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09/08/2026
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, SEPTEMBER 8, 2026 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of August 25, 2026, City Council Meeting c. Claims Totaling $258,365.12 4. CONSENT a. Purchase of V-Plow from Crysteel for the 2026 Ford F-350 b. City of Lauderdale Safety Program and Policies 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. 2026 General Election Day Voting and Early Voting Options 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Ordinance No. 26-03 — Amending Title 8, Chapter 2 of the Code of Ordinances Regarding Sanitary Sewer Systems and Services b. Resolution 090826A — Approving Summary Publication of Ordinance No 26-03 8. DISCUSSION / ACTION ITEM a. 2027 Draft General and Special Revenue Fund Budgets 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDAS FOR UPCOMING MEETINGS a. Resolution Adopting Preliminary Levy and Establishing the Truth -in -Taxation Hearing Date b. Presentation by Rachel Development Regarding Les Bolstad Golf Course 12. WORK SESSION a. Staff Project Updates b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT You are invited to a Zoom webinar! When: Sep 8, 2026 07:00 PM Central Time (US and Canada) Topic: September 8, 2026 Lauderdale City Council Webinar Join from PC, Mac, iPad, or Android: https://us02web.zoom.us/j/81438807080?pwd=c 1 nLkSIyADbiedz4mVb8DBb9vCh6At.1 Passcode:677199 Phone one-tap: +16465588656„81438807080#,,,,*677199# US (New York) +16469313860„81438807080#,,,,*677199# US Join via audio: +1 646 558 8656 US (New York) +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 669 444 9171 US +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US Webinar ID: 814 3880 7080 Passcode: 677199 International numbers available: https://us02web.zoom.us/u/kb8zgOmGRp LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 August 25, 2026 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:07 p.m. Roll Call Councilors present: Jeff Dains, Sharon Kelly, Evan Sayre, Duane Pulford, and Mayor Mary Gaasch. Councilors absent: none. Staff present: Heather Butkowski, City Administrator; and Jim Bownik, Assistant to the City Administrator. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. Butkowski stated that she would like to add a proposal for limited environmental soil sampling to the Additional Items section of the agenda. There being nothing else, Councilor Dains moved and seconded by Councilor Kelly to approve the agenda as amended. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the August 10, 2026, City Council meeting. There being none, Councilor Pulford moved and seconded by Councilor Sayre to approve the August 10, 2026, City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. Councilor Dains moved and seconded by Councilor Kelly to approve the claims totaling $104,298.43. Motion carried unanimously. Informational Presentations/Reports A. Update from Lauderdale Representative to Les Bolstad Community Advisory Committee Geoff Kramer was appointed by the City Council to the Les Bolstad Golf Course Redevelopment Community Advisory Committee. The Committee has met monthly since May. Kramer presented an overview to the Council on their meetings so far and issues the Committee is focused on. Discussion/Action Item A. 2027 Draft General and Special Revenue Funds Budgets Staff do not have any further budget updates for the Council since the meeting with Ramsey County finance staff was not scheduled until August 31. Additional Items A. Proposal for Limited Environmental Soil Sampling Butkowski said the next step in the redevelopment of 2430 Larpenteur is to have environmental testing completed. Staff received a quote for environmental testing. The anticipated price is $6,750. Staff recommend completing the environmental work now both from a cost perspective LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 August 25, 2026 standpoint, and to situate ourselves for environmental grants through Ramsey County that we can investigate applying for in November or spring based on what the testing shows. Councilor Sayre made a motion to approve the Braun Intertec proposal for Limited Environmental Soil Sampling. This was seconded by Councilor Pulford and carried unanimously. Set Agenda for Next Meeting Butkowski stated that the next meeting may include the 2027 draft general and special revenue fund budgets. Work Session A. Staff Project Updates Butkowski stated that staff finalized the contract for the hockey rink. She continued to say that the new city truck also arrived. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those interested in addressing the Council. Reid Victorsen, 1744 Lake Street, shared that he doesn't want to see the topography of the golf course flattened. He asked what the new construction could do to the property values surrounding the development. Finally, he inquired about how long the process would take from the groundbreaking phase until completion. Tom Moffatt, 1773 Fulham Street, expressed his concerns about the three-story townhomes that are being proposed along Fulham Street between Ione and Spring Streets as part of the development. He continued by asking the Council to stay engaged in the development process, as it will have a regional impact on the area. There being nobody else interested in speaking, Mayor Gaasch closed the floor. Adj ournment Councilor Kelly moved and seconded by Councilor Dains to adjourn the meeting at 8:03 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: September 8, 2026 Subject: List of Claims The claims totaling $258,365.12 are provided for City Council review and approval that includes check numbers 29994 to 30019. Accounts Payable Checks by Date - Detail by Check Date User: Printed: tniles.cline 9/4/2026 1:51 PM Check No Vendor No Vendor Name Invoice No Description Check Date Reference Check Amount ACH 34 AFSCME MN Council 5 PR Batch 51800.08.2026 Union Dues ACH 389 ACH 415 ACH 423 ACH 43 ACH 44 ACH 45 ACH 46 ACH 93 BCBSM Inc 08/27/2026 PR Batch 51800.08.2026 Uni( Total for this ACH Check for Vendor 34: 08/27/2026 PR Batch 51800.08.2026 Vision Insurance PR Batch 51800.08.2026 Visi. Total for this ACH Check for Vendor 389: Securian Life Insurance Company 08/27/2026 PR Batch 51800.08.2026 Life Insurance PR Batch 51800.08.2026 Life Total for this ACH Check for Vendor 415: Madison National Life Ins Co Inc 08/27/2026 PR Batch 51800.08.2026 Long Tenn Disability PR Batch 51800.08.2026 Lon, Total for this ACH Check for Vendor 423: Public Employees Retirement Association PR Batch 51800.08.2026 PERA Coordinated PR Batch 51800.08.2026 PERA Coordinated 08/27/2026 PR Batch 51800.08.2026 PER PR Batch 51800.08.2026 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 51800.08.2026 State Income Tax 08/27/2026 PR Batch 51800.08.2026 Stab Total for this ACH Check for Vendor 44: Mission Square 303990 PR Batch 51800.08.2026 Deferred Comp PR Batch 51800.08.2026 Deferred Comp 08/27/2026 PR Batch 51800.08.2026 Def( PR Batch 51800.08.2026 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 51800.08.2026 FICA Employee Portio PR Batch 51800.08.2026 FICA Employer Portio: PR Batch 51800.08.2026 Federal Income Tax PR Batch 51800.08.2026 Medicare Employee Pc PR Batch 51800.08.2026 Medicare Employer Po 08/27/2026 PR Batch 51800.08.2026 FIC. PR Batch 51800.08.2026 FIC. PR Batch 51800.08.2026 Fed( PR Batch 51800.08.2026 Mee PR Batch 51800.08.2026 Mee Total for this ACH Check for Vendor 46: Minnesota Dept of Employment/Economic 08/27/2026 PR Batch 51800.08.2026 MN Paid Leave Emplo PR Batch 51800.08.2026 MN PR Batch 51800.08.2026 Minnesota Paid Leave PR Batch 51800.08.2026 Min Total for this ACH Check for Vendor 93: 258.08 258.08 12.82 12.82 229.23 229.23 463.75 463.75 1,197.91 1,382.19 2,580.10 865.50 865.50 1,160.95 2,016.33 3,177.28 1,284.16 1,284.16 2,136.09 300.32 300.32 5,305.05 60.82 60.82 121.64 AP Checks by Date - Detail by Check Date (9/4/2026 1:51 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 29994 474 2598 29995 427 42055 29996 467 4605017 3 Sisters Underground Sewer Repair - 1806 Pleasant Street A.J. Schaake Co 100-Year Plaque Adams Pest Control Inc Annual Pest Control 29997 469 American Innovation 1115 Insured Warming House Fire Repairs 1116 Add'l Warming House Fire Repairs 1118 Add'1 Warming House Fire Repairs 29998 383 SI 474681090126 29999 463 3752 30000 36 092026 30001 29 4767 30002 25 EMCOM-013277 EMCOM-013293 EMCOM-013605 EMCOM-013621 30003 25 PRRRV-003843 30004 19 INV 107546 Total for 8/27/2026: 09/08/2026 Total for Check Number 29994: 09/08/2026 Total for Check Number 29995: 09/08/2026 Total for Check Number 29996: 09/08/2026 Total for Check Number 29997: Aspen Waste Systems of Minnesota Inc 09/08/2026 August Refuse Service Blue Horizon Energy LLC CH Solar Panel Substantial Completion - 2 City of Roseville Puppet Wagon City of St Anthony August Police Services County of Ramsey March CAD Services March 911 Dispatch Services July CAD Services July 911 Dispatch Services County of Ramsey 2025 Recycling Special Assessment Ehlers and Associates Inc Prepare 1st Half Paygo Schedule Total for Check Number 29998: 09/08/2026 Total for Check Number 29999: 09/08/2026 Total for Check Number 30000: 09/08/2026 Total for Check Number 30001: 09/08/2026 Total for Check Number 30002: 09/08/2026 Total for Check Number 30003: 09/08/2026 13,013.45 5,000.00 5,000.00 89.00 89.00 175.00 175.00 18,510.00 3,840.00 1,475.00 23,825.00 556.75 556.75 4,212.00 4,212.00 930.00 930.00 87,287.96 87,287.96 83.17 553.67 82.17 682.16 1,401.17 504.50 504.50 162.50 AP Checks by Date - Detail by Check Date (9/4/2026 1:51 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 30004: 162.50 30005 61 Gopher State One Call 09/08/2026 6080542 August Locate Tickets 54.00 30006 82 Home Depot 092026 Paint for Locates 30007 387 Mehra-INET 3752 September IT/Phone 3752 September IT/Phone 3752 September IT/Phone Total for Check Number 30005: 54.00 09/08/2026 19.96 Total for Check Number 30006: 19.96 09/08/2026 706.18 356.27 2,118.55 Total for Check Number 30007: 3,181.00 30008 24 Metropolitan Council Environmental Servic 09/08/2026 0001211845 October Wastewater Treatment 15,091.18 Total for Check Number 30008: 15,091.18 30009 473 Minnesota Department of Health 09/08/2026 1144883 2026 Statewide Hospitality Fee 50.00 Total for Check Number 30009: 50.00 30010 84 North Star Bank Cardmember Services 09/08/2026 092026 Amazon - Pickleball Nets 325.60 092026 August Costco Fuel 32.63 092026 August Costco Fuel 32.64 092026 Costco - Paper Towels 71.93 092026 Amazon - Vacuum Cleaner 341.87 092026 Amazon - UPS Replacement Network Switch 110.28 092026 Tri-State Bobcat - Lawn Mower Repairs 753.22 092026 Amazon - Return Mounts for Park Security Cam -24.92 092026 Toppers Pizza - Food for Election Judges 56.98 092026 Menards - Hose Clamp 19.71 092026 FastSigns - Decals for Truck 149.09 092026 Costco - Water & Ice for Elections 6.98 092026 August Pioneer Press 14.00 092026 Walmart - Hand Sanitizer 37.94 092026 August Costco Fuel 152.31 092026 Target - Paper Plates 17.00 30011 10 0002123901 Total for Check Number 30010: 2,097.26 On Site Sanitation Inc 09/08/2026 08/29/2026 - 09/25/2026 Park Portable Restroon 320.00 30012 356 Rum River Ventures LLC 1191 April - July Rental Housing Insp. 1191 April - July Building Permits 30013 26 Total for Check Number 30011: 320.00 09/08/2026 10,833.75 12,274.42 Total for Check Number 30012: 23,108.17 Stantec Consulting Services Inc 09/08/2026 AP Checks by Date - Detail by Check Date (9/4/2026 1:51 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 2609296 2026 Storm Sewer Televising and Inspection Pro 30014 258. 092026 30015 475 1232 30016 4 SI018352 SI018352 30017 470 220796954-3 30018 3 588849539 30019 425 2501068622 2501068622 2501074254 2501074254 Julian Taylor 1699 Eustis Refund Rental Housing The Father Solanus Casey Mission LLC Storm Sewer Inspection & Cleaning Total for Check Number 30013: 09/08/2026 Total for Check Number 30014: 09/08/2026 Total for Check Number 30015: The Neighborhood Recycling Company Inc 09/08/2026 August Single Unit Dwelling August Multi -Family Recycling T-Mobile USA Inc August WiFi for Community Park US National Equipment Finance Inc September Copier Lease Vestis August Uniforms August Uniforms September Uniforms September Uniforms Total for Check Number 30016: 09/08/2026 Total for Check Number 30017: 09/08/2026 Total for Check Number 30018: 09/08/2026 Total for Check Number 30019: Total for 9/8/2026: Report Total (35 checks): 15,113.10 15,113.10 250.00 250.00 56,360.48 56,360.48 4,555.77 662.81 5,218.58 88.28 88.28 155.00 155.00 25.08 25.07 25.31 25.32 100.78 245,351.67 258,365.12 AP Checks by Date - Detail by Check Date (9/4/2026 1:51 PM) Page 4 LAUDERDALE COUNCIL ACTION FORM Meeting Date September 8, 2026 Agenda Item 2026 Ford F-350 Plow Action Requested Consent ❑X Public Hearing ❑ Discussion ❑ Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The city capital improvement plan calls for replacing public works trucks every 10 years. We received the truck a couple of weeks ago. Now it needs to be fitted for a plow before winter. To proceed, the Council needs to approve the following quote. The pricing is the pre -negotiated state contract price. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council directs staff to purchase a V-Plow for the 2026 Ford F-350 truck at the state bid price through Crysteel. CRYSTEEL® TRUCK EQUIPMENT TRUCK EQUIPMENT. PARTS & ACCESSORIES Date: 9/1/2026 Company: City of Lauderdale Contact: Tom Douvier Phone# 612-599-3595 1130 73rd Avenue NE Fridley, MN 55432 (763) 571-1902 1-800-795-1902 Fax # (763) 571-5091 www.crysteeltruck.com AN EQGlAL OPPOrefl N17y EMPLOYER Highway 60 East Lake Crystal, MN 56055 (507) 726-6041 1-800-722-0588 Fax # (507) 726-2984 Reference: Boss 9'2" D-XT Steel package Address: 1891 Walnut Street City: Lauderdale Email: tom.douvier@lauderdalemn.org State: MN i .1Vi ,•••••i Tim I' Amor i/NNW Ir/MOW AV AMMO, iAmor i/WOW iIOW/ i/Mri/MI Ai^MP AMONV AV INN, Ar Amor MI /NNW Ar ANNI ••• iAr Or ice• Dealer Chassis Estimated Delivery Truck Make Ford CA or CT Model Year 2026 Transmission Truck Model F350 Cab Color REFERENCE: COOPERATIVE PURCHASE OF EQUIPMENT FROM STATE OF MINNESOTA_ RELEASE NO: T-763(5) and T-765(5) 1-UNIT STATE COOPERATIVE PRICING QTY Price Each Extended 3.0 Front Snow Plow 1 3.40 9'2" V-DXT Steel Vee Plow $9,135.00 $9,135.00 1 3.40 Install of 9'2" V-DXT Steel Vee Plow $900.00 $900.00 1 3.73 Upgrade to Cold Front Technology Plow $456.00 $456.00 1 3.101 Snow Deflector (716"-912" V-Plows, 716"-9' Super Duty, 9'HD) $342.00 $342.00 1 3.101 Install of Snow Deflector (7'6"-9'2" V-Plows, 7'6"-9' Super Duty, 9'HD) $135.00 $135.00 2 8.46 (1) pair of Buyers Surface Mt Strobes $354.00 $708.00 (2) in Grill (2) in Rear between tailgate and bumper Total Package Price ***PRICES SHOWN DO NOT INCLUDE ANY APPLICABLE TAXES OR FEES*** Cost Per Loaded Mile for Delivery: $4.00 Starting Point: Lake Crystal, MN $11,676.00 •A WRITTEN PURCHASE ORDER MUST BE RETURNED SPECIFYING PURCHASE OF THIS EQUIPMENT OFF THE STATE OF MINNESOTA COOPERATIVE PURCHASE CONTRACT •• NO EXHAUST WORK INCLUDED FOR TRUCKS WITH NEW EMISSION CONTROL EXHAUST SYSTEMS. EXHAUST SYSTEMS CANNOT BE MODIFIED. •••ALL LABOR COSTS ARE BASED ON INSTALLING EQUIPMENT ON A TRUCK CHASSIS WITH ALL TRUCK ITEMS OUT OF THE WAY FOR EQUIPMENT INSTALLATION. IF CRYSTEEL HAS TO MOVE FUEL TANKS, AIR TANKS, AIR DRYER, ETC. EXTRA CHARGES MAY APPLY Vendor Name: Crysteel Truck Equipment -Fridley Contact Person: Josh Taylor Street Address: 1130 73rd Ave NE City, State, Zip: Fridley, MN 55432 Phone #: (763) 235-5487 Toll Free #: (800) 795-1280 Fax#: (763) 571-5091 Email Address: itavlorCtcrvsteeltruck.com LAUDERDALE COUNCIL ACTION FORM Meeting Date September 8, 2026 Agenda Item Safety Policies Action Requested Consent ❑X Public Hearing ❑ Discussion ❑ Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The city's safety consultant provided an updated, comprehensive safety policy for the City Council to adopt. STAFF RECOMMENDATION: By approving the Consent Agenda, the adopts the City of Lauderdale's Safety Program and Policies as presented. Safety Program/ Policies TABLE OF CONTENTS • Additional departmental policies/procedures may also be available through the employees' Direct Supervisor. • Please note hyperlinks to OSHA Standards and quick links to specific programs and FORMS within. A Workplace Accident and Injury Reduction (AWAIR)/Program Administration/Program and Policy Implementation • Policy/Commitment o Policy Statement Signed declaration of the City's commitment to employees safety o Tactical Goals Details on how the City will reduce accidents and injuries o Operational Goals Details on how the City will implement, monitor, and improve their Safety Program • Responsibilities and Authorities (A.W.A.I.R. Requirements) o Management The purpose of this section is to specify Management's general responsibilities within the Program. o Employees The purpose of this section is to specify employees' general responsibilities within the Safety Program • Hazard Analysis and Control o Hazard Classification and Prioritization The purpose of this section is to establish procedures for identifying, classifying, and prioritizing unsafe or. unhealthful working conditions for corrective action. o Self — Inspections The purpose of this section is to specify inspection criteria and requirements used to correct hazards before causing accidents/injuries. o Personal Protective Equipment (PPE) The purpose of this program is to establish the procedures under which the organization will evaluate the need for Personal Protective Equipment to protect employees from workplace hazards that could cause severe injury or death. o First Aid The purpose of this section is to outline procedures for providing first aid to injured employees. o Job Hazard Analysis (JHA) The purpose of this section is to outline procedures for performing a Job Hazard Analysis (JHA). JHAs are specific written procedures used to perform everyday jobs/tasks where injuries are most likely. Through development, we can identify hazards within those tasks/jobs and abate them before an injury. • Communications and Safety Training o General Requirements The purpose of this section is to ensure the prioritization and management commitment to requirements. o Safety Committee The purpose of this section is to outline the development, goals, organizational structure, and purpose of the Safety Committee. • Enforcement The purpose of this section is to explain how the Safety Program policies/program/procedures will be enforced. • Training Requirements The purpose of this section is to outline the specific training requirements and frequency of training. • Accident Investigation o General Requirements and Responsibilities The purpose of this section is to specify Management and employee responsibilities in accident investigations. o Conducting the Investigation The purpose of this section is to detail the process of conducting an effective accident investigation. Employee Right to Know The purpose of this program is to inform employees of the hazardous chemicals and substances in the workplace. More specifically: • Safety Data Sheets • The City's Electronic SDS Database (Velocity) • Contractors • Safety Data Sheets Sections/Breakdown • Labeling Requirements/Global Harmonization Systems (GHS) • Training Requirements • Harmful Physical Agents Emergency Action Plan The purpose of this program is to inform employees of the City's emergency procedures and guidelines. • Bomb/Terrorist Threat • Fire Emergency • Security Threat Within • Tornado/Severe Weather • Hazardous Material Incident • Gas Leak (real of suspected) • Utility Emergency (other than gas) • Medical Emergency • Suspicious Person/Activity • NOTES Bloodborne Pathogens The purpose of this program is to inform employees of possible infectious agent exposure while performing first aid on coworkers or residents. More specifically: • Policy Administration • The Epidemiology (specific info on HBV, HBC, HIV) • Exposure Control Plan (preventing exposure) • Universal Precautions (specific requirements of PPE and recordkeepinq) Lockout/Tagout The purpose of this program is to protect employees from hazardous energy through possible startup of machines/equipment while performing maintenance. More specifically: • Authorized/Affected Employees • Lockout/Tagout Procedures • Training • Re-training • Outside Contractors • Group Lockout Proper Lifting/Stretching/Ergonomics The purpose of this program is to help reduce back injuries. • Workstation Ergonomics Evaluation • Lifting • Carrying • Lowering • Summary More specifically: Earthmovinq Equipment The purpose of this program is to provide information, inspection criteria, and testing materials promoting the safe operation of heavy equipment. More specifically: • Working Around Equipment • Safe Operating Procedures • Working Around Utilities • Contractors • Approaching Mobile Earth -Moving Equipment o Visual, Voice, or Signal Communication o Blind Spot Identification • Daily equipment instruction • Equipment Inspection • Loading and Unloading • Training/Testing Hearing Conservation The purpose of this program is to clarify and enforce the need for hearing protection when decibels in areas exceed 85db. More specifically: • Computation/Noise Exposure • Monitoring • Controls • Audiometric Testing • Training • Recordkeepinq Respiratory Protection The purpose of this program is to inform employees of their available respiratory protection options. More specifically: • Voluntary Use • Requirements • Selection/Use • Training • Maintenance • Medical • Program Monitoring Tree Trimming The purpose of this program is to train and implement the OSHA required Standards/Laws and to reduce the probability of accident/injuries. More specifically: • Responsibilities • Personal Protective Equipment (PPE) • First Aid Kits/Training General Operational Safety/Training o Chainsaw/Polesaw o Aerial Lifts (although not owned, the City may rent on occasion) o Chippers (although not owned, the City may rent on occasion) • Training Hot Work Permit Program The purpose of this program is to prevent fires by controlling heat/spark/flames through the operation of tools/equipment and processes. More specifically: • Definitions • Scope and Responsibility • Specific Responsibilities • Hot Work Operator (HWO) • Fire Watch • Hot Work Operational Requirements • Hot Work Permit • Work Closeout Respirable Crystalline Silica Program The purpose of this program is to outline the safe procedures of when working with Respirable Crystalline Silica. More specifically: • Definitions • Purpose • Scope • Responsibilities • Program Requirements • Written ECP • Reviews and Audits • Specified Exposure Control Methods FORMS (referenced within program/policies) • AWAIR-Accidentllncident Investigation Form • AWAIR-PPE Checklist • Employee Right To Know-GHS Poster • Employee Right To Know-SDS Database Employee Handout/Instructions • Employee Right To Know-SDS Database QR Code Posting • Employee Right To Know -Plumbed Eyewash Weekly Inspection Form • Employee Right To Know -Self Contained Eyewash Monthly Inspection Form • Bloodborne Pathogens -Exposure Incident Report • Bloodborne Pathogens -Employee Medical File/HBV Vaccination Status Form • Bloodborne Pathogens -Medical Information release Form • Bloodborne Pathogens -Exposure Notification Form • Bloodborne Pathogens -Source Patient Consent Form • Emergency Action Plan -Accountability Locations • Emergency Action Plan-AED Monthly Inspection Form • Emergency Action Plan -Drill Critique • Emergency Action Plan -Bomb Threat Worksheet • Emergency Action Plan -Emergency Lighting Testing Form • Emergency Action Plan -Workplace Violence Reporting Form • Lockout/Taqout-Procedure Development Form • Lockout/Tagout-Periodic Inspection (Testing) Form • Proper Lifting/Ergonomics-Workstation Assessment Form (4 Pages) • Proper Lifting/Ergonomics-Stretching (2 Pages) • Proper Lifting/Ergonomics-Proper Lifting Procedures • Earthmovinq Equipment -Equipment Road Tests • Earthmovinq Equipment-Spotter/Signaling Handout Earthmovinq Equipment -Equipment Inspection Checklist Respirators -APPENDIX D Voluntary Respirator Use Handout Respirator Fit Test (2 Pages) • Hot Work -Hot Work Permit The City of Lauderdale SAFETY PROGRAM/POLICY STATEMENT (AWAIR) The Lauderdale City Council realizes it has the responsibility to provide safe workplaces for City employees and safe environments for its citizens. All employees must pursue the highest standards in their assigned activities and must recognize the wellbeing of persons and the protection of our physical resources are as important as the activity and work being performed. The City of Lauderdale has established a Loss Control Management Program meeting the requirements of A Workplace Accident and Injury Reduction (AWAIR) Program (MN Statute 182.653). The City expects its Management, Supervisors, and employees to meet their assigned safest responsibilities, respond to all planned safety efforts, and perform their assigned jobs in the safest possible manner. The City Administrator has been assigned by the City Council the responsibility of implementing, organizing, and maintaining the overall Loss Control Management Program. The City Administrator will be responsible for the staff direction and administration of our Safety Program. The City Administrator will periodically report to the City Council on the status of the Safety Program. In addition, a Safety Committee has been created to investigate major losses, loss trends, and to conduct other assigned activities. This Committee is made up of a combination of the city administrator and all regular, full-time employees. All Supervisors will be responsible for the safety and wellbeing of their workers as well as the repair and maintenance of facilities and equipment in their area of responsibility. Supervisors will investigate all accidents/injuries and loss trends. All reports related to this program will be directed to the City Administrator. All City employees will complete their assigned tasks in a safe fashion based on the training they received, the City safety rules, OSHA standards, good safety practices, and any other appropriate guidelines. The City of Lauderdale is committed to doing all in its power to make its Safety Program and Safety Committee a success and expects all City employees to assist in this effort by contributing their expertise and following all established rules and procedures. The City of Lauderdale recognizes its obligation to provide the safest possible working conditions for its employees, a safe environment for its citizens, and to provide prompt first aid and medical care to minimize personal injuries in the event of an accident. This requires a Safety Program whereby: (1) our employees will be provided proper Personal Protective Equipment and job instruction; (2) their work practices will be frequently reviewed; and (3) most importantly, their work performance will be evaluated. The Safety Program will provide for the establishment of job safety training, minimum job safety requirements, and investigation and reporting of accidents. Each Supervisor must implement and aggressively support our Safety Program. All Supervisors will be responsible for the actions of their employees. All employees will be expected to help and support the efforts of the City Administrator, to follow safe practices, and to obey all of the safety rules. We all must make every effort to reduce the burden of accidents and injuries. Signed this day of Signed: Title: NOTE: Signed copy available to employee upon request through the City Administrator. Tactical Goals • Create and maintain active interest in the health and safety of employees and reduce the number of accidents and injuries. • Discuss and take effective action on the principal accident -causing conditions. • Help stimulate an awareness of health and safety issues and an atmosphere of cooperation between Management and employees. • Identify problems and formulate policies and procedures for monitoring and improving workplace safety and health. Operational Goals • To develop a safety and security conscious attitude in all employees. • To review and revise general City and department specific Safety Policies/Rules. • To develop and provide for the implementation of an annual Safety Program training schedule. • To ensure appropriate recordkeeping, reporting, and retention. • To coordinate for the investigation of all workplace incidents/accidents and the implementation of a corrective action plan. • To review overall compliance with the Safety Program. • To provide for an overall program evaluation annually and referenced within the Safety Committee minutes RESPONSIBILITIES AND AUTHORITIES GENERAL It is the policy of The City of Lauderdale to assign safety responsibilities to individuals and the individuals having responsibilities defined herein may delegate performance of their duties to others (unless stated otherwise). PURPOSE The purpose of this procedure is to identify the duties and responsibilities of City employees as they pertain to the Safety Program. These duties and responsibilities shall be viewed as acceptable minimums and in no way are employees limited only to these activities. APPLICATION This procedure is applicable to all departments. City Council The Council has overall responsibility for the direction of The City of Lauderdale and for the establishment of the Safety Program. City Administrator The City Administrator has the responsibility to monitor the Safety Program implementation, to periodically report the status and adequacy of the Safety Program to the City Council, to oversee the Safety Program, and to maintain the Safety Program records. The City Administrator's position within the Safety Program includes, but is not limited to: • Professional development including maintaining a reference library, receiving publications, and membership in professional organizations • Development and administration of incident -prevention and loss control methods, procedures, and programs • Coordination of training and communications for employees • An internal consultant to identify and appraise incident- and Toss -producing conditions and practices as well as an evaluation of the severity of the incident/conditions • Communication of incidents and loss control information to those directly involved • Providing information to the City Council to include accident recording -keeping, and program activities • Measure and evaluate the effectiveness of the incident and loss control system and the modifications needed to achieve optimum results • Maintaining and making the Safety Program documentation widely available • Familiar with the OSHA Safety Standards as well as the Safety Program so they understand their own responsibilities and the responsibilities of the employees reporting to them • Review the City Safety Program, at a minimum, annually (with the Safety Committee), and make amendments or additions as needed (document within the Safety Committee minutes) Supervisors • Ensure employees are aware of their specific duties and responsibilities, have access to the complete Safety Program Policy and all of the department's specific safety rules and training requirements • Review accident summary reports in order to keep informed of the job accident record and insist on appropriate action when trends are unfavorable • Investigate accidents personally to ensure causes have been identified and proper corrective action taken • Ensure tools and equipment are in first class condition; any tool or equipment defective or unsafe shall be removed from the working area and tagged, disabled, or discarded • When new operations or materials are introduced, Supervisors shall be satisfied necessary safety precautions have been exercised • Monitor the written Safety Program documentation to ensure they are being fully and correctly completed • Instruct employees of the Safety Program administrative procedures and proper and safe practices to be followed so that safe conditions are maintained throughout • Make available necessary Personal Protective Equipment, job safety materials, and first -aid materials Employees The City expects each individual employee to cooperate in every respect with the Safety Program so operations may be carried on in such manner as to ensure the safety of all employees. The employee's responsibility is to be consistent with OSHA regulations, City-wide safety rules, department safety rules and specific job training. This includes, but is not limited to: • Working according to good safety practices as posted, instructed and discussed • Refraining from unsafe acts that may endanger themselves or fellow workers • Using all safety devices and Personal Protective Equipment (PPE) provided and required for their protection and the protection of others • Reporting any unsafe condition or act to their Direct Supervisor immediately • Assuming their share of responsibility for thoughtless or deliberate acts that may cause injury to themselves or fellow workers • Reporting all injuries to their Direct Supervisor • Maintaining a clean and safe work area HAZARD ANALYSIS AND CONTROL Hazard Classification and Prioritization GENERAL Hazard classification and prioritization help the Safety Committee; Supervisors address the workplace hazards posing the greatest risk to employees and the public. There are four key steps to hazard correction. (1) Identification and evaluation, (2) Ranking hazards by risk, (3) Initiating corrective measures, (4) Following up to determine effectiveness of corrective measures. PURPOSE This program establishes procedures for identifying, classifying, and prioritizing unsafe or unhealthful working conditions for corrective actions. APPLICATION This policy is applicable to all City employees. This includes but is not limited to Supervisors, hourly and includes part-time, seasonal, and volunteers. DEFINITION A Hazard is any existing or potential condition in the workplace that, by itself or by interacting with other variables, can result in death, injury, property damage, and other losses. RESPONSIBILITIES • All employees, including the Supervisor, are responsible for identifying and correcting unsafe and unhealthful conditions in their work area or reporting such conditions to their Direct Supervisor. • The City Administrator, Safety Committee, and Supervisors shall prioritize addressing unsafe or unhealthful conditions. They will track identified hazards to ensure they are promptly corrected, or where long-term solutions are necessary, ensure they are tracked until they have been properly corrected. REPORTING PROCEDURES • Employees are encouraged to correct unsafe or unhealthful working conditions immediately if possible. If employees cannot correct these conditions, they should immediately notify their Direct Supervisor. Any employee can report the conditions verbally or in writing in any format. Employees may also use the ACCIDENT/INCIDENT INVESTGATION FORM. • Unsafe or unhealthful working conditions may be identified in several diverse ways: e.g., formal inspections, daily workplace inspections/walkthroughs, surveys, accident investigations, employee notifications, or procedures learned from other locations. • Upon reporting unsafe or unhealthful working conditions, the Supervisor will immediately inspect the site to determine the extent of the condition and the degree of the hazard. • Supervisors will correct all hazards that are within their means. Hazards that are long term (more than 30 days) to correct or outside the resources of the Supervisor will be reported to City Administrator and Safety Committee. Each level of Management will use its resources to correct the hazard when possible. • The City Administrator will maintain all unresolved hazards as "active" until they have been satisfactorily corrected. When they are corrected, the City Administrator will record the date completed in the report. • The City Administrator will not allow unresolved issues to be forgotten until issue is resolved. • To effectively manage complex or long-term corrective actions, a formal action plan may be developed. When the Safety Committee, Supervisor, or City Administrator determines whether it is necessary or desirable, he/she/they may direct that a formal action plan be completed. • Approximately six months after the completion date for the hazard correction, the Supervisor or City Administrator who corrected the hazard, will assess the effectiveness of the corrective action. The Safety Committee will also monitor progress. • Hazards reported to the Safety Committee will be entered on the Safety Committee Minutes to comply with recording requirements. • The Safety Committee will maintain all unresolved hazards as "active status" until they have been satisfactorily corrected. When they are corrected, the Safety Committee will enter the date completed in the minutes. • The Safety Committee will not remove unresolved items from the agenda until the issue is resolved. • All Safety Committee Minutes will be forwarded to all Supervisors after each meeting. Supervisors must then post these minutes in their work areas. CORRECTION OF DEFICIENCIES • Deficiencies will be corrected on a worse first basis. • Corrective measures should be implemented in the order shown below: Elimination of the Hazard Elimination is a permanent solution and should be attempted in the first instance. The hazard or environmental aspect is eliminated altogether. Engineering Controls Engineering controls involve some structural change to the work environment or process to place a barrier to, or interrupt the transmission path between, the worker or environment and the hazard. This may include isolation or enclosure of hazards, machine guards, fume hoods or manual handling devices. Isolation or Procedural Controls Administrative (procedural) controls reduce or eliminate exposure by adherence to procedures or instructions. Documentation should emphasize all the steps to be taken and the controls to be used in carrying out the task both safely and with minimum impact to the environment (Job Hazard Analysis). The use of Personal Protective Equipment Personal Protective Equipment relates only to hazards and their impact on personal safety worn by people as a barrier between themselves and the hazard. The success of this control is dependent on the protective equipment being chosen correctly, as well as fitted correctly and worn at all times when required (and correctly maintained). • Deficiencies with a high risk of injury are to be corrected immediately. Others should be corrected as soon as possible to prevent degeneration into a higher risk category. • No employee will be required to work under conditions in which he/she is exposed to hazards with a high -risk category and does not have interim or alternative measures implemented to protect employees. • Management should advise employees who report hazards of what actions are planned or the reasons why actions will not be taken. SELF -INSPECTIONS GENERAL Surveys and inspections are an important part of an effective loss control program. They are done to verify that conditions are the way you want them to be a smooth operation and have few unexpected events that disrupt the work process and safety hazards are a risk to the operation of our organization. PURPOSE Inspections provide an early warning system allowing a Supervisor to make the changes needed to keep things running smoothly. They allow unsafe conditions to be detected in time to provide countermeasures before someone is injured. APPLICATION This policy is applicable to all City employees who perform inspections including using FORMS. This includes but is not limited to: Supervisors, hourly employees, and part-time, seasonal, and volunteer workers. However, the primary responsibility remains with Supervisors (although frequently delegated). PROCEDURE • A self -inspection system should normally be achievable without a great investment of time and resources. • People appointed to carry out the self -inspection should normally be chosen from members of the departmental staff. This person(s) does not require specialist knowledge or training to carry out the self -inspection task but should have a general knowledge of hazard recognition. Training should cover topics such as how to inspect hazards, how to record what is discovered, who to report the results to, and how to prepare inspection reports. • The planned inspections involve the Safety Committee and/or an outside entity/consultant. This type of inspection will cover all areas. It is advisable to schedule the inspections when maximum observations can be made with the least amount of work interruption. • All reports must be sent to the City Administrator, applicable Supervisor, and the Safety Committee. • Additional inspections of equipment/etc. are required and part of this program (see FORMS related to each subject/requirement). INSPECTION FREQUENCY Generally, documented inspections should be done focusing on areas where a high degree of hands-on work is done. Focus on areas where employees WORK (storage areas a low priority). Employees will follow the inspection schedule below: • Daily (informal) • Periodically Employees should inspect their work area, tools and equipment at the beginning of each workday. Maintenance personnel, Supervisors and others whose duties take them into operational areas should be constantly checking for unsafe actions and conditions. In all cases where remedial action is needed, it should be reported and corrected as soon as possible. • Periodically The Supervisors as a group, the Safety Committee, or an outside entity will inspect all areas including those areas where "no one ever goes." • As Necessary Upon reporting an unsafe or unhealthful working condition, the Supervisor, or designated safety person will inspect the site to determine the extent of the condition and the degree of the hazard. If necessary, the Supervisor will schedule follow-up evaluations, which could include conducting air -quality testing, noise surveys, ventilation evaluations, ergonomic analyses, etc. PROGRAM RECORDS Accurate inspection records serve as evidence of program implementation, provide documentation of necessary corrective actions, and assure the completion of initial as well as follow-up inspections through the ACCIDENT INVESTIGATION FORM and Safety Committee Minutes. Previous inspections can be used but should be used as an aid to the inspection process, not as an end. INSTITUTING CORRECTIVE ACTION • When the authority can correct or minimize a problem or hazard, the inspection team or the Supervisor should do so immediately. At the completion of the inspection, discuss the results with the applicable Supervisor and determine a target date for completion or corrections within their authority. • Inform employees of unsafe acts and conditions observed during inspections. The items should be discussed with the applicable employees and their suggestions to prevent recurrence being solicited. • The Supervisor will send a copy of the inspection to the City Administrator and Safety Committee. The City Administrator and Safety Committee will review the inspection and correction of hazards and promote/record these reviews through the Safety Committee Minutes. PERSONAL PROTECTIVE EQUIPMENT PROGRAM GENERAL Personal protective equipment (PPE) includes all clothing and other work accessories designed to create a barrier against workplace hazards. PPE should not be used as a substitute for engineering, work practice, and/or administrative controls. Personal protective equipment shall be used in conjunction with these controls to provide employee safety and health in the workplace. PURPOSE The purpose of this program is to establish the procedures under which the organization will evaluate the need for Personal Protective Equipment to protect employees from workplace hazards that could cause serious injury or death. APPLICATION Each department with a potential need for Personal Protective Equipment will conduct a hazard assessment. Where the need for PPE is identified, Supervisors will implement and post the entire PPE CHECKLIST. RESPONSIBILITIES City Administrator The City Administrator is responsible for: • Assisting Supervisors in conducting hazard assessments • Maintaining records and certifications of hazard assessments • Assisting Supervisors in the selection and purchase of approved PPE • Provide training and technical assistance to Supervisors on the proper use, care, and cleaning of approved PPE • Maintaining records on PPE training • Reviewing and updating the organization's PPE Program Supervisors Supervisors have the primary responsibility for implementing the PPE program within their areas. Each Supervisor is responsible for: • Conducting Hazard assessments, in the work areas for which they are responsible, to determine whether there are any hazards that require the use of PPE • Updating hazard assessments when new hazards are encountered or when processes are added or changed • Conducting periodic re -assessments of workplace hazards • Selecting appropriate PPE to protect employees against hazards in their work areas • Ensuring that PPE fits employees properly • Training employees in the proper use, care, and cleaning of PPE • Supervising employees to ensure that PPE program elements are followed and that employees properly use and care for PPE • Periodically reevaluating the suitability of previously selected PPE Employees Employees are responsible for: • Wearing PPE as required • Attending required PPE training sessions • Caring for, cleaning, and maintaining PPE as required • Informing their Direct Supervisor when PPE needs to be repaired or replaced HAZARD ASSESSMENT GUIDELINES Supervisors, s, Safety Committee, and the City Administrator conduct hazard assessments jointly. The assessments will include the following steps: • Review injury and illness logs, accident reports, and workers' compensation records to identify problem areas and to determine whether any injuries could have been prevented using PPE • Conduct a walk-through survey of each work area to identify hazards (see list of possible hazards in the "Job Hazard Analysis" packet available through the Safety Director) • Analyze each job or task to identify potential hazards and to assess the need for PPE • Organize and analyze hazard assessment data from the walk-through survey to estimate the potential for injuries, including injuries from potential exposure to multiple hazards • Categorize risks by type of hazard, level of risk, and seriousness of potential injuries caused by the hazard. Refer to "Hazard Classification and Prioritization" • Document the survey and task analyses using the "Job Hazard Analysis", which identifies the workplace surveyed, the person carrying out the survey, the survey findings, and the date the survey was conducted Hazard assessments should consider employees who occasionally enter hazardous areas, such as administrative staff who must walk through an operation area or work zone. PPE —including safety glasses or a hard hat —must be available for such personnel during the brief time they are exposed to hazards. Hazard reassessments will be performed when new hazards are identified, new equipment or processes are introduced, or when the Safety Committee deems a reassessment necessary. PERSONAL PROTECTIVE EQUIPMENT SELECTION GUIDELINES Supervisors, in consultation with the City Administrator and Safety Committee are responsible for selecting and purchasing PPE. Supervisors must be familiar with the potential hazards in the workplace, as well as the types of PPE that are effective in protecting against such hazards. The procedure for selecting PPE is as follows: • Compare the hazards found in the Job Hazard Analysis with the capabilities of the available PPE • Review whether PPE provides a level of protection equal to or greater than the minimum required protecting employees from the hazards PERSONAL PROTECTIVE EQUIPMENT FITTING • An employee, Supervisor, , or any person skilled in the procedure should do fitting of PPE. In cases such as prescription safety spectacles, the employee should see qualified optical personnel so glasses can be fitted properly. • A worker sometimes must wear one piece of PPE in combination with another piece. In such cases, both pieces of PPE should fit well, and one piece of PPE should not interfere with the effectiveness of the other. For instance, if a worker must wear a hard hat while wearing a dust mask, both should fit well and remain effective. PERSONAL PROTECTIVE EQUIPMENT USE All designated employees must wear required PPE any time they are in an area, or doing work requiring such PPE. Employees must be aware that equipment does not eliminate the hazard. If the equipment fails, exposure will occur. See PPE CHECKLIST/POSTER for specific PPE required. PERSONAL PROTECTIVE EQUIPMENT TRAINING • Before allowing an employee to perform work requiring the use of PPE, Supervisors shall ensure that employees receive training regarding: o when use of PPE is necessary o what type of PPE is necessary o how to properly put on, take off, adjust, and wear PPE o the limitations of the PPE o the proper care, maintenance, useful life, and disposal of the PPE • After training, employees must demonstrate —on an ongoing basis —an understanding of the components of the PPE Program and how to use PPE properly. • The Supervisor will provide periodic retraining. They must ensure that employees receive retraining as necessary. Retraining may be required when: o changes in the workplace, work processes, or equipment require changes in the way PPE is used or in the type of PPE used o an employee fails to demonstrate competency in the use of PPE CLEANING PERSONAL PROTECTIVE EQUIPMENT • PPE must be kept sanitary and in good condition. Personal protective equipment that has been previously used should be disinfected before being issued to another employee. • Employees are responsible for cleaning PPE as necessary and for inspecting PPE before each use. When an employee is assigned protective equipment for extended periods, it must be cleaned and disinfected regularly. • PPE shared between employees must be properly cleaned and sanitized before and after use. • When contaminated PPE cannot be decontaminated, it must be discarded in a manner that protects employees from harmful exposure and that complies with environmental regulations. MAINTENANCE OF PERSONAL PROTECTIVE EQUIPMENT Manufacturers shall be consulted with in regards to inspection and maintenance requirements of PPE. PPE should be repaired with quality parts. Manufacturers' recommendations and published standards should be strictly implemented. REPLACEMENT OF PERSONAL PROTECTIVE EQUIPMENT Users are cautioned that if unusual conditions occur (such as higher or lower extreme temperatures than described in the standards), or if there are signs of abuse or mutilation of the equipment or any component, the margin of safety may be reduced. If damage is observed or suspected, equipment should be replaced. RECORDKEEPING The City Administrator is responsible for maintaining written records of hazard assessments and PPE training. Supervisors shall forward copies of these records to the City Administrator. Training records must include the names of the trainer and the persons trained, the type of training provided, and the dates when the training occurred. Employee training and hazard assessment records must be kept for at least three years. FIRST AID GENERAL An effective first aid program helps protect the health of employees by providing early care for injuries. It also provides valuable information for the analysis of losses, so Safety Programs can be continually improved. PURPOSE This program outlines procedures for providing first aid to injured employees. APPLICATION This policy is applicable to all employees. This includes, but is not limited to, Supervisors, hourly employees, and part-time, seasonal, and volunteer workers. INJURIES Employees are required to immediately report the injury (or illness) to their Direct Supervisor. RESPONSIBILITIES City Administrator • Monitor the first aid program, and recommend corrections and/or improvements as necessary. Supervisors • Ensure employees are trained on the location of first aid kits and are able to identify qualified first aid personnel. • Ensure employees are trained on the location and use of eyewashes and emergency showers. First Aid • Provide first aid and CPR, within the scope of their training, to employees. • Consider the most appropriate location of first aid kits and ensure they are clearly identified and accessible to employees. Also ensure first aid kits are regularly maintained and replenished. • Ensure there are no scheduled drugs or needles (sharps) in first aid kits. • Following an incident where first aid treatment has been provided, complete the ACCIDENT INVESTIGATION FORM. • AEDs (Automated External Defibrillators) are available City buildings for use by employees and the public. The AEDs within buildings are covered under the "good Samaritan" laws (meaning: they can be used voluntarily and are not required). Calling 911 should be the first priority. AEDs must be inspected for readiness monthly (see AED INSPECTION FORM). Employees • Report all accidents/incidents requiring first aid to your Direct Supervisor. FIRST AID QUALIFIED EMPLOYEES • All employees will dial 911 in the event of a serious injury to another employee. • Persons should not attempt to give first aid for which they have not been trained. • The Bloodborne Pathogens Standard covers employees who are designated or choose to provide first aid. • Designated first aid personnel are eligible to receive appropriate vaccinations, i.e. Hepatitis A and B. Although many employees are trained in first aid and/or CPR, employees should seriously consider all medical risks before providing first aid. An immediate 911 call should be your priority. EMPLOYEE TRAINING • Employees will be instructed on arrangements regarding first aid facilities: o Location of first aid kits o Name, Location and Contact number of first aid personnel (911) o Ambulance and other emergency numbers o This instruction must be updated whenever there are changes to the first aid provisions • The following subjects must be addressed in employee training on eyewashes and emergency showers: o Employees will be instructed on the location and use of eyewash stations and emergency showers (15 minimum flush time) o If squeezing bottles are also provided, training must address proper use in conjunction with eyewashes (only allowed to quick drench before going to full eyewash station) o Training will address holding eyelids open and rolling eyeballs to flush the entire eye FIRST AID KITS • Supervisors must ensure that adequate first aid supplies are readily available and contents kept Up to Date. Supervisors should assess the specific needs of their work sites periodically and augment the first aid kit appropriately. • If Supervisors purchase first aid kits, they should select the proper types. • An appointed person in each department, or the City Administrator, should inspect first aid kits monthly. The appointed person shall inspect: o The kit is present and in good condition o The kit is in a clean, visible and accessible area o All items required in the kit are present in the proper quantities o The containers or wrappers of all contents are unbroken and in good condition o The expiration dates on all contents that have them (remove expired items and reorder as necessary) o There are no needles (sharps) or scheduled drugs in the first aid kit EYEWASH STATIONS AND EMERGENCY SHOWERS • Where the eyes or body of any person may be exposed to injurious corrosive materials, suitable facilities for quick drenching or flushing of the eyes and body will be provided in the work area for immediate emergency use. • Supervisors must perform a hazard assessment to determine the requirements for an eyewash or safety shower. Testing: • All eyewash and shower facilities must be adequately maintained and shall be activated for at least 3 minutes weekly to flush the supply line and verify proper operation (see PLUMBED EYEWASH INSPECTION FORM). • Self-contained units should be maintained in accordance with the manufacturer's instructions. Particular attention must be given to changing the flushing fluid so that a safe flushing fluid is available when needed (see SELF-CONTAINED EYEWASH INSPECTION FORM). • Solutions & Squeeze Bottles: chemical formulations or isotonic solutions used as substitutes for water must be an appropriate application for the hazard, properly tested and maintained, and replaced prior to their expiration date. Job Hazard Analysis GENERAL • Establishing proper job procedures is one of the benefits of conducting a Job Hazard Analysis (JHA). By carefully studying and recording each step of a job and identifying existing or potential job hazards (both safety and health), one can discover the best way to reduce or eliminate these hazards. A JHA is used to review job methods and uncover hazards that: o may have been overlooked in the layout of the job or building and in the design of the machinery, equipment, tools, workstations, and processes o result from changes in work procedures or personnel o may have developed after operation has started • The benefits of performing a JHA are many, including: o giving individual training in safe and efficient work procedures o reviewing job procedures after accidents occur o identifying what safeguards need to be in place o Supervisors learn about the jobs they supervise o employee participation in workplace safety o positive attitudes about safety • For more information about conducting the Job Hazard Analysis, see the JHA packet available through your City Administrator. Note: Specific Job Hazard Analysis (JHA) are completed at the department level and located in those areas for employee review and signature. PURPOSE Job Hazard Analysis is a technique for reviewing needs for machine guarding, energy lockout, ergonomics, material handling, Bloodborne Pathogens, Right -to -Know, and other generally applicable standards. APPLICATION This policy is applicable to all City employees. Additional policies/procedures/SOPs/directives may be substituted for JHAs at the department level. This includes but is not limited to Supervisors, hourly employees, and part-time, seasonal, and volunteer workers. PROCEDURE • Frequency of Accidents: any job that repeatedly causes accidents is a candidate for JHA. The greater the number of accidents associated with the job, the greater its JHA priority. • Rate of Disabling Injuries: every job that has disabling injuries should be given priority for JHAs. • Severity Potential: some jobs may not have a history of accidents but may have the potential for a severe injury. • New Jobs: a JHA of new jobs should be made as soon as possible. Analysis should not be delayed until accidents or near misses occur. • Near Misses: jobs where near misses or close calls have occurred also should be given priority. Use the ACCIDENT INVESTIGATION FORM. HAZARD CONTROL DEVELOPMENT PROCEDURE • The development of the hazard control shall be a consultative process involving those using the equipment / doing the task, and should take into account the experience and training of those involved. Advice should be sought from the City Administrator, Safety Committee, and experienced workers, consultants or other suitable experts. In many cases, a mixture of the above control measures will be applicable. • Correct implementation of the procedure must reduce the Risk Assessment. • If using procedural controls, any training requirements should be assessed and included in the procedure. Procedures should be written as chronological sequences in wording familiar to those involved. • Try the procedure with suitable workers and incorporate feedback. • Ensure all work area personnel are made aware of the new procedure. Add the procedure to your safety -training schedule, and the Safety Program, if appropriate. • Ensure those using the new equipment or process are trained and formally "authorized" for the new procedure. Posting instructions on the equipment is not sufficient for equipment or processes with a medium or greater risk level. • Review the procedure as part of your annual review of the Safety Program within the Safety Committee. COMMUNICATIONS AND SAFETY TRAINING GENERAL It is the policy of The City of Lauderdale to train all employees in their individual safety responsibilities and to give employees an avenue to express concerns they may encounter in the workplace. Training and Instruction of employees is a form of hazard control. The AWAIR Act specifically requires that accident reduction plan will be communicated to all affected employees, so they are informed of work -related hazards and controls. The program can only be truly effective if employees are trained in its requirements and procedures. An initial presentation of the program can inform employees, while follow-up training will usually be required to alter their behavior. All current employees shall be trained to ensure a common baseline level of training. Updated training also should be offered before or at the time of the introduction of new substances, processes, procedures, or equipment. As newly reported hazards are identified by inspections, employee reports, or other means, additional training should be provided for affected employees. New employees are very vulnerable to accidents or illness due to lack of knowledge and experience on process or equipment hazards. Transferred employees are "new" employees to the equipment, processes, and procedures in their new department. They need the same intensity of training as provided to "new" employees. "Temporarily" transferred employees are not exempted from the AWAIR training requirements. PURPOSE The purpose of this procedure is to ensure that employees are trained in dealing with hazards that have been identified in the workplace and hazardous work activities. APPLICATION This procedure is applicable to all departments, all levels of Management, and all employees. PROCEDURE • New employees are to be informed of their Safety Program responsibilities. This training is to take place during orientation to the City through in -person or online options and is to be documented (or in cloud). Additional employee orientation and specific job training shall take place at the department level prior to the employee starting work or on-line as required. • The Supervisor is to provide training in the use of Personal Protective Equipment and safe practices at the department level on an "as -needed basis." This training is to include, but is not limited to, training on general department safety rules, training on the appropriate equipment the employee may be using, and training on the work activities the employee may be involved in. • Periodic safety training is to be provided in the safety meetings and other formal meetings, or correspondence as deemed appropriate by the department and hazards to the employee. The Supervisor is to ensure that each individual employee is suitably instructed and knowledgeable in the use of equipment and Personal Protective Equipment. Training will be according to general and specific department policies/procedures. • As determined by the City Administrator, special safety training seminars presented by safety professionals will be presented to selected/affected employees. • Copies of suitable safety information including the specific department Safety Policies/procedures are easily available to employees electronically. • Employees are encouraged to submit pertinent safety recommendations through their department Safety Committee representative and/or Direct Supervisor. • Department Safety Meetings: o The appropriate Supervisor will conduct safety meetings and updates with the department employees at the time and place as determined by the department. o The purpose of these meetings is to include the following: ■ General promotion of accident prevention efforts on a continuing basis ■ Review of past accidents and any outstanding safety recommendations ■ Discussion of safety inspections performed since the previous meeting ■ Evaluation of Supervisor's weekly safety meeting including suggestions and requests ■ Reading of City Safety Committee minutes o A selected safety subject may be presented in an effort to broaden the group's knowledge and stimulate continued, active regard for accident prevention. o Upon request, the City Administrator will assist in providing the materials on selected topics for the meeting. o Meeting documentation is to be kept within each department, and a copy forwarded to the City Administrator and Safety Committee. Small Group and Individual Safety Meetings • The Supervisor may conduct safety meetings with the employees (during department meetings) at a time and place determined by the . The purpose of these meetings should include the following: o Review current job conditions as they relate to accident prevention o Identify conditions which are averse to safety o Review of safety practices and/or protective equipment o Review of specific chemicals in use • Identified conditions adverse to safety are to be acted upon by the lowest level of supervision practicable. Additional forms of training may include: • Written handouts • One-on-one • OTJT(On the Job Training)/hands-on • Group (see City formal safety training schedule) • School or outside Training • Area Seminars/Outside Contractors Employee Communications • Communication with employees is imperative. Top -down communication channels include: o Safety and Health Booklets o Presentations o Postings o Signs o Safety Committee Minutes • Effective methods for "receiving" bottom -up communications are o Through the Safety Committee o By encouraging safety -suggestions o Having an Open-door Policy Input from employees involved in the actual process is extremely valuable since it is based upon close and repetitive observation. Employee suggestions are considered very thoroughly when evaluating the safety issues involved in a process, piece of equipment, or new department policy/procedure. Employee Training • Training includes OSHA rights and access to information. Training required by applicable standards, including AWAIR, Employee Right to Know, Bloodborne Pathogens, and Fire Extinguisher training is provided to all employees and will cover overall compliance and awareness. • Specific departmental training is provided by Supervisors and outside sources (see formal safety training schedule). • Knowledgeable persons which may include outside sources conduct safety and health training that is scheduled, assessed, and documented, and that addresses all necessary technical topics. Employees are trained to recognize hazards, violations of OSHA standards, and facility practices and report violations to Management. All employees, including Supervisors, can generally demonstrate preparedness for participation in the overall Safety Program policy. • Records are kept for at least five years and the training is evaluated by the Safety Committee to ensure that it is effective. Supervisor and training Supervisors should attend training as part of their safety duties. This training should include all subjects provided to employees under their direction. Supervisors can generally demonstrate preparedness for participation in the overall Safety Program policy. • Safety and Health Training for Supervisors may be necessary to ensure their continued support and understanding and facilitate their responsibility to communicate the program's goals and objectives to their employees, as well as to assign safety and health responsibilities and hold subordinates accountable. • Supervisors may need additional training in hazard detection, accident reporting and record - keeping, accident investigation, their role in ensuring maintenance of controls, emergency handling, and use of Personal Protective Equipment. Specialized Training and Retraining • The format and extent of Job Orientation training will depend on the complexity of hazards and the work practices needed to control them. An orientation may consist of a quick review of location safety and health rules, hazard communication training, or specific on -site or online training. Other times the employee may have On -The -Job Training for a period of time. • Retraining as a result of corrective action from an accident investigation may be needed. • No matter what the reason for training and retraining, the employee should be trained before starting a new job or returning to work from an extended absence. SAFETY COMMITTEE GENERAL • This organization is committed to preventing workplace injuries and illnesses among all employees. To help prevent these losses, a joint Management -labor Safety Committee has been established. • Only the planning and effective leadership of Management and the Safety Committee can build a lasting Safety Program policy. The Safety Committee will be a constructive entity, providing guidance and leadership in matters pertaining to the overall health and safety of the organization. • Employee and Management involvement in accident prevention and support of Safety Committee members and activities is necessary to ensure a safe and healthful workplace. PURPOSE The purpose of our Safety Committee is to involve labor and Management in a non -adversarial, cooperative effort to promote safety and health in the workplace. The Safety Committee will assist Management and make recommendations for change. APPLICATION This policy specifically applies to members of the Safety Committee but is generally applicable to all employees. This includes but is not limited to Supervisors, s, and hourly (including part-time and seasonal) employees. AUTHORITY • The Safety Committee advises Management about safety and health issues in the workplace. • All written recommendations from the Safety Committee will be submitted to Management through Committee minutes or direct contact. Management will consider the recommendations and respond to the Safety Committee within a reasonable time. • Additionally, the Committee will have the authority to hold meetings and conduct required business during regular work hours. Members may conduct inspections or accompany inspectors, as necessary. They also have the authority to monitor compliance with safety and health regulations throughout the organization. RESPONSIBILITIES • Duties of the Chairperson (a co-chair may also be nominated): o ensure the Committee carries out its function o schedule meetings, and notify members o prepare meeting agenda o invite specialists or resource persons, as required o preside over meetings o guide the meeting per the agenda o ensure discussion items end with positive decision o assign projects to members o review and approve minutes • Duties of the Secretary: o keep pertinent records o disseminate safety information to members o report status of recommendations o prepare minutes o distribute minutes, after approval o assist chairperson as required • Duties of each Safety Committee member must include: o act as a safety and health resource for Supervisors or s o reporting unsafe conditions and practices o attending all safety meetings o reviewing all accidents and near -misses o recommending ideas for improving safety and health o working in a safe and healthy manner O observing how safety and health is enforced in the workplace O completing assignments given to them by the chairperson O act as a work -area representative in matters pertaining to health and safety ORGANIZATION • The number of employee representatives on a Safety Committee will equal or exceed the number of Management representatives on the Committee. • Employee representatives will be volunteers or elected by their peers. O If no employees volunteer or are elected, they may be appointed by Management. O Unless a collective bargaining agreement provides to the contrary, being a member of a Safety Committee is considered part of an employee's job, and time spent performing the duties of a Safety Committee member will be considered as time worked. • Management representatives will be appointed/approved by the City Administrator. • The Committee Chairperson will ensure that names of all Committee members are stated on minutes and/or posted in areas where employees will see them. ACTIVITIES • The Safety Committee will meet quarterly (more often when necessary and approved by the City Administrator). With the approval of his/her Direct Supervisor, any employee may attend and observe any meeting. • The Committee will conduct or ensure department inspections are completed. • The agenda for each meeting will reflect the required activities as listed below, and any other activities requested by a Committee member. o The Committee will review the organization's occupational Safety Program policy and records and make recommendations to improve it as necessary. o The Committee will complete a formal review of the Safety Program policy annually. This may be completed at a specific meeting, or as an on -going project, at the discretion of the Chairperson and document within the Safety Committee minutes. o The Committee will review and monitor the performance of all safety training in the organization. Committee members will be prepared to support Supervisors in their training, as requested. o The Committee will review incidents resulting in work -related deaths, injuries, and illnesses, prioritize them, and make recommendations to prevent further occurrences. The Committee's review of these incidents may be limited to a review of a report made by others who have investigated the incident (excluding names of those involved). o The Committee will monitor accident and illness records. At a minimum, this will include the OSHA 300 Log, as well as records involving losses to the organization's property, or accidents/incidents in which the organization was liable for damages. o The City Administrator will forward any hazard reports or suggestions received from employees or s to the Committee for appropriate action. o The Safety Committee may conduct workplace safety and health inspections, to supplement those performed by s, as frequently as the Committee considers necessary. The Committee will keep a record of all hazards identified by and recommendations made. o During the third or fourth quarters each year, the Committee will establish its goals for the following year. • All written recommendations submitted to Management will: o Be clear and concise o Provide reasons for implementation o Include implementation costs and recommended completion dates o List benefits RECORDS • The Committee Chairperson will publish an agenda at least 5 days before the meeting. They will distribute the agenda to all Committee members. • The Committee Secretary will record the minutes of each Committee meeting. They will transcribe the information onto the Minutes. After receiving approval from the Chairperson, he/she will distribute the minutes as follows: O one to each Committee member O one to each Supervisor o copies posted in areas where employees will see them O original copies for Committee files • All Safety Committee recommendations or reports made to Management, including agendas and minutes, will be kept by the Committee in accordance with record retention policies, but in no case for less than three years. ENFORCEMENT It is expected that employees will comply with all safety standards, statutes, and policies on which they have received training. However, if an employee willfully or negligently violates any portion of the Safety Program, he/she/they will be subject to progressive discipline as required under organizational policy. Management reserves the right to deviate from the disciplinary policy if the seriousness of the offense warrants a higher degree of discipline. TRAINING REQUIREMENTS When Plan Developed New Employee New Operation Change in Plan Change in Duties Change in Operation Change in Equipment Annual Other A Workplace Accident & Injury Reduction Program (AWAI R) X X X X Employee Emergency & Fire Prevention Plans X X X X Annual Review Recommended Powered Platforms for Building Maintenance X X Care and use of Personal Fall Arrest System X X Dip Tanks: Personal Protection X X X X X Inspection, Maintenance. & Installation X X X X X Hearing Protection X X Flammable & Combustible Liquids X Explosives & Blasting Agents X X X X Bulk Delivery Vehicles X X X X Storage & Handling LP Gas X X X X Process Safety Management X X Hazardous. Chemicals: Contract Employer Responsibilities X Mechanical Integrity (Maintenance) X Hazardous Response Operations & Emergency Response: Cleanup Workers X X Includes Supervisor Training Temporary Skilled Employees X Emergency Responders X TSD Employees X X New Technology Programs X X Personal Protective Equipment (PPE) X X X Employee Performance Respiratory Protection X X Annual Fit Test Respiratory Protection for M Tuberculosis Employee Performance Signs & Tags X Permit Required- Confined Spaces X X X X Annual Review Recommended When Plan Developed New Employee New Operation Change in Plan Change in Duties Change in Operation Change in Equipment Annual Other Rescue & Emergency Services X X Control of Hazardous Energy X X X X X X Annual Periodic Insp. Lockout or Tagout Devices Removed X Annual Recommended Outside Personnel X Medical Services & First Aid X Fire Protection X Fire Brigades X X X X Employee Performance Quarterly — Structural Fires Portable Fire Extinguishers X X Standpipe Inspections X Fixed Extinguishing Systems X X Fire Detection Systems X Employee Alarm Systems X Servicing Multi -Piece and Single -Piece Rim Wheels X Employee Performance Powered Industrial Trucks X X X Employee Performance, Post -Accident, Every 3 years Cranes: Moving the Load X Crawler Locomotives & Truck Cranes (Fire Extinguishers) X Mechanical Power Presses: Operators X X Employee Performance Maintenance Personnel X Employee Performance Forging Machines X Welding, Cutting, Brazing X Oxygen -Fuel Gas Welding & Cutting X Arc Welding & Cutting X Resistance Welding X Laundry Machinery & Operating Rules X Logging X X X X Annual Recommended Telecommunications X Derrick Trucks X Cable Fault Locating See Medical & First Aid Guarding Manholes See Medical & First Aid When Plan Developed New Employee New Operation Change in Plan Change in Duties Change in Operation Change in Equipment Annual Other Joint Power Generation, Telecommunication Manholes See Medical & First Aid Tree Trimming — Line Clearing X Annual Recommended Electric Power Generation, Transmission & Distribution See Medical & First Aid. See Lockout/Tagout. Grain Handling Facilities X X X Contractors X Electrical Safety -Related Work Practices X Commercial Dive Team Qualifications X Toxic & Hazardous Substances Asbestos X X 4-Nitrobiphynyl X X Alpha-Napthylamine X X Methyl Chloromethyl Ether X X 3,3-Dichlorbenzidine (and its salts) X X Bis-Chloromethyl Ether X X Beta-Napthylamine X X Benzidine X X 4-Aminodiphenyl X X Ethyleneimine X X Beta-Propiolactone X X 2-Acetylaminoflourine X X 4- Diomenthyaminoazoben zene X X N-Bnitrosodimehylamine X X Vinyl Chloride X X Inorganic Arsenic X X Respirators Quarterly Lead X X Cadmium X X Benzene X X Coke Oven Emissions X X Respirators Quarterly Bloodborne Pathogens X X X X Cotton Dust X X X X Employee Performance 1,2-Dibromo-3- Chloropropane X Acrylonitrile (Vinyl Cyanide) X X X Ethylene Oxide X X When Plan Developed New Employee New Operation Change in Plan Change in Duties Change in Operation Change in Equipment Annual Other Formaldehyde X X X 4,4 Methyleneidaniline X X Ionizing Radiation Testing X Posting X Employee Right to Know X X X Occupational Exposure to Hazardous Chemicals in Laboratories X X Employee Performance • Some regulations require refresher training when employers observe that employee performance indicates the need. • Some regulations require the employer to periodically evaluate that employee performance conforms to regulations and internal policies. This, in turn, may then require annual refresher training. • Although most of the above is not applicable and therefore not currently trained on within our program, the City Administrator, Supervisor must periodically review the list to ensure no new processes/hazards are currently applicable. ACCIDENT/INCIDENT INVESTIGATION GENERAL • The AWAIR law requires that Safety and Health program describe how workplace Accident/Incidents will be investigated and corrective action implemented (see ACCIDENT/INCIDENT INVESTIGATION FORM). Investigating Accident/Incidents is a responsibility of all levels of Management and a concern of every employee. The principal investigator should be the employee's Direct Supervisor, , or other designated person who best knows the process, equipment, and department. The Supervisor or designated person should be familiar with Minnesota OSHA rules on Accident Reporting and conducting a thorough Accident/Incident Investigation. All loss -producing incidents such as (OSHA 300 recordable) repetitive motion injuries, back injuries, property, liability and automobile (unclear what the link has to do with this list) should be investigated. • It is the policy of The City of Lauderdale to investigate all Accident/Incidents or process interruptions that are the result of actions involving employees requiring no treatment, first aid only, doctor's care, or restricted work activity as well as incidents involving property, liability, lost time, or a near miss. This also would include injury or potential injury to persons not employed by the City but injured on City property. • At a minimum, all accidents and injuries that qualify as being recordable should be investigated. It is best to also investigate "near misses" and repetitive first aid cases, since these are often predecessors to a reportable accident. A timely investigation of a near miss, followed up by good corrective action, can prevent a serious Accident/Incident. Use the ACCIDENT INVESTIGATION FORM to also investigate near misses. • Effective corrective action should be implemented based on the information collected during the Accident/Incident investigation process including City Administrator review. PURPOSE • The Accident/Incident Investigation process is not to "fix blame" but to assure minimal injuries, collect recent data, and determine what corrective action must be taken to prevent similar Accident/Incidents. The purposes of investigation are: o Determining the causes of the Accident/Incident o Identifying and eliminating hazards o Discovering deviations from standard procedure o Making recommendations to Management to correct hazards and causes o Providing technical assistance where it is needed • The purpose of this procedure is to determine the cause(s) and identify the actions to be taken to control losses. APPLICATION • This procedure is applicable to all departments and public, especially to those Accident/Incidents that result in injury, loss of life, loss of property, or claims of General Liability. • The basic steps of this procedure that pertain to the investigation of the cause of the Accident/Incident should also be practiced for those Accident/Incidents which result in less serious injuries and/or damage to property. RESPONSIBILITIES (For every accident to be investigated, every accident must be reported.) • City Administrator: o Ensure that Accident/Incident Investigation training is complete for Supervisor, new employees, and reviewed regularly by all employees in the area o Conduct refresher training for all Supervisors on Accident/Incident Investigation annually o Review the ACCIDENT INVESTIGATION FORM of Accident/Incidents o Ensure that corrective action is completed in a timely fashion o Follow-up corrective action o Take part in the review of all major injuries, incidences and losses through the Safety Committee o Ensure Safety Committee receives a copy of the Accident Report (excluding names) o Promote success through Safety Committee • Supervisors: The Supervisor and/or s are ultimately responsible for Accident/Incidents in or around their respective work areas. Supervisors are involved because they know the people and equipment better than anyone other than the employee. o Ensure that new employees are trained on their Accident/Incident Investigation responsibilities. This should include responsibilities involving all Accident/Incidents no matter how small, and should include "near miss incidents" o Investigate Accident/Incidents of employees reporting to them o Ensure that corrective action is completed in a timely fashion and follow up when necessary • Employees: o Report Accident/Incidents to Direct Supervisor and as soon as possible o Participating in the Accident/Incident Investigation process o Adhere to changes that may be the outcome of the Accident/Incident Investigation process in the form of corrective action DEFINITIONS • Accident/Incident: An Accident/Incident is an unplanned, undesired event, not necessarily resulting in an injury, but resulting in damage to property and /or interruption of the activity in progress. • Accident/Incident Investigation: An Accident/Incident investigation is the Supervisor's analysis and account of an Accident/Incident based on factual information gathered by a thorough and conscientious examination of all factors involved. It is not a mere repetition of the employee's explanation of the Accident/Incident. True Accident/Incident Investigation includes the objective evaluation of all facts, opinions, statements, and related information, including definite action steps to be taken to prevent a recurrence. Classifications of Accident/Incidents: • Lost Time Cases: include any incident that result in lost workdays. That is, the employee could not perform all or any part of his normal assignment during all or any part of the workday or shift, because of the occupational injury or illness. Cases without lost workdays that result in transfer to another job or termination of employment, or involve loss of consciousness or restriction of work or motion are included in this classification. • Doctor's Care: includes treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include First Aid treatment even though provided by a physician or registered professional personnel. • First Aid Only: is any one-time treatment, and any follow-up visit for the purpose of observation, of minor scratches, cuts, burns, splinters, and so forth, which do not ordinarily require medical care. Such one-time treatments, and follow-up visits for the purpose of observation, are considered first aid only, even though provided by a physician or registered professional personnel. • The Near Miss: is a category of accident or incident that did not result in bodily injury to an employee or non -employee or property loss to the employer but had a potential of severe injury, fatality, major property loss, or major liability claim. Accident/Incident Investigators: • Lost Time: the Supervisor to whom that employee reports, and the specific Supervisor of the department that employee works in should investigate this classification of Accident/Incident. Corrective action should be identified and implemented as soon as possible. The Coordinator, , and Supervisor immediately review the report. • Doctor's Care: This type of injury should be investigated by the individual supervising that employee, and upon completion of the Accident/Incident investigation, the Direct Supervisor should immediately review the report. • First Aid Only: First Aid incidences must be recorded using the ACCIDENT INVESTIGATION FORM and sent to the City Administrator. • Near Miss: Near Miss incidences must be recorded using the ACCIDENT INVESTIGATION FORM and sent to the Safety Committee. Note: The Safety Committee will review all Accident/Incident investigations to ensure proper course of action and promote resolution/success. CONDUCTING THE INVESTIGATION • The nature and severity of the injury or Accident/Incident will determine what information is to be gathered and the routing of the completed investigation report. In the case of injury to employees, the individual that affected employee reports to should complete the ACCIDENT INVESTIGATION FORM. In the case of liability and property losses, the appropriate Department Supervisor should complete the Accident/Incident Investigation Report. • All appropriate forms, such as the First Report of Injury and the internal ACCIDENT INVESTIGATION FORM, should be completed as soon as possible as the reliability of information declines quickly after the initial Accident/Incident. The only situations that should be permitted to delay the investigation are when medical treatment is needed or when the worker is emotionally upset. As soon as the physical situation has been stabilized and any injured persons have been cared for, you should begin the investigation at the Accident/Incident scene. The First Report of Injury Report and the Accident/Incident Report should be completed within 48 hours. • Using the First Report of Injury Report and the Accident/Incident Report, conduct a thorough investigation by completing these five steps: o Gather all related information o Analyze the information o Determine what corrective action must be taken to prevent a future Accident/Incident o Take corrective action o Send to Workers Compensation provider o Send report to Safety Committee for review and recording Following the implementation of the corrective action process, at some time in the future, i.e. 6 or 12 months, the corrective action should be reviewed again to ensure that it is accomplishing the desired result. Ensure the Safety Committee is involved in this process. The City of Lauderdale EMPLOYEE RIGHT TO KNOW POLICY The City of Lauderdale has committed to comply with the intent and spirit of the Hazard Communication Standard outlined in 29 CFR 1910.1200, Employee Right to Know (5206.0100 thru 5206.1200), and the Globally Harmonized System (GHS) of classification and labeling chemicals. Although applicable to all City employees, additional department policies/procedures may be available through individual department Supervisors. To be in compliance, the City of Lauderdale will identify hazardous substances, harmful physical agents, and infectious agents present in our workplace. Workers routinely exposed to these items will be provided with information relating to these agents and training on proper methods of safely working with them ("routinely exposed" means that a reasonable potential exists for exposure to hazardous substances during the normal course of an employee's work assignments). Furthermore, this section also contains the following resources and procedures: • Definitions • Safety Data Sheets • SDS Database • Lists of Hazardous Chemicals and Substances Present • Labels and Other Forms of Warning (Global Harmonized System-GHS/Internal Labeling) • Training • Contract Workers • Harmful Physical Agents The procedures for some components found in this section may be expanded in other sections of this manual. The GHS POSTER will be posted with all other OSHA required postings. SAFETY DATA SHEETS Safety Data Sheets (SDS) are documents that provide us with specific information on the hazardous substances for which they are written. These documents are typically shipped by the supplier, manufacturer, or importer with the initial order, or the first order after any change in the product, of any substance and/or chemical known to pose a health hazard to employees who are exposed or potentially exposed to them. See SDS standard layout below. When we receive a SDS on a product new to us/assigned (a product we are first using), we must add this product/SDS to our Velocity online (cloud based) inventory (see SDS Management below). SDS MANAGEMENT SYSTEM The SafeAssure/SDS Solutions services to our employees include: • National Poison Control Hotline: 1-800-222-1222 (24 hrs. a day/365 days yr) • Our complete SDS data base • Lauderdale Share Point Site • SDS available online at https://safeassure.accelerate.ehs.com (24 hrs. a day/365 days yr) • Mobile app available at: Mobile App Link • QR CODE (posted throughout our facilities for quick access) DOMAIN : safeassure USER NAME: lauderdaleempl PASSWORD: SafeAssure#1 • Automatic updating of all SDSs • Internal backup reminders/support • Archive of old/unused SDSs • HANDOUT INSTRUCTIONS CONTRACTOR EMPLOYEES The City Administrator or Supervisor will advise outside contractors of any hazardous substances that may be encountered in the normal course of their work on our premises or job site. The City Administrator will cover the SDS list, the labeling system in use, the protective measures to be taken, and the safe handling procedures required. In addition, the City Administrator or Supervisor will notify those individuals of the location and availability of our SDS's. Each contractor bringing in additional hazardous substances will provide SDS's for those substances when requested by the City Administrator. This will include labels used and the precautionary measures to be taken in working with these substances. ADDITIONAL INFORMATION All employees, or their designated representatives, can obtain this program, further information on this written program, the Employee Right to Know standard, applicable SDS access, and hazardous substance information lists by contacting the City Administrator. See specific SDS BREAKDOWN on the following page SAFETY DATA SHEET (SDS) Prepared in accordance with the Globally Harmonized System (GHS) S. Exposure Controls / Personal Protection Exposure Limits (OSHA/ACGIH): Engineering Controls: Personal Protective Equipment (PPE): 1. Identification 9. Physical and Chemical Properties Product Name: Appearance: Manufacturer: Odor: Address: pH: Phone Number: Melting/Freezing Point: Emergency Phone: Boiling Point: Recommended Use: Flash Point: Restrictions on Use: Flammability: Vapor Pressure: 2. Hazard(s) Identification Solubility: Classification: Label Elements: 10. Stability and Reactivity -Signal Word: Reactivity: - Pictograms: Chemical Stability: - Hazard Statements: Conditions to Avoid: Other Hazards: Incompatible Materials: Hazardous Decomposition Products: 3. Composition/Information on Ingredients Chemical Name: 11. Toxicological Information Common Names/Synonyms: Routes of Exposure: CAS Number: Symptoms/Effects: Concentration (%): Toxicity Values (LD50, etc.): Carcinogenicity/Reproductive Toxicity: 4. First -Aid Measures By Inhalation: 12. Ecological Information (Not mandatory) By Skin Contact: Ecotoxicity: By Eye Contact: Persistence/Degradability: By Ingestion: Bioaccumulation: Most Important Symptoms: Mobility in Soil: Immediate Medical Attention Needed: 5. Fire -Fighting Measures Suitable Extinguishing Media: Unsuitable Extinguishing Media: Hazards from Combustion: Protective Equipment: 6. Accidental Release Measures Personal Precautions: Containment Methods: Cleanup Procedures: Environmental Precautions: 7. Handling and Storage Safe Handling Instructions: Storage Requirements: Incompatibilities: 13. Disposal Considerations (Not mandatory) Safe Disposal Methods: Container Disposal: 14. Transport Information (Not mandatory) UN Number: Proper Shipping Name: Transport Hazard Class: Packing Group: Environmental Hazards: 15. Regulatory Information (Not mandatory) Applicable Regulations: 16. Other Information Date of Preparation/Last Revision: Additional Notes: LABELS AND OTHER FORMS OF WARNING (see also POSTING) ManufacturersNenders Labels on containers shipped from the manufacturer must include the following elements: • Pictogram: a symbol plus other graphic elements, such as a border, background pattern, or color that is intended to convey specific information about the hazards of a chemical. Each pictogram consists of a different symbol on a white background within a red square frame set on a point (i.e. a red diamond). There are nine pictograms under the Global Harmonization System (GHS) of labelling chemicals. However, only eight pictograms are required under the Hazard Communication Standard (HCS). • Signal words: signal words are used to indicate the relative level of severity of hazard and alert the reader to a potential hazard on the label. The signal words used are "Danger" and "Warning." "Danger" is used for the more severe hazards, while "Warning" is used for less severe hazards. • Hazard Statement: a statement assigned to a hazard class and category that describes the nature of the hazard(s) of a chemical, including, where appropriate, the degree of hazard. • Precautionary Statement: a phrase that describes recommended measures to be taken to minimize or prevent adverse effects resulting from exposure to a hazardous chemical or improper storage or handling of a hazardous chemical. GHS — Hazard Pictograms and correlated exemplary Hazard Classes Physical Hazards Exploshres Flammable Liquids Oxidizing liquids Compressed Gases Corrosive to Metals Health Hazards Acute Toxicity Skin Corrosion Skin Irration CMR'', STOP, Aspiration Hazard Env. Hazards Hazardous to the Aquatic Environment 1) carcinogenic, germ cell mutagenic, toxic to reproduction J 2) specific target organ toxicity SAMPLE GHS SHIPPING LABEL PRODUCT IDENTIFIER Universal Product Code O SIGNAL WORD 1 Hazard statement Precautionary statements & pictograms O Fill Weight; Gross Weight: Expiration Date: OCompany Name, Street Address, City, State, Zip, Country, Phone Number, Emergency Phone Lot Number. Fill Date: INTERNAL LABELING REQUIREMENTS A completed label must contain, at a minimum, the following information: • Chemical/Product Name • Hazard Warnings • Chemical Manufacturer/Address (recommended) All employees are responsible for ensuring that hazardous materials in the workplace have the proper and completed labels visibly attached. If non-English employees are hired, labels must also be completed in the language of that employee. All employees should have these labels available to them when required. Shipping & receiving personnel are responsible for ensuring all incoming hazardous materials (bulk) have the proper labels affixed (see sample GHS label on previous page). Labels that are illegible, defaced, or in any other way unreadable will be replaced. Containers must be stored in such a manner that label is always visible. Chemicals transferred from a labeled container to a portable container require that portable containers also be labeled unless the portable container is for immediate use. Immediate use containers, described below, need not be labeled. IMMEDIATE USE CONTAINERS: are containers into which substances are transferred from labeled containers, and which will be under the control of and used only by the person who transfers it from a labeled container, and only within the work shift in which it is transferred. This applies to containers such as plastic bottles, drums, vials, pitchers, pails, or similar containers which are routinely used and reused. Do not assume all containers not labeled are for "immediate use". TRAINING Any employee who is routinely exposed to or has the potential of being exposed to any hazardous substance will receive on -site or on-line training in one or two phases. General training will consist of the following: GENERAL TRAINING • Methods and observations used to detect the presence or release of a hazardous substance in the work area • Physical and health hazards of substances in the work area • Measures employees can take to protect themselves from exposure to hazardous substances and specific procedures we have implemented to protect employees from exposure • Details of our Hazard Communication/Employee Right to Know Program • Description of the labeling systems • Explanation of Safety Data Sheets • Explanation of the Lauderdale SDS data base system • How employees can obtain and use the appropriate hazard information • The location and availability of all exposure records (past and present), medical records, and SDS • The hazards of non -routine tasks This training will be repeated annually at minimum and more frequently as required. SPECIFIC TRAINING This training will target the specific hazardous substances associated with each job function and/or work group whereby employees are known to be exposed and/or what a customer requires. This training will consist of the following: • the name or names of the substance including any generic or chemical name, trade name, and commonly used name • the level at which exposure to the substance has been restricted • the primary routes of entry and the known acute and chronic effects of exposure at hazardous levels • the known symptoms of the effects • any potential for flammability, explosion, or reactivity of the substance • appropriate emergency treatment • the known proper conditions for use of exposure to the substance • procedures for cleanup of leaks and spills • the name, phone number, and address of a manufacturer of the hazardous substance • the location of the SDS This training will be repeated as required by the applicable Standard. NON -ROUTINE TASKS The City Administrator or the applicable Supervisor will inform all affected employees when they may be exposed to chemicals during their assigned task and conduct special training sessions any time: • A new hazard is introduced into the work place • The process changes • Non -routine tasks are required • An employee's job function or worksite location changes This training will be completed and documented prior to any of the above conditions taking place. HARMFUL PHYSICAL AGENTS In addition to the procedures outlined for hazardous substances, all employees must be aware of, and trained in, our procedures regarding harmful physical and infectious agents. Harmful Physical Agents • Heat: Heat stress takes place when your body's cooling system is overwhelmed. It can happen when heat combines with other factors such as: o Hard physical work o Fatigue (not enough sleep) o Dehydration (loss of fluids) o Certain medical conditions such as heart conditions and diabetes o Medications: Some medications can increase the risk of injury from heat exposure. Employees with medical conditions or taking medications should ask their doctors before working in hot environments. Heat stress can lead to illness or even death. We have a duty to take every precaution reasonable in the circumstances to protect our workers, which includes annual training and the NIOSH Heat App reference during warmer days (see below). Heat Stress Symptoms o Heat rash: itchy red skin. o Heat cramps: painful muscle cramps. o Heat exhaustion: high body temperature; weakness or feeling faint; headache, confusion or irrational behavior; nausea or vomiting. o Heat stroke: no sweating (hot, dry skin), high body temperature, confusion, or convulsions. Get immediate medical help. Precautions When Working in Hot, Humid conditions in shade or air conditioning o Increase the frequency and length of rest breaks o Provide cool drinking water near workers and remind them to drink often. o Caution workers about working in direct sunlight, and to find shade if needed when exposed to temperatures over 80°F. o Train workers to recognize the signs and symptoms of heat stress. Start a "buddy system" because it's unlikely people will notice their own symptoms. o Tell workers to wear light summer clothing to allow air to move freely and sweat to evaporate. They should always wear shirts to protect themselves from direct sunlight. o Check with your doctor. Certain medical conditions, such as heart conditions and diabetes, and some medications can increase the risk of injury from heat exposure. Employees with medical conditions or taking medications should ask their doctors before working in hot environments. Heat App All Supervisors and employees (when possible) working outdoors or supervising those working outdoors must download the App below, review daily, and strictly follow the guidance within and use guidelines as policy. https://itunes.apple.com/us/app/osha-niosh-heat-safety- tool/id 1239425102?Is=1 &mt=8 https://play.google.com/store/apps/details?id=erq.com.nioshheatindex During the DANGER times (indicating in app), we are advising no, or, if absolutely necessary, only low -strenuous work outside for only short periods of time. Key considerations for using the app o Heat index (HI) values were created for shady, light wind conditions, so exposure to full sunshine can increase heat index values by up to 15°F. o The simplicity of the HI makes it a good option for many outdoor work environments (if there are no additional radiant heat sources, such as fires or hot machinery). However, if you have the ability, NIOSH recommends using wet bulb globe temperature (WBGT)- based Recommended Exposure Limits (RELs) and Recommended Alert Limits (RALs) in hot environments. o Use of the HI or WBGT is important, but other factors such as strenuous physical activity also cause heat stress among workers. Employers should have a robust heat stress prevention program that ensures workers are protected. • Noise: Exposure to noise levels at or above 85 decibels on an eight -hour time weighted average will require adherence to OSHA Standards. • Ionizing Radiation: All potential sources of X-rays and radioactive materials will be identified. The most common source of ionizing radiation occurs in hospitals and dental offices with X- ray equipment and radioactive sources for non-destructive testing of welded seams, such as in pipes. We currently do not have or expect exposures of this kind. • Non -ionizing Radiation: All sources will be identified. Any work areas in which it is expected that harmful physical agents will be generated at a level that may be expected to exceed the permissible exposure limits shall be appropriately identified and labeled. The City of Lauderdale EMERGENCY ACTION PLAN This Emergency Action Plan has been prepared to assist you with the preparation of a workable emergency plan. Guidance is provided by 29 CFR 1910 Subpart E and GENERAL DUTY CLAUSE. This plan is designed to serve as a guideline that can be printed and used as a "stand alone" document to be referred to in an emergency. All departments and facilities should also refer below for specific internal and external accountability locations. Changes/additions to this program must be approved by the City Administrator before implementation. It is imperative that those employees and any visitors to your facility are protected in case of an emergency and that health and care of all individuals are prime considerations. Continuing and meaningful efforts to prevent incidents that lead to emergency situations should be the area of greatest concern. All emergency situations cannot be neatly defined into a category for which hard and fast guidelines can be drawn. Individual judgment will need to be exercised in certain situations. Emergency guidelines are directed towards those who have responsibility for the safety of employees and visitors within their facility. For the implementation of this program, the Facility Supervisor will be the primary contact within the facility. The Supervisors of each building have the primary responsibility for the dissemination of emergency guidelines to those employees assigned to them. In addition, they must set up a designated chain of responsibility to ensure the safety guidelines are carried out in their absence. The following emergency situations require guidelines specifically designed to help employees and Supervisors make good decisions and give viable options in cases of emergencies. Please use the table below for reference. During all emergencies: • Identify Emergency • Execute Initial Priorities • Notify Required Personnel • Evaluate Options • Execute Plan EMERGENCY INITIAL PRIORITIES GUIDE # Bomb/Terrorist Threat Follow Threat Checklist, Notify Direct Supervisor, Refer to Guide 1 Fire Emergency Initiate Alarm, call 911, Notify Direct Supervisor, Refer to Guide 2 Security Threat Within Push Panic Button (if available), Notify Direct Supervisor, Refer to Guide 3 Tornado/Severe Weather Notify Direct Supervisor, Refer to Guide 4 Hazardous Material Incident Notify Direct Supervisor, Refer to Guide 5 Gas Leak (real or suspected) Notify Direct Supervisor, Refer to Guide 6 Utility Emergency (other than gas) Notify Direct Supervisor, Refer to Guide 7 Medical Emergency Call 911, Notify Direct Supervisor, Refer to Guide 8 Suspicious Person/Activity _ Notify Direct Supervisor, Refer to Guide 9 GUIDE 1 Bomb Threat/Terrorist Threat THE PERSON RECEIVING THE CALL • REMAIN CALM (the greatest danger in any emergency is PANIC; it is the duty of every employee to prevent visitors from being unnecessarily frightened in any emergency) • Consult BOMB THREAT WORKSHEET FORM • Immediately notify their Direct Supervisor • Notify Law Enforcement (911) • Notify the City Administrator SUPERVISOR AND/OR EMERGENCY PERSONNEL • Evacuation of Facility is determined by Facility Supervisor . • Evacuate the building. If bomb location is known, evacuate that area first, including floors above and below Follow evacuation procedures and use an alternate exit if bomb location is in the pathway • When evacuation is necessary, assist emergency personnel in evacuating all employees and visitors • The Supervisor, or person in charge, shall make available to the Search Commander copies of the building floor plan in order that Search Commander can readily make search assignments. ▪ BE ALERT! All personnel should conduct a QUICK 360-degree visual search of their work area which should be conducted in the following manner: o THIS IS A VISUAL SEARCH; DO NOT TOUCH OR MOVE ITEMS o Search work area from floor to ceiling by dividing the work area into thirds. Visually scan lower third first, the center, and then ceiling o Look for anything unusual or out of place o Report information to your Direct Supervisor once in the safe area IF A BOMB OR SUSPICIOUS OBJECT IS LOCATED, SEE GUIDE 9 OTHER FACILITIES (those not directly involved in incidents): Notification by the City Administrator's Office may be received to bring employees to an awareness level. Each facility will respond by: • Conducting a quick search of public areas for unusual or suspicious objects • Employees will be asked to be aware of suspicious actions or people who enter facilities and report this to their Direct Supervisor • Facilities should communicate information related to the emergency to the City Administrator's Office EVACUATION (if necessary): When evacuation is ordered by the Supervisor, or person in charge, the Fire Evacuation routes will be used. The Supervisor, or person in charge, will make the decision whether to evacuate all or relevant parts of the office area based upon information available and the advice of the local law enforcement authorities. Search the areas which people will use to evacuate the building. Once this is accomplished, the building can be evacuated. An option not to evacuate may be made when "sound judgment" and experience indicates there is no real threat. If evacuation is necessary, view the following guidelines: • REMAIN CALM. ▪ Evacuation of a Facility will be determined by Facility Supervisor . • Evacuate the building at the closest exit. (Supervisors, remember to review exit locations and guidelines with employees annually and during orientation). If you are not at your work area at the time of evacuation, leave the facility through the closest safe exit. • Remember to close all internal and external doors after ensuring that employees and customers have exited the area, in order to contain the problem. ▪ Employees will gather outside at their assigned accountability location (see SPECIFIC LOCATIONS and/or locate maps within your work areas). • Ensure all visitors accompany you. They are your responsibility. • Knock on doors (bathrooms, meeting rooms, unoccupied rooms, etc.) in the immediate area. • Supervisors will conduct an employee count as soon as possible after employees have reached the safe area. ▪ Do not permit re-entry by anyone not connected with the search or removal of objects until the suspected item has been removed or otherwise declared safe by the search commander or the Bomb Disposal Unit. • Do not permit re-entrance until given the "All Clear". PREVENTIVE CONSIDERATIONS • Determine that unauthorized people do not have access to the boiler rooms, maintenance areas, and other areas where an explosive might be deposited. • All staff personnel should be alert to suspicious -looking and -acting people. Watch for foreign or suspicious objects, items, or parcels that do not appear to belong in the area where such items are observed. Ensure that doors and access ways to such areas as the boiler room or supply/janitor closets are securely locked when not in use. • Notify your supervisor if you become aware of any suspicious situations. EXITS/DOORS ▪ Make sure that exit doors are never blocked or locked from the inside during working hours. ▪ Exit doors must be open to the outside and have the type of hardware that makes it easy to open • The exterior path must always be clear. This means free of ice and snow during the winter months. • All employees are required to know the exits they are to use in an emergency. GUIDE 2 Fire Emergency THE PERSON DISCOVERING THE FIRE • REMAIN CALM. The greatest danger in any fire is PANIC. It is the duty of every employee to prevent visitors from being unnecessarily frightened in any emergency. ▪ Pull fire alarm (if available). • Call 911. • If possible, isolate the source (example: trip circuit breaker/close doors, close windows, etc.). ▪ Notify your Direct Supervisor. SUPERVISOR AND/OR EMERGENCY PERSONNEL ▪ Evacuation of Facility is determined by the Facility Supervisor . • When evacuation is necessary, assist emergency personnel in evacuating all employees and visitors. ▪ Immediately notify their Direct Supervisor. • Notify Law Enforcement at 911. • Notify the Facility Supervisor. • Notify the City Administrator. EVACUATION (if necessary) When evacuation is ordered by the Supervisor, or person in charge, the Fire Evacuation routes will be used. The Supervisor, or person in charge, will make the decision whether to evacuate all or relevant parts of the office area based upon information available and the advice of the local law enforcement authorities. An option not to evacuate may be made when "sound judgment" and experience indicates there is no real threat. If evacuation is necessary, view the guidelines below • REMAIN CALM. ▪ Evacuation of a Facility will be determined by Facility Supervisor . Evacuate the building at the closest exit (supervisors: review exit locations and guidelines with employees annually and during orientation). If you are not in your work area at the time of evacuation, leave the facility through the closest safe exit. Remember to close all internal and external doors after ensuring that they have exited the area, in order to contain the problem. • Employees will gather outside at their assigned designated location (see SPECIFIC LOCATIONS). ▪ Ensure all visitors accompany you. They are your responsibility. ▪ Knock on doors (bathrooms, meeting rooms, unoccupied rooms, etc.) in the immediate area • Areas of the facility that could possibly be affected by the fire should be notified, through runners or paging networks. ▪ Supervisors will conduct an employee count as soon as possible after employees have reached the safe area. ▪ Do not permit re-entrance until given the "All Clear." PREVENTION • Keep all building areas neat. • Know the location of fire extinguishers and how to use them. Know the type of extinguisher to be used in different types of fires. All authorized employees will be trained in the use of fire extinguishers and the use for each type of fire. • Allow smoking only in designated areas. RESCUE PROCEDURES In all emergencies where an employee is trapped and conventional assistance cannot be provided; rescue will be carried out by or under the leadership of law enforcement and the fire department. DO NOT ATTEMPT TO RESCUE! Leave it to the professionals. EXITS/DOORS • Make sure all exit doors are never blocked or locked from the inside during working hours. • Exit doors must be open to the outside and have the type of hardware that makes it easy to open. • The exterior path must always be clear. This means free of ice and snow during the winter months. • All employees are required to know the exits they are to use in an emergency (see SPECIFIC LOCATIONS). GUIDE 3 Security Threat Within EMPLOYEE INVOLVED IN THE THREAT If confronted with violence (potential assault), here are some common-sense guidelines. Confrontation • REMAIN CALM. The greatest danger in any emergency is PANIC. It is the duty of every employee to prevent visitors from being unnecessarily frightened in any emergency. • Move slowly and explain calmly any actions one takes. • Cooperate and offer no resistance (unless asked to enter a vehicle). • Use techniques to try and "talk down" the threatening individual, such as: o Listening to grievance actively and empathetically. o Avoiding confrontation by staying calm. o Verify understanding. o Let them suggest a solution. o Attempt to remove yourself or others who are affected from direct contact by leaving the area or allowing the person making the threat, to leave. o If a weapon is shown, leave the area quickly, locking any doors behind you. Post -Confrontation The strategies listed above may help to save a life, but what should be done after the perpetrator leaves or is isolated? Below are some recommended guidelines: • Lock the door. • Don't touch any evidence. • Notify your Direct Supervisor. • Write details and descriptions right away and give them to the Sheriff when they arrive. • Complete WORKPLACE VIOLENCE REPORT FORM. SUPERVISOR AND/OR EMERGENCY PERSONNEL • Evacuation of Facility is determined by Facility Supervisor • When evacuation is necessary, assist emergency personnel in evacuating all employees and visitors. • Notify Law Enforcement at 911. • Notify the Facility Supervisor. • Notify the City Administrator. EVACUATION (if necessary) When evacuation is ordered by the Supervisor, or person in charge, the Fire Evacuation routes will be used (see SPECIFC LOCATIONS). The Supervisor, or person in charge, will make the decision whether to evacuate all or relevant parts of the office area based upon information available and the advice of the local law enforcement authorities. Search the areas which people will use to evacuate the building. Once this is accomplished, the building can be evacuated. An option not to evacuate may be make when "sound judgment" and experience indicates there is no real threat. If evacuation is necessary, view the guidelines below • REMAIN CALM. • Evacuation of a Facility will be determined by Facility Supervisor . ▪ Evacuate the building at the closest exit. (Supervisors review exit locations and guidelines with employees annually and during orientation). IF you are not in your work area at the time of evacuation, leave the facility through the closest, safe exit. • Remember to close all internal and external doors after ensuring that they have exited the area, in order to contain the problem. • Employees will gather outside at their assigned designated location (see SPECIFC LOCATIONS). • Ensure all visitors accompany you. They are your responsibility. • Knock on doors (bathrooms, meeting rooms, unoccupied rooms, etc.) in the immediate area. ▪ Supervisors will conduct an employee count as soon as possible after employees have reached the safe area. ▪ Do not permit re-enter until given the "All Clear." PREVENTIVE CONSIDERATIONS • Determine that unauthorized persons do not have access to the maintenance areas and other areas where an explosive might be deposited. • All staff personnel should be alert to suspicious -looking and acting people. Watch for foreign or suspicious objects, items or parcels that do not appear to belong in the area which such items are observed. • Ensure that doors and access paths to such areas as boiler rooms, and supply/janitor closets are securely locked when not in use. . Notify your Supervisor if you become aware of any suspicious situations. EXITS/DOORS Make sure that exit doors are never blocked or locked from the inside during working hours. Exit doors must be open to the outside and have the type of hardware that makes it easy to open. The exterior path must always be clear. This means free of ice and snow during the winter months. All employees are required to know the exits they are to use in an emergency (see SPECIFIC LOCATIONS). GUIDE 4 Tornado/Severe Weather Tornado Watch: If the conditions are favorable to the formation of tornadoes, such as during severe thunderstorms, a Tornado Watch will be called. During a Tornado Watch, keep an eye on the weather and be prepared to take shelter immediately if conditions worsen. Tornado Warning: A Tornado Warning indicates that a tornado has been sighted or indicated by radar. You should take shelter immediately. Because Tornadoes can form and move quickly, there may not be time for a warning to be announced. Tornado information is given by local radio and TV station. THE LOCAL EMERGENCY MANAGEMENT SIREN WILL SOUND A STEADY FIVE-MINUTE TONE - IF A WARNING IS ISSUED IN THE AREA OF YOUR FACILITY, DO NOT WAIT FOR THE SIREN TO SOUND BEFORE SEEKING SHELTER. EMPLOYEE GUIDELINES Once a tornado announcement has been received: ▪ Secure your work area (close doors, windows, etc.). • Report to the designated shelter area. If time permits, bring a portable radio, first aid kit, flashlight and fire extinguisher with you to your shelter area. • Employees will gather inside at their assigned designated location. See SPECIFIC LOCATIONS. SUPERVISOR AND/OR EMERGENCY PERSONNEL . Do not permit employees to return to their areas until given the "All Clear". . Notify the Facility Supervisor. . Notify the City Administrator. Post Tornado Whether our facility is struck by a tornado/severe weather or not, we should expect a loss of power at the very least. Expect downed power lines if the facility is directly hit. in either case, a flashlight is a must in the shelter areas. PREPARATION . Supervisors should stay aware of adverse weather conditions by radio or TV. . Employees should be notified of all Tornado Watches and be allowed to review guidelines. RESCUE PROCEDURES In all emergencies where an employee is trapped and conventional assistance cannot be provided rescue will be performed by or under the leadership of law enforcement and the fire department: GUIDE 5 Hazardous Materials Incident EMPLOYEE NOTIFICATION Warning of a hazardous material incident will be received from Fire or Law Enforcement when the incident occurs sufficiently near your facility to be a threat to safety. When such an alert is received, the person responsible for warning all employees and visitors should do the following: . Notify all employees of the emergency and instruct them not to leave the building until told to do so by emergency personnel. . Instruct them to close all doors and windows and shut off all air conditioning or fresh air circulation systems. . Contact the individual in charge of building maintenance and make him/her aware of the situation. Instruct him/her to shut off all central air conditioning or fresh air circulation systems for the building. SUPERVISOR AND/OR EMERGENCY PERSONNEL . Evacuation of Facility is determined by the Facility Supervisor . . When evacuation is necessary, assist emergency personnel in evacuating all employees and visitors. . Immediately notify his/her Direct Supervisor. . Notify Law Enforcement at 911. . Notify the Facility Supervisor. . Notify the City Administrator. EVACUATION (if necessary) When evacuation is ordered by the Supervisor, or person in charge, the Fire Evacuation routes will be used. The Supervisor, or person in charge, will make the decision whether to evacuate all or relevant parts of the office area based upon information available and the advice of law enforcement authorities. An option not to evacuate may be make when "sound judgment" and experience indicates there is no real threat. If evacuation is necessary, view the guidelines below REMAIN CALM. • Evacuation of a Facility will be determined by Facility Supervisor . • Evacuate the building at the closest exit. Supervisors should review exit locations and guidelines with employees annually and during orientation. If you are not at your work area at the time of evacuation, leave the facility through the closest safe exit (see SPECIFIC LOCATIONS). ▪ Remember to close all internal and external doors after exiting the area in order to contain the problem. • Move crosswind, never into the affected area or downwind. Follow Evacuation Instructions for Emergency Personnel! Supervisors are responsible for employee list and employee count. ▪ Ensure all visitors accompany you. They are your responsibility. • Knock on doors (bathrooms, meeting rooms, unoccupied rooms, etc.) in the immediate area • The Supervisor will conduct an employee count as soon as possible after employees have reached the safe area. ▪ Do not permit re-enter until given the "All Clear". EXITS/DOORS • Make sure that exit doors are never blocked or locked from the inside during working hours. • Exit doors must be open to the outside and have the type of hardware that makes it easy to open. • The exterior path must always be clear. This means free of ice and snow during the winter months. ▪ All employees are required to know the exits they are to use in an emergency (see SPECIFIC LOCATIONS). GUIDE 6 Gas Leak (real or suspected) EMPLOYEE DETECTION If a strong or persistent odor of gas or sulfur (rotten egg smell) is present in your area, or if you hear a hissing sound of escaping natural gas, follow this procedure. SUPERVISOR AND/OR EMERGENCY PERSONNEL . GAS EMERGENCY — CALL THE FIRE DEPARTMENT — 911 o Gas odor outside of the building • Contact building maintenance • Call the gas company • Notify your Direct Supervisor o Gas odor in the area of appliances or pipelines • Open windows Notify building maintenance and Direct Supervisor Call the gas company • Evacuate area if necessary o Gas line break -Call 911 o Gas (mild) odor throughout the building: • Clear area, open windows Call the gas company • Proceed with evacuation if necessary . When evacuation is necessary, assist emergency personnel in evacuating all employees and visitors. . Notify the Facility Supervisor. . Notify the City Administrator. EXPLOSION PREVENTION . Open windows and doors wide, if possible, to ventilate the building. Start where odor is the strongest. DO NOT re-enter the building for this purpose. DO NOT use the telephone from inside the building. This includes cellular phones and all types of portable communication and electronic devices that have a battery. These can spark and create a source of ignition. DO NOT light matches or create any other source of ignition. DO NOT operate any electrical switches, appliance controls, or pull any plugs from outlets. DO NOT ALLOW SMOKING. EVACUATION (if necessary) When evacuation is ordered by the Supervisor, or person in charge, the Fire Evacuation routes will be used. The Supervisor, or person in charge, will make the decision whether to evacuate all or relevant parts of the office area based upon information available and the advice of the local law enforcement authorities. An option not to evacuate may be make when "sound judgment" and experience indicates there is no real threat. If evacuation is necessary, view the guidelines below REMAIN CALM. • Evacuation of a Facility will be determined by Facility Supervisor . ▪ Evacuate the building at the closest exit. Supervisors review exit locations and guideline with employees annually and during orientation. If you are not in your work area at the time of evacuation, leave the facility through the closest safe exit. • Remember to close all internal and external doors after ensuring that they have exited the area in order to contain the problem. • Employees will gather outside. See SPECIFIC LOCATIONS. • Ensure all visitors accompany you. They are your responsibility. • Knock on doors (bathrooms, meeting rooms, unoccupied rooms, etc.) in the immediate area. • Areas of the facility that could possibly be affected should be notified through runners or the paging network. ▪ Supervisors will conduct an employee count as soon as possible after employees have reached the safe area. • Do not permit re-entry by anyone not connected with the search or removal of objects until the suspected item has been removed or otherwise declared safe by the search commander or the Bomb Disposal Unit. • Do not permit re-enter until given the "All Clear." ▪ DO NOT ALLOW SMOKING. EXITS/DOORS • Make sure that exit doors are never blocked or locked from the inside during working hours. • Exit doors must be open to the outside and have the type of hardware that makes it easy to open • The exterior path must always be clear. This means free of ice and snow during the winter months. . All employees are required to know the exits they are to use in an emergency. See SPECIFC LOCATIONS. GUIDE 7 Utility Emergency (other than gas) ELECTRIC POWER • Notify your Direct Supervisor for activation of any existing standby power. Employees should keep a supply of flashlights and extra batteries on hand. • Contact emergency number to notify of a problem. WATER OR SEWER PROBLEMS • Contact your Direct Supervisor • Contact Public Works if necessary • Sewers can produce dangerous gas; avoid contact and evacuate the area if necessary. Do not enter without proper equipment or training. • DO NOT ALLOW SMOKING. EXITS/DOORS • Make sure that exit doors are never blocked or locked from the inside during working hours. • Exit doors must be open to the outside and have the type of hardware that makes it easy to open. • The exterior path must always be clear. This means free of ice and snow during the winter months. ▪ All employees are required to know the exits they are to use in an emergency. See SPECIFIC LOCATIONS. SUPERVISOR AND/OR EMERGENCY PERSONNEL ▪ Evacuation of Facility is determined by Facility Supervisor . ▪ When evacuation is necessary, assist emergency personnel in evacuating all employees and visitors. • Notify the Facility Supervisor. • Notify the City Administrator. EVACUATION (if necessary) When evacuation is ordered by the or person in charge, the Fire Evacuation routes will be used. The Supervisor, or person in charge will make the decision whether to evacuate all or relevant parts of the office area based upon information available and the advice of the local law enforcement authorities. Search the areas which people will use to evacuate the building. Once this is accomplished, the building can be evacuated. An option not to evacuate may be make when "sound judgment" and experience indicates there is no real threat. If evacuation is necessary, view the guidelines below ▪ REMAIN CALM. • Evacuation of a Facility will be determined by Facility Supervisor . Evacuate the building at the closest exit. Supervisors review exit locations and guideline with employees annually and during orientation. If you are not in your work area at the time of evacuation, leave the facility through the closest safe exit. Remember to close all internal and external doors after insuring that they have exited the area, in order to contain the problem. Employees will gather outside. See the SPECIFIC LOCATIONS. • Supervisors will conduct an employee count as soon as possible after employees have reached the safe area. ▪ Do not permit re-entry by anyone not connected with the search or removal of objects until the suspected item has been removed or otherwise declared safe by the search commander or the Bomb Disposal Unit. • Do not permit re-enter until given the "All Clear." GUIDE 8 Medical Emergency Medical emergencies may occur from time to time which require immediate attention. All assistance possible will be provided to an injured employee. RECOMMENDED GUIDELINES • CALL 911. • Keep the ill or injured person as comfortable as possible. . Protect yourself from bodily fluids. SUPERVISOR AND/OR EMERGENCY PERSONNEL • Notify the Facility Supervisor. • Notify the City Administrator. • Notify Law Enforcement, Fire, Rescue, and/or Ambulance. (Emergency Phone - Dial 911) All efforts that do not endanger you or other employees should be made in a rescue or medical emergency. However, our primary sources of help are trained professionals. GUIDE 9 Suspicious Object/Person/Activity EMPLOYEE GUIDELINES Suspicious Object . DO NOT MOVE OR TOUCH THE OBJECT. . Immediately evacuate the room or area where the object is located. . Notify your Direct Supervisor. • Evacuate if necessary. Suspicious Person . Notify your Direct Supervisor. . Let him/her know you notice them by asking o Can I help you? o Are you looking for someone? Suspicious Activity • Notify your Direct Supervisor. SUPERVISOR AND/OR EMERGENCY PERSONNEL . Evacuation of Facility is determined by Facility Supervisor . . When evacuation is necessary, assist emergency personnel in evacuating all employees and visitors. . Immediately notify your Direct Supervisor. . Notify Law Enforcement at 911. . Notify the Facility Supervisor. . Notify the City Administrator. EVACUATION (if necessary) When evacuation is ordered by the Supervisor, or person in charge, the Fire Evacuation routes will be used. The Supervisor, or person in charge, will make the decision whether to evacuate all or relevant parts of the office area based upon information available and the advice of the local law enforcement authorities. Search the areas which people will use to evacuate the building. Once this is accomplished, the building can be evacuated. An option not to evacuate may be make when "sound judgment" and experience indicates there is no real threat. If evacuation is necessary, view the guidelines below REMAIN CALM. Evacuation of a Facility will be determined by Facility Supervisor . Evacuate the building at the closest exit. If you are not in your work area at the time of evacuation, leave the facility through the closest safe exit. Remember to close all internal and external doors after ensuring that they have exited the area, in order to contain the problem. Employees will gather outside. See the SPECIFIC LOCATIONS. • Supervisors will conduct an employee count as soon as possible after employees have reached the safe area. Do not permit re-entry by anyone not connected with the search or removal of objects until the suspected item has been removed or otherwise declared safe by the search commander or the Bomb Disposal Unit. • Do not permit re-enter until given the "All Clear". • The (or person in charge) shall make available to the search commander copies of the building floor plan in order that search commander can readily make search assignments. PREVENTIVE CONSIDERATIONS • Determine that unauthorized persons do not have access to the boiler rooms, maintenance areas, and any other areas where an explosive might be deposited. • All staff personnel should be alert to suspicious -looking and acting people. Watch for foreign or suspicious objects, items, or parcels that do not appear to belong in the area which such items are observed. Ensure that doors and access ways to such areas as the boiler room or supply/janitor closets are securely locked when not in use. • Notify your if you become aware of any suspicious situations. EXITS/DOORS • Make sure that exit doors are never blocked or locked from the inside during working hours. • Exit doors must be open to the outside and have the type of hardware that makes it easy to open. • The exterior path must always be clear. This means keeping it free of ice and snow during the winter months. • All employees are required to know the exits they are to use in an emergency. See SPECIFIC LOCATIONS. NOTES EVACUATION ROUTS/EXITS/ACCOUNTABILITY LOCATIONS • Management is required to review exit locations and guidelines with employees annually and during orientation. See SPECIFIC ACCOUNTABILITY LOCATIONS. • Practice drills should be done periodically and documented and critiqued. See the DRILL CRITIQUE FORM. . Emergency Lighting: To help ensure their reliability, battery -operated emergency lights must undergo the following tests. See the EMERGENCY LIGHTING INSPECTION FORM. o A 30-second monthly functional test. o A 90-minute annual test. INCIDENT MANAGEMENT In the event of a major workplace incident that affects, or has the potential to affect, the mental health of our workforce, we will provide initial counseling and support services for you and your immediate family members. As the crisis passes and support systems are put into place for individuals affected by the incident, we must make every effort to return to normal operations. A reasonable effort will be made to notify employees, customers, and others who need to know about the status of operations directly whenever possible. In cases where direct contact is not possible or practical, an effort will be made to communicate through the news media and other available resources. LAW ENFORCEMENT RESPONSIBILITY The law enforcement agencies having primary jurisdiction will have the responsibility of promptly notifying (1) the Fire Department (2) State Law Enforcement or (3) the FBI. They will also be responsible for the orderly search of the building and investigation of any sufficient threat. In the event a bomb or suspect object is located, the responsibility for removal will be that of the bomb detachment unit. The search commander will have the responsibility of giving the "All Clear" signal at the completion. MEDICAL All efforts that do not endanger you or other employees should be made in a rescue or medical emergency. However, our primary sources of help are the Law Enforcement & Fire Aothorities. In an emergency, DIAL 911. MEDIA All contacts and statements given to the media related to facility emergencies will be coordinated through the City Administrator. CONTROLLING A FIRE Extinguishing a Minor Fire Do not jeopardize your safety to fight a fire. Only do so if you are in a safe situation. . Smother a minor fire by pouring water on it unless its origin is electrical or flammable liquid. In the case of a trash fire, do not pick up burning trash and run with it. This will only fan the fire and cause it to burn more rapidly. . Stay calm. Do not panic. First, alert a Supervisor. If it is safe to do so, fight the fire with the closest accessible extinguisher. . Be sure that fire is extinguished. Remove smoldering articles to an area where they cannot rekindle or cause any further damage. . Assure visitors and personnel that everything is under control and that fire has been extinguished. . Report the incident to the Facility Supervisor. Relate the details about the fire and that it has been extinguished. . Recheck the fire area and see if it is safe to enter. . Do not use the fire alarm if the fire is of a minor nature. Keep activities and information localized. . Close all doors and windows in the fire area. . Seal off the fire area by placing a wet blanket under the room entrance door to prevent smoke from entering the rest of the building. . Move visitors to other available rooms or areas until the fire area can be declared safe. Responding to a Major Fire Should a major fire (one that is out of control) be discovered, or a minor fire gets out of control, immediately activate your Emergency Action Plan and call your fire department. Then: . Remain calm. Do not panic. . Follow all instructions issued by the City Administrator. Time is of the essence. . Evacuate all visitors and employees away from the danger area. . Move visitors to pre -assigned areas. Be sure that all visitors are accounted for. Report missing people immediately. . Close all doors and windows to rooms as they are evacuated. . Check exits to ensure they are safe and usable. If not, clear them of obstacles. . Turn all lights on. Turn off any equipment with blower fans (such as heating and cooling systems) and all unnecessary electrical equipment. . Do not let anyone return to the area once they have been evacuated. Fire Extinguishers How to Use an ABC Fire Extinguisher o Hold the extinguisher upright. o Pull the ring pin to snap the safety seal. o Start back ten feet from the fire. o Aim at the base of the fire. Do not start at the top of the fire. o Squeeze the lever and hold. The substance will last for 6-10 seconds. o Sweep the hose from side to side. Note: Do not attempt to put out a major fire or an overhead fire. Only fire department personnel shall fight these fires. Only fight the fire until the fire department arrives or the fire is no longer controlled. Do not endanger personal safety. Fire Extinguisher Inspections Annual inspections shall be done by a qualified external inspection organization. Internal inspections of fire extinguishers shall be done at least once a month and more often in severe environments. Inspection shall include the following: The extinguisher is not blocked by equipment, coats, or other objects that could interfere with access in an emergency. The pressure is at the recommended level. On extinguishers equipped with a gauge, the needle should be in the green or "Goldilocks" zone - not too high and not too low. Determine fullness by hefting (lifting) the extinguisher. • Turn the extinguisher upright (valve down) and strike bottom with soft rubber mallet to loosen material. • The nozzle or other parts are not hindered in any way. ▪ The pin and tamper seal (if it has one) are intact. There are no dents, Teaks, rust, chemical deposits and/or other signs of abuse/wear. Wipe off any corrosive chemicals, oil, gunk etc. that may be on extinguisher. Initial the back of tag when inspection is complete. The City of Lauderdale BLOODBORNE PATHOGENS POLICY/ EXPOSURE CONTROL PLAN The City of Lauderdale Bloodborne Pathogens Policy (Exposure Control Plan) was developed to ensure our staff is informed of the potential occupational exposure to Bloodborne Pathogens in and outside our facilities and to eliminate or minimize occupational exposure to Bloodborne Pathogens in accordance with the OSHA 29 CFR 1910.1030 regulations. This program covers all affected employees. Employees may obtain a copy of the above Standard upon request. The following Bloodborne Pathogens program will cover the following: • Program Administration • Definitions • Epidemiology • Exposure Control Plan • Universal Precautions POLICY ADMINISTRATION Implementation and maintenance of the Exposure Control Plan will be the responsibility of the City Administrator and include the following: • Ensure proper housekeeping procedures and disinfectants are utilized to reduce exposures • Training of all personnel • Ensure that proper medical attention is provided and all medical records are maintained, stored, and kept confidential • Maintain exposure -controlling items. Ensure engineering controls, Personal Protective Equipment, and supplies are maintained and available. EPIDEMIOLOGY Hepatitis B Virus Transmission: The most common method of transmission of HBV is through fluid -to -fluid contact with an infected person. This can include sexual contact, sharing of hypodermic needles, and perinatal contact from mother to baby. However, in the occupational setting for employees who may respond to accidents and injuries in our facilities or in the general public, there is an increased risk of infection due to the possibility of contact with blood or other bodily fluids from injured personnel. Adherence to universal precautions will reduce or eliminate this risk. It must be emphasized that HBV is not spread through casual contact. Though the virus can live outside the body for one to four weeks and the Minnesota Department of Health has stated that though it is theoretically possible to be infected from contact with a dried specimen, it would require contact with blood or mucous membrane and the casual probability is extremely remote. Symptoms: In the early stages, Hepatitis B Virus symptoms are similar to the flu. Nausea, vomiting, diarrhea, mild fever, and fatigue are common. More severe cases may result in jaundice, loss of appetite, cirrhosis, liver cancer, and death. An effective vaccination exists that will prevent the contraction of HBV and is available to those personnel listed in the above section as part of a post exposure evaluation. Human Immunodeficiency Virus (HIV) Transmission: Transmission of HIV is similar to that of HBV in that it requires fluid -to -fluid contact with an infected person. The HIV virus is extremely fragile and cannot live outside the fluid envelope. Therefore, casual contact is not a method of transmission, which only occurs through direct exposure to infected blood and/or other bodily fluids. Symptoms: The symptoms of HIV are varied, but may include fatigue, fever, weight Toss, night sweats, rashes, mouth sores, and pneumonia. There is currently no vaccine for HIV, no means of cure, and infection likely will result in death. HIV is preliminary to AIDS so precautions shall be taken. EXPOSURE CONTROL PLAN (ECP) Our employees will be trained in the ECP at the time of hire as well as annually following the initial training. Employees concerned about Bloodborne Pathogen exposures, or the exposure control plan, are encouraged to contact the City Administrator. Employee Exposure Employee exposure to potentially infectious material is divided into two categories: direct and indirect. • Direct exposure risks are limited to actions related to the care of injured personnel when providing First Aid and/or CPR. Any contact with the blood or other bodily fluid of another would also constitute direct exposure. • Indirect exposure risks are limited to work that requires contact with raw untreated sewage through sanitary sewer maintenance/repair. Current research (MN Department of Health) indicates the greatest risk of exposure with indirect exposure is oral ingestion. The risk of exposure, for example, for a person working in infectious raw sewage with an open cut is considered minimal due to the high amount of dilution and variations within the environment. Some of the following conditions must exist simultaneously for an infection to occur. Eliminating any one or more of these conditions reduces the possibility of infection: • A sufficiently large dose of blood or bodily fluid • A sufficient virulence in the blood or bodily fluid • A sufficient route of exposure • A susceptible resistance level • A low or non-existent dilution factor Exposure Determination The determination of exposure belongs to the employee. For the purposes of this program, if the employee believes they have been exposed and/or if a Direct Supervisor, City Administrator, or medical personnel believes exposure has occurred, then they have been exposed. The employer may not refuse evaluation by a health care provider once the employee has reported an exposure. In the event the employee refuses to make the exposure determination, the employer may compel the employee to undergo evaluation by the health care professional. All exposure determinations are made without regard to the use of Personal Protective Equipment as required by the standard and this policy. In all cases, the importance of good personal hygiene and thorough hand washing is vitally important in reducing the spread of all infectious diseases. UNIVERSAL PRECAUTIONS All employees will use universal precautions, which require employees to assume that human blood or body fluids are infectious regarding HIV, HBV, or any other potential pathogens. The following precautions are to be utilized to reduce exposures. HAND WASHING Hand washing is indicated for prevention of cross transmission of infectious agents and protection of the injured and the responder. Hand washing is indicated in situations including: • Immediately after unanticipated contact with blood, body fluids, or sewage • Immediately after gloves are removed • Immediately after contact with raw sewage • For personal hygiene, e.g. arrival or returning to the work site, use of the lavatory, before eating, etc. When hand -washing facilities are not available, antiseptic hand cleanser is available and must be used. SHARPS SAFETY Sharps are defined as: Needles and other sharp objects that can penetrate skin. Staff are asked to have all injectable medications administered prior to arrival or practice self - administration during the working shift. Safe use must include: • Disposal in a puncture -resistant approved and labeled container immediately after use • No routine recapping of needles - where no alternative exists, one -handed or device assisted recapping may be allowed The discarding of contaminated needles from the public is a major concern. Employees must take additional care when handling garbage and receptacles to reduce the possibility of needle sticks. When handling garbage: • Keep bag away from body when handling (use mechanical handling when possible) • Do not gather garbage with your hands (use mechanical devices when possible) • Wear puncture resistant gloves (e.g. leather) PERSONAL PROTECTIVE EQUIPMENT Personal Protective Equipment must also be utilized if occupational exposure remains after instituting engineering and work practice controls. All control measures shall be reviewed during our annual review of the complete program. Effective Personal Protective Equipment will not allow blood or other potentially infectious materials to pass through mucous membranes. • First Aid responders including all on -and off -site employees will have quick access to kits containing gloves, ventilation devices, pocket masks, eye protection, and hand washing facilities. • Appropriate PPE will be worn whenever contact with blood or body fluids is anticipated. All PPE will be provided at no cost to the employee. PPE Available: • Gloves Use of gloves is suggested for workers before: o "Reasonably anticipated" contact with blood or body fluids, patient's mucous membranes, or patient's non -intact skin o Handling or touching of contaminated items or surfaces o If the worker has non -intact skin (e.g., cut, scratches, rashes) o Contact with equipment or surfaces that are soiled with blood or body fluids o If contact with raw sewage is anticipated • Clothing Use of overcoats or removable clothing is suggested for workers before: o "Reasonably anticipated" contact with blood or bodily fluids • Face shields/masks and eye protection Use of is suggested when: o "Reasonably anticipated" contact with splashing or spattering of blood or bodily fluids. • Mouthpieces, pocket masks or other ventilation devices Safe practices must include: o No unprotected mouth-to-mouth resuscitation o No mouth pipetting/suctioning of blood or body fluids Note: All the above are available to all personnel that have exposure possibilities. In low exposure admin areas, gloves are available within first aid kits and the basic protection that should be needed. General Rules for employees using PPE: • Wash thoroughly and immediately after removal of any PPE. • Remove protective equipment before leaving the work area. • Place used protective equipment in appropriately designated areas or containers when being decontaminated or discarded. • Wear appropriate PPE when it can be reasonably anticipated that you may have contact with blood or other potentially infectious materials and when handling or touching contaminated items or surfaces. Replace any article of PPE if it becomes torn, punctured, or contaminated, or if their ability to function as a barrier is compromised. • Following contact with body areas with blood or any other infectious materials, you must wash your hands (minimum 20 seconds) and any other exposed skin with soap and water as soon as possible. Employees must also flush exposed mucous membranes (eyes, mouth, etc.) with water. • Never wash or decontaminate disposable PPE for reuse. • Wear appropriate face and eye protection such as a mask with glasses when spatters or droplets of blood or other potentially infectious materials pose a hazard to the eyes, nose, or mouth. • If blood and/or other potentially infectious materials penetrate a garment, the garment(s) must be removed immediately or as soon as feasible. HOUSEKEEPING The City Administrator has developed and implemented a procedure for cleaning and decontaminating work surfaces and equipment contaminated with potentially infectious materials. • Work sites should be maintained in a clean and sanitary condition. • Work surfaces (e.g. desks, floors, etc.), equipment, materials, and items that encounter potentially infectious material shall be cleaned and sanitized. A solution of sodium hypochlorite (household bleach) mixed at 1/4 cup bleach to one gallon of water is considered adequate to disinfect contaminated materials. Chlorinated wipes are also available. • Contaminated items will be handled in a safe manner minimizing further contamination or exposure. Always use mechanical means such as tongs or a brush and dustpan to pick up contaminated broken glassware; never pick up with hands even if gloves are worn. • Discard all regulated waste through the hospital infectious control coordinator. Liquid or semi -liquid blood or other potentially infectious material; items contaminated with blood or other potentially infectious materials that would release these substances in a liquid or semi- liquid state if compressed; and items caked with dried blood or other potentially infectious materials and capable of releasing these materials during handling will require storage in a labeled and sealed biohazard container. This normally does not include Band Aids. • All fluid absorbing wastes (ex: gauze, pads) may be scheduled for incineration through the hospital infectious control coordinator. Note: If the Emergency medical System (EMS) is notified and arrives, ask if they may remove all regulated waste for you. They are better equipped to handle and dispose of biohazards. Blood spills: • Appropriate PPE will be worn. • Sharps/broken glass shall be cleaned using mechanical means (e.g. tongs, broom, dustpan). • Absorb the liquid material (e.g., paper toweling, chemical absorbent). • Arrange for decontamination of the area (e.g. chlorine solution). Laundry: Clothing contaminated with potentially infectious material shall be labeled, bagged, and scheduled for bio-hazard cleaning through a cleaner using the following requirements: • Handle contaminated laundry as little as possible and with a minimum of agitation. • Use appropriate Personal Protective Equipment when handling contaminated laundry. • Bag contaminated laundry at its location of use. Linen soiled with blood or body fluids should be placed and transported in bags that prevent leakage. • Never sort or rinse contaminated laundry in areas of its use. • Use red laundry bags marked with the biohazard symbol so laundry facility employees recognize the bags as contaminated and will handle materials accordingly. POST EXPOSURE EVALUATION Should an exposure incident occur, contact the City Administrator and Direct Supervisor immediately. Each exposure must be documented by the employer/employee on an EXPOSURE INCIDENT REPORT FORM. In addition, a review of the circumstances related to the exposure incident should be conducted to determine if procedures, protocols and/or training need to be revised. A licensed physician through our local facility will conduct a confidential medical evaluation and follow-up. The following items will be addressed: • Document the routes of exposure and how exposure occurred. • Identify and document the source individual unless the employer can establish that identification is infeasible. • Obtain consent and test source individual's blood as soon as possible to determine HIV and HBV infection and document the sources' blood test results (see SOURCE PATIENT CONSENT FOR HIV/HBV TESTING and MEDICAL FILE FORM). • If the source individual is known to be infected with either HIV or HBV, testing need not be repeated. • Provide the exposed employee with the source individual's test results and information about applicable disclosure laws and regulations concerning the source identity and infectious status. • After obtaining consent, collect exposed employee's blood as soon as feasible after the exposure incident and test blood for HBV and HIV serological status. If the employee does not give consent for HIV serological testing during the collection of blood for baseline testing, preserve the baseline blood sample for at least 90 days. • The employee must be offered post exposure prophylaxis in accordance with the current recommendations of the U.S. Public Health Services. • The employee must be given appropriate counseling concerning precautions to take during the period after the exposure incident. The employee must also be given information on what potential illnesses to be alert for and told to report any related experiences to appropriate personnel. • Fill out and send EXPOSURE NOTIFICATION FORM. HEPATITIS B VACCINATION The City of Lauderdale will provide information on Hepatitis B vaccinations by addressing its safety, benefits, and effectiveness as well as methods of administration and availability. The City of Lauderdale do not constitute a reasonably anticipated direct occupational exposure to infectious materials. Hepatitis B vaccinations will be available and administered at the request of the employee or upon review by a licensed physician (see EMPLOYEE MEDICAL FILE FORM). The Hepatitis B vaccination series will be made available at no cost within ten days of: the request for vaccination or determination of an exposure incident. Exceptions may include: • the employee has previously received the series • Antibody testing reveals that employee is immune • medical reasons prevent taking the vaccination; or • the employee chooses not to participate If an employee chooses to decline HB vaccination, the employee must sign a statement to this effect (see EMPLOYEE MEDICAL FILE FORM). Employees who decline may request and obtain the vaccination at a later date at no cost. Documentation of refusal of the HB vaccination will be kept in the office with the employee's other medical records. There is currently no booster recommended for the Hepatitis B vaccine, but should one be developed, this would also be offered at no charge to the employee under the provisions of this standard. The Hepatitis B Vaccine is NOT a live -virus vaccine; therefore, Hepatitis B cannot be contracted from the vaccine. HEALTH CARE PROFESSIONALS The City of Lauderdale will ensure that health care professionals responsible for employee's HB vaccination, post -exposure evaluation, and follow-up be given a copy of the OSHA Bloodborne Standard. The City of Lauderdale will also ensure that health care professional evaluating an employee after an exposure incident receives the EXPOSURE INCIDENT REPORT containing the following information: • A description of the employee's job duties relevant to the exposure incident • Routes of exposure • Circumstances of exposure • If possible, results of the source individual's blood test • If possible, relevant employee medical records, including vaccination status (see MEDICAL INFORMATION RELEASE FORM) Healthcare Professional's Written Opinion: The physician will provide the employee with a copy of the evaluating healthcare professional's written opinion within 15 days after completion of the evaluation. For HB vaccinations, the healthcare professional's written opinion will be limited to whether the employee requires or has received the HB vaccination. The written opinion for post -exposure evaluation and follow-up will be limited to whether or not the employee has been informed of the results of the medical evaluation and any medical conditions that may require further evaluation and treatment. All other diagnoses must remain confidential and not be included in the written report. COMMUNICATIONS OF HAZARDS Labels: The labels are required to include the Biohazard legend and be a florescent orange or orange - red color. Safe practice must include labeling containers of possible Bloodborne Pathogens. Note: Under Universal Precautions, it should be assumed that any bodily fluids are contaminated with a Bloodborne Pathogen. The City of Lauderdale will ensure warning labels are affixed or red bags printed with the Biohazard symbol are used as required. Employees are to notify their Direct Supervisor and City Administrator if they discover unlabeled regulated waste containers. Training: All employees who have or are reasonably anticipated to have occupational exposure to Bloodborne Pathogens will receive annual training provided by the City Administrator. The classroom and/or hands on training will cover, at a minimum, the following elements: • An explanation of the standard and where they can obtain a copy for review • General explanation of the epidemiology and symptoms of Bloodborne diseases • Modes of transmission • Our Exposure Control Plan and how to obtain a copy • Methods to recognize exposure tasks and other activities that may involve exposure to blood and other potentially infectious materials • Use and limitations of Engineering Controls, Work Practices, and PPE • The types, use, location, removal, handling, decontamination, and disposal of PPE • The basis for selection of PPE • Hepatitis B Vaccine - offered free of charge (affected personnel). Training will be given prior to vaccination on its safety, effectiveness, benefits and method of administration. • Emergency procedures for infectious materials • Exposure incident procedures • Post -exposure evaluation and follow-up • Signs and labels and/or color coding • Question and answer session RECORDKEEPING Program/Policy: A copy of this program must remain available to all employees. The Safety Manual copy must remain in the manual. If an employee requests a copy, one is available to view or copy from their City Administrator or Direct Supervisor. The OSHA Standard is also available upon request. Medical records: • Medical records are maintained for each employee with occupational exposure in accordance with 29 CFR 1910.1020. • The City Administrator is responsible for maintenance of the required medical records and where they are stored. • All employee medical records will be kept confidential and will not be disclosed or reported without the employees Express Written Consent to any person within or outside the workplace. • Employee medical records shall be maintained for at least the duration of employment plus 30 years in accordance with 29 CFR 1910.1020. • Employee medical records shall be provided upon request of the employee or to arrange having written consent of the employee within 15 working days. Training Records: All affected employees will be trained annually on the hazards of and protection against Bloodborne Pathogens. The City Administrator will maintain Bloodborne Pathogen training records. The training record shall include: • Dates of the training sessions • Contents or a summary of the training sessions • Name of people conducting the training • Names and job titles of all people attending the training sessions The City of Lauderdale LOCKOUT/TAGOUT (ENERGY CONTROL) POLICY It is the policy of The City of Lauderdale to control hazardous energy by meeting or exceeding the requirements of 29 CFR 1910.147; for this reason, this policy and the corresponding lockout/tagout procedures will become an intricate part of our Safety Program. The Public Works Department employees are the only employees authorized to perform Lockout/Tagout within our City properties. Affected employee. An employee whose job requires him/her to operate or use a machine or equipment on which servicing or maintenance is being performed under lockout or tagout, or whose job requires him/her to work in an area in which such servicing or maintenance is being performed. Authorized employee. A person who locks out or tags out machines or equipment in order to perform servicing or maintenance on that machine or equipment. An affected employee becomes an authorized employee when that employee's duties include performing servicing or maintenance covered under this section. An authorized employee will completely lock or tag out equipment, machines, or powered tools when: • Setting up • Assembling or disassembling • Servicing or performing maintenance • The unexpected energizing or start-up of the machine/equipment or the untimely release of stored energy could cause injury An authorized employee will lock or tag out all sources of energy to the equipment or machine, including, but not limited to: • Electrical • Hydraulic • Pneumatic • Chemical • Mechanical • Thermal • Gravity • Other An authorized employee will dissipate any and all stored or residual energy affecting their task such as that found in capacitors, springs, flywheels, hydraulic and air systems, gravity, etc. An authorized employee will strictly follow the specific de -energizing procedures. In order to maintain a safe and hazard free environment for all authorized and affected employees, strict adherence to this lockout/tagout policy and procedures are required. All employees are required to notify their Direct Supervisor of any issues associated with authorized or affected employee participation or non-compliance with this policy. Currently, the Public Works Supervisor maintains the lock and key portion of the program. LOCKOUT/TAGOUT PROCEDURES PURPOSE This program is designed to safeguard all authorized and affected employees who service, maintain, replace parts, or operate machines/equipment. Failure to adhere to these policies/procedures will subject the employee responsible to The City of Lauderdale's disciplinary policy which includes the possibility of dismissal. APPLICATION Whenever servicing or maintenance is performed on equipment or machines where unexpected energizing or start-up of the machine/equipment or the release of stored energy could cause injury, all authorized employees are required to follow the lockout/tagout procedures explained in this program to ensure a zero -energy state exists. TAGOUT DEVICES • Shall be a tag distinguishable from other tags as "LOCKOUT EQUIPMENT" • Shall be attachable by hand, self-locking, and non -releasable (a one-piece, all environment - tolerant nylon cable tie) • Shall include the authorized employee's name clearly printed on the tag • Shall warn against hazardous conditions if the machine or equipment is energized and shall include a legend such as the following: Do Not Start. Do Not Open. Do Not Close. Do Not Energize. Do Not Operate. TAGOUT LIMITATIONS • Tags are essentially warning devices affixed to energy isolating devices and do not provide physical restraint on those devices that are provided by a lock. • When a tag is attached to an energy isolating means, it is not to be removed without authorization of the authorized person responsible for it and it is never to be bypassed, ignored, or otherwise defeated. • Tags must be legible and understandable by all authorized employees, affected employees, and all other employees whose work operations are or may be in the area in order to be effective. • Tags and their means of attachment must be made of plastic, which will withstand the environmental conditions encountered in the workplace. • Tags may evoke a false sense of security, and their meaning needs to be understood as part of the overall energy control program. • Tags must be securely attached to energy isolating devices so they cannot be inadvertently or accidentally detached during use. Note: Tagout must only be used when it is not practical, feasible, or possible for locks to be used in accordance with this section. LOCKOUT DEVICES • Authorized employees will have available key operated locks and a corresponding number of tags. • When valves can be locked out, the employee is to use the proper valve lockout device or cable/chain system available. • When electrical plugs can be locked out, the employee is to use the proper plug container unless the employee maintains complete control. Note: Lockout devices and tags are to be available to any employee who must periodically perform maintenance, replace parts, or inspect any machine where injury could occur if someone inadvertently turned on the unit or to any other employee who needs to lock or tag out equipment to ensure his or her own safety. These devices are available to all authorized employees. KEY/LOCK CONTROL • Duplicate keys are to be destroyed immediately when purchased or kept locked up with access limited to the Department Supervisor. • Only the employee who places the lock or tag is authorized to remove it. The only exception is when the authorized person is off the premises and cannot be reached and it has been determined it is safe to remove the lock/tag. Then, and only then, will the City Administrator, with a witness present, remove the lock using the duplicate key or by cutting. Anytime a lock is removed because of lost keys or any other purpose, the lock can no longer be used in our program. Lockout devices will not be used for any purpose other than to lock out energy sources. • In the case of personnel changes during an equipment lockout/tagout, there must be an orderly transfer of locks/tags between departing and oncoming employees. • Lockout devices and/or tags are to indicate the identity of the employee using it. NOTE: The main Lockout Station is located in the maintenance shop. TYPES OF ENERGY TO BE LOCKED/TAGGED OUT ELECTRICAL • All machines/equipment/devices o Remove plug from electric source, or o Move disconnect switch to "off' position, or o Move all control circuit breakers to "off' position, then o Remove keys from vehicle/equipment (when applicable) Note: Plug containers are not required to be locked or tagged if employees can continuously control the plug from the beginning of the work process to the end. PNEUMATIC (AIR AND/OR GASES) • Ball Valve -Move handle 90° to the "off' position ("off' is perpendicular to direction of flow) • Globe/Gate Valve --Screw handle clockwise to full "close" position Note: Air will be stored under pressure between the shut off valve on the supply line and the machine (residual energy) and must be bled off to complete de -energizing. Both natural and methane gases may be present throughout our facilities. Extra caution needs to be taken when working on boilers as both gases are used as energy sources. MECHANICAL Secure device so no movement can be attained in any direction prior to servicing/maintenance. HYDRAULIC • Shut off hydraulic pump and lock/tag out its power source • Use key blocks, wedges, etc. to secure moving parts that are operated hydraulically • Dissipate stored energy (residual) by bleeding system THERMAL Shut down device creating thermal energy. Air flowing through and time are most likely needed to eliminate most thermal energies. Shade may also be needed with outdoor equipment. CHEMICAL Chemicals on, around, or within equipment/machinery must be isolated through draining, capping, plugging, or controlled release. STEAM Steam may be present or created by work done. Thermal energy must first be isolated. Steam must be controlled by controlled release, containment, or elimination through cooling. GRAVITY Gravity is always present. Gravity scenarios may be created by work done or in the process of preparing for a task. Remember that things that are "up" may come "down". RESIDUAL/STORED: After eliminating its source, bleed off all stored energy in capacitors, flywheels, trapped compressed air, hydraulics etc. before attempting servicing or maintenance. Note: Frequently, hydraulic pressure is used as a "brake" to hold the hydraulic driven portion of the machine in place. When hydraulic pressure is relieved (bled), gravity becomes the energy source, and the hydraulic driven device falls uncontrollably. Consequently, it is important to perform the following (LOCKOUT/TAGOUT PROCEDURES) in proper sequence. LOCKOUT/TAGOUT PROCEDURES Procedures for de -energizing and re -energizing each machine must be followed exactly in the order they are written. All procedures will be reviewed/re-approved annually. • Before working on equipment/machines, authorized employees and their Direct Supervisor must evaluate the authorized employee's skill level (see PERIODIC INSPECTION FORM) to include: o Knowledge of specific equipment's mechanics o Knowledge of known energy sources within specific equipment/machine o Knowledge of possible unknown energy sources created by work done within the specific equipment/machine o A review of specific Lockout procedures for that equipment/machine The city -specific procedures are in a separate lockout manual located in areas of specific lockout applicable equipment. The Lockout Procedures form will be used to develop additional specific procedures (see LOCKOUT PROCEDURE FORM). LOCKOUT PROCEDURE EXEMPTIONS Below are the exceptions to Lockout Procedures according to the OSHA Standard. The employer need not document the required procedure for a particular machine or equipment when all of the following elements exist: • The machine or equipment has no potential for stored or residual energy or re -accumulation of stored energy after shut -down which could endanger employees, and • The machine or equipment has a single energy source which can be readily identified and isolated, and • The isolation and locking out of that energy source will completely de -energize and deactivate the machine or equipment, and • The machine or equipment is isolated from that energy source and locked out during servicing or maintenance, and • A single lockout device will achieve a locker -out condition, and • The lockout device is under the exclusive control of the authorized employee performing the servicing or maintenance, and • The service or maintenance does not create hazards for other employees, and • The employer, in utilizing this exemption, has had no accidents involving the unexpected activation or re -energizing of the machine or equipment during servicing or maintenance. General Procedures are as follows: DE -ENERGIZING • Notify affected employees that equipment is being de -energized. • Shut down machine using normal stopping procedures. • Remove all energy sources: o Electrical o Pneumatic o Mechanical o Hydraulic o Chemical o Thermal o Steam o Gravity • Dissipate stored (residual) energy if present. • Attach lock or tag where needed. • Ensure equipment has been disconnected from all energy sources by: o Clearing all personnel o Attempting to start machine/double check isolation o Returning operating controls to neutral or "off position RE -ENERGIZING • Check equipment and immediate area to ensure all tools etc. have been removed and equipment components, guards and shields are in place. • Check work area to ensure that employees are clear and notified the energy control devices are being removed. • Verify that controls are in the "off position (if electrical, use voltmeter to ensure the circuit is not live). • Remove lock or tag and re -energize the equipment. • Notify affected employees that the equipment is ready for use. TESTING • Notify affected employees that lockout devices will be temporarily removed for testing. • Remove/clear away tools, replace guards. • Remove Lockout devices. • Re -energize and test. • De -energize and reapply Lockout devices. PERIODIC INSPECTIONS (see FORM) • Periodic inspections will be performed annually by a qualified person to ensure the procedures and requirements of CFR 1910.147 are being followed. Corrections will be made if any deviations or inadequacies are identified. • The inspection will consist of: o A review with each authorized employee about the procedure to de -energize and re - energize all machines/equipment the employee may service, maintain, or operate. o Certification of each employee's competence, in writing, showing the date certified, the employee's name, and the inspector's name. Training • All authorized employees will receive annual training that meets or exceeds the training required by CFR 1910.147. • All affected employees will receive annual training that meets or exceeds the training required by CFR 1910.147. Retraining • All authorized and affected employees will receive retraining if there is: o A change in job assignment o A change in machines, equipment, or process that creates a new hazard o A change in energy control procedures o A periodic inspection shows an inadequacy or deviation in the employee's knowledge or use of lockout/tagout procedures • All training or re-training will be documented in writing and kept filed with the Direct Supervisor and City Administrator. Outside Contractors • All outside contractors must adhere to these Lockout/Tagout procedures in order to perform service, maintenance, installation etc. on any machines or equipment. Consistent failure to understand and abide by these procedures will prohibit them from performing any work in any of our facilities. • The specific Department Supervisor will review our policy and procedures with the outside contractors to ensure their procedures meet or exceed ours. • Outside contractors will supply and use their own locks, hasps, tags & lockout devices. If for any reason they must remove their devices before the work is complete, our locks, tags, and hasps will replace theirs prior to the removal of their lockout devices. Note: If we have any concerns with contractor safety we must report this to our Direct Supervisor immediately. The Supervisor should then report to the City Administrator. Group Lockout • The City Administrator must be notified and present to directly supervise. • When more than one authorized employee is performing service, removal, replacement, or maintenance on a machine or equipment, all employees involved will lock or tag all sources of energy by placing their respective locks/tags on the lockout device(s) when used. • As each employee finishes, they may remove their respective locks/tags. However, all de - energizing and re -energizing procedures must be strictly followed. The City of Lauderdale PROPER LIFTING Lifting, carrying, and lowering are power jobs -- when you lift and carry the wrong way, you can damage your back. Each worker should know the proper method of lifting heavy objects. See PROPER LIFTING handout. Ergonomics Improper ergonomic positioning can also lead to injuries. Please use the WORKSTATION ERGONOMIC WORKSTATION ASSESSMENT to analyze workstations. Lifting the load • To lift a load shoulder high or above your head: first, lift it waist high, rest it on a support, and change your grip. Then, bend your knees to get added power for the big push. • Drums or barrels should be rolled with your hands against the sides. Grasping the ends with your hands can mean crushed fingers and using your feet can mean crushed toes. • Use slow and smooth movements. Hurried, jerky movements can strain the muscles in your back. • Keep your body facing the object while you lift. Twisting while lifting can hurt your back. • Keep the load close to your body. Having to reach out to lift and carry an object may hurt your back. • "Lifting with your legs" should only be done when you can straddle the load. To lift with your legs, bend your knees to pick up the load, not your back. Keep your back straight. • Be sure you have a tight grip on the object before you lift it. • Plant your feet firmly well apart and squat down. • Watch for sharp edges. Get a good grip before lifting. • Keep your back straight. Lift slowly (don't jerk) by pushing up with your legs. • Don't twist your body while handling the load - shift your feet instead. • Wear gloves when handling rough equipment or material. • Be sure of a good grip and good footing. • Keep the load close to the body. • See that your fingers and toes are in the clear. • Bend your knees and use your leg muscles. • Don't twist your body while lifting. • Stand close to the load. • Bring the load close to your body. • Lift head and shoulders first, and with your back straight, use the strength of your legs to slowly and smoothly push up. • Make sure that you can see over the load. • Footing is as important in lifting as it is in the batter's box. Your feet should be close to the object and far enough apart for good balance, or about shoulder -width apart. One foot slightly ahead of the other is best for many. • Bend your knees, go down to a crouch, but not a full squat. It takes double the effort to straighten up a full squat as it does from a crouch. Keep back as straight as possible and do not arch it. • Get a good, firm grip; no lifting until your hold is strong and slip -proof. • Lift object by straightening your legs, keeping load close to you as you come up. Carrying the Toad • Don't try to change the position of a load while you're carrying it. Set it down or rest it against some object and then readjust your grip. • Try to carry the Toad in the space between your shoulder and your waist. This puts less strain on your back muscles. • DON'T TWIST YOUR BODY. Torque action can be especially dangerous. Move your feet first to change direction. • When you carry a load, watch where you're going. Don't skin your knuckles at doorways and tight places. • If you have to change direction, don't twist your body. Lift object to carrying position. Then, turn your whole body by changing position of your feet Lowering/Setting down the Toad • Set it down the way you picked it up - by bending your knees, with your back straight, but don't set it on your hands. Put down one corner of the load first and then slide your hands away. • Bend your knees to lower the Toad • Keep your fingers from under the load • Lower slowly and smoothly • In setting the Toad down, go down with back straight knees bent to a crouch. Summary Most back injuries can be attributed to one of these five causes: • Stressful Living • Loss of Flexibility • Poor Conditioning • Body Mechanics/Work Habits • Posture Ways to prevent back injuries: • Slow down • Stretch first (See COMMON STRETCHES HANDOUT) • Rest your back (take frequent breaks) • Sleep on firm mattress • Avoid lifting whenever possible • Push, don't pull • Avoid twisting at the waist • Get help lifting awkward and/or heavy (over 40 lbs.) objects • Use carts / hand trucks • Work in safe zone between shoulders and waist • Lift correctly BEWARE WHEN YOU'VE BEEN AWAY Even if you're a rugged, seasoned lifter, remember that muscles quickly get out of shape during vacation or a spell of illness. Be careful those first few days back on the job; ease into it gradually. REMEMBER Whenever conveyors, hand and lift trucks, or other mechanical -handling equipment can do the job, let it take the strain and spare your spine. Don't rely on a back -belt to protect you; it has yet to be definitively proven that back belts can protect you from back injury. Care of your back is a lifelong endeavor that requires commitment, intelligence, and common sense. Remember that back care isn't just about lifting properly, it is also about proper diet, exercise, reducing stress, and eliminating hazards whenever possible. Just as the health of your back can affect your lifestyle, your lifestyle and work habits can affect the health of your back. The City of Lauderdale EARTHMOVING EQUIPMENT The City of Lauderdale is intent on protecting all employees, vendors, and outside contractors. and the public from the hazards of Earth Moving Vehicles. We as a city will train and implement this written program in compliance with... 29 CFR 1926.600 29 CFR 1926.602 Minnesota Statute 5207.1000 This policy is applicable to all Public Works employees operating and working around earthmoving equipment such as scrapers, loaders, crawler or wheel tractors, bulldozers, compaction equipment, off -highway trucks, graders, rubber tired skid -steer equipment, and backhoe, dump, or industrial trucks as described in the OSHA Standard and within this policy. These rules apply to all operators and ground personnel working with and around the earthmoving equipment listed above. The training program will include the following: • General Safety o Working Around Equipment o Safe Operating Procedures o Working Around Utilities o Contractors • Approaching Mobile Earth -Moving Equipment o Visual, Voice, or Signal Communication o Blind Spot Identification • Daily Equipment Instruction • Equipment Inspection • Loading and Unloading • Training/Testing GENERAL SAFETY FOR EARTH -MOVING EQUIPMENT Working Around Equipment Working around earth -moving equipment is a hazardous part of your job. Because of this, the following are important to remember: • Always back towards equipment. • If you observe abnormalities (front wheels off ground and spinning etc.), notify operator immediately. • Ensure communication is understood at all times. • Keep all hand tools (shovels etc.) away from equipment. • When marking a depth or spot for operator, move well away from area marked. • Ensure ground or trench remains stable while working. • Each employee working on the ground shall be provided with and required to wear a high visibility warning vest or other high visibility garments. • Employees shall be trained initially before beginning work that exposes them to mobile earth - moving equipment. The employer shall retain employee training records for the duration of the project. • Maintain visual contact with operator. • Always maintain a defensive stance and assume that the operator cannot see you. • Never turn or work with your back to the equipment. Safe Operating Procedures (SOP) Safe Operating Procedures of equipment, including traveling, backing, parking, maintenance, and operation: • When entering earthmoving equipment, a "three -point -contact" method of entering vehicle must be utilized. • All earthmoving equipment mentioned above shall have a service -braking system capable of stopping and holding the equipment fully loaded. • All bi-directional machines, such as rollers, compactors, front-end loaders, bulldozers, and similar equipment, should be equipped with a horn that is distinguishable from the surrounding noise level and operated as needed when the machine is moving in either direction. The horn shall be maintained in an operative condition. • No employer shall permit earthmoving or compacting equipment (which has an obstructed view to the rear) to be used in reverse gear unless the equipment has in operation a reverse signal alarm distinguishable from the surrounding noise level or an employee signals that it is safe to do so or is guided by a spotter (see standard SIGNALS HANDOUT). • Operators must always use safety belts to ensure control over rough terrain. • Provided personal protective equipment (PPE) must be always worn. This may include but not be limited to hard hat, gloves, safety boots, and eye and ear protection. • Never allow riders on equipment. • Rules for traveling on roadways: o Ensure slow moving vehicle triangles are visible. o If equipment is equipped with buckets, ensure it is in the curled or closed position. o Be cautious of other drivers. o Follow all traffic laws and signs. o If equipped, ensure boom and swing locks are in position. o Maintain your "cushion of safety." o Be aware of side and overhead clearances. • Scissor points on all front-end loaders, which constitute a hazard to the operator during normal operation, shall be guarded. • All vehicles shall have a service brake system, an emergency brake system, and a parking brake system. These systems may use common components and shall be maintained in operable condition. • Whenever visibility conditions warrant additional light, all vehicles or combinations of vehicles in use shall be equipped with at least two headlights and two taillights in operable condition. • All vehicles, or combination of vehicles, shall have brake lights in operable condition regardless of light conditions. • When mobile earthmoving equipment is operated during times of darkness or low light conditions, the equipment, if designed to function equally in both forward and reverse directions, such as compaction equipment, bulldozers, motor graders, loaders, and skid -steer loaders, shall be equipped with at least two headlights for forward travel and provided with adequate lighting. • Maintain a cushion of safety around, behind, and underneath equipment. • Ensure ground stability prior to operating in an area. • Equipment with swing arms, such as a backhoe, must maintain a secure swing radius. • When leaving equipment, turn it off and take keys. Working Around Utilities • The estimated location of utility installations, such as sewer, telephone, fuel, electric, water lines, or any other underground installations that reasonably may be expected to be encountered during excavation work shall be determined prior to opening an excavation. Utility companies or owners shall be contacted and advised of the proposed work and asked to establish the location of the utility underground installations prior to the start of actual excavation. When excavation operations approach the estimated location of underground installations, the exact location of the installations shall be determined by safe and acceptable means, e.g. hand dig. • While the excavation is open, underground installations shall be protected, supported, or removed as necessary to safeguard employees. Contractors • If the mobile earthmoving equipment contractor exposes other contractor's employees to the hazard of mobile earthmoving equipment, the controlling employer, such as the general contractor or construction Supervisor, for the project shall coordinate a joint contractor - employee safety awareness meeting between contractors and employees onsite. The awareness meeting will consist of the following: o Communication Signals o Personal Protective Equipment o Personnel Responsibilities/Assignments o General Safety Rules o Significant Areas of Concern • The employee safety awareness meeting shall be documented, identifying when the meeting was held and who attended, including a brief summary of what was reviewed. Documentation shall be retained for the duration of the project. Approaching mobile earthmoving equipment Visual, Voice, or Signal Communication The safe work procedures on how to approach mobile earthmoving equipment, whether in use or idling, include: • Vocal Communication • A conversation yelled or otherwise, with the operator prior to approaching earthmoving equipment is required to ensure both operator and ground worker are always aware of each other's movements. • Visual Communication • Hand and arm signals must be reviewed before operations begin. These movements, along with vocal communication, are crucial when working in or around mobile earthmoving equipment. • Operator Responsibilities • The operator must adhere to the above. When approached by personnel from any angle, the operator must do the following. o Place the transmission in neutral. o Set the parking brake. o Indicate it is safe to approach the equipment by using assigned communication methods. Blind spot identification • It is the operator's responsibility to know the locations of blind spots in their equipment. Ensure blind spots are checked before changing directions and when you may be unaware of workers' movements on the ground. • Operator must shift or lean as needed to check blind spots. • Never assume that workers can see your equipment. • When backing, use extreme caution and back slowly. Use a spotter if necessary. Spotter and operator must be familiar with mutually agreed -upon signals (see SIGNALS HANDOUT). • If the operator is ever in doubt, stop! • Always be aware of side and overhead clearances; when in doubt, choose a different path of approach. Daily equipment instruction Safe operating procedures and instruction for mobile earthmoving equipment are done on a continuous basis. Policies and procedures shall be reviewed periodically. Communication methods should be reviewed prior to starting work. Equipment Inspection -see EQUIPMENT INSPECTION FORM Vehicles shall be maintained in operable condition according to vehicle maintenance manuals, OSHA and DOT regulations. All earthmoving equipment in use shall be checked at the beginning of each job to assure that following parts, equipment, and accessories are in safe operating condition and free of apparent damage that could cause failure while in use: • Service brakes, including trailer brake connections, parking system (hand brake), and emergency stopping system • Tires • Horn • Steering mechanism/coupling devices • Seat belts • Operating controls • Lights • Reflectors • Windshield wipers • Fire extinguishers • Defrosters • Misc. equipment/safety features Note: All defects should be corrected before the vehicle is placed in service. Loading and Unloading • Be familiar with equipment. • Ensure permits are adequate and up to date (may require escorts). • Ensure ramps are secured and rated for equipment. • Ensure ramps and trailer surfaces are clean. • Load slowly. • Use a spotter to assist in guiding when required. • Ensure all hand signals are understood. • If you cannot see spotters, stop, continue when spotter is back in view. • After equipment is loaded, always put it in park and apply brake. • Always remove key. • Secure equipment with chains or tie down cables. Use the four -point system -tie down in four locations. • Secure ramps. • Remove slow -moving vehicle triangle when transporting. Training/Testing Operator must be confident in skills of operation: • Visual, voice, and/or signal communication • Control identification • Securing vehicle when approached • Identification of blind spots on equipment • Conducting daily equipment inspections according to the manufacturer • Safe and smooth operation when: o Travelling o Backing o Parking o Loading for transport o General operation Training • Training is required for all employees prior to beginning of scheduled project and is accomplished by the employee's Direct Supervisor or responsible party. Testing • After the classroom training requirements have been met, the Supervisor or responsible party may identify and train (hands-on operational test) those employees who lack the experience or ability required by Management. • The road test (see TESTING FORMS) verifies the proficiency of the operator in the following: o Understands and performs equipment inspection prior to starting project. o Utilizes Personal Protective Equipment (PPE) as required. o Uses "three -point -contact" to enter equipment safely. o Checks for cleanliness (controls, inside cab, no loose tools). o Wears safety belt. o Checks blind spots by shifting or leaning in seat. o Shows proficiency and knowledge of all controls. o Maintains a "cushion of safety" when driving on public roads. o Follows recommended procedures for loading and unloading equipment. o Checks work site for ground stability prior to operation. o Checks overhead and side clearances at work site prior to operation. o Knows procedure when approached by a worker while operating machinery. The City of Lauderdale HEARING CONSERVATION/NOISE EXPOSURE POLICY The City of Lauderdale is committed to complying with both the intent and spirit of the Occupational Noise Exposure standard outlined in 29 CFR 1910.95. It is our intent to reduce the occupational noise that employees are exposed to below an 8-hour Time Weighted Average (TWA) of 85 decibels within our facilities (see below computations). When feasible, this will be done through engineering or administrative controls. Until these controls are in place and have proven to be effective, hearing protection will be required in specific areas for specific duties in the Public Works department both on and off site while these duties are being performed. The City Administrator will monitor changes/additions to decibels above 85 in all areas to ensure current and future processes requiring hearing protection are identified and adequate protection is provided. This policy is applicable to all employees exposed to decibels over 85 based on a time weighted average (TWA) as described in the OSHA Standard and within this policy. The procedures outlined in this section of the manual are designed to protect the hearing of our employees and ensure that employees are and will remain in compliance with the above - mentioned standards. It is imperative that employees follow these procedures. Computation of Emplo ee Noise Exposure Decibels Hours 90 8 91 7.0 92 6.1 93 5.3 94 4.6 95 4 96 3.5 97 3.0 98 2.6 99 2.3 100 2 101 1.7 102 1.5 103 1.3 104 1.1 105 1 106 0.87 107 0.76 108 0.66 109 0.57 Decibels Hours 110 0.5 111 0.44 112 0.38 113 0.33 114 0.29 115 0.25 116 0.22 117 0.19 118 0.16 119 0.14 120 0.125 121 0.11 122 0.095 123 0.082 124 0.072 125 0.063 126 0.054 127 0.047 128 0.041 129 0.036 130 0.031 Based on an eight -hour time -weighted average sound level (TWA) HEARING CONSERVATION PROCEDURES Monitoring Noise • The Coordinator or a Supervisor will ensure sound level reading in all areas are taken whenever: o a process changes o machines or equipment are added, deleted, or modified o jobs are added or changed o decibels are unclear entering a work site • Employees will be notified whenever sound level readings will be conducted as well as the results of these readings. Readings taken or given from off -site jobs will be distributed to all affected employees. Results will be posted and available through the City Administrator. • Sound level readings will include, in addition to the decibel levels: o name of individual taking readings o time and dates of the readings o name, model, and serial number of instruments used o date and time of last instrument calibration Note: The City Administrator will retain sound level readings indefinitely. Controls Controls of noise reduction will be in the form of: • Engineering controls • Administrative controls • Hearing protection Engineering Controls Periodically, the City Administrator, Supervisor, or will conduct a Noise Hazard Survey of our facilities to determine what, if any, engineering controls could be instituted to reduce or confine noise. The survey will determine if: • walls/partial barriers are feasible and would be effective • machines are in good repair (bearings, pumps, and equipment mufflers are in place, etc.) • the use of technology advances is feasible • relocation of machines would be effective Administrative Controls The Coordinator, a Supervisor, or will periodically review the requirements to: • limit the number of employees exposed to intermittent noisy operations through scheduling • eliminate unnecessary "spike" noise • limit the duration and determine the timing of noisy operations Hearing Protection The Coordinator will be held responsible to ensure all employees are provided with and wear the appropriate hearing protection when and where required. The proper use, care, fitting, and cleaning requirements should be reviewed with all employees. • Current Hearing Protection Available: o Foam Plugs o Muffs • Employees that fail to wear hearing protection or wear it improperly will be subject to disciplinary action. • Hearing protectors will be provided, at no cost, for all employees working in areas above 85db TWA. The below describes in detail the use, care, fitting, cleaning, and how to determine attenuation of each protector available. If hearing protection becomes worn or damaged, it must be replaced. We are always working on reducing workplace decibels by: • Monitoring the nature of required tasks in all areas/locations. • Administrating controls limiting duration and frequency of machine/equipment usage. • Engineering controls including walls, barriers, etc. In areas where the levels in both time and decibels are exceeded, those affected employees must also be eudiometrically tested in accordance with this section (see first page of this section for computations). Hearing protection must also be worn when the decibels are above 85 or when noise hazards are unclear. All hearing protection issued is adequate in protecting employees during all jobs requiring protection. The proper use, care, fitting, and cleaning of hearing protectors USE All hearing protectors are designed to reduce (not eliminate) the amount of harmful, continuous noise that reaches the inner ear. This is called "attenuation" and is indicated by a Noise Reduction Rating (NRR) number found on the package or box that contains the hearing protectors (the greater the number, the more effective the protection). In order to select the best protection for you, refer to the sound level readings in your area. Example: If your work area has a reading of 100db, you will need hearing protection with a N.R.R. of 15 (or more) to reduce the noise level to the minimum acceptable level of 85db. Published NRR's should be 5db to 7db to account for hearing protection "leaks" from talking, facial shifts, etc. Using our example of a work area with 100db sound readings and a selection of ear plugs with a NRR of 30 the math would look like this: 100db + (5-7db) - (a NRR of 30) = 75-77db Most areas in our facilities are well below 100db sound levels. Consequently, the selection of hearing protection based on the above math example should be sufficient. All hearing protection available offers adequate protection in all areas. Choice need only be based on comfort. CARE Earmuffs: Although this type of protector can be used repeatedly, care should be taken to keep the device clean as well as to protect the soft, pliable "muff' area that rests against the head. When this shows signs of deterioration such as cracking, peeling, or becoming brittle, discard and replace cushions. Plugs -foam: Since the earplugs are of the compressible foam variety, care should be taken to have clean hands when inserting this type of earplug to prevent/minimize contaminants from entering the ear canal. When compressibility is diminished or the plugs are dirty, discard and get a new pair. FITTING Earmuff: • Place both earpieces over the ear so that both ears are encased within the ear piece. • Adjust the headband so it is snug against the skull. Plugs -foam: • Compress the earplug by firmly rolling the plug between the thumb and forefinger. • Insert the plug into the ear canal while pulling the top of the ear upward and outward. • Release the top of the ear after plug insertion and allow the plug to expand filling the ear canal. CLEANING Earmuffs: Earmuffs can and should be cleaned with a solution of warm water, mild detergent and damp cloth. Do not immerse in water. Gently wipe the pads and dry. Plugs -foam: DO NOT CLEAN. When plugs are dirty, discard and replace with new ones. Audiometric Testing If at some point employees may be exposed to noise levels of 90 decibels or greater over a TWA of 8 hours, they must have an audiometric test: • Annually, and/or • Within 6 months of exposure Training All employees, regardless of their exposure to noise levels at or above an 8-hour TWA of 85 decibels including all shop and off -site personnel will annually attend a training session on our hearing conservation practices and procedures. This training will consist of the following: • How we hear • How sound is measured (db and Hz) • Effects of noise and early warning signs • Purpose of hearing protectors • Various types and respective advantages and disadvantages • Attenuation of each type • Selection, how to fit, use, and clean Record Retention All employees and/or their designated representatives will have access to copies of 29 CFR 1910.95 and records required by this standard as outlined in this standard. Annual training records will be kept in the Training Manual. The employee's exposure measurement (sound level readings) is kept indefinitely by the City Administrator. A copy of the current readings is available through the City Administrator. The City of Lauderdale RESPIRATORY PROTECTION POLICY The City of Lauderdale is committed to complying with both the intent and spirit of the Respiratory Protection Standard as outlined in 29 CFR 1910.134. This policy is applicable to all employees within the maintenance and Public Works departments as described in the OSHA Standard and within this policy. It is our intent to eliminate atmospheric contaminants whenever possible. Every effort will be made to reduce the number of contaminants to well below the permissible exposure levels (PEL) or below the published PEL for an 8- hour time weighted average. If this is not possible, contract labor will be utilized on a per job basis. VOLUNTARY USE Since The City of Lauderdale is committed to eliminating the possibility of overexposure to known contaminants, respirators currently are not required during any of our operations. However, we may allow the use of respirators on a voluntary basis (with permission). One strap dust masks are not respirators and are recommended and available for use by employees during certain jobs. Two strap respirators can also be used after distribution and clear understanding of APPENDIX D (see APPENDIX D HANDOUT FORM). Any jobs where the use of respirators may be required must be evaluated, discussed, and resolved according to the following: • Reviewing the Safety Data Sheets • Reviewing possible engineering solutions • Reviewing possible administrative solutions • Outsourcing the job APPENDIX D from 29 CFR 1910.134 has been provided to employees wearing respirators on a voluntary basis. Employees are encouraged to discuss any exposure concerns with their Direct Supervisor and City Administrator before starting any job where irritant chemicals are utilized. NOTE: A minimum of the above and APPENDIX D (see APPENDIX D) must be reviewed with employees who may use a dust mask as part of their duties. RESPIRATORY REQUIREMENTS (Those using negative pressure respirators for voluntary purposes) • Written standard operating procedures governing the selection and use of respirators. • Respirators shall be selected on the basis of irritants to which the worker is exposed. • The user shall be instructed and trained in the proper use of respirators and their limitations. • Respirators shall be regularly cleaned and disinfected. Those used by more than one worker shall be thoroughly cleaned and disinfected after each use. • Respirators shall be stored in a convenient, clean, and sanitary location. • Respirators used routinely shall be inspected during cleaning. Worn or deteriorated parts shall be replaced. • Surveillance of work area conditions and degree of employee exposure or stress shall be maintained. • Regular inspection and evaluation to determine the continued effectiveness of the program shall be performed by the City Administrator. • People assigned to tasks recommending use of respirators shall be evaluated to determine if they are physically able to perform the work and use the equipment. The local physician shall determine what health and physical conditions are pertinent. The respirator user's medical status should be reviewed periodically (for instance, annually). • Respirators shall be selected from among those jointly approved by the Mine Safety and Health Administration and the National Institute for Occupational Safety and Health under the provision of 42 CFR Part 84. Selection of Respirators: The selection of effective respirators cannot be made without identifying the irritants and the duties in our facilities where these irritants occur. These are listed below: Duties Irritants Touchup Painting Paint Fumes/Particulates Grinding Dust/Particulates Welding Fumes/Particulates Sanding Dust/Particulates Cutting Fumes/Dust/Particulates The types of respirators we use for these duties are N95s. The specific irritants known to be present while working in individual areas were the criteria used in the selection of respirators. TRAINING All employees assigned to a work area requiring use of a respirator must be trained in the following prior to their actually assuming their duties: • Instructions on the possible respiratory irritants on their job and in their assigned area. • Training on the selected respirators capabilities and limitations. • Instruction and training in actual use situations, so that the employee has the opportunity to handle the respirator, fit it properly, test its seal, wear it in normal atmospheres for a familiarity period, and to wear it in a test atmosphere. • Training will be conducted initially, reviewed annually, and any time the respirator policy or program is updated or changed. Maintenance -Cleaning, Inspection and Care of Respirators: N95s are disposable and not to be cleaned. They must be changed when: • After every use, if wet or clogged • Breathing becomes difficult • The wearer smells, tastes, or otherwise senses contaminants (provided a good face -to -mask seal is preserved) • The mask appears excessively dirty or discolored • Breathing becomes difficult • Dizziness or other distress occurs • Respirator becomes damaged/misformed Respirators should be placed in storage so that the exhalation valve (if equipped) will rest in a normal position so the function will not be impaired by the elastomer setting in an abnormal position. Care should be taken so that nothing is placed on top of a stored respirator. Medical Surveillance: 29 CFR 1910.134 (b)(10) requires that people should not be assigned to tasks requiring use of respirators unless it has been determined they are physically able to perform the work and use the equipment. A medical professional shall determine what health and physical conditions are pertinent. The respirator user's medical status should be reviewed periodically. Each employee required to wear a respirator or any employee that incidentally wears a respirator must fill out an on-line or paper "Respirator Medical Questionnaire". If recommended, a physical exam will require all respirator wearers to be paid for and scheduled by The City of Lauderdale. An additional questionnaire and physical are required at the discretion of City Management or the employee. All contents of the medical questionnaire and physical are confidential with access to these records governed by 29 CFR 1910.1020. Respirator Program Monitor: The City Administrator has been designated as the respiratory Program Monitor. The duties are: • Periodically and randomly test and document the atmospheric conditions in targeted areas for contaminants and match this value with the PEL. • Review and assess the respirator selection procedure and if required. • Randomly inspect respirators in use for integrity, wear and tear, cleanliness, and proper storage techniques. • Ensure that an adequate number of respirators are always on hand. • Semi-annually review the entire respirator program and procedures for accuracy, updating, and revising as necessary. Reviews must be documented. The City of Lauderdale TREE TRIMMING OPERATIONS POLICY (CHAINSAW/POLE SAW/AERIAL LIFT/CHIPPER) The City of Lauderdale is intent on protecting all employees from the hazards associated with the use of chainsaw/pole saws, aerials, and chippers within the community. To this extent general rules and requirements have been outlined in this section designed to minimize the risk. This policy is applicable to all Public Works employees operating tree trimming equipment as described in the OSHA Standard and within this policy. The following sections will outline our established policies and procedures according to 29 CFR, 1910.266, 1926.453, and the GENERAL DUTY CLAUSE. The following aspects of chainsaw/pole saw operations will be covered: • RESPONSIBILITIES • PERSONAL PROTECTIVE EQUIPMENT o First -Aid Kits/Training • GENERAL OPERATIONAL SAFETY o Chainsaw/pole saw o Aerial Lifts (currently do not own but may rent or borrow one if necessary) o Chippers (currently do not own but may rent or borrow one if necessary) • TRAINING Responsibilities Management and employees must be committed to the implementation of this program. • Management o Ensure all employees are trained. o Ensure applicable PPE is provided. See PPE LIST. o Enforce policy. • Employees o Commit to using required PPE. o Attend required training. Personal Protective Equipment The Personal Protective Equipment (PPE) below is provided for all personnel involved in chainsaw/pole saw, chipping, and trimming operations. It is important we assure that all PPE is maintained, inspected and remain in serviceable condition. Chaps Each employee who operates a chainsaw must wear the leg protection provided. Choose the size of leg protection that covers the full length of the thigh to the top of the boot on each leg to protect against contact with a moving chainsaw. Exception: This requirement does not apply when an employee is working as a climber, or if Management demonstrates that a greater hazard is posed by wearing leg protection in the particular situation. Foot Protection Each employee who operates a chainsaw must wear logging boots or steel toe work boots that are waterproof or water repellent, cover and provide support to the ankle, and cut -resistant (metatarsal) such that it will protect the employee against contact with a running chainsaw. Head Each employee who operates a chainsaw/pole saw, aerial lift, loading a chipper, and/or works in an area where there is potential for head injury from falling or flying objects must wear an approved hardhat. Face/Eye Protection Each employee operating a chainsaw/pole saw, aerial lift, loading a chipper, or works in an area where there is potential for facial injury must wear face and eye protection. Employees may wear logger -type mesh screens and safety glasses when performing chainsaw/pole saw operations. Hearing Protection Each employee who operates or works near a chainsaw/pole saw, aerial lift, chipper, or works in an area where there is a potential for decibels to exceed 85db must wear hearing protection with a noise reduction rating (NRR) adequate to reduce levels to below the 85db threshold. See also Hearing Conservation Program. First -Aid Kits/Training We must have first -aid kits at each work site where trees are being cut/trimmed (e.g., felling, buckling, limbing), at each active landing, and on each employee transport vehicle. At a minimum, each first -aid kit must contain the items listed below. 1. Gauze pads (at least 4 x 4 inches). 2. Two large gauze pads (at least 8 x 10 inches). 3. Box adhesive bandages (Band-Aids). 4. One package gauze roller bandage at least 2 in wide. 5. Two triangular bandages. 6. Wound cleaning agent such as sealed moistened towelettes. 7. Scissors. 8. At least one blanket. 9. Tweezers. 10. Adhesive tape. 11. Latex gloves. 12. Resuscitation equipment such as resuscitation bag, airway, or pocket mask. 13. Two elastic wraps. 14. Splint. Note: Employees must be trained in the proper use and maintenance of these kits as well as First Aid/CPR and Bloodborne Pathogens to ensure quick response if another employee becomes injured. This also means no employee can operate a chainsaw/polesaw or assist without First Aid personnel present. An inventory of these kits will be conducted annually. GENERAL OPERATIONAL SAFETY Chainsaw/Pole saw • Portable fire extinguishers are provided, maintained, and located in each vehicle. • Ensure each tool (chainsaws/pole saws), including any tool provided by an employee, is inspected before initial use during each work shift. At a minimum, the inspection must include the following: o Handles and guards, to assure they are sound, tight fitting, properly shaped, free of splinters and sharp edges, and in place. o Controls, to assure proper function. o Chainsaw/pole saw chains, to assure proper adjustment. o Chainsaw/pole saw mufflers, to assure they are operational and in place. o Chain brakes and nose shielding devices, to assure they are in place and function properly. o Cutting edges, to assure they are sharp and properly shaped. o All other safety devices, to assure they are in place and function properly. • The cutting edge of each tool must be sharpened in accordance with manufacturer's specifications whenever it becomes dull during the work shift. • Only use tools for purposes for which they have been designed. • Each tool must be stored in the provided location when not being used at a work site. • Secure all equipment/tools in transport. • The chainsaw must be operated and adjusted in accordance with the manufacturer's instructions. • The chainsaw must be fueled at least 10 ft (3 m) from any open flame or other source of ignition. • The chainsaw must be started at least 10 ft (3 m) from the fueling area. • The chainsaw must be started on the ground or where otherwise firmly supported. Drop starting a chainsaw is prohibited. • The chainsaw/pole saw throttle must be at full through cut. • The chainsaw must start with the chain brake engaged. • The chainsaw must be held with the thumbs and fingers of both hands encircling the handles during operation. • The chainsaw/pole saw operator must be certain of footing before starting to cut. • The chainsaw must not be used in a position or at a distance that could cause the operator to become off -balance, to have insecure footing, or to relinquish a firm grip on the saw. • Prior to felling any tree, the chainsaw/pole saw operator must clear away brush or other potential obstacles that might interfere with cutting the tree or using the retreat path. • The chainsaw must not be used to cut directly overhead. • The chainsaw must be carried in a manner that will prevent operator's contact with the cutting chain and muffler. • The chainsaw must be shut off or the throttle released before the feller starts his retreat. • The chainsaw must be shut down or the chain brake must be engaged whenever a saw is carried further than 50 ft (15.2 m). • The chainsaw must be shut down or the chain brake must be engaged when a saw is carried less than 50 ft if conditions such as, but not limited to, the terrain, underbrush, and slippery surfaces, may create a hazard for an employee. Aerial Lifts Before operating aerial lifts: • Do not modify aerial lift without written permission. • Check safety devices and operating controls before each use. • Check area in which aerial lift will be used for: o Level surface (do not exceed manufacturer slope recommendations). o Holes, drop-offs, bumps, debris, etc. o Overhead obstructions and overhead power lines. o Stable surface. o Other hazards. Set outriggers, brakes, and wheel chocks • Preventing Electrocutions o Non -electrical workers must stay at least 10 ft away from overhead power lines. o Electrical workers must de-energize/insulate power lines (call utility beforehand). o Use only insulated buckets when working near overhead power lines. o Annually check insulation on buckets. • Preventing Tip-Overs o Do not exceed manufacturer rated load capacity limits. o Do not travel to job location with lift in elevated position. o Set up proper work zone protection when working near traffic. o Positioning of lifts: • Do not drive near drop-offs or holes. • Do not raise platform on uneven or soft surfaces. • Do not drive onto uneven or soft surfaces when elevated. • Do not raise platform on slope or drive onto slope when elevated. • Do not raise platform in windy or gusty conditions. • Fall Protection o Fall protection is required (full body harness with lanyard or body belt with 2-foot lanyard as restraint device). o Fall arrest systems (harness plus lanyard to stop a fall). Keep in mind that: • These systems can tip over some boom lifts and scissor lifts due to fall stopping force. • Fall restraint systems intended to prevent falls are preferred. • Full body harness plus lanyard must be designed for size of lift platform. o Always close entrance chains or doors. o Stand on floor of bucket or lift platform. o Do not climb on or lean over guardrails. Chippers • Never reach into a chipper while it is operating. • Do not wear loose -fitting clothing around a chipper. • Always follow the manufacturer's guidelines and safety instructions. • Use earplugs, safety glasses, hard hats, and gloves. • Workers shall be trained in the safe operation of chipper machines. Always supervise new workers using a chipper to ensure they work safely and never endanger themselves or others. • Protect yourself from contacting operating chipper components by guarding the in -feed and discharge ports and preventing the opening of the access covers or doors until the drum or disc completely stops. • Prevent detached trailer chippers from rolling or sliding on slopes by chocking the trailer wheels. • Maintain a safe distance (i.e., two tree or log lengths) between chipper operations and other work/workers. • When servicing and/or maintaining chipping equipment (i.e., "un-jamming"), use a lockout system to ensure that equipment is de -energized. Training Training must be provided as follows: • Prior to initial assignment for each new employee. • Whenever the employee is assigned new tasks, tools, equipment, machines or vehicles. • Whenever an employee demonstrates unsafe job performance. At a minimum, training must consist of the following elements: • Safe performance of assigned work tasks. • Safe use, inspection, operation and maintenance of tools, machines and vehicles the employee uses or operates, including emphasis on understanding and following the manufacturer's operating and maintenance instructions, warnings and precautions. • Recognition of safety and health hazards associated with the employee's specific work tasks, including the use of measures and work practices to prevent or control those hazards. • General procedures, practices, and requirements of the employer work site. Note: Training of an employee due to unsafe job performance, or assignment of new work tasks, tools, equipment, machines, or vehicles may be limited to those elements which are relevant to the circumstances giving rise to the need for training. The City of Lauderdale HOT WORK SAFETY POLICY The City of Lauderdale has committed to comply with the intent and spirit of OSHA 29 CFR 1910.251-254 and NFPA 51B. In order to be in compliance, The City of Lauderdale will identify locations/processes/jobs where the potential of a fire exists during heat/spark/flame producing equipment and the implementation of a "Hot Work Permit". NOTE: A HOT WORK PERMIT is not required in areas designed for hot work (ex: shop/maintenance) This policy is applicable to all Public Works and maintenance employees performing "Hot Work" as described in the OSHA Standard/NFPA Standard and within this policy. The components that constitute this section define procedures for: • Definitions • Scope and Responsibility • Specific Responsibilities • Hot Work Operator (HWO) • Fire Watch • Hot Work Operational Requirements • HOT WORK PERMIT • Work Closeout Definitions Competent Hot Work Supervisor (CHWS) - For the City of Lauderdale's employees the CHWS shall have successfully completed competent person training and examination to be considered competent. For outside contractors, the Hot Work Supervisor shall be identified and the name provided to the Project Manager. The CHWS cannot be the Hot Work Operator. Failure to properly adhere to the City of Lauderdale Hot Work Procedures shall result in suspension of competent person authority and possible disciplinary action. Designated Hot Work Area - Permanent location designed for or approved by a CHWS for hot work operations to be performed regularly. Hot Work - Any work involving welding, brazing, soldering, heat treating, grinding, powder - actuated tools, hot riveting, and all other similar applications producing a spark, flame, or heat, or similar operations that are capable of initiating fires or explosions. Hot Work Permit - A document issued by the CHWS for the purpose of authorizing a specified activity. Hot Work Operator - An individual designated by The City of Lauderdale to perform hot work under the authorization of a CHWS. Welding and Allied Processes -Those processes such as arc welding, oxy-fuel gas welding, open -flame soldering, brazing, thermal spraying, oxygen cutting, and arc cutting. Scope and Responsibility This program is designed to prevent injury and loss of property from fire or explosion as a result of hot work in all The City of Lauderdale's spaces and activities. It covers welding, brazing, soldering, heat treating, grinding, powder -actuated tools, hot riveting, and all other similar applications producing a spark, flame, or heat. This program does not cover use of: candles, laboratory activities, pyrotechnics or special effects, cooking equipment, electric soldering irons, or torch -applied roofing (See NFPA 241). At a minimum, all hot work performed by outside contractors shall be in conformance with NFPA 51B. Hot work operations in confined spaces require additional safeguards and are addressed in The City of Lauderdale's Confined Space Policy. Hot work on and near building systems and piping may require additional safeguards and are addressed in The City of Lauderdale's Control of Hazardous Energy and Lockout/Tagout Policy. Specific Responsibilities: Competent Hot Work Supervisor (CHWS) The CHWS is responsible for the safe operations of hot work activity under their supervision. These duties include: • Establish permissible areas for hot work • Ensure that only approved apparatus, such as torches, manifolds, regulators and pressure reducing valves, are used • Ensure that individuals involved in the hot work operations are familiar with The City of Lauderdale's Hot Work requirements. • Ensure that individuals involved in the hot work operations are trained in the safe operation of their equipment and the safe use of the process. These individuals must have an awareness of the risks involved and understand the emergency procedures in the event of a fire. • Determine site -specific flammable materials, hazardous processes, or other potential fire hazards present or likely to be present in the work location. • Conduct effective gas monitoring in the work area using a properly calibrated combustible gas detector prior to and during hot work, even in areas where a flammable atmosphere is not anticipated. • In work areas where flammable liquids and gases are stored and handled, drain and/or purge all piping and equipment before hot work is conducted. • Provide safety supervision for outside contractors conducting hot work. Inform contractors about site specific hazards including the presence of flammable materials. • Ensure combustibles are protected from ignition by the following means: o Move the work to a location free from combustibles. o If the work cannot be moved, ensure the combustibles are moved to a safe distance or have the combustibles properly shielded against ignition. o Ensure hot work is scheduled such that operations that could expose flammables or combustibles to ignition do not occur during hot work operations. If any of these conditions cannot be met, then hot work must not be performed. • Determine that fire protection and extinguishing equipment are properly located and readily available. • Ensure sufficient local exhaust ventilation is provided to prevent accumulation of any smoke/fume. • Ensure that a Fire Watch is posted at the site when Hot Work is performed in a location where other than a minor fire might develop, or where the following conditions exist: o Combustible materials in building construction or contents are closer than 35 ft to the point of hot work. o Combustible materials are more than 35 ft away but are easily ignited by sparks. o Wall or floor openings are within 35 ft and expose combustible materials in adjacent areas. This includes combustible materials concealed in walls or floors. o Combustible materials are adjacent to the opposite side of partitions, walls, ceilings, or roofs and are likely to be ignited. Where a Fire Watch is not required, the CHWS shall make a final inspection 30 minutes after the completion of hot work operations to detect and extinguish possible smoldering fires. Hot Work Operator (HWO) The Hot Work Operator shall handle the equipment safely and perform work so as not to endanger lives and property. Specific duties include: • No hot work shall be conducted without specific written authorization from the CHWS via completion of the Hot Work Permit. • The operator must cease hot work operations if unsafe conditions develop. • The operator must notify the CHWS for reassessment of the situation in the event of suspected unsafe conditions or concerns expressed by affected persons. Fire Watch The Fire Watch is an individual posted in specific circumstances, as described above. The function of the Fire Watch is to observe the hot work and monitor conditions to ensure that a fire or explosion does not occur as a result of the work performed. The Fire Watch is authorized to stop any unsafe operation or activity. Specific duties and responsibilities include: • Watch for fires, smoldering material, or other signs of combustion. • Be aware of the inherent hazards of the work site and of the hot work. • Ensure that safe conditions are maintained during hot work operations and stop the hot work operations if unsafe conditions develop. • Have fire -extinguishing equipment readily available and be trained in its use. • Extinguish fires when the fires are obviously within the capacity of the equipment available. If the fire is beyond the capacity of the equipment, sound the alarm immediately. • Be familiar with the facilities and procedures for sounding an alarm in the event of a fire. • A Fire Watch shall be maintained for at least 30 minutes after completion of hot work operations in order to detect and extinguish smoldering fires. • More than one Fire Watch shall be required if combustible materials that could be ignited by the hot work operation cannot be directly observed by a single Fire Watch (e.g. in adjacent rooms where hot work is done on a common wall). Hot Work Operational Requirements: • Hot work is allowed only in areas that are or have been made fire safe. Hot work may only be performed in either designated areas or permit -required areas. • A designated area is a specific area designed or approved for such work, such as a maintenance shop or a detached outside location that is of noncombustible or fire -resistive construction, essentially free of combustible and flammable contents, and suitably segregated from adjacent areas. • A permit -required area is an area made fire -safe by removing or protecting combustibles from ignition sources. • Hot work is not allowed: o In sprinklered buildings if the fire protection system is impaired o In the presence of explosive atmospheres or potentially explosive atmospheres (e.g. on drums previously containing solvents) o In explosive atmospheres that can develop in areas with an accumulation of combustible dust (e.g. grain silos) Hot Work Permit Before hot work operations begin in a non -designated location, a completed Hot Work Permit prepared by the CHWS is required. Based on local conditions, the CHWS must determine the length of the period, not to exceed 24 hours, for which the Hot Work Permit is valid. The following conditions must be confirmed by the CHWS before permitting the hot work to commence: • Equipment to be used (e.g. welding equipment, shields, Personal Protective Equipment, fire extinguishers) must be in satisfactory operating condition and in good repair. • The floor must be swept clean for a radius of 35 ft if combustible materials, such as paper or wood shavings are on the floor. • Combustible floors (except wood on concrete) must be: o kept wet or covered with damp sand (note: where floors have been wet down, personnel operating arc welding or cutting equipment shall be protected from possible shock) or o protected by noncombustible or fire -retardant shields. • All combustible materials must be moved at least 35 ft away from the hot work operation. If relocation is impractical, combustibles must be protected with fire -retardant covers, shields, or curtains. Edges of covers at the floor must be tight to prevent sparks from going under them, including where several covers overlap when protecting a large pile. • Openings or cracks in walls, floors, or ducts within 35 ft of the site must be tightly covered with fire -retardant or noncombustible material to prevent the passage of sparks to adjacent areas. • If hot work is done near walls, partitions, ceilings, or roofs of combustible construction, fire - retardant shields or guards must be provided to prevent ignition. • If hot work is to be done on a wall, partition, ceiling, or roof, precautions shall be taken to prevent ignition of combustibles on the other side by relocating combustibles. If it is impractical to relocate combustibles, a Fire Watch on the opposite side from the work must be posted. • Hot work must not be attempted on a partition, wall, ceiling, or roof that has a combustible covering or insulation, or on walls or partitions of combustible sandwich -type panel construction. • Hot work that is performed on pipes or other metal that is in contact with combustible walls, partitions, ceilings, roofs, or other combustibles must not be undertaken if the work is close enough to cause ignition by conduction. • Fully charged and operable fire extinguishers that are appropriate for the type of possible fire shall be available immediately in the work area. These extinguishers shall be supplied by the group performing the hot work. The fire extinguishers normally located in a building are not considered to fulfill this requirement. • If hot work is done in proximity to a sprinkler head, a wet rag shall be laid over the head and then removed at the conclusion of the welding or cutting operation. During hot work, special precautions shall be taken to avoid accidental operation of automatic fire detection or suppression systems (for example, special extinguishing systems or sprinklers). • Nearby personnel must be suitably protected against heat, sparks, and slag. Work Closeout: • A Fire Watch shall be maintained for at least 30 minutes after completion of hot work operations in order to detect and extinguish smoldering fires. • The CHWS shall inspect the job site for 30 minutes following completion of hot work and close out the permit with the time and date of the final check. • The completed Hot Work Permit shall be retained for 6 months following completion of the project. The City of Lauderdale RESPRABLE CRYSTALLINE SILICA (ECP) Definitions • ECP-Exposure Control Plan • PPE -Personal protective equipment: PPE includes respirators, work gloves, hard hats, etc. SECM may mandate that respiratory protection be used for certain work tasks. • RCC-Respirable Crystalline Silica: Silica dust that is composed of crystalline silica (quartz) that is small enough to be inhaled into the respiratory system. • SECM-Specified Exposure Control Methods: SECM outline work practices within Table 1 of the 29 CFR 1926.1153 Silica OSHA Standard and personal protective equipment requirements for various tasks as outlined by OSHA. Purpose The purpose of this document is to establish and implement a written ECP that identifies tasks involving silica exposure and methods used to protect employees. Management is required to implement the components of the Plan needed to ensure compliance with the Occupational Safety and Health Administration (OSHA) standards applicable to respirable crystalline silica, including 29 CFR 1910.1053 (General Industry Standard) and 29 CFR 1926.1153 (Construction Standard). Scope The Silica ECP applies to all employees who are exposed to RCS at or above permissible limits, as determined by the City Administrator in consultation with Managers/Supervisors or as established by this Plan. Responsibilities Managers/Supervisors • Ensure supervisor(s) understand their responsibilities for implementing the Silica ECP within each work group and/or department as applicable. • Actively support this Plan within individual groups. • Ensure all employees are required to follow this Plan Departments Departments performing construction, renovation, maintenance or repair work covered by this program shall: Designate a departmental safety representative to coordinate monitoring, evaluations and training with the City Administrator, and to provide oversight on departmental operations to determine when work activities may generate RCS that will require review by the City Administrator. • Ensure the work practices and procedures used to control exposure to RCS comply with this program. • Ensure all reasonable precautions are taken to prevent exposure of bystanders and the general public when work involving RCS is performed. • Ensure covered employees attend required training. All other departments performing work where RCS may be created or released shall coordinate with the City Administrator to have the work activity reviewed and air monitoring performed if necessary. RCS can be created by crushing, drilling, grinding, cutting, sanding or abrading certain types of materials such as sand, stone, mortar and concrete, porcelain and ceramic materials, brick and pottery products, plaster, sheetrock compounds, and refractory materials. Although currently not identified as an exposure concern (not covered by Standard) RCS may also be found in and may be released when mining, excavating or otherwise disturbing the earth surface. Where other exposures of concern (not included within the Standard -See "Specified Exposure Control Methods" section) are identified by the City Administrator, the City Administrator will work with the department to identify the possible issue and, if an issue, may implement a worksite/operational-specific ECP. Designated Departmental Safety Representatives • Notify the City Administrator when work activities are planned that may generate RCS where monitoring may be required (when not identified in "Specified Exposure Control Methods" section) . o Employee exposure monitoring is not required if a task is listed in the Specified Exposure Control Methods o Where the work involving RCS will be performed near the general public and appropriate dust controls cannot be used, area air monitoring may be an option chosen by the City Administrator. The designated departmental safety representative is to provide advanced notice to the City Administrator if such monitoring is requested or needed. • Work with supervisors to review all power tool usage to assure compliance with the dust controls established in the SECM. Where respirators are required, supervisors shall only allow employees who have been approved by the City Administrator (medically cleared and fit tested) to use respirators. • Ensure temporary restricted areas are established, dust controls are used to prevent migration of dust from the worksite, and air supply and returns in the work area are covered when work will be performed near areas occupied by the general public and where respiratory protection is mandated in the SECM. Supervisors • Implement and ensure procedures are followed in accordance with this Plan. • Ensure that staff are aware of this Plan, instructed on the details of implementation, and provided with the equipment and methods of control (e.g. engineering controls, work practice controls and respirators) outlined in the SECM. • Assure only employees who have been medically cleared by a Qualified Medical Professional, and the City Administrator are allowed to use respirators. • Notify the City Administrator when a task must be performed that is not covered in the SECM. • Contact the City Administrator to request technical assistance, and to evaluate health and safety concerns within their department. Employees • Comply with this Plan and any further safety recommendations provided by supervisors and/or the City Administrator regarding the Silica ECP. • Contact the supervisor or the City Administrator to request technical assistance, and to evaluate health and safety concerns within their department. Contractors Contractors shall comply with this or their specific ECP (whichever is more stringent) City Administrator • Establish and maintain the ECP. • Perform air monitoring to evaluate silica exposures and provide technical assistance with establishing new control measures and developing worksite or task -specific ECPs. • Perform audits of work performed to assure compliance with required silica control measures, and to assure the ECP is updated as required. Program Requirements Initial Exposure Assessment Exposure monitoring will be conducted when any employee is or may reasonably be expected to be exposed to respirable crystalline silica at or above the action level and not already identified and covered within the SECM. Exposure monitoring may also be performed if work covered by this program is carried out near areas occupied by the general public where respiratory protection is required by the SECM, and where other appropriate dust controls cannot be employed. Employee exposure monitoring is not required if the task is listed in the SECM section of this program and the engineering controls, work practices, and PPE are used as listed. Exposure monitoring is also not required if the City Administrator has either objective or historical data that shows employees will not be exposed above limits for the task being performed. If a department purchases tools not listed in the SECM that incorporate dust controls, notify the City Administrator so we can obtain their objective data on the effectiveness of the dust controls. If a task needs to be performed that is not outlined in the SECM section of this program, please contact the City Administrator for assistance. Periodic Exposure Assessment If the most recent results are at or above the action level but are below the permissible exposure limit (PEL), monitoring will be repeated every 6 months. If the most recent results are at or above the PEL, monitoring will be repeated within 3 months. Periodic exposure monitoring may be discontinued if results from two consecutive sampling periods taken at least 7 days apart show that employee exposure is below the action level. Monitoring will be conducted whenever a change in the production, process, control equipment, personnel, or work practice may reasonably be expected to result in new or additional exposures at or above the action level. Employee Notification Employee(s) will be notified in writing of the results of the assessment within 15 working days or the results will be posted in an appropriate location accessible to all affected employees. If the result is above the PEL, the notification will include the means that are being taken to reduce the exposure to below the PEL. Regulated and Restricted Areas A regulated area will be established where work exposures at a fixed location are known to be at or above the PEL on a consistent basis. A temporary restricted area will be established where the task is covered in the Specified Exposure Control Methods section of this program, and the task will not be performed regularly in the same area or location. A regulated area must be separated from other areas in a way that will minimize the number of employees exposed. The following sign will be posted at each entrance to the regulated area: DANGER RESPIRABLE CRYSTALLINE SILICA MAY CAUSE CANCER CAUSES DAMAGE TO LUNGS WEAR RESPIRATORY PROTECTION IN THIS AREA: AUTHORIZED PERSONNEL ONLY Only employees who have work to perform are allowed to enter a regulated area. All employees entering the regulated area must wear a respirator, regardless of the amount of time spent in the area. Air from a regulated area shall not be recirculated by the building ventilation system unless it is first cleaned by HEPA filtration. Tasks performed in accordance with the SECM and where respirators are required for the task shall be performed in a temporary restricted area. A temporary restricted area shall be designated by signs, barriers, or other effective means that will ensure unauthorized people do not enter. Where these tasks are performed near areas occupied by the general public, dust barriers may be installed to prevent dust migrating into those areas. If a building ventilation system provides air to the area where restricted work is being performed, the air returns from that system shall be blanked or closed while that work is in progress. Where tasks are performed indoors or in an enclosed area, exhaust shall be provided as needed to minimize the accumulation of visible airborne dust. If this exhaust is vented inside the building, or outside in an area where the public may be exposed, the exhaust system must incorporate HEPA filtration. For tasks performed using wet methods, water shall be applied at a rate that is sufficient to minimize the release of visible dust. Written ECP When tasks are performed in accordance with this program and the SECM are followed, this program will serve as the Written ECP. If a task must be performed that is not addressed by the SECM, exposure monitoring must be performed and a worksite-specific or task -specific ECP must be developed. Please contact the City Administrator for assistance with evaluating the task(s) and writing the plan. Engineering and Work Practice Controls For any work task or work location where the exposure to RCS is above permissible limits, engineering controls (i.e. wet work, ventilation) or work practice controls (i.e. housekeeping, inspections, scheduling) will be implemented to lower the exposure as much as possible. After which, respirators may be worn to mitigate remaining exposure limits. NOTE: Engineering methods must be in place to reduce exposure. Wearing a respirator ONLY will not be sufficient to meet exposure/OSHA requirements. Medical Services Any employee who is exposed above the action level for 30 or more days per year will be provided with a medical evaluation and other required medical services at no cost. The medical evaluation is performed initially and at least every 3 years, unless the Qualified Medical Professional requires a more frequent review. If respirators need to be worn by an employee, the employee must be medically cleared, fitted to the respirator and trained annually by the City Administrator. The medical evaluation will include a medical and work history questionnaire (minimum). A physical exam, chest x-ray, pulmonary function test, tuberculosis test, and any other test may also be recommended. Hazard Communication Silica must be included in each department's hazard communication program as applicable. This includes proper labeling and having a Safety Data Sheet (SDS). Training Any employee who may be exposed to silica above the action level is required to attend silica safety training on an annual basis. Reviews and Audits City Administrator Audits The City Administrator will audit the ECP on a yearly basis. The audit will cover all aspects of the written program to ensure they are up to date and complete. The audit will also include a walkthrough of the area or audit of the process to check for appropriate labels, warning signs, and housekeeping. Specified Exposure Control Methods We have identified the operations below where RCS exposure must be controlled. For each employee working with materials containing crystalline silica and engaged in a task using the equipment and machines listed below, the supervisor shall ensure the engineering controls, work practices, and respiratory protection are used as specified. In all cases, be sure to operate and maintain the tool in accordance with the manufacturer's instructions to minimize dust emissions. If the designated engineering controls are not available, or if the task is not listed below, the work shall not be started until the City Administrator is contacted. Handheld Power Saws (any blade diameter) • Engineering Control: Saw equipped with integrated water delivery system that continuously feeds water to the blade • Respiratory Protection (less than 4 hours per shift): Enclosed Area: N95 Respirator Outside Area: None Required • Respiratory Protection (more than 4 hours per shift): Enclosed Area: N95 Respirator Outside Area: N95 Respirator Jackhammers and Handheld Powered Chipping Tools • Engineering Control: Water continuously fed to the point of impact — OR — Commercial shroud or cowling with HEPA filtered dust collection system • Respiratory Protection (less than 4 hours per shift): Enclosed Area: N95 Respirator Outside Area: None Required • Respiratory Protection (more than 4 hours per shift): Enclosed Area: N95 Respirator Outside Area: N95 Respirator Handheld Grinders for Uses Other than Mortar Removal • Engineering Control: Tool equipped with integrated water delivery system that supplies water to the grinding sur- face — OR — Grinder equipped with commercial shroud and HEPA filtered dust collection system • Respiratory Protection (less than 4 hours per shift): Enclosed Area: None Required Outside Area: None Required • Respiratory Protection (more than 4 hours per shift): Enclosed Area: N95 Respirator Outside Area: None Required Housekeeping Dry sweeping or dry brushing of dust containing respirable crystalline silica produced by a recognized silica producing operation is not allowed. Instead, use a HEPA filtered vacuum cleaner, followed by wet mopping or wet sweeping as necessary. Do not use compressed air to clean an employee's clothes that have become soiled with dust containing respirable crystalline silica. Rather, use a HEPA filtered vacuum to remove dust followed by laundering or leaving clothing in control area. All questions related to this program shall be directed to the Supervisor of the task or City Administrator. (Related to specific programs/policies) Accident/Incident Investigation Report Public/Employee (Circle One) (TO BE COMPLETED IMMEDIATELY AFTER ACCIDENT/INCIDENT, EVEN WHERE THERE IS NO INJURY -RETURN COPY TO SAFETY COMMITTEE). Date/Time Report Date of Injury Time of Injury Name Department/Address Job Title Supervisor Name Location of Accident/Incident Description of Injury Severity of Injury: (check appropriate box and give brief explanation) No Treatment Needed First Aid Only Doctor's Care Restricted Work Activity Incident Lost time Near Miss Date of Medical Treatment EMPLOYEE/PATRON DESCRIPTION OF ACCIDENT Witness Name Statement Taken: _Yes _No Witness Name Statement Taken: Yes No Photos Taken _Yes _No Date/Time By Whom Personal Protection Equipment Used Yes No Type Used Other equipment involved, if applicable, type of equipment Did employee return to work same day Yes No Date Returned Any restricted work activities: What steps have been taken to prevent reoccurrence of this incident? Additional Comments Signature of Supervisor Date Signature of Employee Date Facility Name: Safety Committee Comments: Revisit issue Issue Resolved: Yes No Personal Protective Equipment Cheekligt JOB/OPERATION PERSONAL PROTECTIVE EQUIPMENT REQUIRED Vehicular Traffic Exposure Working Where Employee May Bump or Be Struck by Falling Object Use of Power Washes (Water) Work with High Exposure to Hand Cuts, Bruises or Abrasions Where Decibels Exceed 85 When Chemicals are Used/Mixed (Check Label & MSDS) Use of Herbicides/ Pesticides Operation of Vactor ce Operation of City Equipment/Vehicles Hand Tools (Impact, Air Wrench, etc.) Used With Air Compressor Use of Power Saws/ Tools 1 Operation of Chipper (c5e,11 Excavation/Trenching the 6e Operation of Jack Hammers Asphalt/Black Top - Street Repair Operate Walk -Behind Snow Blower 1 Arial Truck Use Utility Knife Use • Operation of Grinder Use of Chisel General Street Maintenance Legend GLOVES NEOPRENE GLOVES SEAT BELTS HARD HAT SAFETY GLASSES EAR PROTECTION PARTICLE MASKS 02 TESTER TRI-POD IA LtF NEBOOTSOPRENE RUBBER BOOTS FACE SHIELDS/ SCREENS SAFETY VESTS SAFETY BELT/ HARNESS JACK STANDS TINTED GOGGLES/ HELMET 4211 LEATHER GLOVES PROTECTIVE FOOTWEAR CHAPS PROTECTIVE SUIT Protective goggles WELDING APRON JOB/OPERATION PERSONAL PROTECTIVE EQUIPMENT REQUIRED Operation of Welder & Gas Torches Earthmoving Equip. Exposure Use of Spray Chemicals (Penetrating Oil, Carb Cleaner) - See MSDS /pJ61) Use of Jacks & Hoist/ Chain Use of Parts Washer Jobs Where Dirt, Grease, or Metal May be Propelled Towards Eyes Flag Person Use of Chain Saws Inspection of Building Sites Working in a Confined Space Area, i.e. Manholes, Tanks, etc. Post -Pounder Use tte 111 Operate Walk Behind Mower vv Crack Repair EN Operate Riding Mower .';Here litalYe Operating Weed Whip Trimming Trees & Bushes Handling Chemicals Added to Water Milling Machine Tack Machine Working with Asphalt Off -Road Equipment Operation GHS o The Global Harmonization System of Classification and Labeling NEW GHS SDS REQUIREMENTS Section 1 Identification of the substance or mixture and of the supplier 2 Hazards identification 3 Composition/information on ingredients 4 First aid measures 5 Firefighting measures 6 Accidental release measures 7 Handling and storage 8 Exposure controls/personal protection. 9 Physical and chemical properties 10 Stability and reactivity 11 Toxicological information 12 Ecological information 13 Disposal considerations 14 Transport information 15 Regulatory information 16 Other information including information on preparation and revision of the SDS Severe health hazards Health hazards Acute toxicity :�` Explosive Flammable6 Oxidising Corrosive Gases under pressure Environmental hazard SDS Database i SIMI=1 Employee Handout/Website Instructions 1. Go to https://safeassure.accelerate.ehs.com and type in your domain, username and password. a. General Domain: safeassure b. General (Employee) User: lauderdaleempl c. General (Employee) Password: SafeAssure#1 2. A single Search field is provided to help quickly locate an SDS within the database. You can search by Product Name, Manufacturer Name or Alias, CAS#, Product Code, or Synonyms. Search suggestions will be generated based on popular successful searches. Every suggestion is accompanied by an estimate of the number of results that search will return. VelocityEHS Search Results displays the relevant results for any search terms placed in the Search field. Chemical Management Dashboard SDS Search Locations e8inder � m All Categories EHS SDS Library acetone Q VFllters 5089 products match (0 selected) Reset Se.rch Revision Date 07/02/2024 Language English Acetone-D6 deuteration degree min. 99.9% for NMR spectroscopy MagniSolv Millipore Corporation MilliporeSigma Corporation Synonyms Reagent for analysis Product code 1.00021, 100021 IAcetone Sort By Revision Date (Descending) Regulatory Format GHSSDS,USAnsI Supplier Sigma-Aldnkh Corporation CAS 0 Last Verified 07/02/2024 Regulatory Format ruccns lit And NOTE: Employee login level (above) will allow you to view the inventory only. Admin login level username and password are available to the City Administrator (or designee) who will add sheets and maintain your inventory. $;I1L: USE THE QR CODE • •._ - 0 DOWNLOAD THE APP 0 Search for the SDS / Chemical Management app in the Apple or Play Store. 0 3 EASY WAYS TO ACCESS SDS ONLINE VISIT THE WEBSITE https://safeassure.accelerate.ehs.com to view and search SDS online. LOGIN Domain: safeassure Username: lauderdaleempl Password: SafeAssure#i Safety Data Sheets (SDS) provide comprehensive information regarding the properties and recommended handling procedures for various chemicals. The City of Lauderdale utilizes an online database to ensure the continuous updating of this crucial information for its employees. Accessing SDS Online is conveniently possible through the shortcut available on any City of Lauderdale desktop, via the QR link or website provided, or by using the dedicated mobile app. Contact your supervisor with any inquiries regarding your department's SDS or if there are any modifications to view and search SDS online. They will be able to provide you with further guidance and assistance in ensuring the safety of your work environment. PLUMBED EYEWASH WEEKLY INSPECTION DATE CAPS SECURE DUST/DEBRIS CLEAR PATH (36" CLEARANCE) 5-MINUTE FLUSH INITIALS SELF CONTAINED EYEWASH MONTHLY INSPECTION DATE CAPS SECURE DUST/DEBRIS CLEAR PATH (36" CLEARANCE) INITIALS AED Inspection Record: Monthly Inspections Department AED Location Building' Fiscal Year: AED Location Dett AED Serial Number. AED Model Number Condition January Eet�a'y March Ap May : June rn August September October - NovemberDecenther SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD Action NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR Primary Pad Cartridge (ET)Date) 1 1 1 I 1 A E DCartfidge Extra Pad (Exp Date) I 1 1 1 Primary Battery (bp Date) / 1 Extra Battery (Exp Date) I 1 / C A S E Case -Wall Mount Action SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR Case -Alarm Function Action SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR Case -Soft Sided Action SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN P MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR r s u p p I i e s Scissors Action SMD ' SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR Gloves Acton SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR Mask Action SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR PIN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR Razor Acton SMD SMD SMD SMD _ SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR NN RP MR NW RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR Ind Action SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR NN RP MR NN RP PAR NN RP MR NN RP MR NN RP MR MN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR SupplyCase A CUM SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD SMD NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR NN RP MR January February March April May June S= Satisfactory Gonctition M= ssing July August September D= Damaged I NN: NoneNeed RP= Rep/aced MR= Maintenance Requested AED October November December ccountability L cations Building Evacuation Storm Shelter Accountability Location/Bomb Threat City Hall City Hall Parking Lot Interior Bathrooms PW Garage PW Parking Lot City Hall Bathrooms EMERGENCY NUMBERS Ambulance 911 Fire and Rescue 911 Law Enforcement 911 EXPOSURE INCIDENT REPORT FORM Employer Name: Exposure Date: Today's Date: Employee exposed: Position/Job: Routes of exposure How did exposure occur (be specific, use the back of this FORM if needed?) Source of exposure Have you ever been vaccinated for Hepatitis B Virus (HBV)? Date of last vaccination (if applicable) You are entitled to a post -exposure evaluation by a health care professional. Please discuss your options with your Direct Supervisor immediately. Employee Medical File FORM -Hepatitis B Vaccination Status Name: Employee # Date Employed: Date of Initial Infection Control Training: Date HBV Vaccination education information given to employee: Date HBV Vaccination series offered to employee: Employee received HBV Vaccinations: No. If employee refuses vaccinations, he or she shall sign declination statement. If employee did not receive HBV vaccination for any other reason, Explain: Yes, free of charge. If yes, record dates of injections. 1st Employee's Initials: 2nd 3rd Hepatitis B Virus (HBV) Vaccine Declination Statement I understand that due to my occupational exposure to blood or other potentially infectious materials I may be at risk of acquiring the Hepatitis B Virus (HBV) infection. I have been given the opportunity to be vaccinated with Hepatitis B Vaccine, at no charge to myself. However, I decline Hepatitis B vaccination at this time. I understand that by declining this vaccine, I continue to be at risk of acquiring Hepatitis B, a serious disease. If in the future I continue to have occupational exposure to blood or other potentially infectious materials and I want to be vaccinated with Hepatitis B Vaccine, I can receive the vaccination series at no charge to me. Employee Signature: Date: Employee now chooses to receive HBV Vaccinations, at no charge, after originally declining Record dates of injections: 1st 2nd Employee's Initials: 3rd Medical Information Release FORM (full name of worker/patient), hereby authorize (individual or organization holding medical records), to release to (individual or organization, name and address, authorized to receive the medical information), the following medical information from my personal medical records: But I do not give permission for any other use or re -disclosure of this information. (Note: Several extra lines are provided below so that you can place additional restrictions on this authorization letter if you want to. You may, however, leave these lines blank. On the other hand you may want to (1) specify a particular expiration date for this letter (if less than one year); (2) describe medical information to be created in the future that you intend to be covered by this authorization letter; or (3) describe portions of the medical information in your records which you do not intend to be released as a result of this letter.) Full name of Employee or Legal Representative: Signature of Employee or Legal Representative: Date: Signature of Witness: Date: Source: Appendix A to 1910.1020 Access to employee exposure and medical records. EXPOSURE NOTIFICATION TO: FROM: SUBJECT: City Employee Exposure A City employee has reported an exposure to the blood or body fluids from your patient. Our organization is required by law to inquire whether the source patient has a Hepatitis B or HIV infection. The source patient has the right to refuse testing. However, if the source patient is deceased, consent for Hepatitis B and HIV testing is not necessary. Date of exposure: Your patient's name is: You are responsible for: 1. Informing your patient an exposure has occurred and asking your patient for consent to test. (please inform your patient the tests will be paid for by the City) 2. Placing the consent in the patient's chart. 3. Ordering blood tests that patient has consented to have drawn (HBs, Ag and HIV). 4. Informing your patient of their test results. Provide appropriate counseling and referral if the results were positive. OR 5. Providing the results of your patient's test to your hospital's Department. (this is whichever Department, or individual evaluates and treats occupationally acquired exposures, such as Infection Control/Occupational Health) 6. Informing the MDH if your patient's tests are positive. SOURCE PATIENT CONSENT FOR HIV/HBV TESTING A City employee accidentally came into contact with your blood. We are asking you to give us information about your medical history so that we can determine if you have been exposed to the Human Immunodeficiency Virus (HIV). We want to determine if you are infected with HIV to inform you of this infection and to counsel you about what this means to you and others. Any information you give us may be recorded in your hospital medical record and may be disclosed to the affected employee, a representative of the City, and/or to health care workers who care for the employee. We also ask that you provide us with a sample of your blood to test for the presence of antibodies for HIV. The results of your test will also be recorded in your hospital medical record. If you are infected with HIV, your test result will be given to the employee, but your name will not be given. However, we will inform the Minnesota Department of Health (MDH) of your test results and provide your name. The law requires that MDH maintain the privacy of the information. You are not required to give the blood sample or the information. However, if you don't, you won't learn whether you are infected or receive additional information about your health if you are infected. If you refuse, we are required by law to inform the City employee and their employer that you have refused. By signing below, you are consenting to being tested for the presence of HIV antibodies. Date: Patient's Signature: (Or legal guardian or patient representative) EMERGENCY ACTION PLAN DRILL CRITIQUE On a (Fire/Tornado) drill was done at facility. The alarm was received at . We had a complete accountability of all employees at The total time elapsed between alarm and complete accountability was Comments on complications/areas needing work Safety/Drill Coordinator woo SafeAssu�re BOMB THREAT WORKSHEET Safenssre TIME OF CALL: L AM Li PM DATE: TO: U AM I PM PHONE # USED: CALLER: PIMALE ❑ FEMALE Voice Characteristics: C Young E. Nasal fi Raspy Old Average LI Normal [ Lisp P1 High —] Stutter [1 Slur (— Low C Angry SPEAKS: ❑Slow C Fast Normal CExcited I-1 Angry Does Caller: O Call anyone by name? O Seem to know our facility? O Sound familiar? Ask the Caller: O Where exactly is this bomb located? O What does it look like? O When will it go off? O What kind of timer does it have? O Why did you do this? O How big is it? O How did you get the device here? O Where are you now? Listen For Background Noises Such As: ❑ Static 1— Voices ❑ TV/Radio I Bells [-Trucks/Traffic Noises Think: 1. Are any problem employees absent today? 2. Any employee recently dismissed? 3. Any dissatisfied customers? If voice of that was a youth: 1. Which employees have teenagers? 2. Which employees have troubled teens? Keep the caller on the line as long as possible. Try to "memorize" the sound of the caller's voice, listen closely for unusual phrases or speech patterns. Listen for background sounds that might be useful in identifying the caller. If possible, have another reliable member of Management listen in on the conversation without being noticed. After caller hangs up, do not hang up the phone. EMERGENCY LIGHTING TEST LOG TEST DATE ANNUAL OR UNIT START STOP TIME PASS ? FAIL ? GIVE TESTER'S MONTHLY NUMBER TIME (CHECK IF REASON FOR FAILURE & INITIALS (A OR M) YES) REFER FOR REPAIR/REPLACEMENT 1111 IMIN EMI -_-IMINNIM_-_ 111 MMEIMMEMMMMEI NMI MMIN MINN •1111111111111111111 1111111 IEEE MMMI -_-- -_-= -_-MN IEEE MI11111111111111111111 - EL Workplace Violence Reporting FORM Date of Incident: Time of Incident: Reported by: Employee(s) Involved: Supervisor's Name: Description of Incident (include names, dates, time, etc.) Action Taken: Follow-up Action Needed or Taken: Employee's Signature: Date: Supervisor Date City Administrator Date Energy Control Procedure for: DATE: Scope: The Lockout/Tagout Program scope covers employees performing servicing and/or maintenance on the previously described equipment. The equipment needs to be completely shut down to perform any service or maintenance. Purpose: To provide specific guidance in accordance with 29 CFR 1910.147 to authorized personnel on how to de - energize, isolate, and re -energize the equipment to prevent the unexpected start-up or release of energy that could result in injury or death to an employee or authorized others. Authorization: Maintenance and/or authorized employees trained in lockout and tagout procedures are to install lockout and tagout devices in accordance with established procedures. Lockout/tagout devices will only be removed by the installer. If installer is unavailable, refer to the Lockout/Tagout Policy located in your Safety Manual. Violations/Discipline: Everyone is accountable. Violations of the Lockout/Tagout Program will be handled subject to the existing progressive disciplinary procedures outlined in the Personnel Policy. SHUTDOWN PROCEDURES — (Must perform in exact order listed) 1. Notify affected employees that equipment/machine is being de -energized. 2. Shut down machine normally by: 3. Remove/Isolate energy sources: (ShutDown/isolate in Order Listed) 4. Circle Required LOTO Devices Electrical Pneumatic Mechanical Hydraulic Gravity Thermal Chemical Steam Install (Lock/Tag—Chain—Block) Install (Lock/Tag—Chain—Block) Install (Lock/Tag—Chain—Block) Install (Lock/Tag—Chain—Block) Install (Lock/Tag—Chain—Block) Install (Lock/Tag—Chain—Block) Install (Lock/Tag—Chain—Block) Install (Lock/Tag—Chain—Block) 5. _Dissipate stored energy for: 6. Ensure equipment has been disconnected from all energy sources by: a) Clear all personnel (ensure they remain clear until procedures are completed) b) Attempt to start machine/check for energy by: c) Insure operating controls are switched back to the neutral or "OFF" position START-UP PROCEDURES 1. Check equipment and immediate area to ensure that tools etc. have been removed and equipment components, guards and shields are in place. 2. Check work area to ensure that employees are clear and notified that energy control devices are being removed. 3. Verify that controls are still in the "OFF" or neutral position. 4. Remove locks/blocks/chains and/or tags from energy sources in reverse order as listed above. 5. Notify affected employees that equipment is ready for use. Additional Comments: Annual Review By Date Comments Initials Periodic Inspection (testing) EMPLOYEE NAME DATE TIME MACHINE/EQUIPMENT/WORK PERFORMED SHUTDOWN PROCEDURES — (Must be performed in exact order on approved procedure) Did Employee: 7. Notify affected employees that equipment/machine is being de -energized. (Yes/No) 8. Shut down machine normally by: (How) Correct? (Yes/No) 9. Remove/Isolate all energy sources: (ShutDown/isolate must be done in order) (ORDER) (HOW DONE) (DEVICE) Electrical install Pneumatic install Mechanical Install Hydraulic Install Gravity Install Thermal Install Chemical Install Steam Install ( 10. Dissipate stored energy for: 11. Ensure equipment has been disconnected from all energy sources by: d) Clear all personnel -insure they remain clear until procedure are completed Correct? (Yes/No) e) Attempt to start machine/check for energy by: Correct? (Yes/No) f) Insure operating controls are switched back to the neutral or "OFF" position Correct? (Yes/No) START-UP PROCEDURES 1. Check equipment and immediate area to ensure tools etc. have been removed and equipment components, guards and shields are in place. Correct? (YeslNo) 2. Check work area to ensure all employees are clear and notified that energy control devices are being removed. Correct? (Yes/No) 3. Verify controls are still in the "OFF" or neutral position. Correct? (Yes/No) 4. Remove locks/blocks/chains and/or tags from energy sources in reverse order as listed above. Correct? (YeslNo) 5. Notify affected employees that equipment is ready for use. Correct? (YeslNo) ❑ The employee named above was observed performing lockout/tagout and re -energizing procedures listed above. The employee demonstrated understanding of and proficiency in our published procedures. ❑ The employee named above was observed performing lockout/tagout and re -energizing procedures on the machine listed above. The employee DID NOT demonstrate proficiency or understanding of our published procedures in the above areas not checked. The employee will be re-trained and re -tested until proficiency is demonstrated. ) Correct? (Yes/No) ) Correct? (Yes/No) ) Correct? (Yes/No) ) Correct? (Yes/No) Correct? (Yes/No) Correct? (Yes/No) ) Correct? (Yes/No) ) Correct? (Yes/No) Correct? (Yes/No) EMPLOYEE SIGNATURE OBSERVER/TESTER SIGNATURE WORKSTATION ASSESMENT CHECKLIST (ERGONOMICS) Evaluator: Date: Department or organizational unit being evaluated: Assessment Checklist Yes No 1.1s the elbow joint bent at approximately a 90 angle while the employee is using the keyboard (the angle can range from 70 to 110) If no, adjust the chair height and/or keyboard height. If they cannot be ad-justed, try a different chair and/or desk. Most organizations have a storage area that is a good source of old furniture. Consider buying a different chair or desk if there is no other way to achieve the correct elbow angle. 2.Is the hip joint bent at approximately a 90 angle (the angle can range from 90 to 110)? If no, adjust the chair height or try a different chair. 3.Are the ears, shoulders, and hips lined up vertically (the head can be tipped slightly forward at a comfortable angle of 5 to 10)? If no, adjust the chair height, the angle of the backrest, the viewing distance to the VDT, or the keyboard height. 4.Are the wrists straight? If no, adjust the chair height or the keyboard height. Try a different chair and/ or desk if the workstation cannot be properly adjusted. Also, consider using a wrist rest. 5.1s a mouse used at the workstation? If yes, perform steps 5a, 5b, 5c. 5a.Is the elbow bent at a 90 angle while the employees is using the mouse (the angle can range from 70 to 110)? If no, move the mouse closer to the person. An arm support can also be used. 5b.Is the upper arm close to the body? If no, move the mouse closer to the person. r n n n n n n cont. Assessment Checklist Yes 5c.Is the wrist deviated? If yes, adjust the height of the mouse and/or use a wrist rest. 6.Are the knees bent at a 90 angle (the angle can range from 70 to 110)? If no, adjust the chair height or to try a different chair. 7.Are the feet supported? If no, give the employee footrest because at the point the workstation has been adjusted for the employee's elbows, hips, wrists, and knees. 8.1s the VDT at the proper viewing distance (approximately the employee's arm length)? If no, adjust the distance of the monitor from the employee's eyes, moving the monitor forward or back until it is positioned correctly. A monitor arm can help you achieve the correct position. 9.Is there adequate thigh and leg clearance? If no, try a desk with a thinner top to provide more leg clearance. Remove items stored underneath the desk. 10.Is the part of the screen the employee uses most within the normal cone of vision, which +5 (above the horizontal axis) to —30 (below the horizontal axis)? If no, adjust the height of the VDT. This can be done by removing the monitor base if the monitor is too high or adding a monitor base if the monitor is too low. A monitor arm can also be used to raise or lower the VDT. 11.Are any sharp edges pressing into the employee? If yes, pad the items that are causing problems with light foam rubber or re -move them. 12.Return to step 1 and repeat steps 1-11 to ensure that the body alignment is still correct in every aspect. C n C n ❑ 10. VDT within the normal cone of vision (+5° to -30°) 3. Ears, shoulders, and hips line up vertically 1. Elbows bent at 90° angle while using keyboard (range 70° to 110°) upper arm pointing toward floor 5. Elbows bent at 90° angle while using mouse 2. Hips as far back on chair as possible and bent at 90° angle (range 90° to 100°) 8. VDT at proper viewing distance +5° '1S° 4. Wrists straight 11. No sharp edges pressing into employee 6. Knees bent at a 90° angle (range 70° to 110°) Source: Adapted from Grandjean, 1987; American National Standards Institute/Human Factors Society, 1988; and Putz-Anderson, 1988. Mid -VDT height co a) E tCj Omm • to a) co N V cn as 12 CD ai u SafeAssu_re woo OFFICE - SHOP - CONSTRUCTION - VEHICLE - HOBBIES - SPORTS - CHORES DEVELOPED BY EXPERTS - FOR ALL AGE GROUPS - FOLLOW INSTRUCTIONS Do these quick stretches regularly to reduce fatigue and avoid injury: Repeat 3 times, 5 seconds each BACK EXTENSION Repeat 3 times 5 seconds each, both sides ELBOW PULLOVER Do once for 15 seconds each arm SHOULDER BACK Do once for 15 seconds each leg HAMSTRING STRETCH A Do once for 15 seconds NECK FORWARD Do once for 15 seconds on each side SHOULDER OVER • Do once for 15 seconds BRIDGE STRETCH 411 Do once for 15 seconds each leg CALF STRETCH A • 4• 1 , 1 ♦ Repeat 3 times, 5 seconds each NECK LEFT & RIGHT 11:1112Do once for 15 seconds with each arm SHOULDER ACROSS O Do once for 15 seconds each way, both arms FOREARM & WRIST m 2 tr Do once for 15 seconds each leg QUAD & FLEXOR STRETCH ©2010 Barbre Ergonomics Check with your physician before starting a new exercise program or if you have had recent joint trouble, muscle problems, or surgery iimmot safeAssu re OFFICE - SHOP - CONSTRUCTION - VEHICLE - HOBBIES - SPORTS - CHORES DEVELOPED BY EXPERTS - FOR ALL AGE GROUPS - FOLLOW INSTRUCTIONS Benefits of Regular Stretching: • Increases range of motion, reduces sprain -strain injury risks, and helps control postural fatigue • Warms and prepares muscles, pre -fueling them with oxygen and other needed chemicals • Reduces internal friction and stiffness involving muscles, tendons, joints, and ligaments • Reduces soreness and fatigue from long-term sitting, driving, bending, or reaching • Improves comfort and decreases fatigue related to physical exertion, lifting, using tools, and so on BACK EXTENSION AND SHOULDER BLADE PINCH This exercise provides great fatigue relief for the lower, mid, and upper back. Stand with feet apart and gently lean backward to the point of mild tension with the arms also reaching back and squeezed toward each other. Tighten shoulder blades and low back muscles and hold for five seconds. Do three times. NECK FORWARD STRETCH This stretches the back of the neck and the area where the neck joins the upper back. Tilt your head forward and lower the chin toward the chest, placing a hand on the back of your head for added stretch. Hold for 15 seconds. NECK LEFT AND RIGHT This stretches the sides of the neck and the area where the neck joins the shoulders. Tilt head sideways toward shoulder without twisting neck -- move the ear directly toward shoulder. Do this stretch once for 15 seconds on each side. ELBOW PULLOVER (LATERAL TORSO STRETCH) This stretches the sides of the neck and the area where the neck joins the shoulders. Raise one arm overhead, grasp it at the elbow with other hand, and lean sideways from the waist, stretching the side of the trunk. Hold for 5 seconds, alternating for 3 times on each side. SHOULDER OVER (LATERAL SHOULDER STRETCH) Raise one arm overhead, grasp it at the elbow with other hand, and pull the elbow gently across behind the head, stretching the muscles and soft tissues on the side of the shoulder joint and surrounding area. Hold for 15 seconds, and repeat for the other shoulder. SHOULDER ACROSS (POSTERIOR SHOULDER STRETCH) Hold one arm straight across the chest and gently pull its elbow in closer and farther across. Hold for 15 seconds to stretch the back area of that shoulder. Repeat for the other shoulder. SHOULDER BACK (ANTERIOR SHOULDER AND CHEST STRETCH) Stand with a stable shoulder -high object directly to your side. Extend the arm on that side to touch the object with your fingertips with arm straight. Gently rotate your entire body forward and away from the object while keeping fingertips in place on the object, stretching the front side of that shoulder. Hold for 15 seconds and repeat, facing the opposite direction in order to stretch the other shoulder. BRIDGE STRETCH FOR ARMS AND UPPER TORSO Interlace fingers with palms pointing toward the sky, straightening the elbows and reaching as far upward as possible with both hands. Hold for 15 seconds. FOREARM AND WRIST STRETCHES Extend one arm forward without bending the elbow. Bend the wrist upward, and use the other hand to gently pull fingers back toward you, stretching the muscles and soft tissues on the bottom of the forearm and wrist. Hold for 15 seconds. Then release and bend the same wrist downward, gently pulling it down and toward you with the other hand. Hold for 15 seconds and repeat both stretches with other arm. HAMSTRING STRETCH Tight hamstrings can be a source of soreness, and often cause back soreness as well. Stretch hamstrings by standing with feet crossed and gently bending forward at the hips and waist to the point of mild tension.. You should feel this stretch along the back of the rear leg. Hold for 15 seconds and repeat with the other leg. Alternate version: place one foot up on a low object with knee straight and gently lean forward to stretch back of leg. Hold for 15 seconds and repeat with other leg. CALF STRETCH Stand at arm's length in front of a tall stable surface such as a wall or tree. Place both hands on the surface at chest level, and move one foot back about as far as your shoulders are wide. Push the rear heel all the way onto the floor or ground, and lean forward toward your hands to stretch the calf muscles and tendons on that leg. Hold for 15 seconds and repeat for the other leg. This stretch can also help relieve heel discomfort. QUAD AND FLEXOR STRETCH Place one hand on a stable surface for support. Bend one knee to lift a foot up behind you. Bend forward and grasp that ankle with the opposite -side hand, and slowly stand back upright, gently pulling the leg upward behind you to stretch front of thigh (quadriceps) and upper thigh area (hip flexors). Hold for 15 seconds and repeat with opposite leg and hand. © 2010 Ba bre Ergonomics DO NOT BOUNCE OR TWIST WHILE STRETCHING pir AMP' /V III Air AM/ INV 0 0 1 $ 2 lift Equipment Road Test Skid • Steer SATISFACTORY NEEDS IMPROVEMENT RE -TEST Performs Equipment Inspection Properly Uses Personal Protective Equipment (PPE) when appropriate Uses "three -point -contact" when entering and exiting the cab Keeps inside cab and controls clean and free of loose tools Wears safety belt Checks blind spots by shifting or leaning in seat Shows proficiency and knowledge of all controls pertaining to equipment Maintains an adequate "cushion of safety" when driving on a public road Follows recommended procedures while loading and unloading equipment Checks worksite for ground stability prior to operation Checks worksite for overhead and side clearances Knows procedure when approached by a worker while operating machinery Date: Observer: Operator: Comments: Equipment Road Test '1 fNS Dump ,. ))tl_ it .. .. y _. : i' ®, SATISFACTORY NEEDS IMPROVEMENT RE -TEST Truck Performs Equipment Inspection Properly Uses Personal Protective Equipment (PPE) when appropriate Uses "three -point -contact" when entering and exiting the cab Keeps inside cab and controls clean and free of loose tools Wears safety belt Checks blind spots by shifting or leaning in seat Shows proficiency and knowledge of all controls pertaining to equipment Maintains an adequate "cushion of safety" when driving on a public road Checks worksite for overhead and side clearances Knows procedure when approached by a worker while operating machinery Date: Observer: Operator: Comments: Appendix D to Sec. 1910.134 (Voluntary Use) Information for Employees Using Respirators When Not Required Under the Standard Respirators are an effective method of protection against designated hazards when properly selected and worn. Respirator use is encouraged, even when exposures are below the exposure limit, to provide an additional level of comfort and protection for workers. However, if a respirator is used improperly or not kept clean, the respirator itself can become a hazard to the worker. Sometimes, workers may wear respirators to avoid exposures to hazards, even if the amount of hazardous substance does not exceed the limits set by OSHA standards. If your employer provides respirators for your voluntary use, of if you provide your own respirator, you need to take certain precautions to be sure that respirator itself does not present a hazard. You should do the following: 1. Read and adhere to all instructions provided by the manufacturer on use, maintenance, cleaning and care, and warnings regarding the respirator's limitations. 2. Choose respirators certified for use to protect against the contaminant of concern. NIOSH, the National Institute for Occupational Safety and Health of the U.S. Department of Health and Human Services, certifies respirators. A label or statement of certification should appear on the respirator or respirator packaging. It will tell you what the respirator is designed for and how much it will protect you. 3. Do not wear your respirator into atmospheres containing contaminants for which your respirator is not designed to protect against. For example, a respirator designed to filter dust particles will not protect you against gases, vapors, or very small solid particles of fumes or smoke. 4. Keep track of your respirator so that you do not mistakenly use someone else's respirator. [63 FR 1152, Jan. 8, 1998; 63 FR 20098, April 23, 1998] IT BEFORE INITIATING HOT WORK, CAN THIS JOB BE AVOIDED? IS THERE A SAFER WAY? PERMIT #: This Hot Work Permit is required for any temporary operation involving open flames or producing heat and/or sparks. This includes, but is not limited to: Brazing, Cutting, Grinding, Soldering, Torch -Applied Roofing, and Welding. Hot Work Permits are not required in designated hot work areas (shop or maintenance areas). INSTRUCTIONS 1. Competent Hot Work Supervisor : A. Verify precautions listed at right (or do not proceed with the work). B. Complete and retain permit. C. Issue copy of permit to person doing job. HOT WORK BEING DONE BY: ❑ EMPLOYEE ❑ CONTRACTOR Date Job Number Nature of Job Name of Person Doing Hot Work I verify the above location has been examined, the precautions checked on the Required Precautions checklist have been taken to prevent fire, and permission is authorized for this work. SIGNED (Competent Hot Work Supervisor) PERMIT EXPIRES DATE TIME AM PM NOTE: EMERGENCY NOTIFICATION ON BACK OF FORM. USE AS APPROPRIATE FOR YOUR FACILITY. REQUIRED PRECAUTIONS CHECKLIST ❑ Available sprinklers, hose streams and extinguishers are in service/operable. ❑ Hot Work equipment in good repair. Requirements within 35 ft (11 m) of work ❑ Flammable liquids, dust, lint and oily deposits removed. ❑ Explosive atmosphere in area eliminated. ❑ Floors swept clean. O Combustible floors wet down, covered with damp sand or fire -resistive sheets. ❑ All wall and floor openings covered. ❑ Fire -resistive tarpaulins suspended beneath work. O Protect or shut down ducts and conveyors that might carry sparks to distant combustibles. Work on walls, ceilings, or roofs O Construction is noncombustible and without combustible covering or insulation. ❑ Combustibles on either side of walls, ceilings or roofs are moved away. Work on enclosed equipment ❑ Enclosed equipment cleaned of all combustibles. ❑ Containers purged of flammable liquids/vapors. ❑ Pressurized vessels, piping, and equipment removed from service, isolated and vented. IF THE ABOVE CAN NOT BE ACCOMPLISHED Fire Watch/Hot Work area monitoring (within buildings) ❑ Fire watch will be provided during and for 30 minutes after work, including any coffee or lunch breaks. ❑ Fire watch is supplied with suitable extinguishers, and where practical, a charged small hose. ❑ Fire watch is trained in use of equipment and in sounding alarm. ❑ Fire watch may be required in adjoining areas, above and below. ❑ Monitor Hot Work area for 4 hours after job is completed. Other Precautions Taken: CtanP LAUDERDALE COUNCIL ACTION FORM Meeting Date September 8, 2026 Agenda Item 2026 General Election Day Voting and Early Voting Options Action Requested Consent ❑ Public Hearing Informational Presentations/Reports X❑ Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff put together information regarding voting options prior to election day. In -person and mail voting starts September 18. The best way to request a mailed ballot is through the Secretary of State' s website (www.sos.mn.gov/elections-voting/). In -person absentee voting will be available from September 18 — October 15 at a couple of locations throughout Ramsey County. In -person absentee voting is not early voting. In -person absentee voting is the "envelop" process. Early voting starts on October 16 and continues through November 2. Early voting is similar to voting on election day whereby voters put their ballots into a ballot counter. The best way to encourage voting is to direct people to Ramsey County's and the Secretary of State's website. Both websites direct voters to the appropriate information. Among the online features include the ability to register to vote and request a mailed ballot. The website also allows voters to track the status of their absentee ballots including whether they were received and accepted. City staff will post the same information on the City's website shortly. We also will provide sample ballots and help guide residents to the appropriate voter information. In -person voting will be available at Lauderdale City Hall on election day. Following is the schedule provided by Ramsey County for both absentee and early voting options including the voting locations and hours. STAFF RECOMMENDATION: 9/4/26, 1:23 PM Vote in Person I Ramsey County, Minnesota ® Language Home Jobs News & Updates Calendar Contact Us Irk RAMSEY COUNTY Residents v Businesses v Your Government v Search... Home / Residents / Elections & Voting / Voters / Vote Before Election Day / Vote in Person Elections & Voting 0 Voters - Key Election Dates - Vote Before Election Day - Vote in Person - Vote by Mail or Return Your Ballot - Military & Overseas Voters - Vote by Agent - Vote on Election Day - Voting Basics Vote in Person Before Election Day In -person absentee voting https://www.ramseycountymn.gov/residents/elections-voting/voters/vote-before-election-day/vote-person 1/8 9/4/26, 1:23 PM Vote in Person I Ramsey County, Minnesota Beginning Sept. 18, Ramsey County voters can vote by absentee ballot by mail or in person ahead of the General Election (Nov. 3). Sept. 18—Oct. 15 Countywide locations • Ramsey County Elections —Plato Building 90 Plato Blvd. W., Saint Paul, MN 55107 Mondays through Fridays, 8 a.m.-4:30 p.m. City -specific locations • Maplewood City Hall L (Maplewood residents only) 1830 County Road B E., Maplewood, MN 55126 Mondays through Fridays, 8 a.m.-4:30 p.m. • Anoka County Elections [ (Spring Lake Park residents only) 2100 3rd Ave, Anoka MN 55303 Mondays through Fridays, 8 a.m.-4:30 p.m. Early voting Early voting is available Oct. 16—Nov. 2 ahead of the General Election on Tuesday, Nov. 3. Oct. 16-23, Oct. 26-30 Countywide locations • Ramsey County Elections —Plato Building Mondays through Fridays, 8 a.m.-4:30 p.m. • Ramsey County Library —Roseville L Mondays through Fridays, 10 a.m.-4 p.m. • Ramsey County Library —Shoreview L Mondays through Fridays, 10 a.m.-4 p.m. https://www.ramseycountymn.gov/residents/elections-voting/voters/vote-before-election-day/vote-person 2/8 9/4/26, 1:23 PM Vote in Person I Ramsey County, Minnesota • Arlington Hills Community Center L Mondays through Fridays, 10 a.m.-4 p.m. City -specific locations • Maplewood City Hall L(Maplewood residents only) Mondays through Fridays, 8 a.m.-4:30 p.m. • Spring Lake Park City Hall L (Spring Lake Park residents only) Mondays through Fridays, 8 a.m.-4:15 p.m Saturday, Oct. 24 9 a.m.-3 p.m. at all early voting locations Countywide locations • Ramsey County Elections —Plato Building • Ramsey County Library —Roseville L • Ramsey County Library —Shoreview L • Arlington Hills Community Center L City -specific locations • Maplewood City Hall L(Maplewood residents only) • Spring Lake Park City Hall L (Spring Lake Park residents only) Tuesday, Oct. 27 Countywide locations • Ramsey County Elections —Plato Building, 8 a.m.-7 p.m. • Ramsey County Library —Roseville L, 10 a.m.-7 p.m. • Ramsey County Library —Shoreview L, 10 a.m.-7 p.m. • Arlington Hills Community Center L, 10 a.m.-7 p.m. City -specific locations • Maplewood City Hall L(Maplewood residents only), 8 a.m.-7 p.m. https://www.ramseycountymn.gov/residents/elections-voting/voters/vote-before-election-day/vote-person 3/8 9/4/26, 1:23 PM Vote in Person 1 Ramsey County, Minnesota • Spring Lake Park City Hall L (Spring Lake Park residents only), 8 a.m.-7 p.m. Saturday, Oct. 31 9 a.m.-3 p.m. at all early voting locations Countywide locations • Ramsey County Elections -Plato Building • Ramsey County Library -Roseville L • Ramsey County Library -Shoreview L • Arlington Hills Community Center L City -specific locations • Maplewood City Hall L(Maplewood residents only) • Spring Lake Park City Hall L (Spring Lake Park residents only) Sunday, Nov. 1 9 a.m.-3 p.m. at all early voting locations Countywide locations • Ramsey County Elections -Plato Building • Ramsey County Library -Roseville L • Ramsey County Library -Shoreview L • Arlington Hills Community Center L City -specific locations • Maplewood City Hall L (Maplewood residents only) • Spring Lake Park City Hall L (Spring Lake Park residents only) Monday, Nov. 2 Countywide locations https://www.ramseycountymn.gov/residents/elections-voting/voters/vote-before-election-day/vote-person 4/8 9/4/26, 1:23 PM Vote in Person I Ramsey County, Minnesota • Ramsey County Elections —Plato Building, 8 a.m.-5 p.m. • Ramsey County Library —Roseville L, 10 a.m.-4 p.m. • Ramsey County Library —Shoreview L, 10 a.m.-4 p.m. • Arlington Hills Community Center L, 10 a.m.-4 p.m. City -specific locations • Maplewood City Hall L (Maplewood residents only), 8 a.m.-5 p.m. • Spring Lake Park City Hall L (Spring Lake Park residents only), 8 a.m.-5 p.m. On Election Day On Election Day, voters must return their absentee ballot to the Plato Building L (90 Plato Blvd. W., Saint Paul, MN 55107) by 5 p.m. or vote at their assigned polling place L. Be sure to look up your polling place in advance — it may have changed since you last voted. Polling places are open from 7 a.m. to 8 p.m. on Election Day. Voting on Election Day More information about elections and voting • Information about preparing to vote, vote on election day, and more • Updates on voter turnout during absentee and early voting L Contact us Elections elections@ramseycountymn.gov 651-266-2171 Fax: 651-266-2177 https://www.ramseycountymn.gov/residents/elections-voting/voters/vote-before-election-day/vote-person 5/8 LAUDERDALE COUNCIL ACTION FORM Meeting Date September 8, 2026 Agenda Item Sewer Ordinance Action Requested Consent ❑ Public Hearing Action ❑X Resolution Discussion ❑X Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff spent time modernizing the Sanitary Sewer Systems and Services ordinance as it hadn't been updated in twenty years. The ordinance reflects current practices and understandings regarding sewer line access and ownership. Staff are still waiting for final sign off from the city attorney. If that doesn't happen before Tuesday, the Council can hold the public hearing at this meeting and hold off on final adoption until September 22. STAFF RECOMMENDATION: Motion to adopt Ordinance No. 26-03 Regarding Sanitary Sewer Systems and Services. Motion to adopt Resolution No. 090826A — Approving Summary Publication of Ordinance No. 26-03 LA605 8-2 (1) CITY OF LAUDERDALE ORDINANCE NO. 26-03 An Ordinance Amending Section 8-2 of the Code of Ordinances Regarding Sanitary Sewer System and Services. The city council of the city of Lauderdale ordains as follows: SECTION I. The Lauderdale City Code is amended by deleting the stricken material and adding the underlined material as follows: CHAPTER 2 SANITARY SEWER SYSTEMS AND SERVICES' SECTION: 8-2-1: Service Connection Installation Regulations 8-2-1--1: Municipal Sewer Line Installation By City 8-2-1--2: Application 8-2-1--3: Deposits, Fees And Charges 8-2-1--4: Criteria For Approval 8-2-1--5: Grant Of Application 8-2-1--6: Service Connections 8-2-2: Use Regulations 8-2-2--1: Definition 8-2-2--2: Connection Required 8-2-2--3: Permit Required 8-2-2--4: Implied Consent 8-2-2--5: Application For Service; Deposit 8-2-2--6: Sewer Accounts 8-2-2--7: Sewer Service Charges 8-2-2--8: Commercial, Manufacturing And Industrial Discharge 8-2-2-9: Discharge Of Surface Water Prohibited 8-2-2-10: Inspection 8-2-2-11: Discontinuance Of Service 8-2-2-12: Connection Prior To Application 8-2-2-13: Outdoor Privy, Cesspool, Etc., Prohibited 8-2-3: Penalty 8-2-1: SERVICE CONNECTION INSTALLATION REGULATIONS: 1. M.S.A. § 412.221, subds. 6 and 31. LA605 8-2 (2) 8-2-1-1: MUNICIPAL SEWER LINE INSTALLATION BY CITY: In the installation of new sanitary sewer service connections, all street excavations —shall —be —made, taps into City sewer lines made and pipes installed from the lateral -municipal sewer line to the property line shall be made by the City, or by the owner of the property served by the line, under the direction and general supervision of the CityGibfrCetateilcity engineer. (Ord. 33, 5-1-1969, amended 8-22-2026) 8-2-1-2: APPLICATION: Any person desiring the installation of a sanitary sewer service connection to the municipal sewer system to serve his their property shall make written application to the City Administrator. (Ord. 33, 5-1-1969) 8-2-1-3: DEPOSITS, FEES AND CHARGES: A. Deposit: 1. Initial Deposit: A deposit as determined from time to time by the City Council Engineer shall be made by the applicant at the time of application, to be applied to the cost of installing such service connection from the lateral -municipal sewer line to the property line if the City elects to install the sewer line. —provided that-ilf application is made for the construction of such service connection after November 1 or before April 15 of any year, an additional deposit as determined from time to time by the CitcilCity Engineer shall be made. 2. Additional Cost: The applicant shall agree in writing that in the event that such deposit or deposits are insufficient to pay the actual cost of construction of such service connection, he -they will make payment of the balance of the construction cost to the City within thirty (30) days after written demand therefore by the City Administrator. 3. Nonpayment Of Additional Costs: In the event that the amount so demanded is not paid as hereinbefore provided, the Council may levy a special assessment for said amount against the property served by said connection, together with interest thereon from the date of completion of said connection. (Ord. 33, 5-1-1969; 1996 Code) B. Connection Fees: 1. Required When No Special Assessment Levied: No person connecting any drainage, waste disposal, or plumbing facilities with-ato the City sanitary sewer serviee-eemieetiensystem from property served by such service »nection system shall make such connection without first paying the connection fee established by Metropolitan Council Environmental Services as h A t f rth; .ided that this Section shall be applicable o..1.. to those where LA605 8-2 (3) Council. (amended 12 11 2007) 3. Other Permit Fees: This fee shall not be in lieu of any other installation, right-of-way, or construction permit fees required by the ordinances of this City, whether now or hereafter adopted. (Ord. 34, 5-1-1969; 1996 Code) C. Sewer Service Availability Charge: 1. Imposition Of Charge: There is imposed on each new or expanded building constructed within the City and upon each building hereafter connected to the sewer system of the City a sewer service availability charge. This charge is imposed to assist the City in meeting its obligations to the Metropolitan Council Environmental Services, hereafter referred to as MCES, pursuant to Minnesota Statutes, chapter 473. All funds collected under this subsection shall be used by the City for that purpose. (amended 12-11-2007) 2. Amount Of Charge: The amount of the sewer service availability charge shall be fixed F orn a aikeharge-is established by the MCES and shall be used as a basis for payments made to the MCES by the City. (amended 12-11-2007) 3. Administration; Building Permits: An applicant for a permit for building construction or for the connection of an existing building to the City's sewer system shall pay the sewer service availability charge to the City together with other fees required for the issuance of any such permit. The Building Inspector shall not issue a building permit for any new building to be connected to the sanitary sewer system or for any existing building to be connected to such system unless the charge is paid. (Ord. 60, 1-9-1973) 8-2-1-4: CRITERIA FOR APPROVAL: A. ' atera' Sewer r ineSewer Service Connection: No such application for the installation of a service connection shall be granted unless the property being served abuts upon a street or alley in which a lateral municipal sewer line has been laid. B. Separate Service Connection: Unless special permission in writing from the City Council is first obtained, every lot, piece or parcel of land served by the City sanitary sewer system shall have a separate service connection. C. Special Assessments: No application for the installation of a service connection to serve any property shall be made by the owner thereof unless all sanitary sewer special assessments upon such property then due and payable have been paid. (Ord. 33, 5-1-1969) LA605 8-2 (4) 8-2-1-5: GRANT OF APPLICATION: When the applicant has complied with the terms of this Section 8-2-1, the application may be granted by the City Administrator, who may thereupon order the installation of the service connection. (Ord. 33, 5-1-1969) 8-2-1-6: SERVICE CONNECTIONS: A. Service connections se -installed by the City shall be constructed from the wye in the street or alley adjoining the property to the nearest point on the property line, unless special permission from the CityGit-frGooneilcity engineer is first obtained permitting construction in a different manner. (Ord. 33, 5-1-1969) B. New sanitary service connections from the structure to the municipal sewer main shall be owned and maintained by the owner of the property served by the connection. C. It shall be the responsibility of the fee owner of the property served by the connection to properly maintain the sanitary sewer service from the municipal sewer main to the structure. If any work initiated by the property owner damages any portion of the City's street, right-of-way infrastructure or sewer main, all repairs shall be made at the expense of the fee owner. D. In case of emergency, the City may repair any service connections with such notice to the owner of the property served by the connection as circumstances allow. If this is done, the owner of the property served by the connection shall reimburse the City for the cost of the repair work. The public works coordinator shall determine the existence of an emergency. 8-2-2: USE REGULATIONS: 8-2-2-1: DEFINITION: For the purposes of this Section 8-2-2 the term "sanitary sewage" means wastewater from water closets, lavatories, sinks, bath tubs, cellar floor drains, bars, soda fountains, refrigerators, drinking fountains and liquid wastes resulting from any commercial, manufacturing or industrial operations or processes that drains into the metropolitan disposal system of the Metropolitan Council. (Ord. 32, 12-21-1971; amended 12-11-2007) 8-2-2-2: CONNECTION REQUIRED: Notwithstanding any other provision in this Section 8-2-2, the use of all private sewage disposal facilities shall be discontinued on or before July 1, 1966, and thereafter all sanitary sewage LA605 8-2 (5) facilities in use in this City on any residential, commercial, manufacturing or industrial property shall be connected to the City sanitary sewer system. (Ord. 32, 12-21-1971) 8-2-2-3: PERMIT REQUIRED: No person shall connect any private sanitary sewage disposal facilities with-with4o the sanitary sewer system of the City, or discharge any sanitary sewage into the City sanitary sewer system without first obtaining a permit therefor. (Ord. 32, 12-21-1971) 8-2-2-4: IMPLIED CONSENT: Every customer or person receiving sanitary sewage disposal service through the City sanitary sewage system shall be deemed to consent to all the rules, regulations and rates contained in the ordinances of the City and to all modifications thereof and all new rules, regulations or rates adopted by the City. (Ord. 32, 12-21-1971) 8-2-2-5: APPLICATION FOR SERVICE; DEPOSIT: Before any sanitary sewage is discharged into the City system from any premises, the owner or his authorized agent shall apply to the City Administrator for sanitary sewage service and shall deposit with the City Administrator a sum to be determined from time to time by the City Council to hold the City free from any loss occasioned by failure to pay any bill legally rendered against him for service of his property and from any loss resulting from damage to City -owned property adjacent to his premises. made -(Ord. 32, 12-21-1971) 8-2-2-6: SEWER ACCOUNTS: Sewer accounts shall be carried in the name of the owner of the property, or in the name of the person designated by the owner in writing. Sewer service rates, charges or rentals shall be a charge against the owner, lessee or occupant of the premises, or against any or all of them; and any such claim for unpaid rates, charges or rentals which have been properly billed to the occupant of the premises may be collected in a civil action in any court of competent jurisdiction, or, in the discretion of the City Council, may be certified to the County Auditor with the taxes against such property serviced and shall be collected as other taxes are collected. Payments of delinquent sewer service rates, charges or rentals shall be credited to the same fund as current collections for that purpose are, deducting therefrom any cost of collection accruing to the City. (Ord. 32, 12-21-1971) 8-2-2-7: SEWER SERVICE CHARGES: LA605 8-2 (6) A. Charges Established By a o1 : For the purpose of providing funds for the sewer system of the City and for the providing of sewage disposal service, the Council shall, from time to time, establish the sewer service charges which are to be paid. Any such action taken by the Council shall be by reselutienordinance. t li w k. f r isr ., eetioand reading 1 (..ended 2 1 1 2007) C. Discount Forfor Prompt Payment: Such service charges may include a discount for prompt payment. D. Water Andand Sewer Statements: Water and sewer statements may be submitted on a single bill in those cases where the premises are served by both the regional water authority and City sewer systems. (Ord. 32, 12-21-1971; (amended 12-11 2007i) 8-2-2-8: COMMERCIAL, MANUFACTURING AND INDUSTRIAL DISCHARGE: No sanitary sewage consisting of liquid wastes from any commercial, manufacturing or industrial process shall be discharged into the sanitary system of the City without first securing the consent and approval of the Metropolitan Council and other applicable agencies, boards, and governing bodies. (amended 12-11-2007) 8-2-2-9: DISCHARGE OF SURFACE WATER PROHIBITED: Except as otherwise expressly authorized in this subdivision, no water from any roof, surface, sump pump, footing tile or drains, swimming pool, any other natural precipitation or groundwater, cooling water, or industrial process shall be discharged into the sanitary sewer system. Dwellings and other buildings and structures which require, because of the infiltration of water into basements, crawl spaces and the like, a sump pump discharge system shall have a permanently installed discharge line which shall not at any time discharge water into the sanitary sewer system. A permanent installation shall be one which provides for year-round discharge capability to either the outside of the dwelling, building or structure, or is connected to a City storm sewer or draintile. It shall consist of a rigid discharge line without valving or quick connections for altering the path of discharge or a system otherwise approved by the city Public Works Coordinator or City Engineer. Any person, firm, corporation, or other entity having a roof, surface, sump pump, footing tile or drains, swimming pool, cooling water or unpolluted industrial process water now connected and/or discharging into the sanitary sewer system shall disconnect or remove the same. Any disconnects or openings in the sanitary sewer system shall be closed or repaired in an effective, Commented [HBI]: Sewer fees are a flat fee and not based upon consuption Commented [HB2]: No, we have a few that aren't served by both LA605 8-2 (7) workmanlike manner, after obtaining the proper permits, and inspected by a representative or agent of the City. If a City draintile or storm sewer system is available to the property, these discharges may be connected to it. If a public system is not utilized, these discharges must be accommodated on the owner's property. Any property owner applying for a building permit or plumbing permit -(excluding -permits -for te wa,.��,--heater, variance, minor subdivision, rental housing license or other approval from the City, shall agree to an inspection of the structure's sump pump, footing or foundation drain discharge for compliance with this code. Variances, minor subdivision, and other requested approvals shall not be forwarded to City committees or the City Council for review until the discharges are in full compliance with this chapter of City Code. (amended 12-11-2007) 8-2-2-10: INSPECTION: Every person owning improved real estate that discharges into the City's sanitary sewer system shall be subject to an inspection by an employee of the City or its designated representative to confirm that there is no sump pump or other prohibited discharge into the sanitary sewer system. If any person refuses to allow their property to be inspected by a City employee or its designated representatives, the City reserves the right to seek an administrative search warrant from a court of competent jurisdiction before conducting the inspection in accordance with this chapter. (amended 3-25-2008) New Home Inspections: All new homes with a sump pump system shall be inspected by a City employee or its designated representative before a certificate of occupancy is issued. Assessments for Improvements: If a City employee or its designated representative identifies an illegal discharge into the sanitary sewer system and the cost to disconnect exceeds $500, the property owner may petition the City Council to allow the disconnection costs to be assessed as a lien against its property under the provisions of Minnesota Statutes Chapter 429 and Lauderdale City Code 1-7-1. Surcharge: ^ ,charge-of-ene-hundred dollars ($100.00) pe: month n inflow and infiltration surcharge as established by ordinance will be imposed and added to sewer bills of residential property owners who are not in compliance with this Chapter by the correction date established by the City. A suichof these hundred della, ($300 nm . nth shailAn inflow and infiltration surcharge as established by ordinance will be imposed and added to sewer bills of commercial or industrial property owners who are not in compliance with this Chapter by the eorrection-date-estabtished-b.fthe-GityDecember 31, 2008. The surcharges shall be added every quarter until the property is brought into compliance with this Chapter. (amended 3-25-2008) 8-2-2-11: DISCONTINUANCE OF SERVICE: The City reserves the right to discontinue service of the sanitary sewer system -without -notice LA605 8-2 (8) when the same is necessary in the repair of the system or any part thereof, or for nonpayment of bills, or for any cause when required by the City of M ineapolls or the Minneapolis -Saint -Paul Sanitary District. (Ord. 32, 12 21 1971)Metropolitan Council Environmental Services. 8-2-2-12: CONNECTION PRIOR TO APPLICATION: In any case where private sanitary sewage facilities are connected with the sanitary sewer system of the City without first making application for and receiving all necessary permits therefor, the City Council may elect to charge for sewage disposal service to the premises so connected, from the time that a sanitary sewer main was first available for use by such premises or from the time that a structure which could use such sewer main was first constructed on such premises, whichever is later. Any such charges may include charges for delinquency in paying for sewage disposal service when due. (Ord. 32, 12-21-1971) 8-2-2-13: OUTDOOR PRIVY, CESSPOOL, ETC., PROHIBITED: No person shall construct, reconstruct, relocate or erect, nor shall any permit hereafter be issued for the construction, installation, reconstruction, relocation or erection of any outdoor privy, cesspool, septic tank, drainage field or similar structure for the disposal of sewage on any property or to serve any property abutting upon or adjacent to any street in which municipal sewer mains have been laid, but connection of sanitary sewage facilities on any such property shall be made with the City sanitary sewage system at the time that such work is rendered necessary to provide sanitary disposition of sewage. (Ord. 32, 12-21-1971) 8-2-3: PENALTY: Any person violating this Chapter shall be subject to penalty as provided by Section 1-4-1 of this Code. (Ord. 32, 12-21-1971; 1996 Code) SECTION II. This ordinance shall be effective upon its adoption and summary publication in the City's official newspaper. A copy of the fill ordinance is available for review at City Hall. Adopted by the City Council of the City of Lauderdale this 8th day of September 2026. Mary Gaasch, Mayor ATTEST: LA605 8-2 (9) Heather Butkowski, City Administrator Published by summary in the Pioneer Press the 10`11 day of September, 2026. Council Member introduced the following resolution and moved its adoption: RESOLUTION NO. 090826A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SUMMARY PUBLICATION OF ORDINANCE NO. 26-03 WHEREAS, the City of Lauderdale has adopted the above -referenced ordinance; and WHEREAS, Minn. Stat. § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the verbatim text of the ordinance is lengthy; and WHEREAS, the following summary clearly informs the public of the intent and effect of the ordinance. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, Minnesota, that the following summary is hereby approved for official publication: AN ORDINANCE AMENDING TITLE 8, CHAPTER 2 OF THE LAUDERDALE CITY CODE REGARDING SANITARY SEWER SYSTEMS AND SERVICES On September 8, 2026, the Lauderdale City Council adopted an ordinance designated as Ordinance No. 26-03, the title of which is stated above. The revisions update the city's sanitary sewer ordinance to align with current sewer access practices and clarify language around sewer system pipe ownership. A full copy of the ordinance is available for public inspection during normal business hours at Lauderdale City Hall, 1891 Walnut Street, Lauderdale, Minnesota in the office of the City Administrator. BE IT FURTHER RESOLVED that the Lauderdale City Administrator is directed to keep a copy of the ordinance in the Clerk's office at Lauderdale City Hall for public inspection and to post a full copy of the ordinance in a public place in the City of Lauderdale for a period of two weeks. Adopted by the Lauderdale City Council of the City of Lauderdale, Minnesota this 8th day of September, 2026. Mary Gaasch, Mayor Attest: (SEAL) Heather Butkowski, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member upon vote being taken thereon, the following voted in favor thereof: Members And the following voted against same: Absent: Whereupon said resolution was declared duly passed. LAUDERDALE COUNCIL ACTION FORM Meeting Date September 8, 2026 Agenda Item 2027 Budget and Levy Action Requested Consent ❑ Public Hearing ❑ Discussion El Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following this memo are the draft general fund budgets and relevant parts of the presentation provided by Ramsey County at the recent finance directors' meeting. We haven't received a final cost for policing so that remains budgeted at a one -percent increase. Factoring all the budget changes, the overall general fund budget increases $39,838 or 2.0%. Due to the additional fiscal disparities, the projected local levy increase totals 2.1%. The county assessor's reports show the anticipated decrease in Lauderdale housing values with a median value of $319,100 for 2027 versus $321,900 for 2026. The result is an anticipated decrease of $36.65 in city taxes on a median value home in 2027 based on the 2.1% levy increase. The county assessor also presented that the shift in values towards apartments and commercial properties for the upcoming year will take pressure off residential property. Even with the county's 8.25% levy increase, Lauderdale property owners are starting with a $102 decrease in property taxes. This will change based upon what the city council, school board, and watershed districts decide to levy. I clarified with Ramsey County staff that the City can't list the cost of the hockey rink separately on the property tax statement because it isn't a special assessment. The Council can approve the budget with a transfer to the park fund to cover some or all of the cost. For example, the tax impact of a $110,000 levy to cover most of the cost would result in —$60 increase in the city property taxes of a median home (—$96 overall cost or 11.8% local levy increase). However, owners may still experience an overall decrease in their taxes as noted above. The Council also could levy for the hockey rink replacement over multiple years to reduce the levy percentage. Ultimately, the Council and staff will be communicating that the levy increase without the hockey rink would have been 2.1% and the additional is a one (or two) year increase that specifically pays for the new rink. Staff are looking for a levy increase that the Council feels comfortable with. Staff will calculate how much that will generate to pay for the hockey rink. For example, levying $50,000 for the hockey rink would result in a 6.5% local levy increase. On the following page are very preliminary levy percentages of other cities in Ramsey County. CITY NAME Proposed 2027 COLA for non- union 2027 Levy Increase Target NEW BRIGHTON 3% 7.5% NORTH ST PAUL 3% 6% ROSEVILLE 3% 9.80% FALCON HEIGHTS 3% 9.65% LAUDERDALE 4% ? ARDEN HILLS 3% 14.5% LITTLE CANADA 3.5% 12.5% NORTH OAKS MAPLEWOOD 3% 8.5% 3% <10% SHOREVIEW VADNAIS HEIGHTS 3% 4.61% MOUNDS VIEW 3% 4% WHITE BEAR LAKE 3% TBD WHITE BEAR TWSHP 3.5% 6-8% 2027 PROPOSED LEVY IMPACTS ON LAUDERDALE HOMES City City City City City Total Levy Fiscal Disparities Net Local Levy Tax Capacity Tax Rate 2026-7.8% $1,321,460 $184,612 $1,136,848 $3,283,672 34.621% 2027-3.3% $1,360,770 $199,906 $1,160,864 $3,439,049 33.755% 2027 - Rink $1,470,770 $199,906 $1,270,864 $3,439,049 36.954% Median Value Payable 2023 $274,300 18.56% over prior year Median Value Payable 2024 $300,600 9.6% over prior year Median Value Payable2025 $306,300 1.9% over prior year Median Value Payable 2026 $321,900 5.1% over prior year Median Value Payable 2027 $319,100 -.87% over prior year Taxable Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2027-3.3% $301,269 1% 0.3376 Total Tax $1,016.94 2026-7.8% $304,321 1% 0.3462 Total Tax $1,053.60 DIFFERENCE ($36.65) -3.48% Taxable Value x Tax % 2027-3.3% $517,200 1% 2026-7.8% $517,200 1% x Tax Rate = City Tax on $517,200 Home (No MVHE) 0.3376 Total Tax $1,745.83 0.3462 Total Tax $1,790.61 DIFFERENCE ($44.78) -2.50% Taxable Value x Tax %, x Tax Rate = City Tax on Median Lauderdale Home w/ Rin 2027-3.3% $301,269 1% 0.3695 Total Tax $1,113.31 DIFFERENCE $59.71 5.36 CITY OF LAUDERDALE GENERAL FUND REVENUES 2027 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-00000-410-31010 CURRENT AD VALOREM TAXES $ 1,048,869 $ 1,136,848 $ 1,160,864 101-00000-410-31020 DELINQUENT AD VALOREM TAXES $ (20,342) $ - $ 101-00000-410-31400 FISCAL DISPARITIES $ 157,700 $ 184,612 $ 199,906 101-00000-410-31055 EXCESS TAX INCREMENT $ $ - $ 101-00000-410-31900 PENALTIES AND INTEREST TAXES $ (1,134) $ $ TAXES $ 1,185,093 $ 1,321,460 $ 1,360,770 101-00000-410-31810 FRANCHISE TAX (CABLE) $ $ - $ 11,000 FRANCHISE TAX $ $ - $ 11,000 101-00000-410-32110 LIQUOR AND LPHE LICENSES $ 150 $ 150 $ 300 101-00000-410-32180 TOBACCO LICENSES $ 600 $ 400 $ 400 101-00000-410-32190 OTHER BUSINESS LICENSES $ 3,825 $ 3,500 $ 3,500 101-00000-410-32240 ANIMAL LICENSES $ 60 $ 50 $ 50 101-00000-420-32210 BUILDING PERMITS $ 18,040 $ 28,000 $ 19,000 101-00000-420-32230 PLUMBING & HEATING PERMITS $ 13,373 $ 13,000 $ 14,000 101-00000-420-32270 RENTAL HOUSING LICENSES $ 24,725 $ 10,000 $ 10,000 101-00000-430-32261 EXCAVATING PERMITS $ 100 $ - $ - PERMITS & LICENSES $ 60,873 $ 55,100 $ 47,250 101-00000-410-33401 LOCAL GOVERNMENT AID $ 499,675 $ 500,158 $ 502,155 101-00000-410-33422 OTHER STATE GRANTS & AIDS $ 15,000 $ - $ - 101-00000-410-33423 OTHER GRANTS & AIDS $ - $ $ - INTERGOVERNMENTAL REVENUE $ 514,675 $ 500,158 $ 502,155 101-00000-410-34101 CITY HALL RENT $ 5,265 $ 3,500 $ 5,000 101-00000-410-34103 ZONING & SUBDIVISION FEES $ 2,100 $ 1,000 $ 2,000 101-00000-410-34108 ADMINISTRATIVE FEES $ - $ 300 $ - 101-00000-420-34104 PLAN REVIEW FEES $ 7,710 $ 8,500 $ 7,800 101-00000-410-34105 SALE OF MAPS & PUBLICATIONS $ - $ $ - 101-00000-420-34202 SPECIAL FIRE PROTECTION SERVICES $ $ $ 101-00000-420-34206 MOWING & GARBAGE CLEANUP $ $ $ - 101-00000-430-34303 SNOW REMOVAL CHARGES $ - $ $ - 101-00000-450-34780 PARK SHELTER FEES $ 445 $ 400 $ 450 101-00000-450-34920 MERCHANDISE SALES $ 256 $ 300 $ 250 CHARGES FOR SERVICES $ 15,775 $ 14,000 $ 15,500 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-00000-420-35101 COURT FINES & ADMINISTRATIVE PENALTIES $ 26,778 $ 30,000 $ 28,000 101-00000-420-35200 FORFEITED & SEIZED ASSETS $ - $ $ FINES & FORFEITS $ 26,778 $ 30,000 $ 28,000 101-00000-410-36101 SPECIAL ASSESSMENTS - COUNTY $ 807 $ 3,000 $ 2,500 101-00000-410-36102 PENALTIES & INTEREST $ 509 $ 200 $ 500 101-00000-410-36200 OTHER MISCELLEANOUS REVENUE $ 3,285 $ 1,000 $ 500 101-00000-410-36210 INTEREST ON INVESTMENTS $ 26,901 $ 31,300 $ 24,000 101-00000-410-36211 INTEREST ON INVESTMENTS (BANK) $ $ $ 101-00000-410-36215 OTHER FEES (CREDIT CARD) $ $ - $ 101-00000-420-36260 SURCHARGES COLLECTED $ 653 $ 1,500 $ 800 101-00000-410-36230 CONTRIBUTIONS & DONATIONS (NON COMM EN $ - $ - $ - 101-00000-450-36230 CONTRIBUTIONS & DONATIONS (COMM EVENT $ 1,675 $ 1,000 $ 1,000 MISCELLANEOUS REVENUE $ 33,830 $ 38,000 $ 29,300 101-00000-410-39101 SALE OF CAPITAL ASSETS $ - $ - $ 101-00000-410-39200 TRANSFER IN (PUBLIC SAFETY AID) $ 35,951 $ $ OTHER SOURCES $ 35,951 $ $ TOTAL GENERAL FUND REVENUE $ 1,872,976 $ 1,958,718 $ 1,993,975 REVENUES OVER/UNDER EXPENDITURES $ - $ $ FUND BALANCE - January 1 FUND BALANCE - December 31 $ 823,158 $ 691,520 $ 691,520 $ 691,520 $ 691,520 $ 691,520 CITY OF LAUDERDALE GENERAL FUND EXPENSE SUMMARY 2027 2024 2025 2027 Department Number Title Actual Adopted Proposed 41110 LEGISLATIVE $ 29,046 $ 28,278 $ 28,750 41320 CITY ADMINISTRATION $ 328,119 $ 373,235 $ 375,238 41410 ELECTIONS $ 11,884 $ - $ 41610 LEGAL $ 39,757 $ 24,500 $ 28,000 41910 PLANNING $ 43,301 $ 48,000 $ 47,815 41940 GENERAL GOVERNMENT BUILDINGS $ 27,080 $ 32,225 $ 26,450 GENERAL GOVERNMENT $ 479,187 $ 506,238 $ 506,253 42100 PUBLIC SAFETY $ 1,149,105 $ 1,144,998 $ 1,159,136 42400 BUILDING INSPECTIONS $ 77,084 $ 78,508 $ 68,560 PUBLIC SAFETY $ 1,226,189 $ 1,223,506 $ 1,227,696 43121 PUBLIC WORKS $ 197,737 $ 107,570 $ 115,445 43160 STREET LIGHTING $ 7,979 $ 7,300 $ 8,050 PUBLIC WORKS $ 205,717 $ 114,870 $ 123,495 45200 PARKS & RECREATION $ 130,868 $ 126,104 $ 136,531 46500 ECONOMIC DEVELOPMENT $ $ - $ 49200 CONTINGENCY $ $ - $ 49300 OTHER FINANCING USES (TRANSFERS) $ $ - $ OTHER $ 130,868 $ 126,104 $ 136,531 TOTAL EXPENDITURES $ 2,041,961 $ 1,970,718 $ 1,993,975 CITY OF LAUDERDALE LEGISLATIVE 2027 Account Number 2025 2026 2027 Account Description Actual Adopted Proposed 101-41110-410-41030 PART TIME EMPLOYEES $ 16,500 $ 16,500 $ 16,500 101-41110-410-41220 FICA $ 1,023 $ 1,023 $ 1,023 101-41110-410-41225 MEDICARE $ 240 $ 239 $ 239 101-41110-410-41510 WORKERS COMPENSATION INSURANCE $ 11 $ 41 $ 41 PERSONNEL $ 17,774 $ 17,803 $ 17,803 101-41110-410-42010 OFFICE SUPPLIES $ - $ $ 101-41110-410-42110 GENERAL SUPPLIES $ 1,106 $ 100 $ 101-41110-410-42115 MEETINGS $ 44 $ $ 101-41110-410-42410 MINOR TOOLS & EQUIPMENT $ - $ $ SUPPLIES $ 1,150 $ 100 $ 100 100 101-41110-410-43140 TRAINING & EDUCATION $ 1,481 $ 2,500 $ 2,000 101-41110-410-43310 TRAVEL EXPENSE $ 2,606 $ 1,200 $ 1,500 101-41110-410-43510 LEGAL NOTICES & PUBLISHING $ 351 $ 300 $ 350 101-41110-410-43610 INSURANCE & BONDS $ 18 $ 50 $ 25 101-41110-410-44330 DUES & SUBSCRIPTIONS $ 5,668 $ 6,325 $ 6,972 OTHER SERVICES & CHARGES $ 10,123 $ 10,375 $ 10,847 101-41110-410-45700 OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY TOTAL EXPENDITURES $ 29,046 $ 28,278 $ 28,750 NOTES: Dues include Metro Cities, League of Minnesota Cities, Mayor's Association, RC League of Local Governments, Suburban Rate Authority, and MN Small Cities. CITY OF LAUDERDALE CITY ADMINISTRATION 2027 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-41320-410-41010 FULL TIME EMPLOYEES $ 184,871 $ 186,717 $ 195,129 101-41320-410-41020 OVERTIME $ - $ - $ 101-41320-410-41040 TEMPORARY EMPLOYEES $ - $ - $ - 101-41320-410-41210 PERA $ 13,796 $ 14,004 $ 14,635 101-41320-410-41220 FICA $ 12,281 $ 11,576 $ 12,098 101-41320-410-41225 MEDICARE $ 2,872 $ 2,707 $ 2,829 101-41320-410-41230 MN PAID LEAVE PREMIIUM $ - $ 2,000 $ 644 101-41320-410-41250 DEFERRED COMPENSATION $ 12,251 $ 2,974 $ 12,200 101-41320-410-41310 HEALTH INSURANCE $ 16,051 $ 24,000 $ 16,200 101-41320-410-41320 DENTAL INSURANCE $ 511 $ 500 $ 500 101-41320-410-41330 LIFE INSURANCE $ 1,082 $ 1,050 $ 900 101-41320-410-41340 DISABILITY INSURANCE $ 809 $ 750 $ 800 101-41320-410-41420 UNEMPLOYMENT $ - $ $ - 101-41320-410-41510 WORKERS COMPENSATION INSURANCE $ 395 $ 1,494 $ 603 PERSONNEL $ 244,918 $ 247,772 $ 256,538 101-41320-410-42010 OFFICE SUPPLIES $ 594 $ 1,000 $ 1,000 101-41320-410-42020 COMPUTER SUPPLIES $ 158 $ $ - 101-41320-410-42030 PRINTED FORMS $ 3,445 $ 5,000 $ 4,000 101-41320-410-42110 GENERAL SUPPLIES $ 1,984 $ 500 $ 500 101-41320-410-42115 MEETINGS $ 24 $ - $ - 101-41320-410-42410 MINOR EQUIPMENT & TOOLS $ - $ - $ - 101-41320-410-42420 MINOR COMPUTER EQUIPMENT $ 2,472 $ 2,000 $ 2,000 SUPPLIES $ 8,677 $ 8,500 $ 7,500 101-41320-410-43030 AUDITING & ACCOUNTING SERVICES $ 28,280 $ 30,000 $ 31,000 101-41320-410-43060 RC ELECTION SERVICES $ - $ 23,000 $ 15,000 101-41320-410-43090 EXPERT & PROFESSIONAL SERVICES (IT) $ 23,834 $ 25,463 $ 26,500 101-41320-410-43140 TRAINING & EDUCATION $ 319 $ 1,250 $ 1,000 101-41320-410-43220 POSTAGE $ 2,648 $ 2,500 $ 2,800 101-41320-410-43250 OTHER COMMUNICATIONS (WEBSITE) $ 4,400 $ 3,600 $ 5,000 101-41320-410-43255 CABLE TV PROGRAMMING $ $ 9,000 $ 9,600 101-41320-410-43260 CABLE COMMISSION FEE $ - $ 4,300 $ 4,300 101-41320-410-43310 TRAVEL EXPENSE $ 792 $ 1,300 $ 1,200 101-41320-410-43510 LEGAL NOTICES & PUBLISHING $ 503 $ 750 $ 1,000 101-41320-410-43610 INSURANCE & BONDS $ 540 $ 1,500 $ 1,000 101-41320-410-44040 VEHICLE/EQUIPMENT REPAIRS $ $ - $ 101-41320-410-44160 RENTS & LEASES $ 2,475 $ 2,500 $ 2,500 101-41320-410-44325 BANK FEES & CHARGES $ 555 $ 200 $ 101-41320-410-44330 DUES & SUBSCRIPTIONS $ 8,782 $ 11,100 $ 9,800 101-41320-410-44370 MISCELLANEOUS CHARGES $ 1,398 $ 500 $ 500 OTHER SERVICES & CHARGES $ 74,524 $ 116,963 $ 111,200 101-41320-410-45700 OFFICE EQUIPMENT & FURNITURE $ $ - $ CAPITAL OUTLAY $ $ $ TOTAL EXPENDITURES $ 328,119 $ 373,235 $ 375,238 NOTES Dues includes MCFOA, MGFOA, MCMA, APMP, MAMA, PSHRA, Costco, ICMA, StarTrib, Press, Notary, RC GIS, Springbrook CITY OF LAUDERDALE ELECTIONS 2027 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-41410-410-41010 FULL TIME EMPLOYEES $ 85 $ - $ 101-41410-410-41040 TEMPORARY EMPLOYEES $ - $ - $ 101-41410-410-41210 PERA $ - $ - $ 101-41410-410-41220 FICA $ - $ - $ 101-41410-410-41225 MEDICARE $ - $ $ 101-41410-410-41250 DEFERRED COMPENSATION $ - $ $ 101-41410-410-41310 HEALTH INSURANCE $ $ - $ 101-41410-410-41320 DENTAL INSURANCE $ - $ $ 101-41410-410-41330 LIFE INSURANCE $ - $ $ 101-41410-410-41340 DISABILITY INSURANCE $ - $ $ 101-41410-410-41510 WORKERS COMPENSATION INSURANCE $ - $ $ PERSONNEL $ 85 $ $ 101-41410-410-42010 OFFICE SUPPLIES $ - $ - $ 101-41410-410-42110 GENERAL SUPPLIES $ - $ - $ 101-41410-410-42410 MINOR EQUIPMENT & TOOLS $ - $ - $ SUPPLIES $ $ $ 101-41410-410-43510 LEGAL NOTICES PUBLISHING $ - $ - $ 101-41410-410-44370 MISCELLANEOUS CHARGES (RC CONTRACT) $ 11,799 $ $ OTHER SERVICES & CHARGES $ 11,799 $ $ 101-41410-410-45700 OFFICE EQUIPMENT & FURNITURE CAPITAL OUTLAY TOTAL EXPENDITURES $ 11,884 $ - $ CITY OF LAUDERDALE LEGAL 2027 Account Number 101-41610-410-43040 101-41610-410-43045 Account Description LEGAL SERVICES - CIVIL PROCESS LEGAL SERVICES - PROSECUTION OTHER SERVICES & CHARGES 2025 Actual $ 28,657 $ 11,100 $ 39,757 2026 Adopted $ 13,000 $ 11,500 $ 24,500 2027 Proposed $ 16,000 $ 12,000 $ 28,000 TOTAL EXPENDITURES $ 39,757 $ 24,500 $ 28,000 CITY OF LAUDERDALE PLANNING, ZONING & INSPECTIONS 2027 Account Number 101-41910-410-41010 101-41910-410-41210 100-41910-410-41220 101-41910-410-41225 101-41910-410-41230 101-41910-410-41250 101-41910-410-41310 101-41910-410-41320 101-41910-410-41330 101-41910-410-41340 101-41910-410-41510 101-41910-410-42010 101-41910-410-42030 101-41910-410-42110 101-41910-410-43090 101-41910-410-43091 101-41910-410-43140 101-41910-410-43220 101-41910-410-43610 101-41910-410-44330 TOTAL EXPENDITURES Account Description FULL TIME EMPLOYEES PERA FICA MEDICARE MN PAID LEAVE DEFERRED COMPENSATION HEALTH INSURANCE DENTAL INSURANCE LIFE INSURANCE DISABILITIY INSURANCE WORKERS COMPENSATION INSURANCE PERSONNEL OFFICE SUPPLIES PRINTED FORMS GENERAL SUPPLIES SUPPLIES EXPERT & PROFESSIONAL SERVICES ESCROW ACTIVITY TRAINING & EDUCATION POSTAGE INSURANCE & BONDS DUES AND SUBSCRIPTIONS OTHER SERVICES & CHARGES 2025 2026 2027 Actual Adopted Proposed 27,301 $ 28,004 $ 29,265 2,039 $ 2,100 $ 2,195 1,809 $ 1,736 $ 1,814 423 $ 406 $ 424 - $ $ 97 1,623 $ 250 $ 1,470 2,581 $ 3,655 $ 2,600 77 $ 100 $ 90 220 $ 200 $ 220 119 $ 100 $ 120 59 $ 224 $ 90 36,251 $ 36,775 $ 38,385 $ $ $ $ 5,681 $ $ $ $ 1,140 $ 229 $ 7,050 $ 8,000 3,000 225 11,225 43,301 $ 48,000 $ $ $ $ $ 8,000 $ $ $ $ 1,200 $ 230 $ 9,430 $ 47,815 CITY OF LAUDERDALE GENERAL GOVERNMENT BUILDINGS 2027 Account Number 101-41940-410-42110 101-41940-410-42230 101-41940-410-42410 101-41940-410-43090 101-41940-410-43210 101-41940-410-43250 101-41940-410-43610 101-41940-410-43810 101-41940-410-43820 101-41940-410-43830 101-41940-410-43840 101-41940-410-43850 101-41940-410-44010 101-41940-410-44040 101-41940-410-44160 101-41940-410-45700 Account Description GENERAL SUPPLIES BUILDING REPAIR SUPPLIES MINOR EQUIPMENT & TOOLS SUPPLIES EXPERT & PROFESSIONAL SERVICES TELEPHONE & TELEGRAPH OTHER COMMUNICATIONS (INTERNET) INSURANCE & BONDS ELECTRIC UTILITIES WATER UTILITIES GAS UTILITIES REFUSE DISPOSAL SEWER UTILITIES BUILDING MAINTENANCE VEHICLE/EQUIPMENT REPAIRS RENTS & LEASES OTHER SERVICES & CHARGES OFFICE FURNITURE & EQUIPMENT CAPITAL OUTLAY 2025 Actual 1,149 $ 881 $ 4,956 $ 3,438 $ 4,847 $ 581 $ 2,387 $ 5,846 $ - $ 1,541 $ - $ - $ $ $ 2026 Adopted 2027 Proposed 3,000 $ 1,600 $ $ 3,000 $ 1,600 1,000 $ 1,700 $ 5,200 $ 8,500 $ 2,800 $ 425 $ 2,700 $ 5,400 $ - $ 1,500 $ 1,000 950 5,200 4,000 2,800 600 2,700 6,000 1,600 25,626 $ 29,225 $ 24,850 $ $ TOTAL EXPENDITURES $ 27,080 $ 32,225 $ 26,450 CITY OF LAUDERDALE PUBLIC SAFETY 2027 Account Number 101-42100-420-43100 101-42100-420-43110 101-42100-420-44370 101-42220-420-43120 101-42220-420-43125 101-42200-420-44370 101-42220-420-45400 Account Description DISPATCH POLICE CONTRACT MISCELLANEOUS CHARGES (NYFS) POLICING COST FIRE CONTRACT FIRE CALLS & INSPECTIONS MISCELLANEOUS CHARGES FIRE COSTS MACHINERY & EQUIPMENT CAPITAL OUTLAY 2025 Actual $ 7,642 $ $ 1,052,453 $ $ 6,183 $ $ 1,066,278 $ $ 82,827 $ $ $ $ $ $ 82,827 $ 2026 Adopted 2027 Proposed 9,172 $ 10,400 1,045,946 $ 1,056,405 5,644 $ 6,200 1,060,762 $ 1,073,005 84,236 $ 86,131 - $ - $ 84,236 $ 86,131 $ - $ $ $ TOTAL EXPENDITURES $ 1,149,105 $ 1,144,998 $ 1,159,136 CITY OF LAUDERDALE BUILDING INSPECTIONS 2027 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-42400-420-41010 FULL TIME EMPLOYEES $ 16,670 $ 16,074 $ 16,798 101-42400-420-42010 OVERTIME $ - $ $ 101-42400-420-41210 PERA $ 1,243 $ 1,206 $ 1,260 101-42400-420-41220 FICA $ 1,059 $ 997 $ 1,041 101-42400-420-41225 MEDICARE $ 248 $ 233 $ 244 101-42400-420-41230 MN PAID LEAVE $ - $ - $ 55 101-42400-420-41250 DEFERRED COMPENSATION $ 469 $ 300 $ 500 101-42400-420-41310 HEALTH INSURANCE $ 2,692 $ 2,919 $ 2,885 101-42400-420-41320 DENTAL INSURANCE $ 102 $ 100 $ 110 101-42400-420-41330 LIFE INSURANCE $ 19 $ 50 $ 25 101-42400-420-41340 DISABILITY INSURANCE $ 77 $ 75 $ 80 101-42400-420-41510 WORKERS COMPENSATION INSURANCE $ 34 $ 129 $ 52 PERSONNEL $ 22,613 $ 22,083 $ 23,050 101-42400-420-42030 PRINTED FORMS $ - $ - $ 101-42400-420-42110 GENERAL SUPPLIES $ - $ - $ SUPPLIES $ $ $ 101-42400-420-43090 EXPERT & PROFESSIONAL (PERMITS) $ 45,400 $ 44,550 $ 34,850 101-42400-420-43095 EXPERT & PROFESSIONAL (RENTAL HOUSING) $ 3,390 $ 9,000 $ 9,000 101-42400-420-43100 EXPERT & PROFESSIONAL (CODE ENFORCEMENT) $ - $ 2,000 $ 1,000 101-42400-420-43140 TRAINING & EDUCATION $ - $ $ - 101-42400-420-43220 POSTAGE $ - $ - $ 101-42400-420-43310 TRAVEL EXPENSES $ - $ $ - 101-42400-420-43510 LEGAL NOTICES PUBLISHING $ - $ - $ - 101-42400-420-43610 INSURANCE & BONDS $ 52 $ 125 $ 60 101-42400-420-44330 DUES & SUBSCRIPTIONS $ - $ - $ - 101-42400-420-44370 MISCELLANEOUS CHARGES $ 5,101 $ - $ - 101-42400-420-44380 BUILDING PERMIT SURCHARGES $ 528 $ 750 $ 600 OTHER SERVICES & CHARGES $ 54,471 $ 56,425 $ 45,510 TOTAL EXPENDITURES $ 77,084 $ 78,508 $ 68,560 CITY OF LAUDERDALE PUBLIC WORKS 2027 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-43121-430-41010 FULL TIME EMPLOYEES $ 38,495 $ 41,595 $ 43,468 101-43121-430-41020 OVERTIME $ 867 $ - $ 101-43121-430-41040 TEMPORARY EMPLOYEES $ $ - $ 101-43121-430-41210 PERA $ 2,934 $ 3,120 $ 3,260 101-43121-430-41220 FICA $ 2,887 $ 2,579 $ 2,695 101-43131-430-41225 MEDICARE $ 675 $ 603 $ 630 101-43121-430-41230 MN PAID LEAVE $ - $ - $ 143 101-43121-430-41250 DEFERRED COMPENSATION $ 6,890 $ 7,460 $ 7,500 101-43121-430-41310 HEALTH INSURANCE $ 539 $ 600 $ 800 101-43121-430-41320 DENTAL INSURANCE $ - $ $ - 101-43121-430-41330 LIFE INSURANCE $ 221 $ 300 $ 350 101-43121-430-41340 DISABILITY INSURANCE $ 241 $ 250 $ 350 101-43121-430-41510 WORKERS COMPENSATION INSURANCE $ 506 $ 1,913 $ 1,149 PERSONNEL $ 54,253 $ 58,420 $ 60,345 101-43121-430-42110 GENERAL SUPPLIES $ 3,379 $ 1,000 $ 1,000 101-43121-430-42120 MOTOR FUELS $ 3,540 $ 4,000 $ 4,200 101-43121-430-42130 LUBRICANTS & ADDITIVES $ - $ $ - 101-43121-430-42160 CHEMICALS & CHEMICAL PRODUCTS $ - $ $ - 101-43121-430-42170 SAFETY EQUIPMENT $ 43 $ - $ - 101-43121-430-42210 VEHICLE/EQUIPMENT PARTS $ 283 $ 1,000 $ 1,000 101-43121-430-42220 TIRES $ - $ - $ 101-43121-430-42240 STREET MAINTENANCE MATERIALS $ 907 $ - $ 101-43121-430-42410 MINOR EQUIPMENT & TOOLS $ 49 $ $ 101-43121-430-42420 MINOR COMPUTER EQUIPMENT $ - $ $ - SUPPLIES $ 8,201 $ 6,000 $ 6,200 101-43121-430-43030 ENGINEERING $ 25,807 $ $ 5,000 101-43121-430-43090 EXPERT & PROFESSIONAL SERVICES (SNOW) $ 30,831 $ 31,000 $ 31,500 101-43121-430-43095 TREE TRIMMING AND REMOVAL $ 29,605 $ 10,000 $ 10,000 101-43121-430-43097 TREE ABATEMENT & REMOVAL AGREEMENT $ 47,354 $ - $ - 101-43121-430-43140 TRAINING & EDUCATION $ 1,068 $ 500 $ 1,500 101-43121-430-43210 TELEPHONE & TELEGRAPH $ 155 $ - $ 101-43121-430-43250 OTHER COMMUNICATION $ $ - $ - 101-43121-430-43310 TRAVEL EXPENSE $ - $ - $ - 101-43121-430-43610 INSURANCE & BONDS $ 213 $ 500 $ 250 101-43121-430-44010 BUILDING MAINTENANCE $ - $ - $ - 101-43121-430-44040 VEHICLE/EQUIPMENT REPAIRS $ 87 $ 1,000 $ 500 101-43121-430-44160 RENTS & LEASES $ - $ - $ 101-43121-430-44330 DUES & SUBSCRIPTIONS $ 163 $ - $ 150 101-43121-430-44390 TAXES & LICENSES $ - $ 150 $ OTHER SERVICES & CHARGES $ 135,283 $ 43,150 $ 48,900 101-43121-430-45400 MACHINERY & EQUIPMENT CAPITAL OUTLAY $ $ $ TOTAL EXPENDITURES $ 197,737 $ 107,570 $ 115,445 CITY OF LAUDERDALE STREET LIGHTING 2027 Account Number 101-43160-430-43810 101-43160-430-44040 Account Description ELECTRIC UTILITIES VEHICLE/EQUIPMENT REPAIRS OTHER SERVICES & CHARGES $ $ $ 2025 Actual 7,181 798 7,979 $ $ $ 2026 Adopted 6,800 500 7,300 $ $ $ 2027 Proposed 7,300 750 8,050 TOTAL EXPENDITURES $ 7,979 $ 7,300 $ 8,050 CITY OF LAUDERDALE PARKS & RECREATION 2027 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-45200-450-41010 FULL TIME EMPLOYEES $ 72,863 $ 75,787 $ 79,201 101-45200-450-41020 OVERTIME $ 1,040 $ $ 101-45200-450-41040 TEMPORARY EMPLOYEES $ 9,406 $ 6,000 $ 9,000 101-45200-450-41210 PERA $ 5,441 $ 5,684 $ 5,940. 101-45200-450-41220 FICA $ 5,676 $ 5,071 $ 5,468 101-45200-450-41225 MEDICARE $ 1,327 $ 1,186 $ 1,279 101-45200-450-41230 MN PAID LEAVE $ - $ $ 291 101-45200-450-41250 DEFERRED COMPENSATION $ 8,636 $ 9,400 $ 9,550 101-45200-450-41310 HEALTH INSURANCE $ 5,132 $ 5,100 $ 5,500 101-45200-450-41320 DENTAL INSURANCE $ 153 $ 198 $ 200 101-45200-450-41330 LIFE INSURANCE $ 444 $ 400 $ 500 101-45200-450-41340 DISABILITY INSURANCE $ 407 $ 400 $ 450 101-45200-450-41420 UNEMPLOYMENT $ $ - $ - 101-45200-450-41510 WORKERS COMPENSATION INSURANCE $ 604 $ 2,278 $ 2,552 PERSONNEL $ 111,130 $ 111,504 $ 119,931 101-45200-450-42030 PRINTED FORMS $ - $ - $ - 101-45200-450-42110 GENERAL SUPPLIES $ 643 $ 1,500 $ 1,000 101-45200-450-42115 MEETINGS $ - $ $ - 101-45200-450-42120 MOTOR FUELS $ - $ - $ 101-45200-450-42160 CHEMICALS & CHEMICAL PRODUCTS $ $ - $ 101-45200-450-42210 VEHICLE/EQUIPMENT PARTS $ $ - $ 101-45200-450-42220 TIRES $ $ - $ 101-45200-450-42230 BUILDING REPAIR SUPPLIES $ - $ - $ 101-45200-450-42410 MINOR EQUIPMENT & TOOLS $ - $ - $ 101-45200-450-42990 MERCHANDISE FOR RESALE $ 611 $ - $ 500 SUPPLIES $ 1,254 $ 1,500 $ 1,500 101-45200-450-43090 EXPERT & PROFESSIONAL SERVICES $ 1,888 $ 2,000 $ 2,000 101-45200-450-43130 COMMUNITY EVENTS $ 5,478 $ 4,500 $ 5,000 101-45200-450-43135 ENVIRO & SUSTAINABIITY COMMISSION $ 532 $ 1,000 $ 1,000 101-45200-450-43140 TRAINING & EDUCATION $ $ - $ 101-45200-450-43210 TELEPHONE & TELEGRAPH $ - $ - $ 1,200 101-45200-450-43310 TRAVEL EXPENSE $ $ - $ 101-45200-450-43610 INSURANCE & BONDS $ 77 $ 250 $ 100 101-45200-450-43810 ELECTRIC UTILITIES $ 756 $ 800 $ 800 101-45200-450-43820 WATER UTILITIES $ 1,195 $ 700 $ 1,200 101-45200-450-43830 GAS UTILITIES $ 511 $ 650 $ 600 101-45200-450-43840 REFUSE DISPOSAL $ - $ - $ 101-45200-450-44010 BUILDING MAINTENANCE $ - $ - $ 101-45200-450-44040 VEHICLE/EQUIPMENT MAINTENANCE $ - $ - $ 101-45200-450-44160 RENTS & LEASES (PORTABLE RESTROOM) $ 3,062 $ 3,200 $ 3,200 101-45200-450-44382 RECREATION PROGRAMS $ 2,180 $ - $ OTHER SERVICES & CHARGES $ 15,679 $ 13,100 $ 15,100 101-45200-450-45200 BUILDING & IMPROVEMENTS CAPITAL OUTLAY $ 2,805 $ - $ $ 2,805 $ - $ TOTAL EXPENDITURES $ 130,868 $ 126,104 $ 136,531 CITY OF LAUDERDALE ECONOMIC DEVELOPMENT 2027 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-46500-462-43090 EXPERT & PROFESSIONAL SERVICES $ - $ $ 101-46500-462-44370 MISCELLANEOUS $ - $ $ OTHER SERVICES & CHARGES $ - $ $ TOTAL EXPENDITURES $ - $ - $ CITY OF LAUDERDALE MISCELLANEOUS UNALLOCATED EXPENDITURES 2025 2025 2026 2027 Account Number Account Description Actual Adopted Proposed 101-49200-410-48100 CONTINGENCY OTHER SERVICES & CHARGES TOTAL EXPENDITURES CITY OF LAUDERDALE OTHER FINANCING USES 101-00000-420-34104 Account Number $ - $ $ $ $ - $ $ $ $ 2025 2026 2027 Account Description Actual Adopted Proposed 101-49300-410-47200 TRANSFER OUT $ - $ - $ TRANSFERS $ $ $ TOTAL EXPENDITURES $ $ $ in Understanding Property Taxes e co --- Oa din MI M ao \ lin > w CP z D 0 U >- V) Q N Ramsey County Levy 0 d N e-i N 0 l0 0h 01 m to 0 0 0 0 0 0 0 0 00 00 00 00 00 0 0o 0 O O 0 O 0 0 00 00 00 00 0 O 0 0 0 0 0 O O� t m Om N ON to th if). :h to $150,000,000 0 0 00 0 0'O 0 O 0 0 0 0 O Lrl th th 2027 Proposed Historical Total Preliminary Assessed Values co co cn +J L O L 0`. a) Iti .a a) u) cn a) u) Q cNi co N ._ a) C CZ s V N c co E +-J L_ co a a 03 4-1 V) M C *ounitate CU C. N .CU CC CU O g 0 O m City of St. Pau c' O 0 N 0" 0 r 00 Lri O N N 0 lO LO O 0 g-1 N Suburban Ramsey g O O g 0 N Lri g 0 L O1 d CU c 0 U *Includes only Real Property z D 0 U >- w Q ce li Fiscal Disparity Distribution ilJ o X} in (0 Cf > (0 a E tel 0 N I- O N N to C (0 t U 0 N. r-I 0 rn Ni 0 CO r-i 0 r, m 0 In Ni 0 Ni 0 r-i 0 Ct O i 0 o c--1 0 d 0 00 t 0 Ct 00 0 o 00 0 M M 0 CO 00 %T'T- 0 c-i O 0 m Ni E `p O N `~ N OA CU C .Q (0 (0 s >• u CO ,tea r, r-1 l0 n rn N 745,816 134,820 N Ln d' ,--is m N 0l (ID00 co' r� 44,258 00 in r-i M 23,056 lD d' CO d� r, M 26,059 27,193 40,878 39,344 m O Cl Cr rvi cr Ql N in r-1 r+ N (.0Ln IID N m 00 N 13 U. C - N O N N N a% •L Q N ci (0 (0 a Cr) CO O 00 c-i N to 45,075,551 00 c-1 Ql up'O L(1 r d' 2,485,954 2,177,954 l0 in in M r� r-1 0 l0 l0 M N in r-1 M d' Ql 00 c-1 Ct r-i N 0 r-1 i<. 0 c-1 c-1 723,863 655,554 588,845 529,051 528,397 436,558 l0 0 Cl a, 0 r-I O l0n 0 Ln in O L -I N N N d' CO' r-1 0 Li (.p C N O 0 0 .4' i. N= (0 u •,7 O NaL-) (0 (0 a N N M 00 00 d Ql 44,329,735 4,622,098 2,454,497 2,099,257 00 Ol N l0 00 LID r-1 N O CO r 0l t r-1 1,395,887 00 Ct Ql rI 0 N r-1 Ol 00 CI" l0 c-i N 629,495 N Li-) lD rI l0 Li-)c-1 488,173 489,053 451,461 N r-1 l0 00 55,681 l0 r, r•-1 N N Ln N 0 cI N 4-0 t 7 Q CIO C X (13 H RAMSEY COUNTY ST. PAUL MAPLEWOOD ROSEVILLE NEW BRIGHTON NORTH ST. PAUL W >— W 0 = In WHITE BEAR LAKE MOUNDS VIEW VADNAIS HEIGHTS LITTLE CANADA ST. ANTHONY ARDEN HILLS FALCON HEIGHTS WHITE BEAR TOWN LAUDERDALE NORTH OAKS SPRING LAKE PARK W M Q W 0 County Comparisons County Tax Rate ko N 0 N d u� 39.2%I 31.2% 32.0% 28.5% 24.4% 21.0% Ln 0 N 0 u.) dam- 37.1% 0 01 O (::' N O 27.0% 0 00 0 cm ai 2024 45.5% 34.7% 0 r-I d m 0 l0 L N 0 N LO N 0 O N Ni 0 CO 00 rl 2023 44.9% 34.5% 29.3% 24.2% 0 LO L6 N 23.6% 0 00 0o r-1 N 0 N 0 r-i d- 38.4% 0 (NI m 0 m N 0 ur do m 0 Ln N 0 co v-i N County Hennepin Carver Anoka Scott Washington Dakota Z D 0 U w a CC li 0 Change in 2027 Property Tax - Median Value Single Family Properties a) ca 0 EF} a) .0 0 \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 0 0 0 0 0 0 0 0 0 0 N O M ti 7 Q. O) d7 M f` M N 7 M N N N- r- r- r- O O O O O O O CO CO O O O) Co CO N O I` LE) O 00 CO 0) d- c- (A LC) LC) LO LO CO CO r- N N N 6- E f i 6 3- E f} Er). En- E f} E f} En En- En- EA- En i tn. 2027 Taxes 2026 Taxes a) rts a) co(73 N La a) a) E U w 0 O ..O C) U O 00 M N` I� 00 N O N LO f` CO N- CO N CO r- CO CO 'Cr O)'Cl" CO O CO O LO CO N` CO O 'St L{� (fl 11 CO 00 ti O 'd 0' N �- Llj LO LO LO V'Cr- LO- LO Ln [- r Ef} Ef} 69- H} CO- Eft E!} if} En EA- K} H} Ef} Ef} M N f` N- 00 O) 07 00 N 00 O N r- O LE) d h- In CO O Ln LO O) CO d- CO CO LSD LO CO 00 f` 00 M � • N LO LO LO LO LC) "CrL.{) LO- LO N - 1- Ef}Ef}EnEA- €e ft EA-EA-t te EfiEfiEA-En O 0 0 0 0 0 0 0 0 0 0 0 0 O) N ti CO co co co O) co d O N co �r0009� 00000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO "Cr_ CO CO CO CO CO 00 O CO CO O CO 00 O • d' 'Cr- O ti O ti N O O N d' ti M N- CO CO C) LC) O) LO 00 LO O) 00 O) LO M (3) O CO CO CO CO M CO N CO CO CO 64 Efl Ef} EA- Efi Ef} 64 69- EA Efi te- Ef} 0 0 0 0 0 O o 0 0 0 o O O o O L0 O O O O O O O O O O L.E) O r- I` f� co r- co CO d N O •C CO N O• ) N- ti CO- CO00 COCO- O) O) 00 LO CO N O N N CO LO 00 LO 'Cr CO ti O) L() 'Cr CO O) O Cr) CO CO CO CO CO N CO CO M to EA En EA- EA- Eft Ef} EA- EA- EA En EA- EA- 69- N r- N N d LO M't CO CONNNCONNNNNNNNN N CO CO CO N CO M O CO CO CO CO CO CO co c .� c c 1- lj > Y ..Y O O L.. L O J (6 CO a) O a) O a) a) o a) O ..c 0 0M M = incnzzz�z��� n0�� Assumptions include an 8.25% levy increase for Ramsey County, 6.8% increase for the City of St. Paul. All other taxing authorities are set to a 0% increase. N Change in 2027 Property Tax - Median Value Single Family Properties (Continued) a) .0 U a) t 0 \ \ \ \ \ \ \ \ \ \ \ \ \ 0 0 0 0 0 0 0 0 0 0 0 0 0 r- d d CO ti M M M ct d CO a) 0 0 0 0 0 7 7 r r r 7 r (1 If) Es- d- N r- d" d' O N,- CO a) 00 O N O Ka EftEf}03Ef}Ea- Ea Ea- Ef}Efl 03EA- 03 2027 Taxes 2026 Taxes a) a) cu E w O 0 t v 0) U O a) a) N` I() I,- O LO N- CO CO ti a) c- a) c- CO 00 I` In In d a) I-0 N- In d CO CO a7 r- In d7 d' I[) In LO • LO "Zr- CO In ti In In CO LO CO CO t 03 Ea (J} 63 <Y3 ff} Ea- Er)- Ea Ef} Ef} Ea Ef} LO a) ti O 00 N In O 00 N- CO a) O CO I0 O I` d' Cl) d N O ti ti Ln d ti M O N CO O 1.0 M I` N CO d' I( ) d' CO CO ti Ln CO CO If) CO CO d' Ea- EA- Ea Er)- Ef} Ef} Ef} Efl Q f: Efl E 0 0 0 0 0 0 0 0 0 0 0 8Q M CO O M a) O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o I() O c0 d Ia) d a) CO CO NO r- (fl N CO- CO COdCOCO- N ' d' CO- N- a) O a) M d7 M d7 a) N- M v- In O r- M M CO d' d' d' CO d- d d- d d' CO Ef} 03 Ea EA- 03 EA- 64 Ea Ea Efi Ea- 69- 69 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O In 0 0 0 LO O If) IO CO ti 00 d a7 d- ti C) a) ti ff O) O d' CO (.O CO CO 1- 00 N O ▪ a) M a) M a) a) N CO N M r- N M M CO d' d d' M d- d d' d' d' M 69- Ef} 03 to- Efi Ef} 03 EAW- Efi Ef} Ef} Ef} N N- CO M d M r- d' CO M N N N N N N N NNNN N N CO CO CO CO CO CO CO M CO CO CO CO CO U) (o 73 (1) - (1) a) = 0) LO Q) (l) -a O = O 'a _c "a = (a z J < U) < J > Shoreview a) 72. ca a) .O (3 J Assumptions include an 8.25% levy increase for Ramsey County, 6.8% increase for the City of St. Paul. All other taxing authorities are set to a 0% increase. Estimated Change in Tax by City % Change in Tax on Median Valued Home County City School Other Total 0 O N 0 00 r 0 r 0 0 a- 0 E)) 0 0 o) 0 0 CO 0 0 1` 0 0.3% 0 N 0 0 r 0 0 cA `- i 0 cA 7 -2.8 % 0 O) 1 7 0 co N 1 0 10 �- 1 0 co N 1 0 fit' 1 -1.5% 0 co CAI 1 0 00 N i 0 O) Mi c cmO (] 7 0.2% o0 7 -0.2% o in r 0 co 7 0 co LO 0 00 N 00 7 - N o N` N -0.5% o LC) O 00 Ni. o d' 7 0 CO N 0 N N1. 0 N N 0 O 0 N N 0 00 oj 0 CO N 0 ti O 0 O CO 0 O O 0 CO O O O o 00 O 0 Cr) O 5.5% 0 O O 6.3% 0 O ( 0 CO O 0 CO ch $ Change in Tax on Median Valued Home County City School Other Total O c,4 to O c‘iT' to. 00 10 .69-6069Ef} el LC) N to O 1.0 1� M Eft r Cl00 Ef). $15 O 60 Lo E1. LO Ef3 CO Ef} 1 O Efi i Ei} O in El1 co ER O Ef} i Lo E 1 d}ir 0 Ef 0 Ef �— C MER CO 71- -$26 'Cr (f} "Kr Ef} CO Ef? CCY) Ef} dam' tf} C M E i <D 1 I CO t Efi �- N Ef} 00 "q' f& t CO -1 "zt N -7 -7 $58 r CO'Cr Ef} O Ef-} CO ‘Zr K} '- r- E& C) 2Efi $313 10 V- N Ef} 10 ffi 1 Ef} N O $75 1 r,� O r- t co Payable 2027 City Median City School Estimated Value $934, 300 $934, 300 $357, 800 O O co O 6) co Ef} $357, 800 $382, 000 O O co O (0 M Ell- O O co O 0) N Ef} $382, 000 $394, 800 $357, 800 O O O (.6 O 00 Ea 624 CO N <9 (0 624 621 624 10 (0 CO CCONO 624 CO C N CO North Oaks North Oaks Maplewood New Brighton Maplewood N 0 Et White Bear Lake n- , w N a) U) O a White Bear Town Maplewood North St. Paul RAMSEY COUNTY Estimated Change in Tax by City (Continued) % Change in Tax on Median Valued Home County City School Other Total \ 0 'ct O I \ 0 d' O 1 \ 0 (C) O � \ 0 h O 1 \ 0 M r � \ 0 C) r I \ 0 Cl r 1 \ 0 d' r � \ 0 d' r � \ 0 CC) r 1 \ 0 O) r � -2.2% 0 N M 0 1� r) 1 0 LO N 1 - 3.8% -2.5% - 3.2% 0 d' d 1 0 00 C�) 1 , LO 'd 1 0 '4' d" 1 0 N- 1 0 1` c''i) -2.2% LC) ('7 1 o �t N 1 1` CO 1 - 4.4% -3.4% o r- LCi 1 - 4.2% -3.2% 0 O LC1 0 CO ii ' c t ' c LO 7 1 N f: 1 - 2.2% o N 1� 1 - 4.4% 0 O d 1 0 N N 1 0 O d' 1 0 CO Ln1 CO 1 d' , t- 4.5% O 0 d 5.3% ' N M O CO Ln O LC) vt 3.2% O f` C'O ( N (.r) \ 'cr. (1) 3.8% O N d' $ Change in Tax on Median Valued Home County City School Other Total O N 1 1` r O v. 69 r v 1 r 0) 1i N 1� i O oo di M O) r 00 1 oo O 6; 1 O N 47; � N O t"; 1 N Cf} 1 E�} 1 ft 1 co Ef} 1 ft 1 N Ef} 1 CO Ef} 1 CO ft 1 t E } 1 LO ' 1 1� Ef} 1 N EF} I -$74 O o I I N co I 1 (7)- 1 1 I I 1 1 1 -$65 i $87 $65 N CO r- CO N CO 1` 64 04 7- 64 1` 64 $78 1` 04 d' 6 Payable 2027 City Median City School Estimated Value O d' N.- O) ft $333, 500 0 () CO O 0 V CO CO 0 O CO O) $392, 400 O 00 d' - � $433, 400 O 00 d" r- Eft $453, 700 LO O 1` O Ea O N--- N.- 64 624 c- r c- (4 C')1 624 M 624 C7 C3 Little Canada Mounds View Arden Hills Shoreview Arden Hills Little Canada Vadnais Heights Shoreview Vadnais Heights Gem Lake Falcon Heights Lauderdale RAMSEY COUNTY