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HomeMy WebLinkAbout10/08/2024LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, OCTOBER 8, 2024 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the September 24, 2024 City Council Meeting c. Claims Totaling $67,305.85 4. CONSENT 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Ordinance No. 24-02 Amending Title 2, Chapter 2 of the Code of Ordinances Regarding the Environment and Sustainability Commission b. Resolution No. 100824A Authorizing Publication of Ordinance No. 24-02 by Title and Summary 8. DISCUSSION / ACTION ITEM a. Environment and Sustainability Commission Appointments b. Credit Card Processing Company and Fees c. Ramsey County Master Agreement for Maintenance of Traffic Control Signal Systems Agreement No. PW2023-06M d. Ramsey County Cooperative Agreement with the City of Lauderdale for Right -of -Way Acquisition for 2025 Eustis Street Improvements 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Draft Storm Water Ordinances b. Diseased Tree Abatements c. Sewer Cleaning and Televising Quotes 12. WORK SESSION a. Community Development Updates b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Oct 8, 2024 07:00 PM Central Time (US and Canada) Topic: October 8, 2024 Lauderdale City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/83942711020?pwd=1 nXV CH 1 jmD6n8hIe2biiR3DP4UZyHW.1 Passcode: 798383 Or One tap mobile : +13092053325„83942711020#,,,,*798383# US +13126266799„83942711020#,,,,*798383# US (Chicago) Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 646 931 3860 US +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Webinar ID: 839 4271 1020 Passcode: 798383 International numbers available: https://us02web.zoom.us/u/kflKFI nNs LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 September 24, 2024 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Roll Call Councilors present: Evan Sayre, Jeff Dains, Duane Pulford, Sharon Kelly via Zoom, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Sayre to approve the agenda as presented. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the September 10, 2024 City Council meeting. There being none, Councilor Pulford moved and seconded by Councilor Sayre to approve the September 10, 2024 City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Pulford to approve the claims totaling $121,491.99. Motion carried unanimously. Consent Councilor Sayre moved and seconded by Councilor Pulford to approve the Consent Agenda thereby acknowledging the August financial report. Discussion/Action Item A. Resolution No. 092424A — Adopting the 2025 Preliminary Property Tax Levy and Establishing the Budget Meeting Date Butkowski restated the following key budget numbers discussed at the previous meeting: Median Home Value: $306,300 up 1.9%. Proposed General Fund Budget: $1,941,232 up 7.4%. Proposed Property Tax Levy (including FD): $1,225,700 up 10.4%. Local Property Tax Levy: $1,067,826 up 9.0%. Butkowski noted that included in the packet were a resolution to adopt the proposed levy, projected property tax impacts, and charts showing the categorical breakdown of revenue and expenses. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 September 24, 2024 The Council discussed the changing shift to less state aid, more reliance on the local levy, and increasing public safety costs. For comparison, in 2016, the City derived 52% of its revenue from the levy and 41% from state aids. Those numbers for 2025 are 63% and 26% respectively. On the expense side, in 2016, public safety comprised 54% of general fund expense. That number is 63% for 2025. The local levy was $560,000 in 2016 or close to half of what it is today. Councilor Kelly made a motion to adopt Resolution No. 092424A—Adopting the 2025 Preliminary Property Tax Levy and Establishing the Budget Meeting Date. This was seconded by Councilor Dains and carried unanimously. B. Environmental Commission Appointment Discussion Staff were pleased to report there are eight applications for the environmental commission. The ordinance establishing the committee originally set the number of commissioners at five. The Council can keep the commission at five members or raise it to eight in order to appoint all. If the Council would like to keep the commission at five, staff recommends establishing a method to select the five members. Alternatively, the Council could amend the ordinance to allow all eight to be appointed. After discussion, the Council agreed to expand membership and bring an amendment to the ordinance to the October 8 meeting. Set Agenda for Next Meeting Butkowski stated that the October 8 council meeting might include a draft of the storm water ordinances, and an agreement for the streetlights at Eustis Street and Larpenteur Avenue and a right-of-way agreement with Ramsey County. Work Session A. Community Development Update Butkowski said adding an air conditioning system in the Social Room requires replacing two old furnaces. Luther Seminary hired a new realtor to market their property. The City is in discussions with St. Paul to determine if we have sewer capacity to handle the new Como Avenue Health Partners building. Anyone with ideas for Halloween should pass them along to staff. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Pulford to adjourn the meeting at 7:47 p.m. Motion carried unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 September 24, 2024 Respectfully submitted, 0144), u'ise/ Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: October 8, 2024 Subject: List of Claims The claims totaling $67,305.85 are provided for City Council review and approval that includes check numbers 29093 to 29113. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 10/4/2024 2:30 PM Check No Vendor No Invoke No Vendor Name Description Check Date Reference Check Amount ACH 34 ACH 389 ACH 415 ACH 423 ACH 43 ACH 44 ACH 45 ACH 46 29093 383 AFSCME MN Council 5 09/27/2024 PR Batch 52000.09.2024 Union Dues PR Batch 52000.09.2024 Uni( Total for this ACH Check for Vendor 34: BCBSM Inc 09/27/2024 PR Batch 52000.09.2024 Vision Insurance PR Batch 52000.09.2024 Visi, Securian Life Insurance Company Total for this ACH Check for Vendor 389: 09/27/2024 PR Batch 52000.09.2024 Life Insurance PR Batch 52000.09.2024 Life Total for this ACH Check for Vendor 415: Madison National Life Ins Co Inc PR Batch 52000.09.2024 Short Term Disability PR Batch 52000.09.2024 Long Term Disability 09/27/2024 PR Batch 52000.09.2024 Shoi PR Batch 52000.09.2024 Lon; Total for this ACH Check for Vendor 423: Public Employees Retirement Association PR Batch 52000.09.2024 PERA Coordinated PR Batch 52000.09.2024 PERA Coordinated 09/27/2024 PR Batch 52000.09.2024 PER PR Batch 52000.09.2024 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52000.09.2024 State Income Tax 09/27/2024 PR Batch 52000.09.2024 Stat( Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52000.09.2024 Deferred Comp PR Batch 52000.09.2024 Deferred Comp 09/27/2024 PR Batch 52000.09.2024 Def( PR Batch 52000.09.2024 De& Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52000.09.2024 Medicare Employee Pc PR Batch 52000.09.2024 FICA Employer Portia PR Batch 52000.09.2024 Medicare Employer Po PR Batch 52000.09.2024 FICA Employee Portio PR Batch 52000.09.2024 Federal Income Tax 09/27/2024 PR Batch 52000.09.2024 Mee PR Batch 52000.09.2024 FIC. PR Batch 52000.09.2024 Mee PR Batch 52000.09.2024 FIC. PR Batch 52000.09.2024 Fed( Total for this ACH Check for Vendor 46: Total for 9/27/2024: Aspen Waste Systems of Minnesota Inc 10/08/2024 240.60 240.60 12.82 12.82 204.43 204.43 108.83 120.61 229.44 1,125.74 1,298.94 2,424.68 783.35 783.35 1,430.29 1,158.35 2,588.64 290.47 1,241.90 290.47 1,241.90 2,103.55 5,168.29 11,652.25 AP Checks by Date - Detail by Check Date (10/4/2024 2:30 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount S1474681100124 29094 52 102024 102024 29095 56 102024 29096 413 092S228909 092S228909 092S228909 29097 57 3Q2024 29098 133 102024 29099 25 EMCOM-011964 EMCOM-011964 EMCOM-011964 29100 25 PRRRV-002953 29101 61 4090538 29102 82 102024 29103 134 00148 29104 387 2220 2220 2220 October Refuse Service Bluechip Tree Company Inc 8/27-8/29 Storm Damage Remove Tree Limbs at 1945 Malvern Street Jaynes Bownik 3Q2024 Mileage Reimbursement Boyer Ford Trucks Inc Squirrel Damage Fob & Key Cut/Fob Reprogramming Oil Change Heather Butkowski 3Q24 Mileage Reimbursement Miles Cline 3Q24 Mileage Reimbursement County of Ramsey September 911 Dispatch Services September Fleet Support September CAD Services County of Ramsey 2024 Election Services Gopher State One Ca11 September Locate Tickets Home Depot Chainsaw Blade for Large Saw Katrina Joseph September Legal Services Metro-INET October IT/Phone October IT/Phone October IT/Phone Total for Check Number 29093: 10/08/2024 Total for Check Number 29094: 10/08/2024 Total for Check Number 29095: 10/08/2024 Total for Check Number 29096: 10/08/2024 Total for Check Number 29097: 10/08/2024 Total for Check Number 29098: 10/08/2024 Total for Check Number 29099: 10/08/2024 Total for Check Number 29100: 10/08/2024 Total for Check Number 29101: 10/08/2024 Total for Check Number 29102: 10/08/2024 Total for Check Number 29103: 10/08/2024 439.84 439.84 10,475.00 875.00 11,350.00 38.86 38.86 661.29 435.54 95.14 1,191.97 102.11 102.11 32.44 32.44 485.08 6.24 74.58 565.90 5,310.00 5,310.00 14.85 14.85 27.47 27.47 925.00 925.00 547.01 275.97 1,641.02 AP Checks by Date - Detail by Check Date (10/4/2024 2:30 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 29104: 2,464.00 29105 24 Metropolitan Council Environmental Servic 10/08/2024 0001178078 November Waste Water 14,146.65 29106 12 NineNorth 2024-156 September Virtual Meeting Production 2024-156 September Virtual Meeting Charge 2024-156 September Webstreaming & Archiving 29107 10 0001790807 Total for Check Number 29105: 14,146.65 10/08/2024 376.20 103.75 266.90 Total for Check Number 29106: 746.85 On Site Sanitation Inc 10/08/2024 09/28/2024 - 10/25/2024 Park Portable Restroon 320.00 29108 37 Park Service Inc I037742 Truck Repairs Total for Check Number 29107: 320.00 10/08/2024 39.41 Total for Check Number 29108: 39.41 29109 366 St Marie Sheet Metal Inc 10/08/2024 4594 City Hall Furnace Repair 315.00 29110 26 Stantec Consulting Services Inc 2289012 Eustis Street Meetings 2289012 St Paul Sewer Meeting 2289012 EPA Response Total for Check Number 29109: 315.00 10/08/2024 587.50 98.00 12,048.50 Total for Check Number 29110: 12,734.00 29111 404 Star Tribune 1 0/08/2024 102024 October - January Subscription 64.77 Total for Check Number 29111: 64.77 29112 4 The Neighborhood Recycling Company Inc 10/08/2024 SI012076 September Single Unit Dwelling SI012076 September Multi -Family Recycling 4,132.23 601.19 Total for Check Number 29112: 4,733.42 29113 425 Vestis 10/08/2024 6290292809 September Uniforms 22.77 6290292809 September Uniforms 22.76 6290294931 September Uniforms 22.76 6290294931 September Uniforms 22.77 Total for Check Number 29113: 91.06 Total for 10/8/2024: 55,653.60 AP Checks by Date - Detail by Check Date (10/4/2024 2:30 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Report Total (29 checks): 67,305.85 AP Checks by Date - Detail by Check Date (10/4/2024 2:30 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution Work Session Meeting Date October 8, 2024 ITEM NUMBER Environmental Commission STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As discussed at the last meeting, the Council received eight applications for the Environ- ment and Sustainability Commission. This is both exciting and a number that exceeds the five set out by ordinance. The Council can rewrite the ordinance to allow for eight commis- sioners. If that is what the Council would like to do, the amended ordinance is attached. After holding a public hearing the Council can adopt the revised ordinance. After the ordi- nance is adopted, the Council may adopt the resolution for publication by title and summary. OPTIONS: STAFF RECOMMENDATION: • Motion to adopt Ordinance No. 24-02 Amending Title 2, Chapter 2 of the Code of Ordinances Regarding the Environment and Sustainability Commission. • Motion to adopt Resolution No. 100824A Authorizing Publication of Ordinance No. 24-02 by Title and Summary. CITY OF LAUDERDALE ORDINANCE NO. 24-02 An Ordinance Amending Title 2, Chapter 2 of the Lauderdale City Code regarding Boards and Commissions. The city council of the city of Lauderdale ordains as follows: SECTION 1. The Lauderdale City Code is amended by deleting the stricken material and adding the underlined material as follows: CHAPTER 2 ENVIRONMENT AND SUSTAINABILTY COMMISSION SECTION: 2-2-1: Establishment 2-2-2: Purpose 2-2-3: Advisory Nature 2-2-4: Membership 2-2-5: Organization 2-2-6: Scope 2-2-1: ESTABLISHMENT An Environment and Sustainability Commission ("Commission") is hereby established for the city of Lauderdale. 2-2-2: PURPOSE The Commission is established to promote an awareness of environmental and sustainability concerns among citizens and businesses of the city of Lauderdale; to serve as a resource to the City Council and staff in the conservation and management of energy and the environment; and to share commissioners' time and talent with Lauderdale residents and property owners as it relates to the environment and sustainability. 2-2-3: ADVISORY NATURE The Commission will serve in an advisory capacity to the City Council regarding matters related to its stated purpose. Annually, the chairperson, or their designee, will provide a report to the City Council of the Connnission's goals and recent activities. LA135\3\945373.v2 2-2-4: MEMBERSHIP A. Appointments: The Commission will consist of five eight members appointed by the City Council, at least faun -seven of whom must be residents of the City and one of whom may be a non-resident owner of property located within the City. The Council also may appoint an additional youth member who is between the ages of 14 and 18 years old but who will not be a voting member of the Commission. At least three five voting members will constitute a quorum of the Commission. The City Council will annually appoint one council member to serve as liaison to the Commission. The city administrator will name a staff liaison to the Commission. B. Terms: The City Council will initially appoint tthree members to terms of three years, tthree members to terms of two years and ene-two members to a term of one year. Thereafter, the Commission members will be appointed by the City Council for two-year terms. Upon the expiration of their terms of office, members will continue to serve until their successors have been appointed. C. Vacancy: Commission members may resign or be removed from office by a maj ority vote of the City Council for any reason. Regular attendance at meetings is essential for the efficient functioning of the Commission. A member will be deemed to have resigned after three unexcused absences from Commission meetings within a 12-month period. The commission member appointed to fill the vacancy will serve for the remainder of the vacated term. 2-2-5: ORGANIZATION A. Open Meeting Law: The Commission is subject to the Minnesota Open Meeting Law. All meetings will be held at Lauderdale City Hall unless otherwise posted. B. Chairperson: The Commission members will elect a chairperson and vice -chairperson annually. If the chairperson is unable to attend a meeting, the vice -chairperson will act as chairperson. The chairperson will fulfill the following responsibilities: preside over meetings of the Commission; appear before the City Council pertaining to matters within the scope of the Commission; provide liaison with other governmental and citizen groups for the purpose of gathering timely and relevant information. The chairperson will have the obligations and prerogatives typically associated with a presiding officer. C. Bylaws: The Commission may adopt bylaws, subject to the approval of the City Council. D. Meetings: The Commission may establish a schedule of regular meetings through its bylaws or by resolution. Additional meetings may be called by the chairperson or any two members as necessary to fulfill the responsibilities of the Commission. All meetings of the Commissions will be open to the public. Minutes will be kept of all meetings. Findings and recommendations will be transmitted by the Commission chairperson or staff liaison to the City Council. E. Compensation: The members of the Commission will serve without pay. Members may be reimbursed for actual expenses incurred in carrying out their responsibilities upon approval of the City Council. LA135\3\945373.v2 2-2-6: SCOPE A. The Commission will be advisory to the City Council and will have no other official status or independent authority. All actions and expenditures must be voted on and approved by the City Council prior to the expenditure. The City Council retains the right to direct that the Commission's recommendations be modified or not pursued. B. The Commission will recommend improvements or initiatives related to the environment and sustainability based on the direction given by the City Council. C. The Commission will promote the stewardship and preservation of the City's environment and natural resources, research emerging issues, recommend sound long-term policies regarding these issues, and increase government, citizen, and stakeholder awareness about these issues. SECTION II. This ordinance shall be effective upon its adoption and publication. Adopted by the City Council of the City of Lauderdale this 14th day of May, 2024. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator Published in the Pioneer Press on the 16t1' day of May, 2024. LA135\3\945373.v2 Member introduced the following resolution and moved its adoption. CITY OF LAUDERDALE RESOLUTION NO. 100824A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 24-02 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lauderdale has adopted Ordinance No. 24-02, an ordinance regarding the city's advisory boards and commissions; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is three pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lauderdale that the city administrator shall cause the following summary of Ordinance No. 24-02 to be published in the official newspaper in lieu of the entire ordinance: Public Notice On October 10, 2024, the city council of the city of Lauderdale adopted Ordinance No. 24-02, an ordinance amending Title 2 of the city code. In May, the City Council created an environment and sustainability commission. Due to interest, the Council amended the ordinance to allow for eight instead of five commissioners. Members will initially be appointed for staggered terms of one, two and three years. Thereafter, all appointments will be for two years. The full text of the ordinance is available for inspection at Lauderdale city hall during regular business hours and has been posted to the city's website. BE IT FURTHER RESOLVED by the city council of the city of Lauderdale that the city administrator keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. LA 135\3\946077.v1 Dated: October 10, 2024. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Absent: Whereupon said resolution was declared duly passed and adopted. 2 LA 13 5\3\946077.v 1 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date October 8, 2024 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR Environmental Commission DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As discussed at the last meeting, the Council received eight applications for the Environ- ment and Sustainability Commission. This is both exciting and a number that exceeds the five set out by ordinance. The Council decided to rewrite the ordinance to allow for eight commissioners. If that ordinance was adopted, the Council can make the appointments. The applications for Bryan Carlson, Monika Davis, Josh Keller, Mindy Nakamoto, Ewa Prochniewicz, Ann Sisel, Gregory Williams, and Jessica Winkelaar follow. OPTIONS: STAFF RECOMMENDATION: Motion to appoint the eight applicant to the Environment and Sustainability Commission. 1891 Walnut Street, Lauderdale, MN 55113 LauderdaleMN.org 1651-792-7650 Please deliver completed form to city hall or email heather.butkowski �lauderdalenm.org Environment and Sustainability Commission Application Date:1- k)Q) Yl Address: Phone: Email Address: How long have you been a resident of Lauderdale? 1,-2-yv"s w,oyyi)r Reason you wish to serve on the environmental commission: L 0,1%, se\ �.Vo�1ti-1- n o9a&tcc olaVav&vL , s eA 90v►n51 he 'rs teAs, (fnATDI\69 v Other service on a city or other government commission: 2.0 b=}. — AU AA.aled. ,%C1M Ar k: C&4t— W i l rl ss \y„&h,r‘.1,.'/) 901A Dbl �'r1 4ov0,0 , Wy 2003 Ol r ►�,�ri.1l�(" f. lei i�♦ �I C es ' 61,t'�"_ i��./ I l�� sulkm d-s . Other relevant background or comments (attach resume if desired): ��i pp` V► ' ��� e, Cv�,V cih How do you plan on incorporating environmental justice into the work of the commission? I )+\( le.U,r 1.i v� r 'Inv v rj 1(\ c�In �v O e.r.. (vex- 41,(9 4- CAA( ,Z Ol,, 0U 0 _ ,n 1 5' ��MN9 eATrnvon iSS6o�, w00.4 0vv( me. AD Ccn IA \ rr dam. 1-M61:1 hers Heather Butkowski To: Subject: Monika H. Davis RE: Environment and Sustainability Commission I would like to submit an application to participate in the new Environment and Sustainability Commission. Instead of printing the application and writing in my responses, I am hoping answering the questions in this email will suffice. Let me know if that will not work and I will resubmit. Thanks for considering! August 30, 2024, Monika H. Davis 1. I have been a resident of Lauderdale for about 15 years. 2. I wish to serve on the environment and sustainability commission because I genuinely care about environmental sustainability. And I am thankful that 1 live in a community that does, as well. In the past few years, my husband and I have been working to reduce the amount of grass in our yard by planting mostly native plants and shrubs, as well as annual vegetable gardens. I hope to share what we have learned with the broader community. 3. I have never served as part of a city or government commission. 4. I have been an Environmental Consultant for about 21 years. The work I do is largely focused on assisting energy infrastructure developers with federal and state routing and siting applications. Much of my work in the past 5 years has been focused on renewable energy projects in Minnesota, and requires coordination with various regulatory agencies at the federal, state, and local levels. While not directly related to environmental sustainability at the municipal level, I think my experience and understanding of environmental impact assessment, and Minnesota natural resources, could be a benefit to the Lauderdale environment and sustainability commission . 5. Identifying areas of environmental justice (EJ) concern and assessing whether the impacts of a development project disproportionately affect the community in these areas is a routine part of the work I do. One of the most important aspects of EJ review is ensuring these communities are included in the conversation in a meaningful way. In my professional work, I review information provided by the Minnesota Pollution Control Agency's Environmental Justice website, which has a lot of great information about ways to engage with communities in areas of EJ concern, and even includes an interactive webmap that helps to identify areas of EJ concern and understand the environmental challenges that may already exist for these communities. My plan would be to use my experience with EJ review in whatever way is needed to assist the goals of the environment and sustainability commission. 1 1891 Walnut Street, Lauderdale, MN 55113 LauderdaleMN.org 1 651-792-7650 Please deliver completed form to city hall or email heather.butkowski(a),lauderdalemn.or Environment and Sustainability Commission Application Date: J q-0..) / Pi Name: " fP R,O C N N I Address: Phone: Email Address: How long have you been a resident of Lauderdale?� �€ Reason you wish to serve on the environmental commission: 3 0.) Ittl O Udd eAftv(\y voMvAt C)U, ok ate, eitA-ctqe, (49A (zvq‘cuutwve( ow- cRu -to 5 0 \d/ ve . (V. v cum t (A, c /piv 0 02,(J67 (4, ke to (Ls too a e In e e 2Gc eA/ve d C ) (cY Pie Other service on a city or other government commission: VIO /1 e Other relevant background or comments (attach resume if desired): ,? (%f/W\ V,k 4tee),, q)C,S0 1/4-b( cv, 4,0 e a9Are,14 enr zekat/p/v5(:pq v (J v,, \4 How do you plan on incorporating environmental justice into the work of the commission? g,tti (4,4 ( d -to 1-o c,( e.oitt. e W-C (L C4 r (e 0-60 4.:iuw,( A ()K/Cl/ 4tV eit4. I(,)"67[4 1/14 A ,Y, CUM( bucc/Q (1- 1891 Walnut Street, Lauderdale, MN 55113 LauderdaleMN.org 1651-792-7650 Please deliver completed form to city hall or email heather.butkowski@lauderdalemn.org Environment and Sustainability Commission Application Date: 8/30/24 Address Name: Bryan Carlson Phone: Email Address: How long have you been a resident of Lauderdale? 26 years Reason you wish to serve on the environmental commission: I am interested in environmental issues and particularly with how we can be more proactive in addressing climate change in our homes and properties and in our communities. I am interested in what cities and counties can do to be more resilient. Other service on a city or other government commission: I served on the Organized Garbage Collection committee quite a few years ago. Other relevant background or comments (attach resume if desired): I very much want to make changes to my house that make living in it more sustainable but feel I need to get more involved and knowledgeable about the issues and options. How do you plan on incorporating environmental justice into the work of the commission? I would like to get to know my community and my neighbors better. I would like to find paths forward that would help not only my family be more sustainable and resilient, but my community as well. CITY or ot 1891 Walnut Street, Lauderdale, MN 55113 LauderdaleMN.org 1 651-792-7650 Please deliver completed form to city hall or email heather,butkowski a.,lauderdalemn.org Environment and Sustainability Commission Application Date: 61//Name: Jess W i I/Lk e-Laar Address: Phone: Email Address: How long have you been a resident of Lauderdale? as yecir5 Reason you wish to serve on the environmental commission: I aVA e a j e r- "% It a rig- w v ►Pc. a. b tn.+ - v" j c i'+y's + A o u r -%eS / 'A a 13 t AA -of I' J Zw<o. bo-+- , .1-1-tg ( o H t, 'ov\s wi i %M buy f oN, t4,44. }-, Other service on a city or other government commission: „se -vs ve d on e. (�mvsf-ko,"s►ve P I cowIN 6)00 av‘ ?Io.vtiv,•fri ►etlssv) jv, SDI q lr have. e J e vifsf vv u911 it. w1- CI j e eve Q s a- vti.rA'der, f. volU114-eercoo a4" Gow,•ti,wh�+, Other relevant background or comments (attach resume if desired): I awe rs-hAckies GcLco4ov' eon of Q a. Soc)e m e w% fi e- b e pectc.e. Lt.( 44-k e v C-ku.►-ek. Z hAvse lepv rm..4 abTVA SoIa e. CA-9 j o.{ PeAc-e.. How do you plan on incorporating environmental justice into the work of the commission? I a v" y m.s s o h cab v.+ s e V'v A1�q wi'�}-�. w�.cr co vr, w, u h.' vwe. tnn b eArS -� a i v►4 d o by( d e as i� •n s +t) .f A e (p e_ce-Cl" c u S a c c t s s o tit te- C, vwi w h VIA, P.";+ 1 VI W. y S' a'i- r ►"e s e V'v'C, of vnie c-f ' 11' vt o w a vt ( f o ►r i-kr, +. h t re o el u d eel a-i e 1891 Walnut Street, Lauderdale, MN 55113 LauderdaleMN.org 1651-792-7650 Please deliver completed form to city hall or email heather.butkowski@lauderdalemn.org Environment and Sustainability Commission Application Date: � ' '"z-1 Name: Address: Phone: Email Address: How long have you been a resident of Lauderdale? .S 24 t s Reason you wish to serve on the environmental commission: T-,� cz v� 0Pet ar<<c. d (a .e C n k. ke cc_ p [ jet 7, et e r, P/ v S r Lvss �i' hce l r ce Other service on a city or other government commission: Other relevant background or comments (attach resume if desired): (Cm ,yi ; C Pd.() e a4.71 e00/L a s a_ VC)/ Atfie 0- ke___ 1/' 61 How do you plan on incorporating environmental justice into the work of the commission? �r(nq/�-� j IIll -e t-y0 a (c? �-' ('e , ro f p c<J i,1 ty2 f e, W1-67-e_ CS `a+- 2➢-c:Ct.1, s{w<>1'Q 0,(sF) Jam, rr t/ii(re 4,, 4, To 0 Ou,„ s 1891 Walnut Street, Lauderdale, MN 55113 LauderdaleMN.org 1 651-792-7650 Please deliver completed form to city hall or email heather.butkowski a,lauderdalemn.org Environment and Sustainability Commission Application Date: 9/10 Address: Phone: Name: Josh Keller Email Address: How long have you been a resident of Lauderdale? 8 years Reason you wish to serve on the environmental commission: Climate change is a crucial issue facing our state and I think finding local ways to address it is a good way to do something tangible to address this crisis. Other service on a city or other government commission: N/A Other relevant background or comments (attach resume if desired): I do organizing work for my day job and think I could bring good skills that could help make this commission as strong as possible. How do you plan on incorporating environmental justice into the work of the commission? I think the commission is a chance to utilize the city's resources and reach to find ways to make our city a leader in finding practical, sustainable ways to address the climate crisis. 1891 Walnut Street, Lauderdale, MN 55113 LauderdaleMN.org l 651-792-7650 Please deliver completed form to city hall or email heather.butkowski ct,lauderdalemn.org Environment and Sustainability Commission Application Date: July 16, 2024 Address: Name: Gregory Williams Phone: Email Address: How long have you been a resident of Lauderdale? 5 Years Reason you wish to serve on the environmental commission: Please see attached documents Other service on a city or other government commission: Chair of Ramsey County Parks and Recreation Commission Other relevant background or comments (attach resume if desired): Please see attached documents How do you plan on incorporating environmental justice into the work of the commission? Please see attached documents July 16, 2024 City Council City of Lauderdale Lauderdale, MN To Whom It May Concern, I am writing to express my enthusiastic interest in becoming a Commissioner on the newly established Environment and Sustainability Commission for the City of Lauderdale. As the current Chair of the Ramsey County Parks and Recreation Commission, with an extensive background in environment and sustainability, through my professional career (retired) Directing Facilities Operations and Maintenance, I believe I am well -prepared to contribute significantly to the Commission's mission and goals. My professional journey has been deeply rooted in the International Facilities Management Association (IFMA) promoting sustainability and environmental stewardship. As the former IFMA Sustainability Liaison and Chair of the Academic Facilities Council Sustainability Committee, I was at the forefront of developing and delivering sustainability programs, providing expert advice, and fostering an inclusive and engaging environment for all stakeholders. My role in IFMA enabled me to gain a global understanding of sustainable practices and the importance of integrating these into all aspects of community planning and operations. I am particularly drawn to the Commission's vision of fostering "A just and resilient Lauderdale where environmental sustainability and equity are at the forefront of our community's growth and development." This aligns perfectly with MN Green Step Cities Best Practices, where diverse communities collaborate to ensure a sustainable and equitable future for all. I believe in empowering all Lauderdale residents by promoting equitable environmental policies, engaging our diverse community, and fostering a sustainable future. The mission statements of the Commission resonate deeply with my professional values and experiences. I am dedicated to championing environmental justice through inclusive community engagement, transparent decision -making, and equitable resource allocation. My expertise in integrating environmental sustainability and justice into city planning and operations will focus on our residents of Lauderdale's enjoyment of a healthy environment. Moreover, I am committed to the Commission's goal of increasing community participation in environmental decision -making. My experience in organizing public forums and collaborating with local organizations will be invaluable in hosting public forums in our community and establishing partnerships to co -create educational programs on sustainability and environmental justice. The establishment of the Environment and Sustainability Commission is a pivotal step for Lauderdale, and I am eager to contribute my time, talent, and expertise to this noble cause. My involvement with IFMA has equipped me with the necessary skills to serve as a resource to the City Council and staff in the conservation and management of energy and the environment. I am confident that my background and passion for sustainability will allow me to be a valuable asset to the Commission and the Lauderdale community. Thank you for considering my application. I look forward to the opportunity to contribute to the Environment and Sustainability Commission and help shape a sustainable and equitable future for Lauderdale. Sincerely,,� / y•wf- Gregory Williams Chair Ramsey County Parks & Recreation Commission Solutions Oriented Community Engagement Focused on Equity Inclusion and Diversity intrnatlm,al Fadlity Management ,ssurlatlon Empowering Facility Professionals Worldwide June 16, 2014 800 Lessner Rd., Ste. 900 P +1.713.623.4362 Houston, TX 77024-4257 USA F +1.713.623.6124 vavava,ifmar,c To Whom It May Concern: As Director of Sustainability for the International Facility Management Association (IFMA), I have come to know Greg Williams, CFM, SFP, FMP through his generous donation of time and expertise to the organization. IFMA is the world's largest and most widely recognized international association for professional facility managers, supporting more than 24,000 members in 94 countries. Formed in 1980, IFMA certifies facility managers, conducts research, provides educational programs and produces World Workplace, the world's largest facility management conference and exposition. Mr. Williams' enthusiasm and steadfast support for our various initiatives encourages us to keep developing and delivering beneficial facility management programs. He currently serves as IFMA Sustainability Liaison, and is Chair of the Academic Facilities Council Sustainability Committee. In these positions, Mr. Williams is a point person and main contact regarding IFMA sustainability programs and efforts. Coming forward to volunteer expert advice, constructive feedback and fresh ideas, he validates the work we do and helps us ensure that the services we offer the facility management community are of the highest quality. His broad knowledge of facility management and sustainability in the built environment has been quite evident, his communication skills are outstanding, and working with him is a pleasure. I believe Mr. Williams' working knowledge and global understanding of the practice of facility management will be a great benefit to any company. I encourage you to consider him for opportunities within your organization. Best Regards, Marina Badoian-Kriticos Director, Sustainability Gregory D. Williams CFM, SFP, FMP Major Career Responsibilities ➢ Incorporation of Strategic Planning, Strategic Alignment ➢ Planning, Project Management, Construction Management ➢ Capital and Operating Budgets Development, and Oversight ➢ Operations, Maintenance, and Repair of Building Systems ➢ Customer Service, Internal/External Customer Relations, and Communications ➢ Staff Hiring, Training, Supervision, Evaluation, Mentoring, Motivation, and Discipline ➢ Contract Negotiation, Vendor Selection, and Management ➢ Energy Management, HVAC Operations, Building Maintenance, and Fire, Life, Safety ➢ Environmental Health, IAQ Issues, Building Forensics, and Remediation ➢ Development, Design, and Instruction of Professional Development Training Programs Employment November 23, 2015 to March 2018 Twin City Metropolitan Area Minnesota Metro Transit Engineering and Facilities Assistant Director Facilities Maintenance ➢ Prepares, justifies, and manages the facilities maintenance portion of the engineering and facilities budget adjusting to changing conditions and emergencies throughout the year as may be required. ➢ Works with the Procurement Department, preparing specifications for equipment and services, seeking bids and proposals, evaluating, negotiating as required to determine the selection of vendors and contractors providing goods or services to the department. ➢ Reviews plans and specifications for new facilities or modifications; serves as a resource or subject matter expert to the Project Office and others in the review of proposed maintenance facilities and related infrastructure/ repairs and recommend changes as may be required. ➢ Identify capital facility improvements and major repairs requiring inclusion in the Agency's Capital Improvement Plan. ➢ Negotiates and oversees leases and agreements. ➢ Provides professional leadership including effective deployment of facilities staff, effective forecasting of facility staff, budget development and control, equipment and /fleet replacement planning and capital needs. ➢ Direct assigned Facilities Managers, Supervisors, and Administrative staff ensuring effective and efficient response to routine, customer service and emergency response issues. ➢ Provide subject matter expertise on facilities development and operations. ➢ Negotiates and oversees a variety of agreements with State, counties, and cities Gregory D. Williams CFM, SFP, FMP Employment January, 6 2015 to October 2015 Ramsey County Property Management Ramsey County St. Paul, MN Building Manager Ramsey County Courthouse > Responsible for facilitating the operation, repair, programmed maintenance of facilities and equipment. This included directing supervisors and their work teams by providing leadership, planning, assignments and inspecting work. Established leadership role in daily activities of the maintenance and administrative staff while promoting cooperative teamwork. > Responsible for enacting Ramsey County's Emergency Response Continuity of Operations Plan (COOP). This included emergency response and evacuation plans in fire incidents, bomb threats, hazardous materials incidents, natural disasters, inclement weather, infrastructure failures, and acts of terror. Served as the representative for Ramsey County Property Services on the Ramsey County Courthouse / St. Paul City Hall Security Committee. Was responsible for CCURE building security and access system. > Monitored operational and capital budgets to ensure budgetary parameters are maintained. Identified, listed and prioritized areas that needed to be capitally funded. Developed building based budgets and reports, approved budgetary expenditures, and was responsible for managing results within budgets. > Submitted RFP's, secured contractor services by negotiating contracts. Met with architects, engineers, contractors to facilitate coordination of projects. Inspected work in progress to ensure compliance with budget, project timelines, quality control standards, customer satisfaction, and approved safety practices. September 2010 to December 2014 University of Minnesota Minneapolis, MN College of Education and Human Development School of Kinesiology Ultimate Disc Instructor Responsible for: ➢ Course Development > Instruction > Administration > Syllabi Development ➢ Testing, Grading > University Policies and Statements Gregory D. Williams CFM, SFP, FMP Employment January 2008 to January 2015 Facilities Team Manager Facilities Management University of Minnesota Minneapolis, MN > Facilities Management single point of contact for all operations, maintenance, repair, custodial service, custodial projects as well as customer communication, customer service and of various types. > Responsible for facilitating the operation, repair, remodeling, and programmed maintenance of facilities and equipment. This includes directing supervisors and their work teams by providing leadership, planning, assignments and inspecting work. Established leadership role in daily activities of the team and district administrative staff while promoting cooperative teamwork. > Monitored operational and capital budgets to ensure budgetary parameters are maintained. Identified, listed and prioritized areas that needed to be capitally funded. Developed building based budgets and reports, approved budgetary expenditures, and was responsible for managing results within budgets. > Actively committed to building positive customer relations by establishing and maintaining customer contacts while coordinating district operation and maintenance activities. > Maintained and updated CMMS FAMIS database (termed "Super User") generates various reports > Monitored and regulated performance utilizing established FM performance metrics. Prepared monthly reports detailing project involvement, maintenance activities, customer interactions, budgetary impacts, personal and employee metric reporting. Administered performance reviews. > Responsible and accountable for hiring, training, motivating, coaching and disciplining of University maintenance employees including Teamsters Bargaining Unit and trades. > Submitted RFP's, secured contractor services by negotiating contracts. Met with CPPM, architects, engineers, contractors to facilitate coordination of projects. Inspected work in progress to ensure compliance with budget, project timelines, quality control standards, customer satisfaction, and approved safety practices. Facilitated and attended project management meetings. Gregory D. Williams CFM, SFP, FMP Employment February 1994 to 2008 University of Minnesota Minneapolis, MN Maintenance Operations Supervisor Facilities Management ➢ Supervised pipe fitters, electricians, plumbers, mechanics, sheet metal workers, carpenters, custodians, and student employees in over 70 University buildings. ➢ Responsible for the operation, repair and preventative maintenance of facilities and equipment. This included supervising work teams by providing leadership, planning, layout, assignments and inspecting work. Inspected equipment and facilities then facilitated maintenance and repair needs. Monitored DDC and alarm systems to ensure building operating parameters are maintained. Established new leadership role in daily activities of the team and district staff while promoting teamwork. ➢ Actively committed to building positive customer relations by walking through buildings and establishing customer contact while coordinating district operation and maintenance activities. Dedicated to delivering accountable, cost effective, quality service that is customer focused. ➢ Maintained and updated CMMS (FAMIS) database generates reports using MS Office, Crystal Reports and CAD. ➢ Monitored and regulated performance utilizing established U of M Human Resources, Facilities Management and District metrics. Prepared monthly reports which detailed project involvement, maintenance activities, customer contacts, personal development also including personal and team metrics reporting. ➢ Responsible and accountable for hiring, training, motivating, coaching and disciplining of University employees. ➢ Submitted RFP's, secured contractor services by negotiating contracts. Met with architects, engineers, contractors to facilitate coordination of projects. Inspected work in progress to ensure compliance with quality control standards, project timelines, customer satisfaction, budgets, and approved safety practices. Gregory D. Williams CFM, SFP, FMP Education August 2012 IFMA Sustainability Facility Professional — SFP The SFP establishes the leadership role in creating, managing and operating sustainable facilities impact on the environment and the community. Received the IFMA SFP credential ➢ Focus area 1— Strategy and Alignment for Sustainable Facility Management ➢ Focus area 2 — Managing Sustainable Facilities ➢ Focus area 3 — Operating Sustainable Facilities March 2011 Dunwoody College of Technology Minneapolis, MN ➢ Leadership in Energy and Environmental Design — LEED Green Associate Exam Preparatory Course March 2009 IFMA Certified Facility Manager— CFM Passed competency based 4-hour comprehensive exam. Received the IFMA CFM credential ➢ Planning and Project Management ➢ Operations and Maintenance ➢ Real Estate Portfolio Management ➢ Quality Assessment and Innovation ➢ Leadership and Management ➢ Human and Environmental Factors ➢ Finance ➢ Communication ➢ Technology January 2009 IFMA Facilities Management Professional — FMP Completed 96 total hours of online coursework, quizzes, and final tests. Received the IFMA FMP credential ➢ Operations and Maintenance ➢ Project Management ➢ Real Estate Portfolio and Space Management ➢ Human and Environmental Factors ➢ Finance and Business ➢ Leadership and Strategy Information Technology Competencies ➢ DDC, Metasys, Niagara 4 ➢ Oracle FAMIS CMMS Database ➢ CAD, AutoCAD 360 (auto cad for mobile devices) ➢ Digital Photography, digital imaging, Adobe Photoshop, Adobe Acrobat Professional ➢ Registered Apple iOS App Developer - XCode ➢ Google Apps, Google Sites, PowerPoint, MS Office, Apple iPhone, iOS Apps, Wireless LAN Gregory D. Williams CFM, SFP, FMP Experience 2009 — Present International Facilities Management Association Minnesota ➢ 2014 President of the Minneapolis — St. Paul Chapter of the International Facilities Management Association ➢ 2013 Elected Vice President of the Minneapolis - St. Paul Chapter of IFMA ➢ 2011 IFMA Academic Facilities Council — Chair of Sustainability Committee ➢ IFMA Sustainability Committee member and committee liaison to the MSP Chapter and the AFC 1980 to Present Ultimate Disc Sports Promotion & Event Management ➢ Directs, promotes, coordinates and plans multiple Ultimate Disc tournaments including budget development and financial management. This has involved local events (Minneapolis Aquatennial/St. Paul Winter Carnival) to international, multi -divisional 1998 World Championships to the UPA College Nationals competitions in 1996 and 1998. ➢ Won 1 World Championship gold medal and 1 bronze medal playing on "Team USA" ➢ Coached, captained, and played on numerous Open; Master's and Mixed division teams 2005 to 2008 Ultimate Players Association Boulder, CO UPA Central Region Open Division Coordinator —Volunteer ➢ Coordinator for the sport of Ultimate Disc in the UPA Central Region consisting of 14 states and Manitoba while overseeing 5 Section Coordinators in coordinating, planning their Ultimate competition and recruitment activities for the UPA Fall Series competition. 2006 the Central Region had the largest number of registered on time participants in the nation earning an extra wildcard bid to the National Championships. ➢ Submitted RFPs to request bids to host regional competition from club organizations throughout the region. Selected best bid/location to host the annual regional 60 team/700 participant competition ➢ Selected trained and mentored volunteer Sectional Coordinators. University of Minnesota Certificates Minneapolis, MN ➢ Indoor Air Quality Management Environmental Support Solutions ➢ Mold & Mold Remediation Environmental Health and Safety University of Minnesota ➢ Mold Identification and Mycology Midwest Center for Occupational Health and Safety ➢ Certificates of Completion Facilities Management Professional Development ➢ Team Communication — Carlson School of Management (CSM) ➢ Techniques for Effective Listening (CSM) ➢ Building Teamwork Commitment (CSM) ➢ Building Winning Workplace Relationships (CSM) ➢ Performance Problems: Coaching Perspective (CSM) ➢ Maintenance Planning and Scheduling LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date October 8, 2024 ITEM NUMBER _Credit Bard Processing STAFF INITIAL I' APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Historically, many government entities required the customer to pay credit card fees. Our provider puts the fees on the City and the City had to decide whether to charge the customer. Prior to Covid, Lauderdale required customers to cover a portion of the fees. To encourage remote payments after Covid happened, the City began covering the fees. For a couple of reasons, staff think we should change this practice. The first reason is cost. The City has been paying the credit card fees which run about $150 -$250 dollars a month depending on volume. This would save about $2,000 a year in gen- eral fund costs. Second, the City currently is responsible for Payment Card Industry (PCI) compliance. At times this has been arduous for staff and Metro-Inet and creates risk for our network. We have one terminal and scans are required quarterly. To run the scan, Metro-Inet has to make an exception in our security to let the credit card company in. Letting anyone into our secure network creates risk. These issues would be eliminated by a system where the credit card processor manages the PCI compliance and just deposits funds into the City's account. Finally, our current transactions are through a terminal without an online option. Rum River has been integrating an online payment option into the building permit software they rolled out at the start of the year. Rum River's preferred credit card processor is Stripe. They would integrate Stripe into the software so that those applying for building permits can com- plete the entire permit application process without having to call us during business hours to make a payment. Staff spoke with another city last week about Stripe; it seems like a sys- tem that would work for us. The only downfall to this change is that all persons paying by credit card have to pay the fees. We couldn't continue to cover the cost of credit card charges for residents buying city merchandise, history books, and reserving the Social Room. If the Council is onboard with this change in credit card vendor, staff will begin working with Rum River to integrate it into the building permit software. Once that is in place, Rum River will set up a portal so that staff can process in -person payments through the Stripe platform. More information about Stripe and their fees follow. stripe Stripe named a Leader in the IDC MarketScape Read more > Pricing built for businesses of all sizes Standard Access a complete payments platform with simple, pay-as-you-go pricing. No setup fees, monthly fees, or hidden fees. Start now Design a custom package— available for businesses with large payments volume or unique business models. Contact sales > 2.9%+30st per successful charge for domestic cards IC+ pricing Volume discounts Multi -product discounts Country -specific rates What's included Get 100+ features out of the box with Stripe's integrated per -transaction pricing. Tools to build optimized checkout flows ✓ Embeddable checkout ✓ Custom Ul toolkit ✓ Simplified PCI compliance ✓ Invoice support Comprehensive security and rigorous compliance ✓ Comprehensive security and rigorous compliance ✓ Data security and encryption ✓ Regulatory licenses worldwide ✓ Secure Dashboard access Global payments with a single integration ✓ 135+ currencies ✓ Local payment methods ✓ Global support ✓ Subsidiary support Fast, predictable payouts to your bank accounts ✓ Control payout timing ✓ Unified payouts ✓ Like -for -like settlement ✓ Transparent payouts Financial reconciliation and reporting ✓ Real-time reporting ✓ Unified reporting ✓ Deposit tagging ✓ QuickBooks + NetSuite support Manage business operations with a unified dashboard ✓ Take action from the Dashboard ✓ iOS and Android Dashboard apps ✓ Roles and permissions ✓ Collaboration notes 24x7 phone, chat, and email support ✓ 24x7 support ✓ Technical support on Discord ✓ World -class documentation ✓ Comprehensive knowledge base Robust developer platform and third -party integrations ✓ Client libraries and SDKs ✓ Comprehensive testing tools ✓ Developer Dashboard ✓ 450+ platforms and extensions Move faster with an integrated suite Software and infrastructure for e-commerce, recurring billing, marketplaces, and more. Payments A complete payments platform engineered for growth Cards and wallets Integrated per -transaction pricing means no setup fees or monthly fees. The price is the same for all cards and digital wallets. VISA AMERICAN EXPRESS Link mastercard et maestro DISC VER CE s Pay 3 Pay pay" Stripe's accelerated checkout solution Bank debits and transfers Accept large payments or recurring charges securely with ACH debit, ACH credit, or wire transfers. International payment methods Increase conversion by supporting popular payment methods around the world with a single integration. Bancontact Lps ilk P;-J// 2.9% + 30q per successful charge for domestic cards + 0.5% for manually entered cards + 1.5% for international cards + 1% if currency conversion is required Learn more > 2.9% + 30( per successful charge for domestic cards Learn more > 0.8 % ACH Direct Debit $5.00 cap See more payment methods > Starting at 800$ for iDEAL See more payment methods > LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session X Meeting Date October 8, 2024 ITEM NUMBER Eustis Street Right -of -Way STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Ramsey County Public Works sent over two agreements for Council consideration. The first is an agreement for the traffic signals at Eustis Street and Larpenteur Avenue as the City now owns one leg of the intersection. The other agreement is for the ROW needed to complete the southern portion of Eustis Street. Ramsey County staff have completed the plan for permanent and temporary right-of-way acquisition. The right-of-way agreement reflect the County's cost share policy of 50/50. The City's contribution is $246,860.43. As we discussed when updating the City's financial plan with Abdo, the cost -share expecta- tions of the County exceed the dollars the City has on -hand. We discussed bonding for the funds as an option. Included in the packet are the materials from the October 24, 2023 council meeting when this was discussed. The Eustis Street bonding costs are highlight- ed. At the time, the cost share was expected to be $1,143,480 or an annual debt levy of $169,704. Since the County revised the scope of the work, the cost is now about half of that amount at $665,196. This number is based on the 60% plan set cost estimate; the 95% plan set is expected soon and the costs will be revised. Mayor Gaasch asked staff to research how other metro county cost share policies compare to Ramsey County's. More specifically she asked us to look at whether other counties have separate policies for cities under 5,000 population that don't received municipal state aid (MSA). Staff asked the City Engineer, Kellie Schlegel, to compile that information and then calculate what the City's cost share for the Eustis Street project would be in each county. Kellie's calculations follow. Each of the seven counties in the metro area give special con- sideration to non MSA cities except Scott County and Ramsey County. Scott County no longer has any non MSA cities so their policy is essentially irrelevant. What we learned from this exercise is that the City's cost share would be less if Lauderdale were in any other county. On the low end, Dakota County does not ask for a cost share from non-MSA cities. On the higher end, Carver County would ask $433,511 for the same project. Staff haven't asked non-MSA cities around the metro whether these policies are adhered to. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In talking with cities while doing our research, some cities negotiate alternate cost share ar- rangements and some pay what the counties ask. Staff assume the primary reason for that is because cities are not legally bound by county cost -share policies. The amounts cities pay seems to be derived from what they get from the project and the relationships they want to maintain with the counties they are in. Included with the packet are two -page handouts on MSA funding and the newer Small Cit- ies Assistance Program. Lauderdale has received $60,294 for transportation funding since 2017. The expectation is that the funding will be more regularly. This is the breakdown by year: 2017: 8,235.00 2018: 8,223.50 2021: 18,709.00 2024: 25,126.50. Staff also included the most recent MSA allocations, highlighting the Ramsey County cities. Allocation is based on population and demonstrated need so per capita revenue varies in the $40-55 per person range. The question before the Council is how to pay for the City's cost share and whether to sign the traffic signal and right-of-way agreements. Staff will provide more insight during the meeting. OPTIONS: STAFF RECOMMENDATION: 0 u 0 0 0 a 0 a O c 0 0 m c � N 0 0 N 0 0 O m 0 yo 0 0 a c 2 E re E CI c O m e 0 e o 0 0 0'0 0 0 0 0 e o m ov�u)��0010 3in�n��n r� Z 0 c 0 m m n m 0 o e e 0 o e o m m e e o m •o0 LL oOOoo c, o,)o C� } or oo0u>inu�,0 o o0ti0 m 0 Z e� as °a 0 uu)) 2 d m 0 0 4) 0 0 o e o 0 0 o e ¢ m O o v o 0 0 0 0 0 o O o o d } 00�0000,,,0000o J o 6) o a w - 0 a Q c to 0 co a m 0 e a o o e e e 0 e 0 '0 m 0 0 0 O o 0 0 0 0 X ce0 0 0 r rt } 0 0 z o o w o 0 0 0 0 c o o m o •rn � a s [ a w 0 0 o e o 0 0 0 0 0 o a o 0 0 0 0000000000000 0 0 } °1 E 0 u N c a o o E 0 -J } Z Recognizes Communities w/ Population < 5000 Estimated Lauderdale Cost Share Under Various County Cost -Share Policies r <6 �. O O < a E9 CON N O 0N 69 N CO N CO V, CO O 69 O O (0 6.) CO O) r- CO 00 to V CO Oa) Oa) Nil 0 LO a a O) a CA N 0< 0 co M 0') COa 0 (n 69 (n 69 v, w r 0) o) (h N- N a N a N co a ,,, CO (o 00 to a— O C Q 69 V, (0 (9 69 (y O 0- CO CO N C O O N YUf CO r h CO (n V (n V CO c0 a C 0) (5 R 69 vc, to 6o t, d, co 0 Y co 0 E9 69 E9 69 69 69 r CO $ 197,409 N. C O) p, a N C N c0 0- v- N ' ' C 01 2 69 f9 (9 E9 69 (O O N CO CO 0) 00) ) O O O 0 0 LO- y CO (0 a a N to E 10 CC 69 (9 (0 E9 69 to Estimated Project Costs $ 2,854,881 $ 3,368,759 $ 404,251 $ 404,251 $ 502,018 $ 4,679,280 Estimated Construction Cost Construction Cost+ 15% Contingency and 3% Inflation Design Engineering Construction Engineering ROW TOTAL MASTER AGREEMENT FOR MAINTENANCE OF TRAFFIC CONTROL SIGNAL SYSTEMS AGREEMENT NO. PW2023-06M THIS AGREEMENT is between Ramsey County, ("County"), and the City of Lauderdale ("City"), for the maintenance and operation of certain traffic control signal systems the within the City of Lauderdale: WHEREAS, the County owns and operates traffic control signal systems within the City "Signal Systems". These Signal Systems may be located at intersections where all legs are controlled by the County or at intersections in which one or more legs are controlled by the City or another city; and WHEREAS, it is the intent of the parties to identify herein the allocation of maintenance and power provision responsibilities for the Signal Systems, in accordance with County policies identified in Ramsey County Board Resolution 78-1394 (policy for lighting Ramsey County roadways) and Ramsey County Board Resolution 81-1001 (policy for allocation of costs for traffic control signal systems), and as agreed by the parties; and WHEREAS, it is the intent of the parties to document and periodically update this Master Agreement with a list of all known Signal Systems (those traffic control signal systems located on a County road or highway within the City) and the allocation of maintenance and power provision responsibilities. Exhibit A-1 to this Master Agreement will serve as that documentation; and WHEREAS, it is the intent of the parties to further document and periodically update this Master Agreement with a list of all known stand-alone pedestrian crossing signals (those pedestrian crossings located on County roads and highways, but not on a Signal System, within the City) ("Ped Signals") and the allocation of maintenance and power provision responsibilities. Exhibit A-2 to the Master Agreement will serve as that documentation; and WHEREAS, it is the intent of the parties to further document and periodically update this Master Agreement with a list of all known traffic control signal systems controlled by Minnesota Department of Transportation ("MnDOT Signals") within the City and the allocation of maintenance and power provision responsibilities. Exhibit B to the Master Agreement will serve as that documentation; and WHEREAS, it is the intent of the parties that at intersections with a least one City leg, the City shall be responsible for provision of electrical power and related costs for the Signal System ("Provision of Power") and shall be responsible for the maintenance of street and ambient lighting incorporated into the Signal System ("Luminaires"); and WHEREAS, where a Signal System is located at intersection on the border of two or more cities, where the costs or responsibilities of the City may be shared with another city, it is the intent of the Parties to allow the City and other city (or cities) to allocate costs and responsibilities outside of this Master Agreement and nothing herein is intended to adjust those separate arrangements between the cities, nor do those agreements impact the allocations identified herein. NOW, THEREFORE, IT IS AGREED: 1. ALLOCATION OF MAINTENANCE RESPONSIBILITIES: The County is responsible for all maintenance responsibilities for any Signal System listed on Exhibits A-1 and A-2, except as provided below. a. The City shall be responsible for the Provision of Power for those Signal Systems listed on Exhibits A-1 and A-2, where the City is the indicated responsible party for "Maintenance Responsibility - Power". b. The City shall be responsible for maintenance of Luminaires for those Signal Systems listed on Exhibits A-1 and A-2, where the City is the indicated responsible party for "Maintenance Responsibility - Luminaire" c. The City shall be responsible for the maintenance of Traffic Control elements of the Signal Systems where the City is the indicated responsible party for Maintenance Responsibility — Traffic Control") 2. SHARED CITY STREETS: City allocated responsibilities may be shared between multiple cities when a leg of the intersection falls on a border road or is otherwise shared by two or more cities. The details of any shared maintenance or cost agreement between cities shall be documented outside of this Master Agreement, and shall have no impact on the obligations of the parties hereto. Furthermore, if a responsibility listed on Exhibit A-1 or Exhibit A-2 as a City responsibility is shared by the City and another city through another verbal or written agreement, that outside agreement shall not limit the obligation of the City to the County and the County can expect the City to fulfill its obligations under this Master Agreement and to seek reimbursement according to these outside agreements, as they may exist. 3. EFFECT ON PREVIOUS AGREEMENTS: Exhibits A-1 and A-2 represent the existing agreed to allocation of responsibilities for each identified Signal System listed thereon, and supersede any previous agreements between County and City with respect thereto. 4. MAINTENANCE RESPONSIBILITIES: Maintenance Responsibilities are defined as follows: a. Maintenance Responsibility — Power: All aspects of providing all necessary power to the Signal System for the proper operation of its elements installed, including without limitation, display or indicator lamps, emergency vehicle preemption ("EVP") systems, luminaires (street lights and other ambient lighting), lights for illuminating signages, electronic displays, and traffic monitoring cameras. Responsible party must provide for the connection of the Signal Systems to a public source of electrical power, maintain the power elements of the Signal System, repair or replace power elements in the event of damage or deterioration Maintenance of the battery backup system, including replacement of the batteries, will be the responsibility of the County. b. Maintenance Responsibility — Luminaires: All aspects of any ambient lighting (street light) installed on the Signal System, including replacing bulbs or other expended illumination elements and repair or replacement of any pole, hood, lens, or other element solely for operation of the luminaire due to damage, deterioration, or replacement of the Signal System. c. Maintenance Responsibility — Traffic Control: All remaining elements of the Signal Systems (except as provided below), including replacing lamps or bulbs in any traffic control indicator or display (both vehicle and pedestrian) and the repair or replacement of any upright poles, mast arms, display or indicator heads/units, traffic control signs attached to the Signal System, cabinets, controllers, controller equipment, traffic sensors, accessible pedestrian signal systems ("APS") due to damage or deterioration. Replacement of Signal Systems due to end of useful life will be determined based on the cost share policy in place at the time. a. EVP systems will managed as provided in Section 8. b. Painting of Signal Systems, including regular updates to maintain a professional appearance, shall be the responsibility of the City requesting the painting. d. MNDOT Signal Systems: Where identified on Exhibit B, the notation is for convenience only, and the allocation of responsibilities shall be governed by the agreement with MNDOT. 5. NON -TRAFFIC CONTROL SIGNS: No signs may be attached to a Signal System without approval of the County Traffic Engineer. Any sign installed at the request of the City will be installed, maintained, and repaired by the County, but the costs of such work will be reimbursed by the City. 6. TIMING OF SIGNALS: All timing and related adjustments of the traffic control signal shall be determined by the County through its Traffic Engineer, and no changes shall be made to these adjustments without the approval of the County. 7. PERMIT REQUIRED: The City will obtain a permit to work on a Signal System in order to coordinate work in the right-of-way, ensure sufficient traffic control is provided, and manage access and workmanship on Signal Systems. The City will be responsible for any costs associated with traffic control or County forces needed to effectuate City works on the Signal Systems. 8. EVP SYSTEMS: The EVP system shall be operated, maintained, revised, or removed in accordance with the following conditions and requirements: a. All installation, modifications, revisions and maintenance of the EVP System considered necessary or desirable for any reason, shall be done by the County's forces, or, upon concurrence in writing by the County's Traffic Engineer, may be done by others, all at the cost and expense of the City. b. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 3 in Section 169.011. c. All timing of said EVP system shall be determined by the County, through its Traffic Engineer. 9. PAYMENT AND RAMSEY COUNTY REIMBURSEMENT RATES: a. The County shall submit an invoice to the City annually, listing all labor, expenses for third -party contractors, equipment, materials or supplies used. b. The City shall promptly pay Ramsey County for the full amount due. c. Labor costs and equipment costs will be at the adopted rates for work performed by County employees. d. The adopted labor rates may include actual hourly rates of the employee (or a per hour equivalent for salaried employees), costs representing the hourly share of benefits, perks and other employment expenses, a provision for costs associated with the provision of a work location, transportation, supplies and training for the employee, and a provision for administration. e. The adopted equipment rates may be based on market rental rates or, if specialized equipment, on a pro rata share of the anticipated useful life of the equipment, plus costs to cover all consumables (fuel, parts), plus a reasonable costs associated with maintenance of the equipment. f. Materials and supplies shall be actual costs incurred by the County. g. Contractor costs shall be as actually paid by the County for the work covered by this agreement. 10. WORKERS AND WORKERS COMP: Any and all persons engaged in work performed under this Agreement who are employed by the County shall be considered employees of the County regardless of whether the work performed is on City or County property, and any and all claims that may arise under the Worker's Compensation Act of this State on behalf of those employees so engaged shall be the responsibility of the County. Any and all persons engaged in work performed under the Agreement who are employed by the City shall be considered employees of the City regardless of whether the work performed is on City or County property, and any and all claims that may arise under the Worker's Compensation Act of the State on behalf of those employees so engaged shall be the responsibility of the City. 11. INDEMNIFICATION AND THIRD -PARTY CLAIMS: The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or action, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to the Agreement. Any and all claims made by any third party as a consequence of any negligent act or omission on the part of an employee or contractor of a party as they are engaged on any of the work contemplated herein, shall be the obligation and responsibility of the party employing or retaining the worker, unless another agreement allocates responsibility differently. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common immunities, limits, or exceptions on liability. 12. TERMINATION AND REPLACEMENT AGREEMENT: This Master Agreement may not be terminated, except by mutual agreement of the parties. However, should either party be in default of its obligations under this Master Agreement three times within a twelve-month period or should a default continue for more than 30 days, the City Administrator and the County Traffic Engineer of Public Works shall meet and discuss proposed practices to ensure that additional defaults do not occur in the future. Said meeting shall occur within 30 days of the non -defaulting party making a written request to the defaulting party. Should the parties not be able to come to an agreement regarding how to resolve the defaults, the non -defaulting party may give notice to the defaulting party that they request a County -led maintenance plan be invoked. After notice is received, the County -led maintenance plan will take effect on the first of the month six months after the notice. Under a County -led maintenance plan, the County will perform all responsibilities contemplated herein for all Signal Systems identified on Exhibits A-1 and A-2 (as the same may be amended from time to time and the parties will split the costs based on the number of legs entering the intersection. EVP and painting will continue to be 100% the cost responsibility of the City, but the work will be done by the County. The City will reimburse the County for the City's share of those costs. The City's share shall be equal to the ratio of the number of legs entering the intersection which are controlled by the City to the total number of legs entering the intersection. The costs will be calculated as provided in Section 9 (plus the costs of electricity), plus an additional 15% for administration. At any time, if an emergency exists and the City is unable to perform its obligations, the County may perform the work necessary and seek reimbursement for its actual costs. At any time, if an emergency exists and the County is unable to perform its obligations, the City may perform the work necessary and seek reimbursement for its actual costs. 13. ADDING OR REMOVING SIGNAL SYSTEMS: The signals included in this Master Agreement may be added or removed by updating Exhibits A-1 and/or A-2, as applicable. A signal may be added to Exhibit A-1 or A-2: a. COOPERATIVE AGREEMENT: If a new signal is installed (or an existing one is replaced) and the allocation of maintenance responsibilities is identified in a properly approved cooperative agreement adopted in anticipation of the development or installation of the signal, the signal may be added to Exhibit A-1 or A-2 (as applicable) and the maintenance responsibilities allocated as provided in the cooperative agreement. The governing cooperative agreement number must be noted for reference. b. MAINTENANCE AGREEMENT: If the parties approve a different allocation of maintenance responsibilities through a properly adopted separate formal agreement, the change may be reflected on Exhibits A-1 and/or A2 (as applicable) and the maintenance responsibilities allocated as provided therein. The separate agreement number must be noted for reference. c. TRACKING PURPOSES ONLY (PED SIGNALS): If a Ped Signal is located on a County road or highway, it may be added to Exhibit A-2 as long as the City is assuming all responsibility and costs for the operation and maintenance. d. REMOVAL OF SYSTEM: If a Signal System or Ped Signal is physically removed, the signal may be removed from Exhibit A-1 or A-2 (as applicable). The inclusion or removal of a signal system from Exhibit A-1 or A-2 under this section must be ratified by the County's Traffic Engineer and the City's City Administrator, and the new Exhibit A-1 or A-2 shall be noted with the effective date of the change. It is intended that formal approval by the parties' governing bodies is delegated to the two representatives for this limited purpose. 14. STANDARDIZATION: The allocation of maintenance responsibilities as provided on Exhibits A-1 and A-2 for any individual signal included thereon may be changed to bring it in line with the standard allocation of responsibility listed below. The change of the allocation of maintenance responsibilities to the standard allocation must be ratified by the County's Traffic Engineer and the City's City Administrator, and the new Exhibit A-1 and/or A-2 shall be noted with the effective date of the change. It is intended that formal approval by the parties' governing bodies is delegated to the two representatives for this limited purpose. STANDARD ALLOCATION OF MAINTENANCE RESPONSIBILITIES TYPE OF SIGNAL TRAFFIC CONTROL LUMINAIRE POWER Traffic Control Signal Systems (Signal Systems) County City City Pedestrian Crossing Signal Systems (Ped Signals) City City City MnDOT Controlled Traffic Control Signal Systems (MnDOT Signals) County replaces lamps and MnDOT assumes other elements City City 15. AMENDMENTS: Any other change to the allocation of maintenance responsibilities or inclusion or removal from the lists on Exhibits A-1 and/or A-2 must be done by amendment to this Master Agreement and no delegation is being contemplated by these terms. 16. NOTICES: All notices shall be in writing and shall be sent by electronic mail, United States mail or common carrier delivery service to the address provided below. For City: City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Email: For County: Traffic Engineer of Public Works Ramsey County Department of Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Email: (Signature page to follow) IN WITNESS WHEREOF, the parties have hereunto affixed their signatures. In presence of CITY OF LAUDERDALE, MINNESOTA By: Its: Mayor Recommended for approval: Brad Estochen, P.E. County Engineer Ramsey County Public Works Department By: Its: City Administrator Date: RAMSEY COUNTY By: Chairperson Board of Ramsey County Commissioners Approved as to Form: Attest: By: Assistant Ramsey County Attorney Chief Clerk — Ramsey County Board Date: Date: Exhibits A-1, A-2, and B Traffic Signals on County Roads and Highways Within the City of Lauderdale .yam o u U U N a O 0 a) ._ c � � L J J U 4-- N O ..0 , E • w U U � O .O C O) i- C > 3 a) c CO co Q O c V an a) in O o 0 0 c °; ,47-0 Q U C 4= (O L N O) (6 (6 > C U_ O) M (/7 O >. a) -4 a n -a a3 E io v+� (p N E N C 0 (N (v Q a) tin :0 N ms i N 0 x O) a) w a-+ 4- L S- (O C \ Q v -0 a) 0 .0 c .n a) Q L U a) :Ex 0 -C w-CS ca N ..c C O + v +-0 ..Q CJ C O) O N -a E ('o O ..0 v 7 C C Q (p ,� N Q (0 c.o Q m "- 0 4- c m o w O +� o C U L) Q) L N = N o U +-, Q) + L- C (p N O 0.) L _ d .Q City Administrator. CITY OF LAUDERDALE RAMSEY COUNTY Exhibit A-1. Traffic control signal systems (Signal Systems) Maintenance Responsibility 41) 0 a) .Fa E J Traffic Control C 0 0 Cross Street Eustis Street (CSAH 127) 00 L(1 CSAH 30 (Larpenteur Avenue) t A-2. Signals for pedestrian crossing (PED SIGNALS) X W Maintenance Responsibility al 0 a Luminaire Traffic Control Cross Street x L) Exhibit B — MnDOT operated signals Electric Power Cost County County (11 n3 V) Maintenance Responsibility Luminaire County County a, +-, V) Lamping County County v +, V) Routine State State State Cross Street Larpenteur Ave (CSAH 30) Larpenteur Ave (CSAH 30) Broadway St TRF No. 400 0 MnDOT Road TH 280 West Ramp TH 280 East Ramp TH 280 Agreement PUBW2023-01 R RAMSEY COUNTY COOPERATIVE AGREEMENT WITH THE CITY OF LAUDERDALE FOR Right of Way Acquisition for 2025 Eustis Street Improvements Total Estimated Right of Way Acquisition Cost: Ramsey County Cost: City of Lauderdale Estimated Cost: Attachments: A- Acquisition Estimate B- Right of Way Plan $493,720.85 $246,860.43 $246,860.43 This Agreement is between the City of Lauderdale, a municipal corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota, ("County") for Right of Way Acquisition. WHEREAS, The Project Limits are defined as Eustis Street (County Road 127) from 335 feet north of Como Avenue to Larpenteur Avenue ("Project Limits"); and WHEREAS, in the area affected by construction, Eustis Street is designated County Road 127 and is located in the City; and WHEREAS, a portion of Eustis Street is in the City rights -of -way and a portion of Eustis Street is in County rights -of -way; and WHEREAS, the City and County desire to repave Eustis Street, and make other improvements within the Project Limits ("Project"); and WHEREAS, these improvements require right of way ("ROW") acquisition; and WHEREAS, plans for the Project showing proposed ROW acquisition and estimated costs of said acquisition according to the County and City share are included herein as attachments; WHEREAS, the Project is identified in Ramsey County's 2024-2028 Transportation Improvement Program for Roadway Construction Improvements; NOW, THEREFORE, BE IT MUTUALLY AGREED AS FOLLOWS: Page 1 of 6 AGREEMENT 1. Responsibility for the Right of Way Plan and Acquisition 1.1. The County will prepare a right of way acquisition plan showing easements and other property interests required for construction of the Project. 1.2. The County will acquire the proposed easements and ROW. 2. Procurement and Award of Contract 2.1. The County will purchase ROW acquisition services and appraisal services in accordance with State law and County procedures. 3. Project Costs 3.1. Except as provided herein, the County and City will participate in the costs of ROW acquisition in accordance with the Ramsey County Cost Participation Policy and approved in the 2024 — 2028 Ramsey County Transportation Improvement Plan. If there is a conflict between the Cost Participation Policy and this Agreement, this Agreement shall prevail. 3.2. ROW Acquisition Costs 3.2.1. The parties acknowledge that the estimated ROW acquisition costs that are set forth in this Agreement, including Attachment A, are estimates only, and that the County's and City's final respective shares of costs under this Agreement will be based on actual costs, not such estimates. 3.2.2. ROW acquisition costs including payment to owners, relocation assistance, and other related costs of acquiring ROW for the Project will be shared 50% by the County and 50% by the City. 3.2.3. The County will not be responsible for assessments, fees, or fines, associated with owning property acquired for the Project. If the City imposes assessments, fees, or fines, the County will pay those costs and the City will reimburse the County for those costs. 3.2.4. The County will pay 100% of County staff time for ROW acquisition. 4. Payment Schedule Page 2of6 4.1. ROW acquisition costs and payments will be invoiced monthly. 4.2. Payment will be made within 35 days of receipt of an invoice. 5. ROW acquired under this Agreement will be owned and maintained by the County. 6. The City grants the County temporary construction easements over all City owned ROW and property within the limits of the Project for use during construction at no cost to the County. 7. Each party is responsible for its own acts and omissions and the results thereof to the extend authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. 8. The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 9. COUNTERPARTS: The parties may sign this Agreement in counterparts, each of which constitutes an original, but all of which together constitute one instrument. 9.1. ELECTRONIC SIGNATURES: The parties agree that the electronic signature of a party to this Agreement shall be as valid as an original signature of such party and shall be effective to bind such party to this Agreement. The parties further agree that any document (including this Agreement and any attachments or exhibits to this Agreement) containing, or to which there is affixed, an electronic signature shall be deemed (i) to be "written" or "in writing", (ii) to have been signed and (iii) to constitute a record established and maintained in the ordinary course of business and an original written record when printed from electronic files. For purposes hereof, "electronic signature" also means a manually signed original signature that is then transmitted by any electronic means, including without limitation a faxed version of an original signature or an electronically scanned and transmitted version (e.g., via PDF) of an original signature. Any party's failure to produce the original signature of any electronically transmitted signature shall not affect the enforceability of this Agreement. Page 3 of 6 10.This Agreement shall remain in full force and effect until terminated by written mutual agreement of the parties. If to the CITY: If to the COUNTY: City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Attention: Heather Butkowski, City Administrator Ramsey County Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Attention: Brad Estochen, Ramsey County Engineer THE REMAINDER OF THIS PAGE IN INTENTIALLY BLANK. Page 4 of 6 CITY OF LAUDERDALE, MINNESOTA By: Mayor By: Director of Public Works Approved as to Form: Date: Date: By: Date: City Attorney Approved by the Office of Financial Services: By: Date: Page 5 of 6 RAMSEY COUNTY, MINNESOTA Ling Becker, County Manager Approval recommended: Brad Estochen, Ramsey County Engineer Public Works Department Approved as to form: Assistant County Attorney Date: Date: Date: Page 6 of 6 MN HOUSE Municipal State -Aid Street RESEARCH System February 2024 A number of Minnesota cities receive state assistance to construct and maintain streets within a state -aid system. Funding comes from transportation -related taxes and is distributed following a statutory formula. Calendar year 2023 core aid totals $215.2 million. System Overview The municipal state -aid street (MSAS) system is a collection of higher volume and key streets located throughout 151 cities, of which 83 are in the seven -county metropolitan area. Minn. Stat. § 162.09. The nearly 3,800 centerline miles of state -aid streets form around 16 percent of all miles of city streets. Constitutional Framework for Aid The Minnesota Constitution lays out a state framework for highway finance. Among its features, the constitution dedicates specific transportation -related taxes to transportation purposes; allocates tax revenues by formula; and creates the MSAS Fund for financial assistance to cities. Minn. Const. art. XIV. Eligibility City population. The constitution requires a population of over 5,000 for a city to qualify for MSAS aid. Minn. Const. art. XIV, § 8. Population is determined by the last federal decennial census or most recent estimate. In some situations a city whose population drops below 5,000 can still receive aid, including: ■ transition periods in each decade that maintain aid to a city that had been receiving it but whose population drops below the cutoff in a decennial census; and ■ Chisholm, which the legislature grandfathered in following the 2000 census. Minn. Stat. § 162.09, subd. 4 (f); Laws 2001, 1st spec. sess., ch. 8, art. 2, § 6; Laws 2002, ch. 364, § 29. Assistance to ineligible cities. A Small Cities Assistance program provides aid to cities with a population under 5,000 that are not eligible for MSAS funds. Minn. Stat. § 162.145. Smaller cities are also indirectly supported by state aid to counties: a share of state funds for the county state -aid highway system must be allocated to a municipal account for use on portions of county state -aid highways located within smaller cities. Minn. Stat. § 162.08, subd. 1. Program Administration The Minnesota Department of Transportation (MnDOT) administers the state -aid program. MnDOT determines distributions annually on a calendar -year basis. Amounts are based on a combination of tax receipts and future estimates for the rest of that fiscal year. MnDOT has also adopted administrative rules governing the program, which cover topics such as minimum roadway design and engineering standards, design variance procedures, apportionment between construction and maintenance, and contract and bidding requirements. Minn. Rules, ch. 8820. While the department oversees aid distribution and provides technical assistance, prioritization and development of road projects are under the purview of each city. By Matt Burress, matt.burress@house.mn.gov Municipal State -Aid Street System Allocation of Funds MnDOT allocates MSAS funds for aid as well as related program activities. Total funding for calendar year 2023 is $220.7 million (which includes funds available due to a balance that exceeded the statutory cap in a disaster account). Based on requirements in state statutes, the funding is divided with: ■ $215.2 million for apportionment among the cities as core aid; ■ $4.4 million for MnDOT agency expenses; and ■ $1.1 million to a research account. Minn. Stat. §§ 162.12, 162.13. Apportionment to Cities Aid formula. MnDOT distributes aid to cities following a formula in state statute, so that: ■ 50 percent is divided proportionally based on the population of each city (compared to the total for all municipal state -aid cities); and ■ 50 percent is proportional based on each city's construction needs. Minn. Stat. § 162.13. The "needs" calculation under the aid formula is structured to enable comparison across the cities (and does not identify total costs to bring municipal state -aid streets up to state standards). Calculations submitted by cities are reviewed by a screening board composed of city engineers. Distribution. For calendar year 2023, the average aid per city is about $1.4 million (or $52.20 on a per capita basis). The amount provided to each city varies, though, ranging from around $211,000 to $19.0 million (or $39.80 to $97.10 per capita). Of the 151 cities, 42 receive $500,000 or less, and 25 receive $2 million or more. (Details for each city are available in the state aid portion of the MnDOT website, at https://www.dot.state.mn.us/stateaid/msas.html.) History of Aid The chart below identifies core aid over the last decade. Over this period, aid increased at an annual average rate of 4.4 percent. $ in Millions $250 - $200 $150 - $100 - $50 - so MSAS Core Aid History, CY 2014-23 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 For more information: See the House Research publication Small Cities Assistance, November 2023. MN HOUSE RESEARCH Minnesota House Research Department provides nonpartisan legislative, legal, and information services to the Minnesota House of Representatives. This document can be made available in alternative formats. www.house.mn.gov/hrd 1651-296-6753 1155 State Office Building I St. Paul, MN 55155 flI DEPARTMENT TRANSPORTATION State Aid for Local Transportation 395 John Ireland Blvd., MS 500 St. Paul, MN 55155 Small Cities Assistance Program Program Overview The Small Cities Assistance Program was created in 2015 to provide funding for construction and maintenance of roadways in cities with a population less than 5,000. Minnesota Statute 162.145 provides details on the program. The program is administered by MnDOT's State Aid for Local Transportation Division with the funding distributed by the Minnesota Department of Revenue. Program Guidance and Criteria Guidance Eligible local agencies include cities that do not receive municipal state aid under Statutes 162.09 to 162.14. This primarily includes all cities that have a population of 5,000 or less. The Commissioner of Revenue distributes the funds to cities in the same manner as local government aid under chapter 477A. Generally, cities will receive 50 percent of the payment around July 26 and 50 percent of the payment around December 26. In each city's bank account, these funds may show up as "Intergovernmental Transfer" or something similar. However, in looking at the payment information in SWIFT, the name of the aid is shown in two places: the customer account field will reflect SML_CT_ASSIST and the message field will reflect SMALL CITY ASSIST. If there are any questions on this, the SWIFT Helpline can be reached at 651-201-8106. Criteria The preliminary aid to each city is calculated as follows: • 5 percent equally allocated to all cities • 35 percent allocated based on each city's share of lane miles of municipal streets compared to the total municipal lane miles of all eligible cities • 35 percent allocated based on each city's share of population compared to the total population of all eligible cities • 25 percent allocated based on each city's share of the state aid adjustment factor compared to the sum of the state aid adjustment factor for all eligible cities 0 The state aid adjustment factor is the greater of zero or: • 0.005 minus • The number of lane miles of county state aid highway in a city compared to the total lane miles of county state aid highways in eligible cities The final aid to each city is the lesser of: • The preliminary aid or • The maximum aid, which equals 3.5 multiplied by the unweighted average amount of assistance to a city in a year. Use of Funds The funding is for the construction and maintenance of roads located within the city and can include land acquisition, environmental analysis, design, engineering, construction, reconstruction, and maintenance. Timeline for Use of Funds There is no specified timeline by when the cities need to use these funds. However, it is recommended that they be used within two years of receiving the initial payment. Accounting of Funds The cities are not required to submit a report on how the funds were expended. Each city is required to follow appropriate accounting practices to clearly show that the funds they received have been used on the eligible items listed above and in the statute. One recommendation is to establish a separate account for these funds and then reduce that account as eligible expenditures are incurred. Funding Summary Calendar Year 2018 2019 2020 2021 2022 Amount Appropriated $8.0 M $0 $0 $18 M $0 Number of Eligible Cities 705 N/A N/A 705 - Forecast Amounts Forecast Year FY 2024 FY 2025 FY 2026 FY 2027 Dollars (in $000s) Small Cities $3,039 $19,967 $22,585 $24,769 Note: forecast amounts were from the February 2023 forecast. For More Information Contact Kim DeLaRosa, Needs Unit Supervisor, at kimberlie.delarosa@state.mn.us or 612-463-9332. Revised: 11/2023 2023 NVMSAS TOTAL ALLOCATIONS Municipality 2023 Population Allocations 2023 Construction Needs Allocations 2023 Total Allocations Distribution Percentage Albert Lea $482,486 $652,136 $1,134,622 0.5273 Albertville 208,681 187,228 395,909 0.1840 Alexandria 383,286 881,768 1,265,054 0.5879 Andover 853,404 923,696 1,777,100 0.8259 Anoka 470,718 444,657 915,375 0.4254 Apple Valley 1,470,887 1,109,793 2,580,680 1.1994 Arden Hills 259,324 166,097 425,421 0.1977 Austin 691,218 842,872 1,534,090 0.7130 Baxter 232,502 486,550 719,052 0.3342 Belle Plaine 192,947 234,625 427,572 0.1987 Bemidji 395,209 529,356 924,565 0.4297 Big Lake 317,404 246,265 563,669 0.2620 Blaine 1,851,955 1,458,915 3,310,870 1.5387 Bloomington 2,373,657 2,443,051 4,816,708 2.2386 Brainerd 382,999 569,026 952,025 0.4425 Brooklyn Center 881,426 638,697 1,520,123 0.7065 Brooklyn Park 2,256,349 1,732,419 3,988,768 1.8538 Buffalo 427,328 541,125 968,453 0.4501 Burnsville 1,686,221 1,400,352 3,086,573 1.4345 Byron 170,978 186,696 357,674 0.1662 Cambridge 257,315 462,494 719,809 0.3345 Carver 152,923 95,343 248,266 0.1154 Champlin 624,085 543,507 1,167,592 0.5426 Chanhassen 676,999 607,998 1,284,997 0.5972 Chaska 728,764 • 582,893 1,311,657 0.6096 Chisago City 146,948 176,794 323,742 0.1505 Chisholm 130,458 186,958 317,416 0.1475 Circle Pines 131,110 79,872 210,982 0.0981 Cloquet 331,755 524,065 855,820 0.3977 Columbia Heights 573,311 300,750 874,061 0.4062 Coon Rapids 1,673,202 1,380,427 3,053,629 1.4192 Corcoran 174,501 325,323 499,824 0.2323 Cottage Grove 1,033,358 984,612 2,017,970 0.9379 Credit River 143,321 212,544 355,865 0.1654 Crookston 195,217 307,755 502,972 0.2338 Crystal 608,717 393,617 1,002,334 0.4658 Dayton 209,281 258,713 467,994 0.2175 Delano 173,613 143,534 317,147 0.1474 Detroit Lakes 260,655 643,787 904,442 0.4203 Duluth 2,262,064 3,515,422 5,777,486 2.6851 Eagan 1,802,564 1,508,880 3,311,444 1.5390 East Bethel 307,646 547,594 855,240 0.3975 East Grand Forks 239,416 495,803 735,219 0.3417 Eden Prairie 1,675,028 1,506,429 3,181,457 1.4786 Edina 1,397,779 1,306,154 2,703,933 1.2567 Elk River 683,052 1,042,744 1,725,796 0.8021 Fairmont 273,623 519,702 793,325 0.3687 Falcon Heights 140,086 73,330 213,416 0.0992 Faribault 638,018 810,567 1,448,585 0.6732 57 Municipality 2023 Population Allocations 2023 Construction Needs Allocations 2023 Total Allocations Distribution Percentage Farmington $617,171 $412,394 $1,029,565 0.4785 Fergus Falls 368,387 739,022 1,107,409 0.5147 Forest Lake 547,689 777,703 1,325,392 0.6160 Fridley 772,050 573,568 1,345,618 0.6254 Glencoe 150,314 195,204 345,518 0.1606 Golden Valley 588,418 693,344 1,281,762 0.5957 Grand Rapids 294,391 661,740 956,131 0.4444 Ham Lake 430,224 678,065 1,108,289 0.5151 Hastings 581,921 609,426 1,191,347 0.5537 Hermantown 266,682 469,566 736,248 0.3422 Hibbing 423,049 1,152,007 1,575,056 0.7320 Hopkins 497,802 300,784 798,586 0.3711 Hugo 419,318 491,544 910,862 0.4233 Hutchinson 383,625 554,722 938,347 0.4361 International Falls 151,383 169,722 321,105 0.1492 Inver Grove Heights 934,105 897,045 1,831,150 0.8510 Isanti 183,215 143,254 326,469 0.1517 Jordan 177,475 154,800 332,275 0.1544 Kasson 180,580 158,636 339,216 0.1577 La Crescent 139,146 117,105 256,251 0.1191 Lake City 138,546 177,497 316,043 0.1469 Lake Elmo 330,189 478,690 808,879 0.3759 Lakeville 1,882,117 2,045,984 3,928,101 1.8256 Lino Lakes 558,334 507,731 1,066,065 0.4955 Litchfield 172,961 188,994 361,955 0.1682 Little Canada 282,285 268,072 550,357 0.2558 Little Falls 238,477 436,982 675,459 0.3139 Mahtomedi 212,673 208,960 421,633 0.1960 Mankato 1,165,981 1,328,373 2,494,354 1.1593 Maple Grove 1,833,013 1,678,175 3,511,188 1.6318 Maplewood 1,099,474 941,938 2,041,412 0.9487 Marshall 355,576 537,873 893,449 0.4152 Medina 185,850 259,425 445,275 0.2069 Mendota Heights 306,420 371,209 677,629 0.3149 Minneapolis 11,332,779 7,636,225 18,969,004 8.8159 Minnetonka 1,427,315 1,348,376 2,775,691 1.2900 Minnetrista 224,205 255,269 479,474 0.2228 Montevideo 140,842 198,289 339,131 0.1576 Monticello 381,433 400,708 782,141 0.3635 Moorhead 1,163,242 1,738,244 2,901,486 1.3485 Morris 133,198 199,179 332,377 0.1545 Mound 245,470 177,479 422,949 0.1966 Mounds View 345,688 249,010 594,698 0.2764 New Brighton 618,501 345,616 964,117 0.4481 New Hope 573,650 353,496 927,146 0.4309 New Prague 214,499 214,042 428,541 0.1992 New Ulm 368,413 446,111 814,524 0.3786 North Branch 290,008 598,950 888,958 0.4131 North Mankato 377,311 449,605 826,916 0.3843 North St. Paul 323,457 266,033 589,490 0.2740 Northfield 542,444 433,109 975,553 0.4534 Oak Grove 235,059 567,798 802,857 0.3731 Oakdale 738,470 559,281 1,297,751 0.6031 58 Municipality 2023 Population Allocations 2023 Construction Needs Allocations 2023 Total Allocations Distribution Percentage Orono $221,387 $238,186 $459,573 0.2136 Otsego 555,464 628,935 1,184,399 0.5505 Owatonna 695,263 941,831 1,637,094 0.7608 Plymouth 2,118,220 2,200,010 4,318,230 2.0069 Princeton (new city) 133,067 135,326 268,393 0.1247 Prior Lake 726,181 572,143 1,298,324 0.6034 Ramsey 744,132 799,069 1,543,201 0.7172 Red Wing 432,807 681,510 1,114,317 0.5179 Redwood Falls 133,119 232,246 365,365 0.1698 Richfield 965,232 814,604 1,779,836 0.8272 Robbinsdale 387,147 264,094 651,241 0.3027 Rochester 3,184,870 4,042,244 7,227,114 3.3588 Rogers 362,804 570,005 932,809 0.4335 Rosemount 681,852 768,400 1,450,252 0.6740 Roseville 950,778 760,704 1,711,482 0.7954 Sartell 509,360 547,766 1,057,126 0.4913 Sauk Rapids 361,682 440,568 802,250 0.3728 Savage 848,394 701,897 1,550,291 0.7205 Shakopee 1,189,594 1,097,518 2,287,112 1.0629 Shoreview 703,612 457,989 1,161,601 0.5399 Shorewood 204,219 223,163 427,382 0.1986 South St. Paul 541,635 523,904 1,065,539 0.4952 Spring Lake Park 196,835 145,528 342,363 0.1591 St. Anthony 241,530 177,727 419,257 0.1949 St. Cloud 1,797,215 2,132,689 3,929,904 1.8264 St. Francis 216,351 248,084 464,435 0.2158 St. Joseph 186,581 195,095 381,676 0.1774 St. Louis Park 1,308,337 1,069,034 2,377,371 1.1049 St. Michael 496,497 581,195 1,077,692 0.5009 St. Paul 8,141,621 6,170,279 14,311,900 6.6515 St. Paul Park 144,652 154,492 299,144 0.1390 St. Peter 314,821 372,031 686,852 0.3192 Stewartville 178,727 96,001 274,728 0.1277 Stillwater 507,847 466,993 974,840 0.4531 Thief River Falls 228,275 469,090 697,365 0.3241 Vadnais Heights 341,278 242,116 583,394 0.2711 Victoria 286,173 185,199 471,372 0.2191 Virginia 219,717 418,736 638,453 0.2967 Waconia 346,940 391,334 738,274 0.3431 Waite Park 218,334 230,753 449,087 0.2087 Waseca 240,799 182,786 423,585 0.1969 West St. Paul 544,845 354,685 899,530 0.4181 White Bear Lake 654,038 507,075 1,161,113 0.5396 Willmar 549,906 821,169 1,371,075 0.6372 Winona 677,025 690,840 1,367,865 0.6357 Woodbury 1,975,734 1,833,244 3,808,978 1.7702 Worthington 363,899 290,937 654,836 0.3043 Wyoming 210,559 355,833 566,392 0.2632 Zimmerman 166,543 130,146 296,689 0.1379 Total $107,584,511 $107,584,512 $215,169,023 100.0000 59 DEPARTMENT OF TRANSPORTATION State of Minnesota Metro District & Urban Municipalities (Population over 5000) 88 Metro Cities •� Dayton • Rogers Corcoran • Medina 0 Orono • 0 Minnetrista • Mound 0 Shorewood 0 Waconia Chanhassen 0 0 Victoria 0 St. Francis 0 Oak Grove 0 Ramsey 0 Anoka Champlin 0 Brooklyn 0 Park Brooklyn 0 ® Center Maple Grove New •Hope St. Ant ony 0 Plymouth 0 •Robbinsdale Crystal 0 0 Golden Valley Minneapolis Sinn g Lake • Park Fridley • Columbia Heights 0 0 St. Louis Park • • Hopkins Minnetonka • Eden Prairie Chaskaf 0 ®Shakopee Carver 0 • Jordan 0 Belle Plaine Edina • 0 Richfield • Bloomington Savage • 0 Prior Lake 0 Credit River Elko New Market 0 • E. Bethel • Ham Lake • Andover •Coon Rapids 0 Blaine • •Circle Pines • Mounds View Lino Lakes 0 N. Branch • Lindstrom 0 Chisago City 0 Wyoming White Bear Lake® 0 Shoreview 0 New Brighton ®Arden 0 Vadnais Hills Heights little Canada® N. St. Paul 0 0 Roseville •Falcon Heights • Forest Lake 0 Hugo 0 Maplewood 0 St. Paul 0 W. St. Paul O 5. St. Paul 0 Mendota Heights • Inver Grove Heights • Eagan 0 Burnsville • Apple Valley • Lakeville ® Mahtomedi Stillwater • 0 Lake Elmo 0 Oakdale ®Woodbury • St. Paul Park • Cottage Grove 0 Rosemount 0 Farmington Hastings 0 Updated 12/19/2023 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date October 24, 2023 ITEM NUMBER STAFF INITIAL Abdo Planning Proposal APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Earlier this year, the Council authorized Abdo to prepare a long-term financial plan for the City. The emphasis of the plan was to analyze the financial opportunity costs of Ramsey County's Eustis Street turnback proposal. Additionally, they look at inflationary pressure on the future of the budget and financing the capital improvement plan. The Plan reflects new numbers received from Ramsey County for Eustis Street. The cost - share number for not taking road ownership increased from $600,000 to $1,143,480 primari- ly due to better estimates with the retaining walls and right-of-way acquisition costs. The County's calculations follow with the date of each model run highlighted. The city engineer also provided costs for the long-term maintenance (one road life -cycle) should the City take ownership of Eustis Street south of Larpenteur. Vicki Holthaus of AEM Financial will be at the meeting to share her analysis. OPTIONS: STAFF RECOMMENDATION: 2021.501/00001 2104.502/01240 2104.502/01250 2104.503/00325 2104.503100328 2104.604/00110 2104.504/00120 2123.610/00411 2301.602/00071 2357.506/00010 2360.509/14500 2380.509/14500 2583.601/00011 2563.601/0010 2563.610/0002 2563.613/0110 2564.518/0013 2564.518/0014 2573.501/0003 2573.502/0011 2574.507/0010 2575.618/0001 2580.503/0001 2582.503/4010 2582.603/4040 P-3397 Eustis St Improvements (2025) Preliminary Estimate 114/26/2023 ITEM WIDER ITETI (County %/ City %) UNIT TOTAL ESTIMATED QUANTITY UNIT PRICE (2021) AMOUNT 2021.501 1400ILIZATION LUMP 5614 1,00 $100,000.00 $100,000,00 2101.524 CLEARING TREE 1 $250.00 $250.00 2101.524 GRUBBING TREE 1 $200.00 $200,00 2104.502 REMOVE SIGN TYPE EACH 20 $50.00 $1,000.00 2104.502 REMOVE SIGN TYPE D EACH 5 $100.00 $500.00 2104.502 REMOVE PIPE APRON EACH 1 $230.00 5230.00 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) UN FT 20 $5.00 $100.00 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) UN FT 300 $2.50 $750.00 2104.503 REMOVE SEWER PIPE (STORM) UN FT 300 $16,00 64,800.00 2104.503 REMOVE CONCRETE CURB UN FT 80 $6.00 $400.00 2104.503 REMOVE RETAINING WALL UN FT 180 $25,00 ;4,500.00 2104.503 SALVAGE CHAIN UNK FENCE UN FT 50 555.00 $2,750.00 $540.00 2104.504 REMOVE CONCRETE DRIVEWAY PAVEFIENT SQ YD 45 $12.00 2104.504 REMOVE BTTUFIINOUS DRIVEWAY PAVEMENT SQ YD 550 $5.00 $2,750.00 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YO 3000 $5.00 $15,000.00 2105.507 COMMON EXCAVATION CU YD 3200 $5.00 516,000.00 $31,200.00 $7,500.0D 2106.507 SELECT GRANULAR EMBANKMENT CU YD 2600 $12,00 2106.507 COMMON EMBANKMENT (CV) CU YD 1500 $5.00 2123.610 STREET SWEEPER (WITH VACUUM PICKUP) HOUR 100 $185.00 $18,500.00 2211.507 AGGREGATE BASE (CV) CLASS 6 CU YD 750 $25.00 $18,750.00 2232.504 MILL BITUMINOUS SURFACE(2,0') SQ YD 4020 $1.25 $5,025.00 2301.602 DRILL AND GROUT REINF BARS (EPDXY COATED) EACH 10 515,00 $150.00 2357.506 BITUMINOUS FIATERIAL FOR TACK COAT GALLON 350 $2.00 $700.00 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (4,F) TON 1450 5100.00 $145,000.00 2411.618 MODULAR BLOCK RETAINING WALL (50%/50%) SQ FT 260 $60,00 $15,600.00 2475.503 ORNAMENTAL FIETAL RAILING TYPE SPECIAL (50%/50%) UN FT 260 $200.00 $52,000.00 2501.502 36' RC PIPE APRON (100%/0%) EACH 1 $1,800.00 $1,800.00 $2,600.00 2501.502 48' RC PIPE APRON (100%/0%) EACH 1 $2,600,00 2502.602 CONNECT TO EXISTING STORFI SEWER (100%/0%) EACH 3 ;1,000,00 $3,000.00 2502.602 CONNECT TO EXISTING DRAINAGE STRUCTURE (100%/0%) EACH 3 $2,500.00 $7,500.00 2503.503 36' RC PIPE CULVERT DESIGN 3006 (100%/0%) UN FT 420 $140.00 $58,800.00 $64,500.00 $2,400.00 2503.503 48' RC PIPE CULVERT DESIGN 3006 (100%/05%) LIN FT 300 $215,00 2504.602 ADJUST GATE VALVE & BOX EACH 4 $600.00 2506.502 ADJUST FRAME AND RING CASTING EACH 5 $800.00 $4,000.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 (100%/066) UN FT 10 ;900,00 $9,000.00 $15,000.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96.4020 (100%/0%) UN FT 10 $1,500.00 2521,518 4' CONCRETE WALK (EXISTING) (100%/0%) SQ FT 3500 $6,00 $21,000.00 2521.518 4' CONCRETE WALK (NEW) (50%/50%) SQ FT 3900 $6.00 $23,400.00 2521.518 6' CONCRETE WALK (EXISTING) (100%/0%) SQ FT 250 $11.00 $2,750,00 2521.510 6" CONCRETE WALK [NEW) (50%/50%) SQ FT 200 511.00 ;2,200.00 2531.504 8" CONCRETE DRIVEWAY PAVEFIENT SQ TO 45 $90.00 $4,050.00 $24,000.00 $67,350,00 2531.603 CONCRETE CURB AND GUTTER DESIGN 8624 (EXISTING) (100%/0%) UN FT 800 $30.00 2531.603 CONCRETE CURB AND GUTTER DESIGN B624 (NEW) (2556/75%) UN FT 2245 $30,00 2531.618 TRUNCATED DOMES SQ FT 20 $55.00 $1,100,00 2531.604 8' CONCRETE VALLEY GUTTER SQ YO 60 $150,00 $9 000.00 2563.601 TRAFFIC CONTROL LUMP SUM 1.00 $20,000.00 ;20,000,00 $20,000.00 2563.601 ALTERNATIVE PEDESTRIAN ROUTE LUMP SUFI 1.00 $20,000.00 2563.610 POUCE OFFICER HOUR 1 $135.00 $135.00 2561613 PORTABLE CHANGEABLE MESSAGE SIGN UDAY 14 $100,00 $1,400.00 ) 2564.518 SIGN PANELS TYPE C SQ FT 20 $75.00 $1,500.00 ) 2564.518 SIGN PANELS TYPE D SQ FT 5 $50.00 $250.00 2565,501 EMERGENCY VEHICLE PREEMPTION SYSTEM A (75%/25%) LUMP SUM 1 $8,000.00 $8,000,00 2565,501 TRAFFIC CONTROL INTERCONNECT(75%/25%) SYSTEM 1 $25,000.00 525,000.00 $325,000,00 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM A(7556/25%) SYSTEM 1 $325,000.00 2565.516 TEMPORARYSIGNAL SYSTEM (100%/0%) SYSTEFI 1 $100,000.00 $100,000.00 $5,000.00 0 2573.501 EROSION CONTROL SUPERVISOR LUMP SUM 1.00 $5,000.00 0 2573.502 STORFI DRAIN INLET PROTECTION EACH 10 $170.00 $1,700.00 0 2574.507 COMMON TOPSOIL BORROW CU YO 600 $16.00 $9,600.00 0 2575.618 SITE RESTORATION SQ FT 17150 $2.00 $34,300.00 $750.00 0 2582,503 INTERIM PAVEFIENT MARKING UN FT 3000 $0.25 4 2582.503 4' SOLID UNE MULTI COMP GRIN (WR) UN FT 1500 $0.80 $1,200.00 4 2502.503 4" DOUBLE SOUD UNE MULTI COMP GR IN (WR) UN FT 700 $1.60 $1,120.00 WATER TREATMENT ACRE 1 $30,000.00 $30,000.00 County City TOTALS plus 15%+13% (conlingoncy+Inllallon) 1,20 $1,731,430.40 (TOTAL Plus consiruclion Engineering (127) 1.12 $1,939,202.05 !Design Engineering (12Y) 0.12 $207,771.65 'TOTAL with all engineering costs $2,146,973.70 (ROW 5606,360.00 'TOTAL with all engineering costs + ROW 62,753,333.70 TOTAL County with all engineering costs + ROW TOTAL City with all engineering costs + ROW $2,153,962.34 $599,371.36 Page 1 of 1 P-3397 Eustis St improvements (2025) 03511 0.11 404n c 7 Preliminary Estimate •-10/5/2023 MI INQO rtNM.., aL/C1Y91 IMIt l0Tkf0JWiF0 plume U 011710 IIHH Rlafrt L0t4UE0 weal. 01UIrt .2.IRO WVmn J,rt,n - 551011E0 µ V1m L%pRr 1011.101 4001U01101 2011.10/ C0.441111U1RR00Id00GAT{Rxl 10041.114 040I IM IM 1111,5*). 115..44, M .114001 119,100.4E 2.1111 Jell] t0'1111'1 0.10E 1,15404 f0A11.» 2141.501 0f0a1L IOE AUE 0.0 131 n1004 V0)10 11760 )N,Oo 0.7. 41710 210.500 1114.101 4110.140115E W404EaIXI110150 ATOLL .10950 4T01 NSW 001 50. 7 7 57146E 01J.60 {40N.N 145N.N ) 650052 1105101 11N.101 .0141E11411 LS01 1 11,» 1.10 I11N,N 0,141.ti 01.401 411gR 110.Sa1 2504.0 f10Y 51454110E50LULL E101 040E }) 1 105.01 IHM 10.. {W.W I01101 1104.10E UM 51014 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II{110 1164,0000 0 11:O.6:1.0] I0,40.1N 015 141f0.01 IIHAN•N 1371101 505.101 ]571.101 71105414 OE4YI00tMIWG 054A O s LRIOCOMOLUC11a4En1 lOS LION SW Ib 1M 00. 0140M 11404.0 0434.N 01AN.0 1 .11 0.1111 11.1014.4 11.511.0E 0.101 54113E 15R.501 EI051ax CC40E(001010 LICK I14 0100 0,5100 0.131E 1750.40 O.N11 1Sf0.)l 11N.501 1111.50E *LTII 71E60 ffI0N 541mi*,MENS 1 .01 114 13 114.10 1),TN.N 14w0.N 114 N0.10 15370.10 11».101 1171101 250A19 0Mes S05V05.00T5UM TIE 100 LW el UVR 1w 14010E 15A10.,0 IN IA1s W>.40 1400.b 101.101 1571.50E 11.4011 EME42411.151 CMOW R4100M ALSO )OI44 141 470 401 10.0 /1.13 44.4* 11101AS fw1AS 141 ]0 111,2)310 NE1Af 0*0.45 5124000570014k110UAN41 E5 *Q10 Ilab 1]I1350 R1A]IM 074.504 1175.501 1575.501 4010mEIp11IX0t1e/FIRW451EGd(]0 Sa00A L450 I0E /1 10) 0.1E N11 II$21s000 0140,54 11040 ]A» 11 4N 1115E 531LS01 1110141111.115 iif31 I5Y10 I1 0J0 1415aN 1NM f1,»0.N 105.35E 4RI40LIN1094.910p1 4'51041111,0 x 0917 1411 150 {11.00 64515.100 01150 ,04 I15f1 )1,f00.10 201.501 13100E .11,020IXEMOdA001N0) 4'NM1LWE0u) SOn 000000E la0 11.10 f1.50 11100.N 10)11.b 113JLb 10A11 60 1101550 50l14 iGOWMIIRQNIOLVMO) llYIT 77 31 121E 11l$13.16 207.511 3flt.sl4 04110 5a55MN1(11I1d)10QIVN11LSnC 0011A04INIlS¢OSgOk515R1)¢ [Qrt 216 }I) 11114 111.50 011.N 1],f11M ]It .01 {1,110.10 616/ /55311165 (404V000n11UMRlfn) 345.50,141.11 IIOTAI Pin tens EO5104g115%) 1,1E 39017,N410 IOt15yI Eng 8163K (11v) 011 3546,117.67 ITOTAL N00 as u1p5e14F9 19611,411.67 100,30.00 I1071L6.b01 60 tnp+ne10Y11go/ 0 4 ROY/ 1410.1U. TOTAL. Covey Nilh 14 enpinee1M01o111 ♦ROM TOTAL Ciyx(W allenp6l0E111p 66646 ROW 34004,104.71 11,114Rf.11 11A1999473 15.611.9143E 1193.919.61 31.501.4E491 50+6 3333.1E0.03 1877,661,19 7184950.51 181,31934 1610.190.6E 503 003140M EUSTIS STREET IMPROVEMENT CONSTRUCTION COST ESTIMATE ......................... ... ... .......... .. EUSTIS STREET STORM RAMSEY COUNTY iimmtr 100'E20'T nnncd4 253,750.00 '.. $ EUSTIS STREET ROADWAY 1 0.11 0.11 2 7 1 20 1 1 3 258 433 465 314 919 140 48 269 926 119 555 4971 7000 ZT5 OOT 45OT 9P LOT r $ 5,060.00 I 46 ] $ 93,960.00 783 $ 30,000.00 1000 $ 330,750.00 4410 TOTAL PROJECT COST 132,000.00 $ 26,000.00 5 176.00 $ 77.00 $ 5,000.00 $ 4,900.00 $ 1,300.00 $ 700.00 $ 40.00 $ 15,000.00 $ 150.00 $ 1546.00 $ 1,407.25 $ 10,392.75 $ 1,884.00 $ 4,365.25 $ 640.00 $ 576.00 I $ 3,228.00 I $ 14,816.00 I 1,904.00 I $ 6,660.00 $ 34,797.00 $ 6,450.00 $ 1,023.00 Ililili $ 83,635.00 $ 54,600.00 00'08rSZT $ 00'090'S $ 00.0LL'TT 5 PROJECT TOTAL QUANTITY 1 1 0 0 2 7 1 20 1 1 3 258 433 465 314 919 140 48 269 926 119 555 "§ 11111111111 PP REMOVE CONCRETE HEADWALL REMOVE MANHOLE OR CATCH BASIN REMOVE HYDRANT REMOVE SIGN REMOVE SIGN TYPE SPECIAL REMOVE SIGNAL SYSTEM A SALVAGE SIGN SAWING CONCRETE PAVEMENT (FULL DEPTH) SAWING BIT PAVEMENT (FULL DEPTH) REMOVE SEWER PIPE (STORM) REMOVE CURB & GUTTER REMOVE BITUMINOUS CURB K. 31 REMOVE CONCRETE PAVEMENT REMOVE CONCRETE DRIVEWAY PAVEMENT REMOVE BITUMINOUS DRIVEWAY PAVEMENT REMOVE BITUMINOUS PAVEMENT REMOVE RETAINING WALL c \ SELECT GRANULAR EMBANKMENT (CV) rnr.nMnnl cnnaennMcnrrlrvl ! P STREET SWEEPER (WITH PICKUP BROOM) toOnTrO : { DRILL & GROUT DOWEL BAR (EPDXY COATED) BITUMINOUS MATERIAL FOR TACK COAT TYPE SP 9.5 WEARING COURSE MIX (2.8) WOO CO 9 S W EARING COURSE MTV (3 B) TYPE SP 9.5 WEARING COURSE MIX (4,F) rQRC cR i 1 C until AMCOR flit IRCC MIS 13 F1 STRUCTURE EXCAVATION CIASS E MODULAR BLOCK RETAINING WALL h; )j1:1 "8 \\\\\\\H H H \\\ 2j\ jj§ NUM ), ( $ 10,300,00 c - k , ,,, / §2§° 11 ;2mm® $ 165,000.00 I 1 I $ 165,000.00I 00'0087 S I 00'008'Z 5 88'008'T 5 00Z 00'008"C $ 00'OOL'L 5 5E 00'000L 5 nn nnc c R T 00'006'E 5 \}\`\\.`\ \((( 1000 S 32000.00 2000 $ 76,000.00 ) § , II 9 5 7,200.00 11111 5 - 4856 5 43,704.00 47 208 00 2248 5 70 $ 2540.00 5 149 254 00 I $ 149,254.00 ( 3046 59,985.00 I 11111 0.IN S 24,000.00 1 5 24,000.00 ill $ 450.00 6 $ 450.00 $ 39,000.00 1 $ 39,000.00 5 400,000.00 1 5 400,000.00 OI $ 32,000.00 \ 5 364,720.001 $ 20,628.00 i �\\\\\11} $ • 1,540.00 / . n ®"wk2 o®§ OL 8bL2 2§§§ §,.� 6 1 -®§§§!§§ 890 2033 .® §§ 216 TOTALS • }\\�0'4.8 48 " \§/ ) )\\�§°;®;�)^i ;;#q;# \z e Ltt6 :!§,§§!!!!laee5laee ==3t6zt&&cLee E;§§ !!)) _tzL]®! ;ee)[[ Laa.L !\§m;!lae#2/ L>°>.»«§ LtL !!! - GRANULAR BACKFILL 24" CS PIPE SEWER le. Of. PIPE SEWER DESIGN 3006 CLASS 24" RC PIPE SEWER DESIGN 3006 CLASS IV CONNECTTO EXISTING STORM SEWER _. ; 22 \§) ( , CONSTRUCT DRAINAGE STRUCTURE DESIGN 7B ./1.,CTel err n0m1.1017.e CTOnrn lav ncciru ac "mn ;}) ill ViVk ;U [[r " H. :#( l ' !§r CONNECT INTO EXISTING DRAINAGE STRUCTURE 4" CONCRETE WALK /s °` � \) \k\[ ; ( CONCRETE CURB DESIGN V 6" CONCRETE VALLEY GUTTER TRUNCATED DOMES PORTABLE PRECAST CONCRETE BARRIER DESIGN 8337 ADJUST HANDHOLE N ; ( SIGN PANEL SPECIAL TRAFFIC CONTROL INTERCONNECT • • CLEAN ROOT CUTTING STABILIZED CONSTRUCTION EXIT EROSION CONTROL SUPERVISOR STORM DRAIN INLET PROTECTION SILT FENCE. TYPE MS BOULEVARDTOPSOIL BORROW FERTII 17. NOE 3 SODDING TYPE SALT TOLERANT and 1 Cn cancn9 PRNCNT1fW f ATFaCIRY 20 RAPID STABIUZATION METHOD 3 4 SOLID LINE MULTI -COMPONENT GROUND IN (WR) 4" BROKEN UNEMULTI.COMPONENT GROUND IN (WR) 4" DOUBLE ceUmimic MULTI -COMPONENT GROUND IN (WR) CROSSWALK PREFORM THERMOPLASTIC GROUND IN ENHANCED SKID RESISTANCE ,§«:rmggq M MII 4 „..m M VA ]§§§§§§] MAAM it §§\) ;!§; §)}§)\ §!;§11[ Irm'a A A gkq#gq#q 4P1'4[§§§[ )2 :n, 0 0 U (0 co o 0 Ql m C O co N N m LO LiD ul 0) VT V N' N 1� R o m CO00 E N M d. ul h ,-i ,,.i lD 0! vT VI. V) VT ill d V! 1f co > V} VT 0 t... a E 0 0 U c.ca N 00 M .V..'C co Oal O1 N m aj l0 t\ ..., < 0) V* N a a d' lO O c-1 E N N d' lfl Ol if).t/1• v, VT V! N UT Vi N > VT N O L. a Annual Inflation E 0 0 cc) 0 00 2 N N N m a N N V) N I,:: in V) O Lc) ul N In ul N N N as -I e�-I chi i�O -I --I lD ,m-1 ,-1 N aV) VT v). VT Vl yn, ill V). iN.. C c O O c0 @ f0 c6 N c0 c0 C c� c0 N C 0- o u0) V) co V) E ti) V) O M T t0 O c a T L N E 01E (0 W e N lA eN (0 v N U U > U UU U y) U > E i > 0 0 CO 0 c CO 03 O O W CO CO O O u 0 a O O a o U u v u o u u au m o o N EL L L NL )V) )V) ) ) Ial al C n G U — lV) al n . N N 0 N 0) � �., u) N CO < 0 LO N CO t 0 M 0 to Co 0 0 fl 0 0 0 0 0 0 0 0 0 0 0 V�i . �-I ( W m O C N N N N N N N N N N N VT V} < V tj 'D La C. Cale L O) } m 0) u) r-i N M CT)ul T O t` M m *4 < ul v 6 8 2 6 a 2 t 8 a 1' 0 2 E rn `,13 ti 1 01 01 F.,' g N N ri N N RP, P., AFIAA,A1 AF. , .1 • • To 3',•M:Y.1`,E1:11:1?-11;"En 3 HFLUHFAEADA e. az az az 4' e iv! icri VP! g CHI tg2 rn ni 11§310`g1HVI,q REIP1 P1 P11,COARP,12, 2 4'3 AVERAGE (2010-201t Minnesota Highway Construction Price Trends Calendar Year Cost Index 540 520 500 480 460 440 420 400 380 360 340 320 300 280 260 240 220 200 180 160 140 120 100 80 60 40 Annual Price Trends I I I I I I I I I I —0—Composite Index —A—Roadway Excavation --0—Surfacing Index —a—Structures Index 4.0% 7c 00n m`p co 0) mco co 0) m0) m0) 00) 00 rn0) 000 o0) o0 00 o0N o0M oc) o0 00to 0 00 0N. 0 o0m o 0 0 0 0 0 0 0 0 0 oNo oN oNN n �. n �. n N N N N N N N N N N N N N N N N N N N N N N N Calendar Year COMPOSITE COST INDEX 400 380 360 340 320 300 280 260 240 220 200 180 160 140 120 100 80 Yearly and Quarterly Price Trends 13.6% r. - • Quarterly Cost Index t Calendar Year Cost Index 00) 0 m0) 0000 o0N o0M o0C o0h CZ CZ 0^ 000 Dorn o 0 N N N NNNNNNNN Calendar Year N N ^N t0 N ti N N N N N N N N N MnDOT Construction Cost Index Year Quarter Excavation Index Bituminous Surfacing Concrete Surfacing Surfacing Index Reinforcing Steel Structural Steel Structural Concrete Structures Index Composite Index 1987 100.00 100.00 100.00 100.00 100.00 100.00 100.0o 100.00 100.00 1980 1st Quarter 66.35 92.87 76.99 89.60 700.25 113.11 91.18 98.44 88,98 2nd Quarter 111.84 96.02 107.04 98.29 107.22 103.87 95.60 99.37 100.58 3rd Quarter 87.81 94.14 104.76 96.33 110.27 110.57 110.45 110.43 99.46 41h Quarter 89.72 103.63 103.63 115.44 107.04 94.37 100.80 100.39 Year End 84.08 95.68 05.55 93.59 109.73 109.34 97.90 102.26 94.90 1989 1s1Quarter 121.34 88.57 92.72 89.42 720.87 141.72 101.41 112.36 101.11 2nd Quarter 70.45 90.06 87.63 89.66 108.73 102.24 98.24 101.04 90.35 3rd Quarter 137.66 107.54 135.39 113.28 116.66 107.48 94.73 101.34 113.09 4th Quarter 91.13 91.13 130.53 121.78 146.33 140.47 111.64 Year End 103.72 92.01 94.50 93.23 115.99 111.15 97.29 103.45 97.90 1990 1st Quarter 75.54 100.19 81.67 96.37 115.62 140.73 102.05 111.55 98.06 2nd Quarter 67.71 96.79 104.57 98.39 122.11 105.43 110.57 111.97 98.17 3rd Quarter 97.07 122.17 102.13 118.04 117.17 112.70 92.03 100.67 109.65 4th Quarter 66.99 106.72 140.85 115.41 118.55 108.99 133.76 126.38 111.03 Year End 78.30 100.58 97.24 98.89 117.48 112.81 99.09 105.17 98.41 1991 1s1 Quarter 86.48 103.02 111.23 104.71 115.23 123.22 91.37 101.72 101.16 2nd Quarter 67.72 ' 96.75 105.58 98.67 110.99 128.81 103.22 109.27 97.43 3rd Quarter 105.04 122.95 110.48 113.49 110.44 41h Quarter 47.98 81.65 111.81 87.87 108.30 04.44 00.29 86.22 81.62 Year End 67.31 97.72 109.11 100.07 111.54 121.31 93.90 102.28 96.04 1992 1s1 Quarter 134.20 110.24 90.36 106.14 106.10 96.66 92.71 96.07 107.07 2nd Quarter 84.69 95.94 103.65 97.53 119.25 109.95 112.93 113.67 100.67 3rd Quarter 90.06 102.36 92.40 100.31 99.53 108.35 131.75 121.22 105.29 41h Quarter 99,54 105.41 105.41 105.69 91.58 116.35 109.83 106.01 Year End 90.60 99.05 97.07 98.64 106.37 105.54 112.30 109.98 100.98 1993 1st Quarter 81.02 104.73 87.06 101.08 118.06 139.75 102.00 111.88 101.53 2nd Quarter 81.51 101.97 101.79 101.93 109.03 128.78 97.52 105.46 100.08 3rd Quarter 117.01 117.01 97.06 65.66 73.25 100.83 4111 Quarter 73.97 94.47 84.12 92.33 119.80 112.58 104.90 109.22 94.91 Year End 80.76 101.91 96.30 100.75 100.13 127.30 90.07 100.21 97.70 1994 1st Quarter 115.56 97.54 95.57 97.13 115.00 95.90 123.67 120.83 107.11 2nd Quarter 75.92 702.90 104.22 103.17 114.87 109.55 110.84 101.09 3rd Quarter 152.37 109.02 136.56 114.70 99.78 111.66 96.09 99.56 115.44 4th Quarter 65.52 110.42 103.89 109.08 109.23 98.51 98.97 100.93 100.29 Year End 75.38 102.40 104.96 102.99 105.52 110.88 101.55 103.98 99.32 1995 1s1 Quarter 05.69 95.53 115.74 99.70 120.72 122.37 114.68 117.23 103.10 2nd Quarter 71.02 99.49 99.49 121.32 132.48 117.95 121.17 102.42 3rd Quarter 77.42 113.46 111.29 113.02 151A2 144.16 145.92 116A6 4th Quarter 92.70 107.55 109.43 107.93 121.52 111.02 114.16 107.29 Year End 99.01 113.94 102.73 121.47 126.03 116.53 119.32 104.63 1996 1st Quarter 83.05 92.20 123.35 98.62 118.80 178.06 100.96 118.05 102.38 2nd Quarter 119.50 95.01 113.11 98.74 130.48 127.59 120.29 109.88 3rd Quarter 124,27 131.07 150.79 135.77 120.96 119.41 119.79 129.72 4th Quarter 95.12 124.66 113.40 122.34 141.02 144.36 143.55 123.91 Year End 97.01 97.12 117.89 101.40 120.85 178.06 106.59 121.90 107.13 1997 tsl Quarter 117.41 107.57 112.69 108.66 117.44 93.82 125.60 118.39 112.93 2nd Quarter 96.00 107.53 153.26 116.96 129.60 107.48 117.89 118.40 114.38 3rd Quarter 122.35 730.99 130.99 124.92 119.62 116.28 118.59 125.27 4th Quarter 127.75 134.59 0.00 134.59 132.08 Year End 108.51 109.84 125.63 113.10 122.08 99.44 122.32 118.25 114.03 1990 is' Quarter 100,29 124.56 135.20 126.76 130.86 125.50 126.86 122.75 2nd Quarter 104.63 122.21 133.04 124.44 123.71 118.20 119.63 120.10 3rd Quarter 135.95 150.01 129.84 145.05 133.21 126.04 127.51 139.40 4th Quarter 155.16 155.16 122.66 146.00 110.50 119.22 140.22 Year End 106.99 124.06 132.22 125.95 127.70 146.08 121.58 127.10 123.58 1999 1st Quarter 90.69 130.95 210.30 147.31 133.64 126.39 128.14 133.51 2nd Quarter 92.34 137.50 139.09 137.83 727.34 121.92 121.78 126.58 3rd Quarter 85.22 135.66 135.66 125.50 168.87 121.78 130.81 125.78 4th Quarter 182.25 143.08 202.56 155.34 132.10 107.12 183.75 160.00 160.66 Year End 95.07 135.87 142.46 137.23 124.73 114.64 124.72 122.95 126.75 Year Quarter Excavation Index Bituminous Surfacing Concrete Surfacing Surfacing Index Reinforcing Steel Structural Steel Structural Concrete Structures Index Composite Index 2000 1st Quarter 96.36 141.29 153.08 143.73 142.36 151.96 125.61 133.57 133.77 2nd Quarter 111.93 130.68 158.17 142.86 137.49 136.03 120.21 126.43 133.33 3rd Quarter 102.18 128.03 120.03 137.29 140.48 139.71 127.13 4Ih Quarter 115.61 136A7 170.73 143.63 149.27 105.41 176.66 148.21 Year End 105.38 138.87 157.19 142.65 139.49 137.59 127.59 131.71 133.91 2001 1stQuarler 91.27 131.58 133.42 131.96 166.65 198.66 189.55 141.28 2nd Quarter 116.05 135.28 149.20 138.15 135.53 219.62 144.03 155.60 140.36 3rd Quarter 109.17 130.04 154.51 136.09 140.67 166.76 139.68 144.01 134.11 41h Quader 157.83 160.90 185.56 165.90 149.31 66.82 158.62 144.16 158,06 Year End 123.17 137.25 153.92 140.69 142.53 171.70 149.25 151.85 141.61 2002 1st Quarter 123.44 147.14 119.70 141.50 151.60 143.03 120.19 130.48 135.49 2nd Quarter 148.40 149.69 140.07 147.71 150.31 165.23 05.03 112,13 136.82 3rd Quarter 132.77 132.77 132.77 41h Quarter 95.26 157.12 161.93 158.12 167.64 154.74 158.65 159.88 149.61 Year End 116.64 150.27 142.16 148.60 159.74 157.32 126.43 138.49 140.73 2003 1s1 Quarter 119.16 168.38 149.65 164.51 165.32 124.83 149.85 148.55 153.05 2nd Quarter 149.11 166.29 171.88 167.44 168.38 109.25 130.53 134.34 154.57 3rd Quarter 126.34 162.12 190.96 168.07 166.04 161.37 162.50 160.21 4th Quarter 142.18 144.11 144.11 162.08 139.53 213.05 189.98 159.77 Year End 129.12 163.83 156.17 162.26 166.37 116.91 143.23 143.23 151.60 2004 1st Quarter 89.34 157.99 145.67 155.45 184.40 166.06 166.16 169.78 150.36 2nd Quarter 101.93 156.99 153.21 156.21 193.40 135.92 149.83 146.23 3rd Quarter 156.87 173,66 220.06 183.23 231.70 126.15 253.80 226.99 192.95 41h Quarter 171.37 153.88 126.70 148.28 175.45 195.43 146.69 160.98 155.63 Year End 103.48 159.35 141.15 155.60 191.19 162.96 150.02 160.50 149.61 2005 1st Quarter 91.95 159.35 221.30 172.12 206.72 281.37 176.99 201.24 169.57 2nd Quarter 152.75 163.52 230.40 177.31 206.89 201.87 159.27 176.24 173.44 3rd Quarter 135,05 214.40 173.97 206.06 195.34 199.90 158.17 172.91 185.71 46 Quarter 131.93 211.41 211.41 219.49 192.75 199.22 193.94 Year End 130,43 169.66 183.55 172.63 202.26 201.13 162.70 177.39 167.97 2006 1st Quarter 179.64 216.37 168.40 206.48 209.17 167.23 196.99 194.19 198.82 2nd Quarter 137.70 241.00 191.38 230.77 192.81 194.21 184.52 187.87 204.11 3rd Quarter 137.17 217.53 na na 257.26 na 230.67 na na 4th Quarter 95.01 228.13 na na 247.01 na 212.00 na na Year End 127.00 228.04 173.91 216.88 205.99 183.53 193.74 194.39 197.10 2007 1st Quarter 190.17 255.61 222.49 248.78 236.81 283.08 202.21 223.31 232.47 2nd Quarter 114.76 224.06 155.14 209.85 221.84 187.19 214.66 211.27 196.60 3rd Quaner na 213.40 na na na na na na na 41h Quarter 117.03 209.36 na na na na na na na Year End 147.02 232.91 198.59 225.04 233.69 262.24 204.79 220.64 212.88 2008 1st Quarter 143.43 235.23 361.90 261.34 409.19 no 189.70 na na 2nd Quaner 134.37 278.48 170.51 256.22 286.47 267.39 199.61 228.83 230.20 3rd Quarter na 314.60 na na 295.44 215.32 196.42 219.40 41h Quarter 217.71 350.82 na na 242.71 na 187.20 na na Year End 136.85 282.00 175.62 260.06 349.63 239.92 195.24 233.87 234,22 2009 1st Quarter 130.35 267.53 179.27 249.34 212.65 703.64 212.26 298.60 247.42 2nd Quarter 205,07 254.33 210.92 245.38 220.70 249.11 218.60 224.37 233.08 3rd Quarter na 293.20 na na na na na na na 4th Quarter 255.96 266.65 174.42 247.63 202.59 na 211.65 na na Year End 147.46 265.08 184.33 248.43 213.94 252.12 214.03 220.70 225.32 2010 1st Quarter 118.81 297.94 155.03 268.47 215.46 171.69 212.62 206.13 227.65 2nd Quarter 207.89 271.58 181.95 253.10 226.17 253.31 208.48 219.08 236.32 3rd Quarter 266.22 268.87 na na na na na na na 41h Quarter 263.08 260.16 186.16 244.90 222.91 197.32 245.20 232,35 243.64 Year End 151.35 277.15 167.66 254.58 222.32 197.81 226.24 220.47 229.17 2011 1st Quarter 282.29 277.18 138.12 248.51 267.60 • 233.93 na na 2nd Quarter 187.26 289.19 147.37 259,95 249.70 216.62 236.44 235.64 241.97 3rd Quarter 206.87 306.20 130.31 269.94 na na na ' na na 415 Quarter 290.62 311.17 161.76 280.36 253.69 na 261.73 na na Year End 212.74 289.32 145.22 259.61 254.49 216.82 237.40 237.25 245.95 2012 1s1 Quarter 168.12 330.92 164.11 296.63 202.92 na 274.47 na na 2nd Quarter 251.04 318.01 191.50 291.94 267.40 na 218,35 na na 3rd Quarter 220,88 351.69 154.88 311.11 228.22 na na na na 41h Quarter 206.53 308.64 260.42 298.86 260.22 221.19 193.13 211.43 258.54 Year End 207.23 322.38 182.48 293.54 281.73 221.19 201.04 216.68 267.36 Year Quarter Excavation Index Bituminous Surfacing Concrete Surfacing Surfacing Index Reinforcing Steel Structural Steel Structural Concrete Structures Index Composite Index 2013 1st Quarter 192.74 299.93 211.51 281.70 237.57 na 236.42 na na 2nd Quarter 185.76 337.29 200.92 310.03 259.00 na 294.45 na na 3rd Quarter na na na na na na na na na 41h Quarter 304.00 329.32 101.06 298.75 284.22 na 304.71 no na Year End 201.96 320.00 197.63 295,61 277.52 no 285.73 na na 2014 1st Quarter 296.52 316.42 211.06 294.70 276.99 210.59 269.59 260.71 284.46 2nd Quarter 252.80 335.14 191.32 305A9 266.37 307.37 260.77 270.06 286.95 3rd Quarter 175.49 353.17 195.49 320.66 na na na na na 4th Quarter 186.92 331.02 219.23 307.97 200.50 na 353.97 na na Year End 236.40 329.72 199.71 302.92 274.37 247.88 276.96 271.34 283.58 2015 1st Quarter 221.14 320.13 278.25 311.49 314.50 na 346.21 na na 2nd Quarter 246.97 329.07 206.36 320.27 307.64 na 323.07 na na 3rd Quarter no 315.16 na na na na na na na 418 Quarter 328.75 287.05 252.29 279.88 286.55 na 283.49 na na Year End 253.63 314.25 268.68 304.86 307.10 na 327.03 na na 2016 1st Quarter 350.11 267.82 248.95 263.93 287.15 na 311.20 na na 2nd Quarter 231.37 234.73 na na na na na na na 3rd Quarter na 247.55 na na 307.96 na na na na 481 Quarter 178.34 243.09 555.46 307,49 241.99 no 406.69 na na Year End 231.36 250.05 250.81 250.21 270.74 na 345.79 na na 2017 1st Quarter 214.30 287.42 262.73 282.33 269.81 202.59 327.42 294.02 276.14 2nd Quarter 417.50 278.25 252,26 272.89 276.40 267.39 273.41 272.95 293.74 3rd Quarter 292.77 297.10 na na 275.34 na 331.76 na na 41h Quarter 265.55 294.63 249.94 285.41 281.12 na 407.46 na na Year End 293.12 286.17 253.15 279.37 275.46 219.99 296.66 278.99 281.23 2018 1st Quarter 290.56 287.14 198.29 268.82 287.72 na 296.90 na na 2nd Quarter 328.73 349.77 218.93 322,80 353.04 301.16 520.20 463.46 364.03 3rd Quarter na 296.52 na na 323.87 na 391.97 na na 415 Quarter 498.92 342.29 241.11 321.43 340,57 na 387.73 na na Year End 342.66 324.40 219.00 302.67 318.14 301.16 303.03 355.71 324.82 2019 1s1 Quarter 435.26 338.73 238.13 317.99 330.75 na 395.52 na na 2nd Quarter 640.02 359.54 576.15 404.20 349.45 na 386.94 na na 3rd Quarter na 416.94 na na 294.40 na 381.09 na na 41h Quarter 902.48 363.33 270.02 344.09 307.48 na 433.71 na na Year End 530.81 349.79 292.11 337.90 319.32 na 409.36 na na 2020 1st Quarter 448,30 343.28 296.54 333.64 318.69 na 454.17 na na 2nd Quarter 513.68 365.19 no na 349.03 na 558.A0 na na 3rd Quarter 281,90 277.27 296.47 281.23 285.27 na 431.44 Ita na 4111 Quarter 439.97 304.81 na na 208.09 na 416,29 na na Year End 414.53 350.93 296.53 339.71 317.53 na 456.62 na na 2021 1st Quarter 343.17 324.90 275.65 314.74 333.35 na 395.65 na na 2nd Quarter 581.16 341.34 302.84 333.40 442.60 na 550.60 na na 3rd Quarter 411.25 368.72 na na 364.15 ne 519.71 na na 4th Quarter 230.82 403.23 284.33 370.71 314.13 no 517.08 na na Year End 260.94 358.42 285.54 343.39 326.69 na 485.87 na na 2022 1st Quarter 481.92 432.21 276.74 400.16 365.12 na 439.60 na na 2nd Quarter . 515.90 439.65 207.06 400.35 520.04 na 622.53 na na 3rd Quarter 4th Quarter Year End NA - Not applicable due to insufficient data. Heather Butkowski From: Sent: To: Cc: Subject: Attachments: Maxwell, Alan <AIan.Maxwell@co.ramsey.mn.us> Wednesday, October 18, 2023 10:36 AM Heather Butkowski Mazzitello, John RE: 2026 Mill and Overlay Eustis Street S_Future Road Costs - Ramsey County Estimate.pdf Caution: This email originated outside our organization; please use caution. Hello Heather, After we spoke yesterday I reviewed with John where the City was at with the cost share vs. turnback decision. After discussing the future costs you showed me, it is the County's opinion that assuming a 4% or 5% over the next 55 years is on the excessive side. We have seen inflation that high (or higher) over the last couple of years, but these rates have been quite volatile and a deviation from the normal inflation we see over longer periods of time. Construction costs have traditionally gone up between 1.5% and 2%, especially if you take annual cost increases over that length of time. I have included a 2% assumption in the attached mark-up to show that difference that would make. Moreover, if you assumed a 5% annual increase on your existing road system segments, they would have scary high numbers for future construction costs, too. But given the length of time we are talking about, we think that is very unlikely to actually happen. Additionally, while the 2025 reconstruction will include the traffic signal, retaining wall, new storm BMP, Right -of -Way, etc. It doesn't stand to reason that a future reconstruction would require all of that. With a sidewalk in place and a drainage and utility easement obtained in 2025, a future reconstruction that focuses on replacing curb and pavement should have significantly less scope and right-of-way costs. If these costs were removed from the 2025 Eustis Street Project, we would be looking at a construction cost of $3,500,000 instead of $6,300,000. By comparison a similar project to that scope, where the main focus is on restoring the pavement condition, that we are reconstructing in 2024 is sitting at just shy of $2M and nearly twice as long as Eustis Street. Lastly, we did discuss on the call that across the County our roads often go 15, 20, 25, even 30 years without having any work done on them before we go out to mill & overlay. And with such a low amount of traffic (even though there is truck traffic) on Eustis I would anticipate the road would hold up longer on average. I venture to guess that is why the last full depth reclaim has gotten the road through the last 32/33 years. We have been building roads with the proposed cross-section we are proposing for Eustis Street for over a decade, and they are holding up remarkably well, even on County Roads with much more traffic (and truck traffic) than Eustis Street has, or would expect to have in the future. This is just some food for thought, hoping to give you some piece of mind before you set off for vacation. I'll see you next week for the open house, Akin Maxwell, PE (MN) 651-266-7157 office — 763-388-1258 mobile ramseycounty.us i 0 O u o m o\° C O CO N" OMl W Le v) a) V} N m `i 1^r) 1� Cr, Crco �1 O "A VI E in- L? Vf N d� t/F Vl m > V) 0. u° L. 00 N >- 0011 VI tll m m p N m m o o m O1 N l0 ai 10 d' a) V> N N r 'O lD N O .4 .--I E N N orV) Ol In. t4 ii., V? V) (.4 t4 g N > O a Annual Inflation O 2 0 ° a) In N 0 N 0) al co co 0 a V) a) 4-, w m v u° v >. 0 3 w m a J w 0) 0 v cc N E a) 7 a > > * u) >t E O O OO N N N N N N N M In InIIn WI N,� 0 NO )n to N in N)-1 ,I .-1 ,-) O v-i t-I N LO VT Calendar Year O O O O 1.0 E0 ff3 Full Reconstruction N4 O -15 0 O O N N coo )(0©. U) U N fl. 4- adO E LL. R3 .O L •C •- C '0 N (D O U) .n N u) L C -O a LO .L] In aO LO, C O O o E O C O -a oa �•0 3� `� o -fl � cu)u) N a v) C E a'C a; '' (6 = O N O m u) O 1 N N O N N O C 4 3 +L., u) U o > > 2 00 m N 'a a to 0.ai . — o 7L L.0 2 (7-c N N m M d' 1!l Vl l(0 L00 0 N. CO N d' M V N 0) O 0 0 0 0 0 0 0 0 0 0 0 N �^ N NNNNNNNNN N �' VT Vl Q m 1. a) 0) >- cu m Ol l!) rl N m 01 10 A O N .-1 c-I N m M Cr d' lfl d) J J Leh i'o /- c & o e cis City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 2023 2024 2025 2026 2027 2028 Actual Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts Property Taxes Levied for General Purposes 101 General $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 226 Communications - - - - - - 227 Recycling - Subtotal 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 Property Taxes Levied for Capital 401 Capital improvement y 403 Street Improvement y 404 Park Improvement y 406 Park Dedication y 414 Development Y 416 TIF District No.1-2 y Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds TBD 1 2026A GO Improvement Bonds (Mill and Overlay) TBD 2 2026A GO Improvement Bonds (South Eustis) TBD 3 2026A GO Improvement Bonds (Park Projects) Subtotal Tax Capacity Tax Rates Tax Levy ($) y y y y 340,263 345,041 169,704 169,467 72,547 75,487 582,514 589,995 Total Taxes Levied 1,010,172 1,110,179 1,187,892 1,271,044 1,942,531 2,045,213 Less: Distribution from fiscal disparities (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) City Net Levy $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,807,604 $ 1,908,937 Personal and Real Estate Less: Contribution to fiscal disparities Adjusted net tax capacity $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 General 28.16% 28.71% 30.01% 31.35% 33.81% 35.18% Proposed debt levies 0.00% 0.00% 0.00% 0.00% 14.48% 14.26% Proposed capital levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Scheduled debt levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Total City Levy Tax Rate 28.16% 28.71% 30.01% 31.35% 48.29% 49.44% Population 2,243 2,600 2,626 2,652 2,679 2,706 Taxes per Capita $ 450 $ 427 $ 452 $ 479 $ 725 $ 756 Median Home Value (Jan 2) $ 274,300 $ 300,600 $ 302,103 $ 303,614 $ 305,132 $ 306,657 Median Home Taxes (from city) $ 737 $ 834 $ 877 $ 921 $ 1,427 $ 1,468 %change from prior year $'s 13% 5% 5% 55% 3% Tax Levy (%) General $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 Proposed Debt - - - - 582,514 589,995 General 100% 100% 100% 100% 70% 71% Proposed Debt 0% 0% 0% 0% 30% 29% General Fund Percentage Change in Levy (%) 10% 7% 7% 7% 7% Total Change In Levy (%) 10% 7% 7% 53% 5% Property Taxes Levied for General Purposes 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital Obv24 Cc, City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 2023 2024 2025 2026 2027 2028 Actual Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement y 403 Street Improvement y 404 Park Improvement y 406 Park Dedication y 414 Development y 416 TIF District No. 1-2 y Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds y - - TBD 1 2026A GO Improvement Bonds (Mill and Overlay) y - 340,263 345,041 TBD 2 2026A GO Improvement Bonds (South Eustis) n - TBD 3 2026A GO Improvement Bonds (Park Projects) n Subtotal - - 340,263 345,041 Tax Capacity Tax Rates Total Taxes Levied 1,010,172 1,110,179 1,187,892 1,271,044 1,700,280 1,800,259 Less: Distribution from fiscal disparities (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) City Net Levy $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,565,353 $ 1,663,982 Personal and Real Estate $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 Less: Contribution to fiscal disparities (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) Adjusted net tax capacity $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,082 Tax Levy ($) Tax Levy (%) General 28.16% 28.71% 30.01% 31.35% 33.45% 34.84% Proposed debt levies 0.00% 0.00% 0.00% 0.00% 8.37% 8.26% Proposed capital levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Scheduled debt levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Total City Levy Tax Rate 28.16% 28.71 % 30.01 % 31.35% 41.82% 43.10 % Population 2,243 2,600 2,626 2,652 2,679 2,706 Taxes per Capita $ 450 $ 427 $ 452 $ 479 $ 635 $ 665 Median Home Value (Jan 2) $ 274,300 $ 300,600 $ 302,103 $ 303,614 $ 305,132 $ 306,657 Median Home Taxes (from city) $ 737 $ 834 $ 877 $ 921 $ 1,235 $ 1,280 % change from prior year $'s 13% 5% 5% 34% 4% General $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 Proposed Debt - - - - 340,263 345,041 General 100% 100% 100% 100% 80% 81% Proposed Debt 0% 0% 0% 0% 20% 19% General Fund Percentage Change In Levy (%) 10% 7% 7% 7% 7% Total Change in Levy (%) 10% 7% 7% 34% 6% Property Taxes Levied for General Purposes 101 General 226 Communications 227 Recycling Subtotal Pronertv Taxes Levied for Capital Sou f 6i, City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 2023 2024 2025 2026 2027 2028 Actual Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement y 403 Street Improvement y 404 Park Improvement y 406 Park Dedication y 414 Development y 416 TIF District No.1-2 y Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds y TBD 1 2026A GO Improvement Bonds (Mill and Overlay) y - 340,263 345,041 TBD 2 2026A GO Improvement Bonds (South Eustis) y 169,704 169,467 TBD 3 2026A GO Improvement Bonds (Park Projects) n - - Subtotal 509,967 514,508 Total Taxes Levied 1,010,172 1,110,179 1,187,892 1,271,044 1,869,984 1,969,726 Less: Distribution from fiscal disparities (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) City Net Levy $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,735,056 $ 1,833,450 Tax Capacity Tax Rates Personal and Real Estate $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 Less: Contribution to fiscal disparities (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) Adjusted net tax capacity $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 Tax Levy ($) General 28.16% 28.71% 30.01% 31.35% 33.71% 35.08% Proposed debt levies 0.00% 0.00% 0.00% 0.00% 12.64% 12.40% Proposed capital levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Scheduled debt levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Total City Levy Tax Rate 28.16% 28.71% 30.01% 31.35% 46.35% 47.49% Population 2,243 2,600 2,626 2,652 2,679 2,706 Taxes per Capita $ 450 $ 427 $ 452 $ 479 $ 698 $ 728 Median Home Value (Jan 2) $ 274,300 $ 300,600 $ 302,103 $ 303,614 $ 305,132 $ 306,657 Median Home Taxes (from city) $ 737 $ 834 $ 877 $ 921 $ 1,369 $ 1,410 % change from prior year $'s 13% 5% 5% 49% 3% General $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 Proposed Debt - - - - 509,967 514,508 Tax Levy (%) General 100% 100% 100% 100% 73% 74% Proposed Debt 0% 0% 0% 0% 27% 26% General Fund Percentage Change In Levy (%) 10% 7% 7% 7% 7% Total Change in Levy (%) 10% 7% 7% 47% 5% Property Taxes Levied for General Purposes 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital S «/I0v0 o L1-Seal, �US�5 City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 2023 2024 2025 2026 2027 2028 Actual Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital improvement y 403 Street Improvernent y 404 Park Improvement y 406 Park Dedication y 414 Development y 416 TIE District No.1-2 y Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds y - TBD 1 2026A GO Improvement Bonds (Mill and Overlay) n - - TBD 2 2026A GO Improvement Bonds (South Eustis) y 169,704 169,467 TBD 3 2026A GO Improvement Bonds (Park Projects) n - Subtotal 169,704 169,467 Tax Capacity Tax Rates Total Taxes Levied 1,010,172 1,110,179 1,187,892 1,271,044 1,529,721 1,624,686 Less: Distribution from fiscal disparities (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) City Net Levy $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,394,793 $ 1,488,409 Personal and Real Estate $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 Less: Contribution to fiscal disparities (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) Adjusted net tax capacity $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 Tax Levy ($) General 28.16% 28.71% 30.01% 31.35% 33.13% 34.53% Proposed debt levies 0.00% 0.00% 0.00% 0.00% 4.13% 4.02% Proposed capital levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Scheduled debt levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Total City Levy Tax Rate 28.16% 28.71% 30.01% 31.35% 37.26% 38.55% Population 2,243 2,600 2,626 2,652 2,679 2,706 Taxes per Capita $ 450 $ 427 $ 452 $ 479 $ 571 $ 600 Median Home Value (Jan 2) $ 274,300 $ 300,600 $ 302,103 $ 303,614 $ 305,132 $ 306,657 Median Home Taxes (from city) $ 737 $ 834 $ 877 $ 921 $ 1,101 $ 1,145 % change from prior year $'s 13% 5% 5% 20% 4% Tax Levy (%) General $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 Proposed Debt - - - 169,704 169,467 General 100% 100% 100% Proposed Debt 0% 0% 0% General Fund Percentage Change in Levy (%) 10% 7% 100% 89% 90% 0% 11% 10% 7% 7% 7% Total Change In Levy (%) 10% 7% 7% 20% 6% C at 6/L4 o S t/L /eS Property Taxes Levied for General Purposes 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 2023 2024 2025 2026 2027 2028 Actual Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement y 403 Street Improvement y 404 Park Improvement y 406 Park Dedication y 414 Development y 416 TIF District No.1-2 y Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds TBD 1 2026A GO Improvement Bonds (Mill and Overlay) n - - - - TBD 2 2026A GO Improvement Bonds (South Eustis) n - - - - TBD 3 2026A GO Improvement Bonds (Park Projects) y - - 72,547 75,487 Subtotal 72,547 75,487 Tax Capacity Tax Rates Total Taxes Levied 1,010,172 1,110,179 1,187,692 1,271,044 1,432,564 1,530,705 Less: Distribution from fiscal disparities (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) City Net Levy $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,297,637 $ 1,394,429 Personal and Real Estate $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 Less: Contribution to fiscal disparities (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) Adjusted net tax capacity $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,106 $ 3,860,882 Tax Levy ($) Tax Levy (%) General 28.16% 28.71% 30.01% 31.35% 32.91% 34.34% Proposed debt levies 0.00% 0.00% 0.00% 0.00% 1.76% 1.78% Proposed capital levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Scheduled debt levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Total City Levy Tax Rate 28.16% 28.71% 30.01% 31.35% 34.67% 36.12% Population 2,243 2,600 2,626 2,652 2,679 2,706 Taxes per Capita $ 450 $ 427 $ 452 $ 479 $ 535 $ 566 Median Home Value (Jan 2) $ 274,300 $ 300,600 $ 302,103 $ 303,614 $ 305,132 $ 306,657 Median Home Taxes (from city) $ 737 $ 834 $ 877 $ 921 $ 1,024 $ 1,073 %changefromprioryear$'s 13% 5% 5% 11% 5% General $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 Proposed Debt - - - - 72,547 75,487 General 100% 100% 100% 100% 95% 95% Proposed Debt 0% 0% 0% 0% 5% 5% General Fund Percentage Change in Levy (%) 10% 7% 7% 7% 7% Total Change In Levy (%) 10% 7% 7% 13% 7% co 0 N C E 'o W Q to 0 N 0 N N N 01 0 N V N y a C E E W Q 'Oa. � C E o W 2 'O y) N § E E w Q p c E E W < 0 C 0 N 111111111 L) 1 .14 1111 N N ono d N N o omo (Y a0oo ONyV p) Nmr'o n r a M b d 0)) N N m a U% N p N_ V U % 0 LN W `a W y > O N Z N O C YI _. 7 > p J W� > _Y W N � N � 3 t 1/)r` CAN rJ )p 2 N N C O 2 v a s= a N W O C d i a a C liff`±)) 0v' O . 'O t O U jp (Cp .0 N . lL 2 O C U is U Vic. 0 3 c `a AL) T A J v= N= J J (p a O 0 O N O O 0 :::V;::;; �UOU UN N E 10 U E nn� nE 3, � ). 0 .0 N 0 fTp Ip U d U U K U a 0. )O )O (n N N a a N O N N N ((') m m m( a) N N N N N N N N N Y Y Y Y Y Y Y Y 0 0 0 0 0 0 0 0 0 0 33333333 .0029.9.9M9 aann.o.oann aa''0.0..a'aa0a' d a m o E N 15 a N o E N W N 10 o E N 'y W Qp N a a` 0) LL u a 2 U 'O Nw O E N At o E N W m o N M W N NQ v v (n N N 4) <( m 1,0 co N V Na N 0 0 0 0) i w V vi CO V)N CO 0 m N 0 0 0 co CD(0 0 0 0 0 0 N Net Change in Fund Balances Cash Balances January 1 Cash Balances, December 31 O 0) a N o W N m E N co en Oo N `0_N c E C N w v • c N ° U '0 .N c o) J v C o m • > E N v E To To d U U N co 0 N 0 N 0 N 0 N 0 N 'co Lee � c EE ui a N y to'C EE W a 'O v . E E W a 'O r N E E W a N y � c EE u1 a N m c EE W a N N O oo cn N hl 111131111111111 0) V) <n In 0{�vm0NN 0)100 l)N000 O M OO NMN O N 0s .0 Cl. a, 0. to to 000 O NMN 0i fN nn '005 )0 u0 ONI�oON M OM V.4 o,-OO Na 0 N N V r cocci U O N U Yn N W .Z.. W >, Z N . • > V N O a N C N N N VI N yh.� ' W U v) y -O H y N N j. %t y v y p W W W W W N W W y t mgv<nnvMtn�Lnen...v)v)� 2 C � � C �. ... W T y`�_ C__ y 65 O C 0 U.0 N U W W 0 A N C 0 U U. Y t 3 Y L v Y Y E Y Y D sr- N > N 6 U N T U U N U U g N N N y N 0 O N (` (� � N N� N j") a0' U Q 8. U Q ; U U dl U U H N O , c O w N L W L OU) N N W t N N 0 O "- U U (n U a' M U E fn In LL M fn W U O • v C U O) C YO 0 s0 , N N N CO CO O a 0 10 N CO a 0 N N N COCOCO(n Mo )nv) e0(0 tee.. COv (0 . CI,O O MO 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N Oa 0 F. E to 0 W 0 w rn Cr co o us O O O Ya v o 0 CO C 0 0) O N 0) 0,01 y 0.F.'E E E E E v Uco Ul co co CO N A N CO 0 0 0 0 y y y y Z Z Z Z Z Z Z N N N N Y Y Y Y E N 0 0 0 0 0 0 0 0 y 0 0 p0) W 0i N 0.0 3 3 3 3 3 3 3 EEEEEEE y As 2 U U O o U O U O t t q% q, U y 1]-0.O n.0.010 0.0.0..0 O. da .''O W O 0 0 0 0 0 0 0 0 N 0 0 N 0 6) N > 0) O. O. 0. a a a a 0. 0 0 0 0 0 0 0 U m a C m o E N M N " 0 E N W v cse'D N W w 'cry' N E W W A v.o E W 0 M 1 0 E N 'N N 0 NO a N to N ' m V vi N N a u) re.,• N N o N a co K vi V) N ' 03 V ui N 0 � 0 ✓ vi O N L CO CO 0' N M 0 0 P 0\ N O N In N 0, 0 N c4 N co N N 0 a cn N v N n en rn N a U, Q` a m a a 0) NV N a fV a v> N n N V) a V) 0 N 0 V) Cash Balances, December31 CO O N 0 N N N N N 0 N N O C to w a CO 0 N w C m E E W a N c � C E E w a v 0 �E E w a 0 c E E wa 0 N c E E Ma V) 0 O m N n 0) 1111 11111011111111 N rn csrr (0 .CO N 01� V' 03 V N000 rO b CONab O m o m N m 0 0 Ka '00T N N MOr0N 00 N'0 O00 04. n 0 r M w N N N N N. m N. < 0 N N Eustis Chip Seal) m N 0 J z T _ (0 _ V G S p N -LO,3 C N VN NWS v Nu.60_1:6O1 >>W>>^ y WWU WW W t agv(n,i,04sN �2 Moc-00J000 UC (0g N.,Nc TO2-6UUNUT N `—i0ONUU.tUUj N K U 4 Uv; O4)80�a 0$°0000m0 0 v (n a 0 v E 0 O,2 0 0 y 0 0 2,yNUO'-U0 �UUODU, _ u a— au— a_ n m=— m— — L CI .0 o N n '- 0 J O) 0 J p 300'000' N UM u)(hLL0(0LL U O 8w C U O1 C E (0 4 0 N N N o 0 W W� O 4 N 0 0 Q 0 N N m m m m m m v) u 0 .0 (O n 0 T o N N N N N N N N N N N N N N N O. O 76 c E }A o •� C J O W Ot w o O p a a E E E E E E ECO CO CO CO CO CO CO a m N ut N VI N N Z Z Z Z Z Z Z y 2 .2'xY.0OY Y.T C C c c c c c E N 0 0 0 0 0 0 0 0 0) 0 0 0 0 0 0 J n 3333333EEEEEEE 8� u u u 0 0 u u u t t t C t t c 0 U • N N N N N IO N .00003000a0.0.n a 0.a 0'v J J J J 7 J 01 0) O) OJ O! O1 Gl () a a a a a a a a o 0 0 0 o O o M n, N .a V) N NE W w n m o E Nm N 0 E W .176 o E 2' 0 0 O a` c lL 0 w a` 2 (0 U -• '3 • o0 E U w 0) o E N m N 00 N a N NW CO ( ( ' N N0 V (ri N N N N w N (0 <o N N a m ✓ (ri N 1 ro ✓ (0 (0 cow co 0 0 01- CO CO '0 0 tri O 0 IV 0 0 (%) 0 0' rn 40 N 0 n N (V N 0 'V V v N N (V (0 0 rn N a rn V 0) CO rn v Net Change in Fund Balances ko N} v N V N N N m CD N m (0 rn a m Cash Balances, December 31 City of Lauderdale, Minnesota $4,225,000 General Obligation Bonds, Series 2026 Issue Summary Assumes Current Market BQ AA Rates plus 150bps Total Issue Sources And Uses Dated 02101/2026 I Delivered 02/01/2026 Mill and Park Issue Overlay South Eustis Projects Summary Sources Of Funds Par Amount of Bonds $2,465,000.00 $1,225,000.00 $535,000.00 $4,225,000.00 Total Sources $2,465,000.00 $1,225,000,00 $535,000.00 $4,225,000.00 Uses Of Funds Total Underwriter's Discount (I.200%) 29,580.00 14,700.00 6,420.00 50,700.00 Costs of Issuance 73,000.00 - - 73,000.00 Deposit to Capitalized interest (CIF) Fund 134,060.00 66,622.50 29,092.50 229,775.00 Deposit to Project Construction Fund 2,225,000.00 1,144,000.00 500,000.00 3,869,000.00 Rounding Amount 3,360.00 (322.50) (512.50) 2,525.00 Total Uses $2,465,000.00 $1,225,000.00 $535,000.00 $4,225,000.00 Series 2026 GO Bonds. 10 I Issue Summary 11011812023 11:56 PM gki„„,.. EHLERS,' City of Lauderdale, Minnesota $4,225,000 General Obligation Bonds, Series 2026 Issue Summary Assumes Current Market BQ AA Rates plus 150bps Net Debt Service Schedule Date Principal Coupon Interest Total P+l CIF Net New DIS Fiscal Total 02/01/2026 - - - - - 02/01/2027 229,775.00 229,775.00 (229,775.00) - 08/01/2027 - - 114,887.50 114,887.50 114,887.50 - 02/01/2028 325,000.00 5.500% 114,887,50 439,887.50 439,887.50 554,775.00 08/01/2028 - 105,950.00 105,950.00 105,950.00 02/01/2029 350,000.00 5.500% 105,950.00 455,950.00 455,950.00 561,900.00 08/01/2029 - 96,325.00 96,325.00 - 96,325.00 02/01/2030 365,000.00 5.400% 96,325.00 461,325.00 461,325.00 557,650.00 08/01/2030 - 86,470.00 86,470.00 86,470.00 02/01/2031 385,000.00 5.350% 86,470.00 471,470.00 471,470.00 557,940.00 08/01/2031 76,171.25 76,171.25 76,171.25 02/01/2032 405,000.00 5.350% 76,171.25 481,171.25 481,171.25 557,342.50 08/01/2032 65,337.50 65,337.50 65,337.50 02/01/2033 430,000.00 5.350% 65,337.50 495,337.50 495,337.50 560,675.00 08/01/2033 - 53,835.00 53,835.00 53,835.00 - 02/01/2034 455,000.00 5.400% 53,835.00 508,835.00 508,835.00 562,670.00 08/01/2034 - 41,550.00 41,550.00 41,550.00 - 02/01/2035 480,000.00 5.400% 41,550.00 521,550.00 521,550.00 563,100.00 08/01/2035 - 28,590.00 28,590.00 28,590.00 - 02/01/2036 500,000.00 5.500% 28,590.00 528,590.00 528,590.00 557,180.00 08/01/2036 - 14,840.00 14,840.00 14,840.00 - 02/01/2037 530,000.00 5.600% 14,840.00 544,840.00 544,840.00 559,680.00 Total $4,225,000.00 - $1,597,687.50 S5,822,687.50 (229,775.00) $5,592,912.50 Significant Dates Dated First Coupon Date Yield Statistics 2/01/2026 2/01/2027 Bond Year Dollars Average Life Average Coupon 5.4500682% $29,315.00 6.938 Years Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Forin 8038 5.6230172% 5.6507457% 5.4340988% 5.9690766% Net Interest Cost 5.4500682% Weighted Average Maturity 6.938 Years Series 2026 GO Bonds -10 1 Issue Summary 1 10/18/2023 11:56 PM EHLERS PUBLIC FINANCE ADVISORS City of Lauderdale, Minnesota $4,225,000 General Obligation Bonds, Series 2026 Issue Summary Assumes Current Market BQ AA Rates plus 150bps Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New DIS Total 02/01/2026 - - - 02/01/2027 - - 229,775.00 229,775.00 (229,775.00) - 02/01/2028 325,000.00 5.500% 229,775.00 554,775.00 554,775.00 582,513.75 02/01/2029 350,000.00 5.500% 211,900.00 561,900.00 561,900.00 589,995.00 02/01/2030 365,000.00 5.400% 192,650.00 557,650.00 557,650.00 585,532.50 02/01/2031 385,000.00 5.350% 172,940.00 557,940.00 557,940.00 585,837.00 02/01/2032 405,000.00 5.350% 152,342.50 557,342.50 557,342.50 585,209.63 02/01/2033 430,000.00 5.350% 130,675.00 560,675.00 560,675.00 588,708.75 02/01/2034 455,000.00 5.400% 107,670.00 562,670.00 562,670.00 590,803.50 02/01/2035 480,000.00 5.400% 83,100.00 563,100.00 563,100.00 591,255.00 02/01/2036 500,000.00 5.500% 57,180.00 557,180.00 - 557,180.00 585,039.00 02/01/2037 530,000.00 5.600% 29,680.00 559,680.00 559,680.00 587,664.00 Total $4,225,000.00 S1,597,687.50 $5,822,687.50 (229,775.00) $5,592,912.50 $5,872,558.13 Significant Dates Dated First Coupon Date Yield Statistics 2/01/2026 2/01/2027 Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True lnterest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2026 GO Bonds -10 I Issue Summary 1 10/18/2023 11:56 PM $29,315.00 6.938 Years 5.4500682% 5.6230172% 5.6507457% 5.4340988% 5.9690766% gm,„, EHLERS City of Lauderdale, Minnesota $2,465,000 General Obligation Bonds Mill and Overlay Assumes Current Market BQ AA Rates p Net Debt Service Schedule , Series 2026 lus 150bps Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 02/01/2026 02/01/2027 08/01/2027 02/01/2028 08/01/2028 02/01/2029 205,000.00 5.500% 08/01/2029 02/01/2030 215,000.00 5.400% 08/01/2030 02/01/2031 08/01 /2031 02/01/2032 08/01/2032 02/01/2033 08/01/2033 02/01/2034 08/01/2034 02/01 /2035 08/0I /2035 02/01/2036 08/01/2036 02/0I/2037 134,060.00 67,030.00 190,000.00 5.500% 67,030.00 61,805.00 61,805.00 56,167.50 56,167.50 50,362.50 225,000.00 5.350% 50,362.50 44,343.75 235,000.00 5.350% 44,343.75 38,057.50 250,000.00 5.350% 38,057.50 31,370.00 265,000.00 5.400% 31,370.00 24,215.00 280,000.00 5.400% 24,215.00 16,655.00 290,000.00 5.500% 16,655.00 310,000.00 8,680.00 5.600% 8,680.00 134,060.00 (134,060.00) 67,030.00 257,030.00 61,805.00 266,805.00 56,167.50 271,167.50 50,362.50 275,362.50 44,343.75 279,343.75 38,057.50 288,057.50 31,370.00 296,370.00 24,215.00 304,215.00 16,655.00 306,655.00 8,680.00 318,680.00 67,030.00 - 257,030.00 324,060.00 61,805.00 - 266,805.00 328,610.00 56,167.50 - 271,167.50 327,335.00 50,362.50 - 275,362.50 325,725.00 44,343.75 - 279,343.75 323,687.50 38,057.50 - 288,057.50 326,115.00 31,370.00 - 296,370.00 327,740.00 24,215.00 304,215.00 328,430.00 16,655.00 - 306,655.00 323,310.00 8,680.00 - 318,680.00 327,360.00 Total 52,465,000.00 5931,432.50 53,396,432.50 (134,060.00) S3,262,372.50 Significant Dates Dated First Coupon Date Yield Statistics 2/01/2026 2/01/2027 Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $17,090.00 6.933 Years 5.4501609% 5.6232446% 5.6509797% 5.4340988% 6.2017796% Net Interest Cost Weighted Average Maturity Series 2026 GO Bonds -10 I Mill and Overlay I 10/1812023 I 1:56 PM 5.4501609% 6.933 Years 6,EHLERS City of Lauderdale, Minnesota $2,465,000 General Obligation Bonds, Series 2026 Mill and Overlay Assumes Current Market BQ AA Rates plus 150bps Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New D/S Total 02/01/2026 - - - - 02/01 /2027 - - 134,060.00 134,060.00 (134,060.00) - 02/01/2028 190,000.00 5.500% 134,060.00 324,060.00 324,060.00 340,263.00 02/01/2029 205,000.00 5.500% 123,610.00 328,610.00 328,610.00 345,040.50 02/01/2030 215,000.00 5.400% 112,335.00 327,335.00 327,335.00 343,701.75 02/01/2031 225,000.00 5.350% 100,725.00 325,725.00 325,725.00 342,011.25 02/01/2032 235,000.00 5.350% 88,687.50 323,687.50 - 323,687.50 339,871.88 02/01/2033 250,000.00 5.350% 76,115.00 326,115.00 326,115.00 342,420.75 02/01/2034 265,000.00 5.400% 62,740.00 327,740.00 327,740.00 344,127.00 02/01/2035 280,000.00 5.400% 48,430.00 328,430.00 328,430.00 344,851.50 02/01/2036 290,000.00 5.500% 33,310.00 323,310.00 323,310.00 339,475.50 02/01/2037 310,000.00 5.600% 17,360.00 327,360.00 327,360.00 343,728.00 Total $2,465,000.00 - $931,432.50 $3,396,432.50 (134,060.00) $3,262,372.50 $3,425,491.13 Significant Dates Dated First Coupon Date Yield Statistics 2/01/2026 2/01/2027 Bond Year Dollars $17,090.00 Average Life 6.933 Years Average Coupon 5.4501609% Net Interest Cost (NIC) _ __- 5.6232446% True interest Cost (TIC) - - -- 5.6509797% Bond Yield for Arbitrage Purposes 5.4340988% All inclusive Cost (AIC) 6.2017796% Series 2026 GO Bonds - 10 I Mill and Overlay 110/18/2023 11:56 PM 16..k4 EHLERS City of Lauderdale, Minnesota $1,225,000 General Obligation Bonds, Series 2026 South Eustis Assumes Current Market BQ AA Rates plus 150bps Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 02/01/2026 - 02/01/2027 66,622.50 66,622.50 (66,622.50) - 08/01/2027 - 33,311.25 33,311.25 33,311.25 02/01/2028 95,000.00 5.500% 33,311.25 128,311.25 128,311.25 161,622.50 08/01/2028 30,698.75 30,698.75 30,698.75 02/01/2029 100,000.00 5.500% 30,698.75 130,698.75 130,698.75 161,397.50 08/01/2029 27,948.75 27,948.75 27,948.75 02/01/2030 105,000.00 5.400% 27,948.75 132,948.75 132,948.75 160,897.50 08/01/2030 - 25,113.75 25,113.75 25,113.75 02/01/2031 110,000.00 5.350% 25,113.75 135,113.75 135,113.75 160,227.50 08/01/2031 - 22,171.25 22,171.25 22,171.25 - 02/01/2032 120,000.00 5.350% 22,171.25 142,171.25 142,171.25 164,342.50 08/01/2032 - 18,961.25 18,961.25 18,961.25 - 02/01/2033 125,000.00 5.350% 18,961.25 143,961.25 143,961.25 162,922.50 08/01/2033 15,617.50 15,617.50 15,617.50 02/01/2034 130,000.00 5.400% 15,617.50 145,617.50 145,617.50 161,235.00 08/01/2034 12,107.50 12,107.50 12,107.50 - 02/01/2035 140,000.00 5.400% 12,107.50 152,107.50 152,107.50 164,215.00 08/01/2035 8,327.50 8,327.50 8,327.50 02/01/2036 145,000.00 5.500% 8,327.50 153,327.50 153,327.50 161,655.00 08/01/2036 4,340.00 4,340.00 4,340.00 02/01/2037 155,000.00 5.600% 4,340.00 159,340.00 159,340.00 163,680.00 Total $1,225,000.00 - $463,817.50 $1,688,817.50 (66,622.50) $1,622,195.00 Significant Dates Dated First Coupon Date Yield Statistics 2/01/2026 2/01/2027 Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $8,510.00 6.947 Years 5.4502644% 5.6230024% 5.6507183% 5.4340988% 5.6507183% Net Interest Cost 5.4502644% Weighted Average Maturity 6.947 Years Series 2026 GO Bonds -10 I South Eustis 1 10/18/2023 11:56 PM �EHLERS PUBLIC FINANCE ADVISOR. City of Lauderdale, Minnesota $1,225,000 General Obligation Bonds, Series 2026 South Eustis Assumes Current Market BQ AA Rates plus 150bps Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New D1S Total 02/01/2026 - - - - 02/01/2027 - - 66,622.50 66,622.50 (66,622.50) - 02/01/2028 95,000.00 5.500% 66,622.50 161,622.50 161,622.50 169,703.63 02/01/2029 100,000.00 5.500% 61,397.50 161,397.50 161,397.50 169,467.38 02/01/2030 105,000.00 5.400% 55,897.50 160,897.50 160,897.50 168,942.38 02/01/2031 110,000.00 5.350% 50,227.50 160,227.50 160,227.50 168,238.88 02/01/2032 120,000.00 5.350% 44,342.50 164,342.50 164,342.50 172,559.63 02/01/2033 125,000.00 5.350% 37,922.50 162,922.50 - 162,922.50 171,068.63 02/01/2034 130,000.00 5.400% 31,235.00 161,235.00 161,235.00 169,296.75 02/01/2035 140,000.00 5.400% 24,215.00 164,215.00 164,215.00 172,425.75 02/01/2036 145,000.00 5.500% 16,655.00 161,655.00 161,655.00 169,737.75 02/01/2037 155,000.00 5.600% 8,680.00 163,680.00 163,680.00 171,864.00 Total $1,225,000.00 - $463,817.50 $1,688,817.50 (66,622.50) $1,622,195.00 $1,703,304.75 Significant Dates Dated First Coupon Date Yield Statistics 2/01/2026 2/01/2027 Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) $8,510.00 6.947 Years True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2026 GO Bonds -10 I South Eustis 110/18/2023 11:66 PM 5.4502644% 5.6230024% 5.6507183% 5.4340988% 5.6507183% Ig§EHLERS, in PUBLIC FINANCE ADVISOR. City of Lauderdale, Minnesota $535,000 General Obligation Bonds, Series 2026 Park Projects Assumes Current Market BQ AA Rates plus 150bps Net Debt Service Schedule Net New Date Principal Coupon Interest Total P+I CIF DIS Fiscal Total 02/01/2026 - 02/01/2027 29,092.50 29,092.50 (29,092.50) 08/01/2027 14,546.25 14,546.25 14,546.25 - 02/01/2028 40,000.00 5.500% 14,546.25 54,546.25 54,546.25 69,092.50 08/01/2028 13,446,25 13,446.25 13,446.25 02/01/2029 45,000.00 5.500% 13,446.25 58,446.25 58,446.25 71,892.50 08/01/2029 - - 12,208.75 12,208.75 12,208.75 02/01/2030 45,000.00 5.400% 12,208.75 57,208.75 57,208.75 69,417.50 08/01/2030 - 10,993.75 10,993.75 10,993.75 02/01/2031 50,000.00 5.350% 10,993.75 60,993.75 60,993.75 71,987.50 08/01/2031 - 9,656.25 9,656.25 9,656.25 02/01/2032 50,000.00 5.350% 9,656.25 59,656.25 59,656.25 69,312.50 08/01/2032 - 8,318.75 8,318.75 8,318.75 02/01/2033 55,000.00 5.350% 8,318.75 63,318.75 63,318.75 71,637.50 08/01/2033 6,847.50 6,847.50 6,847.50 02/01/2034 60,000.00 5.400% 6,847.50 66,847.50 66,847.50 73,695.00 08/01/2034 5,227.50 5,227.50 5,227.50 - 02/01/2035 60,000.00 5.400% 5,227.50 65,227.50 65,227.50 70,455.00 08/01/2035 - 3,607.50 3,607.50 3,607.50 - 02/01/2036 65,000.00 5.500% 3,607.50 68,607.50 68,607.50 72,215.00 08/01/2036 1,820.00 1,820.00 1,820.00 02/01/2037 65,000.00 5.600% 1,820.00 66,820.00 66,820.00 68,640.00 Total $535,000.00 $202,437.50 $737,437.50 (29,092.50) $708,345.00 Significant Dates Dated 2/01/2026 First Coupon Date 2/01/2027 Yield Statistics Bond Year Dollars _ $3,715.00 Average Life 6.944 Years Average Coupon 5.4491925% Net Interest Cost (NIC) 5.6220054% True Interest Cost (TIC) 5.6497323% Bond Yield for Arbitrage Purposes _ 5.4340988% All Inclusive Cost (AIC) 5.6497323% IRS Form 8038 Net Interest Cost Weighted Average Maturity Series 2026 GO Bonds -10 I Park Projects 110/18/2023 11:66 PM 5.4491925% 6.944 Years FREERS' PUBLIC FINANCE ADVISORS City of Lauderdale, Minnesota $535,000 General Obligation Park Projects Assumes Current Market BQ AA Debt Service Schedule Bonds, Series 2026 Rates plus 150bps Date Principal Coupon Interest Total P+I Net New CIF D/S 105% of Tota I 02/01/2026 02/01/2027 02/01/2028 02/01/2029 02/01/2030 02/01/2031 02/01/2032 02/01/2033 02/01/2034 02/01/2035 02/01/2036 02/01/2037 40,000.00 45,000.00 45,000.00 50,000.00 50,000.00 55,000.00 60,000.00 60,000.00 65,000.00 65,000.00 5.500% 5.500% 5.400% 5.350% 5.350% 5.350% 5.400% 5.400% 5.500% 5.600% 29,092.50 29,092.50 26,892.50 24,417.50 21,987.50 19,312.50 16,637.50 13,695.00 10,455.00 7,215.00 3,640.00 29,092.50 69,092.50 71,892.50 69,417.50 71,987.50 69,312.50 71,637.50 73,695.00 70,455.00 72,215.00 68,640.00 (29,092.50) 69,092.50 71,892.50 69,417.50 71,987.50 69,312.50 71,637.50 73,695.00 70,455.00 72,215.00 68,640.00 72,547.13 75,487.13 72,888.38 75,586.88 72,778.13 75,219.38 77,379.75 73,977.75 75,825.75 72,072.00 Total S535,000.00 $202,437.50 $737,437.50 (29,092.50) $708,345.00 5743,762.25 Significant Dates Dated First Coupon Date Yield Statistics 2/01/2026 2/01/2027 Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2026 GO Bonds -10 1 Park Projects 1 10/18/2023 1 1:56 PM $3,715.00 6.944 Years 5.4491925% 5.6220054% 5.6497323% 5.4340988% 5.6497323% §EHLERS PUnLIC FINANCE ADVISORS CITY OF LAUDERDALE, MINNESOTA LONG TERM PLAN Prepared on October 24, 2023 Prepared by Abdo Financial Solutions, LLC. City of Lauderdale, Minnesota Long Term Plan Table of Contents Page No. Compilation Disclosure 3 Introductory Section Transmittal Letter 5 Financial Section Schedule of Property Taxes Levied and Tax Rates 8 Schedule of Annual Fund Cash Balances 9 Outstanding Debt Schedule 10 Transfer Schedule 11 Capital Improvement Plan Capital Improvement Fund 401 Schedule of Planned Capital Outlay 2023 to 2028 12 Schedule of Projected Revenue, Expenditures and Debt 12 Street Improvement Fund 403 Schedule of Planned Capital Outlay 2023 to 2028 13 Schedule of Projected Revenue, Expenditures and Debt 13 Park Improvement Fund 404 Schedule of Planned Capital Outlay 2023 to 2028 14 Schedule of Projected Revenue, Expenditures and Debt 14 Park Dedication Fund 406 Schedule of Planned Capital Outlay 2023 to 2028 15 Schedule of Projected Revenue, Expenditures and Debt 15 Development Fund 414 Schedule of Planned Capital Outlay 2023 to 2028 16 Schedule of Projected Revenue, Expenditures and Debt 16 TIF District No. 1-2 Fund 416 Schedule of Planned Capital Outlay 2023 to 2028 17 Schedule of Projected Revenue, Expenditures and Debt 17 Sewer Enterprise Fund 601 Schedule of Planned Capital Outlay 2023 to 2028 18 Statement of Cash Flows 18 Storm Sewer Enterprise Fund 602 Schedule of Planned Capital Outlay 2023 to 2028 19 Statement of Cash Flows 19 2 Financial Solutions COMPILATION DISCLOSURE Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 AbdoSolutions.com October 24, 2023 We have compiled the accompanying forecasted long-term plan that includes property tax, tax rate, fund balance and debt projections based on input from the City Council and City staff. This projection incorporates estimates through December 31, 2028. This forecast was compiled in accordance with attestation standards established by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of forecast information that is the representation of management and does not include evaluation of the support for the assumptions underlying the forecast. We have not examined the forecast and, accordingly, do not express an opinion or any other form of assurance on the accompanying statements or assumptions. Furthermore, there will usually be differences between the forecasted and actual results because events and circumstances frequently do not occur as expected, and those differences may be material. We have no responsibility to update this report for events and circumstances occurring after the date of this report. Sincerely, Abdo Financial Solutions Lighting the path forward 5201 Eden Avenue, Ste 250 Edina, MN 55436 r' 952.835.9090 3 100 Warren Street, Ste 600 Mankato, MN 56001 I' 507.625.2727 14500 N Northsight Blvd, Ste 233 Scottsdale, AZ 85260 P 480.864.5579 INTRODUCTORY SECTION CITY OF LAUDERDALE, MINNESOTA LONG TERM PLAN 4 Financial Solutions Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 Introduction AbdoSolutions.com October 24, 2023 As discussed in prior communications to the City Council, we have been preparing a long-term plan for the City that is intended to give a big picture view of the status now and five years from now. We have measured and projected operations, capital and debt for the City based on assumptions made by management. The City's assumptions made are as follows: Assumptions The following assumptions have been used to calculate the projections in this report: Capital Improvement Cost Inflation 1.00% Interest Earnings 1.00% General Fund Levy Growth 7.00% Debt Service Fund Levy (Percentage of Next Year's Debt Service) 105.00% Governmental Fund Revenue Growth 2.00% Governmental Fund Expenditure Growth 3.00% Governmental Funds Debt Term 10 Governmental Funds Debt Interest Rate 3.00% Sewer Enterprise Fund Revenue Growth 3.00% Enterprise Fund Revenue Growth 5.00% Enterprise Fund Expense Growth 5.00% Enterprise Debt Term 10 Enterprise Debt Interest Rate 3.00% Tax Capacity Growth 3.00% Fiscal Disparities Growth 1.00% Population Growth 1.00% Median Home Value $ 274,300 Median Home Value Growth 0.50% Lighting the path forward 5201 Eden Avenue, Ste 250 Edina, MN 55436 952.835.9090 100 Warren Street, Ste 600 Mankato, MN 56001 507.625.2727 5 14500 N Northsight Blvd, Ste 233 Scottsdale, AZ 85260 f' 480.864.5579 Assumptions with Future Action • A General Fund 101 levy increase of 7% was modeled to accommodate increases in the City's expenditure budget for police contracts. • Remaining ARPA Fund 228 cash will be distributed to the General Fund, Communications Fund, and Capital Improvement Fund. • The Communications Fund 226 does not have any planned capital expenditures for the next five years. A one- time transfer from the ARPA fund will resolve the cash deficit; however, the continued operating deficit in this fund should be evaluated. • Rates will need to be continually evaluated for Recycling Fund 227 to ensure that revenue keeps pace with increases passed through by the vendor. • The 2019A GO Improvement Bonds Fund 306 will be supported by a transfer in from the Development Fund 414 through 2029. • New debt service funds have been modeled for anticipated capital projects in 2026 as follows: O 2026 Mill and Overlay Project O 2025 County Reconstruction of South Eustis O 2026 Park Improvements • The Capital Improvement Fund 401 will receive a $50,000 transfer from the ARPA fund to cash flow future capital needs. • Street Improvement Fund 403 assumes the County will keep South Eustis and the City will contribute the required $1.1 million cost share. • Park Improvement Fund 404 assumes that debt will be issued to finance improvements at Skyview and Community Park. • Park Dedication Fund 406 anticipates that dedication fees will be utilized for improvements at Skyview and Community Park. • The resources in the Development Fund 414 will be used to pay the debt service on the 2019A bonds. • The capital project fund for TIF District No. 1-2, Fund 416, was established to account for the bond proceeds, acquisition and rehabilitation costs for the school site. The funds that remain are restricted land sale proceeds. • The Sewer Fund 602 is projected to have sufficient reserves for capital outlay and an adequate working capital reserve throughout the life of this plan. • A one-time rate adjustment of 15°%a has been modeled to align operating revenue with expenses in the Storm Water Fund 603. /,bdo:Solulionr..c.um 6 Key Highlights • At December 31, 2022 the General fund had a 54.2 percent operating reserve. The Minnesota Office of the State Auditor defines an adequate reserve as 35 - 50 percent of the General fund expenditures. The projected General Fund balance remains within the 35 - 50 percent rage throughout the life of this Plan. We anticipate the General fund levy will grow by an average of 7.00 percent to maintain the desired reserve level. • The total cash position of the City is projected to maintain at approximately $4.2 million (2022 actual) through 2028. • The tax levy is projected to increase from $1 million (2023 certified) to $2 million over the duration of this plan. This is a result of the General Fund levy increasing, on average 7 percent per year, as well as the introduction of a new debt service levy in 2027. The tax rate is anticipated to increase from 28.1 percent (2023 certified) to 49.4 percent as a result, resulting in $732 increase in tax on the median value home. • New debt has been modeled in 2026 for three improvement projects. Total debt outstanding is projected to increase from $800,000 (2022 actual) to $4.1 million over the duration of this plan. As a result, the debt per capita will increase from $360 (2022 actual) per household to an estimated $1,515 over the duration of this plan. — — AbdoSolutions.com 7 FINANCIAL SECTION CITY OF LAUDERDALE, MINNESOTA LONG TERM PLAN 8 GOVERNMENT -TYPE General Operations 101 General City of Lauderdale, Minnesota Schedule of Annual Fund Cash Balances For the Years Ended December 31,2022 (Actual) and 2023 to 2028 (Estimated) 2022 2023 2024 2025 2026 2027 2028 Actual Estimated Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts Amounts Trend $ 891.724 $ 1,039,527 $ 1,039,527 $ 1,010,071 $ 1,020,916 $ 1,076,471 $ 1,181,507 • Special Revenue 228 ARPA 247,803 - - • - - • 226 Communications (124) 42,753 35,254 27,363 19,065 10,345 1,187 ( ) 227 Recycling 70,433 70433 70,433 70,433 70,433 70,433 70,433 ':l Subtotal 318,112 113,186 105,687 97,796 89,498 80,778 71,620 Debt Service 306 2019A GO Improvement Bonds 234,230 213,353 194,155 176,570 160,659 145,735 132,422 0 TBD 1 2026A GO Improvement Bonds (Mill and Overlay) - - - - 229,775 368,948 395,154 0 TBD 2 2026A GO Improvement Bonds (South Eustis) 134,060 203,830 214,287 0 TBD 3 2026A GO Improvement Bonds (Park Projects) - - - - 66,623 163,486 240,295 0 Subtotal 234,230 213,353 194,155 176,570 594,367 888,531 991,930 Capital Projects 401 Capital improvement 147,622 199,098 76,089 61,050 12,469 12,593 12,719 0 403 Street Improvement 419,915 429,940 440,066 2,675,292 412,494 422,445 432,496 0 404 Park Improvement 200,741 202,748 204,776 206,824 208,892 210,981 213,091 0 406 Park Dedication 339,524 342,919 346,348 349,812 3,310 3,343 3,377 0 414 Development 362,004 372,426 307,897 242,798 177,124 112,181 47,978 0 416 TIF District No. 1-2 91,581 92,497 93,422 94.356 95,300 96,253 97,215 0 Subtotal 1,561,387 1,639,629 1,468,598 3,630,932 909,588 857,796 806,875 Total- Governmental -type Fonds 3,005,453 3,005,695 2,807,966 4,915,368 2,614,368 2,903,576 3,051,932 BUSINESS -TYPE Enterprise Funds 602 Sewer 821,625 892,614 945,839 995,750 936,917 976,830 1,012,028 • 603 Storm Water 373,837 370,731 379,442 388,489 189,889 197,579 205,636 • Total - Business -type Funds 1,195,462 1,263,346 1,325,280 1,384,239 1,126,806 1,174,410 1,217,664 Grand Total - City k Cash balance Is anticipated to grow based on market rates. $ 4,200,915 $ 4,269,040 $ 4,133,247 $ 6,299,607 $ 3,741,175 $ 4,077,986 $ 4,269,596 Trend Indicator I • Adequate for reserve levels Q Adequate as of prior year but balances decrease, watch • Below targeted reserve levels and should have a plan to address • The fund has events in the future that need addressing now 9 Property Taxes Levied for General Purposes 101 General 226 Communications 227 Recycling Subtotal Property Taxes Levied for Capital City of Lauderdale, Minnesota Schedule of Property Taxes Levied and Tax Rates For the Years Ended December 31, 2023 (Actual) and 2024 to 2028 (Estimated) 2023 2024 2025 2026 2027 2028 Actual Estimated Estimated Estimated Estimated Estimated Amounts Amounts Amounts Amounts Amounts Amounts $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 1,010,172 1,110,179 1,187,892 1,271,044 1,360,017 1,455,218 401 Capital Improvement y 403 Street Improvement y 404 Park Improvement y 406 Park Dedication y 414 Development y 416 TIF District No.1-2 y Subtotal Property Taxes Levied for Debt Service 306 2019A GO Improvement Bonds y - - TBD 1 2026A GO Improvement Bonds (Mill and Overlay) y - 340,263 345,041 TBD 2 2026A GO Improvement Bonds (South Eustis) y 169,704 169,467 TBD 3 2026A GO Improvement Bonds (Park Projects) y 72,547 75,487 Subtotal - 582,514 589,995 Tax Capacity Tax Rates Total Taxes Levied 1,010,172 1,110,179 1,187,892 1,271,044 1,942,531 2,045,213 Less: Distribution from fiscal disparities (129,672) (130,959) (132,269) (133,591) (134,927) (136,276) City Net Levy $ 880,500 $ 979,220 $ 1,055,623 $ 1,137,453 $ 1,807,604 $ 1,908,937 Personal and Real Estate $ 3,391,905 $ 3,676,339 $ 3,786,629 $ 3,900,228 $ 4,017,235 $ 4,137,752 Less: Contribution to fiscal disparities (264,976) (266,067) (268,728) (271,415) (274,129) (276,870) Adjusted net tax capacity $ 3,126,929 $ 3,410,272 $ 3,517,902 $ 3,628,813 $ 3,743,1061 $ 3,860,882 I General 28.16% 28.71% 30.01% 31.35% 33.81% 35.18% Proposed debt levies 0.00% 0.00% 0.00% 0.00% 14.48%, 14.26% Proposed capital levies 0.00% 0.00% 0.00% 0.00% 0.00%' 0.00% Scheduled debt levies 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Total City Levy Tax Rate 28.16% 28.71% 30.01% 31.35% 48.29% 49.44% Population 2,243 2,600 2,626 2,652 2,679 2,706 Taxes per Capita $ 450 $ 427 $ 452 $ 479 $ 725 $ 756 Median Home Value (Jan 2) $ 274,300 $ 300,600 $ 302,103 $ 303,614 $ 305,132 $ 306,657 Median Home Taxes (from city) $ 737 S 834 $ 877 $ 921 $ 1,427 $ 1,468 % change from prior year $'s 13% 5% 5% 55% 3% Tax Levy ($) Tax Levy (%) General $ 1,010,172 $ 1,110,179 $ 1,187,892 $ 1,271,044 $ 1,360,017 $ 1,455,218 Proposed Debt - - - - 582,514 589,995 General 100% 100% 100% 100% 70% 71% Proposed Debt 0% 0% 0% 0% 30 % 29% General Fund Percentage Change in Levy (%) 10% 7% 7% 7% 7% Total Change in Levy (%) 10 % 7% 7% 53% 5% 10 N 0 N N 0 N N N O N 0 N N N 'O N N U 0 G E m y_ N m 0 N � U � C E ro 'i+ N N U � C W m U C E � 'NN N W m N U )a � rrE Wm • U C E M m O w m c M wN L° o0 tu 0 (7 0000 0000 0 0 0 O O V) O V1 N N '0 N r N 0 0 0 0 0000 O O OI O 0 0 N CO 3' N 0 N. N N O O O O O O O O O O O O N N V 0 N O O N O O 0 0 0 0 0 •f O 0 N v) v 0 1() V 0 0 N 0 0 0 0 0 ro S 4,100,000 0 a 0 N 0 0 CO 0 0 )0 N o Co r (0 O 0 O N a a 0 r N r) r N rn rn N co orr N N 0 N r 0 N (n (0 ▪ N N P] N N O N M N N 0 0 0 O O )O )O )O ai (0(010 0 0 O O )0 )n )n )0 ruivivi r- CNN (Oi) 000 O N N N aaa O 0 0 o 0000 0 0 0 0 o a vi O,t N N W '0 W `O = Y cc))a. aaaa m a)oa N N 0000 N N N N 0 O 0 N N tri aoo0oo 00C7coc91- N ca 1F- CO S 5.225.000 0 0 0 00 Debt Per Capita -total CO N N N N N O N co N C w N E a co p a a) 0. N c E m C f0 tJ G 0 0 aim— (O U ) N m U 'oaa m -p C C J w c o >a 0 U0.a) E -a To a) QU ci) U a w � C E o wa y Y s E o a d c E E wa a Y w C E o • E w a a Y E E wa a Hc Y O 0 E E Wa O V E w a co a) o E N (0 w a a) I\ @ o E N W a 01 m o E N w a N N al o E N'f. W a Y R> N 73 r - W d' 0 C C a E 0 m'mom awl >oE O 7 YU N aN) 0.a a w V) c E aac) a) a �") w 0., o NN m0 D n•NY O la C > 7 N Q N N w w cr) a a rx Y 7 Y a 0 (13 C w w ▪ L. N O w •10-:a` 0 v 4,2a p m y a 0 E o a) > > a) — w 0 '0-0 v .c CD,_ w w 7 0 ,,O- a U-c 7 a o w N N .a) c a) l0 (0 w U oas )) co ` o o`alw --, r w>.3 6 o >1() 0 m O. 0 O N d c ' ) 5'0 8 (a� O O a a ` 01 o Or 2wi- F- Y 0 m I- w C lf) O` lf) () l) O LL U. YLL w , -0O C• N N LL O CI 0 J N C C"IO 0 r .0 .0 .O r L. 0 0 0 7 0 0 N-)-')0.NF- w w w w w w O 0 0 0 0 a) w a) CO a) a) V> N V) V) O O O O O 0 O O O L • 0 V) N 000000 O O O O O O 000000 vioo(ri6u (o `>. 0. 0. 0. 0. 0. 0_ w w w w w w CLWCLCCCLCC O 0 0 0 0 0 0 0 0 0 0 .0 .O .O .0 .0 .0 7 7 7 7 7 7 a.ft. aaan. • N D V) N V) N r 0 st 00 t\ 0 LO O O O O O O 1.0 0 0 O 0 O` 0 o CO r 0 0 Oa O O 0 O O O Lc/ ul N N 1 v a w N 7 > N m =1 C • > co G' �. N 'ES E a) w �' o o co M 7 'O j, N O W 11. w c E 7 a>i m n w u' C N ara al E ci)o K N Lb 0 a O y • a w rn O jp O 'DC C O 11 O c vw- A' n CD o a; a; 0~ c o~ 0 j v 0 0)„ o~ a c c aU o> w (a o m re u)S' I O O1�-I-mu) co M a 0S N V O 1O CO O O CO O 0 CO CjZ 0, r- <11. r- O Net Change in Fund Balances Cash Balances January 1 r r M N V) O 10 N O LC) 03 V) LO CO t\ V) CO rn V> N u) Cash Balances, December 31 co N 0 N 0 N 0 N N N CO 0 N N .. N c E E N c ES W < D y at • c EE a' m c • E W < N .. E▪ E W < N y • c EE w< III llllll m 111111111 (h o N . ea .6 m M m ' 0 ' It o N 0 V V N NO. 0 o M 0 N M 0 0 1.6 0 '40O3 n.N0 N M O V N 0 N (4 • U M a a N N m W N o M (0 m .65.51.) N N N M M Mo 0 0 0 0 a 0 0 0 }N N N N N N N N N CC 1/1 y V1 Vl y y y N y aJ YY.Y �YYYYY 0 0 0 0 0 0 0 0 0 33333333 U U U U U U U U m .O a .n .D 0 .O .a .0 'aaaaa'a.aa' 2.295.377 S (Q 0 N W m 0 o N ' w w N. E N W at o E a N N E w w A o E N N M N o E w N N‹ M N N N N m V (/i M.a tri ( m N v w ✓ (n N MONO 0 0 ✓ M N 0 O a0 N 0 N O 0 0 4 a 0 4 0 al 0 0 N 1113 w Ec UN t W K y oPo G - c cc1 c yNC yN Ng?> NUNy nEo a5a (' c e.5aUO1 wIwxL e J>-- A�p—iGC C y0�i4 lil- wa C c go ((4 O r'J F�-F�m Vl K u� Net Change in Fund Balances Cash Balances January 1 Cash Balances, December 31 v — 0 c E o 7-10 E W Q 0) 4-+ a) E O TzE W Q 'o Uj Y+. c E o E W Q 'a) @ C E oo E W Q 4--•+ c E o E W Q a a) Y 0 E E W Q 0 U C a) E 0 0 V> N V> N O O O O Cl (n V) Skyview and Community Park Projects N N a N V> O n O N 'N -o a) N E N W -o a) (() ' O E +. (.0 -o a) ( N N E 47. W -o a) M ro N E N W Na) �7, O N Q o ' N V> O4.0 1 1 O (V CO n O O N N 0 0 O O CO 4.0 0 N CO O fV N O N 40 r- s0 0 O O O O V) a) U r.. O a) N =O N C N (a) cu O > N = C (n o o cov a)• a) C a c C U a (p a) ` (i) > a) U) O T a) N d. CO c f4 N X-E oc 00' 6 0 0Q +• O a) c ) N 0 G C N a) O a) N O 0 ^(0 OX 10 C c LL O f.12 U c - - N v ii ,(40.4- I- yQ mW a 4-o o - `ca,,o a)nc c g o. co ocfoma) +. � 6 6 8 0 {— 1-- CO (n 0 O N co O N' O (V O 0 hl Net Change in Fund Balances 1;3- rn 0 N N 0\ co 03 O N 4.0 O N 'O n n 0 N co N O N h Cash Balances January 1 0 0 N V> 03 O rn N N N 0' co a0 O N N 00 O N N 0 N 0) co n 0 N N n O N N Cash Balances, December 31 O co O N yr O O la M U N 'a N C 0 >, C (0 x� m a. 0 a) , <o ''' Lo a m U o C o JaE) 0 on U — o-C O C.)N U N 0 N O N 0 N LO O N N N O N ,0- O C E o E W Q v aU. 0.1 c E E W Q </) -CO CD '0 0 0 0 a) +-, 0 0 a) c E o M E W Q a) C E o WE Q .O a) C o E o E W Q 'O (o c E o E Q 0 U -CO VT N N N 0 O O 0 (n M Skyview and Community Park Projects }.. U 0 (0 N (`o a 0 } c N C m E t O a) X (0 a N N tra a) so Ca CD ,„4. O Cco (Ca O -. l-D (1) N U cQc a) •C Y 0. ai , ai O n 0 c a) -0 E ._I a) is 4- 0 a1 Ea O m 0 n. m v U � U V) -o 0 03 T- o E N 0 a) o E N w a a) O o E N w a) m lf) o E N'7. W 0 a) d' m E N w a) a) M o E N 0 w m N a=• o U Q N , a0 , 1 M N 1 m ' 1 10 m f/) N 1 1 d, M N , 10 , , O' M (c) V> o O M N CO CO M CO 03 0 Cr; M CO M co o a, U O a) N O 0 U C (.0 N 'O > U) 2 C O U N C4 `1 N 'U c 00 a) a a) C a) N 'N 7 O 'p E C co Q C C V N 0 �i. 0 j a) C m C o a0)C (n+au� 0 ci �vo , >` O ti� ro CU CU o f0 0 v C c o c°1i x m O to.,N �UH 'fl+=' I- (Am WvU-v0- a4-f- N O` 4- .0 •co a R1 a) ,- N C C O ati w uio 01-1 ea co a) 0 a) a) c v, o a _ m ti Q r M M N 10 rn M to Q' M Net Change in Fund Balances M M O M M N 10 0 CO 00 'ct CO rn 0 COCsr Cash Balances January 1 N CO (r M CO N O m U) N W co co CO CO M 10 M u) rn CV CO UT N LO oO CO CO N Cash Balances, December 31 CO CD N N N N N N '1t N N 'O a c E E W Q 'a (0 c E E W Q Y o c E o Q Y m c E o QW (0 E o E W Q 'D a y Co E E W Q U O a 0 ed E r O 0 N <0 N L> No projects identified in the CIP; transfers for G02019A debt service are shown below. N N V> <0 V> N JD 0 N 0 7 C a w 2 D 2 ow _ > n a1 c a TO m c -D a a "D w cc J > v- a oa O .'o o- O q o a v m U -0 .c U d d (�6 N O E a 0 N W N N ' o E N W -0 N o E N 7:1 W N LO m o E N 'N W N 4i9 E N 'N W a (4 o E N (.4 W (0 N 0 N Q IN ' <0 N <i> V> N rn r CD M N r M N M O N v o v 3- N N 4 (V N n M N so OD CO N r N CO (0 a N 7 W N c > 5 a Y cu y (� O 'O j, c p LE o > C N W U G.to N X E o a>i m° au'S a co<, mcEw(Y (31 4a-_^ .� D N O> (0 y O O 4,1 p 'O N y 0 U aro+ a N m a O �' jp O C C 1132(.3a) jl O C _ y co,- (0.N~ N m~ 0 v y C N D O~ C C a CL N (` �0. c c2 tiSU u�0 o1f-mN N co V) S0 n so N O CO 3' CO N CO CO 10 v oS ancing Sources N 3 0' d' 30 b' r 3D 0` O 10 3D N O Net Change in Fund Balances CO N <i' co N n 00 r co CD 0 (() N Cash Balances January 1 co r N CO (V N N 3' N co 3' N N n CO O CO N N 'd r co ca v N' m <0 Cash Balances, December 31 CO10 N r 0)4-4 0 i- O Z CO W U N C cn 5 LL O To C o. c. to m O p O DC N ([J N C J E 0 oa 4.3 o. 0 E -oo.c U O) U CO O N N N N to N N CO N � C E o E w a "D O C E o '+ w W co E o a -D 4-4 m D E O E w a 'D N O c E o w a .D YY (0 c E o E LLI 4-4 E u) Y N N N No projects identified in the CIF N N N V Q v :) w 0 a 'D C U. a) Cl .o a m 0 N O E N ) w a) N E N 'D ) N w a) o) 0 E N W 'D st Y N O E N 'N W N m N o E N 'r w N o O U N a M ' ' O' N ' (4) ' ' If) rn N N M ' rn i t0 i i N 0' 1 40 1 1 0` 0 0 CO M O` CO 0` 0' M rn CI N 09. N CO 4 O` t0 N 0' 0 0) N O to M M t0 0,N N as Nas as U) M O M rn m N �t 4O O d u) O O CO m <0 M N t40 0' rr m c» 0\ N 10 h m D` 04 to d rn 0, O Lc)d' 10 V ,O « ,- rn rn CO CA O O N 2 to 0) ai N CU C > N v C C> N tz. N C E`� = r Ov LI N C w aCi a m '- Xo cEoco> mx° °)w c '�C co C E a) rn W a 0 y y > co r a 0 Y W 'O 'to C O U X al N co 0 --,- O t N O C C E2 c O Li. O OpN N 0) 0) N '- N 0.) D O aLLc Yc00 N C C N `06oo 01-1—m) Net Change in Fund Balances Cash Balances January 1 N Cash Balances, December 31 CO 0 N N O (0 O O M N aa)) 3 N C a) > C m ro cco0 ai a (° m E C. "O N O a) E o TIS n ao V U 5 a m U m y 4+ a) O E o N E W Q 'a y a) y h. (a N E o E w Q N CO C CD E o N p E wQ 'a C ro O E o N . E wQ "O v ro O E o N E W Q co m o E o N;.. E wQ t ro d 0 0 N O O 0 N <0 <0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o000000 <n a) o) a) Cl) a) o) c c c C c C 0.& ,N...0 4) 'u) '0 m a>) a).5 d aa)) a) aa)) aa)) F-I—I— H hh 'a 'o 4" o 'a 'a 'a C C C C C C (0 ro U ro ro ro co a) a) a) a) _ C C C C C C C a) C C C C ro ro> co ro co ro N 0 a) a) a) (1) 00-00000 a) W N G) 4) N N 33-3333 Ow=(1)ma)ro m2mmmm •d in '0 N co 0 )- NNNNNM(n 0 0 0 0 0 O O ('((0 N N N N N Y Y . . 1L. Y Y L. O O O O O O O �333333 O D U U U U U .0 .a .a .0 .0 Jr) .n Q. a aaaaa 0 O CD CD 0 CD O N <n O <13 O N N <N 'a w 03 N E N '- w -o a) m o E N w 'O a) `o m N E N w 'a a) O E W a) N o E N y.. w 'O a) CO N E N:f. w N CD i N Q CO O) ON )n N W W (1 M v V 0 M 0' r(n M C1) <0 LC) ir) N O 0 M M N O` m O lf) to a, M v a 10 O N 10 M •V 10 10 0' N 10 CO N (V O 00 lf) CO a, eh .a wC N T (tea O •�S�a E o U ro .a a) N ro 'O " E E o N (4 a a a o O 0 a Oa E 0 0 2000 Na u! N C t 3 a) V) o'a) EU LL 0 > 4+ C CC a.Z 0 apital Financing Activities sed) by Noncapital Financing Activities (1)' O ) ) 0 I ) m O 0 0 O CD O m CO N ON M 0, Crt ON N W n 0 40 (0 a) w F. > U i7 Q U Q C m 'v c c 'U ro C C It .A D a d co ... o a) YN N -oTu. -o > C UO. -a J a) - ro Q mC w� Yco roN t ,o N c -CoacV a) a> ) ro 0 a O 'a O >. C c0(a r .o C ..-...0 o 0 E E o ro n 0 w v.. c Ev-•_ac`0 o- Li.�N/2 a) V) UaC,„c ( > 'a CO) Ol NL_ U .2 m>U .0 Q. E N N N N T. .0 > Q C.a.zidillZ 5UU M N O; O) m MD M rn CO O C N 0) (f) v O) rn d` . M Os CO a` CO N rn N N CO Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents, January 1 to N 0 ()') 01 N 10 N 0 CO aD d' rn N N co Cash and Cash Equivalents, December 31 w 00 C (o o E o Nv+ E W Q co co a N m N E o WQ 4) Vf C. 0 W! N O 0 4 N (o o 00CD CD 00 o E o N N N . E N N (n o c a'E o N E WQ N N v N N E o E o N: E WQ -oco O] o E N;:r E WQ ,co O 0 0 U N E V> Mill and Overlay City Streets N N -49500-000-45300 '3▪ ) W 0) • N o E N 'N W "O N n @ o E N 'N O W) 04 N o E N W a 0) m o E N '- W w • (W NE W 'o 4-4co N E N 'N W N N Q CPc CON n )O to ma (0) N N N In )O N rn co co c‘l (n O N V N O N 0o N rn N • 0' 0 t() V M N M N CO • N N MN.. Vl m t\ M N (n CO O O oS N Wl 'F (6 O N _ 41 Q F'ii coal G U Q : N C Q c > W) (0 O) U ;Y c C c o Q > tr. T.;C N O • U �_ (0 U. N c Q c _p N W) i+ p) 0. 1y W) a) vvo c u o o c"o o a c o • o >_v Eo (0 z V C Wl >, c O] 'O o 0 1% a N a c 73 Q` c v v m m c E y w = w W1 N C N +-' Y o g v r� N d N '�'' '31 10 o y n b c .,o a. a c o c (� O V y V Z 'pp U V c .O c cW .O .A v- l0 p. N 'O E 2° E E 5 o o o E u v m E o m v- 4- N a v- o a v= C c '. .CL•c `w N N .tN.. C .0 N t N u N N C 0) C S O Ti E 10 o y y o o .N O W) 0.(' U C C V tr. co LL W) 0) Tr. N N O' W) 3 (A N +, vaaZ 2I-F.z U¢ C.azalalz N O) 0 CA 03 1.0 CO co M N M N N M COCO M co r 197,579 $ 205,636 N CO W N CO CO- 00 M N 4 cr;N co N O n co N co co N M U) Cash and Cash Equivalents, December 31