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02/28/2012
LAUDERDALE CITY COUNCIL MEETING AGENDA II 7:30 P.M. TUESDAY, FEBRUARY 28, 2012 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the February 14, 2012, City Council Meeting c. Claims Totaling $27,851.16 4. CONSENT a. 2012 Rental Housing and Business Licenses b. January Finances c. Hamline Autobody Conditional Use Permit — Resolution 022812A d. Tile Flooring Maintenance and Agreement 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Annual Police Report — Chief John Ohl 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Stantec Quote for Eustis Street Sewer Lining Project b. Post Audit Fund Balance — Resolution 022812B c. Election Redistricting — Resolution 022812C 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Personnel Policy Revisions b. Legislative Updates by State Senator John Marty and State Representative Mindy Greiling — April 28 c. Emergency Management Round Table — May 22 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Municipal Liquor Store Discussion 13. CLOSED SESSION a. Union Negotiations 14. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 January 14, 2012 Mayor Dains called the City Council meeting to order at 7:35 p.m. Councilors present: Mary Gaasch, Denise Hawkinson, and Mayor Jeff Dains. Councilors absent: Roxanne Grove and Lara Mac Lean Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. Butkowski added a replacement refrigerator for City Hall to the agenda. Councilor Gaasch moved to approve the agenda as amended. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Hawkinson moved to approve the January 24, 2012, City Council meeting minutes. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Gaasch moved approval of the claims totaling $90,531.13. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Hawkinson moved the consent agenda approving 2012 rental housing, business, and garbage hauler's licenses, purchase of a replacement computer for the city administrator, and acknowledging the December finance report, and the fourth quarter/ year end investment report. Councilor Gaasch seconded the motion and it passed unanimously. Bownik summarized Hamline Autobody's conditional use permit (CUP) application requesting vehicle sales be an allowed use. They need the approval to receive a dealer's license. They don't intend to sell vehicles onsite but need a dealer's license to buy cars at auction to repair and resell at auction. The Mayor opened the public hearing regarding the CUP application at 7:42 p.m. No one present wished to address the Council. The public hearing closed at 7:43 p.m. The Council expressed strong support for Hamline Autobody's business and their CUP application. Councilor Gaasch moved approval of the conditional use permit for Hamline Autobody as presented. Councilor Hawkinson seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Butkowski presented the Council with options for amending the personnel policy to reflect the changes for maternity leave discussed at the last meeting. She also suggested allowing staff to use sick time during paternity leave. The Council indicated they would like to provide six weeks paid maternity leave with the option for an additional six weeks of unpaid leave. The Council also clarified they want to be an at -will versus just cause employer. Staff will remove the just cause language in the policy and replace it with at -will language that states the City will also abide by provisions in the personnel policy and union contract. Staff will bring the updated policy to a future meeting. The refrigerator at City Hall no longer works. Butkowski asked for Council permission to replace it. Councilor Hawkinson authorized staff to purchase the best available refrigerator at the best price. Councilor Gaasch seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next meeting, which included the annual police report by Chief Ohl and legislative updates from Representative Mindy Greiling and Senator John Marty. The Mayor requested the update from Greiling and Marty be postponed as he will not be at the nextmeeting. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meeting but not aired on community television. The Mayor asked if anyone present wished to address the Council. No one addressed the Council. The liquor store committee updated the Mayor on items discussed at their last meeting. This included a discussion of whether to have Paul Bilotta or city staff contact property owners along Larpenteur Avenue about their long -terms plans. The Council felt Bilotta should contact the property owners. The Council moved into closed session to discuss the union's 2012-2013 contract proposal. The Council came out of closed session. They postponed the discussion until the next meeting as only two council members were present. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Gaasch seconded the motion and it carried. The meeting adjourned at 9:01 p.m. Respectfully submitted, ieaher Butkowski City Administrator Eel ,III N CIG -- CLAIMS FOR APPROVAL February 28, 2012 City Council Meeting Payroll 02/17/12 Payroll: Direct Deposit # 501326-501334 $8,025.47'' 02/17/12 Payroll: Payroll Liabilities, e -payments #638E-641 E $6,893.44'' 02/28/12 Claims: Check #'s 21112-21127 $12,932.251 SUBTOTAL $27,851.161 Total Claims for Approval $27,861.16 CITY OF LAUDERDALE 02/24/12 3:35 PM Page 1 *Claim Register© 021712pyroll FEBRUARY 2012 Pre -Written Check $6,893.44 Checks to be Generated by the Compute $0.00 Total $6,893.44 Claim Type Direct Claim# 2519 NORTH STAR BANK, CHECKING S Ck# 000638E 2/15/2012 Cash Payment G 101-21701 FEDERAL TAXES 2/17/12 Payroll $1,107.32 Invoice Cash Payment G 101-21703 FICA WITHHOLDING. 2/17/12 Payroll $1,721.21 Invoice Transaction Date 2/15/2012 Due 0 NORTH STAR CHE 10100 Total $2,828.53 Claim# 2520 ICMA RETIREMENT TRUST- 457 Ck# 000639E 2/15/2012 Cash Payment G 101-21705 ICMA RETIREMENT 02/17/2012 Payroll $1,415.52 Invoice Transaction Date 2/15/2012 Due 0 NORTH STAR CHE 10100 Total $1,415.52 Claim# 2521 PERA Ck# 000640E 2/15/2012 Cash Payment G 101-21704 PERA 02/17/2012 Payroll $1,524.31 Invoice Transaction Date 2/15/2012 Due 0 NORTH STAR CHE 10100 Total $1,524.31 Claim# 2522 MN DEPARTMENT OF REVENUE Ck# 000641 E 2/15/2012 Cash Payment G 101-21702 STATE WITHHOLDING 02/12 State Withholding $1,125.08 Invoice Transaction Date 2/15/2012 Due 0 NORTH STAR CHE 10100 Total $1,125.08 Claim Type Direct Tota $6,893.44 Pre -Written Check $6,893.44 Checks to be Generated by the Compute $0.00 Total $6,893.44 CITY OF LAUDERDALE 02/24/12 3:46 PM Page 1 *Check Detail Register© FEBRUARY 2012 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 021112 2/28/2012 AFSCME�x G 101-21709 UNION DUES $109.18 02/12 Union Dues Total AFSCME $109.18 Paid Chk# MWM3 2/28/2012 CITY OF ST PAUL E 101-43000-380 STREET LIGHT UTILITY $15.36 July -Dec. '11 Fulham/Hoyt street light Total CITY OF ST PAUL $15.36 Paid Chk# 021114 2/28/2012 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,986.93 2/12 Recycling Services Total EUREKA RECYCLING $1,986.93 Paid Chk# 021115 2/28/2012 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $44.84 1/12 Fax Line Total INTEGRA $44.84 Paid Chk# 021116 2/28/2012 KENNEDY & GRAVEN E 101-41500-355 MISC PRINTING/PROCESS SER $43.74 1/12 Legal Services Processing E 101-41500-305 LEGAL FEES - CIVIL $968.00 1/12 Legal Services Total KENNEDY & GRAVEN $1,011.74 Paid Chk# 021117 2/28/2012 ryK ss ONICA MINOLTA �y E 101-41200-401 COPIER CONTRACT $225.40 03/12 Copier Contract Total KONICA MINOLTA $225.40 Paid Chk# 021118 2/28/2012 MAMA E 101-41200-308 TRAIN I NG\CONFERENCES $20.00 2/12 Luncheon Meeting Total MAMA $20.00 Paid Chk# 021119 ..� 2/28/2012 NORTH SUBURBAN ACCESS CORP _�!_'__,_____'..LL...� �___K_ E 202-49500-327 OTHER SERV- SEWER/NPDES 1 $709.29 4Q11 - Webstreaming/Programming Total NORTH SUBURBAN ACCESS CORP $709.29 Paid Chk# 021120 2/28!2012 NORTH SUBURBAN COMMUNICATIONS E 202-49500-329 CABLE FRANCHISE FEE $4,636.07 2012 Contributions tal NORTH SUBURBAN COMMUNICATIONS $4,636.07 Paid Chk# 021121 2/28/2012 POSTMASTER - STAMPS E 101-41200-203 POSTAGE $90.00 3 rolls of stamps E 101-43400-203 POSTAGE $45.00 3 rolls of stamps Total POSTMASTER - STAMPS $135.00 Paid Chk# 021122 2/28/2012 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $2,357.02 3/12 Health Benefits Total PUBLIC EMPLOYEES INS PROGRAM $2,357.02 Paid Chk# 021123 2/28/2012 SOFTWARE HARDWARE INTEGRATION E 101-41200-538 COMPUTER SOFTWARE & EQU $344.14 Office Pro Plus 2010 - DC CITY OF LAUDERDALE 02/24/12 3:46 PM Page 2 *Check Detail Register© FEBRUARY 2012 Check Amt Invoice Comment )tal SOFTWARE HARDWARE INTEGRATION $344.14 Paid Chk# 021124 2/28/2012 SPRINT PCS������� E 602-49100-391 TELEPHONE/PAGERS E 601-49000-391 TELEPHONE/PAGERS E 101-43000-391 TELEPHONE/PAGERS Total SPRINT PCS Paid Chk# 021125 2/28/2012 WARNERS STELLIAN $18.21 1/12 PW Cell Phones $18.22 1/12 PW Cell Phones $36.43 1/12 PW Cell Phones $72.86 E101-41200-202 PERMENANT SUPPLIES $598.82 Refrigerator for City Hall Total WARNERS STELLIAN $598.82 , ._.... h '-62-1 6---.� 8—/ w012' -, Paid Chk# 021126 2!28/2012 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $145.81 March/April/May Refuse Disposal - City Hall Total WASTE MANAGEMENT $145.81 Paid Chk# 021127 2/28/2012 XCEL ENERGY, PARK & GARAGE E 101-45200-383 GAS UTILITIES $109.90 1/12 PW & Warming House Utilities E 101-43000-383 GAS UTILITIES $109.89 1/12 PW & Warming House Utilities E 101-45200-381 ELECTRIC $150.00 1/12 PW & Warming House Utilities E 101-43000-381 ELECTRIC $150.00 1/12 PW & Warming House Utilities Total XCEL ENERGY, PARK & GARAGE $519.79 10100 NORTH STAR CHECKING $12,932.25 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $5,563.53 202 COMMUNICATIONS $5,345.36 203 RECYCLING $1,986.93 601 SEWER UTILITIES $18.22 602 STORM SEWER ENTERPRISE FUND $18.21 $12,932.25 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date February 28, 2012 ITEM NUMBER: 2012 Rental- & Business Licenses STAFF INITIAL: KK DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A list of rental property and business owners who have completed the rental hous- ing inspections and/or renewed their application for licensure for 2012. 1695 Malvern—Rental Housing 1772 Pleasant - Rental Housing 1707 Carl - Rental Housing 2375-77 Roselawn—Rental Housing 1904 Walnut—Rental Housing OPTIONS: 1. Motion to approve listed licenses for 2012. 2. Motion to deny all or some of the listed license applications for 2012. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the completed 2012 Licenses on the attached list. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date February 28, 2012 ITEM NUMBER January Finances STAFF INITIAL / APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the numbers for January (including 2011 audit entries). OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's finances for January 2012. COUNCIL ACTION: GENERAL FUND REVENUE 2009 2010 2011 2012 2012 Actual Actual Actual As of Jan 31 Adopted CITY LEVIED TAXES 31010 Current Ad Valorem 425,397 411,088 470,047 (0) 496,993 31020 Delinquent Ad Valorem 3,534 1,841 - (36) - 31040 Fiscal Disparities 101,843 109,600 110,683 (0) 101,159 SUB TOTAL PROPERTY TAXES 530,775 522,528 580,730 (37) 598,152 STATE AIDE 33401 Local Government Aide 557,218 516,153 519,747 - 516,153 33405 PERA Rate Increase Aide 1,198 1,198 1,198 - 1,198 33406 Market Value Home Credit 28,839 101 (31,811) - - TOTAL STATE AIDE 587,255 517,452 489,134 - 517,351 LICENSES AND FEES 32110 3.2 Alcohol License 150 150 150 - 150 32120 Cigarette License 200 600 400 - 400 32130 Garbage Hauler Licenses 1,170 1,275 750 1,350 1,000 32140 HVAC Licenses 890 1,453 600 100 600 32150 Tree Company License 140 700 300 150 300 32180 Rental License Fee 3,366 4,091 3,000 60 3,000 32240 Animal Licenses 290 390 250 - 250 34101 City Hall/Park Rental 3,945 4,955 2,500 700 4,000 43103 Administrative Fee 83 - 200 - - 34105 Sale of Publications - - - - - 34109 Copies 61 51 50 - 50 34114 Advertising sales - 50 - - - 34115 Miscellaneous Revenue - - - - - TOTAL LICENSES AND FEES 10,295 13,715 8,200 2,360 9,750 REVENUE OTHER 36100 Special Assessments 9,677 20,918 - - - 36101 Principal - - - - - 36102 Penalties and Interest 2,182 1,485 - 36 - 36103 Tree Removal - - - - - 36200 Miscellaneous Revenue - - - - - 36211 Investment Interest 11,018 6,492 7,000 247 6,000 36230 Donations 3,000 - - - 36231 Dog Park Donations 50 10 - - - 36240 State Surcharge - Construction Permits 539 336 250 20 300 36250 Refunds and Reimbursements 3,511 1,140 - - - 36252 LMCIT Insurance Dividend 2,905 3,015 - - - 36255 Miscellaneous - - - - - 39101 Sales Fixed Assets 1 - - - - TOTAL OTHER REVENUE 29,882 36,396 7,250 303 6,300 PUBLIC SAFETY 40,547 41,330 34,500 - 38,500 PLANNING & INSPECTIONS 20,487 13,674 10,600 395 8,200 GENERAL FUND REVENUE TRANSFERS FROM OTHER FUNDS TOTAL GENERAL FUND REVENUE GENERAL FUND EXPENDITURES Legislative Administrative Audit, Elections, and Legal Services Public Safety Police Fire Prosecution Public Works Planning & Inspections Parks and Recreation Development EXPENDITURES BEFORE TRANSFERS Contingency Transfers Out TOTAL GENERAL FUND EXPENDITURES 2009 2010 2011 2012 2012 Actual Actual Actual As of Jan 31 Adopted 1,219,241 1,145,095 1,130,414 3,021 1,178,253 22,634 24,481 26,193 1,151 27,563 168,728 144,697 157,366 10,889 163,030 6,234 46,958 48,857 513 52,873 582,567 585,398 605,287 49,672 613,695 35,529 29,232 32,500 16,484 35,500 11,545 - - - - 92,877 86,632 105,044 2,797 101,724 22,568 46,241 56,322 2,519 52,620 71,716 63,978 64,845 5,506 65,248 1,235 1,648 14,000 - 26,000 1,015,633 1,029,264 1,110,414 89,531 1,138,253 - - 20,000 - 20,000 31,000 112,594 - - 20,000 1,046,633 1,141,858 1,130,414 89,531 1,178,253 2010 2011 2012 2012 Actual Actual As of Jan 31 Adopted 13,200 13,200 2009 13,200 LEGISLATIVE (41100) Actual EXPENDITURES 1,010 Personnel 103 - 103 Part-time employees 13,200 122 FICA 1,010 151 Workers Comp 59 500 Subtotal Personnel 14,269 General Operations 930 2,000 201 General Supplies - 202 Permanent Supplies - 203 Postage 84 305 Legal Fees - 308 Training and Conferences - 331 Travel 24 352 Public Notices 292 361 General Liability 5,228 438 Dues and Subscriptions 2,671 439 Special Events - 440 Meeting Expenses 66 442 Miscellaneous Expenses - Subtotal General Operations 8,365 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE 22,634 2010 2011 2012 2012 Actual Actual As of Jan 31 Adopted 13,200 13,200 1,100 13,200 1,010 1,010 84 1,010 118 103 - 103 14,328 14,313 1,184 14,313 39 - - - 500 - - - 930 2,000 - 3,000 72 130 - 500 391 700 (158) 700 5,331 6,000 - 6,000 2,695 2,800 125 2,800 196 250 - 250 10,153 11,880 (33) 13,250 24,481 26,193 1,151 27,563 ADMINISTRATION 2009 2010 2011 2012 2012 & FINANCE (41200) Actual Actual Actual As of Jan 31 Adopted EXPENDITURES Personnel 101 Full-time employees 102,536 90,954 93,081 5,282 99,551 104 Temp. employees - - - - - 121 PERA 6,836 6,470 6,748 383 7,217 122 FICA 8,004 7,297 7,121 421 7,616 131 Benefits (health, dental, etc) 9,272 10,116 11,340 917 12,150 142 'Unemployment Benefits - 55 - - - 151 Workers Compensation 559 965 726 - 796 Subtotal Personnel 127,206 115,857 119,016 7,003 127,330 General Operations 201 General Supplies 1,731 1,899 2,200 379 1,500 203 Postage 1,817 2,626 4,000 450 3,500 208 Water cooler water 303 277 450 - 400 301 Auditing 12,904 - - - - 305 Legal contract - Civil 3,567 - - - - 306 Consulting fees (IT Support) 5,440 5,440 5,500 399 6,000 307 Computer Services (Banyon) 1,560 1,561 1,600 - 1,600 308 Training and conferences 1,004 772 2,000 425 2,000 309 Newspaper - Roseville Review - - - - 327 Other Services - - - 19 400 331 Travel Expenses 929 765 1,200 - 1,000 352 Public information and notices 726 662 1,500 - 1,000 353 Newletter Printing 2,469 2,438 4,000 - 3,000 354 Phonebook Printing - - - - - 355 Miscellaneous printing & process 285 1,000 1,200 25 500 361 General liability 4,652 4,955 5,300 - 5,500 391 Telephones/Fax (City Hall) 1,769 1,666 2,000 95 2,000 401 Copier 379 1,349 2,800 211 3,000 404 Computer Repair/Maintenance - - - - - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 1,474 2,491 3,000 1,833 2,600 440 Meeting Expenses 85 159 100 - 200 442 Miscellaneous expenses 78 779 500 50 500 Subtotal General Operations 41,172 28,840 37,350 3,886 34,700 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology 351 - 1,000 - 1,000 Subtotal Capital 351 - 1,000 - 1,000 TOTAL EXPENSES 168,728 144,697 157,366 10,889 163,030 2010 AUDITING, ELECTIONS, 2009 2012 AND LEGAL SERVICES (41500) Actual EXPENDITURES Adopted Personnel' 6,952 .385 101 Full-time employees 3,724 104 Temp, employees 968 121 PERA 239 122 FICA 296 131 Benefits (health, dental, etc) 198 151 Workers Compensation 35 54 Subtotal Personnel 5,461 General Operations 8,882 201 General Supplies - 300 Legal Services - Prosecution - 301 Auditing - 305 Legal Services - Civil - 327 Other Services 586 331 Travel Expenses - 352 Public information & Notices 96 355 Miscellaneous Fees - 409 Other equipment and repair - 440 Meeting expenses 91 442 Miscellaneous expenses - 700 Subtotal General Operations 774 Capital Expenditures 530 Furniture and equipment - 531 Office equipment - 534 Office furniture - 538 Computers and technology - Subtotal Capital - TOTAL EXPENSES 6,234 2010 2011 2012 2012 Actual Actual As of Jan 31 Adopted 12,440 6,952 .385 9,899 2,242 - - 2,500 869 504 28 535 974 532 30 565 1,486 840 70 900 105 54 - 74 18,116 8,882 513 14,473 512 - - 300 10,032 12,000 - 12,000 12,880 14,000 - 14,000 4,581 12,000 - 10,000 432 800 - 700 - 75 - - - 100 - 500 406 1,000 - 700 200 28,842 39,975 - 38,400 46,958 48,857 513 52,873 2009 2010 2011 2012 2012 PUBLIC SAFETY (42100) Actual Actual Actual As of Jan 31 Adopted REVENUE 34202 False Fire Alarm 424 - 500 - 500 34203 Fire Inspection Fee - - 1,000 - 1,000 34205 Fire Call Reimbursement 1,252 - - - - 35101 Court Fines (including traffic tickets) 38,872 41,330 33,000 - 37,000 TOTAL REVENUE 40,547 41,330 34,500 - 38,500 EXPENDITURES General Operations 305 Legal Fees - Prosecution 10,152 - - - - 355 Miscellaneous fees - Printing 1,392 - - - Subtotal Prosecution 11,545 - - - - 318 911 Dispatch - - 9,620 - 12,126 319 Police Contract 578,250 578,595 590,167 49,672 596,069 360 General Liability - - 5,000 - 5,000 391 Telephone/Pager - - 442 Miscellaneous Exp. 4,317 6,803 500 - 500 Subtotal Police 582,567 585,398 - 605,287 49,672 613,695 320 Fire Contract 18,630 17,826 18,000 16,484 18,000 321 Fire Calls 16,475 11,186 13,000 - 16,000 322 False Fire Alanns 424 219 500 - 500 323 Fire Inspections - - 1,000 - 1,000 Subtotal Fire 35,529 29,232 32,500 16,484 35,500 TOTAL EXPENSES 629,641 614,630 637,787 66,156 649,195 Capital Expenditures 530 Furniture and equipment 538 Land - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 92,877 86,632 105,044 2,797 101,724 2009 2010 2011 2012 2012 PUBLIC WORKS (43000) Actual Actual Actual As of Jan 31 Adopted EXPENDITURES Personnel 101 Full-time employees 44,294 31,244 27,248 1,712 28,066 102 Overtime/On-Call 2,191 3,030 3,000 147 3,000 121 PERA 3,004 2,573 2,193 135 2,252 122 FICA 3,516 2,920 2,314 153 2,377 131 Benefits (health, dental, etc) 4,702 4,162 4,200 348 4,500 151 Workers Compensation 2,097 3,549 2,526 - 1,429 Subtotal Personnel 59,804 47,477 41,481 2,495 41,624 General Operations 202 Permanent Supplies - 305 - - 500 212 Motor Fuels 1,587 2,500 2,200 - 3,000 213 Lubricants and other fluids - - - - - 225 Landscaping Materials 15 - 963 - - 226 Signs - - - - - 227 Tools and Equipment - - - - - 228 . Miscellaneous Repairs & Supplies 1,008 457 1,500 125 2,000 304 Engineering Contract - 337 3,000 - 1,000 308 Training and conferences 165 165 400 - 400 313 Snow and Ice Removal Contact 5,207 11,268 15,000 - 15,000 314 Street Sweeping Contract 5,062 5,026 6,000 - 6,000 317 Tree Service 3,214 3,642 10,000 - 10,000 324 Alley Repair - - 1,000 - 1,000 327 Other Services/ Floor Maintenance 356 328 3,000 - 1,500 328 Street Repair - - 500 - - 380 Electricity - Street Lighting 6,168 5,896 6,400 - 6,400 381 Electricity 2,457 3,067 3,400 - 3,200 382 Water 69 63 100 (15) 100 383 Gas Utilities 3,075 2,674 4,000 - 3,500 384 Refuse Disposal 1,189 1,481 1,600 160 3,000 391 Telephone/Pagers 534 488 500 - 500 402 Truck repair and Maintenance 2,968 1,363 3,800 32 3,000 426 Machinery rental - - - - - 442 Miscellaneous - 96 200 - - Subtotal General Operations 33,073 39,154 63,563 302 60,100 Capital Expenditures 530 Furniture and equipment 538 Land - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 92,877 86,632 105,044 2,797 101,724 2009 2010 2011 2012 2012 PLANNING & INSPECTIONS (43400) Actual Actual Actual As of Jan 31 Adopted REVENUE Other 32210 Building Permits 11,688 9,163 7,000 - 5,000 32211 Zoning Permit Applications 1,210 700 200 200 500 32225 Plan Review 4,692 1,488 2,000 - 1,000 32230 Plumbing Permits 1,236 1,248 600 96 700 32270 HVAC Permits 1,410 975 800 99 1,000 32280 Street Excavation 100 100 - - - 34110 Variance Fee 150 - - - - 34112 Conditional Use Permit - - - - - 34113 Zoning Amendment - - - - - TOTAL REVENUE 20,487 13,674 10,600 395 8,200 EXPENDITURES Personnel 101 Full-time employees 14,686 27,923 31,308 1,783 32,444 121 PERA 963 1,966 2,270 129 2,352 122 FICA 1,169 2,330 2,395 153 2,482 131 Benefits (health, dental, etc) 1,110 3,409 4,410 354 4,725 151 Workers Compensation 207 1,224 1,339 - 1,317 Subtotal Personnel 18,136 36,852 41,722 2,419 43,320 General Operations 201 General Supplies - - - - - 202 Permanent Supplies - - - - - 203 Postage 173 219 500 - 300 306 Consulting Fees 452 8,015 10,000 - 5,300 308 Training and conferences 450 450 500 - 500 312 Building Inspector 2,408 35 2,500 - 2,000 327 Other Services - - - - - 331 Travel Expenses - - - - - 355 Miscellaneous Printing - - - - - 386 Gopher State One Call 531 422 600 100 600 442 Miscellaneous expenses - 10 - - 200 443 Surcharge Report 419 239 500 - 400 Subtotal General Operations 4,432 9,389 14,600 100 9,300 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 22,568 46,241 56,322 2,519 52,620 2009 2010 2011 2012 2012 PARKS AND RECREATION (45200) Actual Actual Actual As of Jan 31 Adopted EXPENDITURES Personnel 101 Full-time employees 51,253 41,317 37,855 2,169 38,932 104 Temp. employees 3,555 4,403 6,000 1,481 6,000 121 PERA 3,431 2,960 2,744 157 2,823 122 FICA 4,322 3,747 3,355 292 3,437 131 Benefits (health, dental, etc) 5,102 4,946 5,880 415 6,300 151 Workers Compensation 260 1,309 1,161 1,147 1,256 Subtotal Personnel 67,923 58,682 56,995 5,661 58,748 General Operations 201 General Supplies 127 45 200 - 300 202 Permanent Supplies 89 32 200 - 200 225 Landscaping Materials - - 500 - 100 228 Miscellaneous Repairs & Maintenance. 191 144 250 - 250 317 Tree Service - - - - - 370 Park and Rec Expenses 700 700 700 - 700 371 Non -Resident Reimbursment 429 1,137 1,000 - 1,300 381 Electric 439 477 700 - 500 382 Water 172 173 300 (155) 200 383 Gas Utility 801 617 1,200 - 1,000 384 Refuse - - - - - 391 Telephones and Pagers - 20 100 - 50 403 Mower repair - 1,275 1,500 - 1,000 412 Warming House Repair - 33 100 - 100 427 Porta Potty Rental 767 630 800 - 500 442 Miscellaneous 78 13 300 - 300 Subtotal General Operations 3,793 5,296 7,850 (155) 6,500 Capital Expenditures 550 Other Improvements - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 71,716 63,978 64,845 5,506 65,248 2009 2010 2011 2012 2012 DEVELOPMENT (48100) Actual Actual Actual As of Jan 31 Adopted REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 1,235 1,648 14,000 - 26,000 1,235 1,648 14,000 - 26,000 1,235 1,648 14,000 - 26,000 2009 2010 2011 2012 2012 CONTINGENCY (45300) Actual Actual Actual As of Jan 31 Adopted REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - - 20,000 - 20,000 - - 20,000 - 20,000 - - 20,000 - 20,000 2009 2010 2011 2012 2012 TRANSFERS OUT (45400) Actual Actual Actual As of Jan 31 Adopted REVENUE Other - - - - - TOTAL REVENUE - - - - - EXPENDITURES 732 Transfers to 302 31,000 - - - - 733 Transfers to 303 - - - - - 734 Transfers to 304 - - - - - 741 Transfers to 401 - 56,297 - - - 742 Transfers to 402 - - - - 20,000 743 Transfers to 403 - - - - 744 Transfers to 404 - 56,297 - - - 745 Transfers to 405 - - - - - Total Transfers 31,000 112,594 - - 20,000 2012 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 Total Expenditures 201 Community Events Fund 2008 2009 2010 2011 2012 2012 202 Communications Fund Actual Actual Actual Adopted As of Jan. 31 Adopted Total Revenues 23,39.1 32,079 32,079 34,275 438 34,431 201 Community Events Fund 3,642 4,874 4,830 3,050 22 2,850 202 Communications Fund 22,431 22,837 20,942 20,500 (4,836) 20,300 203 Recycling Fund 41,362 41,967 41,061 41,000 34 40,800 302 2000 Imp Debt Fund 48,013 20,524 - - - - 303 2002 Imp Debt Fund 41,424 35,459 31,652 - - - 304 2003 Imp Debt Fund 64,834 59,143 50,924 47,500 1,291 43,907 401 Street Improvement Fund 14,760 10,331 5,421 6,000 153 4,500 402 General Capital Impr. Fund 4,320 2,184 1,143 1,500 19 1,000 403 Storm Water Impr. Fund 6,048 4,473 2,346 3,000 59 1,800 404 Park Improvement Fund 108,725 3,946 118,570 2,000 63 1,200 405 TIF Project Fund 162,370 165,052 180,089 139,000 103 163,000 407 Sewer Improvement Fund 11,277 81,628 5,660 5,500 142 4,000 601 Sewer Utility Fund 229,104 234,715 242,590 245,000 12,107 244,300 602 Storm Water Utility Fund 69,192 49,142 54,092 50,700 3,084 55,500 Revenue Before Transfers 827,502 736,274 759,320 564,750 12,241 583,157 Transfers 291,329 612,594 - 68,381 20,000 Total Revenues 827,502 1,027,604 1,371,914 564,750 80,622 603,157 Total Expenditures 201 Community Events Fund 4,329 3,616 3,616 3,550 - 3,450 202 Communications Fund 15,374 29,277 29,277 29,669 961 30,715 203 Recycling Fund 23,39.1 32,079 32,079 34,275 438 34,431 302 2000 Impr. Debt Fund 122,080 455,481 455,481 - - - 303 2002 Impr. Debt Fund 150,256 145,798 145,798 526,950 - - 304 2003 Impr. Debt Fund 118,608 116,350 116,350 116,205 106,953 113,130 401 Street Improvement Fund 69,213 12,189 12,189 - - - 402 General Capital Impr. Fund 90,000 - - 31,000 - 35,000 403 Storm Water Impr. Fund 32,316 - - - - - 404Park Improvement Fund 81,110 6,735 6,735 44,000 20,000 405 TIF Project Fund 738 747 747 - - 1,000 407 Sewer Improvement Fund - - - - - - 601 Sewer Utility Fund 212,687 228,570 228,570 243,629 17,409 226,612 602 Storm Water Utility Fund 36,424 43,293 43,293 66,000 (3,341) 68,758 Expenditures Before Transfers 956,526 1,074,134 1,074,134 1,095,278 122,420 533,096 Tranfers 260,329 500,000 - 68,381 Total Expenditures 956,526 1,334,463 1,574,134 1,095,278 190,801 533,096 Swplusl(deficit) (129,025) (306,860) (202,220) (530,528) (110,179) 70,061 Community Events Fund 201 Fund Balance Gain/Loss (686) 1,258 1,580 (500) 22 (600) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,138 5,660 4,538 DEPT. 45600 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 3,486 2,800 4,058 5,638 5,638 5,138 REVENUES: 34785 Fun Run / Walk - - - 100 - - 34786 Winter Event 609 396 33 - - - 34787 Garage Sale - 50 - 50 - 50 34788 Day in the Park 1,683 1,904 3,219 1,500 - 1,500 34789 Music under the trees - 448 434 400 - 400 34790 Other Events - March Dance - - - - - 34791 Pop Sales - - - - - 34792 T -Shirt Sales 150 330 97 100 20 100 34795 Halloween Donations 779 825 854 700 - 600 36211 Investment Interest 129 121 69 100 2 100 36230 Donations 30 - - - 36255 Misc. 293 769 124 100 - 100 Total Revenues 3,642 4,874 4,830 3,050 22 2,850 EXPENDITURES: 201 General Supplies - 5 - - - - 202 Permanent Supplies 43 100 - 100 - 100 368 Fun Run / Walk - - 100 100 - 500 369 Music Under the Trees 535 200 600 400 - 400 370 Other Events - March Dance - - - - - - 373 T -Shirts 353 - - - - - 375 Winter Event 1,011 192 250 250 - 250 376 Garage Sale 34 - - - - - 377 Day in the Park 1,500 1,800 1,400 1,800 - 1,300 378 Night Out 103 119 150 150 - 150 379 Halloween Event 496 518 450 500 - 550 437 Sales Tax - - - - - - 430 Misc. - 491 - - - - 440 Meeting Expenses 254 191 300 250 - 200 Total Expenditures 4,329 3,616 3,250 3,550 - 3,450 Fund Balance Gain/Loss (686) 1,258 1,580 (500) 22 (600) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,138 5,660 4,538 Communications Fund 202 Fund Balance Gain/Loss 7,057 (6,440) (3,572) (9,169) (5,797) (10,415) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 43,724 37,284 33,712 24,543 27,915 14,128 DEPT. 49500 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 36,667 43,724 37,284 33,712 33,712 24,543 REVENUES: 36253 Franchise Fees 21,278 21,632 20,576 20,000 (4,845) 20,000 36250 Refunds & Reimbursements 262 - - - - 36211 Investment Interest 1,153 942 366 500 9 300 33600 Grants - - - - - Total Revenues 22,431 22,837 20,942 20,500 (4,836) 20,300 EXPENDITURES: 101 Reg. Full Time Employees 6,230 6,307 10,678 15,360 870 16,046 121 PERA Contributions 473 426 752 1,114 63 1,163 122 FICA Contributions 593 510 869 1,175 73 1,228 131 Group Insurance 618 576 1,191 2,100 164 2,250 151 Workers Comp - 27 86 120 - 128 Personnel costs 7,913 7,846 13,576 19,869 1,170 20,815 201 General Supplies - 5 85 100 - - 202 Permanent Supplies - - - - - - 307 Web Hosting 444 444 444 600 500 600 327 Other Service 1,993 3,501 2,837 2,800 (709) 3,000 329 Cable Franchise Fee 5,023 5,069 5,214 5,300 - 5,300 530 Furniture and Equipment - 12,411 2,358 1,000 - 1,000 Operating Costs 7,460 21,430 10,938 9,800 (209) 9,900 Total Expenditures 15,374 29,277 24,514 29,669 961 30,715 Fund Balance Gain/Loss 7,057 (6,440) (3,572) (9,169) (5,797) (10,415) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 43,724 37,284 33,712 24,543 27,915 14,128 Recycling Fund 203 Fund Balance Gain/Loss 17,971 9,889 10,218 6,725 (404) 6,369 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 104,831 97,702 111,200 DEPT. 50000 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 60,029 78,000 87,889 98,106 98,106 104,831 REVENUES: 36100 Recycling Fee 34,698 35,215 35,113 35,000 - 35,000 36102 Penalties & Interest 71 62 35 - - - 33622 SCORE Grant 4,758 4,866 4,926 5,000 - 5,000 36211 Investment Interest 1,811 1,824 987 1,000 34 800 36255 Other 24 - - - - - Total Revenues 41,362 41,967 41,061 41,000 34 40,800 EXPENDITURES: 101 Reg. FT Employees 3,545 2,949 5,687 5,606 323 5,774 121 PERA Contributions 283 201 400 406 23 419 122 FICA Contributions 356 244 478 429 29 442 131 Group Insurance 362 256 625 840 63 900 151 Workers Comp - 8 42 44 - 46 Personnel costs 4,546 3,658 7,232 7,325 438 7,581 202 Permanent Supplies - - 95 100 - - 327 Other Service 339 339 332 350 - 350 389 Recycling Contract 18,506 28,082 23,185 26,500 - 26,500 Operating Costs 18,845 28,421 23,611 26,950 - 26,850 34,431 Total Expenditures 23,391 32,079 30,843 34,275 438 Fund Balance Gain/Loss 17,971 9,889 10,218 6,725 (404) 6,369 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 104,831 97,702 111,200 2003 Improvements Debt Service Fund 304 DEPT. 47400 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 478,218 424,444 367,236 404,217 404,217 335,512 REVENUES: 36102 Penalties & interest 12,852 10,458 4,535 9,000 1 6,907 36211 Investment Interest 12,784 8,690 4,484 4,000 74 3,000 36100 Special Assessments 39,197 39,995 41,906 34,500 1,216 34,000 Total Revenues 64,834 59,143 50,924 47,500 1,291 43,907 EXPENDITURES: 601 Bond Principal 95,000 95,000 95,000 100,000 100,000 100,000 611 Bond Interest 22,961 20,705 18,211 15,405 6,953 12,330 621 File Maintenance Charges 647 645 733 800 - 800 Total Expenditures 118,608 116,350 113,944 116,205 106,953 113,130 Fund Balance Gain/Loss (53,775) (57,207) (63,019) (68,705) (105,662) (69,223) 39200 Transfers In - - 100,000 - - - 710 Transfers Out - - - - - - Ending Fund Balance 424,444 367,236 404,217 335,512 298,555 266,289 Street Improvement Fund 401 DEPT. 48401 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 454,662 400,208 398,350 460,068 460,068 466,068 REVENUES: 36211 Investment Interest 14,243 10,232 5,326 6,000 153 4,500 36200 Miscellaneous Revenue 517 99 95 - - - 36102 Penalties & Interest - - - - - - 36100 Special Assessments - - - - - - Total Revenue 14,760 10,331 5,421 6,000 153 4,500 EXPENDITURES: 328 Street Repair 49,712 4,320 - - - - Street Reconstruction - - - - - - Streetscaping - - - - - 304 Engineering 19,502 7,869 - - - - Trees - - - - - Total Expenditures 69,213 12,189 - - - - Fund Balance Gain/Loss (54,454) (1,858) 5,421 6,000 153 4,500 39200 Transfers In - - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 400,208 398,350 460,068 466,068 460,221 470,568 General Capital Improvement Fund 402 DEPT. 48000 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 168,981 83,301 85,485 86,628 86,628 57,128 REVENUES: 36211 Investment Interest 4,320 2,184 1,143 1,500 19 1,000 Depreciation - - - - - - 39999 Other - - - - - - Total Revenue 4,320 2,184 1,143 1,500 19 1,000 EXPENDITURES: 510 Land - - - - - - 520 Buildings - - - 1,000 - - 521 City Garage - - - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - - - - - - 531 Office Equipment - - - - - - 532 Copier - - - - - - 535 HVAC - - - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - - - 30,000 - - 550 Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck - - - - - 35,000 Total Expenditures - - - 31,000 - 35,000 Fund Balance Gain/Loss 4,320 2,184 1,143 (29,500) 19 (34,000) 39200 Transfers In - - - - - 20,000 710 Transfers Out 90,000 - - - - - Ending Fund Balance 83,301 85,485 86,628 57,128 86,647 43,128 Storm Sewer Improvement Fund 403 304 Engineering 11,816 - - - - - 327 Other Services - - - - - - 442 Misc 500 - - - - - 444 Contingency Funds - - - - - 554 Storm System Repairs - - - - - - Operating Costs 12,316 - - - - - Total Expenditures 12,316 - - - - - Fund Balance Gain/Loss (6,268) 4,473 2,346 3,000 59 1,800 39200 Transfers In - - - - - 710 Transfers Out 20,000 - - - - - Ending Fund Balance 170,981 175,454 177,800 180,800 177,859 182,600 DEPT. 48403 2.008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 197,249 170,981 175,454 177,800 177,800 180,800 REVENUES: 37300 Storm Sewer Fee - - - - - - 36211 Investment Interest 6,048 4,473 2,346 3,000 59 1,800 39999 Other - - - - Total Revenues 6,048 4,473 2,346 3,000 59 1,800 EXPENDITURES: 101 Reg. FT Employees - - - - - - 102 On -Call Pay - - - - - - 121 PERA Contributions - - - - - - 122 FICA Contributions - - - - - - 131 Group Insurance - - - - - - 151 Workers Compensation - - - - - - Personnel Costs - - - - - - 304 Engineering 11,816 - - - - - 327 Other Services - - - - - - 442 Misc 500 - - - - - 444 Contingency Funds - - - - - 554 Storm System Repairs - - - - - - Operating Costs 12,316 - - - - - Total Expenditures 12,316 - - - - - Fund Balance Gain/Loss (6,268) 4,473 2,346 3,000 59 1,800 39200 Transfers In - - - - - 710 Transfers Out 20,000 - - - - - Ending Fund Balance 170,981 175,454 177,800 180,800 177,859 182,600 Park Improvement Fund 404 DEPT. 48404 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 123,844 151,458 148,669 187,295 187,295 145,295 REVENUES: 33130 Grants - - 60,000 - - - 36230 Donations - - - - - - 36211 Investment Interest 4,065 3,946 2,273 2,000 63 1,200 Total Revenues 4,065 3,946 62,273 2,000 63 1,200 EXPENDITURES: 304 Engineering 17,718 382 - - - - 510 Land - - - - - - 524 Picnic Shelter - - - - - - 525 Playground - - 79,945 34,000 - - 526 Park Path - - - - - - 527 Gen. Park Improvements 63,392 6,353 - 10,000 - 20,000 528 Court Improvements - - - - - Total Expenditures 81,110 6,735 79,945 44,000 - 20,000 Fund Balance Gain/Loss (77,046) (2,789) (17,672) (42,000) 63 (18,800) 39200 Transfers In 104,660 - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 151,458 148,669 187,295 145,295 187,358 126,495 Total Revenues 162,370 165,052 180,089 139,000 103 163,000 EXPENDITURES: 101 FT Employees - - - - - - 121 PERA Contribution - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - Total Personnel Costs - - - - - - 304 Engineering - - 305 Legal Fees - - - - - - 327 Other Services 738 747 2,210 - - 1,000 325 Other Imp. (Larpenteur) - - - - - - General Operating Costs 738 747 2,210 - - 1,000 Total Expenditures 738 747 2,210 - - 1,000 Fund Balance Gain/Loss 161,632 164,305 177,878 139,000 103 162,000 39200 Transfers Lt - - - - - - 710 Transfers Out - 260,329 500,000 - - - Ending Fund Balance 629,840 533,815 211,694 350,694 211,797 512,694 TIF Project Fund 405 DEPT. 48500 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 468,208 629,840 533,815 211,694 211,694 350,694 REVENUES: 36211 Investment Interest 17,471 15,800 5,074 4,000 103 2,000 31050 Tax increment 137,953 141,815 167,422 135,000 - 161,000 31051 Delinquent Tax increment 1,959 1,879 1,781 - - - 33406 TIF Mrkt Value Homestead Crdt 4,987 5,558 5,812 - - - Total Revenues 162,370 165,052 180,089 139,000 103 163,000 EXPENDITURES: 101 FT Employees - - - - - - 121 PERA Contribution - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - Total Personnel Costs - - - - - - 304 Engineering - - 305 Legal Fees - - - - - - 327 Other Services 738 747 2,210 - - 1,000 325 Other Imp. (Larpenteur) - - - - - - General Operating Costs 738 747 2,210 - - 1,000 Total Expenditures 738 747 2,210 - - 1,000 Fund Balance Gain/Loss 161,632 164,305 177,878 139,000 103 162,000 39200 Transfers Lt - - - - - - 710 Transfers Out - 260,329 500,000 - - - Ending Fund Balance 629,840 533,815 211,694 350,694 211,797 512,694 Sewer Improvement Fund 407 DEPT. 48407 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 330,380 341,657 423,285 428,944 428,944 434,444 REVENUES: 36211 Investment Interest 11,277 9,128 5,660 5,500 142 4,000 36100 Special Assessments - - - - - - 37240 Sewer Connections - 72,500 - - - - Total Revenues 11,277 81,628 5,660 5,500 142 4,000 EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - - - Total Expenditures - - - - - - Fund Balance Gain/Loss 11,277 81,628 5,660 5,500 142 4,000 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 341,657 423,285 428,944 434,444 429,086 438,444 Sanitary Sewer Enterprise Fund 601 Fund Balance Gain/Loss 16,417 6,145 8,714 1,371 (5,302) 17,688 39200 Transfers In - - - 710 Transfers Out - - - - Ending Fund Balance 218,207 224,352 233,066 234,437 227,764 252,125 DEPT. 49000 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE 201,790 218,207 224,352 233,066 233,066 234,437 REVENUES: 37210 Sewer Charges 224,682 226,671 240,056 242,000 12,008 242,000 36211 Investment Interest 4,422 4,369 2,534 3,000 99 2,300 36250 Refunds/Reimbursements - - - - - - 37230 Penalties - - - - - - 36255 Miscellaneous - - - - - - 37240 Sewer Connections - 3,675 - - - - 39101 Sale of Assets - - - - - - Total Revenues 229,104 234,715 242,590 245,000 12,107 244,300 EXPENDITURES: 101 Reg. FT Employees 17,451 22,169 22,825 26,676 (4,063) 27,742 102 On -Call Pay 11,822 13,193 10,884 12,000 559 12,000 121 PERA Contributions 1,981 2,286 2,409 2,804 152 2,881 122 FICA Contributions 2,469 2,683 2,724 2,959 169 3,040 131 Group Insurance 2,536 3,577 3,946 3,906 387 4,185 151 Worker's Comp. 858 1,932 1,798 934 - 2,764 Personnel Costs 37,117 45,840 44,586 49,279 (2,796) 52,612 201 General Supplies - - - - - - 212 Motor Fuels 394 369 536 500 - 700 227 Tools & Equipment 289 - - 300 - 300 228 Misc. Repairs/Maint/Supply - - 244 400 - 400 301 Auditing 1,350 1,613 1,610 1,700 - 1,700 304 Engineering 2,997 3,211 481 3,000 - 3,000 308 Training/Conferences 560 300 - 600 600 500 315 Sewer Jetting 1,444 - 1,050 1,500 - 1,500 316 Sewer Televising 11,018 - 2,083 1,000 - 1,500 327 Other,Services 6,040 11,408 13,312 5,000 90 7,000 331 Travel Expenses - 119 - 200 - 100 361 General Liability 1,520 1,539 1,666 1,700 - 1,800 382 Water 66 69 63 100 (16) 100 387 Met Council Sewer Charges 115,587 128,590 132,610 138,000 19,531 120,000 391 Telephones/Pagers 228 263 244 250 - 300 402 City Truck Repair/Maint. - 333 160 100 - 100 425 Clothing 786 933 942 1,000 - 1,000 442 Misc. - 23 - - - 444 Contingency Funds - - - - - - 501 Depreciation 33,291 33,959 34,291 34,000 - 34,000 540 Machinery & Equipment - - - - - - 554 System Repairs (1/1) - - - 5,000 - - Operating Costs 175,570 182,730 189,290 194,350 20,205 174,000 Total Expenses 212,687 228,570 233,876 243,629 17,409 226,612 Fund Balance Gain/Loss 16,417 6,145 8,714 1,371 (5,302) 17,688 39200 Transfers In - - - 710 Transfers Out - - - - Ending Fund Balance 218,207 224,352 233,066 234,437 227,764 252,125 Storm Sewer Enterprise Fund 602 DEPT. 49100 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Jan. 31 Adopted BEGINNING BALANCE (9,196) 23,572 29,421 34,434 34,434 19,134 REVENUES: 37300 Storm Sewer Fee 48,763 48,351 53,621 50,000 3,066 55,000 36211 Investment Interest 429 791 471 700 18 500 39999 Other - - - - - - Total Revenues 49,192 49,142 54,092 50,700 3,084 55,500 EXPENDITURES: 101 Reg. FT Employees 16,112 19,898 23,459 30,369 (4,255) 31,835 102 On -Call Pay 3,792 2,768 4,186 5,000 233 5,000 121 PERA Contributions 1,318 1,431 1,941 2,564 144 2,671 122 FICA Contributions 1,644 1,693 2,203 2,706 160 2,818 131 Group Insurance 1,737 2,220 3,203 4,284 361 4,590 151 Workers Compensation 858 1,045 1,157 777 - 2,244 Personnel Costs 25,461 29,054 36,149 45,700 (3,357) 49,158 201 General Supplies - - - - - - 212 Motor Fuels 394 340 536 500 - 700 227 Tools & Equipment 51 - - 100 - - 228 Misc. Repairs/Maint/Supply - 26 - - - - 301 Auditing 1,350 1,613 1,610 1,700 - 1,700 304 Engineering - 7,281 - 9,000 - 9,000 308 Training/Conferences - - 70 500 - 100 314 Street Sweeping - - - - - - 327 Other Services 5,759 1,454 6,127 3,000 16 2,500 352 Public Information Notice 80 84 100 - 100 361 General Liability 1,520 1,539 1,666 1,700 - 1,700 391 Telephones/Pagers 228 263 244 300 - 300 402 City Truck Repair/Maint. - 333 160 1,000 - 500 425 Clothing 786 933 942 900 - 1,000 438 Dues & Subscriptions (Permits) 875 375 875 500 - 1,000 442 Misc. (Public Education) - - 617 1,000 - 1,000 444 Contingency Funds - - - - - - 501 Depreciation - - - - - - 540 Machinery & Equipment - - - - - - 554 Storm System Repairs - - - - - - Operating Costs 10,963 14,238 12,930 20,300 16 19,600 Total Expenditures 36,424 43,293 49,080 66,000 (3,341) 68,758 Fund Balance Gain/Loss 12,768 5,849 5,013 (15,300) 6,425 (13,258) 39200 Transfers In 20,000 - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 23,572 29,421" 34,434 19,134 40,859 5,876 ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE February 28, 2012 Special Public Hearing ITEM NUMBER Resolution of Approval for an Amended Report Conditional Use Permit at 2520 Broadway Drive Discussion/Action Resolution x— with Findings of Fact Work session STAFF INITIAL Jim ADMIN BACKGROUND: At the February 14 council meeting, the City Council passed a motion approving an amended conditional use permit to allow for vehicle sales for MGH Enterprises (Hamline Auto Body) at 2520 Broadway Drive. Staff has prepared a resolution of approval with findings of fact for this meeting. OPTIONS: 1) Adopt Resolution No. 022812A 2) Do not adopt Resolution No. 022812A STAFF RECOMMENDATION: By approving the consent agenda, the council adopts Resolution No. 022812A: A RESOLUTION OF THE COUNCIL OF THE CITY OF LAUDERDALE AMMENDING AN EXISTING CONDITIONAL USE PERMIT TO ALLOW FOR VEHICLE SALES ALONG WITH AN AUTO BODY SERVICE AND REPAIR FACILITY, AND A CAR RENTAL FACILITY AT 2520 BROADWAY DRIVE COUNCIL ACTION: Member introduced the following resolution and moved its adoption: CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 022812A RESOLUTION OF THE COUNCIL OF THE CITY OF LAUDERDALE AMMENDING AN EXISTING CONDITIONAL USE PERMIT TO ALLOW FOR VEHICLE SALES ALONG WITH AN AUTO BODY SERVICE AND REPAIR FACILITY, AND A CAR RENTAL FACILITY AT 2520 BROADWAY DRIVE WHEREAS, Section 10-6-2 of the City of Lauderdale Zoning Ordinance (Conditional Uses) requires a conditional use permit for vehicle sales in the 1-1 Industrial District; and WHEREAS, MGH Enterprises (Hamline Auto Body) applied for a conditional use permit to allow for vehicle sales in the 1-1 Industrial District; and WHEREAS, MGH Enterprises (Hamline Auto Body) owns the property at 2520 Broadway Drive, which is legally described as: PIN: 17-29-23-32-0116 Broadway Business Park, Lot 2, Block 1 WHEREAS, notification letters went to property owners and residents adjacent within 350 feet of the subject property; and WHEREAS, the Lauderdale City Council conducted a public hearing on February 14, 2012 regarding the application; and WHEREAS, the Lauderdale City Council has made the following findings: • The use appears to conform to similar uses in the 1-1 District. While vehicle sales is different than an auto body repair and service facility, and a car rental facility, the commonality is cars. • If vehicles for sale are not displayed, there should be no change in harmony with adjacent properties. If vehicles for sale are displayed, this would be in harmony with adjacent Boyer Ford Trucks at 2500 Broadway Drive, which displays many vehicles for sale. • The visual impression and environment of the site should not change significantly with the addition of vehicle sales. • Access to this site is via a private service road from Broadway Drive to the north. Traffic congestion and noise should not increase significantly. There are a total of fifty-nine parking spaces on the site. Up to fifteen spaces are used for the rental car facility, and five are proposed to be designated for vehicle sales. • The use appears to promote the objectives of the Zoning Ordinance and the Land Use & Tax Base section of the Comprehensive Plan by encouraging development and/or redevelopment of commercial and industrial properties for the purpose of increasing tax base. • The use appears to comply with the performance standards of fire protection, electrical disturbance, noise, vibrations, odors, air pollution, glare, erosion, and water pollution. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lauderdale, does hereby approve an amendment to an existing conditional use permit allowing for vehicle sales along with an auto body service and repair facility, and a car rental facility at 2520 Broadway Drive. Dated: February 28, 2012 Mary Gaasch, Mayor Pro Tem Attest: Heather Butkowski, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: Gaasch, Mac Lean, Grove, Hawkinson. Absent: Dains. And the following voted against same: None Whereupon said resolution was declared duly passed. ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE February 28, 2012 Special Public Hearing ITEM NUMBER Tile Maintenance Agreement Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: It's maintenance time again for the tile in the social room, lobby, and hallway. It was stripped and waxed in May of last year.. The work plan this time consists of the following: 1) A deep scrub and recoat of the tile in the social room, lobby, and hallway. 2) Restroom cleaning including tile grout. We cannot use the same company this time due to issues with their contractor status and certificate of insurance. Thus, we plan to use Vanguard Cleaning Systems. We are working with Jesse Banaszak, the Local Operations Manager. Jesse is familiar with the facility, as he is a local Scoutmaster whose Den uses the Social Room. He is honoring the prices he provided last year. The cost is $675. This time we have drafted an Independent Contractor Agreement as recommended by the League's Insurance Trust. The Agreement clearly spells out the relationship between the City and the Contractor. Attached: Quote for Services; Description of Services; Contractor Agreement OPTIONS: 1) Approve Vanguard for the tile maintenance project and the Agreement by approving the Consent Agenda. 2) Remove the item from the Consent Agenda for further discussion. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council is approving Vanguard for the tile maintenance project and the Agreement. COUNCIL ACTION: VANGUARD CLEANING SYSTEMS, INC. SPECIAL SERVICES CLEANING CONTRACT AGREEMENT The undersigned hereby accepts the proposal of VANGUARD CLEANING SYSTEMS, INC. to perform the selected services for our premises located at: 1891 Walnut Street Lauderdale, MN 55113 with the following terms: 1. On the following date(s) April 30 - May 1, 2012 VANGUARD_ CLEANING SYSTEMS, INC. will provide the selected services. 2. Initial the services you would like performed a. Floor finish work i. Full Strip and wax 1. Community Room 2. Entry area 3. Kitchen ii. Deep Scrub and Recoat 1. Community Room 2. Entry area 3. Kitchen b. Restroom Restoration Cleaning $800:00 $115.00 $90.00 $500.00 X_ $75.00 X_ $60.00 $100.00 for both X_ 3. Vanguard will perform all janitorial services specified above in a satisfactory manner. In the event of non-performance by Vanguard, Consolidated Precision Products shall first give verbal notification to Vanguard so that Vanguard may attempt to correct the problem. 4. All cleaning equipment and cleaning supplies will be furnished by Vanguard. 5. Invoicing is sent after the service is satisfactorily performed and is due upon receipt. ACCEPTED: City of Lauderdale Title Date Signed OA Vanguard Cleaning Systems, Inc. Title Date Signed awiirwSpteins Special Services Special Services are the periodical cleaning needs that are not covered in the monthly cleaning. The more common items are carpet cleaning, floor finish work, restroom restoration cleaning and applying sealants to the grout, and window cleaning of the inside or outside of exterior windows. There are many other cleaning services we have helped our clients with also. Carpet Cleaning We vacuum the area to be cleaned. Prespray the area, applying more to traffic lanes, spots, and stains (If needed we will bonnet these areas). Our final step is the flush the carpet with a commercial extractor or truck mount system. In this step we normally use an extraction rinse agent with a soil guard protectant. The rinse leaves less detergent in the carpet to attract soil, making the carpet stay cleaner longer. Floor Finish Work Sand, dirt, spills; even the cleaning process can attack floor finish. These coating need periodical maintenance. On full strip out we remove all the finish and detail the baseboards and corners. Then prep the area for new finish. We apply 4 coats of a premium finish that is right for your application. If the condition of the finish is not to bad we maybe able to do a deep scrub and recoat. In this process we machine scrub the surface, removing only the top coat or two of finish and apply two new coats of finish. Restroom Restoration Even.with daily cleaning of the restroom the grout get a build up of soils and mineral. In this process we machine scrub the tile and grout with a grout brush or a pressure washing system to remove this build up. We also hand scrub the baseboards, corners, and the walls. We follow this up with a full detailed cleaning of the restroom. Partitions, sinks, counters, facets, toilets, and urinals. Window Cleaning We price out our window cleaning by the pane of glass per side. Usually it is the same to do the inside as the outside. We wash the glass, squeegee dry, and clean the frames and sills Contract between the City of Lauderdale and Vanguard This contract (the "Agreement") is made and entered into this 28th day of February, 2012, between the City of Lauderdale, Minnesota (the "City"), and Vanguard, (the "Contractor"), (collectively, the "Parties"). 1. Scope of Services. The Contractor agrees to perform the following services: tile maintenance in the Social Room, lobby, hallway, and bathrooms at Lauderdale City Hall April 30 -May 1, 2012 per the attached Special Services Cleaning Contract Agreement dated 2/28/12. 2. Compensation. The City agrees to pay the Contractor as follows: a lump sum amount of $675.00. The City shall not withhold monies for the payment of any federal or state income taxes, social security benefits, or other taxes. 3. Term. The initial maintenance shall be performed April 30 -May 1, 2012. Subsequent maintenance shall be performed at the City's request. 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an "independent contractor" and not an employee of the City. The Contractor shall have control over the manner in which the services are performed under this Agreement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, or retirement benefits. 5. Insurance Requirements. A. Liability. The Contractor agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence. The policy shall cover liability arising from premises, operations, products -completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be named as an additional insured. B. Automobile Liability. If the Contractor operates a motor vehicle in performing the services under this Agreement, the Contractor shall maintain automobile liability insurance, including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000, combined single limit. The City shall be named as an additional insured. C. Workers' Compensation. The Contractor agrees to comply with all applicable workers' compensation laws in Minnesota. D. Certificate of Insurance. The Contractor shall, prior to commencing services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. 6. Indemnification. The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims, actions, damages, losses and expenses arising out of the Contractor's performance or failure to perform its duties under this Agreement. 7. General Provisions. A. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. B. Assignment. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. C. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. D. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. E. Savings Clause. If any court finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. F. Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. G. No Waiver by City. By entering into this agreement, the City does not waive its entitlement to any immunity under statute or common law. H. Termination. Either party may terminate this agreement at any time for any reason. If the contract is terminated early, the City will pay a pro rated fee for services performed to date. IN WITNESS WHEREOF, the Parties, have caused this Agreement to be approved on the date above. City of Lauderdale, Minnesota By: Its Mayor And: Its Clerk Vanguard By: Contractor LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date February 28, 2012 ITEM NUMBER Eustis St. Sewer Lining STAFF INITIAL ��i , " I_\��:Z�liI�73ir_\ 7�i1�1f.91117_111C�7� DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council has discussed the merits of making Eustis Street a city street. Conversations with the County have largely been fruitless because they won't make or pay for major im- provements to the road before turning it over to the City. While Eustis Street is a county road, the sanitary sewer system under the road belongs to the City. As you may recall, the sanitary sewer pipes between Larpenteur and Roselawn were televised a couple of months ago. They show an aging sanitary sewer system. If Eustis Street will not be completely reconstructed as the others, the Council should consider lining them. A cured in place lining project should extend their useful like by decades. Now is also the time to do it as TIF money can be used for the project. The next step in the process is to have Stantec do an evaluation of the sewer by reviewing the tapes and reporting back what the next steps and an approximate cost based on their findings. The attached quote from Stantec explains all this in greater detail. OPTIONS: STAFF RECOMMENDATION: Motion to approve Stantec quote for $1,000 to review sewer footage and prepare cost esti- mates. COUNCIL ACTION: N1 February 21, 2012 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636-4600 Fax: (651) 636-1311 Ms. Heather Butkowski City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: Eustis Street Sanitary Sewer Televising Dear Heather: Thanks for taking the time to meet and review the Eustis Street sanitary sewer project expectations. This was very helpful in determining the project scope. We recommend that the next step in the process is performing a detailed review of the sewer televising and determine a project cost estimate for the city's consideration and budgeting purposes. We will summarize our review in a report with the following information: • Televising completeness - obstructions in the lines made access difficult in areas • Identification of pipe issues and review of repair methods • Estimated cast in place pipe project costs • Discussion of project timing We propose our report fee to be $1000 to provide the items outlined in the scope above. If you have any questions, please feel free to contact me at 651-604-4894 or darren.amundsen(a)-stantec.com. Sincerely, STANTEC Darren Amundsen Associate 651-604-4894 cc: Paul Bilotta LAUDERDALE COUNCIL E: ACTION FORM F n Requested ring X X on Meeting Date February 28, 2012 ITEM NUMBER Fund Balance Res. STAFF INITIAL 4_� APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The 2011 audit has been completed. The City has "excess" funds in the general fund at year-end relative to the 2012 operating budget. This is typical; the City generally spends a little less that what is budgeted. Historically, the City Council transferred this money to capital improvement funds. This has been the primary method the City Council has used to save for future capital projects. The following resolution would split the excess balance (about $135,982) between the park improvement and street improvement funds. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 022812B - A Resolution Depositing the Excess Unreserved Fund Balance in Capital Improvement Funds. COUNCIL ACTION: RESOLUTION NO. 022812B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION DEPOSITING THE EXCESS UNRESERVED FUND BALANCE IN THE GENERAL FUND WHEREAS, the city auditor has completed the 2011 audit; and WHEREAS, due to various cost savings, the City has $135,982 in excess of the 60% of the next year's operating budget already being retained in the General Fund; and WHEREAS, the City Council historically transferred funds in excess of 45% to 60% of next year's operating budget to the Park Improvement and Street Improvement Funds. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, that the excess unreserved fund balance at the end of 2011 be split equally between the Park Improvement and Street Improvement Funds ($67,991). CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, February 28, 2012, as the same appears in the minutes of said meeting on file and of record in City Offices. ADOPTED by the City Council of Lauderdale this 28th day of February, 2012. Jeff Dains, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date February 28, 2012 ITEM NUMBER City Council Meeting STAFF INITIAL _KK APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As a result of the 2010 US Census legislative boundaries were updated on February 21 to reflect the change in population. The City of Lauderdale though will not have to reestablish new political boundaries nor make any adjustments to the City's existing precinct bounda- ries. OPTIONS: 1. Reestablish existing City precinct boundaries effective August 14, 2012. STAFF RECOMMENDATION: Motion to adopt Resolution 022812C. A resolution to reestablish current City precinct boundaries. COUNCIL ACTION: RESOLUTION NO. 022812C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION TO REESTABLISH PRECINCT BOUNDARIES WHEREAS, new legislative district boundaries were established on February 21, 2012; and WHEREAS, Minn. Stat. § 204B.14, subd 3 requires each city to reestablish its precinct boundaries no later than 19 weeks before the 2012 state primary; and WHEREAS, the changes in the legislative district boundaries will not require any adjustments to the City's existing precinct boundaries. NOW THEREFORE, BE IT RESOLVED, the City Council of the City of Lauderdale, hereby reestablishes the current precinct boundaries effective on August 14, 2012; and BE IT FURTHER RESOLVED, the City Clerk be instructed to send notice of this act to the Ramsey County Election Office and Minnesota Secretary of State; and BE IT FURTHER RESOLVED, the City Clerk be instructed to post a notice of this act. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, February 28, 2012, as the same appears in the minutes of said meeting on file and of record in City Offices. ADOPTED by the City Council of Lauderdale this 28th day of February, 2012. Jeff Dains, Mayor ATTEST: Heather Butkowski, City Clerk -Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date February 28, 2012 ITEM NUMBER _Municipal Liquor STAFF INITIAL i a APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The liquor store committee plus the Mayor met with Croix Oil on Wednesday. The work session will provide the committee an opportunity to update the other council members on the meeting. With that meeting behind us, Paul will begin contacting the property owners along Lar- penteur Avenue to see what plans they have for their property. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Closed Session X Meeting Date February 14, 2012 ITEM NUMBER Union Negotiations STAFF INITIAL 4&:) APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As all the Council members were unable to attend the last meeting, the union discussion was moved to this meeting. As you already know, AFSCME, on behalf of the City's union employees, is asking for the three items outlined in their proposal for 2012 and 2013: • A 2% pay increase each year, • $50/month more each year to cover insurance benefits, and • An increase in deferred compensation for those employees that do not purchase their health insurance through the City. This means all city employees would receive the same insurance benefit amount but those declining health insurance would receive it as a contribution to their retirement account. During the union contract negotiations two years ago, the two sides agreed to no pay in- creases, $50 more per month each year to purchase insurance though the City, and a sizable increase in deferred compensation for employees that do not take the city sponsored health insurance. I summarized the additional costs to the City (give or take a few dollars) for the union's re- quest applied to all employees (as all employees have generally been treated the same). The additional cost to the City for the above request breaks down as follows for 2012: 2% pay increase (does not include additional withholdings) _ $5,485 Additional Insurance Benefit (for employees that accept health insurance) _ $1,500 Additional Deferred Compensation (for employees that decline health insurance) _ $1,821.60 The additional cost to the City for the above request breaks down as follows for 2013: 2% pay increase (does not include additional withholdings) _ $5,732 • Additional Insurance Benefit = $1,500 Additional Deferred Compensation = $1,200 We will discuss how the Council would like to respond during the meeting.