HomeMy WebLinkAbout01/09/2024The City Council is meeting as a legislative body to conduct the business of the City according to
Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so
ordered by the Mayor, citizen participation is limited to the times indicated and always within the
prescribed rules of conduct foi public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the December 12, 2023 City Council Meetings
c. Claims Totaling $287,630.86
CONSENT
a. November Financial Report
b. Correcting Error m City Administrator Contract
c. Resolution No. 010924A - Designate Official Depository and Investment Institutions
d. 2024 City Council Meeting Schedule
e. Resolution No. 010924B — Accepting 2024 SCORE Funding from Ramsey County for
the Lauderdale Recycling Program
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. City Council Updates
7. PUBLIC HEARINGS
Public heal ings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing r tiles of order and business of the City Council.
a. Resolution No. 010924C — A Resolution Fstablishing License and Permit Fees and
Administrative Fees and Fines
8. DISCUSSION / ACTION ITEM
a. 2024 Committee Appointments and Assignments
b. Eustis Street Turnback Discussion
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. December Financial Report
b. 2024 Alcohol and Tobacco Licenses
LAUDERDALE CITY COUNCIL MEETING AGENDA
7:00 P.M. TUESDAY, JANUARY 9, 2024
LAUDERDALE CITY HALL, 1891 WALNUT STREET
The City Council is meeting as a legislative body to conduct the business of the City according to
Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so
ordered by the Mayor, citizen participation is limited to the times indicated and always within the
prescribed rules of conduct foi public input at meetings.
1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING
2. ROLL CALL
3. APPROVALS
a. Agenda
b. Minutes of the December 12, 2023 City Council Meetings
c. Claims Totaling $287,630.86
CONSENT
a. November Financial Report
b. Correcting Error m City Administrator Contract
c. Resolution No. 010924A - Designate Official Depository and Investment Institutions
d. 2024 City Council Meeting Schedule
e. Resolution No. 010924B — Accepting 2024 SCORE Funding from Ramsey County for
the Lauderdale Recycling Program
5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS
6. INFORMATIONAL PRESENTATIONS / REPORTS
a. City Council Updates
7. PUBLIC HEARINGS
Public heal ings are conducted so that the public affected by a proposal may have input into the decision.
During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's
Rules of Order and the standing r tiles of order and business of the City Council.
a. Resolution No. 010924C — A Resolution Fstablishing License and Permit Fees and
Administrative Fees and Fines
8. DISCUSSION / ACTION ITEM
a. 2024 Committee Appointments and Assignments
b. Eustis Street Turnback Discussion
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADDITIONAL ITEMS
11. SET AGENDA FOR NEXT MEETING
a. December Financial Report
b. 2024 Alcohol and Tobacco Licenses
c. Side Yard Setback Variance for 1773 Fulham Street
d. Security Camela System
e. Discussion with Northeast Youth and Family Services Director Angela Lewis-Dmello
(February 13)
f. Fureka Recycling Annual Update (February 27)
12. WORK SESSION
a. Community Development Update
b. Opportunity for the Public to Address the City Council
Any member of the public may speak at this time on any item not on the agenda. In consideration for
the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes
Individuals are requested to limit their comments to three (3) minutes or less. If the majority of the
Council determines that additional time on a specific issue is warranted, then discussion on that issue
shall be continued at the end of the agenda. Before addressing the City Council, members of the public
are asked to step up to the microphone, give their name, address, and state the subject to be discussed.
All remarks shall be addressed to the Council as a whole and not to any member then eof. No person
other than members of the Council and the person having the floor shall be permitted to entei any
discussion without permission of the presiding officer.
Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and
business of the City Council, is welcomed and your cooperation is greatly appreciated.
13 ADJOURNMENT
To provide public comments, join us via Zoom.
You are invited to a Zoom webinar.
When: Jan 9, 2024 07:00 PM Central Time (US and Canada)
Topic: January 9, 2024 Lauderdale City Council Webinar
Please click the link below to join the webinar:
https://us02web.zoom.us/j/83 885112449?pwd=NOV WYXpIWrNMM 1 pxN1V4ZOtKek9ZUT09
Passcode 213085
Or One tap mobile :
+ 13052241968„83885112449# US
+ 13092053325„83885112449# US
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
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Webinar ID 838 8511 2449
International numbers available: https://us02web.zoom.us/u/ke13PGCDHOM
LAUDF,RDALF, CITY COUNCIL
MEETING MINUTES
Lauderdale City Hall
1891 Walnut Stieet
Lauderdale, MN 55113
Page 1 of 6 December 12, 2023
Call to Order
Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m.
Roll Call
Councilors present Evan Sayre, Sharon Kelly, Duane Pulford, and Mayor Mary Gaasch.
Councilors absent Jeff Dains.
Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City
Administrator and Miles Cline, Deputy City Clerk.
Approvals
Mayor Gaasch asked if there were any additions to the meeting agenda. There being none,
Councilor Kelly moved and seconded by Councilor Pulford to approve the agenda. Motion
carried unanimously.
Mayor Gaasch asked if there were corrections to the minutes of the November 28, 2023 City
Council meeting. There being none, Councilor Pulfoid moved and seconded by Councilor Sayre
to approve the November 28, 2023 City Council meeting minutes. Motion carried unanimously.
Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor
Kelly moved and seconded by Councilor Sayre to approve the claims totaling $78,506.38.
Motion carried unanimously.
Consent
Councilor Kelly moved and seconded by Councilor Pulford to approve the Consent Agenda
thereby approving the 2024 SafeAssure contract, 2024 Northeast Youth and Family Services
contract, CivicPlus contract renewal, and the year-end accounts payable authorization.
Informational Presentations/Reports
A. City Council Updates
Councilor Pulford shared that he attended a meeting at NineNorth on December 7. Beginning in
2024, he will step down fiom his role as secretary -treasurer to become the vice chair of the
organization with the exit of chair Sue Majerus. Finally, Pulfoid stated that NineNorth wrote a
letter to the FCC about the relevance of future local cable organizations.
Councilor Kelly stated that she attended the Roseville school board truth -in -taxation meeting in
regards to the levy. Kelly also attended a Ramsey County League of Local Governments meeting
in Maplewood regarding strength assessments.
LAUDFi,RDALFi, CITY COUNCIL
MEhTING MINUTF',S
Lauderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
P age 2 of 6 December 12, 2023
Mayor Gaasch shared that she attended a couple of Regional Council of Mayors meetings, and
met the new mayor of the city of St. Anthony.
P ublic Hearings
A. Side Yard Setback Variance Request for 1773 Fulham Street
The applicant requested to reconstruct a detached garage at the same distance to the north
property line as the current garage. The current garage is fourteen inches from the north property
line Zoning requires a five-foot side yaid setback. Thus, the applicant requested a three-foot,
ten -inch variance to the side yard setback requirement.
Mayor Gaasch opened the floor at 7:22 p.m. to those in attendance interested in addressing the
Council on this issue.
Karen Gill Gerbig, 1753 Fulham Street, wrote a letter in support of the variance that was read by
B ownik.
Tom Moffatt, 1773 Fulham Street, addressed the council to answer questions about the proposed
project at his residence.
There being nobody else interested in speaking, Mayor Gaasch closed the floor at 7:29 p.m.
The Council discussed the peculiarities of this property, namely that the parcel only has access
from Fulham Street (no alley), and a sewei easement in the rear yard diminishes the area in
which a structure can be built. The home was centered in the lot leaving no more than a driveway
width to access the rear of the property. Garages are not allowed in front yards. One reason for
side yard setbacks is to provide room for drainage between properties. If approved, staff
recommended a condition that would require drainage to terminate no closer than five feet to the
property line and no portion of the building can be constructed over the sewer easement. Staff
also noted that the applicants would have to meet stricter building code requirements (one-hour
fire wall) as the garage would be closer than five feet to the property line. Additional conditions
include a maintenance agreement with the neighbor and that staff are required to review the
constiuction plans for compliance prior to issuance of a building permit.
Councilor Sayre made a motion to direct staff to prepare a resolution of approval for a side yard
setback variance of three feet, ten inches at 1773 Fulham Street. This is contingent on the five
conditions noted above. This was seconded by Councilor Pulford and carried unanimously.
B. Proposed Ordinance No. 20-03 Amending City Code Regarding City Parks
The city attorney and the City Council previously discussed use of tobacco and cannabis in city
parks and natural spaces. The discussion centered on prohibiting tobacco and cannabis use for
LAUD Fh,RDAL IH, CITY COUNCIL
MFliFi,TING MINUTH S
L auderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
P age 3 of 6 December 12, 2023
the public health benefits of all park users. The city attorney incorporated the previous council
comments into the final draft of the ordinance.
Staff sent the draft ordinance out to the community for a ten-day review period and received a
variety of responses and questions via email, to which staff responded.
After the public hearing, the Council may approve or amend the draft ordinance prior to
adoption. The Council does not have to adopt the ordinance should new information arise as it
can be carried over into 2024. If the Council does adopt the ordinance, then the resolution
allowing publication by title and summary should also be approved.
Mayor Gaasch opened the floor at 7:35 p.m. to those in attendance interested in addressing the
Council on this issue.
No one present wished to speak so Butkowski read the written comments into the record.
The Association for Nonsmokers -MN and Live Smoke Free provided letters of support for the
proposed ordinance.
Edee Affeldt provided her support for the ordinance amendment not allowing tobacco or
cannabis in parks and natural spaces.
Gayle Mangan, Rosehill Circle, said she is all for keeping any kind of smoke/drug private.
Barbara Meier, Carl Street, said she supports the ordinance amendment prohibiting smoking
(tobacco, cannabis, whatever) in Lauderdale's City park and other natural spaces.
Tom Moffatt, Fulham Street, said he completely supports this effort and applauds the city for
taking this on. He encouraged the council to support the proposed ordinance.
Barbara Robinson asked why the Council wants to prohibit smoking in the park Staff noted
they responded to her question. In turn, she said she wonders why leaders made cannabis legal.
Quentin Roggenbuch said: Do we really need to ostracize them more? Do the police have
enough to do? Lauderdale allows the sale of cigarettes but can they be arrested for lighting one
in the parking lot? And no I don't smoke. But they pay a lot of taxes and have probably walked
outside their home for fresh air. It's killing them and they smoke. Do you really think your
ordinance will stop them?
Mayor Gaasch closed the floor at 7:40 p.m.
LAUD ERDAL E CITY COUNCIL
MEF4,TING MINUTES
L auderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
P age 4 of 6 December 12, 2023
Councilor Kelly made a motion to adopt Ordinance No. 23-03 Amending Title 7, Chapter 1 of
the City Code Regarding City Parks This was seconded by Counciloi Pulfoid and carried
unanimously.
C. Resolution No. 121223A — Authorizing Publication of Ordinance No. 23-03 by Title and
Summary
Councilor Pulford made a motion to adopt Resolution No. 121223A Authorizing Publication of
Ordinance No. 23-03 by Title and Summary. This was seconded by Councilor Sayre and carried
unanimously.
D. Resolution No. 121223B — Adopting and Certifying Liens for Delinquent Utilities and Unpaid
Services
Each year the City must submit a resolution to Ramsey County certifying special assessments for
the year. This year the City has one special assessments for unpaid tree removal services. Prior to
adopting the resolution, the City Council must hold a public hearing in the event the owner or
their representative would like to contest the special assessment.
Mayor Gaasch opened the floor at 7:42 p.m. to those in attendance interested in addressing the
Council on this issue.
There being nobody interested in speaking, Mayor Gaasch closed the floor at 7:43 p.m.
Councilor Pulford made a motion to adopt Resolution No. 121223B A Resolution Adopting
and Ceitifying Liens for Delinquent Utilities and Unpaid Services. This was seconded by
Councilor Kelly and carried unanimously.
Discussion/Action Item
A. Resolution No. 121223C — Adopting the 2024 Final Pioperty Tax Levy
Butkowski said the City Council pieviously held the Truth -in -Taxation public hearing required
by statute. No changes weie recommended to the budget. The only remaining items are to adopt
the levy and budget resolutions with the following motions.
Councilor Sayre made a motion to adopt Resolution No. 121223C A Resolution Adopting the
2024 Final Property Tax Levy. This was seconded by Councilor Kelly and carried unanimously.
B Resolution No. 121223D — Adopting the 2024 Final Budget and Establishing Fund
Appropi iations
Councilor Pulford made a motion to adopt Resolution No. 121223D A Resolution Adopting
the 2024 Final Budget and Establishing Fund Appropriations. This was seconded by Councilor
Sayre and carried unanimously.
LAUDERDALE CITY COUNCIL
Mb STINGMINTJTES
Lauderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
P age 5 of 6 December 12, 2023
C. Resolution No. 121223h — Appioving the Application for Metropolitan Council
Environmental Services (MCFS) 2024 Private Property Inflow and Infiltration Grant Program
B utkowski explained that the Metropolitan Council Environmental Services (MCFS) will have
grant funds to help home owners with sanitary sewer repairs that will remove and prevent clear
water from entering the wastewater treatment system. Three individuals benefitted from the last
program that happened around 2014, and now MCES is trying to make this an annual program.
Lauderdale has a handful of folks each year that either need to repair, replace, or line their
sanitary sewer that would qualify for these funds. To that end, staff recommend applying for
$25,000. The maximum individual grant award is $5,000. The amount granted to the City will be
determined after all applications aie received. The biggest impact would be to divert water
entering the sanitary sewer system through exteiioi drains. They are most pievalent in homes
that have below grade doors. Staff will reach out to these homeowners directly to educate them
about the grant opportunity.
Councilor Kelly made a motion to adopt Resolution No. 121223E Appioving the Application
for Metropolitan Council Environmental Services (MCFS) 2024 Private Property Info and
Infiltration Grant Program. This was seconded by Councilor Sayre and carried unanimously.
D. Resolution No. 121223F — Adopting and Certifying Recycling Assessments
Recycling fees are remitted through the property tax system. Staff prepared the documents
necessary for Ramsey County to complete that work on our behalf.
Councilor Pulford made a motion to approve Resolution No. 121223F Adopting and Certifying
Recycling Assessments. This was seconded by Counciloi Sayre and carried unanimously.
h Resolution No. 121223G — Resolution Relating to the Issuance of Conduit Revenue
Jenny Boulton from Kennedy and Graven attended the meeting virtually to provide information
and answer any questions of the Council regarding the City s participation in securing conduit
debt for Roers Companies Project Holdings LLC. They plan to use the funding to construct a
180 -unit affordable multi -family apartment building in Burnsville.
The City has participated in a number of conduit debt projects outside of the city limits. The City
partners with the organization that wants to use the City's bonding authority. The City can offer
its authority to other worthwhile organizations which it does in exchange for a fee. Our current
rate is 90 basis points of the project amount (0.90%). The funds are deposited in the 414
Development Fund, which is currently paying the debt levy from the 2019 Eustis Street/
Roselawn Avenue reconstruction project This project may result in enough funds to cover
through the final debt levy payment in 2029.
LAUD H,RDAL Fi, CITY COUNCIL
MH,N,TING MlNUTIh,S
L auderdale City Hall
1891 Walnut Street
L auderdale, MN 55113
P age 6 of 6 December 12, 2023
Participating in conduit debt project does not create a financial obligation for the City. The
following resolution allows for the call of a public hearing on the matter at a future meeting.
Councilor Kelly made a motion to adopt Resolution No. 121223G Resolution Relating to the
Issuance of Conduit Revenue Bonds to Finance the Costs of a Multifamily Rental Housing
Facility and Under Minnesota Statutes, Chapter 462C, as Amended; Granting Prehminary
Approval Thereto; Calling for a Public Healing; hstablishing Compliance with Certain
Reimbursement Regulations Under the Internal Revenue Code of 1986, as Amended; and Taking
Certain Other Actions with Respect Thereto (Burnsville Heart of the City Affordable
Multifamily Project). This was seconded by Counciloi Sayre and carried unanimously.
Set Agenda for Next Meeting
B utkowski stated that the January 9 council meeting would include the November financial
report; starting an enviiomnental commission; designating official depository and investment
institutions; 2024 committee appointments and assignments; establishing the 2024 fee schedule;
and establishing the 2024 City Council meeting schedule.
Work Session
A. Community Development Update
B utkowski shared that the new public works truck will be purchased on December 13. The
auditors will be here next week for their first visit. Staff are working with Metro-Inet to price
security cameras to be installed at City Hall and the public works building Ramsey County
Manager Ryan 0 Connor will be leaving to head the Metropolitan Council.
B Opportunity for the Public to Address the City Council
Mayor Gaasch opened the floor to those in attendance interested in addressing the Council.
John Mueller, 1931 Carl Street, asked the Council about the zoning code update process and if
the Council was willing to reduce the minimum lot use size.
There being nobody else interested in speaking, Mayor Gaasch closed the floor.
Adjournment
Councilor Pulford moved and seconded by Councilor Sayre to adjourn the meeting at 8:33 p.m.
Motion carried unanimously.
Respectfully submitted,
ctiyue
Miles Cline
Deputy City Clerk
To:
From:
Meeting Date:
Subject:
CITY OF LAUDERDALE
LAUDERDALE CITY HALL
1891 WALNUT STREET
LAUDERDALE, MN 55113
651-792-7650
651-631-2066 FAX
Request for Council Action
Mayor and City Council
City Administrator
January 9, 2024
List of Claims
The claims totaling $287,630.86 are provided for City Council review and approval that
includes check numbers 28718 to 28768.
Accounts Payable
Checks by Date -Detail by Check Date
User:
Printed:
rniles.cline
1/5/2024 3:45 PM
Check No Vendor No
Invoice No
ACH 180
HCSP2023
HCSP2023
HCSP2023
HCSP2023
HCSP2023
HCSP2023
HCSP2023
HCSP2023
HCSP2023
HCSP2023
ACH 34
ACH 389
ACH 43
ACH 44
ACH 45
ACH 46
Vendor Name Check Date
Description Reference
Minnesota State Retirement System
2023 HCSP Submittal
2023 HCSP Submittal
2023 HCSP Submittal
2023 HCSP Submittal
2023 HCSP Submittal
2023 HCSP Submittal
2023 HCSP Submittal
2023 HCSP Submittal
2023 HCSP Submittal
2023 HCSP Submittal
12/22/2023
Total for this ACH Check for Vendor 180:
AFSCME MN Council 5 12/22/2023
PR Batch 52600.12.2023 Union Dues PR Batch 52600.12.2023 Unic
Total for this ACH Check for Vendor 34:
Blue Cross Blue Shield of Minnesota 12/22/2023
PR Batch 52600.12.2023 Vision Insurance PR Batch 52600.12.2023 Visit
Total for this ACH Check for Vendor 389:
Public Employees Retirement Association
PR Batch 52700.12.2023 PERA Coordinated
PR Batch 52600.12.2023 PERA Coordinated
PR Batch 52700.12.2023 PERA Coordinated
PR Batch 52600.12.2023 PERA Coordinated
12/22/2023
PR Batch 52700.12.2023 PER
PR Batch 52600.12.2023 PER
PR Batch 52700.12.2023 PER
PR Batch 52600.12.2023 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue 12/22/2023
PR Batch 52700.12.2023 State Income Tax PR Batch 52700.12.2023 Stat
PR Batch 52600.12.2023 State Income Tax PR Batch 52600.12.2023 Stati
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 52600.12.2023 Deferred Comp
PR Batch 52600.12.2023 Deferred Comp
12/22/2023
PR Batch 52600.12.2023 Def(
PR Batch 52600.12.2023 Def.(
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 52600.12.2023 FICA Employer Portio:
PR Batch 52700.12.2023 FICA Employee Portio
PR Batch 52700.12.2023 FICA Employer Portio:
PR Batch 52700.12.2023 Medicare Employer Po
PR Batch 52700.12.2023 Federal Income Tax
PR Batch 52600.12.2023 FICA Employee Portio
AP Checks by Date - Detail by Check Date (1/5/2024 3:45 PM)
12/22/2023
PR Batch 52600.12.2023 FIC,
PR Batch 52700.12.2023 FIC,
PR Batch 52700.12.2023 FIC,
PR Batch 52700.12.2023 Med
PR Batch 52700.12.2023 Fed(
PR Batch 52600.12.2023 FIC.
Check Amount
943.72
104.25
254.23
65.88
572.00
9.28
286.42
656.82
1,903.01
771.22
5,566.83
228.24
228.24
12.82
12.82
84.92
1,001.09
97.98
1,155.10
2,339.09
38.08
750.44
788.52
2,000.29
764.92
2,765.21
1,173.54
81.00
81.00
18.94
165.22
1,173.54
Page 1
Check No Vendor No
Invoice No
Vendor• Nanie
Description
Check Date
Reference
Check Amount
28718 65
20126350
28719 373
6290201000
6290201000
6290203494
6290203494
28720 56
122023
28721 57
122023
28722 357
12152023-02
28723 29
4399
28724 192
189051608
28725 61
3080536
28726 134
00138
28727 31
178457
28728 185
122023
122023
PR Batch 52600.12.2023 Medicare Employer Po PR Batch 52600.12.2023 Med
PR Batch 52600.12.2023 Medicare Employee Pc PR Batch 52600.12.2023 Med
PR Batch 52700.12.2023 Medicare Employee Pc PR Batch 52700.12.2023 Med
PR Batch 52600.12.2023 Federal Income Tax PR Batch 52600.12.2023 Fed(
Allstream Inc.
Fax Line
Total for this ACH Check for Vendor 46:
12/22/2023
Total for Check Number 28718:
ARAMARK Uniform & Career Apparel Gr 12/22/2023
December Uniforms
December Uniforms
December Uniforms
December Uniforms
James Bownik
4Q23 Mileage Reimbursement
Heather Butkowski
4Q23 Mileage Reimbursement
Capitol Region Watershed District
Seminary Pond Annual Maintenance
City of St Anthony
December Police Services
Comcast Holdings Corporation
December Internet
Gopher State One Call
August Locates
Katrina Joseph
November Legal Services
Kennedy & Graven Chartered
November Legal Services
Lauderdale Certified Auto Repair Inc
November- Fuel
November Fuel
Total for Check Number 28719:
12/22/2023
Total for Check Number 28720:
12/22/2023
Total for Check Number 28721:
12/22/2023
Total for Check Number 28722:
12/22/2023
Total for Check Number 28723:
12/22/2023
Total for Check Number 28724:
12/22/2023
Total for Check Number 28725:
12/22/2023
Total for Check Number 28726:
12/22/2023
Total for Check Number 28727:
12/22/2023
274.46
274.46
18.94
2,298.93
5,560.03
88.84
88.84
19.45
19.44
19.21
19.22
77.32
25.68
25.68
30.92
30.92
3,007.78
3,007.78
71,692.50
71,692.50
413.00
413.00
44.55
44.55
925.00
925.00
1,615.00
1,615.00
65.88
14.12
AP Checks by Date - Detail by Check Date (1/5/2024 3:45 PM)
Page 2
Check No Vendor No
Invoice No
122023
28729 12
2023-219
2023-219
2023-219
28730 75
122023
122023
122023
122023
122023
122023
28731 5
619861-11-23
28732 26
2172957
28733 414
410663
28734 90
9950611547
9950611547
9950611547
28735 74
855351939
855442041
855494033
855667648
855667648
855670549
855670549
855670549
855670549
855734763
28736 25
RISK -002273
Vendor Name
Description
November Fuel
NineNorth
November Virtual Meeting Charge
November Virtual Meeting Production
November Webstreaming & Archiving
Petty Cash
SRA Luncheon - HB
SRA Luncheon - HB
Menards - Public Works Garage Door Opener
Target - Batteries
Play it Again Sports - Day in the Park Supplies
Nelson Cheese & Deli - City Council Luncheon
Premium Waters Inc
November Water Bottles
Stantec Consulting Services Inc
General Engineering Services
The MPX Group
Lauderdale Envelopes
Verizon Wireless
November Cell Phone
November Cell Phone
November Cell Phone
Xcel Energy
2430 Larpenteur Avenue W
Larpenteur Bridge Lights
November Street Lighting
1891 Walnut Street
1891 Walnut Street
1885 Fulham Street
1917 Walnut Street
1885 Fulham Street
1917 Walnut Street
Larpenteur Avenue
Check Date
Reference
Total for Check Number 28728:
County of Ramsey
PR Batch 52600.12.2023 Life Insurance
PR Batch 52600.12.2023 Long Term Disability
PR Batch 52600.12.2023 Short Term Disability
December Insurance Processing Fee
AP Checks by Date - Detail by Check Date (1/5/2024 3:45 PM)
12/22/2023
Total for Check Number 28729:
12/22/2023
Total for Check Number 28730:
12/22/2023
Total for Check Number 28731:
12/22/2023
Total for Check Number 28732:
12/22/2023
Total for Check Number 28733:
12/22/2023
Total for Check Number 28734:
12/22/2023
Total for Check Number 28735:
12/22/2023
PR Batch 52600.12.2023 Life
PR Batch 52600.12.2023 Lon;
PR Batch 52600.12.2023 Shoe
Check Amount
14.12
94.12
103.75
360.00
255.41
719.16
15.00
14.00
37.73
22.67
5.36
53.94
148.70
18.90
18.90
311.25
311.25
456.77
456.77
50.15
50.15
100.30
200.60
14.86
42.05
506.74
218.65
204.54
39.02
27.36
41.30
79.60
75.27
1,249.39
212.93
104.75
96.71
12.77
Page 3
Check No Vendor No
Invoice No
28737 30
396724
396740
396751
28738 24
1165590
Vendor Name
Description
League of Minnesota Cities
MG Elected Leaders Training
DP Elected Leaders Training
SK Elected Leaders Training
Metropolitan Council
January Waste Water
28739 231 SafeAssure Consultants Inc
3467 Safety Training Annual Contract
3467 Safety Training Annual Contract
3467 Safety Training Annual Contract
3467 Safety Training Annual Contract
3467 Safety Training Annual Contract
ACH 43
ACH 44
ACH 45
ACH 46
ACH 47
Public Employees Retirement Association
PR Batch 05100.01.2024 PERA Coordinated
PR Batch 05100.01.2024 PERA Coordinated
Check Date
Reference
Total for Check Number 28736:
Total for 12/22/2023:
01/02/2024
Total for Check Number 28737:
01/02/2024
Total for Check Number 28738:
01/02/2024
Total for Check Number 28739:
Total for 1/2/2024:
01/05/2024
PR Batch 05100.01.2024 PER
PR Batch 05100.01.2024 PER
Total for this ACH Check for Vendor 43:
Minnesota Department of Revenue
PR Batch 05100.01.2024 State Income Tax
01/05/2024
PR Batch 05100.01.2024 Stab
Total for this ACH Check for Vendor 44:
ICMA Retirement Corporation
PR Batch 05100.01.2024 Deferred Comp
PR Batch 05100.01.2024 Deferred Comp
01/05/2024
PR Batch 05100.01.2024 Def(
PR Batch 05100.01.2024 Def(
Total for this ACH Check for Vendor 45:
Internal Revenue Service
PR Batch 05100.01.2024 Medicare Employer Po
PR Batch 05100.01.2024 FICA Employee Portio
PR Batch 05100.01.2024 FICA Employer Portio:
PR Batch 05100.01.2024 Federal Income Tax
PR Batch 05100.01.2024 Medicare Employee Pc
01/05/2024
PR Batch 05100.01.2024 Med
PR Batch 05100.01.2024 FIC.
PR Batch 05100.01.2024 FIC.
PR Batch 05100.01.2024 Fed(
PR Batch 05100.01.2024 Med
Total for this ACH Check for Vendor 46:
Public Employees Insurance Program
PR Batch 05100.01.2024 Dental
PR Batch 05100.01.2024 Health Insurance
AP Checks by Date - Detail by Check Date (1/5/2024 3:45 PM)
01/05/2024
PR Batch 05100.01.2024 Den
PR Batch 05100.01.2024 Hea
Check Amount
427.16
98,807.38
350.00
350.00
350.00
1,050.00
14,146.65
14,146.65
279.99
419.97
279.98
279.98
140.00
1,399.92
16,596.57
1,308.92
1,134.40
2,443.32
800.89
800.89
1,250.00
1,675.00
2,925.00
273.76
1,170.58
1,170.58
2,048.44
273.76
4,937.12
85.20
2,732.58
Page 4
Check No Vendor No
Invoice No
28740 13
10891
Vendor Name
Description
Check Date
Reference
Total for this ACH Check for Vendor 47:
Total for 1/5/2024:
8th Day Landscaping LLC 01/09/2024
December 2023 Snow Removal
Total for Check Number 28740:
Check Amount
2,817.78
13,924.11
710.00
710.00
28741 373 ARAMARK Uniform & Career Apparel Gr 01/09/2024
6290205745 December Uniforms 19.44
6290205745 December Uniforms 19.45
6290207990 January Uniforms 19.44
6290207990 January Uniforms 19.45
28742 383
Si 474681010124
Total for Check Number 28741: 77.78
Aspen Waste Systems of Minnesota Inc 01/09/2024
January Refuse Service 445.66
28743 233 Bond Trust Services Corporation
83944 2019A Bond Interest 333519
83944 2019A Bond Principal 333519
Total for Check Number 28742: 445.66
01/09/2024
8,562.50
100,000.00
Total for Check Number 28743: 108,562.50
28744 233 Bond Trust Services Corporation 01/09/2024
85065 2019A Agent Paying Fee - Ref 85065 -PA 475.00
Total for Check Number 28744: 475.00
28745 33 City of Falcon Heights 01/09/2024
23-08 Snow Plowing October 1 - December 31, 2023 12,454.00
28746 25
PRRRV-002452
Total for Check Number 28745: 12,454.00
County of Ramsey 01/09/2024
2024 Election Services 5,310.00
Total for Check Number 28746: 5,310.00
28747 361 Tom Douvier 01/09/2024
012024 CDL License Renewal 110.00
28748 177 DVS
012024 Vehicle Registration Renewal - '16 Ford
012024 Vehicle Registration Renewal -' 12 Ford
Total for Check Number 28747: 110.00
01/09/2024
20.25
20.25
Total for Check Number 28748: 40.50
28749 385 Fusion Learning Partners 01/09/2024
012024 2024 Membership Dues - 2024RCLLGMMBRI2 200.00
28750 61
Total for Check Number 28749: 200.00
Gopher State One Call 01/09/2024
AP Checks by Date - Detail by Check Date (1/5/2024 3:45 PM) Page 5
Check No Vendor No
Invoice No
3120536
28751 82
012024
28752 134
00139
28753 30
397568
28754 23
INV2428494
28755 152
012024
28756 387
1680
28757 99
012024
28758 24
0001166800
28759 390
012024
28760 12
2023-246
2023-246
2023-246
28761 84
012024
012024
012024
012024
Vendor Name
Description
December Locates
Home Depot
City Hall Cleaning Supplies
Katrina Joseph
December Legal Services
League of Minnesota Cities
MN Cities Stormwater Coalition Contributions
Metro Sales Inc
4Q23 Copy Charges
Metro Watershed Partners
2024 Membership Clean Water MN
Metro -INET
January IT Services
Check Date
Reference
Total for Check Number 28750:
01/09/2024
Total for Check Number 28751:
01/09/2024
Total for Check Number 28752:
01/09/2024
Total for Check Number 28753:
01/09/2024
Total for Check Number 28754:
01/09/2024
Total for Check Number 28755:
01/09/2024
Total for Check Number 28756:
Metropolitan Area Management Associatioi 01/09/2024
2024 HB Dues
Metropolitan Council
February Waste Water
MN Shade Tree Short Course
2024 MN Shade Tree Short Course - GB
NineNorth
December Webstreaming & Archiving
December Virtual Meeting Charge
December Virtual Meeting Production
Total for Check Number 28757:
01/09/2024
Total for Check Number 28758:
01/09/2024
Total for Check Number 28759:
01/09/2024
Total for Check Number 28760:
North Star Bank Cardmember Services 01/09/2024
December Costco Fuel
Office Depot - Computer Paper
December Costco Fuel
December Costco Fuel
AP Checks by Date - Detail by Check Date (1/5/2024 3:45 PM)
Check Amount
5.40
5.40
49.55
49.55
925.00
925.00
570.00
570.00
124.59
124.59
500.00
500.00
2,464.00
2,464.00
45.00
45.00
14,146.65
14,146.65
230.00
230.00
255.41
103.75
180.00
539.16
54.68
204.20
255.20
54.69
Page 6
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Total for Check Number 28761: 568.77
28762 367 Northeast Youth & Family Services 01/09/2024
1001 Municipality Service Contract 5,324.63
28763 10
0001654849
28764 388
PS -INV 103494
Total for Check Number 28762: 5,324.63
On Site Sanitation Inc 01/09/2024
12/23/2023 - 01/19/2024 Park Portable Restroon 101.00
PeopleService Inc
January Wastewater
28765 5 Premium Waters Inc
319691571 October Water Bottles
319735596 October Water Bottles
28766 404 Star Tribune
012024 Digital Subscription
Total for Check Number 28763: 101.00
01/09/2024
630.00
Total for Check Number 28764: 630.00
01/09/2024
14.58
4.32
Total for Check Number 28765: 18.90
01/09/2024
51.77
Total for Check Number 28766: 51.77
28767 4 The Neighborhood Recycling Company Inc 01/09/2024
SI008985 December Multi -Family Recycling 420.21
S1008985 December Single Unit Dwelling 3,026.73
Total for Check Number 28767: 3,446.94
28768 3 US National Equipment Finance Inc 01/09/2024
518909569 January Copier Lease
Total for Check Number 28768:
Total for 1/9/2024:
176.00
176.00
158,302.80
Report Total (63 checks): 287,630.86
AP Checks by Date - Detail by Check Date (1/5/2024 3:45 PM) Page 7
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
January 9, 2024
ITEM NUMBER Nove ber Financial Report
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Every month, staff provide the Council with an updated copy of the city's finances. Follow -
mg are the revenue expense and cash balance reports for November 2023.
OPTIONS:
STAFF RECOMMENDATION:
By approving the consent agenda, the Council acknowledges the city's financial report for
November 2023.
General Ledger
Cash Balances
User: heather.butkowski
Printed: 12/14/2023 3:34:34 PM
Period 11 - 11
Fiscal Year 2023
Description
Account
Beg Bal
MTD Debit
MTD Credit Current Balance
Cash
Change Fund
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Current Assets
Petty Cash
Petty Cash
101-00000-000-10100
101-00000-000-10300
226-00000-000-10100
227-00000-000-10100
228-00000-000-10100
306-00000-000-10100
401-00000-000-10100
403-00000-000-10100
404-00000-000-10100
406-00000-000-10100
414-00000-000-10100
416-00000-000-10100
602-00000-000-10100
603-00000-000-10100
101-00000-000-10200
Investments - Fan• Value 101-00000-000-10410
Adj
Investments
Grand Total
-3,072,400.39
100.00
45,664.99
52,333.17
146,798.79
213,776.06
151,031.00
388,114.46
198,320.16
347,365.64
300,991.75
92,410.61
886,316.77
399,247.06
150,070.07
300.00
300.00
3,639,152.26
3,639,152.26
3,789,522.33
601,330.25
0.00
113.16
32,059.74
0.00
14,181.76
395.90
4,902.34
519.86
910.55
788.99
242.24
17,787.09
10,999.72
684,231.60
0.00
0.00
10,193.12
10,193.12
694,424.72
404,881.01
0.00
2,493.93
5,558.47
146,798.79
0.00
0.00
2,180.75
0.00
0.00
0.00
0.00
20,493.62
10,757.26
593,163.83
0.00
0.00
0.00
0.00
593,163.83
-2,875,951.15
100.00
43,284.22
78,834.44
0.00
227,957.82
151,426.90
390,836.05
198,840.02
348,276.19
301,780.74
92,652.85
883,610.24
399,489.52
241,137.84
300.00
300.00
3,649,345.38
3,649,345.38
3,890,783.22
GL - Cash Balances (12/14/2023 - 03:34 PM)
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LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
January 9, 2024
ITEM NUMBER Employment Agreement
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
While updating payroll information in oui accounting software for 2024, staff noticed an
enoi in the city administrator's contract approved last rebruary. Because the position was
below market pay by more than ten percent, the Council approved raising the pay of the po-
sition by five percent in 2023 and 2024 in addition to the COLA adjustments for those years.
Following is the original packet materials with orange highlights to show the intended pay
increase versus what was included on the spreadsheet made part of the agreement.
Staff recommends the Council reapproves the March 2023 agreement language with a new
date of January 9, 2024 and the conect wage scale appendix
OPTIONS:
Approve the amended agreement as presented or remove from the Consent Agenda for dis-
cussion.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council reapproves the March 2023 agreement lan-
guage with a new effective date of January 9, 2024 and the correct wage scale appendix
i
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
February 28, 2023
ITEM NUMBER Employment Agreement
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Based on the recent class and compensation study, the Council discussed raising the com-
pensation of the city administrator position. Because the position was below market pay by
more than ten percent, the Council discussed raising the pay of the position by five percent
in 2023 and 2024 in addition to the COLA adjustment. The related documents from that
discussion are included in the packet.
The employment agreement was amended to reflect this change should the Council wish to
proceed. The pay scales will be an attachment to the agreement and reflects all employee
compensation.
OPTIONS:
Approve the agreement as presented or remove from the Consent Agenda for discussion.
•
STAFF RECOMMENDATION:
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1
EMPLOYMENT AGREEMENT
This AGREEMENT is entered into this 28`h' 2Y' day of March, 20232024, by and between
the City of Lauderdale, (hereinafter referred to as "City") and Heather Butkowski-Hinrichs,
(hereinafter referred to as "Employee").
WITTNESSETH:
WHEREAS, the City desires to continue Heather Butkowski-Hinrichs' appointment as
City Administrator under the terms and conditions set forth herein; and
WHEREAS, Heather Butkowski-Hinrichs wishes to continue serving as City
Administrator under the terms and conditions set forth herein,
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
parties agree as follows:
Section 1. Duties
The City hereby agrees to continue employing the Employee as the full-time City
Administrator of Lauderdale to perform the functions and duties of City Administratoi as
specified in the job description and to perform such other legally permissible and proper
functions and duties as the City Council from time to time shall assign.
Section 2. Term
Employee will serve as the City Administrator effective inunediately for an indefinite term.
Employee will serve at the will of the Council and may be terminated with or without cause
at any time. Nmployee may resign from her position at any time by providing at least 30 days
advance written notice to the City Council unless otherwise agreed by the parties. The position
is classified as exempt pursuant to state and federal fair labor laws. The Council shall conduct
an annual performance review of Employee.
Section 3. Termination and Severance Pay
If the City terminates Employee when she is willing and able to perform the duties of the
City Administratoi, then the City will pay her—at the time of receipt of last pay check—a
lump sum cash payment equal to six (6) months aggregate salary and all accrued but unused
vacation and sick time off at her current hourly rate. The City will also continue to provide
and pay for the benefits set forth in Section 8 for a period of six (6) months following
termination. If Employee is terminated because of malfeasance in office, gross misconduct,
conviction for a felony, conviction for an illegal act involving personal gain, or gross
inefficiency or incompetence in office that she has failed to correct after reasonable written
notice from the City, then the City shall have no obligation to pay the termination benefits
referenced herein.
If the City reduces the salary or other financial benefits of Employee in a greater percentage
than an across-the-board reduction for all non-union employees, or if the City refuses,
following written notice, to comply with any other provisions of this Agreement benefiting
Employee, 01 she resigns following a formal suggestion by the City to resign, then
Kmployee may, at her option, be deemed to be "terminated' on the effective date of her
resignation and she shall be entitled to receive the termination benefits set forth above.
If Employee voluntarily resigns from her position, she shall not receive the termination
benefits set forth above, except for a lump sum payment for all accrued but unused vacation
and sick time.
Section 4. Compensation
icy -o• —$110,192.39 annually (Step
/1.0% Beginning March 1, 2023, the Employee s compensation will be as per the attached
spreadsheet. The adjustment for the position is based on the recently completed class and
compensation study Annual pay increases thereafter will be at the same rate afforded other
staff or otherwise set by the City Council.
Additionally, the City Council shall conduct a performance review of the Employee before
November 30 each year. The City Council may consider a merit increase based on the
Employee's overall performance.
Section 5. Dues, Subscriptions, and Registration Expenses
The City agrees to budget for and to pay the professional dues and subscriptions of the
Employee necessary for her full participation in associations and organizations necessary
and desirable for her continued professional growth and development. Such memberships
include, but are not lirnited to the International City/County Managers Association
(ICMA), Minnesota City/County Managers Association (MCMA), and Metropolitan
Administrator and Managers Association (MAMA).
The City agrees to budget for and pay for the Employee's attendance at the annual ICMA
Conference once every three years if it is the desire of the Employee to attend the
conference.
Section 6. Mileage and Subsistence
The City recognizes the Employee is required to attend meetings in the Twin Cities
metropolitan area in hei official capacity and agrees to reimburse the Employee for mileage
and reasonable subsistence expenses within the guidelines established by the City Council.
Section 7. Vacation and Sick Leave
The 1-i,mployee shall continue to earn vacation and sick leave at the current level and shall
advance in accrual rates based on City policy.
Section 8. Insurance and Other Terms and Conditions of Employment
A. The City will pay the cost of hospital, medical, and life insurance for the 1-F;mployee
in the same amount it pays for othei union and non-union City employees.
B. All provisions of City Ordinances, personnel policies, and regulations relating to
vacation and sick leave; retirement and pension system contributions; holidays;
and other fiinge benefits and working conditions shall apply to Employee as they
would to other employees of the City except as provided herein.
C. Notwithstanding anything else in this Agreement to the contrary, the City Council
may fix, from time to time, such terms of employment regarding the Employee,
provided such terms are not inconsistent with 01 in conflict with the provisions of
this agreement any othei law, or ethics requirements established by the
International City/County Management Association.
D. The employment provided by this Agreement shall be for the Employee's sole
employment. Recognizing that certain outside consulting or teaching
opportunities provide indirect benefits to the Employee and the City, the Employee
may accept teaching, consulting, or other business opportunities with the
understanding that such arrangements shall not constitute interference with or a
conflict of interest with her responsibilities under this agreement or present a
potential violation of the ICMA Code of Ethics.
Section 9. Indemnification
The City shall defend and indemnify Employee pursuant to Minn. Stat. 466.07 and 465.76.
In addition, the City shall defend, hold harmless, and indemnify 1- mployee from all torts,
civil damages, penalties, and fines and violations of statutes, laws, rules and ordinances,
provided that Employee was acting in the performance of her duties as the City
Administrator at the time of the alleged tort or violation.
Section 10. Complete Agreement
This Agreement shall constitute the entire agreement between the parties and shall supersede
any prior agreements, understandings, or undertakings between them. This Agreement may
only be modified by written agreement signed by both parties and approved by the City
Council.
Section 11, Governing Law
This Agreement shall be governed by and shall be construed in accordance with the laws of
the State of Minnesota and the ordinances of the City.
Section 12. Binding
This Agreement shall be binding upon and shall inure to the benefit of the heirs, executors,
and administrators of Employee s estate.
Section 13. Severability
The parties agree that the provisions of this Agreement are reasonable and not known to
violate any federal state, or local law or regulation. In the event that a court of competent
jurisdiction finds any provision herein to be illegal or unenforceable such court may modify
that provision to make it valid and enforceable. The declaration of a provision as
unenforceable shall not invalidate any other provision of this Agreement.
IN WITNESS THEREOF, the parties have signed and executed this Agreement, both in
duplicate, on the day and year first above written.
The City of Lauderdale hmployee
Mary Caasch, Mayor Heather Butkowslci-Hinrichs
JOB TITLE
Maintenance Worker - New
(FT)
2022 Wage Schedule 3% increase (FT based on 2,080 hours)
STEP 5 STEP 4 STEP 3 STEP 2 STEP 1
Maintenance Worker - Utility License
(FT)
Deputy Clerk
(FT)
Asst to the City Administrator
(FT)
City Administrator
(FT - Exempt)
JOB TITLE
Maintenance Worker - New
(FT) (Future Public Works I)
69,399.66 $
5,783.30 $
33.37 $
74,068.25
6,172.35
35.61
69,399.66
5,783.30
33.37
76,078.80
6,339.90
36.58
118,040,00
9,836.67
56.75
65,950.45 $ 62,447.16 $ 59,034.94 $ 55 494.40
5,495.87 $ 5,203.93 $ 4,919.58 $ 4 624.53
31,71 $ 30.02 $ 28.38 $ 26.68
70,373.63
5,864.47
33.83
65,950.45
5,495.87
31.71
72,287.33
6,023.94
34.75
107,817.64
8,984.80
51.84
66,641.70
5,553.47
32.04
62,447.16
5,203.93
30.02
68,466.88
5,705.57
32.92
$ 102,138.73
$ 8,511.56
$ 49.11
62,946.72
5,245.56
30.26
59,034.94
4,919.58
28.38
64,664.60
5,388.72
31.09
96,466.50
8,038.88
46.38
Proposed 2023 Wage Schedule 3% increase (FT based on 2,080 hours)
STEP 5 STEP 4
71,481,65 $
5,956.80 $
34.37 $
Maintenance Worker - Utility License
(FT) (Future Public Works II)
Public Works Coordinator
(FT)
Deputy Clerk
(FT with Market Adjustment)
Asst to the City Administrator
(FT with Market Adjustment)
City Administrator
(FT - Exempt)
JOB TITLE
76,290.29
6,357.52
36.68
80,778.08
6,731.51
38.84
73,548.55
6,129.05
35.36
81,617.00
6,801.42
39.24
127,474.52
10,622.88
61.29
59,238.40
4,936.53
28.48
55,494.40
4,624.53
26.68
60,860.80
5,071.73
29.26
90,792.00
7,566.00
43.65
STEP 3 STEP 2 STEP 1
67,928.96 $ 64,320.58 $ 60,805.99 $ 57 159.23
5,660.75 $ 5,360.05 $ 5,067.17 $ 4 763.27
32.66 $ 30.92 $ 29.23 $ 27.48
72,484.84
6,040.40
34.85
76,748.77
6,395.73
36.90
69,893.14
5,824.43
33.60
77,549.53
6,462.46
37.28
121,404.30
10,117.03
58.37
$ 68,640.95
$ 5,720.08
$ 33.00
$ 72,678.76
$ 6,056.56
$ 34.94
$ 66,180.42
$ 5,515.03
$ 31.82
$ 73,450.97
$ 6,120.91
$ 35.31
$ 115,623.14
$ 9,635.26
$ 55.59
64,835.13
5,402.93
31.17
68,649.06
5,720.76
33.00
62,564.21
5,213.68
30.08
69,371.90
5,780.99
33.35
$ 110,117.28
$ 9,176.44
$ 52.94
61,015.55
5,084.63
29.33
64,604.80
5,383.73
31.06
58,812.00
4,901.00
28.28
65,291.20
5,440.93
31.39
$ 104,873.60
$ 8,739.47
$ 50.42
Proposed 2024 Wage Schedule 3% increase (FT based on 2,080 hours)
STEP 5 STEP 4 STEP 3 STEP 2 STEP 1
Maintenance Worker - New
(FT) (Future Public Works I)
Maintenance Worker - Utility License
(FT) (Future Public Works Il)
Public Works Coordinator
(FT)
Deputy Clerk
(FT)
Asst to the City Administrator
(FT)
City Administrator
(FT - Exempt)
JOB TITLE
Maintenance Worker -- New
(FT) (Future Public Works I)
$
$
$
$
$
$
73,626.10
6,135.51
35.40
78,579.00
6,548.25
37.78
83,201.42
6,933.45
40.00
75,755.01
6,312.92
36.42
84,065.51
7,005.46
40.42
131,298.75
10,941.56
63.12
$
$
$
$
$
$
$
$
$
$
$
$
69,966.83
5,830.57
33.64
74,659.39
6,221.62
35.89
79,051.23
6,587.60
38.01
71,989.93
5,999.16
34.61
79,876.02
6,656.33
38.40
128,276.07
10,689.67
61.67
$
$
$
$
$
$
$
$
$
66,250.19
5,520.85
31.85
70,700.18
5,891.68
33.99
74,859.12
6,238.26
35,99
68,165.83
5,680.49
32.77
75,654.50
6,304.54
36.37
$ 121,519,58
$ 10,126.63
$ 58.42
$
$
$
62,630.17
5,219.18
30.11
66,780.18
5,565.01
32.11
70,708.53
5,892.38
33.99
64,441.13
5,370.09
30.98
71,453.06
5,954.42
34.35
$ 114,771.05
$ 9,564.25
$ 55.18
Proposed 2025 Wage Schedule 3% increase (FT based on 2,080 hours)
STEP 5
Maintenance Worker -- Utility License
(FT) (Future Public Works II)
Public Works Coordinator
(FT)
Deputy Clerk
(FT)
Asst to the City Administrator
(FT)
City Administrator
(FT - Exempt)
$
$
$
$
$
$
75,834.88
6,319.57
36.46
80,936.37
6,744.70
38.91
85,697.47
7,141.46
41.20
78,027.66
6,502.30
37.51
86,587.48
7,215.62
41.63
135,237.71
11,269.81
65.02
STEP 4
$ 72,065.84
$ 6,005.49
$ 34.65
$
$
$
76,899.17
6,408.26
36.97
81,422.77
6,785.23
39.15
74,149.63
6,179.14
35.65
82,272.30
6,856.02
39.55
132,124.35
11,010.36
63.52
$
$
$
$
$
$
58,874.01
4,906.17
28.30
62,846.02
5,237.17
30.21
66,542.94
5,545.25
31.99
60,576.36
5,048.03
29.12
67,249.94
5,604.16
32,33
108,019.81
9,001.65
51.93
STEP 3 STEP 2 STEP 1
$ 68,237.70 $ 64,509.08 $ 60,640.23
$ 5,686.48 $ 5,375.76 $ 5,053.35
$ 32.81 $ 31.01 $ 29,15
$
$
$
$
$
$
72,821.18
6,068.43
35.01
77,104.90
6,425.41
37.07
70, 210.80
5,850.90
33.76
77,924.13
6,493.68
37.46
125,165.17
10,430.43
60.18
$
$
$
$
$
$
68,783.58
5,731.97
33.07
72,829.79
6,069.15
35.01
66,374.37
5,531,20
31.91
73,596.65
6,133.05
35.38
$ 118,214.18
$ 9,851.18
$ 56.83
$
$
$
$
$
$
$
$
$
64,731.40
5,394.28
31,12
68,539.23
5,711.60
32.95
62,393.65
5,199.47
30.00
69,267.43
5,772.29
33.30
111,260.40
9,271.70
53,49
EMPLOYMENT AGREEMENT
This AGREEMENT is entered into this 9th day of January, 2024, by and between the City
of Lauderdale, (hereinafter referred to as "City') and Heather Butkowski-Hinrichs,
(heieinaftei referred to as "hmployee").
WITTNESSETH:
WHEREAS, the City desires to continue Heather Butkowski-Hinrichs' appointment as
City Administrator under the terms and conditions set forth herein; and
WHEREAS, Heather Butkowski-Hinrichs wishes to continue serving as City
Administrator under the terms and conditions set forth herein,
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
parties agree as follows:
Section 1. Duties
The City hereby agrees to continue employing the hmployee as the full-time City
Administrator of Lauderdale to perform the functions and duties of City Administrator as
specified in the job description and to perform such other legally permissible and proper
functions and duties as the City Council from time to time shall assign.
Section 2. Term
hmployee will serve as the City Administrator effective immediately for an indefinite term.
Ii'mployee will serve at the will of the Council and may be terminated with or without cause
at any time. Fmployee may resign from her position at any time by providing at least 30 days
advance wiitten notice to the City Council unless otherwise agreed by the parties. The position
is classified as exempt pursuant to state and federal fair labor laws. The Council shall conduct
an annual performance review of Employee.
Section 3. Termination and Severance Pay
If the City terminates hmployee when she is willing and able to perform the duties of the
City Administrator, then the City will pay her—at the time of receipt of last pay check—a
lump sum cash payment equal to six (6) months aggregate salary and all accrued but unused
vacation and sick time off at her current hourly rate. The City will also continue to provide
and pay for the benefits set forth in Section 8 for a period of six (6) months following
termination. If Employee is terminated because of malfeasance in office, gross misconduct,
conviction for a felony, conviction for an illegal act involving personal gain, or gross
inefficiency or incompetence in office that she has failed to correct after reasonable written
notice from the City, then the City shall have no obligation to pay the termination benefits
referenced herein.
If the City reduces the salary or other financial benefits of Employee in a greater percentage
than an across-the-board reduction for all non-union employees, or if the City refuses,
following written notice, to comply with any other provisions of this Agreement benefiting
Employee, of she resigns following a formal suggestion by the City to resign, then
Employee may, at her option, be deemed to be "terminated' on the effective date of her
resignation and she shall be entitled to receive the termination benefits set forth above.
If Employee voluntarily resigns from her position, she shall not receive the termination
benefits set forth above, except for a lump sum payment for all accrued but unused vacation
and sick time.
Section 4. Compensation
Beginning March 1 2023, the Employee's compensation will be as per the attached
spreadsheet. The adjustment for the position is based on the recently completed class and
compensation study. Annual pay increases thereafter will be at the same rate afforded other
staff or otherwise set by the City Council.
Additionally the City Council shall conduct a performance review of the Employee before
Novembei 30 each year. The City Council may consider a merit increase based on the
Employee's overall performance.
Section 5. Dues, Subscriptions, and Registration Expenses
The City agrees to budget for and to pay the professional dues and subscriptions of the
Employee necessary for her full paiticipation in associations and organizations necessary
and desirable for her continued professional growth and development. Such memberships
include, but are not limited to the International City/County Managers Association
(ICMA), Minnesota City/County Managers Association (MCMA), and Metropolitan
Administrator and Managers Association (MAMA).
The City agrees to budget for and pay for the Employee's attendance at the annual ICMA
Conference once every three years if it is the desire of the Employee to attend the
conference.
Section 6. Mileage and Subsistence
The City recognizes the Employee is required to attend meetings in the Twin Cities
metropolitan area in her official capacity and agrees to reimburse the Employee for mileage
and reasonable subsistence expenses within the guidelines established by the City Council.
Section 7. Vacation and Sick Leave
The Employee shall continue to earn vacation and sick leave at the current level and shall
advance in accrual rates based on City policy.
Section 8. Insurance and Other Terms and Conditions of Employment
A. The City will pay the cost of hospital, medical, and life insurance for the (-i;mployee
in the same amount it pays for other union and non-union City employees.
B. All provisions of City Ordinances, personnel policies, and regulations relating to
vacation and sick leave, retirement and pension system contributions; holidays;
and other fringe benefits and working conditions shall apply to Employee as they
would to other employees of the City except as provided herein.
C. Notwithstanding anything else in this Agreement to the contrary, the City Council
may fix, from time to time such terms of employment regarding the I-i,mployee,
provided such terms are not inconsistent with 01 in conflict with the provisions of
this agreement, any othei law, or ethics requirements established by the
International City/County Management Association.
D. The employment provided by this Agreement shall be for the Employee's sole
employment. Recognizing that certain outside consulting or teaching
opportunities provide indirect benefits to the th,mployee and the City, the Employee
may accept teaching, consulting, or other business opportunities with the
understanding that such arrangements shall not constitute interference with or a
conflict of interest with her responsibilities under this agreement or present a
potential violation of the ICMA Code of Ethics.
Section 9. Indemnification
The City shall defend and indemnify Employee pursuant to Minn. Stat. 466.07 and 465.76.
In addition, the City shall defend, hold harmless, and indemnify Employee fiom all torts,
civil damages, penalties, and fines and violations of statutes, laws, rules and ordinances,
provided that Employee was acting in the performance of her duties as the City
Administrator at the time of the alleged tort or violation.
Section 10. Complete Agreement
This Agreement shall constitute the entire agreement between the parties and shall supersede
any prior agreements, understandings, or undertakings between them. This Agreement may
only be modified by written agreement signed by both parties and approved by the City
Council.
Section 11. Governing Law
This Agreement shall be governed by and shall be construed in accordance with the laws of
the State of Minnesota and the ordinances of the City.
Section 12. Binding
This Agreement shall be binding upon and shall inure to the benefit of the heirs, executors,
and administrators of hmployee's estate.
Section 13. Severability
The parties agree that the provisions of this Agreement are reasonable and not known to
violate any federal, state, or local law or regulation. In the event that a court of competent
jurisdiction finds any provision herein to be illegal or unenforceable such court may modify
that provision to make it valid and enforceable. The declaration of a provision as
unenforceable shall not invalidate any other provision of this Agieement.
IN WITNESS THEREOF, the parties have signed and executed this Agreement, both in
duplicate, on the day and yeai first above written.
The City of Lauderdale Fi,mployee
Mary Gaasch, Mayor Heather Rutkowski -Hinrichs
JOB TITLE
Maintenance Worker - New
(FT) (Future Public Works I)
Proposed 2023 Wage Schedule 3% increase (FT based on 2,080 hours)
STEP 5 STEP 4
71,481.65 $
5,956.80 $
34.37 $
Maintenance Worker - Utility License
(FT) (Future Public Works II)
Public Works Coordinator
(FT)
Deputy Clerk
(FT with Market Adjustment)
Asst to the City Administrator
(FT with Market Adjustment)
City Administrator
(FT - Exempt)
JOB TITLE
Maintenance Worker - New
(FT) (Future Public Works I)
76,290.29
6,357.52
36.68
80,778.08
6,731.51
38.84
73,548.55
6,129.05
35.36
81,617.00
6,801.42
39.24
127,474.52
10,622.88
61.29
67,928.96
5,660.75
32.66
72,484.84
6,040.40
34.85
76,748.77
6,395.73
36.90
69,893.14
5,824.43
33.60
77,549.53
6,462.46
37.28
121,404.30
10,117.03
58.37
STEP 3 STEP 2 STEP 1
$ 64,320.58 $ 60,805.99 $ 57 159.23
$ 5,360.05 $ 5,067.17 $ 4 763.27
$ 30.92 $ 29.23 $ 27.48
68,640.95
5,720.08
33.00
72,678.76
6,056.56
34.94
66,180.42
5,515.03
31.82
73,450.97
6,120.91
35.31
$ 115,623.14
$ 9,635.26
$ 55.59
64,835.13
5,402.93
31.17
68,649.06
5,720.76
33.00
62,564.21
5,213.68
30.08
69,371.90
5,780.99
33.35
$ 110,117.28
$ 9,176.44
$ 52.94
61,015.55
5,084.63
29.33
64,604.80
5,383.73
31.06
58,812.00
4,901.00
28.28
65,291.20
5,440.93
31.39
$ 104,873.60
$ 8,739.47
$ 50.42
Proposed 2024 Wage Schedule 3% increase (FT based on 2,080 hours)
STEP 5 STEP 4 STEP 3 STEP 2 STEP 1
Maintenance Worker - Utility License
(FT) (Future Public Works II)
Public Works Coordinator
(FT)
Deputy Clerk
(FT)
Asst to the City Administrator
(FT)
City Administrator
(FT - Exempt)
73,626.10 $
6,135.51 $
35.40 $
78,579.00
6,548.25
37.78
83, 201.42
6,933.45
40.00
75,755.01
6,312.92
36.42
84,065.51
7,005.46
40.42
137,863.69
11,488.64
66.28
69,966.83 $
5,830.57 $
33.64 $
74,659.39
6,221.62
35.89
79,051.23
6,587.60
38.01
71,989.93
5,999.16
34.61
79,876.02
6,656.33
38.40
134,689.88
11,224.16
64.75
66 250.19 $ 62,630.17 $ 58 874.01
5 520.85 $ 5,219.18 $ 4 906.17
31.85 $ 30.11 $ 28.30
70,700.18
5,891.68
33.99
74,859.12
6,238.26
35.99
68,165.83
5,680.49
32.77
75,654.50
6,304.54
36.37
$ 127,595.56
$ 10,632.96
$ 61.34
66,780.18
5,565.01
32.11
70,708.53
5,892.38
33.99
64,441.13
5,370.09
30.98
71,453.06
5,954.42
34.35
$ 120,509.60
$ 10,042.47
$ 57.94
62,846.02
5,237.17
30.21
66,542.94
5,545.25
31.99
60,576.36
5,048.03
29.12
67, 249.94
5,604.16
32.33
$ 113,420.80
$ 9,451.73
$ 54.53
JOB TITLE
Maintenance Worker - New
(FT) (Future Public Works I)
Proposed 2025 Wage Schedule 3% increase (FT based on 2,080 hours)
STEP 5 STEP 4
75,834.88 $
6,319.57 $
36.46 $
Maintenance Worker - Utility License
(FT) (Future Public Works II)
Public Works Coordinator
(FT)
Deputy Clerk
(FT)
Asst to the City Administrator
(FT)
City Administrator
(FT - Exempt)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
80,936.37
6,744.70
38.91
85,697.47
7,141.46
41.20
78,027.66
6,502.30
37.51
86,587.48
7,215.62
41.63
141,999.60
11,833.30
68.27
$
$
$
$
$
$
$
$
$
STEP 3 STEP 2 STEP 1
72,065.84 $ 68,237.70 $ 64,509.08 $ 60 640.23
6,005.49 $ 5,686.48 $ 5,375.76 $ 5 053.35
34.65 $ 32.81 $ 31.01 $ 29.15
76,899.17
6,408.26
36.97
81,422.77
6,785.23
39.15
74,149.63
6,179.14
35.65
82,272.30
6,856.02
39.55
138,730.57
11,560.88
66.70
$
$
$
$
$
$
$
$
$
$
$
$
72,821.18
6,068.43
35.01
77,104.90
6,425.41
37.07
70,210.80
5,850.90
33.76
77,924.13
6,493.68
37.46
$ 131,423.43
$ 10,951.95
$ 63.18
$
$
$
$
$
$
$
$
$
$
$
$
68,783.58
5,731.97
33.07
72,829.79
6,069.15
35.01
66,374.37
5,531.20
31.91
73,596.65
6,133.05
35.38
$ 124,124.89
$ 10,343.74
$ 59.68
$
$
$
$
$
$
$
$
$
$
$
$
64,731.40
5,394.28
31.12
68,539.23
5,711.60
32.95
62,393.65
5,199.47
30.00
69,267.43
5,772.29
33.30
$ 116,823.42
$ 9,735.29
$ 56.17
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution X
Work Session
Meeting Date
January 9, 2024
ITEM NUMBER Designating Official Deposi-
tory and Investment Institutions/Brokers let 2024
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Annually, the City designates the official depository and investment institutions/brokers.
North Star Bank is recommended to continue as the official depository.
Investment institutions/brokers includes Northland Securities, RBC Capital Markets, LLC and
the 4M Fund/PFA Financial Network, Inc.
OPTIONS:
1. To approve Resolution No. 010924A.
2. To remove the item from the consent agenda for further consideration.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the Council adopts Resolution No. 010924A Designating
Official Depository and Investment Institutions.
RESOLUTION NO. 010924A
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
DESIGNATING OFFICIAL DEPOSITORY
AND INVESTMENT INSTITUTIONS
BE IT HEREBY RESOLVED, that North Star Bank is designated as a depository for the funds
of the City of Lauderdale.
BE IT FURTHER RESOLVED, that before any deposits are made that exceed the amount that
is guaranteed by the Federal Deposit Insurance Coipoiation (FDIC), the depository must supply
to the city a corporate surety bond in the amount of at least ten percent more than the amount on
the deposit plus accrued interest at the close of the business day. The bond is subject to the
approval of the city council.
BE IT FURTHER RESOLVED, that in lieu of the above bond, the depository may furnish
collateral in the manner and to the extent peimitted by law. All such collateral must be
accompanied by a written assignment providing that, upon default, the financial institution shall
release to the city on demand, free exchange or any other charges, the collateral pledged.
BE IT FURTHER RESOLVED, all collateral must be placed in safekeeping in a restricted
account at either a Federal Reserve Bank 01 in an account at a trust depaitment of a commercial
bank or other financial institution that is not owned or controlled by the financial institution that
is furnishing the collateral. In case of default upon the part of the depository, the council of the
city shall have full power and authority to sell such collateral 01 as much as may be necessary to
realize the full amount due the city over such fedeial guarantee.
BE IT FURTHER RESOLVED, Northland Securities, RBC Capital Markets, LLC, and the 4M
Fund/PFA Financial Network, Inc. are the city's investment institutions and brokers for 2024.
Adopted this 9th' day of January 2024.
Mary Gaasch, Mayor
Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution
Work Session
Meeting Date
January 9, 2024
ITEM NUMBER Council Meeting Schedule
STAFF INITIAL MC
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Annually, the City Council sets its meeting schedule for the following year. If the Council
continues to meet on the second and fourth Tuesdays of the month, the schedule would be as
attached. Holidays do not conflict with the proposed meeting schedule however, the meet-
ing on August 13 coincides with the state primary election. Staff adjusted the schedule to
reflect a regular city council meeting on Wednesday August 14 instead. If that doesn't end
up working out the meeting can be rescheduled. After the Council adopts the meeting
schedule, it will be posted at City Hall.
OPTIONS:
• Adopt the attached City Council meeting schedule.
• Propose a new schedule.
STAFF RECOMMENDATION:
By approving the Consent Agenda, the City Council adopts the meeting schedule for 2024
as presented.
COUNCIL ACTION:
2024 Lauderdale Schedule
City Council Meetings
January 9
January 23
February 13
February 27
March 12
March 26
April 9
April 23
May 14
May 28
June 11
June 25
July 9
July 23
August 14 (Wed.)
August 27
September 10
September 24
October 8
October 22
November 12
November 26
December 10
Holidays Observed
New Year's — Monday, January 1
M. L. King Day — Monday January 15
President's Day — Monday, February 19
Memorial Day —Monday, May 27
Juneteenth — Wednesday, June 19
Independence Day — Thursday, July 4
Labor Day — Monday, September 2
Veterans Day — Monday, November 11
Thanksgiving Holiday—Thursday, November 28 &
Friday, November 29
Christmas Holiday — Tuesday, December 24 &
Wednesday, December 25
Meeting Notes:
City Council meetings begin at 7:00
p.m. and will be held at Lauderdale City
Hall, 1891 Walnut Street.
i
LAUDERDALE COUNCIL
ACTION FORM
i
Action Requested
Consent X
Public Hearing
Discussion
Action
Resolution X
Work Session
Meeting Date January 9, 2024
ITEM NUMBER SCORE Funding for Recycling
STAFF INITIAL JB
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
In 1989, the Minnesota Legislature adopted comprehensive waste reduction and
recycling legislation based on the recommendations of the Governor's Select
Committee on Recycling and the Environment This set of laws, commonly referred to
as SCORE, is a part of Minnesota's Waste Management Act. The SCORE legislation
has provided counties with a funding source to develop effective waste reduction,
recycling and solid waste management programs.
SCORE funding grants are automatically provided to municipalities in Ramsey County
on an annual basis with submittal of a grant application In 2023, Lauderdale received
$6,086 to help cover expenses related to the City's recycling program such as admin-
istration, promotion, equipment, and collection. Lauderdale is eligible to receive $5 182
in 2024.
A resolution is required as part of the grant application. Adopting the attached
resolution means the city accepts the funding.
OPTIONS:
• Adopt the resolution as part of the consent agenda.
• Remove from the consent agenda for discussion and action.
STAFF RECOMMENDATION:
By approving the consent agenda, the Council is adopting the attached resolution.
COUNCIL ACTION:
RESOLUTION NO. 010924B
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ACCEPTING 2024 SCORE FUNDING FROM RAMSEY
COUNTY FOR THE LAUDERDALE RECYCLING PROGRAM
WHEREAS, SCORE Funding Grants are available to municipalities in Ramsey
County for reimbursement of expenses related to administration, promotion, and
collection of, recycling materials; and,
WHEREAS, the City of Lauderdale has a comprehensive curbside residential
recycling program currently in use; and,
WHEREAS, these funds will provide Lauderdale with a method of paying for
some incurred costs related to the administration of this program and collection of
materials, thus aiding in keeping the cost to the residents low;
NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council
does hereby authorize staff to submit an application to the St. Paul - Ramsey County
Department of Public Health - Environmental Health Section for allocation of 2024
SCORE Funding Grant Monies.
I CERTIFY THAT the above resolution was adopted by the City Council of the
City of Lauderdale on this 9th day of January, 2024.
Mary Gaasch, Mayor
(ATTEST) (SEAL)
Heather Butkowski, City Administrator
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing X
Discussion X
Action X
Resolution X
Work Session
Meeting Date:
January 9, 2024
ITEM NUMBER 2024 Fee Schedule Res.
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION :
At the end of each calendar year staff reviews the fee schedule in anticipation of the year
ahead. Staff made a few clean up changes but recommend nothing substantive. Prior to adopt-
ing the fee schedule, the city council must hold a public hearing
OPTIONS:
1. Adopt Resolution 010924C - A Resolution hstablishing License and Permit Fees and Ad-
ministrative Fees and Fines.
2. Do not approve or amend the fee schedule (and provide staff direction).
STAFF RECOMMENDATION:
Adopt Resolution 010924C - A Resolution hstablishing License and Permit Fees, and Adminis-
trative Fees and Fines as presented.
RESOLUTION NO. 010924C
CITY OF LAUDERDALE
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ESTABLISHING LICENSE AND PERMIT FEES
AND ADMINISTRATIVE FELS AND FINES
WHEREAS, Minnesota Law and the Ordinances of the City of Lauderdale allow the City to collect
fees for processing applications and licenses for certain activities within the City of Lauderdale. City
staff studied the fees allowed under state and local law and compared them to the actual costs that the
City has historically incurred for processing applications and licenses in the City; and
WHEREAS, the City may also charge for administrative activities and fines. Reasonable
charges were included in the 2024 Fee Schedule; and
WHEREAS, The Fee Schedule attached and incorporated herein also includes appendices A and B
relating to building code and construction related permit and inspections fees and administrative
fines.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale,
Minnesota, hereby adopts the 2024 Fee Schedule as attached.
Adopted by the City Council of the City of Lauderdale this 9th day of January, 2024.
Mary Gaasch, Mayor
ATThST:
Heather Butkowski
City Administrator
2024 Fee Schedule
ADMINISTRATIVE FEE
Each Occurrence $25.00
ADMINISTRATIVE VIOLATION / CITATION
Abandoned and/or Junk Vehicle $50 per day after citation issued for non-compliance
Animal Licensing $25 per day after citation issued for non-compliance
City Code Violations Not Otherwise Listed $50 per day after citation issued for non-compliance
Expired or Missing License Plates and Tabs $40 per day after citation issued for non-compliance
Failure to Apply for License $50 per day after citation issued for non-compliance
Failure to Apply for Rental Housing License $50 per day after citation issued for non-compliance
Failure to Correct Rental Housing Violation $100 per day after citation issued for non-compliance
Fireworks: Use, Possession, and Sale $250 per offense
Illegal Dumping $100 per offense
Illicit Discharge $100 per offense
Land Use Violations $50 per day after citation issued for non-compliance
O pen Burning Ordinance Violations $100 per offense
Public Safety Repeat Nuisance Call Service $250 beginning with the third call and each call thereafter
Rank Growth $50 per day after citation issued for non-compliance
Refuse and Debris Accumulation $50 per day after citation issued for non-compliance
Sale of Cannabis Products $100 per offense
Solicitor, Peddlers, and Door -to -Door Activity w/o License $100 per offense
Trespassing $100 per offense
ANIMALS
D omestic Animal License
D uplicate License
N on -Domestic Animal License
B INGO OR RAFFLE
B UILDING PERMITS
$10.00
$3.00
$10.00
$100.00
See Appendix A
BUILDNG REGULATIONS PERMITS (CITY CODE CHAPTER 9)
D riveway or Parking Pad $50.00
Fence $50.00
Retaining Wall $50.00
Sidewalk $50.00
Swimming Pool $50.00
Waiver Application $100.00
B USINESS ASSISTANCE Escrow with minimum of $10,000.00
CERTIFIED COPIES $1.00/page plus sales tax
CIGARETTES/TOBACCO LICENSE $200.00/year
CITY COUNCIL
Requested Special Meeting $250.00
CITY PROPERTY RENTAL
Banquet Table Rent
Banquet Table Deposit
Metal Detector Rent
Metal Detector Deposit
Metal Folding Chair Rent
Metal Folding Chair Deposit
COMMUNITY ROOM RENTAL
$4.00/table
$100.00/table
$5.00/day
$100.00
$0.75/chair
$20.00/chair
Resident Use Only
Cancellation Fee
Deposit - Key
Deposit - Damage
Excess Trash Fee
COUNCIL MEETING RECORDING
CREDIT CARD PROCESSING FEE
D OCUMENT RECORDING FEE
FIRE
False Alarms
Per Ordinance
Fire Call
Charge Back
Fire Inspection
Annual or Additional
LIQUOR, 3.2 Percent
Off -Sale
On -Sale
Temporary
Penalties
MECHANICAL PERMITS
MERCHANDISE SALES
History Book
Mugs
T-shirts
Long -sleeve t -shirt
Sweatshits
MILEAGE REIMBURSEMENT
N ON -SUFFICIENT FUNDS CHECK
N UISANCE ABATEMENTS
Weed/Grass Mowing
Refuse
Junk Vehicles
Nuisance Violation Appeal
PARKING
Disabled Parking Zone Sign
PARK DEDICATION
Residential
Commercial/Industrial
PARK RESERVATION RENTALS
Resident
Non-resident
Non-resident Damage Deposit
PHOTOCOPY
$50.00/5 hour block
$20.00
$100.00
$100.00
$10.00/bag
$50.00 plus sales tax
No charge in 2024
Ramsey County Rate
Cost plus administrative fee
Cost of Fire Services plus administrative fee
$50.00/hour
$150.00
$300.00
$50.00
See Appendix B
See Appendix A
$25.00
$7.00
$13.00
$16.00
$22.00
Per IRS
$30.00
($23.28 + $1.72 sales tax)
($6.52 + $.48 sales tax)
Actual Costs + Admin Fee
Actual Costs + Admin Fee
Actual Costs of Towing & Disposal + Admin Fee
$200.00
$25.00/year
$3,000/per unit
10% of fair market value of subdivided land
No Fee
25.00 plus sales tax/4 hour block
$50.00
$.25/page
PLUMBING
REFUSE HAULER LICENSES
Residential
Commercial
RENTAL HOUSING
RIGHT-OF-WAY
City Engineer's Review, if applicable
City Attorney Review, if applicable
Excavation Permit
Obstruction Permit
SANITARY SEWER AND WATER DEVELOPMENT
Sewer Availability Charge
Water Availability Charge
SPECIAL ASSESSMENTS, Interest Rate
Delinquent Utility Bills, Accounts Receivable
Petition and Waiver Agreements
SUBDIVISION APPLICATIONS (CITY CODE TITLE 11)
Lot Consolitation / Division
Lot Line Rearrangement
Subdivision
TREE CONTRACTOR LICENSE
VACATIONS (Streets, Alleys, etc.)
ZONING APPLICATIONS (CITY CODE TITLE 10)
Conditional Use Permit
Home Occupation
Planned Unit Development
Sign Permit
Variance from Zoning Ordinance
Zoning Amendment
See Appendix A
$250.00
$ 250.00
See Appendix A
$150.00
$100.00
$100.00 plus bond
$100.00
Per Metropolitan Council
Per St. Paul Water
8.0% or $25.00, whichever is greater
5.0%
$150 plus $500 escrow*
$200 plus $1,000 escrow*
$500.00 plus $1,500 escrow *
$50.00/year
$500.00 plus $700 escrow *
$200 plus $500 escrow*
$100.00
$500 plus $5,000 escrow *
$ 200.00
$150.00
$500.00 plus $1,500 escrow *
* Applicants are responsible for submitting the escrow payment in addition to assuming all city accrued costs on the application review.
NOTE: A private party or public institution (hereinafter applicant) making a request of the city must cover the cost of the request
including consultants' costs Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount
that is estimated to cover the city consultant's costs as determined by the city administator. If the city consultant's costs exceed
the escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall
use the applicant's fees to cover the city's actual consultants' costs publishing costs, and recording costs in reviewing the request
regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultant's costs for
reviewing the request, the remaining escrow fees shall be refunded to the applicant.
2024 Rum River Consultants Permit and Inspection Fees Recommendation Appendix A
The administration and issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes,
Chapter 326B, Minnesota Administrative Rules 1300.0120 and 1300.0160, and as provided by this fee schedule.
Fees are to be commensurate with the service provided. Permit fees not specifically identified within this fee
schedule are based on the valuation determined by Subdivision 2.
Subd. 1. Permit and Inspection Fees for Residential Building, Commercial Building, Fire Suppression, Fire
Alarm Commercial Mechanical, and Commercial Plumbing. The minimum fee for processing these permits
is $100.00.
Total Valuation
Permit Fee
$1.00 to $2,000.00
$100.00 Minimum
$2,001.00 to $25,000.00
$100.00 foi the first $2,000.00 plus $16.55 for each additional $1,000.00
01 fi action thereof, to and including $25,000
$25,001.00 to $50,000.00
$464 15 foi the first $25,000.00 plus $12.00 foi each additional
$1,000.00 or fraction thereof, to and including $50,000
$50,001.00 to $100,000.00
$764.15 foi the first $50,000.00 plus $8 45 for each additional $1,000.00
01 fraction thereof, to and mcludmg $100,000
$100,001.00 to $500,000.00
$1,186.65 for the first $100,000 00 plus $6.75 for each additional
$1,000.00 or fraction thereof, to and including $500,000
$500,001.00 to $1,000,000.00
$3,886.65 for the first $500,000.00 plus $5.50 for each additional
$1,000.00 or fraction thereof, to and including $1,000,000• and
$1,000,001.00 and up
$6,636.65 for the first $1,000,000.00 plus $4.50 for each additional
$1,000.00 or fraction thereof
(A) Plumbing system plans and specifications that are submitted for review shall be paid prior to permit
issuance. The following fees are for plan reviews and audits of plumbing installations for public, commercial, and
industrial buildings*
1. Systems with both water distribution and drain, waste, and vent systems and having:
a. 25 or fewer drainage fixture units, $150
b. 26 to 50 drainage fixture units, $250
c. 51 to 150 drainage fixture units, $350
d. 151 to 249 drainage fixture units, $500
e. 250 or more drainage fixture units, $3 per drainage fixture unit to a maximum of $4,000; and
f. Interceptors, separators, or catch basins, $70 per interceptor, separator, or catch basin design
2. Building sewer service only, $150
3. Building water service only, $150
4. Building water distribution system only, no drainage system, $5 per supply fixture unit or $150,
whichever is greater
5. Storm drainage system, a minimum fee of $150 or:
a. $50 per drain opening, up to a maximum of $500; and
b. $70 per interceptor, separator, or catch basin design
Revision to previously reviewed or incomplete plans:
1
a. Review of plans for which the city has issued two or more requests for additional information, per
review, $100 or ten percent of the original fee, whichever is greater
b. Proposer -requested revision with no increase in project scope, $50 or ten percent of original fee,
whichever is greater
c. Proposer -requested revision with an increase in project scope, $50 plus the difference between the
original project fee and the revised project fee---
Subd. 2. Project Valuation Determination. The Designated Building Official has the authority and
responsibility to determine project valuation foi the purposes of establishing applicable plan review and permit
fees. Valuation data may be referenced from the State of Minnesota and/or the International Code Council.
Subd. 3. Plan Review Fees. Where a plan review fee is performed and charged, the minimum plan review fee
for all permits is $50.00. Plan review fees for building, fire suppression, and fire alarm permits shall be sixty-five
percent (65%) of the building permit fees as set foith in Subdivision 1 of this Section. Plan review fees for similar
plans are set forth in Minnesota Rules 1300.0160.
Plan review fees for all commercial mechanical permits shall be ten percent (10%) of the permit fee when a
projectjob valuation is determined to exceed $30,000.00.
In the event a permit applicant submits an application that requires plan review and decides not to proceed with
the building project after the plan review has been completed the plan review fee will be billed by the jurisdiction
to the permit applicant.
Subd. 4. State Surcharge on Building, Mechanical, and Plumbing Permits. In addition to the permit fees
established in this fee schedule, a surcharge fee shall be collected on all permits issued for work governed by the
Minnesota State Building Code in accordance with Minnesota Statutes, Section 326B.148.
Subd. 5. Refunds. The jurisdiction may refund up to 80% of the permit fees in which no work has been done and
no inspections have been made. Requests foi refunds must be made by the permit applicant in writing within 180
days of issuance. Within 10 days of receipt, the Building Official must review the refund request and determine
the amount to be refunded or deny the refund request for cause.
No refunds will be approved or granted for the following: plan review fees, state surcharge fees, re -inspection
fees, or any other services that have previously been rendered.
Subd. 6. Work Without a Permit. Work commenced without a permit may result in additional fees as specified
in MN Rules 1300.010, Subpart 8.
Subd. 7. Validity, Expiration and Suspension or Revocation of Permits. The validity, expiration, and
suspension or revocation of permits shall be as provided by MN Rules 1300.0120, Subparts 10, 11, and 12.
Subd. 8. Residential Mechanical Permit Fees for Structures Regulated under the Minnesota Residential
Code.
New construction mechanical (includes HVAC system,
mechanical ventilation system, and gas lines)
$150.00 per unit
Addition, alteration, remodel, or replacement mechanical
$125.00
Basement finish mechanical
$125.00 if not a rental property and the owner is
performing the work, the mechanical permit fee is
in included with their building permit fee
Fireplace
$125.00
Garage heater
$125.00
Gas lines
$125.00
Miscellaneous mechanical appliance
$125.00
2
All other minor mechanical work
$125.00
Furnace and air conditioner units installed and inspected
simultaneously
$185.00
Subd. 9. Residential Plumbing Permit Fees for Structures Regulated Under the Minnesota Residential
Code.
New construction plumbing
$150.00 per unit
Addition, alteration remodel, or replacement
$125.00
Basement finish plumbing
$125.00 if not a rental property and the owner is
performing the work, the plumbing permit fee is in
included with their building permit fee
Water heater
$125.00
Water conditioning system
$125.00
Miscellaneous plumbing fixtures
$125.00
Municipal sewei connection
$125.00
Municipal water connection
$125.00
Watei heater and water conditioning system units
installed and inspected simultaneously
$185.00
Subd. 10. Other Permits and Fees.
Accessory structures
Refer to Subd. 1 table. A 65% plan review may apply
Structure additions, alterations
Refer to Subd. 1 table. A 65% plan review may apply
Structure remodel
Refer to Subd. 1 table. A 65% plan review may apply
Basement finishes
Refer to Subd. 1 table. A 65% plan review may
apply maximum permit fee = $500.00 which
includes plan review
Deck
Refer to Subd. 1 table. A 65% plan review may apply
Fence over 7 feet high (Zoning approval required)
Refer to Subd. 1 table. A 65% plan review may apply
Residential structure moving (additional fees incurred
exceeding 60 miles from the jurisdiction)
$250.00
Residential roofing
$125.00
Residential siding
$125.00
Residential window replacement (same size)
$125.00
Commercial demolition
Refer to Subd. 1 table. 65% plan review may apply
Residential demolition
$200.00
Manufactured home set-up
(foundation and connections only)
$175.00
Solar/Photovoltaic Systems Residential (up to 3.5kW)
$175.00
Solar/Photovoltaic Systems Residential (over 3.5kW)
Refer to Subd. 1 table. 65% plan review may apply
Solar/Photovoltaic Systems Commercial
Refer to Subd. 1 table. 65% plan review may apply
Residential irrigation system, including backflow
prevention
$125.00
Association, commercial, industrial, multi -family
irrigation system
Refer to Subd. 1 table. 65% plan review may apply
Miscellaneous commercial or residential building
permits for which no fee is specifically indicated
Refer to Subd. 1 table, 65% plan review may apply
Temporary Heating Equipment
$150.00
Inspections which no fee is specifically indicated
$125.00 per hour
Additional plan review required by changes, additions,
or revisions to previously approved plans
$95.00 per hour
Re inspection fees
$95.00 per hour/inspection — whichever is greater
(minimum charge of 1 hour)
3
Inspections outside of normal business hours
$150.00 pet hour (minimum charge of 2 hours)
Change of Use/Occupancy
Refer to Subd. l table 65% plan review may apply
(minimum fee of $300.00)
Septic System - Residential New or Replacement
$350.00
Septic System - Commercial New 01 Replacement
Refer to Subd. 1 table. 65% plan review may apply
Septic System - Tank Replacement/Holding Tank
$175.00
Operating Permit
$200.00 Annually
Maintenance/Pumping Permit
$10.00 Triennial
Subd. 11. Rental Licensing.
Rental Housing Licensing (Annual Fee/Biennial Inspection)
Fee
Fee Notes
Single Family, Duplex, Triplex, Townhome, Condo
$185
per unit
Multi -Family (4+ units)
$175
per building
Multi -Family (4+ units)
$25
per unit
Reinspection Fee (after initial inspection and follow-up inspection)
$100
pet inspection
1-15 Days late Fee for All Licenses
50%
of license fee
16+ Days late Fee for All Licenses
100%
of license fee
Point of Conversion Fee
$750
4
2024 Civil Penalty Fee Schedule for Alcohol Violations
Type of Violation 1st
1. Commission of Revocation
a felony related to
the licensed activity
2. Sale of
alcoholic beverages
while license is
under suspension
Revocation
3. Sale of $1000
alcoholic beverages +6 days
to under -age
persons
4. After hours $1000
sale of alcoholic +6 days
beverages
5. After hours $1000
display or +6 days
consumption of
alcoholic beverages
2nd 3rd
N/A
N/A
18 days
18 days
18 days
Appendix B
4th
N/A N/A
N/A N/A
30 days Revocation
30 days Revocation
30 days Revocation
6. Refusal to allow $1000 30 days Revocation
city officials to +18 days
inspect premises
7. Failure to take $1000
reasonable steps +6 days
to stop person
from leaving premises
with alcohol beverages
18 days
30 days Revocation
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
X
Meeting Date
January 9, 2024
ITEM NUMBER Committee Assignments
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
The Council determines committee assignments and makes other designations at the begin-
ning of the yeai. The following document has the committee assignments and designations
from last year. Staff carried over the assignments from 2023 to 2024 as a starting point for
the discussion. Staff will revise the assignments base on the discussion.
OPTIONS:
STAFF RECOMMENDATION:
Motion to adopt committee assignments and designations as discussed.
Mayor Pro Tem
B ank Signatories
B uilding Official:
Residential
Building Official:
Commercial
Data Practices
Officer
Data Practices
Compliance Officer
LMC
Metro Cities
MWMO
1\ YFS
N SCC
(NineNorth)
Police Liaison
RCLLG
SRA
Zoning Admin.
2023
Pulford
CITY OF LAUDERDALE
2024 APPOINTMENTS
2024
Pulford
Gaasch
Dains
Butkowski
Rum River Consultants
Rum River Consultants
Butkowski
City Attorney
Council: Gaasch
Staff Butkowski
Council: Gaasch
Staff: Butkowski
Dains
Alto Gaasch
Kelly
Council: Pulford
Alt: Sayre
Council: Gaasch/Sayre
Staff: Butkowski
Council: Pulford
Alt: Gaasch
Council: Dains
Alt: Butkowski
Bownik
Gaasch
Dains
Butkowski
Rum River Consultants
Rum River Consultants
Butkowski
City Attorney
Council: Gaasch
Staff: Butkowski
Council: Gaasch
Staff: Butkowski
Dains
Alt: Gaasch
Kelly
Council: Pulford
Alt* Sayre
Council: Gaasch / Sayre
Staff: Butkowski
Council: Pulford
Alt: Gaasch
Council. Dains
Alto Butkowski
Bownik
City Engineer Stantec Stantec
City Civil Attorney Kennedy & Graven Kennedy & Graven
City Pros. Attorney H/J Law H/J Law
Official Newspaper Pioneer Press Pioneer Press
NOTE: Any council member may attend LMC, Metro Cities, or RCLLG Meetings.
Committees & Commissions
Mayor Pro Tem: The council member that will preside over the meeting in the mayor's absence.
League of Minnesota Cities (LMC): As a LMC member city, the City receives many services,
the two most important being training and representation at the Capitol. The City also purchases
insurance through the League's Insurance Trust. There aie many different types of LMC
meetings and tramings happening year-round All council members are able to get involved.
The duty of the LMC appointee is to vote on the City's behalf at the annual meeting, if present.
Metro Cities: Metro Cities represents the interests of member cities in the seven -county
metropolitan area, primarily representing cities before the Metropolitan Council and at the
Capitol. The primary duty of the appointee is to vote on the City's behalf at the annual meeting.
Mississippi Water Management Organization (MWMO): The City is one member of a joint
powers board that manages and monitors the stoim water quality in the Middle Mississippi
Watershed area The MWMO covers the southwest part of the city (south of Larpenteur Avenue
and west of H,ustis Street).
North Suburban Cable Commission (NSCC): The City is one of nine northern suburbs that
jointly administer a cable franchise agreement with Comcast. The commission also oversees the
operation of the local access stations and the institutional network. The board meets the first
Thursday evening of each month at the cable commission office in Roseville.
Northeast Youth and Family Services (NYFS): The City became a member in 2022. The Board
traditionally meets on the fourth Thursday of the month fiom 8:30-10:OOAM. The Board may
skip the August meeting and combines the November and Decembei meetings for a total of ten -
eleven meetings a year.
Police Liaison: The police liaison meets with the St. Anthony Police Chief as needed.
Ramsey County League of Local Governments (RCLLG): Ramsey County cities, school
districts, and special districts meet monthly to network and learn through common issues.
Meetings are held in the evening on the third Thursday of the month at alternating locations in
Ramsey County Each meeting is organized around a topic or trainer.
Suburban Rate Authority (SRA): The Suburban Rate Authority consists of metro communities
in a joint powers arrangement that collectively work together to represent municipal interests in
dealings with public utility providers like Xcel Energy and CenterPoint Energy. The group also
provides a voice for rate payers when the Public Utilities Commission and utility providers
negotiate rate increases and service changes. The committee meets quarterly (third Wednesday)
at member city locations.
LAUDERDALE COUNCIL
ACTION FORM
Action Requested
Consent
Public Hearing
Discussion X
Action
Resolution
Work Session
Meeting Date
January 9, 2024
ITEM NUMBER Eustis Street Reconstruction
STAFF INITIAL
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
On the agenda is a discussion of the Fustis Street turnback. After staff relayed to Alan Max-
well at Ramsey County the Council decision to cost -share versus accept turnback, staff re-
ceived an email stating, ` It seems like something was lost in translation from when we be-
gan work on this pioject.' I met with Alan and County Engineer John Mazzitello to discuss
what was "lost in translation." They said that their offer was to do the project with the side-
walks and retaining walls the community wanted if there was a turnback. If the project
would be county owned in the end, they said they would have designed something different.
Mayor Gaasch asked that staff go through the council meeting and open house videos to pull
out relevant discussion points. Staff will email those to council members with the links and
note the start and end points to watch. We are not sure where the misunderstanding lies. At
the April 25 meeting Alan specifically came to the meeting to present what the City s cost
share would be if the Council declined the turnback. The only mention of a downgrading of
the project was briefly mentioned during the February 14 meeting. Through the process, the
Council was very clear it was going through a deliberative process to make a decision on
whether to cost -share or take ownership of the load. If the County has changed there mind,
it seems like they could be more honest.
The ask of Ramsey County is for the Council to meet with Commissioner McGuire. During
the meeting the Council can discuss the situation and prepare a response for the County.
STAFF RECOMMENDATION: