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01/10/2012
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JANUARY 10, 2012 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the December 13, 2011, City Council Meeting c. Claims and Bond Payment Totaling $208,436.18 4. CONSENT a. November Finances b. $1,500 donation from Chinese Christian Church — Resolution 011012A c. 2012 Rental Housing Licenses d. 2012 Business Licenses e. 2012 City Council Meeting Schedule f. 2012 Designation of Official Newspaper g. 2012 Investment Policy h. Designating Official Depository and Investment Institutions for 2012 - Resolution 011012B i. Collateral Pledge Update from North Star Bank j. Recreation Agreement with Falcon Heights 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Snow Commotion 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. 2012 Committee Appointments & Mayor Pro Tem b. 2012 Fee Schedule —Resolution 011012C c. Back Up Snow Plowing d. Eustis Street Winter Parking 9. ITEMS REMOVED FROM THE CONSENT AGENDA 11. SET AGENDA FOR NEXT MEETING a. Alley Parking Ordinance 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 December 13, 2011 Mayor Dains called the City Council meeting to order at 7:35 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Kevin Kelly, Deputy City Clerk. Mayor Dains asked for changes to the meeting agenda. The Mayor added city staff appreciation to the agenda. Councilor Hawkinson moved to approve the agenda as amended. Councilor Grove seconded the motion and it passed unanimously. Councilor Grove moved to approve the November 22, 2011, City Council meeting minutes. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the claims totaling $99,516.09. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Gaasch moved the consent agenda acknowledging October finances and PCIC minutes and approving 2012 licenses, Resolution 121311A applying for the 2012 SCORE grant, warming house attendant hires, and transfer of the City's prosecuting services to Hughes and Costello. Councilor Mac Lean seconded the motion and it passed unanimously. Butkowski presented information on the proposed 2012 budget and levy. The projected 2012 General Fund budget was $1,178,253 resulting in a 31.21% city tax rate. The projected special revenue fund revenues totaled $603,157 with anticipated special revenue fund expenditures of $533,096. The proposed property tax levy for 2012 was $598,152, a three percent increase over 2011. Fiscal Disparities will buy down $101,159 of that amount leaving a local property tax levy of $496,993. Due to the elimination of the Market Value Homestead Credit (MVHC) and shifts in market value, the three percent levy increase resulted in a 12.3% city tax increase on median value homes. A median value home would see an overall tax increase of $157. Butkowski then explained for the audience how the money is spent by department. Mayor Dains opened the public hearing on the proposed budget and levy at 7:45 p.m. No one present wished to address the Council. Mayor Dains closed the public hearing at 7:46 p.m. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 The Council discussed the proposed levy. They articulated that approving the increase was difficult but would contribute to the long-term viability of Lauderdale. The Mayor reiterated that the 3% levy increase would generate $15,000418,000 dollars but the more dramatic change in taxes was the result of the Legislature's elimination of the Market Value Homestead Credit Program. Councilor Hawkinson moved to adopt the 2012 city budget and Resolution 121311B — a resolution levying taxes for 2011 payable in 2012 in the amount of $598,152. Councilor Mac Lean seconded the motion and it passed unanimously. Bownik addressed the Council regarding the 2012 sewer and recycling rates. Due to a reduction in the cost to treat sewage and revenue sharing from the recycling hauler, staff does not recommend increasing the recycling or sanitary sewer rates for 2012. Due to increasing stormwater management costs and the desire to set aside money for future stormwater system improvements, staff recommends increasing the stormwater rate by 12.5% or $1.16 per quarter per home. Councilor Gaasch moved to adopt Resolution 121311C — a resolution establishing 2012 storm sewer rates, sanitary sewer rates, and recycling rates. Councilor Mac Lean seconded the motion and it passed unanimously. As previously discussed, Bonestroo was absorbed by Stantec. Stantec is asking the City Council to assign all existing contracts in the name of Bonestroo to Stantec. Councilor Hawkinson moved to assign all existing contracts in the name of Bonestroo to Stantec. Councilor Gaasch seconded the motion and it passed unanimously. Butkowski explained that the City would have to comply with GASB standard 54 by the end of the year. The standard requires the Council to adopt a new fund balance policy and a resolution defining the purpose of revenue in the Community Events,. Communication, and Recycling Funds. Councilor Mac Lean moved to adopt the updated Fund Budget Policy and Resolution 121311D — a resolution committing specific revenue sources and confirming restrictions for specified purposes in special revenue funds. Councilor Grove seconded the motion and it passed unanimously. Mayor Dains said the Council annually offers staff a day off over the holidays in appreciation for their work throughout the year. The Council discussed what terms the day off could be taken under. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 Councilor Hawkinson moved to allow staff to take a day off in appreciation for their work throughout the year between now and January 31. Councilor Mac Lean seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next meeting, which included parking revisions in addition to the items the Council must address at the first meeting of each year. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meeting but not aired on community television. The Mayor asked if anyone present wished to address the Council. No one addressed the Council. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Grove seconded the motion and it carried. The meeting adjourned at 8:07 p.m. Respectfully submitted, , kjk-'� W"-/ Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL January 10, 2012 City Council Meeting 12/23/11 Payroll: Direct Deposit # 501279-501291 12/30/11 Payroll: Direct Deposit #501292-296 01/06/12 Payroll: Direct Deposit #501297-501304 12/23/11 Payroll: Payroll Liabilities, e -payments #613E -615E 12/30/11 Payroll: Payroll Liabilities, e -payments #616E -618E, 624E 01/06/12 Payroll: Payroll Liabilities, e -payments #621E -623E Vendor Claims 01/10/12 Claims: Check #'s 21019-21056, e -payment #620E $8,586.84 $4,273.66 $3,813.91 $5,932.97 $3,605.04 $2,999.19 $179,224.571 SUBTOTAL $208,436.181 Total Claims for Approval $208,436.18 CITY OF LAUDERDALE 01/06/1212:30 PM Page 1 *Claim Register© 122311pyroll DECEMBER 2011 Claim Type Not Working Claim# 2418 NORTH STAR BANK, CHECKING S Ck# 000613E 12/28/2011 Cash Payment G 101-21703 FICA WITHHOLDING. 12/09/11 Payroll $1,775.24 Invoice Cash Payment G 101-21701 FEDERAL TAXES 12/09/11 Payroll $1,203.26 Invoice Transaction Date 12/28/2011 Due 0 NORTH STAR CHEC 10100 Total $2,978.50 Claim# 2419 PERA Ck# 000614E 12/28/2011 Cash Payment G 101-21704 PERA 12/23/11 Payroll $1,558.17 Invoice Transaction Date 12/28/2011 Due 0 NORTH STAR CHEC 10100 Total $1,558.17 Claim# 2420 ICMA RETIREMENT TRUST- 457 Ck# 000615E 12/28/2011 Cash Payment G 101-21705 ICMA RETIREMENT 12/23/11 Payroll $1,396.30 Invoice Transaction Date 12/28/2011 Due 0 NORTH STAR CHEC 10100 Total $1,396.30 Claim Type Not Working Total $5,932.97 Pre -Written Checks $5,932.97 Checks to be Generated by the Compute $0.00 Total $5,932.97 CITY OF LAUDERDALE 01/06/12 12:30 PM Page 1 *Claim Register© 123011pyroll Claim# 2424 MN DEPARTMENT OF REVENUE Ck# 000618E 12/30/2011 Cash Payment G 101-21702 STATE WITHHOLDING 12/11 State Withholding $1,381.22 Invoice Transaction Date 12/30/2011 Due 0 NORTH STAR CHEC 10100 Total $1,381.22 Claim Type Not Working Total $3,605.04 Pre -Written Checks $3,605.04 Checks to be Generated by the Compute $0.00 Total $3,605.04 DECEMBER 2011 Claim Type Not Working Claim# 2421 NORTH STAR BANK, CHECKING S Ck# 000616E 12/30/2011 Cash Payment G 101-21701 FEDERAL TAXES 12/30/2011 Payroll $518.87 Invoice Cash Payment G 101-21703 FICA WITHHOLDING. 12/30/2011 Payroll $783.09 Invoice Transaction Date 12/30/2011 Due 0 NORTH STAR CHEC 10100 Total $1,301.96 Claim# 2422 ICMA RETIREMENT TRUST- 457 Ck# 000624E 1/6/2012 Cash Payment G 101-21705 ICMA RETIREMENT 12/30/11 Payroll $127.00 Invoice Transaction Date 12/30/2011 Due 0 NORTH STAR CHEC 10100 Total $127.00 Claim# 2423 PERA Ck# 000617E 12/30/2011��W Cash Payment G 101-21704 PERA 12/30/11 Payroll $794.86 Invoice Transaction Date 12/30/2011 Due 0 NORTH STAR CHEC 10100 Total $794.86 Claim# 2424 MN DEPARTMENT OF REVENUE Ck# 000618E 12/30/2011 Cash Payment G 101-21702 STATE WITHHOLDING 12/11 State Withholding $1,381.22 Invoice Transaction Date 12/30/2011 Due 0 NORTH STAR CHEC 10100 Total $1,381.22 Claim Type Not Working Total $3,605.04 Pre -Written Checks $3,605.04 Checks to be Generated by the Compute $0.00 Total $3,605.04 CITY OF LAUDERDALE 01/05/12 4:10 PM Page 1 Paid Register Check Employee Pay Pay Group Check Check Number Number Employee Name Period Description Amount Date Status 501300 000000002 HINRICHS, DAVID C 1 BI -WEEKLY $587.80 1/6/2012 Outstanding 501301 000000005 HUGHES, JOSEPH A 1 BI -WEEKLY $858.17 1/6/2012 Outstanding 501298 000000011 BOWNIK, JAMES 1 BI -WEEKLY $797.44 1/6/2012 Outstanding 501297 000000101 DUBORD, ANDREW 1 BI -WEEKLY $165.26 1/6/2012 Outstanding 501299 000000007 BUTKOWSKI-HINRICHS, HE 1 BI -WEEKLY $962.48 1/6/2012 Outstanding 501304 000000018 SAX, JOE 1 BI -WEEKLY $29.72 1/6/2012 Outstanding 501303 000000023 SAX, DERRICK 1 BI -WEEKLY $174.15 1/6/2012 Outstanding 501302 000000027 KELLY, KEVIN 1 BI -WEEKLY $238.89 1/6/2012 Outstanding $3,813.91 CITY OF LAUDERDALE 01/06/12 12:35 PM Page 1 *Claim Register© 010612pyroll JANUARY 2012 Claim Type Not Working Claim# 2446 NORTH STAR BANK, CHECKING S Ck# 000621E 1/6/2012 Cash Payment G 101-21703 FICA WITHHOLDING. 01/06/2012 Payroll $860.82 Invoice Cash Payment G 101-21701 FEDERAL TAXES 01/06/2012 Payroll $414.10 Invoice Transaction Date 1/6/2012 Due 0 NORTH STAR CHEC 10100 Total $1,274.92 Claim# 2447 ICMA RETIREMENT TRUST - 457 Ck# 000622E 1/6/2012 Cash Payment G 101-21705 ICMA RETIREMENT 01/06/2012 Payroll $982.76 Invoice Transaction Date 1/6/2012 Due 0 NORTH STAR CHEC 10100 Total $982.76 Claim# 2448 PERA Ck# 000623E 1/6/2012 Cash Payment G 101-21704 PERA 01/06/2012 Payroll $741.51 Invoice Transaction Date 1/6/2012 Due 0 NORTH STAR CHEC 10100 Total $741.51 Claim Type Not Working Total $2,999.19 Pre -Written Checks $2,999,19 Checks to be Generated by the Compute $0.00 Total $2,999.19 CITY OF LAUDERDALE *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 021023 12/21/2011 BOWNIK, JIM E 101-41200-331 TRAVEL EXPENSE $7.04 Expense 11/4-12/16/11 Total BOWNIK, JIM $7.04 Paid Chk# 021024 12/21/2011 HOME DEPOT CRC E 101-45200-228 MISC REPAIRS MAINT SUPPLIE $58.16 Hockey Replacement Boards Total HOME DEPOT CRC $58.16 Paid Chk# 021025 12/21/2011 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $44.58 11/11 Fax Line Total INTEGRA $44.58 Paid Chk# 021026 12/21/2011 KELLY, KEVIN�.._..wa: E 101-41200-331 TRAVEL EXPENSE $47.02 9/2/2011 to 12/14/2011 Mileage Total KELLY, KEVIN $47.02 Paid Chk# 021027 12/21/2011 NORTH STAR BANK, CHECKING STMT E 201-45600-440 MEETING EXPENSES $28.00 PCIC pizza E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $41.15 cleaning supplies otal NORTH STAR BANK, CHECKING STMT $69.15 Paid Chk# 021028 12/21/2011 PREMIUM WATERS, INC E 101-41200-208 WATER DELIVERY $25.77 replacement check - 11/11 water servic Total PREMIUM WATERS, INC $25.77 Paid Chk# 021029 12/21/2011. RAMSEY COUNTY, PROP REC & REV E 101-43000-313 SNOW & ICE REMOVAL $1,012.94 11/11 Plowing Total RAMSEY COUNTY, PROP REC & REV $1,012.94 Paid Chk# 021030 12/21/2011 SPRINT PCS E 101-43000-391 TELEPHONE/PAGERS E 602-49100-391 TELEPHONE/PAGERS E 601-49000-391 TELEPHONE/PAGERS Total SPRINT PCS $36.23 11/11 PW Cell Phones $18.12 11/11 PW Cell Phones $18.11 11/11 PW Cell Phones $72.46 Paid Chk# 021031 12/21/2011 SUBURBAN ACE HARDWARE E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $35.04 Rope/Spring Snaps & Fasteners Total SUBURBAN ACE HARDWARE $35.04 Paid Chk# 021032 12/21/2011 XCEL ENERGY, PARK & GARAGE . ,. -.. , ....,_a-.. ..._ E 101-43000-381 ELECTRIC E 101-45200-381 ELECTRIC E 101-43000-383 GAS UTILITIES E 101-45200-383 GAS UTILITIES Total XCEL ENERGY, PARK & GARAGE 10100 NORTH STAR CHECKING $28.39 11/11 PW & Warming House Util $28.39 11/11 PW & Warming House Util $63.72 11/11 PW & Warming House Util $63.72 11/11 PW & Warming House Util $184.22 $1,556.38 CITY OF LAUDERDALE *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $1,492.15 201 COMMUNITY EVENTS $28.00 601 SEWER UTILITIES $18.11 602 STORM SEWER ENTERPRISE FUND $18.12 $1,556.38 CITY OF LAUDERDALE 01/06/12 12:32 PM Page 1 *Claim Register© 121311FR2012 DECEMBER 2011 Claim Type Not Working Claim# 2409 POSTMASTER - NEWSLETTER Ck# 021022 12/13/201.1 Cash Payment E 101-41200-203 POSTAGE Invoice 1Q2012 Newsletter Postage $450.00 Transaction Date 12/7/2011 Due 0 NORTH STAR CHEC 10100 Total $450.00 Claim# 2410 AVENET, LLC Ck# 021019 12/13/2011 Cash Payment E 202-49500-307 COMPUTER SERVICES 2012 Web Hosting $500.00 Invoice Transaction Date 12/7/2011 Due 0 NORTH STAR CHEC 10100 Total $500.00 Claim# 2411 MINNESOTA POLLUTION CONTRO Ck# 021021 12/13/2011 F,a� Cash Payment E 601-49000-308 TRAINING\CONFERENCE 2012 Collection System Operators Conference - $300.00 DH Invoice Cash Payment E 601-49000-308 TRAINING\CONFERENCE 2012 Collection System Operators Conference - $300.00 JH Invoice Transaction Date 12/7/2011 Due 0 NORTH STAR CHEC 10100 Total $600.00 Claim# 2412 MET -COUNCIL ENVIRONMENTAL S Ck# 021020 12/13/2011 Cash Payment E 601-49000-387 WATER TREATMENT SE 1/12 Wastewater Treatment $9,765.51 Invoice Transaction Date 12/7/2011 Due 0 NORTH STAR CHEC 10100 Total $9,765.51 Claim Type Not Working Total $11,315.51 Pre -Written Checks $11,315.51 Checks to be Generated by the Compute $0.00 Total $11,315.51 CITY OF LAUDERDALE *Check Detail Register© DECEMBER 2011 Paid Chk# 021036 12/31/2011 CITY OF ROSEVILLE E 101-45200-371 NON-RESIDENT REIMBURSEM $1,080.00 2011 rec program reimbursement Total CITY OF ROSEVILLE $1,080.00 Paid Chk# 021037 12/31/2011 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,992.81 12/11 Recycling Contract Total EUREKA RECYCLING $1,992.81 Paid Chk# 021038 12/31/2011 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $14.50 12/11 Locates Total GOPHER STATE ONE -CALL $14.50 Paid Chk# 021039 12/31/2011 RAMSEY COUNTY, PROP REC & REV E 101-43000-313 SNOW & ICE REMOVAL $1,210.91 12/11 Plowing E 10142100-318 911 Dispatch $801.70 12/11 911 Dispatch E 101-42100-442 MISC $8.96 12/11 800 MHz radio licenses Total RAMSEY COUNTY, PROP REC & REV $2,021.57 Paid Chk# 021040 12/31/2011 STANTEC E 101-43400-306 CONSULTING FEES $720.00__ 12/11 Zoning Code Update Total STANTEC $720.00 Paid Chk# 021041 12/31/2011 XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $323.90 12/11 City Hall Utilities - Gas E 101-43000-381 ELECTRIC $213.19 12/11 City Hall Utilities - Electric Total XCEL ENERGY, CITY HALL $537.09 Paid Chk# 021042 12/31/2011 XCEL ENERGY, STREET LIGHTING E 101-43000-381 ELECTRIC Total XCEL ENERGY, STREET LIGHTING $58.92 12/11 Bridge Lights $58.92 10100 NORTH STAR CHECKING $7,908.77 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 021033 12/31/2011 AFSCME G 101-21709 UNION DUES $119.10 12/11 Union Dues Total AFSCME $119.10 Paid Chk# 021034 12/31/2011 AHDN ATTORNEYS E 101-41500-355 MISC PRINTING/PROCESS SER $69.52 12/11 Legal Processing Fees E 101-41500-300 LEGAL FEES - PROSECUTING $850.00 12/11 Legal Fees Total AHDN ATTORNEYS $919.52 Paid Chk# 021035 12/31/201�� 1 CITY OF FALCON HEIGHTS E 101-42100-321 FIRE CALLS $445.26 12/11 Fire Call Total CITY OF FALCON HEIGHTS $445.26 Paid Chk# 021036 12/31/2011 CITY OF ROSEVILLE E 101-45200-371 NON-RESIDENT REIMBURSEM $1,080.00 2011 rec program reimbursement Total CITY OF ROSEVILLE $1,080.00 Paid Chk# 021037 12/31/2011 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,992.81 12/11 Recycling Contract Total EUREKA RECYCLING $1,992.81 Paid Chk# 021038 12/31/2011 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $14.50 12/11 Locates Total GOPHER STATE ONE -CALL $14.50 Paid Chk# 021039 12/31/2011 RAMSEY COUNTY, PROP REC & REV E 101-43000-313 SNOW & ICE REMOVAL $1,210.91 12/11 Plowing E 10142100-318 911 Dispatch $801.70 12/11 911 Dispatch E 101-42100-442 MISC $8.96 12/11 800 MHz radio licenses Total RAMSEY COUNTY, PROP REC & REV $2,021.57 Paid Chk# 021040 12/31/2011 STANTEC E 101-43400-306 CONSULTING FEES $720.00__ 12/11 Zoning Code Update Total STANTEC $720.00 Paid Chk# 021041 12/31/2011 XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $323.90 12/11 City Hall Utilities - Gas E 101-43000-381 ELECTRIC $213.19 12/11 City Hall Utilities - Electric Total XCEL ENERGY, CITY HALL $537.09 Paid Chk# 021042 12/31/2011 XCEL ENERGY, STREET LIGHTING E 101-43000-381 ELECTRIC Total XCEL ENERGY, STREET LIGHTING $58.92 12/11 Bridge Lights $58.92 10100 NORTH STAR CHECKING $7,908.77 CITY OF LAUDERDALE *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $5,915.96 203 RECYCLING $1,992.81 $7,908.77 CITY OF LAUDERDALE `Check Detail Register© JANUARY 2012 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 000620E 1/4/2012 US BANK, DEBT SERVICES ��� E 304-47400-601 BOND PRINCIPAL $100,000.00 2003A Bond Payment E 304-47400-611 BOND INTEREST $6,952.50 2003A Bond Interest Total US BANK, DEBT SERVICES $106,952.50 Paid Chk# 021043 1/10/2012 BUSINESS FORMS AND ACCOUNTING E 101-41200-201 GENERAL SUPPLIES $143.40 500 Checks otal BUSINESS FORMS AND ACCOUNTING $143.40 Paid Chk# 021044 1/10/2012 CITY OF FALCON HEIGHTS E 101-42100-320 FIRE CONTRACT $16,483.73 2012 readiness to serve Total CITY OF FALCON HEIGHTS $16,483.73 Paid Chk#021045 —1%10/2012 CITY OF ROSEVILLE E 101-41200-391 TELEPHONE/PAGERS $95.40 1/12 phone service E 101-41200-306 CONSULTING FEES $398.75 1/12 IT services Total CITY OF ROSEVILLE $494.15 -. ,... .,_ Paid Chk# 021046 'i �,_f ._ _ da—ANTHONY. 1/10/2012 CITY OF ST E 101-42100-319 POLICE CONTRACT $49,672.42 1/12 Police Contract Total CITY OF ST ANTHONY $49,672.42 Paid Chk# 021047 1/10/2012 DONALD SALVERDA & ASSOCIATES E 101-41200-308 TRAINING\CONFERENCES $425.00 The Effective Management Program Total DONALD SALVERDA & ASSOCIATES $425.00 Paid Chk# 021048rr 1/10/2012 DRIVER & VEHICLE SERVICES E 101-43000-402 CITY TRUCK REPAIR/MAINTEN $16.00 '99 Ford Truck Vehicle Registration E 101-43000-402 CITY TRUCK REPAIR/MAINTEN $16.00 '06 Ford Truck Vehicle Registration Total DRIVER & VEHICLE SERVICES $32.00 Paid Chk# 021049 1/10/2012 ICMA E 101-41200-438 DUES & SUBSCRIPTIONS $638.21 2012 HB Membership Dues Total [CMA $638.21 Paid Chk# 021050 1/10/2012 KONICA MINOLTA E 101-41200-401 COPIER CONTRACT $211.24 1/12 Copier Contract Total KONICA MINOLTA $211.24 Paid E 101-41200-438 DUES & SUBSCRIPTIONS $35.00 KK 2012 Membership Dues Total MCFOA $35.00 Paid Chk#Po 021052 1/10/2012 METRO CITIES E 101-41200-438 DUES & SUBSCRIPTIONS $1,055.00 2012 dues Total METRO CITIES $1,055.00 0� ..� Paid Chk# 021053 , _ _ Y ` �� ., ry , —PUBLIC 1/10/2012 PUBLIC EMPLOYEES �___, .. . _ -, — INS PROGRAM CITY OF LAUDERDALE *Check Detail Register© JANUARY 2012 Check Amt Invoice Comment -..:- r .: r � --r '-'✓ =cam �..;-✓-^,. .' ` r' ,�,,:: ^�.rr,� y�-..=-,--:rr -. _�..^-..:_�'`. -s-;^ „.-.. ,w,N-- � ..,..:.s..-� N G 101-21706 HEALTH INSURANCE $2,357.02 1/12 Health Benefits Total PUBLIC EMPLOYEES INS PROGRAM $2,357.02 Paid Chk# 021054 1/10/2012 RAMSEY COUNTY, PROP REC & REV G 101-21706 HEALTH INSURANCE $429.15 1/12 insurance benefits E 101-41200-355 MISC PRINTING/PROCESS SER $25.00 1/12 insurance benefits processing Total RAMSEY COUNTY, PROP REC & REV $454.15 Paid Chk# 021055 1/10/2012 RAPIT PRINTING E 101-41200-201 GENERAL SUPPLIES $110.34 3 Boxes of City Logo Window Envelope Total RAPIT PRINTING $110.34 Paid Chk# 021056 1/10/2012 WASTE MANAGEMENT�� E 101-43000-384 REFUSE DISPOSAL $160.41 1/12 Refuse Disposal - Public Works Total WASTE MANAGEMENT $160.41 10100 NORTH STAR CHECKING $179,224.57 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $72,272.07 304 03 ST/UTIL IMP DEBT SERVICE $106,952.50 $179,224.57 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER November Finances STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the numbers for November. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda_ , the Council acknowledges the city's finances for Novem- ber 2011. COUNCIL ACTION: GENERAL FUND REVENUE 2009 2010 2011 2011 2012 Actual Actual Adopted Nov. 30, 2011 Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 425,397 411,088 470,047 268,382 496,993 31020 Delinquent Ad Valorem 3,534 1,841 - 10,406 - 31040 Fiscal Disparities 101,843 109,600 110,683 107,957 101,159 SUB TOTAL PROPERTY TAXES 530,775 522,528 580,730 386,745 598,152 STATE AIDE 33401 Local Government Aide 557,218 516,153 519,747 258,077 516,153 33405 PERA Rate Increase Aide 1,198 1,198 1,198 599 1,198 33406 Market Value Home Credit 28,839 101 (31,811) - - TOTAL STATE AIDE 587,255 517,452 489,134 258,676 517,351 LICENSES AND FEES 32110 3.2 Alcohol License 150 150 150 - 150 32120 Cigarette License 200 600 400 - 400 32130 Garbage Hauler Licenses 1,170 1,275 750 1,125 1,000 32140 HVAC Licenses 890 1,453 600 850 600 32150 Tree Company License 140 700 300 300 300 32180 Rental License Fee 3,366 4,091 3,000 862 3,000 32240 Animal Licenses 290 390 250 370 250 34101 City Hall/Park Rental 3,945 4,955 2,500 6,495 4,000 43103 Administrative Fee 83 - 200 - - 34105 Sale of Publications - - - - - 34109 Copies 61 51 50 - 50 34114 Advertising sales - 50 ' - 75 - 34115 Miscellaneous Revenue - - - - - TOTAL LICENSES AND FEES 10,295 13,715 8,200 10,077 9,750 REVENUE OTHER 36100 Special Assessments 9,677 20,918 - 45,304 - 36101 Principal - - - - - 36102 Penalties and Interest 2,182 1,485 - 4,965 - 36103 Tree Removal - - - - - 36200 MiscUlaneous Revenue - - - - - 36211 Investment Interest 11,018 6,492 7,000 6,916 6,000 36230 Donations 3,000 - - - 36231 Dog Park Donations 50 10 - 25 - 36240 State Surcharge - Construction Permits 539 336 250 426 300 36250 Refunds and Reimbursements 3,511 1,140 - - - 36252 LMCIT Insurance Dividend 2,905 3,015 - - 36255 Miscellaneous - - 23 - 39101 Sales Fixed Assets 1 - - - - TOTAL OTHER REVENUE 29,882 36,396 7,250 57,659 6,300 PUBLIC SAFETY 40,547 41,330 34,500 44,688 38,500 PLANNING & INSPECTIONS 20,487 13,674 10,600 13,449 8,200 TRANSFERS FROM OTHER FUNDS - - - - - GENERAL FUND REVENUE TOTAL GENERAL FUND REVENUE GENERAL FUND EXPENDITURES Legislative Administrative Audit, Elections, and Legal Services Public Safety Police Fire Prosecution Public Works Planning & Inspections Parks and Recreation Development EXPENDITURES BEFORE TRANSFERS Contingency Transfers Out TOTAL GENERAL FUND EXPENDITURES 2009 2010 2011 2011 2012 Actual Actual Adopted Nov. 30, 2011 Proposed 1,219,241 1,145,095 1,130,414 771,293 1,178,253 22,634 24,481 26,193 24,245 27,563 168,728 144,697 157,366 127,000 163,030 6,234 46,958 48,857 38,190 52,873 582,567 585,398 605,287 549,164 613,695 35,529 29,232 32,500 31,669 35,500 11,545 - - - - 92,877 86,632 105,044 78,763 101,724 22,568 46,241 56,322 37,208 52,620 71,716 63,978 64,845 56,463 65,248 1,235 1,648 14,000 5,882 26,000 1,015,633 1,029,264 1,110,414 948,584 1,138,253 - - 20,000 - 20,000 31,000 112,594 - - 20,000 1,046,633 1,141,858 1,130,414 948,584 1,178,253 2010 2011 2011 2012 Actual Adopted As of Nov. 30 Proposed 13,200 13,200 2009 13,200 LEGISLATIVE (41100) Actual EXPENDITURES 1,010 Personnel 103 98 103 Part-time employees 13,200 122 FICA 1,010 151 Workers Comp 59 500 Subtotal Personnel 14,269 General Operations 930 2,000 201 General Supplies - 202 Permanent Supplies - 203 Postage 84 305 Legal Fees - 308 Training and Conferences - 331 Travel 24 352 Public Notices 292 361 General Liability 5,228 438 Dues and Subscriptions 2,671 439 Special Events - 440 Meeting Expenses 66 442 Miscellaneous Expenses - Subtotal General Operations 8,365 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE; 22,634 2010 2011 2011 2012 Actual Adopted As of Nov. 30 Proposed 13,200 13,200 12,100 13,200 1,010 1,010 926 1,010 118 103 98 103 14,328 14,313 13,124 14,313 39 - 100 - 500 - - - 930 2,000 1,634 3,000 72 130 337 500 391 700 634 700 5,331 6,000 5,556 6,000 2,695 2,800 2,756 2,800 196 250 104 250 10,153 11,880 11,121 13,250 24,481 26,193 24,245 27,563 ADMINISTRATION 2009 2010 2011 2011 2012 & FINANCE (41200) Actual Actual Adopted As of Nov. 30 Proposed EXPENDITURES Personnel 101 Full-time employees 102,536 90,954 93,081 78,809 99,551 104 Temp. employees - - - - - 121 PERA 6,836 6,470 6,748 5,699 7,217 122 FICA 8,004 7,297 7,121 6,312 7,616 131 Benefits (health, dental, etc) 9,272 10,116 11,340 9,499 12,150 142 Unemployment Benefits - 55 - 110 - 151 Workers Compensation 559 965 726 712 796 Subtotal Personnel 127,206 115,857 119,016 101,141 127,330 General Operations 201 General Supplies 1,731 1,899 2,200 596 1,500 203 Postage 1,817 2,626 4,000 2,076 3,500 208 Water cooler water 303 277 450 269 400 301 Auditing 12,904 - - - - 305 Legal contract - Civil 3,567 - - - - 306 Consulting fees (IT Support) 5,440 5,440 5,500 4,987 6,000 307 Computer Services (Banyon) 1,560 1,561 1,600 1,561 1,600 308 Training and conferences 1,004 772 2,000 1,295 2,000 309 Newspaper - Roseville Review - - - - 327 Other Services - - - 96 400 331 Travel Expenses 929 765 1,200 657 1,000 352 Public information and notices 726 662 1,500 689 1,000 353 Newletter Printing 2,469 2,438 4,000 2,508 3,000 354 Phonebook Printing - - - - - 355 Miscellaneous printing & process 285 1,000 1,200 245 500 361 General liability 4,652 4,955 5,300 5,113 5,500 391 Telephones/Fax (City Hall) 1,769 1,666 2,000 1,503 2,000 401 Copier 379 1,349 2,800 2,633 3,000 404 Computer Repair/Maintenance - - - - - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 1,474 2,491 3,000 1,476 2,600 440 Meeting Expenses 85 159 100 53 200 442 Miscellaneous expenses 78 779 500 101 500 Subtotal General Operations 41,172 28,840 37,350 25,859 34,700 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology 351 - 1,000 - 1,000 Subtotal Capital 351 - 1,000 - 1,000 TOTAL EXPENSES 168,728 144,697 157,366 127,000 163,030 2010 2011 2011 2012 Actual Adopted As of Nov. 30 Proposed 12,440 AUDITING, ELECTIONS, 2009 9,899 AND LEGAL SERVICES (41500) Actual EXPENDITURES 2,500 869 Personnel 651 535 101 Full-time employees 3,724 104 Temp. employees 968 121 PERA 239 122 FICA 296 131 Benefits (health, dental, etc) 198 151 Workers Compensation 35 - Subtotal Personnel 5,461 General Operations 8,500 12,000 201 General Supplies - 300 Legal Services - Prosecution - 301 Auditing - 305 Legal Services - Civil - 327 Other Services 586 331 Travel Expenses - 352 Public information & Notices 96 355 Miscellaneous Fees - 409 Other equipment and repair - 440 Meeting expenses 91 442 Miscellaneous expenses - Subtotal General Operations 774 Capital Expenditures 530 Furniture and equipment - 531 Office equipment - 534 Office furniture - 538 Computers and technology - Subtotal Capital - TOTAL EXPENSES 6,234 2010 2011 2011 2012 Actual Adopted As of Nov. 30 Proposed 12,440 6,952 9,460 9,899 2,242 - - 2,500 869 504 651 535 974 532 732 565 1,486 840 1,160 900 105 54 57 74 18,116 8,882 12,060 14,473 512 - - 300 10,032 12,000 8,500 12,000 12,880 14,000 13,576 14,000 4,581 12,000 3,404 10,000 432 800 426 700 - 75 - - - 100 - 500 406 1,000 224 700 200 28,842 39,975 26,130 38,400 46,958 48,857 .38,190 52,873 2009 2010 2011 2011 2012 PUBLIC SAFETY (42100) Actual Actual Adopted As of Nov. 30 Proposed REVENUE 34202 False Fire Alarm 424 - 500 - 500 34203 Fire Inspection Fee - - 1,000 - 1,000 34205 Fire Call Reimbursement 1,252 - - - - 35101 Court Fines (including traffic tickets) 38,872 41,330 33,000 44,688 37,000 TOTAL REVENUE 40,547 41,330 34,500 44,688 38,500 EXPENDITURES General Operations 305 Legal Fees - Prosecution 10,152 - - - - 355 Miscellaneous fees - Printing 1,392 - - - - Subtotal Prosecution 11,545 - - - - 318 911 Dispatch - - 9,620 8,017 12,126 319 Police Contract 578,250 578,595 590,167 540,986 596,069 360 General Liability - - 5,000 - 5,000 391 Telephone/Pager - - 442 Miscellaneous Exp. 4,317 6,803 500 161 500 Subtotal Police 582,567 585,398 605,287 549,164 613,695 320 Fire Contract 18,630 17,826 18,000 17,685 18,000 321 Fire Calls 16,475 11,186 13,000 13,761 16;000 322 False Fire Alarms 424 219 500 223 500 323 Fire Inspections - - 1,000 - 1,000 Subtotal Fire 35,529 29,232 32,500 31,669 35,500 TOTAL EXPENSES 629,641 614,630 637,787 580,833 649,195 2009 2010 2011 2011 2012 PUBLIC WORKS (43000) Actual Actual Adopted As of Nov. 30 Proposed EXPENDITURES Personnel 101 Full-time employees 44,294 31,244 27,248 28,414 28,066 102 Overtime/On-Call 2,191 3,030 3,000 2,304 3,000 121 PERA 3,004 2,573 2,193 2,223 2,252 122 FICA 3,516 2,920 2,314 2,466 2,377 131 Benefits (health, dental, etc) 4,702 4,162 4,200 4,124 4,500 151 Workers Compensation 2,097 3,549 2,526 2,487 1,429 Subtotal Personnel 59,804 47,477 41,481 42,018 41,624 General Operations 202 Permanent Supplies - 305 - 676 500 212 Motor Fuels 1,587 2,500 2,200 2,868 3,000 213 Lubricants and other fluids - - - 46 - 225 Landscaping Materials 15 - 963 21 - 226 Signs - - - - - 227 Tools and Equipment - - - - - 228 Miscellaneous Repairs & Supplies 1,008 457 1,500 2,182 2,000 304 Engineering Contract - 337 3,000 - 1,000 308 Training and conferences 165 165 400 165 400 313 Snow and Ice Removal Contact 5,207 11,268 15,000 9,218 15,000 314 Street Sweeping Contract 5,062 5,026 6,000 2,045 6,000 317 Tree Service 3,214 3,642 10,000 3,441 10,000 324 Alley Repair - - 1,000 - 1,000 327 Other Services/ Floor Maintenance 356 328 3,000 1,364 1,500 328 Street Repair - - 500 - - 380 Electricity - Street Lighting 6,168 5,896 6,400 5,651 6,400 381 Electricity 2,457 3,067 3,400 2,578 3,200 382 Water 69 63 100 52 100 383 Gas Utilities 3,075 2,674 4,000 2,036 3,500 384 Refuse Disposal 1,189 1,481 1,600 1,639 3,000 391 Telephone/Pagers 534 488 500 325 500 402 Truck repair and Maintenance 2,968 1,363 3,800 2,427 3,000 426 Machinery rental - - - - - 442 Miscellaneous - 96 200 12 - Subtotal General Operations 33,073 39,154 63,563 36,745 60,100 Capital Expenditures 530 Furniture and equipment 538 Land Subtotal Capital TOTAL EXPENSES 92,877 86,632 105,044 78,763 101,724 2009 2010 2011 2011 2012 PLANNING & INSPECTIONS (43400) Actual Actual Adopted As of Nov. 30 Proposed REVENUE Other 32210 Building Permits 11,688 9,163 7,000 8,636 5,000 32211 Zoning Permit Applications 1,210 700 200 850 500 32225 Plan Review 4,692 1,488 2,000 1,559 1,000 32230 Plumbing Permits 1,236 1,248 600 704 700 32270 HVAC Permits 1,410 975 800 1,600 1,000 32280 Street Excavation 100 100 - 100 - 34110 Variance Fee 150 - - - - 34112 Conditional Use Permit - - - - - 34113 Zoning Amendment - - - - - TOTAL REVENUE 20,487 13,674 10,600 13,449 8,200 EXPENDITURES Personnel 101 Full-time employees 14,686 27,923 31,308 22,955 32,444 121 PERA 963 1,966 2,270 1,629 2,352 122 FICA 1,169 2,330 2,395 1,940 2,482 131 Benefits (health, dental, etc) 1,110 3,409 4,410 3,195 4,725 151 Workers Compensation 207 1,224 1,339 1,319 1,317 Subtotal Personnel 18,136 36,852 41,722 31,038 43,320 General Operations 201 General Supplies - - - - - 202 Permanent Supplies - - - - - 203 Postage 173 219 500 272 300 306 Consulting Fees 452 8,015 10,000 4,508 5,300 308 Training and conferences 450 450 500 500 500 312 Building Inspector 2,408 35 2,500 - 2,000 327 Other Services - - - - - 331 Travel Expenses - - - - - 355 Miscellaneous Printing - - - - - 386 Gopher State One Call 531 422 600 435 600 442 Miscellaneous expenses - 10 - 175 200 443 Surcharge Report 419 239 500 280 400 Subtotal General Operations 4,432 9,389 14,600 6,170 9,300 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 22,568 46,241 56,322 37,208 52,620 2010 2011 2011 2012 Actual Adopted As of Nov. 30 Proposed 41,317 37,855 2009 38,932 PARKS AND RECREATION (45200) Actual EXPENDITURES 6,000 2,960 Personnel 2,670 2,823 101 Full-time employees 51,253 104 Temp. employees 3,555 121 PERA 3,431 122 FICA 4,322 131 Benefits (health, dental, etc) 5,102 151 Workers Compensation 260 263 Subtotal Personnel 67,923 General Operations 107 200 201 General Supplies 127 202 Permanent Supplies 89 225 Landscaping Materials - 228 Miscellaneous Repairs & Maintenance. 191 317 Tree Service - 370 Park and Rec Expenses 700 371 Non -Resident Reimbursment 429 381 Electric 439 382 Water 172 383 Gas Utility 801 384 Refuse - 391 Telephones and Pagers - 403 Mower repair - 412 Warming House Repair - 427 Porta Potty Rental 767 442 Miscellaneous 78 5,296 Subtotal General Operations 3,793 Capital Expenditures 63,978 550 Other Improvements - Subtotal Capital - TOTAL EXPENSES 71,716 2010 2011 2011 2012 Actual Adopted As of Nov. 30 Proposed 41,317 37,855 36,950 38,932 4,403 6,000 4,043 6,000 2,960 2,744 2,670 2,823 3,747 3,355 3,296 3,437 4,946 5,880 5,006 6,300 1,309 1,161 1,147 1,256 58,682 56,995 53,112 58,748 45 200 263 300 32 200 107 200 - 500 - 100 144 250 - 250 700 700 700 700 1,137 1,000 528 1,300 477 700 397 500 173 300 86 200 617 1,200 571 1,000 20 100 21 50 1,275 1,500 - 1,000 33 100 - 100 630 800 363 500 13 300 315 300 5,296 7,850 3,351 6,500 63,978 64,845 56,463 65,248 2009 2010 2011 2011 2012 DEVELOPMENT (48100) Actual Actual Adopted As of Nov. 30 Proposed REVENUE Other - - - - TOTAL REVENUE - - - - - EXPENDITURES General Operations 306 Consulting Fees 1,235 1,648 14,000 5,882 26,000 442 Miscellaneous expenses - - - - - Subtotal General Operations 1,235 1,648 14,000 5,882 26,000 TOTAL EXPENSES 1,235 1,648 14,000 5,882 26,000 2009 2010 2011 2011 2012 CONTINGENCY (45300) Actual Actual Adopted As of Nov. 30 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - - 20,000 - 20,000 - - 20,000 - 20,000 - - 20,000 - 20,000 2009 2010 2011 2011 2012 TRANSFERS OUT (45400) Actual Actual Adopted As of Nov. 30 Proposed REVENUE Other - - - - - TOTAL REVENUE - - - - - EXPENDITURES 732 Transfers to 302 31,000 - - - - 733 Transfers to 303 - - - - - 734 Transfers to 304 - - - - - 741 Transfers to 401 - 56,297 - - - 742 Transfers to 402 - - - - 20,000 743 Transfers to 403 - - - - - 744 Transfers to 404 - 56,297 - - - 745 Transfers to 405 - - - - - Total Transfers 31,000 112,594 - - 20,000 2011 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 Total Expenditures 201 2008 2009 2010 2011 2011 2012 3,450 Actual Actual Actual Adopted As of Nov. 30 Proposed Total Revenues 30,715 203 Recycling Fund 23,391 32,079 32,079 201 Community Events Fund 3,642 4,874 4,830 3,050 3,682 2,850 202 Communications Fund 22,431 22,837 20,942 20,500 15,193 20,300 203 Recycling Fund 41,362 41,967 41,061 41,000 40,733 40,800 302 2000 Imp Debt Fund 48,013 20,524 - - - - 303 2002 Imp Debt Fund 41,424 35,459 31,652 - - - 304 2003 Imp Debt Fund 64,834 59,143 50,924 47,500 42,592 43,907 401 Street Improvement Fund 14,760 10,331 5,421 6,000 5,062 4,500 402 General Capital Impr. Fund 4,320 2,184 1,143 1,500 803 1,000 403 Storm Water Impr. Fund 6,048 4,473 2,346 3,000 1,906 1,800 404 Park Improvement Fund 108,725 3,946 118,570 2,000 11,287 1,200 405 TIF Project Fund 162,370 165,052 180,089 139,000 165,235 163,000 407 Sewer Improvement Fund 11,277 81,628 5,660 5,500 4,598 4,000 601 Sewer Utility Fund 229,104 234,715 242,590 245,000 226,479 244,300 602 Storm Water Utility Fund 69,192 49,142 54,092 50,700 52,176 55,500 Revenue Before Transfers 827,502 736,274 759,320 564,750 569,746 583,157 Transfers 291,329 612,594 - 68,381 20,000 Total Revenues 827,502 1,027,604 1,371,914 564,750 638,127 603,157 Total Expenditures 201 Community Events Fund 4,329 3,616 3,616 3,550 3,301 3,450 202 Communications Fund 15,374 29,277 29,277 29,669 19,487 30,715 203 Recycling Fund 23,391 32,079 32,079 34,275 19,954 34,431 302 2000 Impr. Debt Fund 122,080 455,481 455,481 - - - 303 2002 Impr. Debt Fund 150,256 145,798 145,798 526,950 526,936 - 304 2003 Impr. Debt Fund 118,608 116,350 116,350 116,205 116,429 113,130 401 Street Improvement Fund 69,213 12,189 12,189 - - - 402 General Capital Impr. Fund 90,000 - - 31,000 29,714 35,000 403 Storm Water Impr. Fund 32,316 - - - - - 404 Park Improvement Fund 81,110 6,735 6,735 44,000 30,945 20,000 405 TIF Project Fund 738 747 747 1,000 1,095 1,000 407 Sewer Improvement Fund - - - - - - 601 Sewer Utility Fund 212,687 228,570 228,570 243,629 182,025 226,612 602 Storm Water Utility Fund 36,424 43,293 43,293 66,000 34,976 68,758 Expenditures Before Transfers 956,526. 1,074,134 1,074,134 1,096,278 964,862 533,096 Tranfers 260,329 500,000 - 68,381 Total Expenditures 956,526 1,334,463 1,574,134 1,096,278 1,033,243 533,096 Surplus/(deficit) (129,025) (306,860) (202,220) (531,528) (395,116) 70,061 Community Events Fund 201 Fund Balance Gain/Loss (686) 1,258 1,580 (500) 381 (600) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,138 6,019 4,538 DEPT, 45600 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 3,486 2,800 4,058 5,638 5,638 5,138 REVENUES: 34785 Fun Run / Walk - - - 100 - - 34786 Winter Event 609 396 33 - 31 - 34787 Garage Sale - 50 - 50 - 50 34788 Day in the Park 1,683 1,904 3,219 1,500 2,046 1,500 34789 Music under the trees - 448 434 400 469 400 34790 Other Events - March Dance - - - - - 34791 Pop Sales - - - - - 34792 . T -Shirt Sales 150 330 97 100 137 100 34795 Halloween Donations 779 825 854 700 844 600 36211 Investment Interest 129 121 69 100 62 100 36230 Donations 30 - - - 36255 Misc.. 293 769 124 100 93 100 Total Revenues 3,642 4,874 4,830 3,050 3,682 2,850 EXPENDITURES: 201 General Supplies - 5 - - - - 202 Permanent Supplies 43 100 - 100 40 100 368 Fun Run / Walk - - 100 100 446 500 369 Music Under the Trees 535 200 600 400 400 400 370 Other Events - March Dance - - - - - - 373 T -Shirts 353 - - - - - 375 Winter Event 1,011 192 250 250 150 250 376 Garage_ Sale 34 - - - - - 377 Day in the Park 1,500 1,800 1,400 1,800 1,294 1,300 378 Night Out 103 119 150 150 119 150 379 Halloween Event 496 518 450 500 692 550 437 Sales Tax - - - - - - 430 Misc. - 491 - - - - 440 Meeting Expenses 254 191 300 250 160 200 Total Expenditures 4,329 3,616 3,250 3,550 3,301 3,450 Fund Balance Gain/Loss (686) 1,258 1,580 (500) 381 (600) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,138 6,019 4,538 Communications Fund 202 201 DEPT. 49500 2008 2009 2010 2011 2011 2012 131 Group Insurance Actual Actual Actual Adopted As of Nov. 30 Proposed 754 BEGINNING BALANCE 36,667 43,724 37,284 33,712 33,712 24,543 - REVENUES: 86 120 124 128 7,913 7,846 36253 Franchise Fees 21,278 21,632 20,576 20,000 14,902 20,000 36250 Refunds & Reimbursements 444 262 - - - - 36211 Investment Interest 1,153 942 366 500 291 300 33600 Grants 4,888 - - - - - - Total Revenues 22,431 22,837 20,942 20,500 15,193 20,300 201 EXPENDITURES: 101 Reg. Full Time Employees 1.21 PERA Contributions 122 FICA Contributions 131 Group Insurance 151 Workers Comp 593 Personnel costs 201 General Supplies 202 Permanent Supplies 307 Web Hosting 327 Other Service 329 Cable Franchise Fee 530 Furniture and Equipment 593 Operating Costs 6,230 6,307 10,678 15,360 9,226 16,046 473 426 752 1,114 660 1,163 593 510 869 1,175 754 1,228 618 576 1,191 2,100 1,170 2,250 - 27 86 120 124 128 7,913 7,846 13,576 19,869 11,934 20,815 - 5 85 100 37 - 444 444 444 600 500 600 1,993 3,501 2,837 2,800 2,128 3,000 5,023 5,069 5,214 5,300 4,888 5,300 - 12,411 2,358 1,000 - 1,000 7,460 21,430 10,938 9,800 7,553 9,900 Total Expenditures 15,374 29,277 24,514 29,669 19,487 30,715 Fund Balance Gain/Loss 7,057 (6,440) (3,572) (9,169) (4,294) (10,415) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - . Ending Fund Balance 43,724 37,284 33,712 24,543 29,418 14,128 Recycling Fund 203 Fund Balance Gain/Loss 17,971 9,889 10,218 6,725 20,779 6,369 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 104,831 118,885 111,200 0 DEPT. 50000 2008 2009 2010 2011 2011 2012 101 Reg. FT Employees Actual Actual Actual Adopted As of Nov. 30 Proposed 121 BEGINNING BALANCE 60,029 78,000 87,889 98,106 98,106 104,831 122 REVENUES: 356 244 478 429 434 442 36100 _ Recycling Fee 34,698 35,215 35,113 35,000 34,937 35,000 36102 Penalties & Interest 71 62 35 - 63 - 33622 SCORE Grant 4,758 4,866 4,926 5,000 4,750 5,000 36211 Investment Interest 1,811 1,824 987 1,000 971 800 36255 Other 24 - - - 12 - 389 Total Revenues 41,362 41,967 41,061 41,000 40,733 40,800 Fund Balance Gain/Loss 17,971 9,889 10,218 6,725 20,779 6,369 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 104,831 118,885 111,200 0 EXPENDITURES: 101 Reg. FT Employees 3,545 2,949 5,687 5,606 5,066 5,774 121 PERA Contributions 283 201 400 406 368 419 122 FICA Contributions 356 244 478 429 434 442 131 Group Insurance 362 256 625 840 687 900 151 Workers Comp - 8 42 44 49 46 Personnel costs 4,546 3,658 7,232 7,325 6,604 7,581 202 Permanent Supplies - - 95 100 - - 327 Other Service 339 339 332 350 332 350 389 Recycling Contract 18,506 28,082 23,185 26,500 13,018 26,500 Operating Costs 18,845 28,421 23,611 26,950 13,350 26,850 Total Expenditures 23,391 32,079 30,843 341275 19,954 34,431 Fund Balance Gain/Loss 17,971 9,889 10,218 6,725 20,779 6,369 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 104,831 118,885 111,200 0 2002 Improvements Debt Service Fund 303 DEPT. 47300 2008 2009 .2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 392,169 283,338 172,999 458,555 458,555 (0) REVENUES: 36102 Penalties & interest 7,839 6,587 2,759 - - - 36211 Investment Interest 8,670 4,063 1,730 - - - 36100 Special Assessments 24,916 24,809 27,163 - - - Total Revenue 41,424 35,459 319652 - - - EXPENDITURES: 601 Bond Principal 115,000 115,000 120,000 515,000 515,000 - 611 Bond Interest 34,609 30,153 25,363 11,500 11,436 - 621 File Maintenance Charges 647 645 733 450 500 - Total Expenditures 150,256 145,798 146,095 526,950 526,936 - Fund Balance Gain/Loss (108,831) (110,339) (114,443) (526,950) (526,936) - 39200 Transfers In - - 400,000 - 68,381 - 710 Transfers Out - - - - - - Ending Fund Balance 283,338 172,999 458,555 (68,395) (0) (0) 2003 Improvements Debt Service Fund 304 DEPT. 47400 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 478,218 424,444 367,236 404,217 404,217 335,512 REVENUES: 36102 Penalties & interest 12,852 10,458 4,535 9,000 6,772 6,907 36211 Investment Interest 12,784 8,690 4,484 45000 3,231 3,000 36100 Special Assessments 39,197 39,995 41,906 345500 32,589 34,000 Total Revenues 64,834 59,143 50,924 47,500 42,592 43,907 EXPENDITURES: 601 Bond Principal 95,000 95,000 95,000 100,000 100,000 100,000 611 Bond Interest 22,961 20,705 18,211 15,405 15,405 12,330 621 File Maintenance Charges 647 645 733 800 1,024 800 Total Expenditures 118,608 116,350 113,944 116,205 116,429 113,130 Fund Balance Gain/Loss (53,775) (57,207) (63,019) (68,705) (73,837) (69,223) 39200 Transfers In - - 100,000 - - - 710 Transfers Out - - - - - - Ending Fund Balance 424,444 367,236 404,217 335,512 330,380 266,289 Street Improvement Fund 401 DEPT. 48401 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 454,662 400,208 398,350 460,068 460,068 466,068 REVENUES: 36211 Investment Interest 14,243 10,232 5,326 6,000 4,685 4,500 36200 Miscellaneous Revenue 517 99 95 - - - 36102 Penalties & Interest - - - - - ' 36100 Special Assessments - - - - 377 - Total Revenue 14,760 10,331 5,421 6,000 5,062 4,500 EXPENDITURES: 328 Street Repair 49,712 4,320 - - - - Street Reconstruction - - - - - - Streetscaping - 304 Engineering 19,502 7,869 - - - - Trees - - - - Total Expenditures 69,213 12,189 - - - - Fund Balance Gain/Loss (54,454) (1,858) 5,421 6,000 5,062 4,500 39200 Transfers In - - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 400,208 398,350 460,068 466,068 465,130 470,568 General Capital Improvement Fund 402 DEPT. 48000 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 168,981 83,301 85,485 86,628 86,628 57,128 REVENUES: 36211 Investment Interest 4,320 2,184 1,143 1,500 803 1,000 Depreciation - - - - - - 39999 Other - - - - - - Total Revenue 4,320 2,184 1,143 1,500 803 1,000 EXPENDITURES: 510 Land - - - - - 520 Buildings - - - 1,000 - - 521 City Garage - - - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - - - - - 531 Office Equipment - - - - - 532 Copier - - - - - 535 HVAC - - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - 543 Tractor - - - 30,000 29,714 - 550 Other Improvements - - - - - 560 Vehicle - - - - - - 562 Truck - - - - - 35,000 Total Expenditures - - - 31,000 29,714 35,000 Fund Balance Gain/Loss 4,320 2,184 1,143 (29,500) (28,911) (34,000) 39200 Transfers In - - - - - 20,000 710 Transfers Out 90,000 - - - - - Ending Fund Balance 83,301 85,485 86,628 57,128 57,718 43,128 Storm Sewer Improvement Fund 403 DEPT. 48403 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 197,249 170,981 175,454 177,800 177,800 180,800 REVENUES: 37300 Storm Sewer Fee - - - - - - 36211 Investment Interest 6,048 4,473 2,346 3,000 11906 1,800 39999 Other - - - - Total Revenues 6,048 4,473 2,346 3,000 1,906 1,800 EXPENDITURES: 101 Reg. FT Employees - - - - - - 102 On -Call Pay - - - - - - 121 PERA Contributions - - - - - - 122 FICA Contributions - - - - - - 131 Group Insurance - - - - - - 151 Workers Compensation - - - - - - Personnel Costs - - - - - - 304 Engineering 11,816 - - - - - 327 Other Services - - - - - - 442 Misc 500 - - - - - 444 Contingency Funds - - - - - - 554 Storm System Repairs - - - - - - Operating Costs 12,316 - - - - - Total Expenditures 12,316 - - - - - Fund Balance Gain/Loss (6,268) 4,473 2,346 3,000 1,906 1,800 39200 Transfers In - - - - - - 710 Transfers Out 20,000 - - - - - Ending Fund Balance 170,981 175,454 177,800 180,800 179,706 182,600 Park Improvement Fund 404 DEPT. 48404 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 123,844 151,458 148,669 187,295 187,295 145,295 REVENUES: 33130 Grants - - 60,000 - - - 36230 Donations - - - - 9,750 - 36211 Investment Interest 4,065 3,946 2,273 2,000 1,537 1,200 Total Revenues 4,065 3,946 62,273 2,000 11,287 1,200 EXPENDITURES: 304 Engineering 17,718 382 - - - - 510 Land - - - - - - 524 Picnic Shelter - - - - - - 525 Playground - - 79,945 34,000 21,495 - 526 Park Path - - - - - - 527 Gen. Park Improvements 63,392 6,353 - 10,000 9,450 20,000 528 Court Improvements - - - - - Total Expenditures 81,110 6,735 79,945 44,000 30,945 20,000 Fund Balance Gain/Loss (77,046) (2,789) (17,672) (42,000) (19,658) (18,800) 39200 Transfers In 104,660 - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 151,458 148,669 187,295 145,295 167,637 126,495 TIF Project Fund 405 DEPT. 48500 2008 2009 2010 2011 2011 '2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 468,208 629,840 533,815 211,694 211,694 349,694 REVENUES: 36211 Investment Interest 17,471 15,800 5,074 4,000 2,214 2,000 31050 Tax increment 137,953 141,815 167,422 135,000 161,206 161,000 31051 Delinquent Tax increment 1,959 1,879 1,781 - 1,815 - 33406 TIF Mrkt Value Homestead Crdt 4,987 5,558 5,812 - - - Total Revenues 162,370 165,052 180,089 139,000 165,235 163,000 EXPENDITURES: 101 FT Employees - - - - - - 121 PERA Contribution - - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - - Total Personnel Costs -- 304 Engineering - - 305 Legal Fees - - - - - 327 Other Services 738 747 2,210 1,000 1,095 1,000 325 Other Imp. (Laipenteur) - - - - - - General Operating Costs 738 747 2,210 1,000 1,095 1,000 Total Expenditures 738 747 2,210 1,000 1,095 1,000 Fund Balance Gain/Loss 161,632 164,305 177,878 138,000 164,140 162,000 39200 Transfers In - - - - - - 710 Transfers Out - 260,329 500,000 - 68,381 - Ending Fund Balance 629,840 533,815 211,694 349,694 307,453 511,694 Sewer Improvement Fund 407 DEPT. 48407 2008 2009 2010 2011 2011 ' 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 330,380 341,657 423,285 428,944 428,944 434,444 REVENUES: 36211 Investment Interest 11,277 9,128 5,660 5,500 4,598 4,000 36100 Special Assessments - - - - - - 37240 Sewer Connections - 72,500 - - - - Total Revenues 11,277 81,628 5,660 5,500 4,598 4,000 EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - Total Expenditures - - - - - - Fund Balance Gain/Loss 11,277 81,628 5,660 5,500 4,598 4,000 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 341,657 423,285 428,944 434,444 433,542 438,444 Sanitary Sewer Enterprise Fund 601 Fund Balance Gain/Loss 16,417 6,145 8,714 1,371 44,454 17,688 39200 Transfers In - - - - 710 Transfers Out - - - - Ending Fund Balance 218,207 224,352 233,066 234,437 277,519 252,125 DEPT. 49000 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE 201,790 218,207 224,352 233,066 233,066 234,437 REVENUES: 37210 Sewer Charges 224,682 226,671 240,056 242,000 223,854 242,000 36211 Investment Interest 4,422 4,369 2,534 3,000 2,625 2,300 36250 Refunds/Reimbursements - - - - - - 37230 Penalties - - - - - - 36255 Miscellaneous - - - - - - 37240 Sewer Connections - 3,675 - - - - 39101 Sale of Assets - - - - - - Total Revenues 229,104 234,715 242,590 245,000 226,479 244,300 EXPENDITURES: 101 Reg. FT Employees 17,451 22,169 22,825 26,676 15,905 27,742 102 On -Call Pay 11,822 13,193 10,884 12,000 9,595 12,000 121 PERA Contributions 1,981 2,286 2,409 2,804 2,216 2,881 122 FICA Contributions 2,469 2,683 2,724 2,959 2,443 3,040 131 Group Insurance 2,536 3,577 3,946 3,906 3,930 4,185 151 Worker's Comp. 858 1,932 1,798 934 921 2,764 Personnel Costs 37,117 45,840 44,586 49,279 35,010 52,612 201 General Supplies - - - - - - 212 Motor Fuels 394 369 536 500 615 700 227 Tools & Equipment 289 - - 300 285 300 228 Misc. Repairs/Maint/Supply - - 244 400 - 400 301 Auditing 1,350 1,613 1,610 1,700 1,697 1,700 304 Engineering 2,997 3,211 481 3,000 - 3,000 308 Training/Conferences 560 300 - 600 300 500 315 Sewer Jetting 1,444 - 1,050 1,500 - 1,500 316 Sewer Televising 11,018 - 2,083 1,000 1,470 f,500 327 Other Services 6,040 11,408 13,312 5,000 5,169 7,000 331 Travel Expenses - 119 - 200 - 100 361 General Liability 1,520 1,539 1,666 1,700 1,736 1,800 382 Water 66 69 63 100 52 100 387 Met Council Sewer Charges 115,587 128,590 132,610 138,000 134,611 120,000 391 Telephones/Pagers 228 263 244 250 216 300 402 City Truck Repair/Maint. - 333 160 100 242 100 425 Clothing 786 933 942 1,000 622 1,000 442 Misc. - 23 - - - 444 Contingency Funds - - - - - - 501 Depreciation 33,291 33,959 34,291 34,000 - 34,000 540 Machinery & Equipment - - - - - - 554 System Repairs (1/I) - - - 5,000 - - Operating Costs 175,570 182,730 189,290 194,350 147,015 174,000 Total Expenses 212,687 228,570 233,876 243,629 182,025 226,612 Fund Balance Gain/Loss 16,417 6,145 8,714 1,371 44,454 17,688 39200 Transfers In - - - - 710 Transfers Out - - - - Ending Fund Balance 218,207 224,352 233,066 234,437 277,519 252,125 Storm Sewer Enterprise Fund 602 DEPT. 49100 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Nov. 30 Proposed BEGINNING BALANCE (9,196) 23,572 29,421 34,434 34,434 19,134 REVENUES: 37300 Storm Sewer Fee 48,763 48,351 53,621 50,000 51,702 55,000 36211 Investment Interest 429 791 471 700 474 500 39999 Other - - - - - - Total Revenues 49,192 49,142 54,092 50,700 52,176 55,500 EXPENDITURES: 101 Reg. FT Employees 16,112 19,898 23,459 30,369 15,905 31,835 102 On -Call Pay 3,792 2,768 • 4,186 5,000 3,690 5,000 121 PERA Contributions 1,318 1,431 1,941 2,564 1,789 2,671 122 FICA Contributions 1,644 1,693 2,203 2,706 1,980 2,818 131 Group Insurance 1,737 2,220 3,203 4,284 3,194 4,590 151 Workers Compensation 858 1,045 1,157 777 767 2,244 Personnel Costs 25,461 29,054 36,149 45,700 27,325 49,158 201 General Supplies - - - - - - 212 Motor Fuels 394 340 536 500 615 700 227 Tools & Equipment 51 - - 100 50 - 228 Misc. Repairs/Maint/Supply - 26 - - - - 301 Auditing 1,350 1,613 1,610 1,700 1,697 1,700 304 Engineering - 7,281 - 9,000 645 9,000 308 Training/Conferences - - 70 500 - 100 314 Street Sweeping - - - - - - 327 Other Services 5,759 1,454 6,127 3,000 912 2,500 352 Public Information Notice 80 84 100 41 100 361 General Liability 1,520 1,539 1,666 1,700 1,736 1,700 391 Telephones/Pagers 228 263 244 300 216 300 402 City Truck Repair/Maint - 333 160 1,000 242 500 425 Clothing 786 933 942 900 622 1,000 438 Dues & Subscriptions (Permits) 875 375 875 500 875 1,000 442 Misc. (Public Education) - - 617 1,000 - 1,000 444 Contingency Funds - - - - - - 501 Depreciation - - - - - - 540 Machinery & Equipment - - - - - - 554 Storm System Repairs - - - - - - Operating Costs 10,963 14,238 12,930 20,300 7,651 19,600 Total Expenditures 36,424 43,293 49,080 66,000 34,976 68,758 Fund Balance Gain/Loss 12,768 5,849 5,013 (15,300) 17,200 (13,258) 39200 Transfers In 20,000 - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 23,572 29,421 34,434 19,134 51,634 5,876 LAUDERDALE COUNCIL E: ACTION FORM . I Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER Twin Cities Chinese Christian Church Donation STAFF INITIAL ' 'j : • -W.11 -019 '7- ela DESCRIPTION: On December 13, 2011 the City of Lauderdale received a donation of $1,500.00 from the Twin Cities Chinese Christian Church. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council accepts and thanks the Twin City Chinese Christian Church for their donation. (I will send a thank you letter after the meeting). COUNCIL ACTION: RESOLUTION 011012A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ACCEPTING A DONATION OF $1500.00 FROM THE TWIN CITIES CHINESE CHRISTIAN CHURCH WHEREAS, the Twin Cities Chinese Christian Church of Lauderdale has proposed contributing $1,500.00 to the City of Lauderdale. WHEREAS, the City Council of the City of Lauderdale agrees that said donation would be of benefit to the citizens of Lauderdale. NOW THEREFORE, BE IT RESOLVED, that the City of Lauderdale, does hereby accept said donation of $1,500.00 from the Twin City Chinese Christian Church. IT IS FUTHER RESOLVED, that city staff designates said donation to the City of Lauderdale General Fund for 2012. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, January 10, 2012, as the same appears in the minutes of said meeting on file and of record in City Offices. ADOPTED by the City Council of Lauderdale this 10th day of January, 2012. Jeff Dains, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER: 2012 Rental Housing_ Licenses STAFF INITIAL: Kevin Kelly APPROVED BY ADMINISTRATOR: DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A list of rental property owners who have completed the rental housing inspections and/or renewed their application for license for 2012 are attached. OPTIONS: 1. Motion to approve listed rental property licenses for 2012. 2. Motion to deny all or some of the listed rental property license applications for 2012. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the completed 2012 Rental Housing Licenses on the attached list. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Completed Rental License Applications by January 10, 2012 Licensed Property with Owner 1799 Carl Richard Gauger 1886 Carl Alan Blat 1971 Carl Carol Berg 1699 Eustis Charles Mason 1733/1737 Eustis Jeff Hermes 1768 Eustis Daniel Busse 1811/1813 Eustis David Tracy 1857 Eustis Scott O'Brien 1888 Eustis Eric Shin & Grace Song 1947 Eustis Jack Barlow 1975 Eustis Verle Rhoades 1785/1787 Fulham Bruce & Michelle Bonine 1791 Fulham Jacob Malinka 2367 Larpenteur Mike and Ann Piehl 2387 Larpenteur Kathy Toner 2439 Larpenteur Charles Mason 2443 Larpenteur Malzer Property Management 2449 Larpenteur Steven Ramlow 1813 Malvern Bonnie Troska 1855 Malvern Keith& Grace Dyrud 1904 Malvern Dennis Bruwelheide 1954 Malvern Allan Giese 1962 Malvern Aaron Aaserude 1759 Pleasant John Sagstetter 1638 Rosehill Bernadette Janisch 1829 Walnut Dennis Bruwelheide 1847/49 Walnut John and Matthew Ellingson 1950 Walnut Gene Christianson 1853 Walnut Eric Shin & Grace Song 1871 Walnut Mike Drake 1878 Walnut Christine & Mark Oliver 1898 Walnut Jeremy Carr 1623/27/31 Carl Rose Hill Investments LLP 1618/1626/1630 Eustis/1619 &1622 Carl Mid -Continent Mgmnt. 1634 /1642 Eustis & 2400 Larpenteur CVC Investments 1609/1611 Pleasant City Gables LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE January 10, 2012 AGENDA NUMBER 41) 2012 Licenses DESCRIPTION 2012 Business Licenses BACKGROUND OR PAST COUNCIL ACTION I The following applicants successfully met the criteria for their respective license: Kath HVAC— HVAC License Corval Constructors, Inc. — HVAC License Standard Heating and AC — HVAC License Sedgwick Heating and A/C. — HVAC License Wenzel Heating and A/C — HVAC License Hoffinan Corners —HVAC License Fireside Hearth & Home — HVAC license St. Croix Tree Services, Inc. — Tree Service License Croix Oil — Cigarette License OPTIONS STAFF RECOMMENDATION By approving the consent agenda, the Council approves the aforementioned licenses for 2012. MOTION BY STAFF ACTION COUNCIL ACTION SECOND LAUDERDALE COUNCIL ACTION FORM E: Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER Council Meeting Schedule STAFF INITIAL DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council sets its meeting schedule for the year. If the Council continues to meet the 2nd and 4th Tuesdays of the month, the schedule would be as attached. Holi- days do not conflict with the proposed meeting schedule. After the Council adopts the meeting schedule, it will be posted in the entryway and pub- lished in the Rosei,ille Review. OPTIONS: Adopt the attached City Council meeting schedule. Propose a new schedule. STAFF RECOMMENDATION: By approving the consent agenda, the Council is adopting the attached City Council meeting schedule for 2012. COUNCIL ACTION: 2012 Lauderdale Schedule City Council Meetings* January 10 Holidays Observed January 24 New Year's Day — Monday, January 2 M. L. King Day — Monday, January 16 February 14 Presidents' Day — Monday, February 20 February 28 Memorial Day —Monday, May 28 Independence Day — Wednesday, July 4 March 13 Labor Day — Monday, September 3 March 27 Veterans Day — Monday, November 12 Thanksgiving Holiday - Thursday, November 22 & April 10 Friday, November 23 April 24 Christmas Holiday — Monday, December 24 & Tuesday, December 25 May 8 May 22 June 12 June 26 July 10 July 24 August 14 August 28 September 11 September 25 October 9 October 23 November 13 November 27 *City Council meetings begin at 7:30 p.m. at December 11 Lauderdale City Hall, 1891 Walnut Street LAUDERDALE COUNCIL ACTION FORM E: I Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER _ Official Newspaper �.1` .1V0d[el1_Y_/:1fl APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City Council must designate an official newspaper at the first council meeting in Janu- ary. For many years, the City Council has designated the Roseville Review and published all legal notices there. The Review sent a letter to the City indicating their desire to continue the relationship and the rates for 2012. OPTIONS: 1. Designate the Roseville Review as the City's official newspaper. 2. Do not designate the Roseville Review as the City's official newspaper and provide staff with alternative suggestions. STAFF RECOMMENDATION: By approving the consent agenda, the City Council is designating the Roseville Review as the City's official newspaper for 2012. COUNCIL ACTION: Lillie Suburban hTewnpapers, Inc. --"qq 2515 E. Seventh Avenue North St. Paul, MN 55109 (651) 777-8800 December 15, 2011 Heather Butkowski City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear Ms. Butkowski: Thank you for the opportunity to bid on public notice publication services for the City of Lauderdale. Lillie Suburban Newspapers has been serving the needs of the Lauderdale area for 37 years, and is pleased to provide ongoing coverage of city government and school issues and community events. Lillie Suburban Newspapers is the oldest weekly newspaper company in the St. Paul area. It was founded in 1938 by the late T. R. Lillie. His grandsons, Jeffery Enright and Ted H. Lillie, are continuing the family tradition of publishing award-winning community newspapers in the St. Paul suburbs. It is our sincere desire to provide the best possible local news coverage in the Lauderdale area. Our experienced news staff .provides readers with- a .well-balanced; lively and informative product each week. We.realize that Lauderdale area residents look. to the Roseville Review as one of their primary sources of information about, city activities and .meetings, -and we will continue to -publish the city's press releases and photos. The Roseville Review has the official legal designation of Little Canada, Maplewood and the Roseville Area .School District. - 3 P.M. Friday is the deadline each week for submitting public notices to our office. Public notices should be directed- to Aline .Thillen, Lillie. -.Suburban Newspapers, 2515 E. Seventh Ave.,. North .St. =8288: Notices may: also be sent via e-mail. to: Paul, MN 55109. -.Our fax number is 651/777 legals@lillienews.com Legal publication rates for minutes, advertisements for bids and other notices are as follows: $9.50 per column inch for a one-time publication $8.50 per column inch- for each additional publication Thank you for considering the Roseville Review as the official legal newspaper for the City of Lauderdale for 2012. If you have any further questions, don't hesitate to call us. Sincerely, 2 effery Enright Publisher LIttiE Ramsey County Review • Maplewood Review • Oakdale -Lake Elisio Review • Review Perspectives NEWS New Brighton Bulletin • Shoreview Bulletin • St. Anthony Bulletin • South-West Review Roseville -Little Canada Review • Woodbury -South Maplewood Review • East Side Review LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER 2012 Investment Policy STAFF INITIAL APPROVED BY ADMINISTRATOR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council reviews and updates the City's Investment Policy in order to keep the policy current and applicable to the City's needs. Staff does not recommend any changes for 2012. OPTIONS: Adopt or amend the 2012 investment policy. STAFF RECOMMENDATION: By approving the consent agenda, the Council adopts the 2012 Investment Policy as pre- sented. COUNCIL ACTION: City of Lauderdale 2012 Investment Policy 1.0 Policy: It is the policy of the City of Lauderdale to invest public funds in a manner which will provide the highest investment return with the maximum security - while meeting the daily cash flow demands of the City in accordance with all state and local statutes governing the investment of public funds. 2.0 Definitions: Investment Designee - the investment designee is an employee of the City designated by the City Administrator to perform the investment function within the provisions set forth in this policy and in Minnesota State Statutes. 3.0 Scope: This investment policy applies to all financial assets of Lauderdale. These funds are accounted for in the City's Comprehensive Annual Financial Report and include: 101 General Fund 201-203 Special Revenue Funds 301-304 Debt Service Funds 401-413 Capital Improvement Funds 601-602 Sewer and Storm Sewer Funds 4.0 Objectives: 1. Liquidity: The City Administrator or investment designee shall assure that funds are constantly available to meet immediate payment requirements including payroll, accounts payable, and debt service. 2. Safety: Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required. Speculation is prohibited. 3. Return: The investment portfolio shall be designated to attain a market average rate of return throughout budgetary and economic cycles, taking into account investment risk constraints and the cash flow characteristics of the portfolio. January 2011 5.0 Prudence: All investment transactions shall be made with a degree of judgment and care. The standard of prudence, meaning not for speculation and with consideration of the probable safety of the capital as well as the probable investment return derived from assets, will be applied in all investment transactions. 6.0 Cash Management Procedures: Cash management is essential to a good investment program. The City Administrator has responsibility to organize and establish procedures for effective cash management, based on the following guidelines: 1. Cash flow projections will be prepared at the beginning of each budget year. 2. At a minimum the checking account balance of the City shall always be kept at the amount necessary to cover outstanding checks. 3. All investments will be made with the intent they will be held to maturity. 4. At least three bids will be sought for each security purchased. 5. The investment records will be reviewed and updated as investments mature or are purchased. 6. Each month the investment records will be balanced to the financial records. 7. Each month, the investment designee shall submit an investment report to the City Administrator. 8. Interest earnings will be allocated to the various City funds monthly (see section 9). 9. Within 30 days of the end of each quarter, the City Administrator or investment designee shall submit an investment report to the City Council that summarizes recent market conditions, economic developments, and anticipated investment conditions. The report shall summarize the investment strategies employed in the most recent quarter, and describe the portfolio in terms of investment securities, maturities, risk characteristics, and other features. The report shall explain the quarter's total investment return and compare the return with budgetary expectations. The report will include an appendix that discloses all transactions during the past quarter. 10. Each quarterly report shall indicate areas of policy concern and suggested or planned revision of investment strategies. January 2011 11. Within 40 days of the end of the fiscal year, the City Administrator or investment designee shall present a comprehensive annual report to the City Council on the investment program and investment activity. The annual report shall include 12 months and separate quarterly comparisons of return and shall suggest policies and improvements that might be made in the investment program. 7.0 Authorized and Suitable Investments: - See Appendix A for Complete Definitions 1. It is the policy of the City of Lauderdale that available funds be invested at the best rates obtainable at the time of investment in conformance with the legal and administrative guideline outlined herein. U.S. Treasury Obligations and Federal Agency Securities will be given preference when the yields are equal to or greater than alternative investments. 2. The City of Lauderdale shall exclude mortgage derivative products that are "high risk" per Minnesota Statute 118A.04. Documentation of compliance (the results of three separate independent statutory (Impact) tests all indicating that the security is not "High Risk") will be kept on file for auditing and review purposes. 3. The investments of the City of Lauderdale will be made in accordance with Minnesota statutes and be further restricted to the following: a. United States Treasury Obligations b. Federal Agencies Securities c. Repurchase Agreements (Repo's) - Repo transactions are restricted to: 1. A primary reporting dealer in U.S. government securities who reports to the Federal Reserve Bank of New York, or 2. National or state banks in the U.S. which is a member of the Federal Reserve system and whose combined capital and surplus equals or exceeds $10,000,000. 3. A securities broker-dealer having its primary executive office in Minnesota and licensed pursuant to Chapter 80A, or an affiliate of it, registered by the SEC and maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated debt. 4. The City of Lauderdale shall receive a confirmation/safekeeping receipt with a complete description of the collateral on the Repo. January 2011 d. Certificates of Deposit 1. All Certificates of Deposit purchased by the City of Lauderdale are secured by FDIC Insurance. Amounts in excess of $250,000 shall be secured in accordance with Minnesota Statutes. e. Bankers Acceptances 1. Banker's Acceptances shall be restricted to the 50 largest banks in the United States (as measured by deposits). Investments in banker's acceptances shall not be made if news leads offer concerns over the financial condition of these banks. 2. The broker, dealer, or bank shall verify that the banker's acceptance is eligible for purchase by the Federal Reserve System. L Commercial Paper 1. Commercial Paper shall be restricted to issues that mature in 270 days or less with a rating of A-1 (Moody's), P-1 (Standard & Poors), or F -I (Fitch) among at least two of these three rating agencies. g. Money Market Funds 1. The fund shall consist of United States Treasury obligations and federal agency issues and be consistent with the City of Lauderdale's objective of preservation of capital. 3. Safekeeping - Investments may be held with: 1. Any Federal Reserve bank. 2. Any bank authorized under the laws of the United States or any State to exercise corporate trust powers, including but not limited to the bank from which the investment is purchased. 3. A primary reporting dealer in United States government securities whom reports to the Federal Reserve Bank of New York. 4. A securities broker-dealer as described in section 7.3, subpart c: 3. The City's ownership of all securities in which the fund is invested shall be evidenced by a written acknowledgment identifying the securities by name of issue, maturing date, interest rate, and serial number or other distinguishing mark. January 2011 4 8.0 Diversification: The City Administrator or investment designee shall diversify use of investment instruments to avoid incurring unreasonable risks inherent in over -investing in specific investments, individual financial institutions, or maturities. Diversification strategies shall be determined and revised periodically by the City Council for all funds. 1. Institutions - Diversity between financial institutions used. a. No more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. b. No funds may be invested in any one investment company in excess of the amount insured by it. 2. Maturities - Diversity in length of maturities. a. Investments shall be made to assure that funds are constantly available to meet immediate payment requirements including payroll, accounts payable, debt service, and planned projects. b. No investments shall be made with a term over 10 years unless with prior approval from the City Council. 3. Investments - The City should maintain a diversity of investments. a. With the exception of Certificates of Deposit, U.S. Treasury securities, authorized pools, and Federal Agencies (backed by the full faith and credit of the U.S. Government) - no more than 20% of the entity's total investment portfolio may be invested any one of the following: Repurchase Agreements, Banker's Acceptances, or Commercial Paper. 9.0 Pooling of Investments: For the purposes of making the maximum amount of funds available for investment, the cash for all City funds is pooled in an investment account. Interest earnings are allocated among the various funds based upon their average cash balance. 10.0 Authorized Financial Dealers & Institutions: 1. At the beginning of each year, the City Council approves depositories and investment firms. 2. All dealers and institutions must qualify as set out in Section 7.3, subpart c. January 2011 3. A current annual statement shall be kept on file for each bank, broker, or dealer with whom business is done. 4. All dealers and institutions must have at least $500,000 of Securities Investor Protection Corporation (SIPC) insurance. 5. Before engaging in investment transactions with the City of Lauderdale, the supervising officer at the securities broker/dealer shall submit a certification of "Notification to Broker and Certification by Broker Pursuant To Minnesota Statute 118A.04." Said certification will state that the broker/dealer has reviewed the investment policies and objectives, as well as applicable state law, and agrees to disclose potential conflicts or risk to public funds that might arise out of business transactions between the securities broker/dealer firm and the City of Lauderdale. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City of Lauderdale's funds. 6. The City will minimize investment Custodial Credit Risk by permitting brokers that obtained investments for the City to hold them only to the extent there is SIPC and excess SIPC coverage available. Securities purchased that exceed available SIPC coverages shall be transferred to the City's custodian. 11.0 Collateralization and Custodial Credit Risk The City will minimize deposit Custodial Credit Risk, which is the risk of loss of failure of the depository bank (or credit union), by obtaining collateral or bond for all uninsured amounts on deposit, and by obtaining necessary documentation to show compliance with state law and a perfected security interest under federal law. The City of Lauderdale will follow Minnesota statutes regarding the use of collateral requirements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be at least ten percent (10%) more than the amount on deposit plus accrued interest at the close of the business day. To the extent that funds deposited are in excess of available federal deposit insurance, the government entity shall require the financial institution to furnish collateral security. Assignment: Any collateral pledged shall be accompanied by a written assignment to the government entity from the financial institution. The written assignment shall recite that, upon default, the financial institution shall release to the government entity on demand, free of exchange or any other charges, the collateral pledged. Interest earned on assigned collateral will be remitted to the financial institution so long as it is not in default. The government entity may sell the collateral to recover the amount due. Any surplus from the sale of collateral shall be payable to the financial institution, its assigns, or both. January 2011 09 12.0 Ethics and Conflicts of Interest: Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the City Administrator and City Council any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions over $50,000 that could be related to the performance of this jurisdiction's portfolio. Employees and officers shall subordinate their personal investment transactions to those of this jurisdiction, particularly with regard to timing of purchases and sales. 13.0 Annual Review: In order to keep this policy current and applicable to the City's needs, it will be the practice of the City Council to review and approve the investment policy before or within the first quarter of each year. January 2011 Appendix A Eligible Instruments for City Investment "All investments must comply with the City's investment policy and Minnesota Statutes" 1. United States Treasury Obligations constitute the largest segment of the market for fixed income securities. In general, treasury securities are the safest and most marketable securities and yield the lowest return for a given maturity of all instruments. U.S. Treasury Bills carry the full faith and credit guarantee of the U.S. Government are issued at a discount from par and mature in one year or less. ($10,000 minimum). U.S. Treasury Notes & Bonds are also guaranteed by the U.S. Goverment, and have a semi-annual interest coupon and original maturities 2 to 30 years. Maturities under four years ($5,000 minimum): 4 years or longer ($1,000 minimum). U.S. Treasury STRIPS and Treasury Receipts are zero coupon securities, with maturities ranging from 6 months to 30 years. ($1,000 minimum). 2. Federal Agency Securities are obligations of various agencies and corporations chartered by the federal government and guaranteed by the agency issuing the security. FHLB - Federal Home Loan Bank borrows funds in the securities markets in order to provide savings and loans with an adequate flow of funds for the home mortgage market. Maturities range from 1 to 30 years. ($10,000 minimum). FNMA - Federal National Mortgage Association (Fannie Mae) is the largest single holder of residential mortgages, and finances its purchases through sales of debentures ranging from 1 to 30 years. ($10,000 minimum). FFCB - Federal Farm Credit Consolidated Bonds are joint obligations of the 37 Farm Credit Banks (12 Federal Land Banks, 12 Federal Intermediate Credit Banks and 13 Banks for Cooperatives). They come to market each month with 3 month, 6 month, and 1 year maturities - and occasionally a longer maturity. ($5,000 minimum). FHLMC - Federal Home Loan Mortgage Corporation (Freddie Mac) increases the availability of mortgage credit by maintaining an active, nation-wide secondary market for mortgages. Maturities range from 1 to 30 years. ($10,000 minimum). SLMA - Student Loan Marketing Association (Sallie Mae) provides liquidity for lenders engaged in the Federal Guaranteed Student Loan Program. Sallie Mae offers fixed rate and floating rate securities with maturities from 6 months to 30 years. ($10,000 minimum). January 2011 GNMA - Government National Mortgage Association Notes (Ginne Mae) is the only U.S Treasury Guarantee Backed Agency. They issue mortgage securities and pay back both interest and principle. They offer 6 month to 30 year maturities. ($25,000 minimum). REFCORP Strips - Resolution Funding Corporation provides financing for the Resolution Trust Corporation, which was created to help the government in the sale and disposition of failed thrifts and their assets. Refcorp Strips and zero coupon securities rang in maturity from 6 months to 30 years. ($1,000 minimum). TVA - Tennessee Valley Authority issues primarily long-term securities for the power creation arm of the TVA. Agency Discount Notes are issued by the Federal Farm Credit, Federal Home Loan, Fannie Mae, Freddie Mac, and Sallie Mae. These are issued at a discount and have maturities ranging from 1 to 360 days. ($100,000 minimum). 3. Repurchase Agreements (Repo's) provide for the sale of short-term securities by a securities dealer to investors, such as cities, with an agreement to repurchase the securities at a specified future date. The investor receives a given yield while holding the security and the repurchase price is guaranteed in advance. The length of the holding period is tailored to the investor - usually of very short duration. Rates are related to Treasury Bills, federal funds, and loans to government security dealers by commercial banks. 4. Certificate of Deposits (CD's) are the deposit of funds at a commercial bank for a specified period of time and at a specified rate of interest. Yields on Certificates of Deposit tend to be higher than on Treasury Bills of comparable maturity. 5. Commercial Paper is an unsecured promissory note with a fixed maturity of no more than 270 days. Commercial Paper is normally sold at a discount from face value. 6. Banker's Acceptances are short-term, non-interest-bearing notes sold at discount and redeemed at face value. It is secured by the goods which it finances - the bank accepts the draft, and the issuers promise to pay. These notes trade at a rate equal to, or slightly higher than Certificates of Deposit - depending on market supply and demand. 7. Money Market Funds are short term, high quality investments sold by large banks. These instruments include Treasury Bills and notes, Certificates of Deposits, Commercial Paper, Banker's Acceptances, and Federal Agency Securities. 8. State of Minnesota & its Agencies - Bonds that are issued by the State of Minnesota or any of its agencies. The bonds are backed by the full faith of the State of Minnesota or collateralized with mortgages. January 2011 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER Resolution 011012B STAFF INITIAL APPROVED BY ADMINISTRATOR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council names a depository for city funds and the city's investment bro- kers. The attached resolution names North Star Bank and the same investment companies as last year. OPTIONS: 1. Adopt resolution 011012B Designating Official Depository & Investment Institutions. 2. Do not adopt resolution 011012B Designating Official Depository & Investment Institu- tions and direct staff to find an alternate depository or investment institutions. STAFF RECOMMENDATION: By approving the consent agenda, the Council is adopting resolution 011012B - Designating Official Depository & Investment Institutions for 2012. COUNCIL ACTION: RESOLUTION NO. 011012B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DESIGNATING OFFICIAL DEPOSITORY & INVESTMENT INSTITUTIONS BE IT HEREBY RESOLVED, that North Star Bank is designated as a depository for the funds of the City of Lauderdale. BE IT FURTHER RESOLVED, that before any deposits are made that exceed the amount that is guaranteed by the Federal Deposit Insurance Corporation (FDIC), the depository must supply to the city a corporate surety bond in the amount of at least 10 percent more than the amount on deposit plus accrued interest at the close of the business day. The bond is subject to the approval of the city council. BE IT FURTHER RESOLVED, that in lieu of the above bond, the depository may furnish collateral in the manner and to the extent permitted by law. All such collateral must be approved by the council and accompanied by a written assignment providing that, upon default, the financial institution shall release to the city on demand, free of exchange or any other charges, the collateral pledged. BE IT FURTHER RESOLVED, all collateral must be placed in safekeeping in a restricted account at either a Federal Reserve Bank or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution that is furnishing the collateral. In case of default upon the part of the depository, the council of the city shall have full power and authority to sell such collateral or as much as may be necessary to realize the full amount due the city over such federal guarantee. BE IT FURTHER RESOLVED, that checks of the city drawn from the official depository shall be signed by the mayor and city administrator or other council member authorized as a signer on the account in the absence of either the mayor or the city administrator. Additionally, the city administrator and his/her authorized designee have authority to transfer funds from an official depository or investment institution to another for the purpose of investing city funds. BE IT FURTHER RESOLVED, North Star Bank, Morgan Stanley Smith Barney, Northland Securities, RBC Wealth Management, Piper Jaffrey/US Bancorp Investments, Financial Northeastern Companies, ICD Securities, and the 4M FundNoyager Asset Management are the city's investment institutions and brokers for 2012. Adopted this 10th day of January 2012, by the Council of the City of Lauderdale. (ATTEST) Jeff Dains, Mayor (SEAL) Heather Butkowski, City Administrator LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER Collateral w/North Star STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the Council approves North Star Bank as a depository for city funds. As city funds occasionally exceed the amount insured by the FDIC, North Star Bank must pledge collateral. They must pledge 10% more than the unsecured amount. To keep things simple, they generally pledge a large enough amount at the start of each year so they don't have to make adjustments as the bank account balance fluctuates. Recently, they replaced their pledged security with a General Obligation Bond from Austin, Minnesota in the amount of $335,000. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the updated collateral pledged to the city. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER FH Recreation Agreement STAFF INITIAL .5 DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Falcon Heights would like to continue offering recreation programs in Lauderdale. Tai Kwan Do is scheduled for January and yoga will be offered later in the year. They are also considering offering tennis lessons as well. Staff from the two cities updated last year's agreement (attached). The agreement clarifies expectations and addresses issues of liability. If the Council is interested in continuing the relationship, please review the attached agree- ment. The agreement can always be amending during the meeting. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the Recreation Agreement with the City of Falcon Heights as presented. COUNCIL ACTION: City of Falcon Heights City of Lauderdale Recreation Agreement THIS AGREEMENT is effective January 1, 2012, through December 31, 2012, by and between the City of Lauderdale (LAUD), 1891 Walnut Street — Lauderdale, MN 55113, and Falcon Heights Parks and Recreation (FHPR), 2077 W. Larpenteur Ave — Falcon Heights, Minnesota 55113. Falcon Heights agrees to provide recreation programs within the City of Lauderdale. Lauderdale agrees to provide facility space for the programs. City of Lauderdale and Falcon Heights Parks and Recreation agree to the following obligations: 1. FHPR agrees to: Provide recreation programs and experiences to Lauderdale residents for the same fee as paid by Falcon Heights' residents. Lauderdale will reimburse Falcon Heights the difference between the resident and non-resident rate for recreation programs and experiences held at Falcon Heights' facilities. Lauderdale will not reimburse Falcon Heights if the programs are held at Lauderdale facilities. • Coordinate registration, supervision, and program curriculum appropriate for the recreation program. • The recreation program held at Lauderdale City Hall will include, but not be limited to, Tae Kwon Do and Yoga Classes. • The recreation programs held at Lauderdale Community Park will include, but not be limited to, Instructional Tennis. • Provide program staff, program supplies and equipment, and program maintenance support for the agreed upon recreation program. 2. LAUD agrees to: • Provide program space at Lauderdale City Hall and at Lauderdale Community Park. The City of Lauderdale agrees to provide regular facility and park maintenance such as sweeping the floor and supplying tables requested by Falcon Heights. • Provide facilities access and keys to Falcon Heights Park and Recreation Staff. Liability Falcon Heights shall defend and indemnify Lauderdale and it employees, officers, volunteers and agents for any claims against Lauderdale arising from Falcon Heights's performance or failure to perform its duties under this Agreement. Lauderdale shall defend and indemnify Falcon Heights and it employees, officers, volunteers and agents for any claims against Falcon Heights arising from Lauderdale's performance or failure to perform its duties under this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for the parties may not be added together to determine the maximum amount of liability for any party. Employees of Falcon Heights and Lauderdale shall remain employees of their respective cities regardless of where services are provided under this Agreement. Each party shall be responsible for injuries to or, death of its own personnel. Each party will maintain workers' compensation insurance or self-insurance coverage, covering its own personnel while they are providing services pursuant to this Agreement. Each party waives the right to sue the other party for any workers' compensation benefits paid to its own employees or their dependants, even if the injuries were caused wholly or partially by the negligence of the other party. IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date first above written. City of Falcon Heights Title: Mayor Date: Title: City Administrator City of Lauderdale in Title: Mayor Date: Title: City Administrator/ Clerk Date: Date: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER Comm & Mayor Pro Tem STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every year the Council decides who will sit on each committee and appoints a mayor pro tem (in case the Mayor is unable to attend the meeting). Traditionally, the mayor pro tem has also been the back up bank signatory but that is not required. OPTIONS: 1. Select a mayor pro tem. 2. Determine who can sign city checks. 3. Fill in the committee assignments. STAFF RECOMMENDATION: Motion to appoint as the mayor pro tem, and adopt committee assignments as discussed. COUNCIL ACTION: as bank signatories, CITY OF LAUDERDALE 2012 APPOINTMENTS 2011 2012 Acting Mayor Mac Lean Mac Lean Bank Signatories Dains Dains Mac Lean Mac Lean Butkowski Butkowski Data Practices Butkowski Butkowski Officer LMC Council: Dains Council: Dains Staff: Butkowski Staff: Butkowski Metro Cities Council: Mac Lean Council: Mac Lean Staff: Butkowski Staff: Butkowski Metro I -Net Staff: Butkowski Staff: Butkowski Staff Alt: Bownik Staff Alt: Bownik MWMO Karen Gill -Gerbig Karen Gill -Gerbig Alt: Butkowski Alt: Butkowski NSCC Council: Dains Council: Dains Alt: Hawkinson Alt: Hawkinson PCIC Council: Mac Lean Council: Mac Lean Council Alt: Grove Council Alt: Grove Staff: Bownik Staff: Bownik Staff Alt: Butkowski Staff Alt: Butkowski Police Liaison Council: Dains Council: Dains Staff: Butkowski Staff: Butkowski RCLLG Council: Gaasch Council: Gaasch Alt: Hawkinson Alt: Hawkinson RC GIS Staff: Bownik Staff: Bownik Users Group Staff Alt: Butkowski Staff Alt: Butkowski RCWD Bonestroo Stantec Alt: Butkowski Alt: Butkowski SRA Butkowski Butkowski U of M Neighbors Group Zoning Administrator Alt: Bownik Council: Hawkinson Staff. Butkowski Staff. Bownik Alt: Bownik Council: Hawkinson Staff: Butkowski Staff. Bownik City Engineer Bonestroo Stantec City Civil Attorney Kennedy & Graven Kennedy & Graven City Pros. Attorney Anderson, Helgen Hughes & Costello NOTE: Any councilor may attend LMC, Metro Cities, or RCLLG Meetings. Committees & Commissions Acting Mayor: The City Council decides during the first meeting of the year who will act as the mayor pro tem in the mayor's absence. Generally, the acting mayor is also the back up check signer but this is not a requirement. League of Minnesota Cities (LMC): The City is a LMC member city. The LMC provides the City with many membership services, the two most important being training and representation at the Capitol. The City also purchases insurance through the League's insurance trust. There are many different types of LMC meetings happening year round. They also do many webinars. All council members are able to get involved. The primary duty of the LMC appointee is to vote on the City's behalf at the annual meeting, if present. Metro Cities: In contrast to the League of Minnesota Cities, Metro Cities represents the interests of cities in the seven county metropolitan'area (and shares office space with LMC). They act as lobbyist on behalf of metro cities primarily representing cities before the Metropolitan Council and at the legislature. Meetings are held during the day throughout the year at their office in downtown St. Paul. Metro I -Net: 23 government agencies in Ramsey, Washington, and Anoka counties now use Roseville staff for their IT needs. Representatives from each city meet quarterly or as needed to discuss issues and learn about ongoing improvements to the system. Mississippi Water Management Organization (MWMO): The City is one member of a joint powers board that manages and monitors the storm water quality in the Middle Mississippi Watershed area. The MWMO covers the southwest part of the city (south of Larpenteur Avenue and west of Eustis Street). The group generally meets quarterly on Thursday afternoons at various locations within the MWMO area. North Suburban Cable Commission (NSCC): The City is one of ten northern suburbs that jointly administer a cable franchise agreement with Comcast. The organization also oversees the operation of the local access stations and the institutional network. The board meets the first Thursday evening of each month at the cable commission office in Roseville. Parks and Community Involvement Committee (PCIC): PCIC members provide recommendations to the City Council on the development and maintenance of the Community Park and the other open spaces in addition to organizing community events and celebrations. The committee generally meets the first or third Monday of the month at City Hall. Police Liaison: When needed, the police liaison meets with the police chief from St. Anthony. Ramsey County League of Local Governments (RCLLG): Ramsey County cities, school districts, and special districts meet monthly to network and learn through common issues. Meetings are held in the evening on the third Thursday of the month at alternating locations in Ramsey County. Each meeting is organized around a topic or trainer. Ramsey County GIS Users Group: Formed in 1995, RCGISUG is comprised of nineteen organizations throughout Ramsey County that create or use GIS data. Basically, this group runs the mapping data which is accessible through the County. Although we don't have GIS staff on staff, we are heavy users of the online data. The group meets monthly during the day to coordinate the development of new maps and data around the County. Rice Creek Watershed District (RCWD): The RCWD covers Lauderdale north of Larpenteur Avenue. Ramsey County board of commissioners appoints the Rice Creek Watershed District Board. The RCWD monitors water quality and storm water runoff within the Rice Creek Watershed. The RCWD also adopts rules and regulations regarding the control and treatment of storm water. The appointee would represent the City should a need arise. Suburban Rate Authority (SRA): The Suburban Rate Authority consists of several metro communities in a joint powers arrangement. The SRA speaks on behalf of cities as they deal with public utility providers like Xcel and Centerpoint. The group also provides a voice for rate payers when the Public Utilities Commission and utility providers negotiate rate increases and service changes. The committee meets quarterly (third Thursday) in the afternoon at member city locations. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent _ Public Hearing Discussion X Action X Resolution Work Session DESCRIPTION: F : January 10, 2012 BER 2012 Fee Schedule Res. IAL BY ADMINISTRATOR Staff has no recommendation for changes for 2012 outside of the bullet point listed. The pro- posed change is: • Mileage reimbursement rate of $.555 per mile (up from $.51). OPTIONS: 1. Adopt Resolution 011012C -A Resolution Establishing License and Permit Fees and Ad- ministrative Fees and Fines for 2012. 2. Do not approve or amend the fee schedule (and provide staff direction.) STAFF RECOMMENDATION: Motion to adopt Resolution 011012C - A Resolution Establishing License and Permit Fees and Administrative Fees and Fines for 2012 as presented. COUNCIL ACTION: RESOLUTION 011012C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution Establishing License and Permit Fees and Administrative Fees and Fines WHEREAS, Minnesota Law and the Ordinances of the City of Lauderdale allow the City to collect fees for processing applications and licenses for certain activities within the City of Lauderdale. City staff studied the fees allowed under state and local law and compared them to the actual costs that the City has historically incurred for processing applications and licenses in the City. WHEREAS, the City may also charge for administrative activities and fines. Reasonable charges were included in the 2012 Fee Schedule. WHEREAS, The Fee Schedule attached and incorporated herein also includes appendices A and B relating to construction permit fees and Appendix C relating to Administrative Fines. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lauderdale, Minnesota, hereby adopts the 2012 Fee Schedule as attached. CITY OF LAUDERDALE COUNTY OF RAMSEY ) ss STATE OF MINNESOTA 1 I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, January 10, 2012, as the same appears in the minutes of said meeting on file and of record in City Offices. ADOPTED by the City Council of Lauderdale this 10th day of January, 2012. Jeff Dains, Mayor ATTEST: Heather Butkowski City Administrator CITY OF LAUDERDALE 2012 License and Permit Fees and Administrative Fees and Fines Schedule ofLicense Fees 3.2 Off -Sale Liquor............................................................................................. . $150.00 3.2 On -Sale Liquor............................................................................................. . $300.00 3.2 Temporary On-Sale............................................................................................ $50.00 Cigarettes........................................................................................................ . $200.00 Animal License.................................................................................................... $10.00 Potentially Dangerous Dog.....................................................................................$S 0 00 . Dangerous Dog................................................................................................... . $150.00 Kennel License.................................................................... .................... ....... $50.00 Tree Service License.............................................................................................. $50 .00 Mechanical (HVAC) License.................................................................................... 0 00 $50.00 Refuse Hauling License............................................................ ..................... 75 00 truck Rental Housing License ......................One unit $30.00.................... Two+ units: $30.00 + $2.50/unit Rental Housing Inspection................................................................................................. $34.00 Schedule ofAdministrative Fees Community Room Resident ....................................... $50.00/6 hour block..... $75.00 All Day.... $100 refundable deposit Non -Resident & for prof t rentals... $100.0016 hour block..... $150.00 All Day... $100 refundable deposit Set-up fee...................................................................................................................... $50 .00 Clean up fee................................:.......................:...................................I ..................... $50.00 Employee Time to Search, Retrieve, and Copy Data Practices Requests ............................... $40.00/hour Specialized Data Practices Requests Filled by Non -Staff .................................. hourly rate/researcher Copies.......................................................................................................... $0.251page Faxes...........................................................................................................OS 0/page Special Meeting Fee....................................................................................................... . $100.00 0 00 Copy of Public Meeting Videotape.............................................................................. $50.00 Filing ofAfdavit for Office ...................................................................................... . $2.00 NSF Check Return................................................................................................. $25.00 Non -Resident Notary Public Sen4ce..............................................................................$1. 00 Assessment Search...................................................................................... $20.001Address Replacement Recycling Container..............................................................................$1 2 00 . False Fire Alarms...........................................................................Cost pits $25 00 a n. fee False Security Alarm - I................................................................. $85.00 plus $25.00 adrn. fee False Security Alarm - 2"`r+............................................................$90.00 plus $25.00 adm. fee Fire Prevention Inspection................................................................ Cost plusS 00 adm. fee $2 . Certify delinquent bills to county ...................................................$25.00 adm. fee + 8% interest T-Shirts.................................................................................................... $2 00 - $5.00 Polo Shirts....................................................................................................................... $8.00 Lauderdale History Book............................................................... $25.00 ($23.34 + $1.66 tax) Historical Video..............................................................................$8.00 ($7.47 + $.53 tax) Mileage Reimbursement.................................................................................5 per $ 55 r male Sales Tax: Sale of Goods.................................................................................................... 7125 0 SalesTax: City Purchases.................................................................................................6.875% Schedule of Zoning and Permit Fees BuildingPerrnits....................................................................................................ee Appendix n ix A Fence, Driveway, Sidewalk, Retaining Walls......................................................................... $50.00 Mechanical Permits .................................................. base fee $40.00... See Appendix: B for addtl. fees Plumbing Permits............................................................................................................. . $40.00 Plus Fixture Fee (perfixture installed)....................................................................... $800 State Surcharge...................................................................................................... $5.00 Bingo /Raffles................................................................................................... ............ $100-00 Right -Of -Way ................................................ Street. Excavation $100.00 ... ....... Obstruction $100.00 HorneOccupation .......................................... :.... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ....... Lot Consolidation/Division................................................................................................ $100.00 VarianceApplication........................................................................................................$150.00 Conditional Use Application............................................................................................. . $200.00 ZoningAmendrnent.......................................................................................$500+$1,000 escrow Sub -division Application.................................................................................1, $500+$ 00 escrow 0 Planned Unit Development (PUD)....................................................................$500+$1,000 escrow Service Availability Charge (SAC) .......................................Per Met Council (MCES) Prevailing Rate Water Access Charge (WAC) .......................................... Per St. Paul Water Services Prevailing Rate Inspection Fees (outside of business hours).................................................$60.00/hour/2 hr minimum Schedule ofAdministrative Fines Rental housing license violation............................................................00.0 p to $1, r day u 0 0 per Schedule of Civil Penalty Fees for Alcohol Violations..........................................See Appendix C Fees for Unspecified Requests A private party or public institution (hereinafter applicant) making a request to the city for approval of a project or for public assistance must cover the city's consultants' costs associated with reviewing the request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city's consultants' costs as determined by the city administrator. If the city's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. ATTEST: Heather Butkowski City Administrator Lauderdale, Minnesota Jeff Dains Mayor Lauderdale, Minnesota Appendix C 2012 Civil Penalty Fee Schedule for Alcohol Violations Type of Violation 1 St 2" d 3rd 4th 1. Commission of Revocation N/A N/A N/A a_felony related to the licensed activity 2. Sale of Revocation N/A N/A N/A alcoholic beverages while license is under suspension 3. Sale of $1000 18 days 30 days Revocation alcoholic beverages +6 days to under -age persons 4. After hours $1000 18 days 30 days Revocation sale of alcoholic +6 days beverages 5. After hours $1000 18 days 30 days Revocation display or +6 days consumption of alcoholic beverages 6. Refusal to allow $1000 30 days Revocation city officials to +18 days inspect premises 7. Failure to take $1000 18 days 30 days Revocation reasonable steps +6 days to stop person from leaving premises with alcohol beverages LAUDERDALE COUNCIL ACTION FORM F n Requested ing XX on Meeting Date January 10, 2012 ITEM NUMBER Plowing Back Up STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Joe plans to take some time off this winter. Last year the Council hired his son Kyle to plow in his place if needed. Generally speaking, public works staff plow the alleys after hours if there is a significant snowfall (greater than 2 inches). Dave will. be on-call while Joe is gone and he has a 45 -minute response window. Other options the Council considered last year were to have Dave plow by himself, to the extent he was able, or hire a snow removal contractor. The Council still has these options available. There may not be a significant or weekend snowfall while Joe is gone, so this may be a lot of effort for nothing, but better to be safe than'sorry. Anyone employed or con- tracted would be so with the understanding there is no "on-call" pay. They only will be paid if they are called in to work. Union Contract: The union contract allows the City to contract with an outside service provider at any time. OPTIONS: Discuss the options and let staff know which direction you would like to go so we can get everything in place for final approval at the next meeting. If you would like to hire Kyle Hughes again, the following motion should be made. STAFF RECOMMENDATION: Motion to hire Kyle Hughes as a temporary, seasonal snow plower from January 22 to Feb- ruary 17, 2011 at the rate of $16.00 an hour. COUNCIL ACTION: LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date January 10, 2012 ITEM NUMBER Eustis Street STAFF INITIAL. APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: It is amazing how different this winter has been than last. At this point, snow will not be an issue even if we get a few good storms; the days are getting longer and the sun stronger. During my leave, Kevin began mapping out whether residents on Eustis Street accessed their properties through the alleys or from the street. We want to finalize that and present to the Council in the near future. I think it will help with coming up with a parking plan for snowy years. I also need to touch base with the County as Dave reminded me that the County won't allow city staff to install signage. I will answer any questions you have at the meeting. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: