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HomeMy WebLinkAbout10/22/2024LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, OCTOBER 22, 2024 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER THE LAUDERDALE CITY COUNCIL MEETING 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the October 8, 2024 City Council Meeting c. Claims Totaling $117,424.53 4. CONSENT a. September Financial Report b. Third Quarter Investment Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Resolution 102224A Abating A Tree at 1838 Lake Street b. Resolution 102224B Abating A Tree at 1829 Lake Street c. Resolution 102224C—Abating Seven Trees at 1829 Pleasant Street 8. DISCUSSION / ACTION ITEM 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. 2025 Capital and Enterprise Fund Budgets b. Sewer Cleaning and Televising Quotes 12. WORK SESSION a. Community Development Updates b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT To provide public comments, join us via Zoom. You are invited to a Zoom webinar. When: Oct 22, 2024 07:00 PM Central Time (US and Canada) Topic: October 22, 2024 Lauderdale City Council Webinar Please click the link below to join the webinar: https://us02web.zoom.us/j/87400077610?pwd=sTalKEnzAfe4leqOaKmpBVxh3IGxET.1 Passcode: 559497 Or One tap mobile : +13092053325„87400077610#,,,,*559497# US +13126266799„87400077610#,,,,*559497# US (Chicago) Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US +1 564 217 2000 US +1 669 444 9171 US +1 669 900 9128 US (San Jose) +1 689 278 1000 US +1 719 359 4580 US +1 253 205 0468 US Webinar ID: 874 0007 7610 Passcode: 559497 International numbers available: https://us02web.zoom.us/u/kdYpQ0Yuwo LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 October 8, 2024 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:03 p.m. Roll Call Councilors present: Evan Sayre, Jeff Dains, Sharon Kelly, Duane Pulford via Zoom, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Kelly moved and seconded by Councilor Sayre to approve the agenda as presented. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the September 24, 2024 City Council meeting. There being none, Councilor Dains moved and seconded by Councilor Kelly to approve the September 24, 2024 City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Dains moved and seconded by Councilor Kelly to approve the claims totaling $67,305.85. Motion carried unanimously. Public Hearings A. Ordinance No. 24-02 Amending Title 2, Chapter 2 of the Code of Ordinances Regarding the Environment and Sustainability Commission Butkowski told the Council that they received eight applications for the Environment and Sustainability Commission. This is exciting news as it exceeds the five appointments set out by the original ordinance. The Council discussed rewriting the ordinance to allow for eight commissioners. After the public hearing, the Council can adopt the revised ordinance and the resolution allowing for publication by title and summary. Councilor Dains made a motion to adopt Ordinance No. 24-02 Amending Title 2, Chapter 2 of the Code of Ordinances Regarding the Environment and Sustainability Commission. This was seconded by Councilor Sayre and carried unanimously. B. Resolution No. 100824A Authorizing Publication of Ordinance No. 24-02 by Title and Summary Councilor Sayre moved to adopt Resolution No. 100824A Authorizing Publication of Ordinance No. 24-02 by Title and Summary. This was seconded by Councilor Dains; carried unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 October 8, 2024 Discussion/Action Item A. Environmental and Sustainability Commission Appointments Butkowski said that since the Council rewrote the ordinance to allow for eight Commissioners, they can be appointed. The names of the eight commissioners are Bryan Carlson, Monika Davis, Josh Keller, Mindy Nakamoto, Ewa Prochniewicz, Ann Sisel, Gregory Williams, and Jessica Winkelaar. Councilor Pulford made a motion to appoint the eight applicants to the Environment and Sustainability Commission. This was seconded by Councilor Kelly and carried unanimously. B. Credit Card Processing Company and Fees Butkowski explained that staff have been research credit card processors with the goals of selecting one that allows for online payment of building permits, cuts costs, and puts PCI compliance on the processor. Our current transactions are through a terminal without an online option. Rum River has been integrating an online payment option into the building permit software they rolled out at the start of the year. They would integrate the credit card processing into the software so that those applying for building permits can complete the entire permit application process without having to call us during business hours to make a payment. Many government entities require the customer to pay the credit card fees. Our current provider puts the fees on the City. The City had to decide whether to charge the customer. The City has been paying credit card fees which run about $150-$250 per month depending on the volume. Switching to a processor that charges the customer would save about $2,000 a year. The City currently is responsible for Payment Card Industry (PCI) compliance. This has been arduous for staff and Metro-Inet staff and put the network at risk. The risk would be eliminated by a system where the credit card processor manages the PCI compliance and just deposits funds into the City's account. The downfall to this change is that all persons paying by credit card have to pay the fees. We couldn't continue to cover the cost of credit card charges for residents buying City merchandise, history books, and reserving the social room. If the Council is on board with changing to a new vendor, staff will work with Rum River to integrate it into the building permit software. Once that is in place, Rum River will set up a portal so that staff can process in -person payments through the new platform. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 October 8, 2024 C. Ramsey County Master Agreement for the Maintenance of Traffic Control Signal Systems Agreement No. PW2023-06M D. Ramsey County Cooperative Agreement with the City of Lauderdale for Right -of -Way Acquisition for 2025 Eustis Street Improvements Ramsey County Public Works sent over two agreements for Council consideration. The first is an agreement for the traffic signals at Eustis Street and Larpenteur Avenue as the City now owns one leg of the intersection. The other agreement is for the ROW needed to complete the southern portion of Eustis Street. Ramsey County staff have completed the plan for permanent and temporary right-of-way acquisition. The right-of-way agreement reflects the County's 50/50 cost share policy. The City's expected contribution is $246,860.43. The question before the Council is how to pay for the City's cost share and whether to sign the traffic signal and right-of-way agreements. As previously discussed, the cost -share expected by the County exceeds the dollars the City has on -hand. The Council discussed bonding for the funds. At the time, the cost share was expected to be $1,143,480 or an annual debt levy of $169,704. Since the County revised the scope of the work, the cost is now about half of that amount at $665,196. This number is based on the 60% plan set cost estimate; the 95% plan set is expected soon, and the costs will be revised. Mayor Gaasch asked staff to research how other metro county cost share policies compare to Ramsey County's. Specifically, she asked us to look at whether other counties have separate policies for cities under 5,000 population that don't receive municipal state aid (MSA). Staff asked the City Engineer, Kellie Schlegel, to compile that information and then calculate what the City's cost share for the Eustis Street project would be in each county. Schlegel's calculations were included in the packet. In summary, each of the seven counties in the metro area give special consideration to non MSA cities except Scott County and Ramsey County. Scott County has no non-MSA cities, so their policy is essentially irrelevant. What we learned from this exercise is that the City's cost share would be less if Lauderdale were in any other county. On the low end, Dakota County does not ask for a cost share from non-MSA cities. On the higher end, Carver County would ask $433,511 for the same project. Staff haven't asked non-MSA cities around the metro whether these policies are adhered to. While doing the research, we found out some cities negotiate alternate cost share arrangements while some pay what the counties ask. Staff assume the primary reason for that is because cities are not legally bound by county cost -share policies. The amounts cities pay seems to be derived from what they get from the project and their relationship with the counties they are in. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 October 8, 2024 Staff included the most recent MSA allocations in the packet. Allocation is based on population and demonstrated need so per capita revenue varies in the $40-55 per person range. As a non- MSA city, Lauderdale only has received $60,294 for transportation funding since 2017. This is the breakdown by year: 2017: $8,235.00; 2018: $8,223.50; 2021: $18,709.00; 2024: $25,126.50. After discussing, the Council directed to draft letters to the county commissioners to start the conversation around Lauderdale's expected cost share considering it is a non-MSA city. Set Agenda for Next Meeting Butkowski stated that the October 22 council meeting might include a draft of the storm water ordinances, diseased tree abatements, and sewer cleaning and televising quotes. Work Session A. Community Development Update Butkowski stated the City has the opportunity to be a partner on a Catholic Eldercare project. In exchange for using the City's bank qualified debt for the year, they would compensate the City $50,000. Butkowski updated the Council on police agreement discussions between St. Anthony and Falcon Heights. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Dains moved and seconded by Councilor Kelly to adjourn the meeting at 8:18 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: October 22, 2024 Subject: List of Claims The claims totaling $117,424.53 are provided for City Council review and approval that includes check numbers 29114 to 29124. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 10/14/2024 3:18 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 Public Employees Retirement Association PR Batch 52100.10.2024 PERA Coordinated PR Batch 52100.10.2024 PERA Coordinated 10/11/2024 PR Batch 52100.10.2024 PER PR Batch 52100.10.2024 PER Total for this ACH Check for Vendor 43: ACH 44 Minnesota Department of Revenue PR Batch 52100.10.2024 State Income Tax ACH 45 ACH 46 ACH 47 29114 29 4500 29115 192 219737124 29116 19 99284 29117 185 10/11/2024 PR Batch 52100.10.2024 Stati Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 52100.10.2024 Deferred Comp PR Batch 52100.10.2024 Deferred Comp 10/11/2024 PR Batch 52100.10.2024 Deft PR Batch 52100.10.2024 Deft Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52100.10.2024 FICA Employee Portio PR Batch 52100.10.2024 Medicare Employee Pc PR Batch 52100.10.2024 FICA Employer Portio: PR Batch 52100.10.2024 Federal Income Tax PR Batch 52100.10.2024 Medicare Employer Po 10/11/2024 PR Batch 52100.10.2024 FIC. PR Batch 52100.10.2024 Mee PR Batch 52100.10.2024 FIC. PR Batch 52100.10.2024 Fed( PR Batch 52100.10.2024 Mee Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 52100.10.2024 Health Insurance PR Batch 52100.10.2024 Dental Total for City of St Anthony September Police Services Comcast Holdings Corporation October Internet Ehlers and Associates Inc The Fern 42(m) Analysis Lauderdale Certified Auto Repair Inc 10/11/2024 PR Batch 52100.10.2024 Hea PR Batch 52100.10.2024 Den this ACH Check for Vendor 47: Total for 10/11/2024: 10/22/2024 Total for Check Number 29114: 10/22/2024 Total for Check Number 29115: 10/22/2024 Total for Check Number 29116: 10/22/2024 1,297.91 1,124.85 2,422.76 782.19 782.19 1,434.40 1,149.39 2,583.79 1,155.23 270.18 1,155.23 1,989.85 270.18 4,840.67 2,732.58 85.20 2,817.78 13,447.19 81,980.42 81,980.42 413.00 413.00 2,500.00 2,500.00 AP Checks by Date - Detail by Check Date (10/14/2024 3:18 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 102024 September Fuel 11.12 102024 September Fuel 11.12 102024 September Fuel 51.87 Total for Check Number 29117: 74.11 29118 432 MN Mediation Services LLC 10/22/2024 102024 Jeremy Dugger Administrative Hearing 582.62 Total for Check Number 29118: 582.62 29119 84 North Star Bank Cardmember Services 10/22/2024 102024 Amazon - No Smoking in Park Signs 21.66 102024 Amazon - Electric Percolator for Halloween 119.70 102024 Seven Corners - 3Q2024 Newsletter 1,763.33 102024 Amazon - Halloween Candy Bags 36.82 102024 USPS - Certified Letters 38.72 102024 Amazon - Dog Waste Park Signs 36.79 102024 September Costco Fuel 37.18 102024 September Costco Fuel 37.19 102024 Costco - Office Supplies 375.18 102024 Target - Supplies for Council Event at the Fern 4.77 102024 Edible Arrangements - Food for Council Event a 64.78 102024 September Costco Fuel 173.53 102024 Costco - Food for Council Event at the Fern 66.35 Total for Check Number 29119: 2,776.00 29120 356 Rum River Ventures LLC 10/22/2024 836 June 2024 - September 2024 Contract Building I 14,519.81 29121 431 000626249 Total for Check Number 29120: 14,519.81 SavATree 10/22/2024 Petition and Waiver for Trees - 1815 Lake St 285.00 29122 90 Verizon Wireless 9975194067 September Ce11 Phone 9975194067 September Cell Phone 9975194067 September Cell Phone 29123 425 Vestis 6290297301 October Uniforms 6290297301 October Uniforms Total for Check Number 29121: 285.00 10/22/2024 41.05 82.09 41.04 Total for Check Number 29122: 164.18 10/22/2024 22.77 22.76 Total for Check Number 29123: 45.53 29124 74 Xcel Energy 10/22/2024 896394850 Larpenteur Lights 66.78 896449556 2430 Larpenteur Avenue W 10.29 896808399 Larpenteur Avenue 58.46 896949523 September Street Lighting 501.14 Total for Check Number 29124: 636.67 Total for 10/22/2024: 103,977.34 AP Checks by Date - Detail by Check Date (10/14/2024 3:18 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Report Total (16 checks): 117,424.53 AP Checks by Date - Detail by Check Date (10/14/2024 3:18 PM) Page 3 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date October 22, 2024 ITEM NUMBER September Financial Report STAFF INITIAL t_ APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Follow- ing are the revenue, expense, and cash balance reports for September 2024. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for September 2024. General Ledger Cash Balances User: heather.butkowski Printed: 10/14/2024 10:24:53 AM Period 09 - 09 Fiscal Year 2024 Description Account Cash 101-00000-000-10100 Change Fund 101-00000-000-10300 Cash 226-00000-000-10100 Cash 227-00000-000-10100 Cash 306-00000-000-10100 Cash 401-00000-000-10100 Cash 403-00000-000-10100 Cash 404-00000-000-10100 Cash 406-00000-000-10100 Cash 414-00000-000-10100 Cash 416-00000-000-10100 Cash 602-00000-000-10100 Cash 603-00000-000-10100 Current Assets Petty Cash Petty Cash 101-00000-000-10200 Investments - Fair Value 101-00000-000-10410 Adj Investments Grand Total Beg Bal MTD Debit MTD Credit Current Balance -2,906,458.76 19, 825.88 146,015.92 100.00 0.00 0.00 36,988.66 80.12 1,590.31 75,440.47 155.13 6,897.74 217,311.47 491.83 0.00 73,704.88 166.81 0.00 566,555.36 1,282.27 0.00 207,553.68 469.75 0.00 363,656.15 823.05 0.00 333,393.55 754.56 0.00 787.55 1.78 0.00 914,304.30 59,316.51 26,166.63 410,851.22 30,710.66 20,260.82 294,188.53 114,078.35 200,931.42 300.00 0.00 0.00 300.00 0.00 0.00 3,625,712.55 8,675.00 0.00 3,625,712.55 8,675.00 0.00 3,920,201.08 122,753.35 200,931.42 -3,032,648.80 100.00 35,478.47 68,697.86 217,803.30 73,871.69 567,837.63 208,023.43 364,479.20 334,148.11 789.33 947,454.18 421,301.06 207,335.46 300.00 300.00 3,634,387.55 3,634,387.55 3,842,023.01 GL - Cash Balances (10/14/2024 - 10:24 AM) Page 1 +-' O-N V) V0 CT O 0') GO 000 CD0 co ✓ CO 00 CD v) VD VD O N c c \O CD cc-. dr' 0d4' — t6\ O V~t' i � 0O O O CV L) 4) 6) a) U cc s Current Period ✓ 00c>d' r 00 M —a\ V' O 00 et 00 CT O N V1 O rh lO v, 0\ O O r ',O (1100 00 O 00 GO N 0 0 M .-( co on O O cn N M r N et et CT dt 00 O\ V) M 00 ri VD 00 00 M l 00 ,i \O N - I"' Vi b , 00 r 00 r — rr M r GO O 00 V) Cr) 00 '' M Lin M MOO.-. 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O N c�5 00 > y • " <n N O ti " • O 0 it 0071 GY• �UO Y • WwcnOUO W Storm Water a) 0 0, GL - Revenue vs Expense (10/14/2024 - 10:26 AM) U 0 0 O I O 0 0 0 0 O( O O = 06 O O 0 0 06 O 0. CDO U G a) 000l CD 0000ol CD CDC.) CD CD O CD CD CD CD CD O CD CD0 0 0 0 O O O O O O O O CI 01 YTD Balance C4 r- (N) No o .7r ti a) y 0_._ N N CD N � o.� z N 0 •G 0 aCT a Uaa ii a GA CT O O OI O O O O O O I O O O O O O O O O O O O O 0 0 O O O O O O 0 O O CD O O 00 O O 0 OCDOCCD 0 0 0 O Op I O O O 0 0 0 0 O O O 000 © 00000 00 0 0 0000 0 0 0 0 0 0, bu 00 0 � U 0 0 y C/p q b0 O U ▪ cd ▪ 0 a 0, d a• Ni U N d N O y 4 0 co Ts ti waH O a W44000O W 44 VD 0 0 a GL - Revenue vs Expense (10/14/2024 - 10:26 AM) hl N rfj • • Ncn N O N • O i • -0 - 0 0 • • CJ • aw GL - Revenue vs Expense (10/14/2024 - 10:26 AM) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date October 22, 2024 ITEM NUMBER 3Q24 Investinent Report STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the Third Quarter Investment Report for 2024. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council acknowledges the investment report for Ju- ly September 2024. COUNCIL ACTION: Third Quarter 2024 Investment Report INVESTMENTS As of September 30, 2024, the City had the following amounts with official depositories: 38% North Star Bank 4M Fund RBC Dain Rauscher Northland Securities TOTAL 25% 8% 29% $ 314,824 1,142, 396 1,000,000 1,491,891 $ 3,949,111 ❑ North Star ■ 4M Fund ■ RBC Dain Rauscher ❑ Northland Securities 2 DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account $ 314,824 4M Fund Joint Powers Investment $ 1,142,396 RBC Dain Rauscher US Government Securities $ 0 Certificates of Deposit $ 1,000,000 (10) Northland Securities Money Market Account $ 91,891 Certificates of Deposit $ 1,400,000 (14) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is Tess) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. 3 INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Home Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 4 50 40 30 20 10 0 40 30 20 10 0 EOY 2023 Investment Portfolio by Holding Period ■ Liquid Accounts 111 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years Third Quarter 2024 Investment Portfolio by Holding Period ■ Liquid Accounts ■ 1 Year ❑ 2 Years ❑ 3 Years ❑ 4 Years 5 INVESTMENT TYPES Money Market $ 1,234,287 Bonds 0 Certificates of Deposit 2,400,000 US Government Securities 0 US Government Bonds Securities Certificates of Deposit Money Market Maturity Date Type 9/23/2027 1/19/2027 1/19/2027 11/9/2026 9/21/2026 9/11/2026 5/11/2026 3/13/2026 3/13/2026 2/6/2026 12/10/2025 11/13/2025 9/11/2025 8/26/2025 8/11/2025 8/11/2025 8/11/2025 8/8/2025 8/8/2025 5/14/2025 2/11/2025 2/11/2025 2/3/2025 2/3/2025 1/16/2025 12/10/2024 8/27/2024 8/27/2024 8/26/2024 7/31/2024 6/17/2024 CD CD CD Interest Rate 3.90% 4.05% 3.85% CD 4.15% CD 4.00% CD 3.95% CD 4.25% CD 4.15% CD 4.40% CD 4.40% CD 4.40% CD 4.50% CD 4.45% CD 0.70% CD 5.05% CD 5.05% CD 5.05% CD 5.40% CD 5.40% CD 4.70% CD 5.20% CD 5.20% CD 4.50% CD 4.50% CD 4.80% CD CD CD FA CD CD 0.90% 0.50% 0.30% 0.30% 4.65% 0.70% Investment Schedule Investment Broker RBC RBC RBC Amount 100,000.00 100,000.00 100,000.00 Northland 100,000.00 RBC 100,000.00 RBC 100,000.00 Northland 100,000.00 RBC 100,000.00 Northland 100,000.00 Northland 100,000.00 RBC Northland Northland Northland Northland Northland Northland RBC RBC Northland Northland Northland RBC RBC RBC Northland RBC RBC RBC Northland RBC 100,000.00 100,000.00 100,000.00 100,000.00 100, 000.00 100,000.00 100,000.00 100,000.00 100, 000.00 100,000.00 100, 000.00 100,000.00 100,000.00 100, 000.00 100,000.00 100, 000.00 100,000.00 100, 000.00 100, 000.00 100,000.00 100,000.00 Bank Northeast Bank Gate City Bank Blue Ridge Bank DMB Community Bannk First National Bank Sioux Falls American Express First Federal Savings Bank Israel Disc Bank Austin Telco Fed CU Freedom Bank (TX) Flagstar Bank NA Enterprise Bank Technology CU San Jose Toyota Savings Bank First Foundation Bank Sallie Mae Bank Townebank Portsmouth VA Incredible Bank US Bank Nat'l Southern First Bank Morgan Stanley Bank Morgan Stanley Private Bank Wells Fargo Bank Nat'l Sandy Springs Western Alliance Bank Synchrony Bank Medallion Bank Bank OZK Federal Home Loan Bank Manufacturers and Traders Merrick Bank The investments in blue matured this quarter. This included two CDs that were called. Seven new investments were purchased (in red). Staff will purchase investments in the fourth quarter after tax settlement funds are received. Staff plan to continue investing in non -callable CDs to guarantee good yield over the next three years in spite of ebbs in the market. The City continues to hold a few lower yielding investments purchased before the interest rate increases. 7 INTEREST EARNINGS The following chart shows the interest earnings since 2005 with 2007 being our best year with earnings of $161,884. Investment interest earned through the end of 2023 totaled $106,702.21. Investment interest through the end of quarter three totaled $126,212.39. Most of the increase is from higher yields at the 4M Fund. 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 ,,,,,,,,,,, 00 00 O� O`b Ob `1' A ` •rLN f do f do f ti f ,y0 f do f f r9 ff do do do ti qrLti0 8 � C N_ yy ? O r r r N V V r16 _ g '- N b o r �O ni 3,801,815.67 a V W o9 Q N O p C rn V r r O N t0 N N M O o o O r r m r 8 8 8 r r lOr] N M N h N_ �- N N r r r r m r (O 2 N N O N W r 2 V 3 V V N N N r0 N N N--N N g O N , MPE N 0 d' r r r r r 7,282, V O r: V O N r W N OOO 0 O O O m W N N N 0 6 m N O - 106,108.90 106,108.90 - 100,458.63 - - 458.63 2,722.19 - - 2,722.19 2,268.49 - - 2,268.49 382.19 - - 382.19 42.47 - - 42.47 25.48 - - 25.48 150.00 - - 150.00 59.45 - - 59.45 106,108.90 106,108.90 106,108.90 6,108.90 - - 106,108.90 100,000.00 3,575.08 - 2,256.48 - 106,108.90 100,000.00 5,831.56 500,000.00 I 428,502.59 I 534,611.49 I 706,108.90 1 34,802.36 From "Cash Balances" Report Investments 3,767,113.31 Fund 101 Balance 2,865,240.06 901,873.25 Investments 3,767,113.31 Interest 34,802.36 New Balance 3,801,815.67 a y N r r O M r r r ggg r N N M r r r r r E g b r r a O tr0 Transfers Transfers Interest/ Purchases Sales in out Dividends - - - - 895.38 - - - - 895.38 100,000.00 - - - - 100,000.00 - - - - 458.63 - - 458.63 - 382.19 - - 382.19 100,000.00 - - - - 42.47 - - 42.47 25.48 - - 25.48 59.45 - - 59.45 300,000.00 968.22 - - 968.22 500,000.00 968.22 - 4,670.37 - - 2,404.18 500,000.00 968.22 7,074.55 300,000.00 ( 500,968.22 I968.22_1 - ( 8,938.15 From "Cash Balances" Report Investments 3,858,175.16 Fund 101 Balance 2,816,514.95 1,041,660.21 Investments 3,858,175.16 Interest 8,938.15 New Balance 3,867,013.31 N N c N m N m N W O N 888888 888888 < r r r r _ _sf W v N tm r r Fi 4,058,075.16 62E- a a p Q = c cc N N N N N N N N N N N N N N N N N N ��� a N N N N OI C N W W W !\` N? m m N c N W tp t0 W N N N N N W N N V V�� N N N N N N N N N N N N N N N N O N N N N N N N N N N N N N N N N N .- i<��rnwm c�mwv>�r clN� N N rn� m m o 2 v V N V o N N 2 2 < N r 0 a v v v v O rnrn rn rn 6 v o a o o 4 4 6. > W Q Q m 0 C9 Y> UQ S Q Q Y Q N � C7>Nwv>m�a���.' aXdO�rnd U N� con rn a W n�rn � N W N 1 N N N N rP m r m m V 1� N N O cW'l N W W W W W N t� W W N W W N N U .02 m c' � � U E i0 u m m e,, y o v� m rn c .. � E c oE 2 c c QQ ✓ Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q" O U U U U U U U U U U U U U U U U U U U, Z N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N� 1� W N V V V V N N N N N N N N N N N N N N N N N N N N N N_ N_ N N N_ W W N N 2. 0 o rm HEFT: orroivoiovoivoio 0 00 mo W o rn�-vv v rn rn m n 64646446644466.6 E4EQQ m fn (J } Q �oN- w LL O Y momm�n �cNro 1 0 I ONi N N N Vml O p y. r j 'd' V N O W N O N O V N V Ol W m m h O N h N LL � — m T. m m mm cdSm `mmm" E- N = m 0 U Q Q Q Q Q Q Q Q❑ Q Q Q Q Q Q Q m U U U U U U U U U U U U U U LL U 6 Portfolio Value TOTAL INVESTMENTS AND CDs. n Wr r r N OOi N c r r r r r r r r r r r r — N m. r r r r c M V r r r r r r r r r r r r r r r r n N N r r r r r r r r r r r r r r r r N V N r r r r r r r r r r r g _ r 100,509.59 100,509.59 N N N M 0 r From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance N H C N n o O r r n N Ngclgggggggg r r r r r gggggggg g W mN � N r O v v N n m av 70 7 H m n,M 8 m m r r r r a r r v — M v v mm .m -- r r r r r 2222 r r r r r r r r r r r r r r r r r r m m ••NNrrW 22 t7 2,2 M r r r r r r Fi r ti -r ' N 369.66 - - 369.86 41.10 - - 41.10 24.66 - - 24.66 - 57.53 - - 57.53 493.15 - - 493.15 - 493.15 150, 000.00 1,889.58 - - - - 2,431.68 493.15 150,000.00 4,321.26 - I 4,865.75 I 4,865.75 I 150,000.00 I 9,814.72 From "Cash Balances" Report Investments 3,368,830.45 Fund 101 Balance 2,849,196.75 519,633.70 Investments 3,368,830.45 Interest 9,814.72 New Balance 3,378,545.17 N H C H 4,88 N O 2- �- 2- ._. e- 2- 2 2 '- 2 2 t- 2 ,- r r v N NVgggggggg Noi V r r 2 r r r `- �- �- �- �- �- �- �- 2 �8 V r m M N N r t� V g a U Q � O N N N a M V M V N O r r r i m V m cV O .. M M n r r r r i i i i i i i r r i r r r 6 N r r r r r r r r r M m r i i r r t�J r - 509.59 509.59 - 382.19 - - 382.19 42.47 - - 42.47 25.48 - - 25.48 59.45 - - 59.45 - 509.59 509.59 509.59 509.59 509.59 300,000.00 2,735.10 - - - - 2,354.34 - - 509.59 300,000.00 5,089.44 I 2,378.09 I 2,887.68 I 300,509.59 I 8,062.37 �,. From "Cash Balances" Report Investments 3,510,768.08 Fund 101 Balance 2,874,843.87 635,924.21 Investments 3,510,768.08 Interest 8,062.37 New Balance 3,518,730.45 81 C N 1 0 ggAgggggFAVV r I r r r o O C r o O O v8, v •r i'llV T 3,810,668.08 a -moo rn N � 8 i m Mv r r i i r m ro OM a m N r r r r r. r r r i r r r r r r i r r r r r r r r r r r uQ1i u�'i v v n n N r r r r r r i 2n N r m ro v - -476.72 476.72 - - 357.53 - - 357.53 39.73 - - 39.73 - 23.84 - - 23.84 55.62 - - 55.62 476.72 476.72 476.72 476.72 - - 476.72 - 3,604.84 - - - 2,425.15 - - 476.72 6,029.99 - I 102,424.11 I 102,900.83 I 476.72 I 8,852.41 From "Cash Balances" Report Investments 3,801,915.67 Fund 101 Balance 2,956,955.73 844,959.94 Investments 3,801,915.67 Interest 8,852.41 New Balance 3,810,668.08 EA `4' 1 .,g..g,. . 8 8 . g g - 8 8288 .g.„„... .„...., .... g gggg - 2 . g - - 382.19 500,000.00 3,530.89 - - - 2,309.72 - - 382.19 500,000.00 5,840.61 700,000.00 I 202,250.69 I 2,632.88 I 500,382.19 I 8,675.00 From "Cash Balances" Report Investments 3,625,712.55 Fund 101 Balance 3,025,332.62 600,379.93 Investments 3,625,712.55 Interest 8,675.00 New Balance 3,634,287.55 il giF; SSS,SS,ESSSSSSSgSg , f4gg gg ggggggW"'" ggg gg gggggggg m . T41 . S "E g g ggg g gg V.4 3,625,612.55 Transfers Transfers interest/ Purchases Sales in out Dividends - - - 114,711.78 1,068.73 - 352.47 - 352.47 - - - 360.96 360.96 - - - 373.70 373.70 - - - 382.19 382.19 - - - - - 349.04 349.04 - - - 2,518.08 2,518.08 - - - 1,310.68 1,310.68 - - - 1,310.69 1,310.69 - - - 2,518.08 2,518.08 - - - 2,518.08 2,518.08 - - - 399.18 399.18 - - - 102,318.63 2,318.63 - 114,711.78 114,711.78 - 15,780.51 - - _ - - - _ - - - - - 102,692.60 - - 2,692.60 2,243.84 - - 2,243.84 - - 382.19 382.19 - 100,042.47 - - 42.47 - 100,025.48 - - 25.48 - 100,150.00 - - 150.00 - 405,536.58 - - 5,536.58 - - 382.19 405,918.77 3,536.28 - - 2,442.17 - - 382.19 405,918.77 5.978.45 - I 520,630.55 I 520,630.55 I - I 27,295.54 From "Cash Balances" Report Investments 3,598,417.01 Fund 101 Balance 2,884,171.74 714,245.27 Investments 3,598,417.01 Interest 27,295.54 New Balance 3,625,612.55 10 S22 SS,2S2SEISSSSS6.„, EECEE EEEEPAREEd r!gg gg ggggggggg 2 , S SgSSESSg8S "g""gqggggggd' g g ggggggg 8 g 6 2p, FiE ' '5''' 2 E 4 g og 'TE 'aiL, -..,, -Y., -• E° , c3 .Fi 07 2T2 gS mo gi .,A°9„... 2„.... ......„............. , . - - 4,649.04 4,649.04 - - 2,019.45 2,019.45 - - - 2,193.97 2,193.97 _ - - 369.86 369.86 - - - 41.10 41.10 - - - 24.66 24.66 - 4,649.04 4,649.04 4,649.04 4,649.04 - - - 204,649.04 2,642.35 - - 2,436.22 - - - - 204,649.04 5,078.57 - I 6,457.26 I 211,106.30 I 4,649.841 12,190.78 From "Cash Balances" Report Investments 3,586,226.23 Fund 101 Balance 2,729,884.66 856,341.57 Investments 3,586,226.23 Interest 12,190.78 New Balance 3,598,317.01 ss ss ssgsgsgssgff . FArEgAgnilggg§362.-" T,I'gg gg gggsiggggg ,-,- "n5 iz: , s "g"' g _ ,SffSBSS2S'SS, ESFAggggggd g ggg,Mg- 8 g g'i ,103, Fa" VI s. E :4 v-1 g .98 'E'A il7 RVE PT " cv m g .- 0, . — c,f •,,' I 100,509.59 I 7,581.06 3,378,645.17 2,844,375.73 534,269.44 3,378,645.17 7,581.06 3,386,126.23 N C N N_ m� v _ _ _ �� v AggOggVU _ _ ggggg _ _ _ O n m O N V N 3,634,287.55 2 N From "Cash Balances' Report Investments Fund 101 Balance Investments Interest', New Balance U N C N b 0 61 .= 888888888888888g8gn V, _ _ _ _ O O o .-.----„---- -- - r r 23 V _ _Agggg_ o OOOO o O _ _ _ e-e--- O r m O N , r rn cW b N NN v , 3,634,287.55 N y N V C o � O F 0) From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance '< N r �- rn m o 0 0 O O -- __ - _ r O O n m O N n m m r r b N `r 3,634,287.55 Pg C Q F- 0) 0 From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance UN mm . _ _ e- '- _e- e- e- _ rioogggp V _ _- _ _„ ___ or n m ON:' b 0 4 3,634,287.55 88_828 • 2 8 2 B888882 E',1811W,i LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution Work Session Meeting Date October 22, 2024 ITEM NUMBER STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Three property owners that were notified of their dead and/or diseased trees have not re- moved them. Typically, staff are able to work with the owners of dead and diseased trees to have them removed through petition and waiver agreements. We will still do that with these property owners if they make the request. Prior to voting, the City Council must hold a hearing on the matter should the parties re- sponsible for the properties wish to address the City Council. Each resolution includes the estimate from the City's tree trimmer to complete the work. Please adopt each resolution separately. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 102224A—A Resolution Abating A Tree at 1838 Lake Street. Motion to adopt Resolution 102224E A Resolution Abating A Tree at 1829 Lake Street. Motion to adopt Resolution 102224C A Resolution Abating Seven Trees at 1829 Pleasant Street. RESOLUTION NO. 102224A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ABATING A TREE AT 1838 LAKE STREET WHEREAS, Lauderdale City Code Title 4, Chapters 3 and 6 call for the abatement of diseased or hazardous trees; and WHEREAS, the City mailed first notice of the dead and diseased tree to the local address via the US Postal Service on September 18, 2023; and WHEREAS, the tree was not removed by the October 9, 2023 deadline provided in the letter. WHEREAS, the City mailed second notice of the dead and diseased tree and notice of public hearing regarding the abatement being considered by the City Council via standard and certified US Postal Service on September 19, 2024; and WHEREAS, the tree remains on the property and require removal to protect public health and safety. NOW, THEREFORE BE IT RESOLVED that the Lauderdale City Council finds it in the public interest and consistent with City Code to have the tree abated. BE IT FURTHER RESOLVED that the City Council directs staff to contract with the city tree trimmer for the trees removal and bill the owner of the property for the service. The estimated removal cost is $3,500.00. Any unpaid charges for the service will be assessed the property. ADOPTED this 22"a day of October, 2024 by the Lauderdale City Council. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator RESOLUTION NO. 102224B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ABATING A TREE AT 1829 LAKE STREET WHEREAS, Lauderdale City Code Title 4, Chapters 3 and 6 call for the abatement of diseased or hazardous trees; and WHEREAS, the City mailed first notice of the dead and diseased tree via the US Postal Service on August 24, 2023; and WHEREAS, the tree was not removed by the September 15, 2023 deadline provided in the letter. WHEREAS, the City mailed second notice of the dead and diseased tree and notice of public hearing regarding the abatement being considered by the City Council via standard and certified US Postal Service on September 19, 2024; and WHEREAS, the tree remains on the property and require removal to protect public health and safety. NOW, THEREFORE BE IT RESOLVED that the Lauderdale City Council finds it in the public interest and consistent with City Code to have the tree abated. BE IT FURTHER RESOLVED that the City Council directs staff to contract with the city tree trimmer for the trees removal and bill the owner of the property for the service. The estimated removal cost is $3,600.00. Any unpaid charges for the service will be assessed the property. ADOPTED this 22nd day of October, 2024 by the Lauderdale City Council. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator RESOLUTION NO. 102224C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ABATING SEVEN TREES AT 1829 PLEASANT STREET WHEREAS, Lauderdale City Code Title 4, Chapters 3 and 6 call for the abatement of diseased or hazardous trees; and WHEREAS, the City mailed notice of dead and diseased trees via the US Postal Service on September 18, 2023 and May 17, 2024; and WHEREAS, the trees were not removed by the deadlines provided in the letters. WHEREAS, the City mailed final notice of the dead and diseased trees and notice of public hearing regarding the abatement being considered by the City Council via standard and certified US Postal Service on September 19, 2024; and WHEREAS, the trees remain on the property and require removal to protect public health and safety. NOW, THEREFORE BE IT RESOLVED that the Lauderdale City Council finds it in the public interest and consistent with City Code to have the tree abated. BE IT FURTHER RESOLVED that the City Council directs staff to contract with the city tree trimmer for the trees removal and bill the owner of the property for the service. The estimated removal cost is $13,560.00. Any unpaid charges for the service will be assessed the property. ADOPTED this 22nd day of October, 2024 by the Lauderdale City Council. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX September 19, 2024 USPS First Class and Certified Mail Ruth Knutson 1929 Pleasant Street Lauderdale, MN 55113 Dear Ms. Knutson, You were notified by letter a couple of times about the seven dead and diseased trees on your property and we have spoken a few times. I encouraged you to get multiple quotes because of the number of dead and diseased trees you have. I still encourage you to do that and have included an updated licensed tree trimmers list with this letter. The City Council will be moving ahead with the abatement of dead and diseased trees that we notified property owners about earlier this year. The public hearing prior to the decision on abatement will happen at the October 22, 2024 city council meeting starting at 7:00 p.m. in the council chambers at Lauderdale City Hall. You, or someone acting on your behalf, may address the city council prior to their action to consider abatement. The anticipated cost to remove the trees and haul away the wood is $13,560 plus administrative fees. The price does not include stump grinding. If the City Council abates the trees, the entire cost will be collected with your property taxes in 2025. Knowing this is a significant cost, the City offers financing. Please contact me to discuss prior to the city council meeting. If you have any question, also please feel free to call me at 651-792-7657. Sincerely, Heather Butkowski City Administrator CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7657 651-631-2066 FAX HEATHER.BUTKOWSKI@LAUDERDALEMN.ORG CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7657 651-631-2066 FAX HEATHER.BUTKOWSKI@LAUDERDALEMN.ORG September 19, 2024 USPS First Class and Certified Mail Robert H. Peterson 678 N Snelling Avenue Unit 204 St. Paul, MN 55116 Dear Mr. Peterson, You were notified by letter on August 24, 2023 that the City's tree inspector found a diseased ash trees in the rear of your property at 1829 Lake Street that needed to be removed. We asked that you remove the trees by September 15, 2023 but this did not happen. Staff do not mark trees on private property but would be happy to do so at your request. Included with this letter is a list of the currently licensed tree trimmers in the City. You can select from this list or a trimmer of your choice. If you work with someone not on the list, they need to qualify for a license before starting the work. We require that you have the tree removed by October 15, 2024. If it is not, the City Council will consider abatement of the diseased tree. The public hearing prior to the decision on abatement will happen at the October 22, 2024 city council meeting starting at 7:00 p.m. in the council chambers at Lauderdale City Hall. You, or someone acting on your behalf, may address the city council prior to their action to consider abatement. The anticipated cost to remove the trees and haul away the wood is $3,600 plus administrative fees. The price does not include stump grinding. If the City Council abates the trees, the entire cost will be collected with your property taxes in 2025. Knowing this is a significant cost, the City offers financing. Please contact me to discuss prior to the city council meeting. If you have any question, also please feel free to call me at 651-792-7657. Heather Butkowski City Administrator CC: Diane Peterson, Daniel Peterson, Eric Peterson — 1829 Lake Street, Lauderdale, MN 55113 CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7657 651-631-2066 FAX H EATH ER . B UTKOWSK I@ LA U D ER DA LEM N.ORG CITY OF LAUDERDALE LAUDERDALE CITY HALL 189 1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7657 651-631-2066 FAX HEATHER.BUTKOWSKI@LAUDERDALEMN.ORG September 19, 2024 USPS First Class and Certified Mail Guido Fernando Vicuna Sanchez Maritza Magali Sojos Bunay 1838 Lake Street Lauderdale, MN 55113 Dear Mr. Sanchez and Ms. Bunay, You were notified by letter on September 18, 2023 that the City's tree inspector found a diseased ash trees in the rear of your property at 1838 Lake Street that needed to be removed. We asked that you remove the trees by October 9, 2023 but this did not happen. Staff do not mark trees on private property but would be happy to do so at your request. Included with this letter is a list of the currently licensed tree trimmers in the City. You can select from this list or a trimmer of your choice. If you work with someone not on the list, they need to qualify for a license before starting the work. We require that you have the tree removed by October 15, 2024. If it is not, the City Council will consider abatement of the diseased tree. The public hearing prior to the decision on abatement will happen at the October 22, 2024 city council meeting starting at 7:00 p.m. in the council chambers at Lauderdale City Hall. You, or someone acting on your behalf, may address the city council prior to their action to consider abatement. The anticipated cost to remove the trees and haul away the wood is $3,500 plus administrative fees. The price does not include stump grinding. If the City Council abates the trees, the entire cost will be collected with your property taxes in 2025. Knowing this is a significant cost, the City offers financing. Please contact me to discuss prior to the city council meeting. If you have any question, also please feel free to call me at 651-792-7657. Heather Butkowski City Administrator CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7657 651-631-2066 FAX HEATHER.BUTKOWSKI@LAUDERDALEMN.ORG