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Home My WebLink About02/11/2025LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, FEBRUARY 11, 2025 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the January 28, 2025 City Council Meeting c. Claims Totaling $152,804.28 4. CONSENT 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 5. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Municipal Cannabis Retailer Licensing Update b. Cooperative Agreement with Ramsey County Regarding Eustis Street 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. January Financial Report b. Quotes for Council Chambers Air Handler c. Cooperative Agreement with Ramsey County Regarding Eustis Street d. Municipal Cannabis Retailer Licensing Application e. NineNorth and Cable Commission Update by Jeff Ongstad (March 25) f. Audit Presentation (April 8) 12. WORK SESSION a. Community Development Updates b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT You are invited to a Zoom webinar! When: Feb 11, 2025 07:00 PM Central Time (US and Canada) Topic: February 11, 2025 Lauderdale City Council Webinar Join from PC, Mac, iPad, or Android: hops://us02web.zoom.us/j/8793 8534368?pwd=kiGnearGIxhKzUGTIX1UgRFEnV5yNo.1 Passcode:050559 Phone one -tap: +13092053325„87938534368#,,,,*050559# US +13126266799„87938534368#,,,,*050559# US (Chicago) Join via audio: +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 646 931 3860 US +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 507 473 4847 US +1 564 217 2000 US +1 669 444 9171 US Webinar ID: 879 3853 4368 Passcode: 050559 International numbers available: https://us02web.zoom.us/u/kxY1mXVT1 LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 January 28, 2025 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:00 p.m. Swearing in of Newly Elected Officials Administrator Butkowski performed the swearing in ceremony for Councilor Pulford. Roll Call Councilors present: Evan Sayre, Duane Pulford, Sharon Kelly, Jeff Dains, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Kelly to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the January 14, 2025, City Council meeting. There being none, Councilor Kelly moved and seconded by Councilor Pulford to approve the January 14, 2025, City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Sayre moved and seconded by Councilor Dains to approve the claims totaling $26,375.70. Motion carried unanimously. Consent Councilor Pulford moved and seconded by Councilor Kelly to approve the Consent Agenda thereby acknowledging the fourth quarter investment report and approving the hiring of a temporary administrative employee, Resolution No. 012825A — Approving the 2025 Tobacco Licenses, and Resolution No. 012825B — Approving the 3.2 Off -Sale Malt Liquor Licenses. Discussion/Action Item A. Municipal Cannabis Feasibility Report Mayor Gaasch said the Point Seven Group completed their cannabis financial modeling for the City and prepared a report. Jennifer Haskamp, from Swanson Haskamp Consulting, joined the meeting virtually to present their findings. She laid out three scenarios that Point Seven Group developed and answered questions about each. The three scenarios are: • The City owning and operating a retail cannabis business. • The City constructing a building to rent to a retail cannabis business. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 January 28, 2025 • The City constructing a building and securing a cannabis retail license in order to partner with a cannabis operator who would manage store operations. The modeling showed that owning and operating a cannabis business could derive the most profit but it came with the most risk. The venture to construct a build for rent had roughly a seven-year return on investment. The third option netted less revenue than option one but much more than option two. Councilors discussed that option three could be a gateway to the City operating its own business after the initial partnership term. Council asked staff to work with Haskamp to identify a path forward factoring that applications for municipal license are due mid -March should the Council wish to apply. Set Agenda for Next Meeting Butkowski stated that the February 11 Council meeting might include the cooperative agreement with Ramsey County regarding Eustis Street. Work Session A. Community Development Update Butkowski stated that the warming house will be closed through Sunday due to warm weather. She continued to say that there is an FAQ on the City's website regarding cannabis information. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those interested in addressing the Council. Anne Feider, 1698 Eustis Street, asked the Council a few cannabis related questions including whether the cannabis store could be cashless, how parking would function, the feasibility of achieving the projected revenue numbers in the report, and benefits and detriments of partnering with a private company. There being nobody else interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Kelly moved and seconded by Councilor Pulford to adjourn the meeting at 8:59 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: February 11, 2025 Subject: List of Claims The claims totaling $152.804.28 are provided for City Council review and approval that includes check numbers 29260 to 29288. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 2/7/2025 8:34 AM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 29260 13 11710 29261 438 72660 29262 20 501240 501240 501240 29263 383 Public Employees Retirement Association PR Batch 50300.01.2025 PERA Coordinated PR Batch 50300.01.2025 PERA Coordinated 01/31/2025 PR Batch 50300.01.2025 PER PR Batch 50300.01.2025 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 50300.01.2025 State Income Tax 01/31/2025 PR Batch 50300.01.2025 Stab Total for this ACH Check for Vendor 44: ICMA Retirement Corporation PR Batch 50300.01.2025 Deferred Comp 01/31/2025 PR Batch 50300.01.2025 De& Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 50300.01.2025 FICA Employer Portio PR Batch 50300.01.2025 Medicare Employer Po PR Batch 50300.01.2025 Medicare Employee Pc PR Batch 50300.01.2025 FICA Employee Portio PR Batch 50300.01.2025 Federal Income Tax 8th Day Landscaping LLC January Snow Removal 01/31/2025 PR Batch 50300.01.2025 FIC. PR Batch 50300.01.2025 Mec PR Batch 50300.01.2025 Mec PR Batch 50300.01.2025 FIC. PR Batch 50300.01.2025 Fed( Total for this ACH Check for Vendor 46: Total for 1/31/2025: 02/11/2025 Total for Check Number 29260: A Tree Service Inc Petition and Waiver 1838 Lake Street Tree Abdo LLP 2024 Audit 2024 Audit 2024 Audit Aspen Waste Systems of Minnesota Inc S 1474681020125 February Refuse Service 29264 56 James Bownik 02/11/2025 Total for Check Number 29261: 02/11/2025 Total for Check Number 29262: 02/11/2025 Total for Check Number 29263: 02/11/2025 1,180.56 1,362.19 2,542.75 864.37 864.37 1,083.23 1,083.23 1,231.51 288.02 288.02 1,231.51 2,213.25 5,252.31 9,742.66 710.00 710.00 2,850.00 2,850.00 11,200.00 2,400.00 2,400.00 16,000.00 469.96 469.96 AP Checks by Date - Detail by Check Date (2/7/2025 8:34 AM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 022025 4Q2024 Mileage Reimbursement 26.88 Total for Check Number 29264: 26.88 29265 29 City of St Anthony 02/11/2025 4538 January Police Services 87,704.42 Total for Check Number 29265: 87,704.42 29266 58 City of White Bear Lake 02/11/2025 14126 2025 Ramsey County GIS Fees 228.69 29267 25 County of Ramsey EMCOM-012245 January Fleet Support EMCOM-012260 January 911 Dispatch Services EMCOM-012277 January CAD Services 29268 25 Total for Check Number 29266: 228.69 02/11/2025 6.24 553.63 83.13 Total for Check Number 29267: 643.00 County of Ramsey 02/11/2025 PRRRV-003404 TIF Admin Costs for Fern 2023 274.34 Total for Check Number 29268: 274.34 29269 25 County of Ramsey 02/11/2025 022025 Recording Fee - 1838 Lake Street Tree Removal 46.00 Total for Check Number 29269: 46.00 29270 61 Gopher State One Ca11 02/11/2025 5010541 January Locate Tickets 60.80 Total for Check Number 29270: 60.80 29271 82 Home Depot 02/11/2025 022025 Bathroom Cleaning Supplies 16.96 Total for Check Number 29271: 16.96 29272 134 Katrina Joseph 02/11/2025 00152 January Legal Services 925.00 Total for Check Number 29272: 925.00 29273 30 League of Minnesota Cities 02/11/2025 423132 DP - Elected Leaders Training 350.00 Total for Check Number 29273: 350.00 29274 387 Metro-INET 02/11/2025 2437 February IT/Phone 1,874.12 2437 February IT/Phone 624.71 2437 February IT/Phone 315.17 Total for Check Number 29274: 2,814.00 29275 99 Metropolitan Area Management Associatioi 02/11/2025 2161 Luncheon Meeting - HB 35.00 Total for Check Number 29275: 35.00 AP Checks by Date - Detail by Check Date (2/7/2025 8:34 AM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 29276 24 Metropolitan Council Environmental Servic 02/11/2025 0001183245 March Waste Water 14,836.69 Total for Check Number 29276: 14,836.69 29277 112 Minnesota Pollution Control Agency 02/11/2025 022025 GB - Wastewater Certificate Renewal 23.00 Total for Check Number 29277: 23.00 29278 390 MN Shade Tree Short Course 02/11/2025 022025 2025 MN Shade Tree Short Course - GB & TD 470.00 Total for Check Number 29278: 470.00 29279 280 Muska Electric 02/11/2025 64515 Troubleshoot no Power in Council Chambers 596.40 29280 12 NineNorth 2025-010 January Virtual Meeting Charge 2025-010 January Webstreaming & Archiving 2025-010 January Virtual Meeting Production Total for Check Number 29279: 596.40 02/11/2025 105.00 192.00 380.00 Total for Check Number 29280: 677.00 29281 84 North Star Bank Cardmember Services 02/11/2025 022025 Terracycle - Compost Bins 918.00 022025 January Costco Fuel 321.17 022025 REI - Warming House 59.55 022025 January Costco Fuel 68.82 022025 Amazon - No Parking Signs 114.26 022025 Amazon - 1099 Forms 25.44 022025 Costco - Paper Towels & Stamps 290.18 022025 January Costco Fuel 68.83 Total for Check Number 29281: 1,866.25 29282 11 North Suburban Communications Commiss 02/11/2025 2025-503 4Q24 Contribution 970.11 Total for Check Number 29282: 970.11 29283 440 Precision Plumbing & Heating 02/11/2025 1823Car1 Permit 2024-196 Refund 100.80 Total for Check Number 29283: 100.80 29284 356 Rum River Ventures LLC 02/11/2025 901 November 2024-December 2024 Contract Buildi 4,825.56 29285 81 St Paul Regional Water Service 022025 1885 Fulham St 022025 1915 Walnut St 022025 1891 Walnut St Total for Check Number 29284: 4,825.56 02/11/2025 416.68 31.03 113.57 Total for Check Number 29285: 561.28 29286 4 The Neighborhood Recycling Company Inc 02/11/2025 AP Checks by Date - Detail by Check Date (2/7/2025 8:34 AM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount SI013179 January Single Unit Dwelling 4,132.23 SI013179 January Multi -Family Recycling 601.19 29287 3 546984253 Total for Check Number 29286: 4,733.42 US National Equipment Finance Inc 02/11/2025 February Copier Lease 155.00 29288 425 Vestis 6290333164 January Uniforms 6290333164 January Uniforms 6290335396 February Uniforms 6290335396 February Uniforms Total for Check Number 29287: 155.00 02/11/2025 22.76 22.77 22.76 22.77 Total for Check Number 29288: 91.06 Total for 2/11/2025: 143,061.62 Report Total (33 checks): 152,804.28 AP Checks by Date - Detail by Check Date (2/7/2025 8:34 AM) Page 4 LAUDERDALE COUNCIL ACTION FORM Meeting Date February 11, 2025 Agenda Item Cannabis Report Action Requested Consent ❑ Public Hearing ❑ Discussion El Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As we all know, the cannabis licensing process has not been straight forward. Metro Cities hosted a meeting with the Office of Cannabis Management (OCM) staff last Friday that offered some of the most straight forward information we have received so far. However, some of it was rather unexpected. Staff knew the license application window for "capped" licenses was scheduled to be opened from February 18-March 14. Municipal licenses aren't "capped" so it was assumed by many that cities could submit applications when they were ready. OCM staff said that cities must submit their applications during the February — March window to be processed with the others even though they are not capped. When asked when the next opportunity for cities to submit applications would be, they said they didn't know. The response they gave showed they aren't thinking that far ahead. The worry, of course, is that the window for a municipal cannabis store license won't open again for some time. What does this mean for Lauderdale? It means the City would need to apply for a municipal cannabis retailers license by March 14 if the City Council wanted to keep the discussion around cannabis moving forward. If the City's application passed OCM's initial reviews, the City would have 18 months to establish a cannabis business or pass on the license. The City's consulting planner has worked with others to put forward applications. From what I have gathered, there is not an actual "license" application form but a listing of items that must be submitted to the OCM. The planner said most of the "application" materials are really documents demonstrating how the business will handle things like security and financial transactions, etc. Staff is looking for direction from the Council on whether staff should work with the planner to create the materials necessary to apply for the municipal cannabis retailers license. STAFF RECOMMENDATION: LAUDERDALE COUNCIL ACTION FORM Meeting Date February 11, 2025 Agenda Item Eustis Street Agree. Action Requested Consent ❑ Public Hearing ❑ Discussion El Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the agreement that Ramsey County Engineering staff sent over for review and approval. Staff and the city attorney reviewed and sent back the comments in the margins. Staff is looking for Council feedback on other changes you think need to be made. The County attorney will be reviewing shortly as well. STAFF RECOMMENDATION: Agreement PUBW2024-17R RAMSEY COUNTY COOPERATIVE AGREEMENT WITH THE CITY OF LAUDERDALE FOR County Project No. P-3397 2025 Eustis Street Improvements Total Project Cost: $3,625,206.91 Ramsey County Cost: $3,397,701.34 City of Lauderdale Cost: $185,000.00 Attachments: Exhibit A - Project Location Map Exhibit B — Engineer's Estimate Exhibit C — Storm Sewer Ownership (Mali Exhibit D — Lauderdale City Council Meeting Minutes This Agreement is between the City of Lauderdale, a municipal corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota ("County"). WHEREAS, The Project Limits are defined as Eustis Street (County Road 127) from 107- feet South of the Lauderdale — St. Paul Border to Larpenteur Avenue ("Project Limits") and are shown on Exhibit A — Project Location Map; and WHEREAS, in the area affected by construction, Eustis Street is designated County Road 127 and is located in the City; and WHEREAS, all orr-part-of Eustis Street is in the Gity-County rights -of -way; and WHEREAS, the City and County desire to resurface Eustis Street from the Lauderdale — St. Paul Border to Larpenteur Avenue within the Project Limits ("Project") as ; and WHEREAS, The Project is identified in Ramsey County's 2024-2028 Transportation Improvement Program for Roadway Construction Improvements; and NOW, THEREFORE, BE IT MUTUALLY AGREED AS FOLLOWS: AGREEMENT Page 1 of 8 Commented [HB1]: Exhibit C is included but not referenced anywhere in the document. Remove or reference in the document. 1. Responsibility for Design Engineering 1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT State Aid requirements. 1.2. The Countywill prepare plans, specifications, and proposals for the Project, which will include, among other things, the proposed reconstruction, alignment, profiles, grades, cross sections, paving, concrete curb and gutter, storm sewer, storm water treatment, pedestrian curb ramps, sidewalk, turf establishment, traffic signals, accessible pedestrian signals, and utility replacement and adjustments. 1.3. Plans for the Project showing proposed construction will be presented to the City and will be on file at Ramsey County Public Works Department. 1.4. Any costs associated with Project revisions after the completion of plans and specifications will be paid for by the party requesting the revisions. Revisions are subject to approval by both parties. 2. Responsibility for the Right of Way Plan and Acquisition 2.1. Right -of -Way being acquired for the Project will be obtained by the County. 3. Procurement and Award of Contract 3.1. The County will take bids in accordance with state law and County procedures. 3.2. The County will prepare an abstract of bids and a cost participation summary based on the lowest responsible bidder's proposal and will provide the same to the City. 3.3. The County will award a contract to the lowest responsible bidder. 4. Responsibility for Construction Engineering 4.1. The County shall perform or contract the performance of the construction engineering for all elements of the Project. 5. Project Costs 5.1. Except as provided herein, the County and City will participate in the costs of construction in accordance with the Ramsey County Cost Participation Policy as Page 2 of 8 approved in the 2024 — 2028 Ramsey County Transportation Improvement Plan. If there is a conflict between the Cost Participation Policy and this Agreement, this Agreement shall prevail. 5.2. The City will not be responsible for Right -of -Way obtained for the Project. The County will be responsible for 100% of the Right -of -Way costs. 5.3. The City will not be responsible for concrete curb & gutter installed for the Project. The County will be responsible for 100% of the curb & gutter costs. 5.4. The City will be responsible for and shall pay a flat sum of $185,000.00 for the Project, as identified in Exhibit D — Lauderdale City Council Meeting Minutes. This amount was based on the total estimated cost of the construction pay items as shown in Exhibit B — Engineer's Estimate. Quantities and unit prices shown in Exhibit B are estimates. Any differences in the actual costs based on the contract u n it prices and the quantities constructed, determined after Project completion, will not increase or decrease the amount of he City's flat sum contribution. 5.5. ‘st Built, Mobilization, Combination Field Laboratory -Office, Traffic Control Supervisor, Traffic Control, Alternative Pedestrian Route, Stabilized Construction Exit, and Erosion Control Supervisor, as shown in Exhibit B — Engineer's Estimate, are defined collectively as the "Prorated Items" The City percentage of the Prorated Items is calculated as follows: City % Prorated Items = (City Cost excluding the Prorated Items Cost) (Total Project Costexcluding the Prorated Items Cost) The costs in the Prorated Items calculation will be based on contract unit prices and quantities at the time of contract award. No adjustments in the percentages will be made if unit prices or quantities vary during construction. 5.6. Design Engineering Costs 5.6.1. The City's design engineering fee is based on 12% of the City's share of the construction pay items identified in Exhibit B. This amount has been included in the City's flat sum contribution of $185,000.00. 5.7. Construction Engineering Costs 5.7.1. The City's construction engineering fee is based on 12% of the City's share of the construction pay items identified in Exhibit B. This amount has been included in City's flat sum contribution of $185,000.00. Page 3 of 8 Commented [HB2]: Remove section 5.5. It isn't relevant since the cost -share is a fixed number. 6. Payment Schedule 6.1. The County will invoice the City for the City's flat sum contribution of $185,000.00 at the time of contract award. 6.2. Invoices must include documentation of the charges, fees, and costs as reasonably required by the other party. 6.3. Payment will be made within 35 days of receipt of an invoice. 7. Ownership and Maintenance Responsibility for Project Elements 7.1. Ownership and Maintenance Responsibility of the Roadway. 7.1.1. The County will own and maintain the roadway and associated roadway elements located within the County Right of Way, except as detailed; below{. 7.2. Ownership and Maintenance Responsibility of the Storm Sewer (catch basins and leads, main, infiltration systems, ponding, water treatment) 7.2.1. The City shall own the following components of the storm sewer system: i. Trunk line ii. Trunk line manholes iii. Surface drains located outside of the County Road right-of-way and associated Ileadsi iv. Trunk line outfalls 7.2.2. The County shall own the following components of the storm sewer system: v. Catch basins vi. Catch basin leads vii. Cross -culverts viii. Surface drains located within the County Road right-of-way ix. BMP(s) 1. 48" RCP Detention System 7.2.3. The City and County shall each maintain the components of the storm sewer system under their respective ownership. 7.3. Ownership and Maintenance Responsibility of the Sidewalk and Trail. 7.3.1. The County will own the sidewalk and trail, and is responsible for future overlay, or reconstruction improvements. Page 4 of 8 Commented [HB3]: Can we pay half at contract award in 2025 and half at project close out in 2026? Commented [HB4]: No exceptions are noted. Commented [HB5]: Are you aware of any? If so, I 1 assume they would be on private property. J 7.3.2. The City will maintain the sidewalk and trail, including snow and ice rcmoval, panel- feolaseFneotsettlement-adjustmentsreto 8. The City grants the County temporary construction easements over all City owned right-of-way and property within the limits of the Project for use during construction at no cost to the County. 9. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. 10. The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 11. COUNTERPARTS: The parties may sign this Agreement in counterparts, each of which constitutes an original, but all of which together constitute one instrument. 11.1. ELECTRONIC SIGNATURES: The parties agree that the electronic signature of a party to this Agreement shall be as valid as an original signature of such party and shall be effective to bind such party to this Agreement. The parties further agree that any document(including this Agreement and any attachments or exhibits to this Agreement) containing, or to which there is affixed, an electronic signature shall be deemed (i) to be "written" or "in writing", (ii) to have been signed and (iii) to constitute a record established and maintained in the ordinary course of business and an original written record when printed from electronic files. For purposes hereof, "electronic signature" also means a manually signed original signature that is then transmitted by any electronic means, including without limitation a faxed version of an original signature or an electronically scanned and transmitted version (e.g., via PDF) of an original signature. Any party's failure to produce the original signature of any electronically transmitted signature shall not affect the enforceability of this Agreement. Page 5 of 8 Commented [HB6]: I don't see the city council changing its policy on sidewalk maintenance for these small areas. The maintenance is responsibility of the adjacent property owner as they are commercial businesses that hire companies to complete this work. 12.This Agreement shall remain in full force and effect until terminated by mutual agreement of the parties. If to the CITY: If to the COUNTY: City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Attention: Heather Butkowski, City Administrator Ramsey County Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Attention: Brad Estochen, Ramsey County Engineer THE REMAINDER OF THIS PAGE IN INTENTIALLY BLANK. Page 6 of 8 CITY OF LAUDERDALE, MINNESOTA By: Date: Mayor By: Date: rksCity Clerk - Administrator Approved as to For+xw Ciity-Attorney By• Date• Page 7 of 8 RAMSEY COUNTY, MINNESOTA Ling Becker, County Manager Approval recommended: Brad Estochen, Ramsey County Engineer Approved as to form: Assistant County Attorney Date: Date: Date: Page 9 of 8 LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 November 12, f 20241 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:01 p.m. Roll Call Councilors present: Evan Sayre, Jeff Dains, Sharon Kelly, Duane Pulford, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Cleric Approvals Mayor Gaasch asked ifthere were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Kelly to approve the agenda as presented. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the October 22, 2024, City Council meeting. There being none, Councilor Pulford moved and seconded by Councilor Sayre to approve the October 22, 2024, City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. There being none, Councilor Kelly moved and seconded by Councilor Sayre to approve the claims totaling $163,908.71. Motion carried unanimously. Consent Councilor Kelly moved and seconded by Councilor Pulford to approve the Consent Agenda thereby approving the Abdo Financial Solutions Proposal for Audit Preparation Services; sale of the Ford F- 350 to Boyer Trucks; the Larpenteur Avenue Snow Removal Contract with 8th Day Landscaping; and the joint powers agreement for recycling funding with Ramsey County. Discussion/Action Item A. Resolution No. 111224A Celtifying the Election Returns of the November 5, 2024, General Municipal Election Per Minnesota Statutes section 205.185, the governing body of a city acts as the canvassing board, canvasses the election returns, and declares the results of the election within three to ten days after a general election. Ramsey County elections staff prepared the abstract and resolution. Councilor Kelly made a motion to adopt Resolution No. 111224A-A Resolution Certifying the Election Returns of the November 5, 2024, General Municipal Election. This was seconded by Councilor Sayre and carried unanimously. Commented [HB7]: The City meeting minutes are in the document twice. This set is not labeled as an exhibit and should be removed. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 November 12, 2024 B. 2025-2034 Capital Improvement Plan (CIP) Staff drafted the CIP to include the typical items we keep on the radar along with the anticipated costs of repaving the City streets in the next one to three years. Council members expressed interest in budging for park and City Hall improvements. Based on the discussion staff allocated $10,000 in the CIP to engage an architect to discuss accessibility improvements and $10,000 for incidental park improvements. C. 2025 Sanitary Sewer, Storm Sewer, and Recycling Utility Rate Study Annually, the City Council discusses the sewer and recycling funds and whether rate increases are necessary. Staff recommended increasing the sanitary sewer rates by 6.7% or $16.74 per household annually in anticipation of the manhole casting repair project prior to the mill and overlay project. Staff recommended increasing the storm sewer rates by 13.6% or $11.64 per household annually also in anticipation of the future mill and overlay project. Staff recommended increasing the recycling rates by 7.5% or $9.00 per household annually in response to the new recycling contract and the need to replenish cash reserves. A resolution adopting these rates will be brought to the next meeting. D. 2025 Special Revenue, Capital, and Enterprise Fund Budgets Included in the packet were the 2025 Special Revenue, Capital, and Enterprise Fund budgets. The budgets included the various CIP expenditures already planned for and the utility rate revenue already presented. Staff will bring final drafts to the next meeting for the Truth -in - Taxation public hearing. Adoption is expected on December 10. E. Eustis Street Cost Share with Ramsey County Previously, the City Council sent letters to the Ramsey County Commissioners regarding the anticipated cost share for Eustis Street. Public Works staff responded with an updated proposal reducing the cost share items the City was expected to contribute to. City staff asked that they calculate the actual cost. John Mazzitello, Deputy Director of Ramsey County Public Works, responded with an estimate of $183,789 or a flat amount of$185,000. As the City owns one leg of the Eustis Street/Larpenteur Avenue intersection, the City's cost share for the intersection is $140,000. The new proposal asks the City to cover $45,000 toward sidewalk improvements and engineering costs. If the Council agrees to the flat rate, the burden of cost overruns will be paid by Ramsey County. Staff noted that this was a significant reduction from the County's cost share policy which put the cost share over $600,000. If the Council agreed, the City would pay the $185,000 from Fund 403 - Street Improvements. The current balance of that fund is $567,000. The Council expressed frustration with the negation process but determined the $185,000 was agreeable. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 November 12, 2024 The on -going goal of the Council is to get county and state officials to support changing municipal state aid laws so that cities under 5,000 in population, like Lauderdale, receive a proportional allocation. People who live in cities under 5,000 population should not carry a greater burden for transportation improvements. F. Resolution No. 111224B Levying Special Assessments Each year, the City must submit a resolution to Ramsey County certifying special assessments for the year. This year, the City has specia 1 assessment tha t were negotia ted via petition and waiver agreements. The reso lotion is a formality as the petitio n and waiver agreements eliminate the need for a public hearing and the owners have forgone the right to appeal. Councilor Sayre made a motion to adopt Resolution No. 111224B Resolution Levying Special Assessments. This was seconded by Councilor Pulford and carried unanimously. G. Sanitary Sewer Cleaning and Televising Quotes Sanitary sewer cleanings are on a three-year schedule. This is scheduled for 2024 and 2025. The City is split into two halves for the work. The 2024 cleaning may end up carrying over into 2025. The 2025 cleaning will be in the fall. City staff worked with the city engineer to produce specs and quote the work. Six sewer cleaning and televising companies responded with quotes. The pricing varied significantly between contractors. The best pricing was provided by Visu- Sewer. The sewer televising/cleaning cost was $65,332.25 without the cost to adjust a buried manhole compared to $66,886.25 provided by Pipe Services. If the missing manhole needs to be raised, Visu-Sewer provided the best price for that as well. Visu-Sewer completed the last round of televising and cleaning when they did the sewer lining for the City. Councilor Kelly made a motion to approve the Contract between the City of Lauderdale and Visu-Sewer, Inc. This was seconded by Councilor Sayre and carried unanimously. Set Agenda for Next Meeting Butkowski stated that the November 26 Council meeting might include the 2025 Capital and Enterprise Fund Budgets, a Resolution Establishing 2025 Utility Rates, the Catholic Eldercare Conduit Bond Project, a Truth -in -Taxation Public Hearing, a Draft of Cannabis Regulations, and the City Administrator Performance Review. Work Session A. Community Development Update Butkowski stated that she had nothing further to add. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 November 12, 2024 being nobody interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Kelly moved and seconded by Councilor Dains to adjourn the meeting at 8:41 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk +RAMSEY COUNTY UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE EXACT LOCATION OF UNDERGROUND UTILITIES SHOWN IN THIS PLAN SET ARE UNKNOWN.THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE PRIOR TO STARTING ANY EXCAVATION. GOPHER STATE ONE CALL SYSTEM: 1-000-252-1166 THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CVASCE 38-02, ENTITLED 'STANDARD GUIDELINES FOR THE DATA COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA.' RAMSEY COUNTY, ;MINNESOTA EUSTIS STREET RECONSTRUCTION' COUNTY PROJECT NO. P-3397 CONSTRUCTION PLAN FOR GRADING, BITUMINOUS SURFACING, CONCRETE SURFACING, ADA IMPROVEMENTS, STORM SEWER IMPROVEMENTS, SIGNING & STRIPING, AND SIGNAL EUSTIS STREET GROSS LENGTH 1484 FEET BRIDGES -LENGTH FEET EXCEPTIONS -LENGTH FEET NETLENGTH 1484 FEET 0.281 MILES MILES MILES MILES 0.281 CITY (, r L:a,DtUDALt JteIUN YC ;(MI SI-IP YUIY RANCt Z.V.V gI NL KENNEDY • si1�4�0 'AAIFIC HENN( PIN GI SPRING _ 1• 11 It END P•3397 "�6) EUSTIS ST STA 14f89"/ :Yf•1°R tit. ADT (CURRENT YEAR) 2025 ADT (DESIGN YEAR) 2045 DHV (DESIGN HR. VOL.) D (DIRECTIONAL DISTR.) T (HEAVY COMMERICAL) SOIL FACTOR R-VALUE TON DESIGN 41.1$ .1•h..5' ei a AYC = Yi •BCGIN P•3397 ':. E(ISTISSTT STA. 0-0508 �V `ti OKf. \\'I \"\ Ia10 .. 9� I cm,:NL hY=.J� 1Q 1. W A 1i :; �. 5 - .A L'.N'LNRSR 1 AVE oa • .- III noi\''- • 81�4 ODD 15 10 TON AFV C•;A. - IS rT =r •0 UNV OF ,� 1 fYt V 1\ ,L �IE�. (u; e Ip. AZ... r CANILf< eNC. it tI:CNkC'fl . iJ- Ay:. EUSTIS ST ESALS DESIGN SPEED BASED ON HEIGHT OF EYE HEIGHT OF OBJECT FUNCTIONAL CLASS NO OF TRAFFIC LANES NO OF PARKING LANES SHOULDER WIDTH SIAI c<OI AhL �; VOmIjBC'9 •r j� it . .:Il�': 384,000 30 MPH STOPPING SIGHT DISTANCE 3.5' 2.0' LOCAL ROADWAY 2 0 NA PROJECT LOCATION COUNTY: RAMSEY DISTRICT METRO GOVERNING SPECIFICATIONS THE 2020 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION 'STANDARD SPECIFICATIONS FOR CONSTRUCTION' SHALL GOVERN. ALL TRAFFIC CONTROL SIGNING AND DEVICES SHALL CONFORM TO THE MMUTCD INCLUDING THE 'MINNESOTA TEMPORARY TRAFFIC CONTROL FIELD MANUAL' SHEET INDEX TITLE SHEET 2 GENERAL LAYOUT 3-4 STATEMANT OF ESTIMATED QUANITIES 5 CONSTRUCTION NOTES AND STANDARD DETAILS 6 TABULATIONS 7-8 UTILITY TABULATIONS 9-11 EXISTING UTILITIES AND TOPOGRAPHY PLANS 12-17 TYPICAL SECTIONS 18-41 STANDARD PLAN 42-47 STAGING & TRAFFIC CONTROL 48 ALIGNMENT PLAN AND TABULATION 49-51 REMOVAL PLANS 52-55 CONSTRUCTION PLAN AND PROFILE 56-57 INTERSECTION DETAILS 58 GRADING PLAN 59-62 DRAINAGE PLAN AND PROFILE 63 DRAINAGE PROFILES 64 DRAINAGE TABULATION 65-68 DRAINAGE DETAILS 69-71 SWPPP 72-74 EROSION CONTROL PLANS 75-78 SIGNING AND PERMANENT PAVEMENT MARKING PLAN 79 SIGNING AND PERMANENT PAVEMENT MARKING DETAIL 80-92 SIGNAL SYSTEM PLANS X1-X6 CROSS SECTIONS THIS PLAN CONTAINS 98 SHEETS TKDA APPROVED APPROVED MY DIRECT SUPERVSION AND THAT IA51 A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA Ei ibit A - Project Location Map PRINTED NAME, LARRY P. POPPLER DATE: ##/##/2024 UC. NO. 41005 CITY OF LAUDERDALE ENGINEER RAMSEY COUNTY ENGINEER DATE: DATE: PLAN REVISIONS DATE SHEET N0. APPROVED FOR PLANS AND UTILITIES SYMBOLS SEE TECHNICAL MANUAL STATE PROJ. NO. CHARGE IDENTIFIER I HEREBY CERTIFY THAT THE FINAL FIELD REVISIONS, IF ANY. WERE PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA PRINT NAME: DATE: SIGNATURE: LICENSE # P-3397 SHEET NO. 1 OF 92 SHEETS N 0 iv 0 r• ---t'I-- -' 1 BEGIN PROJECT 7• EUSTIS ST ' STA. 010.69 LEGEND I. (2, (S,1+ SI:)IS.1NIN:ICI..RM 915 ir0a.N., EX. 38• R:P L: I LAW SL'.SLI< i'U<I V V. I LI: URA N I'lI't INPLACE RIGH1•0I.91AY EX. 24•RC1T Ramsey County IIIMMO City of Laud erdale City of St. Paul 910 Owned by Olthers 905 900 895 890 885 24. 5°n CONNECT TO EXISTING STORM SEWER 85 P. 0) 1W06) J J ILMI'U10:1IL" l.t1S:t•II.N • .. I I EX R•W EUSTIS STREET 'S•/ r30"RCP 51Y. ;.• ® ,,,J 36' RCP ♦ ♦ • , • CONSTR CTION LMITS t• 1 --li" RCP 1,9) (. UY `fi 4•:C 1: • -)G'RCP .. �1l, .l 01 36•HCI` -15'RCpli 1 r&I CASTINGASSEM3LY I'ItUff)SED� ' + ;• I /ate ADJ. FRANC A RING TASTING RIGHT 4F D/AY-'1;PORIRY CASEMENT 5,3 PRCI'C1 LOPRCI l_( <A:1. S5 i• 1 . 1_ ES, :LI . 1LXI` I I\3 GI1JUNI RI. •I 1i9<L9 ffielliffirona:11111 I Ji,• I'll ^-' "j inA CONNECT TO STING STORM SEWER 0+50 CAW RY +00 50 2+00 EXIST NG DTP.) \ r 2+50 PROPOSE) (fYP) 6UU8 4`RCPJ' UTt-I1Y EASEMEN I I EXISII\O DRAINAGE AND T I I 1 I I 5002 STA 3+78, 7,1.79' R HEIGHT: 8 RIM 901.9 6.11G1.1F, 1 r AA' FL 15Mr li/: 1F 49?18:11•ISt -CS \'CTTC 'XISTRA;5Te 3 TKDA 3+00 tlrl,cr: • 24• RCP t 5501, 18RCP'-�`'•-CANGRETE GUTTER DESIGN SPECIAL. I SEE 8HEET58-GRADING PLAN. I (,ON$TRUCTION LIMITS PROPOSED DRAINAGE I AND UTILITY EASEMENT 51STA04. 3+88.6 , 17.00'R HEIGHT: 9.7 RIM SUMP 892901.84.1. I.E.895.19 RCP (t� .rdY= 10 •-*Cl'tE1- P 41,:: I('; I i:;p S'.i: 1;11 F X• F:•F ft. ' 915 910 905 895 890 10 20 40 ( SCALE IN FEET STORM OWNERSHIP: Oj RAMSEY COUNTY Oj CITY OF LAUDERDALE O CITY OF ST. PAUL • OTHER/PRIVATE 885 Exhibit, Storm Sewer Ownership Map 4+00 4+50 5+00 EUSTIS STREET INPROVEMEMTS DRAINAGE PLAN AMU PROFILE PRPI NO fl9/yntY M 59 • • PROPOSED RIGHT OF WAY / TEMPORARY EASEMENT o• -- — ---(gam 11 ADJUST FRAME B !�I RING CASTING • ti• CONSTRUCTION 1114.rS ' / / T"FIP.RAR`'rn t'+i r 1T PKOI.OS-IS )40. \33;41.• ANU'J1:I I V EAStf lty • 1-_ CONSTRUCTION LIMITS - - - r Y 'Y ._ y�'-T- i`'.. __- _ r. i -^rt _ • F.USTIS STRFFT EX RAY oej GL\J 10UI.IIVNLIf.11.; .•: �L III ;u J I UKI'rl VVVI\_Kl.;;NII' ORAVSFY COUNTY O GIIYOtI..Ll*l :AI O CITY OF SI PAUI OOiHEfUI'RNA It LL'Ii_NIJ Y. l2.1 (St, JI'Jim 'i,.'vlblu SI31N,1 SL'J:LIZ PC1210'01CD IN2 . N PU`t I\-IAC- 14 i1I Of WAY Ramsey County City of Lauderdale City of St Paul U7,, Owned by Others 010 016 910 4G0 0:0 nil I1IVP0S:11 .111.r• II (Haur S1L•3 STA 34..A c4, I IFIC.I IT• a 7' 7n1'R VA*nia 74,1:*. 1: 14 ? 1 R SIA?'02 (6, 13.92'11 -t-E•OHT-6:11 —R01416-60 RIM 90„ 37 LE. 9U3.O 24 I.t. 903 30 2 4611:161 LC.903 16 •2 i3i' ;.P L'. 9VS a .1 HCI' (HS L_. 21.16:2 ' 1 14CIf8} I.E. 403.25 61 CITE', S'n1 STA .1-91 Md1 •:111r. F IHI4 1.• HII.IU1210 I.r. grin • n 1! RCP (st. Lt.902 46 1p I(C11slI) 46.903:02 RCP 1_; 4. A 6-41 S; 111.19' 3.29 1 - Dr9.in I r RCP r3: tXI411 \ 3 uHJONI. R V 0.1o?r• I.C.9:1.202A I 9:1.1024 ear :\: P :T 0,13 (KO " oI= rxl .r Nt.1 1 Q , t 670 7•w IS•A 903 . txbibit C - Storm Sewer Ownership Map 9.50 10.10 NO DATE RY DESCRIPTION OF REVISIONS EUSTIS STREET IMPROVEMENTS DRAINAGE FLAN ANU PROFILE PRCu NO SI A'•IN0 P10 6U Ay L SIORM VYVNt I'thII' • RAVSI:Y000N I • CITY or LAUDERDALE O CITY or ST PAUL O orIIrR1PRIVATr Ci,N5T :...^,TIC )1 I.II.UT: ._/— TFI.IPORARY FASFLIF\T .==ems' 111 EUSTIS STREET I 'l CC\. NSH. 1 P.IN I. 'MI:. 4.44 l:wry - —•. FX RAY IF . •CONNECT TO EX. •• ' / STORM SEWER .1PORARY FASFIJF JT II. L. . a C60W; AIJUST MAME / & RNG CASTING • I ' i • ADJUST FRAM & RING CASTING iCA.I. RI LLI \-•END PROJECT EUSTIS ST STA. 14.69 LECE`lD: tr. ./, l @r; S63104SIRIX:1..10 S I UI Ud l.L3:'LI I ••tKhV <:1.1 1111:11N I'- IN)'JtL.t KIWI Vt 965 955 955 945 945 935 930 Ramsey County City of Lauderdale City of St. Paul t Owned by Others SIA 12. 39.7 •1754' R ;117 s.n' r 91i.A0 I5;r,,F 3) I F 941 1 1 1; +.;P ;N: 55_0 u ''ItUI•t18- 1• iUFP..r GItk.)t. 19ISI INS; Sint:)UIND t Tl• .1•'J IC•':N; \'* 1101.X SI\L:S •IULl- 1: 01..0 q•ao. ,7 if .5 OR1.1 ht.:1th 10 50 1100 INO DATE BY DESCRIPTION OF REVISIONS 11 50 12 00 Fxr.nwt; (Trz• SY ;r 12 50 13 00 13.50 TA0 610 945 944 91i 1.1 00 EUSTIS STREET IMPROVEMENTS 990 Exhibit C - Storm Sewer Ownership Map 14.50 15.00 15•50 URAINAC;E PLAN MU PROFILE ROJ N7 MIAVANTI M7 61 . PVCE PLAN UT Ramsey County City of Lauderdaale City of St. Paul Owned by OthETs 910 — 905 900 895 885 5006 STA 3+78.8 HEIGHT' RIM 899.13 SUMP 892. I.E. 895.56 I.E. 895.56 I.E. 896.061 66.51' R RCP (E) RCP (VV) RCP (I) 91D 905 li12.3 895 ? L.F. 18" RCP@ 1.00% 810 NOV STA 3+79.06 28.97' R HEIGHT: 10.E' RIM 902.23 SUMP 891.3E 905--t.E-891:8806 ROP(S)--- LE. 894.40 24 RCP (E) I.E. 891.88 15 RCP (N) r 900 895 890 890 885 885 0+49 �� tXl:.l INti UI fA NCAL c ATLL 11TII RY PASFMFMT EX.CURETOPERNB CONSII(UCI JN..1.11.1i I : __ 8—CONCRETE OUrTEItE'(UES UN SI`LC'A: • — — 301) );t CC it:I a C1LIT-ER I.-' EX CURB OPENING -16' RCP l{1) \ L1 � — DI.1?; RcA-. r'r. 94' PCP i`7 s a r .%l)1L \ I - 1 1ONV OCT TO CXISTING S ORIA SC0'CR •-; — II 6. - TEMPORARY EASEMENT L1ONO LAELNILNI 1 ,- Vic• RCP ^:_L • APARTMENT ACCESS CRIME (FRIIIATF I L I.N- )•,.j°f '10VI I_L' L't'AUL • 1_-OR-ANAGPSTRUGTURE-DESIGN - SPECIAL 10' X6' (930085301) SEE DET$L SHEET 65. 0+50 EXISTING 011OUNU \-1 1 CC\\riTTt: rx.S i1r L1 SrT.rr. \ r 24' RCP ft ?:1'i S IORM tJ VNLIt5I1IN: 0 RAM SEY COUNTY 0 CITY Of IAUDrRDwr OCITY Of ST PAUI OOTHF. RPRIVATE 10 21 40 SCALE �r�,pp LL.IiLNL) Ir. a C; J IJRMJIHJ1,I:,Re SI mad i:1'I( • — Pti o ,' II -I: URA PIP!. INP Ark, RI(i-1 1)1 1':I:Y -- 910 910 RIA1 9111.86 I.E. 893.70 24 RCP (E) I.E. 895.70 24 RCP (W _ 5009 STA 3+77.67, 26f:.79' R HEIGHT: 7.2' 905 RIM 900.53 905 SUMP 893.30 I.E. 897.5115 RC (NE) I.E. 896.30 24 RCP (V0 I.E. 896.34 24 RCP (E) 900 900 —1- 895 895 EXIST NG (TYP.)1 1+00 1+50 rPROPOSED (TYP.) 2+00 2+50 3+00 885 890 885 F 910 905 900 5" RCP @ 0.50% 895 890 885 3+5c:Exhibit C:;,,.rSform Sewer Ownership Map NO. DATE BY DESCRIPTION OF REVISIONS EUSTIS STREET IMPROVEMENTS DRAINAGE PLAN AND PROFILE P-3397 7AWM-1 D. 62 LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 Exhibit D - Lauderdale City Council Meeting Minutes November 12, 2024 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:01 p.m. Roll Call Councilors present: Evan Sayre, Jeff Dains, Sharon Kelly, Duane Pulford, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Fleather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Miles Cline, Deputy City Cieri<.. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Kelly to approve the agenda as presented. Motion carried unanimously. Mayor Gaasch asked ifthere were corrections to the minutes of the October 22, 2024, City Council meeting. There being none, Councilor Pulford moved and seconded by Councilor Sayre to approve the October 22, 2024, City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked ifthere were any questions on the claims. There being none, Councilor Kelly moved and seconded by Councilor Sayre to approve the claims totaling $163,908.71. Motion carried unanimously. Consent Councilor Kelly moved and seconded by Councilor Pulford to approve the Consent Agenda thereby approving the Abdo Financial Solutions Proposal for Audit Preparation Services; sale of the Ford F- 350 to Boyer Trucks; the Larpenteur Avenue Snow Removal Contract with 8th Day Landscaping; and the joint powers agreement for recycling funding with Ramsey County. Discussion/Action Item A. Resolution No. I 1 I224A- Certifying the Election Returns of the November 5, 2024, General Municipal Election Per Minnesota Statutes section 205.185, the governing body of a city acts as the canvassing board, canvasses the election returns, and declares the results of the election within three to ten days after a general election. Ramsey County elections staff prepared the abstract and resolution. Councilor Kelly made a motion to adopt Resolution No. 11 1224A-A Resolution Certifying the Election Returns of the November 5, 2024, General Municipal Election. This was seconded by Councilor Sayre and carried unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 Exhibit D - Lauderdale City Council Meeting Minutes November 12, 2024 B. 2025-2034 Capital Improvement Plan (CIP) Staff drafted the CIP to include the typical items we keep on the radar along with the anticipated costs of repaving the City streets in the next one to tlu•ee years. Council members expressed interest in budging for park and City Hall improvements. Based on the discussion staff allocated $10,000 in the CIP to engage an architect to discuss accessibility improvements and $10,000 for incidental park improvements. C. 2025 Sanitary Sewer, Storm Sewer, and Recycling Utility Rate Study Annually, the City Council discusses the sewer and recycling funds and whether rate increases are necessary. Staff recommended increasing the sanitary sewer rates by 6.7% or $16.74 per household annually in anticipation of the manhole casting repair project prior to the mill and overlay project. Staff recommended increasing the storm sewer rates by 13.6% or $11.64 per household annually also in anticipation of the future mill and overlay project. Staff recommended increasing the recycling rates by 7.5% or $9.00 per household annually in response to the new recycling contract and the need to replenish cash reserves. A resolution adopting these rates will be brought to the next meeting. D. 2025 Special Revenue, Capital, and Enterprise Fund Budgets Included in the packet were the 2025 Special Revenue, Capital, and Enterprise Fund budgets. The budgets included the various CIP expenditures already planned for and the utility rate revenue already presented. Staff will bring final drafts to the next meeting for the Truth -in - Taxation public hearing. Adoption is expected on December 10. E. Eustis Street Cost Share with Ramsey County Previously, the City Council sent letters to the Ramsey County Commissioners regarding the anticipated cost share for Eustis Street. Public Works staff responded with an updated proposal reducing the cost share items the City was expected to contribute to. City staff asked that they calculate the actual cost. John Mazzitello, Deputy Director of Ramsey County Public Works, responded with an estimate of $183,789 or a flat amount of $185,000. As the City owns one leg of the Eustis Street/Larpenteur Avenue intersection, the City's cost share for the intersection is $140,000. The new proposal asks the City to cover $45,000 toward sidewalk improvements and engineering costs. If the Council agrees to the flat rate, the burden of cost overruns will be paid by Ramsey County. Staff noted that this was a significant reduction from the County's cost share policy which put the cost share over $600,000. If the Council agreed, the City would pay the $185,000 from Fund 403 - Street Improvements. The current balance of that fund is $567,000. The Council expressed frustration with the negation process but determined the $185,000 was agreeable. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Exhibit D - Lauderdale City Council Meeting Minutes Page 3 of 4 November 12, 2024 The on -going goal of the Council is to get county and state officials to support changing municipal state aid laws so that cities under 5,000 in population, like Lauderdale, receive a proportional allocation. People who live in cities under 5,000 population should not carry a greater burden for transportation improvements. F. Resolution No. 111224B-Levying Special Assessments Each year, the City must submit a resolution to Ramsey County certifying special assessments for the year. This year, the City has special assessment that were negotiated via petition and waiver agreements. The resolution is a formality as the petition and waiver agreements eliminate the need for a public hearing and the owners have forgone the right to appeal. Councilor Sayre made a motion to adopt Resolution No. 11 1224B -A Resolution Levying Special Assessments. This was seconded by Councilor Pulford and carried unanimously. G. Sanitary Sewer Cleaning and Televising Quotes Sanitary sewer cleanings are on a three-year schedule. This is scheduled for 2024 and 2025. The City is split into two halves for the work. The 2024 cleaning may end up carrying over into 2025. The 2025 cleaning will be in the fall. City staff worked with the city engineei- to produce specs and quote the work. Six sewer cleaning and televising companies responded with quotes. The pricing varied significantly between contractors. The best pricing was provided by Visu- Sewer. The sewer televising/cleaning cost was $65,332.25 without the cost to adjust a buried manhole compared to $66,886.25 provided by Pipe Services. If the missing manhole needs to be raised, V isu-Sewer provided the best price for that as well. Visu-Sewer completed the last round of televising and cleaning when they did the sewer lining for the City. Councilor Kelly made a motion to approve the Contract between the City of Lauderdale and Visu-Sewer, Inc. This was seconded by Councilor Sayre and canied unanimously. Set Agenda for Next Meeting Butkowski stated that the November 26 Council meeting might include the 2025 Capital and Enterprise Fund Budgets, a Resolution Establishing 2025 Utility Rates, the Catholic Eldercare Conduit Bond Project, a Truth -in -Taxation Public Hearing, a Draft of Cannabis Regulations, and the City Administrator Performance Review. Work Session A. Community Development Update Butkowski stated that she had nothing further to add. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those in attendance interested in addressing the Council. There LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 Exhibit D - Lauderdale City Council Meeting Minutes being nobody interested in speaking, Mayor Gaasch closed the floor. November 12, 2024 Adjournment Councilor Kelly moved and seconded by Councilor Dains to adjourn the meeting at 8:41 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk e11sOe ,1 imc,o.emems tam,' En pineefs Espmale IX mu ��