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HomeMy WebLinkAbout06/25/2024The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the June 11, 2024 City Council Meeting c. Claims Totaling $157 902.84 4. CONSENT a. May Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6 INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing t ules of order and business of the City Council. a. Resolution No. 062524A — Abating Three Trees at 1852 Carl Street 8. DISCUSSION / ACTION ITEM a. 2024-2029 Amended and Restated Agreement for Recycling Services with Fureka! Recycling 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Storm Water Public Hearing b. 2025 Budget and Levy c. Metropolitan Council Sector Representative Peter Lindstrom (July 9) 12. WORK SESSION a. Community Development Updates LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, JUNE 25, 2024 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert s Rules of Order and the Standing Rules of Order and Business of the City Council Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the June 11, 2024 City Council Meeting c. Claims Totaling $157 902.84 4. CONSENT a. May Financial Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6 INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing t ules of order and business of the City Council. a. Resolution No. 062524A — Abating Three Trees at 1852 Carl Street 8. DISCUSSION / ACTION ITEM a. 2024-2029 Amended and Restated Agreement for Recycling Services with Fureka! Recycling 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10 ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Storm Water Public Hearing b. 2025 Budget and Levy c. Metropolitan Council Sector Representative Peter Lindstrom (July 9) 12. WORK SESSION a. Community Development Updates Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the majoiity of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13 ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a loom webinar. When: Jun 25, 2024 07:00 PM Central Time (US and Canada) Topic: June 25, 2024 Lauderdale City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/>/88919159955?pwd=ObphoO5 sorh4viwXVQhUahYmriWODb.1 Passcode 510420 Or One tap mobile : + 13126266799„88919159955# US (Chicago) + 16465588656„8891915995511 US (New York) Or Telephone: Dial(for higher quality, dial a number based on your current location): + 1 312 626 6799 US (Chicago) + 1 646 558 8656 US (New York) + 1 646 931 3860 US + 1 301 715 8592 US (Washington DC) + 1 305 224 1968 US + 1 309 205 3325 US + 1 253 215 8782 US (Tacoma) + 1 346 248 7799 US (Houston) + 1 669 900 9128 US (San Jose) + 1 689 278 1000 US + 1 719 359 4580 US + 1 253 205 0468 US Webinar ID 889 1915 9955 LAUD F ,RDAL h CITY COUNCIL MFi'ETING MINUTbi,S L auderdale City Hall 1891 Walnut Stieet L auderdale, MN 55113 P age 1 of 2 June 11, 2024 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:05 p.m. Roll Call Councilors present Evan Sayre, Jeff Dains, Sharon Kelly, Duane Pulford, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Kelly moved and seconded by Councilor Pulford to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the May 28, 2024 City Council meeting. There being none, Councilor Sayre moved and seconded by Councilor Kelly to approve the May 28, 2024 City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Pulford moved and seconded by Councilor Sayre to approve the claims totaling $70,754.06. Motion carried unanimously. Consent Councilor Kelly moved and seconded by Councilor Sayre to approve the Consent Agenda thereby approving two park use requests that require Council consideration due to group size. D iscussion/Action Item A Eustis Street Reconstruction Project Update by Ramsey County Staff and Consultants Ramsey County staff and consultants have been working on a revised construction plan for Eustis Street south of Larpenteui Avenue over the past few months. The revised plans reflect County standard practices foi road improvement piojects as they will retain ownership upon completion. City staff met with them recently to go over the plan. They anticipate a third open house in July and requested the opportunity to share the revised plans with the City Council before then. Larry Poppler of TKDA joined the meeting via Zoom, while Alan Maxwell of Ramsey County presented in person. They both covered the new 60% construction plans and answered questions from the Council. LAUDF4,RDALFi, CITY COUNCIL MEETING MINUTFI,S L auderdale City Hall 1891 Walnut Street L auderdale, MN 55113 P age 2 of 2 June 11, 2024 Set Agenda for Next Meeting Butkowski stated that the June 25 council meeting might include the May financial report and 2025 budget. Work Session A. Community Development Update Butkowski shared that Ramsey County staff meets annually with each city in the county to talk about their Transportation Improvement Plan (TIP). Aftei that meeting, Butkowski reached out to Chris Bauer at MI\DOT for updated TH280 improvement scheduling. She will foiward the email to the City Council. She continued to say that Stantec interns used GoPro's to televise the manholes and look for problematic issues that will be fixed by McDonough's Sewer Service. B utkowski met with Heidi Droegemueller, Vice President of Seminary Relations at Luther Seminary, to discuss their plans for selling their land in Lauderdale after not moving foiward with the emergency shelter on the St. Paul side of the site. Councilor Sayre stated that he would like to explore further assistance for homeowners dealing with diseased Emerald Ash trees. B . Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Pulford moved and seconded by Councilor Dains to adjourn the meeting at 8:26 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk To: From: Meeting Date: Subject: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx Request for Council Action Mayor and City Council City Administrator June 25, 2024 List of Claims The claims totaling $157,902.84 are provided for City Council review and approval that includes check numbers 28955 to 28974. Accounts Payable Checks by Date - Detail by Check Date User: Printed: iniles.cline 6/20/2024 3:36 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 34 ACH 389 ACH 415 ACH 423 ACH 43 ACH 44 ACH 45 ACH 46 28955 20 AFSCME MN Council 5 PR Batch 51300.06.2024 Union Dues 06/21/2024 PR Batch 51300.06.2024 Unic Total for this ACH Check for Vendor 34: BCBSM Inc PR Batch 51300.06.2024 Vision Insurance 06/21/2024 PR Batch 51300.06.2024 Visi' Total for this ACH Check for Vendor 389: Securian Life Insurance Company PR Batch 51300.06.2024 Life Insurance 06/21/2024 PR Batch 51300.06.2024 Life Total for this ACH Check for Vendor 415: Madison National Life Ins Co Inc PR Batch 51300.06.2024 Long Term Disability PR Batch 51300.06.2024 Short Term Disability 06/21/2024 PR Batch 51300.06.2024 Lon, PR Batch 51300.06.2024 Silo] Total for this ACH Check for Vendor 423: Public Employees Retirement Association PR Batch 51300.06.2024 PERA Coordinated PR Batch 51300.06.2024 PERA Coordinated 06/21/2024 PR Batch 51300.06.2024 PER PR Batch 51300.06.2024 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51300.06.2024 State Income Tax 06/21/2024 PR Batch 51300.06.2024 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 51300.06.2024 Deferred Comp PR Batch 51300.06.2024 Deferred Comp 06/21/2024 PR Batch 51300.06.2024 Def( PR Batch 51300.06.2024 Def( Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51300.06.2024 FICA Employee Portio PR Batch 51300.06.2024 Medicare Employer Pc PR Batch 51300.06.2024 Medicare Employee Pc PR Batch 51300.06.2024 Federal Income Tax PR Batch 51300.06.2024 FICA Employer Portio: Abdo LLP 06/21/2024 PR Batch 51300.06.2024 FIC. PR Batch 51300.06.2024 Med PR Batch 51300.06.2024 Med PR Batch 51300.06.2024 Fed( PR Batch 51300.06.2024 FIC. Total for this ACH Check for Vendor 46: Total for 6/21/2024: 06/25/2024 240.60 240.60 12.82 12.82 204.43 204.43 86.83 80.69 167.52 1,311.18 1,136.35 2,447.53 775.96 775.96 1,318.95 1,691.64 3,010.59 1,261.97 295.17 295.17 2,068.38 1,261.97 5,182.66 12,042.11 AP Checks by Date - Detail by Check Date (6/20/2024 3:36 PM) Page 1 Check No Vendor No Invoice No 491228 491228 491228 28956 52 2024-01 2024-02 2024-03 2024-04 28957 233 88122 28958 29 4464 28959 133 062024 28960 192 203878787 28961 25 EMCOM-011704 EMCOM-011719 EMCOM-011735 28962 61 4050536 28963 31 181878 28964 185 062024 062024 062024 28965 12 2024-080 2024-080 2024-080 Vendor Name Description 2023 Audit 2023 Audit 2023 Audit Bluechip Tree Company Inc Remove Ash Trees Remove and Trim Trees Clear Trees from Nature Area Path Remove Ash Trees from Seminary Pond Bond Trust Services Corporation 2019 Bond Interest 333519 City of St Anthony May Police Services Miles Cline 2Q24 Mileage Reimbursement Comcast Holdings Corporation June Internet County of Ramsey May Fleet Support May CAD Services May 911 Dispatch Services Gopher State One Call May Locate Tickets Kennedy & Graven Chartered May Legal Services Check Date Reference Check Amount Total for Check Number 28955: 06/25/2024 Total for Check Number 28956: 06/25/2024 Total for Check Number 28957: 06/25/2024 Total for Check Number 28958: 06/25/2024 Total for Check Number 28959: 06/25/2024 Total for Check Number 28960: 06/25/2024 Total for Check Number 28961: 06/25/2024 Total for Check Number 28962: 06/25/2024 Total for Check Number 28963: Lauderdale Certified Auto Repair Inc 06/25/2024 May Fuel May Fuel May Fuel NineNorth May Webstreaming & Archiving May Virtual Meeting Production May Virtual Meeting Charge Total for Check Number 28964: 06/25/2024 3,762.50 806.25 806.25 5,375.00 17,510.00 11,830.00 1,900.00 4,880.00 36,120.00 7,750.00 7,750.00 81,980.42 81,980.42 61.93 61.93 413.00 413.00 6.24 74.58 485.08 565.90 37.80 37.80 741.00 741.00 123.22 26.41 26.41 176.04 266.90 376.20 103.75 AP Checks by Date - Detail by Check Date (6/20/2024 3:36 PM) Page 2 Check No Vendor No Invoice No Vendor Name Check Date Description Reference Check Amount 28966 10 0001726646 0001726646 28967 388 PS -INV 104869 28968 5 619861-05-24 28969 135 0524572525 On Site Sanitation Inc 06/10/2024 - Tipped Portable Restroom 06/08/2024 - 07/05/2024 Park Portable Restroon PeopleService Inc July Wastewater Total for Check Number 28965: 06/25/2024 Total for Check Number 28966: 06/25/2024 Total for Check Number 28967: Premium Waters Inc 06/25/2024 May Water Bottles Total for Check Number 28968: St Paul Pioneer Press 06/25/2024 Publish Ordinance No. 24-01 Total for Check Number 28969: 28970 162 Swanson Haskamp Consulting, LLC 06/25/2024 1337 June 2023 - February 2024 General Planning Sei 1355 Zoning Ordinance Update 1356 Professional Planning Services 28971 6 092S224990 28972 90 9965514400 9965514400 9965514400 28973 425 6290259102 6290259102 6290261426 6290261426 28974 74 879855210 879894617 880001832 880123192 880271868 880271868 880274651 880274651 880274651 880274651 Total for Check Number 28970: Transwest 06/25/2024 Repairs for 2016 Truck Verizon Wireless May Cell Phone May Cell Phone May Cell Phone Vestis June Uniforms June Uniforms June Uniforms June Uniforms Xcel Energy May Street Lighting 2430 Larpenteur Avenue W Larpenteur Bridge Lights Larpenteur Avenue 1891 Walnut Street 1891 Walnut Street 1917 Walnut Street 1885 Fulham Street 1885 Fulham Street 1917 Walnut Street Total for Check Number 28971: 06/25/2024 Total for Check Number 28972: 06/25/2024 Total for Check Number 28973: 06/25/2024 746.85 23.45 320.00 343.45 630.00 630.00 17.76 17.76 26.52 26.52 877.50 4,865.00 270.00 6,012.50 3,699.14 3,699.14 81.83 40.92 40.92 163.67 22.77 22.76 22.76 22.77 91.06 498.90 9.95 47.89 55.01 31.97 152.80 25.22 39.96 24.18 22.81 AP Checks by Date - Detail by Check Date (6/20/2024 3:36 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 28974: 908.69 Total for 6/25/2024: 145,860.73 Report Total (28 checks): 157,902.84 AP Checks by Date - Detail by Check Date (6/20/2024 3:36 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date June 25, 2024 ITEM NUMBER May Fin. cial Report STAFF INITIAL y APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: livery month, staff provide the Council with an updated copy of the city s finances. Follow- ing are the revenue expense and cash balance reports for May 2024. These reports do not include all year-end adjusting entries OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for May 2024. General Ledger Cash Balances User: heather.butkowski Printed: 6/17/2024 10:42:42 AM Period 05 - 05 Fiscal Year 2024 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash Change Fund Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cash Cut rent Assets Petty Cash Petty Cash 101-00000-000-10100 101-00000-000-10300 226-00000-000-10100 227-00000-000-10100 306-00000-000-10100 401-00000-000-10100 403-00000-000-10100 404 00000-000-10100 406-00000-000-10100 414 00000-000-10100 416-00000-000-10100 602-00000-000-10100 603-00000-000-10100 101-00000-000-10200 Investments - Fair Value 101-00000-000-10410 Adj Investments Grand Total -2,881,485.18 100.00 41,846.41 58,993.45 196,202.77 65,515.38 398,748.37 204,496.35 358,299.38 319,812.27 93,310.99 928,756.53 405,955.39 190,552.11 300.00 300.00 3,518,830.45 3,518,830.45 3,709,682.56 174,746.39 0.00 112.11 152.17 559.29 64.88 1,136.67 582.93 1,021.36 911.65 0.00 18,635.30 13,549.68 211,472.43 0.00 0.00 9,814.72 9,814.72 221,287.15 150,791.42 0.00 2,517.60 5,610.60 0.00 42,754.07 0.00 0.00 0.00 0.00 0.00 26,610.10 6,104.78 234,388.57 0.00 0.00 150,000.00 150,000.00 384,388.57 -2,857,530.21 100.00 39,440.92 53,535.02 196,762.06 22,826.19 399,885.04 205,079.28 359,320.74 320,723.92 93,310.99 920,781.73 413,400.29 167,635.97 300.00 300.00 3,378,645.17 3,378,645.17 3,546,581.14 GL - Cash Balances (06/17/2024 - 10:42 AM) Page 1 A V1 % ExpendCollect YTD Balance Current Period CID bL P t QQ Account Number O[CO\�00 of CN CM�,000o 0 o O' v1 0 4C51 ei V1 00 O Wig M O p M O t V1Omit O\t pI 00 OONO O) N VD O 0) --+\Oh O N OO\MO p N O COO�cn M�cr.VS 4 O 0000 a\UNO O NI' Vim' t�NVD 1.--46‘.4)N O\GO0 00 7 CD D \O t .--1 00 M N 00 00 01 M --+ (NI .-i O t t 1/) 7 N ' N Cl GO r -i to .--1 rti ti • 111 OVD� t O N 00c00 p 00 VD O 00000MO O 'DO p N O M t O 1/4cN CA � m m c. O O O N .v, N �,6 M c\ o0 c �D M Q1 t O v)OONN pCN �L�O p [Y to O M O v1 v1 O\ p M M v1 O O O VD O O O CO O M O N O N 41.6 cod 6 O b M �Y O O v1 O t O v1 N N b vi — d N rt N M CN N '-+ H r1 O 0 0 0 0 0 p O 0 0 0 0 p O O O 0 0 0 0 0 p O O O O O p O O O\OOl000 0 00 M4. --JO p 00 O t v1 M vl O O r--1 O d' t r-1 .-" VO VD Vl O V1V� CO O VO VI, 000 �O M vi N b N t �O VD .--I v1 VO /- hl N OA 41v --i hl 01 V t d' M N �--i N .--i e -i CA N 0A h N ti 4- N y .94c4U CA a) 75 04 bI) U <d "0 0-1 N N W 0 >U en bc'D U •E al D U_ =C U CC W y > cb '0 c^._ 3~ - h N Q h CI) y y 0 G 0 A U N y 4)) O ou O. to- N D C704E-(00 :a4U;.1 0 04 Cij Wal, v,000 W • O ti General Fund 0 GL - Revenue vs Expense (06/17/2024 - 10:43 AM) p N 0 co N.. ON I CD >wmi 1-0b N 0 C •L; .;- am a Li paitoj/puadxa cis YTD Balance Current Period O U cu A Account Number Communications CD o 0 In o CS \' o V1OCA O O o 0. p 0 O Q 1/40 M M 00 V)0CA co N O O \ 4 O C O 1/46 N O O p O O O O N.i O O O p O O O O 0 O 0 O d V'1 N N N c4 aCi a) As O N cu C bOD N X N ti 0 a) 1 0 O UpOA0 al 1-1 1 In C1/4 V) O 7:1 - CD CD CD cD oopO c O OR p cn 0 N d co C1/41 O V p 0 cc � N N o0 V N 1/40 co 0000 d' pI 4010 C O V N O O O 0 O O O p 0 0 00 O CO ON 6 N ct U ti C/) (4 ;0 Cd (tt Q C Cd k y J ca Wacc0U VYZ VN1 •3'N 0\ H 00 M 1n ' M O tin wit ON N C) CN riml N O N b [� M M 00 N GL - Revenue vs Expense (06/17/2024 - 10:43 AM) % Expend/Collect YTD Balance Current Period 0ri I O 4 O O 06 N ooO M 1/46 O 0 00 o 1-4 smoi z 4.5 U N N N M et N CN VMCNO M 00 N O O O "st!O VI O 41- O v1 O N O O O o tn M \O O ' M VI CD \ O O O N Q\ W 000 � o'0 00 M N It i U of 0 vO M COC U G CtU czj U N 1/40 N [t VO 00 N oo 1/40 • rim( 00 `71:, VD t CN• A b 00 M M • N e CD 1-1 V) V) 0 0 c N N WO Can cc) u N GL - Revenue vs Expense (06/17/2024 - 10:43 AM) Expend/Collect 0 0l 0 0) 0 0 0 0 0 O o 0 0 O 00 0 00 0 0 0 0 0 0 0 0 0 0 cd YTD Balance Current Period 00l 00l o 0 0 0 0 0 0 0 0 00l 0 00l 0 0 0 0 O O O O O 00l 00l 0 0 "r) 0 0 0 0 0 0 0 0 0 a cll > 0 0 ' ^ W N a� c tz E5r, 0 b4 ti 1 "Ce2 A 44P4a FU0 w w 61 U 00 00N N GL - Revenue vs Expense (06/17/2024 - 10:43 AM) d' 3 0 0 o `r ,ro N 4, cu 0 •q S • aari. % Expend/Collect YTD Balance Current Period 0 Ra o 0 0 0 O 0 0 0 O 0 O 0 cc 00 1l 0 N to PIZ co)IDcu �. N 0 O 0 P • e51) cr b0 uP o 40 0 0 LI Ltd u H d U ti A L 0 pta a 0 V d 0 M 0 0 0 0 0 0 0 0 0 0 0 00I 0 0 O 0 0 0 O 0 0 0I O 0 O 0 O 0 0 0 0 0 0 0 0 0 0 0 0 bD U 0 0 0 0 0 0 • 0 tt N N toil C/)01 a0i aY 0 0 W0 W GO TIF Revenue Bonds 2018A 0 0 M GL - Revenue vs Expense (06/17/2024 - 10:43 AM) 3 0 0 pajoj/puadxa % YTD Balance Current Period Description O• N 00 vp O N VD Ntti- a m1 N a\ cl O 0 O 1/40 NN r -t Vim' 00 N 00 d N N O V) N M e-1 v? m Q\71- 0 co O O) O p tt bA U d a) o U U vUU N N 0) U WOQ 11) 00 O N ✓ l V) O N 000 Id" N N o a 0 d' eml O M O N O ON V) O O O O M 00 M 0 N V) 1-4 .-1 spuog 3uauzanoJdurj V6I0Z 1/40 O M 0 b4 a % Expend/Collect YTD Balance Current Period Description Account Number 0c o)O cr; O ‘.0 O C4 0 00 0 O O 01 O O 0 O tnM O N 1-41 00 1/40 O o�olO 00 O \0 0 O a O O 1/4,0 O O O p r N N 000 o 4o N (V d' 0 0 p O 0 O O .-1 CN N O 0• 0 00 00 � O N CO rmi .-1 r-1 M 00: O .ti N N No a 00 00 General Capital Projects v� GL - Revenue vs Expense (06/17/2024 - 10:43 AM) Q M V1 0 0 O N O 1.• 4 y r c) 'ID G 'U O 0 cd a 0.� fi _) . % Expend/Collect YTD Balance Current Period Q bA O neil U A Account Number O • 00 O O .-4 O 00 O N CD 1 ei O O O cl O O O O 0 CD ice+ > c.) > 6) 04 4 1m 0 Pk 4-30 0 U+ 0to C7, > ami : � R�O 0 0 0 cc0 0 O tt M 00 00 r 00 1/40 N ti O O O O O NO OI O Q\ O O C O O O O O 0 O O O O O d' O p Oin v O O 0 OI O O O O O O 0 et ri O 00 01 O 00 O O O O p O O O O O O O O O CD CS O M O 0 WIU b C'T 0 N 0 en N a) N O N ti 0 y A W WOUQIl 004 IC 04 rip O 10 O 00 N 00 r N 00 ti Street Capital Projects GL - Revenue vs Expense (06/17/2024 - 10:43 AM) % Expend/Collect YTD Balance Current Period bL 0 Account Number O in O O • + O CS 6 CIn D CD O CN O N O <t O 6 cs ri NzY actO ti r N 00 tin O O O a d C4 0 0 0 1 0 `�'—+ 000 0 CD CD CD1 CD CD O O 0 O O O O 00 CD CD cD I CD CD O O O CD CD 01 O O 0 O O 0 O O O tn N fel M 00 O O M Park Capital Projects O GL - Revenue vs Expense (06/17/2024 - 10:43 AM) % Expend/Collect YTD Balance Current Period bt "CS Account Number M CO O r. 0 N N 600 00 rY en 00 00 b get M 00 Park Dedication GL - Revenue vs Expense (06/17/2024 - 10:43 AM) % Expend/Collect YTD Balance Current Period OL Description Account Number 471- o '1: 0 0 r O r O O 0 el 0 In 0 0 ti reni h0 h 00 0 el N_ O O O1-11 vms O N hS N CO co hl O c 00 0 00 N 0 p 1/4oN O 0 00 N t 00 V OI 0 O OI O O O O\ O.) O p I O O p O p O O M o co O O N W 00 00 0 O 0 1/40 N M 00 1 O 0 O H ti O O Ki N N 00 O 0 ti 0 u) bD Li N 0 0 00 .0 U O O li N C 0 o 0 +.+ 7-1 0 )PO •U U 0.) O C • CLI Cy Cit 0 (4 C/)O- j rte- 44) `� q y C 0 f 70 d O O O i0AC0 WOO W Development Pcla Pct. V~• ~v GL - Revenue vs Expense (06/17/2024 - 10:43 AM) % Expend/Collect YTD Balance Current Period d b Description Account Number 0 CD 0 O O 0 Oo O 0 ccp O OI 0 0 cp 0 qI 0 0 rodi 0 0 d o O 0 O 0 O 0 O 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Housing Redevelopment to GL - Revenue vs Expense (06/17/2024 - 10:43 AM) V7 0 0 Cl 7t o CTin o 0 O Cl d I 4) �‘C)ln a) 'Lf a) o N O'N _)aau.. % Expend/Collect YTD Balance Current Period TIF District No. 1-2 'Cr1/40 ral a) OCD 01 O O O 0 m CD CD OO OI O 0 0 O • 0 0l O 00 000 O 6 0 CD O O M ~' CD 01 O O M O O 00 O O O 0 0 cD0l 000 0 0 0 000 0 1) bq ri .b cctU' U cy U ca ) 0 0 ar'�x c3 1 WOUO ti CA Urik M N "Cr 00 00 0 0 0 0 0 Lel a) W 0 0 O N GL - Revenue vs Expense (06/17/2024 - 10:43 AM) % Expend/Collect YTD Balance Current Period Description CD O rlCN 'erg VD 01OI VN' NNNO00 CD pI O O\ O Vi O M '7t NCO 0 � Vt) O N OOO O I O � 'd dam' O O I N M O d on MO M '0 00 N r�-1 NO N a\10 N O O\ M N V1 O \D O\ N '1t O ti IA O CO 00 N C`1NV00 OI O M O C�N O O� NV)V)O O M M O 000 c\ 0000 ,--1 <1- nt old 6 O O N d C M N N 0? 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GL - Revenue vs Expense (06/17/2024 - 10:43 AM) Cr) % Expend/Collect YTD Balance Current Period M M 00 00 O M N 'y • M wit N I111, iambi N M .M-1 VM' b ti 00 [t \D N V1 N Cr 00 00 a o 0 00 0 '-i 00 N M •tt'110 '-1 +..)000 a)OOO at wott: \ci Ni 0 N [t t --- P:1 Q:1 N b 00 '-1 vO rt M ' N N Account Number 74 73 O p co 6) d go " a) D• ai 0 CY W 0 GL - Revenue vs Expense (06/17/2024 - 10:43 AM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution Work Session Meeting Date June 25, 2024 ITEM NUMBER 1852 , arl Tree Abatement STAFF INITIAL 0 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: There are two diseased ash trees and a dead maple tree at 1852 Carl Street Typically, staff are able to work with the owners of dead and diseased trees to have them removed through a petition and waiver agreement. In this case, the owner has not responded to letters sent to the property and another address out of state. This leaves little choice but for the City Coun- cil to approve removal of the trees. Prior to voting, the City Council must hold a hearing on the matter should the party respon- sible for the property wish to address the City Council. An estimate of $4,000 was received from the City's tree trimmer to complete the work. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 062524A A Resolution Abating Three Tree at 1852 Carl Street. RESOLUTION NO. 062524A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ABATING THREE TREES AT 1852 CARL STREET WHEREAS, Lauderdale City Code Title 4, Chapters 3 and 6 call for the abatement of diseased or hazardous trees; and WHEREAS, the City mailed first notice of the dead and diseased trees to the local address and out-of-state address listed on property tax records via the US Postal Service on May 17, 2024 and WHHREAS, the trees were not removed by the June 3, 2024 deadline provided in the first letter. WHI-4REAS, the City mailed second notice of the dead and diseased trees and notice of public hearing regarding the abatement being considered by the City Council via standard and certified US Postal Service to the local address and out-of-state address listed on property tax records on June 11, 2024; and WHEREAS, the trees remain on the property and require removal to protect public health and safety. NOW, THEREFORE BE IT RESOLVED that the Lauderdale City Council finds it in the public interest and consistent with City Code to have the tees abated. BE IT FURTHKR RESOLVED that the City Council directs staff to contract with the city tree trimmer for the trees removal and bill the owner of the property for the service. The estimated removal cost is $4,000.00. Any unpaid charges for the service will be assessed the property. ADOPTED this 25th day of June, 2024 by the Lauderdale City Council. Mary Gaasch, Mayor ATTK,ST: Heather Butkowski, City Administrator ..the preferred service 7700 110th Street South • Cottage Grove, MN 55016 (651) 459-5007 • rodney.r.mead@gmail.com Proposal Submitted To NAME a #4-1 O � t4rJoJQ ADDRESS CITY STATF TELEPHONE STATE-OF-THE-ART TREE CARE • Quality Tree & Shrub Pruning • Tree & Stump Removal • Tree & Shrub Planting • Fertilization, Disease Control • Consultation & Diagnosis • Cabling & Bracing Damaged Trees • Brush Chipping & Firewood Work To Be Performed At : NAME ADDRESS. ZIP_ CITY LGti2.rio41 STATE ZIP TELEPHONE 5 Ccmr( s • Special Instructions : Proposal Includes: Material and labor as required in accordance with above specification. Work is to be performed by Arborists who through related training and o n-the-job experience are familiar with techniques and hazards of this work including trimming, maintenance, repair or removal and the e quipment used in such operations. This type of work is a potential- ly hazardous occupation and is to be undertaken only with trained personnel, all of whom are covered with worker's compensation, property damage and public liability insurance. Thank You Blue Chip Representative Date Sciej IMPGW ^�4v-I esW AN ,9 0 0 , 00 6raL^ oNi mad vew1ov42- A-st-‘ v' kS L Woo Subtotal Sales Tax TOTAL PLEASE PAY FROM THIS STATEMENT. NO OTHER STATEMENT WILL BE SENT. Acceptance of Proposal: Customer signature constitutes acceptance of this proposal including authorization to perform described work and agreement to pay according to terms written hereon Blue Chip employees will exercise reasonable care when working on your property however, due to the weight of equipment that may be used, Blue Chip cannot be responsible for damage to lawns, driveways, asphalt, etc. Minor lawn damage is common during tree removal due to fallen branches/trunk. Customer Signature Date LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date June 25, 2024 ITEM NUMBER Recycling Agreement with Eureka STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The current recycling agreement with Eureka began in 2019, and ends at the end of this month. A revised and restated recycling agieement has been negotiated with Eureka maintaining week- ly collection and is ready foi approval by the City Council. The new agieement would begin July 1, and goes through October 31, 2029 The new agreement is based on the current agree- ment and is substantially the same. It has been reviewed by city staff, Eureka, Foth Infrastruc- ture & Environment, and Kennedy & Graven. Along with a new team for the agreement, there is also a new pricing schedule (see page 12 of the amended and restated agreement attached). While there is an element of sticker shock pric- es are increasing for everyone else as well. Pricing in the current agreement have been below market, and the proposed pricing is again reasonable Eureka lets Lauderdale share overhead with St. Paul to keep costs lower, and also maintains and services the city's recycling cart in- ventory. Eureka has also provided good service to the community. Angie Lemai, with FOTH Infrastructure & Environment prepared the attached comparison with other cities. Additionally, St. Paul's new agreement with Euieka starts at $ 10.14, and then goes to $12.00 pei month. Katie Drews, with Eureka Recycling, plans to be present via Zoom to answer questions you may have of her. Note: A clean copy of the new agreement will be provided for the Mayor and City Admin- istrator to sign. OPTIONS: 1) Approve new Agreement as presented, or with modifications, as agreed to with Eureka. STAFF RECOMMENDATION: Motion to approve the Amended and Restated Agreement for Recycling Services with Eureka Recycling as presented. AMENDED AND RESTATED CITY OF LAUDERDALE AGREEVIENT FOR RECYCLING SERVICES This Agreement for Recycling Services (the "Agreement") is made as of this 25th day of June, 2024 between the City of Lauderdale (thereafter the "City") and Neighborhood Recycling Corporation DBA Eureka Recycling (thereafter the "Contractor"), a Minnesota non-profit organization. 1. DEFINITIONS These specifications define the requirements of the Comprehensive Recycling Collection Program for the City: 1.1. Carton - Any of vanous containers made from cardboard or coated paper such as milk cartons and juice boxes. 1.2. Certified Dwelling Unit (CDU) — Defined as a living unit in a residential structure. 1.3. Collection Hours — Defined as the time period during which collection of recyclables is authorized in the Crty, 7 a.m. —6 p.m. 1.4. Collection Vehicle — Defined as any vehicle owned or operated by the Contractor for collection of recyclables within the corporate boundanes of the Crty. 1.5. Contractor — Means the company performing the recycling collection and processing services within the Crty, operating under a signed agreement with the City. 1.6. Curbside/Alley — Means at the curb line at the edge of the street or at the edge of ttie alley and placed on the ground and not on a snow bank or behind another cart 1.7. Holidays — Means the following: New Year's Day, Memonal Day, Junetcenth, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. 1.8. Market Demand — Means the economic and technical capacity of markets to use recyclable material to make new products. 1.9. Markets — Means any person or company that buys (or charges) for recycling of specified matenals from the Contractor and may include, but are not limited to: end markets, intermediate processors, brokers and other recycling material reclaimers. 1.10. Method of Collection — a single -sort collection of all recyclable matenals. Page 1 of 21 1.11. Multiple Unit Dwellings (MUDs) - A building or a portion thereof containing more than four dwelling units. 1.12. MUD recycling containers — City approved recycling containers used for MUDs including standard carts or dumpsters for temporary storage and accumulation of designated recyclables from residents in MUDs pnor to collection Such recycling containers must be separate, explicitly labeled with text and graphics as to recyclables allowed, and colored differently from other containers for mixed solid waste or trash. Recycling containers must be maintained in proper operating condition and be reasonably clean and sanitary. 1.13. Organics - Organic matenais derived from plant and animal matter including non -recyclable paper that is designated as acceptable by composting faalities and collected for composting. 1.14. Pizza Boxes — Cardboard takeout/delivery pi778 boxes not heavily caked with chcese or grease with all contents removed. 1.15. Recyclables — defined as the following: A. Rigids — Steel and aluminum food and beverage containers, foil and trays, non- hazardous aerosol cans, selected plastic bottles and containers (e.g., plastic types #1, #2 and #5), glass food and beverage containers, milk cartons, and juice boxes. B Fibers — Newspapers, magazines, mixed mail, phone books, office paper, catalogs, pizza boxes, boxboard (e.g., dry food boxes; pop, beer, water, other beverage "carrier stock" boxes), and corrugated cardboard (flattened, broken down and placed loosely inside the cart with the lid closed. Materials may be added to this list as part of Contractors proposal or by mutual written agreement between the City and the Contractor. 1.16. Recycling Collection --The collection of all recyclables from recycling carts or recycling dumpsters as approved by the City. 1.17. Recycling Carts - Whccled carts used as part of a single -sort collection system. 1.18. Scheduled Collection Day — Means the day or days of the week on which recycling collection by the contractor is to occur, which the City has designated as every Monday. 1.19. Single Unit Dwellings (SUDs) — A building or a portion thereof containing up to four dwelling units. Page 2 of 21 1.20. Unacceptable Materials (as collected) - Means items that are prohibited from the recycling collection system and / or items that are not targeted recyclables in the City of Lauderdale recycling program that may be set out by residents into the recycling carts by mistake. Observable unameptable materials may cause the Contractor to reject collection of the matenals in the cart and leave an education tag. 1.21. Walk -Up Service - A service where the dnver will walk up to the residents garage door, stoop or other designated spot to collect recyclable matenal for loading onto the truck The dnver then returns the bins/carts to the same location. The Contractor shall provide walk-up service to disabled and/or special needs residents who request such service. 2. GENERAL DESCRIPTION OF SERVICES TO BE PERFORMED 2.1. The Contractor shall collect and process the recyclable matenals as established by the City and in the corporate boundaries of the City at each CDU and public facility deemed acceptable by the City and agreed upon by the Contractor. 2.2. The Contractor shall not be required to make regular collections on holidays; provided, however, that collection occurs the day immediately following the scheduled pickup day or the next business day as agreed upon by the City and Contractor. 2.3. In extreme circumstances and major weather events, collection may be suspended to protect public safety and/or the safety of the Contractor's employers. In case of such an event, the Contractor will contact the appropnate City officals pnor to suspension of recycling collections. Such suspension may be citywide or on a spot basis (e.g , block by block). If the Contractor attempts contact of the City offical and does not get a response, the Contractor may suspend collections for safety reasons 3. COLLECTION OPERATIONS 3.1. Recycling Carts - Collection of recyclable materials from all SUDs, subject to section 2, and most MUDs shall be from City supplied recycling carts. The recycling carts remain the property of the City. The City and Contractor have developed a cart management and operations plan, which is included as Attachment Al incorporated into this agreement by reference. 3 2 Dumpsters May be Used at MUDS - The Contractor may use dumpsters for recyclables collection from MUDs but the dumpsters shall have the appropnate labeling for single -sort recycling. The current list of MUDs is included as Attachment B and the map of these MUD properties is included as Attachment C, both attachments incorporated into this Agreement by reference. The number of recycling carts or dumpsters may change based on a request from the Contractor or the MUD property owner Any such change must first be approved by the Crty in wntmg (e.g., via email), which approval shall not be unreasonably withheld. Page 3 of 21 3.3. City Facilities Collections — City will provide containers and Contractor will provide recycling collection service for the following City facilities using standard recycling carts or dumpsters at no additional charge. A. Lauderdale City Hall, 1891 Walnut Street B Lauderdale Warming House, 1885 Fulham Street Collection will occur weekly unless the parties agree that more frequent collection is required based on the amount of materials generated. 3A. Walk -Up Service - Frcc walk-up service for up to 2% of the City as specified in 1.21 shall be provided for all customers who request it. If the walk ups go above 2% of the total City SUD count, there will be an additional fcc of $1 per SUD per month for any number of SUDs over the 2% threshold. As of June 2024, there are 7 walk up addresses out of 543 SDUs Lncluding Rosehill Townhomes), which is 1.3%. 3.5. Frequency of Collection Initially Set at Weekly — Curbside/Alley collection shall occur every week. Collection f om MUDs wll occur at least once each wcck and may occur more frequently as the need is determined by the Contractor. 3.6. Every Other Week Collection Option - The City and Contractor shall negotiate in good faith the details and price changes of the option of changing to every other week (EOW) collections for curbside/alley collections from SUDs. The Crty shall retain final decision-making authority, in its sole discretion, to make any change to the frequency of collection and collection schedule. Collection service issues that shall be addressed in these negotiations to develop an EOW plan include: A. Designated collection weeks each year throughout the term of the Contract. B Means to address residents who need additional cad capacity if the City decides to change to EOW. (If providing an additional recycling cart is needed, plan who will pay for the extra cart.) C. Specific transition schedule (e.g plan for what date every week collection frequency will end and the date the new EOW program will begin). D Specific public education plan to inform residents about the proposed new EOW program. E Proposed reduced price for EOW service compared to current price for weekly collection frequency. Page 4 of 21 3.7. Collection Hours — Collection shall commence no earlier than 7 am. Contractor shall maintain sufficient equipment and personnel to assure that all collection operations are completed by 6 pm on the scheduled collection day. Residents will be required to have their recyclables placed at the collection site (wherever their trash is collected or otherwise arranged by MUDs) before 7 am on the scheduled collection day. 3.8. Late Collection (Hours) — If the Contractor determines that the collection of recyclables will not be completed by 6 pm on the scheduled day it shall notify the City's designated recycling coordinator ("Recycling Coordinator') by 4 pm and request an extension of the collection hours. The Contractor shall inform the Recyding Coordinator of the area expected to not be completed and the reason for non -completion and the expected time of completion via email. 3.9. Number of Collection & Processing Sorts of Recycled Material - The Contractor shall collect and process recycling matenal as a single -sort system. Any change in the number of sorts during recycling collection or processing shall be done only with written amendments to this Agreement and approved by the City Council. Failure to receive City approval for changes to the single -sort collection/processing system pnor to implementation of collections in the City or material processing shall be considered by the City as a breach of this Agreement subject to termination. 3.10. Materials Ownership — All matenals placed for collection shall be owned by and the responsibility of the occupants of residential properties until the Contractor handles them. Upon collection of the containers and recyclable matenals by the Contractor, the recyclable matenals become the property and responsibility of the Contractor. 3.11. Carts Handling — Handling of recycling carts should be managed by picking them up, emptying their contents into the collection vehicles, and taking responsible care to when placinge them back down in -the -original location. The carts are to be placed behind curbs and off the paved portions of roads and alleys. Standard collection procedures shall be utilized by the Contractor to handle carts with due care to prevent undue damage to the carts (e.g., use and operation of automatic cart lifting equipment to prevent damage to carts). 3.12. Procedure for Unacceptable Materials - If the Contractor determines that a resident has set out significant amounts of unacceptable recyclables, the dnver shall use the following procedures: A. Curbside/Alley - The Contractor may refrain from collecting any cart with the unacceptable materials and leave an "education tag' indicating what constitutes acceptable materials and the proper method of preparation and make a note of the issue in the Contractor s tracking system. If the unacceptable materials have been tipped into the collection truck, the driver shall make a note of the issue in the Contractor s tracking system, and then will check again the following week and leave an educational tag if needed. If an address has been reported for contamination two weeks in a row, the Contractor will work to verify the accuracy of the address recorded in the tracking system and then shall send a letter to the resident noting the unacceptable materials and providing information on what are accepted recyclables. The address shall be recorded on a form acceptable to Page 5 of 21 the City. The Contractor shall report the addresses which set out unacceptable materials and have been sent letters. (See monthly reporting section 5.1.A) B. Multiple -Unit Dwellings - Carts or dumpsters with significant amounts of unacceptable material will not be collected. It will be the responsibility of the Contractor to encourage cooperation from the building owner/manager in removal of trash and separation of recyclables so that the carts or dumpsters can be serviced. The Contractor shall notify the property manager of problems and make attempts to address the issues Should the property manager or tenants be unresponsive or refuse to cooperate, the Contractor will be responsible for notifying the City so that the City can take any necessary steps to enforce compliance. (See special reporting section 5.1.C.) 3.13. Estimating Unacceptable Materials (as collected) The Contractor shall provide a written description of the means to estimate unacceptable matenals (as collected) upon request of the City. 3.14. Missed Collections -The Contractor shall have a duty to pick up missed collections. Missed collections called in before 12 pm on the collection day wll be collected that day. Calls after 12 pm will be collected before 4 pm on the following business day. Missed collections called in before 11 am on the day after collections will be collected that day before 4 pm Calls received after 11 am will be collected before 4 pm on the followng business day. The same policy will apply for missed collections called in two days or more after collection. Calls for missed service are either customer calls made directly to the Contractor or customer calls relayed to the Contractor by the City A stop wll not be deemed missed if Contractor has documentation of attempt to service and could not access the cart or the cart was not properly placed for pick-up by 7 am in the correct locaton. 3.15. Materials Shall Be Recycled A. The Contractor shall use its best efforts to ensure that all recyclable materials collected in the City are not placed in landfills or other mixed municipal solid waste recovery facilities but instead are processed and transported to the appropriate markets for recycling. All costs associated with disposal of process residuals will be borne by the Contractor. B. Any pProcess Residuals will be delivered to the appropriate disposal facilities in accordance with State law and County policies and documented as such All weight tickets etc. shall be maintained at the Contractor's office for review. C. The Contractor will report unacceptable materials (as collected) to the City once yearly. This report shall include, but may not be limited to: tonnage percent of total materials collected, and general description or composition of the unacceptable materials. D. In the event that any market for a particular recyclable material ceases to exist, or becomes economically depressed such that it becomes economically unfeasible to Page 6 of 21 continue recycling, the City will have the right to cause the Contractor to cease the collection of that particular recyclable material As early as possible, the Contractor shall provide the City notice of such depressed market conditions that could cause the City to decide to cease collection of materials. E If the Contractor requests to cease collection of a particular recyclable material, but the City directs the Contractor to continue to collect the material, the City agrees to negotiate in good faith with the Contractor to estimate and pay for the cost incurred by the Contractor to market or dispose of such recyclable material by landfill, incineration or other method. F. If the City and Contractor agree to cease collection of a recyclable material, the parties shall negotiate in good faith the roles responsibilities and who shall pay for public education to notify residents and any costs of handling the designated material that residents continue to place in the cart. 3.16. Truck Scale Weights for Each Load —The Contractor shall maintain load weights with a truck scale weight slip with the date, time, collections route, dnver's name, vehide number tare weight, gross weight, and net weight for each load each day. These scale tickets must be stored in paper or electronic format for a minimum of three (3) years and made available for Crty review upon request 3.17. Compliance—All collection services of all recyclables shall be accomplished in accordance with all existing laws and ordinances, and future amendments thereto, of the State of Minnesota and local governing bodies. 3.18. Collection Clean-ups—The Contractor shall adequately dean up any material spilled or blown dunng the course of collection and/or hauling operations including leakage from the truck operations. All collection vehicles shall be equipped with at least one broom and one shovel for use in leaning matenal spillage. The Contractor shall have no responsibility to remove or clean up any items which were blown or fell from the carts or dumpsters before arrival or after loaving the area. 3.19. Resident Complaints —The Contractor shall provide the City with a list of all customer complaints received as part of its monthly report including a bnef descnption of how each was resolved. 3.20. Utilities — The Contractor shall be obligated to protect all public and private utilities whether occupying street or public or private property If such utilities are damaged by reason of the Contractor s operations, under this Agreement, the Contractor shall repair or replace same, or failing to do so promptly, the City shall cause repairs or replacement to be made and the cost of doing so shall be deducted from payment to be made to the Contractor. 3.21. Damage to Property — The Contractor shall take all necessary precautions to protect public and private property Except for reasonable wear and tear the Contractor shall repair or replace any private or public property, including, but not limited to sod and Page 7 of 21 mailboxes which are proven to be damaged by the Contractor. Contractor shall start an investigation of such property damage within 48 hours of receiving a report from resident or the City. The contractor will communicate to the resident the results of the investigation within 5 business days of the original complaint and communicate next steps if at fault. If found at fault, the Contractor will arrange for repair as soon as commercially available 4. STUDIES 4.1. Material Composition Study -The Contractor shall conduct at least one matenals composition analysis of the Citys recyclables each year to estimate the relative amount of weight of each recydable commodity by grade. A City representative or designee may be present during the study and the Contractor shall provide at least two weeks advanced notice of the date of the material composition study. The results of this analysis shall include (1) percent by weight of each recyclable commodity by grade (including unacceptable materials) as collected from the Crty (2) relative change compared to the previous year's composrtion; and (3) a descnption of the methodology used to calculate the composition, including number of samples, dates weighed, and City route(s) used for sampling. 4.2. Cart Check Study to Monitor Material Quality - The Contractor must conduct at toast once per quarter recycling cart checks. The Contractor shall audit the contents of carts from at least 25 households and leave education tags if any unacceptable materials are found in the carts A log shall be kept of all resident addresses where education tags were left and the addresses shall be included in the year-end report to the City. 4.3. Participation Trend Study Each year, the Contractor shall conduct a participation trend study that counts the number of SUDs by address that participates in curbside/alley recycling. The sample of residences selected for the annual study shall remain the same (i.e., same addresses) and shall be no less than 200 households. The Contractor shall record recyclables set out by address for at least four consecutive weeks (unless the City changes to an EOW collection frequency in which case the participation study shall be for at least six consecutive weeks, i.e., three consecutive collections). The same penod of weeks shall be used each year for the study. An annual participation trend study report shall be submitted to the City within 30 days after the field data collection operations have been completed The annual study report shall summarize participation trends and other data as a result of the data analysis. All participating and non- participating addresses shall be reported to the Crty each year as a result of the study. The Contractor may make recommendations for improving this participation trend study methods and procedures. 5. REPORTS AND YEAR-END MEETING 5.1. Reports - The Contractor shall submit to the City monthly reports and year-end reports dealing with the Citys recycling program. At a minimum, the Contractor shall include in each report the following informafion: A. Monthly Reports are due to the City by the 15th day of each month and shall include: Page 8 of 21 a. Amounts of materials collected, by recyclable material and unacceptable material (in tons). b. List of missed stops by date and address. c. Customer Service and Education: 1) List of all addresses where education tags were left for residents and why the tags were left. 2) List of complaints for the month and how each was resolved. B. Year-end Reports are due to the City by March 31 of each year for the preceding year and shall include: a. Annual cart inventory updates, including initial cart count, carts placed, carts removed, carts destroyed and carts ' lost." b. Copy of year-end MUD report as specified in section 5 2 of this Agreement. c. Review Contractor's year-end report, including trends in recyclables tonnages and participation. d. Efforts the Contractor has made to expand recyclable markets. e. Review Contractor's recommendations for improvement in the City's recycling program, including enhanced public education and other opportunities. f. Review recommendations for improving Contractor's service. g. Discuss other opportunities for improvement with the remaining years under the current contract. h Efforts by the Contractor to reduce its carbon footprint C. Special Reports shall be submitted within 30 days after study operations are completed or as needed as follows: a. Material composition study report (at least once per year). b. Cart checks study report (at least once per quarter). c. Participation trends study report (at least once per year). d. MUD contamination reports (as needed). e. The Contractor will report amount of all materials stored for more than 90 days (as needed). f. As early as possible, the Contractor shall provide the City notice of such depressed market conditions that could cause the City to decide to cease collection of materials (as needed). g. Upon request by the City, the Contractor shall provide letters from end markets certifying the recyclable materials have been recycled. The Contractor may request that this information be held confidential (as needed). 5 2 Year-end Report to MUD Owners - The Contractor shall provide a year-end report by March 1 following the end of each calendar year to the MUD owners served by the Contractor. A copy of each report to the MUD owners shall also be submitted to the City. The report shall contain, at a minimum, the following information: Al Street address of each MUD served. Page 9 of 21 B . Description of collection services made available to occupants, including number of MUD recycling stations, number of MUD recycling containers, location of stations and dates of collection. C. Description of public education tools used to inform occupants of availability of services D . Recommendations for future improvements (e.g., specific public education tools). 5.3. Year -End Meeting - Prior to the year-end report being finalized and submitted by the Contractor, the City and the Contractor shall together schedule a year-end meeting with one another to discuss: A. Review Contractor's performance based on feedback from residents to the City. B . Review Contractor's recommendations for continuous improvement. C. Year-end work plan for the year. D . As a specific focus of the year-end report and annual work plan, the Contractor shall itemize MUD recycling program performance and opportunities for improvement. The Contractor shall develop specific MUD recycling program improvement strategies for each upcoming year. 6. PUBLIC EDUCATION AND PROMOTION 6.1. Prior City Approvals Required - The Contractor shall prepare and distnbute the educational materials outlined in section 6 to insure accurate information and program directions. The City must approve all of the Contractors outreach materials pnorto pnnting. The Contractor von provide a PDF or other mutually agreed upon electronic format version of the flyer to the City. The annual flyers descnbed below must include at a minimum the Countywebsite and phone number for other disposal information including household hazardous waste, yard waste and organics as provided by the County. 6.2. SUDs Flyer - The Contractor shall pay for the design, pnnhng and mailing of the annual recycling program flyer to City SUD residents The SUD flyer shall be delivered to City homes no later than January 31 of each year For the first year of the contract the SUD flyer will be delivered no later than Feb 28. 6.3. MUDs Flyer -The Contractor shall pay for the design, pnnhng and distnbution of an annual one- page flyer to MUD owners, landlords or other designated contact person for all such properties in the City. The flyer shall be supplied in sufficient number that one copy may be distnbuted to each tenant The MUD flyer shall be delivered to MUDs no later than January 31 of each year Page 10 of 21 6.4. Other MUD Public Educational Tools - The Contractor shall also provide posters and other educational material for MUD owners, landlords or other designated contact person to post in common areas 6.5. Alternative Languages -The Contractor must be able to provide public education material in languages other than English (e.g., Spanish, Hmong, Somali, Karan, etc.) and will provide these matenals to City customers as needed. The City will work with the Contractor regarding the quantities needed and the locations for distnbution. 6.6. Public Appearances - During the term of the contract the Contractor may be asked by the City to make public appearances, provide information for local environmental groups, or attend public events sponsored by the City. 6.7. Outreach to Low Participating Communities The Contractor shall include in the annual work plan outreach efforts to low partiapating communities. Contractor and City will come to mutual agreement on the workplan efforts 6.8. Outreach Using Electronic Communications - Contractor shall identify in the annual work plan outreach efforts using electronic communications. The City seeks to engage residents where they are and is looking for electronic outreach to residents in addition to websites with information in text format. Additional fees may be required for using additional electronic platforms. 6.9. Organics Recycling at City Events - Each year as part of the annual work plan, the Contractor shall propose how to support the City with recycling and source separated organics (SSO) collection operations at 1 City -sponsored event. The services may include having an informational booth, providing recyclables + SSO collection services, or both. The Contractor shall provide these services to the City at no extra charge, the cost of any additional events will be mutually agreed upon by Contractor and City. 7. CONTRACTOR'S FACILITIES, PERSONNEL AND EQUIPMENT 7.1. Offices for Contractor's Customer Service - The Contractor shall establish and maintain an operating facility with an office and continuous supervision for accepting complaints and customer calls. The office shall be in service with continuous supernsion from the hours of 8 am until 5 pm Monday through Fnday Address and telephone number of such office and any changes therein shall be given to the City in writing. 7 2 Personnel The Contractor shall maintain suffiaent personnel and equipment to fulfill the requirements and specifications of this Agreement. 7.3. Management The Contractor shall maintain a single Contract manager as the point of contact for the City. The Contractor shall notify the City of changes to This Contract manager as soon as possible. Page 11 of 21 7.4. Contractor's Equipment - Contractor's vehicles shall be marked with the name of the Contractor and phone number and be equipped with a (1) two-way communication or phone, (2) first aid krt, (3) approved 2A10BC dry chemical fire extinguisher, (4) warning flashers, (5) warning alarms to indicate movement in reverse, (6) sign in rear of vehicle stating "this vehicle makes frequent stops," (7) and a broom and shovel for cleaning up spills. 8. COMPENSATION The City will compensate the Contractor for the collection of recyclable materials from residential units. At the contract's initiation on July 1, 2024, pricing for both SUD units and MUD carts will begin at $7.61 with an annual increase of 5% or CPI, whichever is higher, capped at 8%. This agreement uses the Federal Reserve Bank of Minneapolis Consumer Price Index, 1913- available online at: https://www.minneapolisfed.org/about-us/monetary-policy/inflation- calculator/consumer-price-index-1913-. This adjustment will occur annually on April 1, beginning in 2025. An example of pricing at the 5% increase schedule is included below. 8.1. SUD Pricing - During the term of the contract, City will pay to the Contractor, on a monthly basis, $ per single-family dwelling according to the following schedule: ($ per single-family dwe ling per month) 8.2. MUD Pricing - During the term of the contract, City will pay to the Contractor, on a monthly basis $ per MUD cart according to the following schedule:: ($ per multi -unit cart per month) 7/31/24 4/01/2025- 3/31/2026 4/01/2026- 3/31/2027 4/01/2027- 3/31/2028 4/0 /2028- 10/31/2029 — 3/31/2025 Monthly cart pricing for $7.61 $7.99 $8.39 $8.81 $9.25 weekly service: Medium car $5.-65 r $5,7-6 $5.87 $5,98 $6,09 -(65-- gallons), weekly: 8.2. MUD Pricing - During the term of the contract, City will pay to the Contractor, on a monthly basis $ per MUD cart according to the following schedule:: ($ per multi -unit cart per month) 8.3. Dumpster Pnanq- Dumpster pnanq will follow the same payment and increase schedule as SUDs and MUDs. One dumpster is the equivalent of four single carts, so one dumpster beginning in year one of this contract will total $30.411 per month. There are currently only two dumpsters serviced in Lauderdale. Page 12 of 21 7/31/24 4/01/2025- 3/31/2026 4/01/2026- 3/31/2027 4/01/2027- 3/31/2028 4/0 10/31/2029 12028- — 3/31/2025 Monthly cart pricing for $7.61 $7.99 $8.39 $8.81 $9.25 weekly service: urge cart (96 at least $5.65 $5.76 $5.87 $5.98 $6.09 gallons), weekly: 8.3. Dumpster Pnanq- Dumpster pnanq will follow the same payment and increase schedule as SUDs and MUDs. One dumpster is the equivalent of four single carts, so one dumpster beginning in year one of this contract will total $30.411 per month. There are currently only two dumpsters serviced in Lauderdale. Page 12 of 21 8.3.8.4. Monthly Invoices — The Contractor will submit a monthly invoice for services rendered. The City will pay within 30 days of receipt of the Contractor's monthly statement and the corresponding monthly report 84.8.5. Cart CDU Count Updates —As needed, the City and the Contractor will review additions or subtractions from the total CDU count. At the signing of this contract there are 1215 1,-r7 households including 497 543 SDUs carts (including Rosehill Townhomes, but not including 15 SDUs that have two carts as of June 2024) and 71 700 MUDS carts. Additionally, two MUD recycling dumpsters are in use (equal to 8 carts), for a total of 79 MUD carts. 875-.8.6. Access to Records — The Contractor shall provide access to the City or any of its duly authorized representatives to review any books, documents, papers, and records of the Contractor related to performance of this Agreement for the purpose of duties or other examination verifying compliance with its terms. 8.6 Fuel Surcharge — The fuel surcharge would be implemented when the biodiesel price index surpasses the benchmark price and it would expire once the biodiesel fuel index price equals or is less than the benchmark price. The amount of the surcharge price would be the difference of the indexed price above the benchmark price multiplied by the number of gallons of biodiesel fuel used in the on route collection of recyclables from within Lauderdale, which shall be considered 40 gallons each collection week. The surcharge benchmark price shall be $4.69 $4750 per gallon for biodiesel based on the following biodiesel price index as published by the U.S. Department of Energy's Alternative Fuels Data Center: https://afdc.energy.gov/fuels/prices.html. 9. LEGAL VENUE Minnesota law governs any disputes and all disputes will be subject to the jurisdiction of the Ramsey County District Court. 10 LIQUIDATED DAMAGES The parties agree that, the City, in accordance with this section 10, may withhold payment from the Contractor in the amounts specified below as liquidated damages for failure of the Contractor to fulfill the obligation of the Contractor listed in sections 10.1 through 10.9. These are liquidated damages not penalties. The City and the Contractor agree that damages caused due to the circumstances listed below would be difficult to ascertain and would cause considerable delay and expense. The City will notify the Contractor in writing documenting the reason for any assessment of liquidated damages within one week of the incident The Contractor will then have the opportunity to refute and/or address and remedy any alleged failure. If any failure is not cured by the Contractor within a reasonable amount of time, the City can determine if imposing a liquidated damage is the appropriate course of action. If the Contractor can provide documentation of an attempt to service, including without limitation dated camera and video footage and dated GPS data for the truck that reasonably Page 13 of 21 refutes the alleged failure, liquidated damages will not be assessed. If the Contractor cannot provide documentation that reasonably refutes an alleged failure and does not remedy such failure, the City and Contractor agree to liquidated damages in the following amounts: 10.1. Failure to dean up recyclables spilled by Contractor within six (6) hours of oral or written notification — $50 per incident. 10.2. Failure to complete City -vie collection by 6 p m. without attempt to seek permission for extension from the Recycling Coordinator and/or other City employee with exception of extreme circumstances or major weather events (as contemplated by section 2) and street construction $2,500 per inadent 10.3. A missed block is defined as a block where residents from at least three (3) households within two intersections of that block report that their matenal was properly set out before 7 a.m. the matenal was not picked up and the addresses did not appear on the records of unacceptable setouts. Carts not picked up due to inaccessibility and/or where documentation provided that the cart was not properly set out will not count towards the three (3) household threshold — $250 per incident. 10.4. Failure to pick up missed coilectionswithin time penods required under this agreement—$50 per inadent. 10.5. Failure to file reports and/or provide scale receipts — $750 per inadent. 10.6. Failure to maintain vehicle in a manner which prevents nuisances such as leaky seals or hydraulics — $100 per incident 10.7. Failure or neglect to provide notice to resident upon recyclables refused for collection for cause $50per incident. 10.8. Failure to maintain recycling carts in proper working order as speafied in the cart management plan - $100 each incident. 10.9. Failure of the Contractor to obtain pnor City approval of a Lauderdale — specific public education tool - $250 per each incident Notwithstanding the foregoing, the City may not assess liquidated damages or withhold payments for failures listed in sections 10.1 through 10.9 above that are caused by extreme circumstances or major weather events (as contemplated by section 2.3) Liquidated damage shall be the City's sole financial remedy against the Contractor for the failures listed in sections 10.1 through 10.9. Page 14 of 21 11. INSURANCE Pnor to commencement of this Agreement, the Contractor shall furnish the City with Certificates of Insurance for comprehensive general liability, automobile liability and property damage insurance with the following coverage amounts: General liability insurance: $1,500,000 each/person $1,500,000 each/occurrence Automotive insurance: $1,500,000 aggregate Property damage insurance $1,500,000 each/person $1,500,000 each/occurrence 11.2 Certificates of Insurance shall name the City as an additional insured. Any losses to person or property connected with the collection of recyclable materials through this project shall be the responsibility of the Contractor. The Contractor shall also provide evidence of workers' compensation insurance covering all employees of the Contractor and subcontractors engaged in the performance of the Contractor's obligations under this Agreement as required by law. 11.3 Nothing herein shall be deemed to constitute a waiver by the Crty of any limits on liability it enjoys under common law or under Minnesota Statutes, Chapter 466. 12. INDEMNIFICATION The Contractor hereby agrees to indemnify and hold harmless the City and its employees, officers, and agents from and against all claims, damages, losses or expenses, including attorneys' fees and other costs of defense, for which it may be held liable, arising out of or resulting from the assertion by third parties against the City of any claims, debts, or obligations resulting from the negligence, recklessness, or willful misconduct of the Contractor, its employees, agents, or subcontractors in the performing of the obligations of the Contractor under this agreement. The Contractor may elect, at its own expense, to assume the defense of any action or claim giving rise to an indemnification obligation under this section 12, provided that no settlement of any such suit, demand, or other claim is entered or executed without the written agreement of the City (with such agreement not to be unreasonably withheld) unless the settlement (x) will not lead to loss, liability, or create any financial or other obligation on the part of the City for which the City is not entitled to indemnification hereunder, (y) does not provide for injunctive or other non -monetary relief applicable to the City, and (z) includes an unconditional release of the City. 13. TERM AND TERMINATION 13.1. Term — The term of this agreement shall be from July 1, 2024 January 1, 2019 through October 31.* 2029 June -30r2024. Page 15 of 21 13.2. Extension The term of this Agreement may be extended upon mutual agreement of the parties and subject to approval by the City Council. 13.3. Termination A. If the Contractor, or any subcontractor hired by the Contractor, fails to materially perform the Contractor s obligations under this Agreement diligently and on schedule the City shall have the right to terminate this Agreement Prior to any such termination, the City shall give thirty (30) days' prior written notice to the Contractor identifying the basis of the intent to terminate. After the notice of intent to terminate has been given both parties will attempt to reconcile their differences during the 30 -day notice period. If after the 30 -day notice period the failure that is the basis of the intent to terminate has not been cured to the reasonable satisfaction of the City, either party may terminate this Agreement upon five (5) business days' written notice delivered by certified mail, return receipt requested upon the other party at the party's last known address. Contractor may terminate this Agreement for a material breach by the City upon sixty (60) days' written notice; provided however, that the City shall have the duration of said 60 -day notice period to cure such material breach. If the City cures any material breach noticed by Contractor within the 60 -day period, Contractor shall not terminate this Agreement for cause. 14. ASSIGNMENT This Agreement is assignable only by agreement of the parties. If Contractor sells substantially all of its business, the City reserves the right to negotiate a new agreement with the purchaser of such business The City reserves the right to terminate this Agreement by delivering notice of termination to the Contractor within thirty (30) days after such a sale and to negotiate a new agreement for recycling collection services with the purchaser or through a competitive bidding process. 15. INDEPENDENT CONTRACTOR Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Contractor shall at all times remain an independent contractor with respect to the services to be performed under this Agreement. Any and all employees of the Contractor or other persons engaged in the performance of any work or services required by the Contractor under this Agreement shall be considered employees or sub -contractors of the Contractor only and not of the City; and any and all claims that might anse, including workers' compensation claims under the Workers Compensation Act of the State of Minnesota or any other state, on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of the Contractor. 16. DATA PRACTICES Page 16 of 21 The Contractor agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality The Contractor must immediately report to the City any requests from third parties for information relating to the Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data requests. The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor's unlawful disclosure or use of data protected under state and federal laws. 17. SIGNATURES Neighborhood Recycling Corporation DBA Eureka Recycling Katie Drews, Co -President Date Miriam Holsinger, Co -President Date City of Lauderdale Mary Gaasch, Mayor Date Heather Butkowski, City Administrator Date Page 17 of 21 ATTACHMENT A Recycling Cart and Dumpster Management and Operations This Attachment outlines details for the management and operations of the recycling carts and dumpsters. This Attachment shall be incorporated by reference into the Agreement. Residents shall be instructed by the Contractor and the City that all recyclables (e -g., paper, can -s, bottles, etc.) must be placed inside the recycling cart. As long as residents call ahead of time, "Occasional" overflow recyclables can be placed outside of the cart in bins or paper bags {e.g., once after a holiday, etc.) as further specified below. 1. If single -unit dwelling residents with curbside/alley service have overflow recyclables three times within two months, the Contractor will notify the resident in writing, copy the City and switch the resident to a large (94 -gallon) cart at no additional charge to the resident. The City will purchase a small number (five percent) of large carts in addition to the standard medium carts. If overflow is regular, the Contractor's driver shall place a tag on the cart with instructions on how the resident may obtain a larger or second cart. 2 All recycling containers must be maintained in proper operating condition by the Contractor and be reasonably clean and sanitary. The Contractor shall notify the property owner if recycling carts or dumpsters are not in reasonably clean and sanitary condition. If the property owner does not comply with the Contractor's request to clean the cart or dumpster, the Contractor shall notify the City to help enforce compliance. 3. If MUD residents consistently have overflow recyclables, the Contractor will adjust the number or size of containers and/or the frequency of collection with the permission of the property owners and the City Recycling Coordinator or designee. 4. The City buildings and parks will be serviced by City Public Works who will put the recyclables in standard recycling carts (or a standard dumpster) at the City Hall and the Warming House at the Community Park. The number of carts (or a single stream recycling dumpster) and collection frequency will initially be once per week. If these containers at the City facilities consistently have overflow recyclables, the Contractor will adjust the number or size of containers and/or the frequency of collection. 5. The Contractor will maintain a sufficient cart and dumpster inventory of containers that will be purchased by the City. The Contractor shall service and repair these containers to meet supply and demand needs for the entire term of the Agreement. The Contractor will provide annual cart inventory updates, including initial container count containers placed, containers removed, containers destroyed and containers "lost." The cart inventory, as of June 2024 30 — 90 gallon carts, 44 — 64 gallon carts and 52- 32 gallon carts. 6. The City will instruct residents to place recycling carts at the edge of the curbside or at the alley line on collection day, placing the cart with the handle toward the house and the lid opening toward the street Carts must be placed on the ground, not on snowbanks or other structures or behind other carts. The Contractor shall collect from each participating household all acceptable materials that have been prepared according to publicized procedures. The Contractor shall place the emptied cart back Page 18 of 21 down in the same curbside/alley location as it was set by the resident; however in no case is the cart to be left in the street or alleyway -+n a mannat blacks traffic. 7. The City shall be responsible for the cost of the new recycling carts and dumpsters and the physical educational material on the carts including the in -mold label. Page 19 of 21 ATTACHMENT B List of MUD Property Information Estimates of numbers of recycling carts and dumpsters currently in place * Building Name Address Containers Account notes for driver, if any City GablesSt 1609 Pleasant Two 2 yard dumpsters & Eight 96 gallon carts Key (2 keys). Two sites in garage (1609 & 1611) - one just inside garage and a second site with in middle of garage. 1846 Walnut St 1846 Walnut St Two 96 gallon carts 1850 Walnut St 1850 Walnut St Two 96 gallon carts 1871 Walnut St 1871 Walnut St Three 96 gallon carts Rosehill Apartments 1627 Carl St Eight 96 gallon carts Site 1: 2393 Larpenteur. Site 2: 1623-27 Carl by entryway. Crossroads Apartments 2400 Larpenteur Ave Four 96 gallon carts Lauderdale Hollows 1618 Eustis St Twelve 96 gallon carts Site 1: 1642 Larpenteur Site 2: by 1618 Eustis on Idaho. Site 3: behind 1626-1630 Eustis. Brandychase at Rose Hill 1712 Pleasant St Eighteen 96 gallon carts Groups of carts in 4 parking areas between garages. 2 lots are accessible from Pleasant St and 2 lots are accessible from Fulham St. Greenway Village 1578 Eustis St Twelve 96 gallon carts Enter south driveway- take a left. In fence enclosure. The Fern 1795 Eustis St Two 96 gallon carts 1 * The number of recycling carts or dumpsters may change based on a request from the Contractor or the MUD property owner. Any such change must first be approved by the City in writing (e.g., via email). Page 20 of 21 Formatted: Font: 12 pt ATTACHMENT C: Map of MUD Properties Attachment C The City of Lauderdale fBrcN���/ 1 r_3 _A I a lav mugs cal sans" 1996 Zoning Map it sal% knees IPIDOWIT INN .tea M Cale cmp' un'ty rk ..a Shwa iti rr 7. Oka Sawa -w ci 1 Mil Oka II Mg° OrnA al A .�. 1 1 in for Tod AJ urparttJ A,*ris 141 Wall Corn t„tn.o kW August 937 1sy a tool a )'J Mr! eita sal .4111111 kfle- 1w •. w ar re ti ' reel nig Val e• r• eiterf'4[1( cr- PI t Y•• 1 700 F . uderLal _ Nature Area A, Sea Ilha 144 no* Arena Crossroads Apartments Green yay'Village Rosehill Apartments 1871 Walnut (7 units) 1850 Walnut (6 units) 1846 Walnut (6 units) The Fern Brandychase Condos City Gables Lauderdale Hollows Page 21of21 Project ID.: 0024R003.00 Ramsey County TAP c O U O 0 0 U O u U 0 O 0 _ Y U o 0 u 3 U •.w x v 3 U U r n `1 3 w c c 0 U r, > C c C C O O O O U O C V c V C C C u u C c u u a P Y, Co O O CC CCU U N N O N '0 0 V N O 0 0 u O 0 cr 0 U r u.° Other Notes to be Considered • Wasn't able to get their final ns. What la listed here Is what was proposed base on the RFP, not final contracted terms Just beginning RFP process. Was encouraged to go out for RFP by Republic because was told that pricing Is likely to more than double (be In the SO+ range) They do not own their carts. Have been In this recycling contract for o long time. Likely will see a big Increase at the end of current contract. These are current contract numbers. Do not have new upcoming contract numbers at this time. ti u n n c G[ p 7 U L t, C C 1-- u C .0 I.) v. 0 E _u U - • U Q„ T E > L 6 J j c r, n r. U n o coi 7 n u O j Y 4 t) C c 0 L O F O • CI o 2 O` T CO U 2 N u, N >. c o �` U C r C ` � C a 3 n O. G CC U — O 0 11 S O O CC o r _u C Z Ll `l u ti o u f+ n n c c, n t0 O P" '5 „ ` L C u c O� u 3` t? a 7 n 0 Recycling Notes Pricing Is the same for SUD & MUD Pricing Is the same for SUD & MUD Eligible RDUr. with more than one (1) cart will be charged an additional fee of 52.00 per household per month per cart. Wiling IS through Saint Paul Regional Water Services Includes refuse, before taxes Recycling only fee, does not Include taxes Recycling only, docs not Include taxes or fees U U u co Q LL T c O T L O T L O L O L O G O L O L O L O C v n U (,1 U U 2 cc LL r 40 r- t) •� \ j„ c) r E 3 v 0 3 O N ‘...3 q `In p ©- N C u Q0 C t) n CC C to C - r Eo. 7 N O t v0 on •• O N to O J t) u CO >' �,l 0 U u N m LL 0 1 a C 0- U 3 0 n a 3 ca• m s O o D N C u a O c `) n C 1) n CP ('' 0 in `S 0 ‘,l C, t) O i" t) C V t% 47 `1 ti 0 V7 G) C Ll co V LL V CT a •• c O o .0 t0 • V C M Cr o L9 • - U 0 f7 c V (n t- < C a' > .c 0 0 uY L O O o_ a co w'� r5-- — 0 CL • a uj i•• 0 tV 0 u G C .c a, f7 3 >- Q a 0 z 0 z 0 z • 0 z 0 z :) Rlsk/Revcnu e Sharing? Z Z > • > ' 0 0 > 0 Z C) V p -0t, p D V > 61O > > ., > j •0 Z 7 C - •, o .- O O • p U > o O .. 7 u 16 Q U C oo O N U 0 n t, „ , 0 0 Recycling Cart Size _- CD o S c 0. J • • S: n u 0 n a to n __ w > n n w .O el vs 0 City Owned Carts? t1t' u o t) o 0 Z 0 Z 7 0 Z 0 Z 0 Z Annual Recycling Collected (tons) • 2,299 SDUs 1182 MDUs • N CV CI n • ♦ • 3,300 SDU& 1600 MDU& Shann Finwell / Combined but Maplewood Environmental 42,088 11,345 4206 separate haulers 7/1/2020 0/30/2027 Tennis EOW • Planner for Trash & Recycling Frequency of Recycling Collection T Y J c, T 0 :r Weekly T Y C. 3 T Y T 0 o O W o O W rn C v U 7 (�j 0 (� re Cl n c u D u tJ 0W Y o n c 4 0 7 u :, � U j a u a) C 0 F-- U - a n c _U tJ n CC Eureka Recycling Recycling Contract End C C, O OJ t7 O 0 N 0 N Cl 1- N O N O 0. Q Undetermined 't C, n N -, .-• T c i O N -1 , CO N O r l" . N N 0 C4 0 7 O Recycling Contract Start •1 C4 o e4 \ N H 0 O N \ r 0 N O N r 0 N C, O C4 .- r - Type of Collection Contract T - C U 0 3 C •c c C 13 U >-. c L..1 C CC �)• T C 0 O 3 c n C L - u T a u c CL .`0• >..--• C O O m n C C G T m f?l c CC �`.)• Recycling Only (single hauler) 0 C D O 0 c C D 0 U T .-. C U O 7 O, o C L - U T c01 j 0 Recycling Only (&Ingle hauler) tt Multi Dwelling Units (MDUs) C `J *.I. CJ O n O n •• •• •• n N CA Ch = 0 ..-C-1. C- n C.) C p N ; O co w p n vl C+ m c 0 � 111 c. n N r • • 0 CO .a '1 el a a Population (from census data)1 N. N C. N C J N n P a 0 n ti mLO m' V N n C. 'l fO N 36,254 Municipality Contact for Recycling & Trash Jim Bownik / Assistant to City Administrator Krista Blllerbeck / Natural Resources Coordinator O 5 n u C C E u na >, U Hannah Lynch / Community Development Coordinator C C 0a O = r n . 0 c _ a za � gc2 U U OO U Chris Chemo / Community Development Admin Asst Scott Glgrtch / Code Compliance Officer Ryan Johnson / Environmental Manager .� O- U C 2 0 0 V J 0 > 0 L N Arden Hills Falcon Heights White Bear Lake North Saint Paul New Brighton V U u 0 CC O 0. c u 0 n 0 .0 t) L c c 0 0 v n O 0 0 L U L 0 u E 0 ) O 0 u 2 O E c u 0 C., 0 L a u U 0 0 c n U U 0 c 0 0 0 U 0 L 1- '. u) n E Li o E u E" 0 c c - _ c n 0 0 L '8.. 0 t) - a n n t) ai _a0 U .c v 3 " 0. n E 0 o Li 0 o � Y ci E a; n CJ 7 u a x u CJ O u E LJ E n g n uu L t1 O u n O U 0 0 E v a c u 0 n O O D 0 a U a) E ca 0 u c U- O u u 03 m 3 n Y t) E., 0 0 O- c J Z c O n u E E ¢ v o E �c, = c n o� E w 7-• u 0 O n 7O c. 0 C > n Y o O C Y 7 r] 0 C Y U 0 o V O Y) n E > c 1.- n8.0 O n •n 0 •- 7 > v r o t o g n L 0 n u as u a E 0 n" c c c1 ID u 7 ) VU LH OW dQ }- nO nO U pwPiamsey Co P11 MN\00248003 00\10100 Drah Documents \Lauderdale\DRAFT_Cost Comparison Across RC_6 20 2024 xlsx