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HomeMy WebLinkAbout11/14/2023The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Ordei and Business of the City Council. Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed lutes of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the October 24, 2023 City Council Meetings c. Claims Totaling $133,220.56 4. CONSENT a. Snow Removal Agreement with 8th Day Landscaping 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing i ules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Resolution No. 111423A — Approving Conditional Use Permit at 2520 Larpenteur Avenue West b. Smoking of Tobacco and Cannabis in Public Parks Draft Ordinance c. Agieement Regarding Suburban Representation on St. Paul Regional Water Board of Water Commissioners d. Long -Term Planning Follow Up Session with Victoria Holthaus of AEM Financial Solutions e. Resolution No. 111423B — Transferring the Final Portion of the Coronavirus Local Fiscal Recovery Funds Established under the Amei ican Rescue Plan Act 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. October Financial Report b. Truth -in -Taxation Public Hearing: 2024 Budget and Levy Presentation LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, NOVEMBER 14, 2023 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Ordei and Business of the City Council. Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed lutes of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the October 24, 2023 City Council Meetings c. Claims Totaling $133,220.56 4. CONSENT a. Snow Removal Agreement with 8th Day Landscaping 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing i ules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Resolution No. 111423A — Approving Conditional Use Permit at 2520 Larpenteur Avenue West b. Smoking of Tobacco and Cannabis in Public Parks Draft Ordinance c. Agieement Regarding Suburban Representation on St. Paul Regional Water Board of Water Commissioners d. Long -Term Planning Follow Up Session with Victoria Holthaus of AEM Financial Solutions e. Resolution No. 111423B — Transferring the Final Portion of the Coronavirus Local Fiscal Recovery Funds Established under the Amei ican Rescue Plan Act 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. October Financial Report b. Truth -in -Taxation Public Hearing: 2024 Budget and Levy Presentation c. 2024 Utility Rate Setting 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting this poi tion ofthe meeting will be limited to fifteen (15) minutes Individuals are requested to limit then comments to three (3) minutes or less. If the majoiity ofthe Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission of the presiding officer. Your participation, as prescribed by the Robeit's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13 ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Nov 14, 2023 07:00 PM Central Time (US and Canada) Topic: November 14, 2023 Lauderdale City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/1/82174410929?pwd=ZD1FSU1VUldOZDFgV DgwQk 1 ZSOcOQT09 Passcode: 954877 Or One tap mobile : + 13052241968„82174410929# US + 13092053325„82174410929# US Or Telephone: Dial(for higher quality, dial a number based on your current location): + 1 305 224 1968 US + 1 309 205 3325 US + 1 312 626 6799 US (Chicago) + 1 646 558 8656 US (New York) + 1 646 931 3860 US + 1 301 715 8592 US (Washington DC) + 1 669 900 9128 US (San Jose) + 1 253 215 8782 US (Tacoma) + 1 346 248 7799 US (Houston) Webinar ID 821 7441 0929 International numbers available: https://us02web.zoom.us/u/kc1e7rxf4L LAUD Ii,RDALE CITY COUNCIL MIH I-F,TING MINUThS Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 October 24, 2023 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:10 p.m. Roll Call Councilors present* Kvan Sayre, Sharon Kelly, Duane Pulford, Jeff Dains, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Pulford moved and seconded by Councilor Dains to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the October 10, 2023 city council meeting. There being none, Councilor Kelly moved and seconded by Councilor Pulford to approve the minutes of the October 10, 2023 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Sayre moved and seconded by Councilor Pulford to approve the claims totaling S20,639.70. Motion carried unanimously. Consent Councilor Kelly moved and seconded by Councilor Sayre to approve the Consent Agenda thereby acknowledging the September financial report and the third quarter investment report. Informational Presentations/Reports A. City Council Updates Assistant to the City Administrator Bownik shared a Halloween update. On Halloween night, candy and beverages will be available from 5-6 p.m. at City Hall. The City's event will compliment other festivities hosted by residents. Volunteers are welcome to decorate and set-up at City Hall during the morning and afternoon of October 31. Mayor Gaasch stated that voting for the school board election will take place at Lauderdale City Hall on November 7 from 7:00 a.m. — 8:00 p m harly voting is available at select Ramsey County sites. LAUDFi,RDALI-4, CITY COUNCIL MEETING MINUTES L auderdale City Hall 1891 Walnut Stieet L auderdale, MN 55113 P age 2 of 4 October 24, 2023 Councilor Sayre shared that he and Councilor Kelly recently attended a tour of the Corval campus. Councilor Pulford stated that he has been attending the online League of Minnesota Cities forums. Councilor Dains shared that the Ramsey County League of Local Governments is doing another climate action plan. P ublic Hearings A. Public Hearing on the Approval of a Housing Program for a Multifamily Housing D evelopment and the Issuance of Revenue Obligations known as the AGRA Project to be Constructed in the City of Minneapolis — Resolution No. 102423A Julie hddington of Kennedy and Graven gave a presentation to the Council regarding the City's participation in securing housing revenue bonds for Franklin LP to build an affordable housing complex in Minneapolis. Fddington also prepared a resolution for Council consideration. Prior to adopting the resolution, the City Council held a public hearing. Mayor Gaasch opened the floor at 7:24 p.m. to those in attendance interested in addressing the Council on this issue. There being nobody interested in speaking, Mayor Gaasch closed the floor at 7:25 p.m. Councilor Pulfoid made a motion to adopt Resolution No. 102423A A Resolution Authorizing the Issuance, Sale, and Deliveiy of Multifamily Housing Revenue Obligation for the Benefit of Franklin LP; Approving a Housing Program; and Authorizing the Execution and Delivery of Documents Related Thereto. The motion was seconded by Councilor Dains and carried unanimously. B . Conditional Ilse Permit Application for 2520 Larpenteur Avenue West The applicant, SilverSky Auto LLC, requested a conditional use permit for auto sales, service, and repair at 2520 Larpenteur Avenue. Staff said that the proposed use complies with required provisions including ownership and off-street packing. The applicants, Hunter Sonnek and Levi Drude-Huff, attended to explain their plans and answer questions from the Council. Mayor Gaasch opened the floor at 7:37 p.m. to those in attendance interested in addressing the Council on this issue. There being nobody interested in speaking, Mayor Gaasch closed the floor at 7:38 p.m. LAUD IH,RDALE CITY COUNCIL MbIFTING MINUTES L auderdale City Hall 1891 Walnut Street L auderdale, MN 55113 Page 3 of 4 October 24, 2023 Councilor Kelly made a motion to approve a conditional use permit to SilverSky Auto & Brait Commercial for auto sales, service, and repair at 2520 Larpenteur Avenue West with the condition that Brait Commercial obtains certificate of occupancy permits from the City's building official. This was seconded by Councilor Pulford and carried unanimously. C. Tree Abatement at 1836 Carl Street — Resolution No. 102423B A dead / diseased tree fell on the garage at 1836 Carl Street. Typically, staff are able to work with the owners of dead and diseased trees to have them removed through a petition and waiver agreement. In this case, someone other than the owner manages the property and they have not taken responsibility for correcting the situation. Prior to voting, the City Council must hold a hearing on the matter should the paity responsible for the property wish to address the City Council. Mayor Gaasch opened the floor at 7:47 p.m. to those in attendance interested in addressing the Council on this issue. There being nobody interested in speaking, Mayor Gaasch closed the floor at 7:48 p.m. Councilor Pulford made a motion to adopt Resolution No. 102423B A Resolution Abating a Diseased or Hazardous Tree at 1836 Carl Street. This was seconded by Councilor Kelly and carried unanimously. D iscussion/Action Item A Long -Term Planning Session with Victoiia Holthaus of AF -,M Financial Solutions E ailier this year, the Council authorized Ah,M Financial Solutions (AEM) to prepare a long-term financial plan for the City. The emphasis of the plan was to analyze the financial opportunity costs of Ramsey County's Eustis Street turn back proposal Additionally, AEM looked at inflationary pressure on future budgets and the financing of the capital improvement plan. The draft long-teim plan included the revised costs received from Ramsey County for Eustis Street. The cost -share for not taking road ownership increased from $600,000 to $1,143,480 primarily due to better estimates of the retaining walls and right-of-way acquisition costs. The city engineer provided costs for the long-term maintenance costs (one road life cycle of 50-55 years) should the City take ownership of Eustis Street south of Larpenteur. Vicki Holthaus of AEM Financial Solutions presented her analysis on the issue and answered questions from the Council. The draft long-term plan showed financing of future capital improvements on a ten-year bond replacement schedule. The Council asked Holthaus to prepare revised modeling on a twenty-year bond repayment plan that more closely matches the life cycle of the current city streets. Holthaus will be at a future meeting to share the results. LAUDF�',RDALI-4, CITY COUNCIL MFA hTING MINUThS L auderdale City Hall 1891 Walnut Street L auderdale, MIS 55113 P age 4 of 4 October 24, 2023 B . Adopting and Certifying Liens for Delinquent Utilities and Unpaid Services – Resolution No. 102423C Each year the City must submit a resolution to Ramsey County certifying special assessments. This year, the City had one multi-year special assessment that was negotiated via a petition and waiver agreement. The resolution is a formahty as the petition and waiver agreements eliminate the need for a public hearing and the owners have forgone the right to appeal. Councilor Kelly made a motion to adopt Resolution No. 102423C—A Resolution Levying Special Assessments. This was seconded by Councilor Sayre and carried unanimously. Set Agenda for Next Meeting Butkowski stated that the November 14 council meeting might include a smoking of cannabis and tobacco in public parks draft ordinance and conditional use permit approval resolution for 2520 Larpenteur Avenue West. Work Session A. Community Development Update Butkowski shared that Ramsey County's open house and presentation regarding Eustis Street would take place on October 25 from 5:30-7:30 p.m.at City Hall She also said that street sweeping was scheduled for next week a controlled burn was scheduled for Seminary Pond later this yeas; and that the hockey rink was painted white this past weekend. B . Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Sayre moved and seconded by Councilor Dains to adjourn the meeting at 9:05 p.m. Motion carried unanimously. Respectfully submitted, Cone - Miles Cline D eputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action Mayor and City Council City Administrator November 14, 2023 List of Claims The claims totaling $133,220.56 are provided for City Council review and approval that includes check numbers 28651 to 28678. Accounts Payable Checks by Date -Detail by Check Date User: Printed: miles.clinc 11/9/2023 1:40 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 34 AFSCME MN Council 5 PR Batch 52200.10.2023 Union Dues ACH 389 ACH 43 ACH 44 ACH 45 ACH 46 ACH 43 ACH 44 ACH 45 10/27/2023 PR Batch 52200.10.2023 Unic Total for this ACH Check for Vendor 34: Blue Cross Blue Shield of Minnesota PR Batch 52200.10.2023 Vision Insurance 10/27/2023 PR Batch 52200.10.2023 Visi' Total for this ACH Check for Vendor 389: Public Employees Retirement Association PR Batch 52200.10.2023 PERA Coordinated PR Batch 52200.10.2023 PERA Coordinated 10/27/2023 PR Batch 52200.10.2023 PER PR Batch 52200.10.2023 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52200.10.2023 State Income Tax 10/27/2023 PR Batch 52200.10.2023 Stat( Total for this ACI I Check for Vendor 44: ICMA Retirement Corporation PR Batch 52200.10.2023 Deferred Comp PR Batch 52200.10.2023 Deferred Comp 10/27/2023 PR Batch 52200.10.2023 Defi PR Batch 52200.10.2023 Def Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52200.10.2023 Medicare Employer Po PR Batch 52200.10.2023 FICA Employee Portio PR Batch 52200.10.2023 FICA Employer Portio PR Batch 52200.10.2023 Medicare Employee PC PR Batch 52200.10.2023 Federal Income Tax 10/27/2023 PR Batch 52200.10.2023 Med PR Batch 52200.10.2023 FIC. PR Batch 52200.10.2023 FIC. PR Batch 52200.10.2023 Med PR Batch 52200.10.2023 Fed( Total for this ACH Check for Vendor 46: Public Employees Retirement Association PR Batch 52300.1 1.2023 PERA Coordinated PR Batch 52300.1 1.2023 PERA Coordinated Total for 10/27/2023: 11/10/2023 PR Batch 52300.1 1.2023 PER PR Batch 52300.1 1.2023 PER Total for this ACI -1 Check for Vendor 43: Minnesota Department of Revenue PR Batch 52300.1 1.2023 State Income Tax ICMA Retirement Corporation 11/10/2023 PR Batch 52300.1 1.2023 Stat( Total for this ACH Check for Vendor 44: 11/10/2023 228.24 228.24 12.82 12.82 1,253.08 1,086.00 2,339.08 759.00 759.00 1,312.90 1,658.42 2,971.32 283.44 1,211.91 1,211.91 283.44 2,267.70 5,258.40 11,568.86 1,244.34 1,078.43 2,322.77 751.59 751.59 AP Checks by Date - Detail by Check Date (11/9/2023 1:40 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 46 ACH 47 28651 65 19948002 28652 373 6290182557 6290182557 6290184883 6290184883 6290187193 6290187193 6290189630 6290189630 28653 383 Si 474681110123 28654 52 112023 28655 29 4394 28656 25 112023 28657 25 PR Batch 52300.1 1.2023 Deferred Comp PR Batch 52300.11.2023 Deferred Comp PR Batch 52300.1 1.2023 Defi PR Batch 52300.11.2023 Def 'Total for this ACI -I Check for Vendor 45: Internal Revenue Service PR Batch 52300.11.2023 Federal Income Tax PR Batch 52300.11.2023 FICA Employer Portioi PR Batch 52300.11.2023 Medicare Employee Pc PR Batch 52300.1 1.2023 FICA Employee Portio PR Batch 52300.1 1.2023 Medicare Employer Po 11/10/2023 PR Batch 52300.11.2023 Fed( PR Batch 52300.11.2023 FIC, PR Batch 52300.11.2023 Med PR Batch 52300.11.2023 FIC, PR Batch 52300.1 1.2023 Med Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 52300.1 1.2023 Health Insurance PR Batch 52300.11.2023 Dental 11/10/2023 PR Batch 52300.1 1.2023 Heal PR Batch 52300.11.2023 Den Total for this ACH Check for Vendor 47: Total for 11/10/2023: Allstream Inc. 11/14/2023 Fax Line Total for Check Number 28651: ARAMARK Uniform & Career Apparel Gr October Uniforms October Uniforms October Uniforms October Uniforms November Uniforms November Uniforms November Uniforms November Uniforms Aspen Waste Systems of Minnesota Inc November Refuse Service Bluechip Tree Company Inc 1836 Call Tree Removal Abatement City of St Anthony November Police Services County of Ramsey Recording Fee - 1743 Malvern Street Variance County of Ramsey PR Batch 52200.10.2023 Short Term Disability 11/14/2023 Total for Check Number 28652: 11/14/2023 Total for Check Number 28653: 11/14/2023 Total for Check Number 28654: 11/14/2023 Total for Check Number 28655: 11/14/2023 Total for Check Number 28656: 11/14/2023 PR Batch 52200.10.2023 Sho) 1,215.17 1,658.42 2,873.59 2,143.72 1,113.38 260.38 1,113.38 260.38 4,891.24 2,788.45 85.20 2,873.65 13,712.84 88.84 88.84 19.21 19.22 19.68 19.69 19.21 19.22 19.45 19.44 155.12 403.23 403.23 3,400.00 3,400.00 71,692.50 71,692.50 46.00 46.00 96.71 AP Checks by Date - Detail by Check Date (11/9/2023 1:40 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount RISK -002263 28658 25 EMCOM-011249 EMCOM-011264 EMCOM-01 1280 28659 270 112023 28660 61 3100536 28661 134 00137 28662 78 WC23-24 WC23-24 WC23-24 WC23-24 WC23-24 WC23-24 WC23-24 \\WC23-24 WC23-24 WC23-24 WC23-24 28663 387 1571 28664 24 0001164354 28665 411 192660 28666 410 112023 PR Batch 52200.10.2023 Long Term Disability PR Batch 52200.10.2023 Life Insurance October Insurance Processing Fee County of Ramsey October Fleet Support October CAD Services October 911 Dispatch Services Jeff Dains LMC Conference - JD Gopher State One Call October Locates Katrina Joseph October Legal Services PR Batch 52200.10.2023 Lon. PR Batch 52200.10.2023 Life Total for Check Number 28657: 11/14/2023 Total for Check Number 28658: 11/14/2023 Total for Check Number 28659: 11/14/2023 Total for Check Number 28660: 11/14/2023 Total for Check Number 28661: League of Minnesota Cities Insurance Trust 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance 2023-2024 Work Comp Insurance Metro -INET November IT Services Metropolitan Council December Waste Water Midwest Fence & Mfg Co Hinges for Dog Park Gate Ralph Mikel Skating Rink Paint Work 11/14/2023 Total for Check Number 28662: 11/14/2023 Total for Check Number 28663: 11/14/2023 Total for Check Number 28664: 11/14/2023 Total for Check Number 28665: 11/14/2023 Total for Check Number 28666: 104.75 229.43 25.00 455.89 6.24 75.17 462.60 544.01 652.61 652.61 24.30 24.30 925.00 925.00 9.39 10.14 2.72 5.65 226.76 78.28 127.37 183.07 149.70 6.97 3.95 804.00 2,190.00 2,190.00 12,824.43 12,824.43 74.00 74.00 3,000.00 3,000.00 AP Checks by Date - Detail by Check Date (11 /9/2023 1:40 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 28667 140 112023 28668 12 2023-197 2023-197 2023-197 28669 84 112023 112023 112023 112023 112023 112023 112023 112023 112023 112023 112023 112023 28670 11 2023-629 28671 10 0001624430 28672 388 PS -INV 103042 28673 286 112023 28674 81 112023 112023 112023 28675 26 2146677 28676 4 SI008358 N4innesota Department of Agriculture 11/14/2023 2024 Tree Care Registry NineNorth October Virtual Meeting Charge October Webstreaming & Archiving October Virtual Meeting Production Total for Check Number 28667: 11/14/2023 Total for Check Number 28668: North Star Bank Cardmember Services 11/14/2023 1-1irs lfield's - Paint for Skating Rink Amazon - Dog Park Sign October Costco Fuel Costco - Halloween Candy October Costco Fuel Costco - Halloween Supplies Amazon - Halloween Supplies October Costco Fuel USPS - Certified Letter & Stamps Hirshfield's - Paint for Skating Rink Pomp's Tire - Truck Tire Repair Amazon - Halloween Supplies Total for Check Number 28669: North Suburban Communications Commiss 11/14/2023 3Q23 Contribution Total for Check Number 28670: On Site Sanitation Inc 10/13/2023 - 11/24/2023 Park Portable Restroom PeopleService Inc November Wastewater Joe Sax 2023 Community Park Hill Mowing St Paul Regional Water Service 1885 Fulham St 1891 Walnut St 191.5 Walnut St Stantec Consulting Services Inc General Engineering Services 11/14/2023 Total for Check Number 28671: 11/14/2023 Total for Check Number 28672: 11/14/2023 Total for Check Number 28673: 11/14/2023 Total for Check Number 28674: 11/14/2023 Total for Check Number 28675: The Neighborhood Recycling Company Inc 11/14/2023 October Multi -Family Recycling 25.00 25.00 103.75 255.41 360.00 719.16 164.95 32.50 36.37 178.69 36.37 130.52 43.03 169.72 140.56 1,039.92 48.28 23.77 2,044.68 951.38 951.38 53.61 53.61 600.00 600.00 1,215.00 1,215.00 55.98 96.08 26.34 178.40 961.25 961.25 420.21 AP Checks by Date - Detail by Check Date (11/9/2023 1:40 PM) Page 4 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount SI008358 28677 3 514310556 October Single Unit Dwelling 3,026.73 Total for Check Number 28676: 3,446.94 US National Equipment Finance Inc 11/14/2023 November Copier Lease 176.00 28678 74 Xcel Energy 848388563 1891 Walnut Street 851671831 Larpenteur Avenue • Total for Check Number 28677: 176.00 11/14/2023 222.83 64.68 Total for Check Number 28678: 287.51 Total for 11/14/2023: 107,938.86 Report Total (39 checks): 133,220.56 AP Checks by Date - Detail by Check Date (11/9/2023 1:40 PM) Page 5 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date November 14, 2023 ITEM NUMBER STAFF INITIAL LA Snow Removal APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received a proposal from 8th Day Landscaping for the quickly approaching winter season. They raised their price by 4 4% or $30 per month. They clear snow in front of the homes along Larpenteur Avenue. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council directs staff to enter into a contract with 8th Day Landscaping for snow removal services as presented. Contract between the City of Lauderdale and 8t'' Day Landscaping, LLC. This contract (the "Agreement") is made and entered into this 14`1' day of November, 2023, between the City of Lauderdale, Minnesota (the "City"), and 8th' Day Landscaping, LLC , (the `Contractor"), (collectively, the ` Parties"). Scope of Services Snow plowing specifications for roadways, driveways and parking areas: Snow removal of roadways, driveways, and parking areas is not a part of the scope of services expected from the Contractor. In the event the services are needed, city staff will make arrangement with the Contractor at the Equipment/Product Rates defined below. Snow shoveling specifications: Trigger depth: 1.5 inches The snow removal area is identified in Appendix A: Sidewalk Segments for Snow Removal. Snow shoveling will be completed by hand or power method. Snow shoveling will be completed with the following guidelines. 1. Snow will be removed from the walkways so as to maintain a minimum clearance of 36 inches. Cut outs for bus access also will be cleared to maintain a minimum width of 36 inches. 2. Walkways will be shoveled within 12 hours of cessation of snow. This standard will be used for all snowfalls that meet the trigger depth, and do not exceed 6 inches. For snow falls that are between 6-12 inches, the standard snow removal time will be extended an additional 18 hours. Any snowfall that exceeds 12 inches will be handled on a best effort basis. 3. Removal of ice built-up is not the responsibility of the Contractor. 4. All mail boxes will be shoveled around so they may be accessible for the residents and mail carriers. This will be completed within 12 hours for snowfalls that meet trigger depth, but do not exceed 6 inches. Snowfalls over 6 inches will extend their removal time an additional 18 hours. 5. Fire hydrants will be cleared of snow within 12 hours, for all snowfalls that meet trigger depth, but do not exceed 6 inches. Snow falls that exceed 6 inches will extend the removal time an additional 18 hours. Any snowfall that exceeds 12 inches will be handled on a best effort basis. 6. On occasion when temperatures teach -15F or less, shoveling may be delayed until safer working conditions prevail. Snow Removal: Call out In the event a property owner along Larpenteur Avenue does not perform snow removal or snow removal satisfactorily, the Contractor agrees to provide snow removal service in the same manner as it does in the contract area identified in Appendix A. This service requires a phone call or electronically written notice from the City Administrator or their designee. The Contractor will perform the service within 24 hours of receiving notice. Services will be provided at the costs identified in Pquipment/Product Rates and billed to the City. The City is responsible for seeking reimbursement from the property ownei serviced. Sanding of driveways, parking lots and walks Sanding of drives, parking areas, walks, walkways, and steps will be completed as requested. Sanding and salting is available at an extra charge and will be billed at $120 00 per ton of sand salt mix. The Contractor is not held responsible for injuries or accidents related to winter conditions. The Contractor will not be held responsible for turf damage due to sanding or salting. Sanding / Salting / De-icing Options (upon request) Ice melt products will be applied to roads and walkways as requested only. Cost for ice melt on roadways is $120.00 per ton of salt sand mix or $0.75 per pound applied to walkways. The Contractor is not held responsible for injuries or accidents related to winter conditions. The Contractor will not be held responsible for turf damage due to deicing procedures. The City will contact the Contractor when the City would like salt, sand, or deicing products dispersed. This will require a phone call or written statement from the City Administrator or their designee. Inspections The Contractor will inspect sidewalks by May 15, and report any damages caused by snow plowing. Any damages that occur in excess of $150.00 must be reported immediately. Responsibility of the City The following activities are not part of this contract; however, the Contractor will advise the City to reduce costs in these areas. 1. Ice accumulation. 2. The use of deicer materials 01 activities not defined in these specifications to promote safety. 3. Snow removal, hauling, or relocating snow piles. 4. Any damage caused by protruding objects from paved areas, or from items not visible to the Contractor at the time of snow operations. 5. Snow removal requests that are below the specific trigger depth, or that are outside the specifications. Compensation The Contractor will furnish all labor and materials for contract specifications. The above contract is valid from November 1, 2023 to April 30, 2024. The Monthly Contract amount is $680.00 per month which the City will pay in six equal installments of $710.00. The City agrees to pay the Contractoi in full within 35 days of date of invoice. Payments not received within 35 days will be charged a service charge of 2% per month. Any increase m taxes or other regulations that become effective during the term of this agreement shall be passed on to the City. -Any increase in fuel prices over 25% will be passed on to the City. -Any services peiformed outside of these specifications will be billed at the following rates. Equipment/Product Rates The following rates apply to additional services performed by the Contractor. A minimum charge of $75 applies to callouts. • `/ ton plow truck with operator: $63.00 per hour • 3/4 ton plow truck with operator: $79.00 per hour • One -ton plow truck with operator: $89.00 per hour • Hand shoveling $49 00 per/man hour • Sidewalk salt: $0.75 per/lb. applied • Magnesium salt: $1.00 per/lb. applied • Walk behind blower: $55.00 per/hour • Salt and sand mixture -for driveways: $120.00 per ton • Strait salt mixture- for driveways: $150.00 per ton • Bobcat with operator: $110.00 per hour (1 hour minimum.) • Dump truck with operator $150.00 per hour (1 hour minimum) Terms of Contract 1. Terms and Conditions The term of this contract shall be for a period of six months commencing on November 1, 2023 and terminating on April 30, 2024. The time performance of any portion of the obligations of the Contractor under this agreement shall be of the essence, subject only to delay caused by or contributed to by act of the City, its agents or employees, laboi disputes, fire, unavoidable casualties, act of God, or action 01 non -action of utilities or of local, state, or federal government. 2. Insurance The Contractor shall fully insure itself against any and all liability which it may have under the worker's compensation law, general liability, and automobile coverage. The Contractor shall furnish a certificate of insurance to City prior to beginning work. 3. Force Majeure The Contractor shall not be liable to City for any damages to property, personal injuries, or other liability arising outside of the Contractor's control including but not limited to, vandalism, flood, rain, fire, wind, heavy snow, freezing, strikes, lack of salt availability, other natural causes, acts of God or acts of persons other than the Contractor's employees or agents. 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an ` independent contractor" and not an employee of the City. The Contractor shall have control over the manner in which the services are performed under this Agreement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, or retirement benefits. 5. Indemnification. The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims, actions, damages, losses and expenses arising out of the Contractor's performance or failure to perform its duties under this Agreement. 6. General Provisions. A. Assignment. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. B. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. C. Goveining Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. D. Savings Clause. If any court finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. H Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, 01 constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other piovision of this Agreement. F. No Waivei by City. By entering into this agreement, the City does not waive its entitlement to any immunity under statute or common law. G. Termination. Either party may terminate this agreement at any time for any reason If the contract is terminated early, the City will pay a prorated fee for services performed to date. 7. Complete Agreement This agreement and all amendments and exhibits hereto specifically signed and incorporated herein, constitutes the entire agreement between the parties and supersede any and all other agreements, either oral or in writing. By signing below, each party acknowledges that they have read and understand this agreement and that no representation, inducement, promise or agreement oral or otherwise, has been made by any party, which is not embodied within. This agreement shall be construed as objectively in the light of its overall purpose, which is to provide the services herein for compensation. Neither the souse noi the authorship of this agreement shall cause bias 01 presumption in the constitution or interpretation of this agreement. Any changes to the terms 01 conditions of this agreement are not binding unless in writing and signed by both parties hereto. 8. Notices Notices under this contract shall be reserved on the parties by certified mail at the following addresses: City: City of Lauderdale 1891 Walnut St L auderdale, MN 55113 Contractor: 8th Day Landscaping 1965 Margaret St N N. St. Paul, MN 55109 In witness thereof, the parties hereto have executed this agreement the day and year first written above. B y: Heather Butkowski, Lauderdale City Administrator B y: D aniel Alfred Owner/Operator 8th Day Landscaping Appendix A Sidewalks Segments for Snow Removal Sidewalk RFP Option 1 City of Lauderdale. MN i..1..:takrul .._.alIlain /' Sidewalk RFP Option 1 City of Lauderdale. MN i..1..:takrul .._.alIlain LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent Presentation Public Hearing Discussion X Action X Resolution X Work session MEETING DATE November 14, 2023 ITEM NUMBER Resolution approving a conditional use permit for 2520 Larpenteur Ave W STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, the City Council directed staff to bring back a resolution of approval, with some conditions. The resolution is attached. OPTIONS 1) Adopt the attached resolution as presented.. 2) Modify the resolution before adoption. STAFF RECOMMENDATION Motion to adopt Resolution No 111423A - A Resolution Granting a Conditional Use Permit to SilveiSky Auto LLC & Brait Commercial LLC for auto sales, service, and repair at 2520 Larpenteui Ave W. COUNCIL ACTION: Member introduced the following resolution and moved its adoption: RESOLUTION NO. 111423A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO SILVERSKY AUTO LLC AND BRAIT COMMERCIAL LLC FOR AUTO SALES, SERVICE AND REPAIR FOR A PORTION OF THE PROPERTY AT 2520 LARPENTEUR AVE W WHEREAS, SilverSky Auto LLC (the "Co -Applicant") operates a business for automotive sales and personal vehicle reconstruction; and WHEREAS, Brait Commercial LLC (the "Co -Applicant") is the owner of an industrial property located at 2520 Larpenteur Ave W (the "Property'); and WHEREAS, the Co -Applicants have applied for a conditional use permit for auto sales, service and repair in the I-1 District; and WHEREAS, on Octobei 24, 2023, following written notice to the owners of all properties located within 350 feet of the Property, the city council conducted a public healing on the Co -Applicants' request for a conditional use permit for the proposed use and received written and oral testimony related thereto; and WHEREAS, upon the conclusion of the public hearing, the city council authorized the preparation of this resolution granting the conditional use permit, subject to certain terms and conditions. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Lauderdale that a conditional use permit be issued to the Co -Applicants to authorize the use of auto sales, service and iepaii at the Property, subject to the following terms and conditions: 1. The conditional use permit shall apply specifically to "Warehouse 4", which is a one -floor unit on the south end of the building and is depicted on Exhibit A attached hereto. 2. The conditional use permit shall not be issued and valid until the building owner obtains a Certificate of Occupancy Peimit from the City's building official. 3. The business shall prevent material leaks from going down the drain by using a fluid absorbent, a PIG extra -duty absorbent mat roll and a seal on the dram. 4. The uses allowed with the conditional use permit are restricted in accordance with the Co - Applicant's letter attached hereto as Exhibit B. 5. The business owner shall obtain and maintain a dealership license for vehicle sales. LA 135-3-914551.v2 Adopted by the city council of the city of Lauderdale this 14th day of November, 2023. Mary Gaasch, Mayor ATThST: (S FAL) Heather Butkowski, City Administrator -Clerk LA 135-3-914551.v2 Exhibit A • •_ lre-447.5. nt f4 • d • Is 2520 Larpenteur Avenue West X StrirtVie (St • lie ' ,.• te • 1 • • A a 4 • . 1 • t • if • ': • . `ij' A 1' . n t • uIF A •Ara1/ ; .R . ,,. • • 4 1 ...6 • 1 Y' • . 1 • ✓ • w 3 • r 1 4 •n L 4 t 4 • • • .I, • • i 11 0 1 • { • :_1 .• • /�? 1 I� I•. 1 Exhibit A \Aforg Spaces Or M ;ca Address. 2520 Lorponter Ave W, Lauderdale, MN 55113 °MIMShip Unit. Rentable Sq Focftaga Usable Sy Fuotaq, T01.t1 Building Si i 1 Brat Commercial Lt L Warehouse 4 2106.02 Sy Ft 2045 Sy F1 14385 65 Sq I't 12'-2.'H 3' 16 76.67E+7. Mess ROOM 79.83"Z ()Nice 80.67F' ria r b 1 10' i Exhibit B SilverSky Auto LLC is seeking a Conditional Use Permit for the express purposes of automotive sales and personal reconstruction of vehicles. The reason we are applying for a conditional use permit is to host a small automotive dealership. We're looking to purchase and sell an average of 3 vehicles, every 2.5 months. Averaging just over 14 vehicles annually. Our main focus is acquiring vehicles with salvage titles, repairing them, and then selling the finished product. We find the majority of our vehicles through auction houses and work with specialists to repair damages that we are unable to service ourselves. We will be utilizing skates underneath wheels to maneuver vehicles indoors, and store them with ease. Addressing 1O 125: Performance Standards by Letter: A- We will not be personally handling any flammable or combustible materials. B- We utilize nothing that will interfere with or affect electrical systems. C- The use of power tools will be included in our business, these are hand -operated and won't impact the surrounding community. D- Our use will not include or attract any phenomena of vibration. E- Business use will not exude any particulates of gasses or odors. F- On the topic of pollution, our production of such will be very minimal. As we mentioned above, we shall be utilizing automotive skates, in Targe part, to maneuver vehicles indoors. Reducing emissions and therefore air pollution. There will be no painting on the property or use of noxious gasses. G- There will be zero usage of devices or materials that produce exterior glare. 1-1- Nothing we have will cause or exacerbate erosion of the property. I- Should a material leak in the space, we have a fluid absorbent, as well as a PIG extra -duty absorbent mat roll that will be placed around the drain, should any material reach it. (Maybe a special filter/seal on the drain) Sincerely, Hunter R. Sonnek Managing Director +1 507-380-6379 Levi R. Drude-Huff Vice -President 6750 Overton Dr. NE, Fridley, MN 55432 silverslcyauto@gmail.com LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date November 14, 2023 ITEM NUMBER Cannabis Discussion w/CA r STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City Attorney Ron Batty, will be at the meeting to discuss cannabis and tobacco use in the City's parks. Revisions for the park ordinance aie attached for Council review. In the margins are comments or discussion points that Ron and I discussed briefly and would like direction from the Council on. The goal of this meeting is to discuss the draft ordinance and provide Ron direction on how to finalize it After it is completed, staff will send the draft ordinance out to the community for a ten-day review period ahead of any votes on the matter. STAFF RECOMMENDATION: DRAFT September 22 2023 ORDINANCE NO. CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 7, CHAPTER 1 OF THE CITY CODE REGARDING CITY PARKS Section I. Title 7, Chapter 1 of the Lauderdale City Code is amended by adding the underlined material and deleting the stricicen material as follows: CHAPTER 1 CITY PARKS SECTION: 7-1-1: Purpose 7-1-2: Definitions 7-1-3: Permit Required 7-1-4: Application 7-1-5: Revocation 7-1-6: Alcoholic Beverages 7-1-7: Scheduling Activities 7-1-8: Time Limits 7-1-9: Prohibited Activities 7 1-910: Penalty 7-1-1: PURPOSE: This Chapter is enacted to regulate the use of City park property for organized activities thereby ensuring the maximum utilization of such property by all citizens and providing for the general welfare, health and safety of the citizens of the City (Ord. 61, 9-13-1973) There is sufficient medical evidence showing that tobacco smoke is a major contributor to indoor air pollution and that breathing secondhand smoke or environmental tobacco smoke s a cause of diseases such as lung cancer, cardiovascula disease, and respiratory disease and a cause of strokes and heart attacks; that the discarding of tobacco products pollute the land and water and may be ingested by small children, pets, birds or fish; and that it is desirable to provide a safe and healthy environ hent for esidents and members of the public while using city parks. The City also believes that use of cannabis n city parks will have an adverse i npact on the environment simila • to that of tobacco products and will discourage the use and enjoyment of such places by membe as of the publ'c. An additional pi. rpose is to set forth the rules banning the use of tobacco p •oducts and cannabis in c ty parks, thereby making such areas cleaner, safer, and more enjoyable for city reside its and the public. LA135-3-904003.v1 7-1-2: DEFINITIONS: For the purposes of this Chapter, the terms defined in this Section have the meanings given them: 3.2 PERCENT MALT LIQUOR: I-Ias the meaning given to it by Minnesota Statutes, section 340A.101, subd. 19. ADMINISTRATOR: The City Administrator or his or her duly authorized representative. CANNABIS: means cannabis flower, cannabis products, lower -potency hemp edibles, and hemp - derived consumer products as those terms are defined in Minnesota Statutes, section 342.01, as it may be amended from time to time. EDIBLE CANNABINOID PRODUCT: means any product that is intended to be either eaten, or consumed as a bevel age, by humans, and which contains a cannabinoid product in combination with other consumable ingredients as defined in Minnesota Statutes, section 151.72, subd. 1. ELECTRONIC DELIVERY DEVICE: means any product containing or delivering nicotine, I1obe1ft, or any other substance, whether natural or synthetic, intended for human consumption _ -- through inhalation of aerosol or vapor from the product. Electronic delivery device includes but is not limited to devices manufactured, marketed, or sold as electronic cigarettes, electronic cigars, electronic pipe, vape pens, modes, tank systems., or under any other product name or descriptor. Electronic delivery device includes any component part of a product, whether or not marketed or sold separately. Electronic delivery device excludes drugs, devices, or combination products, as those terms are defined in the Federal Food, Drug, and Cosmetic Act, that are authorized for sale by the United States Food and Drug Administration. INTOXICATING LIQUOR: Has the meaning given it by Minnesota Statutes, section 340A.101, subd. 14. ORGANIZED ACTIVITY: Any activity at which there are or will be assembled 50 or more persons. The term does not include athletic or recreational events regularly scheduled by the City as part of its recreation program. OVERNIGI-IT PARKING: Parking in a park parking lot between the hours of 10:00 p.m. and 8:00 a.m. PARK: The City's park at Roselawn and Fulham and any other area of the City established by the City as a public paikj. RESPONSIBLE PERSON: A person authorized by an organization to manage and exercise direct control of the organized activity. The term includes an individual conducting or organizing the activity. (Ord. 61, 9-13-1973; 1996 Code) SMOKING: means inhaling, or exhaling smoke from any lighted or heated tobacco or tobacco product or cannabis; carrying any lighted or heated tobacco or tobacco product or cannabis intended for inhalation; and burning or carrying any lighted or heated product containing, made, or dei ived from nicotine, tobacco, cannabis, or other plant, whether natural or synthetic, that is 2 LA135-3-904003.v1 Commented [HB1]: This is taken from state law but Ron plans to add cannabis language. Commented [HB2]: Add Skyview Park. Council to consider whether to apply to the Lauderdale Nature Area or city owned lots around Walsh Lake. intended for inhalation. Smoking includes carrying or using an activated electronic delivery device. TOBACCO OR TOBACCO PRODUCT: means or tobacco product any substance, item or product containing, made, or derived from tobacco leaf, including but not limited to cigarettes; electronic cigarettes; ciga•s; pipe tobacco; snuff; fine cut or othei chev,ing tobacco• cheroots; stogies; perique; granulated, plug cut, crimp cut, ready -rubbed, and other smoking tobacco; snuff flowers; cavendish; shorts; plug and twist tobaccos; dipping tobaccos; refuse scrapes, clippings, cuttings and svN eepings of tobacco; and other kinds and forms of tobacco leaf prepared in such manner as to be suitable for chewing, sniffing, or smoking cigarettes and any product containing, made, or dei ived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or i igested by any other means, or any component, pa It, or accessory of a tobacco product including but not limited to cigars; cheroots; stogies; pe(que; granulated, plug cut, crimp cut, ready rubbed, and othei smoking tobacco snuff; snuff flour; cavendish plug and twist tobacco; lite cut a Id other chewing tobaccos; shorts; refuse sc •aps, clipp ngs, cuttings and sweepings of tobacco; and othei kinds and forms of tobacco. Tobacco exclt des any drugs, devices, or combination prodt cts as those terms are defined in the Federal Food Drug, and Cosmetic Act, that are authorized for sale by the United States Food and Drug Administration. USE: means smoking, inhaling, exhaling, burning, ingesting or carrying any lighted tobacco or tobacco product or cannabis in any manner or in any foam; chewing, sniffing, and spitting any tobacco or tobacco product or cannabis or ingesting any edible cannabinoid product. 7-1-3: PERMIT REQUIRED: It is unlawful for any person to conduct an organized activity in a City park without first having obtained a permit therefor. Individuals and groups of less than 50 may submit a permit application if they would like to reserve park facilities 7-1-4: APPLICATION: A. Time For Application; Forms: 1. Form: Application for the permit required by Section 7-1-3 shall be made to the Administrator by the responsible person on forms provided by the Administrator. 2. Time For Filing: The application shall be made at least 15 days prior to the organized activity. 3. Waiver Of Time: The Council may waive the above time limitations in appropriate cases, but in no event will 1 per mit be issued unless all information required in the application is presented to the Council prior to the date of the organized activity. B. Required Information: The application shall contain or be accompanied by a written statement containing the following regarding the organized activit) : The date or dates of the activity; 3 LAI35-3-904003.v1 2. The name, address and telephone number and headquarters of the organization or person conducting the activity; 3. The name of the responsible person; 4. The park or portion thereof to be used; 5. An estimate of anticipated attendance; 6. The beginning and closing hours of the activity; 7. A statement that the activity is not to be held for the purpose goods or services, and is not held for private profit; 8. A statement that adequate provisions for cleaning up the park been made; and Such other information as the Administrator deems necessary. of advertising any product, area after the activity have C. Fee: No fee for the permit is required of residents of the City of Lauderdale. The Council may elect to charge non-residents for use of park facilities. Such fees will be adopted as part of the City's fee schedule as it may be amended from time to time. D. Criteria For Issuance: 1. Required Conditions: The Administrator shall present the applications for organized activities to the Council which shall grant the permit if it finds: a. The proposed organized activity will not unreasonably interfere with the general public use of the park; b. The organized activity will not substantially interrupt the safe and orderly movement of traffic; c. The conduct of the organized activity is not reasonably likely to cause injury to persons or property or diminish the level of police protection elsewhere in the City; and d. The organized activity will not unreasonably interfere with or detract from the promotion of the public health, safety, recreation or welfare. 2. Additional Conditions: The Council may attach such conditions to the permit as it deems necessary to man conduct of the organized actin ity in compliance with this Chapter including a security deposit for costs of cleanup. (Ord. 61, 9-13-1973) 7-1-5: REVOCATION: Fhe Council may revoke the permit prior to the activity or direct the termination of the activity if it finds that any information contained in the application is untrue, that any term or condition of 4 LA135-3-904003.vI the permit or provision of this Chapter has been violated, or that the organized activity presents a threat to public health or safety. 7-1-6: ALCOHOLIC BEVERAGES: A. Liquor Licenses: The City will not issue licenses for the sale of 3.2 percent malt liquor or intoxicating liquor in City Ipar14 B. Alcoholic Beverages in City Parks: 3.2 percent malt liquor and intoxicating liquor may be present and consumed \when it is in the possession of the individuals that brought the beverages into the park and consumed by thele. 7-1-7: SCHEDULING ACTIVITIES!: _ A. Administrator's Duties: The Administrator or their duly authorized representative is responsible for the scheduling of organized activities and athletic or recreational events in the park. Events will be scheduled on a first come, first served basis. 7-1-8: TIME LIMITS: A. General I -lours: City parks are open to the public between the hours of eight o'clock (8:00) A.M. and ten o'clock (10:00) P.M. of each clay. An organized activity may be conducted whenever the park is open. No overnight camping is !permitted'. B. Parking; Exception: O\ ernight parking in a parking lot at a City park is prohibited. An exception is made for the parking lot off of Roselawn Avenue at Community Park when the seasonal parking restrictions defined 111 Section 6-1-6 are in effect. The prohibition on overnight parking goes back into effect twelve hours after the roads have been plowed curb to curb. 7-1-9: PRO!-IIBITED ACTIVITIES. Use of any tobacco or tobacco product or cannabis is prohibited in city parks. It is also unlaw ful for a person under the age of 21 to possess or consume an edible cannabinoid product or to distribute to another per son under the age of 21 an edible cannabinoid product in a city park. POSTING OF SIGNS: "Tobacco and Cannabis -Free Grounds" signs or signs with a similar designation will be clearly and conspicuously displayed at city parks to notify the public that smoking and other use of tobacco, tobacco products and cannabis is prohibited. 7-1-9 10: PENALTY: Any person violating the provisions of this Chapter is guilty of a misdemeanor except that t\'iolations involving the use of cannabis in city parks is a petty misdemeanor. Each day that a violation continues shall be deemed a separate punishable offense. Section II: This ordinance shall become effective immediately following adoption and publication. 5 LA 135-3-904003.v1 Commented [HB3]: Reflect that the City issues temporary liquor license for Day in the Park each year. Commented [HB4]: Is there a way to address the complaint of neighbors regarding the use of foul language by park users. Commented [HB5]: Camping is a pretty narrow term. Seems like terminologN update would help. Commented [HB6]: Ron is comparing to state law regarding issues of sales versus possession for those under 21. 1 Commented [HB7]: State law says cannabis use violations are petty misdemeanors. Should tobacco be the same? Tobacco use violations can be misdemeanors. Passed by the city council of the city of Lauderdale on this day of , 2023. ATTEST: Heather Butkowski, City Clerk -Administrator 6 LAI 35-3-904003.vI Mary Gaasch, Mayor LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date November 14, 2023 ITFM NUMBER St. Paul. Water Board STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: E very eight to ten years, the suburban cities that sold their water utilities to St. Paul Region- al Water have to adopt a new agreement The purpose of the agreement is to set the sched- ule for the cities to appoint representation to the Board of Water Commissioners. The sub- urban cities have two seats. Historically, Maplewood has had a permanent seat as they are larger than Lauderdale, Falcon Heights, and West St. Paul and the water utility is located in Maplewood. Since the last agreement in 2013, Mendota Heights sold their water utility to St. Paul Re- gional Water.. The draft agreement adds them to the rotation with Lauderdale, Falcon Heights, and West St. Paul for representation on the Board of Water Commissioners. As we share our city attorney with Maplewood, Ron Batty drafted the revised agreement. Deedless to say, he is okay with it. At the end of the day, Lauderdale will appoint someone to the Board of Water Commissioners for a two-year term in 2030 since Lauderdale had the appointment just prior to Falcon Heights. OPTIONS: STAFF RECOMMENDATION: Motion to adopt the Agreement Regarding Suburban Representation on Board of Water Commissioners. COUNCIL ACTION: AGREEMENT REGARDING SUBURBAN REPRESENTATION ON BOARD OF WATER COMMISSIONERS This agreement (the "Agreement") is made and entered into as of this day of 2023, by and among the Cities of Falcon Heights, Lauderdale, Maplewood, Mendota Heights, and West St. Paul, each a municipal corporation under the laws of Minnesota (collectively, the "Suburban Cities" or the "Parties"). WITNESSETH: WHEREAS, the Board of Water Commissioners (the "Board") is a municipal corporation organized under the 1885 Laws of the State of Minnesota, Chapter 110, which laws originally provided for a five -member governing commission; and WHEREAS, the Saint Paul Charter Commission and Saint Paul City Council by Resolution No. 96-1365 authorized that the composition and governance of the Board be enlarged and changed so as to allow for representation by suburban municipalities that have contracted with the Board for the provision of water services; and WHEREAS, prior to January 1, 1998 the Board consisted of five total members: three Saint Paul City Council members appointed to two-year terms by the Mayor of Saint Paul, and two at -large Saint Paul citizen members appointed to four-year terms by the Mayor of Saint Paul; and WHEREAS, in a contract between the Board and the City of Maplewood for the provision of water services entered into as of October 30, 1996 (the "Maplewood Agreement"), Maplewood and the Board agreed to enlarge Board membership to six total members with the additional member representing Maplewood; and WHEREAS, in the Maplewood Agreement, the Board also agreed to enlarge the Board membership to seven total members in the event that other suburban cities enter into similar agreements with the Board; and WHEREAS, the Cities of Falcon Heights, Lauderdale, Mendota Heights, and West St. Paul have executed agreements with the Board similar to the Maplewood Agreement, and therefore MA745-1-882698.v2 Board membership has been expanded to a total of seven members- to increase the suburban representation on the Board; and WHEREAS, the Suburban Cities are currently Parties to an agreement for representation on the Board which expires on December 31, 2023; and WHEREAS, the Suburban Cities now wish to enter into a new 8 -year agreement with new terms for shared representation on the Board. NOW, THEREFORE, the Suburban Cities agree as follows: SECTION I. GENERAL PURPOSE It is the general purpose of this Agreement to jointly and cooperatively develop a plan for representation by the Suburban Cities on the Board beginning January 1, 2024. SECTION II. SELECTION OF SUBURBAN REPRESENTATIVE TO THE BOARD OF WATER COMMISSIONERS The Parties agree that the two suburban representatives shall be selected on the following basis and according to the following terms: 1. The two suburban seats shall be designated as Seat A and Seat B. 2. Maplewood shall appoint a representative to the Board for Seat A. During the term of this Agreement, Maplewood's appointee shall serve for such period or may be replaced with another representative as desired by the Maplewood City Council. MA745-1-882698.v2 3. The second suburban representative shall be designated as Seat B, and shall consist of two-year terms commencing January 1, 2024 and shall be rotated among the suburban representatives in the following order: a. January 1, 2024- December 31, 2025 — Falcon heights b. January 1, 2026- December 31, 2027 — Mendota Heights c. January 1, 2028- December 31, 2029 — West St. Paul d. January 1, 2030- December 31, 2031 - Lauderdale 4. The Parties agree that in the event an additional suburban community enters into a Water Service Agreement similar to those agreements executed by and between the Board and the Suburban Cities, this Agreement may be amended to include any such additional communities, which communities shall be subject to the same terms and conditions as the original communities. Maplewood hereby acknowledges that should additional cities join, Seat A may not remain an exclusive seat for Maplewood. 5. Vacancies — The Parties agree that a vacancy on the Board of Seat B shall be filled by the City currently holding the appointment and shall be for the period remaining in the term. 6. Amendment — The Parties agree that this Agreement may be amended only as may be mutually agreed to in writing by all of the Suburban Cities currently represented on the Board at the time of amendment. 7. Duration — The Parties agree that the term of this agreement shall continue until December 31, 2031, unless otherwise amended as provided herein. [the remainder• of this page left intentionally blank] MA745-1-882698.v2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf respectively as of the day and year first above written. Approved as to form: CITY OF FALCON HEIGHTS City Attorney Randy Gustafson Mayor, City of Falcon Heights Date: Date: By: Approved as to form: B y: Date: Jack Linehan City Administrator, City of Falcon Heights CITY OF LAUDERDALE B y: tti 22941 City Attorney Date: Date: B y: Date: MA745-1-882698.v2 Mary Gaasd 1 Mayor, City of Lauderdale Heather Butkowski City Administrator, City of Lauderdale Approved as to form: CITY OF MAPLEWOOD By: By: City Attorney Marylee Abrams Mayor, City of Maplewood Date: Date: By: Date: Melinda Coleman City Manager, City of Maplewood Approved as to form: CITY OF WEST ST. PAUL By: By: City Attorney Dave Napier Date: Date: By: Date: MA745-1-882698.v2 Mayor, City of West St. Paul Nate Burkett City Manager, City of West St. Paul Approved as to form: CITY OF MENDOTA HEIGHTS City Attorney Stephanie Levine Mayor, City of Mendota Heights Date: Date: By: Date: MA745-1-882698.v2 Cheryl Jacobson City Administrator, City of Mendota Heights Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date October 24, 2023 ITEM NUMBER _Abdo Planning Proposal STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Earlier this year, the Council authorized Abdo to prepare a long-term financial plan for the City. The emphasis of the plan was to analyze the financial opportunity costs of Ramsey County's Eustis Street turnback proposal. Additionally, they looked at inflationary pressure on the future of the budget and financing the capital improvement plan. Based on the discussion from the last meeting, Vicki Holthaus of AEM Financial revised her analysis to include a twenty-year bond run. The longer payoff lowers the annual cost to property owners and reflects the minimum number of years a road lasts before it needs to be milled and overlaid. Vicki will virtually attend the meeting to share her analysis. The page labeled "Twenty Year Bond All Projects" shows the cost to bond for city street improvements in 2026; the cost -share to not take ownership of Eustis Street south of Larpenteur; and $500,000 for park improvements. The page labeled "Twenty Year Bond Mill and Overlay" shows the cost just for the city street improvements. In order to pay for the city street repairs bonded for in 2026, the City will increase taxes 25% in 2027. For the median value home, this will results in a $223 property tax increase. About $65 will support the general fund and $158 will pay the debt levy for the street pro- ject. If the Council elects to pay the cost -share for Eustis Street (and not take ownership of the road) and fund park improvements, the increase is 38% in 2027. For the median value home, this will results in a $349 property tax increase. About $65 will support the general fund, $40 will support the park improvements, and about $244 will pay the debt levy for the street project and the county cost -share. In short, the additional cost per median value resi- dential property to not take ownership of Eustis Street south of Lar penteur Avenue is $86 per year over 20 years. The Council has to weigh the $86 per year per household for 20 years cost against the cost to take ownership of the road. Attached are Versions 1 and 2 for the anticipated costs for future road maintenance depending whether the City owns the road. Vicki is looking for the Council to provide direction on which of the scenarios is most likely to occur and she will put that scenario in the final report. Ramsey County also is looking forward to Council direction on ownership to begin preparing agreements. Twenty Year Bond All Projects Property Taxes Levied for General Purposes City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital 2023 Actual Amounts 2024 Estimated Amounts 2025 Estimated Amounts 2026 Estimated Amounts 2027 Estimated Amounts 2028 Estimated Amounts $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement 403 Street Improvement 404 Park Improvement 406 Park Dedication 414 Development 416 TIF District No. 1-2 y- - - - - - y - - - - y - - - - - y- - - - - - y - - - - - y - - - - - Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds TBD 1 2026A GO Improvement Bonds (Mill and Overlay) TBD 2 2026A GO Improvement Bonds (South Eustis) TBD 3 2026A GO Improvement Bonds (Park Projects) Subtotal Total Taxes Levied Less: Distribution from fiscal disparities City Net Levy Tax Capacity Personal and Real Estate Less: Contribution to fiscal disparities Adjusted net tax capacity Tax Rates General Proposed debt levies Proposed capital levies Scheduled debt levies Total City Levy Tax Rate Population Taxes per Capita Median Home Value (Jan 2) Median Home Taxes (from city) % change from prior year $'s Tax Levy ($) General Proposed Debt Tax Levy (%) General Proposed Debt General Fund Percentage Change in Levy (%) Min y - _ - - - y - - - - 224,196 225,404 y - - - - 111,647 109,625 y - - - - 48,337 47,471 384,179 382,499 1,010,172 1,110,179 1,187,892 1,271,044 1,744,196 1,837,717 (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,609,269 $ 1,701,441 $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 28.16% 0.00% 0.00% 0.00% 28.71% 0.00% 0.00% 0.00% 30.01% 0.00% 0.00% 0.00% 31.35% 0.00% 0.00% 0.00% 33.52% 9.47% 0.00% 0.00% 34.90% 9.17% 0.00% 0.00% 28.16% 28.71% 30.01% 31.35% 42.99% 44.07% 2,243 2,266 $ 450 $ $ 274,300 $ $ 737 $ 490 $ 2,288 519 $ 2,311 550 $ 2,334 2,358 747 $ 779 300,600 $ 834 $ 13% 302,103 $ 303,614 $ 877 $ 921 $ 5% 5% 305,132 $ 1,270 $ 38% 306,657 1,309 3% $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 Om 100% 0% 100% 0% 10% Total Change in Levy (%) 10% 100% 0% 7% 7% 100% 0% 7% 7% 384,179 382,499 78% 22% 7% 37% 79% 21% 7% 5% Twenty Year Bond Mill and Overlay Property Taxes Levied for General Purposes City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital 2023 Actual Amounts 2024 Estimated Amounts 2025 Estimated Amounts 2026 Estimated Amounts 2027 Estimated Amounts 2028 Estimated Amounts $ 1,010,172 $ 1,110,179 aft $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 ago mmi IWO 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement 403 Street Improvement 404 Park Improvement 406 Park Dedication 414 Development 416 TIF District No. 1-2 y - - - - y - - - - y - - - - - y - - - - - y - - - y - - - - Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds TBD 1 2026A GO Improvement Bonds (Mill and Overlay) TBD 2 2026A GO Improvement Bonds (South Eustis) TBD 3 2026A GO Improvement Bonds (Park Projects) Subtotal Total Taxes Levied Less: Distribution from fiscal disparities City Net Levy Tax Capacity Personal and Real Estate Less: Contribution to fiscal disparities Adjusted net tax capacity Tax Rates General Proposed debt levies Proposed capital levies Scheduled debt levies Total City Levy Tax Rate Population Taxes per Capita Median Home Value (Jan 2) Median Home Taxes (from city) % change from prior year $'s Tax Levy ($) Tax Levy (%) General Proposed Debt General Proposed Debt General Fund Percentage Change in Levy (%) Total Change in Levy (%) y y n n IMP ea MO 224,196 225,404 224,196 225,404 1,010,172 1,110,179 1,187,892 1,271,044 1,584,213 1,680,622 (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,449,286 $ 1,544,345 $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,6281813 $ 3,743,106 $ 3,860,882 28.16% 0.00% 0.00% 0.00% 28.71% 0.00% 0.00% 0.00% 30.01% 0.00% 0.00% 0.00% 31.35% 0.00% 0.00% 0.00% 33.24% 5.48% 0.00% 0.00% 34.64% 5.36% 0.00% 0.00% 28.16% 28.71% 30.01% 31.35% 38.72% 40.00% 2,243 $ 450 $ 2,266 490 $ 2,288 519 $ 2,311 550 $ 2,334 679 $ 2,358 713 $ 274,300 $ 300,600 $ 834 $ 13% $ 737 $ 302,103 $ 877 $ 5% 303,614 $ 921 $ 5% 305,132 $ 1,144 $ 24% 306,657 1,188 4% $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 100% 0% 100% 0% 7% 7% 100% 0% 700 7% 224,196 225,404 86% 14% 7% 87% 13% 7% 25% 6% Ten Year Bond fin eAlfS Property Taxes Levied for General Purposes City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital 2023 Actual Amounts 2024 Estimated Amounts 2025 Estimated Amounts 2026 Estimated Amounts 2027 Estimated Amounts 2028 Estimated Amounts $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement 403 Street Improvement 404 Park Improvement 406 Park Dedication 414 Development 416 TIF District No. 1-2 y - - - y - - - y - - - y - - - y - - - y - - - Subtotal Property Taxes Levied for Debt Service 306 TBD 1 TBD 2 TBD 3 2019A GO Improvement Bonds 2026A GO Improvement Bonds (Mill and Overlay) 2026A GO Improvement Bonds (South Eustis) 2026A GO Improvement Bonds (Park Projects) Subtotal Total Taxes Levied Less: Distribution from fiscal disparities City Net Levy Tax Capacity Personal and Real Estate Less: Contribution to fiscal disparities Adjusted net tax capacity Tax Rates General Proposed debt levies Proposed capital levies Scheduled debt levies Total City Levy Tax Rate Population Taxes per Capita Median Home Value (Jan 2) Median Home Taxes (from city) % change from prior year $'s Tax Levy ($) General Proposed Debt Tax Levy (%) General Proposed Debt General Fund Percentage Change in Levy (%) y y y y Imp Omni 340,263 169,704 72,547 345,041 169,467 75,487 582,514 589,995 1,010,172 1,110,179 1,187,892 1,271,044 1,942,531 2,045,213 (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,807,604 $ 1,908,937 $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 28.16% 0.00% 0.00% 0.00% 28.71% 0.00% 0.00% 0.00% 30.01% 0.00% 0.00% 0.00% 31.35% 0.00% 0.00% 0.00% 33.81% 14.48% 0.00% 0.00% 35.18% 14.26% 0.00% 0.00% 28.16% 28.71% 30.01% 31.35% 48.29% 49.44% 2,243 $ 450 $ 2,600 427 $ 2,626 452 $ 2,652 479 $ 2,679 725 $ 2,706 756 $ 274,300 $ 737 s 300,600 $ 834 $ 13% 302,103 $ 877 $ 5% 303,614 $ 921 $ 5% 305,132 $ 1,427 $ 55% 306,657 1,468 3% $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 100% 0% 100% 0% 10% Total Change in Levy (%) 10% 100% 0% 7% 7% 100% 0% % 7% 582,514 589,995 70% 30% 7% 53% 71% 29% 7% 5% City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) Property Taxes Levied for General Purposes 101 General 2.26 Communications 227 Recycling Subtotal Property Taxes Levied for Capital 2023 Actual Amounts 2024 Estimated Amounts 2025 Estirnated Amounts 2026 Estirnated Amounts cO(a( /Cctt Veal 2027 Estimated Amounts 2028 Estimated Amounts $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 1,010,172 1,110,179 1,187,892 1,2.71,044 1,360,017 1,455,218 401 Capital Improvement 403 Street Improvement 404 Park Improvement 406 Park Dedication 414 Development 416 TIF District No. 1-2 Y - y - - - - y - - Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds TBD 1 2026A GO Improvement Bonds (Mill and Overlay) TBD 2 2026A GO Improvement Bonds (South Eustis) TBD 3 2026A GO Improvement Bonds (Park Projects) Subtotal Tax Capacity Tax Rates Total Taxes Levied Less: Distribution from fiscal disparities City Net Levy Personal and Real Estate Less: Contribution to fiscal disparities Adjusted net tax capacity General Proposed debt levies Proposed capital levies Scheduled debt levies Total City Levy Tax Rate Population Taxes per Capita Median Home Value (Jan 2) Median Home Taxes (from city) % change from prior year $'s Tax Levy ($) General Proposed Debt Tax Levy (%) General Proposed Debt General Fund Percentage Change in Levy (%) as 000. • elt 340,263 345,041 WEE WNW 340,263 345,041 1,010,172 1,110,179 1,187,892 1,271,044 1,700,280 1,800,259 (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,565,353 $ 1,663,982 $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 28.16% 0.00% 0.00% 0.00% 28.71% 0.00% 0.00% 0.00% 30.01% 0.00% 0.00% 0.00% 31.35% 0.00% 0.00% 0.00% 33.45% 8.37% 0.00% 0.00% 34.84% 8.26% 0.00% 0.00% 28.16% 28.71% 30.01% 31.35% 41.82% 43.10% 2,243 $ 450 $ $ 274,300 $ $ 737 $ 2,600 2,626 2,652 2,679 2,706 427 S 452 $ 479 $ 635 $ 665 300,600 $ 834 $ 13% 302,103 $ 877 $ 5% 303,614 $ 305,132 $ 921 $ 1,235 $ 5% 34% 306,657 1,280 4% $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 100% 0% 100% 0% 10% Total Change in Levy (%) 10% 100% 0% 7% 7% 100% 0% 7% 7% 340,263 345,041 80% 20% 7% 34% Property Taxes Levied for General Purposes 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 2023 Actual Amounts 2024 Estimated Amounts 2025 Estimated Amounts 2026 Estimated Amounts S(ekteQuie?--•M g' sfr 5ouYt-1 eta „eal/ bektat 2027 Estimated Amounts 2028 Estimated Amounts $ 1,010,172 $ 1,110,179 $ 00 1,187,892 $ 1,271,044 AD $ 1,360,017 D O O ok $ 1,455,218 CO 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement 403 Street Improvement 404 Park Improvement 406 Park Dedication 414 Development 416 TIF District No. 1-2 y- - - - - - y- - - - - - y- - - - - - y- - - - - - y- - - - - - y- - - - - - Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds TBD 1 2026A GO Improvement Bonds (Mill and Overlay) TBD 2 2026A GO Improvement Bonds (South Eustis) TBD 3 2026A GO Improvement Bonds (Park Projects) Subtotal Tax Capacity Tax Rates Total Taxes Levied Less: Distribution from fiscal disparities City Net Levy Personal and Real Estate Less: Contribution to fiscal disparities Adjusted net tax capacity Tax Levy ($) General Proposed debt levies Proposed capital levies Scheduled debt levies Total City Levy Tax Rate Population Taxes per Capita Median Home Value (Jan 2) Median Home Taxes (from city) % change from prior year $'s Y y y n Tax Levy (%) General Proposed Debt General Proposed Debt General Fund Percentage Change in Levy (%) Total Change in Levy (%) OD SO 110 OD de OD 00 340,263 169,704 00 345,041 169,467 DO OD MO IND 509,967 514,508 1,010,172 1,110,179 1,187,892 1,271,044 1,869,984 1,969,726 (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,735,056 $ 1,833,450 $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 28.16% 0.00% 0.00% 0.00% 28.71% 0.00% 0.00% 0.00% 30.01% 0.00% 0.00% 0.00% 31.35% 0.00% 0.00% 0.00% 33.71% 12.64% 0.00% 0.00% 35.08% 12.40% 0.00% 0.00% 28.16% 28.71% 30.01% 31.35% 46.35% 47.49% 2,243 2,600 $ 450 $ 427 $ 2,626 452 $ 2,652 479 $ 2,679 698 $ 2,706 728 $ 274,300 $ $ 737 $ 300,600 $ 834 $ 13% 302,103 $ 877 $ 5% 303,614 $ 921 $ 5% 305,132 $ 1,369 $ 49% 306,657 1,410 3% $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 509,967 514,508 100% 0%a 100% 0% 10% 10% 100% 0% 7% 7% 100% 0% 0/0 7% 73% 27% 7% 47% 74% 26% 7% 5% Property Taxes Levied for General Purposes 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 2023 Actual Amounts 2024 Estimated Amounts 2025 Estimated Amounts 2026 Estimated Amounts 5(&fricoi) a % 50t11) eusS veovAaza 2027 Estimated Amounts 2028 Estimated Amounts $ 1,010,172 $ 1,110,179 $ GE 1,187,892 $ 1,271,044 BO 04 le $ 1,360,017 00 IND $ 1,455,218 40 OM 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement 403 Street Improvement 404 Park Improvement 406 Park Dedication 414 Development 416 TIF District No. 1-2 y- - - - - - y- - - - - - y- - - - - - y- - - - - - y- - - - - - y- - - - - - Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds TBD 1 2026A GO Improvement Bonds (Mill and Overlay) TBD 2 2026A GO Improvement Bonds (South Eustis) TBD 3 2026A GO Improvement Bonds (Park Projects) Subtotal Tax Capacity Tax Rates Total Taxes Levied Less: Distribution from fiscal disparities City Net Levy Personal and Real Estate Less: Contribution to fiscal disparities Adjusted net tax capacity Tax Levy ($) General Proposed debt levies Proposed capital levies Scheduled debt levies Total City Levy Tax Rate Population Taxes per Capita Median Home Value (Jan 2) Median Home Taxes (from city) % change from prior year $'s y n y n Tax Levy (%) General Proposed Debt General Proposed Debt General Fund Percentage Change in Levy (%) Total Change in Levy (%) 04 GO OD 40 MO 40 04 169,704 169,467 OS 40 169,704 169,467 1,010,172 1,110,179 1,187,892 1,271,044 1,529,721 1,624,686 (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,394,793 $ 1,488,409 $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) $ 311261929 $ 3,410,272 $ 3,517,902 $ 31628,813 $ 3,743,106 $ 3,860,882 28.16% 0.00% 0.00% 0.00% 28.71% 0.00% 0.00% 0.00% 30.01% 0.00% 0.00% 0.00% 31.35% 0.00% 0.00% 0.00% 33.13% 4.13% 0.00% 0.00% 34.53% 4.02% 0.00% 0.00% 28.16% 28.71% 30.01% 31.35% 37.26% 38.55% 2,243 2,600 $ 450 $ 427 $ 2,626 452 $ 2,652 479 $ 2,679 2,706 571 $ 600 $ 274,300 $ $ 737 $ 300,600 $ 834 $ 13% 302,103 $ 877 $ 5% 303,614 $ 921 $ 5% 305,132 $ 1,101 $ 20% 306,657 1,145 4°i% $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 169,704 169,467 100% 0% 100% 0% 10% 10% 100% 0% 7% 7% 100% 0% 7% 7% 89% 11% 7% 20% 90% 10% 7% 6% City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) Property Taxes Levied for General Purposes 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital 2023 Actual Amounts 2024 Estimated Amounts 2025 Estimated Amounts 2026 Estimated Amounts s cem co) hag d (7f,ot 2027 Estimated Amounts 2028 Estimated Amounts $ 1,010,172 8 1,110,179 S 1,187,892 • $ 1,271,044 8 1,360,017 8 1,455,218 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement 403 Street Improvement 404 Park Improvement 406 Park Dedication 414 Development 416 TIF District No. 1-2 y - - - y - - y - - - - - y - - - - - y - - - - y - - - - - Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds TBD 1 2026A GO Improvement Bonds (Mill and Overlay) TBD 2 2026A GO Improvement Bonds (South Eustis) TBD 3 2026A GO Improvement Bonds (Park Projects) Subtotal Total Taxes Levied Less: Distribution from fiscal disparities City Net Levy Tax Capacity Personal and Real Estate Less: Contribution to fiscal disparities Adjusted net tax capacity Tax Rates Tax Levy ($) General Proposed debt levies Proposed capital levies Scheduled debt levies Total City Levy Tax Rate Population Taxes per Capita Median Home Value (Jan 2) Median Horne Taxes (from city) % change from prior year $'s Tax Levy (%) General Proposed Debt General Proposed Debt General Fund Percentage Change in Levy (%) Y n n Y Total Change in Levy (%) • air Elm ago ONO • 72,547 75,487 72,547 75,487 1,010,172 1,110,179 1,187,892 1,271,044 1,432,564 1,530,705 (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) 8 880,500 $ 979,220 $ 1,055,623 S 1,137,453 S 1,297,637 $ 1,394,429 8 3,391,905 $ 3,676,339 $ 3,786,629 8 3,900,228 $ 4,017,235 $ 4,137,752 (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 28.16% 0.00% 0.00% 0.00% 28.16% 28.71% 0.00% 0.00% 0.00% 28.71% 30.01% 0.00% 0.00% 0.00% 30.01% 31.35% 0.00% 0.00% 0.00% 31.35% 32.91% 1.76% 0.00% 0.00% 34.67% 34.34% 1 .78% 0.00% 0.00% 36.12% 2,2.43 2,600 $ 450 $ 427 $ 2,626 2,652 452 S 479 $ 2,679 2,706 535 $ 566 8 274,300 8 $ 737 $ 300,600 $ 834 $ 13% 302,103 $ 877 $ 5% 303,614 $ 921 $ 5% 305,132 $ 1,024 $ 11% 306,657 1,073 5% $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 100% 0°i% lam 100% 0% 10% 10% 100% 0% 7% 7% IMO 100% 0% 7% 0 �% 72,547 75,487 95% 5% 7% 13% 95% 5°i% 7% 7% 1:17- o N o C a) co E > co (I) O O N C c>o a) O cj co a N — U "o a -o O 03 (i) C E cu 4- 0 > >. a 0 aa) O E co a) a U co (/) 0 CO N 0 N Q) 4_, -1 C E o E Q W 0 4-0 N }' co o E O N +• E W LD O N 4-0 C co n E O E W Q 1 N O 41 +J c (o E o +' E Q W a) 4 zt t C co O E o .• E W Q M N O N 2 0 0 T t. 0 w 0 11.1 C E o } E O Q W (n 4-10 0 E CU O 0) L (0 co a a) 0) >- 1 1 1 1 1 1 1 1 1 <0 O N O N O co O N N N N r <06 CO o N o co N N o o N O V tt N r 0 O CO O O N M O O tn. 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O r 0 L 1 1 1 1 1\ N N- on co L() Ln a\ a\ N N N • 1 • • • • 03 03 M CO O 0 Lfj 1 1 1 • 1 1 co 1 1 I C` N N N O 0 1 0 0 0 o o Ln N N N N 3 1 3 1 • 1 • a) N U co 0) O c a) U) a C > (n = 0) a) a) ) C_ > C a) U 2 +_ 0 C _ (U (D a) t' C o +� .0 'D 0 a 6 LL c(n C c c Q. N i - E>> ((0 a a) Lu C' N Q t o a) U V }. aa) 0 cc d ri ve a 0 C w W O > (D N o (D D 'a (D O X O = �. +• +, ' C C 0 ll ++ on a) 0 0 0 a) v0) F- c Q F- 0 v L n o F- 4-, . - a) co a) i- a) aU v > o n W W 0 0 CO U) o0 0\ N 1D m N 0) 0) U c (D CO Z3 C LL a) CJl .c 0) z 0 O O 0' C' Ln r- 0-‘ 0' r 03 (Y) 0 C` r Cash Balances January 1 kin rn gict- N M ko O O <0 Cash Balances, December 31 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date November 14, 2023 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR ARPA Funds Transfer DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Earlier this year, the City Council authorized the transfer of $50,000 in American Rescue Plan Act (ARPA) funds to the Communications Fund 226. The ARPA funds provided an opportunity to prop up the fund for the next five years and not shift costs to taxpayers. The remaining ARPA fund balance is just over $146,000. The Council elected the revenue loss option for spending the funds. This means that the funds can be used for any general government purpose This resolution reflects previous discussions whereby the Council would transfer the remaining balance to the General Fund for public safety costs. This is how staff would report the funds spent during the next reporting cycle. After the audit each year, the fund balance is reviewed. If more than 55% of the next year's operating costs are in the fund, they are transferred to capital funds in need of the support to meet piojected long-term costs. The fund currently most in need of a boost is Fund 401 General Capital Improvements. That fund will pay for the pickup truck and mowei on or- der. If the ARPA fund transfer pushes the fund balance over the 55% threshold, staff will bring back a resolution in the new year to transfer the excess. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution No. 111423A A Resolution Transferring the Final Portion of the Coronavirus Local Fiscal Recovery Funds kstablished under the American Rescue Plan Act. RESOLUTION NO. 111423B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION TRANSFERRING THE FINAL PORTION OF THE CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 ("ARPA") which included $65 billion in recovery funds for cities across the country. WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents and businesses. WHEREAS, The City of Lauderdale ("City") was allocated $275,500.52 in ARPA funds. WHEREAS, on January 6, 2022 the US Department of Treasury ("Treasury") issued the final rule. The final rule delivers broader flexibility and greater simplicity in the program, responsive to feedback in the comment process. WHEREAS, the final rule offers a standard allowance for revenue loss of up to $10 million, allowing recipients to select between a standard amount of revenue loss or complete a full revenue loss calculation. WHEREAS, on February 22, 2022 the Lauderdale City Council selected the standard allowance of revenue loss option to benefit from the streamlined reporting requirements. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale, Minnesota, that remaining ARPA funds be spent on public safety costs under the standard allowance available under the revenue loss provision. NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council of the city of Lauderdale, Minnesota, that staff are directed to transfer the remaining balance from the American Rescue Plan Act Fund 228 to the General Fund for fiscal year 2023 and close the fund after the 2023 audit. ADOPTFD this 14th day of November, 2023 by the Lauderdale City Council. Mary Gaasch, Mayor ATTHST: Heather Butkowski, City Administrator