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HomeMy WebLinkAbout03/27/2012.FILE LAUDERDALE CITY COUNCIL MEETING AGENDA 11 7:30 P.M. TUESDAY, MARCH 27, 2012 11 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the March 13, 2012, City Council Meeting c. Claims Totaling $22,036.56 4. CONSENT a. PCIC Minutes b. Park Use Request c. Community Park Grill Replacement 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Annual Update from City Prosecuting Attorney 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Street Sweeping Quotes b. Replacement Dump Truck Quotes c. Mary Croteau Family Donation 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Union Contract b. 2011 Audit Presentation c. February Finances d. Meeting with City Consultant Regarding Municipal Liquor Store e. City Logo Design Discussion — May 8 f. Legislative Updates by State Senator John Marty and State Representative Mindy Greiling — TBD g. Emergency Management Round Table — May 22 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the -City Council, is welcomed and your cooperation is greatly appreciated. b. Planning for Spring Clean Up c. 2013 Police Contract 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 March 13, 2012 Mayor Dains called the City Council meeting to order at 7:43 p.m. Councilors present: Roxanne Grove, Lara Mac Lean, and Mayor Jeff Dains. Councilors absent: Denise Hawkinson and Mary Gaasch. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Kevin Kelly, Deputy Clerk. Mayor Dains asked for changes to the meeting agenda. There were no changes offered. Councilor Mac Lean moved to approve the agenda. Councilor Grove seconded the motion and it passed unanimously. Councilor Grove moved to approve the February 28, 2012, City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Mac Lean moved approval of the claims totaling $86,480.70. Councilor Grove seconded the motion and it passed unanimously. Councilor Grove moved the consent agenda approving 2012 rental housing and business licenses, the agreement with the City of Roseville for park and recreation services, and Personnel Policy revisions. Councilor Mac Lean seconded the motion and it passed unanimously. The Council discussed supporting suburban Ramsey County efforts to organize as a Beyond the Yellow Ribbon community. Beyond the Yellow Ribbon groups support military personnel and their families after they return home from their deployment. Councilor Mac Lean moved to approve Resolution 031312A — A Resolution Supporting the Effort of Becoming a Beyond the Yellow Ribbon Community. Councilor Grove seconded the motion and it passed unanimously. The Council discussed replacement of the Public Works truck paid through the Capital Improvement Fund. Staff received a quote from Midway Ford, the state contract holder and Boyer Ford. The bid from Boyer Ford was lower than the state contract due to a greater trade in price for the current city truck. The City would take possession of the truck in about six months. The Council asked staff to look into the cost of other makes of public works vehicles: LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Councilor Grove moved to table the public works truck purchase until the next council meeting so staff can research other truck options. Councilor Mac Lean seconded to table the motion and it passed unanimously. The Council discussed a letter and request sent by the daughter of Helen Lindstrom asking the City to wave the interest accrued on the deferred special assessment for 1921 Eustis Street. Councilor Mac Lean moved to deny the waiver of accrued interest. Councilor Grove seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next City Council meetings which included the 2013 Police Contract, a City Asset Dedication Policy, and the 2011 audit presentation. Representatives John Marty and Mindy Greiling are scheduled to address the Council on April 28, and an emergency management round table activity on May 22. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meeting but not aired on community television. Mayor Dains asked if anyone present wished to address the Council. No one present addressed the Council. Butkowski said a number of meetings regarding the municipal liquor store had happened since the last council meeting. City consultant Paul Bilotta contacted the property owners along the Larpenteur Avenue west of Eustis Street regarding their plans for their properties. They all expressed interest in working with the City or a developer if changes along the corridor were likely to happen. City staff also spoke with Stacie Kvilvang from Ehlers regarding options for the financing of Larpenteur Avenue improvements and a municipal liquor store. At this point, she needs more financial information from BP to make an assessment. The Liquor Store Committee also met for a briefing on developments and discussed options for the type of uses along Larpenteur Avenue that would be preferred. They reviewed photos from other developments as a first step in determining preferred layout and design feature options. Finally, Butkowski and Bilotta met with Croix Oil (the owners of Lauderdale BP) again. Croix Oil continues to be interested in redeveloping their property and having the municipal liquor store as a tenant. Croix Oil is preparing financial information on the redevelopment of their site. Bilotta will be at the April 10 meeting to update the Council further. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 There being no further business on the council agenda, Councilor Mac Lean moved to adjourn the meeting. Councilor Grove seconded the motion and it carried. The meeting adjourned at 7:59 p.m. Respectfully submitted, Kevin Deputy City Clerk CITY OF LAUDERDALE CLAIMS FOR APPROVAL March 27, 2012 City Council Meeting 03/16/12 Payroll: Direct Deposit # 501341-501345 03/16/12 Payroll: Payroll Liabilities, e -payments #646E -648E Vendor Claims 03/27/12 Claims: Check #'s 21146-21157 $6,841.94 $5,529.25 $9,665.371 SUBTOTAL $22,036.561 Total Claims for Approval $22,036.66 CITY OF LAUDERDALE 03/23/12 2:43 PM Page 1 *Check Detail Register© MARCH 2012 Check Amt Invoice Comment "� gum 10100 NORTH STAR CHECKING Paid Chk# 000642E 3/2%2012 NORTH STAR G 101-21703 FICA WITHHOLDING. $1,574.80 3/2/12 Payroll G 101-21701 FEDERAL TAXES $1,022.31 3/2!12 Payroll otal NORTH STAR BANK, CHECKING STMT $2,597.11 Paid Chk# 000643E 3/2/2012 PERA G 101-21704 PERA $1,524.22 3/2/2012 Payroll Total PERA $1,524.22 Paid Chk# 000644E 3!2!2012 ICMA RETIREMENT TRUST 457 G 101-21705 ICMA RETIREMENT $1,_415.52 3/2/2012 Payroll Total ICMA RETIREMENT TRUST - 457 $1,415.52 Paid Chk# 000646C' 3%15/2092 NORTH STAR BANK, CHECKINGTMT S� � v— -- G 101-21703 FICA WITHHOLDING. $1,572.32 03/16/12 Payroll G 101-21701 FEDERAL TAXES $1,019.71 03/16/12 Payroll otal NORTH STAR BANK, CHECKING STMT $2,592.03 - ' Chk# 000647E 3/15/2012 PERA G 101-21704 PERA $1,521.70 3/16/2012 Payroll Total PERA $1,521.70 Paid Chk# 000648E 3!15/2012 ICMA RETIREMENT TRUST - 457 G 101-21705 ICMA RETIREMENT $1,415.52 3/16/12 Payroll Total ICMA RETIREMENT TRUST - 457 $1,415.52 Paid Chk# 021128 3/13/2012 ABDO EICK &MEYERS LLP Paid Chk# 021132 E 101-41500-301 AUDITING $7,600.00 2011 Financial Auditing E 601-49000-301 AUDITING $950.00 2011 Financial Auditing E 602-49100-301 AUDITING $950.00 2011 Financial Auditing Total ABDO EICK & MEYERS LLP $9,500.00 Paid Chk# 021129 3/13/2012 APOLLO LOCKSMITH INC E 101-43000-202 PERMENANT SUPPLIES $25.83 6 Allen Wrench Keys Total APOLLO LOCKSMITH INC $25.83 Paid Chk# 021130 3/13/2012 CINTAS E 602-49100-425 CLOTHING $64.58 PW Clothing E 601-49000-425 CLOTHING $64.58 PW Clothing Total CINTAS $129.16 Paid Chk# 021131 3/13%2012 —'CITY OF ROSEVILLE E 101-41200-391 TELEPHONE/PAGERS $95.40 3/12 Phone Services E 101-41200-306 CONSULTING FEES $398.75 3/12 IT Services Total CITY OF ROSEVILLE $494.15 Paid Chk# 021132 3/13/2012 w CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $49,672.42 3/12 Police Contract CITY OF LAUDERDALE 03/23/12 2:43 PM Page 2 *Check Detail Register© MARCH 2012 Check Amt Invoice Comment swac Total CITY OF ST ANTHONY $49,672.42 Paid Chk# 021133 3/13!2012 CROIX OIL E 602-49100-212 MOTOR FUELS E 601-49000-212 MOTOR FUELS E 101-43000-212 MOTOR FUELS Total CROIX OIL $29.86 2/12 Motor Fuels $29.86 2/12 Motor Fuels $139.35 2/12 Motor Fuels $lyy.ul Paid Chk# 021134 pLLam3/13/2012 GOPHER STATE ONE -CALL E 101-41500-300 LEGAL FEES - PROSECUTING $850.00 2/12 Legal Fees Total HUGHES AND COSTELLO $850.00 Paid Chk# 021137 3/13/2012 LMC E 101-41200-308 TRAINING\CONFERENCES $60.00 Safety and Loss Control Conf - HB,JB,KK Total LMC $60.00 Paid Chk# 021138. $3/13/201Y_40-__ COU . NCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $9,765.51 4/12 Wastewater Treatment otal MET -COUNCIL ENVIRONMENTAL SER. $9,765.51 Paid Chk# 021139 3/13/2012 MINNESOTA SECRETARY OF STATE E 101-41200-438 DUES & SUBSCRIPTIONS $120.00 Notary Application Fee - KK Total MINNESOTA SECRETARY OF STATE $120.00 Paid Chk# 021140 3/13/2012 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISC $6.24 2/12 800 MHz radio licenses E 101-42100-318 911 Dispatch $1,010.43 2/12 911 Dispatch E101-41200-355 MISC PRINTING/PROCESS SER $25.00 3/12 insurance benefits G 101-21706 HEALTH INSURANCE $429.15 3/12 insurance benefits Total RAMSEY COUNTY, PROP REC & REV $1,470.82 Paid Chk# 0211413113/2012 SUBURBAN RATE�AUTHORITY E 101-41100-438 'DUES & SUBSCRIPTIONS $400.00 2012 Membership Dues Total SUBURBAN RATE AUTHORITY $400.00 Paid Chk# 021142 3/13/2012 US BANK, DEBT SERVICES E 304-47400-621 FILE MAINTENANCE CHARGES $431.25 2003A bond management contract Total US BANK, DEBT SERVICES $431.25 Paid Chk# 021143 3/13/2012 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $175.90 3/12 Refuse Disposal - Public Works CITY OF LAUDERDALE 03/23/12 2:43 PM Page 3 *Check Detail Register© MARCH 2012 Check Amt Invoice Comment Total WASTE MANAGEMENT $175.90 Paid Chk# 021144 3/13/2012 XCEL ENERGY, CITY HALL E 101-43000-381 ELECTRIC $194.78 2/12 City Hall Utilities E 101-43000-383 GAS UTILITIES $275.89 2/12 City Hall Utilities Total XCEL ENERGY, CITY HALL $470.67 Paid Chk# 021145 3/13%2012 XCEL ENERGY, STREET Cl IN E 101-43000-381 ELECTRIC $46.68 2/12 Bridge Lights Total XCEL ENERGY, STREET LIGHTING $46.68 Paid Chk# 021146 3/27/2012 E 203-50000-389 RECYCLING CONTRACTOR $2,248.95 2/12 Recycling Services Total EUREKA RECYCLING $2,248.95 Paid Chk# 021147 3/27/2012 HEWLETT-PACKARD CO E101-41200-538 COMPUTER SOFTWARE & EQU $1,065.26 New Laptop - HB Total HEWLETT-PACKARD CO $1,065.26 Paid Chk# 021148 3/27/2012 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $45.07 2/12 Fax Line Total INTEGRA $45.07 Paid Chk# 0211493/27/2012 KENNEDY & GRAVEN��� E 101-41500-305 LEGAL FEES - CIVIL $320.00 2/12 Legal Fees - Muni Research Total KENNEDY & GRAVEN $320.00 Paid Chk# 021150 �3/27/2012 NATIONSTAMPS E101-41200-201 GENERAL SUPPLIES $3_7.65 Notary Stamp and Journal - KK Total NATIONSTAMPS $37.65 Paid Chk# 021151 3/27/2012 POSTMASTER -NEWSLETTER E 101-41200-203 POSTAGE $500.00 2Q2012 Newsletter Postage Total POSTMASTER - NEWSLETTER $500.00 Paid Chk# 021152 3/27/2012 .a PREMIUM WATERS, INC E 101-41200-208 WATER DELIVERY $19.53 2/12 Water Delivery Total PREMIUM WATERS, INC $19.53 Paid Chk# 0211533/27/2012 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $2,357.02 4/12 Health Benefits Total PUBLIC EMPLOYEES INS PROGRAM $2,357.02 Paid Chk# 021154 3/27/2012 SPRINT PCS E 101-43000-391 TELEPHONE/PAGERS $36.53 2/12 PW Cell Phones E 601-49000-391 TELEPHONE/PAGERS $18.27 2/12 PW Cell Phones E 602-49100-391 TELEPHONE/PAGERS $18.27_ 2/12 PW Cell Phones Total SPRINT PCS $73.07 CITY OF LAUDERDALE 03/23/12 2:43 PM Page 4 *Check Detail Register© MARCH 2012 Check Amt Invoice Comment PaidChk# 021155 3/27/2012 STANTEC E 601-49000-304 ENGINEERING $312.75 Eustis Street Report E 602-49100-304 ENGINEERING $331.00 Conservation Act Report E 101-48100-306 CONSULTING FEES $1,588.00 Municipal Liquor Store Total STANTEC $2,231.75 Paid Chk# 021156 3/27/2012 XCEL ENERGY, PARK & GARAGE E 101-43000-381 ELECTRIC E 101-45200-383 GAS UTILITIES E 101-43000-383 GAS UTILITIES E 101-45200-381 ELECTRIC Total XCEL ENERGY, PARK & GARAGE $25.80 2/12 PW & Warming House Utilities $86.09 2/12 PW & Warming House Utilities $86.10 2/12 PW & Warming House Utilities $25.81 2/12 PW & Warming House Utilities $223.80 '-"--X, .. ,. ..„„ �,. ..� Paid Chk# 021157 3/27/2092 XCEL ENERGY7...0 � , STREET.,��. Na,LIGHTING E 101-43000-380 STREET LIGHT UTILITY $543.27 2/12 Street Lights Total XCEL ENERGY, STREET LIGHTING $543.27 10100 NORTH STAR CHECKING $94,708.96 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $79,494.08 203 RECYCLING $2,248.95 304 03 ST/UTIL IMP DEBT SERVICE $431.25 601 SEWER UTILITIES $11,140.97 602 STORM SEWER ENTERPRISE FUND $1,393.71 $94,708.96 CITY OF LAUDERDALE 03/23/12 2:04 PM \ Page 1 Payments Current Period: MARCH 2012 Batch Name 031612pyroll Payment Computer Dollar Amt $5,529.25 Posted Refer 2567 NORTH STAR BANK, CHECKING S Ck# 000646E 3/15/2012 Cash Payment G 101-21703 FICA WITHHOLDING. 03/16/12 Payroll $1,572.32 Invoice Cash Payment G 101-21701 FEDERAL TAXES 03/16/12 Payroll $1,019.71 Invoice Transaction Date 3/15/2012 Due 0 NORTH STAR CHE 10100 Total $2,592.03 Refer2568 PERA � Ck# 000647E 3/15/2012 Cash Payment G 101-21704 PERA 3/16/2012 Payroll $1,521.70 Invoice Transaction Date 3/15/2012 Due 0 NORTH STAR CHE 10100 Total $1,521.70 Refer _ 2569 ICMA RETIREMENT TRUST - 457 Ck# 000648E 3/15/2012 Cash Payment G 101-21705 ICMA RETIREMENT 3/16/12 Payroll $1,415.52 Invoice _ Transaction Date 3/15/2012 Due 0 NORTH STAR CHE 10100 Total $1,415.52 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $5,529.25 $5,529.25 Pre -Written Checks $5,529.25 Checks to be Generated by the Computer $0.00 Total $5,529.25 ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE March 27, 2012 Special Public Hearing ITEM NUMBER PCIC Minutes Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Attached are the minutes from the Park & Community Involvement Committee meeting of March 19, 2012. OPTIONS: 1) Approve as consent item. 2) Remove from consent for discussion. STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges receipt of and placing on file the attached minutes of the Park & Community Involvement Committee. COUNCIL ACTION: 3/19/12 PCIC Minutes MINUTES MONDAY, MARCH 19, 2012 PARK & COMMUNITY INVOLVEMENT COMMITTEE CALL TO ORDER 6:31 p.m 2. ROLL CALL Members Present: Trygve Hansen, Monica Gallagher Members Absent: Marilyn Smith, Nicole Johnson Staff & Council Present: Jim Bownik Others Present: 3. APPROVAL OF THE AGENDA A quorum was not present to approve the agenda. 4. APPROVAL OF MINUTES OF JANUARY 9, 2012 MEETING A quorum was not present to approve the minutes. 5. REPORTS A. Playground Update Bownik updated the Committee on the playground improvements. The playground equipment and surface is scheduled for installation as soon as the frost is out of the ground. It is anticipated to be completed by the beginning of May. The Committee also discussed the theft of equipment, police report, replacement parts, and insurance claim. 6. DISCUSSION/ACTION A. Garage Sale Planning #1/1 (Saturday, May 19) The Committee planned the City -Wide Garage Sale with no changes from the previous year. The Lions Club is sponsoring a bike drive the same day with the premise that people can donate their bikes to a good cause if they aren't able to sell them at their garage sales. B. June & July Music Under the Trees Planning #1/2 The Committee began planning the Music Under the Trees events. Bownik presented the Committee three options to resolve the music licensing issue. The Committee recommended to not purchase music licenses with the idea of booking musicians that hold the copyrights to their music or play music already in the public domain. This means we will have new groups this year. Hansen suggested staff include information about the music licensing issue in the next newsletter. 01 3/19/12 PCIC Minutes 7. OTHER BUSINESS 8. SET PRELIMINARY AGENDA FOR NEXT MEETING Hansen read the preliminary agenda for the next meeting. 9. SET DATE FOR NEXT MEETING The committee meets on Mondays at 6:30 p.m. The next meeting will be Monday, June 4 at 6:30 p.m. 10. ADJOURNMENT The meeting adjourned at 7:01 p.m. Respectfully submitted, Jim Bownik Assistant City Administrator PCIC Staff Liaison 0q LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date March 27, 2012 ITEM NUMBER City Park Application STAFF INITIAL _KK APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has received one application for use of the park. Since the group is larger than 30 people, per city ordinance, council approval is required. The application from Roseville Ar- ea Schools for the ECFE Picnic is attached for your review. I always tell groups which want to use multiple park facilities they are expected to share them with other users when they are not using them. OPTIONS: A) Approve the request to use the park. B) Do not approve the request. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves use of Lauderdale City Park by the Roseville Area Schools on May 10. COUNCIL ACTION: City of Lauderdale 1891 Walnut Street • Lauderdale * Minnesota 55113 Phone: (651) 792-7650 Fax: (651) 531 -2066 - RESIDENT APPLICATION" FOR USE OF COMMUNITY PARK APPLICANT INT'ORMATION: Name: f i. _/ . G' Address! City: Lauderdale State: _MN_ Zip: �, Telephone No.:.- 06,29 Name of Organization (if applicable): vvwte• I/b'cA/� � � + ]PARK USE INFORMATIO�- Date of Picnic Shelter Use; r l'�f r 14;L- Hours Usad: 4/1,,�?o * Number attending: f0i * Note: Groups of 30 or more must receive council approval Other park facilities may be reserved (circle all that apply): Ball Field / East or West Tennis Court / East or West Basketbal)Flours Used: 5 30~ -'igc� YI J= V� e�IV paviliCJ4, Volit;yball Court / Paved Hockey Rink (Summer) / Ice Skating Rink (Winter) Hours Used: (Winter Skating Rinks can only be reserved from 9-10 p.m. when open skating ends at 9 p.m.) BY SIGNING THIS APPLICATION, THE APPLICANT AGREES TO THE FOLLOWING: • The applicant will Glean up the area after the event has occurred. Please bring your own garbage bags and tape garbage with you when you go. • The park facilities may not be used for advertisement of products, goods, or services, or for personal profit. • The proposed event may not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park_ • Tho applicant is aware of a parking lot on Roselawn Avenue which includes spaces for people with disabilities. • The applicant understands that the park opens at 8 a.m. and closes at 10 p.m. • The applicant understands that no intoxicating liquor may be present or consumed at the park. • The applicant agrees to carry a copy of the approved application form with them as proof of reservation. • If the applicant experiences problems with the facilities, the applicant shall contact City Hall during office hours, or Ramsey County Dispatch after hours at 651-7670640. • The applicant understands that the renter/users of Lauderdale park facilities at all times indemnify, defend, and hold harmless the City of Lauderdale, Minnesota, its officers, employees, and contractors from and against any and all claims, damages, losses, and expenses of whatever nature, including attorney fees, in any manner connected with, related to, or as a result of any actions or inaction associated with the usage of rental of Lauderdale facilities. Furthermore, renter/users may be required to provide a certificate of insu�in e ?n�rning the City as an additional insured. An 11 e 4 A licant's Signature Applicant's Printed Name bate (jam j FOR OFFICE USE ONLY: J bate Application Received: 7 /Z Approved By: Fees Received: Check #: Receipt #: '—I)amage Deposit Check #: Temporary Non -Intoxicating Liquor License Granted ? If so, date Council granted: ciZ'd 9982T29TS9:ol &LD?L-8bTS9 diN3NIJUd:W0JJ b2:bT 8T©2-ST-dUl1l ACTION REQUESTED LAUDERDALE COUNCIL Consent X MEETING DATE March 27, 2012 Special Public Hearing ITEM NUMBER Replace Large Grill Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The large grill and post at the park was purchased in 1998 for $539 ($445 plus shipping and sales tax). It has deteriorated over the years due to weathering and heavy use. Thus, it has rusted out and needs replacement. The post is fine, so staff proposes to purchase a replacement grill top, which will bolt to the existing post. The cost of the grill top only (without post) is $816.20 ($650.70 + shipping and sales tax). OPTIONS: 1) Authorize staff to order a replacement grill. 2) Do not authorize staff to order a replacement grill. STAFF RECOMMENDATION: 1) Authorize staff to order a replacement grill not to exceed $1,000. COUNCIL ACTION: F 1 a n a g a n S a I e s I n c. Iq I fi a rosan lal QUOTATION To: City of Lauderdale Date: March 21, 2012 1891 Walnut St Lauderdale, MN 55113 Contact: Jim Phone: 651-792-7650 Cell: Project: Replacement Grill Fax: Email: jim.bownik@ci.lauderdale.mn.us We are pleased to provide the following quotation on items supplied by Little Tikes Commercial Play Systems Qty. . Item Description Unit Price Extension 1 2-6326 Assembly top for 216-X Black Grill $650.00 1 2-1042 Nut Hex ZN 3/8" $0.20 1 1247900 SP1247900 Screw Cap 3/8 x 1.0 Hex Head $0.50 * Prices supply only - Installation not included Sub Total $ 650.70 Freight $ 113.00 Tax 6.875% $ 52.50 Total $ 816.20 IMPORTANT INFORMATION: ♦ Quotation is valid for: 30 Days ♦ Freight based on shipment to Lauderdale, MN ♦ Shipment can currently be made in 3 - 4 Weeks upon order entry ♦ Terms: 30 Days Net Invoice. ♦ Pricing based on above quantities — any changes may require a revised quotation. ♦ Orders will be placed upon receipt of a Purchase Order or your signed acceptance of this quotation. Purchase Orders should be made out to PlayPower LT, Inc. Thank Youl Flanagan Sales, Inc. ACCEPTED BY: saeL°YS Project Manager DATE: 2475 Maplewood Drive ® Suite 114 • St. Paul • Minnesota • 55109 Phone: 651.633.0123 • 1.800.328.3557 s Fax: 651.633.1515 • E-mail: wecanhelp@flanagansales.com Products Browse 216-X Covered Cooker 216-X Covered Cooker Description Covered pedestal grill provides 527 sq. inches of cooking space Request Catalog Buyer's Guide Success Stories Green Initiatives Safety Standards Quality Assurance Search Products Product No 100001095 Don't forger the �9 tandsoftA, surfacing - Ente —r zipcode — LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date March 27, 2012 ITEM NUMBER —City Attorney STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Periodically, Katrina Joseph, the city's prosecuting attorney, updates the Council on issues affecting Lauderdale. This time I asked Katrina to provide us a perspective on what her job entails. For example, I asked her to describe such things as: • How often do you appear in Court for the City? • What are the most common violations? • What is the usual outcome? • How often are the accused Lauderdale residents? I think it will be incredibly interesting and I hope you think so as well. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date March 27, 2012 ITEM NUMBER _Street Sweeping_ Quotes STAFF INITIAL HB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff solicited quotes from four companies for street sweeping services to take place in spring and fall. Quotes were returned by Mike McPhillips and Reliakor Services. They are attached for your review In the past, the price difference between Mike McPhillips and Reliakor was small so staff recom- mended contracting with Mike McPhillips. Staff believes they do a better job of sweeping the entire roadways and picking up debris when compared to the quality of the job done by Reliakor a couple of years ago. This year, Reliakor's quote is $4,200 compared to Mike McPhillips' quote of $5,075. I explained the City's expectations to John Finstad from Reliakor this week. He said they would be able to meet them within the price quoted. OPTIONS: The City Council may choose either vendor to perform the work. STAFF RECOMMENDATION: Motion to approve to perform the 2012 spring and fall street sweeping at a cost not to exceed COUNCIL ACTION: Mar, 15. 2012. 2: 57PM City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 551.13 Phone: 651.792.7650 Pax; 651,631.2066 February 16, 2012 No. 4921 P. 2 The City of Lauderdale is requesting quotations for the following work to be performed, street sweeping of all City streets & alleys and, two County Roads; Eustis Street fi-om Roselawn Ave. south to La►penteur Ave. and Roselawn Avenue from Walnut Street east to Fulham Street and the City Hall parking lot. The sweeping shall occur once in the spring for the City streets and City 1 -Tall parking Lot and once in the fall to also include the County Roads described above, This is approximately 5 miles of streets. Spring work to be completed on or before April 26, 2012, Voll work to be completed on or before October 18, 2012, 1. First day of work must be a Tuesday, Wednesday, or Thursday. No street sweeping shall be done on Mondays. 2. Day 1: sweep streets curb to curb and all paved surfaces of the alleys. 3. Day 2: clean up remaining areas not swept. 4. All sweepings must be hauled away. CITY TO PROVIDE 1. posting of "no parking" street signs. 2. Hydrants for water. 3. Street snap of Lauderdale. 4. Daily supervision of areas to be swept. 5. Space to park sweeper overnight at city garage, CONTRACTOR TO MOVI DE 1. Affidavit of insurance prior to start date. 2. Daily copy of operator's report, CM b "Avw Quotes must be received at City Hall by 4:30 p.m. Thursday, March 15, 2012. The City reserves the right to accept or reject any quotation for any reason, Company Name: Ke ('S k�r ;erV &e s Address, %[n ¢D [�-Itnser, QV" City h am - State /)) A/ Zip--�, 57T Phone '1 3--IyyrS Fax 9S-e--Vo3 -fyy r Eauinment Cost per hour Sweeper (Type; r �1►�-a,�. ~7 / Qc ov . Dump Truck off, Total not to oceed (including labor): Lr Z-66 12- City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: 651.792.7650 Fax: 651.631.2066 February 16, 2012 The City of Lauderdale is requesting quotations for the following work to be performed: street sweeping of all City streets & alleys and two County Roads; Eustis Street from Roselawn Ave. south to Larpenteur Ave. and Roselawn Avenue from Walnut Street east to Fulham Street and the City Hall parking lot. The sweeping shall occur once in the spring for the City streets and City Hall Parking Lot and once in the fall to also include the County Roads described above. This is approximately 5 miles of streets. Spring work to be completed on or before April 26, 2012. Fall work to be completed on or before October 18, 2012. PROCEDURE 1. First day of work must be a Tuesday, Wednesday, or Thursday. No street sweeping shall be done on Mondays. 2. Day 1: sweep streets curb to curb and all paved surfaces of the alleys. 3. Day 2: clean up remaining areas not swept. 4. All sweepings must be hauled away. CITY TO PROVIDE 1. Posting of "no parking" street signs. 2. Hydrants for water. 3. Street map of Lauderdale. 4. Daily supervision of areas to be swept. 5. Space to park sweeper overnight at city garage. CONTRACTOR TO PROVIDE 1. Affidavit of insurance - prior to start date. 2. Daily copy of operator's report. Quotes must be received at City Hall by 4:30 p.m. Thursday, March 15, 2012. The City reserves the right to accept or reject any quotation for any reason. Company Name: Mike McPhillips, Inc. Address: 825 Concord Street North City South St. Paul State MN . Zip 55075 Phone 651-451-4030 Fax 651-451=4015 Equipment Cost per hour Sweeper (Type: Dump Truck 77.00 Total not to exceed (including labor): $5,075.00 Signature: Date: .� -.. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date March 27, 2012 ITEM NUMBER _Replacement Dump Truck STAFF INITIAL ,:j APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Since the last meeting, staff learned that Burnsville Dodge and Polar Chevrolet hold the state -truck contracts. Burnsville would be a ways to go for service and warranty work, so staff looked into purchasing through Polar Chevrolet. They said the state contract for Chev- rolet is about to expire so we would need to wait for the 2013 model year contract pricing to come out. The options before the Council are to reconsider the Ford quotes or wait for 2013 pricing for Chevrolet and Ford. I have attached the state contract pricing from Midway and the quote from Boyer Ford again, should the Council wish to go that route. OPTIONS: 1. Decide whether to accept one of the Ford quotes or wait for 2013 model year pricing. STAFF RECOMMENDATION: Motion to approve purchase of a replacement dump truck and plow from Boyer Ford Trucks at a price not to exceed $35,000. COUNCIL ACTION: Feb, 27, 2012 11:21AM Prepared For: Mr. Dave Henricks City of Lauderdale Lauderdale, Minnesota Boyer Ford & Isuzu Trucks Selected Options No. 0 19 8 P. 1 Prepared By: Josh Tenney Boyer Ford Trucks 2425 Broadway St NE Minneapolis, Minnesota, 55413 Phone' 012-378-6000 Fax' 612.627-5551 2012 Ford F-350 Chassis 4x4 50 ReMar Lal] 941" WU UKW Vehicle Snapshot Engine: 6.2L 2 -Valve SOHO EFI NA V8 (Flex -f=uel) Transmission: TorgShifl 6 -Speed Automatic w1017 Rear Axle Ratio: Limited Slip w/4.30 GVWK: 13,300 Ib Payload Package Code Description Class MSRP F3H Base Vehicle Price (F3H) STD 32,535.00 Packages 640A Order Code 640A OPT NIC (996) Engine: $.2L 2 -Valva SOHO EF1 NA V8 (Flax -Fuel) : E-05. Includes ongloo Idle motor.; (44P) Transmission; rorgShllt 6 -Syed Aulomatfc WOD : Includes SelectShiH, range select and toW/haul feature.; (X37) 3.73 Axle Ratio; (STDOW GWVR: 13,30016 Payload Package, (TBK) Tires: LT245t75Rx17E8SWAS (6); (64K) Meets: 11"A►gent painted Steel (6) Hub covers and center ornaments not Included-; (A) HD Vinyl 40/20/40 Split Bench Seat: Inciudas center armrest, cupholder and storage.; (587) Radio: AM/FM Stereo w/Digitat Clock: Includes 2 speakers. Powertrain logs Engine: 6.2L 2 -Valve SOHO EFI NA V8 (Flex -Fuel) INC Included E-65_ Includes engine idle meter. Torque: 397 tt.tbs, @ 4179 rpm. 44P Transmission: TorgShift 6 -Speed Automatic wtOD INC Included includes SelectSht/t, rangy solact and tow/haul feature. X41 Limited Slip w/4.30 Axle Ratio OPT 350.00 STDGV GVWR: 13,300 ib Payload Package INC Included Wheels & Tires TBK Tires: LT246175Rx17E SSW AS (6) INC Included 64K Wheels: 17" Argent Painted Steel (6) INC Included Hub covers and center ornaments not included. Seats & Seat Trim A HD Vinyl 40120/40 Split Bench Seat INC Included near XW content avaltabt6ty as shuhn, are 66bied to chaMe aw sh ould be wmt6dsa as "mates Dory. Actual base vehicle, package awl option prwng may vary from th s estimate because of spedal local p,j ra availability d p($6no adlustmants not retteded la the dealers wmputer systom. See w1osporson for ft most currant tnto(marim. Rof ectKn OT0.52020631111412011 Printed on February 24, 2012 at 11:43 Price Level: 220 Quotell): 22412F3H Page I Feb.27, 2012 11:21AM Boyer Ford & Isuzu Trucks No.0198 P. 2 Netected uptlons Conrinuea Prepared For: Mr. Dave Henricks P Prepared By. Josh Tenney Dealership: Boyer Feld Trucks Code Description Class MSRP Includes centar armrasl, oupholder and storage. Other Options PAINT Monotone Paint Application STD NIC 141 WB 141" Wheelbase/60" Cab to Axle STD NIC 473 Snow Plow Prep Package OPT 85.00 Includes heavy duty altemator, pre- selected springs (seg Order Gulde Supplemental Reference forsprings/FGAWR of speclflo vehicle configurations). NOTE 1: Restdctlons apply; sea Supplemental Reference or Body Builders Layout Book for details. NOTE 2: Also allows for the attachment of a winch. 587 Radio: AMIFM Stereo wlDigital Clock INC Included includes 2 speakers. Interior Colors For; Primary w/XI- (reg) AS Steel OPT NIC Primary Colors For : Primary w1XL (reg) DX Dark Blue Pearl Metallic OPT NIC Vehicle Subtotal $32,970.00 Fuel Charge $0,00 Destination $995.00 Vehicle Subtotal (including Destination) $33,966,00 -30, � V2- q-, 9, acs "-7 5'� l r7 2V tl—L► cc.n —rrt- -7`1 T$itesand content availability asare s lobi hanger ealad as eslimalea My. Aduai base vehicle, package and opllon ng may very rom a estkme becamo or special kcal prking, svmlabilily of pt" a*slrnente rpt re(leded In Ute dealer's vomptaer system. See salesperson for ft most urrefht ud6rmaud& R61W&Me CTG520206311/1411011 Printed on February 24, 2012 at 11:43 Price'Level: 220 QuotoID: 22412123H Page 2 Feb.21, 2012 11:22AM Boyer Ford & Isuzu Trucks No-0198 P. 3 i If( TRUCK �t Mf UTILITIES, INCK 2370 EnBllsh Street St. Paul, Minnesota 55109-2098 (651) 484-3305 (651) 484-0076 FAX Date: 3-1-11 OTt TJtUCKS Customer Ref; City of 1 Terms: Lauderdale Quote Valid For; JOSH TENNFY F.O.E. Point: Delivery: Telephone: Contact; We Bit pleased to quote the following; ONE, (1) KN'A*PM DE CONTRACTOR BODY - 9' Long 96" wide - 7 ga. Floor (crossmember-less) with 7" longsills 16" high 12 ga. Fold down sides - Bulkhead with window - 22" high quick release double acting tailgate, double panel - Tapered top rail Side board pockets LED clearance lights, automotive wire harness - Double acting electric hoist Finish painted black (factory) Installed including rear mud flaps ....................................... .....$7690.00 518" full plate, 2" receiver hitch tube, 7 prong kV socket ...............$ 800.00 I � HINIKER SNOW PLOW, 8 W steel straight blade ......................$4,94.00 LEO SNOWPLOW: TU 9' st6ight blade.................................$6,060,00 Please call if I may be of further help Thank you, Teri Ivlanos Your truck equipment specialists Feb, 27. 2012 11:22AM Boyer Ford & Isuzu Trucks No, 0.198 P. 4 CORPORATE HEAOQUARYERS' 9f50P ftbayAvanW Saalh, NO&WAgAM, MN 55420-585 - Pfkbie: (952) BBS -2525 - Fax' (952) 858-7)59 - W"10: m w,aspvmgr pnwnf.corrr CustName: Bayer Trucks Contact: .loch Tenney Phone: 612-627.5514 Fax: Quote Number: Quote Date: 2123/2012 BOYER YRU0K8-28-%E8-40962-1559-Yt Aspen Equipment is pleased to offer the following quotation for your consideration Oly Pa0pec Number Installed 1 6.012 UTPPOS Western 8'6° Pro Plus Series steel 54,306-00 Wastam UTPP05 B'6' Ultra -Mount Pro plus snow plow Blade width 0'6' Blade height 31.5 - Blade gauge ig 12 GA steel Four (d) trip springe Pivot bar Two (2) shock absorbera Torsion bar Eight (6) vertical ribs Angling rams are 1-1/2'x 12' Plow width at full angle Is 7'4' Approximate weight of plow is 830 lbs Two (2) cast Iron disc shoes 1/2'x 6' high carbon steel cutting edge Blade guldes 1 6.044 62220 Western 9' Rubber deneclor $244.00 1 6.06 44262 Western Western backdrag 6 1/2' MVP Pro Pius' Req Bolt Kit from Below ;334,00 1 6.064 29351 Wastern Western Backdrag Boll IUt Pro Plus $23.00 City of Lauderdale Submitted by, Kovtn Dessart 612-437.0447 Quote Sub Total $4,907.00 Estimated Sates Tax: $0.00 Total: ;4,907.00 Equipment Speckkattons "ad to cfierge FOB Bloomington. MN (UNess Ot he wase npetifiad) Quote valid for 30 days from date of quotation • Any chassis modifications Indudrng, tXA not limited to altefatlons or relocallon of components related to fuel larka, air tanks. Makes, eriha,al nyalema, baUery biv prokbsWm above and ba1cw uiq trema ralls, stadening or le qu*rtrg home rella and Ute lice will be added to the sailing price. "Aspen Equipment reserves Uro fWa to add any appkeblaAlantoadurers Sfaei Suxhafges to this quetaWrL atip" Syafcnrs., with the new EPA mandated dbset exhaust systems for 2007 aw rrewaf many changes Are takitg ptxe. Manuraduers a omen unable to dopid p9VAV(aly tw,v the exhaust eyatam9 are configured and have ditUhy stipulating whegner certain components (i.e. PTOs and pumps) may fill In the ccofi neci Spaces benesth the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving dmigns, Aspen Equtpmenl can not rmAir&n oxpatiso on ovary theseis/engtnenrartemlaetoNetmauet conWatbn poseage, regardless of who orders or specifies h. Nor can Aspen Equipment guarantea that a dtaeats ordered today mil not mango in 6649n pfior to delivery from ft fxwy. Thorofoeo, Aspen Equipment does rwl w�prrza fl al quo(c d products can be nstallod on a *nsis wiuqu( madrtiations to the dwsis or products Installed. As etrch, Aspen Equpment wig not be responsible for Ura cost or madiri Wria due to e)hsuat systems conflicting wAh the Installation of quoted products. Aspen EgrfipmeM will make cvvey roawn" offer( to ensure that Installations are completed without add"wl charges to the customer. 1of1 From: Midway Ford Commercial. Fleet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 02/27/2012 12:45 #832 P.002/002 Fax # 651-638-4886 Travis Swanson 651-343-5212 C-41 Contract # 36177 F350 4X4- Regular Cab -Cab and Chassis (DRW) 60" Cab to Axle Vehicle will include the following required OEM equipment if not part of standard base package. Automatic Transmission Cab Lights Upfitter Switches Air Conditioning AM/FM Radio Wide LoadlTrailer Tow Type Mirrors 40 Gal Fuel Tank I Options Code Price Select lExterior Colors I I Select ILT245/75r17E AT I TBM 1 $100 1 X lDark Blue Pearl Metallic IDX I x (Snow Plow Prep Pkg 1 473 1 $68 1 X (Green Gem IW6 1 1 , State, Zip Acceptance Contact's e-mail address and fax # Name and Title Date Steel only • color for XL Extended Service Contracts Cost Select 5yr/100000m CC F350 Gas 4x2 1220 5yr/100000m CC F350 Gas 4x4 1545 5yr/100000m CC F350 Diesel 4x2 1630 Option Total $14,917 Syr/100000m CC, F350 Diesel 4x4 2000 More time and mileage options available Base Price Totals You must have a active FIN code to participate in this 6.2 Gas $22,523.76 purchase contract: FIN code # r Options Price Totals $14,917.05 Purchase Order required prior to order placement Trade -In -$4,500.00 Payment due upon agreed vehicle acceptance Transit Impr Excise Tax $20.00 Tax Exempt Lic $51.50 Sales Tax (6.5%) 2,141,15 Name of Organization Document fee (if Midway is titling) $75.00 Sub total per vehicle $35,228.41Address Number of Vehicles 1 , State, Zip Acceptance Contact's e-mail address and fax # Name and Title Date Roseville Midway Ford Trade Evaluation Date Stock # Sles person;�\ Vehicle 'story® By Customer 1. Purchased Vehicle New Used Purchase Date 2. Name(s) On Title Is It A Salvage Title? Yes No 3. Has Vehicle Had Major Mechanical Repairs (>$500)? Yes No _2��_ Type Of Repair Date Date 4. Has Vehicle Had Major Body Damage (>$1000)? Yes No Type Of Damage .z Date Date 45. The Following Repairs Are Neede •`: 6. Previous MaintenanceHistory: Frequency Of Oil Changes Frequency Of Tire Rotations „ ' "_A --J"") When Were The Brakes Serviced When Was Transmission Serviced When Was The A/C Serviced i. Is There An Extended Warranty On Your Vehicle? Yes No 8. Has Your Vehicle Been Rust Proofed? Yes No 9. Does Windshield Need Repair/Replacement? Yes No Do You Have Glass Insurance Coverage? Yes No Customer Signature , .. C Customer Name U Address S City, State, Zip T Phone ( ) O M Year `( `1 Make E Model (= Series K R Ext Color i u,_e Interior Mileage Over 100,000 Yes No I Plate # Exp / N Mo Year F VIN O 11 7K2N I I" - O Transmission: Automatic —Manual P P Windows P Locks _ABS _CD T _ Roof P Seat Y4X4 _DVD I _ _ _P Mirrors AC _Alloys O _Cruise _ Keyless Leather N _Tilt 4 Cyl Cyl _ Cyl`Diesel _Liters S _6 Other' Exterior $ 1 ' R ` E Interior . _ 3 _ : $ Z' C O Tires u $ N D Brakesi. 4 $ I T Gl>� ' ti ;. -� $ Mechanical $ N I Inspection'' N $ G Detail $ Other B Buyer. Date U J. Y Amount , 5CX' v B, " I Manager / D r � s � � � r �_ t � ,� s —•r LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date March 27, 2012 ITEM NUMBER Crote'(au Memorial STAFF INITIAL"i APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Mary Croteau was the PCIC chair and active city resident for many years before she died in January 2005. Her daughter Kate contacted me recently to discuss having a memorial in the park for her mother. She asked whether the tennis courts could be dedicated to her mother or whether the family could have a memorial bench in the park. She did some research and proposes donating a bench similar to the model described in the packet. The City does not have a formal bench donation or city asset naming policy. I included in- formation from Prior Lake so you can see what another city does. The City Council could accept a bench donation just as it has other donations (by resolution). She is asking the City to install it so there would be some cost to the City for concrete ($200-$300). If the Council would like to consider naming the courts after Mary, staff should draft a policy first so that the process of naming a city asset is clear. OPTIONS: Discuss how the Council would like staff to respond to Kate Andris. Based upon the discus- sion, we will determine what the next steps are. STAFF RECOMMENDATION: COUNCIL ACTION: Heather Butkowski From: Kate Andris [kandris@vil.woodridge. i1.us] Sent: Monday, February 27, 2012 4:04 PM To: Heather Butkowski Cc: 'kglgrbg@comcast.net' Subject: Bench in Memory of Mary Toot- Croteau Attachments: 118-60-q01 Kate Andris.pdf; 10155 - Andris Memorial Quote.pdf; PLAQUE-014413A.pdf Hi Heather, After contacting a few surrounding communities, I discovered that DuMor site furnishings is a company most of them use based out of St. Louis Park. Attached is a quote, dimension and pictures of the both the bench and the plaque. I was hoping that the Public Works crew would be willing to install the bench and set it in some type on concrete. I would like to chat on this soon so I can put down a deposit and get the ball rolling. Also, as an aside, if the concept is approved and we are able to move forward, I would like to have a dedication ceremony including the dedication of the tennis courts. The best time for me to do this would be Labor Day weekend. Please let me know your thoughts and I look forward to hearing from you. Thanks, Kate Andris Management Analyst Woodridge Police Department P:630-719-4729 F: 630-719-1866 CONTACT: Kate Andris PHONE: 651-245-2099 FAX: E-MAIL Kate.andris(ogmail.com SHIP TO: Please Advise BILL TO: Please Advise Proposal Date: 2/22/2012 Quote#: 10155 Please make PO's & Contracts out to: Flagship Recreation, LLC 5607 Cedar Lake Rd S St. Louis Park MN 55416 763.550.7860 - Office 763.550.7864 - Fax Please remit payment to: Flagship Recreation, LLC 5607 Cedar Lake Rd S St. Louis Park MN 55416 We are pleased to submit this vrovosal to suvvly the following items: QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED AMT 1 118-60/S-2 6- STL Bench, 2Arms, Plates $1,445.00 $ 1,445.00 1 Plaque 014413 2" x 10" x 1/4" zinc plaque, installed $285.00 $ 285.00 Lead time is about 4-6 weeks $ - $ - $ - SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE AS A PURCHASE ORDER ONLY UPON APPROVAL BY FLAGSHIP RECREATION, CUSTOMER RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL. ACCEPTED BY CUSTOMER DATE Freight Subtotal 7.275% Sales Tax Installation TOTAL $350.00 $ 2,080.00 $151.32 $ 2,231.32 PRINT NAME Suzzanne Carter, Flagship Recreation 2/22/12 PROPOSED BY: DATE This proposal is presented by: Terms: 50% deposit due at time order placed. , Balance - Net 15 days 1.5% finance charge on remaining balance N n X m N O n C/-) O 5 C� c1 O C0 O 00 z MW X �— W Z W ry O L p Z N m \ LO Z C) m � W Z v. .. ? •• e 4 } e LLJ m .. ° m :2 p Z m •'v •• w . . e W > p p p Of N W O Q. p O W N N Z (n U - Z U- W f=- p W C.7 Z p X � S C) O O Cl- Q uj Cl -Ln U = J ui ui O U m ui li to O Z N N z p •' ( l� lJ o N \F-? �Z • i � S� pUS mZ W O O D W NCn z r W C/7 Cn cnO~ Z 0 1¢i X W W W ~ p M LD O W O d N (~ t\ W/J �JJ ti (n NM OW X d O (% U = O O w \ Q .- N M d' s00000000 2 Z F, I =L J 17 W Z Q O O N W Q M N Z 61..1 7D � V) J O fm F— O af Y I'•1 J Q a. = W m J Z m O : J m m V) Q Z ¢ Z z w ao �_8 F— Z Z CD O O mCD O = i2 Z F ,— Z ~ wCL -, w N vNi¢�Cl-p O W G� U O U a O Z_ Q I Z U (/) Q:: W Cl- p J W Cn k=—. 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N > O a� a O >, E M Y m 0) N � Q v fa m in v= O a s � v- a O v 0O - 0) O 'ap C ro > � 0C (U 4v v Q,V m vi N O0 al MN O'S a � "c a v s v >, o tn v C'r- v a ± 'a Qj O a - –s0 -C-> C-U>V)) CL ama)8 CL L CL0 a'yrvSa �o•os ,1v u (V aa4T vs 3 aiL 3 rv"a Y 0 C v O v s v Q o C >, a, QUI 4- s L Y o ai 12 ` a�4v CU c a�Ln ra c L Ln a o O a fu Ln -0 N v v (U a Ln v 0 O c U L �a E fo a C + J C aJ a f 0-0 c m Q 3 Q a O L +� v- C v V QU o o w ..Q u a% Y .0kn :J I- •C CN � tkF' 2 w� 11 '�•LIa 4`1, Adopted September 5, 2000 Revised June, 2002 Revised July 2004 Revised January 2007 Revised February 2007 POLICY FOR THE NAMING AND RENAMING OF CITY STREETS, PARKS, FACILITIES, STREETS WITHIN PARKS, AND PUBLIC PLACES INTRODUCTION The City desires that the selection of a proper name for City streets, parks, facilities, streets within a park or public place be done through a thoughtful process by which all submissions will receive careful consideration. For this reason, the procedures and guidelines contained herein have been adopted. RESPONSIBILITY The renaming of City streets, a park, facility, street within a park, or public place is the responsibility of the City Council. The City Council will normally act on a recommendation that has been considered by appropriate City staff and Advisory Committee who may at their option appoint other members to temporarily serve to assist with a specific naming. RENAMING OF STREETS WITHIN THE CITY The naming of streets within the City of Prior Lake is initially completed as part of the development process. Consideration of applications for renaming City streets shall be processed by City staff and the Planning Commission with the input of public safety officials and the public input as necessary. The Planning Commission shall submit its recommendations on renaming applications to the City Council for final determination. This policy does not pertain to the extension of existing streets or those proposed to be connected later. Streets in the latter category shall take on the name of the current street. EXISTING PARKS, FACILITIES, STREETS WITHIN PARKS AND PUBLIC PLACES Any park, facility, street within a park, or public place named prior to the approval of this policy shall retain the name previously given. RENAMING PARKS, FACILITIES, STREETS WITHIN PARKS AND PUBLIC PLACES Prior to the completion of a park development or comprehensive redevelopment, a working name may be used to label a park, street within a park, or public space for identification and reference purposes. Future facilities shall continue to be named in accordance with this procedure. Once a park, facility, street within a park, or public place is named in accordance with this procedure, it will retain that name, unless an application is submitted, considered by the Parks Advisory Committee, and recommended for renaming to the City Council. If a facility is renamed by the City Council, any such name shall remain in effect for a minimum of five years. The City staff and Parks Advisory Committee shall be responsible for considering any application for a name change consistent with this policy, and making a recommendation to the City Council. PROCEDURE The following procedure will be followed for the renaming of City, streets, naming parks, streets within parks and public places: (1) The City staff, City Council, Advisory Body or City resident may make an application for the renaming of a street, park, facility, street(s) within a park, or public place. RACity PoliciesTarks and Lakes\Park and Street Naming Policy - Fcb 2007.doc 1 (2) City staff collects a list of potential names by soliciting public input from neighborhood groups and residents in the area, the general public, and City staff. This list will be formulated based on the criteria contained herein. In the event that the renaming is in response to a petition where a name has been proposed, City staff shall determine it if is appropriate to solicit additional names, or to consider only the proposed name submitted. (3) The Advisory Committee established in accordance with this policy will review the list of potential names and discuss each name and its relative merits. Potential names may be added or eliminated from the list at this time. A recommendation may be made at this or any subsequent meeting of the Advisory Committee. (4) The recommended name together with the rationale therefore, will be provided in a report for placement on the next City Council meeting agenda. If the City Council does not approve the recommended name, it may refer the question back to the City staff or Advisory Committee with direction. RENAMING CRITERIA The naming or renaming of a City street, park, facility, street within a park and a public place will be considered if one of the following criteria is met: (1) The neighborhood changes and the primary users have submitted a petition for a name .change that contains at least 51% of the households within a 3/ mile radius. (2) An individual or organization contributed a significant portion of the costs of renovation of a park facility or public area. (3) Renaming can occur for an individual living or dead who has significantly served or contributed to the community. In order to be considered for such an honor, the person should have completed at least ten years of public or community service. There should be a waiting period of at least six months from termination of service, or six months from the death of the individual. CRITERIA FOR POTENTIAL NAMES Submitted names for a street, park, facility, street within a part or a public place must meet one of the following criteria: (1) Names that reflect the major subdivision in which the street, park or public place is contained or which it is to serve. (2) Names that acknowledge local historical events, persons or significant benefactors. (3) Named after a resident or other individual, living or deceased, who has obtained local or national prominence via significant contribution in any field or endeavor. (4) Names that acknowledge major financial contributions which made acquisition or property and/or development possible. (5) Names that honor an individual living or dead who has significantly served or contributed to the community. In order to be considered, the person should have completed at least ten years of public or community service. There should be a waiting period of at least six months from termination of service, or six months from the death of the individual. SUBMISSION GUIDELINES Submission of names for City streets, parks, facilities and public places will be made on forms provided for that purpose. The completed forms should be returned to staff within the timeline set forth in the notification. NOTIFICATION PROCESS The committee shall meet at the direction of the City Council. Such direction will be given at a City Council meeting. RACity PoliciesTarks and LakeslPark and Streei Naming Policy - Feb 2007.doc 2 FINAL DETERMINATION The City Council reserves all rights in the naming or renaming of all City streets, parks, facilities, streets within parks, and public places. APPLICATION FOR NAMING OR RE -NAMING A STREET, PARK, FACILITY, STREET WITHIN A PARK, OR PUBLIC PLACE Applicant Name: Address: City/State/Zip Code: Phone: . (Please check one) RE -NAME EXISTING Current Name: Proposed Name: 1. 2. NAMING NEW Location: Proposed Name: 1. 2. Please describe rationale for proposed name or re -naming of this park, facility, street within a park, or public place: (attach additional forms, if needed) RACity PoliciesTarks and Lakes\Park and Strcet Naming Policy - Feb 2007.doc 3 Please return completed application to: City of Prior Lake ATTN: Kelly Meyer 4646 Dakota Street SE Prior Lake, MN 55372 RACity PolicieslParks and LakcOark and Street Naming Policy - Fob 20W.doc 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date March 27, 2012 ITEM NUMBER S ring Clean U 11 STAFF INITIAL 0. APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: When the Council adopted the rental housing license ordinance in 2006, the Council also adopted the International Property Maintenance Code (IPMC). That was the first time the City had regulations regarding property maintenance (peeling paint, rotting boards, broken windows etc.) in effect. That helped improve the exterior appearance of the rented homes and some property owners had to tear down garages that were in very poor condition. In December 2007, the Council updated the nuisance ordinance and adopted some building maintenance and appearance standards (see attached section of city code). Before the City did spring inspections, the state supreme court issued a ruling involving the City of Morris that basically took away cities' right to enforce maintenance standards not defined in the building code (like paint, rotting boards, broken windows etc.) on rented property and called into question the City's ability to enforce the new nuisance regulations on the owner occu- pied homes. The court decision did not impact the City's ability to send nuisance letters for things like rank growth, noxious weeks, unlicensed vehicles, and brush and garbage. accumulation. However, those letters drew complaints from letter recipients that thought their neighbor's dilapidated garage was a bigger deal that their pile of brush. I would try to explain the situa- tion but residents would get frustrated because it seemed unfair. The legislature spent a couple of sessions trying to Dammer out a deal to clarify the outcome of the Morris case and finally did that in 2010. The new language isn't super clear but Katrina feels the City has the legal authority to enforce the nuisance code provisions adopted in 2007. We did not have a deputy clerk during the 2010 and 2011 summers so I worked with Dave to address the most egregious nuisance issues. We now have a deputy clerk again to handle the code enforcement program. Code enforcement is time consuming; I expect Kevin could spend about half of his time working on code enforcement this summer. Even devoting that much time to code enforcement, staff cannot enforce all the provisions of the building maintenance section of the nuisance ordinance. For tonight's discussion, staff is asking the Council to clarify what should be staffs focus this year. DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff prepared a slideshow of some of the issues that we will show during the Council meet- ing. I have probably heard the most complaints about peeling paint over the last few years. The complaints stem from a couple of really rough looking houses but there are quite a few garages in a similar state. Since enforcing building maintenance standards is new, staff could be very generous in terms of giving people ample time to come into compliance and try to match residents with organizations that might be able to help them (the local churches, Boy/Girl Scouts, 4-H etc.) I drafted an article staff could put in the newsletter to encourage residents to help each other out. At this point, staff just needs to know how the Council would like us to proceed. Katrina will be staying for the work session to answer questions related to the lawsuits and how the City can enforce the nuisance ordinance (see attached memo). Let me know if you have any questions in advance of the meeting. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: 4-6-17 BUILDING MAINTENANCE AND APPEARANCE. A. Declaration of nuisance. Buildings, fences and other structures that have been so poorly maintained that their physical condition and appearance detract from the surrounding neighborhood are declared to be public nuisances because they (a) are unsightly, (b) decrease adjoining landowners and occupants' enjoyment of their property and neighborhood, and (c) adversely affect property values and neighborhood patterns. B. Standards. A building, fence or other structure is a public nuisance if it does not comply with the following requirements: 1. No part of any exterior surface may have deterioration, holes, breaks, gaps, loose or rotting boards or timbers. 2. Every exterior surface that has had a surface finish such as paint applied must be maintained to avoid noticeable deterioration of the finish. No wall or other exterior surface may have peeling, cracked, chipped or otherwise deteriorated surface finish on more than 20% of: a. Any one wall or other flat surface; or b. All door and window moldings, eaves, gutters, and similar projections on any one side or surface. 3. No glass, including windows and exterior light fixtures, may be broken or cracked, and no screens may be torn or separated from moldings. 4. Exterior doors and shutters must be hung properly and have an operable mechanism to keep them securely shut or in place. 5. Cornices, moldings, lintels, sills, bay or dormer windows and similar projections must be kept in good repair and free from cracks and defects that make them hazardpus or unsightly. 6. Roof surfaces must be tight and have no defects that admit water. All roof drainage systems must be secured and hung properly. 7. Chimneys, antennae, air vents, and other similar projections must be structurally sound and in good repair. These projections must be secured properly, where applicable, to an exterior wall or exterior roof. 8. Foundations must be structurally sound and in good repair. Spring Clean Up Spring came early this year! Many residents are cleaning up their yards and preparing for what we hope will be a beautiful summer. After residents have time to clean up their properties in April, city staff will notify residents of any city code violations remaining on their property in May. This year notices will be sent to residents that have homes and garages with 20% or better paint loss. This standard helps prevent accelerated deterioration of siding and helps maintain property values as properties are more aesthetically appealing. Homeowners that receive notices from the City will be given ample time to complete their painting projects. Residents that feel they may have difficulties completing the projects should notify City staff within two weeks of receiving the letter. The City will try to match residents with community organizations that may be willing to help residents come into compliance. We also encourage neighbors to help neighbors. We all take pride in Lauderdale's small- town charm. Helping your neighbors reinforce those connections. Projects not completed by the deadline will still be subject to the penalties laid out in city code. If we work together, however, those remedies should not be necessary. Please call City Hall with any questions. HUGHES & COSTELLO Attorneys at Law 1230 Landmark Towers 345 St. Peter Street St. Paul, Minnesota 55102 TELEPHONE: (651) 227-8427 FACSIMILE: (651) 227-8428 MEMORANDUM TO: Heather Butkowski, City Administrator. City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 FROM: Katrina E. Joseph Email: kjoseph@hujzhesandcostello.com Lauderdale City Prosecutor SUBJECT: Lauderdale City Prosecutions, File No. 15000-0001 Ordinance Violation Prosecutions DATE: March 22, 2012 As Lauderdale municipal prosecutors, this firm prosecutes all petty misdemeanor, misdemeanor, and gross misdemeanor violations occurring within Lauderdale. This includes all city ordinance violations, including zoning, licensing, and animal control violations. Effective enforcement of City ordinances is essential to maintaining the quality of life in Lauderdale. There are several enforcement options available to the City to force property owners to comply with the City Code: (1) criminal prosecution, (2) civil action, (3) a tenant remedy action if the property is a rental property, (4) administrative action, (5) abatement, and (6) condemnation. Each of these options can be exercised separately, or in conjunction with other actions. Our philosophy is to work closely with the code enforcement officers to ensure that we present as strong a case as possible before the District Court. 1. Criminal Prosecution Ordinance violations are typically brought to our attention once the City has attempted to compel compliance with the City Code, without success. Our office then contacts the violator in writing, demanding compliance and informing the violator of the potential penalty should criminal charges be brought against them for noncompliance. Most cases result in compliance at this stage. If the violator still refuses to comply with the City Code, our office drafts a complaint against the violator and initiates a criminal action in District Court. At this point, we can show the District Court that we have made multiple efforts to compel compliance with the City Code short of criminal prosecution, and the District Court will generally treat the case more seriously. If the ordinance violation includes a risk to health or safety, or endangers persons or property, we can shorten this procedure by skipping the written demand from our office and moving directly to an expedited complaint and trial procedure. Further, in some cases (e.g., operating a non- complying home business), it may be possible to execute a search warrant to seize the instrumentalities of the Code violations, and stop further violations. Generally, it takes between five to six months for a criminal case to proceed from charging to trial. This process can be expedited if appropriate, but it is still likely to take between two to three months before a case is scheduled for trial. City Code violations are misdemeanors, which are punishable by up to 90 days in jail, and/or a $1,000 fine. Code violators do not usually serve jail time, but are instead placed on probation for one year. Terms of probation can include the requirement that the owner abide by all City Code provisions, and remedy any existing violations within a specified period of time, usually thirty to sixty days. If the owner violates those terms, the District Court can, and has, required the owner to serve jail time as a consequence. 2. Civil Action The City may bring a civil action in District Court against the property owner, requesting that an injunction be issued requiring the owner to comply with the City Code requirements and enjoining future code violations. If the owner fails to comply with the Court's order, _ the City could file a motion to hold the owner in contempt, and fined or jailed until they comply with the Court's order. If the District Court finds that the request for an injunction is reasonable and would prevent imminent, irreversible harm to the City, it will issue a temporary restraining order (TRO). Regardless of whether a TRO is immediately issued, the court will hold a hearing on the request for a permanent injunction within five to ten days of the request. 3. Tenant Remedv Action If the problem property is a rental property, the City may bring a tenant remedy action (TRA) against the owner. Under Minn. Stat. § 50413.395, a TRA may be brought by the City after a rental dwelling has been inspected and the owner has not made repairs within the required time period. If the District Court finds that the City has proved a Code violation, the Court may order the owner to remedy the violation, or could order the tenant to remedy violation and deduct the cost from the rent remitted to the owner. An owner subject to a TRA can be required to comply with all Code requirements for a one year period after the action is commenced. Alternatively, the Court could appoint an administrator to maintain the rental property. An administrator may collect rents from tenants; contract for repairs to be made; petition the court for an order to allow the administrator to encumber the property to secure funds to cover the costs of repairs; and petition the court for an order to allow the administrator to receive funds made available by the 2 federal or state governing body or the municipality to the extent necessary to cover repair costs. If a municipality disburses funds for this purpose, it may recover the funds through a special assessment on the real estate. A TRA is placed on an expedited schedule with the District Court. A hearing is scheduled between five to ten days after the complaint is filed with the District Court. 4. Administrative Action The City may impose administrative fines pursuant to City Council resolution. The City would be required to follow the procedures set forth in the Code for other types of administrative hearings, and provide the owner with an opportunity to appear before the City Council. Similarly, if the property is a rental property, the City Council take appropriate action to suspend or revoke the property's rental permit until the violations or remedied. In the case of a repeat code violator, the City Council may permanently revoke the property's rental permit. 5. Abatement For certain types of City Code violations (e.g., tall grass or weeds), it may be possible for the City to abate the Code violation. In such cases, the City may proceed with abatement as provided by the Code. 6. Condemnation If the City Code violation creates a public nuisance (maintaining or permitting a condition which unreasonably annoys, injures or endangers the safety, health, morals, comfort, or repose of any considerable number of members of the public), then the City may proceed with condemnation as described Minnesota Statutes Chapter 117. Any of the enforcement options outlines above may be exercised alone, or in conjunction with one of more of the other alternatives, depending on the seriousness of the violations, the owner's responsiveness to the City's demands for remediation, and the City Council's direction. If you have any questions or need additional information, please call me. KEJ LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date March 27, 2012 ITEM NUMBER Police Contract STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Due to budgetary uncertainty, the City Council came to an agreement with St. Anthony for police services through 2012 last year. This means the Council needs to come to an agree- ment for police protection for 2013 by mid-June. Attached is St. Anthony's proposal for 24 hour coverage. It is basically the same agreement at the same price proposed last year. The Council does not know at this point how much aid it will receive for 2013 (and likely won't know until the next legislative session). While the Council thinks the service the police department provides is very good overall, I have heard some concerns over time that I would like to address with Chief Ohl during the contract renewal. I am asking the Council for perspective on things the police do really well and you want them to continue doing and those areas that you have concerns about. I will put together a letter with this information and send it over to St. Anthony with any proposed changes to the contract you think should be made. Also during the meeting we should discuss whether you want staff to work with St. Anthony on a reduced level of service if it becomes absolutely necessary. OPTIONS: 1. Review and discuss the contract proposed. 2. Decide whether the Council wants staff to work with the Chief on a plan for a different level/type of service to lower the cost. 3. Discuss the service provided; the city administrator will then discuss highlighted items with Chief Ohl. STAFF RECOMMENDATION: COUNCIL ACTION: CONTRACT AGREEMENT FOR POLICE SERVICES This Agreement is made and entered into as of , 20142 between the CITY OF ST. ANTHONY, a municipal corporation under the laws of the State of Minnesota ("St. Anthony") and the CITY OF LAUDERDALE, a municipal corporation under the laws of the State of Minnesota ("Lauderdale"). The services to be performed under this Agreement will commence January 1, 20123. I. PURPOSE St. Anthony and Lauderdale have the power within their respective cities to provide for the prevention of crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agreement, provide for the exercise of the police power by one city on behalf of the other city. This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for Lauderdale. St. Anthony will have full authority and responsibility to provide services in accordance with all enabling legislation under the laws of the State of Minnesota and the ordinances of Lauderdale. St. Anthony will provide feedback to the Lauderdale City Administrator and City Council on a regular and timely basis, and will actively support the creation of a Joint Advisory Committee pursuant to Section IX of this Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure a successful relationship between the two cities under this Agreement. II. INTERPRETATION This Agreement is entered following the preparation by Lauderdale of a Request for Proposal for Police Services and the submission of a responsive Proposal by St. Anthony (the "Proposal"). To the extent that any of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of this Agreement will control. If any provision. of this Agreement is ambiguous, the parties agree that the Proposal may be looked to as evidence of the parties' intent. III. SERVICES St. Anthony will provide Lauderdale with 24 hour police service, and will physically place a certified officer within the boundaries of Lauderdale 24 hours each day, except in those instances when the officer makes an arrest and transports a prisoner, during mutual aid situations, when providing a backup for another officer, or when called away for a court appearance, booking or similar police matter. Subject to these exceptions and in normal circumstances, St. Anthony will provide 24 hours of police protection and police presence each day within the City of Lauderdale. In those instances stated above when an officer is not physically present in Lauderdale, St. Anthony will respond to emergency police calls with other officers. IV. LEVEL OF SERVICES During the term of this Agreement, St. Anthony will provide to Lauderdale the same police service extended to persons and property within St. Anthony, which will include, but not be limited to, the following: A. Patrol services, with random.patrolling of all residential, business and public property areas during all shifts; B. Police presence within the boundaries of Lauderdale 24 hours each day, subject only to the exceptions noted above; C. Animal control services as provided within the City of St. Anthony by the animal control service employed by St. Anthony; Contract Agreement for Police Services Page 2 D. Dispatching services are to be paid directly by the municipality served by Ramsey County Dispatch. E. Enforcement of all ordinances of Lauderdale which are intended to be enforced by police officers, with special attention being given to parking, winter and nuisance ordinances; F. Ticketing for traffic violations will be done routinely during normal shifts; G. Crime prevention programs that encourage community involvement and investment in the City of Lauderdale. H. Criminal investigations. I. Reports on police services and activities, including weekly, monthly and annual police reports; Responses to medical emergencies, fires and other emergencies; responses shall include, where appropriate, securing the scene for fire/rescue personnel, accompanying fire/rescue persomiel to the hospital upon request of such personnel, and providing follow-up information to fire/rescue personnel upon request of such personnel; K. Officers will be available at Lauderdale City Hall to answer questions from, and provide information regarding police activities to, Lauderdale residents, business owners and staff on an as -needed basis; L. License inspections, background investigations and license enforcement services as called for under applicable state law or city ordinances; M. Review and comment, upon request, of proposed Lauderdale ordinances affecting police services or enforcement; N. Follow-up on reported crimes with the person(s) who reported the crime, including routine notification by telephone or mail as to the status of the investigation; and O. Special event traffic patrol services. V. PAYMENT FOR SERVICES This Agreement will be effective January 1, 20123, and will continue until December 31, 20123. In consideration of the services to be provided under this Agreement, Lauderdale will pay St. Anthony an annual fee of $596;809- 602,030 for the year 20123, for police service under this Agreement. VI. METHOD OF PAYMENT St. Anthony will bill Lauderdale monthly for 1/12 of the annual fee, and Lauderdale will promptly remit payments to St. Anthony within 30 days after receiving each billing from St. Anthony. VII. LIABILITY St. Anthony will be responsible for all liability incurred as a result of the actions of St. Anthony police officers under this Agreement, and will hold Lauderdale, its officers and employees harmless for any Contract Agreement for Police Services Page 3 liability resulting from actions of a St. Anthony employee and shall defend Lauderdale, its officers and employees, against any claim for damages arising out of St. Anthony's performance of this Agreement; provided, however, that if the claim, action or liability is one which is insured by St. Anthony's liability insurer, Lauderdale will bear the first $5,000.00 of expense for any such claim, action or liability, or expenses relation thereto, including attorneys' fees, to the extent not covered by the insurer because of a deductible amount under the policy (which deductible amount is currently $10,000.00). VIII. ADMINISTRATIVE RESPONSIBILITY The law enforcement and police services rendered to Lauderdale will be under the sole direction of St. Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters relating to regulations and policies related to police employment, services and activities, will be within the exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit qualified female and minority police officers. IX. TOINT ADVISORY COMMITTEE Both cities will appoint members to a Joint Advisory Committee. The committee will meet at least once a year to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the expectations of both cities. Any recommendations of the committee will be strictly advisory. X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES St. Anthony will furnish all communication equipment and any necessary supplies required to perform the services, which are to be rendered under this Agreement. XI. COOPERATION AND ASSISTANCE AGREEMENTS Lauderdale will be included in all Cooperative Agreements entered into by the St. Anthony Police Department with other police services units. XII. HEADQUARTERS Headquarters for services rendered to Lauderdale under this Agreement will be located at offices owned or leased by St. Anthony. The citizens of Lauderdale may notify headquarters or Ramsey County radio dispatch for police services requested either in person or by some other means of communication. St. Anthony officers may take routine telephone calls and complete routine reports for Lauderdale at the Lauderdale City Hall, and Lauderdale will have facilities available to the officers at Lauderdale City Hall for this purpose. The facilities will include a desk, telephone, fax and copier. XIII. EMPLOYEES OF ST. ANTHONY Officers assigned to duty in Lauderdale will at all times be employees of St. Anthony. All obligations with regard to workers compensation, PERA, withholding tax, insurance and similar personnel and employment matters will be the obligation of St. Anthony. Lauderdale will not be required to furnish any fringe benefits or assume any other liability of employment to any officer assigned to duty within Lauderdale. XIV. ENFORCEMENT POLICIES Enforcement policies of. St. Anthony will prevail as the enforcement policies within Lauderdale. A written statement of the current enforcement policies of St. Anthony will be provided in writing to Lauderdale. Contract Agreement for Police Services Page 4 XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF LAUDERDALE St. Anthony officers assigned to duty within Lauderdale will enforce Lauderdale ordinances to the extent appropriate for enforcement by police officers. XVI. OFFICERS OF LAUDERDALE The officer's assigned duty within Lauderdale will be provided with authority to enforce the laws of the City of Lauderdale by proper action to be taken by the Lauderdale City Council, and while performing services under this Agreement will be considered police officers of Lauderdale. The Chief of Police of St. Anthony will furnish to the Lauderdale City Administrator the names of all St. Anthony police officers assigned to Lauderdale and all such officers will be appointed officers of the City of Lauderdale. XVII. OFFENSES All offenses within Lauderdale charged by police officers under this Agreement will be charged in accordance with Lauderdale ordinances when possible; otherwise, the charge will be made in accordance with the laws of the State of Minnesota or the laws of the United States of America. XVIII. COMMUNICATIONS St. Anthony agrees to provide the Lauderdale Administrator with weekly, monthly and annual police reports, in a format as is mutually agreed to by the St. Anthony Police Chief and the Lauderdale City Administrator. The St. Anthony Police Chief will regularly communicate with the Lauderdale City Administrator in order to ensure that Lauderdale is knowledgeable about any police activity in the City, and at the request of the Administrator the Police Chief will make presentations to the Lauderdale City Council. XIX. PROSECUTION AND REVENUES Lauderdale will pay all costs of prosecution for all offenses charged within its boundaries or under its ordinances. LEAA funds and confiscated drug funds will be retained by St. Anthony. Fine revenues will be paid to Lauderdale. P.O.S.T. training funds will be used for officer training. XX. CONTINUATION OF AGREEMENT This Agreement will be effective January 1, 20123 and will continue until December 31, 20123 or until terminated as described in Paragraph XXI below. In consideration for services provided under this Agreement, St. Anthony and Lauderdale shall establish the fee for police services for the time period after December 31, 201-23 by June 15, 20123. XXI. TERMINATION OF AGREEMENT Either St. Anthony or Lauderdale may terminate the Agreement by submitting a written notification to terminate to the City Administrator of Lauderdale and the City Manager of St. Anthony by June 15, 2012. Termination of this Agreement shall be effective on December 31s' at 11:59 p.m. of the year that either Lauderdale or St. Anthony terminates the Agreement. Contract Agreement for Police Services Page 5 XXII. REVIEW OF AGREEMENT From time to time the terms and conditions of this Agreement shall be reviewed and revised, as St. Anthony and Lauderdale deem necessary. XXIII. ASSIGNMENT The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not subcontract for any services to be furnished to Lauderdale (except as otherwise provided in this Agreement), without the prior written consent of the other party. The parties hereto have executed this Agreement as of the date first above stated. CITY OF LAUDERDALE By: Mayor Bv: City Administrator CITY OF ST. ANTHONY By: Mayor Bv: City Manager Date: Date: