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09/12/2023
The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the tines indicated and always within the prescribed lutes of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL APPROVALS a. Agenda b. Minutes of the August 22, 2023 City Council Meetings c. Claims Totaling $125,255.85 4. CONSENT a. Agreement Between Ramsey County and the City of Lauderdale for Election Services b. Proposal foi Minor Street and Alley Repairs c. Proposal for Purchase of a Replacement Mower and Mower Deck through Minnesota Equipment at the State Contract Price SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public heal ings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing i ales of order and business of the City Council. a. Front Yard Setback Variance Request for 1743 Malvern Street 8. DISCUSSION / ACTION ITEM a. Environmental Commissions and Sustainability Discussion with Staff from Roseville and Falcon Heights b. Proposed 2024 Budget and Levy 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Flectronic Funds Transfer Policy b. August Financial Report c. Set Preliminary 2024 Levy and Budget d. TH280 Improvements — Presentation by Chris Bower, Mn/DOT (October 10) LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, SEPTEMBER 12, 2023 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the tines indicated and always within the prescribed lutes of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL APPROVALS a. Agenda b. Minutes of the August 22, 2023 City Council Meetings c. Claims Totaling $125,255.85 4. CONSENT a. Agreement Between Ramsey County and the City of Lauderdale for Election Services b. Proposal foi Minor Street and Alley Repairs c. Proposal for Purchase of a Replacement Mower and Mower Deck through Minnesota Equipment at the State Contract Price SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public heal ings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing i ales of order and business of the City Council. a. Front Yard Setback Variance Request for 1743 Malvern Street 8. DISCUSSION / ACTION ITEM a. Environmental Commissions and Sustainability Discussion with Staff from Roseville and Falcon Heights b. Proposed 2024 Budget and Levy 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Flectronic Funds Transfer Policy b. August Financial Report c. Set Preliminary 2024 Levy and Budget d. TH280 Improvements — Presentation by Chris Bower, Mn/DOT (October 10) e. Long -Term Planning Session with Victoria Holthaus of AEM Financial Solutions (October 24) 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting this portion ofthe meeting will be limited to fifteen (15) minutes Individuals are requested to limit theii comments to three (3) minutes or less. If the majoiity of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission ofthe presiding officer. Your participation, as prescribed by the Robert's Rules of Oi der and the standing rules of order and business of the City Council, is welcomed and your cooperation is gi eatly appreciated. 13. ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Sep 12, 2023 07:00 PM Central Time (US and Canada) Topic: September 12, 2023 Lauderdale City Council Webinar Please click the link below to join the webinar: https://us02web zoom.us/3/88283605052?pwd=bnRHaDc2R)Uwb2hsV1ZYd2VvSERSdz09 Passcode 799549 Or One tap mobile : + 16465588656„88283605052# US (New York) + 16469313860„8828360505211 US Or Telephone: Dial(for higher quality, dial a number based on your current location): + 1 646 558 8656 US (New York) + 1 646 931 3860 US + 1 301 715 8592 US (Washington DC) + 1 312 626 6799 US (Chicago) + 1 669 900 9128 US (San Jose) + 1 253 215 8782 US (Tacoma) + 1 346 248 7799 US (Houston) Webinar ID 882 8360 5052 International numbers available: https://us02web.zoom.us/u/kbCgaFcY4 LAUDhRDALh CITY COUNCIL Mb N',TI G MINUThS L auderdale City Hall 1891 Walnut St eet L auderdale, MN 55113 P age 1 of 2 August 22, 2023 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:03 p.m. Roll Call Councilors present: Jeff Dains, Duane Pulford, Sharon Kelly, Evan Sayre, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Kelly moved and seconded by Councilor Pulford to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the August 8, 2023 city council meeting. There being none, Councilor Pulford moved and seconded by Councilor Kelly to approve the minutes of the August 8, 2023 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Sayre to approve the claims totaling $100,265.88. Motion carried unanimously. Consent Councilor Sayre moved and seconded by Councilor Pulford to approve the Consent Agenda thereby acknowledging the July financial report. Informational Presentations/Reports A. City Council Updates Councilor Dains stated that Roseville and Falcon Heights' environmentally focused staff will attend the September 12 city council meeting to present on their work and opportunities for cooperation. Councilor Pulford shared that he attended some League of Minnesota Cities focused on cable franchise fees and affordable housing. Discussion/Action Item A. 2024 Budget and Levy B utkowski explained that the general fund budget is typically discussed in August and the other funds in October. This year the budget is a little more complex due to the spending down of the ARPA funds, the new public safety funds, and the budget increase drive by public safety costs. LAUDF?RDALh CITY COUNCIL MFhTING MINUTES L auderdale City Hall 1891 Walnut Stieet L auderdale, MN 55113 P age 2 of 2 August 22, 2023 She went through the funds in turn, noting changes or special consideration for 2024. The packet also included a memo from St. Anthony's city manager regarding the policing cost increases and first run levy increase numbers for other Ramsey County communities. She explained that nothing can be finalized until the City receives the fiscal disparities revenue number and the taxable market values. Those numbers were anticipated on August 24. Set Agenda for Next Meeting B utkowski stated that the September 12 council meeting might include an electronic funds transfer policy and a variance request for 1743 Malvern Street. Work Session A. Community Development Update B utkowski stated that Real Estate F quities (REE) expects to complete construction of the Fern by mid-Septembei with tenants moving in by the end of September. REE plans to seal coat Malvern Stieet and Spring Street to repair rough spots created during the construction process. She continued to say that R1i F'; would hold an open house upon completion of the building. B Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. John Mueller, 1931 Carl Street, approached the Council in regards to a proposed lot division that would require a variance for the allotted square footage. He has been in touch with staff. There being nobody else interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Pulford to adjourn the meeting at 8:16 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator September 12, 2023 List of Claims The claims totaling S125,255.85 are provided for City Council review and approval that includes check numbers 28570 to 28594. Accounts Payable Checks by Date -Detail by Check Date User: Printed: miles.cline 9/8/2023 2:35 PM Check No Vendor No Vendor Name Invoice No Description ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 28570 65 19773957 28571 373 6290164117 6290164117 6290166436 6290166436 6290168928 6290168928 28572 383 Public Employees Retirement Association PR Batch 51800.09.2023 PERA Coordinated PR Batch 51800.09.2023 PERA Coordinated Check Date Reference 09/01/2023 PR Batch 51800.09.2023 PER PR Batch 51800.09.2023 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51800.09.2023 State Income Tax 09/01/2023 PR Batch 51800.09.2023 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51800.09.2023 Deferred Comp PR Batch 51800.09.2023 Deferred Comp 09/01/2023 PR Batch 51800.09.2023 Def( PR Batch 51800.09.2023 Def.( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51800.09.2023 FICA Employer Portio PR Batch 51800.09.2023 FICA Employee Portio PR Batch 51800.09.2023 Medicare Employer Po PR Batch 51800.09.2023 Federal Income Tax PR Batch 51800.09.2023 Medicare Employee Pc 09/01/2023 PR Batch 51800.09.2023 FIC. PR Batch 51800.09.2023 FIC. PR Batch 51800.09.2023 Med PR Batch 51800.09.2023 Fed( PR Batch 51800.09.2023 Med Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 51800.09.2023 Health Insurance PR Batch 51800.09.2023 Dental 09/01/2023 PR Batch 51800.09.2023 Hea PR Batch 51800.09.2023 Den Total for this ACH Check for Vendor 47: Total for 9/1/2023: Allstrealn Inc. 09/12/2023 Fax Line Total for Check Number 28570: ARAMARK Uniform & Career Apparel Gr August Uniforms August Uniforms August Uniforms August Uniforms September Uniforms September Uniforms Aspen Waste Systems of Minnesota Inc 09/12/2023 Total for Check Number 28571: 09/12/2023 Check Amount 1,093.58 1,261.82 2,355.40 716.41 716.41 1,658.42 1,215.17 2,873.59 1,127.83 1,127.83 263.76 1,541.67 263.76 4,324.85 2,788.45 85.20 2,873.65 13,143.90 73.52 73.52 19.21 19.22 19.44 19.45 19.21 19.22 115.75 AP Checks by Date - Detail by Check Date (9/8/2023 2:35 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Si 474681090123 September Refuse Service 402.50 28573 369 BMI 1 1005048 DIP Music License 28574 36 City of Roseville 092023 Puppet Wagon Total for Check Number 28572: 402.50 09/12/2023 421.00 Total for Check Number 28573: 421.00 09/12/2023 978.00 Total for Check Number 28574: 978.00 28575 29 City of St Anthony 09/12/2023 4367 September Police Services 71,692.50 Total for Check Number 28575: 71,692.50 28576 164 Dalco Enterprises Inc 09/12/2023 4127117 Toilet Tissue 212.62 Total for Check Number 28576: 212.62 28577 405 DDA Human Resources Inc 09/12/2023 00000629 City Staff Compensation Study 8,100.00 Total for Check Number 28577: 8,100.00 28578 61 Gopher State One Call 09/12/2023 3080536 August Locates 44.55 28579 82 Home Depot 092023 General Supplies Total for Check Number 28578: 44.55 09/12/2023 141.24 Total for Check Number 28579: 141.24 28580 134 Katrina Joseph 09/12/2023 00135 August Legal Services 925.00 Total for Check Number 28580: 925.00 28581 31 Kennedy & Graven Chartered 09/12/2023 176240 July Legal Services 2,109.00 Total for Check Number 28581: 2,109.00 28582 30 League of Minnesota Cities 09/12/2023 092023 2023-2024 LMC Dues 2,789.00 Total for Check Number 28582: 2,789.00 28583 387 Metro -INET 09/12/2023 1464 September IT Services 2,190.00 28584 24 0001161995 Total for Check Number 28583: 2,190.00 Metropolitan Council 09/12/2023 October Waste Water 12,824.43 AP Checks by Date - Detail by Check Date (9/8/2023 2:35 PM) Page 2 Check No Vendor No Invoice No 28585 103 092023 28586 12 2023-156 2023-156 2023-156 28587 84 092023 092023 092023 092023 092023 28588 388 0043649 28589 356 674 28590 135 092023 28591 26 2123131 2123131 2123131 28592 4 SI007817 S1007817 28593 6 002S218292 28594 3 509483087 Vendor Name Description Minnesota Mayors Association 2023-2024 Membership NineNorth August Virtual Meeting Production August Webstreaming & Archiving August Virtual Meeting Charge Check Date Reference Total for Check Number 28584: 09/12/2023 Total for Check Number 28585: 09/12/2023 Total for Check Number 28586: North Star Bank Cardmember Services 09/12/2023 August Costco Fuel Plunketts Pest Control - City Hall Squirrel Treats Target - Cleaning Supplies August Costco Fuel August Costco Fuel PeopleService Inc September Wastewater Rum River Ventures LLC July 2023 Contract Building Inspection Service St Paul Pioneer Press Newspaper Subscription Stantec Consulting Services Inc LTP Cost Estimates Manhole Repair Storm Sewer Calculations Total for Check Number 28587: 09/12/2023 Total for Check Number 28588: 09/12/2023 Total for Check Number 28589: 09/12/2023 Total for Check Number 28590: 09/12/2023 Total for Check Number 28591: The Neighborhood Recycling Company Inc 09/12/2023 August Single Unit Dwelling August Multi -Family Recycling Transwest Repairs for 2016 Truck US National Equipment Finance Inc September Copier Lease Total for Check Number 28592: 09/12/2023 Total for Check Number 28593: 09/12/2023 Total for Check Number 28594: Check Amount 12,824.43 30.00 30.00 360.00 255.41 103.75 719.16 45.51 387.32 17.03 45.51 212.37 707.74 600.00 600.00 2,250.18 2,250.18 32.43 32.43 506.25 280.50 178.00 964.75 3,026.73 420.21 3,446.94 165.64 165.64 176.00 176.00 AP Checks by Date - Detail by Check Date (9/8/2023 2:35 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for 9/12/2023: 112,111.95 Report Total (30 checks): 125,255.85 AP Checks by Date - Detail by Check Date (9/8/2023 2:35 PM) Page 4 LAUDERDALE COUNNCIL ACTIOlN FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date September 12, 2023 ITEM NUMB F,R F1,lections Administration STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: During the July 25 meeting, the City Council voted to contract with Ramsey County for elections starting in 2024. The County's procurement office didn't hke how the original contract was dated and sent this version over for approval instead. Nothing substantive changes regarding the contract. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves the Agreement Between Ramsey County and the City of Lauderdale for hlection Services. Agreement Between Ramsey County And The City of Lauderdale for Election Services This is an agreement between the County of Ramsey, through the Ramsey County Elections Office, 90 West Plato Boulevard, St. Paul, MN ("County' ), and The City of Lauderdale, 1891 Walnut Street, Lauderdale, MN ("City"), for the provision of election services by the County ("Agreement"). 1. Term This Agreement will be in effect for the period from January 1, 1, 2024, through December 31, 2026 (' Initial Term"), unless earlier terminated pursuant to the provisions of this Agreement. 2. Renewal and Termination This Agreement may be renewed for one additional two-year period by written agreement of the parties, in the form of an amendment to this Agreement. An amendment for renewal of this Agreement must be executed by all parties no later than June 1, 2026. This Agreement may be terminated by any party by written notice to the other parties no later than June 1 of any year, effective on January 1 of the following year. Upon termination of this Agreement, the City -owned voting equipment and materials previously owned by the City related to elections will be returned to the City. 3. General Agreements a) This Agreement only applies to precincts located solely within Ramsey County. b) This Agreement only applies to regularly scheduled elections. c) The County will conduct all special elections required by law during the term of this Agreement on behalf of City. The costs of all special elections that are not held concurrently with a regularly scheduled State, County or City election will be billed to the city for the actual cost realized to conduct a special election. The city will also pay all costs applicable to any state special elections that are not conducted on the date of a regularly scheduled City or state election. d) If a city primary is required, the City will pay all costs applicable to the primary. The County shall invoice the City separately for the costs of the primary e) The costs for Recounts for City elections will be billed separately from this Agreement for the actual costs realized. f) The costs for Ranked Voting Reallocation for the City will be billed separately from this Agreement for the actual costs realized. 1 4. County Responsibilities Except as otherwise provided in this Agreement, the County will provide all services, equipment, and supplies as required to perform on behalf of the city and all election -related duties of the City specified in this Agreement. These duties will include: a) Promote and advance the strategic priorities and values of Ramsey County: People, Integrity, Community, Equity and Leadership. b) Recruit, train, and supervise staff to carry out the duties specified in this Agreement. c) Conduct annual inspection of the polling places established by the City according to Minnesota Statutes section 204B.16 in order to verify compliance with all state and federal accessibility requirements; make suggestions about polling locations to City based on feedback from voters, election judges, the polling location's administration, and annual surveys. d) Pay all rental costs for the Election Day, absentee, and early voting polling places. e) Recruit, train, assign, and pay election judges. Compensation to election judges will be in an amount as determined by the Ramsey County Board of Commissioners. f) Select and administer an election judge management system. g) Procure and provide interpreter services to be available at absentee, early voting, and Election Day locations in accordance with Section 203 of the federal Voting Rights Act. h) Carry out the duties of the city clerk described in Minnesota Election Law regarding the administration of the voting system and the requirements set -forth in the Joint Powers Agreement between the County and the municipalities in Ramsey County to administer the County's voting systems. i) Program, layout, approve, and print the ballots for all City elections. j) Prepare and transport all election materials to and from each Election Day, absentee and early voting polling place. Provide election signs, forms, supplies, voting equipment, and other related materials for each Election Day polling place. k) Provide on -street parking and metered parking for early voting, absentee, and Election Day polling places. I) Compile, audit, and report election results and election statistics for dissemination to the appropriate canvassing boards, the public, and the media. Provide copy of election abstract to be used by City for their canvass. m) Provide election -related information on the County web site relating to City elections. 2 n ) Conduct recounts for City offices and ballot questions. o ) Prepare, post, and publish notices of filing and election as required by Minnesota Statutes sections 205.13 and 205.16. Publish, post, and provide the sample ballots as required by Minnesota Statutes section 205.16. p) Administer all aspects of absentee voting carried out by the Municipal Clerk in Minnesota Chapter 203B, including all in-person absentee voting activities at absentee voting locations determined by the Ramsey County Auditor. q) Administer campaign finance reporting and economic disclosure activities designated to the City clerk in accordance with Minnesota Election Law. r) Perform all duties of the candidate filing officer, including the acceptance of affidavits of candidacy and petitions. s) Maintain a database and prepare maps of election districts and precinct boundaries. Provide maps in digital and print formats, available to the public. t) Retain all election records in accordance with Minnesota Election Law and data retention requirements. u ) Conduct civic engagement events regarding voter registration, absentee voting, election judge recruitment, and election related civics. ✓ ) Recruit student elections judges and teacher liaisons as part of Ramsey County's Student Election Judge Program. 5. City Responsibilities The City will perform the following election -related responsibilities: a) Provide the County with an inventory list of voting equipment and election related materials, owned by City, to be returned by the County upon termination of Agreement. b) Conduct the canvass of election results following every City election. c) Issue Certificates of Election in accordance with Minnesota Statutes sections 205.185 & 211A.05. d) Attend annual pre-election meetings held by the County and complete trainings required for state election officials as determined by the Minnesota Secretary of State. e ) Send required mailed notice of levy referendum in accordance with Minnesota Statutes section 126C.17 subd. 9(b). 3 f) Provide recruitment information about serving as an election judge within City and on the City's website. g) Provide the title and text of City questions to be placed on the ballot in accordance with Minnesota Statutes section 205.16 subd.4 or section 205A.05, subd.3 h) As needed, identify new locations the City would prefer to use as precinct polling places on Election Day. Annually approve polling places in accordance with Minnesota Statutes section 204B.16. Provide resolution of approved polling locations to the County by the December 31 deadline set forth in section 204B.16. i) Draft, schedule, and approve all resolutions required of the City in Minnesota Election Law to administer elections. j) Designate a person who will be the principal contact for the County. 6. Office Space and Equipment Storage The County will provide suitable office and warehouse space to conduct all election -related activities and for storage of election equipment and supplies. 7. Costs and Payment Payments to cover the costs incurred by the County in the performance of the provisions of this Agreement for regularly scheduled elections will be made by the City in eight equal quarterly amounts for a two-year budget period, for a total of 12 quarterly payments during the Initial Term of the Agreement. Payments will be due on March 31, June 30, September 30 and December 31 of each year. The cost of election services for Regular Elections for the 2024 calendar year will be $21,240.00. The County will provide an initial cost estimate for the 2025-2026 calendar years to the City no later than April 1, 2024. Such initial cost estimates will become final if the County does not provide an updated cost estimate by July 1 of the year the cost estimates are provided. Costs will be adjusted as necessary by the County to account for the following factors: 1) estimated voter turnout; 2) labor contracts and agreements for non -represented employees approved by the Ramsey County Board of Commissioners 3) changes in the Consumer Price Index for the Minneapolis -Saint Paul metropolitan area, as determined by the U.S. Bureau of Labor Statistics for the previous two-year period; 4) changes in state, federal, County, or City legal requirements, as applicable; and 5) other factors having a significant impact on election costs. The County will notify the City of additional costs that it will incur as a result of changes to applicable election laws. The County will include and separately identify in any invoice for a regular election or a special election the cost that was incurred as a result of the enactment of new election laws. 4 8. Voting Systems The cost of the operation and maintenance of the voting system is not included in this Agreement and is the subject of a separate agreement. 9. Insurance Each party shall maintain such insurance as will protect such party from claims which may arise out of, or result from, the party's actions under this Agreement. During the term of this Agreement, the County and City will maintain, through commercially available insurance or on a self-insurance basis, property insurance coverage on the voting equipment each owns, for the repair or replacement of the voting equipment if damaged or stolen. Each party shall be responsible for any deductible under its respective policy. Each party hereby waives and releases the other parties, their employees, agents, officials, and officers from all claims, liability, and causes of action for loss, damage to or destruction of the waiving party's property resulting from fire or other perils covered in the standard property insurance coverage maintained by the parties. Furthermore, each party agrees that it will look to its own property insurance for reimbursement for any loss and shall have no rights of subrogation against the other parties. 10. Indemnification Each party to this Agreement will be responsible for its own acts and omissions, and the acts and o missions of its officials employees, and agents and the results thereof, to the extent authorized by law and shall not be responsible for the acts of the other party, its officials, employees, and agents, and the results thereof. Liability shall be governed by applicable law. Without limiting the foregoing, liability of the parties shall be governed by the provisions of Minnesota Statutes Chapter 466 (Tort Liability, Political Subdivisions) or other applicable law. This provision shall not be construed nor o perate as a waiver of any applicable limits of or exceptions to liability set by law. This provision will survive the termination of this Agreement. 11. Data Practices All data created, collected, received, maintained, or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, any other applicable statute, or any rules adopted to implement the Act or statute, as well as federal statutes and regulations on data privacy. 12. Alteration Any alteration, variation, modification, or waiver of the provisions of this Agreement shall be valid o nly after it has been reduced to writing and duly signed by all parties. Any amendment must be approved no later than June 1 of any year for implementation on January 1 of the following year. 13. Dispute Resolution The Agreement shall be interpreted and construed according to the laws of the State of Minnesota. All litigation regarding this Agreement shall be venued in the appropriate State or Federal District Court in Ramsey County, Minnesota. 5 14. Severability The provisions of this Agreement are severable. If any part of this Agreement is rendered void, invalid or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement. 15. Legal Representation The Ramsey County Attorney's office will advise and represent the County in all election -related matters. 16. Independent Contractor It is agreed that nothing in this contract is intended or should be construed as creating the relationship of agents partners, joint ventures, or associates between the parties hereto or as constituting the County as the employee of the City for any purpose or in any manner whatsoever. The County is an independent contractor and neither it, its employees, agents, nor its representatives are employees of the City. 17. Entire Agreement This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral and written negotiations. 6 IN WITNESS THEREOF, the parties have subscribed their names as of the last date written below. RAMSEY COUNTY CITY OF LAUDERDALE, MINNESOTA By: By: Chair Name: Ramsey County Board of Commissioners Its: Date: Date: By: By: Chief Clerk Name: Ramsey County Board of Commissioners Its: Date: Date: Approval recommended: By. Elections Manager Approved as to form. By: Assistant County Attorney LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date September 12, 2023 ITEM NUMBER Pothole Repair STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: This spring, the City Council authorized a number of pothole repairs as winter and spring were hard on our roads. A resident notified us of an issue in the Eustis / Carl Street alley this summer where they said drivers got stuck last winter. Staff noticed one other deteriorat- ing spot. Staff asked Jake Wegscheider from Goodmanson Construction about repair op- tions. Attached is the proposal. Staff recommend that this work be completed this fall. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the proposal from Goodmanson Construction dated September 7, 2023 for street and alley repairs. weaG 'MANS� CONSTRUCTIO WWW.GOODMANSONCONSTRUCTION.COM Date: 9.7.23 Proposal Submitted To: City of Lauderdale Heather Buticowslci 651-792-7657 heathenbutkowski@lauderdalemn.org r !11 j?, �7 Il /A \t. 600 KASOTA AVE SE MINNEAPOLIS, MN 55414 OFFICE: (651) 636-4996 I'Vork To Be Performed At: ALLEY Asphalt Replacement 1848 Eustis St. (BACK ALLEY) Lauderdale, MN 55113 1 J'Ve hereby propose to thilli.gthe materials and perform the labor necessary for the completion of: [1848 Eustis ALLEY Site Diagram) 'f T _r• r ; ' • • • ; • 4-- • 7 01•1 -,1 I • ,•• • 1 : til �•• r �.• j,, • t r-� 1y., •r i • ,$ ,F .4 Tr 11 • '12- isa. .• -.k • 1. ,.+�.,. •~L :^,V• 1 ••:•••• ▪ • •�4'.• ,=� . ��•.�'•'',. • .ate,• VL. • '.. j }J • Fit .. :.• „ S .� 1 , • r•"• . ti - • •*'ix••4' • _• , .• ♦ 4:.,-1 - • .. . • A L.4' YS.t'4j Ir••S•-44 Sr!•••1* - ��-_z -•• • ••• Lf•;•(...';•lam}%.•�7�L"�• rte.t•1 r=v;t�!: •IC: • �fV,�1/ T.*. -3. Ir. • + 1 •. •- 46•13. ` .• • •- •_ . • •,►�,...• mo11 i. - r i. • ,1 , N.�• .r saw 4 •v °set L �••-r�S' • ` tr . - t▪ zar. %.0 'r•. V• 1;} t • r 1 i • is• / +Sp,• r -• ! ?_Z;;•• • • : ▪ • • Saw -Cut, Remove Asphalt, correct base & replace Asphalt (322 sf)• - - 1 It ` / 1: •r "1 ft ` �'. •11• 11 -•_ 4 �rs. _.� t -_ ► ` c - • • 4. 1 a f• as ' 1114 -ILI titi � ., �•Ito • 041 1fp(p a .r , tr •• • • • • .'•44 , - •. S • �1 -• ,,1 • •• 1 • • • • • .it; 1 • • ;- }-•YAC! _ : rY` ▪ •'•• 1• • 1 •• • , 1 • .. t1 , .• - • • • • • '- • • . • ,; •- • •f ;. •• •• t •f 23' c•• • - �•—;• - I '�- . Via. �` j•.1 ,• ..^•• • rte.:1147. '� r 11 fla I" i} i ••• • • r C' • •- . • , •f• _. _ %.1a. • a , • •- • _ • • •• a • 4^ y �` •. •1 • ,• rr •�- .`•+TTIrJ• .• ••� rib•.1. •••• ';•��• 'r kr- ..4•••••••••.. .^ •, • _. i- • , r • 1 c• • s `' •• • • •• 11 ••) 11 I►Y lr err +, � . ��+T • eirt. lei w& 44.4,�•t `t '..'�' .�t `•. _•, � �„�.` '` ►i' _ter i2 • • •••• •vetx.,alit\.‘LI:c;:l...Tc‘e.tr.ils)::_ti s I, • • • • • 4 .,..,...4. 44.4. ; titiSi 44 try 4 .:,11.1,.:6:4,,,r• -sr ti.ig: e.•,:`,..,.. 4.11 - 4_11 g • 4 J. igitilrit .4 .8•44:8;* • • • 4 • • • 3 We hereby propose to furnish the materials and perform the labor necessary for the completion of: (1111n -Hole Diagram) rciernalfr S. iviks`treli fiblirtrajW Fir 7- intattiprarrwitste 4. n-kitsf.tar.i9tRIAlzy" ;v 1 r•• 411f��•♦ .. :41-S eita • 'Vt � � • hia. MALVERN ASPHALT STREET PATCH WORK: o Malvern St. (1' x 18' asphalt scrape): ✓ Clean out 1' x 18' gouged pot -hole, fill with hot mix and compact. o Malvern St. & Summer St. Intersection Man -hole pothole; ✓ Clean out pothole on side of Man -hole, fill with hot mix and compact. ✓ CostJ''r both areas will be time & Materials lt'lth a NOT TO EXCEED (NTE,) COST of $720. PATCH WORK: 5680.00 (YES) (NO) ***Mt,st approve this job with the Eustis Alley Replacement job for this price*** "*Exclusions: 1. Relocating/Damage to buried unmarked obstacles (irrigation, utilities, etc). 2. Private Locates if needed (estimate costs: $600-1200.) 3. Engineering/Design. 4. Cost of Permits (estimated cost: 4 l lc to $3k) if heeded. 5. Normal work hours lam -bpm Monday -Friday. Winter Conditions 11/1-4/15 6. Electrical, plumbing, painting, boring, veneering, lighting, landscaping, Watering of seed/sod. 7. Any ADDITIONAL sewer or utility work not described in above scope. 8. Hauling or disposal of contaminated materials. 9 Repairs to unforeseen issues during excavation. 10. Any other items not described in above scope. WORK CREW > All concrete work to be expertly performed by Goodnlanson employees/ACI Certified Finishers. LICENSED BONDED AND INSURED MN LIC#: I3C627075 > $9 million umbrella coverage Terms of Proposal 4 MN License #BC627075 1 AA/EEO/Vets/Disability Employer Length of Proposal: This proposal may be withdrawn by Goodmanson Construction if not accepted within 7 days. Permits (if necessary): Cost of permit(s), if needed, not included in this proposal. Goodmanson Construction will obtain and asked to be reimbursed. Concrete/Asp111111 Removal (if applicable): Cost includes up to 51/4" of existing concrete/asphalt removal. If thicker than 51/4", $0.50 per inch of extra thickness per square foot will be charged following discussion and signed change order from owner. Sub Soil (if applicable) Cost includes up to 6" of recycled concrete base installation. If additional base is required, $0.50 per inch of base per square foot will be charged following discussion and signed change order from owner. Railings (if applicable): Goodmanson does not replace or install railings. We recommend Andrew Laliberte with Dakota Unlimited 651-322-7123. Irrigation Sj'stems/Elech'ical/Utilities (if applicable): Not responsible for damage to irrigation lines and heads/electrical lines/utilities. Gopher One locates requested by Goodmanson are for the safety of our employees only. Public and private utility locates do not guarantee location of utilities nor guarantee Goodmanson can avoid damage. Goodmanson will use the best care possible to prevent any damage and will repair unexposed services at additional charge. Payment Schedule: 10% deposit required to schedule (new customer), Payments Due as Work Progresses, Balance Due Day of Completion 18% per Year (1.5% month) Late Fee Applies on All Late Payments CASH & CHECK ACCEPTED OR MASTERCARD & VISA WITH 2 % SERVICE FEE Concrete has a natural variation in appearance and color similar to marble, granite and wood. Keep in mind that the color samples shown are an approximation of the final concrete color of the finished concrete. The in-place concrete will be affected by the concrete mixture, materials selected, finishing techniques, curing and sealing methods and weather conditions. Final in-place concrete will NOT look exactly like samples. Any alteration or deviation from specifications involving extra costs, will be executed only upon written orders, (111d will become 0111 extra charge over and above the estimate. fill agreements contingent upon strikes, accidents or delays beyond our control. Owner t0 can yJ're, tornado and other necessary insurance upon above work. J'Vorlcn,en's Compensation and Public Liability Insurance 011 above work to be taken out by: Goodmanson Construction, Inc. All concrete cracks. Every measure possible will be taken to control cracks so they cannot be seen. PRE -LIEN NOTICE: ANY PERSON 011 COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT MAY FILL A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT' TO PAY PERSONS WI -IO SUPPLY LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. CUSTOMER'S THREE-DAY RIGHT TO TERMINATE: CUSTOMER IS ADVISED THAT IF THE WORK INVOLVES THE CUSTOMER'S HOMESTEAD, FEDERAL LAW ALLOWS CUSTOMER TO TERMINATE THIS AGGREEMENT FOR ANY REASON WITHIN THREE (3) DAYS AFTER SIGNING IT. CUSTOMER ACKNOWLEDGES THAT THEY HAVE RECEIVED SUCH NOTICE PURSUANT TO THIS SECTION AND PURSUANT TO THE NOTICE OF RESCISSION ATTACHED HERE TO. • @@M IKI@ The above prices, specifications and conditions are satisfactory and are hereby accepted. Goodmanson Construction is authorized to do the work as specified. Payment will be made as outlined above. Signature: Date: BILLING INFORMATION Preferred Billing: ❑ Email or ❑ USPS Payment Terms: ❑ Net 15 — Contract Price ❑ Net 30 — Contract price DOCUMENTS NEEDED: ❑ Net 45 — add 1.5% to job total ❑ Net 60 — add 2.5% to job total ❑ W-9 ❑ Certificate of Insurance Business Name: Accounts Payable Contact: ❑ Other Project Name: ❑ P.O. # Mailing Address: City, State, Zip: Phone Number: E-mail Address: Submitted" 6y: ,lake ZVegscl eider Project Estimator/Designer LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date September 12, 2023 ITEM NUMBER Mower Re lacement E/ 7 STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In March, the City Council authorized staff to order a new John Deere mower. John Deere opened the ordering window last week for 2024 models. The original quote the council ap- proved was for a 2023 model at the state price The attached specs show the updated price for the mower and mower deck. The total cost of the equipment is $48,354.08 or $616.00 mole than the quote we received in the spring. Staff aren't requesting to buy any attach- ments as this time We have been told oui John Deere broom is compatible with this model. The dealer is offering the City $7,100 for the trade in of the old mower. To proceed, the Council needs to approve the updated quote. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council directs staff to purchase the mower and mower at the state bid price through Minnesota hquipment (formerly Scharber and Sons). JOHN DEERE Customer Quotes are vallid for 30 .lays from the cr atoon date or upon c®ntract expiration, whichever occurs firer. Purchase Order (P0) or Letter of int frnformfl,n ils require., t© proceed wit yeti: rn 1 lif iinforrnatii.n ils nt (LOl) including the r.ev.w n thS sale. The PO or LOI will be Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID n Sold to street address Ship to street address (no PO box) Bill to contact name and phone number Bill to address For any questions, please contact: Shane Fisher Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 Tel: 763-428-4107 Mobile Phone: 763-204-1171 Fax: 763-428-2700 Email: shanefisher@mnequip.com Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Membership number if required by the contract Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively "Deere") and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. 0 JC.HN DEERE Quote Id: 29584305 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 UEID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Prepared For: CITY OF LAUDERDALE Delivering Dealer: Shane Fisher Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Date: 11 September 2023 Proposal For: Quote Prepared By: Shane Fisher 763-204-1171 shanefisher©mnequip.com Offer Expires: 31 October 2023 Confidential CODJOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 UEID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Quote Summary Prepared For: CITY OF LAUDERDALE 1891 WALNUT ST SAINT PAUL, MN 55113 Business: 651-631-2767 Delivering Dealer: Minnesota Equipment, Inc. Shane Fisher 13725 Main Street Rogers, MN 55374 Phone: 763-428-4107 Mobile: 763-204-1171 shanefisher@mnequip.com Quote ID: 29584305 Created On: 11 September 2023 Last Modified On: 11 September 2023 Expiration Date: 31 October 2023 Equipment Summary Selling Price Qty JOHN DEERE 1585 TerrainCutTM $ 43,284.39 X 1 with ComfortCab Commercial Front Mower (Less Mower Deck) Contract: Sourcewell Grounds Maintenance 031121 -DAC (PG NB CG 70) Price Effective Date: September 10, 2023 In Extended $ 43,284.39 JOHN DEERE 72 In. Fastback PRO $ 5,069.69 X 1 = $ 5,069.69 Commercial Rear Discharge Deck Contract: Sourcewell Grounds Maintenance 031121 -DAC (PG NB CG 70) Price Effective Date: September 10, 2023 Equipment Total $ 48,354.08 Trade In Summary 2007 JOHN DEERE 2007 1445 W/COZY CAB 72" RD MOWING DECK - TC1445D0515871 PayOff Total Trade Allowance Trade In Total Qty 1 $ 7,100.00 Each Extended $ 7,100.00 $ 0.00 $ 7,100.00 $ 7,100.00 * Includes Fees and Non -contract items Salesperson : X Quote Summary Equipment Total $ 48,354.08 Accepted By : X Confidential JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 UEID' FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Salesperson : X Trade In S u biota l Est. Service Agreement Tax Total Down Payment Rental Applied Balance Due $ (7,100.00) $ 41,254.08 $ 0.00 $ 41,254.08 (0.00) (0.00) $ 41,254.08 Accepted By : X Confidential JOHN DEERE Sefltlunigj REfqtuhpment Quote Id: 29584305 Customer Name: CITY OF LAUDERDALE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): D eere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 U EID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com JOHN DEERE 1585 TerrainCutTM with CorrmfortCab Commercial Front Mower Hours: Stock Number: Contract: Sourcewell Grounds Maintenance 031121 -DAC (PG NB CG 70) Price Effective Date: September 10, 2023 * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 23.00 $ 12, 564.67 $ 42, 064.33 $ 42, 064.33 Selling Price $ 43,284.39 246BTC 1585 TerrainCutTM with ComfortCab Commercial Front Mower (Less Mower D eck) 001A United States and Canada 183N JDLinkTM M Modem Standard Options Total 1 $ 54,629.00 Standard Options - Per Unit 1 $ 0.00 1 $ 0.00 $ 0.00 23.00 23.00 $ 0.00 $ 0.00 $ 0.00 Dealer Attachments/Non-Contract/Open Market LVB24852 Beacon Light Kit (Cab Only) 1 $ 330.00 BUC11654 Rear LED Work Light Kit (2 1 $ 333.57 Lights) (Cab Only) SWJ H D 16 Stereo with AM/FM, 1 $ 313.15 30 Weatherband, SIRIUS S atellite and iPod Ready BTC10677 Radio Mount Kit (Cab Only) 1 $ 164.79 23.00 UC13263 Quik -latch Weight, 42 Ib (19 6 $ 73.83 23.00 kg) D ealer Attachments Total 23.00 23.00 $ 75.90 $ 76.72 $ 0.00 $ 0.00 $ 0.00 $ 254.10 $ 256.85 23.00 $ 72 02 $ 241.13 Value Added Services Total $ 1,584.49 $ 0.00 $ 37.90 $ 126.89 $ 16.98 $341.10 $ 0.00 $ 0.00 $ 0.00 $ 254.10 $ 256.85 $ 241.13 $ 126.89 $ 341.10 $ 364.42 $ 1,220.07 $ 1,220.07 $ 0.00 $ 0.00 Total Selling Price $ 56,213.49 $ 12,929.09 $ 43,284.40 $ 43,284.40 JOHN DEERE 72 In. Fastback PRO Commercial Rear Discharge Deck Confidential 0 JOHN DEERE Se II tl ii Fagrig ui ii pm ent Quote Id: 29584305 Customer Name: CITY OF LAUDERDALE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID. 36-2382580 UEID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Equipment Notes: Hours: Stock Number: Contract: Sourcewell Grounds Maintenance 031121 -DAC (PG NB CG 70) Price Effective Date: September 10, 2023 * Price per item -includes Fees and Non -contract items Selling Price * $ 5,069.69 Code Description Qty 5500TC 72 In. Fastback PRO 1 Commercial Rear Discharge Deck List Price Discount% Discount Contract Extended Amount Price Contract Price 23.00 $ 1,479.13 $ 4,951.87 $ 4,951.87 $ 6,431.00 Standard Options - Per Unit 001A United States and Canada 1 Standard Options Total $ 0.00 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Dealer Attachments/Non-Contract/Open Market TCB10303 Rear Weight Mounting Kit 1 Dealer Attachments Total $ 153.01 $ 153.01 23.00 $ 35.19 $ 117.82 $ 117.82 $ 35.19 $ 117.82 $ 117.82 Total Selling Price $ 6,584.01 $ 1,514.32 $ 5,069.69 $ 5,069.69 Confidential LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action Resolution Work Session X Meeting Date September 12, 2023 ITEM NUMBE 1743 Malvern Variance Request STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: See attached memo. OPTIONS: STAFF RECOMMENDATION: MEMO DATE• SEPTEMBER 12 2023 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK RE• VARIANCE APPLICATION FOR 1743 MALVERN STREET S ubject Property: 1743 Malvern St, Lauderdale, MN 55113 Owner/Applicant: Schumacher Holdings, LLC Proposal: Proposal: The applicant is requesting to construct a new house 12.16 feet from the front property line Zoning requires a 13.09 -foot front yard setback. Thus, the applicant is requesting an 11.16 inch variance to the front yard setback requirements. P OLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. These requirements are outlined on the attached Variance Checklist. H ere is the general order of procedure. 1) Staff presentation. • Apply the Practical Difficulties Test 3) Public Hearing. 4) Approve or deny the variance, adding any conditions as necessary. P RACTICAL DIFFICULTY TEST The municipal variance standard requires the City to apply a three -factor test for "practical difficulties" consisting of (1) reasonableness, (2) uniqueness, and (3) essential character. A variance should be granted if strict enforcement of the municipal variance standard as applied to a particular piece of property would cause the landowner a "practical difficulty." The landowner is generally entitled to the variance if and only if the applicant meets the statutory three -factor test for practical difficulty If the applicant does not meet all three factors of the statutory test, then a variance should not be granted. ESTABLISHING THE FINDINGS OF FACT (Based on Answers to Questions on the Variance Checklist) The applicant's answers to the questions in the Variance Checklist describes the proposed project and why a variance is requested: A) How does the proposal put your property to use in a reasonable manner? B) What are the unique circumstances to the property not created by the landowner? C) How will a variance, if granted, not alter the essential character of the locality? D ) How is granting of a variance in harmony with the purposes and intent of the Zoning Ordinance? E ) How are the terms of a variance consistent with the Comprehensive Plan? S TAFF REVIEW The proposed project involves a newly constructed home, located within the front yard setback. Plans were reviewed and approved based on the materials that were submitted. U nfortunately, the survey that was dated April 4, 2023 had an error which was corrected o n an updated survey dated August 14, 2023. The error on the survey showed the adjacent property closer to the street than it actually was. This resulted in the new house e ncroaching into the front yard setback area by 11.16 inches. In lieu of tearing down the house to correct the issue, the applicant is requesting the front yard setback variance. Staff anticipate the builder and the surveyor will be at the meeting to speak to the issue. ENCLOSURES A) Variance application, site plan, and variance checklist. P UBLIC HEARING Adjacent property owners received notice of tonight's public hearing. OPTIONS 1) Motion to direct staff to prepare a resolution of approval for a front yard setback variance of 11.16 inches at 1743 Malvern Street for the next meeting. The Council s reason for the approvals will be included in the resolution. 2) Motion to direct staff to prepare a resolution of denial for a front yard setback variance of 11.16 inches at 1743 Malvern Street for the next meeting. The Council's reason for the denials will be included in the resolution. CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET- LAUDERDALE, TREETLAUDERDALE, MN 551 13 651-792-7650 651-631-2066 FAX LAND USE APPLICATION Fee Escrow Type of Request $100 $0 $150 $0 $150 $500 $200 $0 $200 $500 $200 $1,000 $500 $1,500 $500 $1,500 $500 $5,000 Home Occupation Variance Lot Consolidation/Division Sign Permit Conditional Use Lot Line Rearrangement Zoning Amendment* Subdivision* PUD* Date: `i/5-1,)-3 Summary of Request ko ill- v) Y(Ccu V (IF? - ice '&iDvh1 5 v r e 5-u (i-w—1_�— os, N{ e t i1 Document Recording Fee: Recording cost plus Administrative fee Applicant Information Name: Ir fre6t.) Address: 6 ca_e A-1)4 d-tf C, S, Z: ,.rte “ i Phone: ci3 97 i - r3 1 17 - Email: sim • Ile ii: co 9 Ptn o1.; e, i ()AA Signature: ` Owner Information (if different) Name: S `t^, Ll c Address: 140 � aizsi I(r , C s, z. L G K f U Phone: ")>1.1 `/vl )1> 5' C, �S ti L.' c, Email:a4-vs� ltN� ��,�� , • Signature: \�� -.id S *By signing above, the applicant agrees to pay the application fee and deposit an escrow fee to cover the city's consultants' costs associated with reviewing the associated request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city's consultants' costs as determined by the city administrator. If the city's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Review Timeline: All applications, other than concept plans, must be complete before being formally reviewed. Minnesota Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled. Checklist: Please review the checklist for the type of application you are applying for. For Office Use Only PIN#: Date of Complete Application: Amount Paid: Receipt #: Escrow Fee Paid: _ Receipt # Date Escrow Returned: PC Recommendation: (approve/deny) Meeting Date: Public Hearing Date: CC Action: (approved/denied) Meeting Date: Conditions? Helin Company 6020 Abbott Ave South Edina, MN Builders License # BC692100 Request for Variance at 1743 Malvern Street, Lauderdale, MN 55113 This application for a zoning variance is made by Tim Helin, on behalf of the property owner (Schumacher Holdings LLC) of 1743 Malvern Street, acting as the owners representative and the general contractor overseeing construction of the new house at 1743 Malvern Street. We are requesting a variance to the zoning code requiring newly constructed houses on a corner lot to align with or set behind the front yard setback of the adjacent structure. We are requesting a 1' variance to this setback, allowing the newly built house at 1743 Malvern to remain where it is currently built. Below are our response to the questions proposed on the variance application Checklist: H ow does the proposal put your property to use in a reasonable manner? O ur proposal uses the property in a reasonable manner because it conforms with the approved land use for the site. It uses the site as intentioned by the zoning code. What are the unique circumstances to the property not created by the landowner? The unique circumstances of this property are what necessitated this variance application. As part of the permit application process to build a new home, we hired a registered land surveyor who generated a site plan that was submitted to the city for review and approval. The site plan and subsequent building plan was approved and a building permit was issued allowing work to begin. Once the house was built, it became apparent to city staff that there was a mistake on the site plan as it incorrectly showed the location of the house immediately to the north of 1743 Malvern Street. The city approved the site plan based on this information and the house at 1743 Malvern Street was placed on the lot by the surveyor and subsequently constructed. This situation was not created by the landowner in that the landowner hired a Registered Land Surveyor in the state of Minnesota and submitted the site plan created by the surveyor. The landowner had no reason to assume or believe that the site plan was incorrect as it was never questioned or made mention of by the city. This was a mistake made unintentionally by the land surveyor. H ow will the variance, if granted, not alter the essential character of the locality? The variance if granted will not alter the essential character of the locality because the granting of the variance would be consistent with the demonstrated character of the locality. The granting of the variance would allow the continued construction of a new house without creating a hardship to the landowner that could limit future ability and willingness to build new homes. Allowing the variance would acknowledge that humans make mistakes while acknowledging that new homes of the type and scale being built at 1743 Malvern Street are good for the community and its people. Having built several new homes in Lauderdale over the past few years, the granting of this variance would demonstrate what kind of place we have experienced Lauderdale to be: a great community that is competently and fairly managed for the good of its residents and stakeholders. How is granting of a variance in harmony with the purposes and intent of zoning ordinances? The city had previously concluded in the initial zoning review that issuing a permit was in harmony with the purposes of the zoning ordinances Our request does nothing to change the use or intent of the project, it just allows it to continue without disruption or modification. How are the terms of a variance consistent with the Comprehensive Plan? Granting this variance is consistent with the comprehensive plan in that it acknowledges the tension that can be created while developing new housing while positively creating to the housing stock of the community. By limiting encumbrances on the property owner the variance supports the desire for housing affordability by allowing and encouraging net increase in supply of new housing. Respectfully submitted, Tim Helin • r c • a EA -4 (,) 0 cip O a) O O h N 00 • • en M 1O V'1 O' x cid .- 4) a4-3 Q, A en en 445) 48 a) 4) (Q fig H W W ctW 0 x x r--' In oho 11 4-4 00 O O H 0 W Elev. 1st Floor = 863.65 01 11 00 11 I 0 0 0 bA O cd H0 0 0 0 t--' r 4 w LT -11 w `O M M M O00 t II II o Oc4o Ca r-1 LI -4 0 O 0 b0 el) O 5 O ri rz-' O P w O H rn N 0 w W J ZS t'IWEIAT1W v� X f`) rn N 'O 0' x T X N 1/40 0 1 O rn X 00'0 1/40 ri .(404Z O°,eer M 43 X \O "Cl 00 c i N • 00 01 1/40 rn X go M X_• x N 0 X AJT1Vc eass••. 1 N 0' X L91'Z CO x 1O lel 0 t --- X X 0 rn X 7 00 x M rZ lel 0' X lr x (.!N M ON a\01 � rn LI a; trl X 00 rn X • 0 00 1O 0 ••• •" • •• ' t 4 Z N •1 • • • • tn • • • • V\ • • H z 0 (j O 4) 4-40 •0 d 0) S--' 0 1-40 0 LJ • � r0 0 ai U 1j a) O N rfl r4 4.4 N O- ime .0 "01 "0 V V1 ima /Vl r V Vl Prz L� I-4 Willis L. Gilliard Ci 0 z (4) acp4 V0 Mct SI 4u PO Box 17 4-i EA M N (44 rfi vi tn O l--' 00 II Saint Michael, Minnesota 55376 612-382-0795 0 1-1 h M 11 bACid • 0 M � 424, N r--- 11 ect 04, oo •• 0 0).- Mc.) II II car% cd r}..' 0 t 0 Q .03 0 0) 4) rg • M 0 O O N • (1•-' . � O it V oo vi • ~ /Ln r V o �0 O z bb C4 en 0 . b E' .—'-' V: CC EA CA1 F--� 0 o ed. Id U ti cd O ON 4-1i-' 0 O. E• r- 4 r-1 o h co c›o • • (n V' GTh x 0 O O Cn SUMMARY HOUSE FEATURES Elev. 1st Floor = 863.65 Cr) N 00 N Cr\ k .400 00 "d I I Is.. 0 O 0 0 0 O b00 ct O cc H 0 W a 0 0 W W W Z� 1ZE1EIUIS Nt1tE1A1VJN ‘.° (J N N N k0 N M G\ G� O� , G1 C1 N N V N U •1/40 ssi 0 G.\ X . • • 1 • eNi C ` X N 1/40 01/4 X (NI • 7 • • • 00 C x G1 X 04 V'1 x X ko In X cc:). A 3 11'< In 0' X� 1; 0' X N N 1/40 x 1. 1 % 1 •••• 1 01/4 X 1/40 cn N 0' X • ea♦ 1 1 �fr'• XI • b N ra4 -t vi J� 3 X 4 x z 0 0 0 Cn CCi 14 0 . O 4) 0 V Cn 4) •-•, QJ cs U 'J N O- Scale in feet Willis L. Gilliard • 0 t\N 0 V Neff ct .(13 J -S 0 c4 A-+ Levi scu Gross Lot Area = 5063.80 s.f. Saint Michael, Minnesota 55376 N Cr) c1) in 11 01 v) 2 1/40 •• V) N co Jn J� rf Cc) 0 II 11 O 1/3 En CO O "C134 O Ste, O CCS rU 17t Qi 4--J E b l) 'O o Q to' � c b O � O O O "d • 0 612-382-0795 00 V O 4 TIN N O z O (4, (/D i▪ ) 0 O U 0 cnN 471 O LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 12, 2023 ITEM NUMBER Sustai ability hfforts STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Noelle Bakken, Roseville's Sustainability Specialist, and Hannah Lynch, Falcon Heights' Community Development Coordinator, have graciously agreed to attend our city council meeting. As we look towards starting an environmental commission, they will share infor- mation about how their commissions operate and projects they are working on. The goal is for all three cities to share resources and coordinate activities when it makes sense. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: iE 9/8/2023 SustahabliHird: Public Works/Engineering Department Lauderdale City Council 12 September 2023 1 R*seville Sustainability Overview of our sustainability work to dato °Current emissions reductions goals 02023=124 Projects & Initiative Partners in energy °Next steps for Roseville's Climate Action Planning Ate AD! 1121611, RSE\ILLE SUSTAINABILITY 1 1 Ab 36,119 Population 40.6 Median age about 10 percent higher than the figure in the Minneapolis -St Paul - Bloomington, MN -WI Metro Area: :37,4 Race & Ethnicity Tit Che 0 levo <� Income $47,977 Per capita income a little higher t ian tiz_amount in the Minneapots-St. Paul-8"oornington. MN -WI Metro Area: 545,301 about 20 percent higher than the amount in Minnesota: 541.204 s=C White Black Native Asian Islander Other PCspxrlc Inctodes rtspor fts of ry rxr_ Other categories are non•Nsprtc $82,040 Median household income a little less than the amount in the Minneapolis -Ste Paui-eleomircton, MN -WI Metro Area: S87.397 a little higher than the amount in Minnesota: S77,706 T%t A50 Twat tfispanic She.% d.ta / Enid 11 I tr,t: it 1 in tihrt Depot 1/4 Pe- Fi 7,.' apolis r4. i...._Cal (J 1 St Ant/:41n 9 •3 t$ C7 glia;] sd al Market r ta.dr.; rdbie-.. -'. i. 8t9.f,.tusr_� •Itit .hr -;v ►4++ e. I X rra✓ .res el A • a , Postale. • 1. 4 Hetghts 1 16,41, fa:c-on / 'g s ............. .......1,., . '.. Pa Zc^_ 8 Ccnsenatori• Viva _ • ©7F..:9 N11T. _1 M ui+.tai; s:. r.. -1 1./41 iLei.t D -ego osIBnf a/ Fords V 2141 t® V Marry :ArTC4 s i j, $tPauk• 1: 9/8/2023 s vii8 e Sustainability Timeline Joined Minnesota GreenStep Cities 0111 Minnesota GreenStep Cities 620)11t - Started B3 Benchmarking 4 • Complete Streets Policy • Vulnerable Population Assessment • Onsite Solar Installed • SolSrnart Gold • GreenStep 3 gra 11111&a. L a ran X_ SINNEW e SOLSMART 0 0 l 0 11 2 25% City Operations electricity from on-site generation by 2040 Currently about % of this goal completed 100% City Operations electricity from renewable sources by 2040 Currently 68% of electricity from solar subscriptions 9/8/2023 1 Roseman -e Sustaanahalaty Tacrnellam •GreenStep 4 • Partners in Energy P-6 Xcel Energy' PARTNERS IN ENERGY An Xcel Erie ge Corn. ty tea bora tion MINNESOTA. GreenStep 5 Best of B3 BEST OI '3 5 • HES Intercity Challenge Graduated Partners in Energy • Sustainability Specialist • LMC Sustainable City Award • EV Ordinance LMC • Roseville Sustainacbalaity= Long rrn (Goals to 80% Reduction in GHG Emissions by 2050 Approximate reduction to date: 33% Produce enough in- bound solar electricity to meet 10% of citywide electricity use by 2030 3 11 Roseville suistaunahWity 2040 Comp Plan Goals How is Roseville doing in meeting the 2040 Comp Plan energy goals? 100% Renewable of City Operations (3,873,000 kWh/yr) 111‘\\ 58% produced in 2021 = 2,230,000 kWh/yr To meet our goal, we need to increase our use of Renewable Resources by 42% (1,642,000 kWh/yr) Roseville has 1,200,000 kWh in a Community Solar Garden in Washington County that should come online in 2023 (-11% or 442,000 kWh remaining to meet goal) 25% of City Operations produced onsite (968,000 kWh/yr) 24% produced in 2021 = 231,000 kWh/yr To meet our goal, we need to increase our onsite generation by 76% (738,000 kWh/yr) 11 9/8/2023 RoseviD0e suistaurriaboDoty 223-24 Prro jects • New Sustainability Specialist staff member • Climate Action Plan • Institute on Environment intern helped with research • Expand EV charging in Roseville • Added ordinance requiring EV charging in new developments March 2023 • Planning for community EV event in Spring 2024 • Energy Action Plan implementation • Focus on Faith Organizations, Energy Burden • Sustainability website updates • Expand GreenStep Cities best practices and participate in the Gold Leaf Pilot Program • Curbside Food Scraps pickup program • Take-out container ordinance planning • Expansion of Parks Recycling, including Education and Outreach • Environmentally Preferable Purchasing Policy (EPPP) \deicome!\\ NI\ \ • I� 4I.«t,LI. 4 9/8/2023 1 s v Ull e stainabiithi y.=J 2023=24 Projects • Less Mow May education & outreach • Roseville Sustainable Steward Award Program • Bi -monthly Sustainability newsletter • Voluntary energy benchmarking program • Community outreach & sustainability event planning • Earth Day • Rice/Larpenteur Alliance — Community in Bloom, Summer Block Party, Winter Warmup • Taste of Rosefest, Tapped & Uncorked • Inflation Reduction Act education & outreach (residents & businesses) • Bike infrastructure & pathway planning 1 K-: C Cain 0\ PtANNN 5 9/8/2023 Rtsevolle SustainabiUlty - 2017 Population Vulnerralbila y Assessment f4 'S M Population Vulnerability Assessment and Climate Adaptation Framework WTitMinnesota Pollution Control Agency M IPA rcie&(.E fol • Worked with the MPCA, PaleBlueDot, and other local experts to model the changes Roseville can expect with climate change o Identified specific populations within Roseville most vulnerable to climate change • Recommended goals and actions to mitigate and adapt to climate change • We plan to build and expand on this work for our Climate Action Man I! osevilH e's Next Steps fsr Climate Actio n Planning Look to State Climate Action Framework and Ramsey County Climate plan to develop goals and actions that align Create a staff coalition of leaders from different departments Review potential goals and categories Look for areas other departments could provide expertise Coordinate with both PWETC and HRIEC to ensure equity is centered throughout the process and identify underrepresented community voices to include in the process © Preliminary community engagement o Community survey o Open houses, small group chats 11 6 9/8/2023 1 Other Resoturces far Plannk/li g m1 OUR MINNESOTA CLIMATE tpol :••pets Stott ilei Coe anoty o it ons About A. , Climate Action Framework s— - 4 a. • 1 . MN Minnesota's plan to address and prepare for climate change. Clean transportation Connect all people through a safe, equitable, and sustainable transportation system. . S • Clean energy and efficient buildings Expand the use of carbon -free energy and create healthy, comfortable buildings that are cheaper to operate and pollute less. Climate -smart natural and working lands Manage our lands to reduce GHG emissions and sustain resilient landscapes. Healthy lives and communities Protect the health and wellbeing of all Minnesotans in the face of climate change. Resilient communities Prepare communities with resources to build a more resilient future for themselves. Clean economy Build an economy that addresses climate change and creates equitable opportunities. It sE\'I LLi: Other Resources for CHrinate Nlannung Other Cities' Plans The 2020's are the critical decade for climate action. Betneen non end 2030, po'lcy-rstirs, tvs:e•ss feelers, and the pvb-r-c get to dK:d• ;f et n'!I redia greenhouse gas (GHG) tmisvons tvfficitnt!y to a.o:d the most destructive impacts of a chang:na (Erratt. Through Imre. tt:on or inaction, constructive change or outright obstruct:on, nit n !1 m.sle thn co'tecf.t dee:con together through many, smiler daemons. We ,.:II male choses :s Washington D.C. and Saint Pau!. well mile diluent about shit ..t buy, how ,ne travel, and ..here ne I.,e. The scope end scare of the cha!'enge before us, nsrre',y, decarton'erg our economy nhJle mating ;t more fir, means that nen:'] reed to act together and s:rcu!ttntousty. Hon are c t'ts te%Jrg cl.mate scion? Crck the piper be'o« to learn more. WO Ream an/ R.Atsti«r nano: Actin alarm i. ►Mteresata 11 7 COMMERCIAL/INDUSTRIAL EFFICIENCY • RESIDENTIAL EFFICIENCY SET GOALS Set greenhouse gas reduction goats for non -travel energy in your city. A Carbon neutral by 2040 o Align city goal Nith Minnesota's goals from the tied Generation Energy Act of 2007 o Custom goals SELECT STRATEGIES • ELECTRIC GRID MIX 9/8/2023 1 Data Resources for Cfloernate Planrno(ng Metropolitan Council Greenhouse uas Tool ROSEVILLE SCOW eased Ccc-rt-anti Grate Gas Erase:. : Overnite lgal/Orlasa turfy Sao Yana ten iv. wain rt re u^bus. Earwoomentaransci Suez rIJ Osei rer Calks ?Olen tAstte grctide eta: ¢ti and nasal yet stnse ba tensa es, e•ey et%cate9 ter flatness was Oiertin 'evsa rnee classes' thdersts4rj rine OHO ceras» -s cf exfi cosi-roes Bass cart litto cc nve2tes decade nti h e. incene..o q alau !a tate Int MAN hates tae Resdestal Corsnau i a-4 talus?- + c ntxner clines but o es use ere}xrcs Inst Furs or Curry Seca, Ttee'.xe. to trelcry Sias Mei wok ca» -.e W-4 ca+rarer GNC en n' is res Resaie-1.4 a-si Nertraest4e ea grief ;-r t.'se t R f -pr 16 14 12 0 10 I- • OS 06 0I 07 00 er Pacula40n Enna is keen R+si<ien!al Bstidirg Energy n Raxtiit (2018) 1.5239 1.0530 wstd.tsat 1 scW p Kiensiants Ctrierrtatel K s :tr rt Ikea* lite(Cs CMs=10rlrt) • t 1 1 Data Resources for Climate Planning Regional Indicators Initiative 01;11 iIATIVCc� City of Roseville GREENHOUSE GAS EMISSIONS *104! tt'tCst tot 0u,1 Ya clue? tCCrs t. ttSa'CCL$ 3.1ectCity si Pala • 4 trey.5-ride reer a+Snrnra1r'SSS'9rawrecitr.k..rdtor3cv idrups•Sakiltto S.'.t t>x LICK Sax :S?t Mme. t feat t?i are: t 2015 2016 2017 2018 2019 2020 ✓ Toted ■ Loeb tints on -taw Oas Csttw. No miab.ro .•., ..-Sew 0 0 0 0 I NI 11 IATIVE AIGUT linen MtDATA SOAli f To:tsr.Rtsouc.s, GREENHOUSE GAS EMISSIONS REDUCTION PLAN I NON -TRAVEL ENERGY Roseville tis tit valet ewes td t igen a c is a CXrr 8 s tt•ter, cues Lima sl ext •Seta Ea tries tkat lrc..i 1/441(2:44 cit; .r.SC tnO vse ps tr.ntrC s t}n teat: ; rig/ eT--•s.'trn Snort rt Pa'nz t i -Sim do rd t t'.s`r.1/4-ss at Lal knew_ ru•: es, xt red:ce'cet tat: and .;s vie tom• tree ere *ta'tn d reixtcn alb t4CS. t et cos b► ac%.e id tn.$11 utsro uk ty n' jteb. haat"( I. set c,, aid kcal sed Ott c,.crrocrtt Tete redev s+ stent gcs les rtpcse c vv n-; set d t.st.'g rxrcrs are elcix t. r .t Creat :uibsdatr4l Garp Cede (tea ere, Ges&c tial tarry Cat Cr_tcct.rtex b'3 Maned PCr3sr Ms (hri ate TTY U'a e =Y P ata i N, uteri «tray swd <3'r#r443 W' .t taezaidt t^+_sect 1. <6yrt'nns1/2ttl a6S'May wade et:ti cos. bcal acenetra s.`.aies ass mitt .e:r:ft r rzr- t r ?Let verse, wrr_-c raxr, lest sjtic t;yzr teas r s. ■ cievatnigemontrialtltic"ry SELECT CITY (Rosh'+V Pnerrott Menge ■ Utast cb ric Rene* two Ohnieng NOS 2010 2OIS 20:0 2025 2030 20)5 2o -s0 • 111111111111111 t noon Avert 4 Coat t-•n.e.i USU Nunes CQ:.: sowtaro Kc ape rv&.ta ---e. G. s;: ?7s sdwV, • 8 11 9/8/2023 • 1 Data Res mites fors Climate Nainiong Equity Tools EJ Screen, MPCA Environmental Justice Map SEPAEJSCreen EPA's £n cts:tot Mika Scessigeg sad Itankb2fooliVrsLn211 .4,fl frac, Oda i4r.YY Albro R.+.+ a MI It at i 13 w.r+S.s b*'I3.1 v' s ;Say -twang b fl ;'a C•J'V!1» S:k t_•x:va 711 ltompars to YS Ctanysn I. stab tretro.v.,. n Antra Ira..s, Pastio.latt Matter u Otos. D+a.l PanieLt+te Matter rAb. Tes3a Caacer Risk IAlt Tela Rasp:ratecy 141 Toric dams to Ak ----1.1..H TrsNSt proiyn;ry rind Pairt Swelw4 Ptcsieety RM hcMey Ptsslnity Huatdsys Wefts PrcaS*y (Undergr'aasi Stns it Tanks (Wastewater D'ucharpt iaJ Supplenwntd Wass Mutton and Saurus Socioeconomic Mtdkatsrs ei Health DbpriW s �+ Climase Change Dau A Critical Straka Gaps Y A/dilionsI Dsntegrsphics x TArnhMW Lisp W� N.. t'•r el 1"'- Ica 1. i ,1 r -.s ,br'.n a ': A .. `4 rrer• • 3 • F}tc, t$t ;"t •1 IR Pe 4/. ist41 Ros.r1 13 2 Understanding environmental justice in Minnesota • • •-•-- -=1 •• • f .c•..yY' 1 t . .1 r. t('I 01Lr -Vt <✓. aervl.Y - frfat .., 1 141,1 tir I ti ,. LS*• \' ars* /t • I& SEVILLE N N Questions? 9 11 9/8/2023 Public Works Department City of Falcon Heights Environment Commission Update Lauderdale City Council September 12, 2023 10 • 9/8/2023 City of Falcon Heights - Statistics Population 5,388 8 full-time city staff members 2.24 square miles, majority University of Minnesota and State Fair property Median Household Income $77,685 i History of the FH Environment Commission I, Originally the Solid Waste Commission, changed to the Environment Commission in 2005 SoLbSmart - Bronze Level SOLSMART DR O 11 T E GreenStep City - Steps 4 and 5 Ir EV Smart Program, Great Plains Institute r beginning Partners in Energy Program JO A, Minnesota - - GreenStep Cities • 11 9/8/2023 Focus of the Environment Commission *- Advise City Council on environmental issues Work on environmentally friendly initiatives toP Community outreach City Hall solar panels 0› Home Energy Squad die •• • . . ••• HOME ENERGYSQUAD' Future Projects Partners in Energy, Energy Action Plan More outreach Possibilities for: � Sustainability Fair ,'cel Energy° PARTNERS IN ENERGY P u rp leAi r An Xcel Energy Community Collaboration r, EV Chargers ► EV Ride Et Drive Event 12 9/8/2023 13 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 12, 2023 ITFM NUMBER 2024 Budget and Levy STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: With the numbers from the County in hand, staff revised the budget to try to back into a pal- atable levy increase. The general fund budget increase is 9.96% In real numbers, the gen- eral fund expenses are up $163,706. The biggest cost driver is the $123,455 Increase in po- licing. The portion of the increase being paid by Lauderdale property owners is $78,741 or a local levy increase of 8.9%. The total levy increase is 7.9%. These number maintain the tax rate of 28.128% year -over -year In theory, with the flat tax tate, property owners' taxes would be flat but of course that isn't the way things work Lauderdale property values are increasing faster than the rest of the county. Rising property values are better than declining values but they come with real dollar consequences m terms of property tax shifts that staff can speak to during the council meeting. A spreadsheet summarizing the proposed levy im- pact on homes follows. Fi;ven with the 7.9% levy increase, the budget requires a number of funding sources to make up the difference between the proposed levy and the actual 20% increase in costs. The budget factors in the increases in LGA and fiscal disparities; using $67,169 of the $98,329 in public safety aid* $30,000 transfer from the enterprise funds (602 and 603) and a host of cuts to small items throughout the budget including eliminating the contingency fund. Staff can discuss the whole budget in greater detail at the meeting. Included in the packet is a revised county -wide levy spreadsheet as well as the county infor- mation presented at our recent meeting. OPTIONS: STAFF RECOMMENDATION: City Prelim Levy Arden Hills Blaine Falcon Heights G em Lake Lauderdale Little Canada Maplewood Mounds View N ew Brighton N orth St. Paul Roseville Shoreview Spring Lake Park St. Anthony St. Paul Vadnais Heights White Bear Lake White Bear Township 13.17% 7.90% 7.21% 7.00% 6.50% 9-9.8% 7.67% 8.99% 3.50% 5.80% 3.70% 16.95% 7.77% COLA 3.00% Not settled 3.00% Settled 3.00% 3.0% (1.5 & 1.5) Settled 3.00% Settled 3.00% 4.00% Not settled 3.50% 2.5-3.5% 3.00% 4.00% Not settled 10.95% 2024 PROPOSED LEVY IMPACTS ON LAUDERDALE HOMES City City City City City Total Levy Fiscal Disparities Net Local Levy Tax Capacity Tax Rate 2023-6.3% $1,010,172 2024-7.9% $1,090,200 Median Value 2020 Median Value 2021 Median Value 2022 Median Value 2023 Median Value 2024 $129,672 $130,959 $218,300 $232,400 $231,550 $274,300 $300,600 $880,500 $959,241 $3,130,331 28.128% $3,410,272 28.128% 18.56% over prior year 9.6% over prior year Taxable Value 2023-6.3% $100,100 2024-7.9% $100,100 x Tax % Taxable Value 2023-6.3% $261,747 2024-7.9% $290,414 1% 1% x Tax % 1% 1% x Tax Rate = City Tax on $126,000 Home/Lot 0.2813 Total Tax $281.56 0.2813 Total Tax $281.56 DIFFERENCE ($0.00) x Tax Rate 0.2813 0.2813 10.00% = City Tax on Median Lauderdale Home Total Tax Total Tax DIFFERENCE $736.24 $816.88 S80.63 Taxable Value 2023-6.3% $344,260 2024-7.9% $344,260 x Tax Rate = City Tax on $350,000 Home 0.2813 Total Tax $968.34 0.2813 Total Tax $968.33 DIFFERENCE ($0.00) 0.00% CITY OF LAUDERDALE GENERAL FUND REVENUES 2024 Account Number 101-00000-410-31010 101-00000-410-31020 101-00000-410-31400 101-00000-410-31055 101-00000-410-31900 101-00000-410-32110 101-00000-410-32180 101-00000-410-32190 101-00000-410-32192 101-00000-410-32240 101-00000-420-32210 101-00000-420-32230 101-00000-420-32270 101-00000-430-32261 101-00000-410-33401 101-00000-410-33422 101-00000-410-33423 101-00000-410-34101 101-00000-410-34103 101-00000-410-34108 101-00000-420-34104 101-00000-410-34105 101-00000-420-34202 101-00000-420-34206 101-00000-430-34303 101-00000-450-34780 101-00000-450-34920 Account Description CURRENT AD VALOREM TAXES D ELINQUENT AD VALOREM TAXES FISCAL DISPARITIES EXCESS TAX INCREMENT P ENALTIES AND INTEREST TAXES TAXES LIQUOR LICENSES TOBACCO LICENSES OTHER BUSINESS LICENSES HVAC CONTRACTOR LICENSES (REPEALED) ANIMAL LICENSES B UILDING PERMITS P LUMBING & HEATING PERMITS RENTAL HOUSING LICENSES EXCAVATING PERMITS PERMITS & LICENSES LOCAL GOVERNMENT AID OTHER STATE GRANTS & AIDS ($98,329) OTHER GRANTS & AIDS INTERGOVERNMENTAL REVENUE CITY HALL RENT ZONING & SUBDIVISION FEES ADMINISTRATIVE FEES PLAN REVIEW FEES SALE OF MAPS & PUBLICATIONS S PECIAL FIRE PROTECTION SERVICES MOWING & GARBAGE CLEANUP S NOW REMOVAL CHARGES PARK SHELTER FEES MERCHANDISE SALES CHARGES FOR SERVICES 2022 Actual 2023 Adopted 2024 Proposed 800,107 $ 880,500 $ 959,241 3,685 $ - $ 147,306 $ 129,672 $ 130,959 $ _ $ (130) $ - $ 950,969 $ 1,010,172 $ 1,090,200 O MS 300 $ 150 $ 150 800 $ 400 $ 400 3,425 $ 2,500 $ 3,500 _ $ _ $ 110 $ 100 $ 100 84,532 $ 25,000 $ 36,000 25,865 $ 5,000 $ 10,000 8,135 $ 8,000 $ 8,500 $ _ $ 123,166 $ 41,150 $ 58,650 S NEED 524,591 $ 477,461 $ 499,470 67,169 $ _ $ 524,591 $ 477,461 $ 566,639 E MS 4,140 $ 3,000 $ 4,000 900 $ 1,500 $ 1,000 $ - $ 500 54,318 $ 7,500 $ 7,500 $ _ $ $ _ $ $ _ $ $ _ $ 250 $ 250 $ 250 235 $ 300 $ 300 59,843 $ 12,550 $ 13,550 Account Number 101-00000-420-35101 101-00000-420-35200 101-00000-410-36101 101-00000-410-36102 101-00000-410-36200 101-00000-410-36210 101-00000-410-36211 101-00000-410-36215 101-00000-420-36260 101-00000-410-36230 101-00000-450-36230 101-00000-410-39101 101-00000-410-39200 Account Description COURT FINES & ADMINISTRATIVE PENALTIES $ FORFEITED & SEIZED ASSETS $ FINES & FORFEITS $ SPECIAL ASSESSMENTS - COUNTY PENALTIES & INTEREST OTHER MISCELLEANOUS REVENUE INTEREST ON INVESTMENTS INTEREST ON INVESTMENTS (BANK) OTHER FEES (CREDIT CARD) $ 2022 Actual 23,644 23,644 2023 Adopted $ 25,000 $ 25,000 2,122 $ 302 $ 56,959 $ (7,939) 5,000 $ 15,000 SURCHARGES COLLECTED $ 4,454 $ CONTRIBUTIONS & DONATIONS (NON COMM E\ $ - $ CONTRIBUTIONS & DONATIONS (COMM EVENT $ 365 $ MISCELLANEOUS REVENUE $ 56,263 SALE OF CAPITAL ASSETS TRANSFER IN OTHER SOURCES $ TOTAL GENERAL FUND REVENUE $ 1,738,477 REVENUES OVER/UNDER EXPENDITURES $ FUND BALANCE - January 1 $ FUND BALANCE - December 31 $ 765,671 765,671 500 1,000 $ 21,500 $ 55,000 $ 55,000 $ 1,642,833 $ 765,671 $ 765,671 2024 Proposed $ 25,000 $ $ 25,000 $ 4,000 $ 15,000 $ 1,500 $ $ 2,000 $ 22,500 30,000 $ 30,000 $ 1,806,539 $ 765,671 $ 765,671 CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2024 Department Number 2022 2023 2024 Title Actual Adopted Proposed 41110 LEGISLATIVE $ 25,448 $ 24,753 $ 25,593 41320 CITY ADMINISTRATION $ 265,410 $ 270,357 $ 293,380 41410 ELECTIONS $ 24,337 $ 19,336 $ 41,733 41610 LEGAL $ 21,253 $ 24,000 $ 19,200 41910 PLANNING $ 85,851 $ 35,436 $ 37,107 41940 GENERAL GOVERNMENT BUILDINGS $ 40,849 $ 31,400 $ 31,350 GENERAL GOVERNMENT $ 463,149 $ 405,282 $ 448,363 42100 PUBLIC SAFETY $ 893,622 $ 950,677 $ 1,076,354 42400 BUILDING INSPECTIONS $ 139,732 $ 43,896 $ 51,679 PUBLIC SAFETY $ 1,033,354 $ 994,573 $ 1,128,033 43121 PUBLIC WORKS $ 107,493 $ 106,072 $ 102,093 43160 STREET LIGHTING $ 7,850 $ 6,200 $ 6,200 PUBLIC WORKS $ 115,343 $ 112,272 $ 108,293 45200 PARKS & RECREATION $ 118,311 $ 123,706 $ 121,850 46500 ECONOMIC DEVELOPMENT $ - $ 2,000 $ - 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ $ 5,000 $ - 49300 OTHER FINANCING USES $ - $ $ OTHER $ 118,311 $ 130,706 $ 121,850 TOTAL EXPENDITURES $ 1,730,156 $ 1,642,833 $ 1,806,539 CITY OF LAUDERDALE LEGISLATIVE 2024 Account Number 101-41110-410-41030 101-41110-410-41220 101-41110-410-41225 101-41110-410-41510 101-41110-410-42010 101 41110-410-42110 101-41110 410 42115 101 41110-410-42410 101-41110-410-43140 101-41110 410-43310 101-41110-410-43510 101-41110-410-43610 101-41110 410-44330 101-41110-410 45700 TOTAL EXPENDITURES Account Descriptwn PART TIME EMPLOYEES FICA MEDICARE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES G ENERAL SUPPLIES MEETINGS MINOR TOOLS & EQUIPMENT S UPPLIES TRAINING & EDUCATION TRAVEL EXPENSE LEGAL NOTICES & PUBLISHING INSURANCE & BONDS DUES & SUBSCRIPTIONS OTHER SERVICES & CHARGES O FFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2022 Actual 2023 Adopted $ 16,500 $ 16,500 $ 1,023 $ 1,023 $ 240 $ 239 $ 44 $ 41 $ 17,806 $ 17,803 $ - $ $ 106 $ $ 133 $ $ - $ $ 239 $ $ 1,588 $ 1,200 $ 1,294 $ 1,000 $ 390 $ 400 $ 45 $ 100 $ 4,086 $ 4,100 $ 7,403 $ 6,800 $ - $ $ - $ $ 25,448 $ 24,753 $ 25,593 50 100 150 2024 Proposed 16,500 1,023 239 41 17,803 PM 50 100 150 1,500 1,200 350 50 4,540 7,640 EMI N OTES: D ues include Metro Cities, League of Minnesota Cities, Mayor's Association, RC League of Local Governments, and Suburban Rate Authority CITY OF LAUDERDALE CITY ADMINISTRATION 2024 Account Number 101-41320- 101-41320- 101-41320 101-41320 101-41320 101-41320 101-41320 101-41320 101-41320 101-41320 101-41320 101-41320 101-41320 410=41010 410-41020 -410-41040 -410-41210 -410-41220 -410-41225 -410-41250 -410-41310 410 41320 -410-41330 -410-41340 -410-41420 -410-41510 101-41320-410-42010 101 41320-410-42020 101-41320 410 42030 101-41320-410-42110 101-41320 410 42115 101 41320-410-42410 101-41320-410 42420 101 41320- 101-41320 101-41320 101-41320 101-41320 101-41320 101 41320 101 41320 101-41320 101 41320 101-41320 101-41320 101-41320 410 43030 410 43090 -410-43140 -410-43220 -410 43250 -410-43310 -410-43510 -410-43610 -410-44040 -410-44160 -410-44325 410-44330 -410-44370 101-41320-410-45700 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE U NEMPLOYMENT WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES COMPUTER SUPPLIES PRINTED FORMS G ENERAL SUPPLIES MEETINGS MINOR EQUIPMENT & TOOLS MINOR COMPUTER EQUIPMENT S UPPLIES AUDITING & ACCOUNTING SERVICES EXPERT & PROFESSIONAL SERVICES (IT) TRAINING & EDUCATION POSTAGE OTHER COMMUNICATIONS (WEBSITE) TRAVEL EXPENSE LEGAL NOTICES & PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES BANK FEES & CHARGES D UES & SUBSCRIPTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES O FFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY 2022 Actual 144,664 10,822 9,093 2,127 772 22,129 410 1,067 727 1,220 193,031 644 130 4,844 496 28 6,141 20,983 23,145 975 3,239 2,625 1,187 378 1,371 2,693 2,161 6,997 483 66,238 2023 Adopted 2024 Proposed $ 148,625 $ 159,625 $ $ $ $ $ 11,147 $ 11,972 $ 9,215 $ 9,897 $ 2,155 $ 2,315 $ 1,600 $ 775 $ 20,500 $ 21,886 $ 400 $ 420 $ 850 $ 1,050 $ 551 $ 700 $ - $ $ 1,189 $ 1,277 $ 196,232 $ 209,917 MIN 450 100 4,000 200 1,000 5,750 21,000 26,275 1,000 2,500 2,500 1,000 700 1,200 2,700 2,000 6,600 900 68,375 600 100 5,000 500 1,000 7,200 25,000 29,563 1,000 3,000 3,000 1,000 500 1,300 265,410 $ 270,357 2,700 2,000 6,700 500 76,263 $ 293,380 N OTES D ues includes MCFOA, MGFOA, MCMA, APMP, MAMA, PSHRA, Costco, ICMA, StarTrib, Press, Notary, RC GIS, Springbrook CITY OF LAUDERDALE ELECTIONS 2024 Account Number 101-41410- 101 41410- 101 41410- 101-41410 101-41410 101-41410 101 41410 101 41410 101-41410 101 41410 101 41410 410-41010 410-41040 410-41210 -410-41220 -410-41225 -410-41250 410-41310 -410-41320 -410 41330 410-41340 -410-41510 101 41410-410-42010 101-41410-410 42110 101 41410-410-42410 101 41410-410-43510 101-41410-410-44370 Account Description FULL TIME EMPLOYEES TEMPORARY EMPLOYEES P ERA FICA MEDICARE DEFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL OFFICE SUPPLIES G ENERAL SUPPLIES MINOR EQUIPMENT & TOOLS S UPPLIES 2022 Actual 12,841 4,914 963 809 189 110 2,069 48 67 67 109 22,186 $ 362 $ 1,691 $ 2,053 LEGAL NOTICES PUBLISHING $ 98 MISCELLANEOUS CHARGES (RC CONTRACT) $ - OTHER SERVICES & CHARGES $ 98 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY 2023 Adopted 2024 Proposed 13,227 $ 14,140 992 $ 1,061 820 $ 877 192 $ 205 175 $ 120 2,000 $ 2,093 50 $ 50 50 $ 70 38 $ 70 98 $ 113 17,642 $ 18,799 IMME WIN 1,694 $ 1,694 1,694 $ 1,694 $ 21,240 $ 21,240 TOTAL EXPENDITURES $ 24,337 $ 19,336 $ 41,733 CITY OF LAUDERDALE LEGAL 2024 Account Number 101-41610 410-43040 101-41610-410-43045 TOTAL EXPENDITURES Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2022 Actual 11,078 10,175 21,253 $ $ $ 2023 Adopted 12,000 $ 12,000 $ 24,000 $ 2024 Proposed 8,000 11,200 19,200 21,253 $ 24,000 $ 19,200 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2024 Account Number 101-41910-410-41010 101-41910-410-41210 100-41910-410-41220 101 41910-410-41225 101-41910 410 41250 101-41910-410-41310 101-41910-410-41320 101-41910-410-41330 101-41910-410-41340 101-41910 410 41510 101-41910-410-42010 101-41910-410-42030 101-41910-410 42110 Account Description FULL TIME EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES P RINTED FORMS G ENERAL SUPPLIES S UPPLIES 101 41910-410-43090 EXPERT & PROFESSIONAL SERVICES 101-41910-410-43091 ESCROW ACTIVITY 101-41910 410-43140 TRAINING & EDUCATION 101 41910-410-43220 POSTAGE 101-41910-410-43610 INSURANCE & BONDS 101 41910-410-44330 DUES AND SUBSCRIPTIONS OTHER SERVICES & CHARGES TOTAL EXPENDITURES 2022 Actual 17,318 1,299 1,093 256 96 2,872 72 141 87 146 23,380 OMNI MIA $ 5,184 $ 53,910 $ 3,158 $ 219 $ 62,471 $ 85,851 2023 Adopted $ 17,836 $ 1,338 $ 1,106 $ 259 $ 200 $ 2,600 $ 75 $ 125 $ 84 $ 143 $ 23,766 $ 8,000 $ 450 $ 3,000 $ 220 $ 11,670 $ 35,436 2024 Proposed $ 19,175 $ 1,438 $ 1,189 $ 278 $ 100 $ 2,900 $ 75 $ 75 $ 54 $ 153 $ 25,437 $ 8,000 $ 450 $ 3,000 $ 220 $ 11,670 MIN WIN $ 37,107 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2024 Account Number 101-41940-410-42110 101 41940-410-42230 101 41940-410-42410 101-41940-410-43090 101 41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940 410-43810 101-41940-410-43820 101-41940-410-43830 101-41940 410-43840 101-41940-410-43850 101-41940-410-44010 101 41940-410-44040 101-41940-410-44160 101-41940-410-45700 TOTAL EXPENDITURES Account Description G ENERAL SUPPLIES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS S UPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS (INTERNET) INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL S EWER UTILITIES B UILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2022 Actual 2,652 $ 1,925 $ 5,066 $ 8,009 $ 3,231 $ 233 $ 4,195 $ 8,898 $ - $ 5,404 $ - $ 39,613 $ - $ 2023 Adopted 2024 Proposed 1,000 $ 1,300 - $ - $ 1,000 $ 1,300 1,500 $ 1,000 1,800 $ 1,900 5,500 $ 5,200 8,000 $ 8,000 2,500 $ 3,000 400 $ 350 2,700 $ 4,100 7,000 $ 5,500 1,000 $ 1,000 30,400 $ 30,050 40,849 $ 31,400 $ 31,350 CITY OF LAUDERDALE PUBLIC SAFETY 2024 Account Number 101-42100-420-43100 101-42100-420-43110 101-42100-420-44370 101-42220-420-43120 101-42220-420-43125 101-42200-420-44370 101-42220-420-45400 TOTAL EXPENDITURES Account Description DISPATCH POLICE CONTRACT MISCELLANEOUS CHARGES (NYFS) FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2022 Actual 8,989 802,283 4,871 77,478 OEM $ 893,622 OEM INN $ 893,622 2023 Adopted $ 6,454 $ 860,310 $ 5,500 $ 78,413 $ $ 2024 Proposed 6,716 983,765 5,500 80,373 950,677 $ 1,076,354 950,677 $ 1,076,354 CITY OF LAUDERDALE BUILDING INSPECTIONS 2024 Account Number 101-42400-420-41010 101-42400-420-42010 101-42400-420-41210 101-42400-420-41220 101-42400-420-41225 101-42400-420-41250 101 42400-420-41310 101-42400-420-41320 101-42400-420-41330 101-42400-420-41340 101-42400 420-41510 101 42400-420 42030 101-42400 420 42110 101-42400 420 43090 101-42400-420-43140 101 42400-420-43220 101-42400-420-43310 101 42400-420 43510 101-42400-420-43610 101-42400-420-44330 101 42400 420 44370 101-42400 420 44380 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL P RINTED FORMS G ENERAL SUPPLIES S UPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE TRAVEL EXPENSES LEGAL NOTICES PUBLISHING INSURANCE & BONDS DUES & SUBSCRIPTIONS MISCELLANEOUS CHARGES BUILDING PERMIT SURCHARGES OTHER SERVICES & CHARGES 2022 Actual 10,408 $ 781 $ 655 $ 153 $ 161 $ 1,971 $ 72 $ 16 $ 58 $ 88 $ 14,364 $ $ 121,476 $ 167 $ 98 $ 40 $ 3,587 $ 125,368 2023 Adopted 10,723 804 665 155 100 2,000 100 100 13 86 14,746 $ 28,500 $ 150 $ 500 $ 29,150 VIM AIM MIE $ 139,732 $ 43,896 2024 Proposed $ 11,363 $ 852 $ 705 $ 165 $ 150 $ 2,050 $ 88 $ 40 $ 75 $ 91 $ 15,579 $ 35,000 $ 100 $ 1,000 $ 36,100 $ 51,679 IMO MIA CITY OF LAUDERDALE PUBLIC WORKS 2024 Account Number 101 43121-430-41010 101-43121-430-41020 101-43121 430 41040 101-43121 430-41210 101-43121 430 41220 101-43131-430-41225 101-43121-430-41250 101-43121-430-41310 101-43121-430-41320 101-43121-430-41330 101-43121-430 41340 101-43121-430 41510 101-43121 101-43121 101-43121 101-43121 101-43121 101-43121 101 43121 101 43121 101-43121 101-43121 101-43121 101-43121 101 43121 101 43121 101-43121 101-43121 101-43121 101-43121 101 43121 101-43121 101-43121 101-43121 101-43121 430 42110 -430-42120 - 430-42130 -430 42160 -430 42170 - 430 42210 430-42220 - 430-42240 430 42410 -430-42420 -430 43030 -430-43090 -430-43095 - 430-43140 430 43210 -430-43250 - 430-43310 -430-43610 -430-44010 - 430-44040 - 430-44160 -430-44330 - 430-44390 101 43121-430-45400 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL G ENERAL SUPPLIES MOTOR FUELS LUBRICANTS & ADDITIVES CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES STREET MAINTENANCE MATERIALS MINOR EQUIPMENT & TOOLS MINOR COMPUTER EQUIPMENT S UPPLIES 2022 Actual ENGINEERING EXPERT & PROFESSIONAL SERVICES (SNOW) TREE TRIMMING AND REMOVAL TRAINING & EDUCATION TELEPHONE & TELEGRAPH OTHER COMMUNICATION TRAVEL EXPENSE INSURANCE & BONDS B UILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES D UES & SUBSCRIPTIONS TAXES & LICENSES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 38,725 $ 272 $ 2,866 $ 2,829 $ 662 $ 7,092 $ 525 $ 195 $ 199 $ 1,810 $ 55,176 $ 840 $ 3,741 $ - $ 221 $ 1,275 $ 1,387 $ - $ - $ - $ 7,464 $ 5,734 $ 10,960 $ 22,945 $ 270 $ 81 $ - $ 9 $ 486 $ - $ 4,201 $ - $ - $ 169 $ 44,853 $ 2023 Adopted 42,056 3,154 2,607 710 6,400 500 100 450 160 1,935 58,072 500 3,200 1,000 MIE WEI 500 5,200 2,000 28,200 10,000 1,000 600 1,000 42,800 2024 Proposed 39,207 2,941 2,431 610 6,600 500 150 150 1,804 54,393 500 3,700 1,000 MIE 5,200 2,000 28,500 10,000 500 500 add 1,000 107,493 $ 106,072 42,500 $ 102,093 CITY OF LAUDERDALE STREET LIGHTING 2024 Account Number 101-43160-430-43810 101-43160-430-44040 TOTAL EXPENDITURES Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES 2022 Actual 7,850 7,850 7,850 2023 Adopted 2024 Proposed 6,200 $ 6,200 $ 6,200 $ 6,200 6,200 $ 6,200 CITY OF LAUDERDALE PARKS & RECREATION 2024 Account Number 101 45200- 101 45200- 101-45200 101 45200 101-45200 101-45200 101 45200 101-45200 101-45200 101 45200 101-45200 101-45200 101 45200 450-41010 450-41020 -450-41040 -450-41210 -450-41220 -450 41225 -450-41250 -450-41310 -450-41320 -450-41330 450 41340 -450-41420 -450-41510 101-45200 450-42030 101-45200-450 42110 101-45200-450-42115 101-45200 450 42120 101 45200-450-42160 101 45200 450 42210 101-45200-450-42220 101-45200-450-42230 101-45200-450-42410 101-45200 450 42990 101-45200- 101-45200- 101 45200- 101-45200- 101 45200- 101-45200- 101-45200- 101 45200- 101-45200- 101-45200- 101-45200- 101 45200- 101-45200- 101-45200- 450-43090 450-43130 450 43140 450-43210 450 43310 450 43610 450-43810 450-43820 450 43830 450-43840 450-44010 450-44040 450-44160 450 44382 101-45200-450-45200 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE UNEMPLOYMENT WORKERS COMPENSATION INSURANCE PERSONNEL P RINTED FORMS G ENERAL SUPPLIES MEETINGS MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS VEHICLE/EQUIPMENT PARTS TIRES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS MERCHANDISE FOR RESALE S UPPLIES EXPERT & PROFESSIONAL SERVICES COMMUNITY EVENTS TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE INSURANCE & BONDS E LECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL B UILDING MAINTENANCE VEHICLE/EQUIPMENT MAINTENANCE RENTS & LEASES (PORTABLE RESTROOM) RECREATION PROGRAMS OTHER SERVICES & CHARGES BUILDING & IMPROVEMENTS CAPITAL OUTLAY 2022 Actual 2023 Adopted 2024 Proposed 68,822 $ 79,291 $ 77,437 326 $ $ 5,279 $ 6,000 $ 5,500 5,102 $ 5,497 $ 5,358 5,121 $ 4,916 $ 4,801 1,198 $ 1,150 $ 1,200 8,742 $ 8,000 $ 9,000 4,767 $ 4,500 $ 4,568 145 $ 400 $ 150 356 $ 500 $ 350 356 $ 478 $ 350 EMI $ - $ 2,174 $ 2,274 $ 2,161 102,386 $ 113,006 $ 110,875 $ 3,321 $ $ - $ - $ - $ - $ 1,760 $ 5,081 $ Mai 500 $ 1,000 - $ - $ - $ - $ - $ 500 $ 500 - $ 1,000 $ 1,500 AIM 2,127 $ 2,000 3,471 $ 3,000 - $ - $ - $ 175 $ 300 855 $ 1,000 258 $ 600 757 $ 600 - $ - $ 1,443 $ 1,200 1,757 $ 1,000 10,843 $ 9,700 $ 1,000 $ 2,500 $ 175 $ 900 $ 600 $ 700 $ 1,800 $ 1,800 $ 9,475 MIN MIN $ 118,311 $ 123,706 $ 121,850 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2024 Account Number 2022 2023 2024 Account Description Actual Adopted Proposed 101-46500-462 43090 CONSULTING FEES $ - $ 2,000 $ 101-46500-462-44370 MISCELLANEOUS $ $ - $ OTHER SERVICES & CHARGES $ $ 2,000 $ TOTAL EXPENDITURES $ - $ 2,000 $ CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2024 Account Number 2022 2023 2024 Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES TOTAL EXPENDITURES $ $ 5,000 $ $ $ 5,000 $ $ $ 5,000 $ CITY OF LAUDERDALE OTHER FINANCING USES 2024 Account Number 2022 2023 2024 Account Description Actual Adopted Proposed 101-49300-410-47200 TRANSFER OUT $ - $ - $ TRANSFERS $ $ $ TOTAL EXPENDITURES -� RAMSEY COUNTY Finance Directors Meeting 8.24.2023 Tracy West, Director & Auditor/Treasurer Chris Samuel, Deputy Auditor/Treasurer De'Andre Lindsey, Deputy Director RAMSEY COUNTY Agorada Introductions o Ramsey County Tax Accounting Team O Legislative Changes O Market Summary © Pay 2024 Property Tax Estimates Fiscal Disparity O Questions 2 9/8/2023 1 1 RAMSEY COUNTY Ramsey County Tax Accounting Team Please send questions to: AskPropertyTax@CO.RAMSEY.MN.US Tracy West, Director and Auditor/Treasurer Chris Samuel, Deputy Auditor/Treasurer De'Andre Lindsey, Deputy Director Lori Milanowski, Manager Laura Manning, Asst. Manager Management Analyst (vacant) Tax Accounting Supervisor (vacant, expected start date 9/5/2023) Radhika Patel, Accountant 2 Mai Cha Vang, Accountant 2 3 RAMSEY COUNTY LeflDatlive C ro ngo y O Proposed Property Tax Notice Requirements Website Address O Supplemental Data requirements for Pay 2024 — Certified levy for the current taxes payable year Proposed levy for taxes payable in the following year — Increase or decrease between these two amounts, expressed as a percentage. 1 9/8/2023 2 Irk RAMSEY COUNTY 85,000,000,000 75,000,000,000 65,000,000,000 47 Q 55,000,000,000 0 45,000,000,000 W 35,000,000,000 25,000,000,000 Ramsey County Historical Total Pr&firnflny MValues 49,736,326,600 48,264,647,800 d18,231,612,400 45,733 160.800 43,076.328,800 44,459,064,900 41,249.339,100 42,925,562,700 38,636.657,800 41,004,273.500 49,490.455.200 41,481,777,200 38,950,446,400 All time high assessment l 74,212,604,200 69.998,852,700 62,234, 707,900 60.492.642, 500 56,247,334,300 52, 783.790.200 45, 711,498,800 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 pay pay pay pay pay pay pay pay pay pay pay pay pay pay pay pay pay pay pay pay 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 so -COUNTYWIDE *Estimated market values as of the spring of each assessment year. 'Reported values exclude Exempt property, Leased Public Property, Manufactured Homes, and State Assessed Utility & Railroad property) 5 RAMSEY COUNTY 2023 Assessment Aggregate changes in 2023 assessed value by property class Overall Residential Commercial Industrial Apartments City of Saint Paul Suburban Ramsey Countywide +5.44% +7.02% +6.26% +3.03% +5.29% +4.26% +9.03% +7.58% +8.23% +21.7% +20.79% +21.15% +7.76% +9.97% +8.61% 6 9/8/2023 3 RAMSEY COUNTY 2023 fiVdarket Summary Ramsey County aggregate estimated market value at an all-time high approaching $75 billion. Though slowing from the recent peak, growth in the residential market continues due to low supply and strong demand. However, the affordability gap continues to widen. • Development continues, driven by several large projects in St. Paul. Economic outlook remains solid for many real estate segments, and softer for others, as the economy continues to normalize from the pandemic: Industrial market remains strong, with few signs of weakening. Apartment market showing signs of stabilizing, after many years of record growth. Retail market while in flux has had significant recovery from the pandemic impacts and is experiencing high occupancy in many segments. Full impacts of the hybrid work model could take years to play out for the office market, with weakened tenant demand being the biggest concern. 7 '\ RAMSEY COUNTY Estimated by City t % Change in 2024 Property Taxes and School District on Median Single -Family Homes Payable 2023 Payable 2024 % Change C'it• Median City Median in Median City School Estimated Value Estimated Value Value %Change in Tat on Median Valued Horne County City School Other Total Change From 2023 Total Tat Arden FTs 621 5.443,550 S469,000 5.7% 7.2% -3.6% -0.1% 8.7% 2.6% $139 623 443,550 469,000 5.7% 7.2% -3.6% 0.6% 8.7% 2.8% 154 Falcon Heights 623 362,150 373,950 3.3% 5.1% -2.1% -1.5% 5.3% 1.0% 49 Gem Lake 624 395,800 429,600 8.5% 10.5% -1.4% 2.8% 14 3% 4.6% 259 Lauderdale 623 274,300 300,600 9.6% 12.6% 1.6% 5.0% 128% 7.5% 255 Lithe Canada 623 355,300 376,000 5.8% 8.0% -5.6% 1.1% 87% 2.8% 123 624 355,300 376,000 5.8% 8.0% -5.6% 0.3% 8.7% 2.4% 112 Maplewood 622 313,400 327,900 4.6% 6.7% 0.2% 2.6% 7.5% 3.5% 151 623 313,400 327,900 4.6% 6.7% 0.2% -0.1% 7.5% 2.6% 114 624 313,400 327,900 4.6% 6.7% 0.2% -0.8% 7.5% 2.3% 103 Mounds View 621 307,900 317,600 3.2% 5.0% -1.5% -2.4% 6.5% 1.0% 38 New Brighton 282 358,200 368,300 28% 4.6% 1.8% NA 6.1% N/A NIA 621 358,200 368,300 2.8% 4.6% 1.8% -2.7% 6.1% 1.6% 75 North Oaks 621 727,100 802,000 10.3% 13.5% 0.1% 5.0% 17.4% 9.0% 728 624 727,100 802,000 10.3% 13.5% 0.1% 5.2% 17.4% 8.8% 774 North St Paul 622 273,750 299,000 9.2% 122% 1.2% 7.6% 15.4% 7.6% 284 Roseville 621 335,400 349,900 4.3% 6.3% -1.1% -1.2% 6.7% 1.9% 84 623 335,400 349,900 4.3% 6.3% -1.1% -0.4% 6.7% 2.1% 93 St Anthony 282 393,000 407,650 3.7% 5.6% NA N/A 6.6% N/A N/A St Paul 625 266,300 267,400 0.4% 1.4% -3.4% -3.9% -0.4% -2.0% -79 Shore`iew 621 397,000 416,800 5.0% 6.9% -1.5% -0.6% 7.8% 2.5% 122 623 397,000 416,800 5.0% 6.9% -1.5% 0.1% 7.8% 2.6% 135 Spring Lake Park 621 289,900 283,700 -2.1% -1.0% N/A NA 0.3% N/A N/A Vadnais Heights 621 373,800 387,400 3.6% 5.5% -8.4% -1.9'/0 9.1% 0.1% 5 624 373,800 387,400 3.6% 5.5% -8.4% -1.9''/0 6.2% 0.0% -2 White Bear Lake 624 306,100 316,300 3.3% 5.2% -4.4% -2.1% 6.0% 0.6% 23 White Bear Town 624 346,150 361,650 4.5% 6.5% -4.1% -1.0'/0 7.2% 1.5% 69 8 9/8/2023 4 'RAMSEY COUNTY Fiscal Disparity Process It is helpful to think of the fiscal disparity process in the following four steps: 1. Determine contribution value — Calculate the growth in prior year commercial -industrial values over the base year values for each city and township in the area. The growth is adjusted for abatements, tax court petitions and other similar adjustments to commercial -industrial value that have occurred since creation of the prior year's report. The end result determines what portion of that city/township's tax base will be contributed to the fiscal disparity pool and to determine the total fiscal disparity pooled value. 2. Determine distribution value — Allocate the pooled value to each city/township based on the relative strength of that jurisdiction's tax base by comparing average market values per capita. Allocate the distribution values to overlapping taxing authorities based on proportionate shares of residential values. 3. Determine distribution taxes — Multiply the distribution value for each taxing authority by the prior year's tax rate for that authority to determine a fiscal disparity distribution levy. The distribution levy will reduce the levy used to calculate local tax rates (also market based rates in the case of schools) because funds will be available from the fiscal disparity pool. The distribution formula is meant to recognize the need of a taxing authority based on its previous levying pattern. The accumulation of distribution levies for every taxing authority in the region provides the total fiscal disparity levy against the fiscal disparity pool. 4. Determine contribution taxes — Determine an area -wide rate by dividing the total fiscal disparity levy by the total pooled value. Determine what portion of each city's commercial -industrial tax base should be charged the fiscal disparity rate by dividing that city/township's final contribution value by the current year's commercial -industrial value. Multiply this percentage times the net tax capacity of the commercial -industrial portion of a parcel to determine that parcel's value subject to the fiscal disparity area -wide rate. Apply the rate to the fiscal disparity contribution value of the parcel to determine the fiscal disparity tax. 9 r„ RAMSEY COUNTY Fiscal Disparity Contribution COUNTY PAYABLE 2023 INITIAL CONTRIBUTION PAYABLE 2024 INITIAL CONTRIBUTION DIFFERENCE !i CHG ANOKA 541,373,889 545,132.162 53.758,273 9.084% CARVER 512,856,474 514.349.642 51.493,168 11.614% DAKOTA 563,929,158 563.008.357 54,079,199 6.381% HENNEPIN 5272.623,784 5290.813.719 518,189,935 6.672% RAMSEY 580.921.969 582,561.873 51,639,904 2.027% SCOTT 524,618,633 526,133,386 51,515.253 6.155% WASHINGTON 535 240,100 536.834,054 51,593.954 4.523% TOTAL 5531,564.007 SS63,833,693 532.269,686 6.071% Fiscal Disparity Program shares the taxes on a portion of commercial -industrial value growth throughout the seven -county metro area. 10 9/8/2023 5 RAMSEYCOUNTY y rt Payable 2024 Fiscal Disparity Distribution Dollars By Taxing Authority (Ramsey County Portion Only) Taxing Authority RAMSEY COUNTY Payable 2023 FD Distribution 51,170,700 Payable Distribution 2024 FDI $ $ Change Payable from 2023 (308,506) .% Change from Payable 2023 50,862,194 -0.6% ST. PAUL - 34,069,298 Payable Dollars Payable 2023 FD Distribution 479,695 38,494,072 $ 4,424,774 Fly _-axing County Portion Payable 2024 FD Distribution 13.0% ARDEN HILLS 6,391,369 384,516 $ 351,729 $ (32,787) -13.4% -8.5% BLAINE $ - $ - $ - r 0.0% FALCON HEIGHTS $ 405,444 421,230 $ 15,786 4,281,216 3.9% GEM LAKE (141,036) 17,894 19,581 $ 1,687 37,292,253 9.4% LAUDERDALE 129,672 -4.2%4 130,959 $ 1,287 - - 1 1.0% LITTLE CANADA 528,720 523,532 $ (5,188) -1.0% MAPLEWOOD 3,688,056 3,569,706 $ (118,350) -3.2% MOUNDS VIEW 973,114 959,068 $ (14,046) -1.4% NEW BRIGHTON 1,654,606 1,608,785 $ (45,821) -2.8% NORTH OAKS 45,405 44,402 $ (1,003) -2.2% NORTH ST. PAUL 1,261,937 1,274,031 $ 12,094 1.0% ROSEVILLE 2,069,673 2,133,816 $ 64,143 3.1% ST. ANTHONY 372,506 374,177 $ 1,671 0.4% SHOREVIEW 1,260,930 1,229,343 $ (31,587) -2.5% SPRING LAKE PARK 22,548 17,244 $ (5,304) -23.5% VADNAIS HEIGHTS 525,491 550,362 $ 24,871 4.7% WHITE BEAR LAKE 957,961 1,068,295 $ 110,334 11.5% WHITE BEAR TOWN 421,687 414,804 $ (6,883) -1.6% 9/8/2023 6 m RAMSEY COUNTY Distribution (Ramsey Taxing Authority I.S.D. #282 - Payable Dollars Payable 2023 FD Distribution 479,695 2024 Fiscal Disparity Authority Only) $ Change from % Change from Payable Payable 2023 2023 $ (8,785) -1.8% Fly _-axing County Portion Payable 2024 FD Distribution 470,910 I.S.D. #621 6,391,369 5,534,051 $ (857,318) -13.4% I.S.D. 11622 4,725,583 4,611,631 $ (113,952) -2.4% I.S.D. #623 5,169,416 4,767,635 $ (401,781) -7.8% I.S.D. 11624 4,281,216 4,140,180 $ (141,036) -3.3% I.S.D. 11625 38,927,948 37,292,253 $ (1,635,695) -4.2%4 - - 1 12 9/8/2023 6 RAMSEY COUNTY e n the llookouit O Request for updated contact information O Levy Certification Packet O Proposed language to include in resolutions for debt certifications O Special assessment certification dates and timelines 1 _ RAMSEY COUNTY Q hank You 4 9/8/2023 7