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01/08/2013
I LAUDERDALE CITY COUNCIL MEETING AGENDA II 7:30 P.M. TUESDAY, JANUARY 8, 2013 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. SWEARING IN OF NEWLY ELECTED OFFICIALS 2. CALL THE MEETING TO ORDER 3. ROLL CALL 4. APPROVALS a. Agenda b. Minutes of the December 11, 2012, City Council Meeting c. Claims Totaling $224,338.01 5. CONSENT a. 2013 Business License b. Deputy Clerk Job Description c. November Finances d. 2013 Designation of Official Newspaper e. Agreement with Falcon Heights Regarding Park and Recreation Programming 6. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 7. INFORMATIONAL PRESENTATIONS / REPORTS 8. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 9. DISCUSSION / ACTION ITEMS a. 2012 Donations to the City b. 2013 Fee Schedule — Resolution 010813A c. Designating Official Depository and Investment Institutions for 2013 — Resolution 010813B d. 2013 Investment Policy e. Appointments and Committee Assignments £ Personnel Policy Revisions g. Proposed Rental Housing Ordinance Revisions 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Animal Control Ordinance Discussion - Poultry b. Rental Housing Ordinance c. Collateral Pledge from North Star Bank 13. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 14. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 December 11, 2012 Mayor Dains called the City Council meeting to order at 7:37 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Kevin Kelly, Deputy City Clerk. Mayor Dains asked for changes to the meeting agenda. The Mayor added employee recognition to the agenda under additional items. Councilor Hawkinson moved to approve the agenda as amended. Councilor Grove seconded the motion and it passed unanimously. Councilor Grove moved to approve the November 27, 2012, City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the claims totaling $83,180.69. Councilor Grove seconded the motion and it passed unanimously. Councilor Grove moved to approve the consent agenda acknowledging the PCIC meeting minutes, and approving the 2013 City Council Meeting Schedule; 2013 business licenses; and the hiring of warming house staff. Councilor Mac Lean seconded the motion and it passed unanimously. Public Hearing: 2013 Budget and Leiy Butkowski presented information to the Council and those present regarding the 2013 budget. Butkowski stated the proposed General Fund Budget is $1,187,216. This is an increase of 0.8% over 2012. The budget also reflects a 2% increase in the property tax levy for 2013. If adopted, the city tax rate would increase from 31.19% to 31.63%. The assessed home values decreased by 9% in 2012. Two-thirds of homeowners will see a decrease in their property taxes. The owner of a median valued home will experience approximately a $44.00 reduction in the City portion of their property taxes. This is attributable in part to additional Fiscal Disparities revenue anticipated in 2013. Butkowski demonstrated the cost of city services by departments. Public Safety is the largest expense comprising 55% of anticipated costs. Administration comprises 14% of the budget and LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 December 11, 2012 Public Works comprises 8%. Butkowski said the scheduled debt levy was not necessary in 2013. The remaining bond issue will be paid off in February of 2015. Butkowski also noted that $50,000 in anticipated grant money for a sewer lining project would need to be accounted for in the sanitary sewer fund instead of the TIF fund as was identified in the budget materials the Council received. The public hearing regarding the 2013 budget and levy was opened at 7:47 p.m. The Mayor asked if anyone present wished to address the Council. No one present came forward to address the Council. The public hearing closed at 7:48 p.m. Discussion Items: 2013 Budget and Levy — Resolution 121112A Mayor Dains stated that the change in the State Legislature in 2013 may make things better for cities in the new year. The legislature is expected to make changes to the Local Government Aid and Fiscal Disparities formulas which may improve funding to cities with a demonstrated need. Council Members stated the City has used resources well, is evaluating new initiatives such as a municipal liquor store, and has been accountable to the public. The Council thanked Butkowski for her work on the budget. Councilor Grove moved to approve the 2013 Lauderdale budget and Resolution 121112A — A Resolution Levying Taxes for 2012 Payable in 2013 in the amount of $610,115. Councilor Mac Lean seconded the motion and it passed unanimously. Inflow and Infiltration Grant This item was discussed at a previous Council Meeting. Butkowski stated the grant proposal was submitted. The proposal will allow the City to receive a minimum of $50,000 with a maximum amount of $60,000 to assist with the sewer lining project. She said the Council could still rescind the application before the end of the year. The Council did not express an interest in doing this. Evening Use of the Dog Park Two volunteers offered to turn on and off the rink lights for dog park users in the evening. Due to the recent snow and cold weather, the rink attendants will soon be doing this as part of their responsibilities. City staff will work on a policy addressing the use of the warming house and rink lights for future council review. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 December 11, 2012 Application for the Public Entity Innovation Grant for Recycling Ramsey County has made available $1.5M for cities to increase recycling in the County. The City of Lauderdale and the City of Falcon Heights are requesting $100,000 each to collaborate on a program for the disposal of large items. This may be accomplished through vouchers to property owners. The Council expressed their support for the project. Additional Items: Employee Appreciation The Mayor proposed to give city employees an extra day off for their hard work and dedication throughout the year. Councilor Hawkinson moved to approve an extra day off for city employees from December 11, 2012 through January 31, 2013. Councilor Mac Lean seconded the motion and the item passed unanimously. Agenda items for the January 11 council meeting will include designation of the 2013 official newspaper, Investment Policy, and the official depository and investment institutions. The discussion will also include rental housing ordinance revisions. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meeting but not aired on community television. The Mayor asked if anyone present wished to address the Council. No one present addressed the Council. Work Session: Fire Call Charge Backs Annually, the City has fire calls that could be billed out to the parties responsible if the Council adopted an ordinance to that effect. Examples of this include motor vehicle accident clean up, gas main breaks, and downed electrical lines. The City of Falcon Heights adopted an ordinance to bill for accident clean up because of the number of accidents at Snelling and Larpenteur each year. Butkowski said that it is a mixed bag as to whether cities exercise their right to charge for fire calls. The Mayor said he thought it would be prudent to adopt an ordinance as it costs nearly $500.00 for the fire department to respond to each fire call. It would also cover the City in the event of a major spill event. City staff will draft an ordinance and bring it before the Council for review. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 December 11, 2012 Animal Control Ordinance Staff explained that the last revision of the animal ordinance was codified incorrectly. The correct version of the ordinance was included in their packet. In spite of this, the ordinance still needs to be revised. The City will conduct research into the keeping of bees, chickens, and other animals and invite community members to participate in the discussions in January and February. Snow Commotion Planning Snow Commotion is scheduled for January 26. There has been a lack of volunteers helping out with this event. The Council said they didn't want Snow Commotion to continue if it was a staff driven event. The Council agreed to cancel Snow Commotion for this winter. The Council requested staff to write an article in the city newsletter explaining the reason for the Snow Commotion cancelation. Eustis Street and Larpenteur Avenue Development Butkowski and the city engineer discussed the proposed sidewalk along Eustis Street with the owner of the Corval Group recently. Ramsey County officials stated they are considering revising their cost-sharing policies and may pay for half of the cost for the sidewalk. The County is also considering repaving Eustis Street when a sidewalk is built. Butkowski, Bilotta, and some council members recently met with Croix Oil to address concerns they had in siting a new building. Butkowski asked the Council whether they would like the city's engineering firm to prepare some concepts for aesthetic improvements for the area around BP when it is rebuilt. The Council directed Butkowski to have Bilotta's staff prepare some concepts. The Council discussed whether to put up posts along Eustis Street north of Larpenteur to be ready to use for no parking signs. The County prefers to install the posts if they are needed. Council members felt the County did a good job of plowing during this first storm event of the year. The Council will decide in January whether the posts are warranted. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 9:25 p.m. Respectfully submitted, Kevin elly /_.", Deputy City Clerk Lei WITH A - y . CLAIMS FOR APPROVAL January 8, 2013 City Council Meeting Payroll 12/21/12 Payroll: Direct Deposit # 501486-501495 $8,831.02 12/21/12 Payroll: Payroll Liabilities, e -payments #729E -731E $6,239.71 12/31/12 Payroll: Direct Deposit #501496-501500 $4,960.09 12/31/12 Payroll: Payroll Liabilities, e -payments #732E -735E $4,542.17 01/04/13 Payroll: Direct Deposit # 501501-501507, Check # 21547 $3,874.36 01/04/13 Payroll: Payroll Liabilities, e -payments #736E -738E $3,241.97 Vendor Claims 12/21/12 Claims: Check #'s 21525-21526 $10,459.25 12/21/12 Claims: Check #'s 21527-21546 $6,631.40 01/08/13 Claims Check #'s 21548-21556 $6,208.19 01/08/13 Claims Check #'s 21557-21565, e -payment 739E $169,349.85 SUBTOTAL $224,338.01 Total Claims for Approval $224,338.01 CITY OF LAUDERDALE 12/20/12 11:18 AM Page 1 *Claim Register© 122112pyroll DECEMBER 2012 Claim Type Direct Claim# 3060 NORTH STAR BANK, CHECKING S Ck# 000729E 12/20/2012 Cash Payment G 101-21703 FICA WITHHOLDING. 12/21/12 Payroll $1,875.51 Invoice Cash Payment G 101-21701 FEDERAL TAXES 12/21/12 Payroll $1,217.01 Invoice Transaction Date 12/20/2012 Due 0 NORTH STAR CHE 10100 Total $3,092.52 Claim# 3061 PERA Ck# 000730E 12/20/2012 Cash Payment G 101-21704 PERA 12/21/12 Payroll $1,673.01 Invoice Transaction Date 12/20/2012 Due 0 NORTH STAR CHE 10100 Total $1,673.01 Claim# 3062 ICMA RETIREMENT TRUST - 457 Ck# 000731 E 12/20/2012 Cash Payment G 101-21705 ICMA RETIREMENT 12/21/12 Payroll $1,474.18 Invoice _ Transaction Date 12/20/2012 Due 0 NORTH STAR CHE 10100 Total $1,474.18 Claim Type Direct Tota $6,239.71 Pre -Written Check $6,239.71 Checks to be Generated by the Compute $0.00 Total $6,239.71 CITY OF LAUDERDALE 01/04/13 2:51 PM Page 1 *Claim Register© 123112pyr11 Pre -Written Check $4,542.17 Checks to be Generated by the Compute $0.00 Total $4,542.17 DECEMBER 2012 Claim Type Direct Claim# 3069 NORTH STAR BANK, CHECKING S Ck# 000732E 12/28/2012 Cash Payment G 101-21703 FICA WITHHOLDING. 12/31/12 Payroll $975.39 1 nvoice Cash Payment G 101-21701 FEDERAL TAXES 12/31/12 Payroll $603.70 Invoice Transaction Date 12/28/2012 Due 0 NORTH STAR CHE 10100 Total $1,579.09 Claim# 3070 PERA Ck# 000733E 12/28/2012 Cash Payment G 101-21704 PERA 12/31/12 Payroll $990.05 Invoice Transaction Date 12/28/2012 Due 0 NORTH STAR CHE 10100 Total $990.05 Claim# 3071 ICMA RETIREMENT TRUST- 457 Ck# 000734E 12/28/2012 Cash Payment G 101-21705 ICMA RETIREMENT 12/31/12 Payroll $586.48 Invoice Transaction Date 12/28/2012 Due 0 NORTH STAR CHE 10100 Total $586.48 Claim# 3072 MN DEPARTMENT OF REVENUE Ck# 000735E 12/28/2012 Cash Payment G 101-21702 STATE WITHHOLDING 12/31/12 Payroll $1,386.55 Invoice Transaction Date 12/28/2012 Due 0 NORTH STAR CHE 10100 Total $1,386.55 Claim Type Direct Tota $4,542.17 Pre -Written Check $4,542.17 Checks to be Generated by the Compute $0.00 Total $4,542.17 CITY OF LAUDERDALE 01/04/13 9:23 AM Page 1 *Claim Register© 010413pyrll JANUARY 2013 Claim Type Direct Claim# 3088 NORTH STAR BANK, CHECKING S Ck# 000736E 1/4/2013 Cash Payment G 101-21703 FICA WITHHOLDING. 1/4/13 Payroll $1,026.60 Invoice Cash Payment G 101-21701 FEDERAL TAXES 1/4/13 Payroll $361.51 Invoice Transaction Date 1/4/2013 Due 0 NORTH STAR CHE 10100 Total $1,388.11 Claim# 3089 ICMA RETIREMENT TRUST- 457 Ck# 000737E 1/4/2013 Cash Payment G 101-21705 ICMA RETIREMENT 1/4/12 Payroll $1,205.92 Invoice Transaction Date 1/4/2013 Due 0 NORTH STAR CHE 10100 Total $1,205.92 Claim# 3090 PERA Ck# 000738E 1/4/2013 Cash Payment G 101-21704 PERA 1/4/13 Payroll $647.94 Invoice Transaction Date 1/4/2013 Due 0 NORTH STAR CHE 10100 Total $647.94 Claim Type Direct Tota $3,241.97 Pre -Written Check $3,241.97 Checks to be Generated by the Compute $0.00 Total $3,241.97 CITY OF LAUDERDALE 01/04/13 9:33 AM Page 1 *Claim Register© 12clfor13 DECEMBER 2012 Claim Type Direct Claim# 3035 MET -COUNCIL ENVIRONMENTAL Ck# 021525 12/11/2012 Cash Payment E 601-49000-387 WATER TREATMENT SE 01/13 Waste Water Treatment $9,859.25 Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $9,859.25 Claim# 3036 MINNESOTA POLLUTION CONTRO Ck# 021526 12/11/2012 Cash Payment E 601-49000-308 TRAINING\CONFERENCE 2013 Collection System Operators Conference - $300.00 JH Invoice Cash Payment E 601-49000-308 TRAIN I NG\CONFERENCE 2013 Collection System Operators Conference - $300.00 DH Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $600.00 Claim Type Direct Tota $10,459.25 Pre -Written Check $10,459.25 Checks to be Generated by the Compute $0.00 Total $10,459.25 CITY OF LAUDERDALE 12/21/12 8:31 AM Page 1 *Check Detail Register© DECEMBER 2012 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 021527 12/21/2012 BOWNIK, JIM E 101-41200-331 TRAVEL EXPENSE $68.85 4Q12 Expense Report Total BOWNIK, JIM $68.85 Paid Chk# 021528 12/21/2012 BUTKOWSKI, HEATHER E 101-41200-331 TRAVEL EXPENSE $87.58 3Q12 Mileage Reimbursement E 101-41200-331 TRAVEL EXPENSE $86.47 4Q12 Mileage Reimbursement Total BUTKOWSKI, HEATHER $174.05 Paid Chk# 021529 12/21/2012 CITY OF FALCON HEIGHTS E 101-45200-371 NON-RESIDENT REIMBURSEM $315.00 2012 Recreation Reimbursement Total CITY OF FALCON HEIGHTS $315.00 Paid Chk# 021530 12/21/2012 CITY OF ROSEVILLE E 101-41200-306 CONSULTING FEES $398.75 12/12 Phone and IT Services E 101-41200-391 TELEPHONE/PAGERS $95.40 12/12 Phone and IT Services Total CITY OF ROSEVILLE $494.15 Paid Chk# 021531 12/21/2012 EHLERS E 405-48500-327 OTHER SERV- SEWER/NPDES 1 $48.75 TIF Services Total EHLERS $48.75 Paid Chk# 021532 12/21/2012 G & K SERVICES E 602-49100-425 CLOTHING $50.84 11/12 PW Clothing E 601-49000-425 CLOTHING $50.84 11/12 PW Clothing Total G & K SERVICES $101.68 Paid Chk# 021533 12/21/2012 GRACE, DUANE E 101-43400-312 BUILDING INSPECTOR $450.28 2012 Commercial Plan Review Total GRACE, DUANE $450.28 Paid Chk# 021534 12/21/2012 HUGHES AND COSTELLO E 101-41500-300 LEGAL FEES - PROSECUTING $850.00 11/12 Legal Fees Total HUGHES AND COSTELLO $850.00 Paid Chk# 021535 12/21/2012 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $47.30 11/12 Fax line Total INTEGRA $47.30 Paid Chk# 021536 12/21/2012 KELLY, KEVIN E 101-41200-331 TRAVEL EXPENSE $94.82 4Q2012 Expenses E 101-41200-331 TRAVEL EXPENSE $62.44 382012 Expenses Total KELLY, KEVIN $157.26 Paid Chk# 021537 12/21/2012 KENNEDY & GRAVEN E101-41500-305 LEGAL FEES - CIVIL $1,752.20 11/12 Legal Services - Rental Ordinance and rental issues CITY OF LAUDERDALE 12/21/12 8:31 AM Page 2 *Check Detail Register© DECEMBER 2012 Paid Chk# 021539 12/21/2012 PARK SERVICE E602-49100-402 CITY TRUCK REPAIR/MAINTEN $46.81 Truck Repair - Replace broken plug and plow wear bar E601-49000-402 CITY TRUCK REPAIR/MAINTEN $46.81 Truck Repair - Replace broken plug and plow wear bar E101-43000-402 CITY TRUCK REPAIR/MAINTEN $374.46 Truck Repair - Replace broken plug and plow wear bar Total PARK SERVICE $468.08 Paid Chk# 021540 12/21/2012 POSTMASTER - NEWSLETTER E 101-41200-203 POSTAGE $500.00 1 Q1 3 Newsletter Postage Total POSTMASTER - NEWSLETTER $500.00 Paid Chk# 021541 12/21/2012 PREMIUM WATERS, INC E 101-41200-208 WATER DELIVERY $35.79 11/12 Water Delivery Total PREMIUM WATERS, INC $35.79 Paid Chk# 021542 12/21/2012 SPRINT PCS E 601-49000-391 TELEPHONE/PAGERS E 602-49100-391 TELEPHONE/PAGERS E 101-43000-391 TELEPHONE/PAGERS Total SPRINT PCS $19.18 11/12 PW Cell Phones $19.18 11/12 PW Cell Phones $38.37 11/12 PW Cell Phones $76.73 Paid Chk# 021543 12/21/2012 SUBURBAN ACE HARDWARE E101-43000-228 MISC REPAIRS MAINT SUPPLIE $31.16 Brush and Ice Scrappers for Truck Total SUBURBAN ACE HARDWARE $31.16 Paid Chk# 021544 12/21/2012 TRUCK UTILITIES E101-43000-313 SNOW & ICE REMOVAL $144.28 Plow Blade and Bolts Total TRUCK UTILITIES $144.28 Paid Chk# 021545 12/21/2012 XCEL ENERGY, PARK & GARAGE E 101-43000-383 GAS UTILITIES Check Amt Invoice Comment E 101-45200-383 GAS UTILITIES $57.78 11/12 PW and Warming House E 101-43000-381 Total KENNEDY & GRAVEN $1,752.20 11/12 PW and Warming House Paid Chk# 021538 12/21/2012 NORTH STAR BANK, PETTY CASH $38.66 E 101-43000-442 MISC $60.34 Propane for PW Garage E 101-45200-391 TELEPHONE/PAGERS $20.33 Warming House Phone E 101-45200-201 GENERAL SUPPLIES $32.08 Yak Trax for Attendents E 101-43400-442 MISC $5.00 Reimbursement to Aaserude E 101-41200-308 TRAINING\CONFERENCES $15.00 APMP Meeting - JB E 101-41200-442 MISC $33.37 Decorations for City Hall E 201-45600-440 MEETING EXPENSES $27.00 PCIC Pizza E 101-41200-203 POSTAGE $11.50 Certified Mail Total NORTH STAR BANK, PETTY CASH $204.62 Paid Chk# 021539 12/21/2012 PARK SERVICE E602-49100-402 CITY TRUCK REPAIR/MAINTEN $46.81 Truck Repair - Replace broken plug and plow wear bar E601-49000-402 CITY TRUCK REPAIR/MAINTEN $46.81 Truck Repair - Replace broken plug and plow wear bar E101-43000-402 CITY TRUCK REPAIR/MAINTEN $374.46 Truck Repair - Replace broken plug and plow wear bar Total PARK SERVICE $468.08 Paid Chk# 021540 12/21/2012 POSTMASTER - NEWSLETTER E 101-41200-203 POSTAGE $500.00 1 Q1 3 Newsletter Postage Total POSTMASTER - NEWSLETTER $500.00 Paid Chk# 021541 12/21/2012 PREMIUM WATERS, INC E 101-41200-208 WATER DELIVERY $35.79 11/12 Water Delivery Total PREMIUM WATERS, INC $35.79 Paid Chk# 021542 12/21/2012 SPRINT PCS E 601-49000-391 TELEPHONE/PAGERS E 602-49100-391 TELEPHONE/PAGERS E 101-43000-391 TELEPHONE/PAGERS Total SPRINT PCS $19.18 11/12 PW Cell Phones $19.18 11/12 PW Cell Phones $38.37 11/12 PW Cell Phones $76.73 Paid Chk# 021543 12/21/2012 SUBURBAN ACE HARDWARE E101-43000-228 MISC REPAIRS MAINT SUPPLIE $31.16 Brush and Ice Scrappers for Truck Total SUBURBAN ACE HARDWARE $31.16 Paid Chk# 021544 12/21/2012 TRUCK UTILITIES E101-43000-313 SNOW & ICE REMOVAL $144.28 Plow Blade and Bolts Total TRUCK UTILITIES $144.28 Paid Chk# 021545 12/21/2012 XCEL ENERGY, PARK & GARAGE E 101-43000-383 GAS UTILITIES $57.78 11/12 PW and Warming House E 101-45200-383 GAS UTILITIES $57.78 11/12 PW and Warming House E 101-43000-381 ELECTRIC $38.65 11/12 PW and Warming House E 101-45200-381 ELECTRIC $38.66 11/12 PW and Warming House Total XCEL ENERGY, PARK & GARAGE $192.87 Paid Chk# 021546 12/21/2012 XCEL ENERGY, STREET LIGHTING CITY OF LAUDERDALE 12/21/12 8:31 AM Page 3 *Check Detail Register© DECEMBER 2012 Check Amt Invoice Comment E 101-43000-380 STREET LIGHT UTILITY $518.35 11/12 Street Lights Total XCEL ENERGY, STREET LIGHTING $518.35 10100 NORTH STAR CHECKING $6,631.40 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $6,321.99 201 COMMUNITY EVENTS $27.00 405 TIF -PROJECTS $48.75 601 SEWER UTILITIES $116.83 602 STORM SEWER ENTERPRISE FUND $116.83 $6,631.40 CITY OF LAUDERDALE 01/04/13 2:27 PM Page 1 *Check Detail Register© JANUARY 2013 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 021548 1/8/2013 AFSCME G 101-21709 UNION DUES $109.18 12/12 Union Dues $2,284.91 Total AFSCME $109.18 $10.15 12/12 Locates Paid Chk# 021549 1/8/2013 CITY OF ROSEVILLE E 101-45200-371 NON-RESIDENT REIMBURSEM $608.00 Jun -Dec 2012 Rec Program Reimbursements Total CITY OF ROSEVILLE $608.00 1/8/2013 CITY OF ST PAUL Paid Chk# 021550 E101-43000-380 STREET LIGHT UTILITY $293.53 Replacement of Street Light Lamp Total CITY OF ST PAUL $293.53 Paid Chk# 021551 1/8/2013 CROIX OIL E 602-49100-212 MOTOR FUELS $128.42 10,11&12/12 Motor Fuels E 601-49000-212 MOTOR FUELS $128.42 10,11&12/12 Motor Fuels E 101-43000-212 MOTOR FUELS $599.28 10,11&12/12 Motor Fuels Total CROIX OIL $856.12 Paid Chk# 021552 1/8/2013 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $2,284.91 12/12 Recycling Contract Total EUREKA RECYCLING $2,284.91 Paid Chk# 021553 1/8/2013 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $10.15 12/12 Locates Total GOPHER STATE ONE -CALL $10.15 Paid Chk# 021554 1/8/2013 RAMSEY COUNTY, PROP REC & REV E101-41500-327 OTHER SERV- SEWER/NPDES 1 $426.14 2012 Voting System Payment E 101-42100-318 911 Dispatch $1,010.43 12/12 911 Dispatch E 101-42100-442 MISC $6.24 12/12 800 MHz radio licenses Total RAMSEY COUNTY, PROP REC & REV $1,442.81 Paid Chk# 021555 1/8/2013 XCEL ENERGY, CITY HALL E 101-43000-381 ELECTRIC $211.55 12/12 City Utilities E 101-43000-383 GAS UTILITIES $331.10 12/12 City Utilities Total XCEL ENERGY, CITY HALL $542.65 Paid Chk# 021556 1/8/2013 XCEL ENERGY, STREET LIGHTING E 101-43000-380 STREET LIGHT UTILITY Total XCEL ENERGY, STREET LIGHTING $60.84 12/12 Bridge Lights $60.84 10100 NORTH STAR CHECKING $6,208.19 CITY OF LAUDERDALE 01/04/13 2:27 PM Page 2 *Check Detail Register© JANUARY 2013 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $3,666.44 203 RECYCLING $2,284.91 601 SEWER UTILITIES $128.42 602 STORM SEWER ENTERPRISE FUND $128.42 $6,208.19 CITY OF LAUDERDALE 01/04/13 2:38 PM Page 1 *Check Detail Register© JANUARY 2013 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 000739E 1/28/2013 US BANK, DEBT SERVICES E 304-47400-611 BOND INTEREST $5,377.50 2003A Bond Payment E 304-47400-601 BOND PRINCIPAL $100,000.00 2003A Bond Payment Total US BANK, DEBT SERVICES $105,377.50 Paid Chk# 021557 1/8/2013 AVENET, LLC E 202-49500-307 COMPUTER SERVICES $500.00 2013 Web Hosting Total AVENET, LLC $500.00 Paid Chk# 021558 1/8/2013 CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $50,169.16 1/13 Police Contract Total CITY OF ST ANTHONY $50,169.16 Paid Chk# 021559 1/8/2013 GLTC PREMIUM PAYMENTS G 101-21706 HEALTH INSURANCE $50.90 1/13 Long Term Care Plan Total GLTC PREMIUM PAYMENTS $50.90 Paid Chk# 021560 1/8/2013 KONICA MINOLTA E 101-41200-401 COPIER CONTRACT $239.67 1/13 Copier Contract Total KONICA MINOLTA $239.67 Paid Chk# 021561 1/8/2013 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $9,859.25 2/13 Waste Water Treatment otal MET -COUNCIL ENVIRONMENTAL SER. $9,859.25 Paid Chk# 021562 1/8/2013 MN DEPT OF AGRICULTURE E 101-43000-442 MISC $25.00 2013 Tree Care Registry Renewal Total MN DEPT OF AGRICULTURE $25.00 Paid Chk# 021563 1/8/2013 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $2,473.42 1/13 Health Benefits Total PUBLIC EMPLOYEES INS PROGRAM $2,473.42 Paid Chk# 021564 1/8/2013 RAMSEY COUNTY, PROP REC & REV G 101-21706 HEALTH INSURANCE $453.31 1/13 Employee Health Insurance E 101-41200-355 MISC PRINTING/PROCESS SER $25.00 1/13 Employee Health Insurance Total RAMSEY COUNTY, PROP REC & REV $478.31 Paid Chk# 021565 1/8/2013 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $176.64 1/13 PW Refuse Disposal Total WASTE MANAGEMENT $176.64 10100 NORTH STAR CHECKING $169,349.85 CITY OF LAUDERDALE 01/04/13 2:38 PM Page 2 *Check Detail Register© JANUARY 2013 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $53,613.10 202 COMMUNICATIONS $500.00 304 03 ST/UTIL IMP DEBT SERVICE $105,377.50 601 SEWER UTILITIES $9,859.25 $169,349.85 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER: 2013 Business Licenses STAFF INITIAL: KK APPROVED BY ADMINISTRATOR: DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A list of business owners who have completed their license requirements and/or re- newed their application for licensure for 2013. Super USA—Tobacco License Super USA -3.2 Off Sale Alcohol License OPTIONS: 1. Motion to approve listed licenses for 2013. 2. Motion to deny all or some of the listed license applications for 2013. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the completed 2013 Licenses listed above. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER Deputy Clerk Job Description STAFF INITIAL 40 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council budgeted for the deputy clerk to work 32 hours per week in 2013, an increase over the current 28 hours per week. As discussed, this will also make the position eligible for 3/4 time versus 1/2 time benefits. To make the change official, I ask the Council to ap- prove the small change to the job description for the position. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council adopts the change to the deputy clerk job de- scription as presented. COUNCIL ACTION: CITY OF LAUDERDALE POSITION DESCRIPTION Position Title: DEPUTY CITY CLERK HOURLY, PART-TIME (2&32 HOURS PER WEEK) Reports to: CITY ADMINISTRATOR POSITION SUMMARY Under limited supervision, this position performs skilled clerical and paraprofessional work and assists the City Administrator in the general operation of the City. Duties include customer service, election administration, purchasing, accounts payable and receivable, communications, permits and licensing, and general office support. Due to the changing nature of the position, the deputy city clerk may be assigned duties in addition to those listed below. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Task: Customer Service and General Office Support Percent of Time: 30% Description: is the first contact for citizens, vendors and others coming to City Hall for information and services; maintains city records system; purchases office supplies. • Primary contact for the public whether by phone or in person. Determines nature of business, provides information/research, answers questions, and/or refers as appropriate. • Creates memos, reports, resolutions, ordinances, forms, and applications. • Maintains office filing system and files. • Retains agendas, minutes, resolutions, ordinances and other information in conformance with the data retention schedule. • Prepares, posts, and publishes public notices as appropriate. • Assists in preparing and delivering Council agenda and packet. • Maintains master office calendar. • Sorts and distributes mail; mail projects as assigned. • Manages social room and park reservations. • Monitors and maintains inventory of office supplies. • Registers council and staff for conferences and trainings as necessary; this may include arranging for transportation and lodging. • Keeps up to date on purchasing cooperatives to ensure lowest possible price for equipment and supplies. 2. Task: Accounts Receivable & Payable Percent of time: 20% Description: processes accounts payable and accounts receivable including utility billing. • Advises the administrator of significant issues regarding accounts. 1 • Codes receipts and promptly enters into the accounting system. • Codes payments, prints checks, and creates claims list for the council packets. • Prepares quarterly utility billing and other invoices as needed. Tracks payments and notifies the city administrator of delinquencies. • Prepares monthly budget information for the council as directed by the city administrator. • Prepares information for annual audit and assist auditors during audit as necessary. 3. Task: Administer License and Permit Programs Percent of Time: 20% Description: processes applications for building and construction permits; administers rental housing, business, and animal licensing programs. • Processes building and other permit applications. Ensures applications are completed and all supporting documents are attached. • Corresponds with residents and contractors who have outstanding permits to monitor progress on projects. • Processes Gopher State One Call tickets in the National Ticket Management System with the cooperation of public works staff. • Maintains property files. • Prepares and mails applications for the various business licenses. • Processes animal licenses. • Coordinates annual rental housing license renewals and bi-annual inspections. • Enforces rental housing ordinance by tracking and notifying owners of violations. 4. Task: Election Administration Percent of time: 15% Description: responsible for all aspects of the city's general and special elections. • Recruits, trains, and manages election judges. • Assists candidates in filing for election. • Operates and maintains voting equipment. • Posts and publishes election notices as required. • Maintains inventory of election supplies. • Delivers election results to county facility. • Seives as resource for answering voter and/or election judge questions. • Registers voters. • Serves as city representative on county and/or state election committees. 5. Task: Communications Percent of time: 15% Description: responsible for preparing the city's communication materials. • Coordinates the creation of the city newsletter. • Creates the city's residents' guide (generally bi-annually). • Creates promotional materials for community events. N • Maintains the information screens for the CTV channel. • Coordinates park programming with Roseville and Falcon Heights and promotes the programs. KNOWLEDGE, SKILLS AND ABILITIES • Working knowledge of standard office computer programs (e-mail, web browsers, word processing, spreadsheets, etc.) and modern office practices and procedures. • Some knowledge of accounting principles and practices. • Ability to perform mathematical computations and maintain accurate records. • Working knowledge of utility billing issues and procedures. • Ability to effectively meet and deal with the public; ability to handle stressful situations. • Ability to communicate effectively verbally and in writing. • Working knowledge of Council procedures and requirements. • Working knowledge of city operations, practices, and procedures. • Ability to type and enter data with speed and accuracy. • Working knowledge of the state records retention schedule. • Working knowledge of state and federal data practices laws. • Ability to prioritize work and work independently. TOOLS AND EQUIPMENT USED Phone; personal computer; computer software for word processing, spreadsheets, databases, publications, and presentations; copy machine; election equipment; fax machine; and calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. 3 MINIMUM QUALIFICATIONS Education and Experience: (A) Degree from a 2 year technical school with course work in general office practices, or (B) 2 years of experience working in an office environment, experience using personal computer, or (C) Any equivalent combination of related education and experience. DESIRED QUALIFICATIONS Education and Experience: (A) Four year degree in public or business administration (B) Experience managing elections or as an election judge (C) Accounting / bookkeeping training or experience (accounts receivable/payable, fund accounting, payroll) (D) Customer service experience (E) Proficiency with Microsoft Office products (F) Proficiency with Banyon Software (G) Municipal government experience 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER November Finances STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for November 2012. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's finances for Novem- ber 2012. COUNCIL ACTION: CITY OF LAUDERDALE 12/18/12 2:31 PM Page 1 Cash Balances Current Period: NOVEMBER 2012 MTD MTD Current FUND Descr Account Debit Credit Balance CASH GENERAL G 101-10100 $253,129.97 $90,347.81 -$2,344,063.85 COMMUNITY EVENTS G 201-10100 $333.75 $428.18 $7,396.09 COMMUNICATIONS G 202-10100 $1.60 $2,371.25 $21,112.33 RECYCLING G 203-10100 $17,089.96 $2,823.84 $114,271.84 03 ST/UTIL IMP DEBT SERVICE G 304-10100 $20,210.57 $0.00 $264,349.65 CAPITAL IMPROVEMENT STREETS G 401-10100 $40.53 $0.00 $533,689.63 CAPITAL IMPROVEMENTS G 402-10100 $1.87 $0.00 $24,662.27 CAPITAL IMPROVE STORM WATER G 403-10100 $13.65 $0.00 $179,775.97 PARK IMPROVEMENT G 404-10100 $276.04 $1,623.43 $255,110.48 TIF -PROJECTS G 405-10100 $79,981.00 $6,184.60 $467,576.38 SEWER IMPROVEMENT G 407-10100 $32.94 $0.00 $433,710.79 SEWER UTILITIES G 601-10100 $11,561.82 $14,650.47 $341,034.05 STORM SEWER ENTERPRISE FUND G 602-10100 $5,446.72 $4,149.42 $60,632.52 Total CASH $388,120.42 $122,579.00 $359,258.15 PETTY CASH GENERAL G 101-10200 $0.00 $0.00 $400.00 Total PETTY CASH $0.00 $0.00 $400.00 INVESTMENTS GENERAL G 101-10400 $245.10 $100,000.00 $2,867,958.70 Total INVESTMENTS $245.10 $100,000.00 $2,867,958.70 Grand Total $388,365.52 $222,579.00 $3,227,616.85 CITY OF LAUDERDALE 12/18/12 2:31 PM *Revenue Guideline© Page 1 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER 2012 % of YTD Budget YTD Amt MTD Amt YTD Balance Budget GENERAL Active R 101-31010 CURRENT AD VALORE $496,993.00 $325,151.47 $83,433.50 $171,841.53 65.42% Active R 101-31020 DELINQUENT AD VALO $0.00 $7,165.59 ($605.64) -$7,165.59 0.00% Active R 101-31030 FORFEITED TAX SALE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-31040 FISCAL DISPARITIES $101,159.00 $100,748.07 $48,692.99 $410.93 99.59% Active R 101-32000 LICENSE AND PERMIT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-32110 3.2 ALCHOLIC LICENSE $150.00 $0.00 $0.00 $150.00 0.00% Active R 101-32120 CIGARETTE LICENSE $400.00 $200.00 $200.00 $200.00 50.00% Active R 101-32130 GARBAGE HAULERS LI $1,000.00 $1,350.00 $0.00 -$350.00 135.00% Active R 101-32140 HEATING/AC LICENSE $600.00 $770.00 $70.00 -$170.00 128.33% Active R 101-32150 TREE COMPANIES LIC $300.00 $450.00 $0.00 -$150.00 150.00% Active R 101-32160 GAS STATION LICENSE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-32170 DRIVEWAY CONTRACT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-32180 RENTAL HOUSING LIC $3,000.00 $1,919.75 $803.50 $1,080.25 63.99% Active R 101-32210 BUILDING PERMITS $5,000.00 $11,458.14 $229.50 -$6,458.14 229.16% Active R 101-32211 ZONING PERMIT APPLI $500.00 $1,000.00 $100.00 -$500.00 200.00% Active R 101-32225 PLAN REVIEW FEE $1,000.00 $2,736.32 $0.00 -$1,736.32 273.63% Active R 101-32230 PLUMBING PERMITS $700.00 $1,494.00 $48.00 -$794.00 213.43% Active R 101-32240 ANIMAL LICENSES $250.00 $330.00 $20.00 -$80.00 132.00% In -Active R 101-32260 VENDING PERMIT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-32270 HEATING A/C PERMIT $1,000.00 $1,198.50 $0.00 -$198.50 119.85% Active R 101-32280 STREET EXCAVATION $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-33401 LOCAL GOVERNMENT $516,153.00 $258,076.50 $0.00 $258,076.50 50.00% Active R 101-33402 HOMESTEAD CREDIT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-33405 PERA RATE INCREASE $1,198.00 $599.00 $0.00 $599.00 50.00% Active R 101-33406 MARKET VAL HOM CR $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-33623 MET COUNCIL - LIV CO $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-33624 LIVABLE COMMUNITIE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34101 CITY HALL/PARK RENT $4,000.00 $7,183.25 $703.25 -$3,183.25 179.58% Active R 101-34103 ADMINISTRATIVE FEE $0.00 $31.00 $0.00 -$31.00 0.00% Active R 101-34105 SALE OF PUBLICATION $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34107 ASSESSMENT SEARCH $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34109 COPIES $50.00 $80.73 $0.00 -$30.73 161.46% Active R 101-34110 VARIANCE FEES $0.00 $150.00 $0.00 -$150.00 0.00% Active R 101-34111 LEGAL FEES $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34112 CONDITIONAL USE PE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34113 ZONING AMENDMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34114 ADVERTISING SALES $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34115 GENERAL GOVERNME $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34116 ENGINEERING FEES $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34201 FALSE SECURITY ALA $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-34202 FALSE FIRE ALARM - FI $500.00 $222.63 $0.00 $277.37 44.53% Active R 101-34203 FIRE INSPECTION FEE $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active R 101-34205 FIRE CALL REIMBURSE $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-35101 COURT FINES $37,000.00 $42,735.65 $4,303.12 -$5,735.65 115.50% Active R 101-36100 SPECIAL ASSESMENT $0.00 $27,469.25 $13,556.28 -$27,469.25 0.00% Active R 101-36101 PRINCIPAL $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36102 PENALTIES & INTERES $0.00 $1,830.55 $890.21 -$1,830.55 0.00% Active R 101-36103 TREE REMOVAL $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36200 MISCELLANEOUS REV $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36211 INVESTMENT INTERES $6,000.00 $2,264.60 $39.80 $3,735.40 37.74% Active R 101-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Revenue Guideline© Page 2 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER 2012 oda of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active R 101-36231 DOG PARK DONATION $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36240 SURCHARGES $300.00 $589.00 $13.00 -$289.00 196.33% Active R 101-36250 REFUNDS & REIMBURS $0.00 $134.56 $0.00 -$134.56 0.00% Active R 101-36252 LMC INSURANCE REFU $0.00 $2,334.00 $0.00 -$2,334.00 0.00% Active R 101-36255 MISC $0.00 $16.65 $0.00 -$16.65 0.00% Active R 101-39101 SALES FIXED ASSETS $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total GENERAL $1,178,253.00 $799,689.21 $152,497.51 $378,563.79 67.87% COMMUNITY EVENTS Active R 201-34785 PARK EVENTS $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34786 WINTER EVENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34787 GARAGE SALE $50.00 $75.00 $0.00 -$25.00 150.00% Active R 201-34788 DAY IN THE PARK $1,500.00 $1,200.00 $0.00 $300.00 80.00% Active R 201-34789 MUSIC UNDER THE TR $400.00 $401.00 $0.00 -$1.00 100.25% Active R 201-34790 MUGS $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34791 POP SALES $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34792 T-SHIRT SALES $100.00 $380.00 $5.00 -$280.00 380.00% Active R 201-34793 FUN RUN/WALK $0.00 $325.00 $0.00 -$325.00 0.00% Active R 201-34794 NATIONAL NIGHT OUT $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-34795 HALLOWEEN DONATIO $600.00 $1,793.19 $328.19 -$1,193.19 298.87% Active R 201-36211 INVESTMENT INTERES $100.00 $33.03 $0.56 $66.97 33.03% Active R 201-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-36250 REFUNDS & REIMBURS $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-36255 MISC $100.00 $139.64 $0.00 -$39.64 139.64% Active R 201-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Total COMMUNITY EVENTS $2,850.00 $4,346.86 $333.75 -$1,496.86 152.52% COMMUNICATIONS Active R 202-33600 GRANTS & AID FROM L $0.00 $0.00 $0.00 $0.00 0.00% Active R 202-36211 INVESTMENT INTERES $300.00 $108.60 $1.60 $191.40 36.20% Active R 202-36250 REFUNDS & REIMBURS $0.00 $0.00 $0.00 $0.00 0.00% Active R 202-36253 CABLE FRANCHISE RE $20,000.00 $15,079.59 $0.00 $4,920.41 75.40% Total COMMUNICATIONS $20,300.00 $15,188.19 $1.60 $5,111.81 74.82% RECYCLING Active R 203-33621 METROPOLITAN COUN $0.00 $0.00 $0.00 $0.00 0.00% Active R 203-33622 COUNTY GRANTS $5,000.00 $4,947.00 $0.00 $53.00 98.94% Active R 203-36100 SPECIAL ASSESMENT $35,000.00 $35,001.22 $17,053.28 -$1.22 100.00% Active R 203-36101 PRINCIPAL $0.00 $0.00 $0.00 $0.00 0.00% Active R 203-36102 PENALTIES & INTERES $0.00 $52.00 $28.00 -$52.00 0.00% Active R 203-36211 INVESTMENT INTERES $800.00 $480.72 $8.68 $319.28 60.09% Active R 203-36250 REFUNDS & REIMBURS $0.00 $0.00 $0.00 $0.00 0.00% Active R 203-36255 MISC $0.00 $0.00 $0.00 $0.00 0.00% Active R 203-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Total RECYCLING $40,800.00 $40,480.94 $17,089.96 $319.06 99.22% TAX INCREMENT DEBT SERVICE Active R 301-31040 FISCAL DISPARITIES $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-31050 TAX INCREMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-31051 DELINQUENT TAX INC $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-33402 HOMESTEAD CREDIT $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-33406 MARKET VAL HOM CR $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Revenue Guideline© Page 3 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER 2012 % of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active R 301-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-39205 TRANS FROM TIF PRO $0.00 $0.00 $0.00 $0.00 0.00% Active R 301-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total TAX INCREMENT DEBT SERVICE $0.00 $0.00 $0.00 $0.00 0.00% 00 ST/UTIL IMP DEBT SERVICE Active R 302-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-36250 REFUNDS & REIMBURS $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-39310 GENERAL OBLIGATION $0.00 $0.00 $0.00 $0.00 0.00% Total 00 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 0.00% 02 ST/UTIL IMP DEBT SERVICE Active R 303-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-39310 GENERAL OBLIGATION $0.00 $0.00 $0.00 $0.00 0.00% Total 02 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 0.00% 03 ST/UTIL IMP DEBT SERVICE Active R 304-36100 SPECIAL ASSESMENT $34,000.00 $41,284.62 $17,557.34 -$7,284.62 121.43% Active R 304-36102 PENALTIES & INTERES $6,907.00 $4,757.96 $2,633.15 $2,149.04 68.89% Active R 304-36211 INVESTMENT INTERES $3,000.00 $1,135.59 $20.08 $1,864.41 37.85% Active R 304-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 304-39310 GENERAL OBLIGATION $0.00 $0.00 $0.00 $0.00 0.00% Total 03 ST/UTIL IMP DEBT SERVICE $43,907.00 $47,178.17 $20,210.57 -$3,271.17 107.45% CAPITAL IMPROVEMENT STREETS Active R 401-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-36200 MISCELLANEOUS REV $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-36211 INVESTMENT INTERES $4,500.00 $2,577.70 $40.53 $1,922.30 57.28% Active R 401-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Active R 401-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVEMENT STREETS $4,500.00 $2,577.70 $40.53 $1,922.30 57.28% CAPITAL IMPROVEMENTS Active R 402-36211 INVESTMENT INTERES $1,000.00 $231.10 $1.87 $768.90 23.11% Active R 402-36250 REFUNDS & REIMBURS $0.00 $70.50 $0.00 -$70.50 0.00% Active R 402-39101 SALES FIXED ASSETS $0.00 $0.00 $0.00 $0.00 0.00% Active R 402-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 402-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Active R 402-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVEMENTS $1,000.00 $301.60 $1.87 $698.40 30.16% CAPITAL IMPROVE STORM WATER Active R 403-36211 INVESTMENT INTERES $1,800.00 $875.84 $13.65 $924.16 48.66% Active R 403-36250 REFUNDS & REIMBURS $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-37230 PENALTIES $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-37300 STORM SEWER FEE $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Active R 403-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Revenue Guideline© Page 4 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER 2012 % of YTD Budget YTD Amt MTD Amt YTD Balance Budget Total CAPITAL IMPROVE STORM WATER $1,800.00 $875.84 $13.65 $924.16 48.66% PARKIMPROVEMENT Active R 404-33130 CDBG/DNR $0.00 $8,305.30 $256.66 -$8,305.30 0.00% Active R 404-33400 STATE GRANTS AND Al $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-36211 INVESTMENT INTERES $1,200.00 $1,222.07 $19.38 -$22.07 101.84% Active R 404-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-36255 MISC $0.00 $2,150.78 $0.00 -$2,150.78 0.00% Active R 404-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-39201 TRANFER FROM GENE $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-39204 TRANS FROM COMMU $0.00 $0.00 $0.00 $0.00 0.00% Active R 404-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total PARK IMPROVEMENT $1,200.00 $11,678.15 $276.04 -$10,478.15 973.18% TIF -PROJECTS Active R 405-31050 TAX INCREMENT $161,000.00 $159,807.31 $79,945.49 $1,192.69 99.26% Active R 405-31051 DELINQUENT TAX INC $0.00 -$6,184.60 ($6,184.60) $6,184.60 0.00% Active R 405-33406 MARKET VAL HOM CR $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-33419 LARPENTEUR AVE REI $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-36210 INTEREST EARNINGS $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-36211 INVESTMENT INTERES $2,000.00 $1,692.75 $35.51 $307.25 84.64% Active R 405-36255 MISC $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-39207 TRANS FROM DEBT SE $0.00 $0.00 $0.00 $0.00 0.00% Active R 405-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total TIF -PROJECTS $163,000.00 $155,315.46 $73,796.40 $7,684.54 95.29% SEWERIMPROVEMENT Active R 407-36200 MISCELLANEOUS REV $0.00 $0.00 $0.00 $0.00 0.00% Active R 407-36211 INVESTMENT INTERES $4,000.00 $2,113.01 $32.94 $1,886.99 52.83% Active R 407-37240 SEWER CONNECTION $0.00 $0.00 $0.00 $0.00 0.00% Active R 407-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Total SEWER IMPROVEMENT $4,000.00 $2,113.01 $32.94 $1,886.99 52.83% WATER UTILITY Active R 409-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 409-36251 ST. PAUL WATER SUR $0.00 $0.00 $0.00 $0.00 0.00% Total WATER UTILITY $0.00 $0.00 $0.00 $0.00 0.00% 02 ST/UTIL CONSTRUCTION Active R 412-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Total 02 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 0.00% 03 ST/UTIL CONSTRUCTION Active R 413-33000 INTERGOVERNMENTA $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-33600 GRANTS & AID FROM L $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-36211 INVESTMENT INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-36250 REFUNDS & REIMBURS $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 413-39310 GENERAL OBLIGATION $0.00 $0.00 $0.00 $0.00 0.00% Total 03 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 0.00% SEWER UTILITIES Active R 601-33000 INTERGOVERNMENTA $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36101 PRINCIPAL $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36102 PENALTIES & INTERES $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36104 SEWER ASSESSMENT $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Revenue Guideline© Page 5 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER 2012 % of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active R 601-36211 INVESTMENT INTERES $2,300.00 $1,566.07 $25.90 $733.93 68.09% Active R 601-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36250 REFUNDS & REIMBURS $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36255 MISC $0.00 $20,622.32 $0.00 -$20,622.32 0.00% Active R 601-37210 SEWER SALES AND SE $242,000.00 $220,844.07 $11,535.92 $21,155.93 91.26% Active R 601-37215 DELINQUENT SEWER $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-37230 PENALTIES $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-37240 SEWER CONNECTION $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-39101 SALES FIXED ASSETS $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total SEWER UTILITIES $244,300.00 $243,032.46 $11,561.82 $1,267.54 99.48% STORM SEWER ENTERPRISE FUND Active R 602-36211 INVESTMENT INTERES $500.00 $285.38 $4.60 $214.62 57.08% Active R 602-37300 STORM SEWER FEE $55,000.00 $58,608.09 $5,442.12 -$3,608.09 106.56% Active R 602-39200 INTERFUND OPERATIN $0.00 $0.00 $0.00 $0.00 0.00% Active R 602-39999 PRIOR PERIOD ADJUS $0.00 $0.00 $0.00 $0.00 0.00% Total STORM SEWER ENTERPRISE FUND $55,500.00 $58,893.47 $5,446.72 -$3,393.47 106.11% GASB34 Active R 999-31010 CURRENT AD VALORE $0.00 $0.00 $0.00 $0.00 0.00% Active R 999-36100 SPECIAL ASSESMENT $0.00 $0.00 $0.00 $0.00 0.00% Active R 999-39101 SALES FIXED ASSETS $0.00 $0.00 $0.00 $0.00 0.00% Total GASB34 $0.00 $0.00 $0.00 $0.00 0.00% Report Total $1,761,410.00 $1,381,671.06 $281,303.36 $379,738.94 78.44% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 1 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER Enc 2012 % of YTD Budget YTD Amt MTD Amt Current YTD Balance Budget GENERAL Active E 101-41100-103 PART TIME EMPLO $13,200.00 $12,100.00 $1,100.00 $0.00 $1,100.00 91.67% Active E 101-41100-122 FICA CONTRIBUTI $1,010.00 $925.65 $84.15 $0.00 $84.35 91.65% Active E 101-41100-123 STATE TAXES $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-151 WORKERS COMP $103.00 $25.84 $0.00 $0.00 $77.16 25.09% Active E 101-41100-201 GENERAL SUPPLIE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-202 PERMENANT SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-203 POSTAGE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-305 LEGAL FEES - CIVI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-308 TRAINING\CONFER $3,000.00 $310.00 $0.00 $0.00 $2,690.00 10.33% Active E 101-41100-331 TRAVEL EXPENSE $500.00 $120.45 $0.00 $0.00 $379.55 24.09% Active E 101-41100-352 PUBLIC INFO NOTI $700.00 $128.25 $0.00 $0.00 $571.75 18.32% Active E 101-41100-361 GENERAL LIABILIT $6,000.00 $5,396.00 $0.00 $0.00 $604.00 89.93% Active E 101-41100-438 DUES & SUBSCRIP $2,800.00 $2,860.00 $0.00 $0.00 -$60.00 102.14% Active E 101-41100-439 SPECIAL EVENTS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-440 MEETING EXPENS $250.00 $84.90 $0.00 $0.00 $165.10 33.96% Active E 101-41100-441 CONTRIBUTIONS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41100-530 FURNITURE & EQU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-101 FULL TIME EMPLO $99,551.00 $88,861.55 $7,768.11 $0.00 $10,689.45 89.26% Active E 101-41200-102 EMPLOYEE OVERT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-104 TEMP EMPLOYEES $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-121 PERA CONTRIBUTI $7,217.00 $6,442.54 $563.20 $0.00 $774.46 89.27% Active E 101-41200-122 FICA CONTRIBUTI $7,616.00 $7,023.73 $614.79 $0.00 $592.27 92.22% Active E 101-41200-126 ICMA RETIREMENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-131 HEALTH INSURAN $12,150.00 $11,137.60 $1,012.52 $0.00 $1,012.40 91.67% Active E 101-41200-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-142 UNEMPLOYMENT B $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-151 WORKERS COMP $796.00 $609.17 $0.00 $0.00 $186.83 76.53% Active E 101-41200-201 GENERAL SUPPLIE $1,500.00 $1,391.02 $97.17 $0.00 $108.98 92.73% Active E 101-41200-202 PERMENANT SUPP $0.00 $14.27 $0.00 $0.00 -$14.27 0.00% Active E 101-41200-203 POSTAGE $3,500.00 $2,539.53 $213.25 $0.00 $960.47 72.56% Active E 101-41200-208 WATER DELIVERY $400.00 $288.70 $35.79 $0.00 $111.30 72.18% Active E 101-41200-227 TOOLS & EQUIPME $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-305 LEGAL FEES - CIVI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-306 CONSULTING FEE $6,000.00 $4,386.25 $398.75 $0.00 $1,613.75 73.10% Active E 101-41200-307 COMPUTER SERVI $1,600.00 $1,561.20 $0.00 $0.00 $38.80 97.58% Active E 101-41200-308 TRAINING\CONFER $2,000.00 $1,786.77 $40.00 $0.00 $213.23 89.34% Active E 101-41200-309 DELIVERY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-327 OTHER SERV- SE $400.00 $264.89 $22.85 $0.00 $135.11 66.22% Active E 101-41200-331 TRAVEL EXPENSE $1,000.00 $753.06 $0.00 $0.00 $246.94 75.31% Active E 101-41200-352 PUBLIC INFO NOTI $1,000.00 $935.75 $166.25 $0.00 $64.25 93.58% Active E 101-41200-353 NEWSLETTER PRI $3,000.00 $2,518.00 $630.00 $0.00 $482.00 83.93% Active E 101-41200-354 PHONEBOOK PRIN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-355 MISC PRINTING/PR $500.00 $250.00 $25.00 $0.00 $250.00 50.00% Active E 101-41200-361 GENERAL LIABILIT $5,500.00 $4,946.50 $0.00 $0.00 $553.50 89.94% Active E 101-41200-391 TELEPHONE/PAGE $2,000.00 $1,513.14 $142.70 $0.00 $486.86 75.66% Active E 101-41200-401 COPIER CONTRAC $3,000.00 $2,675.53 $216.41 $0.00 $324.47 89.18% Active E 101-41200-404 COMPUTER REPAI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-409 OTHER EQUIPMEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-438 DUES & SUBSCRIP $2,600.00 $3,191.80 $832.25 $0.00 -$591.80 122.76% Active E 101-41200-439 SPECIAL EVENTS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 2 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER Enc 2012 % of YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 101-41200-440 MEETING EXPENS $200.00 $86.92 $55.97 $0.00 $113.08 43.46% Active E 101-41200-442 MISC $500.00 $354.26 $161.96 $0.00 $145.74 70.85% Active E 101-41200-530 FURNITURE & EQU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-531 OFFICE EQUIPMEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41200-534 OFFICE FURNITUR $0.00 $147.06 $0.00 $0.00 -$147.06 0.00% Active E 101-41200-538 COMPUTER SOFT $1,000.00 $2,207.22 $0.00 $0.00 -$1,207.22 220.72% Active E 101-41500-101 FULL TIME EMPLO $9,899.00 $6,668.65 $611.39 $0.00 $3,230.35 67.37% Active E 101-41500-103 PART TIME EMPLO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-104 TEMP EMPLOYEES $2,500.00 $1,143.00 $0.00 $0.00 $1,357.00 45.72% Active E 101-41500-121 PERA CONTRIBUTI $535.00 $483.55 $44.33 $0.00 $51.45 90.38% Active E 101-41500-122 FICA CONTRIBUTI $565.00 $510.22 $46.78 $0.00 $54.78 90.30% Active E 101-41500-131 HEALTH INSURAN $900.00 $825.00 $75.00 $0.00 $75.00 91.67% Active E 101-41500-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-151 WORKERS COMP $74.00 $56.46 $0.00 $0.00 $17.54 76.30% Active E 101-41500-201 GENERAL SUPPLIE $300.00 $396.37 $281.94 $0.00 -$96.37 132.12% Active E 101-41500-202 PERMENANT SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-300 LEGAL FEES - PRO $12,000.00 $8,508.10 $850.00 $0.00 $3,491.90 70.90% Active E 101-41500-301 AUDITING $14,000.00 $13,272.00 $0.00 $0.00 $728.00 94.80% Active E 101-41500-305 LEGAL FEES - CIVI $10,000.00 $13,228.20 $1,787.00 $0.00 -$3,228.20 132.28% Active E 101-41500-327 OTHER SERV- SE $700.00 $0.00 $0.00 $0.00 $700.00 0.00% Active E 101-41500-331 TRAVEL EXPENSE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-352 PUBLIC INFO NOTI $500.00 $325.75 $212.50 $0.00 $174.25 65.15% Active E 101-41500-355 MISC PRINTING/PR $700.00 $52.54 $0.00 $0.00 $647.46 7.51% Active E 101-41500-409 OTHER EQUIPMEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-440 MEETING EXPENS $200.00 $51.67 $0.00 $0.00 $148.33 25.84% Active E 101-41500-442 MISC $0.00 $16.97 $0.00 $0.00 -$16.97 0.00% Active E 101-41500-530 FURNITURE & EQU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41500-539 VOTING MACHINE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-42100-202 PERMENANT SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-42100-318 911 Dispatch $12,126.00 $10,104.30 $1,010.43 $0.00 $2,021.70 83.33% Active E 101-42100-319 POLICE CONTRAC $596,069.00 $546,396.65 $49,672.43 $0.00 $49,672.35 91.67% Active E 101-42100-320 FIRE CONTRACT $18,000.00 $16,483.73 $0.00 $0.00 $1,516.27 91.58% Active E 101-42100-321 FIRE CALLS $16,000.00 $19,857.45 $0.00 $0.00 -$3,857.45 124.11% Active E 101-42100-322 FIRE FALSE ALAR $500.00 $240.89 $0.00 $0.00 $259.11 48.18% Active E 101-42100-323 FIRE INSPECTION $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-42100-355 MISC PRINTING/PR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-42100-360 INSURANCE $5,000.00 $0.00 $0.00 $0.00 $5,000.00 0.00% Active E 101-42100-391 TELEPHONE/PAGE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-42100-442 MISC $500.00 $56.16 $6.24 $0.00 $443.84 11.23% Active E 101-42100-530 FURNITURE & EQU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-101 FULL TIME EMPLO $28,066.00 $27,461.71 $2,346.71 $0.00 $604.29 97.85% Active E 101-43000-102 EMPLOYEE OVERT $3,000.00 $1,557.98 $0.00 $0.00 $1,442.02 51.93% Active E 101-43000-104 TEMP EMPLOYEES $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-121 PERA CONTRIBUTI $2,252.00 $2,104.08 $170.14 $0.00 $147.92 93.43% Active E 101-43000-122 FICA CONTRIBUTI $2,377.00 $2,335.16 $189.99 $0.00 $41.84 98.24% Active E 101-43000-131 HEALTH INSURAN $4,500.00 $4,013.17 $355.75 $0.00 $486.83 89.18% Active E 101-43000-151 WORKERS COMP $1,429.00 $1,109.12 $0.00 $0.00 $319.88 77.62% Active E 101-43000-202 PERMENANT SUPP $500.00 $624.65 $0.00 $0.00 -$124.65 124.93% Active E 101-43000-212 MOTOR FUELS $3,000.00 $2,516.57 $0.00 $0.00 $483.43 83.89% Active E 101-43000-213 LUBRICANTS & OT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-225 LANDSCAPING MA $0.00 $54.51 $0.00 $0.00 -$54.51 0.00% Active E 101-43000-226 SIGNS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 3 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER Enc 2012 % of YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 101-43000-227 TOOLS & EQUIPME $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-228 MISC REPAIRS MAI $2,000.00 $2,604.57 $590.01 $0.00 -$604.57 130.23% Active E 101-43000-304 ENGINEERING $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-43000-308 TRAINING\CONFER $400.00 $0.00 $0.00 $0.00 $400.00 0.00% Active E 101-43000-313 SNOW & ICE REMO $15,000.00 $3,631.21 $0.00 $0.00 $11,368.79 24.21% Active E 101-43000-314 STREET SWEEPIN $6,000.00 $3,927.48 $2,863.48 $0.00 $2,072.52 65.46% Active E 101-43000-317 TREE SERVICE $10,000.00 $1,874.69 $0.00 $0.00 $8,125.31 18.75% Active E 101-43000-324 ALLEY REPAIR $1,000.00 $1,620.00 $1,620.00 $0.00 -$620.00 162.00% Active E 101-43000-327 OTHER SERV- SE $1,500.00 $1,079.41 $0.00 $0.00 $420.59 71.96% Active E 101-43000-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-362 PROPERTY INSUR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-363 AUTOMOTIVE INSU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-380 STREET LIGHT UTI $6,400.00 $5,358.60 $557.12 $0.00 $1,041.40 83.73% Active E 101-43000-381 ELECTRIC $3,200.00 $2,210.69 $207.53 $0.00 $989.31 69.08% Active E 101-43000-382 WATER $100.00 $100.96 $69.28 $0.00 -$0.96 100.96% Active E 101-43000-383 GAS UTILITIES $3,500.00 $1,500.86 $105.32 $0.00 $1,999.14 42.88% Active E 101-43000-384 REFUSE DISPOSAL $3,000.00 $2,421.93 $325.07 $0.00 $578.07 80.73% Active E 101-43000-391 TELEPHONE/PAGE $500.00 $427.36 $36.51 $0.00 $72.64 85.47% Active E 101-43000-402 CITY TRUCK REPAI $3,000.00 $454.23 $0.00 $0.00 $2,545.77 15.14% Active E 101-43000-426 MACHINERY RENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-442 MISC $0.00 $86.09 $0.00 $0.00 -$86.09 0.00% Active E 101-43000-510 LAND $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43000-530 FURNITURE & EQU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-101 FULL TIME EMPLO $32,444.00 $29,220.12 $2,547.94 $0.00 $3,223.88 90.06% Active E 101-43400-104 TEMP EMPLOYEES $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-121 PERA CONTRIBUTI $2,352.00 $2,118.57 $184.73 $0.00 $233.43 90.08% Active E 101-43400-122 FICA CONTRIBUTI $2,482.00 $2,425.98 $213.08 $0.00 $56.02 97.74% Active E 101-43400-126 ICMA RETIREMENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-131 HEALTH INSURAN $4,725.00 $4,117.47 $393.78 $0.00 $607.53 87.14% Active E 101-43400-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-151 WORKERS COMP $1,317.00 $1,020.77 $0.00 $0.00 $296.23 77.51% Active E 101-43400-201 GENERAL SUPPLIE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-202 PERMENANT SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-203 POSTAGE $300.00 $264.65 $0.00 $0.00 $35.35 88.22% Active E 101-43400-306 CONSULTING FEE $5,300.00 $0.00 $0.00 $0.00 $5,300.00 0.00% Active E 101-43400-308 TRAINING\CONFER $500.00 $750.00 $175.00 $0.00 -$250.00 150.00% Active E 101-43400-310 PLUMBING INSPEC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-311 HEATING INSPECT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-312 BUILDING INSPECT $2,000.00 $0.00 $0.00 $0.00 $2,000.00 0.00% Active E 101-43400-327 OTHER SERV- SE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-331 TRAVEL EXPENSE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-355 MISC PRINTING/PR $0.00 $33.25 $0.00 $0.00 -$33.25 0.00% Active E 101-43400-386 GOPHER STATE O $600.00 $441.35 $37.70 $0.00 $158.65 73.56% Active E 101-43400-388 SAC UNIT CHARGE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-437 SALES TAX $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43400-442 MISC $200.00 $334.03 $0.00 $0.00 -$134.03 167.02% Active E 101-43400-443 SURCHARGE REP $400.00 $315.33 $0.00 $0.00 $84.67 78.83% Active E 101-45200-101 FULL TIME EMPLO $38,932.00 $35,019.92 $3,020.93 $0.00 $3,912.08 89.95% Active E 101-45200-103 PART TIME EMPLO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-104 TEMP EMPLOYEES $6,000.00 $2,691.00 $0.00 $0.00 $3,309.00 44.85% Active E 101-45200-121 PERA CONTRIBUTI $2,823.00 $2,539.12 $219.03 $0.00 $283.88 89.94% Active E 101-45200-122 FICA CONTRIBUTI $3,437.00 $3,040.06 $245.54 $0.00 $396.94 88.45% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 4 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER Enc 2012 % of YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 101-45200-131 HEALTH INSURAN $6,300.00 $5,149.14 $457.64 $0.00 $1,150.86 81.73% Active E 101-45200-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-142 UNEMPLOYMENT B $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-151 WORKERS COMP $1,256.00 $975.33 $0.00 $0.00 $280.67 77.65% Active E 101-45200-201 GENERAL SUPPLIE $300.00 $37.52 $0.00 $0.00 $262.48 12.51% Active E 101-45200-202 PERMENANT SUPP $200.00 $0.00 $0.00 $0.00 $200.00 0.00% Active E 101-45200-212 MOTOR FUELS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-225 LANDSCAPING MA $100.00 $0.00 $0.00 $0.00 $100.00 0.00% Active E 101-45200-228 MISC REPAIRS MAI $250.00 $1,441.40 $0.00 $0.00 -$1,191.40 576.56% Active E 101-45200-317 TREE SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-327 OTHER SERV- SE $0.00 $106.87 $0.00 $0.00 -$106.87 0.00% Active E 101-45200-370 PARK & REC EXPE $700.00 $700.00 $0.00 $0.00 $0.00 100.00% Active E 101-45200-371 NON-RESIDENT RE $1,300.00 $792.00 $0.00 $0.00 $508.00 60.92% Active E 101-45200-381 ELECTRIC $500.00 $311.86 $28.06 $0.00 $188.14 62.37% Active E 101-45200-382 WATER $200.00 $54.20 $22.52 $0.00 $145.80 27.10% Active E 101-45200-383 GAS UTILITIES $1,000.00 $413.94 $28.71 $0.00 $586.06 41.39% Active E 101-45200-384 REFUSE DISPOSAL $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-391 TELEPHONE/PAGE $50.00 $0.00 $0.00 $0.00 $50.00 0.00% Active E 101-45200-403 TRACTOR/MOWER $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-45200-412 WARMING HOUSE $100.00 $0.00 $0.00 $0.00 $100.00 0.00% Active E 101-45200-427 PORTA POTTY RE $500.00 $827.49 $0.00 $0.00 -$327.49 165.50% Active E 101-45200-437 SALES TAX $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-442 MISC $300.00 $16.05 $0.00 $0.00 $283.95 5.35% Active E 101-45200-536 PARK PHONE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-540 MACHINERY & EQ $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-550 OTHER IMPROVEM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45300-101 FULL TIME EMPLO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45300-121 PERA CONTRIBUTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45300-122 FICA CONTRIBUTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45300-131 HEALTH INSURAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45300-442 MISC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45300-444 CONTINGENCY FU $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0.00% Active E 101-45300-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-721 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-731 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-732 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-733 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-734 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-741 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-742 OPERATING TRAN $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0.00% Active E 101-45400-743 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-744 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-745 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-747 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45400-749 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48100-306 CONSULTING FEE $26,000.00 $5,798.25 $1,322.50 $0.00 $20,201.75 22.30% Active E 101-48100-442 MISC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48411-550 OTHER IMPROVEM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48412-306 CONSULTING FEE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48412-442 MISC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-48412-550 OTHER IMPROVEM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 5 Current Period: NOVEMBER 2012 2012 YTD Budget 2012 YTD Amt NOVEMBER MTD Amt Enc 2012 Current YTD Balance % of Budget Active E 101-48412-555 LARPENTEUR AVE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total GENERAL $1,178,253.00 $976,545.91 $87,113.23 $0.00 $201,707.09 82.88% COMMUNITY EVENTS Active E 201-45600-201 GENERAL SUPPLIE $0.00 $17.00 $0.00 $0.00 -$17.00 0.00% Active E 201-45600-202 PERMENANT SUPP $100.00 $0.00 $0.00 $0.00 $100.00 0.00% Active E 201-45600-327 OTHER SERV- SE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-352 PUBLIC INFO NOTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-368 FUN RUN/WALK $500.00 $488.05 $0.00 $0.00 $11.95 97.61% Active E 201-45600-369 MUSIC UNDER THE $400.00 $400.00 $0.00 $0.00 $0.00 100.00% Active E 201-45600-372 MUGS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-373 T-SHIRTS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-374 POP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-375 WINTER EVENT $250.00 $0.00 $0.00 $0.00 $250.00 0.00% Active E 201-45600-376 GARAGE SALE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-377 DAY IN THE PARK $1,300.00 $1,257.57 $0.00 $0.00 $42.43 96.74% Active E 201-45600-378 NATIONAL NIGHT $150.00 $126.00 $0.00 $0.00 $24.00 84.00% Active E 201-45600-379 HALLOWEEN EVEN $550.00 $578.18 $428.18 $0.00 -$28.18 105.12% Active E 201-45600-428 MISC RENTAL $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-430 MISC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45600-440 MEETING EXPENS $200.00 $113.00 $0.00 $0.00 $87.00 56.50% Active E 201-45600-744 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total COMMUNITY EVENTS $3,450.00 $2,979.80 $428.18 $0.00 $470.20 86.37% COMMUNICATIONS Active E 202-49500-101 FULL TIME EMPLO $16,046.00 $14,419.63 $1,271.05 $0.00 $1,626.37 89.86% Active E 202-49500-121 PERA CONTRIBUTI $1,163.00 $1,045.44 $92.15 $0.00 $117.56 89.89% Active E 202-49500-122 FICA CONTRIBUTI $1,228.00 $1,187.87 $104.94 $0.00 $40.13 96.73% Active E 202-49500-126 ICMA RETIREMENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-131 HEALTH INSURAN $2,250.00 $2,062.66 $187.52 $0.00 $187.34 91.67% Active E 202-49500-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-151 WORKERS COMP $128.00 $98.83 $0.00 $0.00 $29.17 77.21% Active E 202-49500-201 GENERAL SUPPLIE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-202 PERMENANT SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-305 LEGAL FEES - CIVI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-307 COMPUTER SERVI $600.00 $500.00 $0.00 $0.00 $100.00 83.33% Active E 202-49500-327 OTHER SERV- SE $3,000.00 $2,147.06 $715.59 $0.00 $852.94 71.57% Active E 202-49500-329 CABLE FRANCHISE $5,300.00 $4,636.07 $0.00 $0.00 $663.93 87.47% Active E 202-49500-409 OTHER EQUIPMEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-426 MACHINERY RENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-444 CONTINGENCY FU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-530 FURNITURE & EQU $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% Active E 202-49500-531 OFFICE EQUIPMEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49500-532 COPIER $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total COMMUNICATIONS $30,715.00 $26,097.56 $2,371.25 $0.00 $4,617.44 84.97% RECYCLING Active E 203-50000-101 FULL TIME EMPLO $5,774.00 $5,167.43 $439.78 $0.00 $606.57 89.49% Active E 203-50000-121 PERA CONTRIBUTI $419.00 $374.67 $31.88 $0.00 $44.33 89.42% Active E 203-50000-122 FICA CONTRIBUTI $442.00 $451.76 $38.78 $0.00 -$9.76 102.21% Active E 203-50000-126 ICMA RETIREMENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-131 HEALTH INSURAN $900.00 $824.68 $74.96 $0.00 $75.32 91.63% Active E 203-50000-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-151 WORKERS COMP $46.00 $35.82 $0.00 $0.00 $10.18 77.87% Active E 203-50000-201 GENERAL SUPPLIE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 6 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER Enc 2012 % of YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 203-50000-202 PERMENANT SUPP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-327 OTHER SERV- SE $350.00 $331.50 $0.00 $0.00 $18.50 94.71% Active E 203-50000-389 RECYCLING CONT $26,500.00 $21,552.38 $2,238.44 $0.00 $4,947.62 81.33% Active E 203-50000-438 DUES & SUBSCRIP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-440 MEETING EXPENS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-50000-444 CONTINGENCY FU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total RECYCLING $34,431.00 $28,738.24 $2,823.84 $0.00 $5,692.76 83.47% TAX INCREMENT DEBT SERVICE Active E 301-47100-101 FULL TIME EMPLO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-121 PERA CONTRIBUTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-122 FICA CONTRIBUTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-131 HEALTH INSURAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-444 CONTINGENCY FU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-601 BOND PRINCIPAL $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-611 BOND INTEREST $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-621 FILE MAINTENANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47100-745 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total TAX INCREMENT DEBT SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 00 ST/UTIL IMP DEBT SERVICE Active E 302-47200-303 FINANCIAL CONTR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47200-601 BOND PRINCIPAL $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47200-611 BOND INTEREST $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47200-621 FILE MAINTENANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47200-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total 00 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 02 ST/UTIL IMP DEBT SERVICE Active E 303-47300-303 FINANCIAL CONTR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 303-47300-601 BOND PRINCIPAL $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 303-47300-611 BOND INTEREST $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 303-47300-621 FILE MAINTENANC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total 02 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 03 ST/UTIL IMP DEBT SERVICE Active E 304-47000-721 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 304-47400-303 FINANCIAL CONTR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 304-47400-601 BOND PRINCIPAL $100,000.00 $100,000.00 $0.00 $0.00 $0.00 100.00% Active E 304-47400-611 BOND INTEREST $12,330.00 $12,330.00 $0.00 $0.00 $0.00 100.00% Active E 304-47400-621 FILE MAINTENANC $800.00 $793.75 $0.00 $0.00 $6.25 99.22% Total 03 ST/UTIL IMP DEBT SERVICE $113,130.00 $113,123.75 $0.00 $0.00 $6.25 99.99% CAPITAL IMPROVEMENT STREETS Active E 401-48401-303 FINANCIAL CONTR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 401-48401-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 401-48401-317 TREE SERVICE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 401-48401-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 401-48401-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVEMENT STREETS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CAPITAL IMPROVEMENTS Active E 402-48000-510 LAND $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-520 BUILDINGS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-521 CITY GARAGE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-523 WARMING HOUSE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 7 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER Enc 2012 % of YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 402-48000-530 FURNITURE & EQU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-531 OFFICE EQUIPMEN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-532 COPIER $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-535 FURNACE/AC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-538 COMPUTER SOFT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-540 MACHINERY & EQ $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-543 TRACTOR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-550 OTHER IMPROVEM $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-560 VEHICLE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 402-48000-562 TRUCK $35,000.00 $33,097.58 $0.00 $0.00 $1,902.42 94.56% Active E 402-48000-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVEMENTS $35,000.00 $33,097.58 $0.00 $0.00 $1,902.42 94.56% CAPITAL IMPROVE STORM WATER Active E 403-48403-101 FULL TIME EMPLO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-102 EMPLOYEE OVERT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-121 PERA CONTRIBUTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-122 FICA CONTRIBUTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-131 HEALTH INSURAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-151 WORKERS COMP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-201 GENERAL SUPPLIE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-327 OTHER SERV- SE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-442 MISC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-444 CONTINGENCY FU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-554 CATCH BASIN REP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 403-48403-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL IMPROVE STORM WATER $0.00 $0.00 $0.00 $0.00 $0.00 0.00% PARKIMPROVEMENT Active E 404-48404-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-437 SALES TAX $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-510 LAND $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-524 PICNIC SHELTER $0.00 $816.20 $0.00 $0.00 -$816.20 0.00% Active E 404-48404-525 PLAYGROUND (CD $0.00 $10,695.76 $0.00 $0.00 -$10,695.76 0.00% Active E 404-48404-526 PARK PATH (CDBG $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 404-48404-527 GENERAL PARK IM $20,000.00 $2,926.24 $1,623.43 $0.00 $17,073.76 14.63% Active E 404-48404-528 COURT IMPROVEM $0.00 $0.00 $0.00 $0.00 , $0.00 0.00% Total PARK IMPROVEMENT $20,000.00 $14,438.20 $1,623.43 $0.00 $5,561.80 72.19% TIF -PROJECTS Active E 405-48500-101 FULL TIME EMPLO $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-121 PERA CONTRIBUTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-122 FICA CONTRIBUTI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-131 HEALTH INSURAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-133 LIFE INSURANCE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-305 LEGAL FEES - CIVI $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-325 LARPENTEUR AVE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-327 OTHER SERV- SE $1,000.00 $1,115.32 $0.00 $0.00 -$115.32 111.53% Active E 405-48500-408 LIFT STATION REP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-442 MISC $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-444 CONTINGENCY FU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 8 Current Period: NOVEMBER 2012 2012 YTD Budget 2012 YTD Amt NOVEMBER MTD Amt Enc 2012 Current YTD Balance % of Budget Active E 405-48500-530 FURNITURE & EQU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-540 MACHINERY & EQ $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 405-48500-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total TIF -PROJECTS $1,000.00 $1,115.32 $0.00 $0.00 -$115.32 111.53% SEWER IMPROVEMENT Active E 407-48407-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 407-48407-500 CAPITAL OUTLAY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total SEWER IMPROVEMENT $0.00 $0.00 $0.00 $0.00 $0.00 0.00% WATER UTILITY Active E 409-48409-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 409-48409-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total WATER UTILITY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 02 ST/UTIL CONSTRUCTION Active E 412-48410-304 ENGINEERING $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 412-48410-328 STREET REPAIR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 412-48410-721 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total 02 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 $0.00 0.00% SEWER UTILITIES Active E 601-49000-101 FULL TIME EMPLO $27,742.00 $19,280.58 $2,123.41 $0.00 $8,461.42 69.50% Active E 601-49000-102 EMPLOYEE OVERT $12,000.00 $9,015.36 $834.83 $0.00 $2,984.64 75.13% Active E 601-49000-121 PERA CONTRIBUTI $2,881.00 $2,456.66 $214.45 $0.00 $424.34 85.27% Active E 601-49000-122 FICA CONTRIBUTI $3,040.00 $2,697.11 $234.59 $0.00 $342.89 88.72% Active E 601-49000-131 HEALTH INSURAN $4,185.00 $4,564.22 $425.69 $0.00 -$379.22 109.06% Active E 601-49000-151 WORKERS COMP $2,764.00 $2,149.90 $0.00 $0.00 $614.10 77.78% Active E 601-49000-201 GENERAL SUPPLIE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-212 MOTOR FUELS $700.00 $539.25 $0.00 $0.00 $160.75 77.04% Active E 601-49000-227 TOOLS & EQUIPME $300.00 $0.00 $0.00 $0.00 $300.00 0.00% Active E 601-49000-228 MISC REPAIRS MAI $400.00 $52.40 $52.40 $0.00 $347.60 13.10% Active E 601-49000-301 AUDITING $1,700.00 $1,659.00 $0.00 $0.00 $41.00 97.59% Active E 601-49000-304 ENGINEERING $3,000.00 $5,059.25 $804.75 $0.00 -$2,059.25 168.64% Active E 601-49000-308 TRAINING\CONFER $500.00 $600.00 $0.00 $0.00 -$100.00 120.00% Active E 601-49000-315 SEWER JETTING $1,500.00 $0.00 $0.00 $0.00 $1,500.00 0.00% Active E 601-49000-316 SEWER TELEVISIN $1,500.00 $4,559.63 $0.00 $0.00 -$3,059.63 303.98% Active E 601-49000-327 OTHER SERV- SE $7,000.00 $33,123.24 $111.91 $0.00 -$26,123.24 473.19% Active E 601-49000-331 TRAVEL EXPENSE $100.00 $0.00 $0.00 $0.00 $100.00 0.00% Active E 601-49000-361 GENERAL LIABILIT $1,800.00 $1,686.25 $0.00 $0.00 $113.75 93.68% Active E 601-49000-362 PROPERTY INSUR $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-363 AUTOMOTIVE INSU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-382 WATER $100.00 $31.68 $0.00 $0.00 $68.32 31.68% Active E 601-49000-387 WATER TREATME $120,000.00 $117,186.12 $9,765.51 $0.00 $2,813.88 97.66% Active E 601-49000-391 TELEPHONE/PAGE $300.00 $213.70 $18.26 $0.00 $86.30 71.23% Active E 601-49000-402 CITY TRUCK REPAI $100.00 $52.78 $0.00 $0.00 $47.22 52.78% Active E 601-49000-425 CLOTHING $1,000.00 $635.01 $64.67 $0.00 $364.99 63.50% Active E 601-49000-442 MISC $0.00 $3,540.00 $0.00 $0.00 -$3,540.00 0.00% Active E 601-49000-444 CONTINGENCY FU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-501 DEPRECIATION EX $34,000.00 $0.00 $0.00 $0.00 $34,000.00 0.00% Active E 601-49000-540 MACHINERY & EQ $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-554 CATCH BASIN REP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49000-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total SEWER UTILITIES $226,612.00 $209,102.14 $14,650.47 $0.00 $17,509.86 92.27% STORM SEWER ENTERPRISE FUND Active E 602-49100-101 FULL TIME EMPLO $31,835.00 $22,467.91 $2,423.10 $0.00 $9,367.09 70.58% CITY OF LAUDERDALE 12/18/12 2:31 PM *Expenditure Guideline© Page 9 Current Period: NOVEMBER 2012 2012 2012 NOVEMBER Enc 2012 % of YTD Budget YTD Amt MTD Amt Current YTD Balance Budget Active E 602-49100-102 EMPLOYEE OVERT $5,000.00 $3,756.50 $347.85 $0.00 $1,243.50 75.13% Active E 602-49100-121 PERA CONTRIBUTI $2,671.00 $2,336.36 $200.88 $0.00 $334.64 87.47% Active E 602-49100-122 FICA CONTRIBUTI $2,818.00 $2,558.42 $220.36 $0.00 $259.58 90.79% Active E 602-49100-131 HEALTH INSURAN $4,590.00 $4,231.05 $392.14 $0.00 $358.95 92.18% Active E 602-49100-151 WORKERS COMP $2,244.00 $1,741.76 $0.00 $0.00 $502.24 77.62% Active E 602-49100-201 GENERAL SUPPLIE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-212 MOTOR FUELS $700.00 $539.28 $0.00 $0.00 $160.72 77.04% Active E 602-49100-227 TOOLS & EQUIPME $0.00 $403.72 $0.00 $0.00 -$403.72 0.00% Active E 602-49100-228 MISC REPAIRS MAI $0.00 $52.40 $52.40 $0.00 -$52.40 0.00% Active E 602-49100-301 AUDITING $1,700.00 $1,659.00 $0.00 $0.00 $41.00 97.59% Active E 602-49100-304 ENGINEERING $9,000.00 $928.50 $0.00 $0.00 $8,071.50 10.32% Active E 602-49100-308 TRAINING\CONFER $100.00 $0.00 $0.00 $0.00 $100.00 0.00% Active E 602-49100-327 OTHER SERV- SE $2,500.00 $3,441.21 $19.75 $0.00 -$941.21 137.65% Active E 602-49100-352 PUBLIC INFO NOTI $100.00 $38.00 $0.00 $0.00 $62.00 38.00% Active E 602-49100-361 GENERAL LIABILIT $1,700.00 $1,686.25 $0.00 $0.00 $13.75 99.19% Active E 602-49100-391 TELEPHONE/PAGE $300.00 $213.71 $18.26 $0.00 $86.29 71.24% Active E 602-49100-402 CITY TRUCK REPAI $500.00 $52.78 $0.00 $0.00 $447.22 10.56% Active E 602-49100-425 CLOTHING $1,000.00 $635.03 $64.68 $0.00 $364.97 63.50% Active E 602-49100-438 DUES & SUBSCRIP $1,000.00 $910.00 $410.00 $0.00 $90.00 91.00% Active E 602-49100-442 MISC $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% Active E 602-49100-444 CONTINGENCY FU $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-501 DEPRECIATION EX $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-540 MACHINERY & EQ $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-554 CATCH BASIN REP $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49100-710 OPERATING TRAN $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Total STORM SEWER ENTERPRISE FUND $68,758.00 $47,651.88 $4,149.42 $0.00 $21,106.12 69.30% GASB34 Active E 999-41000-100 WAGES AND SALA $0.00 -$17,584.68 $0.00 $0.00 $17,584.68 0.00% Active E 999-41000-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-41000-500 CAPITAL OUTLAY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-43000-100 WAGES AND SALA $0.00 -$6,465.70 $0.00 $0.00 $6,465.70 0.00% Active E 999-43000-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-43000-499 LOSS ON DISPOSA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-43000-500 CAPITAL OUTLAY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-45000-100 WAGES AND SALA $0.00 -$7,498.60 $0.00 $0.00 $7,498.60 0.00% Active E 999-45000-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-45000-500 CAPITAL OUTLAY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-47000-601 BOND PRINCIPAL $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-47000-611 BOND INTEREST $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49000-420 RENTALS $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49000-500 CAPITAL OUTLAY $0.00 $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49500-100 WAGES AND SALA $0.00 -$2,271.62 $0.00 $0.00 $2,271.62 0.00% Active E 999-50000-100 WAGES AND SALA $0.00 -$1,210.06 $0.00 $0.00 $1,210.06 0.00% Total GASB34 $0.00 -$35,030.66 $0.00 $0.00 $35,030.66 0.00% Report Total $1,711,349.00 $1,417,859.72 $113,159.82 $0.00 $293,489.28 82.85% LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER Official Newspaper STAFF INITIAL 42 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City Council must designate an official newspaper at the first council meeting in Janu- ary. For many years, the City Council has designated the Roseville Review and published all legal notices there. The Review sent a letter to the City indicating their desire to continue the relationship and the rates for 2013. OPTIONS: 1. Designate the Roseville Review as the City's official newspaper. 2. Do not designate the Roseville Review as the City's official newspaper and provide staff with alternative suggestions. STAFF RECOMMENDATION: By approving the consent agenda, the City Council is designating the Roseville Revien, as the City's official newspaper for 2013. COUNCIL ACTION: Lillie Suburban Newspapero, Inc. 2515 E. Seventh Aven� North St. Paul, MN 55109 (651) 777-8800 December 4, 2012 Heather Butkowski City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear Ms. Butkowski: Thank you for the opportunity to bid on public notice publication services for the City of Lauderdale. Lillie Suburban Newspapers has been serving the needs of the Lauderdale area for 38 years, and is pleased to provide ongoing coverage of city government and school issues and community events. Lillie Suburban Newspapers is the oldest weekly newspaper company in the St. Paul area. It was founded in 1938 by the late T. R. Lillie. His grandsons, Jeffery Enright and Ted H. Lillie, are continuing the family tradition of publishing award-winning community newspapers in the St. Paul suburbs. It is our sincere desire to provide the best possible local news coverage in the Lauderdale area. Our experienced news staff provides readers with a well-balanced, lively and informative product each week. We realize that Lauderdale area residents look to the Roseville Review as one of their primary sources of information about city activities and meetings, and we will continue to publish the city's press releases and photos. The Roseville Review has the official legal designation of Little Canada, Maplewood and the Roseville Area School District. 3 P.M. Friday is the deadline each week for submitting public notices to our office. Public notices should be directed to Anne Thillen, Lillie Suburban Newspapers, 2515 E. Seventh Ave., North St. Paul, MN 55109. Our fax number is 651n77-8288. Notices may also be sent via e-mail to: legals@lillienews.com Legal publication rates for minutes, advertisements for bids and other notices are as follows: $9.50 per column inch for a one-time publication $8.50 per column inch for each additional publication Thank you for considering the Roseville Review as the official legal newspaper for the City of Lauderdale for 2013. If you have any further questions, don't hesitate to call us. Sincerely, Jeffery Enright Publisher Ramsey County Review • Maplewood Review • Oakdale -Lake Elmo Review • Review Perspectives LI��LE New Brighton Bulletin • Shoreview Bulletin • St. Anthony Bulletin • South-West Review NEWS Roseville -Little Canada Review • Woodbury -South Maplewood Review • East Side Review LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER _FH Recreation Agreement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Falcon Heights would like to continue offering recreation programs in Lauderdale. Tai Kwan Do is scheduled for January and yoga will be offered later in the year. Staff from the two cities updated last year's agreement (attached). The agreement clarifies expectations and addresses issues of liability. If the Council is interested in continuing the relationship, please review the attached agree- ment. The agreement can always be amending during the meeting. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the Recreation Agreement with the City of Falcon Heights as presented. COUNCIL ACTION: City of Falcon Heights City of Lauderdale Recreation Agreement THIS AGREEMENT is effective January 1, 2013, through December 31, 2013, by and between the City of Lauderdale, 1891 Walnut Street — Lauderdale, MN 55113, and the City of Falcon Heights, 2077 W. Larpenteur Ave — Falcon Heights, Minnesota 55113. Falcon Heights agrees to provide recreation programs within the City of Lauderdale. Lauderdale agrees to provide facility space for the programs. The Cities of Lauderdale and Falcon Heights agree to the following obligations: 1. Falcon Heights agrees to: • Provide recreation programs and experiences to Lauderdale residents for the same fee as paid by Falcon Heights' residents. Lauderdale will reimburse Falcon Heights the difference between the resident and non- resident rate for recreation programs and experiences held at Falcon Heights' facilities. Lauderdale will not reimburse Falcon Heights if the programs are held at Lauderdale facilities. • Coordinate registration, supervision, and program curriculum appropriate for the recreation program. • The recreation programs held at Lauderdale City Hall will include, but not be limited to, Tae Kwon Do and Yoga. • Provide program staff, program supplies and equipment, and program maintenance support for the agreed upon recreation program. 2. Lauderdale agrees to: • Provide program space at Lauderdale City Hall and at Lauderdale Community Park. The City of Lauderdale agrees to provide regular facility and park maintenance such as sweeping the floor and supplying tables requested by Falcon Heights. Provide facilities access and keys to Falcon Heights Park and Recreation Staff. Liability Falcon Heights shall defend and indemnify Lauderdale and it employees, officers, volunteers and agents for any claims against Lauderdale arising from Falcon Heights's performance or failure to perform its duties under this Agreement. Lauderdale shall defend and indemnify Falcon Heights and it employees, officers, volunteers and agents for any claims against Falcon Heights arising from Lauderdale's performance or failure to perform its duties under this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for the parties may not be added together to determine the maximum amount of liability for any party. Employees of Falcon Heights and Lauderdale shall remain employees of their respective cities regardless of where services are provided under this Agreement. Each party shall be responsible for injuries to or death of its own personnel. Each party will maintain workers' compensation insurance or self-insurance coverage, covering its own personnel while they are providing services pursuant to this Agreement. Each party waives the right to sue the other party for any workers' compensation benefits paid to its own employees or their dependants, even if the injuries were caused wholly or partially by the negligence of the other party. IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date first above written. City of Falcon Heights Mayor Peter Lindstrom Date: City Administrator Bart Fischer City of Lauderdale Mayor Jeffrey Dains Date: City Administrator Heather Butkowski Date: Date: ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE January 8, 2013 Special Public Hearing ITEM NUMBER 2012 Donations Received Report Discussion/Action X STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR BACKGROUND: The City Council has to formally accept donations to the city. Donations happen throughout the year, but for simplicity, staff created one memo listing the following organizations, businesses, and individuals that donated money, goods, services, or time to the City this year. It would be impossible to name every individual that donated their time, so this is not an exhaustive list. Snow Commotion CTV 15 Community Television, PCIC Members City -Wide Garage Sale Financial Supporters: Moose Giannetti - Coldwell Banker Burnet Realty, PCIC Members Music Under the Trees Series Financial Supporters: Hamline Auto Body, Schwan's, PCIC Members Fun Run/Walk Financial Supporters: Lauderdale Wellness Center, Finn Sisu Day in the Park Financial Supporters: Hamlin Auto Body, Xcel Energy, Korean Service Center, Nelson Financial Services, Finn Sisu, Corval Group, James Roehrenbach - State Farm Insurance, PCIC Members Day in the Park Contributors of Goods or Services: Northern Lights 4H Club, Falcon Heights- Lauderdale Lions Club, Lauderdale Wellness Center, Super USA, CTV 15 Community Television, Roseville Park & Recreation Department, Mississippi Watershed Management Organization, PCIC Members Halloween Supporters - Candy and Money: Lauderdale Residents, Police Captain Dominic Cotroneo, Walter's Recycling & Refuse, Tim & Tom's Speedy Market, Anonymous Lauderdale Residents, PCIC Members General Donations Twin City Chinese Christian Church ($1,500) OPTIONS: 1) Accept donations and thank volunteers. 2) Do not accept donations and thank volunteers. STAFF RECOMMENDATION: 1) Motion to accept donations and thank the volunteers from 2012. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session DESCRIPTION: Meeting Date: January 8, 2013 ITEM NUMBER 2013 Fee Schedule Res. STAFF INITIAL APPROVED BY ADMINISTRATOR Staff recommends the following changes to the 2013 fee schedule: • Eliminating the kennel license fee as kennels are not permitted by ordinance; • Eliminating the non-resident notary public service fee; • Charging $50 for DVD copies of meeting (previously listed the charge for VHS only); • Eliminating the charge for replacement recycling containers; • Charging $7.00 for additional recycling containers (City cost); • Including the penalty for late submission of rental houses licenses (would take effect after ordinance adoption); and • Setting the mileage reimbursement rate at $.565 per mile (up from $.555). OPTIONS: 1. Adopt Resolution 010813A -A Resolution Establishing License and Permit Fees and Ad- ministrative Fees and Fines for 2013. 2. Do not approve or amend the fee schedule (and provide staff direction.) STAFF RECOMMENDATION: Motion to adopt Resolution 010813A - A Resolution Establishing License and Permit Fees and Administrative Fees and Fines for 2013 as presented. COUNCIL ACTION: RESOLUTION 010813A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution Establishing License and Permit Fees and Administrative Fees and Fines WHEREAS, Minnesota Law and the Ordinances of the City of Lauderdale allow the City to collect fees for processing applications and licenses for certain activities within the City of Lauderdale. City staff studied the fees allowed under state and local law and compared them to the actual costs that the City has historically incurred for processing applications and licenses in the City. WHEREAS, the City may also charge for administrative activities and fines. Reasonable charges were included in the 2013 Fee Schedule. WHEREAS, The Fee Schedule attached and incorporated herein also includes appendices A and B relating to construction permit fees and Appendix C relating to Administrative Fines. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lauderdale, Minnesota, hereby adopts the 2013 Fee Schedule as attached. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, January 8, 2013, as the same appears in the minutes of said meeting on file and of record in City Offices. ADOPTED by the City Council of Lauderdale this 8th day of January, 2013. Jeff Dains, Mayor ATTEST: Heather Butkowski City Administrator CITY OF LAUDERDALE 2013 License and Permit Fees and Administrative Fees and Fines Schedule ofLicense Fees 3.2 Off -Sale Liquor.............................................................................................. . $150.00 3.2 On -Sale Liquor............................................................................................... $300.00 3.2 Temporary On-Sale............................................................................................$S . 0 00 Cigarettes........................................................................................................ . $200.00 AnimalLicense....................................................................................................$10.00 Potentially Dangerous Dog..................................................................................... $50.00 Dangerous Dog................................................................................................... $150.00 Tree Service License..............................................................................................$5 . 0 00 Mechanical (HVAC) License.................................................................................... $50 .00 Refuse Hauling License.................................................................................... 75 00 trtrc z Rental Housing License ...................... One unit $30.00.................... Tivo+ units: $30.00 + $2.50/amit RentalHousing Inspection................................................................................................. $34.00 Schedule ofAdministrative Fees Community Room Resident ....................................... $50.0016 hour block..... $75.00 All Day.... $100 refundable deposit Non -Resident & for prof t rentals... $100.00/6 hour block..... $150.00 All Da))... $100 refundable deposit Set-up fee..................................................................................................................... . $50.00 Clean up fee.................................................................................................................. $50.00 Employee Time to Search, Retrieve, and Copy Data Practices Requests ............................... $40.00/hour Specialized Data Practices Requests Filled by Non -Staff .................................. hourly rate/researcher Copies..........................................................................................................02 5/page Faxes...........................................................................................................OS 0/page Special Meeting Fee........................................................................................................ 00 $100.00 0 00 Copy ofPublic Meeting (Videotape/DVD)...................................................................... $50.00 Filing ofAf davit for Office...................................................................................... . $2.00 NSF Check Return................................................................................................ . $25.00 Assessment Search...................................................................................... 20 00 A ..cess Replacement Recycling Container........................................................................o N Charge Additional Recycling Containers.................................................................................$7. 00 False Fire Alarm........................................................................... $2 . Cost plus5 00 a rn. fee False Security Alarm - Is`...............................................................$8S . 00 phis $25. 5 00 adm. fee False Security Alarm - 2"`t+............................................................$90.00 plus $25.00 adm, fee Fire Prevention Inspection................................................................Cost plus $25.00 adm. fee Certs delinquent bills to county ...................................................$25.00 adm. fee + 8% interest T-Shirts.................................................................................................... $2 00 - $5.00 Polo Shirts....................................................................................................................... $8.00 Lauderdale History Book............................................................... $25.00 ($23.34 + $1.66 tax) 5 Historical Video..............................................................................$8.00 ($7.47 + $.53 tax) Mileage Reimbursement.................................................................................$.565 e • p r mile ' Rental Housing Appeal Filing Fee................................................................................. $ SalesTax: Sale of Goods................................................................................................... 7.125% Sales Tax:: City Purchases.................................................................................................6.875% Schedule ofZonine and Permit Fees BuildingPerrnits....................................................................................................See Appendix: A Fence, Driveway, Sidewalk, Retaining Walls......................................................................... $50.00 Mechanical Permits .................................................. base fee $40.00... See Appendix B for addtl. fees PlumbingPerrnits.............................................................................................................. $40.00 Plus Fixture Fee (perfrxture installed).......................................................................$ 8.00 StateSurcharge......................................................................................................$ 5.00 BingoI Raffles................................................................................................... ............ $100.00 Right -Of -Way ............................................. ...Street. Excavation $100.00 ... ....... Obstruction $100.00 HomeOccupation............................................................................................................$100.00 Lot Consolidation/Division................................................................................................ $100.00 VarianceApplication........................................................................................................$150.00 Conditional Use Application.............................................................................................. $200.00 Zoning Amendment....................................................................................... $500+$1, 000 escrow Sub -division Application................................................................................. $500+$1, 000 escrow Planned Unit Development (PUD).................................................................... $500+$1,000 escrow Service Availability Charge (SAC) .......................................Per Met Council (MCES) Prevailing Rate Water Access Charge (WAC) .......................................... Per St. Paul Water Services Prevailing Rate Inspection Fees (outside of business hours)..............................................$60.00/hour/2 hr. minimum Schedule ofAdministrative Fines Rental Housing License Violation.........................................................up to $1,000.00 per day Late Submission of Rental Housing License Application and/or Fees...............................$25.00/day Schedule of Civil Penalty Fees for Alcohol Violations..........................................See Appendix C Fees for UnspecifW Requests A private party or public institution (hereinafter applicant) making a request to the city for approval of a project or for public assistance must cover the city consultant's costs associated with reviewing the request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city consultant's costs as determined by the city administrator. If the city consultant's costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultant's costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. ATTEST: Heather Butkowski Jeff Dains City Administrator Mayor Lauderdale, Minnesota Lauderdale, Minnesota City of Lauderdale 1891 Walnut Street, Lauderdale, MN 55113 Office: 651-792-7650 Fax: 651-631-2066 Appendix A: Building Permit Fee Schedule Value of Improvement Permit Fee Permit Plan State Surcharge Review Surcharge Fee Fee investigation Fee $0 - $500 $23.00 $0.50 $23.50 $14.95 $23.00 $501 - $600 $26.55 $0.50 $27.05 $17.26 $26.55 $601 - $700 $29.60 $0.501 $30.10 $19.24 $29.60 $701 - $800 $32.65 $0.501 $33.15 $21.22 $32.65 $801 - $900 $35.70 $0.50 $36.20 $23.21 $35.70 $901 - $1,000 $38.75 $0.501 $39.25 $25.19 $38.75 $1,001 - $1,100 $41.80 $1.001 $42.80 $27.17 $41.80 $1,101 - $1,200 $44.85 $1.00 $45.85 $29.15 $44.85 $1,201 - $1,300 $47.90 $1.00 $48.90 $31.14 $47.90 1,301,-. $1,400 $50.95 $1.00 $51.95 $33.12 $50.95 $1,401 - $1,500 $54.00 $1.00 $55.00 $35.10 $54.00 $1,501 - $1,600 $57.05 $1.00 $58.05 $37.08 $57.05 $1,601 - $1,700 $60.10 $1.001 $61.10 $39.07 $60.10 $1,701 - $1,800 $63.15 $1.001 $64.15 $41.05 $63.15 1,801.-. $1,900 $66.20 $1.00 $67.20 $43.03 $66.20 $1,901 - $2,000 $69.25 $1.00 $70.25 $45.01 $69.25 $2,001 - $3,000 $83.25 $1.50 $84.75 $54.11 $83.25 $3,001 - $4,000 $97.25 $2.00 $99.25 $63.21 $97.25 $4,001 - $5,000 $111.25 $2.50 $113.75 $72.31 $111.25 5,001,-. $6,000 125.251 $3.001 $128.25 $81.41 $125.25 $6,001 - $7,000 $139.25 $3.50 $142.75 $90.51 $139.25 $7,001 - $8,000 $153.25 $4.00 $157.25 $99.61 $153.25 $8,001 - $9,000 $167.25 $4.501 $171.75 108.711 $167.25 $9,001 - $10,000 $181.25 $5.00 $186.25 117.811 $181.25 10,001.-. $11,000 $195.25 $5.501 $200.75 126.911 195.25 $11,001 - $12,000 $209.25 $6.00 $215.25 136.011 209.25 $12,001 - $13,000 $223.25 $6.50 $229.75 $145.11 $223.25 $13,001 - $14,000 $237.25 $7.00 $244.25 $154.21 $237.25 $14,001 - $15,000 $251.25 $7.50 $258.75 $163.31 $251.25 15,001.-. $16,000 265.251 8.00 $273.25 $172.41 $265.25 $16,001 - $17,000 $279.25 $8.50 $287.75 $181.51 $279.25 $17,001 - $18,000 $293.25 $9.00 $302.25 $190.61 $293.25 $18,001 - $19,000 $307.25 $9.50 $316.75 $199.71 $307.25 $19,001 - $20,000 $321.25 $10.00 $331.25 $208.81 $321.25 $20,001.-. $21,000 $335.25 $10.50 $345.75 $217.91 $335.25 $21,001 - 1 $22,000 $349.25 $11.00 $360.25 $227.01 $349.25 $22,001 - 1 $23,000 $363.251 $11.50 $374.75 $236.11 $363.25 $23,001 - 1 $24,000 $377.251 $12.00 $389.25 $245.21 $377.25 $24,001 - 1 $25,000 391.251 $12.50 $403.75 $254.31 $391.25 $25,001 - $26,000 $401.35 $13.00 $414.35 $260.88 $401.35 $26,001 - $27,000 $411.45 $13.50 $424.95 $267.44 $411.45 $27,001 - $28,000 $421.55 $14.00 $435.55 $274.01 $421.55 $28,001 - $29,000 $431.65 $14.50 $446.15 $280.57 $431.65 $29,001,- $30,000 $441.75 $15.00 $456.75 $287.14 $441.75 Demolition Permit $42/hr for inspection with a $21 minimum $0.50 same as permit fee as of 1/2009 The City of Lauderdale 1891 Walnut Street * Lauderdale * MN 55113 Phone: 651-792-7650 Fax 651-631-2066 as of 1/2009 Each Unit Fee Schedule 1 Residential/Commercial: Installation or relocation of each forced -air or gravity -type furnace or $10.00 burner, including ducts and vents attached to such appliance over 100,000 Btu/h Al 2 Installation or relocation of each floor furnace including vent $9.00 3 Installation or relocation of each suspended heater, recessed wall heater or floor -mounted unit $9.00 heater. 4 Installation, relocation, or replacement of each appliance vent installed and not included in an' -.$4.50 appliance permit 5 Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, $9.00 absorption unit, or each heating, cooling absorption, or evaporative cooling system, including installation of controls regulated by this code. 6 Residential: installation or relocation of each boiler or compressor to and including three horse175 $9.00 ower, or each absorption sstem to and including 100,000 Btu/h .r 7 Residential/Commercial: installation or relocation of each boiler or compressor over three horse $16.50 power to and including 15 horsepower, or each absorption system over 100,000 Btu/h and 601 lincludinR 500,000 Btu/h to 8 Commercial: Installation or relocation of each boiler or compressor over 15 horsepower to and $22.50 including 30 horsepower, or each absorption system over 500,000 Btu/h to and including 1,000,000 Btu/h. 9 Commercial: Installation or relocation of each boiler or compressor over 30 horsepower to and $33.50 including 50 horsepower, or each absorption system over 1,000,000 Btu/h to and including 11,750,000 Btu/h. 10 Installation or relocation of each boiler or refrigeration compressor over 50 horsepower, or each $56.00 absorption sstem over 1,750,000 Btu/h 11 Each air -handling unit to and including 10,000 cubic feet per minute, including ducts attached rN $6.50 thereto. NOTE: this fee shall not apply to an air handling unit which is a portion of a factory - assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is re uired elsewhere in this code. 12 For each air -handling unit over 10,000 cfin $11.00 13 For each eva orative cooler other than a portable type $6.50 14 For each ventilation fan connected to a single duct $4.50 15 For each ventilation system which is not a portion of any heating or air conditioning system IS $6.50 authorized by a permit. 16 For the installation of each hood which is served by mechanical exhaust, including the ducts for $6.50 such hood. 17 For the installation or relocating of each domestic -type incinerator. $11.00 18 For the installation or relocation of each commercial or industrial -type incinerator $45.00 19 For each appliance or piece of equipment regulated by this code but not classed in other.,$6.50 appliance categories, or for which no other fee is listed in this code. 20 When Chapter 22 is applicable (see Section 103), permit fees for fuel -gas piping shall be: For each as -piping system of one to four outlets. $3.00 For each gas -piping system of five or more outletsper outlet $0.75 21 When Chapter 24 is applicable (see Section 103), permit fees for process piping shall be: For each hazardous process piping system (HHP) of one to four outlets $5.00 For each piping system of five or more outlets per outlet $1.00 For each nonhazardous process piping system NPP of one to four outlets $2.00 For each piping system of five or more outlets, per outletp,$0.50 * Commercial Mechanical Permits require a plan review fees = to I% of project valuation Appendix C 2013 Civil Penalty Fee Schedule for Alcohol Violations Type of Violation 1St 2°d 3rd 4th 1. Commission of Revocation N/A N/A N/A a felony related to the licensed activity 2. Sale of Revocation N/A N/A N/A alcoholic beverages while license is under suspension 3. Sale of $1000 18 days 30 days Revocation alcoholic beverages +6 days to under -age persons 4. After hours $1000 18 days 30 days Revocation sale of alcoholic +6 days beverages 5. After hours $1000 18 days 30 days Revocation display or +6 days consumption of alcoholic beverages 6. Refusal to allow $1000 30 days Revocation city officials to +18 days inspect premises 7. Failure to take $1000 18 days 30 days Revocation reasonable steps +6 days to stop person from leaving premises with alcohol beverages LAUDERDALE COUNCIL ACTION FORM Action Requested Consent _ Public Hearing Discussion X Action X Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER Investment Institutions STAFF INITIAL APPROVED BY ADMINISTRATOR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council names a depository for city funds and the city's investment bro- kers. The attached resolution names North Star Bank and the same investment companies as last year. OPTIONS: 1. Adopt resolution 010813B Designating Official Depository & Investment Institutions. 2. Do not adopt resolution 010813B Designating Official Depository & Investment Institu- tions and direct staff to find an alternate depository or investment institutions. STAFF RECOMMENDATION: Motion to adopt resolution 010813B - Designating Official Depository & Investment Insti- tutions for 2013. COUNCIL ACTION: RESOLUTION NO. 010813B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DESIGNATING OFFICIAL DEPOSITORY & INVESTMENT INSTITUTIONS BE IT HEREBY RESOLVED, that North Star Bank is designated as a depository for the funds of the City of Lauderdale. BE IT FURTHER RESOLVED, that before any deposits are made that exceed the amount that is guaranteed by the Federal Deposit Insurance Corporation (FDIC), the depository must supply to the city a corporate surety bond in the amount of at least 10 percent more than the amount on deposit plus accrued interest at the close of the business day. The bond is subject to the approval of the city council. BE IT FURTHER RESOLVED, that in lieu of the above bond, the depository may furnish collateral in the manner and to the extent permitted by law. All such collateral must be approved by the council and accompanied by a written assignment providing that, upon default, the financial institution shall release to the city on demand, free of exchange or any other charges, the collateral pledged. BE IT FURTHER RESOLVED, all collateral must be placed in safekeeping in a restricted account at either a Federal Reserve Bank or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution that is furnishing the collateral. In case of default upon the part of the depository, the council of the city shall have full power and authority to sell such collateral or as much as may be necessary to realize the full amount due the city over such federal guarantee. BE IT FURTHER RESOLVED, that checks of the city drawn from the official depository shall be signed by the mayor and city administrator or other council member authorized as a signer on the account in the absence of either the mayor or the city administrator. Additionally, the city administrator and his/her authorized designee have authority to transfer funds from an official depository or investment institution to another for the purpose of investing city funds. BE IT FURTHER RESOLVED, North Star Bank, Morgan Stanley Smith Barney, Northland Securities, RBC Wealth Management, Piper Jaffrey/US Bancorp Investments, Financial Northeastern Companies, ICD Securities, and the 4M Fund/Voyager Asset Management are the city's investment institutions and brokers for 2013. Adopted this Bit' day of January 2013, by the Council of the City of Lauderdale. (ATTEST) (SEAL) Jeff Dains, Mayor Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER 2013 Investment Policy STAFF INITIAL APPROVED BY ADMINISTRATOR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council reviews and updates the City's Investment Policy in order to keep the policy current and applicable to the City's needs. Staff does not recommend any changes to the policy for 2013. I mentioned in the past that I haven't been purchasing the CDs offered by foreign banks op- erating in the United States (i.e.. Bank of China, Bank Baroda, State Bank of India etc..). However, their rates have become significantly better than what I can regularly receive from domestic banks. The foreign owned banks are FDIC insured and I am not aware of any ad- ditional risk in purchasing CDs through them. Unless the Council has reservations, I plan to begin purchasing CDs through these banks to help improve the City's return on investments. OPTIONS: Adopt or amend the 2013 investment policy. STAFF RECOMMENDATION: Motion to adopt the 2013 Investment Policy as presented. COUNCIL ACTION: City of Lauderdale 2013 Investment Policy 1.0 Policy: It is the policy of the City of Lauderdale to invest public funds in a manner which will provide the highest investment return with the maximum security - while meeting the daily cash flow demands of the City in accordance with all state and local statutes governing the investment of public funds. 2.0 Definitions: Investment Designee - the investment designee is an employee of the City designated by the City Administrator to perform the investment function within the provisions set forth in this policy and in Minnesota State Statutes. 3.0 Scope: This investment policy applies to all financial assets of Lauderdale. These funds are accounted for in the City's Comprehensive Annual Financial Report and include: 101 General Fund 201-203 Special Revenue Funds 301-304 Debt Service Funds 401-413 Capital Improvement Funds 601-602 Sewer and Storm Sewer Funds 4.0 Obiectives: 1. Liquidity: The City Administrator or investment designee shall assure that funds are constantly available to meet immediate payment requirements including payroll, accounts payable, and debt service. 2. Safety: Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required. Speculation is prohibited. 3. Return: The investment portfolio shall be designated to attain a market average rate of return throughout budgetary and economic cycles, taking into account investment risk constraints and the cash flow characteristics of the portfolio. January 2011 5.0 Prudence: All investment transactions shall be made with a degree of judgment and care. The standard of prudence, meaning not for speculation and with consideration of the probable safety of the capital as well as the probable investment return derived from assets, will be applied in all investment transactions. 6.0 Cash Management Procedures: Cash management is essential to a good investment program. The City Administrator has responsibility to organize and establish procedures for effective cash management, based on the following guidelines: 1. Cash flow projections will be prepared at the beginning of each budget year. 2. At a minimum the checking account balance of the City shall always be kept at the amount necessary to cover outstanding checks. 3. All investments will be made with the intent they will be held to maturity. 4. At least three bids will be sought for each security purchased. 5. The investment records will be reviewed and updated as investments mature or are purchased. 6. Each month the investment records will be balanced to the financial records. 7. Each month, the investment designee shall submit an investment report to the City Administrator. 8. Interest earnings will be allocated to the various City funds monthly (see section 9). 9. Within 30 days of the end of each quarter, the City Administrator or investment designee shall submit an investment report to the City Council that summarizes recent market conditions, economic developments, and anticipated investment conditions. The report shall summarize the investment strategies employed in the most recent quarter, and describe the portfolio in terms of investment securities, maturities, risk characteristics, and other features. The report shall explain the quarter's total investment return and compare the return with budgetary expectations. The report will include an appendix that discloses all transactions during the past quarter. 10. Each quarterly report shall indicate areas of policy concern and suggested or planned revision of investment strategies. January 2011 11. Within 40 days of the end of the fiscal year, the City Administrator or investment designee shall present a comprehensive annual report to the City Council on the investment program and investment activity. The annual report shall include 12 months and separate quarterly comparisons of return and shall suggest policies and improvements that might be made in the investment program. 7.0 Authorized and Suitable Investments: - See Appendix A for Complete Definitions 1. It is the policy of the City of Lauderdale that available funds be invested at the best rates obtainable at the time of investment in conformance with the legal and administrative guideline outlined herein. U.S. Treasury Obligations and Federal Agency Securities will be given preference when the yields are equal to or greater than alternative investments. 2. The City of Lauderdale shall exclude mortgage derivative products that are "high risk" per Minnesota Statute I I8A.04. Documentation of compliance (the results of three separate independent statutory (Impact) tests all indicating that the security is not "High Risk") will be kept on file for auditing and review purposes. 3. The investments of the City of Lauderdale will be made in accordance with Minnesota statutes and be further restricted to the following: a. United States Treasury Obligations b. Federal Agencies Securities c. Repurchase Agreements (Repo's) - Repo transactions are restricted to: 1. A primary reporting dealer in U.S. government securities who reports to the Federal Reserve Bank of New York, or 2. National or state banks in the U.S. which is a member of the Federal Reserve system and whose combined capital and surplus equals or exceeds $10,000,000. 3. A securities broker-dealer having its primary executive office in Minnesota and licensed pursuant to Chapter 80A, or an affiliate of it, registered by the SEC and maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated debt. 4. The City of Lauderdale shall receive a confirm ation/safekeeping receipt with a complete description of the collateral on the Repo. January 2011 d. Certificates of Deposit 1. All Certificates of Deposit purchased by the City of Lauderdale are secured by FDIC Insurance. Amounts in excess of $250,000 shall be secured in accordance with Minnesota Statutes. e. Bankers Acceptances 1. Banker's Acceptances shall be restricted to the 50 largest banks in the United States (as measured by deposits). Investments in banker's acceptances shall not be made if news leads offer concerns over the financial condition of these banks. 2. The broker, dealer, or bank shall verify that the banker's acceptance is eligible for purchase by the Federal Reserve System. f. Commercial Paper 1. Commercial Paper shall be restricted to issues that mature in 270 days or less with a rating of A-1 (Moody's), P-1 (Standard & Poors), or F-1 (Fitch) among at least two of these three rating agencies. g. Money Market Funds 1. The fund shall consist of United States Treasury obligations and federal agency issues and be consistent with the City of Lauderdale's objective of preservation of capital. 3. Safekeeping - Investments may be held with: 1. Any Federal Reserve bank. 2. Any bank authorized under the laws of the United States or any State to exercise corporate trust powers, including but not limited to the bank from which the investment is purchased. 3. A primary reporting dealer in United States government securities whom reports to the Federal Reserve Bank of New York. 4. A securities broker-dealer as described in section 7.3, subpart c: 3. The City's ownership of all securities in which the fund is invested shall be evidenced by a written acknowledgment identifying the securities by name of issue, maturing date, interest rate, and serial number or other distinguishing mark. January 2011 4 8.0 Diversification: The City Administrator or investment designee shall diversify use of investment instruments to avoid incurring unreasonable risks inherent in over -investing in specific investments, individual financial institutions, or maturities. Diversification strategies shall be determined and revised periodically by the City Council for all funds. 1. Institutions - Diversity between financial institutions used. a. No more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. b. No funds may be invested in any one investment company in excess of the amount insured by it. 2. Maturities - Diversity in length of maturities. a. Investments shall be made to assure that funds are constantly available to meet immediate payment requirements including payroll, accounts payable, debt service, and planned projects. b. No investments shall be made with a term over 10 years unless with prior approval from the City Council. 3. Investments - The City should maintain a diversity of investments. a. With the exception of Certificates of Deposit, U.S. Treasury securities, authorized pools, and Federal Agencies (backed by the full faith and credit of the U.S. Government) - no more than 20% of the entity's total investment portfolio may be invested any one of the following: Repurchase Agreements, Banker's Acceptances, or Commercial Paper. 9.0 Pooling of Investments: For the purposes of making the maximum amount of funds available for investment, the cash for all City funds is pooled in an investment account. Interest earnings are allocated among the various funds based upon their average cash balance. 10.0 Authorized Financial Dealers & Institutions: 1. At the beginning of each year, the City Council approves depositories and investment firms. 2. All dealers and institutions must qualify as set out in Section 7.3, subpart c. January 2011 3. A current annual statement shall be kept on file for each bank, broker, or dealer with whom business is done. 4. All dealers and institutions must have at least $500,000 of Securities Investor Protection Corporation (SIPC) insurance. 5. Before engaging in investment transactions with the City of Lauderdale, the supervising officer at the securities broker/dealer shall submit a certification of "Notification to Broker and Certification by Broker Pursuant To Minnesota Statute 118A.04." Said certification will state that the broker/dealer has reviewed the investment policies and objectives, as well as applicable state law, and agrees to disclose potential conflicts or risk to public funds that might arise out of business transactions between the securities broker/dealer firm and the City of Lauderdale. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City of Lauderdale's funds. 6. The City will minimize investment Custodial Credit Risk by permitting brokers that obtained investments for the City to hold them only to the extent there is SIPC and excess SIPC coverage available. Securities purchased that exceed available SIPC coverages shall be transferred to the City's custodian. 11.0 Collateralization and Custodial Credit Risk The City will minimize deposit Custodial Credit Risk, which is the risk of loss of failure of the depository bank (or credit union), by obtaining collateral or bond for all uninsured amounts on deposit, and by obtaining necessary documentation to show compliance with state law and a perfected security interest under federal law. The City of Lauderdale will follow Minnesota statutes regarding the use of collateral requirements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be at least ten percent (10%) more than the amount on deposit plus accrued interest at the close of the business day. To the extent that funds deposited are in excess of available federal deposit insurance, the government entity shall require the financial institution to furnish collateral security. Assignment: Any collateral pledged shall be accompanied by a written assignment to the government entity from the financial institution. The written assignment shall recite that, upon default, the financial institution shall release to the government entity on demand, free of exchange or any other charges, the collateral pledged. Interest earned on assigned collateral will be remitted to the financial institution so long as it is not in default. The government entity may sell the collateral to recover the amount due. Any surplus from the sale of collateral shall be payable to the financial institution, its assigns, or both. January 2011 12.0 Ethics and Conflicts of Interest: Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the City Administrator and City Council any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions over $50,000 that could be related to the performance of this jurisdiction's portfolio. Employees and officers shall subordinate their personal investment transactions to those of this jurisdiction, particularly with regard to timing of purchases and sales. 13.0 Annual Review: In order to keep this policy current and applicable to the City's needs, it will be the practice of the City Council to review and approve the investment policy before or within the first quarter of each year. January 2011 Appendix A Eligible Instruments for City Investment "All investments must comply with the City's investment policy and Minnesota Statutes" 1. United States Treasury Obligations constitute the largest segment of the market for fixed income securities. In general, treasury securities are the safest and most marketable securities and yield the lowest return for a given maturity of all instruments. U.S. Treasury Bills carry the full faith and credit guarantee of the U.S. Government are issued at a discount from par and mature in one year or less. ($10,000 minimum). U.S. Treasury Notes & Bonds are also guaranteed by the U.S. Government, and have a semi-annual interest coupon and original maturities 2 to 30 years. Maturities under four years ($5,000 minimum): 4 years or longer ($1,000 minimum). U.S. Treasury STRIPS and Treasury Receipts are zero coupon securities, with maturities ranging from 6 months to 30 years. ($1,000 minimum). 2. Federal Agency Securities are obligations of various agencies and corporations chartered by the federal government and guaranteed by the agency issuing the security. FHLB - Federal Home Loan Bank borrows funds in the securities markets in order to provide savings and loans with an adequate flow of funds for the home mortgage market. Maturities range from 1 to 30 years. ($10,000 minimum). FNMA - Federal National Mortgage Association (Fannie Mae) is the largest single holder of residential mortgages, and finances its purchases through sales of debentures ranging from 1 to 30 years. ($10,000 minimum). FFCB - Federal Farm Credit Consolidated Bonds are joint obligations of the 37 Farm Credit Banks (12 Federal Land Banks, 12 Federal Intermediate Credit Banks and 13 Banks for Cooperatives). They come to market each month with 3 month, 6 month, and 1 year maturities - and occasionally a longer maturity. ($5,000 minimum). FHLMC - Federal Home Loan Mortgage Corporation (Freddie Mac) increases the availability of mortgage credit by maintaining an active, nation-wide secondary market for mortgages. Maturities range from 1 to 30 years. ($10,000 minimum). SLMA - Student Loan Marketing Association (Sallie Mae) provides liquidity for lenders engaged in the Federal Guaranteed Student Loan Program. Sallie Mae offers fixed rate and floating rate securities with maturities from 6 months to 30 years. ($10,000 minimum). January 2011 GNMA - Government National Mortgage Association Notes (Ginne Mae) is the only U.S Treasury Guarantee Backed Agency. They issue mortgage securities and pay back both interest and principle. They offer 6 month to 30 year maturities. ($25,000 minimum). REFCORP Strips - Resolution Funding Corporation provides financing for the Resolution Trust Corporation, which was created to help the government in the sale and disposition of failed thrifts and their assets. Refcorp Strips and zero coupon securities rang in maturity from 6 months to 30 years. ($1,000 minimum). TVA - Tennessee Valley Authority issues primarily long-term securities for the power creation arm of the TVA. Agency Discount Notes are issued by the Federal Farm Credit, Federal Home Loan, Fannie Mae, Freddie Mac, and Sallie Mae. These are issued at a discount and have maturities ranging from 1 to 360 days. ($100,000 minimum). 3. Repurchase Agreements (Repo's) provide for the sale of short-term securities by a securities dealer to investors, such as cities, with an agreement to repurchase the securities at a specified future date. The investor receives a given yield while holding the security and the repurchase price is guaranteed in advance. The length of the holding period is tailored to the investor - usually of very short duration. Rates are related to Treasury Bills, federal funds, and loans to government security dealers by commercial banks. 4. Certificate of Deposits (CD's) are the deposit of funds at a commercial bank for a specified period of time and at a specified rate of interest. Yields on Certificates of Deposit tend to be higher than on Treasury Bills of comparable maturity. 5. Commercial Paper is an unsecured promissory note with a fixed maturity of no more than 270 days. Commercial Paper is normally sold at a discount from face value. 6. Banker's Acceptances are short-term, non-interest-bearing notes sold at discount and redeemed at face value. It is secured by the goods which it finances - the bank accepts the draft, and the issuers promise to pay. These notes trade at a rate equal to, or slightly higher than Certificates of Deposit - depending on market supply and demand. 7. Money Market Funds are short term, high quality investments sold by large banks. These instruments include Treasury Bills and notes, Certificates of Deposits, Commercial Paper, Banker's Acceptances, and Federal Agency Securities. 8. State of Minnesota & its Agencies - Bonds that are issued by the State of Minnesota or any of its agencies. The bonds are backed by the full faith of the State of Minnesota or collateralized with mortgages. January 2011 9 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER Comm & Mayor Pro Tem STAFF INITIAL ip APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every year the Council decides who will sit on each committee and appoints a mayor pro tem (in case the Mayor is unable to attend the meeting). The Council also needs to deter- mine the bank signatories for 2013. OPTIONS: 1. Select a mayor pro tem. 2. Determine who can sign city checks. 3. Fill in the committee assignments. STAFF RECOMMENDATION: Motion to appoint as the mayor pro tem, and adopt committee assignments as discussed. COUNCIL ACTION: as bank signatories, Acting Mayor Bank Signatories Building Official: Residential Building Official: Commercial Data Practices Officer 1005re Metro Cities Metro I -Net MWMO NSCC PCIC Police Liaison RCLLG CITY OF LAUDERDALE 2013 APPOINTMENTS 2012 2013 Gaasch Dains Mac Lean Butkowski David Hinrichs Duane Grace Butkowski Council: Dains Staff: Butkowski Council: Mac Lean Staff: Butkowski Staff: Butkowski Staff Alt: Bownik Karen Gill -Gerbig Alt: Butkowski Council: Dains Alt: Hawkinson Council: Grove Council Alt: MacLean Staff: Bownik Staff Alt: Butkowski Council: Dains Staff: Butkowski Council: Gaasch Alt: Hawkinson Butkowski David Hinrichs Duane Grace Butkowski Council: Dains Staff: Butkowski Council: Mac Lean Staff: Butkowski Staff: Butkowski Staff Alt: Bownik Karen Gill -Gerbig Alt: Butkowski Council: Dains Alt: Hawkinson Council: Grove Council Alt: MacLean Staff: Bownik Staff Alt: Butkowski Council: Dains Staff. Butkowski Council: Gaasch Alt: Hawkinson RC GIS Staff. Bownik Staff. Bownik Users Group Staff Alt: Butkowski Staff Alt: Butkowski U of M Neighbors Group Butkowski Alt: Bownik Council: Hawkinson Staff. Butkowski Butkowski Alt: Bownik Council: Hawkinson Staff: Butkowski Zoning Staff: Bownik Staff: Bownik Administrator City Engineer Stantec Stantec City Civil Attorney Kennedy & Graven Kennedy & Graven City Pros. Attorney Hughes & Costello Hughes & Costello NOTE: Any councilor may attend LMC, Metro Cities, or RCLLG Meetings. Committees & Commissions Acting Mayor: The City Council decides during the first meeting of the year who will act as the mayor pro tem in the mayor's absence. League of Minnesota Cities (LMC): The City is a LMC member city. The LMC provides the City with many membership services, the two most important being training and representation at the Capitol. The City also purchases insurance through the League's insurance trust. There are many different types of LMC meetings happening year round. They also do many webinars. All council members are able to get involved. The primary duty of the LMC appointee is to vote on the City's behalf at the annual meeting, if present. Metro Cities: In contrast to the League of Minnesota Cities, Metro Cities represents the interests of cities in the seven county metropolitan area (and shares office space with LMC). They act as lobbyist on behalf of metro cities primarily representing cities before the Metropolitan Council and at the legislature. Meetings are held during the day throughout the year at their office in downtown St. Paul. Metro I -Net: 23 government agencies in Ramsey, Washington, and Anoka counties now use Roseville staff for their IT needs. Representatives from each city meet quarterly or as needed to discuss issues and learn about ongoing improvements to the system. Mississippi Water Management Organization (MWMO): The City is one member of a joint powers board that manages and monitors the storm water quality in the Middle Mississippi Watershed area. The MWMO covers the southwest part of the city (south of Larpenteur Avenue and west of Eustis Street). The group generally meets quarterly on Thursday afternoons at various locations within the MWMO area. North Suburban Cable Commission (NSCC): The City is one of ten northern suburbs that jointly administer a cable franchise agreement with Comcast. The organization also oversees the operation of the local access stations and the institutional network. The board meets the first Thursday evening of each month at the cable commission office in Roseville. Parks and Community Involvement Committee (PCIC): PCIC members provide recommendations to the City Council on the development and maintenance of the Community Park and the other open spaces in addition to organizing community events and celebrations. The committee generally meets the first or third Monday of the month at City Hall. Police Liaison: When needed, the police liaison meets with the police chief from St. Anthony. Ramsey County League of Local Governments (RCLLG): Ramsey County cities, school districts, and special districts meet monthly to network and learn through common issues. Meetings are held in the evening on the third Thursday of the month at alternating locations in Ramsey County. Each meeting is organized around a topic or trainer. Ramsey County GIS Users Group: Formed in 1995, RCGISUG is comprised of nineteen organizations throughout Ramsey County that create or use GIS data. Basically, this group runs the mapping data which is accessible through the County. Although we don't have GIS staff on staff, we are heavy users of the online data. The group meets monthly during the day to coordinate the development of new maps and data around the County. Rice Creek Watershed District (RCWD): The RCWD covers Lauderdale north of Larpenteur Avenue. Ramsey County board of commissioners appoints the Rice Creek Watershed District Board. The RCWD monitors water quality and storm water runoff within the Rice Creek Watershed. The RCWD also adopts rules and regulations regarding the control and treatment of storm water. The appointee would represent the City should a need arise. Suburban Rate Authority (SRA): The Suburban Rate Authority consists of several metro communities in a joint powers arrangement. The SRA speaks on behalf of cities as they deal with public utility providers like Xcel and CenterPoint. The group also provides a voice for rate payers when the Public Utilities Commission and utility providers negotiate rate increases and service changes. The committee meets quarterly (third Thursday) in the afternoon at member city locations. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Meeting Date January 8, 2013 ITEM NUMBER Personnel Policy Public Hearing Discussion X STAFF INITIAL Action X Resolution APPROVED BY ADMINISTRATOR Work Session DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Personnel Policy currently offers overtime pay to employees that work longer than 8 hours in a day. As such, the warming house staff have been limited to 8 hour shifts. Long - serving staff said a previous council limited the overtime pay for work in excess of 8 hours to regular employees. To merge past practice with the personnel policy, I am asking the Council to consider the changes indicated on pages 3 and 9. This would provide overtime to warming house staff when their work week exceeds 40 hours. It would not change the over- time pay union members receive when they work longer than 8 hours in a day as provided in the union contract. OPTIONS: Adopt, amend, or do not adopt the revisions as presented. STAFF RECOMMENDATION: Motion to approve the Personnel Policy as presented. COUNCIL ACTION: CITY OF LAUDERDALE PERSONNEL POLICY AND PROCEDURES SECTION 1. PURPOSE. The purpose of this personnel policy and procedures manual is to establish a uniform and equitable system of personnel administration, to define the rights and responsibilities of the City of Lauderdale and each employee and to give fair and equal employment opportunities to all qualified applicants. SECTION 2. EMPLOYMENT GUIDELINES. The personnel policy and procedures manual is a guideline for the City and its employees regarding city employment. It does not constitute an employment agreement or contract. These policies and procedures, like all other city policies, can be amended at any time by the city council. SECTION 3. AT -WILL EMPLOYMENT. All City employees are hired on an at -will basis. This means either the employee or the City Council can terminate employment at any time and for any reason. The City will adhere to its personnel policy and union contract when handling matters related to discipline and termination. SECTION 4. EQUAL EMPLOYMENT OPPORTUNITY POLICY. It is the city's policy to provide equal employment opportunity to all employees and applicants for employment in accordance with all applicable state and federal laws governing equal employment opportunity -affirmative action. SECTION 5. SCOPE. Subdivision 1. Positions Covered. This policy will apply to all employees in all positions, except the following: a. Elected officials; b. Members of all boards and commissions; C. Consultants and personnel paid on a fee basis; d. Volunteer personnel and personnel appointed to serve without pay; e. Emergency personnel; f. Independent contractors; Lauderdale Personnel Policy and Procedures Page 2 of 16 g. City personnel covered by a collective bargaining agreement where the issue is addressed in the agreement; h. City personnel covered by other employment agreements where the issue is addressed in the agreement; and i. Any other person specifically exempted by the City Council. Subdivision 2. Superseded by Law. No provision of this policy is intended to violate, supersede or conflict with any applicable federal law or regulation, state statute or local ordinance. if there is a conflict or violation, the statute, rule, regulation or ordinance shall rule. If a court of competent jurisdiction declares a part of these policies and procedures null and void, only that specific section shall be removed. All other provisions remain in effect. SECTION 6. DEFINITIONS. The following words and phrases will have the meanings given here and will apply throughout this policy and procedures manual. All other words and phrases used in this policy will maintain their generally accepted common meanings. a. ANNIVERSARY DATE — means the month and date of an employee's initial hiring or promotion. b. DESIGNATED PERSONNEL REPRESENTATIVE(S) — means the City Council member(s) who act as liaison between the employees and the City Council on personnel matters. For general personnel issues, the designated personnel representative is the City Administrator. C. DOMESTIC PARTNER - means two adults who are 1) not related by blood closer than that permitted by marriage laws of the State; 2) not married or related by marriage; 3) competent to enter into a contract; 4) have no other domestic partner with whom the household is shared, or with whom the adult person has another domestic partner; 5) jointly responsible to each other for the necessities of life; 6) are committed to one another to the same extent as married persons are to each other, except for the traditional marital status and solemnities. d. EXEMPT EMPLOYEE — are employees to whom the federal Fair Labor Standards Act does not apply. Generally, administrative, executive and professional employees are exempt employees. e. IMMEDIATE FAMILY - the employee's domestic partner and children. Immediate family also includes: mother, father, brother, sister, grandparent, aunt, uncle, step- parent or legal guardian of either the employee or the employee's domestic partner. f. INDEPENDENT CONTRACTOR/CONSULTANT - persons or firms hired by the City who determine their own hours of operation or use their own resources in the Lauderdale Personnel Policy and Procedures Page 3 of 16 performance of their duties. Independent contractors and consultants are not City employees. g. NON-EXEMPT EMPLOYEE - employees to whom the federal Fair Labor Standards Act applies. h. OVERTIME - time actually worked by non-exempt employees in excess of ei& hours ,.of day of forty (40) hours per week. Time worked does not include holidays, vacation time, compensatory time taken or sick leave. i. PART-TIME EMPLOYEE 1) REGULAR PART-TIME EMPLOYEE - an employee retained on a non - temporary basis who works less than forty (40) hours per week on a regular schedule throughout the year. 2) NON -REGULAR PART-TIME EMPLOYEE - an employee retained on a temporary basis who works less than forty (40) hours per week on an irregular schedule throughout the year. j. REGULAR FULL-TIME EMPLOYEE - an employee retained on a non -temporary basis who works forty (40) hours or more per week on a regular schedule throughout the year. k. TEMPORARY OR SEASONAL EMPLOYEE - an employee retained to fill a full- time or part-time position which is of a provisional or seasonal nature. 1. TERMINATION - a complete separation of an employee from City employment. Termination can be voluntary, through resignation or retirement, or involuntary, through discharge by the City Council. SECTION 7. APPOINTMENTS. Subdivision 1. Selection Criteria. Appointments for all open municipal positions are made by the City Council upon the recommendation of the City Administrator. All appointments are made on the basis of the candidate's knowledge, skills, abilities and education related to the position being filled. Subdivision 2. Examinations. When deemed appropriate by the City, an applicant's employment-related qualifications, merit and fitness will be ascertained by written, oral or other examinations. An offer of employment can be conditioned on successful completion of a pre- employment medical and/or psychological examination. Lauderdale Personnel Policy and Procedures Page 4 of 16 Subdivision 3. Employment of Relatives of Municipal Personnel. Whenever possible, the City will not appoint any person to a municipal position when he or she supervises, or is under the supervision of a member of his or her immediate family. Subdivision 4. Probationary Period. All regular full-time and regular or non -regular part-time employees are subject to serving a probationary period. The probationary period is the period of time the city evaluates the employee's ability to accomplish the essential job duties of the position he or she was hired to complete. It is also the time an employee evaluates the City to see if employment with the City fits his or her expectations. The probationary period shall be six (6) months. The City can terminate the employee at any time with or without cause, during this time and such termination is not subject to grievance or appeal. The City Administrator will conduct a performance review with the employee at three (3) months and go over successes and areas where the employee needs improvement. If there are any serious issues present, the Administrator shall inform the employee at that time and indicate that failure to improve performance may result in an extended probationary period or termination. The Administrator shall develop a work plan for the employee to follow in these cases. SECTION 8. WORK HOURS. Subdivision 1. Work Schedules. The normal hours of work for all employees will be established by the City Council. Alternate work schedules are to be worked out with the City Administrator and approved by the City Council. City exempt employees are required to work all hours necessary to perform their duties. Subdivision 2. Part-time and Temporary Employees' Work Schedules. The City shall provide temporary, seasonal and non -regular part-time employees with an advance approximation of hours to be worked during the upcoming year at the time of hiring whenever possible. This approximation is not a guarantee of those hours but rather a guideline subject to change at the City's discretion. Subdivision 3. Rest Breaks. An employee is entitled to take one fifteen (15) minute rest break during each consecutive four (4) hour period of work. Rest breaks should be scheduled to avoid disrupting City business. Subdivision 4. Meal Breaks. Each employee is provided a thirty (30) minute meal break. An employee may combine rest breaks with the meal break to extend the mealtime. The meal break is unpaid time. Subdivision 5. Flexible Scheduling. Upon discussion with and agreement with the City Administrator and upon approval of the City Council, an employee may have his or her schedule rearranged to meet family or other obligations under the following conditions: a. The schedule does not result in the employee working overtime hours; and Lauderdale Personnel Policy and Procedures Page 5 of 16 b. The employees' ability to complete his or her essential functions are not hindered nor the quality of the work diminished; and c . The schedule does not impair the overall function or service level of the City; and d. If the administrator determines there are performance issues, he or she may recommend the council terminate the flexible schedule. SECTION 9. BENEFITS. Subdivision 1. Eligibility. Only regular full-time and regular part-time employees are eligible for benefits. Non -regular part-time employees, temporary and seasonal employees, and independent contractors and consultants are not eligible for benefits provided by the City. Subdivision 2. Amount of Benefits. Regular full-time employees are eligible for full benefits. Regular part-time employees are eligible for holiday, vacation and sick leave benefits in proportion to the hours they work per week rated on the following scale: Under 20 hours per week 20 to under 30 hours per week 30 to under 40 hours per week 40 or more hours per week Holidays & Sick leave at 1/4 benefits 1/2 benefits 3/4 benefits Full benefits Subdivision 3. Holidays. The following days are observed paid holidays: New Year's Day Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day The day following Thanksgiving Day Christmas Eve Day Christmas Day Personal Day - January 1 - 3rd Monday in January - 3rd Monday in February - Last Monday in May - July 4 - 1 st Monday in September - November 11 - 4th Thursday in November - 4th Friday in November - December 24 - December 25 - Employee Choice Employees shall receive one (1) personal holiday per year. The date of such personal holiday shall be approved by the employee's supervisor or designated personnel representative. Personal holidays shall be taken during the calendar year earned. Whenever one of the above holidays falls on a Saturday, the preceding day will be observed as a holiday. Whenever one of the above holidays falls on a Sunday, the following day will be observed as a holiday. Lauderdale Personnel Policy and Procedures Page 6 of 16 Subdivision 4. Vacation. Vacation may be used after the probationary period is satisfactorily completed. Vacation is earned each pay period and computed based on the employee's anniversary date. a. Accumulation. Vacation for regular full-time employees is accumulated as shown, based on the number of years of employment with the City: Years of Service Hours per pay period Days per year Maximum hours Maximum Days 0 — 5 years 3.08 hours 10 160 hours 20 Days 6 — 10 years 4.62 hours 15 240 hours 30 days Employees with more than ten (10) years of service with the City will accrue an additional .31 hours per pay period for each year of service starting the eleventh (11) year up to twenty (20) years. The maximum accrual for those with more than ten (10) years of service is 320 hours or forty (40) days. Employees may carry over twice their annual vacation -earning rate. Any unused vacation time in excess of this amount will be forfeited unless other provisions are made by the City Council. Regular full-time employees must use at least five (5) days of vacation time during each year of city employment. The word "day" implies a nominal eight-hour shift. b. Requests. Vacation time must be requested at least twenty-four (24) hours in advance. Vacation requests must be approved by the employee's supervisor or the designated personnel representative and may be denied in the event of an emergency or if taking a vacation at that time would impair the City's ability to carry out its business. C. Legal Holidays during Vacation. Whenever a legal holiday falls on a working day during an employee's vacation, that holiday will not be counted as a vacation day. d. Terminal Leave. Any employee leaving the Municipal service in good standing shall be compensated for vacation leave accrued and unused to the date of separation. Subdivision 5. Sick Leave. Sick leave can be used as earned upon appointment to city employment. a. Accrual. Sick leave will accrue for all regular full-time employees at the rate of one (1) day per calendar month (3.69 hours per pay period) and accrues to a maximum of ninety (90) days or 720 hours. b. Use of Sick Leave. Sick leave may be used when: (1) the employee cannot work because of illness, injury or disability of themselves or their immediate family, (2) for medical, dental, or optical examinations or treatment of the employee or employee's immediate family, (3) to care for a member of the employee's immediate family who is incapacitated due to injury or illness, or (4) maternity and paternity leave. An employee must request sick leave from his or her immediate Lauderdale Personnel Policy and Procedures Page 7 of 16 supervisor before the start of the employee's workday on each day sick leave is used. An employee may be requested to file a physician's statement, signed by the physician and the employee, indicating the nature of his or her illness. Upon separation of employment from the City, for any reason other than discharge for just cause, the employee or their designated beneficiary shall be paid one-half (1/2) of all unused accumulated sick leave, provided that the employee has ten (10) continuous years of service with the City at the time of separation. Subdivision 6. Jury or Witness Duty. Any regular full-time or regular part-time employee who is required to serve as a juror or as a witness in court regarding city business shall be granted leave with pay while serving in such capacity. Upon completion of jury duty, the employee shall reimburse the City for the amount of jury duty pay, less the amount received for traveling expenses. Subdivision 7. Leave of Absence without Pay. Upon request, a leave of absence without pay may be granted by the City Council for a period of up to ninety (90) days. No benefits will accrue or be paid out during a period of a leave of absence without pay. Accrued vacation time may be paid out upon request of the employee. This is with the understanding that the vacation is paid out according to the regular pay schedule over regular pay periods, which is the same scenario used to pay for all vacation days earned by the employees. An employee may elect to continue insurance benefits coverage during a leave of absence at the employee's expense. When special circumstances exist, the City Council may, upon request, extend a leave of absence. Subdivision S. Maternity Leave. An employee who works twenty (20) or more hours per week and has been employed with the City for more than one (1) year is entitled to a six (6) week paid maternity leave in connection with the birth of a child. The employee may take an additional six (6) weeks of maternity leave thereafter. The length of maternity leave is up to the employee, but it cannot last longer than twelve (12) weeks. Additional leave beyond twelve (12) weeks requires City Council approval. The six additional weeks of leave will be unpaid unless the employee opts to use accrued sick or vacation time. The employee is entitled to return to work at the same position and at the same rate of pay she was receiving before the leave began. Group insurance coverage paid for by the City will remain in effect throughout the twelve week maternity leave. The employee will have the option to continue coverage at his or her own expense if the maternity leave extends beyond twelve weeks. Requests for maternity leave must be made in writing to the City Administrator or designated personnel representative at least two (2) months before the requested leave's starting date. Subdivision 9. Parental Leave. An employee who works twenty (20) or more hours per week and has been employed with the City for more than one (1) year is entitled to take a leave of absence in connection with the birth or adoption of a child or family medical problem. The leave will be unpaid unless the employee opts to use accrued sick or vacation time. The length of parental leave is up to the parent, but it cannot last longer than six (6) weeks or begin more than six (6) weeks after the birth or adoption of the child. The employee is entitled to return to work at the Lauderdale Personnel Policy and Procedures Page 8 of 16 same position and at the same rate of pay he or she was receiving before the leave began. Group insurance coverage paid for by the City will remain in effect for all eligible employees throughout the six week parental leave. The employee will have the option to continue coverage at his or her own expense if the parental leave extends beyond six weeks. Requests for parental leave must be made in writing to the City Administrator or designated personnel representative at least two (2) months before the requested leave's starting date. Subdivision 10. School Conference and Activities Leave. An employee who works twenty (20) hours or more per week and has been employed with the City for more than one (1) year is entitled to take up to sixteen (16) hours during any school year to attend school conferences or classroom activities related to the employee's minor child as long as these activities were planned in advance and could not be scheduled during non -work hours. The employee must request school leave at least twenty-four (24) hours in advance from his or her supervisor or the designated personnel representative. A reasonable effort should be made to schedule the leave to avoid disrupting city business. Any leave taken under this section will be unpaid. An employee may substitute paid vacation time for unpaid school leave according to the provisions of the city's vacation policy. Subdivision 11. Military Leave. Every employee to whom Minnesota Statutes Section 192.26 or 192.261 or U.S.C.A., Title 38, Section 2021 applies is entitled to the benefits afforded those sections to the subject conditions therein prescribed. Subdivison 12. Funeral Leave. An employee receives three (3) days paid leave to attend to the funeral of a member of the employee's immediate family. Funeral leave must be taken on consecutive working days, one of which is the day of death or the day of the funeral. If extended time is necessary, such time may be granted by the City Administrator upon approval of the City Council and will be taken as sick, vacation, unpaid or a combination thereof. Subdivision 13. Insurance. All regular full- and part-time employees are eligible for coverage by a group health, dental, life and disability insurance plan as approved, from time to time, by the City Council. A portion of the monthly premium costs of such insurance plan is paid by the City as established by the City Council. The employee shall pay the balance of the premium costs, with the exception of life insurance. The City provides coverage for the employee equal to Ix salary with a $50,000 annual maximum. The employer shall pay each employee not enrolled in the employer's health insurance program a set monthly amount, such portion to be established, from time to time, by the City Council into a deferred compensation fund. In order to qualify, employees must provide proof of insurance. The deferred compensation contribution will end if the employee rejoins the employer's health insurance plan. If the city provides an authorized Health Savings Account plan, any excess in the city contribution and the premium shall be placed in the employee's HSA account as provided in plan documents. Subdivision 14. Retired Employees. Retired city employees may continue to participate in the city's health insurance program, at the prevailing appropriate group rate, at the retiree's expense, if offered by the insurance company. Lauderdale Personnel Policy and Procedures Page 9 of 16 SECTION 10. COMPENSATION. Subdivision 1. Rates of Pay. All pay rates are set by the City Council. Subdivision 2. Overtime Pay. All non-exempt employees are eligible for overtime pay. Overtime is paid at a rate of one and one half times the regular hourly rate for each hour actually worked exceeding eight hours it ^ day ^if forty (40) hours in a work week. Overtime work must have prior approval by the employee's immediate supervisor or the designated personnel representative except in the case of emergencies. Subdivision 3. Compensatory Time Off. Compensatory time off is available to non- exempt employees at the City's option as an alternative to overtime pay. If available, non-exempt employees are eligible for compensatory time off at the rate of one and one-half hours for each hour worked in excess of forty (40) hours per week. No compensatory time off is available unless the employee has received approval from his or her supervisor or the designated personnel representative(s) before the work is performed. Accrued compensatory time must be used within one month of accrual. Upon approval of the Administrator, compensatory time can be carried beyond the month when use of the time is not possible within the month. An employee cannot carry more than 40 hours of compensatory time. Exempt employees may earn compensatory time on an hour for hour basis and such time must be used within one month of accrual. It is understood that the earning of compensatory time does not affect or change the employee's status with regard to the Federal Fair Labor Standards Act. Accumulated compensatory time for exempt employees will not be paid out under any circumstance. Compensatory time will only accrue when authorized by the employee's supervisor. Subdivision 4. Pay Days. Employees shall be paid biweekly on alternate Fridays. In the event that either day falls on a holiday, paychecks will be distributed on the day preceding the holiday. Subdivision 5. Attendance at City Meetings. Non-exempt employees required by the City Administrator or City Council to attend city meetings at a time when they are not otherwise scheduled to work will be paid their regular hourly wage for each hour spent at the meeting. The employee may select to accrue compensatory time for attending meetings at the request of the Administrator or Council. City time spent by employees at City Council meetings that is not at the City Council's request will not be compensated. Subdivision 6. Call Back. AnRegular full and part-time employee called in for work at a time other than the employees normal scheduled shift will be compensated for a minimum of two (2) hour's compensation at the overtime rate if the total hours worked during the day exceeds (8) eight hours or the hours during the week exceeds (40) forty hours. Lauderdale Personnel Policy and Procedures Page 10 of 16 SECTION 11. PERFORMANCE EVALUATION. A performance evaluation will be completed annually for each regular full-time and regular part- time employee. The evaluation will include a review of the employee's principal responsibilities, an appraisal of the employee's job performance, a discussion of problem areas, if any, and a plan of action to set objectives for performance and to assist in alleviating any problem areas. SECTION 12. DISCIPLINARY ACTION. Employees may be subject to disciplinary action for failing to fulfill their duties and responsibilities as city employees. Discipline could consist of an oral reprimand, a written reprimand, suspension, demotion or involuntary termination depending on the circumstances and severity of the situation. SECTION 13. GRIEVANCES. Subdivision 1. General. An employee who believes he or she has a grievance about an employment-related issue may submit the grievance to the City. The decision to invoke the grievance procedure is voluntary. It is up to the employee to initiate the procedure. Subdivision 2. Procedure. If an employee chooses to submit a grievance to the City, the following procedure should be used: a. Oral report. The employee should discuss the grievance with his or her supervisor or the designated personnel representative within five (5) working days of the incident. b. Written report. If the employee is not satisfied with the results of the oral report, he or she may submit a written summary of the grievance to the designated personnel representative. The written report should be submitted within five (5) working days of the employee's receipt of the response to his or her oral report and should include the date the employee made the oral report. A written response to the employee's written report will be issued as soon as possible. C. Hearing. If the grievance is not resolved by oral or written report, the employee has five (5) working days from the date he or she received the written response to the written report to request a hearing. To request a hearing, the employee must submit a written summary of the grievance, including the dates of the oral and written reports, to the City Council. A hearing will then be scheduled on a mutually convenient date. d. Decision. The employee will receive the City Council's decision in writing as soon as possible after the hearing. The City Council's decision will be final. Lauderdale Personnel Policy and Procedures Page 11 of 16 SECTION 14. TERMINATION OF EMPLOYMENT. Subdivision 1. Resignation. Any employee who voluntarily leaves city employment must give at least fourteen (14) days written notice of resignation. Upon leaving city employment, an employee in good standing will be compensated for all accrued vacation and compensatory time. An employee is in good standing if he or she gives adequate written notice of resignation and is not under suspension or notice of involuntary termination at the time notice is given. Failure to give adequate written notice may be considered cause for denying the employee future city employment and termination benefits. Unauthorized absences from work for a period of three (3) or more working days may be considered a resignation without notice. Subdivision 2. Involuntary Termination. An employee may be involuntarily terminated for any reason not prohibited by law at the will of the City Council. The City Council, at its discretion, may give the employee fourteen (14) days written notice of termination or the financial equivalent thereof. Subdivision 3. Lav -offs. The City Council may lay off any employee whenever such action becomes necessary in the City Council's judgment, including shortage of work funds, the abolition of a position, or changes in organization; provided, however, that fourteen (14) days written notice be given if practicable. No regular or probationary employee shall be laid off while there is a temporary employee serving in the same class of position or for which the regular or probationary employee is qualified, eligible and available. Any regular employee, upon receiving a lay-off notice, may request to be reduced to a lower paid position within the same department if the lower paid position is vacant and the employee held the position previously. The request to be reduced must be submitted in writing within seven (7) calendar days of receipt of the notification of lay-off. SECTION 15. TRAVEL AND RELATED EXPENSES. Subdivision 1. Travel Employees are reimbursed for travel expenses when traveling on city business. The City will reimburse for transportation, lodging, meals, registration, and incidentals. Acceptable and related expenses are listed below. (IRS rate refers to the federal per diem rate published in Publication 1542.) I. Transportation. Employees who travel to in-state training, meetings or conferences are reimbursed actual miles traveled at the federal IRS mileage rate when using their own vehicle. Employees traveling to training, meetings or conferences out of state are to seek the lowest direct cost to the destination. Airfare will be reimbursed at the coach rate. Mileage will be reimbursed at the IRS rate. The City will reimburse for the cost of shuttle or taxi to and from the airport and meetings or rental of an economy rate automobile if necessary to conduct city business. Lauderdale Personnel Policy and Procedures Page 12 of 16 2. Lodging_. Employees will be reimbursed for and limited to that which is reasonable and necessary. 3. Meals. Employees who attend meetings, trainings or conferences away from their normal work area and are required to purchase a meal while at the session, shall be reimbursed actual expenses for meals not to exceed the IRS's per diem rate. The reimbursement includes a 20% gratuity and does not include alcoholic beverages. 4. Telephone Calls. An employee on an overnight stay will be reimbursed for telephone calls made to family and/or work. 5. Travel with a domestic partner or family. An employee can take his/her domestic partner and/or family on a business trip and can extend the time of the trip using accrued vacation. The City will only reimburse expenses actually incurred by the employee. The employee must pay the difference, if any, in the cost of the registration, recreation, luxury vehicles, meals and lodging. 6. Requesting Reimbursement. The employee must submit an expense claim form for all the expenses incurred while on the trip. The expense claim form must include actual receipts for purchases or, if payment by credit card, a copy of the monthly statement with the expenses highlighted. The completed expense reimbursement form and receipts are turned in to the City Administrator for verification and authorization of expense reimbursement. SECTION 16. TECHNOLOGY AND COMMUNICATIONS. Subdivision 1. Purpose. The City Council understands technology advances at a considerable rate and there are new ways to communicate with staff, citizens and others as well as new, more efficient ways for staff to accomplish tasks and provide services to the citizens. Such tools include e-mail, Internet, fax, computers (both desktop and portable), telephones, mail, cellular telephones, etc. It is the desire of the Council to support and encourages the use of advanced technology by staff to enhance service delivery and access to information that assists staff in completing their tasks. The Council also understands that some personal use of these tools by staff is necessary, but all personal use is to be kept as brief as possible and not be disruptive during work time. Subdivision 2. Computer Use. The City of Lauderdale contracts for computer services, e-mail, Internet and support through the Metro I -Net, a multi jurisdictional network consisting of cities, school districts and the North Suburban Cable Commission. The network is administered and hosted by the City of Roseville. The City provides each employee a computer complete with software programs including word processing, spreadsheet, data base, financial, e-mail, internet access, etc. Employees are to use the computer and related software to further the objectives and mission of the City of Lauderdale. Personal data and information should be kept to a minimum, and if stored on the system, should be in a folder labeled "personal". Lauderdale Personnel Policy and Procedures Page 13 of 16 1. E-mail. E-mail is a service provided to staff to enhance the communication and collection of information from others in an efficient and rapid manner. Employees may send and receive personal e-mail using their business address as long as the messages do not become disruptive and they are not sexually oriented, offensive or inappropriate. An example of such e-mail are the chain e-mails, jokes of an off color nature, etc. To protect the integrity of the I -Net network, employees are to use reasonable judgment in providing their business e-mail address when utilizing Internet related services. 2. Internet. The Internet is an extremely useful tool for research and information gathering. Further, more businesses and agencies the City does business with are requiring the City to conduct business over the Internet. However, the Council is also aware there are several potential problems that can arise from staff use of the Internet such as staff using the Internet to collect and view materials that are generally considered offensive and inappropriate in the work place, staff downloading materials and documents that may contain a virus, etc. Staff may use the Internet connection for personal activities as long as it is not disruptive to their work, disruptive to the office environment and is not used to view, download, or otherwise access adult oriented or illegal material. Subdivision 3. Telephones. The City of Lauderdale contracts for telephone service through the City of Roseville and is part of a multi -city network on the same telephone system. Staff may make and receive personal calls on their telephone, but all calls of a personal nature are to be kept as brief as possible and are not to become disruptive to the office or the employee and are not to be so frequent as to inhibit the employee from executing their duties and responsibilities. Employees who make long distance calls will reimburse the City for the cost of the call. Subdivision 4. Facsimile. The City utilizes a fax machine to send and receive documents to other jurisdictions and vendors. Employees may send personal faxes during non work hours only. Employees can receive personal faxes and there will not be a charge assessed. Subdivision 5. Copier. Staff may use the copier for reproductions of personal documents as long as it is done during non work hours. SECTION 17. MISCELLANEOUS POLICIES. Subdivision 1. Political Activity. City employees are specifically prohibited from engaging in the political activities listed below: a. Campaigning for a candidate or issue during working hours or while on city business. Lauderdale Personnel Policy and Procedures Page 14 of 16 b. Attempting to influence a campaign by specifically alluding to the employee's position with the City. C. Participating in a campaign where such participation could cause a conflict of interest with the employee's job duties. Subdivision 2. Employee Records. Employees must inform the City of any change in their current address, telephone number or emergency contact information as soon as possible after the change becomes effective. Subdivision 3. Gratuities. City employees and officials may not accept gratuities or presents of any kind from contractors, city residents, or anyone who has business contacts with the City. If a gratuity or present arrives by means other than personal delivery, the item should be turned over to the City Council. SECTION 18. CRIMINAL HISTORY BACKGROUND CHECK. The Police Department is authorized to conduct a criminal history background investigation on applicants for positions with the City as provided by this section. This section applies only to applicants who are finalists for paid or volunteer positions with the City, where the City Administrator has determined that conviction of a crime may relate directly to the position sought. The Police Department may not perform a background investigation unless the applicant consents in writing to the investigation and to the release of the investigation information to the City Administrator or other city Staff as may be appropriate. An applicant's failure to provide consent may disqualify the applicant for the position sought. If the City Administrator rejects the applicant's application due solely or in part to the applicant's prior conviction of a crime, subject to the exception set forth in Minnesota Statutes, section 364, the City Administrator must notify the applicant in writing of the following: a) The grounds and reasons for the rejection; b) The applicable complaint and grievance procedure set forth in Minnesota Statutes Section 364; c) The earliest date the applicant may reapply for employment; and d) That all competent evidence of rehabilitation will be considered upon reapplication. SECTION 19. SEXUAL HARASSMENT POLICY. Subdivision 1. Applicability. This sexual harassment policy applies to all officials and employees of the City of Lauderdale, including regular full-time and regular part-time employees, elected and appointed officials, temporary, seasonal and non -regular employees, employees covered or exempted from personnel rules or regulations, and independent contractors and consultants. Lauderdale Personnel Policy and Procedures Page 15 of 16 Subdivision 2. General. Sexual harassment is a form of sex discrimination prohibited by state and federal law. Employees have the right to a workplace free of sexual harassment. The City will not tolerate sexual harassment of its employees by anyone -supervisors, other employees, officials or citizens. Persons harassing others will be promptly and firmly disciplined. All personnel must become familiar with this policy and comply with it. Subdivision 3. Definition. Sexual harassment includes, but is not limited to, unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or communication of a sexual nature when: a. Submission to such conduct is made either explicitly or implicitly a term or condition of employment or public service; b. Submission to or rejection of such conduct by an employee is used as the basis for employment decisions such as promotion, assignment, demotion, discipline, or discharge; C. Such conduct has the purpose or effect of unreasonably interfering with an employee's work performance or creating an intimidating, hostile, or offensive working environment. Subdivision 4. Examples. Behavior that could be considered sexual harassment may include: a. Verbal harassment (e.g., sexually -oriented comments, sexually -oriented innuendoes or sexually -oriented derogatory remarks); b. Physical harassment (e.g., unwelcome touching, gestures, assault, impeding one's movement or other physical contact that an employee finds offensive); C. Visual forms of harassment (e.g., sexually derogatory posters, letters, poems, graffiti, cartoons, use of the Internet or drawings); or d. Requests for sexual favors or unwelcome sexual advances. Subdivision 5. Reporting Procedure. Employees who believe they have experienced sexual harassment or who know of conduct they believe might constitute sexual harassment toward an employee, are required to report it to their supervisor, the designated personnel representative(s), the Mayor, or the City Attorney. The City official who receives the report should inform the designated personnel representative(s), the Mayor or the City Attorney in confidence as soon as possible. If any City employee, official, or the City Attorney directly receives an oral or written complaint from an alleged victim of sexual harassment, he or she must immediately forward the complaint to the designated personnel representative(s), the Mayor or the City Attorney, or direct the alleged victim to report the incident. Failure to forward a report of alleged sexual harassment to Lauderdale Personnel Policy and Procedures Page 16 of 16 the appropriate person(s) could result in disciplinary action against the person(s) who neglected to make the report. Subdivision 6. Investigation and Recommendation. Upon receiving any report alleging sexual harassment, the designated personnel representative or other appropriate official will conduct an investigation. To the extent possible, the allegations and investigation will be kept confidential. An alleged victim may have a staff person of the same gender present during all contacts with the designated personnel representative. The alleged victim and any witnesses may be asked to put their reports in writing. If the facts are found to support the allegations, the harasser will be subject to disciplinary action up to and possibly including immediate termination depending on the circumstances and severity of the harassment. The designated personnel representative may report on the investigation and its results to the City Council. The City will keep a complete record of the nature of the complaint, its investigation and its resolution. Pending completion of the investigation, the designated personnel representative may take any appropriate action necessary to protect the alleged victim, other employees, or citizens. Anyone who makes a false complaint of sexual harassment or anyone who gives false information during a sexual harassment investigation could also be subject to disciplinary action up to and possibly including immediate termination. The City may also discipline any individual who retaliates against a person who testifies, assists or participates in any manner in a sexual harassment investigation. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment. SECTION 20. EFFECTIVE DATE. The effective date of these personnel policies is March 13, 2012. These personnel policies supersede all prior city personnel policies between the City and its employees. With respect to employees whose positions are included in a collective bargaining unit, provisions of the applicable collective bargaining agreements negotiated pursuant to the Public Employment Labor Relations Act (MS 179A.01 -179A.25), supersede these rules and regulations on any subject area covered by both the collective bargaining agreement and these rules and regulations. Signed: Mayor Dains Date: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date January 8, 2013 ITEM NUMBER Rental Housing Ordinance STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The process to address issues at 1954 Malvern Street highlighted additional deficiency in the City's rental housing ordinance. More revisions have been proposed since the Council saw the last draft in August. The city attorney reviewed the draft this fall and a draft with those revisions was sent to rental property owners with their renewal applications in November. One owner responded; his comments are attached. Among the highlights of the revised ordinance are: • Allows the City to take action against a rental property owner if the property receives three disorderly calls within a year instead of three months; • Application of the ordinance to rented units within Brandychase Condominiums; • Inclusion of Crime Free Housing standards; • Exemption from the ordinance for properties rented to family members that show proof of a relative homestead with Ramsey County; • Penalty for applications and/or license fees remitted after the start of a new license year; • Inclusion of more state and local laws that trigger a violation of the ordinance; • Gives existing tenants 30 days from date of notice of revocation of license to vacate a premises; • Establishment of a maximum length of time after revocation or suspension of a license before the owner may reapply; and • Holds rental property owners accountable for court and other costs incurred by the City for enforcement of the ordinance. The entire proposed ordinance is still open to revisions. Please review and let me know in advance of the meeting if you have any questions. One section that needs special attention is 9-11-6(E). The Crime Free Housing Program requires termination of a tenant's lease for criminal acts that don't warrant a second and third chance as laid out in section 9-11-10. The proposed ordinance doesn't yet define what those criminal activities are and what the consequence should be. If everyone is satisfied with the revisions at the end of the meeting, staff will bring it back for adoption at the next meeting. Heather Butkowski From: Kevin Kelly Sent: Wednesday, December 12, 2012 1:13 PM To: Heather Butkowski Subject: FW: Change To Rental Provisions. The message below was sent by Kyle Roggenbuck. From: Kyle [mailto:canus mynx@yahoo.com] Sent: Tuesday, December 11, 2012 5:52 PM To: Kevin Kelly Subject: Change To Rental Provisions. Kevin, For the most part the changes seem reasonable. They seem targeted at syntax, etc. I do have some concerns: 9-11-6 E a) -d) - "or near" Tennants cannot be held responsible if a friend of a friend is on their way to the unit and gets caught speeding, running a stop sign, killing someone, or selling drugs if the tennant was not aware this was happenning. Even if they ARE aware, you cannot hold one adult responsible for the conduct of another. Target the offender and ban them from the city. By all means, if there is a drug bust, murder, assault, etc perpetrated by the tennant, toss them. HOWEVER, if a guest pulls out a joint in the basement, the tennant is already (by the way these rules are written) subject to removal EVEN IF THEY BOOT THE OFFENDER IMMEDIATELY! d) "or otherwise" This means that if a tennant has a guest who manufactures drugs, is on the run, or has a warrant that the tennant can be removed EVEN IF THE TENNANT HAS NO IDEA OF THEIR CRIMES. A cop follows a car to the rental unit's driveway, effects the warrant, and the tennant can be removed. I get what you are trying to do, but the way it is written will result in drawn out costly legal challenges. I know that several of us rental unit owners have agreed to legally challenge the 'or near' and 'or otherwise' portion of these rules in the event of any revocation of a licence or tennant. Targeting the tennants for another adult breaking the law makes no sense. Make it simple. Target the illegal activity on the premesis that the tennant is aware of. Refer to St. Paul's Tennant's Rights publication. Thie rules as written will invite legal challenges, and we all know the low budget the city has for legal challenges. I refer to the several properties in defiance of yard cleanliness and derelict car rules. Further, spending city legal resources fighting evictions and revocations while other violations go unpursued would be another avenue of legal challenge as 'unfair targeting.' I like the idea of ensuring that tennants are good people AND that their guests are good people. This is a good start, but as written it leaves opportunity for abuse and challenge. -Kyle CHAPTER 11 RENTAL HOUSING LICENSE PROVISIONS 9-11-1 PURPOSE 9-11-2 APPLICABILITY; SCOPE 9-11-3 ADOPTION OF PROPERTY MAINTENANCE CODE 9-11-4 DEFINITIONS 9-11-5 ENFORCEMENT OFFICER 9-11-6 RESPONSIBILITY OF OWNER (LANDLORD) 9-11-7 RESPONSIBILITY OF OCCUPANT (RENTER) 9-11-8 GENERAL LICENSING PROVISIONS 9-11-9 INSPECTIONS 9-11-10 CONDUCT ON LICENSED PREMISES 9-11-11 CONDITION OF LICENSED PREMISES 9-11-12 HEARING PROCEDURE 9-11-13 LIABILITY FOR COSTS 9-11-4-314 MISDEMEANOR 9-11-1 PURPOSE. It is the purpose of this Ghapterchapter to protect the public health, safety and welfare of the community at large and the residents of rental dwellings in the City of Lauderdale and to ensure that rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community. The operation of rental residential properties is a business enterprise that entails certain responsibilities. Owners and operators are responsible to take such reasonable steps as are necessary to ensure that the citizens of the city who occupy such units may pursue the quiet enjoyment of the normal activities of life in surroundings that are: safe, secure and sanitary; free from noise, nuisancesor anneyanees; and free from unreasonable fears about safety of persons and security of property. 9-11-2 APPLICABILITY; SCOPE. This Chapterchc apter applies to all rental dwellings in the City, including any accessory structures on the premises upon which the rental dwelling is located; tsuch as garages -ate, storage buildings --and, appurtenances, sumer as sidewalks, and retaining walls and an townhome, condominium unit, or residential propertv sold pursuant to a contract for deed whenever any unit is let for occupancy. Thischapter does not apply to on -campus college or university housing units; Minnesota Department of Health licensed rest homes; convalescent care facilities; licensed group homes; nursing homes; hotels; motels; owner oa nits.or- .,aeminiun units as defined and gavemed by Minnesota StaWtes -1- Chapters 515, 515A, and 515B– or owner -occupied residential properties unless the owner lets a dwelling unit on the premises. 9-11-3 ADOPTION OF PROPERTY MAINTENANCE CODE. The most recently promulgated edition of the International Property Maintenance Code, 2003 edition, as published by the International Code Council, is adopted by reference an incorporated in its entirety as if it was set out in full, except as modified or amended iu t-hi-sbythe City Code. Nothing in this Chapter or the International Property Maintenance Code shall be construed to cancel, modify, or set aside any other provision of the City Code. 9-11-4 DEFINITIONS. "Building Official" means the building inspector or a designated agent authorized by the City Council to administef and enfefee this Chaptef. "City" means the City of Lauderdale. "City Administrator" means the City Administrator or the City Administrator's designated agent. "Habitable space" means the space in a structure for living sleeping eating, or cooking. Bathrooms, toilet rooms, closets, halls, storage and utility spaces, and similar areas are not considered habitable spaces. "Let for occupancy/Let" means to permit possession or occupancy of a rental dwelling or unit by a person who is not the legal owner of record thereof, pursuant to a written or unwritten lease, or pursuant to a recorded or unrecorded agreement regardless of whether a fee is required by the agreement. "Multiple Family r,..,e4i*gfamily dwelling" means a rental dwelling containing three (3) or more units. "Occupant" means any person living or sleeping in a rental dwelling or unit, or having possession of a space within a rental dwelling or unit. "Owner" means, with o eet to all atte invelvingthe making of appheations and the- gi...., of netiees, the individuals of entities holding legal and equitable title to the p-e—ses, or- the legal!y eanstituted agent designated by the owner- for- sueh or "licensee" means any person, agent, Operator, firm, or corporation having a legal or equitable interest in the property; or recorded in the official records of the state, county, or municipality as holding title to the property; or otherwise having control of the property, including the guardian of the estate of any such person, and the executor or administrator -2- of the estate of such person if ordered to take possession of real property by a court, or any person representing the actual owner. "Premises" means a lot, plot, or parcel of land including the building or structures thereon. "Rent" means to let for occupancy or to let. "Rental lifigdwelling" means a building or premises, or portion thereof, used or intended to be used for residential rental purposes. "Resident AgentM,,ent" means any person who has charge, care or control of a rental dwelling or unit on behalf of the owner or licensee. "Unit" means a single unit within a rental dwelling providing complete, independent living facilities for one or more persons including permanent provisions for living, sleeping, eating, cooking, and sanitation. 9-11-5 ENFORCEMENT OFFICER. The C4} -Building Official is authorized and directed to enforce all provisions of this Chapter -chapter, subject to review by the City Council. 9-11-6 RESPONSIBILITY OF OWNER (LANDLORD). A. Owner Responsible. Every owner of a rental dwelling is responsible for violations of duties and obligations imposed by this Ghaptefchapter even if the duty or obligation is also imposed on the occupant(s) of the rental dwelling or unit, or even if the owner, by agreement, has imposed on the occupant(s) the duty of making sure that the rental dwelling or unit complies with the requirements of this Ghaptercha ter, applicable provisions of the City Code, state law, and the International Property Maintenance Code. B. Cleanliness. Every owner of a rental dwelling is responsible for keeping that paf4 of the premises , including any shared or common areas in a multiple family dwelling, in a clean, sanitary, and safe condition in conformance with thischapter, applicable provisions of the City Code and the International Property Maintenance Code, ineluding any sharedor-eemmon � tiltiple The owner of a rental dwellingis s responsible for ensuring that all rubbish,ag rbage, and waste is collected on a regular basis by a hauler who is licensed by the City as required by section 4-2-11 of this Code. -3- C. Obtain License. The owner or resident agent must obtain a license and pay all license fees as required by this Chapterchapter before the rental dwelling or unit may be rented. D. Occupancy: The owner or its registered agent may not rent a rental dwelling or a unit to more people than permitted by this paragraph. Every living room shall contain at least 120 square feet. Bedrooms shall contain at least seventy (70) square feet for the first occupant and an additional fi$y (50) square feet for each additional occupant. A bedroom shall not constitute the only means of access to another bedroom or habitable spaces and shall not serve as the only means of egress from another habitable space. E. Crime Free Housing Program. (1) The owner or its registered agent ma not rent a rental dwelling or unit unless there is a written agreement between the owner and the occupant that contains the following prohibition on the occurrence of criminal and drug related activity on the premises and in the rental dwelling or in the unit: a. Tenant any members of the tenant's household or a guest or other person affiliated with tenant shall not engage in criminal activity, including drug-related criminal activity, on or near the premises, b. Tenant any members of the tenant's household or a guest or other person affiliated with tenant shall not engage in any act intended to facilitate criminal activity, including drug related criminal activity, or near the premises; c. Tenant or members of the household will not permit the dwellingunit to be used for or to facilitate criminal activity, including drug-related criminal activity, regardless of whether the individual engaging in such activity is a member of the household, or a guest; d. Tenant any members of the tenant's household or a guest, or other person affiliated with the tenant shall not engage in the unlawful manufacturing_ selling, using, storing, keeping, orig ving of a controlled substance at any location, whether on or near the premises or otherwise. 2. Where there is no written agreement between the owner and the occupant the owner, licensee, or registered agent shall have the occupant execute a written agreement containing all of the regulations contained in paragraph (1) of 9-11-6(E) acknowledging that violations of those regulations will result in termination of the occupant's tenancy. 3. Unon written notification from the City or its contracted police department to the owner, licensee and the registered agent (if applicable)of a violation of any of the provisions of 9-11-6(E)(1)(a-d), the owner, licensee and the registered agent must terminate the tenancy of the occupant(s) within 60 days. The owner, licensee, or registered agent may not offer any other rental dwelling or unit within the City to any occupant whose tenancy was terminated pursuant to this provision for a period of at least one year from the date of the occupant's removal from the rental dwelling or unit. The owner shall notify the City in writing of its occupant termination proceedings and provide copies of any applicable documents within ten (10) days of receiving initial notice of the violation(s). 4. An owner whose only rental dwelling is a single-family home or duplex that is classified as a relative homestead with Ramsey County is not required to comply with the requirements of 9-11-6(E). The owner must provide the City with documentation from Ramsey County of the relative homestead. 5. The owner, licensee, or registered agent of a rental dwelling shall make available to the City upon request a copy of the rental housingleas ease addendum(s). The City shall make the request via U.S. Mail to the owner, licensee, or registered agent. Said person is deemed to have received the request three (3) days after the request is mailed. Upon receiving the written request, the owner, licensee, or registered agent shall provide the requested lease addendum(s) within ten (10) business days of the written request. Failure to provide the required document(s) within the allotted time shall subject the owner to an administrative service fee in an amount set forth from time to time by the City Council by resolution. If after one month, the lease addendum(s) is not received, or do(es) not exist, the rental license may be suspended or revoked by the City Council. 6. Any owner that fails to proceed with an action to terminate the tenancy of the occupant after City or police department notificationin accordance with 9-11-6(E) shall be assessed an administrative fee in an amount set forth from time to time by the City Council by resolution for each calendar month that the owner fails to proceed. If after three months the occupant has not been evicted, the rental license may be suspended or revoked by the City Council after a duly noticed hearing. Such notice of the hearing must be in writing, sent by U.S. Mail to the owner, licensee, and any registered agent; must specify all violations of 9-11-6(E); and must state the date, time, place, and purpose of the hearing. The owner's actions to undertake the required measures and proceedings, including a failed eviction process, may be presented as a defense during the hearing_ before the City Council. If in the sole discretion of the City Council, the evidence establishes that the owner, licensee, or registered agent initiate and pursued the eviction proceedings in good faith but failed, the City Council may waive or stay any administrative fee or rental license sanctions. 9-11-7 RESPONSIBILITY OF OCCUPANT (RENTER). -5- A. Access By Owner. Every occupant of a rental dwelling shall give the owner, licensee or residentre istered agent access to his or her rental dwelling or unit, and that part of the premises which he or- sh the occupant occupies or controls pursuant to the occupant's agreement with the owner, licensee, or registered agent, at reasonable times for- th purpose ^r the esand after a good faith effort to notify the tenant, for any reasonable purpose. B. Cleanliness. Every occupant of a rental dwelling or unit is responsible for keeping erthe occupant's rental dwelling, unit, and any part of the premises which heof she the occupant occupies or controls pursuant to the occupant's agreement with the owner, licensee, or registered agent, in a clean, sanitary and safe condition in conformance with this Ehapterchapter, applicable provisions of the City Code, state law, and the International Property Maintenance Code. C. Disposal of Rubbish. Every occupant of a rental dwelling or unit shall store and dispose of all hiror-herthe occupant's rubbish, garbage and waste in a clean, sanitary and safe manner. Al' fubbish, garbage, and waste mut b� 11 of this Cedt- 9-11-8 GENERAL LICENSING PROVISIONS. A. License Required. It is unlawful to eperaterent a rental dwelling or unit in the City without first having obtained a license from the City. An owner must obtain a license for each rental dwelling. If the rental dwelling M 2. contains two or more units, and has a common owner and a common property identification number, the owner may obtain a single license for the rental dwelling. Esc eomply ki itm all provisions of this Chapter-. (Amended, 2 13 2097} An owner whose only rental dwelling is a single-family home or duplex that is classified as a relative homestead with Ramsey County is not required to obtain a license for the rental dwelling The owner must provide the City with documentation from Ramsey County of the relative homestead. B. License Application. The owner of a rental dwelling must submit an application for a license on forms and in the format provided by the City. The owner must give notice, in writing, to the City within fi-vethirty (530) businesscalendar days of any changes to the information contained in the license application. The application must include: the owner's name, mailing address, email address, and telephone number, owning partners if a partnership, and corporate officers if a corporation; 2. the resident agent's street address and telephone numbe number of the rental dwelling; 3. legal addfess of the fental dwelli~Rthe type and number of units in the rental dwelling; 4. the type and of units within the rental dwelling -andof structure to be licensed; and 5. , tfip! -cif the owner resides more than fifty (50) miles from the rental dwelling, then the owner must provide the name, mailing address, email address, and telephone number of a registered agent residing within fifty (50) miles of the rental dwelling that is authorized to act on behalf of the owner. C. License Fees. The owner must pay an annual license fee, the amount of which will determined by the City Council. The license fee schedule is maintained at City Hall. The owner must submit the required fee along with thea complete application for a new-e�renewal license. Applieati €er—bv December 15 of each vear. An application and license fee for a renewal license submitted after the license term expiration are subject to a penalty fee, whie-lam- shall -deter e�'�time—te time by the Git -7- C-etineil of $25 dollars per day. A renewal application will not be processed until the penalty has been paid. D. License Period. The initial lieense period begins upon the eff etive da ^� Chapter-, and ends an Deeember- 31, 2007. Thefeaftef, license period is for one year and runs from January 1 to December 31. The license must be renewed annually. E. License Issuance. 1. Preliminary Inspection and Investigation. Prior to issuing a new license, the Building Official wi44must inspect the rental dwelling to determine compliance with this Chapterchapter, the City Code, state law, and the International Property Maintenance Code. The City Administrator will review the application for completeness and determine whether all real estate taxes and municipal utilities are paid and current. The City will not issue a license for a rental property when the real estate taxes or municipal utilities are in arrears. 2. T4ef-�License. If the rental dwelling is in full compliance with paragraph (1), the City will issue a44e>=I license to the owner. 3. Compliance Order. If the rental dwelling is not in full compliance with paragraph (1), the City will provide the owner or resident re isg tered agent with a compliance order pursuant to Seefiensection 9-11-11. iftheeeffeets the items in tho Tier-eamplianee ofdef within the speeified pefied Of time, the City will issue a 1 1: e to the M 5 -.-Unsafe or Dangerous Conditions. No owner, licensee, or residentagent may operate a rental dwelling, regardless of the type of license issued, if the Building Official determines that a condition exists in or on the rental dwelling, unit, or premises that is unsafe or poses an imminent danger to the health or safety of the tenants or the public. Any person who continues to operate a rental dwelling or unit after such a determination by the Building Official is subject to suspension or revocation of the license, criminal prosecution, and any civil or administrative remedies available to the City. (Amended, 2 13 07) F. Posting of License. The owner shall post a copy of the license in the rental dwelling in a conspicuous place. In multiple dwelling units requiring a single license, the license shall be posted in a common area of the building such as a corridor, hallway or lobby. The posted license shall be framed and covered with clear glass or plastic. G. Renewal of License. An owner may continue to rent a dwelling after the �. ati ,.. date of the lieenseDecember 31 provided the owner has filed with the City on or before December 34-A15, the appropriate renewal license application and paid the City the license fee. The issuance of a license under this Elercha ter shall be considered a privilege and not an absolute right of the owner and shall not entitle the owner to an automatic renewal of the license. Allowing the owner to continue to rent while the renewal license is being processed does not obligate the City to automatically renew the license. H. Transfer of License. Licenses are not transferable. Any ehangeschan e in the ownership of the rental dwelling requireor premises requires a new W. MMM Is 5 -.-Unsafe or Dangerous Conditions. No owner, licensee, or residentagent may operate a rental dwelling, regardless of the type of license issued, if the Building Official determines that a condition exists in or on the rental dwelling, unit, or premises that is unsafe or poses an imminent danger to the health or safety of the tenants or the public. Any person who continues to operate a rental dwelling or unit after such a determination by the Building Official is subject to suspension or revocation of the license, criminal prosecution, and any civil or administrative remedies available to the City. (Amended, 2 13 07) F. Posting of License. The owner shall post a copy of the license in the rental dwelling in a conspicuous place. In multiple dwelling units requiring a single license, the license shall be posted in a common area of the building such as a corridor, hallway or lobby. The posted license shall be framed and covered with clear glass or plastic. G. Renewal of License. An owner may continue to rent a dwelling after the �. ati ,.. date of the lieenseDecember 31 provided the owner has filed with the City on or before December 34-A15, the appropriate renewal license application and paid the City the license fee. The issuance of a license under this Elercha ter shall be considered a privilege and not an absolute right of the owner and shall not entitle the owner to an automatic renewal of the license. Allowing the owner to continue to rent while the renewal license is being processed does not obligate the City to automatically renew the license. H. Transfer of License. Licenses are not transferable. Any ehangeschan e in the ownership of the rental dwelling requireor premises requires a new license. A new license must be applied for within thirty (30) days of the change in ownership. Resi Registered Agent Required. Ownefs of rental dwellings , ,ith fi.,o (5) of mefe individualunits shall appoint a resident agent who shall es le withinthe rental dwelling to he responsible fe the ,Y, nte,,anee .iiupkeep d „ Lp ee the t l dwelling l ,l t handle 1 e h TGTiCC1T-Cf'VPGiIZLig—RTICrG� a.a., u.ia. ,v ............ .........,...b .,..»..., .. .... the Gity. Ownefs of f!ental dwellings eentaining fewer than five (5) i l ,l t fesidewithin the eotinties of D n„,se„ Hennepin, Anoka, /�'a , r, Dako�Eott��7^ on, Wright, age, isant; She fl.,,, -„e sha4 appoint an agent that ,le within theset;e that .,ll be e the eof Dohuai v responsible resident agent-. .,;,. ,: r .. nom„nr.ha If the owner of a rental dwelling resides more than fifty (50) miles from the rental dwelling, then the owner must provide the City with the name mailing address, email address, and telephone number of the went residing within fifty (50) miles of the rental dwelling that is authorized to act on behalf of the owner. J. Register of Occupancy. The owner, licensee, or its resident isg tered agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time. Said register of occupancy shall contain, at a minimum, the following information: 1. Address(es) of the rental dwelling; 2. Number of bedrooms of each unit; 3. Number of units in each building; and 4. Number of adults and children (under 18) currently occupying each unit. K Access. Upon the request of the City, the owner, licensee, or its registered agent shall provide access to the rental dwelling or unit for the purpose of enforcing this chapter. 9 INSPECTIONS. A. Biannual Inspections. The City will inspect all currently licensed rental dwellings periodically to determine compliance with this Chapter -chapter, the City Code, state law, and the International Property Maintenance Code. The City will inspect rental dwellings with odd -numbered addresses irtfor odd years licensure and rental dwellings with even -numbered addresses infor even year licensure. ^ eaeh inspeetion, the City shall provide th-e owner- or- a t agent with a com,.1;anee ,,,-,le,. p „t to cent;,,., 9 14- ! 1! 1. The owner -of rest ent"be..nt must _.feet the_ violations within the t_.,,e -10- B. Occupant Initiated Inspection. An occupant who believes that his or her rental dwelling or unit is not in compliance with the provisions of this Chapterchapter, City Code, state law, or the International I4eusingProperty Maintenance Code may provide written notice to the owner, licensee, or ire istered agent effor the rental dwelling unit specifying the alleged deficiency. If the owner, licensee, or fe4dentre isg tered agent does not take action to correct the alleged problem within a reasonable amount of time, the occupant may contact the City and request an inspection of the rental dwelling or unit by the Building Official tipen shewing pfeefAfter providing the City with documentation that the ^,• nef of resident anon+occupant had keen properly notified the owner, licensee, or registered agent and has been g.a reasonable amount of time in which to correct as deficiency has passed. The cost of the inspection shall be paid by the owner if the City's inspection reveals actual deficiencies as described by the occupant. 9-11-10 CONDUCT ON LICENSED PREMISES. A. Owner Responsible. It shall be the responsibility of the owner or- r-esiden licensee, and registered agent to see that dwell ingo ccupants and occupants'ug ests conduct themselves in such a manner as not to cause the premises to be disorderly. This seetien applies to both Tier- and Tief 11 heenses—For purposes of this section, a rental dwelling or unit is disorderly at whiehwhen any of the following activities occur in the rental dwelling or unit or on the premises where the rental dwelling or unit is located: 1. Violation of Minnesota Statutes, sections 609.755 through 609.763 as may be amended from time to time, relating to gambling; 2. Violation of laws relating to prostitution or acts relating to prostitution as sex trafficking as set forth in Minnesota Statutes, sections 609.321 through 609.3243, as may be amended from time to time; 3. Violation of Minnesota Statutes seetions 152.01 +h,.otigh 152.027 chapter 152 as may be amended from time to time, relating to the unlawful sale, use, or possession of controlled substances; - 11 - 4. Violation of Minnesota Statutes, sections 340A.401 and 340A.503 as may be amended from time to time, relating to the unlawful sale and underage consumption of alcoholic beverages; 5. Violation of Minnesota Statutes, section 609.33 as may be amended from time to time, which prohibits owning, leasing, operating, managing, maintaining or conducting a disorderly house, or inviting or attempting to invite others to visit or remain in a disorderly house; 6. Violation of Minnesota Statutes, sections 97B.021, 9713.045, 609.66 through 609.67, 624.712 through 624.716, 624.719, 624.731 through 624.732 as may be amended from time to time, relating to the unlawful possession, transportation, sale or use of weapons; 7. Violation of City Code, section 5-2-2, or violation of Minnesota Statutes, section 609.72, as may be amended from time to time, relating to disorderly conduct; 8. Violation of City Code, section 5-7, relating to recreational fires; 9. Violation of City Code, section 5-8, relating to clandestine drug labs; 10. Violation of City Code, section 4-1, relating to nuisances; er 11. Violation of City Code, section 5-3, relating to animal controli 12. Exceeding the occupancy standards defined in City Code section 9- 11-6; 13. Violation of Minnesota Statutes, sections 609.226 and 347.51 through 347.565, as may be amended from time to time, relating to dangerous dons; 14. Violation of Minnesota Statutes, sections 609.221 through 609.223 1, 609.224, and 609.2242, as may be amended from time to time, relating to assault and domestic assault; 15. Violation of Minnesota Statutes, section 609.78, as may be amended from time to time, which prohibits interfering with a 911 phone call; 16. Violation of Minnesota Statutes, section 609.713, as may be amended from time to time, which prohibits terroristic threats; -12- Violation of Minnesota Statutes, section 243.166, as amended from time to time, relating to Predatory Offender Registration; 18. Violation of Minnesota Statutes, section 609.229, as may be amended from time to time, relating to crimes done for the benefit of a gang; 19. Violation of Minnesota Statutes, section 609.50, as may be amended from time to time, which prohibits interference with a peace officer; 20. Violation of City Code, section 4-2 relating toag rbage and refuse; on of Minnesota Statutes, chanter 260C and section 609.26 subdivision 1(8), as may be amended from time to time, relating to the delinquency of a minor; 22. Violation of Minnesota Statutes, section 609.715, as may be amended from time to time, relating to unlawful assembles 23. Violation of Minnesota Statutes, section 609.71, as maybe amended from time to time, relating to a riot; 24. Violation of Minnesota Statutes, section 609.903, as may be amended from time to time, relating to racketeering, or 25. Violation of Minnesota Statutes, section 609.675, as amended from time to time, relatingto o exposing children to large containers that fasten automatically when closed. B. City Enforcement. The City Administrator is responsible for enforcement and administration of this section. C. First Violation. Upon determination by the City Administrator that a licensed. I iised in rental dwelling or unit is disorderlyR+af.,+er, as described in paragraph (A) of this section, the City Administrator must give -provide written notice to the licensee, owner, and registered agent of the violation and direct the licensee to take steps to prevent Any -further violations. D. Second Violation. If another instance of disorderly use of the licensed premisesrental dwelling or unit occurs within th-r-eetwelve 12) -months of anthe first incident for which a notice in ori --paragraph (C) of this section was given, the City Administrator must net provide written notice to the licensee, owner, and registered agent of the second violation and must also require the licensee to submit a written report of the actions taken, and -13- proposed to be taken, by the licensee, owner, and registered agent to prevent further disorderly use of the premises. This written report must be submitted to the City Administrator within €weseven 7 business days of the date of the written notice of disorderly use of the p fefni and must detail all actions taken by the licensee in response to all notices of disorderly use of the-fenrises—within the preceding threetwelve (12) months. E. Third Violation. 1. If another- a third instance of disorderly use of the licensed premrental dwelling or unit occurs within thlreetwelve (12) months ^fto,! any t,,. ~ o istanees of .disorderly eof the first incident for which notices were given to the heensee pufsuant4e�q notice in paragraph (C) of this sectionwas ig yen, the rental dwelling license ferthe -premises--may be denied, revoked, suspended or not renewed. An action to deny, revoke, suspend, or not renew a license under this section must be initiated by the City Administrator who must give to the licensee written notice of a hearing before the City Council te-considers such denial, revocation, suspension or non- renewal. Such written notice must specify all violations of this section, and must state the date, time, place and purpose of the hearing. The hearing must be held no less than ten 10 days and no more than thin 301 days after giving such notice. 2. Following the hearing, the City Council may deny, revoke, suspend or decline to renew the license for all or any part or parts of the licensed premises or may grant a license upon such terms and conditions as it deems necessary to accomplish the purposes of this section. F. No Adverse Action Pending Eviction. No adverse license action shall be imposed where the instance of disorderly use of the licensed premisesrental dwelling or unit occurred during the pendency of an eviction proceedings (tinlawful detainer-) or within thirty t30) days of the notice given by the licensee to a tenant to vacate the premises where the disorderly use was related t „duet by that tenant « by other- oeeupants ests of tl,o tenant's unit. Eviefien pr-eeeedings are not-&bccrt6- adverse -rivcir8 e action-, however, -times£ they afe diligenntly ptir-stied-by the lieensee. Ftifther-,-&HSo long as the licensee is diligently pursuing such an eviction or voluntary vacation by the tenant. An action to deny, revoke, suspend, or not renew a license based upon vielatiensa violation of this section may be postponed or discontinued at any time if4t-appears, in the City's sole discretion, the City concludes that the licensee has taken appropriate measures whieh willto prevent further instances of disorderly use. -14- G. Finding of Disorderly Conduct. A determination that the licensed premises have been used in ais disorderly -manner as described in paragraph (A) of this section shall be made upon a fair preponderance of the evidence to support such a determination. It is not necessary that a criminal ekar-gescharge be brought in order to support a determination of disorderly use nor does the fact of dismissal or acquittal of such a criminal charge operate as a bar to adverse license action under this section. H. Service of Notices. All notices given by the City under this section must be per-sanally se ,ed on the hee sent by eet4i€redfirst class U.S. mail to the licensee's last known address or, if neither method of sen4ee off ets ..otieo, by posting posted on a conspicuous place on the licensed premirental dwellina or unit if the address is unknown. I. Enforcement Actions. Enforcement actions provided in this section are not exclusive, and the City Council may take any action with respect to a licensee, a tenant, or the licensed premisesrental dwelling or unit as is authorized by the city code, state or federal law. 9-11-11 CONDITION OF LICENSED PREMISES. A. Compliance Order. Whenever the Building Official determines that the condition of any rental dwelling or unit or the premises where any rental dwelling or unit is located fails to meet the provisions of this Eherchapter, other applicable City Code provisions, state law, or the International Property Maintenance Code, he or shethe Building Official may issue a compliance order setting forth the specific violations and ordering the owner, licensee, or registered agent to correct such violations. B. Contents of the Compliance Order. The compliance order shall: 1. Be in writing; 2. Describe the location and nature of the violations; 3. Set forth a reasonable time for the correction of the violations by the owner, licensee, or registered agent; and 4. Be served upon the owner, licensee, and resident re istered agent eitheF p aflyby eertified first class U.S. mail. A copy of the compliance order shall also be provided to the occupants of the rental dwellingor r unit. -15- —Appeal. When it is alleged by the owner, licensee, or metre istered agent that the Building Official's compliance order is based upon the erroneous interpretation of this Elapterchapter, other applicable City Code provisions, state law, or the International Property Maintenance Code, the owner, licensee, or resident re isg tered agent may appeal the compliance order to the City Council. Such appeal shall be in writing, must specify the grounds for the appeal, must be accompanied by a filing fee, as set forth by resolution of the City Council, from time to time, and must be filed with the City within f-veseven (57) mss calendar days after sen,iee of the date the compliance order was sent to the owner, licensee, and registered agent. The appeal shall be heard by the City Council pursuant to the procedure set forth in £eetiensection 9-11-12 (A -C) of thischapter. The filing of the appeal of the compliance order shall stay all proceedings in furtherance of the action rder appealed from, unless such a stay would cause imminent peril to life, health or property. Upon the receipt of an appealed compliance order that contains a violation that imminently endangers life, health, or property, the Building Official will immediately notify the appellant in writingand nd by telephone or email to inform the appellant of those violations unaffected by the stay. D. License Action. If the violation listed in the compliance order is not remedied by the owner, licensee, or registered agent within the specified time given in the order and the time to appeal the compliance order has expired, the license for the rental dwelling may be denied, suspended, revoked, or not renewed by the City. An administrative fine in an amount set forth from time to time by the City Council by resolution may also be imposed by the City. When the City seeks to deny, suspend, revoke, or not renew a license and/or impose an administrative fine pursuant to this section, the City shall send a notice of the proposed action to the licensee of the rental dwelling or unit. The proposed action shall be heard by the City Council pursuant to the procedures set forth in section 9-11-12 of this chapter. 9-11-12 HEARING PROCEDURE. A. Scheduling of Hearing. If the City makes a determination that it will be denying,endin ., fe ^long ^r seeks to deny, suspend, revoke, or not -16- �11' —100-01111 —Appeal. When it is alleged by the owner, licensee, or metre istered agent that the Building Official's compliance order is based upon the erroneous interpretation of this Elapterchapter, other applicable City Code provisions, state law, or the International Property Maintenance Code, the owner, licensee, or resident re isg tered agent may appeal the compliance order to the City Council. Such appeal shall be in writing, must specify the grounds for the appeal, must be accompanied by a filing fee, as set forth by resolution of the City Council, from time to time, and must be filed with the City within f-veseven (57) mss calendar days after sen,iee of the date the compliance order was sent to the owner, licensee, and registered agent. The appeal shall be heard by the City Council pursuant to the procedure set forth in £eetiensection 9-11-12 (A -C) of thischapter. The filing of the appeal of the compliance order shall stay all proceedings in furtherance of the action rder appealed from, unless such a stay would cause imminent peril to life, health or property. Upon the receipt of an appealed compliance order that contains a violation that imminently endangers life, health, or property, the Building Official will immediately notify the appellant in writingand nd by telephone or email to inform the appellant of those violations unaffected by the stay. D. License Action. If the violation listed in the compliance order is not remedied by the owner, licensee, or registered agent within the specified time given in the order and the time to appeal the compliance order has expired, the license for the rental dwelling may be denied, suspended, revoked, or not renewed by the City. An administrative fine in an amount set forth from time to time by the City Council by resolution may also be imposed by the City. When the City seeks to deny, suspend, revoke, or not renew a license and/or impose an administrative fine pursuant to this section, the City shall send a notice of the proposed action to the licensee of the rental dwelling or unit. The proposed action shall be heard by the City Council pursuant to the procedures set forth in section 9-11-12 of this chapter. 9-11-12 HEARING PROCEDURE. A. Scheduling of Hearing. If the City makes a determination that it will be denying,endin ., fe ^long ^r seeks to deny, suspend, revoke, or not -16- renewing a license pursuant to Sec-tienssections 9-11-10 or 9-11-11(M of this Ehapterchapter, or if the owner, licensee, or re4dentre isg tered agent is appealing theApE als the compliance order pursuant to Seetiensection 9-11- I1(C) of this Ehapterchapter, the City Council shall conduct a hearing on the matter. The hearing shall be scheduled at the next fe ..1.,,. City G&Rn^=l meetingno less than ten (10) calendar days and no more than thirty (30) calendar days following the date of the City's notice erto the owner or the Cid receipt of the ^,,Amer's notk-e ^pan appeal of a compliance order. B. Hearing. At the hearing, the City Council shall hear all relevant evidence and arguments and shall review all testimony, documents, and other evidence submitted to the City at least five (5) calendar days before the hearing. The owner, licensee, or l esidentregistered agent shall have the opportunity to address the City Council at the hearing. C. Findings. Aftef the rre-luded, the Gity Goun^il shall make findings whether to uphold the eempliance fdeor- to r -e „ kz. o.usvend deny of t fenew the l: )ose an . ,aims+ fative fin The City Council shall make findings and shall issue a written decision within thirty (30) calendar days following the date of the hearing and shall send a copy of its decision to the owner and resident agent by first class U.S. mail. The decision shall specify the rental dwelling or units to which it applies. D. License Reinstatement. Upon a decision to revoke, suspend, deny, or not renew a license for violations of this section, the owner, licensee, or registered agent are ineligible for a new rental license for a period determined by the City Council, but such period shall not exceed twelve (12) months. Any owner, licensee or registered agent who has had two or more licenses revoked suspended, denied, or not renewed for a violation of this chapter within the previous twenty-four (24) months, is ineligible for a new rental license for a period determined by the City Council, but such period shall not exceed twenty-four (24) months. To reinstate a license, the owner must complete the licensing requirements established in 9-11-8 and pass an inspection as set forth in 9-11-9 and 9-11-11. PE. No Occupancy. If a license is revoked, suspended, denied or not renewed by the City Council, it shall be unlawful for the owner, licensee, or the resident re isg_tered agent to thereafter permit the occupancy of the unlicensed rental dwelling or the unit. " netiee of the aetion "fall be poste' by the Building The City shall send and post a copy of the City Council action on the rental dwelling( t# or e-unit(s) impacted by action in order to prevent any further occupancy. No person shall reside in, occupy or cause to be occupied thatany unlicensed rental dwelling or unit until ^ license is obtained ^reinstated by-the-awner. If the rental dwelling(s) or unit(s) is occupied at the time the license is revoked, suspended, denied, or not renewed then the owner, licensee, or registered agent shall inform the -17- tenant(s) that the tenant(s) have thirty (30) days from the date of the City Council action to vacate. Occupation of the rental dwelling or unit after those thirty (30) days is unlawful. 1;F. Appeal. An owner may appeal the decision of the City Council as allowed under state law. 9-11-13 LIABILITY FOR COSTS. A If the owner licensee or registered agent fails to voluntarily comply with any requirement of this chapter, the City Council may direct the City Administrator to take all lawful stems to enforce the requirements of this chapter, including injunctive relief. B. _ The owner, licensee or registered agent is responsible for all costs associated with any enforcement efforts undertake pursuant to 9-11-13(A), including but not limited to court costs attorneys' fees, and interest on any unpaid amounts incurred by the City pursuant to this chapter. C All sums payable by the owner, licensee or registered agent to the City pursuant to this section shall be deposited in the City's general fund to reimburse the City for its expenses and costs incurred to enforce this chapter. D If the owner, licensee or registered agent fails to pay the Cit as by this chapter or any court order, said costs fees and amounts may be collected as a special assessment against the licensed property pursuant to Minnesota Statute Chapter 429, as amended from time to time. 9-11-4414 MISDEMEANOR. Failure by an owner, licensee, or registered agent to comply with a compliance order after the right of appeal has expired ershall constitute a misdeameanor. A violation of any provision of the „,.,., isio„s ^f this C1,.,pte -this chapter by an owner, licensee, or registered agent shall constitute a misdemeanor. Each day that a violation continues shall be deemed a separate punishable offense. Adopted by the city council of the City of Lauderdale the 22nd day of January, 2013.