HomeMy WebLinkAbout04/26/2023The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayoi, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
ROLL CALL
APPROVALS
a. Agenda
b. Minutes of the April 12, 2022 City Council Meeting
c. Claims Totaling $51,411.12
4. CONSENT
a. March Financial Report
b. First Quarter Investment Report
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. Annual Report by Police Captain Jeff Spiess
b. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing i ules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Resolution No. 042622A — Supporting No Mow May Initiative 2022
b. 2021 Sanitary Sewer Lining Project Change Order No 1
c. Classification and Compensation Services Proposal from DDA Human Resources, Inc.
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Green Step Cities Update
b. Briefing with County Attorney John Choi
12. WORK SESSION
a. Administrative Citation Program
LAUDERDALE CITY COUNCIL MEETING AGENDA
7:00 P.M. TUESDAY, APRIL 26, 2022
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according
to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council.
Unless so ordered by the Mayoi, citizen participation is limited to the times indicated and always
within the prescribed rules of conduct for public input at meetings.
CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
ROLL CALL
APPROVALS
a. Agenda
b. Minutes of the April 12, 2022 City Council Meeting
c. Claims Totaling $51,411.12
4. CONSENT
a. March Financial Report
b. First Quarter Investment Report
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. Annual Report by Police Captain Jeff Spiess
b. City Council Updates
7. PUBLIC HEARINGS
Public hearings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing i ules of order and business of the City Council.
8. DISCUSSION / ACTION ITEM
a. Resolution No. 042622A — Supporting No Mow May Initiative 2022
b. 2021 Sanitary Sewer Lining Project Change Order No 1
c. Classification and Compensation Services Proposal from DDA Human Resources, Inc.
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. Green Step Cities Update
b. Briefing with County Attorney John Choi
12. WORK SESSION
a. Administrative Citation Program
b. Community Development Update
c. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda In consideration for
the public attending the meeting this poi tion of the meeting will be limited to fifteen (15) minutes
Individuals are requested to limit their comments to three (3) minutes or less. If the maim ity of the
Council determines that additional time on a specific issue is warranted, then discussion on that issue
shall be continued at the end of the agenda. Before addressing the City Council, members of the public
are asked to step up to the microphone, give their name, address, and state the subject to be discussed.
All remarks shall be addressed to the Council as a whole and not to any member thereof. No person
other than members of the Council and the person having the floor shall be permitted to entei any
discussion without permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and
business of the City Council, is welcomed and your cooperation is greatly appreciated.
13. ADJOURNMENT
To provide public comments, join us via Zoom.
You are invited to a loom webinar.
When: Apr 26, 2022 07:00 PM Central Time (US and Canada)
Topic: April 26, 2022 Lauderdale City Council Webinar
Please click the link below to join the webinar:
https://us02web.zoom.us/j/83391912007?pwd=SW54UUpsQ09ubG84eEYweHVpRFZGQT09
Passcode 464066
Or One tap mobile :
US: +16465588656„83391912007# or +13017158592„83391912007#
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 9128 or +1
253 215 8782 or +1 346 248 7799 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or
888 788 0099 (Toll Free) or 833 548 0276 (Toll Free)
Webinar ID: 833 9191 2007
International numbers available: https://us02web.zoom.us/u/kWI1 siRZ1
LAUDERDALE CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 1 of 3 April 12, 2022
Call to Order
Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m.
Roll Call
Councilors present: Andi Moffatt, Duane Pulford, Jeff Dains, Roxanne Grove, and Mayor Mary
Gaasch.
Councilors absent: None.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator and Miles Cline, Deputy City Clerk
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. There being none,
Councilor Moffatt moved and seconded by Councilor Grove to approve the agenda. Motion
carried unanimously.
Mayor Gaasch asked if there were any corrections to the minutes of the March 22, 2022 city
council meeting. There being none Councilor Moffatt moved and seconded by Councilor
Pulford to approve the minutes of the March 22, 2022 city council meeting. Motion carried
unanimously
Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor
Pulford moved and seconded by Councilor Grove to approve the claims totaling $109,725.55.
Motion carried unanimously
Consent
Councilor Moffatt moved and seconded by Councilor Dains to approve the Consent Agenda
thereby approving Resolution No. 041222A — Approving 2022 Tobacco Licenses; Resolution
No. 041222B — Approving 2022 3.2 Off Sale Malt Liquor License and acknowledging the
February Financial Report.
Informational Presentations/Reports
A. City Council Updates
Councilor Dains stated that he attended a climate caucus last month.
Councilor Grove shared that she attended a Ramsey County League of Local Governments
meeting on homelessness and mental health issues.
Public Hearings
A. Resolution No. 041222C — Authorizing the Issuance, Sale, and Delivery of Multifamily
LAUDIH,RDALI-, CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Street
Lauderdale, MN 55113
Page 2 of 3 April 12, 2022
Housing Revenue Obligations for the Benefit of Lauderdale AH I, LLLP, and Authorizing the
Execution and Delivery of Documents Related Thereto
Julie Eddington, of Kennedy and Graven, presented to the Council the City's role in issuance of
tax-exempt revenue bonds on behalf of Real Estate Equities (REF) for the redevelopment of
1795 Eustis Street. As the resolution details, Real Estate Equities received bonding authority for
over S 15M to finance about half of the 1795 Eustis Street redevelopment cost. Julie Eddington
prepared a memo outlining the request being made of the City and the final resolution for
Council consideration.
Mayor Gaasch opened the floor at 7:15 p.m. to anyone in attendance interested in addressing the
Council on this topic. There being no one interested in speaking, Mayor Gaasch closed the floor
at 7:16 p.m.
Councilor Pulford made a motion to adopt Resolution 041222C A Resolution Authorizing the
Issuance, Sale, and Delivery of Multifamily Housing Revenue Obligations for the Benefit of
Lauderdale AH 1, LLLP, and Authorizing the Execution and Delivery of Documents Related
Thereto. This was seconded by Councilor Grove and carried unanimously.
Discussion/Action Items
A. Audit Presentation by Bonnie Schwieger of Abdo Solutions
Each year, a representative of Abdo Solutions presents the findings of the audit to the City Council. This
year, Bonnie Schwieger gave a PowerPoint presentation and answered questions from the Council.
Councilor Dairis made a motion to accept the audit reports prepared by Abdo Solutions. This was
seconded by Councilor Pulford and carried unanimously.
R. 2022 Community Events
Assistant to the City Administrator Bownik went through the upcoming marquee City events
with the Council. This included the proposed date of July 21 for Day in the Park, National Night
Out on August 2, the primary election on August 9, Halloween on October 31, and the general
election on November 8. The city council agreed with hosting Day in the Park on July 21. Staff
will move ahead with planning the event.
Set Agenda for Next Meeting
Administrator Butkowski stated that the April 26 council meeting may include the annual police
report by Chief Jon Mangseth and Captain Jeff Spiess, a Green Step Cities update, the March
financial report, and the quarterly investment report.
Work Session
A. Community Development Updates
LAUDERDALE CITY COUNCIL
MEETI ISG MINI TTF S
L auderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
Page 3 of 3 April 12, 2022
B utkowski mentioned that public works employee, Gordy Beck, recently obtained his sanitary
sewer wastewater license.
B Opportunity for the Public to Address the City Council
Mayor Gaasch opened the floor to anyone in attendance interested in addressing the Council,
There being no one interested in speaking, Mayor Gaasch closed the floor.
Adjout nment
Councilor Pulford moved and seconded by Councilor Grove to adjourn the meeting at 7:55 p.m.
Motion carried unanimously.
Respectfully submitted,
Miles Cline
Deputy City Clerk
To:
From.
Meeting Date:
Subject:
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT ST BEET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
Mayor and City Council
City Administrator
April 26, 2022
List of Claims
The claims totaling $51,411.12 are provided for City Council review and approval that
includes check numbers 27883 to 27904.
Accounts Payable
Cheeks by Date - Detail by Check Date
User:
Printed:
MILES.CLINE
4/22/2022 2:55 PM
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH 34 AFSCME MN Council 5
PR Batch 50800.04.2022 Union Dues
ACH 43
ACH 44
ACH 45
ACH 46
27883 13
9415
27884 20
456400
456400
456400
27885 65
18323509
04/15/2022
PR Batch 50800.04.2022 UM(
Total for this ACH Check for Vendor 34:
Public Employees Retirement Association
PR Batch 50800.04.2022 PERA Coordinated
PR Batch 50800.04.2022 PERA Coordinated
Total fo
Minnesota Department of Revenue
PR Batch 50800.04.2022 State Income Tax
04/15/2022
PR Batch 50800.04.2022 PER
PR Batch 50800.04.2022 PER
this ACH Check for Vendor 43:
04/15/2022
PR Batch 50800.04.2022 Stati
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 50800.04.2022 Deferred Comp
PR Batch 50800.04.2022 Deferred Comp
04/15/2022
PR Batch 50800.04.2022 Defi
PR Batch 50800.04.2022 Defi
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 50800.04.2022 Medicare Employee Pc
PR Batch 50800.04.2022 Medicare Employer Po
PR Batch 50800.04.2022 FICA Employer Portio
PR Batch 50800.04.2022 FICA Employee Portio
PR Batch 50800.04.2022 Federal Income Tax
04/15/2022
PR Batch 50800.04.2022 Mee
PR Batch 50800.04.2022 Mee
PR Batch 50800.04.2022 FIC.
PR Batch 50800,04.2022 FIC.
PR Batch 50800.04.2022 Fedi
Total for this ACH Check for Vendor 46:
Total for 4/15/2022:
8th Day Landscaping LLC 04/26/2022
Mitch 2022 Snow Removal
Total for Check Number 27883:
Abdo Eick & Meyers LLP
2021 Audit
2021 Audit
2021 Audit
Al (stream Inc.
Fax Line
04/26/2022
Total for Check Number 27884:
04/26/2022
Total for Check Number 27885:
164.64
164.64
1,190.69
1,031.93
2,222.62
684.28
684.28
1,176.25
1,498.21
2,674.46
269.41
269.41
1,151.86
1,151.86
1,779.34
4,621.88
10,367.88
660.00
660.00
2,800.00
600.00
600.00
4,000.00
52.28
52.28
AP Checks by Date - Detail by Check Date (4/22/2022 2:55 PM)
Page 1
Check No Vendor No
Invoice No
Vendor Name
Description
27886 184
4107168238
4107168232
4111278090
4111278090
4113334973
4113334973
4116077664
4116783868
27887 192
144043135
27888 238
042022
27889 25
EMCOM-009966
EMCOM-009981
EMCOM-009997
27890 25
RISK -002168
27891 25
PUB W-019663
27892 19
90240
27893 134
00123
27894 31
167131
167131
27895 30
362996
Cintas
January Uniforms
January Uniforms
February Uniforms
February Uniforms
March Uniforms
March Uniforms
April Uniforms
April Uniforms
Comcast Holdings Corporation
April Internet
Costco Wholesale Corporation
Membership Renewal
County of Ramsey
March Fleet Support
March CAD Services
March 911 Dispatch Services
County of' Ramsey
PR Batch 50800.04.2022 Long Term Disability
PR Batch 50800.04.2022 Short Tenn Disability
PR Batch 50800.04.2022 Life Insurance
April Insurance Processing Fee
County of Ramsey
March Fleet Support
Ehlers and Associates Inc
1795 Eustis Redevelopment
Katrina Joseph
March Legal Services
Kennedy & Graven Chartered
March Legal Services
1795 Eustis TIF Agreement
League of Minnesota Cities
LMC Conference - DP
Check Date
Reference
04/26/2022
Check Amount
Total for Check Number 27886:
04/26/2022
Total for Check Number 27887:
04/26/2022
Total for Check Number 27888:
04/26/2022
Total for Check Number 27889:
04/26/2022
PR Batch 50800.04.2022 Lon,
PR Batch 50800.04,2022 Shoi
PR Batch 50800.04.2022 Life
Total for Check Number 27890:
04/26/2022
Total for Check Number 27891:
04/26/2022
Total for Check Number 27892:
04/26/2022
Total for Check Number 27893:
04/26/2022
Total for Check Number 27894:
04/26/2022
6.03
6.04
4.23
4.23
4.23
4.23
8.46
8.46
45.91
413.00
413.00
120.00
120.00
6.24
106.52
642.58
755.34
92.49
85.79
223.93
25.00
427.21
6,015.80
6,015.80
3,023.75
3,023.75
925.00
925.00
825.00
13,858.00
14,683.00
40.00
AP Checks by Date - Detail by Check Date (4/22/2022 2:55 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Cheek Date
Reference
Check Amount
27896 367
235
27897 37
1024635
27898 5
619861-03-22
27899 14
236285
27900 135
0322572525
0322572525
27901 26
1909823
1909823
1909823
1909824
27902 90
9903083262
9903083262
9903083262
27903 7
9134772-0500-3
27904 74
774039722
774052525
774196919
774395977
774395977
774395977
774395977
774430342
774552805
774552805
774552805
Northeast Youth & Family Services
Municipality Service Contract
Park Service Inc
Truck Repairs
Premium Waters Inc
March Water Bottles
Rapit Printing Inc
Lauderdale Envelopes
St Paul Pioneer Press
Publish Rental Housing Ord
Publish 1795 Eustis PUD
Stantec Consulting Services Inc
1795 Eustis Redevelopment
GIS Setup
General Engineering Services
2021 Sewer Lining Project
Verizon Wireless
March Cel( Phone
March Cell Phone
March Cell Phone
Waste Management Inc
May Public Works
Ycel Energy
Larpenteur Bridge Lights
2430 Larpenteur Avenue 1V
Street Lighting March
1885 Fulham Street
1885 Fulham Street
1917 Walnut Street
1917 Walnut Street
Larpenteur Avenue
1795 Eustis Street
1891 Walnut Street
1891 Walnut Street
Total for Check Number 27895:
04/26/2022
Total for Check Number 27896:
04/26/2022
'Iota( for Check Number 27897:
04/26/2022
Total for Check Number 27898:
04/26/2022
Total for Check Number 27899:
04/26/2022
Total for Check Number 27900:
04/26/2022
Total for Check Number 27901:
04/26/2022
Total for Check Number 27902:
04/26/2022
Total for Check Number 27903:
04/26/2022
40.00
4,678.26
4,678.26
99.16
99.16
38.98
38.98
357.77
357.77
22.09
13.63
35.72
181.00
1,086.00
658.50
543.00
2,468.50
42.62
42.62
85.24
170.48
591.01
591.01
38.51
15.88
500,16
67.17
39.86
104.08
27.57
56.85
100.32
183.70
307.97
AP Checks by Date - Detail by Check Date (4/22/2022 2:55 PM)
Page 3
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Total for Check Number 27904: 1,442.07
Total for4/26/2022: 41,043.24
Report Total (27 checks): 51,411.12
AP Checks by Date - Detail by Check Date (4/22/2022 2:55 PM) Page 4
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
April 26, 2022
ITEM NUMBER March Financial Report
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Every month, staff provide the Council with an updated copy of the city's finances. Follow-
ing are the revenue, expense and cash balance reports for March 2022. The totals reflect all
year end journal entries performed as part of the audit.
OPTIONS:
STAFF RECOMMENDATION:
By approving the consent agenda, the Council acknowledges the city's financial report for
March 2022,
General Ledger
Cash Balances
User: heather.butkowski
Printed: 4/13/2022 11:38:1 I AM
Period 03 - 03
Fiscal Year 2022
Description
Account
Beg Bal
MTD Debit
MTD Credit
Current Balance
Cash
Change Fund
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cur rent Assets
Petty Cash
Petty Cash
101-00000-000-10100
101-00000-000-10300
226-00000-000-10100
227-00000-000-10100
228-00000-000-10100
305-00000-000-10100
306-00000-000-10100
401-00000-000-10100
403-00000-000-10100
404-00000-000-10100
414-00000-000-10100
416-00000-000-10100
602-00000-000-10100
603-00000-000-10100
101-00000-000-10200
Investments - Fair Value 101-00000-000-
Adj
Investments
Grand Total
10410
-2,521,002.20
100.00
6,634.12
63,187.31
137,883.02
7,658.75
174,784.10
148,843.73
415,380.57
217,061.20
227,166.15
92,009.71
906,534.21
355,041.04
231,281.71
300.00
300.00
3,152,824.50
3,152,824.50
3,384,406.21
20,798.72
0.00
1.42
15.94
38.04
1,002.11
48.22
41.07
114.60
59.53
62.67
0.00
49,278.50
13,986.62
85,447.44
0.00
0,00
883.75
883.75
86,331.19
135,998.50
0.00
1,503.17
5,415.79
0.00
0.00
0.00
0.00
0.00
1,293.64
0.00
0.00
22,289.99
6,716.36
173,217,45
0.00
0.00
0.00
0.00
173,217.45
-2,636,201.98
100.00
5,132.37
57,787.46
137,921.06
8,660, 86
174,832.32
148,884,80
415,495.17
215,827.09
227,228.82
92,009.71
933,522,72
362,311.30
143,511.70
300.00
300,00
3,153,708.25
3,153,708.25
3,297,519.95
GL - Cash Balances (04/13/2022 - 11:38 AM)
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LAUDERDALE COUN
ACTION FORM
CIL
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Worlc Session
Meeting Date April 26, 2022
ITEM NUMBER IQ22 Investment Report
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Following is the First Quarter Investment Report for 2022.
OPTIONS:
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council acknowledges the investment report for Jan-
uary—March 2022.
COUNCIL ACTION:
First Quarter 2022
Investment Report
INVESTMENTS
As of March 31, 2022, the City had the following amounts with official depositories:
North Star Bank
4M Fund
RBC Dain Rauscher
Northland Securities
TOTAL
6%
212,796
450,202
1,300,037
1,403,470
$ 3,366,505
❑ North Star
4M Fund
RBC Dain Rauscher
Northland Securities
■
DEPOSITORIES AND INVESTMENT TYPES
North Star Bank
Checking Account
4M Fund
Joint Powers Investment
RBC Dain Rauscher
Money Market Account
Certificates of Deposit
Northland Securities
Money Market Account
Certificates of Deposit
$ 212,796
$ 450,202
$ 0
$ 1,300,037 (13)
$ 103,470
$ 1,300,000 (13)
The City's Investment Policy sets some perimeters for investments, such as no more
than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested
with any one investment company. No investments shall be made with a term over ten
years unless with prior approval from the City Council.
3
INVESTMENT TERM
Liquid assets are money market accounts,
1-5 Years are made up of certificate of deposit and US Government, instrumentality
Securities.
6-10 Years are US Government Instrumentality Securities.
11-15 Years are US Government Instrumentality Securities.
15+ Years are US Government Instrumentality Securities and bonds.
US Government Instrumentality Securities are financial intermediaries established by
the federal government to fund loans to certain groups of borrowers, such as
homeowners, farmers and students. Most active issuers are Federal Home Loan Bank,
Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority.
Maturities range from three months to 30 years with fixed interest rates.
4
50
40
30
20
10
0
EOY 2021 Investment Portfolio by Holding Period
50
40
30
20
10
Liquid Accounts
1 Year
❑ 2 Years
❑ 3 Years
4 Years
■
First Quarter 2022 Investment Portfolio by Holding Period
5
• Liquid Accounts
• 1 Year
2 Years
0 Years
0 Years
■
INVESTMENT TYPES
Money Market
Bonds
Certificates of Deposit
US Government Securities
US Government
Securities
Bonds
553,672
0
2,400,037
200,000
Money Market
Certificates of
Deposit
Maturity Date Type
8/26/2025
12/10/2024
8/27/2024
8/27/2024
8/26/2024
6/17/2024
3/15/2024
2/12/2024
12/15/2023
8/10/2023
7/31/2023
7/31/2023
7/28/2023
2/28/2023
2/27/2023
2/16/2023
1/30/2023
1/23/2023
1/9/2023
12/27/2022
11/9/2022
10/31/2022
10/28/2022
10/22/2022
8/26/2022
8/22/2022
2/7/2022
Interest
Rate
CD 0.70%
CD 0.90%
CD 0.50%
CD 0.30%
AG 0.30%
CD 0.70%
CD 0.40%
CD 0.20%
CD 0.60%
AG 0.32%
CD 0.25%
CD 0.20%
CD 0.25%
CD 0.15%
CD 0.15%
CD 0.15%
CD 0.25%
CD 1.90%
CD 1.85%
CD 0.25%
CD 0,20%
CD 0.15%
CD 0.20%
CD 0.15%
CD 0.10%
CD 0.10%
CD 0.15%
Investment Schedule
Investment
Broker
N orthland
Northland
RBC
RBC
RBC
RBC
Northland
N orthland
RBC
RBC
N orthland
RBC
N orthland
Northland
RBC
Northland
N orthland
N orthland
RBC
Northland
N orthland
RBC
RBC
RBC
N orthland
RBC
Northland
Amount
100,000.00
100,000.00
100, 000.00
100,000.00
100,000.00
100, 000.00
100, 000.00
100, 000.00
100,000.00
100, 000.00
100, 000.00
100,000.00
100, 000.00
100,000.00
100,000.00
100,000.00
100, 000.00
100,000.00
100,036.13
100,000.00
100, 000.00
100,000.00
100,000.00
100,000.00
100, 000.00
100,000.00
100, 000.00
Bank
Toyota Savings Bank
Synchrony Bank
Medallion Bank
Bank OZK
Federal Home Loan Bank
Merrick Bank
Third Federal Savings
TIAA FSB Jacksonville
Barclay's Bank
Federal Farm Credit Bank
Transportation Alliance
Bank
Transportation Alliance
Bank
Goldman Sachs
Veritex Community Bank
BMW Bank of America
Bank Hapoalim
Flagstar Bank
Sallie Mae
Morgan Stanley BK
Bank of England Arkansas
New York Community Bank
Unity Bank
State Bank of India
ICBG
Marlin Business Bank
Homestreet Bank
Texas Capital
The City had one maturity this quarter (noted in blue) and no new purchases. Staff
anticipate continuing to buy short-term (under three years) CDs and agencies until
yields pick up.
7
INTEREST EARNINGS
The following chart shows the interest earnings since 2005 with 2007 being our best
year with earnings of $161 884. Investment interest earned through 2021 totaled
519,900.76. Investment interest through first quarter 2022 totaled 54,137.02.
180,000
160,000
140,000
120,000
100,000
80,000
60,000
40,000
20,000
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
April 26, 2022
ITEM NUMBER 2021 Police Report
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Captain Jeff Spiess will be at the meeting to present the annual police report. His presenta-
tion follows. If council members have questions in advance of the meeting I can send them
to him so he can be prepared to answer.
OPTIONS:
STAFF RECOMMENDATION:
St Anthony Annual Report 4/22/2022
Department Summary
Department Strength
• 20 - Full Time Police
Officers (4 contract)
Q 6 - Volunteer Reserve
Officers (Authorized for 14)
• 1 - Full Time Community
S ervice Officer
• 2 - Full Time Civilian
S upport Staff
Department Fleet
• 6 - Marked Squads
U 1 - Marked Reserve
Unit
▪ 1 - Marked CSO Unit
9 5 — Passenger vehicles
assigned to Chief,
Captain, Detective &
Special Detail
5T AMON,
PaliftE
1
2021 St Anthony
Police Department 1,
Annual Report
Captain Jeff Spiess PQh�CE
Presenting to Lauderdale City Council
April 26, 2022
�NTHp
� 2/Wsp
� 7 tri
�r
1858k_
eta
POLICE
Department Summary
Department Strength
• 20 - Full Time Police
Officers (4 contract)
Q 6 - Volunteer Reserve
Officers (Authorized for 14)
• 1 - Full Time Community
S ervice Officer
• 2 - Full Time Civilian
S upport Staff
Department Fleet
• 6 - Marked Squads
U 1 - Marked Reserve
Unit
▪ 1 - Marked CSO Unit
9 5 — Passenger vehicles
assigned to Chief,
Captain, Detective &
Special Detail
5T AMON,
PaliftE
1
St Anthony Annual Report 4/22/2022
2010
It 2020
2021
2
St Anthony Annual Report 4/22/2022
3
Part I and II Crimes by Year
0
Total Criminal Cases
100
0
Total Cases Cleared
46
90
Total Cases Cleared by Arrest
35
0
Total Cases Cleared by Other
11
80
B7
41)POL
CEv,
89
B2
70
7471
62
50
57
60
60
40
30
29
20
10
0
2017
2018
2019
2020
2021
—Part 1 —Part II
EIX
c NfGo
POLICE
POLICE
3
Investigation Review
0
Total Criminal Cases
141
0
Total Cases Cleared
46
o
Total Cases Cleared by Arrest
35
0
Total Cases Cleared by Other
11
41)POL
CEv,
3
St Anthony Annual Report 4/22/2022
Calls for Service
3000
2500
2000
1500
1000
500
2637
1995
2141
1629
2017 2019 :20191.2020 2021
.1,`
POLICE
Patrol Review
O 16 :personnel assigned to Patrol
Four Shifts; 1 supervisor and 3 officers.
® Responds to 911 calls...
• Proactive Patrol
® Community .Building
• Crime Detection
and Deterrence
• .Traffic .Safety Initiative
yf. RM4I0
FOLIC
4
St Anthony Annual Report 4/22/2022
Patrol Review
Reason for the Stop Data
Investigative911 Call
5% 2°
Vehicle
10%
Moving
83%
r Moving n Vehicle Investigative 911 Call
POMC
e
5
Patrol Review
Moving Violation by Type
1400
1200
1166
1000
600
600
400A.
200
126
5613
44
33 45 14 - 12 9 22 23
16
2
3
12
0
Q°
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St Anthony Annual Report 4/22/2022
Education Summary
Training Objective
Provide continued professional development, enhance safety
of officers and community & foster unity of purpose and
cooperation with the community.
All training reviewed for content by the MN P.O.S.T. Board
and/or St. Anthony PD Command to ensure adherence with
Strategic Plan
Utilize both virtual and in-person platforms
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TOTAL TRAINING HOURS = 2062
6
St Anthony Annual Report 4/22/2022
Police Reserves
Trained volunteers who logged 308 hours of
service in 2021
Duties include:
• Park Patrol
• Animal Control
• Transports
▪ Vehicle Impounds
• Vacation Home Checks
• Community Events
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Police Reserves
Of Note:
® 6 current officers
2 newly hired
2 completed the HCSO
Reserve Officer Training
Academy
Looking for more!
if MIRO
POLICE
7
St Anthony Annual Report 4/22/2022
Social Media
Social Media Team:
Officers use soc al media as a method of effectively informing the public about
department services, issues, investigations and otherrelevant events.
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St Anthony Annual Report 4/22/2022
Community Engagement
Our Team
U Every officer is a community
e ngagement officer and every
e ncounter is engagement
O Team of four
Operates social media
- Meets quarterly to plan
- Organizes community events and
presents to the public
- Develops youth and other
programs as a form of engagement
and education
1
POLICE
9
Community Engagement
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e ngagement officer and every
e ncounter is engagement
O Team of four
Operates social media
- Meets quarterly to plan
- Organizes community events and
presents to the public
- Develops youth and other
programs as a form of engagement
and education
1
POLICE
9
St Anthony Annual Report 4/22/2022
Collaboration with SA
Community Services to present
bicycle safety event
Annual Summer Survival
School/Safety Camp instructing
30 incoming 4th graders on
topics such as bicycle safety,
using 911 and fire safety
Partnership with Dairy Queen
and AAA to offer free ice cream
to kids using proper bike safety
equipment
Community Engagement
• Partnered with Cub Foods to offer "Hot
Dogs with Police and Fire" event
• Community Academy: "Women in Law
Enforcement"
• Lights ON! and Driver Diversion
Programs
• Education and engagement through
Social Media
• .'MN Nite to Unite
POLIC
10
St Anthony Annual Report 4/22/2022
Progress Report
Body Worn Camera Program
— Reviewed and modified employee evaluation process to include
individual goalsetting and quarterly check -ins.
— Implemented National Information Based Reporting System
(NIBRS) Crime Report as required by the Federal Bureau of
Investigation (FBI).
— Purchased LEADS Online pawn database and peer to peer sales
transactions software platform.
— Implemented officer training based on protocols for investigating
sexual assault cases as set forth by the MN POST Board,
— Continued training and employee development related to the
department policy/procedure manual. Issue daily training bulletins
that expanded officer knowledge and awareness pertaining to
policy, applicable State/Federal and changes as a result of case law
rulings.
— Continue to send personnel through a MN POST Board approved
40 hour Crisis Intervention Team Training (CIT) program. Long
term goal to have all officers complete the 40 hour certified training.
0 xa9r
•
•
•
•
•
Third full year of implementation
Passed required biennial audit with
100% compliance
Continued monthly internal
compliance checks:
— 474 videos reviewed
— 99.4% Compliance Rate
Video reviewed in all Use of Force
incidences and allegations of officer
misconduct.
Next biennial audit: November 2022
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Progress Report
— Reviewed and modified employee evaluation process to include
individual goalsetting and quarterly check -ins.
— Implemented National Information Based Reporting System
(NIBRS) Crime Report as required by the Federal Bureau of
Investigation (FBI).
— Purchased LEADS Online pawn database and peer to peer sales
transactions software platform.
— Implemented officer training based on protocols for investigating
sexual assault cases as set forth by the MN POST Board,
— Continued training and employee development related to the
department policy/procedure manual. Issue daily training bulletins
that expanded officer knowledge and awareness pertaining to
policy, applicable State/Federal and changes as a result of case law
rulings.
— Continue to send personnel through a MN POST Board approved
40 hour Crisis Intervention Team Training (CIT) program. Long
term goal to have all officers complete the 40 hour certified training.
0 xa9r
POLICE
11
St Anthony Annual Report 4/22/2022
Progress Report
• Completed officer training that emphasizes officer skill .development
in areas associated to mental health concerns, de-escalation
strategies and community relations
▪ Completed. department training utilizing Integrating
Communications, Assessment and Tactics (LC A T.) into officer..
development and training. Focus on training platforms related to
Use of Force, Emergency Medical Responder (EMR), Firearms and
responding to persons in crisis.
▪ Continued professional development of first line supervisors, as well
as Office Manager, Lieutenant Captain & Police Chief.
All officers completed League of MN Cities, MN POST Board
approved, 2021 "Patrol Online" training for officers.
sr,n4txa$r,
POLICE
Progress Report
Created an interface that allows the automated transfer of digital
media to the Ramsey County Attorney's .Office and city attorneys.
Continued to evaluate methods for implementing online reporting for
selected offenses.
Maintained police department membership with city wide
involvement in the Government Alliance on Race and Equity...
Offered medicine disposal drop box services. Collected .318.6 lbs of
pharmaceuticals and packaging
Purchased and put into service a new mobile digital speed control
device in conjunction with digital speed indicatorslocated on Silver
Lake Road in the 3000 block
St.nMttroNy-
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12
St Anthony Annual Report 4/22/2022
What's On Deck
— Continue work on data sharing pilot project with the Ramsey County
Attorney's Office and assist with onboarding other police agencies.
— December 2021/January 2022 signed service agreements and began
yearlong project of transitioning to a new Records Management System
(RMS) platform Target completion first quarter of 2023.
— Create a hiring and staffing plan as we look to staffing needs in the next
1-3 years due to pending retirements.
— Hire for vacancy at the position of Community Service Officer (CSO)
— Identify and hire two qualified and eligible to be licensed candidates for
full time police patrol officer positions
— Integrate our stolen property records to allow Ramsey County and
Hennepin County dispatch centers the ability to enter or cancel stolen or
recovered property after business hours.
— Adjust Detective assignment tenure to allow for additional depth within
the Investigative Unit.
sr. MOW
POLICE
r `
Stay Connected
— Updates provided via the St
Anthony Village website. Sign
up to be "Notified."
— Email us at
police(Tsavmn.com
— Request police records at
sapdrecords@savmn com
— Call us at 612-782 3350 to
arrange for a meeting via0:47:::::::::•."N
phone or in person
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St Anthony Annual Report 4/22/2022
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14
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution X
Work Session
Meeting Date
April 26, 2022
ITEM IN -UMBER No Mow May Program
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
In 2020, residents of Appleton, Wisconsin, an affiliate of Bee City USA, became energized
about No Mow May and the City Council agreed to suspend their weed ordinance for the
month of May. Over 435 registered property owners participated in the campaign Lawrence
University, partnered with Appleton to conduct research on the impact of No Mow May on
pollinators. Researchers collected data on the abundance (the number of individuals) and
species richness (the number of species) of flowers and bees found in unmown yaids of a
subset of the properties participating in No Mow May. They compared those numbers to the
abundance and richness of flowers and bees found in nearby urban paiks that are regularly
mowed The findings weie impressive Not only weie the abundance and richness of bees
higher in the yards of properties participating in No Mow May, but they were way higher.
Participating yards had three -tunes higher bee species richness and five -times higher bee
abundance than nearby parks that had been mowed. If the City Council would like to en-
courage residents to participate in No Mow May, the first step is to suspend enforcement of
City ordinances regarding the length of the grass. Thereafter, staff would provide signs for
participating residents to put in their windows.
OPTIONS:
STAFF RECOMMENDATION.
Motion to adopt Resolution No. 042622A A Resolution Supporting No Mow May Initia-
tive 2022.
RESOLUTION NO. 042622A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION SUPPORTING NO MOW MAY INITIATIVE 2022
WHEREAS, the City of Lauderdale City Council has made the environment and sustainability a
priority and
WHEREAS, recent research suggests that bee pollinators make use of spaces that have not been
mowed as key floral resources during early spring in the upper Midwest United States; and
WHEREAS, pollinators and floral resources have a positive relationship, where the increase in
pollinators can increase the amount of flora and vice versa; and
WHEREAS, the Lauderdale City Council finds it in the public interest and consistent with our
priorities for the City to demonstrate its commitment to a safe and healthy community
environment through the implementation of initiatives that help increase the pollinator
population, No Mow May being one of those.
NOW THEREFORE BF IT RESOLVFD that the Lauderdale City Council proclaims May 1 -
May 31, 2022 as 'No Mow May ' and encoui ages all residents who wish to participate in this
initiative to refrain from mowing lawns in May to provide vital early spring flowers for bees that
emerge from hibernation and post notice of their participation through signage available at
Lauderdale City Hall.
BE IT FURTHER RFSOLVFD that the City temporarily suspends enforcement of Lauderdale
City Code requirements regarding grass length and regular cutting of weeds foi No Mow May
participants. The temporary suspension will last through June 6, 2022.
ADOPTED this 26'x' day of April, 2022 by the Lauderdale City Council.
Mary Gaasch, Mayor
ATTEST:
Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
April 26, 2022
ITEM NUMBER Sewer Lining Change Order
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The City Council authorized the city engineer to bid a sanitary sewer lining project for 2021.
Visu-Sewer won the contract and completed about half of the work in 2021. They will com-
plete the rest of the lining work in 2022 The plan was to have the sewei mains not cleaned/
televised in 2021 completed in 2022 We can do this as an extension of the original project
if the Council approves the following change order.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve Change Order No. 1 of the 2021 Sanitary Sewer Lining Project.
Stantec
Owner: City of Lauderdale, 1891 Walnut Street, Lauderdale, MN 55113
Date April 22, 2022
Contractor: Visu-Sewer, Inc„ W230N4855 Betker Drive, Pewaukee, WI 53072
Bond Co: Merchants Bonding Company (Mutual) P.O. Box 14498, Des Moines, IA 50306 Bond No: MNC68867
CHANGE ORDER NO. 1
2021 SANITARY SEWER LINING PROJECT
STANTEC PROJECT NO. 193805257
Description of Work
This Change Order provides for adding additional pipe to the project to be cleaned and televised. This Change Order also establishes
new completion dates.
Contract Unit Total
No, Item Unit Quantity Price Amount
CHANGE ORDER NO, 1
1 SANITARY SEWER PIPE CLEANING AND TELEVISING: 8" - 12" LF 14000 $1.90 $26,600.00
2 SANITARY SEWER PIPE CLEANING AND TELEVISING: 15" LF 1050 $4.80 $5,040.00
TOTAL CHANGE ORDER NO, 1
193S05257C11OI,xlsm
$31,640.00
Original Contract Amount
Previous Change Orders
This Change Order
Revised Contract Amount (including this change order)
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Increase of this Change Order:
Substantial Completion for orginal project scope(days or date):
Substantial Completion for CO #1 Work (days or date)
Ready for final Payment (days or date):
Contract Time with all approved Change Orders:
Substantial Completion (days or date):
Substantial Completion for orginal project scope(days or date):
'Substantial Completion for CO #1 Work (days or date)
Ready for final Payment (days or date):
STANTEC
Schlegel,
Kellie
Digitally signed by
Schlegel, Kellie
Date: 2022.04.22 09:14:08
-05'00'
Date:
5209,334.00
$31,640,00
$240,974,00
D ecember 17, 2021
January 21, 2022
June 30, 2022
October 31, 2022
N ovember 15, 2022
June 30, 2022
October 31, 2022
N ovember 15, 2022
Approved by Contractor: Approved by Owner:
VISU-SEWER, INC. CITY OF LAUDERDALE, MN
gula-frt. gate etani
4/22/2022
Date
cc: Owner
Contractor
Bonding Company
Slanted
193805257CHO I .xlsm
Date
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action X
Resolution
Work Session
Meeting Date
April 26, 2022
ITEM NUMBER Compensation Study
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The last class and compensation study predates my tenure with City so more than 16 years
ago. If there is a good time to do one, it is now in advance of union negotiations and the
2023 pay equity report. Staff asked DDA Human Resources Inc. to prepare a proposal.
Based on my recent experience bidding this service as a member of the Metro-Inet executive
committee, I was confident they would offer the best pricing. Staff recommends having the
full study completed at a cost of $8,100. This does not include the on-going maintenance
plan Staff recommends forgoing that option for now. If the Council is interested in adding
the service at a later date, staff can negotiate that with Dr Melvin.
OPTIONS:
STAFF RECOMMENDATION:
Motion to approve Option 5 of the Classification and Compensation Study with DDA Hu-
man Resources, Inc.
Classification and Compensation Services Proposal
Submitted by DDA Human Resources, Inc.
DDA
Human Resources, Inc,
a David Drown Associates Company
Prepared by:
Dr. Tessia Melvin
DDA Management Consultant
612-920-3320 x103
tessia@daviddrown.com
April 14, 2022
H eather Butkowski, City Administrator
City of Lauderdale
1891 Walnut Street
Lauderdale, MN 55113
RE: Proposal for Job Classification and Compensation Services
D ear Ms. Butkowski:
We are pleased to be invited to submit a proposal to complete classification and compensation services
for the City of Lauderdale. In the pages that follow, we have briefly provided information about DDA
H uman Resources, our staff credentials and experience, a detailed description of services to be provided
and various levels of project scope. We have included cost for each option for 5 positions as follows:
® Option 1: Market Analysis: $2,500
• Option 2: Market Analysis with Pay Grid Calibration: $4,500
® Option 3: Market Analysis, Pay Grid Calibration and Budget Implementation: $5,500
• Option 4: Ongoing Maintenance: $2,700 annually
• Option 5: Full Classification and Compensation Study: $8,100
Three major factors distinguish DDA Human Resources from other providers:
a All our employees come with years of public sector experience. We specialize in government and
we know first-hand the challenges of managing public sector compensation. This helps us deliver
practical, workable solutions.
• We believe that classification and compensation can and should be managed as a practical,
common sense process — not as some theoretical or statistical exercise in regression analysis,
We will help you design a compensation system that is technically solid and one you understand.
We measure our effectiveness as a consulting firm not by studies completed, but by studies that
are actually implemented.
• We think a compensation should be actively managed as an ongoing program — not neglected
and then fixed with a major compensation study like this. With proper on-going maintenance
support, major disruptive and expensive compensation studies are unnecessary. We are pioneers
in providing ongoing maintenance solutions,
Our firm's goal is to be known as the best human resources consultant in Minnesota. There is only one
way to get there — by delivering exceptional service. We will do our very best to earn your trust, your
respect, and your future business.
Page 2 of 14
Lauderdale, MN: Classification and Compensation Services Proposal
Sincerely,
7eaa a, Vieta i
Dr. Tessia Melvin, Management
CONTENTS OF THIS PROPOSAL
Our Firm and Qualifications Proposed Services
Our Service Team M Fees
References Our clients
Our Philosophy for Classification Studies
OUR FIRM & QUALIFICATIONS
Our parent company, David Drown Associates, Inc. has provided consulting services to over450 units of
government across Minnesota since 1997. Over these years, DDA staff has gotten to know government
well and we continually strive to keep our services practical, useful, and up to date. Our history and
corporate culture have grown from an honest desire to serve public sector clients in a practical and
common-sense manner We are not your ordinary consultant, we are:
Past Practitioners
With staff having
practice experience we
dliever studies that are
technically sound but
also practical, useful
and understandable
J
Skilled in a Multi-
Scope
Approach
We are trained in
multiple evluation
systems and have
created numerous
compensation
models. We use
what works best for
the client.
Innovative and `
continue to change
based on client
feedback
We base our
business on our
clients' needs. We
are pioneers in the
ongoing
maintenance service
program.
:Dedicated to...
Implementation
Our product includes
more than a report. We
provide budget
implementation of
possible solutions and
work with the client
through labor
negotiations.
DDA Human Resources, Inc. was formed in 2013 to provide human resource support services exclusively
to governmental clients in Minnesota. We currently offer services for executive recruitment,
organizational design and staff an HR Technical Assistance Program for the Association of MN Counties
which provides technical advice and assistance to the HR staff of all the State's 87 counties. Since
activating our compensation section in 2016, we have worked with clients as small as 4 employees to as
large as 1,500 employees. Our completed studies include:
Lauderdale, MN: Classification and Compensation Services Proposal
Page 3 of 14
OUR SERVICE TEAM
D DAHR maintains a staff of 10 individuals, We also maintain relationships with several independent
consults in key specialty areas. Here is the Team we have assembled for your project:
D r. Tessia Melvin —Department Head
Tessia heads the compensation and classification (C&C) services area of DDAHR. Over the
past six years, Tessia has served as lead analyst on over 65 separate C&C engagements with
Minnesota communities, She brings to the position nearly 13 years of diverse service to city and
county government. As a City Administrator in Maple Plain Minnesota, Tessia drafted five-year
budgets capital improvement plans, infrastructure improvement plans, and led strategic planning
program. Working in Dakota County, Minnesota, Tessia provided leadership training, managed
their performance management system, and worked with compensation and benefits. Dedicated
to local governments and continued learning, Tessia earned her doctorate in Public Administration.
Mark Goldberg, MA -HRR — Principal Consultant
Mark Goldberg is a Principal Consultant with the firm. Mark's experience is broad and deep. He
has held a variety of compensation leadership positions in media high tech, manufacturing,
local government organizations and the University of Minnesota. In addition, Mr. Goldberg has
over 6 years of experience consulting with major public sector organizations around the country
with a focus on project in Minnesota such as Koochiching County the city of Red Wing and the
City of Aitkin. He has a master's degree in Industrial and Labor Relations from Cornell
U niversity and a bachelor's degree in Human Resource Administration from Muhlenberg
College.
D avid Drown — Technical Support
David is the founder and owner of DDA. David will lend his technical and statistical expertise to the team
to manage the collection and analysis of market data, help calibrate your compensation plan, and
calculate budget impacts. David received his undergraduate degree in civil engineering and served in
local government as a registered civil engineer early in his career. He also holds an MBA in finance from
the Carlson School of Management and has served as a finance and economic development consultant
to numerous cities and counties across the State.
Page 4 of 14
Lauderdale, MN: Classification and Compensation Services Proposal
Kelly Jones - Technical Support
Kelly received his Bachelor of Arts degree in Psychology and his Master of Science degree in Industrial
and Organizational Psychology from Saint Cloud State University in Saint Cloud, Minnesota. Prior to
entering the field of compensation, he served as a project coordinator and talent management specialist
for Sleep Number and Robert Half. Kelly has spent the last 3 years as a technical analyst and
compensation consultant, while assisting dozens of Cities and Counties across the United States with
their compensation and classification needs. His work will be primarily focused on data collection and
analysis, while also assisting the DDA team with any ongoing project needs.
Elizabeth Blakesley - Clerical Support
Elizabeth has worked at DDA for over 20 years. She will provide technical and clerical assistance to
coordinate the market surveying process and prepare documents She will utilize her organizational and
technological skills to help provide concise, professional work results After attending the University of
MN — Duluth Elizabeth began working with local units of government in Minnesota with the MN Small
Cities Association. Her work in municipal finance and economic development has given her a good
insight into the operations of counties and cities throughout the State.
SUPPORTING TEAM MEMBERS (Our Bench)
Melanie Ault
Melanie Ault brings to DDAHR over 20 years of experience leading Minnesota county human resources
and labor relations operations with additional experience at the city, regional and state levels. Melanie
joined DDAHR in 2017, after serving as Washington County's HR Director. You might recognize her by
her passion for examining pending legislation and its ramifications for the public sector, Melanie holds
BA, MAPA, and JD degrees, with further education in public administration. She is an avid supporter of
professional organizations, serving on the state and national levels. She loves making new connections
and looks forward to helping you find answers and ideas. Melanie is one of our AMC Human Resources
Technical Assistance Program staff.
George Gmach
George has been doing classification and compensation study work in Minnesota for 30 years. He
worked with the Stanton Group foi 12+ years with management responsibility for salary and benefit
surveys and compensation consulting. His experience has crossed multiple industries and included
private, non -private and public sectors. George also worked at Employers Association and its successor
for 16 years. During his career, he has designed and conducted several hundred compensation and
benefit surveys and has implemented multiple compensation programs in large and small organizations
across all sectors. He designed and modified job evaluation systems and implemented them in the public
sector. He has worked with the Minnesota Pay Equity Statutes since their inception. In addition he is a
military veteran who served as a combat medic in Vietnam.
REFERENCES
Lauderdale, MN: Classification and Compensation Services Proposal
Page 5 of 14
Reference #1:
Contact:
Contract dated:
Scope of Services:
Reference #2:
Contact:
Contract Dated:
Scope of Services:
Reference #3:
Contact:
Contract Dated:
Scope of Services:
Reference #4:
Contact:
City of Victoria, Minnesota
Gwen Campbell, Communications and HR Manager
952-443-4230
gcampbell a(�,ci.victoria.mn.us
May 15, 2019 — completed October 2019, we continue to provide ongoing
maintenance
This was a full-service class and comp study for a rapidly growing
suburban community. We updated all job descriptions including several
new job titles; classified all job titles using DDA's JET system, completed
a market analysis of 14 benchmark communities (93% participation) and
5 "spotlight communities", evaluated two alternative salary plans with pay
ranges calibrated at 100% of benchmark averages, and provided an
implementation plan with employee -by -employee grade/step
assignments and a calculation of budget impact. Victoria says they plan
to enroll in DDA's ongoing service program.
City of Fridley, MN
Becca Hellegers, Employee Resources Manager, 763-572-3507,
Becca.Hellegers@FridleyMN.gov
February 2020 — December 2020, the have entered an ongoing
maintenance contract with us
DDA was originally engaged to complete a market study only of wages
paid to 97 position descriptions, The work plan was expanded to have
us perform a full classification and compensation study for all positions,
classifying all jobs and designing a new pay plan for the City.
City of Golden Valley, MN
Kirsten Santelices, HR Director
763-593-3989
ksantelices • •oldenvalle mn
ov
January 2020 — completed December 2020, we continue to provide ongoing
maintenance
All job titles were reclassified using the JET evaluation system, and several
employee challenges were reviewed and resolved. Market wage study
revealed that the current pay plan wages averaged about 5% below the
benchmark average. We developed a new pay plan with expanded steps,
reviewed several approaches for implementation, and ultimately arrived at
a plan that worked within the City's limited budget.
Rochester, MN
Linda Hillenbrand, HR Director
507-328-2561
Ihillenbrand@rochestermn.gov
Page 6 of 14
Lauderdale, MN: Classification and Compensation Services Proposal
Contract Dated: October 2021 for ongoing maintenance
Scope of Services:
This is an example of a client engagement with a scope of services
looking to maintain their current classification system. We learned a new
classification system, their job positions and are able to maintain their
pay philosophy, job descriptions and maintain competitive pay without
having to complete an entire study.
OUR PHILOSOPHY FOR COMPENSATION STUDIES
Government is in the service delivery business, and quality service requires quality employees. An
effective compensation system will help you attract and keep talented employees. Likewise, an out-of-
date or ill-conceived compensation system will produce turnover and hamper efforts to recruit quality
replacements.
In the real world of limited resources, government is increasingly expected to do more with less.
Accordingly, a community's pay philosophy must strike a reasonable balance between a desire to pay
your good employees well to retain their good services, while at the same time controlling costs to keep
faith with the taxpayers. Designing a pay system is not easy, every community is different, and a "one
size fits all' approach seldom produces a good result. As we work with you to build the best
compensation system for your community, we keep four very practical objectives in mind:
Lauderdale, MN: Classification and Compensation Services Proposal
Page 7 of 14
Competitive to
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We approach compensation
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Page 8 of 14
Lauderdale, MN: Classification and Compensation Services Proposal
Proposed Services
is
Project Initiation Meeting: Facilitated by DDA HR with applicable stakeholders as appropriate
(1) to address current issues related to compensation, pay structure policies, philosophies,
and strategies, (2) to discuss the strengths and weaknesses of the current compensation
system and (3) to identify possible barriers to implementing and maintaining change.
►a Information Collection: Organization & salary material collected, including an employee roster,
detailing key information (salary, job title, pay grade, etc.).
■ Project Administration: Meeting with Project Team to develop and confirm detailed project
schedule and review system history/materials.
▪ Define Communication Strategy Partner with the City to design a communication strategy that
combines best practices in the industry with practical applications and tools.
Employee Orientation Sessions (optional) Conducted virtually, with one session recorded so
any employee who is unable to attend can see the information presented.
mi Job Description Review: We will undertake a general review of your existing job descriptions
and recommend changes to assure compliance with ADA and other State and Federal
Requirements. We can rewrite any job descriptions for an additional cost.
-LLeve'te Job ascriptions (nclud
r $150
aintenanae;wit
tudy oras neede
■ Review of Current System: DDA HR will review current job descriptions and provide any
comments on any recommended changes.
■ Position Analysis Questionnaire (PAQ)- DDA will work with you to design a PAQ that reflects
your needs. This document is critical to the process as DDA will use it to create the job
descriptions and to evaluate all positions.
N We will distribute a position analysis questionnaire (PAQ) to all employees and their
supervisors, asking them to outline all the important requirements for and duties of the job.
mi Based upon the information on the PAQs, the job description for each position will be updated
or rewritten in standardized format developed with and approved by the Project Team.
• Employees and supervisors will be asked to review the new job descriptions, and we will guide
a controlled process for employees to appeal the content of descriptions before they are
finalized
N Addition job descriptions may be added to provide for internal promotional opportunities, or
jobs may be consolidated to make administration easier
■ Final job descriptions will be submitted for final approval by department heads, the Project
Team and governing Council.
is Job Description Appeal Process: Once jobs descriptions are completed, employees and
supervisors will review. If changes are needed, they will complete a Job Description Appeal
form.
Page 9 of 14
Lauderdale, MN: Classification and Compensation Services Proposal
® DDA will review appeals and work with Project Team and employees to create consistent
results.
uationf
Job classification is a series of decisions about how a position is valued within an organization. Each
factor requires a decision as to how the job under consideration will be rated using levels that are
increasingly complex and of great impact, frequency, or quantity. We look at the job rather than the
employee. Jobs are evaluated as they exist, or as the management plan says that they should exist, to
meet the needs of the organization.
s Review of Current System: DDA HR will review current job descriptions and provide any
comments on any recommended changes.
• Job Evaluation. DDA HR will use the existing system to evaluate all jobs using the information
gathered from the PDQs.
• Appeal of Assigned Grade: DDA HR will partner with the City to design a structure that aligns
internally However, we strongly recommend an appeal process should an employee feel that
their position was assigned an incorrect grade. We will provide forms and a process for the
City to use for these appeals with all appeal decisions reviewed by Council.
• Recommend Changes to Current System. DDA HR will conduct analysis of existing
classifications and provide recommendations on any changes to current classification plan, to
include recommendation of standard classification and titling conventions.
▪ Review Fair Labor Standards Act (FLSA) Designations: DDA HR will review exempt and non-
exempt designations to ensure they are appropriate for classifications and make
recommended changes, where appropriate.
e MN Data: DDA HR, in collaboration with the Project Team, will (1) confirm the labot market, (2)
identify comparable organizations and gather data from various sources including the League
of MN Cities, the Association of MN Counties and our roster of data from previous clients. We
will work with the Project Team to select a group of benchmarks who you compete for talent,
organizations that are similar to your services, and organizations that have similar factors
including population, tax capacity, budget, number of employees and others as directed by the
Project Team.
We will collect detailed wage information on all jobs that you have in common with these
communities — not just a selected list We plan to utilize the wage survey data that is annually
collected in the LMC/AMC wage data base supplemented by other sources as needed to
provide a meaningful set of comparison data. We will organize the results of this analysis using
a series of graphs and charts that are designed to clearly show how your current pay ranges
and wages compare to those of benchmark entities. This is the information needed to develop
of a pay structure that balances both internal and external equity and assures compliance with
State Pay Equity Compensation Standards.
Page 10 of 14
Lauderdale, MN: Classification and Compensation Services Proposal
Data Analysis: DDA HR will perform the following activities on all data: (1) perform a
competitive analysis (2) conduct a diagnostic review of the current salary structures to identify
opportunities for simplification and reduction in pay compression and (3) recommend updates
to the existing pay structures or develop pay structures.
■ We will provide recommendations and options for either an adjustment of your existing
compensation plan, or a replacement plan that produces a better match with your
compensation philosophy.
• We will fine tune the plan to establish fair and equitable compensation relationships within and
outside the organization that are workable within a union and non-union environment.
■ We will provide system testing to assure that any option proposed will comply with the State's
pay equity standards and Federal requirements.
■ We will outline transition options and next steps/costs.
■ We will evaluate the cost/budget implications of up to two (2) alternative implementation
strategies that consider your current budget constraints. The objective of this work is to provide
you with meaningful, employee -by -employee level information that is useful for your detailed
budgeting use.
d We will prepare final documents for the plan, including presentation, policy, guidelines, and
procedures for administration. Any written and computerized data and supporting information
will be submitted as appropriate or requested.
■ Draft Report and Communications Plan: DDA HR develops draft report and communications
plan and discusses report elements with the Project Team
■ Quality Assurance: DDA HR conducts quality assurance reviews and provides the draft report
to the City for review and feedback.
Final Report: DDA HR discusses consolidated feedback from the City and finalizes the report
and communications plan.
■ Guidelines and Policies: DDA HR provides the Project Team with compensation administrative
guidelines and policies aligned with the updated/new system for review.
• Final Presentation: DDA HR presents study findings and recommendations to officials.
This exclusive DDA Human Resources, Inc. program is designed to eliminate the need for large
classification and compensation study every 4 to 6 years. Services include everything needed to keep a
freshly updated compensation plan perpetually current. We find that over half of larger communities who
have completed a compensation study with DDAHR have opted to convert to this management approacl-
Our ongoing maintenance scope generally includes a three-year commitment and includes the following
services:
• We review, update and reclassify as necessary 1/3 of job descriptions annually.
Lauderdale, MN: Classification and Compensation Services Proposal
Page 11 of 14
ti We annually update a market analysis of wages with benchmark communities and suggestion
changes to pay plan as necessary to remain in tune with the market.
to For any new jobs or changed jobs, we will write and classify the position for placement in the
compensation system.
R4 We will complete and submit a pay equity report every three years or when otherwise required.
® If desired, we will handle data input of wage data into the LMC/AMC salary system
We will provide budget support by:
M Recommending an adjustment to your Pay Plan for the coming year based upon COLA and
market factors.
kI Preparing up to two (2) analysis of budget impacts of alternatives for wage adjustments.
I®I Making an annual presentation to the staff and/or selected group on the status of your
compensation system.
PROPOSED FEE FOR SERVICES
OPTION 1: MARKET ANALYSIS TOTAL: $2,500
OPTION
OPTION
BUDGET
OPTION
OPTION
2:
3:
4:
''&
IMPLEMENTATION
MARKET ANALYSIS
MARKET ANALYSIS,
ONGOING
FULL STUDY
AND PAY GRID CALIBRATION
TOTAL: $4,500
TOTAL: $5,500
TOTAL: $2,700 EACH YEAR
for 3 YEARS
TOTAL: $8,100
PAY GRID CALIBRATION AND
MAINTENANCE
For clients who prefer to receive maintenance support in a less rigorous manner, we offer a full range of
support services with standard pricing
® Write and classify a new or revised job description $300 per position
® Classify a job description provided by client $150 per position
® Market Wage Analysis $100 base fee plus $150 per position
Hourly rates:
6 Professional
• Technical Support
® Clerical
$250 per hour
$150 per hour
$100 per hour
Page 12 of 14
Lauderdale, MN: Classification and Compensation Services Proposal
OUR CLIENTS
55 City Classification and Compensation Study Clients
Aitkin
Audubon
Brainerd
Breezy Point
Caledonia
Cannon Falls
Clarks Grove
Crosby
Detroit Lakes
Dundas
East Grand Forks
Eyota
Fairfax
Fridley
Gaylord
G lyndon
G olden Valley
G ranite Falls
Harmony
Hawley
H oward Lake
Kasson
Lake Elmo
Lake Park
Lakefield
Lanesboro
Lester Prairie
Little Canada
Mahnomen
Mantorville
Mankato
Mayer
Medford
Medina
Minneota
N ew Ulm
N orth St. Paul
N orwood Young America
Olivia
P equot Lakes
P ierz
P illager
P reston
Rochester
Rockville
35 County Classification and Compensation Study Clients
Benton County
Big Stone County
Blue Earth County
Brown County
Clay County
Cook County
Chippewa County
Dodge County
Douglas County
Fillmore County
Freeborn County
Goodhue County
Houston County
Hubbard County
Jackson County
Koochiching County
Le Sueur County
Mahnomen County
McLeod County
Meeker County
Morrison County
Mower County
Murray County
Olmsted County
Polk County
Rice County
Rock County
S t. Louis County
Swift County
Wadena County
Waseca County
Wilkin County
Yellow Medicine County
Lauderdale, MN: Classification and Compensation Services Proposal
Royalton
S t. Augusta
S t. Paul Park
S taples
Thief River Falls
✓ ictoria
Warroad
Watertown
Waverly
Zumbrota
Page 13 of 14
17 Other Government Classification and Compensation Study Clients
Brainerd Utilities
Counties Providing Technology
Detroit Lakes Utilities
East Regional Development Commission
Headwaters Regional Development Commission
Metro I -Net
MN Prairie County Alliance
MN Multi Housing Authority
Mower County Soil and Water Conservation District
Murray County Hospital
New Ulm Utilities
Rice and Steele 911 Center
Southlake Minnetonka Police Department
Tri -Cap
Tri -County Community Corrections
Upper Valley Regional Development Center
Washington County Conservation District
Page 14 of 14
Lauderdale, MN: Classification and Canpensation Services Proposal
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion
Action
Resolution
Work Session X
Meeting Date
April 26, 2022
ITFM NUMBER Administrative Citations
STAFF INITIAL
S
2
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
As part of the new contract, Rum River Consultants (RRC) will be assisting with code en-
forcement. As we all know, there are a number of properties with long-standing issues that
have been a challenge to address using the criminal court system The recent zoning survey
clearly highlighted community frustration around unaddressed code violations. RRC's pre-
ferred method of addressing city code violations is through an administi ative citations pro-
gram The City has previously not used an administrative citations program due to the pros-
ecuting attorney s advice regarding the administrative burden of such a program. With RRC
taking care of the administrative burden, staff look forward to addressing some long-
standing violations.
The following is a draft ordinance RRC used elsewhere and would modify to work here. If
the Council is in agreement, staff will work with the city attorneys to prepare the ordinance
for adoption.
OPTIONS:
STAFF RECOMMENDATION:
CHAPTER 38 ADMINISTRATIVE CITATIONS FOR ENFORCEMENT OF THE CITY CODE
§ 38.01 PURPOSE 52
§ 38.02 SCOPE 52
§ 38.03 GENERAL PROVISIONS 52
§ 38.04 NOTICE OF VIOLATION AND ADMINISTRATIVE CITATION PROCEDURE. 52
§ 38.05 ADMINISTRATIVE HEARING 53
§ 38,06 HEARING OFFICER 54
§ 38.07 PENALTIES AND CIVIL RECOVERY 54
§ 38.01 PURPOSE
Administrative offense procedures established pursuant to this chapter are intended to provide
the public and the city with an informal, cost effective, and expeditious alternative to traditional
criminal charges for violations of certain ordinance provisions
§ 38.02 SCOPE
The administrative citation procedures and penalties in this chapter may be used for any violation
of city code except those governed by Chapter 37 of the City Code, The provisions of this chapter
may be used concurrently with or in addition to any other procedure or remedy, criminal or civil,
the City may pursue under City Code, state law, or federal law.
§ 38.03 GENERAL PROVISIONS
(A) A violation of any provision of the city code is considered an administrative offense subject
to the issuance of an administrative citation and civil penalties pursuant to this chapter. Each day
a violation exists constitutes a separate offense. Violations may also be considered criminal
offenses and charged out accordingly.
(B) In cases where code violations involve real property, both the responsible party and the
property owner may be held accountable for violations occurring on the said property after proper
notice is given.
(C) Persons authorized to enforce city code violations include, but is not limited to, any
licensed Police Officer, any Police Reserve Officer, Community Service Officer, or police personnel
approved by the Chief of Police, any designated City Code Enforcement personnel, Building
Official, Building Inspector, Zoning Administrator, Fire Chief, Deputy Fire Chief, and the City
Administrator. Persons may be restricted to enforcement of offenses within their respective
departments.
§ 38.04 NOTICE OF VIOLATION AND ADMINISTRATIVE CITATION PROCEDURE
(A) A person authorized to enforce provisions of the city code may issue an administrative
citation upon belief that a code violation has occurred.
52
(B) If the code violation involves real property, a Property Maintenance Concern Letter must
be sent to the property owner and the tenant notifying them of the violations before an
administrative citation is issued, unless this is a subsequent violation within a 12 month period, at
which time the letter can accompany any citation issued.
(C) The citation must be issued in person or by US first class mail to the person responsible for
the violation and to the property owner identified by the Isanti County Property Record. The
owner of the property is responsible for the actions of the property tenants and shall ensure
compliance with city codes as it affects their property.
(D) The person responsible for the violation must either pay the scheduled civil penalty and
bring the property into compliance within 10 days, or request a hearing within 10 days after
issuance of the citation.
(E) A property owner or tenant may request an extension to come into compliance, which may
be granted or denied by the City. If an extension to come into compliance is requested and
granted, and the property owner or tenant does not come into compliance by the extension date,
the administrative fine imposed with the citation for the violation shall not be rescinded.
Additionally, a request for an extension to the compliance deadline shall constitute an admission
to the violation, and a waiver of a right to request a hearing and under subparts (D) of 3804 and
Subpart (C) of 38.05.
(F) The City reserves the authority to use the abatement process as outlined in Chapter 92
Nuisances, Section 92.21, in lieu of or in addition to the process as outlined in this Chapter.
(G) The City Administrator and the Chief of Police are authorized to promulgate rules and
forms to affect the procedures herein.
§ 38.05 ADMINISTRATIVE HEARING
(A) Any person contesting an administrative offense pursuant to this chapter may, with 10
days after the issuance of the administrative citation, request a hearing, except for those persons
who requested an extension as indicated in 38.04 (D).
(B) If requesting a hearing for code violations not involving real property, the request must be
in writing and executed by the person cited It must be addressed to the Chief of Police and
minimally state the violators name and contact information, case or citation number, date and
type of the offense and a brief description of why a hearing is being requested. A form may be
prescribed by the Chief of Police.
(C) If requesting a hearing for a code violation involving real property, the request must be in
writing and addressed to the City's Code Enforcement Officer and executed by the property
owner, tenant, person cited, or person with an ownership interest in the property. It must
minimally state the location involved, date, and type of offense, the name and contact information
53
o f that person, that person's relationship to the property involved, the property owner's current
n ame and contact information, and a brief statement why the hearing is being requested. In cases
where a non -owner tenant is seeking a hearing, and where action is required to bring the property
into compliance, the property owner will be notified and should be present during any hearing to
represent their interest and responsibilities. The City is not required to hold more than one
hearing per property for same or similar offenses. Failure to bring a property into compliance will
result in potential criminal, civil or abatement action being taken against both the property owner
and the tenant.
(D) The City may designate certain days when administrative hearings will be held, but
hearings should be conducted within 90 days from the time of request if not sooner. The City may
at any time, dismiss an administrative citation and issue a criminal citation if it is believed this is a
better course of action to gain compliance.
(E) A hearing officer shall conduct an informal hearing to determine if a violation has occurred.
The hearing officer shall have the authority to dismiss the violation or reduce or waive the penalty.
If the violation is sustained by the hearing officer, the person(s) found responsible shall pay the
penalty imposed and a library fee equal to the cost of the hearing within thirty days (30) of the
date of the decision or within the time specified by the hearing officer. If the case involves real
property and code violations requiring attention, the property shall also be brought into
compliance by the date specified by the hearing officer. Both the property owner and tenant may
be held responsible for this.
§ 38.06 HEARING OFFICER
The hearing officer shall be a neutral third party appointed by the City Council. The hearing officer
is authorized to hear and determine any controversy relating to administrative offenses of the city
code.
§ 38.07 PENALTIES AND CIVIL RECOVERY
(A) An administrative offense may be subject to a civil penalty not less than $20,00 nor shall it
exceed $2,000. The City Council must adopt a schedule of civil penalties for offenses initiated by
administrative citation. The City Council may adopt a schedule of fees to be paid to administrative
hearing officers.
(B) Subsequent offenses. In the event a person or property owner is charged with a
subsequent administrative offense within a 12 -month period of paying an administrative penalty
for the same or substantially similar offense, the subsequent administrative penalty may be
doubled except as otherwise provided by resolution.
(C) Any person cited for an administrative offense must either pay the scheduled civil penalty
within 30 days, or request a hearing within 10 days after citation issuance.
(D) Any person, tenant, or property owner, cited for an administrative offense involving code
o r zoning violations upon real property, must either pay the scheduled civil penalty within 30 days,
54
and bring the property into compliance within 10 days or request a hearing within, 10 days after
citation issuance.
(E) Payment of the civil penalty constitutes admission of the violation.
(F) If a civil penalty is not paid within the time specified, a lien will be placed upon the real
property upon which the violation occurred. A lien may be assessed against the property and
collected in the same manner as taxes.
(G) A personal obligation may be collected by any appropriate legal means. The City may use
traditional debt collection methods to collect the fine and any associated fees.
(H) A late payment fee of 10% can be assessed for each 30 day period, or part there -of, that
the fine remains unpaid after the due date.
(1) During the time the civil penalty remains unpaid no city approval will be granted for a
license, permit, or other city approval sought by the violator of for property under the violator's
ownership or control.
(J) If the citation is not paid and the violations not corrected a Criminal Citation may be issued
as well.
(K) The City reserves the authority to use the abatement process as outlined in Chapter 92
Nuisances, Section 92.21, in lieu of or in addition to the process as outlined in this chapter.
55