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05/14/2013
F_I LE LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, MAY 14, 2013 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TAE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the April 23, 2013 City Council Meeting c. Claims Totaling $107,962.87 4. CONSENT a. Respectful Workplace Policy 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS a. Recognition of National Police Week 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Karen Gill -Gerbig, Lauderdale's Representative to the Mississippi Watershed Management Organization 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Park Use Application b. City Logo c. Survey for Larpenteur Avenue Pedestrian Improvement Project 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Animal Control Ordinance b. Skyview Fence c. Larpenteur Avenue Pedestrian Improvement Project 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Ramsey County Transit Improvements c. 2014 Police Contract with the City of St. Anthony 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 April 9, 2013 Mayor Dains called the City Council meeting to order at 7:35 p.m. Councilors present: Mary Gaasch, Denise Hawkinson, and Mayor Jeff Dains. Councilors absent: Roxanne Grove and Lara Mac Lean. Staff present: Heather Butkowski, City Administrator and Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. There being none, Councilor Gaasch moved to approve the agenda. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Hawkinson moved to approve the April 9, 2013 City Council meeting minutes. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the claims totaling $32,160.78. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Gaasch moved adoption of the Consent Agenda approving the Blood Born Pathogen Policy, the recreation agreement with the City of Roseville, the collateral pledge made by North Star Bank, and recognizing the First Quarter Investment Report prepared by staff. Councilor Hawkinson seconded the motion and it passed unanimously. Informational Presentations I Reports Cor Wilson, Executive Director of the North Suburban Cable Commission (NSCC), addressed the Council with information regarding the accomplishments of CTV in 2012 and a cable franchise renewal update. She explained that the Cable Commission had opted to enter into the formal negotiation process with Comcast as the discussion to -date had been slow and unproductive. The goal of the Commission is to maintain the status quo to continue the operations of the local cable access channels. Comcast would like to discontinue about 90% of the existing funding. The Cable Commission continues to work towards an October 2013 cable franchise renewal. The Council took a short break and resumed at 8:27 p.m. Bownik presented information regarding the City Wide Garage Sale scheduled for May 18. The deadline to register is Friday, May 10. The Garage Sale will begin at 8:00 a.m. and is being advertised on the City's website and Craig's List. Residents are encourage to call City Hall to register their sale. ` LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 April 9, 2013 Public Hearings Butkowski summarized the process to achieve the revised Planned Unit Development (PUD) ordinance presented to the Council. This will allow the City to enter into agreements with businesses looking to rebuild and prospective developers to achieve the best outcome for both parties. The Mayor opened the public hearing on the PUD revisions at 8:31 p.m. No one came forward to address the proposed revisions and the public hearing closed at 8:32 p.m. Discussion Items Zoning Ordinance Revisions — Planned Unit Developments Councilor Hawkinson moved to adopt Ordinance 13-02 — repealing Title 10, Chapter 7, and replacing it with the new Title 10, Chapter 7 regarding Planned Unit Developments. Councilor Gaasch seconded the motion and it passed unanimously. Award of Sanitary Sewer Lining Project Darren Amundson, City Engineer, addressed the Council. He said the City received three bids for the sewer lining project anticipated this summer. The low bidder was Visu-Sewer with a bid of $180,210. Amundson confirmed that Visu-Sewer was a reputable company. Councilor Gaasch moved to award the 2013 sanitary sewer lining project to Visu-Sewer, Inc. with a total adjusted base bid of $180,210. Councilor Hawkinson seconded the motion and it passed unanimously. Agenda items for the May 14 Council Meeting include presentations by the City's representative to the Mississippi Watershed Management Organization, ordinance revisions, recognition of Police Week, and a discussion of transit within Ramsey County with other local elected officials. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meeting but not aired on community television. The Mayor asked if anyone present wished to address the Council; no one did. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 April 9, 2013 City Logo The Council revisited the logo discussion from last fall. The Council confirmed that they wanted to move ahead with the image created by Councilor Hawkinson. She said she would contact the graphics designer that staff had been in contact with in the fall to discuss finalizing the logo. Lar penteur Avenue Sidewalk Extension Butkowski asked the Council whether they supported the inclusion of a sidewalk in front of 2449 Larpenteur Avenue as part of the pedestrian improvements planned for this summer. She said she tried contacting the owner but hasn't heard back from him yet. The Council affirmed that they are still interested in improving the walkability through that area. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Gaasch seconded the motion and it carried. The meeting adjourned at 8:50 p.m. Respectfully submitted, 6L 0eather utkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL May 14, 2013 City Council Meeting 04/26/13 Payroll: Direct Deposit # 501570-501579 04/26/13 Payroll: Payroll Liabilities, e -payments #770E -773E 05/10/13 Payroll: Direct Deposit # 501580-501584 05/10/13 Payroll: Payroll Liabilities, e -payments #774E -776E 105/14/13 Claims: Check #'s 21714-21738 $8,775.93 $7,555.76 $7,514.94 $6,128.98 $77,987.261 SUBTOTAL $107,962.871 Total Claims for Approval $107,962.87 CITY OF LAUDERDALE 04/29/13 4:05 PM Page 1 Payments Current Period: APRIL 2013 Batch Name 042613pyroll Payment Computer Dollar Amt $7,555.76 Posted Refer 3283 ICMA RETIREMENT TRUST - 457 Ck# 000771 E 4/29/2013 Cash Payment G 101-21705 ICMA RETIREMENT 4/26/2013 Payroll $1,413.92 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $1,413.92 Refer 3285MN DEPARTMENT OF REVENUE Ck# 000773E 4/29/2013 Cash Payment G 101-21702 STATE WITHHOLDING 4/26/2013 Payroll $1,136.10 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $1,136.10 Refer 3282 NORTH STAR BANK, CHECKING S Ck# 000770E 4/29/2013 Cash Payment G 101-21703 FICA WITHHOLDING. 4/26/2013 Payroll $2,165.42 Invoice Cash Payment G 101-21701 FEDERAL TAXES 4/26/2013 Payroll $1,202.52 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $3,367.94 Refer 3284 PERA --, Ck# 000772E 4/29/2013 Cash Payment G 101-21704 PERA 4/26/2013 Payroll $1,637.80 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $1,637.80 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $7,555.76 $7,555.76 Pre -Written Check $7,555.76 Checks to be Generated by the Computer $0.00 Total $7,555.76 CITY OF LAUDERDALE 05/09/1310:48 AM Page 1 *Claim Register© 051013pyroll MAY 2013 Claim Type Direct Claim# 3304 NORTH STAR BANK, CHECKING S Ck# 000774E 5/9/2013 Cash Payment G 101-21703 FICA WITHHOLDING. 5/10/2013 Payroll $1,928.32 Invoice Cash Payment G 101-21701 FEDERAL TAXES 5/10/2013 Payroll $1,172.44 Invoice Transaction Date 5/9/2013 Due 0 NORTH STAR CHE 10100 Total $3,100.76 Claim# 3305 ICMA RETIREMENT TRUST- 457 Ck# 000775E 5/9/2013 Cash Payment G 101-21705 ICMA RETIREMENT 5/10/2013 Payroll $1,413.92 Invoice Transaction Date 5/9/2013 Due 0 NORTH STAR CHE 10100 Total $1,413.92 Claim# 3306 PERA� Ck# 000776E 5/9/2013 Cash Payment G 101-21704 PERA 5/10/2013 Payroll $1,614.30 Invoice Transaction Date 5/9/2013 Due 0 NORTH STAR CHE 10100 Total $1,614.30 Claim Type Direct Tota $6,128.98 Pre -Written Check $6,128.98 Checks to be Generated by the Compute $0.00 Total $6,128.98 CITY OF LAUDERDALE 05/10/13 2:35 PM Page 1 *Claim Register© 051413cl MAY 2013 Claim Type Direct Claim# 3276 RAMSEY COUNTY, PROP REC & R Ck# 021734 5/14/2013 Cash Payment E 101-42100-318 911 Dispatch 4/13 911 Dispatch $1,097.65 Invoice Cash Payment E 101-42100-442 MISC 4/13 800 MHz radio licenses $6.24 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $1,103.89 Claim# 3277 ABDO EICK & MEYERS LLP Ck# 021714 5/14/2013 Cash Payment E 601-49000-301 AUDITING 2012 financial audit $165.00 Invoice Cash Payment E 602-49100-301 AUDITING 2012 financial audit $165.00 Invoice Cash Payment E 101-41500-301 AUDITING 2012 financial audit $1,320.00 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $1,650.00 Claim# 3278 EUREKA RECYCLING Ck# 021719 5/14/2013 Cash Payment E 203-50000-389 RECYCLING CONTRACT 4113 Recycling Contract $2,300.72 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $2,300.72 Claim# 3279 GLTC PREMIUM PAYMENTS Ck# 021723 5/14/2013 Cash Payment G 101-21706 HEALTH INSURANCE 5/13 Long Term Care Plan $50.90 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $50.90 Claim# 3280 GLOBAL EQUIPMENT COMPANY Ck# 021722 5/14/2013 Cash Payment E 101-41200-201 GENERAL SUPPLIES First Aid Kit Supplies $61.97 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $61.97 Claim# 3281 KONICA MINOLTA Ck# 021727 5/14/2013 Cash Payment E 101-41200-401 COPIER CONTRACT 5/13 Copier Contract $227.38 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CNE 10100 Total $227.38 Claim# 3286 GITTLEMAN MANAGEMENT Ck# 021721 5/14/2013 Cash Payment E 101-41200-442 MISC Reimbursement of Damage Deposit $100.00 Invoice Transaction Date 4/29/2013 Due 0 NORTH STAR CHE 10100 Total $100.00 Claim# 3287 WASTE MANAGEMENT Ck# 021736 5/14/2013 Cash Payment E 101-43000-384 REFUSE DISPOSAL 5/13 PW Waste Refuse $202.30 Invoice Transaction Date 5/1/2013 Due 0 NORTH STAR CHE 10100 Total $202.30 Claim# 3288 AFSCME Ck# 021715 5/14/20136 Cash Payment G 101-21709 UNION DUES 4/13 Union Dues $110.00 Invoice Transaction Date 5/1/2013 Due 0 NORTH STAR CHE 10100 Total $110.00 Claim# 3289 ON SITE SANITATION Ck# 021731 5/14/2013 Cash Payment E 101-45200-427 PORTA POTTY RENTAL 4/13 Portable Restroom $73.86 Invoice CITY OF LAUDERDALE 05/10/13 2:35 PM Page 2 *Claim Register© 051413cl MAY 2013 Transaction Date 5/1/2013 Due 0 NORTH STAR CHE 10100 Total $73.86 Claim# 3290 LMC Ck# 021729 5/14/2013 Cash Payment E 101-41200-308 TRAINING\CONFERENCE 2013 Annual Conference - HB & KK $394.00 Invoice Transaction Date 5/1/2013 Due 0 NORTH STAR CHE 10100 Total $394.00 Claim# 3291 HOME DEPOT CRC Ck# 021725 5/14/2013 Cash Payment E 101-45200-228 MISC REPAIRS MAINT S Paint and Paint Supplies _Warming House $120.33 Invoice Transaction Date 5/2/2013 Due 0 NORTH STAR CHE 10100 Total $120.33 Claim# 3292 RAMSEY COUNTY, PROP REC & R Ck# 021734 5/14/2013 Cash Payment G 101-21706 HEALTH INSURANCE 5/13 Employee Insurance $453.31 Invoice Cash Payment E 101-41200-355 MISC PRINTING/PROCES 5/13 Employee Insurance $25.00 Invoice Transaction Date 5/2/2013 Due 0 NORTH STAR CHE 10100 Total $478.31 Claim# 3293 CITY OF ST ANTHONY Ck# 021718 5/14/2013 Cash Payment E 101-42100-319 POLICE CONTRACT 5/13 Police Contract $50,169.17 Invoice Transaction Date 5/2/2013 Due 0 NORTH STAR CHE 10100 Total $50,169.17 Claim# 3294 GOPHER STATE ONE -CALL Ck# 021724 5/14/2013 Cash Payment E 101-43400-386 GOPHER STATE ONE CA 4/13 Locates $29.20 Invoice Transaction Date 5/2/2013 Due 0 NORTH STAR CHE 10100 Total $29.20 Claim# 3295 XCEL ENERGY, STREET LIGHTING Ck# 021738 5/14/2013 Cash Payment E 101-43000-380 STREET LIGHT UTILITY 4/13 Bridge Lights $45.34 Invoice Transaction Date 5/3/2013 Due 0 NORTH STAR CHE 10100 w �M Total $45.34 Claim# 3296 MET -COUNCIL ENVIRONMENTAL Ck# 021730 5/14/2013 Cash Payment E 601-49000-387 WATER TREATMENT SE 6/13 waste water treatment $9,859.25 Invoice Transaction Date 5/3/2013 Due 0 NORTH STAR CHE 10100 Total $9,859.25 Claim# 3297 ST PAUL REGIONAL WATER SERV Ck# 021735 5/14/2013 Cash Payment E 601-49000-382 WATER 1Q13 Water Service - PW $12.07 Invoice Cash Payment E 101-45200-382 WATER 1 Q13 Water Service - Warming House $75.44 Invoice Cash Payment E 101-43000-382 WATER 1Q13 Water Service - City Hall $36.28 Invoice Transaction Date 5/3/2013 Due 0 NORTH STAR CHE 10100 Total $123.79 Claim# 3298 LILLIE SUBURBAN NEWS Ck# 021728 5/14/2013 Cash Payment E 101-41200-352 PUBLIC INFO NOTICES Public Notices - Summ. Financial Report $769.50 Invoice Cash Payment E 101-41100-352 PUBLIC INFO NOTICES Public Notices -Zoning PUD Ordinance $603.25 Invoice Transaction Date 5/6/2013 Due 0 NORTH STAR CHE 10100 Total $1,372.75 Claim# 3299 XCEL ENERGY, CITY HALL Ck# 021737 5/14/2013 CITY OF LAUDERDALE 05/10/13 2:35 PM Page 3 *Claim Register© 051413cl MAY 2013 Cash Payment E 101-43000-383 GAS UTILITIES 4/13 City Utilities $189.19 Invoice Cash Payment E 101-43000-381 ELECTRIC 4/13 City Utilities $183.15 Invoice Transaction Date 5/6/2013 Due 0 NORTH STAR CHE 10100 Total $372.34 Claim# 3300 CITY OF ROSEVILLE Ck# 021717 5/14/2013 Cash Payment E 101-41200-391 TELEPHONE/PAGERS 5/13 Phone and IT Services $95.40 Invoice Cash Payment E 101-41200-306 CONSULTING FEES 5/13 Phone and IT Services $787.00 Invoice _ Transaction Date 5/6/2013 Due 0 NORTH STAR CHE 10100 Total $882.40 Claim# 3301 HUGHES AND JOSEPH Ck# 021726 5/14/2013r Cash Payment E 101-41500-300 LEGAL FEES - PROSECU 4/13 Legal Fees $850.00 Invoice Transaction Date 5/6/2013 Due 0 NORTH STAR CHE 10100 Total $850.00 Claim# 3302 XCEL ENERGY, STREET LIGHTING Ck# 021738 5/14/2013 Cash Payment E 101-43000-380 STREET LIGHT UTILITY 4/13 Street Lights $559.95 Invoice Transaction Date 5/6/2013 Due 0 NORTH STAR CHE 10100 Total $559.95 Claim# 3303 CITY OF FALCON HEIGHTS Ck# 021716 5/14/2013 Cash Payment E 101-42100-321 FIRE CALLS 4/13 Fire Calls $2,059.57 Invoice Transaction Date 5/6/2013 Due 0 NORTH STAR CHE 10100 Total $2,059.57 Claim# 3307 EUREKA RECYCLING Ck# 021719 5/14/2013 Cash Payment E 203-50000-389 RECYCLING CONTRACT 4/13 Recycling Contract $2,181.94 Invoice Transaction Date 5/9/2013 Due 0 NORTH STAR CHE 10100 Total $2,181.94 Claim# 3308 G & K SERVICES Ck# 021720 5/14/2013 Cash Payment E 601-49000-425 CLOTHING 4/13 PW Clothing $50.84 Invoice Cash Payment E 602-49100-425 CLOTHING 4/13 PW Clothing $50.84 Invoice Transaction Date 5/10/2013 Due 0 NORTH STAR CHE 10100 Total $101.68 Claim# 3309 PREMIUM WATERS, INC Ck# 021732 5/14/2013 Cash Payment E 101-41200-208 WATER DELIVERY 4/13 Water Delivery $32.80 Invoice Transaction Date 5/10/2013 Due 0 NORTH STAR CHE 10100 Total $32.80 Claim# 3310 PUBLIC EMPLOYEES INS PROGRA Ck# 021733 5/14/2013 Cash Payment G 101-21706 HEALTH INSURANCE 6/13 Health Benefits $2,473.42 Invoice Transaction Date 5/10/2013 Due 0 NORTH STAR CHE 10100 Total $2,473.42 Claim Type Direct Tota $77,987.26 CITY OF LAUDERDALE 05/10/13 2:35 PM Page 4 *Claim Register© 051413cl MAY 2013 Pre -Written Check $77,987.26 Checks to be Generated by the Compute $0.00 Total $77,987.26 LAUDERDALE COUNCIL E: ACTION FORM F n Requested X ring on Meeting Date May 14, 2013 ITEM NUMBER Respectful Workplace Policy STAFF INITIAL ,t, APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff and I have discussed the adoption of a Respectful Workplace Policy. This is to ensure everyone is aware of what the City considers respectful behavior, how to report behavior that is not respectful, and how reports of inappropriate conduct will be handled. The draft policy includes sexual harassment language that is very similar to the City's existing Person- nel Policy. The Council can decide whether you want to tweak that language the next time revisions are being considered for the Personnel Policy. If the Council would like to discuss the Policy, feel free to remove it from the Consent Agenda. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council adopts the attached Respectful Workplace Policy. COUNCIL ACTION: CITY OF LAUDERDALE RESPECTFUL WORKPLACE POLICY The intent of this policy is to provide general guidelines about the conduct that is and is not appropriate in the workplace. The City acknowledges that this policy cannot possibly predict all situations that might arise, and also recognizes that some employees are exposed to disrespectful behavior, and even violence, by the very nature of their jobs. Applicability Maintaining a respectful work environment is a shared responsibility. This policy is applicable to all City of Lauderdale personnel including regular and temporary employees, committee members, and City Council members. Abusive Customer Behavior While the City of Lauderdale has a commitment to customer service, the City does not expect that employees accept verbal abuse from any customer. An employee may request that a supervisor intervene when a customer is abusive, or they may defuse the situation themselves, including ending the contact. Employees must notify their supervisor about the incident as soon as possible. If there is a concern over the possibility of physical violence, a supervisor should be contacted immediately. When conditions dictate, 911 maybe called. Employees should leave the area immediately when violence is imminent unless their duties require them to remain. Employees must notify their supervisor about the incident as soon as possible. Types of Disrespectful Behavior The following types of behaviors cause a disruption in the workplace and are, in many instances, unlawful: Violent behavior includes the use of physical force, harassment, or intimidation. Discriminatory behavior includes inappropriate remarks about or conduct related to race, color, creed, religion, national origin, disability, sex, marital status, age, sexual orientation, or status with regard to public assistance. Offensive behavior may include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disrespectful language, or any other behavior regarded as offensive to a reasonable person. It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are encouraged to discuss with their fellow employees and supervisor what is regarded as offensive, taking into account the sensibilities of employees and the possibility of public reaction. Although the standard for how employees treat each other and the general public will be the same throughout the city, there may be differences between work groups about what is appropriate in other circumstances unique to a work group. If an employee is unsure whether a particular behavior is appropriate, the employee should request clarification from the City Administrator. Sexual harassment can consist of a wide range of unwanted and unwelcome sexually directed behavior such as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when: • Submitting to the conduct is made either explicitly or implicitly a term or condition of an individual's employment; or • Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual's employment; or • Such conduct has the purpose or result of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive work environment. Sexual harassment includes, but is not limited to, the following: • Unwelcome or unwanted sexual advances. This means stalking, patting, pinching, brushing up against, hugging, cornering, kissing, fondling or any other similar physical contact considered unacceptable by another individual. • Verbal or written abuse, kidding, or comments that are sexually -oriented, and considered unacceptable by another individual. This includes comments about an individual's body or appearance where such comments go beyond mere courtesy, telling "dirty jokes" or any other tasteless, sexually oriented comments/electronic communications via email/texting/photos/Twittering/innuendos or actions that offend others. • Requests or demands for sexual favors. This includes subtle or obvious expectations, pressures, or requests for any type of sexual favor, along with an implied or specific promise of favorable treatment (or negative consequence) concerning one's current or future job. Employee Response to Disrespectful Workplace Behavior Employees who believe that disrespectful behavior is occurring are encouraged to deal with the situation in one of the ways listed below. However, if the allegations involve violent behavior, sexual harassment, or discriminatory behavior, then the employee is responsible for taking one of the actions below. If employees see or overhear a violation of this policy, they are encouraged to follow the steps below. Ste 1 (a). Politely, but firmly, tell whoever is engaging in the disrespectful behavior how you feel about their actions. Politely request the person to stop the behavior because you feel intimidated, offended, or uncomfortable. If practical, bring a witness with you for this discussion. Ste 1 (b). If you fear adverse consequences could result from telling the offender or if the matter is not resolved by direct contact, report the incident to the City Administrator. The City Administrator is responsible for documenting the issues and for giving you a status report on the matter no later than ten business days after your report. Ste 1 (c). In the case of violent behavior, all employees are required to report the incident immediately to the City Administrator or the Police Department. Any employee who observes sexual harassment or discriminatory behavior, or receives any reliable information about such conduct, must report it within two business days to the City Administrator. Ste 2. If, after what is considered to be a reasonable length of time, you believe inadequate action is being taken to resolve your complaint/concern, the next step is to report the incident to the Mayor or the city attorney. Supervisor's Response to Allegations of Disrespectful Workplace Behavior Employees who have a complaint of disrespectful workplace behavior will be taken seriously. The City Administrator must act upon a report of sexual harassment and discriminatory behavior even if requested otherwise by the victim. In situations other than sexual harassment and discriminatory behavior, the City Administrator will use the following guidelines when an allegation is reported: Step 1. If the nature of the allegations and the wishes of the victim warrant a simple intervention, the City Administrator may choose to handle the matter informally. The City Administrator may conduct a coaching session with the offender, explaining the impact of his/her actions, and requiring that the conduct not reoccur. This approach is particularly appropriate when there is some ambiguity about whether the conduct was disrespectful. Step 2. If a formal investigation is warranted, the individual alleging a violation of this policy will be interviewed to discuss the nature of the allegations. The person being interviewed may have someone of his/her own choosing present during the interview. The investigator will obtain the following description of the incident, including date, time and place. • Corroborating evidence. • A list of witnesses. • Identification of the offender. Step 3. As soon as practical after receiving the written or verbal complaint, the alleged policy violator will be informed of the allegations. The alleged violator will have the opportunity to answer questions and respond to the allegations. Step 4. After adequate investigation and consultation with the appropriate personnel, a decision will be made regarding whether or not disciplinary action will be taken. Step 5. The alleged violator and complainant will be advised of the findings and conclusions as soon as practicable. Special Reporting Requirements If the City Administrator is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the City Attorney who will confer with the Mayor and City Council regarding appropriate investigation and action. If a Council Member is perceived to be the cause of a disrespectful workplace behavior incident involving City personnel, the report will be made to the City Administrator and referred to the City Attorney who may undertake the necessary investigation, or recommend a third party to report to the Council with findings. Pending completion of any investigation, the City Administrator may at his/her discretion take appropriate action to protect the alleged victim, other employees, or citizens. Confidentiality A person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The person's name and statements may have to be provided to the alleged offender. All complaints and investigative materials will be contained in a file separate from the involved employees' personnel files. If disciplinary action does result from the investigation, the results of the disciplinary action will then become a part of the employee's personnel file. False Information Anyone who makes a false complaint or anyone who gives false information during an investigation could be subject to disciplinary action, up to and including termination. Retaliation Consistent with the terms of applicable statutes and City personnel policies, the City may discipline or terminate any individual who retaliates against any person who reports alleged violations of this policy. The City may also discipline any individual who retaliates against any participant in an investigation, proceeding or hearing relating to the report of alleged violations. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment. Signed: Date: Mayor Jeffrey Dains LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution X Work Session Meeting Date May 14,2V0;13 ITEM NUMBER National Peace Officers Week STAFF INITIAL' :rte APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Last year the Council adopted a memo honoring all police officers and especially the St. Anthony officers during Police Week. Attached is a resolution for Council consideration for this year's police week. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 051413A— A Resolution Proclaiming Police Week. COUNCIL ACTION: RESOLUTION NO. 051413A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION PROCLAIMING POLICE WEEK To recognize National Police Week 2013 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Saint Anthony Police Department; WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries; WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty; WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS, 321 names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 120 officers killed in 2012 and 201 officers killed in previous years; WHEREAS, the service and sacrifice of all officers killed in the line of duty were honored during the National Law Enforcement Officers Memorial Fund's 25th Annual Candlelight Vigil, on the evening of May 13, 2013; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the Minnesota Law Enforcement Memorial Association's Annual Candlelight Vigil, on the evening of May 15, 2013; WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year from May 12-18; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; THEREFORE, BE IT RESOLVED that the Lauderdale City Council formally designates May 12-18, 2013, as Police Week in the City of Lauderdale, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. ADOPTED by the City Council of Lauderdale this 14'x' day of May, 2013. APPROVED: Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Clerk -Administrator LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X_ Action X_ Resolution Work Session F May 14,2013 BER City Park Application IAL KK BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received an application for use of Community Park on June 22. Since the group is larger than 30 people, per city ordinance, council approval is required. Paul Winkelaar plans to host a bean bag tournament with up to 400 people in attendance. Last year the re- quest was for 250 people. The application is attached for your review. Last year was the first large gathering in the park for this event. I talked to Paul about how he plans to accommodate parking, restroom facilities, and trash. He has offered to pay for an additional porta-potty or two and plans to discuss with local churches for overflow park- ing. We also discussed that the City does not pick up trash over the weekend and he will take his excess along so the park is available for other groups on Sunday. Paul also said par- ticipants would be bringing alcohol to the event. The ordinance allows 3.2 beer to be con- sumed in the park without additional city council approval. This year Paul would also like to have a band. The ordinance doesn't address this but the Council can put any conditions it sees fit on the use of the park. I anticipate Paul will be at the council meeting to answer questions. OPTIONS: A) Approve the request to use the park. B) Approve the request with conditions. C) Do not approve the request. STAFF RECOMMENDATION: COUNCIL ACTION: City of Lauderdale 1891 Walnut Street • Lauderdale •Minnesota 55113 Phone: (651) 792-7650 Fax: (651) 631-2066 RESIDENT APPLICATION FOR USE OF COMMUNITY PARK APPLICANT INFORMATION: Name: Paul Winkelaar Address: 1747 Malvern Street City: Lauderdale State: MN_ Zip: 55113 Telephone No.: 651-245-6143 Name of Organization (if applicable): PARK USE INFORMATION: Date of Picnic Shelter Use: June 22 Hours Used: l Oam — 7pm. * Number attending: _400 * Note: Groups of 30 or more must receive council approval Other park facilities may be reserved (circle all that apply): Ball Field / East or West Tennis Court / East or West Basketball Court / Hours Used: all Volleyball Court / Paved Hockey Rink (Summer) / Ice Skating Rink (Winter) Hours Used: all (Winter Skating Rinks can only be reserved from 9-10 p.m. when open skating ends at 9 p.m.) BY SIGNING THIS APPLICATION, THE APPLICANT AGREES TO THE FOLLOWING: • The applicant will clean up the area after the event has occurred. Please bring your own garbage bags and take garbage with you when you go. • The park facilities may not be used for advertisement of products, goods, or services, or for personal profit. • The proposed event may not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. • The applicant is aware of a parking lot on Roselawn Avenue which includes spaces for people with disabilities. • The applicant understands that the park opens at 8 a.m. and closes at 10 p.m. • The applicant understands that no intoxicating liquor may be present or consumed at the park. • The applicant agrees to carry a copy of the approved application form with them as proof of reservation. • If the applicant experiences problems with the facilities, the applicant shall contact City Hall during office hours, or Ramsey County Dispatch after hours at 651-767-0640. • The applicant understands that the renter/users of Lauderdale park facilities at all times indemnify, defend, and hold harmless the City of Lauderdale, Minnesota, its officers, employees, and contractors from and against any and all claims, damages, losses, and expenses of whatever nature, including attorney fees, in any manner connected with, related to, or as a result of any actions or inaction associated with the usage of rental of Lauderdale facilities. Furthermore, renter/users may be required to provide a certificate of insurance naming the City as an additional insured. Paul Winkelaar Applicant's Signature Paul Winkelaar_ Applicant's Printed Name May 1, 2013 Date FOR OFFICE USE ONLY: Date Application Received: % ` �'� 3 Approved By: Fees Received: /y�'+ Check #: Receipt # Damage Deposit Check#: Temporary Non -Intoxicating Liquor License Granted ? ti //A7 If so, date Council granted: LAUDERDALE COUNCIL ACTION FORM F Requested gXXn Meeting Date May 14, 2013 ITEM NUMBER City Logo STAFF INITIAL �& APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Councilor Hawkinson worked with Tara Thorenson on a city logo based upon the Council's last discussion. Tara put together a couple of options that vary slightly by layout and font. Tara proposes doing two more rounds of edits and a finalized logo for $300. The Council would need to approve this expense to proceed. I also spoke briefly to Tara. She will provide a black and white version of the image and a one color version that will work for screen print. OPTIONS: 1. Discuss the designs and any changes you would like to see. 2. Discuss whether to authorization Tara to proceed. STAFF RECOMMENDATION: Motion to authorize Tara Thorenson to design a city logo based upon the estimate provided. COUNCIL ACTION: S April 30, 2013 TARA THORENSON DESIGN www.TaraThorenson.com TARA THORENSON creative 763.458.3110 ( T_Thorenson@hotmail.com ESTIMATE FOR DENISE MURPHY HAWKINSON ON BEHALF OF THE CITY OF LAUDERDALE, MN IDENTITY DESIGN The City of Lauderdale Logo Process Includes: Presentation of 6 design options, 2 rounds of client prompted design revisions, preparation and delivery of final approved logo in digital file format. Cost: - $300.00 for 6 design options, 1 finalized logo and 2 rounds of revisions. Additional revisions will result in a change order and additional fees. Time Frame: 1 week for design development (Completed), and 3 days for each round of revisions and final file preparation. INITIAL PROJECT NOTES (VIA EMAIL/MEETING) Lauderdale doesn't have a landmark to design this around, but we do LOVE our park and the pine trees that we have there, we also overlook downtown Minneapolis and a suggestion that was brought up was to have something with pine trees and a skyline. I've attached a real rough example I did quickly, but didn't have the pine tree design we would like, so I've attached other samples of trees (tree samples on file). TOTAL COSTS -$300.00 (Additional materials, meetings, changes/fixes outside of those allotted above, preparation of print -ready materials, estimates and printing services will be billed at $60/hour.) Terms: This figure is an estimate, not a quote. It is based on the information provided, and may be inappropriate if additional information is forthcoming, or specifications change. It does not include sales tax, printing, paper, third -party artwork, licensing, and/or vendor charges. It is valid for 30 days. Invoiced upon delivery of final artwork. All invoices are net 30 days. 1.5% interest (applied weekly) charged to final bill after 30 days. Tara Thorenson Design may use any and all design work completed in the process of fulfilling this job for use in Tara Thorenson Design's promotional artwork (including, but not limited to Tara Thorenson Design's online design portfolio). If this estimate and the terms listed above are acceptable to you, please return a signed copy to Tara Thorenson Design in order to begin work on your project. Please feel free to contact Tara with any questions or concerns that you may have. Thank you! your solution to aesthetic pollution. THECITY� �I auaadale �Tr�C"d d 1 att OPTION ONF OPTION THREE I TNECdFadale a OPTION FIUF ,=,.P- TMECffY J da le au e� THE CF�Xff audadale !OF Cattdodale THECITYOF OPTION TWO oC.ccVude� OPTION FOUR .-.:,.�. THE C[Trrac juga a�.1we OPTION SIX LAUDERDALE COUNCIL ACTION FORM Action Requested Consent _ Public Hearing Discussion X_ Action X_ Resolution Work Session Meeting Date May 14, 2013 ITEM NUMBER Larpenteur Avenue Surveying STAFF INITIAL KK APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Paul Bilotta and the landscape architect working on the streetscaping and pedestrian im- provements for Larpenteur Avenue will be at the next meeting (May 28) to present their work. I have some concept drawings that you can look at before or after this council meet - mg. In order to further their work, they are asking the Council to consider moving ahead with the surveying of Larpenteur Avenue. Ramsey County does not have accurate base map and property line information for them to work from. The area in which the City has to make these improvements is so small a few inches here and there can make a big difference. The total costs of the surveying project is $4,256. There could be some additional costs for copies of plat maps ($10) and legal descriptions ($45). OPTIONS: A. Motion to approve the surveying work. B. Hold off on doing the survey work until after meeting with the landscape architect at the next meeting. STAFF RECOMMENDATION: Motion to approve the surveying work proposed by Stantec at a cost of $4,256. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM F n Requested ing Discussion Action Resolution Work Session X Meeting Date May 14, 2013 ITEM NUMBER 2014 Police Contract STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The current police contract expires at the end of 2013. St. Anthony is proposing a 1 -year contract for 2014. St. Anthony prepared a spreadsheet showing what the costs of the service are expected to be for 2014. Prior to plugging in the numbers, staff from the three cities discussed what were reasonable allocation factors (columns three through five on the spreadsheet). The biggest expense is the officers' salary and benefits. To cover the 24-hour patrol, Lauderdale and Falcon Heights pay for 4.25 officers and .5 sergeants. There are 4.2 40 -hour shifts in a week. The allocation for supervisors accounts for shift supervision, coverage during shift changes, and officer leave. A smaller percentage was allocated to the chief, captain, lieuten- ant, and investigator. Previously, costs like IT support and worker's compensation were paid out of St. Anthony's General Fund. Those costs are now reflected in the police budget. St. Anthony is proposing a 2.5% increase at a cost of $617,081. That is driven by a 2% pay increase, 13% increase in insurance, and $3.75/gal fuel costs ($3.00/gal was budgeted for in 2013). I contested that that contract requires Lauderdale to pay the first $5,000 of any insurable claim that arises. St. Anthony staff agree they should bear that cost. I will take that out of the 2014 budget so the effective increase in policing costs for 2014 will be $10,051 (or 1.7%). OPTIONS: STAFF RECOMMENDATION: The goal of this meeting is to discuss the information presented by St. Anthony. If you see any areas of concern, I will speak to their city manager. Otherwise, I will bring back the agreement for review at the next meeting so we can finalize the 2014 contract before the middle of June as required by the current contract. COUNCIL ACTION: POLICE COST ANALYSIS ALLOCATION ALLOCATED FACTOR DOLLARS ESTIMATED 2014 EXPENSES SAV FH LD SAV FH LD TOTAL • BASIS PERSONNEL SUMMARY 100% 90% 5% 5% $ 124,768 $ 6,932 $ 6,932 $ 138,631 CHIEF CAPTAIN 100% 90% 5% 5% $ 104,754 $ 5,820 $ 5,820 $ 116,393 LIEUTENANT 100% 90% 5% 5% $ 101,720 $ 5,651 $ 5,651 $ 113,022 INVESTIGATOR 100% 75% 13% 13% $ 78,225 $ 13,038 $ 13,038 $ 104,300 SERGEANTS 3 2.00 0.50 0.50 $ 238,839 $ 59,710 $ 59,710 $ 358,259 PATROL 16 7.50 4.25 4.25 $ 787,157 $ 446,055 $ 446,055 $ 1,679,267 ADMIN 2.50 2.00 0.25 0.25 $ 127,616 $ 15,952 $ 15,952 $ 159,520 CSO 100% 90% 5% 5% $ 42,695 $ 2,372 $ 2,372 $ 47,439 MECHANIC ALLOCATION 100% 75% 13% 13% $ 17,900 $ 2,983 $ 2,983 $ 23,867 ADMINISTRATION/FI NANCE ALLOCATION 1001A 90% 5% 5% $ 90,445 $ 5,025 $ 5,025 $ 100,494 $ 1,714,119 $ 563,537 $ 563,537 $ 2,841,193 84.9% OPERATING EXPENSES A 5.00 3.00 1.00 1.00 $ 51,834 $ 17,278 $ 17,278 $ 86,391 MOTOR FUELS MARKED 100% 90% 5% 5% $ 4,092 $ 227 $ 227 $ 4,547 MOTOR FUELS UNMARKED $ 907 $ 907 $ 4,536 SQUADS INSURANCE MARKED A 5.00 3.00 1.00 1.00 $ 2,722 SQUADS INSURANCE UNMARKED 100% 90% 5% 5% $ 215 $ 12 $ 12 $ 239 SQUADS CLEANING MARKED A 5.00 3.00 1.00 1.00 $ 2,614 $ 871 $ 871 $ 4,356 VEHICLE REPAIRS/PARTS MARKED A 5.00 3.00 1.00 1.00 $ 4,674 $ 1,558 $ 1,558 $ 7,790 VEHICLE REPAIRS/PARTS UNMARKED 100% 90% 5% 5% $ 369 $ 21 $ 21 $ 410 FACILITY OPERATING EXPENSES 100% 100% - - $ 28,589 - - $ 28,589 GENERAL SUPPLIES B 1001/6 72% 14% 14% $ 22,140 $ 4,305 $ 4,305 $ 30,750 SHOP SUPPLIES MARKED A 5.00 3.00 1.00 1.00 $ 1,169 $ 390 $ 390 $ 1,948 SHOP SUPPLIES UNMARKED 100% 90% 5% 5% $ 92 $ 5 $ 5 $ 103 FED VEST GRANT SUPPLIES 23.00 13.50 4.75 4.75 $ 1,685 $ 593 $ 593 $ 2,870 CONTRACTED IT & SFTW SUPPOR B 100% 72% 14% 14% $ 33,216 $ 6,459 $ 6,459 $ 46,133 MISC CONTRACTED SERVICES C 23.00 13.50 4.75 4.75 $ 4,325 $ 1,522 $ 1,522 $ 6,822 COMMUNICATIONS B 100% 72% 14% 14% $ 37,195 $ 7,232 $ 7,232 $ 51,660 HC PRISONER SERVICES 100% 100% - - $ 12,813 - - $ 12,813 TRAINING, CONF. & MTG. C 23.00 13.50 4.75 4.75 $ 9,175 $ 3,228 $ 3,228 $ 15,631 MEMBERSHIPS & DUES 100% 90% 5% 5% $ 2,306 $ 128 $ 128 $ 2,563 PRINTED FORMS & ENVELOPES 100% 90% 5% 5% $ 1,845 $ 103 $ 103 $ 2,050 LIABILITY INSURANCE C 23.00 13.50 4.75 4.75 $ 13,545 $ 4,766 $ 4,766 $ 23,077 DEDUCTABLE LOSES A 5.00 3.00 1.00 1.00 $ 9,225 $ 3,075 $ 3,075 $ 15,375 ANIMAL CONTROL CONTRACT 1001/6 50% 25% 25% $ 1,794 $ 897 $ 897 $ 3,588 MISCELLANEOUS 100% 901A 5% 5% $ 92 $ 5 $ 5 $ 103 $ 16,288 $ 16,288 $ 32,576 CONTINGENCY $ 245,725 $ 69,869 $ 69,869 $ 384,917 TOTAL OPERATING EXPENSES 11.5% CAPITAL EXPENSES CAPITAL REPLACEMENT- VEHICLESMARKED B 100% 72% 14% 14% $ 52,772 $ 10,261 $ 10,261 $ 73,295 CAPITAL REPLACEMENT- VEHICLES UNMARKED 100% 90% 5% 5% $ 16,349 $ 908 $ 908 $ 18,166. CAPITAL REPLACEMENT -EQUIP B 100.1 72% 14% 14% $ 13,874 $ 2,698 $ 2,698 $ 19,270 CAPITAL REPLACEMENT -FACILITY 100% - - - $ 10,648 - - $ 10,648 TOTAL CAPITAL EXPENSES $ 93,644 $ 13,867 $ 13,867 $ 121,378 3.6% $ 3,347,489 $ 2,053,487 $ 647,274 $ 647,274 TOTAL EXPENSES REVENUES STATE AID -POLICE C 23.00 13.50 4.75 4.75 $ 84,126 $ 29,600 $ 29,600 $ 143,325 FEDERAL GRANTS -VESTS C 23.00 13.50 4.75 4.75 $ 1,685 $ 593 $ 593 $ 2,870 TOTAL REVENUES • COMMENTS A (5) Based on number of active, marked squad cars for each municipality B Based on each municipality's share of St. Anthony Police resources C (23) Based on head -count of sworn officers in the St. Anthony Police Department Increase over 2013 $ 85,810 $ 30,192 $ 30,192 $ 146,195 CONTRACT COST $ 617,081 $ 617,081 D 5/9/20134,08 PM