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Home My WebLink About03/12/2024The City Council is meeting as a legislative body to conduct the business of the City accoiding to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed i ules of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the February 26, 2024 City Council Meeting c. Claims Totaling $71,402.14 4. CONSENT a. Street Sweeping Proposal 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS INFORMATIONAL PRESENTATIONS / REPORTS a. Eureka Recycling Annual Update — Johanna Stone, Director of Customer Relations b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. February Financial Report b. Annual Audit Presentation c. Annual Police Report (April 23) 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, MARCH 12, 2024 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City accoiding to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so ordered by the Mayor citizen participation is limited to the times indicated and always within the prescribed i ules of conduct foi public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the February 26, 2024 City Council Meeting c. Claims Totaling $71,402.14 4. CONSENT a. Street Sweeping Proposal 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS INFORMATIONAL PRESENTATIONS / REPORTS a. Eureka Recycling Annual Update — Johanna Stone, Director of Customer Relations b. City Council Updates 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. February Financial Report b. Annual Audit Presentation c. Annual Police Report (April 23) 12. WORK SESSION a. Community Development Update b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting this poi tion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the maim ity of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to entei any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Mar 12 2024 07:00 PM Central Time (US and Canada) Topic: March 12, 2024 Lauderdale City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/84614891022?pwd=UThDYnBkNldLW1Uvc F trTnRMKzF4QT09 Passcode 216343 Or One tap mobile : + 13017158592„84614891022# US (Washington DC) +13052241968„84614891022# US Or Telephone: Dial(for higher quality, dial a number based on your current location): + 1 301 715 8592 US (Washington DC) + 1 305 224 1968 US + 1 309 205 3325 US + 1 312 626 6799 US (Chicago) + 1 646 558 8656 US (New York) + 1 253 215 8782 US (Tacoma) + 1 346 248 7799 US (Houston) + 1 669 900 9128 US (San Jose) Webinar ID 846 1489 1022 International numbers available: https://us02web.zoom.us/u/kdvgMTdQLT LAUD I-,RDAL N, CITY COUNCIL 1 -',TING MINUTFS Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 February 26, 2024 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Evan Sayre, Sharon Kelly, Duane Pulford, and Mayor Mary Gaasch. Councilors absent Jeff Dains. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there wereany additions to the meeting agenda. There being none, Councilor Pulford moved and seconded by Councilor Kelly to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the February 13, 2024 City Council meeting. There being none, Councilor Kelly moved and seconded by Councilor Pulford to approve the February 13, 2024 City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Sayre moved and seconded by Councilor Kelly to approve the claims totaling $51,163.40. Motion carried unanimously. Consent Councilor Kelly moved and seconded by Councilor Pulford to approve the Consent Agenda thereby acknowledging the January financial report. Special Order of Business/Recognitions/Proclamations A Louis Adams, Honorable Mention Winner of League of Minnesota Cities Mayor for a Day Essay Contest Lauderdale resident Louis Adams, a fifth grader at Brimhall Elementary, was an honorable mention winner of the recent League of Minnesota Cities Mayor for a Day contest. Louis attended the meeting to read his essay and be commended by the City Council. Council Member Dains joined the meeting at 7:17 p.m. Informational Presentations/Reports A Fnvironment and Sustainability Discussion with Russ Henry, Owner of Minnehaha Falls Landscape, Giving Tree Gardens, and Founder of Bee Safe Minneapolis LAUD Fi,RDALE CITY COUNCIL Mb Fi,TING MINUTFS Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 P age 2 of 3 February 26, 2024 Russ Henry came highly recommended by City of Roseville staff as a knowledgeable speaker on the environment and sustainability. As the Council looks to support residents' sustainability projects, educate the community about pollinator health, and start an environmental commission, he offered to be a resource to launch those discussions and projects. Henry went through his presentation and answered follow-up questions from the Council. The Council took a brief recess at 8:22 p.m. and returned at 8:27 p.m. B . City Council Updates Councilor Kelly shared that she and Councilor Pulford attended the League of Minnesota Cities Elected Leaders Institute in Alexandria the previous week. Mayor Gaasch stated that she attended the same conference in Plymouth a couple of weeks prior and the content was very valuable. Councilor Pulford reminded all that the Statewide Precinct Caucus would take place on February 27. The Presidential Primary would be held on March 5. Discussion/Action Item A. Impact of Drafted State Legislation to Create "Missing Middle" Housing Mayor Gaasch added the discussion on proposed state legislation regarding "Missing Middle" housing. She said the concern of cities is that the law will limit the ability to govern in the interest of their residents and property owners. In Lauderdale, the bill would prevent off-street parking requirements and allow current single-family homes to be two to four units of housing based on the City's pioximity to bus stops. Staff were asked by Metro Cities to comment on the proposed legislation; those comments were included in the packet. Set Agenda for Next Meeting Butkowski stated that the Mai eh 12 council meeting might include the February financial report and an annual update from Eureka Recycling. Work Session A. Community Development Update B utkowski shared that new legislative changes weie made to TIF funding. Council members will meet with Ramsey County staff regarding Eustis Street on March 4. B Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Pulford moved and seconded by Councilor Dains to adjourn the meeting at 8:54 p.m. Motion carried unanimously. LAUD hRDAL F , CITY COUNCIL MI-i;11,TI G MINUTFi,S Lauderdale City Hall 1891 Walnut Street Lauderdale, M1\ 55113 Page 3 of 3 Respectfully submitted, /ILL_ 017 Miles Cline Deputy City Clerk February 26, 2024 To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action Mayor and City Council City Administrator March 12, 2024 List of Claims The claims totaling $71,402.14 are provided for City Council review and approval that includes check numbeis 28828 to 28850. Accounts Payable Checks by Date -Detail by Check Date User: Printed: miles.cline 3/8/2024 2:40 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 372 LMC Conf ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 ACH 391 032024 28828 13 10988 Duane Pulford DP Reimburse LMC Conference 02/28/2024 Total for this ACH Check for Vendor 372: Total for 2/28/2024: Public Employees Retirement Association PR Batch 50500.03.2024 PERA Coordinated PR Batch 50500.03.2024 PERA Coordinated 03/01/2024 PR Batch 50500.03.2024 PER PR Batch 50500.03.2024 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50500.03.2024 State Income Tax 03/01/2024 PR Batch 50500.03.2024 Stat Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50500.03.2024 Deferred Comp PR Batch 50500.03.2024 Deferred Comp 03/01/2024 PR Batch 50500.03.2024 Def( PR Batch 50500.03.2024 Def.( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50500.03.2024 FICA Employee Portio PR Batch 50500.03.2024 Medicare Employer Po PR Batch 50500.03.2024 FICA Employer Portio: PR Batch 50500.03.2024 Medicare Employee Pc PR Batch 50500.03.2024 Federal Income Tax 03/01/2024 PR Batch 50500.03.2024 FIC, PR Batch 50500.03.2024 Med PR Batch 50500.03.2024 FIC, PR Batch 50500.03.2024 Med PR Batch 50500.03.2024 Fed( Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 50500.03.2024 Health Insurance PR Batch 50500.03.2024 Dental Sharon Kelly Lodging for LMC Conference 8th Day Landscaping LLC Februaiy 2024 Snow Removal 03/01/2024 PR Batch 50500.03.2024 Hea PR Batch 50500.03.2024 Den Total for this ACH Check for Vendor 47: Total for 3/1/2024: 03/12/2024 Total for this ACH Check for Vendor 391: 03/12/2024 547.91 547.91 547.91 1,234.89 1,070.24 2,305.13 740.01 740.01 1,348.03 1,647.30 2,995.33 1,115.46 260.88 1,115.46 260.88 1,902.45 4,655.13 2,732.58 85.20 2,817.78 13,513.38 329.28 329.28 710.00 AP Checks by Date - Detail by Check Date (3/8/2024 2:40 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 28829 419 341739 28830 373 6290226145 6290226145 6290228593 6290228593 28831 384 740355 28832 383 S1 474681030124 28833 2 IN57382 IN57382 IN57383 28834 192 193922342 28835 25 EMCOM-011509 EMCOM-011524 EMCOM-011540 28836 61 4020537 28837 134 00141 28838 387 1787 28839 24 0001169421 All State Communications Inc Security Cameras Wiring for CI -I & PW Total for Check Number 28828: 03/12/2024 Total for Check Number 28829: ARAMARK Uniform & Career Apparel Gr 03/12/2024 February Uniforms February Uniforms March Uniforms March Uniforms Ark Parent LLC 1780 Pleasant Street I/I Grant Pass Through Total for Check Number 28830: 03/12/2024 Total for Check Number 28831: Aspen Waste Systems of Minnesota Inc 03/12/2024 March Refuse Service City of St Paul Bi -Annual Street Lighting Electricity Labor & Equipment for Bridge Light Repairs Lighting & Electrical Materials Bridge Lights Comcast Holdings Corporation February Internet County of Ramsey February Fleet Support February CAD Services February 911 Dispatch Services Gopher State One Call February Locates Katrina Joseph February Legal Services Metro -INET March IT Services Total for Check Number 28832: 03/12/2024 Total for Check Number 28833: 03/12/2024 Total for Check Number 28834: 03/12/2024 Total for Check Number 28835: 03/12/2024 Total for Check Number 28836: 03/12/2024 Total for Check Number 28837: 03/12/2024 Total for Check Number 28838: Metropolitan Council Environmental Servi< 03/12/2024 April Waste Water 710.00 3,450.00 3,450.00 20.22 20.22 20.22 20.22 80.88 3,250.00 3,250.00 446.98 446.98 18.18 927.00 242.70 1,187.88 413.00 413.00 6.24 74.58 485.08 565.90 14.85 14.85 925.00 925.00 2,464.00 2,464.00 14,146.65 AP Checks by Date - Detail by Check Date (3/8/2024 2:40 PM) Page 2 Check No Vendor No Invoice No 28840 24 0001167878 28841 12 2024-026 2024-026 2024-026 28842 84 032024 032024 032024 032024 032024 032024 032024 032024 032024 28843 10 0001676672 28844 305 TM INV -007365 TM INV -007365 TM INV -007365 28845 155 74849 28846 26 2199684 2199684 2199684 28847 108 032024 28848 4 51009614 51009614 Vendor Name Description Check Date Reference Total for Check Number 28839: Metropolitan Council Environmental Servic 03/12/2024 March Waste Water Bill Reissue NineNorth February Virtual Meeting Charge February Virtual Meeting Production February Webstreaming & Archiving Total for Check Number 28840: 03/12/2024 Total for Check Number 28841: North Star Bank Cardmember Services 03/12/2024 February Costco Fuel Costco - Office Supplies Target - Frame for Jim Commemoration February Costco Fuel Douglas Industries - Tennis Net Amazon - Tennis Court Sign NLSC - Light Bulbs for CH Flag February Costco Fuel MNGFOA - HB Annual Renewal Total for Check Number 28842: On Site Sanitation Inc 03/12/2024 02/17/2024 - 03/15/2024 Park Portable Restroon SBRK Finance Holdings Inc Server Migration Server Migration Server Migration Seven Corners Printing 1Q2024 Newsletter Stantec Consulting Services Inc I/I Grant Application EPA RFI Eustis Street Meetings Suburban Rate Authority 2024 Membership Assessment Total for Check Number 28843: 03/12/2024 Total for Check Number 28844: 03/12/2024 Total for Check Number 28845: 03/12/2024 Total for Check Number 28846: 03/12/2024 Total for Check Number 28847: The Neighborhood Recycling Company Inc 03/12/2024 February Single Unit Dwelling February Multi -Family Recycling Total for Check Number 28848: Check Amount 14,146.65 14,146.65 14,146.65 103.75 376.20 266.90 746.85 54.49 422.48 5.42 254.28 293.25 32.50 47.97 54.49 70.00 1,234.88 101.00 101.00 115.50 24.75 24.75 165.00 1,294.55 1,294.55 875.00 4,893.25 1,559.75 7,328.00 488.00 488.00 3,026.73 420.21 3,446.94 AP Checks by Date - Detail by Check Date (3/8/2024 2:40 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 28849 3 522692193 28850 90 9958012676 9958012676 9958012676 US National Equipment Finance Inc March Copier Lease Verizon Wireless February Cell Phone February Cell Phone February Cell Phone 03/12/2024 Total for Check Number 28849: 03/12/2024 Total for Check Number 28850: Total for 3/12/2024: Report Total (30 checks): 155.00 155.00 62.39 62.39 124.78 249.56 57,340.85 71,402.14 AP Checks by Date - Detail by Check Date (3/8/2024 2:40 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date March 12, 2024 ITEM NUMBER Street Sweeping Contract STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff received a quote fiom Mike McPhillips, Inc. Similar to last year, staff did not solicit addi- tional quotes as Mike McPhillips has been the only company that consistently meets the City's expectations in teims of quality of sweep and attention to detail. Staff will solicit additional quotes if the Council would like. Staff asked Mike McPhillips Inc. to quote three sweeps in 2024. 2022 was the first year we did three sweeps and it was worth it since leaves in autumn do not fall uniformly Ultimately, this kept more debris out of catch basins and prevented pollution. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council approves contracting with Mike McPhillips, Inc. to perform the 2024 street sweepings per the terms of the service agreement City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: 651.792.7650 Fax: 651.631 2066 The City of Lauderdale is requesting a quote for three sweeping in spring and fall in 2024 based upon the included map. Timing of the sweeps will be coordinated by the city administrator. The fall sweeping is expected to occur after the vast majority of the leaves have fallen. PROCEDURE 1. First day of sweeping must be a Tuesday, Wednesday, or Thursday. No street sweeping shall be done on Mondays (city-wide garbage and recycling collection day). 2. Day 1: sweep streets curb to curb and all paved surfaces of the alleys/parking lots. 3. Day 2: clean up remaining areas not swept. 4. All sweepings must be hauled away at contractor's expense. CITY TO PROVIDE 1. Posting of "no parking' street signs. 2. Street map of Lauderdale 3. Daily supervision of areas to be swept. 4. Space to park sweeper overnight at city garage. CONTRACTOR TO PROVIDE 1. Hydrants for water are available. Contractor must make arrangement with St. Paul Regional Water to purchase the water (they own the local water utility). 2. Affidavit of insurance — prior to start date. 3. Agree to the terms of the City s Service Agreement. 4 Estimate of yards of material hauled away. The City reserves the right to accept or reject quotes for any reason. Company Name d//.•/c.c. Address Pl,, //. fis, c . Company Contact t/C G 44.... / AC4 t9Z r Stott/ cfre-4 a. ,- rt/mrrh City ae Y'.4 Sr. Iftvitg State pt4 ✓.. Zip ss -o4 s— Phone Gs i•yc/• Vo so Fax 66-/• vs/ ye, g•-• Finail ,ai/14- iine,o4/f4ae'Oc. co.e., Total for three sweeps not to exceed (including labor): $ / 9, cm, cc Cost per additional sweeping, if requested by the City (Hourly rate): $ / 30. ec Signature: golf tor.— Date: 7/vr47-y CONTACT: Heather Butkowski, City Administrator: 8:00 a.m. -- 4:30 p.m., Monday - Friday. Contract between the City of Lauderdale and Mike McPhillips, Inc. This contract (the "Agreement") is made and entered into this 121 day of March, 2024, between the City of Lauderdale, Minnesota (the "City"), and Mike McPhillips, Inc., (the "Contractor"), (collectively, the "Parties"). Scope of Services. The Contractor agrees to perform the following services: • Sweep streets, alleys, and par king lots per the attached plan. • This is approximately 5.5 miles of streets. • The timing of the sweepings will be coordinated with the city administrator. • All sweepings must be hauled away by the contractor at contractor s expense. • The first day of work must be a Tuesday, Wednesday, or Thursday. No street sweeping may be done on Monday. 2. Compensation. The City agrees to pay the Contractor an amount not to exceed the quoted price of $19,000.00. The City shall not withhold monies for the payment of any federal or state income taxes, social security benefits, or other taxes. 3. Term. This agreement is applicable for three street sweepings in 2024. 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an ` independent contractor' and not an employee of the City. The Contractor shall have control over the manner in which the services are performed under this Agreement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, 01 retirement benefits. 5. Insurance Requirements. A. Liability. The Contractor agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence. The policy shall cover liability arising from premises, operations, products -completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be named as an additional insured. B. Automobile Liability. If the Contractor operates a motor vehicle in performing the services under this Agreement, the Contractor shall maintain automobile liability insurance including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000 combined single limit. The City shall be named as an additional insured. C. Workers' Compensation. The Contractor agrees to comply with all applicable workers' compensation laws in Minnesota. D. Certificate of Insurance. The Contractor shall, prior to commencing services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. 6. Indemnification. The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims, actions, damages, losses and expenses arising out of the Contractor's performance or failure to perform its duties under this Agreement. 7. General Provisions. A. Entire Agreement. This Agieement supersedes any prior or contemporaneous representations or agicements, whether written or oral, between the Parties and contains the entire agreement. B. Assigmnent. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. C. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. D. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. h. Savings Clause. If any court finds any portion of this Agieement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. F. Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, 01 constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. G. No Waiver by City. By entering into this agreement, the City does not waive its entitlement to any immunity under statute or common law. H. Termination Either party may terminate this agreement at any time for any reason. If the contact is terminated early, the City will pay a pro rated fee for services performed to date. IN WIINESS WHEREOF, the Parties, have caused this Agreement to be approved on the date above. City of Lauderdale, Minnesota Contractor By: Mary Gaasch, Mayor And: Heather Butkowski, City Administrator Michael b dge, Mike McPhillips, Inc. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date March 12, 2024 ITEM NUMBER Year -End Recycling Report STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Joanna Stone, Director of Customer Relations with Eureka Recycling will present on the recycling program for 2023. Attached is the following: • 2023 Annual Report • 2023 Tonnage Report • 2023 Customer Service Report • 2023 Contamination Log I've also attached an article that talks about St. Paul's recent changes to garbage and recy- cling collection. Eureka had some tough competition this contract round, but St. Paul and Eureka are now working on a new contract Lauderdale's contract with Eureka ends 6/30/2024. Now that the St. Paul piece is in place, we will be moving forward with negotia- tions to extend our agreement with Eureka. OPTIONS: STAFF RECOMMENDATION: 2023 Lauderdale Annual Report from Eureka Recycling Education Summary for Curbside and Multifamily Programs 1 LAUDERDALE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Hotline CaIIs and Emails Curbside Calls 15 12 31 6 11 3 6 6 7 6 5 4 112 Multi -family Calls - 1 - 1 - - - - - - - - 2 Total CaIIs 15 13 31 7 11 3 6 6 7 6 5 4 114 Requests for Printed Materials - - - - - - - - - - - - - 35 30 25 20 15 10 ---- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Multi -family CaIIs Curbside Calls Total number of stops 649 Amount stored, by recyclable material No materials have been stored at our facility longer than needed to generate enough quantity to ship. Participation Trend Study Report Over the past few years, Eureka Recycling has transitioned away from doing participation studies by hand -counting the number of carts that are out in a 200 household area of Lauderdale, and replacing that study with a citywide, digital participation study using data from our digital routing system. The study spans four weeks. Each time the truck tips a cart, that collection is recorded for that specific address. This data allows us to analyze all collection during a specific study period. The percentage of all addresses in each day's routes that register a tip in a given week is recorded as that week's set out rate, which is then averaged over the course of the study to calculate the city's set out rate. The reports for each collection day are then sorted by address and duplicates are removed for households that set out more than once during the study period or who have more than one cart. The remaining list of addresses represents all households that participated in recycling at least once during the study, to arrive at the participation rate for the city. There are some important things to remember when looking at this participation study data: The data is based on a "per building" or "per address" basis. If a cart is out at a duplex or a triplex, we count that address as participating on that day, and if there is not a cart out we count the address as not participating. There is no way for us to know which units are using the cart or carts that are set out. Similarly, for a single family home with two carts, we still count them as one participating address regardless of how many carts are out for collection. o The "set out rate" is calculated by counting the number of addresses that set out a cart on each collection day, and taking the average of the number of carts set out each day during the six week study period. 8 The "Participation Rate" is calculated by counting the percentage of unique addresses that participated in the program at least once during the six week study period. Lauderdale 2016 2017 2018 2019 2020 2021 2022 2023 Set Out Rate 75% 64% 69% 69% 76% 74% 71% 74% Participation Rate 90% 94% 90% 95% 96% 94% 93% 95% Recycling Market Outlook for 2024 Prices for recycled material reached significant lows during the summer of 2023 but we expect them to level out in 2024. This past year saw reduced demand as companies were bracing for a recession. However, in the fall, as fears of a recession eased and inflation came under control, prices began to rise. End markets are hopeful that this increase will continue through this year — though typically during the post -holiday winter months pricing holds steady or slumps we did not see this usual trend in January. No one expects pricing to return to the highs we saw during the pandemic, but they are cautiously optimistic that the recession people feared last year has been averted. Eureka Recycling continues to have good relationships with our end markets and was able to move all our material in 2023 except for pop and beer boxes. We have at least three markets interested in each material except for pop and beer boxes (see more details on this in the paper section) and glass. We regularly get positive comments regarding the quality of the recyclables we sell. Additionally, we continue to focus on local markets when possible — in 2023, 69 percent of the material we processed stayed in Minnesota, 95 percent in the Midwest, and 99 percent stayed in the US. These business practices have been in place for years and reflect our values around the environmental, economic, and human impacts of recycling. Paper Markets: WestRock closing their cardboard line in the fall of 2022 deeply impacted the Minnesota and Midwest recycled paper markets during the beginning of the year. The closure of WestRock's cardboard line resulted in a lot of extra cardboard in the Midwest which contributed to a decrease in prices for this material. However, by mid -year markets had adjusted and demand has been strong, especially in Wisconsin. Some of the strong demand is due to a decrease in volume as people continue to reduce their paper usage at home and in the office and companies find ways to reduce the amount of cardboard and packaging they use. With the closing of the WestRock cardboard line we had no place to send pop and beer boxes for many months. We did find one market in the Midwest that turns this material into construction products (so it isn't turned into paper). We are evaluating the impact of this and continue looking for other markets that accept this material. Prior to the closing of the WestRock cardboard line, we sent pop and beer boxes to this line where it could be pulped for longer. Because of the extra plastic lining on pop and beer boxes, when this material stays with the paper it isn't likely to get recycled. When we remove it and ship it separately, some cardboard mills with the right equipment can pulp it separately for longer to separate the fiber from the plastic. We don't generate a lot of this material so we are currently able to move what we have but will continue to monitor this situation throughout the year regarding whether we can continue to accept this material. Plastics markets also had a volatile year and varied significantly by material type. Demand for PET bottles started weak and built up a bit in spring before falling dramatically in the summer — this summer dip in pricing and demand is consistent and is due to there being more bottles available in the warm summer months (when people drink more bottled beverages). Most markets believe we'll see a similar trend this year with pricing climbing a bit through the cold months but declining when it gets warmer. Eureka continues to engage with several brands directly about how to connect their corporate commitments to using recycled content with the actual supply chain to realize the flow of PET bottles back into PET bottles. HDPE Color followed a similar trend as PET but the sale of this material is more reliant on the agriculture industry, as much of this material gets made into drainage tile and piping for farms. When there is significant uncertainty (such as due to a pandemic or concerns about ability to trade agricultural products to other countries) farmers tend not to invest in new irrigation infrastructure, which can negatively impact the HDPE Color markets. HDPE Natural is the same type of plastic as HDPE Color, but because it has no coloring added it is a more versatile product and can be turned into any type of product — most of our HDPE Natural is turned back into bottles. Both HDPE Color and Natural took a surprising dip last spring and slowly climbed backup in the fall. Many in the industry believe the reduced pricing was caused by unused petroleum being dumped on the market as many were worried about a recession and didn't want to hold on to inventory that may lose its value. Extended Producer Responsibility in the form of minimum content rules (which would require manufacturers to use a minimum amount of recycled content) would reduce this type of market fluctuation and is one type of EPR for which Eureka advocates. The third type of plastics we sort, polypropylene (PP, #5) remained flat throughout 2023 and markets expect to hold steady in the upcoming year as well. Metals markets strengthened slightly at the beginning of 2023 and then fell towards the end of the year. Even with the decrease aluminum has remained the most valuable material in the stream (unlike 2021 when HDPE Natural was worth more for a few months). Experts believe aluminum pricing will remain higher than other materials, although this material is especially sensitive to the impacts of tariffs and trade agreements. Market Dynamics and Public Policy Initiatives are intertwined because how policy is designed can support or weaken end markets and recycling programs. Eureka Recycling continues to advocate for EPR and policies that strengthen recycling in our communities and minimize the environmental impact of manufacturing. The potential enactment of Extended Producer Responsibility (EPR) legislation in Minnesota holds the power to profoundly reshape the plastics markets, influencing both operational strategies and market dynamics. Under EPR, producers would be accountable for the entire life cycle of their plastic products/packaging, stimulating a fundamental shift in material and design choices. This shift puts pressure on producers to prioritize recyclable and recycled materials in their designs, creating a surge in demand for recycled plastics and a reduction in non -recyclable plastics in the marketplace. Prioritizing recyclability in product design would present a dual benefit. As producers incorporate recycled materials into their products, the potential for heightened demand in recyclable materials emerges, which could positively influence pricing dynamics. Simultaneously, the legislation aims to mitigate the proliferation of problematic packaging that cannot be sorted at Material Recovery Facilities (MRFs), thereby diminishing residual rates and capturing a more substantial volume of recyclable material. In essence, the prospective implementation of EPR in Minnesota represents a crucial juncture to enhance recycling effectiveness, contribute to a cleaner and healthier environment, and alleviate the recycling burden and confusion experienced by residents and average consumers. 2023 Lauderc:afle 11 o nage Report > m 157.52 85.12 O CO NCt r— 2.49 O CO 00 f` O CO N- N- M CO 31.74 0.20 00 157.52 tal 1 V M CO CO cfl d" N r- CO U) 0 O) r- 6 co N 6 'ct r— 6 0.05 0.37 0.03 CO 't (\i N O c$ CO M 6 12.32 rN 'ct CO to CO O r- 0.49 IN- r- 6 CO r 6 N r 6 0.05 CO Cr) 6 0.02 00 r N 0.01 CO CO O r 03 6 03 IC 1.45 0.23 0.24 6 0.06 0.44 O O 6) N 0.02 0.45 wzi (.0r 6 rte. 10.88 00 M tri O O r 0.49 1� r 6 co r- 6 N r- 6 0.05 0.33 N O O 0) r- N r- O O 0.34 CO 00 �O �) N r 6.07 M r r- r- In O co r O C3) r- O 0.13 0.05 0.34 0.02 CO N N 0.01 0.35 11.24 Q 13.60 7.35 CO CO r 1 0.62 0.21 N N 6 0.15 0.06 0.41 CO 0 6 2.74 0.02 0.42 0 CD .Mr. C 6.21 10 r r— 0.52 co r— O a) r— O co r- O 0.05 0.35 N O O N CO N 0.01 0.35 O Lt: r rr, (� CV 8.24 LO •5 r— CO O 0.24 0.25 r 6 0.07 0.03 3.07 0.02 0.47 15.24 .d. 6 •L fl. Q N C) ti cd CO N r- 0.57 0.20 r N 6 0.14 CO O O 00 CO O 0.03 CO if) N N 0 O 0.39 12.57 March •d 7.32 COCO r- 0.21 N 6 0.15 0.06 0.03 2.73 0.02 'tet 6 13.54 O 'Cr 6 O CO 07 't r- 0.67 0.24 LC) N O � r- OM 0.07 0.45 0.03 O O N O O CO t O CO4 COL 7t 8.90 Lc CO r— 0.75 0.26 r N O rn r O (` O O O O co O O N M M N O 0 r- 6 •~d. . w ca Percent 0 0 0 v- 0 r -i %EFT o %SZ'OZ o N 0 O 0 o r 4 CO O r- O o r-+ r r m Month Total Tons Single Stream Composition News Mix Cardboard Mixed Paper Aluminum Cans Steel Cans E NAT HDPE Col PET U) t Mix Glass N a) o m Residual as o ~ -a c (0 cn .0 — o0 _ Milk Cartons/Juice I 1-- Log of Contamination Reported by Drivers in Lauderdale 2023 This is a log of addresses where drivers have reported contamination in the recycling carts in addition to tagging. Our GPS based data is accurate enough to allow us to look for trends on a neighborhood -basis, but does not always record data on precisely the correct house, depending on the relationship between where the real cart is actually placed and how close that is to the expected collection site stored in the system. It is not uncommon for data to be assigned to a neighboring house, which does not impact our customer relations team's ability to use this information to help resolve issues when residents call, but does mean that we do not send postcards based on a single report of contamination. We do monitor this data to look for trends over time, and where drivers are reporting repeat contamination issues we work with the driver to verify the actual address before sending educational information by mail. Customer Address Time Stamp Service Status Collection Location Driver's notes 1612 ROSEHILL CIRCLE 2/20/2023 7:19 CONTAMINATED (TRASH) REC CURB 1609 PLEASANT ST 2/21/2023 13:45 CONTAMINATED (TRASH) MULTIFAMILY ONCE A WEEK 1609 PLEASANT ST 3/21/2023 12:46 CONTAMINATED (TRASH) MULTIFAMILY ONCE A WEEK 1836 CARL STREET 3/27/2023 9:48 CONTAMINATED (TRASH) REC WALK UP CURB 1748 EUSTIS STREET 4/24/2023 7:39 CONTAMINATED (TRASH) REC CURB 1768 EUSTIS STREET 4/24/2023 7:43 CONTAMINATED (TRASH) REC CURB 1609 PLEASANT ST 4/25/2023 12:02 CONTAMINATED (TRASH) MULTIFAMILY ONCE A WEEK plbg 1609 PLEASANT ST 6/13/2023 12:26 CONTAMINATED (TRASH) MULTIFAMILY ONCE A WEEK 1786 PLEASANT STREET 7/10/2023 8:13 CONTAMINATED (TRASH) REC CURB 1609 PLEASANT ST 7/18/2023 16:48 CONTAMINATED (TRASH) MULTIFAMILY ONCE A WEEK 1618 EUSTIS ST 9/18/2023 7:08 CONTAMINATED (TRASH) REC WALK UP CURB 1716 MALVERN STREET 11/27/2023 9:32 CONTAMINATED (TRASH) REC CURB 2023 Customer Service Calls from Lauderdale Residents Date/Time Case Reason Address Status Resolution 14 -Mar -23 A7: Cleanup request- MISS (before next collection day) 1860 Carl Street ,Lauderdale Closed - Completed MoLau101/ Summer/ Curb/ possibly alley/ miss 3/15. Replace broken wheel on 64g. 14-Mar-23 14 Mar 23 equest- A6 Cleanup request- INVESTIGATE (before next collection day) 2418 lone Street ,Lauderdale Closed - Completed MoLau101/ Eustice/ Curb/ sets on eustis Investigate 03/14 poss partial dump 21 -Mar -23 A7: Cleanup request- MISS (before next collection day) 1919 Malvern Street ,Lauderdale Closed - Completed MOLAU101/ Roselawn/ Curb/ Sets out on Roselawn no trails on Roselawn for 3/213/22 22 -Mar -23 A7: Cleanup request- MISS (before next collection day) 1815 Lake Street ,Lauderdale Closed - Completed MoLau101/ of alley cart Spring/ Alley/ no trails for east side is still out for collection 3/22 or 3/23 22 -Mar -23 A7: Cleanup request- MISS (before next collection day) 1841 Lake Street ,Lauderdale Closed - Completed MoLau101/ Summer/ Alley/ Block miss - collect Lake side of alley 3/22 3/23 4 -Apr -23 A7: Cleanup request- MISS (before next collection day) 1809 Malvern Street ,Lauderdale Closed - Completed Mo Lau101 / spring / curb/ Miss 04/04 4 -Apr -23 A8: Cleanup request - COURTESY (before next collection day) 1918 Eustis Street ,Lauderdale Closed - Completed MOLAU101/ Roselawn/Curb/ sets on roselawn courtsey 04/04 10 -Apr -23 A7: Cleanup request- MISS (before next collection day) 1794 Eustis Street ,Lauderdale Closed - Completed MoLau101/ spring / curb/ Investigate 04/10 or 04/11 One of the only cart that sits on the Eustis 11 -Apr -23 A7: Cleanup request- MISS (before next collection day) 1750 Eustis Street ,Lauderdale Closed - Completed MoLau101/ Ione/ Curb/ Miss 4/11- 4/12 / No trails on this side of Eustis/ only cart out on block 17 -Apr -23 A7: Cleanup request- MISS (before next collection day) 1823 Carl Street ,Lauderdale Closed - Completed MoLau101/ Spring St/ Curb/ Miss 4/17 - 4/18 / Res reports npu/ no trails on west side of Carl 26 -Apr -23 A7: Cleanup request- MISS (before next collection day) 1922 Malvern Street ,Lauderdale Closed - Completed MoLau101/ Roselawn/ Curb/ INVESTIGATE 4/26 or 4/27 - not collected 4/24 confirmed guidelines cart on Roselawn 3 -May -23 A7: Cleanup request- MISS (before next collection day) 1809 Malvern Street ,Lauderdale Closed - Completed MoLau101/ Spring/ Curb/ +SPI Walk up driveway for disabled resident./ Investigate 5/3 - 5/4 31 -May -23 A6 Cleanup request- INVESTIGATE (before next collection day) 1933 Malvern Street ,Lauderdale Closed - Completed MoLau101/Roselawn/alley INVESTIGATE resident reports no p/u Tuesday, confirmed all guidelines. 13 Jun 23 13-Jun-23 A6 Cleanup request- equest- INVESTIGATE (before next collection day) 1824 Walnut Street ,Lauderdale Closed - Completed MoLau101/ Spring/ Curb/ Investigate 6/13 - 6/14/ Res reports npu 3 Jul 23 3-Jul-23 A6 Cleanup request- equest- INVESTIGATE (before next collection day) 1836 Malvern Street ,Lauderdale Closed - Completed MoLau101/ Summer/ Alley/ INVESTIGATE 7/3 or 7/5 please collect or report issues 14 -Aug -23 A6 Cleanup request - INVESTIGATE (before next collection day) 1814 Pleasant Street ,Lauderdale Closed Completed MoLau101/ Summer/ Alley/ INVESTIGATE 8/15. 29-Aug-23 29 Aug 23 A6 Cleanup request- equest- INVESTIGATE (before next collection day) 1831 Pleasant Street ,Lauderdale Closed - Completed MoLau101/ Spring/ Curb/ clean-up on 8/29 or 8/30 12 -Sep -23 A6 Cleanup request INVESTIGATE (before next collection day) 1811 Pleasant Street ,Lauderdale Closed - Completed MoLau101/ Spring/ Alley/ INVESTIGATE 9/12 or 9/13 7 -Nov -23 A7: Cleanup request- MISS (before next collection day) 1776 Walnut Street ,Lauderdale Closed - Completed MoLau101/ /Spring/ Curb/ Miss for 11-7. 8 -Nov -23 A7: Cleanup request- MISS (before next collection day) 1896 Carl Street ,Lauderdale Closed - Completed MoLau101/ roselawn / curb block miss for 11/08 AXIOS Twin Cities News Things to Do Food and Drink Politics Business Mar 1, 2024 - News ... St. Paul plans another shakeup of garbage collection services Kyle Stokes f x - -1 aspirirrinleinessissal r AXIOS Twin Cities News Things to Do Food and Drink Politics Business JL. raw ieaaers announces pians rriaay to consoiiaate most or the city s garage pickup with a single company and for the city itself to hire crews to collect a small amount of trash. W y it matters: Garbage is a touchy subject in St. Paul. For decades, City Hall played no role in coordinating waste services until the legal and political saga known as "the trash wars" of 2017-2019. o Now, more changes are coming. City officials are set to play a more central role than ever not just overseeing the service, but actually providing it. Driving the news: Mayor Melvin Carter's administration announced Friday the city will open contract talks with one company, FCC Environmental, to handle garbage pickup in roughly go% of the city's homes starting in April 2025. • St. Paul also plans to hire crews and buy five hauler trucks, estimated to cost $2.1 million, to handle garbage collection in about io% of the city. • The city's longtime recycling hauler, Eureka Recycling, would continue pickups at single-family homes — about 6o% of the city but FCC Environmental would serve multi -family properties. The hitrigue: The announcement signals the end of St. Paul's relationship with a consortium of five private companies that have handled garbage pickup since 2018. o FCC was not part of that consortium. Catch up qukk: For decades, every property owner in St. Paul had to hire their own garbage hauler, which frequently meant two neighbors wound up paying vastly different prices for similar service. After the "trash wars," the city "organized" trash collection —meaning residents now pay standardized rates, and a balkanized map determines the hauler that serves each neighborhood. IsXIQS Twin Cities News Things to Do Food and Drink Politics Business Between the lines: Kershaw says some haulers had demanded to be paid significantly more — in some cases as much as double —because of routes with challenging alley access; routes that tended to be in lower income neighborhoods. )rtisement • Deputy Mayor Jaime Tincher added it may be cheaper for the city to handle these routes itself. • Plus, with its own workers and trucks, the city would also be able to respond to a complaint about a missed pick up. What's next: The city council will take public testimony next week on plans to buy the trucks — a purchase which, given supply chain issues, could take time. Talks will begin on a new recycling contract, which would take effect in November 2024. The current garbage contract expires in April 2025. O Kershaw said the city is already working to take over customer service roles for its garbage program, and begins to start handling billing in January 2025. Editor's note: This story has been updated to clarify that some haulers asking to be paid more were not in the consortium and to fix the spelling ()Mime Tincher's name. in