnings of $161,884. Investment interest earned through 2022 totaled
$26,938.40. Investment interest through second quarter 2023 totaled $22,299.06.
180,000
O.P 01° O` OD OO 'O ^^ <V KO f>` I'D ^`° <C tO to iO it titi ev)
e (O IO 12 rye iO e fO (O iO (O (e ,tie qO e (P ,yO eO e
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution X
Work Session
Meeting Date
August 8, 2023
ITEM NUMBER Fencing Material at The Fern
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
In the lead up to the approvals for The Fern, staff met with the two adjacent neighbors to
discuss fencing materials that would screen their property from the new development. They
requested cedar fencing. That request was memorialized in the development documents for
the project. Unfortunately, these conversations happened with the architects and the Real
Estate Equities staff ordering the materials didn t know and they contracted for the installa-
tion of a maintenance -free, white vinyl fence.
Since then, the ownership of the adjacent properties has changed. As Real Estate hquities
heaid from one adjacent property owner that wanted vinyl fencing, they asked city staff how
to apply to change from cedar to vinyl. That can be done by the following resolution if ap-
proved by the Council. The Council is under no obligation to approve the resolution and
Real 1 state Equities will install a cedar fence if the resolution is not approved. By the end
of the month, the sod and trees should be planted creating green space around the building.
OPTIONS:
Mayoi Gaasch offered to meet with neighbors on both sides of that block to gauge sentiment
around the preferred fencing material. She want door-to-door and left materials explaining
the situation to those not at home. The hope was that support would lean one way to make
the decision easier for the Council but it was split However, both adjacent neighbors very
much prefer the white vinyl fence that was installed.
STAFF RECOMMENDATION:
If the Council agrees to changing the fencing materials to white vinyl, a council member
should put forward a motion to approve Resolution No. 080823AA Resolution to Amend
the Landscape Plan Exhibit of the Final Planned Unit Development (PUD) at 1795 Eustis Street to
Construct an Alternate Fence Specification Located Generally along the Southern Pioperty Line of
1766 Malvern Street and 1775 Eustis Street . If the Council is not interested in changing from
the cedar fencing, then no action is iequired.
ils
REAL ESTATE EQUITIES
July 31, 2023
Heather Butkowski
City of Lauderdale
City Administrator
1891 Walnut Street
Lauderdale, MN 55113
Re: Vinyl Fence installed at the 1795 Eustis Street
Ms. Butkowski,
We have been asked to explain our reasoning for installing a white vinyl fence in lieu of a cedar fence at The
Fern on 1795 Eustis Street.
Our concerns with a cedar fence include that it will gray over time due to the effects of sunlight, therefore
n ot maintaining its original appearance. We are not confident that this can be mitigated via staining or other
u pkeep methods. In addition, the fence is likely to splinter and warp over time.
The vinyl fence offers a maintenance free option that will keep its original appearance for many years. In
certain instances in which we've been asked or required by cities to provide a privacy fence, we've had vinyl
e xpressed as the preferred material. Therefore, we did not expect this decision to cause concerns amongst
our neighbors. However, we do feel it is the best choice long term.
Sincerely,
Real Estate Equities
Council Member introduced the following resolution and moved its adoption:
RESOLUTION NO.080823A
CITY OF LAUDERDALE
COUNTY OF RAMSFY
STATE OF MINNESOTA
A RESOLUTION TO AMEND THE LANDSCAPE PLAN EXHIBIT OF THE FINAL PLANNED
UNIT DEVELOPMENT (PUD) AT 1795 EUSTIS STREET TO CONSTRUCT AN ALTERNATE
FENCE SPECIFICATION LOCATED GhNERALLY ALONG THE SOUTHERN PROPERTY LINE
OF 1766 MALVERN STREET AND 1775 EUSTIS STREET ("Project")
A. WHEREAS, Real Estate Equities ("Applicant") was granted approval of the Final Planned Unit
Development (PUD), Conditional Use Permit and Rezoning on March 22, 2022 by Resolution
No. 032222B; and
B . WHEREAS, the Final PUD incorporated as attachments the Project plans that included Sheet
SD_000 Project Data and Sheet LI.01 the Landscape Plan; and
C. WHEREAS, both the Project Data and Landscape Plan exhibits show the Fence Detail as a 6 -foot
tall cedar board -on -board fence to be constructed generally along the shared southerly property
line of the Project; and
D . WHEREAS, the purpose of the fence is to provide screening to the adjacent residential uses and
the fence specification was agreed to with the property owners of the properties at 1766 Malvern
Street and 1775 Eustis Street; and
E . WHEREAS, since the Project plans were approved, there are new property owners at 1766
Malvern Street and 1775 Eustis Street; and
F. WHEREAS, in July 2023, the Applicant began installing a 6 -foot tall white vinyl fence on the
Project site that does not comply with the Fence Detail specification shown on the Project plans;
G. WHEREAS, on August 4, 2023 and prior, the current property owners at 1766 Malvern Street
and 1775 Eustis Street indicated that they prefer the 6 -foot tall white vinyl fence and support the
Applicant s request to amend the Project Data and the Landscape Plan exhibits to replace the
approved cedar boatd-on-board fence with the identified replacement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, that
it does hereby approve the request of Real Estate Equities to Amend Sheet SD_000 Project Data and
Sheet L1-1. Landscape Plan of the Final Planned Unit Development to allow for the constt action of the 6 -
foot tall white vinyl fence. The City Council's Findings are as follows:
1. That the white vinyl fence material will achieve the same screening opacity as intended by the
cedar board -on -board fence that was initially approved with the Project plans.
2. That the adjacent property owners have moved in since the original Project plans were approved
and were not parties to the negotiations for the original fence specification for a cedar board -on-
board fence.
3. That the new owners of 1766 Malvern Street and 1775 Eustis Street prefer the white vinyl fence
because they believe it will be easier to maintain in a high-quality condition.
FURTHER BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, that it does
hereby approve the request of Real Estate Equities to Amend Sheet SD_000 Project Data and Sheet L1-1
Landscape Plan to reflect the 6 -foot tall white vinyl fence detail provided that the following conditions are
met:
1. All other conditions contained within the approved Final Planned Unit Development and
Conditional Use Permit remain valid and in full effect.
2. The alternate fence specification is incorporated into the Project plans for record keeping.
3. The white vinyl fence must be kept in good condition and repair.
Adopted by the City Council of the City of Lauderdale, Minnesota this 8th day of August 2023.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Drafted By:
Jennifer Haskamp
Swanson-Haskamp Consulting
651-321-2012
246 S Albert Street #2a
St. Paul, MN 55105