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HomeMy WebLinkAbout12/12/2023The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed rules of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL APPROVALS a. Agenda b. Minutes of the November 28, 2023 City Council Meetings c. Claims Totaling $78,506.38 4. CONSENT a. b. c. d. 2024 SafeAssure Contract 2024 Northeast Youth and Family Services Contract CrvicPlus Contract Renewal Year End Accounts Payable Authorization 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hear ings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing r ules of order and business of the City Council. a. Side Yard Setback Variance Request for 1773 Fulham Street b. Proposed Ordinance No. 21-03 Amending City Code Regarding City Parks c. Resolution No. 121223A – Authorizing Publication of Ordinance No. 23-03 by Title and Summary d. Resolution No. 121223B – Adopting and Certifying Liens for Delinquent Utilities and Unpaid Services 8. DISCUSSION / ACTION ITEM a. Resolution No. b. Resolution No. Appropriations c. Resolution No. Envii onmental Prop am d. Resolution No. e. Resolution No. 121223C—Adopting the 2024 Final Property Tax Levy 121223D Adopting the 2024 Final Budget and Establishing Fund 121223 E – Appioving the Application for Metropolitan Council Services (MCES) 2024 Private Property Inflow and Infiltration Grant 121223F – Adopting and Certifying Recycling Assessments 121223G – Resolution Relating to the Issuance of Conduit Revenue LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, DECEMBER 12, 2023 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed rules of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL APPROVALS a. Agenda b. Minutes of the November 28, 2023 City Council Meetings c. Claims Totaling $78,506.38 4. CONSENT a. b. c. d. 2024 SafeAssure Contract 2024 Northeast Youth and Family Services Contract CrvicPlus Contract Renewal Year End Accounts Payable Authorization 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. City Council Updates 7. PUBLIC HEARINGS Public hear ings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing r ules of order and business of the City Council. a. Side Yard Setback Variance Request for 1773 Fulham Street b. Proposed Ordinance No. 21-03 Amending City Code Regarding City Parks c. Resolution No. 121223A – Authorizing Publication of Ordinance No. 23-03 by Title and Summary d. Resolution No. 121223B – Adopting and Certifying Liens for Delinquent Utilities and Unpaid Services 8. DISCUSSION / ACTION ITEM a. Resolution No. b. Resolution No. Appropriations c. Resolution No. Envii onmental Prop am d. Resolution No. e. Resolution No. 121223C—Adopting the 2024 Final Property Tax Levy 121223D Adopting the 2024 Final Budget and Establishing Fund 121223 E – Appioving the Application for Metropolitan Council Services (MCES) 2024 Private Property Inflow and Infiltration Grant 121223F – Adopting and Certifying Recycling Assessments 121223G – Resolution Relating to the Issuance of Conduit Revenue Bonds to Finance the Costs of a Multifamily Rental Housing and Taking Certain Other Actions with Respect Thereto (Burnsville Heart of the City Affordable Multifamily Project) 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. November Financial Report b. Fnvironmental Commission c. Designate Official Depository and Investment Institutions d. 2024 Committee Appointments and Assignments e. Establish 2024 Fee Schedule f. Establish 2024 City Council Meeting Schedule g. Discussion with Northeast Youth and Family Services Director Angela Lewis-Dmello (February 10) 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the mayor ity of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13 ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Dec 12, 2023 07:00 PM Cential Time (US and Canada) Topic: Decembei 12, 2023 Lauderdale City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/86556899222?pwd=NGpSQXF 5bEU3U1 V6eFN4c3g5 VEV3dz09 Passcode 998580 Or One tap mobile : +16465588656„8655689922211 US (New York) +16469313860„8655689922211 US Or Telephone: Dial(for higher quality, dial a number based on your current location): + 1 301 715 8592 US (Washington DC) + 1 253 215 8782 US (Tacoma) + 1 669 900 9128 US (San Jose) + 1 646 558 8656 US (New York) + 1 312 626 6799 US (Chicago) + 1 346 248 7799 US (Houston) Webinar ID 865 5689 9222 International numbers available: https://us02web.zoom.us/ a/kd9fnzLFxV LAUDERDAL Fi, CITY COUNCIL MEETING MINIJTI ,S Lauderdale City Hall 1891 Walnut Street Lauderdale, MIN 55113 Page 1 of 3 November 28, 2023 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:03 p.m. Roll Call Councilors present• F -.van Sayre, Sharon Kelly, Duane Pulford, Jeff Dains, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Gaasch stated that she would like to add a Eustis Street turnback discussion to the Additional Items section. Thele being nothing else, Councilor Sayre moved and seconded by Counciloi Dains to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the November 14, 2023 city council meeting. There being none, Councilor Kelly moved and seconded by Councilor Pulford to approve the minutes of the November 14, 2023 city council meeting. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Pulford moved and seconded by Councilor Kelly to approve the claims totaling $119,975.39. Motion carried unanimously. Consent Councilor Dains moved and seconded by Councilor Pulford to approve the Consent Agenda thereby approving the October financial report. Informational Presentations/Reports A. City Council Updates Counciloi Pulford shared that he is currently in his second yeas as secretary -treasurer at NineNorth. After his term, Pulford will be nominated as vice chair. Mayor Gaasch stated that she attended a couple of Regional Council of Mayors meetings this past month. One was focused on how COVID shaped the future of cities, while the other was in regards to I-94 corridor planning. LAUDFI,RDALN, CITY COUNCIL MFS' F4,TING MINUTFi,S L auderdale City Hall 1891 Walnut Street L auderdale, MN 55113 Page 2 of 3 November 28, 2023 P ublic Hearings A. Truth -in -Taxation Public Hearing: 2024 Budget and Levy Presentation B utkowski gave a presentation to the Council highlighting the budget and fielded their questions. State law requires that the Council hold a public hearing prior to adoption of the budget and levy. Staff will prepare the documents approving the budget and levy foi the next meeting. Mayor Gaasch opened the floor at 7:31 p.m. to those in attendance interested in addressing the Council on this issue. Larry Lambert, 1803 1-i,ustis Street, expressed his concerns about privacy issues caused by The Fern as well as potential damage to property values in that area. There being nobody else interested in speaking, Mayor Gaasch closed the floor at 7:34 p.m. Discussion/Action Item A. Resolution No. 112823A — Establishing 2024 Sanitary Sewer, Storm Sewer, and Recycling Rates Annually, the City Council discusses the sewer and recycling funds, and whether rate increases are necessary Staff recommended increasing the sanitary sewer rates by 5% in 2024 to save for the mill and overlay project in 2026. This was an increase of $11.84 per residential household. Staff recommend increasing the storm sewer rates by 15% in 2024 also in anticipation of the mill and overlay project anticipated in 2026. This was the increase recommended through the Long - Term Financial Plan process. This was an increase of $11.20 per residential household. Staff recommend increasing the recycling rates by 9% in anticipation of the new recycling agreement that will be negotiated by mid -year 2024. Recycling contracts settled since ours have been at higher rates. This was an annual increase of $9.96 per residential household. Councilor Sayre made a motion to adopt Resolution No. 112823A A Resolution Establishing 2024 Sanitary Sewer, Storm Sewer, and Recycling Rates. This was seconded by Councilor Dains and carried unanimously. Additional Items A hustis Street Turnback discussion The Council has been in discussions with Ramsey County, the public, and City staff over the past year on how to handle the reconstruction of Nustis Street south of Larpenteur Avenue to the municipal boundary. After much consideration, the Council decided not to assume ownership of that portion of the road. LAUDERDALE, CITY COUNCIL MF Ii;TING MINUTFS L auderdale City Hall 1891 Walnut Street L auderdale, MN 55113 P age 3 of 3 November 28, 2023 Councilor Pulford made a motion to enter into a cost share agreement with Ramsey County for road improvements needed on Eustis Street south of Larpenteur Avenue. This was seconded by Councilor Kelly and carried unanimously. Set Agenda for Next Meeting B utkowski stated that the December 12 council meeting would include the November financial report, a smoking of tobacco and cannabis in public parks ordinance, adoption of the 2024 budget and levy, and a variance application. Work Session A. Community Development Update Butkowski shared that she will be on the panel interviewing candidates for the police chief position. She continued to say that public works is attending a sanitary sewer training this week. B Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Closed Session A. City Administration Annual Review Councilor Sayre made a motion to enter into a closed session to discuss the City Administrator's job performance at 8:15 p.m. This was seconded by Counciloi Pulford and carried unanimously. Councilor Pulford made a motion to come out of closed session at 9:08 p.m. This was seconded by Councilor Dains and carried unanimously. Adjournment Councilor Kelly moved and seconded by Councilor Sayre to adjourn the meeting at 9:01 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 89 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator December 12, 2023 List of Claims The claims totaling $78,506.38 are provided for City Council review and approval that includes check numbers 28699 to 28717. Accounts Payable Checks by Date -Detail by Check Date User: Printed: miles.cline 12/8/2023 12:17 PM Check No Vendor No Vendor Name Invoice No Description ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 28699 13 10859 28700 170 122023 28701 373 6290196337 6290196337 6290198656 6290198656 Public Employees Retirement Association PR Batch 52500.12.2023 PERA Coordinated PR Batch 52500.12.2023 PERA Coordinated Check Date Reference 12/08/2023 PR Batch 52500.12.2023 PER PR Batch 52500.12.2023 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52500.12.2023 State Income Tax 12/08/2023 PR Batch 52500.12.2023 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52500.12.2023 Deferred Comp PR Batch 52500.12.2023 Deferred Comp 12/08/2023 PR Batch 52500.12.2023 Def( PR Batch 52500.12.2023 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52500.12.2023 Medicare Employer Po PR Batch 52500.12.2023 FICA Employer Portio: PR Batch 52500.12.2023 FICA Employee Portio PR Batch 52500.12.2023 Medicare Employee PC PR Batch 52500.12.2023 Federal Income Tax 12/08/2023 PR Batch 52500.12.2023 Med PR Batch 52500.12.2023 FIC, PR Batch 52500.12.2023 FIC. PR Batch 52500.12.2023 Med PR Batch 52500.12.2023 Fed( Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 52500.12.2023 Health Insurance PR Batch 52500.12.2023 Dental 12/08/2023 PR Batch 52500.12.2023 Hea PR Batch 52500.12.2023 Den Total for this ACH Check for Vendor 47: Total for 12/8/2023: 8th Day Landscaping LLC 12/12/2023 November 2023 Snow Removal Total for Check Number 28699: Apollo Heating & Air Conditioning Refund for HVAC Permit at 1705 Fulham Street 12/12/2023 Total for Check Number 28700: ARAMARK Uniform & Career Apparel Gr November Uniforms November Uniforms December Uniforms December Uniforms AP Checks by Date - Detail by Check Date (12/8/2023 12:17 PM) 12/12/2023 Check Amount 1,266.19 1,097.36 2,363.55 770.11 770.11 1,215.17 1,658.42 2,873.59 264.60 1,131.45 1,131.45 264.60 2,203.66 4,995.76 2,788.45 85.20 2,873.65 13,876.66 710.00 710.00 60.00 60.00 19.44 19.45 19.21 19.22 Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 28702 383 SI 474681120123 28703 413 F237098 28704 36 11282023 28705 133 122023 28706 25 EMCOM-011314 EMCOM-011329 EMCOM-011345 28707 61 3110536 28708 82 122023 28709 391 122023 28710 387 1615 28711 28 55915 28712 84 122023 122023 122023 122023 122023 122023 122023 Total for Check Number 28701: Aspen Waste Systems of Minnesota Inc 12/12/2023 December Refuse Service Boyer Ford trucks Inc New Dump Truck Total for Check Number 28702: 12/12/2023 Total for Check Number 28703: City of Roseville January - November Non -Resident Reimbursem( Miles Cline 4Q23 Mileage Reimbursement County of Ramsey November Fleet Support November CAD Services November 911 Dispatch Services Gopher State One Call November Locates Horne Depot General Supplies Sharon Kelly Mileage Reimbursement Metro -INET December IT Services Mike McPhillips Inc Second Fall Street Sweeping 12/12/2023 Total for Check Number 28704: 12/12/2023 Total for Check Number 28705: 12/12/2023 Total for Check Number 28706: 12/12/2023 Total for Check Number 28707: 12/12/2023 Total for Check Number 28708: 12/12/2023 Total for Check Number 28709: 12/12/2023 Total for Check Number 28710: 12/12/2023 rI,otal for Check Number 28711: North Star Bank Cardmember Services 12/12/2023 Target - Outdoor Plants November Costco Fuel Costco - Office Supplies PlaqueMaker - ES/SK Name Badges November Costco Fuel Costco - Halloween Candy Return USPS - Certified Letters 77.32 400.27 400.27 48,715.86 48,715.86 853.00 853.00 51.86 51.86 6.24 75.17 462.60 544.01 18.90 18.90 37.00 37.00 23.94 23.94 2,190.00 2,190.00 5,350.00 5,350.00 65.03 39.99 88.28 40.37 186.66 -142.67 51.36 AP Checks by Date - Detail by Check Date (12/8/2023 12:17 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 122023 122023 122023 28713 10 0001643298 28714 412 122023 28715 4 SI008667 SI008667 28716 6 122023 28717 3 516430063 November Costco Fuel Cub Foods - Ziploc Bags Pomp's Tire Service - Truck Repairs Total for Check Number 28712: On Site Sanitation Inc 11/25/2023 - 12/22/2023 Park Portable Restroon Pella Northland Permit Fee Refund 12/12/2023 Total for Check Number 28713: 12/12/2023 Total for Check Number 28714: The Neighborhood Recycling Company Inc 12/12/2023 November Single Unit Dwelling November Multi -Family Recycling Transwest Repairs for 2012 'Truck Total for Check Number 28715: 12/12/2023 Total for Check Number 28716: US National Equipment Finance Inc 12/12/2023 December Copier Lease Total for Check Number 28717: Total for 12/12/2023: Report Total (24 checks): 40.00 13.83 1,144.24 1,527.09 28.68 28.68 9.33 9.33 3,026.73 420.21 3,446.94 409.52 409.52 176.00 176.00 64,629.72 78,506.38 AP Checks by Date - Detail by Check Date (12/8/2023 12:17 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 12, 2023 ITEM NUMBER SafeAssure Contract STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff propose using SafeAssure for safety training and management again in 2024 at a cost of $1,399.92 ($40.78 more than 2023). OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council enters into an agreement with SafeAssure as per the contract presented. Ar on% cafewssure • Nit HAT StlF EASSiJRE w 44 1)O FOR THE CITY OF aIJflt)A4ll: 1 NFORMATiON PACKET/ G R(C) U±U P PROPOSAL 4 OW • %••• • Page I 0 The United States Department of Labor, Division of Occupational Safety and Health Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarify written and training requirements. The required standards that apply to The City of Lauderdale are listed below: MN Statute 182.653 "An employer covered by this section must establish a written Work place Accident & Injury program that promotes safe & healthful working conditions" BLOODBORNE PATHOGENS 29 CFR 1910.1030 Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure. CONFINED SPACE 29 CFR 1910.146 If the employer decides that its employees will enter permit spaces, the employer shall develop and implement a written permit space program CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147 & MN Statute 5207.0600 "Procedures shall be developed, documented & utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by this section". EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38 "The emergency action plan shall be in writing and shall cover the designated actions employers & employees must take to insure employee safety from fire & other emergencies': ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944 "Training required for each employee and their supervisors must address signs and symptoms of MSD's, MSD hazards and controls used to address MSD hazards." EXCAVATIONS/TRENCHING 1926.651 (k)(1) Daily inspections of excavations, the adjacent areas, and protective systems shall be made by a competent person for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions. GENERAL DUTY CLAUSE PL91-596 Hazardous conditions or practices not covered in an O.S.H.A. Standard may be covered under section 5(a)(1) of the act, which states: Each employer shall furnish to each of {their} employees employment and a place of employment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to {their} employees." Page I 1 H AZARD COMMUNICATIONS 29 CFR 1910.1200 & MN Statute 5206 0100 thru 5206.1200 "Evaluating the potential hazards of chemicals, and communicating information concerning hazards and appropriate protective measures to employees may include, but is not limited to, provision for: development & maintaining a written hazard communication program for the work place... " LOGGING OPERATIONS 1910.266 (i)(1) The employer shall provide training for each employee, including supervisors, at no cost to the employee. MOBILE EARTHMOVING EQUIPMENT MN RULES 5207.1000 Mobile earth -moving equipment operators and all other employees working on the ground exposed to mobile earth -moving equipment shall be trained in the safe work procedures pertaining to mobile earth - moving equipment and in the recognition of unsafe or hazardous conditions. OCCUPATIONAL NOISE EXPOSURE 29 CFR 1910.95 The employer shall institute a training program for all employees who are exposed to noise at or above an 8 -hour time weighted average of 85 decibels and shall ensure employee participation in such a program. OVERHEAD CRANES 1910.179(j)(3) Periodic inspection. Complete inspections of the crane shall be performed at intervals as generally defined in paragraph (j)(1)(10(b) of this section, depending upon its activity P ERSONAL PROTECTIVE EQUIPMENT 1926.95 a) 'Application. "Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact. P OWERED INDUSTRIAL TRUCKS 29 CFR 1910 178 "Only trained and authorized operators shall be permitted to operate a powered industrial truck. Methods shall be devised to train operators in the safe operation of Powered Industrial Trucks'. RESPIRATORY PROTECTION 29 CFR 1910.134 Written standard operating procedures governing the selection and use of respirators shall be established. RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904 "Each employer shall maintain in each establishment a log and summary of all occupational injuries and illnesses for that establishment Page 12 In the interest of Quality Safety Management, it may be recommended that written procedures and documented employee training also be provided for the following Subparts when or if applicable during the Service Agreement year. (Subparts represent multiple standards) 1910 Subparts Subpart D - Walking - Working Surfaces Subpart E - Means of Egress Subpart F - Powered Platforms, Man -lifts, and Vehicle -Mounted Work Platforms Subpart G - Occupational Health and Environmental Control Subpart H - Hazardous Materials Subpart I - Personal Protective Equipment Subpart J - General Environmental Controls Subpart K - Medical and First Aid Subpart L - Fire Protection Subpart M - Compressed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage Subpart 0 - Machinery and Machine Guarding Subpart P - Hand and Portable Powered Tools and Other Hand -Held Equipment. Subpart Q - Welding, Cutting, and Brazing. Subpart S - Electrical Subpart Z - Toxic and Hazardous Substances 1926 Subparts Subpart C - General Safety and Health Provisions Subpart D - Occupational Health and Environmental Controls Subpart E - Personal Protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Signals, and Barricades Subpart H - Materials Handling, Storage, Use, and Disposal Subpart I - Tools - Hand and Power Subpart J - Welding and Cutting Subpart K - Electrical Subpart L - Scaffolds Subpart M - Fall Protection Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors Subpart 0 - Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P - Excavations Subpart V - Power Transmission and Distribution Subpart W - Rollover Protective Structures; Overhead Protection Subpart X - Stairways and Ladders Subpart Z - Toxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know) All training on the programs written by SafeAssure Consultants, Inc. will meet or exceed State and/or Federal OSHA requirements. Page 13 These programs/policies and procedures listed on the addendum do not include the cost of hardware such as labels, signs, etc and will be the responsibility of The City of Lauderdale to obtain as required to comply with OSHA standards. Our Service Agreement year will begin on the signing of this Service Agreement. Classroom training will be provided as part of a group (schedule to be determined on start date) with the cities of Falcon Heights, Little Canada, and Vadnais Heights. All documents and classroom training produced by SafeAssure Consultants for The City of Lauderdale are for the sole and express use by The City of Lauderdale and its employees and not to be shared, copied, recorded, filmed or used by any division, department, subsidiary or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants. It is always the practice of SafeAssure Consultants to make modifications and/or additions to your program when necessary to comply with changing OSHA standards/statutes These changes or additions, when made during a Service Agreement year, will be made at no additional cost to The City of Lauderdale. All written programs/services that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA/OSHA. SafeAssure Consultants, Inc. will reimburse The City of Lauderdale should MNOSHA/OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure Consultants, Inc. SafeAssure Consultants, Inc. does not take responsibility for financial loss due to MNOSHA/OSHA fines that are unrelated to written programs mentioned above. If SafeAssure fails to perform any of the provisions of this Service Agreement or so fails to administer the work as to endanger the performance of the Service Agreement, such failure may constitute default Unless the default is excused by the city, the city may, upon written notice to the SafeAssure, cancel this agreement in partial or entirety. As a "full-service client" all time spent consulting, answering questions, correspondence, and OSHA inspection assistance both on and off site are part of the Service Agreement services and are included (see also schedule within). Page 14 ADDENDUM SAFETY PROGRAM RECOMMENDATIONS The City of Lauderdale Written Programs & Training A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) • review/modify or write site specific program • documented training of all personnel • accident investigation • simulated OSHA inspection Bloodborne Pathogens • review/modify or write site specific program • documented training of all personnel Chainsaw/Tree Trimming • review/modify or write site specific program • documented training of all personnel Confined Space • review/modify or write site specific program • documented training of all personal Contractors Safety Program • review/modify or write site specific program • documented training of all personnel Cranes -Chains -Slings • review/modify or write site specific program • documented training of all personnel (inspections) Emergency Action Plan • review/modify or write site specific program • documented training of all personnel Employee Right to Know/Hazard Communication • review/modify or write site specific program • documented training of all personnel (general and specific training) • various labeling requirements • assist with installing and initiating MSDSonline data base program Ergonomics/Proper Lifting • review/modify or write site specific program • documented training of all personnel o job hazards recognition o control steps o reporting o management leadership requirements o employee participation requirements Fleet Safety/Defensive Driving • review/modify or write site specific program • documented training of all personnel General Safety Requirements (other as required) • review/modify or write site specific program • documented training of all personnel Page 15 Hearing Conservation (Occupational Noise Exposure) • review/modify or write site specific program • documented training of all personnel • decibel testing and documentation Lock Out/Tag Out (Control of Hazardous Energy) • review/modify or write site specific program • documented training of all personnel Mobile Earthmoving Equipment • review/modify or write site specific program • documented training of all personal Personal Protective Equipment • review/modify or write site specific program • documented training of all personnel Powered Industrial Trucks/Forklifts • maintain site specific program • documented training of all personnel • testing and licensing Record keepi ng • review/modify or write site specific program • documented training of all personnel Respiratory Protection • review/modify or write site specific program • documented training of all personnel • Medical Questionnaire/Fit Tests Trenching/ Excavation • review/modify or write site specific program • documented training of all personnel Page 16 Service Agreement THIS AGREEMENT is effective the first day of January 2024 between The City of Lauderdale, Lauderdale, Minnesota, herein referred to as The City of Lauderdale and SafeAssure Consultants, Inc. 7505 93rd AVE NE, Spicer, Minnesota, herein referred to as SafeAssure. SafeAssure agrees to abide by all applicable federal and state laws including, but not limited to, OSHA regulations and local/state/national building codes. Additionally, SafeAssure will practice all reasonable and appropriate safety and loss control practices. SafeAssure agrees to provide at the time of execution of this Service Agreement The City of Lauderdale (upon request) with a current Certificate of Insurance with proper coverage lines and a minimum of $2,000,000.00 in insurance limits of general liability and statutory for workers' compensation insurance. SafeAssure is insured by "The Hartford" insurance companies. SafeAssure further agrees that The City of Lauderdale will not be held liable for any claims, injuries, or damages of whatever nature due to negligence, alleged negligence, acts or omissions of SafeAssure to third parties. SafeAssure expressly forever releases and discharges The City of Lauderdale, its agents, members, officers, employees, heirs and assigns from any such claims, injuries, or damages. SafeAssure will also agree to defend, indemnify and hold harmless The City of Lauderdale, its agents, members and heirs from any and all claims, injuries, or damages of whatever nature pursuant to the provisions of this agreement. SafeAssure and its employees is an independent contractor of The City of Lauderdale, and nothing in this agreement shall be considered to create the relationship of an employer/employee. In consideration of this signed Service Agreement, for the period of Twelve Months from the signing month, SafeAssure Consultants, Inc. agrees to provide The City of Lauderdale (within the group specified), the aforementioned features and services. These features and services include but are not limited to providing OSHA compliance recommendations/consultations, scheduled classroom -training sessions, unlimited online training, and writing and maintaining mandatory OSHA programs. These features and services will be prepared to meet the specific needs of The City of Lauderdale. ANNUAL SERVICE AGREEMENT (with group) SDS SERVICES (MSDS/SDS ON-LINE) $1,399.92 (included) TOTAL ANNUAL $ $1,399.92 IN TESTIMONY WHEREOF we agree to the day and year first above written and, if representing an organization or similar entity further certify the undersigned are a duly authorized agent of said entity and authorized to sign on behalf of identified entity. TWELVE MONTH SERVICE AGREEMENT X The City of Lauderdale Date X The City of Lauderdale Date X 111623 President-SafeAssure Date Page 17 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 12, 2023 ITEM NUMBER NYFS Contract for 2024 STAFF INITIAL (22 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Northeast Youth & Family Services (NYFS) is a nonprofit, community-based and tiauma- informed mental health and community services organization that has been serving the northeastern suburbs since 1976. The City was previously a partner but stopped supporting them for financial reasons many years ago. The City restarted the partnership in 2022 to support community mental health and offer tools for our police department. If the Council would like to continue the partnership, the attached contract should be adopted. The costs are budgeted under public safety in the General Fund. Staff invited the executive director to a meeting in February. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves the agreement with NYFS as pre- sented. Northeast Youth & Family Services AGREEMENT 1. PARTIES This agreement is made and entered into by and between the City of Lauderdale, Minnesota ("Municipality") and Northeast Youth and Family Services ("NYFS"). 2. I -R L C I T A LS a. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at -risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey and Washington County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement ("participating municipalities") and students and families from Independent School Districts 621, 622, 623, 624, 282, and 832. b. Through this Agreement the Municipality intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. c. This Agreement shall be used as the formal agreement between NYFS and each of the participating municipalities. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the Municipality and NYFS. 3. TFRMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: a. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. b. Services Provided. NYFS shall provide the Municipality and its residents with youth and family programs set forth in the Addendum attached hereto. c. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: i. Report regarding proposed changes in services and programs to the Municipality; and ii. Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. d. Funding i. In addition to the participating municipalities' share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. ii. The Municipality shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation based on the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI -U) and municipal population estimates based on MN State Demographic Center. Any adjustment in the payment beyond those indicated by reference to the CPI -U shall require approval of each of the participating municipalities. 111. Any new municipality joining into this agreement will pay a base amount annually to NYFS that is on par with the amount paid by current participating municipalities. iv. Amounts payable by the Municipality shall be paid to NYFS on or before January 30th of each year, or at a date mutually agreed upon by both parties, to cover the Municipality's share for that year. e. Board Representation. The Municipality shall have the right to NYFS Board Representation of City Council, staff or community members (as designated by the Municipality and approved by NYFS Board) on the Board of Directors as either a Board Member or Board Advisor. f. Further Obligations of NYFS. In addition to the obligations set forth elsewhere 'n this Agreement, this Agreement is further contingent upon NYFS doing the follows: i. The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. ii. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. iii. On or before December 31, of any year NYFS shall submit a written report to the Municipality including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition biannually NYFS shall submit a written report to the participating municipality. iv. Periodically advising the Municipality of services available through NYFS to the Municipality's residents; v. Establishing a sliding scale for services available through NYFS to the Municipality's residents and periodically advising the Municipality of such fees; vi. Providing other reasonable information requested by the Municipality; vii. Purchasing a policy of liability insurance in the amount of at least $1 500,000.00, naming the Municipality as an additional insured and providing a copy of the insurance certificate evidencing such policy to the Municipality viii. Upon Request NYFS will provide the Municipality with a copy of its Articles of Incorporation Bylaws, Amendments thereto, and the IRS tax exempt status letter; ix. NYFS shall defend and indemnify the Municipality from any and all claims or causes of actions brought against the Municipality of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, x. Without the written approval of the Municipality, NYFS will not enter into any agreement with any other municipality which differs from the terms and conditions of this Agreement. Term. The term of this agreement will be through December 31, 2024. Unless either party gives at least 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the Municipality if a successor agreement has not been executed prior to the end of the term. h. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: i. Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, it. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the followings iii. Consider the request and by a majority vote deny it. iv. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. MUNICIPALITY City of Lauderdale By: Its: Dated: Elected Official Clerk/Manager/Administrator NYFS Northeast Youth & Family Services By: Its: President/CEO By: Its: Chair of the Board of Directors Dated: Northeast Youth ikeire sr Family Services Contracted Services Mental Health Services: Shoreview and White Bear Lake Mental Health Clinics -- licensed mental health staff provide therapy for the emotional health of children, teens, and adu Its. School -Based Mental Health — licensed mental health staff provide onsite therapy in the schools for the emotional health of students within Roseville, Mounds View, Saint Anthony New Brighton and White Bear Lake school districts. a Northeast Educational & Therapeutic Services (NETS) provides therapy and academic support for youth in grades 6 -12 with severe mental illnesses who cannot function in traditional school environments. Domestic and Sexual Violence Program individual and group therapy and legal advocacy services for adults and children who have witnessed or experienced domestic and/or sexual violence. Community Service Programs: ® Youth Diversion — a coordinated range of services for youth who have committed minor offenses (e.g. shoplifting, chemical/alcohol use, vandalism) to help them focus on positive behavior and prevent recidivism. • Community Connections — This seven -week program helps youth develop social and emotional skills while expanding their horizons and helping them deepen their commitment to their own futures through service, post- secondary education exposure, career exploration, and men torsh ip. Non -Contracted Services Community Service Programs: Community Advocate — This program serves people who have been involved with local law enforcement but have needs that cannot be sufficiently addressed by law enforcement alone. 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O N N 00 a) r- r- r- O (3 r- CD a) CD d' in N.- \-- N N 1n r- 00 N 10 r r- N LO N N Eft Eft Eft Eft Eft (1) 69 Eft Eft Eft E) Eft ES Ef3 EA 03 M C0 O Eft CO Cr)06 ItO Eft (O L M N N Eft M 03 N oo (0 Eft 00 M M O Eft N 0) 0) Mounds View N ew Brighton N orth Oaks Shoreview B irchwood 0 _ Mahtomedi Vadnais Heights J CO Q a) w (nCO_ o Hca) -C3 ?1 CO U _1 Q U a) (13 1' a) (0 C a) a) (n CO I szu C E E O U 1 • O (13 1 • • V / 1 > z 4- L O Q (/) U) 0 (n LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 12, 2023 ITEM NUMBER Website Contract Renewal STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Three years ago, the City switched from GovOffice's Platform to CivicPlus. Cares Act funds were used to cover the cost of the transition. The transition included website design, site implementation, content development user training and website deployment. The upgraded website is accessible for those with impaired vision and hearing. It is also a responsive website, meaning one that has been designed to respond or adapt, based on the technology and type of computing device used by visitors to the site. CivicPlus increased the price of the annual contract renewal from $2,756.25 to $3,268.75 starting with this renewal. We were first sent the invoice which was paid in September. The new terms of the contract renewal followed a couple months later. OPTIONS: 1) Approve as part of the Consent Agenda. 2) Remove from the Consent Agenda for discussion. STAFF RECOMMENDATION: By approving the Consent Agenda, the City Council is approving the annual contract renewal with CivicPlus for the City's website. CivicPlus 302 South 4th St Suite 500 Manhattan, KS 66502 US Jim Bownik, eCY#frLM6' 1 /70/3/75 As a valued CivicPlus customer, this letter is to notify you about an upcoming change to our solution pricing that will impact on 10/21/2023 as part of your annual contract renewal. Over the past several years, as our nation and community leaders have battled many unprecedented economic and societal challenges, we have strived to be a consistent, reliable technology partner whose solutions empower your successful operations and communications throughout these turbulent times. In response to our desire to support governments' recent staff and budget challenges, we have held our solution pricing as flat as possible. However, we must continue to prioritize the stability of our people and systems against a backdrop of record inflation and soaring costs. Therefore, we will be increasing our pricing of the Web Open solution from USD 2,756.25 to USD 3,268.75 effective on your next renewal on 10/21/2023. Unfortunately, CivicPlus will not be able to renew your agreement on the current terms. To solve this issue, we have attached terms that will allow your account renewal. We have tried connecting with you over the phone and through email so we could discuss this directly and help answer any questions you may have. If you want to connect, please don't hesitate to email us and schedule a time to talk. With these changes comes a robust set of product enhancements and first -to -market integrations, including: 0 0 O O 0 CivicPlus Portal — A free digital hub that makes it easy for residents to obtain information and resources and interact with their local government from a personal and customizable interface and that embeds in your Municipal Website Central solution Migration to Drupal version 9 for enhanced functionality and configuration options Platform authentication (single sign -on) Unlimited ongoing group user training Integrated Google Analytics (G4) Please share this information with all those in your administration who will need this information for 2023 budgeting purposes. In addition, please contact the undersigned account manager if you have any questions about these changes. CivicPlus remains committed to ensuring our solution pricing and service fees never become a barrier to your digital transformation and civic experience needs. Again, we thank you for your continued partnership and support. Thank you, Brandon Bivins V. PD 06.01.2015-0048 Page 1 of 3 CivicPlus 302 South 4th St Suite 500 Manhattan, KS 66502 US Quote #: Date: Customer: Q-43768-1 5/31/2023 10:16 AM LAUDERDALE, MINNESOTA Annual Recurring Services - Initial Term USD 3,268.76 1. This renewal Statement of Work ("SOW") is between ("Customer") and CivicPlus, LLC and shall be subject to the terms and conditions of the original services agreement signed by Customer and CivicPlus and each applicable statement of work signed by the parties for the services listed herein (collectively, referred to as the "Agreement"). The terms of this SOW shall control and supersede any conflicting terms of the Agreement with respect to the services listed herein (the "Services"). 2. This SOW shall remain in effect for an initial term starting at the Customer's next renewal date of 10/21/2023 and running for twelve months ("Initial Term"). In the event that neither party gives 60 days' notice to terminate prior to the end of the Initial Term, or any subsequent Renewal Term, this SOW will automatically renew for additional 1 -year renewal terms ("Renewal Term"). The Initial Term and all Renewal Terms are collectively referred to as the "Term". 3. Unless terminated, Customer shall be invoiced for the Annual Recurring Services on each Renewal Date of each calendar year subject to an annual increase of 5% each Renewal Term. 4 Except as set forth in in this SOW, all terms in the Agreement shall remain in full force and effect and no modification thereto shall be valid unless in writing and agreed upon by CivicPlus and Customer. This SOW embodies the entire agreement between the Parties with respect to this Amendment. V. PD 06.01.2015-0048 Page 2of3 QTY Product Name DESCRIP ION 1.00 Web Open Platform Migration Web Open Platform Migration 1.00 Web Open Subscription Premium Web Open Annual 1.00 Ultimate Graphic Redesign Every 48 Months Ultimate Graphic Redesign Every 48 Months Annual Recurring Services - Initial Term USD 3,268.76 1. This renewal Statement of Work ("SOW") is between ("Customer") and CivicPlus, LLC and shall be subject to the terms and conditions of the original services agreement signed by Customer and CivicPlus and each applicable statement of work signed by the parties for the services listed herein (collectively, referred to as the "Agreement"). The terms of this SOW shall control and supersede any conflicting terms of the Agreement with respect to the services listed herein (the "Services"). 2. This SOW shall remain in effect for an initial term starting at the Customer's next renewal date of 10/21/2023 and running for twelve months ("Initial Term"). In the event that neither party gives 60 days' notice to terminate prior to the end of the Initial Term, or any subsequent Renewal Term, this SOW will automatically renew for additional 1 -year renewal terms ("Renewal Term"). The Initial Term and all Renewal Terms are collectively referred to as the "Term". 3. Unless terminated, Customer shall be invoiced for the Annual Recurring Services on each Renewal Date of each calendar year subject to an annual increase of 5% each Renewal Term. 4 Except as set forth in in this SOW, all terms in the Agreement shall remain in full force and effect and no modification thereto shall be valid unless in writing and agreed upon by CivicPlus and Customer. This SOW embodies the entire agreement between the Parties with respect to this Amendment. V. PD 06.01.2015-0048 Page 2of3 Acceptance in below, theparties are agreeing to be bound by the covenants and obligations specified in this SOW. For By signing g CivicPlus Billing Information, please visit https://www.civicplus.com/verify/. IN WITNESS WHEREOF,parties the have caused this SOW to be executed by their duly authorized representatives as of the dates below. Client By: Name: Title: Date: CivicPlus By: Sity21 Name: Amy Vilcander Title: Senior Vice President of Customer Success Date: V. PD 06.01.2015-0048 Page 3 of 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 12, 2023 ITEM NUMBER YE Accounts Payable Auth. STAFF INITIAL WI? APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As the Council holds one meeting in December, staff is requesting authorization to process accounts payable in late December referencing the Purchasing and Contracting Policy adopted on June 30 2015 The policy provides for expenditures that are included in the budget and under $10,000 to be approved by the city administrator. Additionally, Minnesota Statutes 471.425, subdivision 2 states that 35 days from receipt of claim payment must be made for governing boards that meet at least once per month. If claims, are not paid promptly, the government entity must pay interest on bills not paid in a timely manner of 1.5% per month or part of a month. The lag between meetings means the 35 days could be exceeded. The listing of claims paid would be included in the January 9, 2024 council packet. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council authorizes accounts payable processing for year-end per limits established in the Purchasing and Contracting Policy. i LAUDERDALE COUNCIL ACTION FORM i Action Requested Consent Public Hearing X_ Discussion X_ Action X Resolution Work Session Meeting Date December 12, 2023 ITEM NUMBE 1773 Fulham St Variance Request STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: See attached memo. OPTIONS: Direct staff to bring back a resolution of approval or denial for the next meeting. STAFF RECOMMENDATION: MEMO DATE• DECEMBER 12, 2023 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK RE VARIANCE APPLICATION FOR 1773 FULHAM STREET Applicant/Owner/Location: Thomas and Andrea Moffatt, 1773 Fulham St, Lauderdale, MN 55113 Proposal: The applicant is requesting to reconstruct a larger detached garage at the same distance to the north side property line as the current garage. The current garage is fourteen inches from the north side property line Zoning requires a five-foot side yard setback. Thus, the applicant is requesting a three-foot, ten -inch variance to the side yard setback requirement. POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. These requirements are outlined on the attached Variance Checklist. Here is the general order of procedure. 1) Staff presentation. • Apply the Practical Difficulties Test 3) Public Hearing. 4) Approve or deny the variance, adding any conditions as necessary. PRACTICAL DIFFICULTY TEST The municipal variance standard requires the City to apply a three -factor test for "practical difficulties" consisting of (1) reasonableness, (2) uniqueness, and (3) essential character. A variance should be granted if stnct enforcement of the municipal variance standard as applied to a particular piece of property would cause the landowner a "practical difficulty." The landowner is generally entitled to the variance if and only if the applicant meets the statutory three -factor test for practical difficulty If the applicant does not meet all three factors of the statutory test, then a variance should not be granted. ESTABLISHING THE FINDINGS OF FACT (Based on Answers to Questions on the Variance Checklist) The applicant's answers to the questions in the Variance Checklist describes the proposed project and why a variance is requested: A) How does the proposal put your property to use in a reasonable manner? B) What are the unique circumstances to the property not created by the landowner? C) How will a variance, if granted, not alter the essential character of the locality? D) How is granting of a variance in harmony with the purposes and intent of the Zoning Ordinance? E) How are the terms of a variance consistent with the Comprehensive Plan? STAFF REVIEW The proposed project involves replacing an existing 20' x 24' one-story garage with a newly constructed 24 x 24 two-story garage in the same location which is 14" from the north side yard setback. A variance is not needed for lot coverage. Residents often come in with plans to locate new structures closer to property lines than is allowed. Staff explain that the Council has a history of denying side yard setback variances due to drainage concerns. Generally, applicants change their plans to comply with setbacks versus going through the variance process because they have the ability to do so. In this case, the applicants' options are limited so they submitted the variance application. If the Council grants this variance, it must articulate the uniqueness of this situation and may require conditions to negate negative impacts. The applicant has a yard layout situation that makes siting a new garage difficult. The homes on this block of Fulham Street have a rear -yard sanitary sewer easement and no alley. All driveways access from Fulham Street The siting of the house only allows for a single -car width driveway to access the rear of the property / garage. Garages are required to be in the rear yard. The applicant demonstrated in their application the difficulty of maneuvering vehicles around the side of the house. They argue that if the garage is moved further south, it will exacerbate that problem. Moving the garage further west to create more area for maneuvering a vehicle is not an alternative as the applicant cannot build over the sanitary sewer easement along their rear property line. Staff believe they have demonstrated a unique situation exists that warrants a variance. If the Council grants the variance request, conditions that are deemed necessary can be added to the motion for approval. As construction plans were not submitted with the request, staff recommend a few conditions to provide clarity. One condition is that the new structure may not be located in the sanitary sewer easement. The second condition is that the water drainage system outlet at least five feet from the side property line or some other distance agreed to by the City Council. By way of additional information, staff knew that a structure this close to the property line had additional building code regulations so we asked Rum River to summarize that for us. Here's what Fred Patch from Rum River Construction Consultants said: `...where a residential building is Tess than 5' from a property line, the exterior wall abutting the property line must be constructed to have at least 1 -hour fire resistance. For example, in townhome situations each exterior wall abutting the shared property line must have a 1 - hour wall abutting the common property line. The same applies to single family dwellings, attached garages and accessory structures. The code reference is Minnesota Residential Code, Table R302.1 (1). Fire resistive parapets may also be necessary unless the roof on each side of the property line is fire resistive. If a wall requiring maintenance is at the property line, a maintenance easement on the adjoining property is necessary." When submitting their building permit these requirements will need to be met. ENCLOSURES A) Variance application, site plan, and variance checklist. PUBLIC HEARING Adjacent property owners received notice of tonight's public hearing. OPTIONS 1) Motion to direct staff to prepare a resolution of approval for a side yard setback variance of three feet, ten inches at 1773 Fulham Street for the next meeting. The Council's reason for the approval along with any conditions will be included in the resolution. 2) Motion to direct staff to prepare a resolution of denial for a side yard setback variance of three feet ten inches at 1773 Fulham Street for the next meeting. The Council's reason for the denial will be included in the resolution. LAA 11 LI I Dgp CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651792-7650 651-631-2066 FAX CA Fee Escrow Type of Request, $100 $150 $150 $200 $200 $200 $500 $500 $500 so $0 $500 $0 $500 $1,000 $1,500 $1,500 $5,000 a 141 l.s ❑ 1,07 i/.per2== re en a i cue l/ t 486e24(2-3 Summary of Request i� Horne Occupation bun' Le. Variance Lot Consolidation/Division Sign Permit Conditional Use Lot Line Rearrangement Zoning Amendment` Subdivision* PUD • 7716i ' trete Jr (it Oen D ocument Recording Fee: Recording cost plus Administrative fee Appllicang: onforrnatoon . 1._e .r - N ame: hf:-1,� o9 (i fi , s�i-ea . 7o,._/,r / Address: '3 t%, os?? : lee T 0, ,Z: Ltwderd2ck4441 a rii Phone: (`3'- 1 el, i Email: 1,,,. It rid, itiaol ei,;"/ ti V -f S ignature: Ce/fll Owner Information Name: Address: ?0743 C, S, Z: Phone: Email: Signature: diif Brent) `By signing above, t61 applicant agrees to pay the application fee and deposit an escrow fee to cover the city's consultants' costs associated with reviewing the associated request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city's consultants' costs as determined by the city administrator. If the city's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant, Review Timeline: All applications, other than concept plans, must be complete before being formally reviewed. Minnesota Statute provides 15 days to determine the application s completeness. Completeness depends on whether or not the checklist items are fulfilled. Checklist: Please review the checklist for the type of application you are applying for. 1 For Office Use o nUy PIN#: D ate of Complete Appli paIi n: IMI- e23Ar-nount Paid: _/ cc Receipt :it: Escrow Fee Paid: .k/ff Receipt # Date Escrow Returned: 4=' ienddat : p ting Date: P ublic Hearing Date: /2/2'J3 CC Action: (approved/denied) Meeting Dace: Conditions? 3) Describe your proposed project and why you are requesting a variance. We are proposing to replace our existing 20'x24' garage with a new, two-story, 24' x 24' garage in the same location. The existing garage is approximately 2 feet from the north property line, so it falls within the 5' setback, requiring this variance request Because of the layout of our lot and the placement of the house on the lot in relation to the garage, the vehicle parked in the south side of the garage is barely able to clear the northwest corner of the house when backing out (see attached photos). Moving the garage any further to the south to comply with the 5 -foot setback rule would prevent a vehicle from backing out of the garage. The garage also cannot be moved further west on the lot because of an existing sewer easement on the western edge of our property. The additional 4 feet of width in the new structure is necessary to accommodate a staircase to the second floor. The structure will extend an additional 4 feet to the south of the existing garage's footprint within our yard. The new garage will be designed and finished to match the character of our home (see attached concept sketch). The upstairs of the new garage will provide us with additional storage space and the opportunity to have a small, hobby workshop upstairs in the garage. Our inspirations for this project were the garages located at 1867 Malvern and at 1828 Carl Street in Lauderdale. We are in the initial discussion phases of this project with the staff at Custom Homes. Before we proceed with formal design work, we are seeking this variance. The existing garage was built by a previous owner on an improperly poured foundation. In fact, a previous neighbor told us that the first foundation attempt failed completely a year after the garage was built and the current wall was poured as an emergency repair. The current foundation is now failing, and the existing garage is slowly sliding downhill to the northwest and will eventually fail altogether. We've been monitoring the shifting of the structure, using reference marks and plumb bob measurements for the past 20 years we have lived here and have determined that the rate of lean has increased significantly in the past 5 years. 4) Answer the following questions: A) How does the proposal put your property to use in a reasonable manner? There is currently a garage in this location, we are requesting a variance to replace the failing foundation and put a new structure in the same location as the old one. We also intend to add photovoltaic solar panels to the new structure, once it is complete. We cannot do that to the current structure because of its unstable condition. The increase in size of the new structure will not put us over the lot coverage limit of 30%. Our calculations (see attachment) indicate that our total lot coverage including the house, garage, and garden shed is currently 17 9%. The new structure would increase that slightly to 19.1%. The new structure will include gutters and any stormwater runoff will be directed onto our lot for infiltration. ) What are thy. unique dircun1sta nces to the prtperly not created by the [land ®caner? This situation was created in the 1950's when the house was moved to this lot and the garage was constructed. The defective foundation has lasted this long but it is now failing at an increasing rate. The location of the house on the lot prevents other solutions to this issue without dramatically increasing areas of impervious surface and we would like to avoid that. C)G 11 will a variance, i granted, c ®t alter the essential character ®r the loco Dity? There is a garage there now, there will be a garage there when we are done. The new structure wilt be in line with other two-story garages in the community (see attached photos). It is our intent that the new structure will architecturally mimic the house so as to not change the look and feel of our property. We've chosen a builder to work with specifically because of their experience working in Lauderdale and their track record of building structures that fit in with the character of the community. D) C=i®w is granting ®f a v r nice ire harmony with the purp®ses and intent of the Zoning Ordinance (LaSerdaHes nine Ordinance can be f®und online at vtn n el lauc erdaie.xnn)? The property is zoned RA Suburban Residential. This use allows for single family dwellings. Single family dwellings in this zoning district can include homes with garages. By having a garage, we will be able to continue to store vehicles and other items in an enclosed structure rather than having to store them outside, causing unsightly conditions. This is in keeping with the purpose and intent of the Zoning Ordinance. '_) How are the terms of a variance c0nsisternt with the C®mpr li rnsiv Nan (Lauderdale's Compreh i&live Mien can be found ®nUne at r ►.+ solauderdalea_r is n? )? The City's Comprehensive Plan identifies the residential nature of the City of Lauderdale and also recognizes redevelopment of residential structures wilt likely occur. Housing goals in the Comp Plan include 1) Promoting a diverse housing stock that provides opportunities for all incomes 2) Protecting existing single-family neighborhood patterns through appropriate ordinances and regulations, while allowing for redevelopment and revitalization of the aging housing stock. Our house and property represent an example of housing stock that is a mix of really old, middle age, and new remodel. This represents the look and feel of the City that gives the City its character which the Comp Plan seeks to preserve and encourage. Our house was built in 1890's and moved to Lauderdale in the 1950's. The garage was built in the 1950's. We built an addition in 2003 and have continued to improve the house with updated and safer systems over the years. This has allowed us to keep and improve an older, smaller house (rather than doing a full tear-down and rebuild) while improving the structure to maintain a high-quality housing stock that stays in character with the smaller house look and feel of the city. The garage itself is becoming unsightly (and unsafe) as it slowly slides to the northwest. By rebuilding the garage, we will be protecting existing single -family neighborhood patterns and improving the property that will be in keeping with the character of the neighborhood and would be consistent with the goals in the Comp Plan. CITY OF LAUDERDALE VARIANCE CHECKLIST The following requirements must be met in order for your variance application to be considered complete: 1) Have a pre -application meeting with city staff before submitting a variance ;ir,: . „ Led application Please bring the completed application and all required documents to this meeting. 2) Submit the following: A) Variance application and fee. B) Site Plan: • Drawn to scale • Delineating your property lines (by locating property stakes, submitting a Certificate of Survey, or other means). • Showing lot lines, street names, locations and dimensions of all existing or proposed buildings, setback distances, parking areas, lot coverage percentage (as defined by structures covered by a roof) and any other pertinent site information. 3) Describe your proposed project and why you are requesting a variance. i„ 4) Answer the following questions: vi A) How does the proposal put your property to use in a reasonable manner? B) What are the unique circumstances to the property not created by the 1 landowner? C) How will a variance, if granted, not alter the essential character of the locality?" { D) How is granting of a variance in harmony with the purposes and intent of the j Zoning Ordinance (Lauderdale's Zoning Ordinance can be found online at www.ci. Lauderdale. m n.us)? E) How are the terms of a variance consistent with the Comprehensive Plan (Lauderdale's Comprehensive Plan can be found online at www.ci lauderdale.mn us)? Information You Should Know • The municipal variance standard requires the city to apply a three -factor test for practical difficulties' consisting of (1) reasonableness (2) uniqueness, and (3) essential character. • Thus, the city is required to adopt findings based on the questions above. • Conditions may be imposed on granting of variances if those conditions are directly related to and bear a rough proportionality to the impact created by the variance. Sketch of Property Surveyed for: Andi Moffatt City of Laudei dale, Minnesota 0 Lot Survey 4 J • • • 1 • • • 20 • • WSB ,f Atmciuz 144 d , ST 1, 4159 Olson t:!antclial Highway Sole 300 12nnospts, MP4 :5422 7R'+1-140] FAX 7W441-1160 1'doe Proled No. COQCO.ODO Dat: July 5, 2002 Andi Montt 1747 Fulham Street Lauderdale, MW LOT L BLOCK 1; HEALY PROSPECT HILL s: Jete-ccd-f'1os..wcnai-inffait. apo Lot Survey Closeup • 011:1•0110+2:11E• Imar-vetlad•Wall EXISTING I GARAGE EXISTING HOUSE; 1 • • ttNN • 5 !`.r;;L MD; _ur._'+iT H • MH UND ? lt` N The existing NE and NW property corners have been located and marked with orange, fiberglass poles. If need be, we are happy to have the lot resurveyed. Since the time of the survey, the house has had an addition (factored into lot coverage calculations) and the wood retaining wall has been replaced with a block wall But the corner markers were never disturbed. (When the block wall was installed, it was put entirely on our property, while you can see the previous wood wall was not). Aerial View and Lot Coverage Calculation: � A Current coverage (120+ 480 +840) =1/53 sq. ft. / 8040 m (17.9%) o (Shed + Garage+ House sq. ft. / lot size) o Proposed Coverage (120 + 576 + 840) 1632 sq. ft. / 8040 m (19.1%) o (Shed + Proposed Garage = house / lot) j5'36 Lot size - 8040 sq. ft. Uncovered Deck V. Cita Existing Garage -• 480 sq. (t New (image = 576 sq ft. o Corner Monument, Iron Pipe in Ground located Veh dd; Clloara nce Photos .... -' l'e:b Alwyn • • .•••••=m......1 /. • • -sl t : - - _ - -j ,_:' - --.:. • AIL Pia 7, - •-,.!. :- -- _ - • • U�ce(;fit Sketch for ow Ptc.jeer 0 0 i L *Note o this is just a concept indicating size and general design; n©t a final design. We wanted to approach the council on the variance for the setback first before we spent th., money on a full design and a building permit. lot Similar Structures in Lauderdale,: 1867 Malvern •l r •. - .. - .- --. • ♦_ . .�.j - n.. •••1 r- s� - t.. t-' 'tic f 3 �T � , 'c.- 4w ' • � � 27, and 1828 Cad iW, = .--.. • • • = �_-- - - y -- .-z-t __,.� � LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date December 12, 2023 ITEM NUMB F1,R STAFF INITIAL APPROVED BY ADMINISTRATOR Parks Ordinance Revisions DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The city attorney and the city council previously discussed use of tobacco and cannabis in city parks and natural spaces. The discussion centered around prohibiting tobacco and can- nabis use for the public health benefits of all park users. The city attorney incorporated the previous council comments into the final draft that is attached for your review. Staff sent the draft ordinance out to the community for a ten-day review period and received a variety of responses and questions via email. Those that provided comments follow. Staff responded to those with questions. After the public hearing, the council may approve the draft ordinance or amend prior to adoption. The council doesn t have to adopt the ordinance should new information arise. It can be carried over into 2024. If the council does adopt the ordinance, then the resolution allowing publication by title and summary should also be approved. STAFF RECOMMENDATION: Motion to adopt Ordinance No. 23-03 Amending Title 7, Chapter 1 of the City Code Re- garding City Parks. Motion to adopt Resolution No. 121223A Authorizing Publication of Ordinance No. 23- 03 by Title and Summary. hdee Affeldt: I approve of the ordinance amendment not allowing tobacco or cannabis in parks and natural spaces. Gayle Mangan, Rosehill Circle: I am all for keeping any kind of smoke/drug private. Howev- er ... how to control/apply this? Barbara Meier: I support the ordinance amendment prohibiting smoking (tobacco, cannabis, whatever) in Lauderdale's City park and other natural spaces. Thank you! Tom Moffatt: I just wanted to drop a note to staff about the proposed tobacco/cannabis use ordi- nance. I completely support this effort and applaud the city for taking this on. I encourage the council to support the proposed ordinance. Thank you. Barbara Robinson: I would like to know why you want to prohibit smoking in the park? One can wonder why our leaders made cannabis legal. Thank you. Quentin Roggenbuck: Do we really need to ostracize them more? Do the police have enough to do? Lauderdale allows the sale of cigarettes but can they be arrested for lighting one in the parking lot? And no I don't smoke. But they pay a lot of taxes and have probably walked out- side their home for flesh air. It's killing them and they smoke. Do you really think your ordi- nance will stop them? 57j/A IFA November 10, 2023 Dear Mayor Mary Gaasch and Members of the Lauderdale City Council: Re: Smoking and commercial tobacco and cannabis use in outdoor public places With the legalization of cannabis use in Minnesota, local governments are considering ordinances that regulate smoking and/or use of tobacco, cannabis and hemp products in public spaces. While some parts of the new cannabis law preempt local units of government, the law makes it clear that cities and counties are allowed to regulate where cannabis -related products are used. The law says: "Subd. 5. Use of cannabis in public. A local unit of government may adopt an ordinance establishing a petty misdemeanor offense for a person who unlal-vfu1/y uses cannabis flower; cannabis products, lower -potency hemp edibles', or hemp -derived consumer products in a public place provided that the definition of public place does not include the following: (1) a private residence, including the person's curtilage or yard; (2) private property not generally accessible by the public, unless the person is explicitly prohibited fi'om consuming cannabis flower; cannabis products, lower• -potency /temp edibles, or hemp -derived consumer products on the property by the owner of the property; or (3) the premises of an establishment or event licensed to permit on-site consumption." (Minnesota Session Laws 2023 Regular Session CII. 63 Art. 4 § 19 (codified at Minn. Stat. § 152.0263 Subd. 5)) The Association for Nonsmokers - Minnesota (ANSR) worked with communities for 15 years to craft policies and ordinances to prevent commercial tobacco use, including smoking, in public parks and other public places. Many of the regulations adopted over the years were policies rather than ordinances. Now those communities are looking to craft an ordinance that covers smoking and/or use of these products. Based on ANSR's experience with these regulations, we recommend the following measures: 1. Make the ordinance comprehensive. This means covering entire parks, not piecemeal covering only parts of parks such as playground areas. Comprehensive policies are easy for the public to understand and obey and are easy for those responsible for enforcing the restriction to know where the rules apply. 2. Treat all smoking/vaping the same regardless of whether the product contains nicotine, THC or another substance. Those responsible for enforcing the ordinance should not have to try to figure out what is in the product. The issue is smoking/vaping, not what the substance is. 3. Make education the primary enforcement mechanism. This could include clear and frequent signs, information on the city's website and information on print Materials such as park maps and rental agreements. Clarify whose responsibility it is to develop and implement your education program. ANSR can assist you in creating signs, news releases and print materials. 4. If your city charter allows for an administrative penalty for violations, that is preferable to a petty misdemeanor as is suggested in the state law. Some elected officials have already proposed limiting smoke-free public spaces to places where children are present, like playgrounds and youth sporting events. Such a proposal could be unclear to the public and park staff regarding when and where smoking is permitted, creating conflict between community members and barriers for smooth implementation. We strongly support smoke-free and commercial tobacco -free public spaces for all, including seniors, families, people attending special events and those who want to peacefully walk or bike trails. These policies have strong community support. We hope you will adopt an ordinance that provides the maximum protection to the community without involving law enforcement except in extreme . 'tuations. Thapk yot for your consideration, lea Weigum Pr - sident, ANSR Association for Nonsmokers -Minnesota 1 www.ansrmn.org 1 651.646.3005 Healthier Buildings Happier Residents R Smart Invest Dear Mayor Mary Gaasch and Councilmembers, Liue Smoke Free ..- • —ie. es,,,ai • , • I Live Smoke Free, a program of the Association for Nonsmokers MN, has supported clean indoor air protections in Minnesota multi -housing for over 20 years. During that time, we have heard from thousands of multi -unit housing residents suffering from secondhand commercial tobacco and cannabis smoke exposure in their homes. These residents come from all walks of life, from babies to seniors, and they are all tragically suffering significant health effects due to secondhand smoke exposure. Health effects like asthma attacks, COPD, cancer, coronary heart disease, strokes, and ear infections. These residents often find themselves unable to move, are unsure about what can be done, and feel helpless. The health harms of secondhand tobacco smoke are well known. Secondhand cannabis smoke contains many of the same cancer-causing substances and toxic chemicals as secondhand tobacco smoke (California Environmental Protection Agency). Research shows that exposure to cannabis smoke is dangerous to health; it impairs blood vessel function (Wang X., et al.) and causes lung irritation, asthma attacks, and makes respiratory infections more likely (U. S. Environmental Protection Agency). The bottom line? Smoke is smoke, and all smoke is harmful when inhaled. Over the past 20 years, Minnesota residents have increasingly grown to expect smoke-free living environments. There are currently over 5,200 smoke-free housing policies in effect today. However, not everyone has the same access to these protections. People of color, low income workers, children, and the elderly are all disproportionately impacted by the harms of secondhand smoke. We at Live Smoke Free believe that everyone has a right to a safe, clean, smoke-free home. We also believe that everyone especially multi -housing residents, should have a right to smoke-free outdoor spaces. Studies show that parks and green spaces improve mental and physical health. These spaces are crucial for multi -housing residents who may not have access to green space at home. Thank you for considering the ordinance to protect Lauderdale's kids, adults, the elderly, and the health -compromised from the harms of secondhand smoke Enacting strong clean air protections that include both commercial tobacco and cannabis secondhand smoke protect vulnerable populations, improve health outcomes, and promote a higher quality of life for all. In health, Jackie Siewert Program Director, Live Smoke Free Association for Nonsmokers - Minnesota Interested in learning about municipal policy options to protect multi -housing residents from secondhand smoke in their homes? Contact Live Smoke Free at 651-646-3005 or info(a�mnsmokefreehousinq. orq to learn more. ORDINANCE NO. 23-03 CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 7, CHAPTER 1 OF THE CITY CODE REGARDING CITY PARKS Section I. Title 7, Chapter 1 of the Lauderdale City Code is amended by adding the underlined material and deleting the stricken material as follows: CHAPTER 1 CITY PARKS AND NATURAL AREAS S KCTION: 7-1-1: 7-1-2: 7-1-3: 7-1-4: 7-1-5: 7-1-6: 7-1-7: 7-1-8: Purpose Definitions Peimit Required Application Revocation Alcoholic Beverages Scheduling Activities Time Limits 7-1-9: Prohibited Activities 7-1-9 10: Penalty 7-1-1: PURPOSE• This Chapter is enacted to regulate the use of City park property foi organized activities and the protection of natural areas thereby ensuring the maximum utilization and enjoyment of such property by all citizens and providing for the general welfare, health and safety of the citizens of the City. (Ord. 61, 9-13-1973) There is sufficient medical evidence showing that tobacco smoke is a major contributor to indoor air pollution and that breathing secondhand smoke or environmental tobacco smoke is a cause of diseases such as lung cancer, cardiovascular disease, and respiratory disease and a cause of strokes and heart attacks; that the discarding of tobacco products pollute the land and water and may be ingested by small children, pets, biids or fish; and that it is desirable to provide a safe and healthy environment for residents and members of the public while using city parks. The City also believes that use of cannabis in city parks and natural areas will have an adverse impact on the environment similar to that of tobacco products and will discourage the use and enjoyment of such places by members of the public. An additional purpose is to set forth the rules banning the use of tobacco products and cannabis in city parks and natural areas, thereby making such areas cleaner, safer, and more enjoyable for city residents and the public. LAI35-3-904003.v2 7-1-2: DEFINITIONS: For the purposes of this Chapter, the terms defined in this Section have the meanings given them: 31I0A.101, subd. 19. ADMINISTRATOR: The means the Lauderdale City Administrator or his or her duly authorized representative. CANNABIS: means cannabis flower, cannabis products, lower -potency hemp edibles, and hemp - derived consumer products as those terms aie defined in Minnesota Statutes, section 342.01, as it may be amended from time to time. FDIBLF CANNABINOID PRODUCT: means any product that is intended to be either eaten, or consumed as a beverage, by humans, and which contains a cannabinoid product in combination with other consumable ingredients as defined in Minnesota Statutes, section 151.72, subd. 1. ELF CTRONIC DhLIVERY DINIC1* means any product containing or delivering nicotine, lobelia, cannabis, or any other substance, whether natural or synthetic, intended for human consumption through inhalation of aerosol or vapor from the pi oduct Electronic delivery device includes but is not limited to devices manufactured, marketed, 01 sold as electronic cigarettes, electronic cigars, electronic pipe, vape pens, modes, tank systems, or under any other product name or descriptor. Electronic delivery device includes any component part of a product, whether or not marketed or sold sepal ately Electronic delivery device excludes drugs, devices, 01 combination products, as those terms are defined in the Federal Food, Drug, and Cosmetic Act, that are authorized for sale by the United States Food and Drug Administration. INTOXICATING LIQUOR: Has the meaning given it by Minnesota Statutes, section 340A.101, subd. 14. MALT LIQUOR: Has the meaning given to it by Minnesota Statutes, section 340A.101, subd. 16. NATURAL AREA: means City owned natural areas including the Lauderdale Nature Area and the four City -owned parcels on the west side of Walsh Lake. ORGANIZED ACTIVITY: Any mewls any activity at which there are or will be assembled 50 or more persons. The term does not include athletic or recreational events regularly scheduled by the City as part of its recreation program. OVERNIGHT PARKING: Parking means parking in a park parking lot between the hours of 10:00 p.m. and 8:00 a.m. PARK: The City's park at means the Lauderdale Community Park at the intersection of Roselawn Avenue and Fulham Street, Skyview Park neat the inter section of Walnut Street and Ione Street, and any other area of the City established by the City as a public park. 2 LAI35-3-904003.v2 RFSPONSIBLFH PERSON: A means a person authorized by an organization to manage and exercise direct control of the organized activity. The term includes an individual conducting or organizing the activity. (Ord. 61, 9-13-1973; 1996 Code) SMOKING: means inhaling, or exhaling smoke from any lighted or heated tobacco or tobacco roduct or cannabis* carr in an lighted or heated tobacco 01 tobacco •roduct or cannabis intended for inhalation; and burningor carrying any lighted or heated product containing, made., or derived from nicotine, tobacco, cannabis, or other plant, whether natural 01 synthetic, that is intended for inhalation. Smoking includes carrying or using an activated electronic delivery device. TOBACCO OR TOBACCO PRODUCT: means any substance, item or product containing, made, or derived from tobacco leaf, including but not limited to cigarettes; electronic cigarettes; cigars; pipe tobacco; snuff; fine cut or other chewing tobacco; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready -rubbed, and other smoking tobacco; snuff flowers; cavendish; shorts; plug and twist tobaccos; dipping tobaccos; refuse scrapes, clippings, cuttings and sweepings of tobacco; and other kmds and forms of tobacco leaf prepared in such manner as to be suitable for chewing, sniffing, or smoking cigarettes and any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked absorbed, dissolved, inhaled, snorted,. sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product including but not limited to cigars; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff; snuff flour; cavendish• plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. Tobacco excludes any drugs, devices, or combination products, as those terms are defined in the Federal Food, Drug, and Cosmetic Act, that are authorized for sale by the United States Food and Drug Administration. USE means smoking, inhaling, exhaling, burning, ingesting or carrying any lighted tobacco or tobacco product or cannabis in any manner or in any form; chewing, sniffing, and spitting any tobacco or tobacco product or cannabis or ingesting any edible cannabinoid product. 7-1-3: PFRMIT REQUIRED: It is unlawful for any person to conduct an organized activity in a City park without first having obtained a permit therefor. Individuals and groups of fewer than 50 persons may submit a permit application if they would like to reserve park facilities. 7-1-4: APPLICATION: A. Time For Application; Forms: 1. Form: Application for the permit required by Section 7-1-3 shall be made to the Administrator by the responsible person on forms provided by the Administrator. 2. Time For Filing: The application shall be made at least 15 days prior to the organized activity. 3 LA135-3-904003.v2 3. Waiver Of Time: The Council may waive the above time limitations in appropriate cases, but in no event will a permit be issued unless all information required in the application is presented to the Council prior to the date of the organized activity. B. Required Information: The application shall contain or be accompanied by a written statement containing the following regarding the organized activity: 1, The date or dates of the activity; 2. The name, ^'� telephone number and . .. - . address of the principal office of the organization or person conducting the activity; 3. The name of the responsible person; 4. The park or portion thereof to be used; 5. An estimate of anticipated attendance; 6. The beginning and closing hours of the activity; 7. A statement that the activity is not to be held for the purpose of advertising any product, goods or services, and is not held for private profit; 8. A statement that adequate provisions for cleaning up the park area after the activity have been made; and 9. Such other information as the Administrator deems necessary. C. Fee: No fee for the permit is required of residents of the City of Lauderdale. The Council may elect to charge non-residents for use of park facilities. Such fees will be adopted as part of the City's fee schedule as it may be amended from time to time. D. Criteria For Issuance: 1. Required Conditions: The Administrator shall present the applications for organized activities to the Council which shall grant the permit if it finds: a. The proposed organized activity will not unreasonably interfere with the general public use of the park; b. The organized activity will not substantially interrupt the safe and orderly movement of traffic; c. The conduct of the organized activity is not reasonably likely to cause injury to persons or property or diminish the level of police protection elsewhere in the City; and d The organized activity will not unreasonably interfere with or detract from the promotion of the public health, safety, i ecreation or welfare. 4 LA135-3-904003.v2 2. Additional Conditions: The Council may attach such conditions to the permit as it deems necessary to insure ensure conduct of the organized activity in compliance with this Chapter including a security deposit for costs of cleanup. (Ord. 61, 9-13-1973) 7-1-5: REVOCATION: The Council may revoke the permit prior to the activity or direct the termination of the activity if it finds that any information contained in the application is untrue, that any term 01 condition of the permit or provision of this Chaptei has been violated, or that the organized activity presents a threat to public health or safety. 7-1-6: ALCOHOLIC BEVERAGES • A. Liquor Licenses: The City will not issue licenses to park users for the sale of 3.2 percent any type of malt liquor or intoxicating liquor in City parks. The City reserves the right to issue temporary liquor licenses for City hosted festivals and events. B. Alcoholic Beverages in City Parks: 3.2 percent malt Malt liquor and intoxicating liquor may be present and consumed by persons otherwise legally entitled to do so when it is in the possession of the individuals that who brought the beverages into the park and consumed by them. 7-1-7: SCHE,DULING ACTIVITII-{S: A. Administrator's Duties: The Administrator or their duly authorized representative is responsible for the scheduling of organized activities and athletic or recreational events in the-paf4E City parks. Events will be scheduled on a first come, first served basis. 7-1-8: TIME LIMITS: A. General Hours: City parks are open to the public between the hours of eight o' clock (8:00) A.M. and ten o clock (10:00) P.M. of each day. An organized activity may be conducted whenever the park is open. No overnight camping 01 occupancy is permitted not is the establishment of permanent or semi-permanent structures or facilities intended for human habitation. B. Paiking; Exception: ! - .. • : Parking in a parking lot at a City paik is prohibited after 10:00 PM and before 8:00 AM the following day. An exception is made for the parking lot off of Roselawn Avenue at Community Park when the seasonal parking restrictions defined in Section 6-1-6 are in effect. The prohibition on overnight parking goes back into effect twelve hours after the roads have been plowed cuib to curb. 7-1-9: PROHIBITED ACTIVITIES. Use of any tobacco or tobacco product or cannabis is prohibited in city paiks and natural areas. It is also unlawful for a person under the age of 21 to possess 01 consume an edible cannabinoid product or to distribute to another person under the age of 21 an edible cannabinoid product in a city park or natural area. POSTING OF SIGNS: "Tobacco and Cannabis -Free Grounds" signs or signs with a similar designation will be clearly and conspicuously displayed at city parks to notify the public that smoking and other use of tobacco, tobacco products and cannabis is prohibited. 5 LA 135-3-904003.v2 7-1-9 10: PENALTY: Any person violating the provisions of this Chapter is guilty of a misdemeanor except that violations involving the use of tobacco 01 tobacco product or cannabis in a city p-at-ks park or natural area is a petty misdemeanor. Each day that a violation continues shall be deemed a separate punishable offense. Section II: This ordinance shall become effective immediately following adoption and publication. Passed by the city council of the city of Lauderdale on this 12t1i day of December, 2023. ATTEST: Heather Butkowski, City Clerk -Administrator 6 LA 135-3-904003.v2 Mary Gaasch, Mayor Member introduced the following resolution and moved its adoption. CITY OF LAUDERDALE RESOLUTION NO. 121223A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 23-03 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No.23-03, an ordinance regarding the use and enjoyment of the city's parks and natural areas; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is six pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that the city administrator shall cause the following summary of Ordinance No. 23-03 to be published in the official newspaper in lieu of the entire ordinance: Public Notice On December 12, 2023, the city council of the city of Lauderdale adopted Ordinance No. 23-03, an ordinance amending title 7, chapter 1 of the city code. The ordinance prohibits the use of tobacco, tobacco products and cannabis in the city parks and natural areas and identifies the areas subject to such regulations. The oidinance adds definitions related to tobacco, tobacco products and cannabis and edible cannabinoid products. The oidinance also clarifies regulations regarding use of alcohol and overnight occupancy of city parks and the process for obtaining a permit for organized activities in the parks. The full text of the ordinance is available for inspection at Lauderdale city hall during regular business hours and has been posted to the city's website. 1 LA135-3-918792.v1 BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city administrator keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: December 12, 2023. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. 2 LA135-3-918792.v1 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution X Work Session Meeting Date December 12, 2023 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Special Assess. Resolution DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Hach year the city must submit a resolution to Ramsey County certifying special assess- ments for the year. This year the City has one special assessments for unpaid tree removal services. Prior to adopting the resolution, the City Council shall hold a public hearing in the event the ownei or their representative would like to contest the special assessment. STAFF RECOMMENDATION: The Council adopts Resolution No. 121223B A Resolution Adopting and Certifying Liens for Delinquent Utilities and Unpaid Services. RESOLUTION NO. 121223B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ADOPTING AND CERTIFYING LIENS FOR DELINQUENT UTILITIES AND UNPAID SERVICES WHEREAS, pursuant to proper notice, the City Council has met, heard, and passed upon all objections to the proposed liens for unpaid charges for delinquent utility bills and unpaid service charges; and WHEREAS, City staff has worked diligently to collect unpaid charges but despite such efforts, certain charges remain unpaid. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, as follows: 1. Such proposed liens for unpaid charges, as shown on the copy of the certification roll attached hereto and made a part hereof as Exhibit "A" are hereby accepted and shall constitute liens against the lands therein named. 2. Such liens shall be certified to Ramsey County for payment in one installment with the 2024 property taxes at eight percent interest. 3. The City Administrator shall transmit a certified copy of the certification loll to the Ramsey County Auditor prior to December 28, 2023, to be extended on the property tax list of Ramsey County for the parcels identified therein and such liens shall be certified to and be collected and paid over in the same manner as property taxes due and payable in the yeas 2024. Adopted by the City Council of the City of Lauderdale on this 12t1i day of December, 2023. Mary Gaasch Mayor ATTEST: Heather Butkowski City Administrator LA135-3-683826.v1 OWNER NAME Barbara A DeRosier LA135-3-683826.v 1 EXHIBIT A PID AMOUNT DUE 17.29.23.31.0064 $3,425.00 2 INTEREST RATE 8 percent LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date December 12, 2023 ITEM NUMBER 2024 Budget and Levy STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Included with this memo are the 2024 General Fund and Special Revenue Fund budgets and the 2024-2033 Capital Improvement Plan. These items will be formatted into a budget book that staff will distribute in a couple of weeks. At the previous meeting, the City Council held the Truth -in -Taxation public hearing re- quired by statute. No changes were recommended to the budget. Staff included the presen- tation should the Council wish to reference the summary information. The only remaining items are to adopt the two levy and budget resolutions with the follow- ing motions. STAFF RECOMMENDATION: Motion to adopt Resolution 121223C Levy. Motion to adopt Resolution 121223D Establishing Fund Appropriations. A Resolution Adopting the 2024 Final Property Tax A Resolution Adopting the 2024 Final Budget and RESOLUTION NO. 121223C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2024 FINAL PROPERTY TAX LEVY WHEREAS, the City annually adopts an operating levy for the coming year in accordance with Minnesota Statutes; and WHEREAS, Minnesota Statutes 275.065, Subdivision 1 requires cities to certify the final property tax levy to the county auditor on or before five working days after December 20. NOW, THEREFORE BE IT RESOLVED, that: Section 1: The final 2024 levy to be certified to the Ramsey County Auditor of $1,110,179, inclusive of anticipated fiscal disparities revenue, is hereby established as the maximum possible levy for property tax payable in 2024. Section 2: The City pledges $68,253 00 from Fund 414 Development to pay the GO Improvement 2019A debt levy and the debt levy amount is reduced to zero. Adopted by the City of Lauderdale this 12th day of December, 2023. Mary Gaasch, Mayor ATTF ST: Heather Butkowski, City Administrator RESOLUTION NO. 121223D CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2024 FINAL BUDGET AND ESTABLISHING FUND APPROPRIATIONS WHEREAS, the City Council has met specifically for the purpose of discussion on the 2024 budget; and WHEREAS, estimated December 31, 2023, fund balances are sufficient to meet approved expenditures for fiscal year 2023. NOW, THEREFORE BF, IT RESOLVED, Section 1. That the City of Lauderdale 2024 expense budget is hereby approved in accordance with State Statute as follows: General $1,796,518 Special Revenue $ 96,372 Debt Service $ 117,313 Section 2. That the following financial plan for fiscal year 2024 is hereby approved for expenditures in each of the funds as follows: Capital Projects $ 164,753 Enterprise $ 390,020 Section 3. Maximum appropriations may be increased if and when additional revenues are anticipated or received. Adopted by the City of Lauderdale this 12th day of December, 2023. Mary Gaasch, Mayor ATTF,ST: Heather Butkowski, City Administrator Y ,' 0 Li) l_)K = c LU rni 004?J Fa= Uri ci r_D (Y1 m N c -N 00 L ir� or r\fi C( 00 L 5%N vri W\ m \ V }} 9 CN C -J CO CO (_a [ 0 so 0) c may] rn /f�' J O L o °8; LO 0 0 -- 0 r 1 dN 0 0 01 L a) 00 X 0 e 1-t) r--1�;� O '---' O 0 0 0 0 In 0 0 s D r t-- - L • , 1L M trN U a� o r w 00 o o 0) 0 0 Fri 0 0 V / 0) Lr • r a rli 0) �G) Ic Lt -r L a 0) c15 N t w 0 f !! 4-1 0 1 0 0 O w 0 O r✓ 0 w -w 0 o �3 101 o 0 r� W CI w > 0 (-9- I 5r � M' 0 0C • O 0 G 0) () u O 1= r w 7 O f=a CO 0) 1 -1 Ncl O O ( r 0 ‘148eN I I) O 0 v=1 0 0 U kcj ea N N 0 0 l -O 0 [0 � o/� v / 0 J 0 0 0 ro 0 N 0 N 0 Ln rn en i O In raml 14 E"'+ O ICQ t s a ,a a o o AE bti 1=114 w ~ V bAi co .5 4asj 413d two 11°Q a ✓ Arni1/42 U :0 1 E" H .s 4.4 P ZPf4 . V Ps ✓ r. a ; v L, .1§ to V7 ti0 sr Cs. 1 Ns 00 0 0 . 1 a; a, cid I0 oO 00 ai eM- ..e .o 6' o'` 0)1 C7 CI C1pM r 00 ay a op N. CO N. rj cO 00 •1:1 . • jQ c►) m oi (NI el r '-- r pO 1 L 0) O u7 m e• (NJte- • f. 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N 0 (1) is N 4 ,n4J 0 8 co m a 0) R CO 0 o g in id O 0 M M Or 6) fro '01 0 N S3 C"1 8 Q! 03 88 M M Vadnais Heights it:si Q tri C7 8 r g M 1' es, et j a) rsir ti) Miscellaneous Transfer In 0.0% Fines & Forfeits Charges for Services co 0 713 c E n) c Q) Q) o v an cc 1- a) c 0" O Ln m Permits & Licenses 0 m m 0 0 O U c eke c 0 V 0 O v N Co si-17 Parks & Recreation 6.8% Government d' N 1-DD L-/ (> O LW/ 0 0 a) on 0 LO LO 00VLn Lo rn <I1=1 � �! _ _ in. t O' tI/ 1l-. r- t /1 �l -1 0 O c 0 0 0 0 L_ -a t - _7 rti CO - (1) a) r. t 0 0 cN_ U c+= l 1 to �-LIC> tli0 C_C---- --- (1)j(9 L -_-)(F) 0 :_, --Tha, 0 J 1 oto _� lfJ r � w 0 O t t 2_) LAD t 0 O w Usti 0 1- 0 t --_J o O t--� 0 0 9 • CITY OF LAUDERDALE BUDGET 2024 Adopted December 12, 2023 CITY OF LAUDERDALE ANNUAL BUDGET FOR FISCAL YEAR BEGINNING JANUARY 1, 2024 DIRECTORY OF OFFICIALS Mary Gaasch Mayor Jeff Dains Councilmember Sharon Kelly Councilmember Duane Pulford Councilmember Evan Sayre Councilmember Heather Butkowski, City Administrator Jim Bownik, Assistant to the City Administrator Miles Cline, Deputy City Clerk -Treasurer Gordy Beck, Public Works Maintenance Tom Douvier, Public Works Maintenance Dear Mayor and City Council: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX The budget reflects the City Council's on-going commitment to maintaining high-quality services. Four fund types comprise the budget: the General Fund, Special Revenue Funds, Capital Improvement Funds, and }1,nterprise Funds. Following are the highlights from the budgeting process. General Fund The General Fund is the City's largest fund. Revenue is primarily generated from property taxes and state aids. The General Fund budget balanced at $1,796,518, an increase of 9.4% over 2023. The primary cost increase was for public safety with a 13.2% increase over 2023. The local property tax levy increased 9.9% to cover the additional expenses. Lauderdale's median home value increased significantly from $274,300 in 2023 to $300,600 for 2024. Residents of a median valued home in Lauderdale will see an overall property tax increase of approximately $465. Of this amount, approximately $113 is for city operations. Special Revenue Funds The City has two special revenue funds that track activity for the cable television franchise and recycling collection. The Communications Fund pays for the staffing and technology necessary to provide access to public, educational, and government (PEG) programming on the City's public access channel and through web streaming. The revenue is derived from the City's cable franchise agreement with Comcast. The Recycling Fund operates with a mix of grant dollars and special assessment fees paid by property owners. The money provides for weekly collection of recyclables. The City has been drawing down the fund balance while raising rates over the past three years to cover the cost of recycling services. In order to replenish the fund balance, the Council approved an increase in the recycling rate of $0.83 per month for 2024. Capital Improvement Funds The Capital Improvement Funds are the 401 General Capital Improvement Fund, 403 Street Capital Fund, 404 Park Improvement Fund, 414 Development Fund, 415 Housing Development Fund, and 416 TIF District No. 1-2 Fund. Revenue comes from investment interest, conduit debt projects, and post -audit General Fund transfers when available. Capital improvement projects planned for 2024 include the purchase of a replacement dump truck and front-end mower. Enterprise Funds Enterprise funds operate similarly to private businesses, where costs are recovered through user charges. The City operates two enterprise funds: the 602 Sanitary Sewer Fund and the 603 Storm Water Fund. The largest expense of the Sanitary Sewer Fund is wastewater treatment services provided by Metropolitan Council hnvironmental Services. The City Council raised the rate by 3.0% for 2023 and 5.0% in 2024 to save for the future city-wide mill -and -overlay project. This resulted in an annual increase of $11.84 per household. Sanitary sewer pipes were cleaning and televised in 2021 and 2022. This will be completed again in 2024 and 2025. The on-going expenses of the Storm Water Fund include meeting the requirements of the City's Storm Water Pollution Prevention Program (SWPPP), staffing, and system maintenance and repairs. The City Council raised the rate by 5.0% for 2023 to begin saving for the future city- wide mill -and -overlay project The City's recently completed Long -Term Financial Plan recommended raising rates 15.0% for 2024 as the projected $208,000 in improvements during the mill -and -overlay project will overly deplete the fund. This resulted in an annual rate increase of $11.20 per household. I look forward to working with the Mayor, City Council, city staff, and residents to carry out the vision and work plan of this budget document. Respectfully submitted, Heather Butkowski City Administrator GENE L FUND The GENERAL FUND accounts for all revenues and expenditures of a governmental unit which are not accounted for in other funds. It is usually the largest and most important accounting activity for state and local governments, normally receiving a greater variety and number of taxes and revenues than any other fund Specifically, it receives such revenues as general property taxes, licenses and permits, fines and penalties, rents charges for current services, state grants and aids, and interest earnings. In turn, the GENERAL FUND also finances a larger range of activities than any other fund. Charges for Services 0.8% Intergovernmental Revenue 31.5% Revenues CITY OF LAUDFRDALE 2024 BUDGET REVFi N U ES Fines & Forfeits 1.4% Miscellaneous Revenue... Transfer In 0.0% Permits & Licenses 3.3% Taxes Permits & Licenses Intergovernmental Revenue Charges for Services Fines & Forfeits Miscellaneous Revenue Transfer In $ 1,110,179 $ 58,650 $ 566,639 $ 13, 550 $ 25, 000 $ 22 500 $ ilmoi Taxes 61.8% CITY OF LAUDERDALE GENERAL FUND REVENUES 2024 Account Number 101-00000-410-31010 101-00000-410-31020 101-00000-410-31400 101-00000-410-31055 101-00000-410-31900 101-00000-410-32110 101-00000-410-32180 101-00000-410-32190 101-00000-410-32192 101-00000-410-32240 101-00000-420-32210 101-00000-420-32230 101-00000-420-32270 101-00000-430-32261 101-00000 410-33401 101-00000-410-33422 101-00000-410-33423 101-00000-410-34101 101-00000 410-34103 101-00000-410-34108 101-00000-420-34104 101-00000-410-34105 101-00000-420-34202 101-00000-420-34206 101-00000 430 34303 101-00000-450-34780 101-00000-450-34920 Account Description CURRENT AD VALOREM TAXES D ELINQUENT AD VALOREM TAXES FISCAL DISPARITIES EXCESS TAX INCREMENT P ENALTIES AND INTEREST TAXES TAXES LIQUOR LICENSES TOBACCO LICENSES OTHER BUSINESS LICENSES HVAC CONTRACTOR LICENSES (REPEALED) ANIMAL LICENSES B UILDING PERMITS P LUMBING & HEATING PERMITS RENTAL HOUSING LICENSES EXCAVATING PERMITS P ERMITS & LICENSES LOCAL GOVERNMENT AID OTHER STATE GRANTS & AIDS ($98,329) OTHER GRANTS & AIDS INTERGOVERNMENTAL REVENUE CITY HALL RENT ZONING & SUBDIVISION FEES ADMINISTRATIVE FEES P LAN REVIEW FEES SALE OF MAPS & PUBLICATIONS S PECIAL FIRE PROTECTION SERVICES MOWING & GARBAGE CLEANUP S NOW REMOVAL CHARGES PARK SHELTER FEES MERCHANDISE SALES CHARGES FOR SERVICES 2022 Actual $ 800,107 $ 3,685 $ 147,306 $ (130) $ 950,969 $ 300 $ 800 $ 3,425 $ 110 $ 84,532 $ 25,865 $ 8,135 $ 123,166 $ 524,591 $ 524,591 2023 Adopted $ 880,500 $ 129,672 $ 1,010,172 150 400 2,500 100 25,000 5,000 8,000 41,150 $ 477,461 $ 477,461 4,140 $ 3,000 900 $ 1,500 - $ 54,318 $ 7,500 - $ - $ - $ 250 $ 250 235 $ 300 59,843 $ 12,550 2024 Proposed $ 979,220 $ 130,959 $ 1,110,179 $ 150 $ 400 $ 3,500 $ 100 $ 36,000 $ 10,000 $ 8,500 $ 58,650 $ 499,470 $ 67,169 $ 566,639 $ 4,000 $ 1,000 $ 500 $ 7,500 $ 250 $ 300 $ 13,550 MIA Min Mad MIE Account Number 101-00000-420-35101 101-00000-420-35200 101-00000-410-36101 101-00000-410-36102 101-00000-410-36200 101-00000-410-36210 101-00000-410-36211 101-00000-410-36215 101-00000-420-36260 101-00000-410-36230 101-00000-450-36230 101-00000-410-39101 101-00000-410-39200 Account Description COURT FINES & ADMINISTRATIVE PENALTIES $ FORFEITED & SEIZED ASSETS $ FINES & FORFEITS $ S PECIAL ASSESSMENTS - COUNTY P ENALTIES & INTEREST OTHER MISCELLEANOUS REVENUE INTEREST ON INVESTMENTS 2022 Actual 23,644 INTEREST ON INVESTMENTS (BANK) $ OTHER FEES (CREDIT CARD) $ S URCHARGES COLLECTED $ 4,454 CONTRIBUTIONS & DONATIONS (NON COMM E\ $ CONTRIBUTIONS & DONATIONS (COMM EVENT $ 365 MISCELLANEOUS REVENUE $ 56,263 23,644 2,122 302 56,959 (7,939) MIE SALE OF CAPITAL ASSETS TRANSFER IN OTHER SOURCES TOTAL GENERAL FUND REVENUE REVENUES OVER/UNDER EXPENDITURES $ 1,738,477 FUND BALANCE - January 1 $ FUND BALANCE - December 31 $ 765,671 765,671 2023 Adopted $ 25,000 $ 25,000 5,000 15,000 500 1,000 21,500 2024 Proposed $ 25,000 $ 25,000 $ 4,000 $ 15,000 $ 1,500 $ 2,000 $ 22,500 MIN MIN $ - $ $ 55,000 $ $ 55,000 $ $ 1,642,833 Min $ 765,671 $ 765,671 $ 1,796,518 $ 765,671 $ 765,671 CITY Or LAUDERDALE 2024 V3UDGHT E)(PENDITURES Economic Development & Transfers 0.0% Contingency 0.0% Parks & Recreation 6.8% Public Works 6.0% Expenditures Legislative City Administration Elections Public Safety Legal General Government Buildings Public Works Planning, Zoning, Inspections Street Lighting Building Inspections Parks & Recreation Contingency Transfer $ 25,593 $ 283,359 $ 41,733 $ 1,076,354 $ 19,200 $ 31,350 $ 102,093 $ 37,107 $ 6,200 S 51,679 $ 121,850 $ $ Public Safety 62.8% General Government 24.4% CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2024 Department Number 2022 2023 2024 Title Actual Adopted Proposed 41110 LEGISLATIVE $ 25,448 $ 24,753 $ 25,593 41320 CITY ADMINISTRATION $ 265,410 $ 270,357 $ 283,359 41410 ELECTIONS $ 24,337 $ 19,336 $ 41,733 41610 LEGAL $ 21,253 $ 24,000 $ 19,200 41910 PLANNING $ 85,851 $ 35,436 $ 37,107 41940 GENERAL GOVERNMENT BUILDINGS $ 40,849 $ 31,400 $ 31,350 G ENERAL GOVERNMENT $ 463,149 $ 405,282 $ 438,342 42100 PUBLIC SAFETY $ 893,622 $ 950,677 $ 1,076,354 42400 BUILDING INSPECTIONS $ 139,732 $ 43,896 $ 51,679 P UBLIC SAFETY $ 1,033,354 $ 994,573 $ 1,128,033 43121 PUBLIC WORKS $ 107,493 $ 106,072 $ 102,093 43160 STREET LIGHTING $ 7,850 $ 6,200 $ 6,200 P UBLIC WORKS $ 115,343 $ 112,272 $ 108,293 45200 PARKS & RECREATION $ 118,311 $ 123,706 $ 121,850 46500 ECONOMIC DEVELOPMENT $ - $ 2,000 $ - 49200 MISCELLANEOUS UNALLOCATED EXPENSES $ $ 5,000 $ - 49300 OTHER FINANCING USES $ - $ - $ OTHER $ 118,311 $ 130,706 $ 121,850 TOTAL EXPENDITURES $ 1,730,156 $ 1,642,833 $ 1,796,518 CITY OF LAUDERDALE LEGISLATIVE 2024 Account Number 101 41110-410-41030 101 41110-410-41220 101-41110-410-41225 101-41110-410-41510 101-41110-410-42010 101-41110-410-42110 101-41110-410-42115 101-41110 410-42410 101-41110 410-43140 101-41110-410-43310 101-41110-410-43510 101-41110-410-43610 101 41110-410-44330 101-41110-410 45700 TOTAL EXPENDITURES Account Description PART TIME EMPLOYEES FICA MEDICARE WORKERS COMPENSATION INSURANCE P ERSONNEL O FFICE SUPPLIES G ENERAL SUPPLIES MEETINGS MINOR TOOLS & EQUIPMENT S UPPLIES TRAINING & EDUCATION TRAVEL EXPENSE LEGAL NOTICES & PUBLISHING INSURANCE & BONDS D UES & SUBSCRIPTIONS OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2022 Actual 2023 Adopted 2024 Proposed $ 16,500 $ 16,500 $ 16,500 $ 1,023 $ 1,023 $ 1,023 $ 240 $ 239 $ 239 $ 44 $ 41 $ 41 $ 17,806 $ 17,803 $ 17,803 $ $ $ $ 106 $ 50 $ 50 $ 133 $ 100 $ 100 $ - $ $ $ 239 $ 150 $ 150 SIM $ 1,588 $ 1,200 $ 1,500 $ 1,294 $ 1,000 $ 1,200 $ 390 $ 400 $ 350 $ 45 $ 100 $ 50 $ 4,086 $ 4,100 $ 4,540 $ 7,403 $ 6,800 $ 7,640 $ - $ - $ $ $ $ $ 25,448 $ 24,753 $ 25,593 N OTES: D ues include Metro Cities, League of Minnesota Cities, Mayor's Association, RC League of Local Governments, and Suburban Rate Authonty CITY OF LAUDERDALE CITY ADMINISTRATION 2024 Account Number 101 41320-410-41010 101-41320-410-41020 101-41320-410-41040 101-41320-410-41210 101-41320-410-41220 101-41320-410 41225 101 41320-410-41250 101-41320-410-41310 101-41320-410 41320 101-41320-410-41330 101 41320-410-41340 101-41320-410-41420 101-41320-410 41510 101 41320-410-42010 101 41320-410-42020 101-41320-410-42030 101-41320-410-42110 101-41320-410 42115 101-41320-410 42410 101-41320-410-42420 101 41320-410-43030 101-41320-410-43090 101 41320-410-43140 101 41320-410-43220 101-41320-410-43250 101-41320-410-43310 101 41320-410-43510 101-41320 410-43610 101-41320-410-44040 101-41320-410-44160 101-41320-410-44325 101-41320 410 44330 101-41320-410-44370 101-41320 410-45700 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION HEALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE U NEMPLOYMENT WORKERS COMPENSATION INSURANCE P ERSONNEL O FFICE SUPPLIES COMPUTER SUPPLIES P RINTED FORMS G ENERAL SUPPLIES MEETINGS MINOR EQUIPMENT & TOOLS MINOR COMPUTER EQUIPMENT S UPPLIES AUDITING & ACCOUNTING SERVICES EXPERT & PROFESSIONAL SERVICES (IT) TRAINING & EDUCATION POSTAGE OTHER COMMUNICATIONS (WEBSITE) TRAVEL EXPENSE LEGAL NOTICES & PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES BANK FEES & CHARGES D UES & SUBSCRIPTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES O FFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY 2022 Actual 2023 Adopted 2024 Proposed $ 144,664 $ 148,625 $ 159,625 $ - $ $ - $ - $ - $ - $ 10,822 $ 11,147 $ 11,972 $ 9,093 $ 9,215 $ 9,897 $ 2,127 $ 2,155 $ 2,315 $ 772 $ 1,600 $ 775 $ 22,129 $ 20,500 $ 21,886 $ 410 $ 400 $ 420 $ 1,067 $ 850 $ 1,050 $ 727 $ 551 $ 700 $ - $ - $ $ 1,220 $ 1,189 $ 1,277 $ 193,031 $ 196,232 $ 209,917 $ 644 $ 450 $ 600 $ 130 $ 100 $ 100 $ 4,844 $ 4,000 $ 5,000 $ 496 $ 200 $ 500 $ 28 $ - $ $ - $ - $ $ - $ 1,000 $ 1,000 $ 6,141 $ 5,750 $ 7,200 $ 20,983 $ 21,000 $ 25,000 $ 23,145 $ 26,275 $ 19,542 $ 975 $ 1,000 $ 1,000 $ 3,239 $ 2,500 $ 3,000 $ 2,625 $ 2,500 $ 3,000 $ 1,187 $ 1,000 $ 1,000 $ 378 $ 700 $ 500 $ 1,371 $ 1,200 $ 1,300 $ - $ - $ $ 2,693 $ 2,700 $ 2,700 $ 2,161 $ 2,000 $ 2,000 $ 6,997 $ 6,600 $ 6,700 $ 483 $ 900 $ 500 $ 66,238 $ 68,375 $ 66,242 MIE $ 265,410 $ 270,357 $ 283,359 N OTES D ues includes MCFOA, MGFOA, MCMA, APMP, MAMA, PSHRA, Costco, ICMA, StarTrib, Press, Notary, RC GIS, Springbrook CITY OF LAUDERDALE ELECTIONS 2024 Account Number 101-41410-410-41010 101 41410-410-41040 101-41410-410 41210 101 41410-410-41220 101 41410-410-41225 101-41410-410 41250 101-41410-410-41310 101-41410-410-41320 101-41410-410-41330 101 41410 410-41340 101-41410-410-41510 101 41410-410-42010 101-41410-410-42110 101 41410-410-42410 101 41410-410-43510 101-41410-410-44370 Account Description FULL TIME EMPLOYEES TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL O FFICE SUPPLIES G ENERAL SUPPLIES MINOR EQUIPMENT & TOOLS S UPPLIES 2022 Actual 12,841 $ 4,914 $ 963 $ 809 $ 189 $ 110 $ 2,069 $ 48 $ 67 $ 67 $ 109 $ 22,186 $ 362 $ 1,691 $ 2,053 $ LEGAL NOTICES PUBLISHING $ 98 MISCELLANEOUS CHARGES (RC CONTRACT) $ OTHER SERVICES & CHARGES $ 98 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES 2023 Adopted 13,227 992 820 192 175 2,000 50 50 38 98 17,642 MIE 1,694 1,694 2024 Proposed $ 14,140 $ 1,061 $ 877 $ 205 $ 120 $ 2,093 $ 50 $ 70 $ 70 $ 113 $ 18,799 $ 1,694 $ 1,694 $ 21,240 $ 21,240 amMi $ 24,337 $ 19,336 $ 41,733 CITY OF LAUDERDALE LEGAL 2024 Account Number 101-41610-410-43040 101-41610-410-43045 TOTAL EXPENDITURES Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2022 Actual 11,078 10,175 21,253 $ $ $ 2023 Adopted 12,000 12,000 24,000 $ $ $ 2024 Proposed 8,000 11,200 19,200 21,253 $ 24,000 $ 19,200 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2024 Account Number 101-41910- 101-41910- 100-41910- 101-41910- 101 41910 101 41910 101-41910 101 41910 101-41910 101 41910 410 41010 410-41210 410-41220 410-41225 -410-41250 -410-41310 -410-41320 -410-41330 -410-41340 -410 41510 101-41910-410-42010 101 41910-410-42030 101-41910-410-42110 101-41910 410 43090 101-41910-410-43091 101 41910 410 43140 101-41910 410 43220 101-41910-410-43610 101-41910-410-44330 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL O FFICE SUPPLIES P RINTED FORMS GENERAL SUPPLIES S UPPLIES EXPERT & PROFESSIONAL SERVICES ESCROW ACTIVITY TRAINING & EDUCATION POSTAGE INSURANCE & BONDS DUES AND SUBSCRIPTIONS OTHER SERVICES & CHARGES 2022 Actual 17,318 1,299 1,093 256 96 2,872 72 141 87 146 23,380 ME $ 5,184 $ 53,910 $ - $ - $ 3,158 $ 219 $ 62,471 $ 85,851 2023 Adopted $ 17,836 $ 1,338 $ 1,106 $ 259 $ 200 $ 2,600 $ 75 $ 125 $ 84 $ 143 $ 23,766 $ $ $ $ $ 8,000 $ $ $ 450 $ 3,000 $ 220 $ 11,670 EME $ 35,436 2024 Proposed $ 19,175 $ 1,438 $ 1,189 $ 278 $ 100 $ 2,900 $ 75 $ 75 $ 54 $ 153 $ 25,437 $ $ $ $ $ 8,000 $ $ $ 450 $ 3,000 $ 220 $ 11,670 VIM Mai $ 37,107 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2024 Account Number 101-41940-410-42110 101-41940-410-42230 101 41940-410-42410 101-41940-410 43090 101 41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940-410-43810 101 41940-410 43820 101 41940-410-43830 101 41940-410-43840 101-41940-410 43850 101-41940-410-44010 101 41940-410-44040 101-41940-410-44160 101-41940-410-45700 TOTAL EXPENDITURES Account Description GENERAL SUPPLIES B UILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS S UPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS (INTERNET) INSURANCE & BONDS E LECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL S EWER UTILITIES B UILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES OTHER SERVICES & CHARGES O FFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2022 Actual 1,236 $ 1,236 $ 2,652 1,925 5,066 8,009 3,231 233 4,195 8,898 5,404 39,613 2023 Adopted 2024 Proposed 1,000 $ 1,300 addi 1,000 $ 1,300 $ 1,500 $ 1,000 $ 1,800 $ 1,900 $ 5,500 $ 5,200 $ 8,000 $ 8,000 $ 2,500 $ 3,000 $ 400 $ 350 $ 2,700 $ 4,100 $ 7,000 $ 5,500 $ $ $ 1,000 $ 1,000 $ $ $ 30,400 $ 30,050 IMEM MIK 40,849 $ 31,400 $ 31,350 CITY OF LAUDERDALE PUBLIC SAFETY 2024 Account Number 101-42100-420-43100 101-42100-420-43110 101 42100-420 44370 101-42220-420-43120 101-42220-420-43125 101-42200 420-44370 101-42220-420-45400 Account Description DISPATCH POLICE CONTRACT MISCELLANEOUS CHARGES (NYFS) FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2022 Actual 2023 Adopted 2024 Proposed $ 8,989 $ 6,454 $ 6,716 $ 802,283 $ 860,310 $ 983,765 $ 4,871 $ 5,500 $ 5,500 $ 77,478 $ 78,413 $ 80,373 $ - $ - $ $ - $ $ MA $ 893,622 $ 950,677 $ 1,076,354 TOTAL EXPENDITURES $ 893,622 $ 950,677 $ 1,076,354 CITY OF LAUDERDALE BUILDING INSPECTIONS 2024 Account Number 101-42400-420-41010 101-42400-420-42010 101-42400-420-41210 101-42400-420-41220 101-42400-420-41225 101-42400-420-41250 101 42400-420-41310 101-42400-420-41320 101-42400-420-41330 101-42400-420 41340 101-42400-420-41510 101-42400-420-42030 101-42400-420-42110 101-42400-420-43090 101 42400-420-43140 101-42400 420 43220 101-42400-420 43310 101 42400-420-43510 101 42400-420-43610 101-42400-420-44330 101-42400-420-44370 101 42400-420-44380 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME P ERA FICA MEDICARE DEFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL P RINTED FORMS G ENERAL SUPPLIES S UPPLIES EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION POSTAGE TRAVEL EXPENSES LEGAL NOTICES PUBLISHING INSURANCE & BONDS D UES & SUBSCRIPTIONS MISCELLANEOUS CHARGES BUILDING PERMIT SURCHARGES OTHER SERVICES & CHARGES 2022 Actual $ 10,408 $ 781 $ 655 $ 153 $ 161 $ 1,971 $ 72 $ 16 $ 58 $ 88 $ 14,364 $ 121,476 $ 167 $ 98 $ 40 $ 3,587 $ 125,368 2023 Adopted 2024 Proposed 10,723 $ 11,363 804 $ 852 665 $ 705 155 $ 165 100 $ 150 2,000 $ 2,050 100 $ 88 100 $ 40 13 $ 75 86 $ 91 14,746 $ 15,579 - $ 28,500 $ 35,000 - $ - $ - $ 150 $ 100 - $ - $ 500 $ 1,000 addi $ 29,150 $ 139,732 $ 43,896 36,100 $ 51,679 CITY OF LAUDERDALE PUBLIC WORKS 2024 Account Number 101 43121-430-41010 101-43121-430-41020 101-43121-430-41040 101-43121-430-41210 101 43121-430-41220 101-43131-430-41225 101-43121-430-41250 101-43121-430-41310 101-43121 430 41320 101-43121-430-41330 101-43121-430-41340 101-43121-430 41510 101-43121-430-42110 101-43121 430 42120 101-43121-430-42130 101-43121 430 42160 101-43121-430 42170 101-43121-430-42210 101-43121-430-42220 101-43121-430 42240 101-43121-430 42410 101 43121-430-42420 101 43121-430-43030 101-43121-430-43090 101-43121-430 43095 101-43121-430 43140 101 43121-430-43210 101-43121 430 43250 101-43121-430-43310 101-43121-430-43610 101-43121 430-44010 101-43121-430-44040 101-43121-430-44160 101-43121-430-44330 101 43121-430-44390 101-43121 430-45400 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL G ENERAL SUPPLIES MOTOR FUELS LUBRICANTS & ADDITIVES CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES STREET MAINTENANCE MATERIALS MINOR EQUIPMENT & TOOLS MINOR COMPUTER EQUIPMENT S UPPLIES 2022 Actual 38,725 272 E NGINEERING EXPERT & PROFESSIONAL SERVICES (SNOW) TREE TRIMMING AND REMOVAL TRAINING & EDUCATION TELEPHONE & TELEGRAPH OTHER COMMUNICATION TRAVEL EXPENSE INSURANCE & BONDS B UILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES D UES & SUBSCRIPTIONS TAXES & LICENSES OTHER SERVICES & CHARGES MACHINERY & EQUIPMENT CAPITAL OUTLAY 2,866 2,829 662 7,092 525 195 199 1,810 55,176 840 3,741 221 1,275 1,387 IMO 7,464 5,734 10,960 22,945 270 81 9 486 4,201 169 44,853 2023 Adopted 42,056 3,154 2,607 710 6,400 500 100 450 160 1,935 58,072 500 3,200 1,000 500 5,200 2,000 28,200 10,000 1,000 600 1,000 42,800 107,493 $ 106,072 2024 Proposed 39,207 MEM MIN 2,941 2,431 610 6,600 500 150 150 1,804 54,393 500 3,700 MIA 1,000 5,200 2,000 28,500 10,000 500 IMME 500 1,000 AIM 42,500 102,093 CITY OF LAUDERDALE STREET LIGHTING 2024 Account Number 101-43160-430-43810 101-43160-430-44040 TOTAL EXPENDITURES Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES 2022 Actual 7,850 $ $ 7,850 $ 7,850 $ 2023 Adopted 2024 Proposed 6,200 $ 6,200 $ 6,200 $ 6,200 6,200 $ 6,200 CITY OF LAUDERDALE PARKS & RECREATION 2024 Account Number 101-45200- 101-45200 101 45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101 45200 450-41010 450-41020 -450-41040 -450-41210 -450-41220 -450-41225 -450-41250 450-41310 450 41320 - 450 41330 450 41340 -450-41420 -450-41510 101-45200- 101-45200- 101-45200- 101 45200- 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 450-42030 450-42110 450-42115 450 42120 450 42160 -450-42210 450-42220 450 42230 - 450 42410 450-42990 101-45200-450-43090 101-45200-450-43130 101 45200 450-43140 101-45200-450-43210 101 45200-450 43310 101-45200 450-43610 101-45200-450-43810 101-45200-450-43820 101 45200 450-43830 101-45200-450-43840 101-45200-450-44010 101-45200 450-44040 101 45200-450-44160 101 45200-450-44382 101-45200-450-45200 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES OVERTIME TEMPORARY EMPLOYEES PERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE U NEMPLOYMENT WORKERS COMPENSATION INSURANCE PERSONNEL P RINTED FORMS G ENERAL SUPPLIES MEETINGS MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS VEHICLE/EQUIPMENT PARTS TIRES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS MERCHANDISE FOR RESALE S UPPLIES EXPERT & PROFESSIONAL SERVICES COMMUNITY EVENTS TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL BUILDING MAINTENANCE VEHICLE/EQUIPMENT MAINTENANCE RENTS & LEASES (PORTABLE RESTROOM) RECREATION PROGRAMS OTHER SERVICES & CHARGES BUILDING & IMPROVEMENTS CAPITAL OUTLAY 2022 Actual 2023 Adopted 2024 Proposed 68,822 $ 79,291 $ 77,437 326 $ - $ 5,279 $ 6,000 $ 5,500 5,102 $ 5,497 $ 5,358 5,121 $ 4,916 $ 4,801 1,198 $ 1,150 $ 1,200 8,742 $ 8,000 $ 9,000 4,767 $ 4,500 $ 4,568 145 $ 400 $ 150 356 $ 500 $ 350 356 $ 478 $ 350 $ $ 2,174 $ 2,274 $ 2,161 102,386 $ 113,006 $ 110,875 $ $ 3,321 $ 500 $ 1,000 - $ $ $ - $ - $ $ $ $ - $ $ - $ $ $ 500 $ 500 1,760 $ $ 5,081 $ 1,000 $ 1,500 2,127 $ 2,000 $ 1,000 3,471 $ 3,000 $ 2,500 - $ $ - $ $ $ - $ 175 $ 300 $ 175 855 $ 1,000 $ 900 258 $ 600 $ 600 757 $ 600 $ 700 - $ $ $ $ - $ $ 1,443 $ 1,200 $ 1,800 1,757 $ 1,000 $ 1,800 10,843 $ 9,700 $ 9,475 $ $ $ $ 118,311 $ 123,706 $ 121,850 MIA MIA MIN CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2024 Account Number 2022 2023 2024 Account Description Actual Adopted Proposed 101-46500-462-43090 CONSULTING FEES $ $ 2,000 $ 101-46500-462-44370 MISCELLANEOUS $ - $ - $ OTHER SERVICES & CHARGES $ - $ 2,000 $ TOTAL EXPENDITURES $ - $ 2,000 $ CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2024 Account Number 2022 2023 2024 Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES TOTAL EXPENDITURES $ - $ 5,000 $ $ $ 5,000 $ $ $ 5,000 $ CITY OF LAUDERDALE OTHER FINANCING USES 2024 Account Number 101-49300-410-47200 TOTAL EXPENDITURES 2022 2023 2024 Account Description Actual Adopted Proposed TRANSFER OUT $ - $ $ TRANSFERS $ $ $ CITY OF LAUDERDALE SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL FUNDS ENTERPRISE FUNDS BUDGET 2024 Adopted December 12, 2023 SPECIAL REVENUE FUND The Special Revenue is established to account for specific revenues 01 other sources that aie designated for financing patticular functions of activities as required by federal regulations, state statute, city ordinances, or specific giant agreements. Most of the special revenue funds in Lauderdale's budget are related to specific franchise agreements or grants for specific activities. CITY OF LAUDERDALE SPECIAL REVENUE FUNDS 2024 Fund Fund Title 226 COMMUNICATIONS 227 RECYCLING 228 AMERICAN RESCUE PLAN ACT TOTAL REVENUES 226 COMMUNICATIONS 227 RECYCLING 228 AMERICAN RESCUE PLAN ACT TOTAL EXPENDITURES 2022 Actual $ 15,998 $ 66,848 $ 0 $ 82,846 $ 22,758 $ 70,189 $ 27,697 $ 120,644 2023 Adopted $ 18,200 $ 77,233 $ 1,000 $ 95,433 $ 22,671 $ $ 55,000 $ 77,671 2024 Proposed 15,400 75,338 90,738 23,767 72,605 96,372 CITY OF LAUDERDALE COMMUNICATIONS 2024 Account Number 226-00000-410-31810 226-00000-410-36210 226-49840- 226-49840 226-49840- 226-49840 226 49840 226-49840 226-49840 226-49840 226-49840 226-49840 410-41010 410-41210 410-41220 -410-41225 -410-41250 - 410-41310 - 410-41320 410-41330 -410-41340 -410-41510 226 49840-410-42010 226-49840 410 42020 226 49840-410-43130 226-49840-410-44160 226-49840-410-44370 226-49840-410 45700 Account Description FRANCHISE TAX INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL O FFICE SUPPLIES COMPUTER SUPPLIES S UPPLIES S PECIAL PROGRAMS RENTS & LEASES (CABLE COMM FEE) MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2022 Actual $ 15,998 $ 1 $ 15,998 $ 7,275 $ 546 $ 459 $ 107 $ 85 $ 1,363 $ 48 $ 33 $ 39 $ 62 $ 10,016 $ 20 $ 20 $ 8,442 $ 4,280 $ 12,722 $ 22,758 MIN 2023 Adopted 18,000 200 18,200 7,493 562 465 109 110 1,267 50 30 35 50 10,171 8,000 4,500 12,500 22,671 $ (6,760) $ 2024 Proposed 15,000 400 15,400 7,991 599 495 116 90 1,397 50 30 35 64 10,867 MIN aME 8,600 4,300 12,900 EMI 23,767 (4,471) $ (8,367) CITY OF LAUDERDALE RECYCLING 2024 Account Number 227-00000-430-33620 227-00000-430-36101 227-00000-430-36102 227-00000-430-36210 227-43245-430-41010 227-43245-430-41210 227 43245-430-41220 227 43245-430-41225 227-43245-430-41250 227 43245-430-41310 227-43245-430-41320 227-43245-430-41330 227-43245-430-41340 227-43245-430-41510 227-43245-430-42110 227 43245-430 42115 227-43245-430-43130 227-43245-430-43430 227-43245-430-44330 Account Description COUNTY GRANTS S PECIAL ASSESSMENTS - COUNTY P ENALTIES & INTEREST INTEREST ON INVESTMENTS TOTAL REVENUES FULL TIME EMPLOYEES PERA FICA MEDICARE DEFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL GENERAL SUPPLIES MEETING EXPENSES S UPPLIES RECYCLING CONTRACTOR ADVERTISING - OTHER DUES & SUBSCRIPTIONS OTHER SERVICES & CHARGES TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2022 Actual $ 6,118 $ 61,078 $ 166 $ (514) $ 66,848 18,691 1,402 1,180 276 178 3,480 121 117 98 158 25,699 44,156 ME 334 44,489 70,189 2022 Adopted $ 6,118 $ 70,315 $ $ 800 $ 77,233 $ 19,250 $ 1,444 $ 1,193 $ 279 $ 275 $ 3,095 $ 125 $ 125 $ 100 $ 135 $ 26,021 $ $ $ $ 41,363 $ $ 350 $ 41,713 $ 67,734 MIE $ (3,341) $ 9,499 2024 Proposed $ 6,118 $ 67,920 $ $ 1,300 $ 75,338 ME $ $ $ 20,601 1,545 1,277 299 180 3,480 120 125 100 165 27,892 MIA WM $ 44,363 $ $ 350 $ 44,713 $ 72,605 $ 2,733 CITY OF LAUDERDALE AMERICAN RESCUE PLAN ACT 2024 Account Number 228-00000 410-33423 228-00000-410-36210 228-49840-410-44370 228-00000-462-47200 228-00000-410-45000 Account Description CORONAVIRUS RELIEF FUND INTEREST ON INVESTMENTS TOTAL REVENUES MISCELLANEOUS CHARGES TRANSFER OUT OTHER SERVICES & CHARGES CAPITAL OUTLAY CAPITAL OUTLAY TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES $ $ $ 2022 Actual 27,697 0 0 WM $ $ $ 2023 Adopted - $ 1,000 $ 1,000 $ 2024 Proposed $ - $ $ 55,000 $ $ 55,000 $ 27,697 $ - $ 27,697 $ - $ 27,697 $ 55,000 $ $ (27,697) $ (54,000) $ DEBT SERVICE FUND The Debt Service Funds are established to account for the collection of ad valorem taxes; special assessments and tax increment revenue transfers as well as the payment of principal and interest of general long-term debt. CITY OF LAUDERDALE DEBT SERVICE FUNDS 2024 Fund 2022 2023 2024 Fund Title Actual Adopted Proposed 305 GO TIF REVENUE BONDS 2018A $ 1,358,510 $ 300 $ 306 GO IMPROVEMENT BONDS 2019A $ 147,287 $ 123,481 $ 123,275 TOTAL REVENUES $ 1,505,796 $ 123,781 $ 123,275 305 GO TIF REVENUE BONDS 2018A $ 1,369,208 $ 475 $ 306 GO IMPROVEMENT BONDS 2019A $ 124,795 $ 118,413 $ 117,313 TOTAL EXPENDITURES $ 1,494,003 $ 118,888 $ 117,313 CITY OF LAUDERDALE DEBT SERVICE - 1795 EUSTIS STREET/ GO TIF REVENUE BONDS 2018A/2021A 2024 Account Number 305-00000-462-36210 305-00000-462-39200 305 47000-462-39300 305-47000-462-43090 305-47000 462 44370 305-47000-462-47110 305-47000-462-47210 Account Description INTEREST ON INVESTMENTS TRANSFER IN BONDS PROCEEDS TOTAL REVENUES PROFESSIONAL SERVICES MISCELLANEOUS CHARGES BOND PRINCIPAL BOND INTEREST OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES $ $ $ $ 1,358,510 2022 Actual (60) $ $ 1,358,570 $ - $ 2023 Adopted 300 $ $ $ 300 $ 2024 Proposed $ 375 $ 475 $ $ - $ - $ $ 1,365,000 $ $ $ 3,833 $ - $ $ 1,369,208 $ 475 $ $ 1,369,208 $ 475 $ $ (10,699) $ (175) $ CITY OF LAUDERDALE DEBT SERVICE - GO IMPROVEMENT BONDS 2019A 2024 Account Number 306-00000-430-36210 306-00000-450-36101 306-00000-450-36102 306-00000-450-36103 306-00000-462-39200 306-47000-462-39300 306-47000-462-43090 306-47000-462-44370 306-47000-462 47110 306-47000-462-47210 Account Description INTEREST ON INVESTMENTS S PECIAL ASSESSMENT -COUNTY P ENALTIES AND INTEREST D ELINQUENT SPECIAL ASSESSMENTS TRANSFER IN BONDS PROCEEDS TOTAL REVENUES P ROFESSIONAL SERVICES MISCELLANEOUS CHARGES B OND PRINCIPAL BOND INTEREST OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2022 Actual $ (1,710) $ 71,152 $ 9,701 $ 68,143 $ 147,287 $ 5,075 $ 220 $ 100,000 $ 19,500 $ 124,795 $ 124,795 $ 22,492 2023 Adopted $ 500 $ 42,451 $ 12,332 $ 68,198 $ 123,481 475 100,000 17,938 118,413 2024 Proposed $ 2,000 $ 42,452 $ 10,570 $ 68,253 $ 123,275 $ 1,000 $ 100,000 $ 16,313 $ 117,313 118,413 $ $ 5,069 117,313 $ 5,963 CAPITAL PROJECT FUNDS The following Capital Project Funds aie established to account for the resources used for the acquisition of capital facilities and infrastructure for the City with the exception of those financed by the Enterprise Funds. GENFRAL CAPITAL IMPROVEMENTS Established to account for transactions relating to capital improvements to municipal buildings. CAPITAL IMPROVEMENT - STREETS Established to account for revenues in excess of expenditures resulting from street improvement projects. The City's policy is to charge a standard residential assessment rate for street improvements. This fund will be used to finance expenditures that exceed revenues received from assessments for future street improvement projects PARK IMPROVEMENTS Established to account for expenditures on public park acquisition and improvements. DISTRICT TAX INCREMENTS Established to account foi revenues and expenditures in tax increment districts. Separate accounting is necessary to meet the statutory reporting to the Office of the State Auditor. DEVELOPMENT AND HOUSING DEVELOPMENT Established to account for revenues and expenditures related to business and housing development projects. CITY OF LAUDERDALE CAPITAL IMPROVEMENT FUNDS 2024 Fund Fund Title 401 GENERAL CAPITAL 403 STREET CAPITAL 404 PARK CAPITAL 406 PARK DEDICATION 414 DEVELOPMENT 415 HOUSING REDEVELOPMENT 416 TIF DISTRICT NO. 1-2 TOTAL REVENUES 401 GENERAL CAPITAL 402 STREET CAPITAL 404 PARK CAPITAL 406 PARK DEDICATION 414 DEVELOPMENT 415 HOUSING REDEVELOPMENT 416 TIF DISTRICT NO 1-2 TOTAL EXPENDITURES 2022 Actual (1,079) 5,010 (1,467) 339,524 135,057 MA 263,902 740,948 5,033 14,644 68,143 1,360,463 1,448,283 2023 Adopted 2024 Proposed $ 1,500 $ 3,500 $ 4,000 $ 9,000 $ 4,000 $ 5,000 $ 3,000 $ 8,000 $ 4,000 $ 8,000 $ - $ $ 3,000 $ 3,500 $ 19,500 $ 37,000 MIN $ 85,000 $ $ $ $ 68,198 $ $ 550 $ 153,748 NM $ 91,000 $ 5,500 $ $ $ 68,253 $ $ $ 164,753 MIL CITY OF LAUDERDALE GENERAL CAPITAL 2024 Account Number 401-00000-410-33422 401-00000-410-36200 401-00000-410-36210 401-00000 410 39200 401-41940-410-44370 401-41940-410-45200 401-41940-410-45300 401-41940 410 45400 401-41940-410-45500 401-41940-410-47200 Account Description OTHER STATE GRANTS & AIDS OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN TOTAL REVENUES MISCELLANEOUS CHARGES OTHER SERVICES & CHARGES BUILDING & IMPROVEMENTS IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT VEHICLES CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2022 Actual EMI Mid 2023 Adopted 85,000 85,000 2024 Proposed 3,500 3,500 SIM MIA $ 91,000 $ 91,000 $ 85,000 $ 91,000 REVENUES OVER/UNDER EXPENDITURES $ (1,079) $ (83,500) $ (87,500) CITY OF LAUDERDALE STREET CAPITAL 2024 Account Number 403-00000-430-33422 403-00000-430-36101 403-00000-430-36102 403-00000-430-36200 403-00000-430-36210 403-00000-430-39200 403-47000-430-39300 403-47000-430-39320 403-43121-430-43030 403-43121 430 43090 403-43121-430-45300 403-43121-430-47200 403-47000-430-47600 Account Description OTHER STATE GRANTS & AIDS S PECIAL ASSESSMENT -COUNTY P ENALTIES & INTEREST OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN B OND PROCEEDS BOND PREMIUM TOTAL REVENUES E NGINEERING EXPERT & PROFESSIONAL SERVICES IMPROVEMENTS OTHER THAN BUILDINGS CAPITAL OUTLAY TRANSFER OUT ISSUANCE COSTS OTHER FINANCING TOTAL EXPENDITURES 2022 Actual 75 $ 5,827 $ 2,176 $ - $ (3,068) $ - $ - $ 5,010 $ 2023 Adopted 2024 Proposed Mad 4,000 $ 9,000 MIE 4,000 $ 9,000 5,033 $ - $ 5,033 $ - $ - $ 5,033 $ MIE EMI $ 5,000 $ 500 $ 5,500 $ 5,500 REVENUES OVER/UNDER EXPENDITURES $ (22) $ 4,000 $ 3,500 CITY OF LAUDERDALE PARK CAPITAL 2024 Account Number 404-00000-450-36200 404-00000-450-36210 404-00000-450-36230 404-00000-450-36250 404-0000-450-39200 404-45200-450-42410 404-45200-450 43030 404-45200-450-45100 404-45200 450-45200 404-45200-450-45300 404-45200-450-45400 404-45200-450-47200 Account Description OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS CONTRIBUTIONS & DONATIONS PARKLAND FEES TRANSFER IN TOTAL REVENUES MINOR EQUIPMENT & TOOLS OTHER SERVICES & CHARGES E NGINEERING FEES LAND B UILDING & IMPROVEMENTS IMPROVEMENTS OTHER THAN BUILDINGS MACHINERY & EQUIPMENT CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2022 Actual 223 Adopted $ - $ (1,467) $ 4,000 $ 5,000 $ $ - $ - $ - $ - $ 2024 Proposed (1,467) $ 4,000 $ 5,000 $ $ $ $ $ $ $ $ 14,644 $ $ $ $ 14,644 $ $ EME $ 14,644 $ $ (16,111) $ MIE MIE 4,000 $ 5,000 CITY OF LAUDERDALE PARK DEDICATION 2024 Account Number 2022 2023 2024 Account Description Actual Adopted Proposed 406-00000-450-36200 OTHER MISCELLANEOUS REVENUE $ 342,000 $ $ 406-00000-450-36210 INTEREST ON INVESTMENTS $ (2,476) $ 3,000 $ 8,000 406-00000-450-36250 PARKLAND FEES $ - $ - $ 406-0000-450-39200 TRANSFER IN $ - $ $ TOTAL REVENUES $ 339,524 $ 3,000 $ 8,000 MIE 406-45200 450-43030 ENGINEERING FEES $ 406-45200-450 45100 LAND $ 406 45200-450-45200 BUILDING & IMPROVEMENTS $ 406-45200-450-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ 406 45200 450-45400 MACHINERY & EQUIPMENT $ CAPITAL OUTLAY $ 406-45200-450-47200 TRANSFER OUT $ ME OTHER FINANCING $ TOTAL EXPENDITURES $ MN ME REVENUES OVER/UNDER EXPENDITURES $ 339,524 $ 3,000 $ 8,000 CITY OF LAUDERDALE DEVELOPMENT 2024 Account Number 414 00000-462-36200 414-00000-462-36210 414-00000-462-36230 414 00000-462-39200 414-46500-462-44370 414-46500-462-45300 414-46500-462-47200 Account Description OTHER MISCELLANEOUS REVENUE INVESTMENT INTEREST DONATIONS TRANSFER IN TOTAL REVENUES MISCELLANEOUS CHARGES IMPROVEMENTS OTHER THAN BUILDINGS TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES 2022 Actual 137,700 $ (2,643) $ 2023 Adopted 2024 Proposed EWE 4,000 $ 8,000 OMNI $ 135,057 $ MEM 4,000 $ 8,000 $ - $ - $ $ - $ - $ $ 68,143 $ 68,198 $ 68,253 $ 68,143 $ 68,198 $ 68,253 MIA $ 68,143 $ 68,198 $ 68,253 REVENUES OVER/UNDER EXPENDITURES $ 66,914 $ (64,198) $ (60,253) CITY OF LAUDERDALE HOUSING DEVELOPMENT 2024 Account Number 415-00000-461-36200 415-00000-461-36210 415-00000-461-39200 415-00000-461-39310 2022 2023 2024 Account Description Actual Adopted Adopted OTHER MISCELLANEOUS REVENUE INTEREST ON INVESTMENTS TRANSFER IN GAIN ON SALE TOTAL REVENUES MIE 415-46310-461-44370 TAXES AND LICENSES $ $ - $ 415-46310-461-45100 LAND $ $ $ OTHER FINANCING $ - $ - $ TOTAL EXPENDITURES $ - $ - $ REVENUES OVER/UNDER EXPENDITURES $ $ $ CITY OF LAUDERDALE TIF DISTRICT NO. 1-2 2024 Account Number 416-00000-462-31050 416-00000-462-36210 416-00000-462-39200 416-00000-462-39310 416-46500-462-44370 416-465000-462-45300 416-46500-462-47200 416-47111-462-39300 416 47000-462 47600 Account Description TAX INCREMENT INTEREST ON INVESTMENTS TRANSFER IN GAIN ON SALE TOTAL REVENUES MISCELLANEOUS CHARGES IMPROVEMENTS OTHER THAN BUILDINGS TRANSFER OUT B OND PROCEEDS B OND ISSUANCE COSTS OTHER FINANCING TOTAL EXPENDITURES REVENUES OVER/UNDER EXPENDITURES 2022 Actual (608) $ 264,510 $ 263,902 $ 2023 Adopted 2024 Proposed - $ 3,000 $ 3,500 - $ - $ 3,000 $ 3,500 $ 1,894 $ $ $ $ 1,358,570 $ $ $ $ $ $ 1,360,463 $ $ 1,360,463 $ 550 $ 1,500 - $ - $ - $ 550 $ 1,500 550 $ 1,500 $ (1,096,561) $ 2,450 $ 2,000 ENTERPRISE FUND The FNTFRPRISE FUND was established to account for operations that are financed and operated in a manner snnilal to private business enterpi ises where the intent is that the costs (expenses, including depreciation) of providing goods or services to the general public is financed or recovered primarily through user charges. CITY OF LAUDERDALE ENTERPRISE FUNDS 2024 2022 2023 2024 Fund Fund Title Actual Adopted Proposed 602 SANITARY SEWER $ 320,330 $ 302,493 $ 329,218 603 STORM WATER $ 113,610 $ 119,305 $ 141,025 TOTAL REVENUES $ 433,940 $ 421,798 $ 470,243 602 SANITARY SEWER $ 324,631 $ 257,903 $ 293,530 603 STORM WATER $ 121,841 $ 89,018 $ 96,490 TOTAL EXPENDITURES $ 446,472 $ 346,921 $ 390,020 CITY OF LAUDERDALE SANITARY SEWER 2024 Account Number 602-00000-000-33422 602-00000-000-33439 602-00000-000-36210 602-00000-460-36101 602-00000-460-36102 602-00000-000-37210 602-00000-000-37290 602-00000-000-39101 602-00000-000-39110 602-49410-000-41290 602-49450- 602-49450- 602 49450- 602-49450- 602-49450- 602-49450- 602-49450- 602-49450- 602 49450- 602-49450 602-49450 602-49450 602-49450 000-41010 000-41020 000-41190 000-41195 000-41210 000-41220 000-41225 000-41250 000-41310 -000-41320 -000-41330 -000-41340 -000-41510 602-49450-000-42110 602-49450-000-42120 602-49450-000-42130 602-49450-000 42170 602-49450-000-42210 602 49450-000-42220 602 49450-000-42240 602-49450-000 42410 602 49450- 602 49450- 602 49450- 602-49450- 602-49450- 602 49450- 602-49450- 602-49450 602 49450 602 49450 602 49450 000 43010 000-43030 000-43090 000 43140 000-43210 000-43310 000-43430 -000-43610 -000-43820 -000-43850 -000-44040 Account Description OTHER STATE GRANTS & AIDS P ERA Pension Other Revenue INTEREST ON INVESTMENTS S PECIAL ASSESSMENTS - COUNTY P ENALTIES & INTEREST - COUNTY S EWER CHARGES S EWER ACCESS CHARGES SALE OF CAPITAL ASSETS GAIN ON DISPOSAL TOTAL REVENUES P ENSION EXPENSE P ENSION FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL G ENERAL SUPPLIES MOTOR FUELS LUBRICANTS & ADDITIVES SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES STREET MAINTENANCE MATERIALS MINOR EQUIPMENT & TOOLS S UPPLIES AUDITING & ACCOUNTING SERVICES E NGINEERING EXPERT & PROFESSIONAL SERVICES (PS) TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE ADVERTISING - OTHER INSURANCE & BONDS WATER UTILITIES S EWER - MET COUNCIL VEHICLE/EQUIPMENT REPAIRS 2022 Actual 248 (6,007) 6,005 1,397 302,378 16,310 320,330 2023 Adopted 8,000 294,493 302,493 1,136 $ 1,136 $ 51,137 272 MIE 4,012 3,792 887 7,152 2,692 24 314 275 3,233 73,789 802 AIM EMI 802 4,496 21,425 249 715 645 3,794 66 139,376 2024 Proposed $ 20,000 $ 309,218 $ 329,218 EMI IMIE $ 57,788 $ 4,334 $ 3,583 $ 838 $ 6,500 $ 2,500 $ 150 $ 600 $ 273 $ 3,444 $ 80,010 800 Raid 800 3,600 2,000 500 800 450 100 4,200 150 153,893 1,000 $ 56,125 $ 4,209 $ 3,480 $ 814 $ 7,163 $ 2,650 $ 25 $ 300 $ 275 $ 3,229 $ 78,270 WIN 850 850 4,700 8,000 14,000 800 700 100 3,800 150 169,760 602-49450- 602 49450- 602-49450 602-49450 602-49450 602-49450 602-49450 000-44060 000-44160 -000-44200 -000-44330 -000-44370 -000-44390 -000-44450 602-49450-000-45300 602 49450-000-45500 602-49450-000-47200 LAUNDRY SERVICES RENTS & LEASES D EPRECIATION D UES & SUBSCRIPTIONS (GIS) MISCELLANEOUS CHARGES TAXES & LICENSES CLAIMS & DAMAGES OTHER SERVICES & CHARGES IMPROVEMENTS OTHER THAN BUILDINGS VEHICLES CAPITAL OUTLAY TRANSFER OUT OTHER FINANCING TOTAL EXPENDITURES $ $ $ 1,011 $ 700 $ 1,200 - $ $ 59,332 $ - $ 2,676 $ 1,000 $ 1,500 15,119 $ 8,000 $ 9,000 $ 700 $ 700 - $ - $ 248,904 $ 177,093 $ 214,410 0 $ $ $ $ 0 $ $ $ $ $ $ 324,631 $ 257,903 $ 293,530 ME EMI ME REVENUES OVER/UNDER EXPENDITURES $ (4,301) $ 44,590 $ 35,688 CITY OF LAUDERDALE STORM WATER 2024 Account Number 603-00000-000-33422 603-00000-000-33439 603-00000-000-36210 603-00000-000-37170 603-00000-000-39200 Account Description OTHER STATE GRANTS & AIDS P ERA PENSION OTHER REVENUE INTEREST ON INVESTMENTS STORM WATER CHARGES TRANSFER IN TOTAL REVENUES 603-49410-000-41290 PENSION EXPENSE P ENSION 603-49500-000-41010 603-49500-000-41020 603 49500-000-41190 603-49500-000-41195 603-49500-000-41210 603 49500-000-41220 603-49500-000-41225 603-49500-000 41250 603-49500-000-41310 603 49500-000-41320 603-49500-000 41330 603-49500-000-41340 603-49500-000-41510 603-49500-000-42110 603-49500-000-42120 603-49500-000-42160 603-49500-000 42170 603 49500-000-42210 603 49500-000-42220 603-49500-000 42410 603 49500- 603-49500- 603-49500- 603-49500- 603 49450- 603-49500- 603-49500- 603-49500- 603 49500- 603 49500- 603-49500- 603-49500- 603-49500 000-43010 000-43030 000-43090 000-43140 000-43210 000-43310 000-43510 000-43610 000-44040 000-44060 000-44200 000-44330 -000-44370 FULL TIME EMPLOYEES OVERTIME OTHER PAY COMP ABSENCES/OPEB P ERA FICA MEDICARE D EFERRED COMPENSATION H EALTH INSURANCE D ENTAL INSURANCE LIFE INSURANCE D ISABILITY INSURANCE WORKERS COMPENSATION INSURANCE P ERSONNEL GENERAL SUPPLIES MOTOR FUELS CHEMICALS & CHEMICAL PRODUCTS SAFETY EQUIPMENT VEHICLE/EQUIPMENT PARTS TIRES MINOR EQUIPMENT & TOOLS S UPPLIES AUDITING & ACCOUNTING SERVICES E NGINEERING EXPERT & PROFESSIONAL SERVICES TRAINING & EDUCATION TELEPHONE & TELEGRAPH TRAVEL EXPENSE LEGAL NOTICES PUBLISHING INSURANCE & BONDS VEHICLE/EQUIPMENT REPAIRS LAUNDRY SERVICES D EPRECIATION D UES & SUBSCRIPTIONS MISCELLANEOUS CHARGES 2022 Actual $ 210 $ (2,730) $ 116,130 $ 113,610 2023 Adopted 4,500 114,805 119,305 $ 1,208 $ $ 1,208 $ $ 43,935 $ 218 $ 3,438 $ 3,226 $ 754 $ 5,733 $ 2,587 $ 24 $ 275 $ 235 $ 2,613 $ 63,037 89 802 890 $ 4,496 $ 720 $ 15,549 $ 645 $ 926 $ 1,012 $ 1,997 $ 1,461 2024 Proposed $ 9,000 $ 132,025 $ 141,025 - $ - $ $ 48,283 $ 3,621 $ 2,994 $ 700 $ 5,800 $ 2,511 $ 25 $ 250 $ 225 $ 2,610 $ 67,019 $ 850 $ 850 $ 4,700 $ 2,000 $ 15,521 $ 700 $ 1,000 $ 1,200 $ 2,000 $ 1,500 49,377 3,703 3,061 716 5,300 2,346 125 500 210 2,780 68,118 MIA 750 IMIE 750 3,500 2,000 9,000 450 1,000 700 2,000 1,500 MEN WEI MIE 603-49500-000-44390 TAXES & LICENSES OTHER SERVICES & CHARGES $ 26,806 $ 20,150 $ 28,621 603-49500-000-45300 IMPROVEMENTS OTHER THAN BUILDINGS $ 29,900 $ - $ CAPITAL OUTLAY $ 29,900 $ - $ 603-49450-000-47200 TRANSFER OUT OTHER FINANCING IMEM TOTAL EXPENDITURES $ 121,841 $ 89,018 $ 96,490 REVENUES OVER/UNDER EXPENDITURES $ (8,231) $ 30,287 $ 44,535 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN 2024-2033 Adopted December 12, 2023 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUNDING SOURCE SUMMARY m m O N N m O N -4 m O 0 m 0 N rn 0 N 00 O N N N O lD N O N N O N W J H 0 Z LL O O ' CI) 0 0 O O 0 0 0 O 0 0 0 l0 LS d 'd' 00 N N ct N N N i/T i/T -LO- VT i/} U} i/} O O O O O O l -n N ri .-i m m rn LD Ll 0 N 0 Cr) 0 1.0 c -i in- ih O O O O 0ri 0 0 0 0 LS o6 Oin N ltD NN 0 ri N N L} i/T i/T if)- LT O CO 0 O h 0 O .-i 0 O 00 i to LD t4 LT LT 0 CO 0 o in 0 O N O ri. 06 vi Ol co ri LT t/)- in- VT 226 Communications 401 General Capital 403 Street Improvement 404 Park Improvement 414 Development/Debt Service 602 Sanitary Sewer 603 Storm Water to N m CO d N CO th N O ci O N t/T 00 ci M rn in N d' N r -i t/} GRAND TOTAL CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN PROJECT SUMMARY BY YEAR AND FUNDING SOURCE m 0 O 0 L0 O as Z rctO 1- 0 w O a m O ct e4 O [t O 0 O 0 O 0 V3% VI t/3- i!} 2024 Jet and Televise Sanitary Sewer - East Side 0 0 0 00 O N 0 0 0 N N N in o o O O o O o O O rirr l ri i/} t/} t/} 0 0 O 0 O O 0 0 O 0 0 0 0 0 0 0 0 0 O r -I L tri O to L() d' c-1 d' to ri i/} i/- t/} t/} t/} in Q) 4-+ .a 3 v c (n o v E 0) a a) • OU U c cc ( (6 Ga L Y▪ p 4) N U C '- W O t 0 0 0 c L to L 1 (a m u.+' 2 n36.° fri L Q) L V) LL' p Ur N N c vt > ri O L Q) N �O O U U > "i3 (6 CO U C 4-1,a) CC 1C d Ln N 0 N Replace 2010 John Deere 3520 Tractor 0 a 0 G (0 U O m LL - a L O LI. O c -i 0 N v ctsU (1) Mill and Overlay City Streets Jet and Televise Sanitary Sewer - East Side Jet and Televise Sanitary Sewer - West Side Jet and Televise Sanitary Sewer - East Side Jet and Televise Sanitary Sewer - West Side Replace 2021 Toro Lawn Mower tD N COreq Ol O ei fV O 0 O O 0 0 0 N N N N N N N 2033 Jet and Televise Sanitary Sewer - East Side t/} t/} O O L!') N N N CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 226 - COMMUNICATIONS M M O N M O O M 0 N 0 N to N 0 In N 0 N N O N 1-- W 0 cc a L} -V} t/} v} -v} t/} i/} CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 401- GENERAL CAPITAL IMPROVEMENT N m 0 T-1 m O N O m O N 01 N 0 N W CO N 0 N N N O N t0 O to N 0 N N O N 1- 0 W O et 0, t/} �lY t/? tf? t/T O a -c (O 0 U H 0 tf1 m LL 0 -a o -0 LL 0 N 0 ri O N (p • N U J co 0 • rl 0 cc 0 0 W c O L. LL 0 CL) 0 0 c 0 U 0 0 cc t/} tf� t/? s- 0 0 U 1--' 0 N t!1 � v 0 0 0 c U 0 --, (6 N U c Q ri 0 n- n- tri to r1 4- 0 0 CC 0 UA CO CO l7 Y 0 U -o U 0 0 cC 0 - a 0 c U N 0 tf1 N tf� lf? 0 c U H O tf1 m tl 0 LL l0 ri 0 N 0 U 0- 0 cc th O O O tf� tf� t/} 0 0 c v J 0 t O U L. H (a 0 U (t rl 0 O O O t/? O O O O O O O O O J O CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 403 - STREET IMPROVEMENT M O N 0 N M 0 N M 0 N N N O N 0 N O N N O 1— U W_ 0 C4 a t/> O O O N N t/} tn- and Overlay City Streets t/? i!} 'V? O O 0 lfl N N J Q O CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 404 - PARK IMPROVEMENT M O N 0 M 0 N Cr) N 0 N LU CO 0 N N 0 N 0 Ct N 0 N CJ W_ O 0 t/} i/} Skyview Park Improvements Community Park Improvements i/} 41)- -V} /} i/} i/} CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 414 - Development m m O N N m O N ti m O O m O N O N lD N 0 N O N O N 1—** 0 0a 0_ i/} 1.1)- on /} m m $ 66,714 $ 65,325 CO N ri W i/} m W GO2019A Debt Service Transfer i/} 1 n m Q1 M lD Ln m u1 l0 gal N lD lD i? O co tD W N r -I 00 L0 i/> m N W lD f- 0 1- CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 602 - SANITARY SEWER m m O N N m O N ri m 0 O m O N Cr} N 0 ce W >- 00 N 0 N n 0 l0 N O O N H 0 W 0 0 i/} 0 O 0 N ri O O O Mill and Overlay City Streets Sewer Cleaning and Televising 0 O O 064 1 O O O N O O O N ri ri O O O O O O O O O N a 0 CITY OF LAUDERDALE CAPITAL IMPROVEMENT PLAN FUND 603 - STORM WATER m m O N m O e -I m 0 N O m 0 N N 0 t0 N O N N O O N W_ O 1 NIA O O O oo O i/? 1 +a 0) (1) E N N 4 tie N CO T c a --r (O u 2 >, N 03 Q) 0 a) a) > O VI "CS c >_ J a) v Q _ H O CITY OF LAUDERDALE TECHNOLOGY REPLACEMENT PLAN 2024-2033 O 0 0 0 N O O O 0 0 O r 0 O O O N O O O • 0 0 0 V" 0 0 0 0 N J (I) Q W H ~ 0 F- z Computers are replaced on 4 -year schedule. Copier is leased on 4 -year schedule. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date December 12, 2023 ITEM NUMBER Private I/I Grant Application STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: For the third time, Metropolitan Council Environmental Services (MCES) will have grant funds to help private individuals with sanitary sewer repairs that will remove and prevent clear water from entering the wastewater treatment system. Three individuals benefitted fiom the last program that happened around 2014. MCES is trying to make this an annual program. Lauderdale has a handful of folks each year that either need to repair, replace, or line their sanitary sewei that would qualify for these funds. To that end, staff recommend applying for $25,000. The max grant award is $5,000. The amount granted will be determined after all applications are received. The biggest impact would be if we could remove some of the exterior drains suspected to be connected to the sanitary sewer system They are most prev- alent in homes that have below grade 01 basement doors. Staff will reach out to these home- owners directly to educate them about the grant opportunity. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution No. 1212231-4 Approving the Application for Metropolitan Council Environmental Services (MCES) 2024 Private Property Info and Infiltration Grant Program RESOLUTION NO. 121223E CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE APPLICATION FOR METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES (MCES) 2024 PRIVATE PROPERTY INFLOW AND INFILTRATION GRANT PROGRAM WHEREAS, through efforts coordinated with the Metropolitan Cities Association and the Metropolitan Council, the 2023 Minnesota Legislature authorized any city, township, or political subdivision of the state to provide loans and grants to property owners to assist the owneis in financing the cost of abating inflow and infiltration on their property; and WHEREAS, the Metropolitan Council Environmental Services (MCES) Division has committed $1.5 million in funding to provide grants to private property owneis to help with repairs that will remove and prevent clear water from entering the wastewater treatment system and WHEREAS, MCES convened a task force to define processes, guidelines and schedules for the grant program and WHEREAS, Ma( S has identified the City of Lauderdale as one of many metro cities having an excessive amount clear water inflow and infiltration into the sanitary sewer system; and WHEREAS, the City of Lauderdale is willing to faithfully administer all terms of the grant for the benefit of its property owners. NOW, THEREFORE, BE IT RESOLVED that the City of Lauderdale will submit application to the Metropolitan Council Environmental Services for its 2024 Private Property Inflow and Infiltration Grant Program; and BE IT FURTHER RESOLVED that the City Administrator or their successor 01 assignee, will act as the city's designated authorized representative and point of contact for this Grant Program. Mary Gaasch, Mayor ATTFF;ST: Heather Butkowski, City Administrator METROPOLITAN COUNCIL PRWA PROPEHTY 1INfL�W & UNFIILTRATIION GRANT PROGRAM Application for Participation - 2024 Information This form provides the basis for entering into an agreement with the Metropolitan Council Environmental Services (Met Council, ES) for the Private Property Inflow & Infiltration (1/1) Grant Program for 2024. Completion of this form and its attachments confirms your municipality's intention to participate and verifies that the municipality has performed all required activities to receive grant funding for private residential 1/1 mitigation work. More information on the grant program, including program guidelines, can be found at the following link: https://metrocouncil. org/Wastewater-Water/Funding-Finance/Available-Fu nding-Grants/Private Property-Inflow-and-Infiltration-Grants.aspx Grant Application Municipality Name: City of Lauderdale Date: 12/7/2023 Designated Contact (all correspondence and municipality responsibility regarding participation in the program should be addressed to the individual named below): Name: Heather Butkowski Address: 1891 Walnut Street, Lauderdale, MN 55113 Phone Number: 651-792-7657 Email: heather.butkowski@lauderdalemn.org Requested Grant Amount: $25,000 *Recent data suggests an average lining cost of $8, 000 per sewer lateral A resolution from Council confirming this individual's authority and certification that they have read the program guidelines and support participation in the program must be submitted. Is a resolution attached: Yes No Do you plan to solicit bids from MCUB businesses? Ixl Page - 1 Yes x No Check here for acknowledgement of Met Council MCUB approved businesses list. If you plan to consider an equity component in your grant fund distributions, please provide a statement explaining how you plan to do this: We do not plan to provide an equity component. Please provide a statement explaining how you plan to do outreach and communication to reach private property owners. Our two main outreach tools are the city newsletter which is mailed to each property owner and our email distribution list. Both of those are widely read. Staff plan to direct mail to homeowners suspected of having exterior drains connected to the sanitary sewer. What, if any, outreach and communication support would be helpful to receive from Met Council? appreciate your diagrams showing the sources of inflow and infiltration. Any similar information you create will be helpful. Page - 2 1 METROPOLITAN COUNCIL LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session X Meeting Date December 12, 2023 ITEM NUMBER Recycling Assessment for Pay 2023 STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: See attached resolution and assessment role. OPTIONS: 1) Approve as part of the Consent Agenda. 2) Remove from Consent Agenda for discussion. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council is adopting Resolution 121223F: Adopting and Certifying Recycling Assessments. RESOLUTION NO. 121223F CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ADOPTING AND CERTIFYING RECYCLING ASSESSMENTS WHEREAS, the City of Lauderdale incurs expenses related to the operation of its residential recycling program, including costs for salaries and collection of materials; and WHEREAS, recycling rates are set annually by the Lauderdale City Council; and WHEREAS, the City Code provides for the collection of residential recycling charges; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, as follows: 1. Such proposed liens for recycling charges, as shown on the copy of the certification roll attached hereto and made a part hereof as Exhibit "A" are hereby accepted and shall constitute liens against the lands therein named. 2. Such liens shall be certified to Ramsey County for payment in two installments with the 2024 property taxes. 3. The Assistant to the City Administrator shall transmit a certified copy of the certification loll to the Ramsey County Auditor prior to December 28, 2023, to be extended on the property tax list of Ramsey County for the parcels identified therein and such liens shall be certified to and be collected and paid in the same manner as property taxes due and payable in the year 2024. Adopted by the City Council of the City of Lauderdale on this 12thi day of December, 2023. Mary Gaasch Mayor ATTEST: Heather Butkowski City Administrator LA 135-3-683826.v 1 EXHIBIT A PIN 172923320125 172923330001 202923210012 202923210006 172923340109 172923340108 172923340098 172923340107 172923340099 172923340106 172923340105 172923340100 172923340104 172923340101 172923340103 172923340082 172923340069 172923340046 172923340068 172923340047 172923340067 172923340048 172923340066 172923340049 172923340050 172923340065 172923340064 172923340051 172923340052 172923340063 172923340062 172923340053 172923340061 172923340054 172923340060 172923340055 172923340056 172923340059 172923340057 172923340058 172923310056 172923310078 172923310057 172923310077 172923310058 172923310059 172923310076 172923310060 172923310061 172923310075 Cart Units 1 4 3 4 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 Recycling Fees $120.00 $480.00 $360.00 $480.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 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172923230075 172923230073 1 1 1 1 1 1 1 637 992 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $76,559.04 14 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session Meeting Date December 12, 2023 ITEM NUMBER Conduit Fronds STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Jenny Boulton from Kennedy and Graven will virtually attend the meeting to provide infor- mation and answer any questions of the Council regarding the City s participation in secur- ing bank qualified (BQ) debt or conduit debt for Roers Companies Project Holdings, LLC. They plan to use the funding to construct a 180 -unit affordable multi -family apartment building in Burnsville. The City has participated in a number of conduit debt projects outside of the city limits. The City paltners with the organization that wants to use the City's tax-exempt bonding authori- ty. hack city is given $10,000,000 per year. Obviously, we do not use that authority so we can offer it to other worthwhile organizations. This is done in exchange foi a fee. Our cu- rate is 90 basis points of the project amount (0.90%). The funds are deposited in the 414 Development Fund which is currently paying the debt levy from the 2019 hustis Street / Roselawn Avenue reconstruction project This project may result in enough funds to cover through the final debt levy payment in 2029 Participating in conduit debt project does not create a financial obligation for the City. The attorney will explain this during the meeting The following resolution allows foi the call of a public hearing on the matter at a future meeting. STAFF RECOMMENDATION: Motion to adopt Resolution No. 121223G Resolution Relating to the Issuance of Conduit Revenue Bonds to Finance the Costs of a Multifamily Rental Housing Facility and Under Minnesota Statutes, Chapter 462C, as Amended; Granting Pieliminary Approval Thereto; Calling for a Public Hearing; b stablishing Compliance with Certain Reimbursement Regu- lations Under the Internal Revenue Code of 1986, as Amended; and Taking Certain Other Actions with Respect Thereto (Burnsville Heart of the City Affordable Multifamily Pioject). Member introduced the following resolution and moved its adoption RESOLUTION NO. 121223G CITY OF LAUDERDALE COUNTY OF RAMSIY STATE OF MINNESOTA Rh SOLUTION RELATING TO THE ISSUANCE OF CONDUIT REVENUE BONDS TO FINANCIb THE COSTS OF A MULTIFAMILY RENTAL HOUSING FACILITY AND UNDER MINNESOTA STATUTES, CHAPTER 462C AS AMENDED; GRANTING PRELIMINARY APPROVAL THERETO; CALLING FOR A PUBLIC HEARING ESTABLISHING COMPLIANCE, WITH CERTAIN REIMBURSEMENT REGULATIONS UNDER THE INTERNAL REVENUE CODE OF 1986, AS AMENDED; AND TAKING CERTAIN OTHER ACTIONS WITH RESPECT THERETO (BURNSVILLE HF,ART OF THE CITY AFFORDABLE MULTIFAMILY PROJECT) Bh IT RESOLVED by the City Council (the "Council") of the City of Lauderdale, Minnesota (the "City '), as follows: Section 1. Recitals. 1.01. The City is a statutory city and political subdivision duly organized and existing under the Constitution and laws of the State of Minnesota. 1.02. Pursuant to Minnesota Statutes, Chapter 462C as amended (the "Act"), the City is authorized to carry out the public purposes described in the Act by providing for the issuance of revenue bonds to provide funds to finance or refinance multifamily rental housing developments located within the City or under a joint powers agreement with the jurisdiction in which the development is located and pursuant to Minnesota Statutes, Section 471.59 and 471.656, as amended. 1.03 Roers Companies Project Holdings LLC, a Minnesota limited liability company (or another entity to be formed by or affiliated with Roers Companies Project Holdings LLC, the "Borrower' ) has proposed that the City issue its revenue bonds, pursuant to the Act in an aggregate principal amount not to exceed $32,000,000, in one or more series at one time 01 from time to time (the `Bonds"). 1.04. The proceeds of the Bonds are proposed to be loaned by the City to the Borrower to be applied by the Borrower to (i) finance the acquisition, construction and equipping of an approximately180-unit apartment community and related amenities to be located on property currently identified as 151 Burnsville Parkway West and 201 Burnsville Parkway West in Burnsville, Minnesota (the ` Project' ); (ii) fund one or more reserve funds to secure the timely payment of the Bonds, if necessary (iii) pay interest on the Bonds during the construction of the Project, if necessary; and (iv) pay certain costs of issuing the Bonds. 1.05. The City may the issue the Bonds only after adopting a housing program providing the information required by Section 462C.03 subdivision 1a of the Act (the "Housing Program"). 1.06. Under Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), the City may the issue the Bonds only after the City Council holds a duly noticed public heat ing. 1.07. Under Section 146 of the Code, the Bonds must receive an allocation of the bonding authority of the State of Minnesota. An application for such an allocation must be made puisuant to the requirements of Minnesota Statutes, Chapter 474A, as amended (the "Allocation Act") and preliminary approval of the issuance of the Bonds by the Council is sufficient to authorize the submission of an application to the State of Minnesota Management and Budget for an allocation of bonding authority with respect to the Bonds to finance the Project. 1.08. The Act confers upon cities the power to issue revenue bonds to finance or refinance a program for the purposes of planing, administer ing, making or purchasing loans with respect to one or more multifamily housing developments within the boundaries of the city or under a joint powers agreement with the jurisdiction in which the development is located and puisuant to Minnesota Statutes, Section 471.59, as amended. By the terms of a point powers agreement entered into through action of their governing bodies, two governmental units may jomtly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised. Prior to the issuance of the Bonds, pursuant to Minnesota Statutes, Sections 471.59 and 471.656, as amended, and Section 147(0 of the Code, the City of Butnsville, Minnesota ("Burnsville') or Dakota County, Minnesota ("Dakota County") will hold a public hearing on the proposed issuance of the Bonds to, among other things, finance the Project which is located within the jurisdictional limits of Burnsville, and Burnsville or Dakota County will consider authorizing the issuance by the City of the Bonds to finance the Ptoject and authorizing the execution of a cooperative joint powers agreement between the City and either Burnsville or the Dakota County Community Development Agency (the "CDA"), as the case may be (the "Cooperative Agreement"). Section 2. Preliminary Findings. Based on representations made by the Borrower to the City to date, the Council hereby makes the following preliminary findings, determinations and declarations: (a) The Project consists of the acquisition, construction, and equipping of a multifamily rental housing development designed and intended to be used for rental occupancy. (b) The proceeds of the Bonds will be loaned to the Borrower and the proceeds of the loan will be applied to: (i) the acquisition, construction, and equipping of the Project (ti) the funding of one or more reserve funds to secure the timely payment of the Bonds, if necessary; (iii) the payment of interest on the Bonds during the construction of the Project, if necessary; and (iv) the payment of the costs of issuing the Bonds. The City will enter into one or more loan agreements (or other revenue agreement) with the Borrower requiting loan repayments fiom the Borrower in amounts sufficient to repay the loan when due and requiring the Borrower to pay all costs of maintaining and insuring the Project, including taxes thereon. (e) In preliminarily authorizing the issuance of the Bonds and the financing of the acquisition, construction, and equipping of the Project and related costs, the City's purpose is to further the policies of the Act. (d) The Bonds will be special, limited obligations of the City payable solely from the revenues pledged to the payment thereof under the loan agi cements (oi other revenue agreement) referred to above, and will not be a general or moral obligation of the City and will not be secured by or payable from revenues derived from any exercise of the taxing powers of the City. Section 3. Public Hearing. The City Council will conduct a public hearing on the Housing Program, the Project and the issuance of the Bonds by the City at a regular or special meeting on a date to be determined by the City staff in order to meet publication requirements in accordance with applicable law. Notice of such hearing (the "Public Notice') will be published as required by Section 462C.04, subdivision 2 of the Act and Section 147(f) of the Code. City staff is hereby authorized to cause the Public Notice, in substantially the form attached hereto as EXHIBIT A, to be published in a newspaper circulating generally in the City in accordance with applicable law. The Public Notice is authorized to be published in the Pioneer Press on a date at least 15 days before the meeting of the City Council at which the public hearing will take place. At the public hearing reasonable opportunity will be provided for Intelested individuals to express their views, both orally and in writing, on the Project and the proposed issuance of such revenue obligations. Section 4. Housing Piogram. Kennedy & Graven, Chartered, acting as bond counsel with respect to the Project and the Bonds ("Bond Counsel") shall prepare and submit to the Metropolitan Council foi its review a draft Housing Program to authorize the issuance by the City of up to approximately $32,000,000 in revenue bonds in one or more series at one time or from time to time, to finance the acquisition, construction, and equipping of the Project by the Borrower. City staff is hereby authorized to review, approve and submit the Housing Piogiam to the Metropolitan Council for its review on or before the date of publication of the Public Notice. Section 5. Submission of an Application for an Allocation of Bonding Authority. Under Section 146 of the Code, the Bonds must receive an allocation of the bonding authority of the State of Minnesota. The City Council hereby authorizes the submission of an application for allocation of bonding authority pursuant to Section 146 of the Code and the Allocation Act in accordance with the requirements of the Allocation Act. The Mayor of the City or the City Administrator and Bond Counsel are hereby authorized and directed to take all actions, in cooperation with the Borrower, as are necessary to submit an application for an allocation of bonding authority to Minnesota Management & Budget. Section 6. Preliminary Approval. The City Council hereby provides preliminary approval to the issuance of the Bonds 'n the approximate aggregate principal amount of up to $32,000,000 to finance all or a portion of the costs of the Project pursuant to the Housing Program of the City, subject to: (i) review of the Housing Program by the Metropolitan Council• (ii) a public hearing as required by the Act and Section 147(f) of the Code; (iii) receipt of an allocation of the bonding authority from the State of Minnesota (iv) final approval by the City Council following the preparation of bond documents; (v) approval by either Burnsville 01 Dakota County and the CDA of the issuance of the Bonds pursuant to a Cooperative Agreement; and (vi) final determination by the City Council that the financing of the Project and the issuance of the Bonds are m the best interests of the City. Section 7. Reimbursement of Costs under the Code. 7.01. The United States Department of the Treasury has promulgated regulations governing the use of the proceeds of tax-exempt bonds, all or a portion of which are to be used to reimburse the City or the Borrower for project expenditures paid prior to the date of issuance of such bonds. Those regulations (Treasury Regulations, Section 1.150-2) (the `Regulations") require that the City adopt a statement of official intent to reimburse an original expenditure not later than 60 days after payment of the original expenditure. The Regulations also generally require that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds occur within 18 months after the later of: (i) the date the expenditure is paid 01 (ii) the date the project is placed in service or abandoned, but m no event more than 3 years after the date the expenditure is paid The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the bonds. 7.02. To the extent any portion of the proceeds of the Bonds will be applied to expenditures with respect to the Project, the City reasonably expects to reimburse the Borrower for the expenditures made for costs of the Project from the proceeds of the Bonds after the date of payment of all or a portion of such expenditures. All reimbursed expenditures shall be capital expenditures, costs of issuance of the Bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also qualifying expenditures under the Act. Based on representations by the Borrower, other than (i) expenditures to be paid 01 reimbursed from sources other than the Bonds, (ir) expenditures permitted to be reimbursed under prior regulations pursuant to the transitional provision contained in Section 1.150-2(j)(2)(i)(B) of the Regulations, (iii) expenditures constituting preliminary expenditures within the meaning of Section 1.150-2(f)(2) of the Regulations, or (iv) expenditures in a "de minimus" amount (as defined in Section 1.150-2(ff(1) of the Regulations), no expenditures with respect to the Project to be reimbursed with the proceeds of the Bonds have been made by the Borrower more than 60 days before the date of adoption of this resolution of the City. 7.03. Based on representations by the Borrower, as of the date hereof, there are no funds of the Borrower reserved, allocated on a long term -basis, or otherwise set aside (or reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside), to provide permanent financing for the expenditures related to the Project to be financed from proceeds of the Bonds, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the budgetary and financial circumstances of the Borrower as they exist or are reasonably foreseeable on the date hereof. Section 8. Costs. The Borrower will pay the administrative fees of the City and pay, or, upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with the Project and the issuance of the Bonds, whether or not the Bonds are issued. Section 9. Commitment Conditional. The adoption of this resolution does not constitute a guarantee or a firm commitment that the City will issue the Bonds as requested by the Borrower. If as a result of information made available to or obtained by the City during its review of the Project, it appears that the Project or the issuance of Bonds to finance or refinance the costs thereof is not in the public interest or is inconsistent with the purposes of the Act, the City reserves the tight to decline to give final approval to the issuance of the Bonds The City also retains the right, in its sole discretion, to withdraw fiom participation and accordingly not issue the Bonds should the City Council, at any time prior to the issuance thereof, determine that it is in the best interests of the City not to issue the Bonds or should the parties to the transaction be unable to reach agreement as to the terms and conditions of any of the documents for the transaction. Section 10. Effective Date. This Resolution shall be in full force and effect from and after its passage. Approved by the City Council of the City of Lauderdale, Minnesota this 12r'' day of December, 2023. ATTEST: City Administrator A-4 Mayor EXHIBIT A NOTICE OF PUBLIC HEARING ON A HOUSING PROGRAM FOR A MULTIFAMILY HOUSING PROJF,CT (BURNSVILLE HEART OF THE CITY AFFORDABLE MULTIFAMILY PROJECT) NOTICE IS HEREBY GIVEN that the City Council of the City of Lauderdale, Minnesota (the "City") will conduct a public hearing on , 2024 at 7 00 p m., or as soon thereafter as the matter may be heard, at the City Hall at 1891 Walnut Street in the City on a proposal of the Roers Companies Project Holdings LLC, a Minnesota limited liability company (or another entity to be formed by or affiliated with Roers Companies Project Holdings LLC, the "Bort ower") that the City finance the acquisition, construction, and equipping of certain rental housing developments hereinafter described, by the issuance of conduit revenue bonds or other obligations (the "Bonds") pursuant to Minnesota Statutes, Chapter 462C, as amended, and Minnesota Statutes, Sections 471.59 and 471.656, as amended, and that the City adopt a housing program for such bonds. The Bonds are proposed to be issued to (i) finance the acquisition, construction and equipping of an approximatelyl80-unit apartment community and related amenities to be located on property currently identified as 151 Burnsville Parkway West and 201 Burnsville Pathway West in Buinsville, Minnesota (the ` Project' ); (ii) fund one or more reserve funds to secure the timely payment of the Bonds, if necessary, (iii) pay interest on the Bonds during the construction of the Project, if necessary; and (iv) pay the costs of issuing the Bonds (collectively, the "Project"). The Project will be owned and operated by the Borrower. The estimated maximum aggregate principal amount of the Bonds to be issued to finance the Project is $32,000,000. The Bonds if and when issued will be special, limited obligations of the City, and the Bonds and interest thereon will be payable solely from the revenues and assets pledged to the payment thereof. No holder of any Bond will have the right to compel any exercise of the taxing power of the City to pay the Bonds or the interest thereon nor to enforce payment against any property of the City except money payable by the Borrower to the City and pledged to the payment of the Bonds. Before issuing the Bonds, the City will enter into an agreement with the Borrower whereby the Borrower will be obligated to make payments at least sufficient at all times to pay the principal of and interest on the Bonds when due. Following the public hearing, the Council will consider a resolution approving a housing program prepared in accordance with the requirements of the Act and granting approval to the issuance of the Bonds. A copy of the housing program will be on file at City Hall Monday through Friday during the City's normal business hours until the date of the Public Hearing. At the time and place fixed for the public hearing, the City Council will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal In addition, interested persons may direct any questions or file written comments respecting the proposal with the City Administrator, at or prior to said public hearing. PLEASE NOTE, due to COVID-19, the public hearing may be conducted via telephone or other electronic means as allowed under Minnesota Statutes Section 13D.021. Please refer to the City's website at https://www lauderdalemn org/ or call City Hall at 651-792-7650 to learn how to attend the public hearing via telephone or electronically. Publish , 2024. A-5