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10/13/2026
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, OCTOBER 13, 2026 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of September 22, 2026, City Council Meeting c. Claims Totaling $176,693.31 4. CONSENT a. September Financial Report b. Quarterly Investment Report c. Agreement with 8th Day Landscaping for Snow Removal d. Encroachment Agreement with the Owners of 1897 Carl Street 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Halloween at City Hall, October 31 from 4:00 — 6:00 p.m. 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. Application for a Lot Coverage Variance at 1961 Malvern Street 8. DISCUSSION / ACTION ITEM a. Copier Lease Quotes b. Amendment to CAD and Mobile Data Agreement Among Ramsey County and Members 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDAS FOR UPCOMING MEETINGS a. October Financials b. City Council Bylaws Discussion with City Attorney 12. WORK SESSION a. Community Park Archery Range b. Staff Project Updates c. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT You are invited to a Zoom webinar! When: Oct 13, 2026 07:00 PM Central Time (US and Canada) Topic: October 13, 2026 Lauderdale City Council Webinar Join from PC, Mac, iPad, or Android: https://us02web.zoom.us/j/87543838216?pwd=f3BOYEb5fF81 wndhTAT66Z40R2fRb6.1 Webinar ID: 875 4383 8216 Passcode: 121901 Join via audio: +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 646 931 3860 US +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US +1 564 217 2000 US +1 669 444 9171 US +1 669 900 9128 US (San Jose) +1 689 278 1000 US +1 719 359 4580 US +1 253 205 0468 US International numbers available: https://us02web.zoom.us/u/kc3Ek1M65m LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 September 22, 2026 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:12 p.m. Roll Call Councilors present: Jeff Dains, Sharon Kelly, Evan Sayre, and Mayor Mary Gaasch. Councilor absent: Duane Pulford. Staff present: Heather Butkowski, City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Dains moved and seconded by Councilor Kelly to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the September 8, 2026, City Council meeting. There being none, Councilor Kelly moved and seconded by Councilor Dains to approve the September 8, 2026, City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. Councilor Sayre moved and seconded by Councilor Dains to approve the claims totaling $17,518.92. Motion carried unanimously. Informational Presentations/Reports A. Presentation by Rachel Development Regarding the Les Bolstad Golf Course Paul Robinson of Rachel Development attended the meeting as an opportunity to introduce the company to Lauderdale. Rachel Development is the lead developer selected by the University of Minnesota (U of M( to redevelop Les Bolstad Golf Course. The Council invited Robinson to attend the meeting to address issues important to residents, business owners, and the City Council. Robinson noted that Rachel Development had to "win" the U of M's RFP by putting together a proposal that they thought matched the interests of Falcon Heights. That plan has been set aside as they work with the City of Falcon Heights and their Community Advisory Committee to create a concept plan from scratch that addresses the mix of housing and other uses that work on the site and meet the 14 units of housing per acre required by the Metropolitan Council. Lauderdale council members engaged with Robinson on a variety of subjects related to the project. Butkowski also relayed conversations staff have had with Falcon Heights staff, the watershed districts, Ramsey County, and the developer, related to items staff feel are important to the project planning process. Those items are related to Fulham Street; drainage towards Walsh Lake LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 September 22, 2026 and the Lauderdale Nature Area; and open space as it relates to creating a green space corridor away from the major roads surrounding the development. Discussion/Action Item A. Resolution No. 092226A — Adopting the 2027 Preliminary Property Tax Levy and Establishing the Budget Meeting Date Butkowski said Ramsey County assessor's report shows the anticipated decrease in Lauderdale housing values with a median value of $319,100 for 2027 versus $321,900 for 2026. The county assessor also presented that the shift in values towards apartments and commercial properties for the upcoming year will take pressure off residential property. Even with the county's 8.25% levy increase, Lauderdale property owners are starting with a $102 decrease in property taxes. At the previous meeting, the Council decided to levy an additional $110,000 to pay for most of the —$130,000 hockey rink improvement. With this additional park fund transfer, the overall general fund budget increases $145,257 or 7.4% (levy increase of 11.3%). The increase results in a —$60 increase in the city property taxes on a median home. However, owners may still experience an overall decrease in their taxes due to shifting values as noted above. Councilor Sayre made a motion to adopt Resolution No. 092226A — Adopting the 2027 Preliminary Property Tax Levy and Establishing the Budget Meeting Date. This was seconded by Councilor Dains and carried unanimously. Set Agenda for Next Meeting Butkowski stated that the next meeting may include the copier contract, September financials, and a variance request for 1961 Malvern Street. Work Session A. Staff Project Updates Butkowski shared that there is an opportunity for the public to ask for boulevard trees. Surveys and soil sampling were completed at 2430 Larpenteur Avenue. Finally, she stated that the Halloween Party at City Hall will be on Saturday, October 31, from 4-6 p.m. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those interested in addressing the Council. Kristine Sand, 1924 Walnut Street, said that she believed that adding more ingress / egress along Larpenteur Avenue instead Fulham Street at Ione Street and Pleasant Street would add protection for pedestrians and protect residents from traffic and noise issues. She asked if the green spaces included in the plans included parks and playgrounds. Finally, she wanted to know how tall the apartment complexes would be in the new development. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 September 22, 2026 There being nobody else interested in speaking, Mayor Gaasch closed the floor. Adjournment Councilor Kelly moved and seconded by Councilor Dains to adjourn the meeting at 8:20 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: October 13, 2026 Subject: List of Claims The claims totaling $176,693.31 are provided for City Council review and approval that includes check numbers 30030 to 30056. Accounts Payable Checks by Date - Detail by Check Date User: Printed: miles.cline 10/8/2026 3:51 PM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 46 ACH 34 ACH 389 ACH 415 ACH 423 ACH 43 ACH 44 ACH 45 ACH 46 Internal Revenue Service PR Batch 51801.08.2026 Medicare Employer Po PR Batch 51801.08.2026 Medicare Employee Pc PR Batch 51801.08.2026 FICA Employee Portio PR Batch 51801.08.2026 Federal Income Tax PR Batch 51801.08.2026 FICA Employer Portio 09/23/2026 PR Batch 51801.08.2026 Med PR Batch 51801.08.2026 Med PR Batch 51801.08.2026 FIC. PR Batch 51801.08.2026 Fed( PR Batch 51801.08.2026 FIC. Total for this ACH Check for Vendor 46: Total for 9/23/2026: AFSCME MN Council 5 09/25/2026 PR Batch 52000.09.2026 Union Dues PR Batch 52000.09.2026 Uni( Total for this ACH Check for Vendor 34: BCBSM Inc 09/25/2026 PR Batch 52000.09.2026 Vision Insurance PR Batch 52000.09.2026 Visi. Total for this ACH Check for Vendor 389: Securian Life Insurance Company 09/25/2026 PR Batch 52000.09.2026 Life Insurance PR Batch 52000.09.2026 Life Total for this ACH Check for Vendor 415: Madison National Life Ins Co Inc 09/25/2026 PR Batch 52000.09.2026 Long Term Disability PR Batch 52000.09.2026 Lon, Total for this ACH Check for Vendor 423: Public Employees Retirement Association PR Batch 52000.09.2026 PERA Coordinated PR Batch 52000.09.2026 PERA Coordinated 09/25/2026 PR Batch 52000.09.2026 PER PR Batch 52000.09.2026 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52000.09.2026 State hrcome Tax 09/25/2026 PR Batch 52000.09.2026 Stab Total for this ACH Check for Vendor 44: Mission Square 303990 PR Batch 52000.09.2026 Deferred Comp PR Batch 52000.09.2026 Deferred Comp 09/25/2026 PR Batch 52000.09.2026 Defi PR Batch 52000.09.2026 Defi Total for this ACH Check for Vendor 45: Internal Revenue Service 09/25/2026 PR Batch 52000.09.2026 FICA Employer Portio PR Batch 52000.09.2026 FIC. 19.96 19.96 85.25 100.00 85.25 310.42 310.42 258.08 258.08 12.82 12.82 229.23 229.23 463.75 463.75 1,398.10 1,211.69 2,609.79 873.90 873.90 2,889.70 1,160.95 4,050.65 1,436.70 AP Checks by Date - Detail by Check Date (10/8/2026 3:51 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 93 30030 454 244408/6 ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 ACH 93 PR Batch 52000.09.2026 Federal Income Tax PR Batch 52000.09.2026 Fed( PR Batch 52000.09.2026 FICA Employee Portio PR Batch 52000.09.2026 FIC. PR Batch 52000.09.2026 Medicare Employer Po PR Batch 52000.09.2026 Mee PR Batch 52000.09.2026 Medicare Employee Pc PR Batch 52000.09.2026 Mee Total for this ACH Check for Vendor 46: Minnesota Dept of Employment/Economic 09/25/2026 PR Batch 52000.09.2026 MN Paid Leave Emplo PR Batch 52000.09.2026 MN PR Batch 52000.09.2026 Minnesota Paid Leave PR Batch 52000.09.2026 Min Total for this ACH Check for Vendor 93: Gertens Greenhouses & Garden Center Inc. 09/25/2026 15 Trees and Planting Supplies for DNR Grant Public Employees Retirement Association PR Batch 52100.10.2026 PERA Coordinated PR Batch 52100.10.2026 PERA Coordinated Total for Check Number 30030: Total for 9/25/2026: 10/09/2026 PR Batch 52100.10.2026 PER PR Batch 52100.10.2026 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue PR Batch 52100.10.2026 State Income Tax 10/09/2026 PR Batch 52100.10.2026 Stag Total for this ACH Check for Vendor 44: Mission Square 303990 PR Batch 52100.10.2026 Deferred Comp PR Batch 52100.10.2026 Deferred Comp 10/09/2026 PR Batch 52100.10.2026 Defi PR Batch 52100.10.2026 Defr Total for this ACH Check for Vendor 45: Internal Revenue Service PR Batch 52100.10.2026 FICA Employee Portio PR Batch 52100.10.2026 FICA Employer Portio PR Batch 52100.10.2026 Medicare Employee Pc PR Batch 52100.10.2026 Medicare Employer Po PR Batch 52100.10.2026 Federal Income Tax 10/09/2026 PR Batch 52100.10.2026 FIC. PR Batch 52100.10.2026 FIC. PR Batch 52100.10.2026 Mee PR Batch 52100.10.2026 Mee PR Batch 52100.10.2026 Fed( Total for this ACH Check for Vendor 46: Public Employees Insurance Program PR Batch 52100.10.2026 Health Insurance PR Batch 52100.10.2026 Dental 10/09/2026 PR Batch 52100.10.2026 Hea PR Batch 52100.10.2026 Den Total for this ACH Check for Vendor 47: Minnesota Dept of Employment/Economic 10/09/2026 PR Batch 52100.10.2026 Minnesota Paid Leave PR Batch 52100.10.2026 Min PR Batch 52100.10.2026 MN Paid Leave Emplo PR Batch 52100.10.2026 MN Total for this ACH Check for Vendor 93: Total for 10/9/2026: 2,250.91 1,436.70 336.02 336.02 5,796.35 61.51 61.51 123.02 3,019.95 3,019.95 17,437.54 1,396.34 1,210.17 2,606.51 877.50 877.50 2,016.33 1,160.95 3,177.28 1,295.85 1,295.85 303.06 303.06 2,157.26 5,355.08 1,510.92 85.20 1,596.12 61.44 61.44 122.88 13,735.37 AP Checks by Date - Detail by Check Date (10/8/2026 3:51 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 30031 383 Aspen Waste Systems of Minnesota Inc 10/13/2026 S 1 474681100126 September Refuse Service 559.62 30032 476 Braun Intertec Corporation IN1030460 Service Station Geotechnical Testing IN1030523 Service Station Environmental Testing Total for Check Number 30031: 559.62 10/13/2026 5,880.00 6,536.10 Total for Check Number 30032: 12,416.10 30033 57 Heather Butkowski 10/13/2026 102026 3Q26 Mileage Reimbursement 74.02 Total for Check Number 30033: 74.02 30034 29 City of St Anthony 10/13/2026 4786 September Police Services 87,287.96 Total for Check Number 30034: 87,287.96 30035 133 Miles Cline 10/13/2026 102026 3Q26 Mileage Reimbursement 51.34 30036 25 County of Ramsey EMCOM-13679 August CAD Services EMCOM-13695 August 911 Dispatch Services Total for Check Number 30035: 51.34 10/13/2026 82.17 682.16 Total for Check Number 30036: 764.33 30037 422 Crysteel Truck Equipment Inc 10/13/2026 F54987 2026 Ford Snowplow 11,676.00 30038 61 Gopher State One Ca11 6090542 September Locate Tickets 30039 134 Katrina Joseph 00172 September Legal Services Total for Check Number 30037: 11,676.00 10/13/2026 70.20 Total for Check Number 30038: 70.20 10/13/2026 925.00 Total for Check Number 30039: 925.00 30040 31 Kennedy & Graven Chartered 10/13/2026 195387 August Legal Services 714.00 Total for Check Number 30040: 714.00 30041 387 Met o-1NET 10/13/2026 3821 October IT/Phone 356.27 3821 October IT/Phone 2,118.55 3821 October IT/Phone 706.18 Total for Check Number 30041: 3,181.00 30042 24 Metropolitan Council Environmental Servi< 10/13/2026 0001213203 November Wastewater Treatment 15,091.18 AP Checks by Date - Detail by Check Date (10/8/2026 3:51 PM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 30042: 15,091.18 30043 283 MidwestPlayscapes Inc 10/13/2026 11719 Replacement Parts Skyview Playhouse 269.16 Total for Check Number 30043: 269.16 30044 112 Minnesota Pollution Control Agency 10/13/2026 102026 2026 Collections Systems Operators Conference 585.00 Total for Check Number 30044: 585.00 30045 84 North Star Bank Cardmember Services 10/13/2026 102026 Amazon - No Parking Signs 37.92 102026 Amazon - No Parking Signs 41.71 102026 Costco - Hot Chocolate for Halloween 47.97 102026 September Costco Fuel 491.98 102026 HealthPartners - CDL License for TD 112.00 102026 September Pioneer Press 14.00 102026 Amazon - Sign for Archery Range 29.25 102026 Amazon - Paint Marking Tool 30.05 102026 Reolink - Annual Cloud for Park Security Camei 69.99 102026 September Costco Fuel 105.43 102026 Amazon - Restroom Signs 15.16 102026 TC Habitat for Humanity - Lawn Fiskars & Exte 26.23 102026 Costco - Trash Bags & Stamps 216.36 102026 September Costco Fuel 105.42 30046 10 0002138097 30047 388 PS-INV 111012 30048 5 619861-09-26 Total for Check Number 30045: 1,343.47 On Site Sanitation Inc 10/13/2026 09/26/2026 - 10/23/2026 Park Portable Restroon 320.00 PeopleService Inc October Wastewater Premium Waters Inc September Water Service 30049 131 Safety Signs LLC 26003426 Night to Unite Barricades Total for Check Number 30046: 320.00 10/13/2026 685.00 Total for Check Number 30047: 685.00 10/13/2026 22.29 Total for Check Number 30048: 22.29 10/13/2026 460.00 Total for Check Number 30049: 460.00 30050 26 Stantec Consulting Services Inc 10/13/2026 2619502 Storm Sewer Televising Project 2,534.52 Total for Check Number 30050: 2,534.52 30051 475 The Father Solanus Casey Mission LLC 10/13/2026 1237 Stoma Sewer Inspection & Cleaning 516.37 Total for Check Number 30051: 516.37 30052 4 The Neighborhood Recycling Company Inc 10/13/2026 AP Checks by Date - Detail by Check Date (10/8/2026 3:51 PM) Page 4 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount SI018604 September Multi -Family Recycling 662.81 SI018604 September Single Unit Dwelling 4,555.77 30053 470 Total for Check Number 30052: 5,218.58 T-Mobile USA Inc 10/13/2026 220796954-4 September Conununity Park Cameras 88.28 30054 3 591146980 Total for Check Number 30053: 88.28 US National Equipment Finance Inc 10/13/2026 October Copier Lease 155.00 Total for Check Number 30054: 155.00 30055 425 Vestis 10/13/2026 2501090911 September Uniforms 25.07 2501090911 September Uniforms 25.08 2501096511 September Uniforms 25.26 2501096511 September Uniforms 25.27 2501102069 October Uniforms 25.27 2501102069 October Uniforms 25.26 Total for Check Number 30055: 151.21 30056 74 Xcel Energy 10/13/2026 997302438 Larpenteur Bridge Lights Total for Check Number 30056: Total for 10/13/2026: 50.35 50.35 145,209.98 Report Total (43 checks): 176,693.31 AP Checks by Date - Detail by Check Date (10/8/2026 3:51 PM) Page 5 LAUDERDALE COUNCIL ACTION FORM Meeting Date October 13, 2026 Agenda Item Monthly Financial Action Requested Consent ❑x Public Hearing ❑ Discussion ❑ Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for September 2026. STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for September 2026. General Ledger Cash Balances User: heather.butkowski Printed: 10/5/2026 2:02:24 PM Period 09 - 09 Fiscal Year 2026 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,804,424.05 330,733.49 191,466.20 -2,665,156.76 Change Fund 101-00000-000-10300 100.00 0.00 0.00 100.00 Cash 226-00000-000-10100 0.00 0.00 0.00 0.00 Cash 227-00000-000-10100 107,708.70 427.16 7,607.63 100,528.23 Cash 306-00000-000-10100 130,000.14 554.74 0.00 130,554.88 Cash 401-00000-000-10100 28,718.67 2.27 28,186.09 534.85 Cash 403-00000-000-10100 632,121.97 2,697.43 0.00 634,819.40 Cash 404-00000-000-10100 152,243.48 649.66 0.00 152,893.14 Cash 406-00000-000-10100 393,510.64 1,679.21 0.00 395,189.85 Cash 414-00000-000-10100 328,965.68 1,403.78 0.00 330,369.46 Cash 416-00000-000-10100 9,756.32 40.94 162.50 9,634.76 Cash 602-00000-000-10100 727,204.14 61,387.26 22,843.49 765,747.91 Cash 603-00000-000-10100 421,018.55 23,974.15 82,517.41 362,475.29 Current Assets 126,924.24 423,550.09 332,783.32 217,691.01 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value 101-00000-000-10410 3,313,619.18 13,788.40 300,000.00 3,027,407.58 Adj Investments 3,313,619.18 13,788.40 300,000.00 3,027,407.58 Grand Total 3,440,843.42 437,338.49 632,783.32 3,245,398.59 GL - Cash Balances (10/05/2026 - 02:02 PM) Page 1 0) d M O v) Nr O'0 06 O v)Ov)Ov1N 0 N VD rt. O O Cl.) d' v1 O 0 .. GSM0.-.C1 ct CVDN0da' Ol O O N cn N YTD Balan Current Period • Account Nu v? 00 0 O O m CT 0 b O O C dam' OM O S2 00 0 r Oi 7r r O cn 00 0000 c O 'ct CN I O r-1 00 'O N O vl b N '0 v) 00 O\� CD N MO t"d' 00 C CV V)VD on hO Om0 M 00NOAMv)00 p 0:- vi M O 0,-;0 OHO VD O 00 0000 - 0 N 00 [� l•l V1Od'tz t- 00 MO) CN O v) Vl .. .-- rr 00 .-' co, M [� N 0 M O\ M r-1 e-i -291,078.37 O — Okr) N N OI O .. k) d' O OI O O ONO<Y Mv> O Uri CD CD in CD O '.O 1-10 vi 0 .--� M oO d' Vtt" 0 c 0,-W O 0 N .-+ .-+ N N OT .-+ M vt 10 .-1 1-4 M Cl '0 'ct O O O O O O 0 O O O O O O O 0 0 06 0 0 0 0 VD O v) 000 d . O O O M U7 O Cf 0 00 M tnor.cnan M V1 1,970,718.00 0 O O h 0 0) 00 0 0 0 G 04 v E U "Dia N o � O U �, «i yo �' 0 v, • '> cd G N > y b G a 0 ai a`�) _ a, y y bA U N N bpi O a ,� v ap) ai ,0 a' .0 4 '. y X C7CGE- 1 4Uw O c4 Wa�oUo W O 0 General Fund o O 1-4 GL - Revenue vs Expense (10/05/2026 - 02:02 PM) YTD Balance Current Period col Account Number • p p I CD CD CD CD CD CD CD CDCD CD CD p CD CD CD CD CD p O CD O O p p O O O O O p O O O O '/ M O O Vi OO O O 00 M ti CO CN M 0 0 V) 0 p I V N NO O 0 O O p O O e-I <t rY M e-1 M CD CD 7t CD 0I 00VD 0 rh VD p ,O N O 0 0 O O O O O r-I 7t 7 M r-I -, )4 O 0 0 01 O CD CD CD O CDCD O CD O O CD CD CD O O O O O p O O O O O p 0 0 0 0 O 0O OI O 0000 pI 0 0 O O O O O O O O O p O O 0 0 0 p O 0 0 0 0 p O O O (,) 0 G • v, bh a0 ti O O 0cbb 0 N O c0q+ 0 O ti v U d 0 0 � 0 ," ttO--ii O•O 6.1 rn N • •E O C� (/� O a� I. O a� a) ao O p, a� a) • E UixH4 O C4 Waupouo W • 0 GL - Revenue vs Expense (10/05/2026 - 02:02 PM) { CD // 9 CS\ § 52 m // \ �CN \ YTD Balance Current Period \\ \ \\ tt 553 \ /c5\\ 2 \\// \ 26&/ < e« / ® oi —, } § w m CT 7-1 - @ &\// f \ /®6// - < - % / K & ƒ « « /@\/� \ \ elco cp § / 00 C ® © ® C @ @@\@ \ \600in 00 \ /� cn ( >G / = u \\ o \ • z / ]{ •e a \/4,(\ ®,�\ / ' c \ 0 0 .— / 0 ) 6(-� t 2(\i� [ 1-3 / \ ]g// 4 4=z0U k ] cD 0 "cD 3\ m \a 7714 ® j\ © ƒ %R ^ § 0 <@3 x 1 » \a\) / 7ii \\\\ 0 \ j GL - Revenue vs Expense (10/05/2026 - 02:02 PM) U O pp I O O p 4.1 O p O O O 0 64 O O I O O O I O O U O p O O p O O O p O O p O O o CC AZ H Current Pe 0 •U Account Number p I O O p I O O O p O O O O O poI ooI 0 0 0 0 0 0 0 0 0 p pI p oI o 0 0 o o O 0 o cn u u u > u cd u ai cn >, <d o E a °� u 0 >o 0 co O R7 d • by U • w .., y Ci N 'C Pz1 • g H g • W u o W W GL - Revenue vs Expense (10/05/2026 - 02:02 PM) 4-4 u pl o pl 0 0 a)O p O O p O O U 0pl opl CO 0 O p O 6 p O O 00 Op I 0 0 O I O O p O O O O O O p O O pp l 0 pp l O O O p O O p o pp� 00 CO CO O p O O p O O GO TIF Revenue Bonds 2018A Account Numbe GL - Revenue vs Expense (10/05/2026 - 02:02 PM) V1 M p CD M O rl M p CD CN G d; O p l O rn 0-:N p v1 cV m r- o� \ 00 01 N M CD CD N CDO� ti Current Period • Account Number C.-1 O\ VD M 00 M CD pp Cfi M CC0 r rr N H N. Op l t O CD p O O O CDO 0 r CN 0 O p p 0 0 ,--i O i/j vi VID Oo0 00O r en 4 N .-+ N*�-I H « ti 2019A Improvement Bonds \CD VD M M GL - Revenue vs Expense (10/05/2026 - 02:02 PM) Q YTD Balance Current Period • \VA CA VD CD @ g § \ \© . & M 3 5 § \ 00 5 00 § \ \ 6 / VD / / .ƒ CD \ \ § \ » @1 § 9 00 \1 00 % fl @ m \ oN \e - a 6 m p p / \ p \ G 5| § 9 3 \| @ k c d £ M 3co \ § ƒ CA } @ 5 /1 @ @ @ 01 @ @ 666 3 330 e e / \ \ @ 2 \ - - j \ a) Rga / �)k \ 2 \A0 Q / • /�)$ ) \ / # 42, ,\_ \\ap� /\ ) \ ct, ta= a=a / }t/ga\/ $ ]33 ] G \\bo k \ W \a 14 / j\ % \ f I) \\\ x\% tu \\\\a $- z==4 General Capital Projects GL - Revenue vs Expense (10/05/2026 - 02:02 PM) t /\2| & 2522 a eno / 3/33 \ \ / 8 /%/ % @y@5 § //a § 3a36 // s. / ent Period \ A \ P. CD 0 > \\ W \a / /\ % \ © �^6� x \\) / () ,/\\ \ CD 0 \\\\ 0 \ \ / } & / Nat S. � %2@| 030@� « Q }\� / c«c3 % { z« -N Q 4 5\/| k 555@� © § 3CT \c 2 33a3 © s J \ j \| @ ///51 @ @ \ 606� © \ inkri to\ Street Capital Projects GL - Revenue vs Expense (10/05/2026 - 02:02 PM) U cat 7.1 YTD Balance Current Period U sts A Account N O v:S N O N CS .Ni O p \ O N N N - N M OOOI O M N O \O p IsD O '-+ p .-1 CO O '--, .~-1 e--1 M N N V1 O N Op I N 0 p M Oes'I O Oti O - Vim' a\ V1 N N O IC pI \ 0 0 oI O b O o O CD O O p O 0 0 O) 0 O 0 O 0 O 0 0 O 0 O O O 0 *-I C O N N U N C Di •n a ? C O eLi . � N a N p ci)bb Tai U ea O RCI Iv N a� s. Y rOi, Iu A, a' ..� O a) C P CL x a,a� • o a WciUo w Park Capital Projects GL - Revenue vs Expense (10/05/2026 - 02:02 PM) U YTD Balance 0 Pa 0 0 CO 00 00 N o O 0 0 vr Park Dedication b4 GL - Revenue vs Expense (10/05/2026 - 02:02 PM) Q) N b) cp a) a) a) YTD Balance Current Period U 0) u,o oN ,. +x-. N 0 .0 O N ��" NInO tit Z d 0. L4fs d Vti - o VD CD �O CDp I O M O O p O 0.6 h e r O O O O e O O 'df 7 _ in N r-i "O N p p l p N 7 O O O - I O\ 00 00- O t; p O O O 00 t 0 0 O O O O O ct [F O p O O p o 0 O O O O © ..-1 vi `_' e--1 � 0 0 N sto L cn 00 U 4 a U 0 0 rn 0 Pi 00 cci i"i U U y gf. 6J 6) N " a) .� Od U y d y N AO Rom' WOO W g Development GL - Revenue vs Expense (10/05/2026 - 02:02 PM) CD 0 0 0 0 0 p o o p o 0 N N N 0 0 Li. U a> o pl o o pl 0 0 U O p O O O O 0 O p O O p 0 0 Pat Op p0 I 0 00 p O 0 p O O o p O O p O 0 O O I O 0I 0 0 0 0 O O p O o 00I 0 00I 0 0 O p O O p o O A xxo CO woU x 0 w+ by Y 60i 0 0 y 0 E C C U E 0 > O '00 7410 N (Yy bb as 0 p U V a) g N t -,w ��a av�� a ;.Cn J aa ,.o. R+ O ci • z 4 0 U U if, In d r GL - Revenue vs Expense (10/05/2026 - 02:02 PM) U m N OI CT CD O 000 VD C YTD Balance Current Period ii d O VDOOo 00 c.6 61 VD d1- CD cD • 00 CD �j � I 0 0 CDVD �000 O CT N N000 O L O N N 00 N N p I 7 0 O CT p I 000 b O O 1-1 N O 00 O V) in 00 N 00 V1 N 00 on 00 CD o • CD o V1 CD C O O O VO 0 0 O 0 N O O O I O O O O p( O O O' O 11) O O O O O. I)) O O O O O V) V) 01 00 N m 00 m 00 0-0 cn N y C.)ti > 0 'U O (]y b0 0) Z N . N >, U O U U ,_1 0 • >'6▪ d g 0 N O 7-6)y qtiqA N G ri '� 0) 0.) C..) N d a) y y) CI.) Cgl E- H2O c4 WOU O W TIF District No. 1-2 GL - Revenue vs Expense (10/05/2026 - 02:02 PM) YTD Balance O G -• O I 00 ,r ‘.0 VD O 61 00 41 O -, O 00 Nd; MO O 4O M O OMO � o ONO N o co 0 00 co e-1 7 V-41 N 1 v1 0o 0 O O 00 00 0 0r 0 N \O 00 00 N M M M O N d ri "Tr et 4D 00 ) t N N M VD V1 00 0 O I Q\ e• O N N O 1-11 ,F O O R O 4 N M +•'� O O� 46 p mot NV7 dM' M tn.N VMj 0 00 OMO vi M O\ 00 — O 00 W N O \0 O N N M N N O dtN OI rr-1 hO4oOO 0O) VO' O VDMO O N7 /1 1-1 VD t VD M N 'O 00 O t O en' en\O 00 V) 00 '0 'O -. N M 0000 0 00000 O 00 0 0 0000 0 N 0 N 41 0000 Cri 4 ON 00 4 M M M N CD 0 0 In N N � M M c, 0 1) 0 OA N N N 0 H . gi y o U d•U N� b 1. C L. P: OD a) et N y N u, C U n 0 cW > • 'aN 0 it'Wo cd w0 Vi ' y rj ..' NdO � cl N0pOyAy a+ N ••15 d cn A C/)g4U O g 4412,vo000 W Qy.�,� Q-i <f t 1J O -ciW 30 e,i Fw c' c:D .O N NO 1ai CC3 YpoN Z 0 ebb ❑ Q. O cy 0 LJ P P. Pa [L U O o b b Sanitary Sewer GL - Revenue vs Expense (10/05/2026 - 02:02 PM) YTD Balance Current Period 000N V- pI M timed. t\OO O) 00 - O 00 000 O b N00000O O O N N r•i � O� N OO) N O V)rrnnO O CT V 1 p V) M O M O CD CD VD ON 00 NCI O onOMO � 1 '-+ Lin - ONO V) 0CD t b H N O d' M O N ,-. d'N O OI t O 00t— 0 t 0)d;MO O \o C o000O O r NcnoO 0 r GN O rn t� rH 00 V) ,-, et N d.-O „ 00 4l� N 7 ' r-1 V) N 00 00 O d O I Tr CD VD N 00 00 �00�0 00 - N O N t O 00 O rF 0 O H rn V' 00 VI ) M CA V) N + 7 V) N N 00 Cl N N 00 14? 0I O O O O O p O O r n An 0 0 O O CD00 00 CD 00 N d O t- N V' V) r-1 v 0 v> bA > 0 0 P4�U8o UN 'b.v a, P4 bA Q) cc as d CEC V 1. U d N w G C 67 a) .y 1-4 Q ,! G) y tb,A bA U N v d° C) N •� 0) 0)) ri)R4�U0 a WPyroOUO W Storm Water M O GL - Revenue vs Expense (10/05/2026 - 02:02 PM) YTD Balance 7:1 0 0 01 o 0 0 0 0 0 l o 0 O O p O 0 0 0 0 0 O O CD CDp O O p O O p O O p O O O O O p l O O O O O O O O O O O O O O p l O O O O O O O p O O O O 61 O O O O O 61 O O O O O O O O O O O O O O O p O O O O O O O O O 0 61 O O O O O O I O O O O O O 0 0 0 0 0 O O O O p O 0 0 0 0 0 O O N 6,0 cn a 0 0 a)� ai p Ri bq ❑ vU N T N a) •7 ,U :• G .h as O N � vOi 'L y . a) ,." y d O 1r al an 4aXu 'Lt 0 ai `-' ai k J Q �aX 0 wR4H O ;14 WwO0 C210 W 4.1 a ❑ •C v aT CN D a a w d a a GL - Revenue vs Expense (10/05/2026 - 02:02 PM) 00 1D M O h. 000 O t- U O O --1 s YTD Balance Current Pe 0 O con � � A � � a bi)�C ,4o r"'1 .9 N ch O c0 3 Q) 0 O a) G 1v�ni a aetz o C. al. aw• dU pyWC7 Re GL - Revenue vs Expense (10/05/2026 - 02:02 PM) LAUDERDALE COUNCIL ACTION FORM Meeting Date October 13, 2026 Agenda Item Investment Report Action Requested Consent ❑X Public Hearing ❑ Discussion ❑ Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Following is the Third Quarter Investment Report for 2026. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council acknowledges the investment report for July - September 2026. Third Quarter 2026 Investment Report INVESTMENTS As of September 30, 2026, the City had the following amounts with official depositories: North Star Bank $ 220,165 Northland Securities 1,109,833 RBC Dain Rauscher 800,000 4M Fund 1,117,475 TOTAL 7°/U 25% 34% $ 3,247,473 ❑ North Star ■ 4M Fund • RBC Dain Rauscher ❑ Northland Securities DEPOSITORIES AND INVESTMENT TYPES North Star Bank Checking Account $ 220,165 4M Fund Joint Powers Investment $ 1,117,475 RBC Dain Rauscher US Government Securities $ 0 Certificates of Deposit $ 800,000 (8) Northland Securities Money Market Account Certificates of Deposit $ 209,833 $ 900,000 (9) The City's Investment Policy sets some perimeters for investments, such as no more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. No investments shall be made with a term over ten years unless with prior approval from the City Council. INVESTMENT TERM Liquid assets are money market accounts. 1-5 Years are made up of certificate of deposit and US Government Instrumentality Securities. 6-10 Years are US Government Instrumentality Securities. 11-15 Years are US Government Instrumentality Securities. 15+ Years are US Government Instrumentality Securities and bonds. US Government Instrumentality Securities are financial intermediaries established by the federal government to fund loans to certain groups of borrowers, such as homeowners, farmers and students. Most active issuers are Federal Horne Loan Bank, Federal National Mortgage Association (Fannie Mae) and Tennessee Valley Authority. Maturities range from three months to 30 years with fixed interest rates. 2 50 40 30 20 10 0 50 40 30 20 10 0 EOY 2025 Investment Portfolio by Holding Period ■ Liquid Accounts ■ Up to 1 Year ❑ 12-24 Months ❑ 24-36 Months ❑ 36-48 Months ■ 48+ Months Third Quarter 2026 Investment Portfolio by Holding Period ■ Liquid Accounts ■ Up to 1 Year ❑ 12-24 Months ❑ 24-36 Months ❑ 36-48 Months ■ 48+ Months 3 INVESTMENT TYPES Money Market $ 1,327,308 Bonds 0 Certificates of Deposit 1,700,000 US Government Securities 0 Government Bonds Securities 1 Certificates of Deposit M oney M arket Maturity Date 8/11/2028 8/7/2028 2/18/2028 8/7/2028 2/11/2028 11/12/2027 10/22/2027 9/23/2027 8/13/2027 5/10/2027 4/14/2027 3/17/2027 2/12/2027 1/19/2027 1/19/2027 12/4/2026 11/9/2026 9/21/2026 9/11/2026 8/13/2026 8/12/2026 8/6/2026 7/31/2025 7/17/2026 Type CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD Interest Rate 4.60% 4.25% 4.30% 4.20% 3.85% 4.15% 3.70% 3.90% 3.85% 4.00% 3.95% 3.70% 4.10% 4.05% 3.85% CD 4.20% CD 4.15% CD 4.00% CD 3.95% CD 4.15% CD 4.20% CD 4.25% CD 4.20% CD 0.95% Investment Schedule Investment Broker Northland Northland RBC RBC RBC Northland Northland RBC RBC Northland RBC Northland Northland RBC RBC RBC Northland RBC RBC Northland Northland Northland RBC RBC Amount 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100, 000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 Bank JP Morgan Chase Bank Toyota Financial Sgs Bk Ally Bk Sandy UT Central Bank, Little Rock Morgan Stanley Private Entrebank (MN) John Marshall Bank Northeast Bank City National Bank LA Live Oak Banking Golden Bank National MI Bank Trustone Financial CU Gate City Bank Blue Ridge Bank State Bank of India DMB Community Bannk First National Bank Sioux Falls American Express Bank New England Merrick Bank Harborstone Credit Union Bank Sierra Texas Exchange Bank, Crowley The seven investments in blue matured this quarter. Five new investments highlighted in red were purchased. Staff plan to continue investing primarily in non -callable CDs to guarantee good yield over the next three years despite ebbs in the market. 5 INTEREST EARNINGS The following chart shows the interest earnings since 2005 with 2007 being the best year with earnings of $161,884. Investment interest earned through the end of 2025 totaled $155,131. Investment interest through the third quarter of 2026 totaled $98,289.49. Ideally, in 2027 the City will best the 2007 interest record. 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 t() CO h CO CA O N C') U[) CO Is- CO O 0 N C) CO O O O O O N N N NNN 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NNNN NNNNCNINNNNNNNNN NNN CD N 0 N 6 a t) LE, 0) C - 0 N � (0 O N t- 1` N N tn N 0 L U (0 r r r (0 N V V n 0) (0 m r N (O ' 6i ' 0' (V N 6 0 0 0 M W (0 V N N N (0 N (0 r (O m C) (0 00000000 r r r i i r i r r i r i i r r r i r t0 N 6 r r r r r r r r r r 16 o o (0 N V V N 0) (00) N(0 p r r 0' c0 N N 0 O (0 O C) ' 0 C) V (O (O N (0 N (6 r 0 0 (+) (0 (0 (0 (0 (0 N (0 (0 (1) O o V .- O O r r r O O r r r r r ' O ' O O O O O O O 0 0 v- .- m 0) V N V r (1) 0 (0 0 (n (O O O O O O O 0 356.71 - - 356.71 100,000.00 - - - - 100,000.00 - - - - - 80.68 - - 80.68 200,000.00 437.39 - - 437.39 - 200,437.39 300,000.00 1,049.01 - - - - 1,085,89 - 200,437,39 300,000.00 2,134.90 400,000.00 I 504,000.96 I 304,000.96 I 300,000.00 I 6,822.11 I • From "Cash Balances" Report '.. Investments 3,245,314.97 • Fund 101 Balance 2,798,924.24 446,390.73 Investments 3,245,314.97 Interest 6,822.11 New Balance 3,252,037.08 w O q N M o C0 r O r m r V' n 1` V O O o' 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o000006666 ' 0 0 0 0 0 0 0 0 0 0 O O O O O o 0 O 0 0 6666666666 0 0 0 0 0 0 0 0 0 0 r r r r r r r r r r 0 r m f` V r 0) N r ' 00 00 o o " 00 0 0 66 0 O 0 O o 0 0 O O " 0 0 0 0 0 0 N 0 0 0 0 0 0 0 W0 o 0 0 00 o ro o 00 0 0 0 0) 0 00 0 0 0 m 0 O O V 0 0 O O O m 0 r r r r r N opN 6 0) m V m m m a" (N N n (N NW M M N V of t4 N N. n N. m a N ((I V (') M Transfers Transfers Interest/ Purchases Sales in out Dividends - - 3,575.63 - 1,153.63 - 339.73 - - 339.73 - 348.22 - - 348.22 - 352.47 - - 352.47 - 352.47 - - 352.47 - 356.71 - - 356.71 - 360.96 - - 360.96 - 356.71 - - 356.71 - 360.96 - - 360.96 - 373.70 - - 373.70 - 373.70 - - 373.70 3,575.63 3,575.63 - 4,729.26 - 103,915.47 103,915.47 - - 356.71 - - 356.71 365.21 - - 365.21 - 2,041.64 - - 2,041.64 - 101,071 23 - - 1,071.23 - 80.68 - - 80.68 - 103,915.47 103,915.47 103,915.47 3,915.47 - - 103,915.47 175,000.00 1,349.24 - - - - 1,202.86 '... - - 103,915.47 175,000.00 2,552.10 - I 107,491.10 I 211,406.57 I 278,915.47 I 11,196.83 From "Cash Balances" Report Investments 3,334,118.14 Fund 101 Balance 2,750,291.95 583,826.19 Investments 3,334,118.14 Interest 11,196.83 New Balance 3,345,214.97 (n MN o 0 N N M m N O (O t` N 0 0 O 0 O O O c- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000000 0 0 0 0 0 0 0 0 0 0 c-c- ..... c- r .- V O N f` N ' 00 0 0 0 0' 00 O O O O O O ,-,- 0 0 O 0 O 0 0 ' 000000,00 00000000 0 0 0 0 0 0 (0 O' 00000000 O O O O O O m 0 0 0 0 0 0 0 V' O 00000000 N W (O (0 m V 0 c- 0,0 WO 64 ' ' r N W V (O V ,000 0 N W O (0 (0 (0 V 00 0 0) 0 M V O N O O N O O O N O O N O N N N N N N N N N N N N N N Zi 2 N N W W WW (� W N W N N W W N m N N N No NO N N N N N N N N N N N N 00,000000000000 a a N 0m‘,2.°(n(")N rWWWWWWN 0 0 N (O 0 N V W W V V V V V (O V V N N N N N N N N N N N N N N N 000000000.000000 N N N N N N N N N N N N N N N ((9) NM V Nm.io W N 0 N W'- 0'- 0 0 N 0 W CCIWWWWWWWW p 0 0 0 0 0 N0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N CN96rry W vrnrnCN Ml�r) W ti - W m r n M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O h 0 0 0 0 O O N N O O O O O N N O N O N O O O O O N N N N N N O N (O N 0 0 W0 W m 0 0 W N0 m N m V V V 6 V O V V V V V 4 4 V V V V V V M 6 6 O V M V V O V O V N N N r - W r r g m 0 0 M .? N <n (WQ Q Z V m 91 > W m Q, W a.0 Q p O GO1O2, ro U' YJ2r}N W U W W 000,- V NNNN00(0NW )0 (0 N (0 W W (0 W W (0 V 0 .- 0 0 N W V W N V W W W W N O (0 V r 10 0)0 N� Imo J U W W= m Q m J p IaL Z m j r. OZWoOO>-> r F(6 () NV ON- 0 W 0(0 0 0) W (00 V 0 N O O r V (0 O r (O W c- (0 W N N V O W (m0 W(0 0 OV (0 0 0 W VO Portfolio Value TOTAL INVESTMENTS AND CDs. m d N V O C N — m M Nr t, m p r M N ,i M r r O O O O O O O O O o 0 0 0 0000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 r 0 0 0 0O O 0O O 0000000000 0 0 0 0 0 0 O co O 0000000000 r r r r r r r r r rn d' M N M r 0 0 0 0 r O 0 r 0 0000000 N 0 0 0 o o d 0 d o 0 0 0 r 0 0 0 0 0 0 l0 r O O M 0 0 0 0 0 0 0 0 0 O O O O O O O OO '�} 0 0 0 00 0000, r00 r N W fD M rn [f m Mt,- ado O N 000 r N N O ti M r r O m O 0 M N V N to N 1D 10 N0 Transfers Transfers Interest/ Purchases Sales in out Dividends - - 103,368.52 - 842.28 304.11 - - 304.11 328.77 - - 328.77 304.11 - - 304.11 336.99 - - 336.99 341 10 - - 341.10 341.10 - - 341.10 - 345.21 - - 345.21 - 349.32 - - 349.32 - 345.21 - - 345.21 - 100,372.60 - - 372.60 - 103,368.52 103,368.52 - 4,210.80 i r r N r V M i r i r i r N r d M r i r r r r i r r i r r i r r r r i r r m O r r r r r r r r r r r r i r r r i i r W 0 r r r r r 00 r n r r i i i r i r r i r r rn N M N a r i rn N N a i - - 423.29 100,000.00 386.16 - 1,196.09 423.29 100, 000.00 1,582.25 - I 103,791.81 I 103,791.81 I 100,000.00 I 6,216.34 From "Cash Balances" Report Investments 2,845,446.38 Fund 101 Balance 2,818,391.95 27,054.43 Investments 2,845,446.38 Interest 6,216.34 New Balance 2,851,562.72 ONCO G F (ry o o M m-- ti r N O O N (0 r r O O O O O 0 0 0 0 0 0 0 0 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0' 00000000000 0 0 0 0 0 0 0 0 0 0 0 0 0" 0" o O" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 r r r r r V N O 0 rn M r O O 00 0 0' O O 0" 0 O O o O O O 0 0 0 r 0 0 0 0 00 0" 0 0 O O O r r r 0 0 0 0 0 o N o 0 0 0 0 0 0 0 0 0 0 0 0 N r 00 o 0 0 M 00 0 0 0 01 0 o 0 o 0 v 00 0 00 01 r r r r r r In m m M rn 0) O) W 0 0 M CO CO 0 Ol 0 NO " of ' 0 M r r M 0 0 N 2,945,346.38 Transfers Transfers Interest/ Purchases Sales in out Dividends - - 3,456.73 - 668.05 314.25 - - 314.25 339.73 - - 339.73 314.25 - - 314.25 348.22 - - 348.22 - 352.47 - - 352.47 - 352.47 - - 352.47 356.71 - - 356.71 - 360.96 - - 360.96 356.71 - - 356.71 360.96 - - 360.96 - 3,456.73 3,456.73 - 4,124.78 i r r rf) M i i r i r i n r In M r i i r i r r i r r r m W m r r i i i i r r r r r r r r r r W W r r r 10 m r r r O) M M V r r rn M M v - - 437.39 130,000.00 671.85 - - - - 1,157.27 - - 437.39 130,000.00 1,829.12 - I 3,894.12 1 3,894.12 I 130,000.00 I 6,391.29 From "Cash Balances" Report Investments 2,939,055.09 Fund 101 Balance 2,768,874.07 170,181.02 Investments 2,939,055.09 Interest 6,391.29 New Balance 2,945,346.38 0 ON N V O C N S.S, 10 co m M 0) M r 0 m CO 10 0 N r r 0 000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 06 0 0 0 0 0 0 0 0 0 0' 0 0 0 0 0 O O o 0 0 00000000000 O O O O O 0 0 0 0 0 O O O 00000000 C.V..M 0) M Ol co m N m r r 0 0 00 06 r O O O 0 r 0 0 0 0 0 0 0 0 0' o O 0 0 0 0 O O O O O O 1- r 0 0 0 0 00.0 0 0 0 0 0 0 CO Oa O OO O r a O O O O O M O O o 0 0 rn O O O O 00 00001 N.-rn ) to W (O M rn 0) O) yr r 1` ^ 0 M CO O 00 O 0 M M r r In 0 00 00 0 CO CO 01 0 N 00 01 0 0 0 M Transfers Transfers Interest/ Purchases Sales in out Dividends - - 103,604.40 - 565.47 - 283.84 - - 283.84 306.85 - - 306.85 - 283.84 - - 283.84 - 314.52 - - 314.52 - 318.36 - - 318.36 - 318.36 - - 318.36 322.19 - - 322.19 326.03 - - 326.03 - 322.19 - - 322.19 - 326.03 - - 326.03 - 100,482.19 - - 482.19 - 103,604.40 103,604.40 - 4,169.87 - 322.19 - - 322.19 100,341.64 - - 341.64 - 1,933.97 - - 1,933.97 - 1,909.18 - - 1,909.18 - 1,983.56 - - 1,983.56 - 1,958.77 - - 1,958.77 - 72.88 - - 72.88 - 102,057.95 - - 2,057.95 - 210,580.14 - - 10,580.14 - - 210,580.14 200,000.00 979.09 1,188.91 - - 210,580.14 200,000.00 2,168.00 - I 314,184.54 I 314,184.54 I 200,000.00 I 16,918.01 From "Cash Balances" Report Investments 3,052,137.08 '..... Fund 101 Balance 2,754,734.68 297,402.40 Investments 3,052,137.08 Interest 16,918.01 '.. New Balance 3,068,955.09 '.... m CON 0 N A N CO a N Di r N 1` r. W r " 00 O O O O O O o 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 000000000000o r 000000000000 0 0 0 0 0 0 0 0 0 0 0 o" o" 0 0" 0 O" 0 0" O" 0 0" 0" o 0 0 0 0 0 0 0 0 0 0 o N In rn t� N m 0 ' O O O O 00 ' O O 0 0 0 0 o 0 O 00 O O O 00O r O O O 0 0 0 0 0 0 0 0 0 O O O O O O 0 O 0 0 0 0 0 0 0 o 00 0 000100 O O O O O 0 0 0000,0 0 M 0 0 0 0" v 0 0 0000,0 r W CO t0 CO 0) 0) rn O 01 CO N: Ni N V Or, 00 m` co 0 NM " o I,q Co, vi N. 0 3,252,037.08 0 U 0 M 0 0) N 0 C N N m M 1. 0 0 0 00 0 0 0 O 0 0 0 O O O0 O O O O O O O O O N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .000000000 r 666666666 N 0 0 0 0 0 0 0 6 O 0 0 O O 0 0 0 O 0 a N (0 (D 1: O ' 0 0 0 O 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0000000 00 O O O O O O O O O 0 66v. O O O O O O O O 66 O 0 0 0 0 0 0 0 00 v. 0 0 O 0 0 O 00 M n M (() 'd 0 00 or. n, V O t N 00 N N 3,313,519.18 Transfers Transfers Interest/ Purchases Sales in out Dividends 300,000.00 302,739.06 300,000.00 587.58 100,000.00 - - - - 100,000.00 - - - - 100,000.00 - - - - 314.25 - - 314.25 339.73 - - 339.73 314.25 - - 314.25 348.22 - - 348.22 352.47 - - 352.47 100,352.47 - - 352.47 100,356.71 - - 356.71 100,360.96 - - 360.96 300,000.00 602,739.06 302,739.06 300,000.00 3,326.64 4,175.07 4,175.07 - - 356.71 - - 356.71 100,000.00 - - - - 1,909.18 - - 1,909.18 1,909.18 - - 1,909.18 100,000.00 - - - - 200,000.00 4,175.07 4,175.07 4,175.07 4,175.07 - 304,175.07 200,000.00 2,515.30 - - - - 1,291.97 - 304,175.07 200,000.00 3,807.27 500,000.00 I 606, 914.13 I 611,089.20 1 504,175.07 1 11,308.98 From "Cash Balances" Report Investments 3,302,310.20 Fund 101 Balance 2,794,788.83 507,521.37 Investments 3,302,310.20 Interest 11,308.98 New Balance 3,313,519.18 f0 0) N 0 0 C N N Om CO--- O 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 N � 0 0 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 0 0 a O O O O O O O 66 O 0 0 0 0 0 0 0 0 0 N,,, . " . . O 0 0 0 0 0 0 0 0 ' 0 (() ([) 0) 0 0 V � 00 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � 0 0 0 � 0 0 0 0 0. O O O O O O 0 0 O 0 0 0 no O O O O O on 00 O O O O 00 00 c- - r .- N- 0 0 O 0 O O O W 1. M M 0'1 N N M N (D W W M 0 r (0 n M O. M 0 3,302,210.20 Transfers Transfers Interest/ Purchases Sales in out Dividends - - 2,650.71 - 1,198.37 - 304.11 - - 304.11 328.77 - - 328.77 - 304.11 - - 304.11 - 336.99 - - 336.99 - 34110 - - 341.10 341.10 - - 341.10 345.21 - - 345.21 349.32 - - 349.32 2,650.71 2,650.71 - 3,849.08 - - 206,631.65 206,631.65 - 345.21 - - 345.21 - 2,008.36 - - 2,008.36 - - 104,200.00 - - 4,200.00 - 100,078.08 - - 5,141.23 - 206,631.65 206,63165 206,631.65 11,694.80 - - 206,631.65 - 1,608.38 - - 300,000.00 - 716.13 - 506,631.65 - 2,324.51 �. 209,282.36 j 715,914.01 1 206,631.65 17,868.39 From "Cash Balances" Report Investments 3,284,441.81 Fund 101 Balance 2,638,834.77 645,607.04 Investments 3,284,441.81 Interest 17,868.39 New Balance 3,302,210.20 0 0) N 0 0 C N N p m M N 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 W. � O O O O O O O 0 0 0 W 0 0 0 0 0 0 0 0 0 Tr0 0 0 0 0 0 0 0 0 O 666666666 N O O O O O O O O O e- V. c- N- 0 0 0 0 0 0 0 0 0 ' N V (O W O O 00 0 0 0 000000. 00 O O O 000000. 1 0 0 0 0 0 • 0 0 0 0 0 0 (0 0 0 0 0 00 0000 O 0 0 0 O O O O O 0) O 666 O O O O O V' O O O O O O O O 0 0) r .- s- 4 (0 W (D M 0) V 0 M ON. < n 0. 0 W M N V a (A W 0 W N W C M V (0 N Transfers Transfers Interest/ Purchases Sales in out Dividends - - 105,190.02 - 1,061.43 - 314.25 - - 314.25 339.73 - - 339.73 314.25 - - 314.25 - 348.22 - - 348.22 - 2,094.25 - - 2,094.25 - 352.47 - - 352.47 352.47 - - 352.47 - 356.71 - - 356.71 360.96 - - 360.96 - 100,356.71 - - 356.71 - 105,190.02 105,190.02 - 6,251.45 - 356.71 - - 356.71 - 80.68 - - 80.68 - 437.39 - - 437.39 - - 400,437.39 - 568.09 - - - 275,000.00 522.16 - - 400,437.39 275,000.00 1,090.25 - I 105,627.41 I 505,627.41 I 275,000.00 I 7,779.09 From "Cash Balances" Report Investments 2,976,662.72 Fund 101 Balance 2,685,527.64 291,135.08 Investments 2,976,662.72 Interest 7,779.09 New Balance 2,984,341.81 N d) t0 U a From "Cash Ba Investments Fund 101 Bala Investments Interest New Balance o 00 0 C N c 00 00 W 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 N 0 0 0 0 0 o0 0 0 0 0 0 0 0 0 0 <4 O O O O O O O O O O O 0 0 0 0 0 r M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) 000000000 0 NCO O O O O O O O O O 0 N N M 0) 0 0 0000000000 0000000000 0 0 0 0 0 0 0 0 0 o O 0000000 0 0000000 0 0000000 0 O O O O O O O 0 0 O , r,. 0 o O 0 O 0 0 00 a e- N N i- m M O Dom Imo 00 0 o r a 1,: 3,027,307.58 Transfers Transfers Interest/ Purchases Sales in out Dividends • From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance 0 V 0 C N V m 0 e- 00 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 N 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 C1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' M 0 0 0 0 0 0 0 0 0 W O O O O O O O O O 066666000" 0000000000 e- r- e- e- e- e- , e- e- 0 N N M CO 8 O e- 0000000000 0000000000 0000000000 0 0 0 0 0 0 0 0 0000000 o 000 0"00 O 0000000 e- 0 0 0 $ $ $ 0 0 O 0 0 0 0 00 Me 00 N M 0 M O 0)0 0 00 0 0 N 0 a r" e- 00 N 1� M 00 0 Ni Transfers Transfers Interest/ Purchases Sales in out Dividends From "Cash Balances" Report Investments Fund 101 Balance Investments Interest New Balance W 0 0 C N 1207 m m 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0i6666666666666666. 0 0000000000 ) 0 0 0 0 0 0 0 0 0 6666666666 0 0 0 0 0 0 0 0 0 0 0000000000 N e- a e- e• e- e- a 0 N N 0 0) M O r 0000000000 0000000000 0000000000 r 0 0000000 0 0000000 0 64666666 O 0000000 e- e• e- e• e- e- e• e- 0 0 O r r r r 0 0 O 0 0 O O M 00 0) N N r 10 N 00 W N N tO a r 0 0 N 00 a 1, 3,027,307.58 'O N N0 ND C — Q N, C p IO H G C N In N n N N V O, a; M V p, N,, «) C)M MM M , r , , , , i , , , , , , , i N O) . e- 00M1- N r N N a 0 0 0) M 0') 0 N N O) 8 0 (N0 356.71 - - 356.71 1,966.03 - - 1,966.03 1,940.82 - - 1,940.82 102,038.36 - - 2,038.36 101,991.23 - - 1,991.23 208,293.15 - 8,293.15 - 208,293.15 300,000.00 2,045.04 - - - 1,279.77 208,293.15 300,000.00 3,324.81 209,962.07 I 209,962.07 I 300,000.00 I 13,788.40 From "Cash Balances" Report Investments 3,013,619.18 Fund 101 Balance 2,652,907.61 360,711.57 Investments 3,013,619.18 '... Interest 13,788.40 New Balance 3,027,307.58 ', co o co to a o „0 o o co o o o E E E E N: < 8 < < < N 1-10 --00 (0 CO a • f, o ▪ EEE • 4= 4, $ c E • ), o. a. „ ol o, c ccc IL To > • >, o co 5 -6 6 COZWII2,t1- co o 0 Lc) o tO E.t•-: O N D000000 o m00000 <IN 0 N CO h. 0 05 o O a) 0 m0000 o 6": O o o O 0 0h: 0,00 00000 -0 „cE c,r-- o co m co 6- F-o co • 2 .6 g t E 15, > 0 5 5 -F-F, 5 E E 0, o EEEE E co co 0 c‘,4 c? E -5 .ct co co o EIZD cv "4- I - ‘00000000000000000 ,00000000000000000 0 to c,i6666666666666666 c.4 n000000aaa co c000aaa000a co oi 0 cri 66 o" o" 66666 0000000000 N 0000aaaaao a o oa00000000 o o 6666666666 ' 0 0 o 0000000 o o 0000000 0 0 0 CO 000000 0 1-• `t- 1,117,475.00 3,027,307.58 lances" Report LAUDERDALE COUNCIL ACTION FORM Meeting Date October 13, 2026 Agenda Item Larp. Snow Plowing Action Requested Consent ❑X Public Hearing Action ❑ Resolution Discussion ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received a proposal from 8th Day Landscaping for the winter season. They clear snow in front of the homes along Larpenteur Avenue on the north side. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council directs staff to enter into a contract with 8th Day Landscaping for snow removal services as presented. Contract between the City of Lauderdale and 8th Day Landscaping, LLC. This contract (the "Agreement") is made and entered into this 13t1' day of October, 2026, between the City of Lauderdale, Minnesota (the "City"), and 8t11 Day Landscaping, LLC., (the "Contractor"), (collectively, the "Parties"). Scope of Services Snow plowing specifications for roadways, driveways and parking areas: Snow removal of roadways, driveways, and parking areas is not a part of the scope of services expected from the Contractor. In the event the services are needed, city staff will make arrangement with the Contractor at the Equipment/Product Rates defined below. Snow shoveling specifications: Trigger depth: 1.5 inches The snow removal area is identified in Appendix A: Sidewalk Segments for Snow Removal. Snow shoveling will be completed by hand or power method. Snow shoveling will be completed with the following guidelines. 1. Snow will be removed from the walkways so as to maintain a minimum clearance of 36 inches. Cut outs for bus access also will be cleared to maintain a minimum width of 36 inches. 2. Walkways will be shoveled within 12 hours of cessation of snow. This standard will be used for all snowfalls that meet the trigger depth, and do not exceed 6 inches. For snow falls that are between 6-12 inches, the standard snow removal time will be extended an additional 18 hours. Any snowfall that exceeds 12 inches will be handled on a best effort basis. 3. Removal of ice built-up is not the responsibility of the Contractor. 4. All mail boxes will be shoveled around so they may be accessible for the residents and mail carriers. This will be completed within 12 hours for snowfalls that meet trigger depth, but do not exceed 6 inches. Snowfalls over 6 inches will extend their removal time an additional 18 hours. 5. Fire hydrants will be cleared of snow within 12 hours, for all snowfalls that meet trigger depth, but do not exceed 6 inches. Snow falls that exceed 6 inches will extend the removal time an additional 18 hours. Any snowfall that exceeds 12 inches will be handled on a best effort basis. 6. On occasion when temperatures reach -15F or less, shoveling may be delayed until safer working conditions prevail. Snow Removal: Call Out In the event a property owner along Larpenteur Avenue does not perform snow removal or snow removal satisfactorily, the Contractor agrees to provide snow removal service in the same manner as it does in the contract area identified in Appendix A. This service requires a phone call or electronically written notice from the City Administrator or their designee. The Contractor will perform the service within 24 hours of receiving notice. Services will be provided at the costs identified in Equipment/Product Rates and billed to the City. The City is responsible for seeking reimbursement from the property owner serviced. Sanding of Driveways, Parking Lots, and Walks Sanding of drives, parking areas, walks, walkways, and steps will be completed as requested. Sanding and salting is available at an extra charge and will be billed at $120.00 per ton of sand salt mix. The Contractor is not held responsible for injuries or accidents related to winter conditions. The Contractor will not be held responsible for turf damage due to sanding or salting. Sanding / Salting / De-icing Options (upon request) Ice melt products will be applied to roads and walkways as requested only. Cost for ice melt on roadways is $120.00 per ton of salt sand mix or $1.55 per pound applied to walkways. The Contractor is not held responsible for injuries or accidents related to winter conditions. The Contractor will not be held responsible for turf damage due to deicing procedures. The City will contact the Contractor when the City would like salt, sand, or deicing products dispersed. This will require a phone call or written statement from the City Administrator or their designee. Inspections The Contractor will inspect sidewalks by May 15, and report any damages caused by snow plowing. Any damages that occur in excess of $150.00 must be reported immediately. Responsibility of the City The following activities are not part of this contract; however, the Contractor will advise the City to reduce costs in these areas. 1. Ice accumulation. 2. The use of deicer materials or activities not defined in these specifications to promote safety. 3. Snow removal, hauling, or relocating snow piles. 4. Any damage caused by protruding objects from paved areas, or from items not visible to the Contractor at the time of snow operations. 5. Snow removal requests that are below the specific trigger depth, or that are outside the specifications. Compensation The Contractor will furnish all labor and materials for contract specifications. The above contract is valid from November 1, 2026 to April 30, 2027. The Monthly Contract amount is $815.00 per month which the City will pay in six equal installments of $815.00. The City agrees to pay the Contractor in full within 35 days of date of invoice. Payments not received within 35 days will be charged a service charge of 2% per month. Any increase in taxes or other regulations that become effective during the term of this agreement shall be passed on to the City. -Any increase in fuel prices over 25% will be passed on to the City. -Any services performed outside of these specifications will be billed at the following rates. Equipment/Product Rates The following rates apply to additional services performed by the Contractor. A minimum charge of $75 applies to callouts. • '/2 ton plow truck with operator: $79.00 per hour • % ton plow truck with operator: $89.00 per hour • One -ton plow truck with operator: $99.00 per hour • Hand shoveling: $75.00 per/man hour • Sidewalk salt: $1.55 per/lb. applied • Magnesium salt: $1.95 per/lb. applied • Walk behind blower: $75.00 per/hour • Salt and sand mixture -for driveways: $130.00 per ton • Bobcat with operator: $130.00 per hour (1 hour minimum.) • Dump truck with operator: $150.00 per hour (1 hour minimum) Terms of Contract 1. Terms and Conditions The term of this contract shall be for a period of six months commencing on November 1, 2026, and terminating on April 30, 2027. The time performance of any portion of the obligations of the Contractor under this agreement shall be of the essence, subject only to delay caused by or contributed to by act of the City, its agents or employees, labor disputes, fire, unavoidable casualties, act of God, or action or non -action of utilities or of local, state, or federal government. 2. Insurance The Contractor shall fully insure itself against any and all liability which it may have under the worker's compensation law, general liability, and automobile coverage. The Contractor shall furnish a certificate of insurance to City prior to beginning work. 3. Force Majeure The Contractor shall not be liable to City for any damages to property, personal injuries, or other liability arising outside of the Contractor's control including but not limited to, vandalism, flood, rain, fire, wind, heavy snow, freezing, strikes, lack of salt availability, other natural causes, acts of God or acts of persons other than the Contractor's employees or agents. 4. Independent Contractor Relationship. It is expressly understood that the Contractor is an "independent contractor" and not an employee of the City. The Contractor shall have control over the manner in which the services are performed under this Agreement. The Contractor shall supply, at its own expense, all materials, supplies, equipment and tools required to accomplish the work contemplated by this Agreement. The Contractor shall not be entitled to any benefits from the City, including, without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, or retirement benefits. 5. Indemnification. The Contractor agrees to defend and indemnify the City, and its employees, officials, volunteers and agents from and against all claims, actions, damages, losses and expenses arising out of the Contractor's performance or failure to perform its duties under this Agreement. 6. General Provisions. A. Assignment. The Contractor may not assign this Agreement to any other person unless written consent is obtained from the City. B. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. C. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. D. Savings Clause. If any court finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. E. Waivers. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. F. No Waiver by City. By entering into this agreement, the City does not waive its entitlement to any immunity under statute or common law. G. Termination. Either party may terminate this agreement at any time for any reason. If the contract is terminated early, the City will pay a prorated fee for services performed to date. 7. Complete Agreement This agreement and all amendments and exhibits hereto specifically signed and incorporated herein, constitutes the entire agreement between the parties and supersede any and all other agreements, either oral or in writing. By signing below, each party acknowledges that they have read and understand this agreement and that no representation, inducement, promise or agreement oral or otherwise, has been made by any party, which is not embodied within. This agreement shall be construed as objectively in the light of its overall purpose, which is to provide the services herein for compensation. Neither the souse nor the authorship of this agreement shall cause bias or presumption in the constitution or interpretation of this agreement. Any changes to the terms or conditions of this agreement are not binding unless in writing and signed by both parties hereto. 8. Notices Notices under this contract shall be reserved on the parties by certified mail at the following addresses: City: City of Lauderdale 1891 Walnut St. Lauderdale, MN 55113 Contractor: 8th Day Landscaping 1430 County Road C. West, Suite 500 Roseville, MN 55113 In witness thereof, the parties hereto have executed this agreement the day and year first written above. By: Heather Butkowski, Lauderdale City Administrator By: Print Name: Owner/Operator 8th Day Landscaping Appendix A Sidewalks Segments for Snow Removal tilt0.1j1 t, I ohs t *). la-W.1441 Sidewalk RFP option City of Lauderdale. MN con c.—sia-ta+ rOm.1,ezrpadia, LAUDERDALE COUNCIL ACTION FORM Meeting Date October 13, 2026 Agenda Item Encroachment Agreement Action Requested Consent © Public Hearing Action ❑ Resolution Discussion O Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: City code allows for fences to be constructed in unimproved alley rights -of -way or vacated rights - of -way with utility easements upon completion of an encroachment agreement between the City and property owner. A permit has been applied for to construct a fence in the utility easement area at the rear of the property. The agreement has been reviewed by the city attorney and is attached for your review. STAFF RECOMMENDATION: By approving the Consent Agenda, the City Council is approving the Encroachment Agreement with the owners of 1897 Carl Street. ENCROACHMENT AGREEMENT This Encroachment Agreement ("Agreement") is made as of the day of 2026, by and between the city of Lauderdale, a Minnesota municipal corporation (the "City"), and Paul F. Picard and Peiju B. Liu Picard, the property owners (the "Owners"). RECITALS A. The Owners are fee owners of Ramsey County PID 17.29.23.31.0108, real property located at 1897 Carl Street, Lauderdale, Minnesota and legally described as follows: Lot 6, Block 2, Rasmussen Evergreen Terrace, according to the recorded plat thereof, and situated in Ramsey County, Minnesota (the "Property"). B. The Property is subject to a public utility & drainage easement along its western boundary (the "Easement") and the Owners intends to construct a fence within said Easement (the "Encroachment"). A depiction of the Encroachment is contained on Exhibit A attached hereto. C. Fences may be constructed in drainage and utility easements, in unimproved alley rights -of -way, or in vacated rights -of -way with utility easements upon completion of an encroachment agreement between the City and the Owners pursuant to the terms and conditions of this Agreement. AGREEMENT NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements set forth in this Agreement, the parties agree as follows: 1. The Owners may maintain the Encroachment within the Easement and in accordance with this Agreement. 2. The permission granted by the City in this Agreement is limited exclusively to the fence depicted in Exhibit A, and no additional improvements may be constructed or installed by LA 135-3-69 1683. v I 1 the Owners within the Easement unless expressly authorized by the City or the Lauderdale City Code. 3. This Agreement shall not prevent or impair the future exercise of easement rights by the City, including the right to enter the Easement for locating, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing water main, sanitary sewer lines, utilities, drainage ways, and stormwater facilities therein. 4. The Owners shall be solely responsible for the maintenance of the Encroachment, including but not necessarily limited to the fence, and any movable property located within the Easement, and shall be entitled to maintain and repair the Encroachment as needed, so long as such maintenance and repair does not interfere with the City's rights within the Easement or expand or enlarge the Encroachment in any manner. 5. In the event that the fence or any portion of it is destroyed, the Owners may rebuild the fence in conformance with City Code at the time of reconstruction. 6. In the event that the fence is voluntarily removed by the Owners, any new fences or other improvements must be constructed on the Property in conformance with City Code at the time of rebuilding including the need to apply for a permit. 7. This Agreement shall run with the Property and shall inure to the benefit of and be binding upon the parties to this Agreement and their respective successors and assigns. 8. The Owners, their successors and assigns shall indemnify, hold harmless, and defend the City, its officials, employees, contractors and agents, from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs or expenses (including reasonable attorneys' fees), arising from or in connection with or caused by any act, omission or negligence of the Owners, their contractors, licensees, invitees, agents, servants or employees in connection with the Owners' use, repair or maintenance of the Encroachment within the easement. 9. Upon a determination by the City that it is necessary to utilize the Easement in an authorized manner that is inconsistent with the Encroachment, or that it is necessary for any other reason, including public safety, the City may, at its sole discretion, terminate this Agreement at any time by giving the Owners of the Property thirty (30) days advance written notice of the termination, except that no notice period will be required in the case of an emergency condition as determined solely by the City and the Agreement may then be terminated immediately. Prior to the effective date of termination of this Agreement, the Owners shall entirely remove the Encroachment at its sole cost. If the Owners fails to remove the Encroachment, or in the event of an emergency that requires termination of this Agreement without notice, the City may remove the Encroachment and charge the cost of removal back to the Owners for reimbursement. In the event the City does not recover such costs 30 days after invoicing the Owners, as an additional remedy, the City may, at its option, assess the Property in the manner provided by Minnesota Statutes, chapter 429, and the Owners hereby consent to the levy of such special assessments without notice or hearing and waives its rights to appeal such assessments pursuant to Minnesota Statutes, section 429.081, provided the amount levied does not exceed the expenses actually incurred by the City to remove the Encroachment. Further, the City may, at its option, as an LA 135-3-691683. v l 2 additional remedy, recover such expenses actually incurred by the City as a special charge in the manner provided by Minnesota Statutes, sections 415.01, 366.011 and 366.012, and the Owners hereby consent to any certification authorized thereunder without notice or hearing and waives its rights to appeal such certification, provided the amount certified does not exceed the expenses actually incurred by the City to remove the Encroachment. 10. The Owners' obligation to remove the Encroachment, reimburse the City for removal costs, and indemnify the City, together with all terms and conditions of this Agreement related thereto, shall survive revocation or termination of this Agreement. 11. The Owners agrees not to suffer or allow any liens, claims, or processes to be placed against the City's rights to or interest in the Easement area as a result of the Owners' use of the Easement, including, without limitation, any liens for labor or materials provided for the repair or maintenance of the Encroachment. 12. Nothing contained in this Agreement shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Any claims shall be subject to the City's governmental immunity defenses and the maximum liability limits provided in Minnesota Statutes, Chapter 466, if applicable. 13. This Agreement shall be governed by and construed and enforced in accordance with the laws of Minnesota. 14. This Agreement shall constitute the entire agreement between the parties and any prior understandings or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement. 15. Any modification to this Agreement shall be binding only if evidenced in writing signed by both parties. 16. The Owners agrees that its use of the Easement area is with the City's permission and is not open, continuous, notorious, or any other manner supportive of a claim of adverse possess, prescriptive easement, abandonment, or other entitlement to the Easement property. This Agreement is not a lease or easement and does not confer any estate or interest in real property to the Owners by the City beyond what is specifically recited herein. LA 135-3-691683.v l [signature pages to follow] 3 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above. CITY OF LAUDERDALE By: Its: Mayor By: Its: City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2026, by Mary Gaasch and Heather Butkowski, the Mayor and City Administrator, respectively, of the City of Lauderdale, Minnesota, a municipal corporation, on behalf of the City. LA 135-3-691683.v l 4 Notary Public STATE OF MINNESOTA COUNTY OF ss. OWNERS Paul F. Picard Peiju B. Liu Picard This instrument was acknowledged before me this day of , 2026 by Paul F. Picard and Peiju B. Liu Picard, married to one another, owners of 1897 Carl Street. This document was drafted by: Jim Bownik Assistant to the City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 651-792-7656 Jim.bownik@lauderdalemn.org LA135-3-691683.vl 5 Notary Fence Encroachment 22' in 'length 1 EXHIBIT A Depiction of Encroachment ris.m / ors-, ti • • r,r, c". 1 el on 11 . lel • IA • n • • • ••., • ...• • C n 5,0 I I on • n 1..1E4 "" ( ) / DRAMAGE TABEWSNr 1c39T 1 •• el 0 • • •-•• e-e.. • • g I 65. (plri•.1 ) ; S 61.76 CARL 1 STREET r. r• to ...: ID *It rA '11474 1...1 -c •••• r • .,•. .. •-• 7...._•_ ••-•_ Et')••1.2....!!...2. .....",,,z,..,2 ril r-..- 1 •CA I Ellz0 II tg:. • ••1 _, v47• ...... ( '6;1_,11.... ,,.. (-> , 1.1 • .4,. NI. • t2(1,7.5 ,.......• - 'i 17,/ • • Si:`,40.17. \ 1....)•-• \ . ;..1° i.)i .1.11.' ',as • (1-, 7, "I A D ../.-s, 0 el 1.111 lin :r• ......: i a n c. a 11 •D il -s us 0 U I I> 1., • .7 a .. 7,.., .1 1'tr.' 41:% .6* cr.. \ ...6. .. 0 „ a 1.1 1:7) rs- D tg ... XI .1 CI ..-. -I C U 14I ,r,.3 1 !...:•IN t a A It .fil t 7,c .r:•3 n.1 r, 7: Zit PI •• _„. .S• 4., _,..-1 .....1 0, sn ....4I .II. ,.. .11. 0, .. ,., 6 ra 4 • ' 3".: — " V .al•••••-14) I' 0 •g• .- • '• :A1 ..L. ii In je -.., ',..) .2, X 1-.. :1 • C. 71 7u; C: I • PD C7 rr Subject Property LAUDERDALE COUNCIL ACTION FORM Meeting Date October 13, 2026 Agenda Item 1961 Malvern St Lot Cov. Action Requested Consent ❑ Public Hearing ® Discussion El Action ❑X Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: See attached memo. STAFF RECOMMENDATION: Direct staff to bring back a resolution of approval or denial for the next meeting. MEMO DATE: OCTOBER 13, 2026 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK RE: VARIANCE APPLICATION FOR 1961 MALVERN STREET Subject Property: 1961 Malvern St, Lauderdale, MN 55113 Applicant/Owner: Sean Gustafson and Debra J Gustafson Proposal: The owners are proposing to construct a 10' x 16' shed in the back yard. Lot coverage is regulated to 30% in the R-1 Residential District. Lot coverage at this property is currently 31.2% due to a variance granted in 2025. The owner is requesting an additional 1.6% variance for lot coverage, for a total lot coverage of 32.8%. POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. These requirements are outlined in the attached Variance Checklist. Here is the general order of procedure. 1) Staff presentation. • Apply the Practical Difficulties Test 3) Public Hearing. 4) Approve or deny the variance, adding any conditions as necessary. PRACTICAL DIFFICULTY TEST The municipal variance standard requires the City to apply a three -factor test for "practical difficulties" consisting of (1) reasonableness, (2) uniqueness, and (3) essential character. A variance should be granted if strict enforcement of the municipal variance standard as applied to a particular piece of property would cause the landowner a "practical difficulty." The landowner is generally entitled to the variance if and only if the applicant meets the statutory three -factor test for practical difficulty. If the applicant does not meet all three factors of the statutory test, then a variance should not be granted. ESTABLISHING THE FINDINGS OF FACT (Based on Answers to Questions on the Variance Checklist) The applicant has described the proposed project and why a variance is requested in the attached letter and provided answers to the questions in the Variance Checklist: A) How does the proposal put your property to use in a reasonable manner? B) What are the unique circumstances to the property not created by the landowner? C) How will a variance, if granted, not alter the essential character of the locality? D) How is granting of a variance in harmony with the purposes and intent of the Zoning Ordinance? E) How are the terms of a variance consistent with the Comprehensive Plan? STAFF REVIEW 1961 Malvern Street is comprised of two 40' lots that were previously combined into one 80' lot with one Property Identification Number (PIN), with a total square footage of 10,167 sq. ft. Last year, the owner demolished the existing house and garage. The new house and garage total 3,174 sq. ft., with lot coverage at 31.2%. A lot coverage variance of 1.2% was approved on June 10, 2025, for the new house and garage to be over the current 30% coverage. The owner provided answers to the Variance Checklist items which are included in the packet. Staff have summarized them below. Item A asked the applicant how the variance will put the property to a reasonable use. The owner describes the proposed shed, and the reasons for it include storage and privacy. Item B asks, "What are the unique circumstances to the property not created by the landowner?" The owner responded that the unique circumstance is their need for privacy. • The Council granted the variance for the construction of the home in 2025. The proposed project qualified under the future proposed zoning regulations. The fact that the updated zoning requirements hadn't been adopted yet was considered a unique circumstance that wasn't the property owner's fault. • The proposed zoning allows up to 50% total lot coverage between rooved structures (capped at 35%) and other impervious up to 50% total. Based on these numbers, the Council approved the variance for the new house as it resulted in 31.20% lot coverage for the home and 18.3% for other impervious. That put the proposed project at 49.55% total impervious, and the Council granted the variance. • This second lot coverage variance request would result in 32.80% lot coverage for rooved structures and 18.3% for other impervious. That put the proposed project at 51.10% total impervious, which is greater than the 50% limit established in the proposed zoning. • The Council shall decide whether the need for privacy is a unique circumstance not created by the owner that warrants a variance. Item C requires the applicant to address how a variance would not alter the essential character of the locality? The applicant responded that the shed will be oriented to be consistent with neighboring garages. Item D requires the applicant to address how granting of a variance is in harmony with the purposes and intent of the Zoning Ordinance? The applicant responded that a shed is in harmony with the residential zoning. Item E requires the applicant to address whether the variance request is consistent with the Comprehensive Plan. The applicant responded that it is in compliance with the Comp Plan's goal to preserve the character of the neighborhood while enhancing value. Staff discussed the application with the city attorney because the applicant does not meet the municipal variance standard set out in state law. As this is new construction designed by the owner, it does not meet the standard that a unique circumstance not created by the homeowners exists. Staff asked for guidance to which the attorney responded. 1. Under the standard applied for the variance granted for the home in 2025, the applicant still has 47.5 square feet from which to build a shed and remain under 50% total impervious. This would be a shed in the -6 x 8 square feet range instead of 10 x 16 square feet. A small shed would still require a variance, but the property would conform to the new zoning standards when adopted. This is not what the applicants applied for and would only be approved if they agreed to amend their application. 2. The applicant could remove impervious surface from elsewhere on the property to remain under the 50% impervious standard. This would allow for the larger shed to be built if the Council granted a variance. The property would conform to the new zoning standards when adopted. This is not what the applicants applied for and would only be approved if they agreed to amend their application. 3. The city attorney said the variance for which they applied should not be granted as it does not meet the statutory requirements. Granting the lot coverage variance request would be considered inconsistent with state law and the proposed future zoning regulations. ENCLOSURES A) Variance application, site plan, and variance checklist. PUBLIC HEARING Adjacent property owners received notice of tonight's public hearing. Council Options 1) Motion to direct staff to prepare a resolution of approval for the lot coverage variance request at 1961 Malvern Street for the next meeting. The Council should state the rationale for the approval. or 2) Motion to direct staff to prepare a resolution of denial for the lot coverage variance request at 1961 Malvern Street for the next meeting. Rationale for the denial must be stated for the resolution. Summary of Request: FOR OFFICE USE ONLY ADRESS: / y�%( / 1 a I i'/l !' 1 /. A v ZONING CLASSIFICATION: CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 Date: 0 1 /26 SEE KTAr�� Q Fee Escrow Land Use Application Fee Escrow Subdivision Application $150 $0 Variance $250 $ 500 Lot Consolidation/Division $200 $0 Home Occupation $250 $1,000 Lot Line Rearrange $200 $0 Sign Permit $500 $1,500 Subdivision $200 $500 Conditional Use $500 $1,500 Zoning Amendment Note: Document Recording Fee $500 $5,000 PUD = Recording cost plus Administrative Fee Applicant Information Owner Information (if different) Name: SEP,N C. GkrYW1 O N Name: Address: /Y6( Mkt t ✓u., 5-4, Address: C, S, Z: L ,n(rr)JG ,/ Ss/13 C, S, Z: Phone: C /_ 2 '(U,t S 1 — 99 ) Phone: Email: Sect ' u 1- A o' o Email: Signature: Signature: The applicant must pay all application fees and escrow deposits at the time of application. Applications submitted without payment will be considered incomplete and returned to the applicant. If the city's costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the costs. The city shall use the applicant's fees to cover the city's actual costs in reviewing the request regardless of the city's decision on the applicant's request or the applicant's withdrawal of the application. If the applicant's escrow fees exceed the city's actual costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Review Timeline: All applications, other than concept plans, must be complete before being formally reviewed. Minnesota Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled. Please review the checklist for the type of application you are applying for. For Office Use Only Amount Paid: / 'H r Escrow Fee Paid: Public Hearing Date: Conditions? Date Received: '-3 Date Complete: Receipt #: PIN#: Receipt #: Date Escrow Returned: CC Approve/Deny & Meeting Date: Gustafson Variance Request for 1961 Malvern St 3) Please consider granting a variance to the Lot Coverage allowance of no more than 30% for a new backyard shed for our family. The proposed shed would take us from 31.2% lot coverage to 32.8%, a negligible addition, still leaving a vast majority of our lot uncovered, The proposed shed will be a beautiful, thoughtfully designed Tuff Shed built to match our existing home's siding and shingles. We hope to build it 10'x16', white with black trim and dark shingles, matching our home's appearance. 4A) The proposed shed will ensure all our lawn and snow implements have a storage place out of view, will ensure our trash bins are kept out of sight except on trash day, and will grant us a little more privacy on the northwest corner of our backyard (see pic 3 in attachment). 4B) A majority of the properties on our alley have at least a little bit of privacy from the alley (generally created by their detached garages, fences, or trellises.) This shed will give the north side of our backyard a little privacy for this 30-year Army Vet and his kids and grandkids. 4C) The proposed shed will be oriented in a fashion consistent with the garages of the neighboring homes to the south on our alley (see pics 1 and 2 in attachment) and will blend in nicely with the other properties on our alley. 4D) This proposal is in harmony with the Zoning Ordinance, This land is zoned R-1 Suburban Residential and this proposal supports that. 4E) This variance is consistent with both the 2030 and 2040 Comprehensive Plans, adding no additional burden to sewer, reducing the water this property will use, and preserving the character of our neighborhood while enhancing value, LU C) CO LCD LCD 0 Sean Gustafson ;.4 >19 t‘l .D1 0 C9 —J ,LVALLS AIM.47VI1' 0002 d00.1 0,10 aN • 0 (-1 :--- -In!) i4Wk./ D/Vifiga ..- IS, 1,/1 '4 P. L- I 11V41. 0.:1ilOri .6 K.:;413:3VF -rod Xwors—e I 03sodmici • • • OCr9if 3.9N8V9 tit 0 0 *0 8 /IL i731, 0 F:000N >, r: - te • E 1:5 :,6F4Nr.: 0 I CO'S- (10'-91. t •Z PROPERTY DESCRIPTION AREA SUMMARY PROPOSED ELEVATIONS z 6 LAUDERDALE COUNCIL ACTION FORM Meeting Date October 13, 2026 Agenda Item Copier Lease Action Requested Consent ❑ Public Hearing Action ❑X Resolution Discussion ❑X Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has leased its current copier for eight years and it needs to be replaced based on the nature of how copier leases work. The City received proposals for another 60-month lease from two vendors. The pricing information is not public and will not become public until the Council approves a contract with one of the vendors. Staff will disseminate information for the Council to review ahead of the meeting via email. STAFF RECOMMENDATION: The Council directs staff to negotiate a contract with Vendor for a for the Mayor and City Administrator to execute any documents related thereto. copier and LAUDERDALE COUNCIL ACTION FORM Meeting Date October 13, 2026 Agenda Item CAD & Mobile Agree. Action Requested Consent ❑ Public Hearing ❑ Discussion ❑X Action Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Ramsey County Emergency Communications Staff provided the following: The City Council approved a Joint Powers Agreement with Ramsey County for Dispatch Services (JPA) as part of an initiative to consolidate multiple 9-1-1 centers into a unified Ramsey County Emergency Communications Center (ECC). In 2013, The City Council and all other members of the Joint Powers Agreement with Ramsey County for Dispatch Services signed a CAD and Mobile Data Agreement as part of a project to upgrade the Computer Aided Dispatching System that is used by the ECC and first responders. Earlier this year the County began an initiative to update and modernize this 20-year-old agreement. Although it is not set to expire for another 20 years, it contains outdated language, does not reflect current practices, and is not flexible enough to adapt to future changes. County staff have been actively engaging and surveying stakeholders to gather feedback and ideas for a modernized JPA that will be drafted and circulated for review by member cities in the coming months. In the process of reviewing documents and agreements that relate to this work, it was recently discovered that the CAD and Mobile Data Agreement from 2013 are both set to expire on December 31, 2026. Because this agreement needs updating and modernizing like the ECC JPA, the County is asking all members to approve a simple amendment to extend the expiration date by two years to avoid interruption of critical services and allow time for a thorough and collaborative process to do that work. This amendment contains no new terms or conditions. STAFF RECOMMENDATION: Motion to approve the Amendment to CAD and Mobile Data Agreement Among Ramsey County and Members and directing the Mayor and City Administrator to execute all agreements related thereto. r rt RAMSEY COUNTY Amendment to CAD and Mobile Data Agreement Among Ramsey County and Members This Amendment ("Amendment") to the CAD and Mobile Data Agreement ("Agreement") is entered into by Ramsey County ("County"), a political subdivision of the State of Minnesota and the Members that are parties to the Agreement (collectively, the "Parties"). In this Amendment, deleted terms will be struck out and added terms will be underlined and bolded, except where described otherwise. 1. Revision 1: Section 12.1.2 of the Agreement is amended as follows: 12.1.2. Thereafter, the Term shall automatically renew for one (1) year periods ("Renewal Periods"), up to a maximum of ten (10) twelve (12) Renewal Periods, subject to the termination provisions of section 12.2. 2. Except as modified herein, the terms of the Agreement shall remain in full force and effect. LAUDERDALE COUNCIL ACTION FORM Meeting Date October 13, 2026 Agenda Item Archery Range Action Requested Consent ❑ Public Hearing Action ❑ Resolution Discussion ❑ Work Session ❑X DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The small archery range at Community Park was created about 50 years. Until recently, it seemed to receive light use during the year with a few more archers coming out before hunting season. Staff saw users as cautious and following basic archery protocols for safety. This has started to change. Recently, staff have intervened in users doing the following. • Using crossbows (staff recently installed signage prohibiting). • Setting up targets away from the city -provided bales (putting their shots in line with other park features like picnic tables). • Multiple archers at one time — they also set up targets away from the city -provided bales. • Arguing with staff who asked them to stop behaviors that seemed unsafe. • Staff while mowing also found arrows in other locations in the park away from the bales. Staff sought out an expert to help evaluate the archery range. All recommendations pointed to Arron Willis. He is the Recreation Supervisor for Youth and Family for the City of Bloomington and oversees Bloomington's Archery Range. He provided a wealth of recommendations and even drafted the attached Preliminary Capital Improvement Proposal. Staffs conversation with Arron centered around creating a safe environment for archers, protecting other park users, and protecting the City from liability. Cities have recreational immunity under certain circumstances. He noted items that the City could improve to increase the application of recreational immunity should any injuries occur. Staff already completed some. Additional financial resources would be required to achieve the rest of the items. Arron also lays out options for safety improvements that go beyond protecting the City from liability. Ultimately, he recommended the City eliminate the archery range due to its size and placement within a busy park. He provided additional materials included in the packet that staff will review with the Council during the meeting. STAFF RECOMMENDATION: Lauderdale Community Archery Range Improvement Preliminary Capital Improvement Proposal Prepared by Arron Willis, CPRP, USA Archery Instructor Trainer, National Archery in the Schools Instructor, Scouting USA RSO. Executive Summary The Lauderdale Community Archery Range provides a unique recreational opportunity within a neighborhood park setting. The existing facility is relatively small and can be improved to provide a safer, more functional, and more intentional environment for recreational archery. This proposal presents three levels of improvement. The options are designed as a progression in both investment and physical safety: • Option 1 —Basic Range Safety: Improve the existing facility through signage, range organization, target improvements, and routine safety measures. • Option 2 — Enhanced Community Range: Expand the facility with additional shooting positions, improved backstops, physical barriers, accessibility improvements, and amenities. • Option 3 — Engineered Range Containment: Reconstruct the range as a highly contained shooting environment using permanent side walls, an engineered rear backstop, controlled access, and other physical containment measures. The three options are not intended to represent final designs. Rather, they provide a framework for determining the appropriate level of investment and whether the existing site can support a higher level of physical containment. Any major reconstruction should be preceded by a buffer zone survey and engineering assessment. Final construction materials, wall dimensions, backstop design, and other safety features should be based on the equipment permitted at the range, site conditions, surrounding land uses, and applicable building and safety requirements. 1. Existing Conditions The Lauderdale Community Archery Range is located within a public park and currently functions as a small recreational archery facility. The existing range provides an opportunity for residents to participate in archery without requiring membership in a private club or specialized facility. However, the relatively small footprint and proximity to other park uses make range organization, physical separation, and arrow containment important considerations for future improvements. Lauderdale Community Archery Range Improvement —Preliminary Capital Improvement Proposal The existing facility provides an opportunity to improve safety without necessarily requiring a complete reconstruction. A phased approach would allow immediate improvements to be made while giving the City an opportunity to evaluate long-term demand and site suitability. Existing Risk Considerations The following conditions should be considered in evaluating the existing facility. These observations are intended to identify areas for safety, communication, and risk -management review; they are not a legal determination of liability or immunity. Potential hidden -facility / legal -risk concern: Because the archery range is a relatively unobtrusive park feature and is not currently identified through prominent signage and public information, there is a risk that a person unfamiliar with the facility may not recognize the nature of the activity or the associated hazards. The City Attorney or risk -management representative should evaluate whether the current conditions, signage, warnings, facility configuration, and manner of public use affect the applicability or scope of any governmental or recreational -use immunity. Picnic table located at or near the buffer area: The presence of a picnic table within or immediately adjacent to the potential buffer area creates an additional concern because it can encourage non -participants to occupy an area that should be clearly separated from active archery operations. Limited buffer -zone definition: The existing layout does not clearly communicate or physically establish the boundaries of the shooting and downrange areas. A more clearly defined buffer zone would help separate archery activity from other park uses. No range signage: The absence of dedicated range signage may make it difficult for a first-time user or a nearby park user to recognize that the area is an active archery facility or understand the rules governing its use. No public -facing website information: Because the range functions as a park feature rather than a separately programmed facility, there is limited public -facing information identifying the range, its location, intended use, rules, equipment expectations, or safety procedures. No defined shooting area: The existing facility does not clearly establish a shooting line, waiting area, or other physical separation that identifies where archery activity begins and where other park users should remain. Straw bale target/backstop with no documented stopping rating: The existing bale is a straw bate rather than a documented archery -specific backstop system, and there is no identified speed rating or manufacturer specification establishing its ability to reliably stop the types of arrows and bows that may be used at the range. Depending on the bow, arrow, draw weight, shooting distance, and condition of the bale, arrows may penetrate or pass through the material. The target/backstop should therefore be evaluated and, if necessary, replaced with a purpose -designed archery backstop appropriate for the equipment permitted at the facility. Legal note: Minnesota Statutes § 604A.22 addresses an owner's duties for certain recreational use of land without charge, including duties concerning dangerous conditions, while Minn. Stat. § 466.03, subd. 6e addresses municipal claims arising from the construction, operation, or maintenance of municipal park and recreation property. The applicability of these provisions to a particular injury depends on the facts and legal circumstances and should be reviewed by the City's attorney or risk - management advisor. Lauderdale Community Archery Range Improvement — Preliminary Capital Improvement Proposal elco e to the New Prague Sliding Hill Skate Park Archery Range Hours of use are 6 AM >until 11 PM. O ► en : ear round. • Archery equipment can be very dangerous and must therefore be handled properly and safely. • Prior to each shooting session, all archers should carefully check bows and arrows to make sure both are in proper state of repair. • Archers must remain behind the shooting line until all shooters are done before retrieving aiT•ows. • Bows must be on rests when an archer is down range. • All archers shoot from and straddle the established shooting line. No walk up shooting allowed! • Bows must be cased to and from the range. • Shooting allowed in direction of and at bales only. Never shoot an arrow up in the air! • Only target arrows to be used. No broadheads. • Spectators must stay behind the ready/waiting line when there are people on the shooting line. • Firearms are prohibited. • Don't litter. Clean up used targets and properly dispose of them. Help keep the park and range clean. • No alcoholic beverages allowed. Serious Injuries • In case of serious injury or other emergencies, call 911. Maintaining the Facility • Please report maintenance concerns to the Parks Department at 952-758-4401. Messages may be left 24 hours per day. his facili is not supervised and the City of New Prague assumes no liabilit for loss, damae or an kind of.injur or accident to • eo le or ro eriy. This Archery Range was made possible with funding from the New Prague Sportsmans Club and the Minnesota Department of Natural Resources from a grant through the LCMMIR's Environmental Trust Fund. 2. Project Goals Safety: Provide clearly defined shooting areas and progressively increase physical separation between archery activity and other park uses. Containment: Reduce the potential for arrows to leave the designated shooting area through appropriate backstops, side barriers, and, if warranted, engineered containment. Accessibility: Provide an accessible route and usable shooting position as improvements are made. Recreation: Maintain the range as a community recreational amenity available to residents. Programming: Create opportunities for youth, families, adults, and other community members to participate in recreational archery. Appropriate Scale: Ensure improvements remain appropriate for the size, character, and surrounding uses of the park. Long -Term Flexibility: Avoid improvements that prevent the City from making additional safety or operational improvements in the future. 3. Improvement Options Option 1 — Basic Range Safety Purpose: Improve the existing facility without significantly changing its footprint. • Clearly marked shooting line • Clearly marked waiting area • Distance markers • Permanent range rules • Emergency information • Target bale inspection and replacement • Improved target stands • Defined downrange area • Vegetation and sightline maintenance • Routine range inspections • Improved warning signage Safety Approach: Option 1 reties primarily on clear operating procedures, signage, range organization, and basic physical improvements. Estimated Investment: Low. The majority of improvements would consist of signage, target equipment, site maintenance, and relatively minor construction. Outcome: Option 1 would provide a safer and more clearly organized version of the existing range white maintaining the current character and general footprint. Lauderdale Community Archery Range Improvement — Preliminary Capital Improvement Proposal Option 2 m.- Enhanced Community Range Purpose: Develop the existing facility into a more complete community archery range with increased capacity and improved physical separation. Range Capacity • Increase to approximately four to six target stations. • Provide multiple shooting distances. • Establish clearly defined shooting lanes. • Provide dedicated target identification. Safety • Improve the rear backstop. • Add physical side barriers br fencing. • Establish a defined downrange safety zone. • Control access to the shooting area. • Separate spectators and waiting participants from active shooting. Accessibility • Provide an accessible route to the range. • Create at least one accessible shooting position. • Provide appropriate maneuvering space. Amenities • Bow racks • Seating • Shelter • Range map • Distance markers • Improved signage • Equipment storage Programming • Youth archery • Family archery • Adult introductory programs • Recreational shooting • Small leagues • Community events • Skill development programs Safety Approach: Option 2 combines administrative controls with physical safety measures. The addition of barriers, improved backstops, controlled access, and designated spectator areas provides greater separation between archery activity and the surrounding park. Estimated Investment: Moderate. Costs would depend heavily on the number of targets, extent of site work, backstop construction, accessibility improvements, and type of physical barriers selected. Lauderdale Community Archery Range Improvement— Preliminary Capital Improvement Proposal Outcome: Option 2 would transform the existing facility into a more intentional community archery range capable of supporting both casual use and organized recreational programming. Option 3 — Engineered Range Containment Purpose: Create the highest level of physical containment by reconstructing the range as a purpose-built shooting environment. This option would represent a substantial capital improvement rather than simply an expansion of the existing range. Concept The range would function as a contained shooting corridor: PERMANENT SIDE CONTAINMENT 4 SHOOTING AREA -> TARGET AREA -> ENGINEERED REAR BACKSTOP Permanent Side Walls Construct permanent containment walls along both sides of the shooting area. Potential materials could include reinforced concrete, masonry, engineered structural systems, or other materials determined appropriate through professional design. The walls would provide substantial lateral containment between the archery range and surrounding park activity. Engineered Rear Backstop Install a permanent, full -width engineered backstop behind the targets. The system should be specifically designed around the types of bows, draw weights, arrows, and shooting distances permitted at the facility. Potential solutions could include combinations of specialized archery backstop systems, earth berms, engineered structural materials, or other tested containment systems. Controlled Downrange Area The area beyond the targets would be physically restricted from general park access. Controlled Entrance The range would have a defined entrance and exit, allowing shooting activity to be separated from other park activity. Spectator Separation Spectators and waiting participants would remain in a designated area physically separated from active shooting. Overhead Containment The need for overhead containment should be evaluated as part of the engineering process based on the surrounding environment, range configuration, shooting distances, and potential arrow trajectories. Safety Approach: Option 3 places the greatest emphasis on engineered physical containment rather than relying primarily on user behavior or signage. Lauderdale Community Archery Range Improvement —Preliminary Capital Improvement Proposal The intent is to create multiple physical layers of protection: (1) controlled shooting line, (2) controlled downrange area, (3) side containment, (4) rear containment, (5) controlled access, (6) separated spectator area, and (7) potential overhead containment where warranted. Estimated Investment: High. Option 3 would likely require substantial site reconstruction, structural design, engineering, permitting, and construction. A meaningful cost estimate should not be established until a professional evaluation determines the appropriate containment system and site configuration. Outcome: Option 3 would create a fundamentally different type of facility: a highly contained, purpose-built archery range designed to provide substantial physical separation between archery activity and the surrounding park, 4. Preliminary Comparison Option 1 Option 2 Option 3 Primary purpose Improve existing range Develop community range Engineer contained range Investment Low Moderate High Target capacity Existing Approx. 4-6 Determined by design Shooting distances Existing/improved Multiple Multiple Backstop Improved existing Enhanced Engineered permanent system Side containment Minimal Barriers/fencing Permanent structural walls Downrange control Signage Physical control Engineered/controlled Spectator separation Marked area Defined area Physically separated Accessibility Evaluate/improve Dedicated accessible position Incorporated into design Programming Limited Community programming Expanded programming Physical reconstruction Minimal Moderate Significant Safety model Administrative/basic physical Physical + administrative Engineered containment S. Cost Development At this stage, the options should be considered conceptual capital planning levels rather than construction estimates. The cost of each option could vary significantly depending on existing site conditions, required grading, drainage, accessibility requirements, number of target stations, type of target bales, backstop design, side barrier construction, wall height and construction, utility conflicts, permitting, engineering, landscaping, site restoration, and required overhead containment. For this reason, it would be preferable to develop a conceptual cost range only after a site evaluation. 6. Safety and Engineering Assessment Before pursuing Options 2 or 3, the City should consider obtaining a professional evaluation of the existing range. Site • Available footprint • Property boundaries • Terrain • Surrounding park uses Lauderdale Community Archery Range Improvement — Preliminary Capital Improvement Proposal • Adjacent properties • Pedestrian circulation • Parking and access Archery Operations • Permitted bow types • Maximum draw weight • Arrow types • Shooting distances • Number of simultaneous shooters • Target configuration Safety • Potential arrow trajectories • Required side containment • Required rear containment • Downrange access • Spectator separation • Potential overhead containment • Emergency access Accessibility • Accessible route • Shooting position • Maneuvering area • Connection to existing park infrastructure The resulting assessment could then establish whether the existing location is appropriate for the desired level of improvement and provide the basis for a conceptual design. 7. Recommended Next Steps 2. Document Existing Conditions: Conduct a detailed review of the existing range, including photographs, measurements, target condition, surrounding uses, property boundaries, and existing barriers. 3. Establish Permitted Use: Determine the types of bows and equipment that the City intends to allow at the facility. This is particularly important because the appropriate backstop and containment system will depend on the equipment being used. 4. Develop a Conceptual Site Plan: Create preliminary layouts for Options 1, 2, and 3 to determine how each could physically fit within the existing site. 5. Obtain Professional Safety Review: Have the preferred concept reviewed by an appropriately qualified range safety professional and/or engineer. 6. Develop Preliminary Costs: Prepare conceptual capital costs for the preferred improvement level, including design, engineering, construction, accessibility, site work, and contingencies. Lauderdale Community Archery Range Improvement — Preliminary Capital Improvement Proposal 7. Determine Funding Strategy: Potential funding sources could include City capital improvement funds, park improvement funds, recreation funds, grants, community partnerships, donations or sponsorships, and phased capital funding. 8. Determine Implementation Schedule: If approved, the project could be phased so that immediate safety improvements occur first while larger capital improvements are planned and funded. 8. Proposed Long -Term Direction The Lauderdale Community Archery Range presents an opportunity to provide a unique recreational amenity while improving the safety and functionality of the existing facility. The three -option approach provides a practical decision framework: Option 1 — Improve: Address immediate safety, organization, maintenance, and usability concerns. Option 2— Enhance: Create a functional community archery range with additional targets, improved physical separation, accessibility, amenities, and programming opportunities. Option 3 — Contain: Reconstruct the range as a highly contained facility using permanent side walls, an engineered rear backstop, controlled access, and other physical containment measures. The appropriate option should ultimately be determined by the City's desired level of use, available funding, site limitations, and findings from a professional safety and engineering assessment. l0 Lauderdale Community Archery Range Improvement — Preliminary Capital Improvement Proposal 10/1/26, 1:24 PM Overview - Insights - Placer 3 m o. r L. J 2.1 Lauderdale. Summer St Lauderdale Community Park Q 2328 Roselawn Ave W, Lauderdale, MN 55113 2 Last full 12 months (9 All Visit Durations o Add Filter Metrics ? ILauderdale Community Park Roselawn Ave W, Lauderdale, MN P Visits 41.4K Avg. Dwell Time 45 Min Visits / sq ft 0.12 Panel Visits 1.7K Size - sq ft 344.8K Visits YoY +10.6% Visitors 14.2K Visits Yo2Y -5.1 % Visit Frequency 2.92 Visits Yo3Y -26.6% Visits Trend ? ILauderdale Community Park Roselawn Ave W, Lauderdale. MN 2K 1.5K 11< 500 Metric: Aggregation: Annual Summary Visits " Weekly 60K 55.4K 501< 401< 30K 201< 10K 40.1K i v 41.4K 30.IK I I 2023 2024 2025 Last 12 Sep 01 Sep 29 Oct 27 Nov 24 Deo 22 Jan 19 Feb 16 Mar 16 Apr 13 May 11 Jun 08 Jul 06 Aug 03 Months munity https://analytics.placer.ailinsights/complexes/672e15862aa855101098bfdd/overview?filter=%5B%7B"date"%3A%7B"key"%3A"last_full 12_months"%... 1/6 10/1/26, 1:24 PM Market Landscape ? Overview - Insights - Placer Trade Area H edtmdp 1 1 High Low Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community I Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA. USGS, AeroGRID, IGN, and the GIS User Community Home locations are obfuscated for privacy and ranclomly placed within a census block. They do not represent actual home addresses.Learn more https: //an alytics. placer. ai/insights/complexes/672e 15862a a855101098bfdd/overview?filter=%5B%7B"date"%3A%7B"key"%3A" last_fu I I_12_months"%... 2/6 10/1/26, 1:24 PM Audience Overview ? Overview - Insights - Placer DataseC View: Compare to: Lauderdale Community Park Roselawn Ave W, Lauderdale, MN Census 2022 " Potential Market v Minnesota Bachelor's Median Household Most Common Property Degree or Median Age Income Ethnicity Higher I Lauderdale Community P... $74.6K 52.9% 30.6 White (65.1%) Roselawn Ave W, Lauderdal... 1 Minnesota $85K 38.2% 37.8 White (77.7%) Median Household Income of Households 35% 30% 25% 20% 15% 10% 5% 0% I <515K $15K - $24.99K $25K • 549,99K $50K • 599.99K *Demographics are based on a True Trade Area capturing 70% of visits I Data source: Census 2022 Ranking Overview ? ILauderdale Community Park Roselawn Ave W, Lauderdale, MN Nationwide 52% 9,599 / 19,953 View List Benchmark: Metric: Category: Nature & Landmarks Visits Minnesota 166/424 View List 61% $100K • $149.99K >=5150K Local: 15mi 67/125 View List 47% https://analytics.placer.ai/insights/complexes/672e15862aa855101098bfdd/overview?filter=%5B%7B"date"%3A%7B"key"%3A"last full_12_months"%... 3/6 10/1/26, 1:24 PM Favorite Places ? Overview - Insights - Placer ILauderdale Community Park Roselawn Ave W, Lauderdale, MN Rank Name 2 3 4 5 6 TARGET 7 8 9 10 `u( Category: All Categories v Rosedale Center 1595 MN-36, Roseville, MN 55113 Min. Visits I 1 Minneapolis - Saint Paul International Airport 4300 Glumack Dr, Minneapolis, MN 55450 Har Mar Mall 2100 Snelling Ave N, Roseville, MN 55113 Mall of America 60 East Broadway, Bloomington, MN 55425 Rosedale Commons 2480 Fairview Ave N, Roseville, MN 55113 Target 1515 County B Rd W, Roseville, MN 55113 Rosedale Marketplace 2401 Fairview Ave N, Roseville, MN 55113 Crossroads Center Of Roseville 1649 County Rd, Roseville, MN 55113 Roseville Center 1135 Larpenteur Ave W, Saint Paul, MN 55113 University of Minnesota -Twin Cities 90 Church St SE, Minneapolis, MN 55455 Visitor Journey ? ILauderdale Community Park Roselawn Ave W, Lauderdale, MN Show by: Location Distance Visitors (°A 1.6 mi 10.7K (75. 8.3 mi 9.3K (65.9 1.7 mi 9K (63.3% 10 mi 8.8K (61.9 1.7 mi 7.7K (54.1 1.8 mi 7.6K (53.6 1.4 mi 7.4K (52.5 1.8 mi 7.3K (51.9 2.4 mi 6.8K (48.1 2.6 mi 6.8K (47.9 1 to 10 of 50 < Page 1 of 5 > >I Show Home/Work: Category Category Group 4p On Prior Post Home Work McDonald's 2075 Snelling Ave N, Roseville, MN 55113 Other BP 2421 Larpenteur Ave W, Saint Paul, MN 5... 58.1% 14.2% 1.4% 0.8% 55.4% 7.6% 2.7% Home Work McDonald's 1440 Stinson Blvd Ne, Minneapolis, MN 5... 1.7% BP 1 2421 Larpenteur Ave W, Saint Paul, MN 5... 1.3% University of Minnesota 100 Church Street SE, Minneapolis, MN, ... https://analytics. placer. ai/insights/complexes/672e 15862aa855101098bfdd/overview?filter--%5B%7B"date"%3A%7B"key"%3A" last_fu I I_12_months"%... 4/6 10/1/26, 1:24 PM Overview - Insights - Placer Visitor Journey - Routes ? ILauderdale Community Park Roselawn Ave W, Lauderdale, MN tourney Direction: To Property From Property OTo protect individual privacy, the beginning points shown for each route are approximations and do not I represent actual home locations. MCI<INLEY HAWTHORNE MARSHALL TERRACE OTTINEAU NORTHEAST HOLLAND Ss? SHERIDAN ST.ANTHONY EA„ 0 C # of Visits <428 1.91< - 4.4K E 428-787.3 a 4.4K-9.4K 111 787.3-1.9K 9.4K-18K glI1risz44%d PI I MT PARK AUDUBON PARK WINDOM PARK DELTRAMI NORTHEAST PARK MID -CITY (2;70 INDUSTRIAL Lauderdale MARCY• / COMO HOLMES UNIVERSITY i' i IINIVF.RSITY tIORTH SAINT ANTHONY PARK Learn More Dismiss _sy42* r1 Roseville SNELLING !'LEST r L J Falcon Heights NORTHOME 1-1 COMO COht SAINT ANTHONY :- PARK 'L Ia,00crtt I © Mapbox © OpenStreetMap To protect individual privacy, the beginning points shown for each route are approximations and do not represent actual home locations. Learn more Hourly Visits ? ILauderdale Community Park Roselawn Ave W, Lauderdale, MN Visits 10K OK 6K 41< 21< 0 M Metric: 12:00 am 02:00 am 04:00 am 06:00 am 08:00 am 10:00 am 12:00 pm 02:00 pm 04:00 pm 06:00 pm 08:00 pin 10:00 pin https://analytics.placer.ai/insights/complexes/672e15862aa8551O1O98bfdd/overview?filter=%5B%7B"date"%3A%7B"key"%3A"last_full 12 months"%... 5/6 10/1/26, 1:24 PM Daily Visits ? Overview - Insights - Placer Metric: ILauderdale Community Park Roselawn Ave W, Lauderdale, MN Visits v 7K 6K 5K 4K 3K 2K 1K 0 Monday Visit Duration ? Tuesday Wednesday Thursday Friday Saturday Sunday ILauderdale Community Park Roselawn Ave W, Lauderdale, MN Visits n N 12K 10K 8K 6K 4K 2K 0 Metric: IIuIIuuI..--. <5 5.9 10.14 15.29 30.44 45.59 60.74 75.89 90. 104 105.119 120.134 135.149 >150 Minutes Average Stay 45 min Median Stay 29 min https://analytics.placer.ai/insights/complexes/672e15862aa855101098bfdd/overview?filter=%5B%76"date"%3A%7B"key"%3A"last full_12_months"%... 6/6 The works to increase the recruitment and retention of new, current and once -active archers and bowhunters. We are the driving force in defending, educating, and lobbying for the greater good of the industry and sport. We preserve and promote archery and bowhunting's rich heritage to ensure active consumer participation, and successful manufacturing and retailing for generations to come. With this guide, the ATA puts its focus on archery participation by reaching out to archery park enthusiasts. The Archery Range Guide is a detailed blueprint to build an archery park in your community. From site plans and recommendations to input from those who have already built parks, this guide features a broad offering of useful. information. There are even case studies and information on risk management along with a breakdown of each park's amenities and costs. From big to small and everything in between, you'll find what you're looking for! Contact the ATA at 866.266.2776 infofdarcherytrade.org The Archery Trade Association thanks staff and industry partners who helped in collaboration of this Archery Range Guide. ARCHERY TRADE ASSOCIATION TABLE OF CONTENTS FREQUENTLY ASKED QUESTIONS 5 Do I need a permanent archery -only facility to start conducting archery programs? Is archery a safe sport? What are the space requirements for archery? 6 What shooting features do 1 need to consider? Where should the archery park be located? 7 What archery activities and programs should I consider to aid in the design of my facility? What can I do to manage risk/liability? 9 Are most archery parks staffed? 12 What should be included in my budget for the facility? What user fees should be considered? How do I know there are enough archers to support an archery facility? 13 How do I fund the construction of my facility? ARCHERY RANGE DESIGN ELEMENTS 14 Sun Angles Topography Access Recommendations Room for archer movement and spectators 15 Well -marked shooting lanes Distance markers Shooting lanes 16 Shooting equipment accessibility Targets SPECIFIC SHOOTING AREAS 17 Beginner area Target area Bowhunter area Dealing with crossbows and broadheads on the range 18 Indoor facilities Non -archery design elements to consider 19 OPERATIONAL PROCEDURES 19 ORDINANCES 20 INSURANCE 21 MARKETING AND WEBSITES 21 LIST OF CASE STUDIES 22 Bunker Hills Archery Complex Carver & Elm Creek Park Reserves 27 Cullman Community Archery Park 31 Demmer Center 35 Demopolis Sports-Plex 39 Paseo Vista Recreation Area 42 Staring Lake Park 46 ARCHERY PARK SAMPLE BUDGET 49 ARCHERY RANGE GUIDE I COMMUNITY PARK 4 FAQS DO I NEED A PERMANENT ARCHERY -ONLY FACILITY TO START CONDUCTING ARCHERY PROGRAMS? No, beginning archery programs can be conducted in any gym by hanging special netting to protect walls and other property. Tennis courts can be utilized using the same technique. Existing walking trails may be used for field/3D events, or ski archery during the off months and archery courses can be used for cross-country skiing, snowshoeing or other winter sports. An open field, such as those used for soccer or football, could accommodate many archery programs. Indoor archery ranges can be added to one side of a recreation center so the entire gym area and range can be used for archery events and programs, or the archery area can be used as part of events being held in other parts of the recreation center. Archery facilities can be designed so that targets can be covered with curtains and the range used for events like weddings, parties and other rental activities. Q BUNKER HILLS ARCHERY COMPLEX rer'n.s-5er!.5 Can b•' converted a^ archer' range by hanging 3 i'e f let!, ,3 :12hrnd V.irb use. specrai nettv'g. beglrning archery program, ne :x r;ducted rn a gym .,`kt,t 1ik 116111111111111.114111 4r,: `-,er/ and a v-gun snc:a,ng are very conboatfb;e r ec rea?:orai 3r;' - b n 4, .-r-r : hognng,F3cGr/, bceb,tx, 4r_. 4 v • r;jCor:r;3' _ 'f.7t : 3'; .)r ,:crmmur ,"v cr>n rcr ._CL!.0' Cc ::.,r oalrcli' vbn i'cnen. C CP. gang targets VvItr .:On•) ,yould aiic.. -he s,3^10 si acc G' b' ,sec, 'or rvcac,ng 3nu oTne' ,con',' ybne'-.at.nb _l•P!'15. 31.nker nnl: :ir,': t.Jri'Ctf.\. =Lin„ a r-uun.`6 IS ARCHERY A SAFE SPORT? Throughout its long history, archery ranks as one of the safest activities offered in any organized group setting. In fact, evidence shows that archery is safer than golf and even baseball. OBTAIN YOUR COPY OF THE ARCHERY SAFETY BROCHURE AT ARCHERYTRADE.ORG ARCHERY RANGE GUIDE I COMMUNITY PARK 5 WHAT ARE THE SPACE REQUIREMENTS FOR ARCHERY? Although it would seem an archery range would take a lot of space, a high - quality shooting facility can fit just about anywhere. The space needed for archery is dependent upon available natural or manmade backstops, as well as budget and the types of shooting being considered. The more shooting options available, the larger the park needs to be. Half -acre, fully contained facilities are not uncommon, as in our 8 STARING LAKE PARK case study. A small community range in open space can utilize as tittle as 2 acres QOQ DEMOPOLIS SPORTS-PLEX, but 5 acres is a good starting point for most moderately sized ranges. The more targets offered, the more space needed. OQQ BUNKER HILLS ARCHERY COMPLEX WHAT SHOOTING FEATURES DO I NEED TO CONSIDER? BEGINNER AREA A separate area should be considered for beginning archers and classes. Beginners often use low draw weight bows that are best shot into targets where low -velocity arrows will not bounce back from the target. These targets are often slightly different than those used for more advanced archers shooting higher -velocity arrows. In addition, more targets can be placed at shorter distances (5-20 yards or 4-18 meters) to ensure shooting success. Moveable targets will also make it easier to conduct classes. TARGET PRACTICE AREA A minimum of five targets, staggered from 10-40 yards (9-37 meters) will serve a majority of recreational archers. Where space is available, longer.distances should be considered for local target archers (Olympic competition is 90 meters for men — almost 100 yards) or bowhunters who hunt in western states (and shoot longer distances). Again, having moveable targets means the area could be used for intermediate and advanced shooting programs such as Junior Olympic Archery Development (JOAD) and Scholastic 3D Archery (S3DA), where participants shoot longer distances in competitions. SAFETY ZONE NETTING BOWHUNTING SIMULATION AREA In eastern states, most bowhunters use treestands or ground blinds with a majority of shot opportunities presented at 40 yards (37 meters) or less. A platform design can simulate these common hunting scenarios. In western states, most bowhunters utilize the spot -and -stalk method of hunting where shot opportunities are at longer distances. Distances at a practice range should reflect the most common hunting scenarios in that area. Broadhead use should be considered in this area. This topic is addressed in detail on page 20. TARGET AREA 0 Archery pavilion/containment range utilizing only /2 acre and located next to a dog park. Staring Lake Park, Eden Prairie, Minn. Bunker Hills Archery Complex, Anoka County, Minn. BEGINNER AREA BERM1} 5 ° 0 NETTING -ram BOWHUNTING SIMULATION AREA Archery Park conceptual design utilizing three safety measures: netting, space and berms. ARCHERY RANGE GUIDE I COMMUNITY PARK 6 WALKING COURSE An archery trail should be considered where 3D and field competitions are popular (ASA, NFAA, IBO and S3DAJ. Hunters frequently use this type of facility as it often simulates natural hunting conditions, although it does require more land than other shooting areas (approximately 1 — 1.5 acres per target). WHERE SHOULD THE ARCHERY PARK BE LOCATED? INDOOR ARCHERY Indoor facilities should be considered in any location where cold weather prevents use of outdoor ranges for more than three months. For more information on indoor range ideas and specifications, obtain additional range guides at www.archerytrade.org. Also, review Easton Foundations Archery Facility Planning Guide at www.esdf.org/archery-facitities/ archery -facility -planning -guide. To ensure frequent use, archery facilities should be considered in and near highly populated areas and other common park facilities to provide the most access and opportunity for residents in any community. These ranges should be just as visible as other recreational opportunities and accessible via common travel routes (trails, roads etc.). Placing a few targets in a remote area without typical park amenities is unlikely to attract youth or families. The best outdoor locations are where topography and other natural barriers can be used to improve safety. Consider looking for existing parks where space might not be fully utilized. If nothing is available in existing parks, locate archery facilities near other recreation hubs, like baseball and other sports complexes. WHAT ARCHERY ACTIVITIES AND PROGRAMS SHOULD I CONSIDER TO AID IN THE DESIGN OF MY FACILITY? Besides avid bowhunters and recreational archers, Boy Scouts, Girl Scouts, churches, homeschool student groups, corporate event hosts and other youth -oriented groups have great potential as users of an archery facility. Birthday parties, after school programs and one -day events where residents can come out and try archery are other examples of programs that can be offered. Some specific programs to consider: — 4-H Shooting Sports — Explore Archery — Boy Scouts — archery merit badge — Centershot Ministries — Explore Bowhunting — Explore Bowfishing — Hunter Education — Junior Olympic Archery Development (JOAD) — National. Archery in the Schools Program (NASP) — USA Archery Adult Achievement Program — US Collegiate Archery Program — Scholastic 3D Archery (S3DA) — National Field Archery Association (NFAA) — Archery Tag — Field to Fork Programs — Archery Shooters Association (ASA) — International Bowhunting Organization (IBO) 111 Target Walk Through Range Using Range Fans U An event in Athens, Ala., where they used the city trail to pur up a temporary walking course. Target thi uavar s can be used for events and are e great I.,3V to pro,,ide evtrn income. but eq1Jire :Ise nr spec'7 ar,`niy>. ARCHERY RANGE GUIDE I COMMUNITY PARK 7 TOURNAMENTS Local tournaments can bring in anywhere from a handful of archers to several thousand participants and spectators. Facilities should consider additional space and target requirements if tournaments are part of the long-term plan. Some larger tournaments require a bid process that will outline minimum needs for a facility. A permanent facility may not necessarily need to meet tournament requirements so long as nearby open fields and wooded areas can be used to temporarily accommodate additional space needs QUQ CULLMAN COMMUNITY ARCHERY PARK. Tournament participation is likely to increase if sanctioned by a state or national archery organization and marketed well. Benefits from hosting tournaments include increased awareness and exposure of the archery range. Tournaments may also bring in funding support for maintaining the range through fundraising sponsored by local archery programs. ARCHERY ACTIVITIES Archery activities and games can add value to your range or excitement to your program. Games such as tic-tac-toe, horseshoes and balloon pop are simple, yet keep participants engaged. Activities such as Archery Tag and Explore Bowfishing can offer ways for participants to find their favorite type of archery. Some additional risk management issues may have to be considered, depending on the game and activity. Paper targets or other items, like balloons and playing cards, can be used for fun and as an additional challenge. NA't Ati 1.4 Foam animals, monsters, and dinosaurs are used at tournaments or to add fun to any program. Several manufacturers make paper targets with different games. Motion/Pop-up target systems are another exciting shooting opportunity, especially for experienced archers. Systems can be expensive and require staff to operate. Hotvever, events and tournaments using the system can provide income back into the facility • ,® s • iI ii 11 w% • ,,, ▪ Ih twit Some companies make targets that flip or have action, which are used to create an exciting competition. Bowlishing is a popular activity in many states and setting up an area to simulate the activity could make an exciting addition. Special equipment is required. ARCHERY RANGE GUIDE I COMMUNITY PARK 8 WHAT CAN I DO TO MANAGE RISK/LIABILITY? USING SPACE AS A SAFETY BUFFER For targets at distances less than 30 yards (27 meters), use a 15-yard (14-meter) safety buffer to the side and 25 yards (23 meters) beyond the targets. For shooting from 31 to 50 yards (or 27 to 46 meters), use a 25-yard (23 meter) safety buffer to the side and beyond the targets. For shooting distances longer than 50 yards (46 meters), use a 25-yard (23-meter) safety buffer to the side. Beyond the targets use a buffer that is half the distance of the largest target (for example: if the target is placed at 80 yards (73 meters), the safety buffer should be 40 yards (37 meters). USING MANMADE OR NATURAL BARRIERS FOR SAFETY EARTHEN BERM An earthen or stone berm built 5 feet (1.6 yards or 1.5 meters) or higher positioned within 10 yards (9 meters) beyond and to the sides of the targets is ideal. NETTING A net hung 3 feet beyond the targets and extending 5 to 10 feet to the sides of the outermost targets is sufficient. Typical netting is made of Kevtar and is 8 feet in height. Netting should be loosely hung on well -secured metal or wooden posts. Wind and sun wilt break netting down faster than if used indoors. Netting should ONLY be used in a beginner area featuring bows with less than 30 pounds of draw weight and larger diameter arrows. EARTHEN BERM Earthen berms make great neural safety harmers.-1et<1ing shruns snd Jtn2' landscaping material :s )deal to keep in r 3nge iao! j,'q .'if,e °tiler bars. Safety Zone Example a0 yds e B4 yds NATURAL BARRIERS Shooting toward a hill or ravine will help restrict arrow movement beyond targets. Landscaping, especially dense species such as cedar and arborvitae, can be used to aid in reducing arrow loss. WALLS Walls can be built downrange taking wind and other weather conditions into account. A small neighborhood range can be entirely contained by a combination wall/ baffle system. NETTING For beginner d'ee S, 3OPCia! ,eating Nina benind targets inai,es an ideal safety barrier: ARCHERY RANGE GUIDE I COMMUNITY PARK 9 CONTROLLING ACCESS Access should always be controlled so the entrance is behind the shooting line. FENCES/GATES Gates and fencing are not necessary, but should be considered where residential or other recreational uses exist downrange. NATURAL BARRIERS Landscaping, hillsides and other natural barriers can be utilized to direct safe access to the range. SIGNS A welcome sign should include range rules, procedures, ordinance language and emergency phone numbers. Warning signs should be posted around the perimeter of any outdoor shooting range. Signs may also be placed on walking courses to indicate unsafe zones when searching for arrows. Signage should be posted on the outside of any indoor entrance that may fall within the range buffer zone. DOORS Any and all doors should be securely locked, even chained from the inside, to eliminate dangers when the range is in use. Wails not only make great barriers, but pan be used for advertising during events. Cullman Community Archery Park Cullman, Ala. Fenong _an be utilized to control access Mardsen Archery Range, Ramsey County, Minn. Rules: • Follow archery shooting procedures. • Number of arrows in = number of arrows out. • Only shoot at designated targets •Ahvays be aware of the target and what Is beyond the target • Always keep bow pointed toward targets. • A)mys draw boor with arrow parallel to the ground. • Only nosk arrows at the shooting 'me. • Always have an arrow knocked when drawing to ehmmate the posobildy of a dry fire. • Broadhead shootrag is only allowed at specked targets and/ or during special "sight -in" days. •Anyone 16 and under must be under adult supervision. Shooting Procedures: •Verify that the range is dear. • Give"Range Is Hots' or similar command to indicate shoot- ing may commence • When finished shooting. place bow on rack or set it down and wart behind the shooting fine until all archers are finished shooting. • Give a"Cease Fire or sknihr command to Indicate all shooting should stop • Verify all equipment is put down and remains behind the shooting line. • Proceed to the targets to retrieve arrows. • When using whistle commands: use one (1) whlsde blast (i.e. "shoot') to indicate shooting may commence:three (3) blasts (t.e."ga get arrows') to indicate arrows may be retrieved and lour (4) or more blasts if an emergency ealsts.T (2) whisde blasts (i.e. get bowl') are used during programs to indicate partiOants can pick up their equlpmenhTlls command is not necessary during open shooting. Q GRANITEVILLE ARCHERY PARK Hours of Operation: Contact: Monday -Thursday: 8 AM - 7 PM John Doe. Director of Parks & Recreation Saturday: 8AM - 8 PM 123 Fake Street, Grenieeville, State 29829 Sunday: 12 PM - 5 PM Phone: (123) 456-7890 Sample welcome sign. DO NOT GO BEYOND FOR YOUR SAFETY ENTER AT DESIGN�YED ENTRANT; 4Varnlny signs should be posted around the perimeter of outdoor ranges. ARCHERY RANGE GUIDE I COMMUNITY PARK 10 ARCHERY RULES Follow archery shooting procedures. Number of arrows in = number of arrows out. Only shoot at designated targets. Always be aware of the target and what is beyond the target. Always keep bow pointed toward targets. Always draw bow with arrow parallel to the ground. Only nock arrows at the shooting line. Always have an arrow hocked when drawing to eliminate the possibility of a dry fire. Broadhead shooting is only allowed at specified targets and/or during special "sight -in" days. Anyone 16 and under must be under adult supervision. BOWS MUST BE DRAWN SO ARROWS ARE PARALLEL TO THE GROUND THIS HELPS KEEP ARROWS INSIDE THE PARK ARCHERY SHOOTING PROCEDURES Verify that the range is clear. Give "Range is Hot" or similar command to indicate shooting may commence. When finished shooting, place bow on rack or set it down and wait behind the shooting line until all archers are finished shooting. Give a -Cease Fire" or similar command to indicate all shooting should stop. Verify all equipment is put down and remains behind the shooting line. Proceed to the targets to retrieve arrows. When using whistle commands: use 1 whistle blast (i.e. "shoot") to indicate shooting may commence; 3 blasts (i.e. '"go get arrows") to indicate arrows may be retrieved, and 5 or more blasts if an emergency exists. 2 whistle blasts (i.e. get bows") are used during programs to indicate participants can pick up their equipment. This command is not necessary during open shooting. ADDITIONAL RANGE ETIQUETTE When people are waiting to shoot, keep shooting time under 30 minutes or take turns shooting no more than 6 arrows. When bringing your own paper targets to the range, attach the paper with easily removable adhesive and take everything with you when you leave. Always check your equipment - bow and arrows included - for damage to avoid injury. Archers should police themselves to ensure safety. M.M.. .Ii1 Ilil•. OTHER WAYS TO MINIMIZE RISK Create a waiver that states all range rules and procedures will be followed. The best time to ask participants to sign the waiver is when fees are paid or passes are handed out. Rental of equipment to adults, parents or guardians could be allowed after signing a waiver. Develop a set of operating procedures for the facility, including a regular maintenance schedule. Make sure the facility becomes a regular part of a staff security or police route. Post emergency procedures on entrance and informational signs. ARCHERY RANGE GUIDE I COMMUNITY PARK ARE MOST ARCHERY PARKS STAFFED? No, most public and private outdoor archery ranges are not staffed. Some ranges allow users and/or members access to facilities via keys, pass codes or similar entry systems. Larger facilities are often staffed to manage and run programs, classes, events and operational activities. Indoor facilities are more likely to have staff on site. The staff may be utilized to manage the range or nearby to observe when in use. Staffing can add great value to your range when it comes to archery classes and programming. Archery certified staff not only ensure proper safety measures, but create a welcoming environment for all users, especially beginners, to ask questions and to remain engaged. WHAT SHOULD BE INCLUDED IN MY BUDGET FOR THE FACILITY? View the table at right for a sample budget. WHAT USER FEES SHOULD BE CONSIDERED? User fees for archery should be consistent with other recreational facilities, and daily fees may be considered. Annual passes for individuals and families are often easier to administer, especially where facilities are not staffed. Some facilities use a pay box located at the entrance based on the honor system. Group rates should also be considered, especially for school, church, Boy Scouts, Girt Scouts, 4-H and other youth groups that may want to utilize the facility. Fees should reflect factors such as wear and tear on equipment, staff time, utilities (such as electric), rental equipment, and range maintenance. Refer to individual case studies for sample fee structures. LOCAL ENTITY LOCAL ORD PARTY TOTAL BUDGET CONTRIBUTION CONTRIBUTIONS GRANTS FUNDING NEEDED Recreation Programs Ennipmenl Training oasts Staff : benefdz Programs sub -total Canstruafen Land Lust c.rvatu:, Engineering/Site design contractor Slats Lenerit. Travel _ pr_n,rnt on Land prep Roads Walkways uLfitie: N.narthe,Y Coate - Outdoor Rcatreoms Shelters omrage buildings Picnic tables Ben:her Bile racks Playground Landscapng Arden/keels -Outdoor Large, Platforms Ground queer; Boar racks Sately roc !ling and prier Berms Range Intl rules signs Buddng costs - indoor ArcheryParksuh-total Operations & Maintenance (annual! Staff & benefits tihtttie: Equipment A target maintenance rooms ra:Lties ma ntcnanc: O&M sub-lot.t Marketing Malin, Media Ern:hares/14,5 Grand opening event Marketing sub -total TOTAL itaate ARCHERY RANGE FEE $3.00 ARCHERY RANGE GUIDE I COMMUNITY PARK 12 HOW DO I KNOW THERE ARE ENOUGH ARCHERS TO SUPPORT AN ARCHERY FACILITY? The best way to determine your archery market is to research existing archery retailers, clubs and organizations in the area. The Archery Trade Association lists its retail members at www.archery360.com/where- to-shoot or www.bowhunting360.com/where-to-shoot. These retailers are likely to be familiar with the archery market in the area. You may also contact your state archery associations and organizations to find archery clubs and programs near you. By calling your state coordinator, you can find out how many schools include archery as a part of their physical education curriculum and after school programs. In addition, local 4-H programs sometimes run archery programs and the Boy Scouts have a merit badge for archery. Refer to our map on www.archerytrade.org for contacts in specific states. This local market analysis is important to determining your final plan for archery in the community. For instance, if there are a large number of schools participating in archery programs, beginner shooting areas may need to be larger. If 3D archery is popular locally, a walking course should be considered. A larger community could actually support several small neighborhood archery ranges. Small ranges can be utilized for archery programs and minor events. Larger facilities can support a variety of tournaments and competitions. HOW DO I FUND THE CONSTRUCTION OF MY FACILITY? START LOCALLY Funding can be found in the same places you would look to fund other recreational facilities within your community. STATE LEVEL Contact your state's wildlife agency and hunter education coordinator for more information. Utilizing non government state organizations could provide support and possible funding. BEYOND STATE RESOURCES The Archery Trade Association has funded facilities. We work in partnership with the state wildlife agencies because they are the recipients of a federal excise tax levied on the archery industry to generate revenues for the enhancement of archery and bowhunting opportunities. Our funding will only be considered if a full plan that includes archery programs is developed. USA Archery offers grants to their JOAD and Collegiate Archery Clubs for purchases towards equipment and trainings. Archery Parks Graniteville Metropolitan Area POPULATION:250,000 .O Mites t Neighborhood Only Park 0 Community Park Complex INNER CIRCLE 60 Schools (50%with archery) 4 Rec Centers (75%with archery) OUTER CIRCLE 30 Schools (05%with archery) 2 Rec Centers (I00%with archery) LIdC!'r'Jlr7� Jr. 3 .:J'7":i ,nit)' ; :.:., , "al.ei1 Ji 3r.7,.er-2,, oarlis :'s3; (Y ^e:'. sari CJ T.:?: i''3 leeis :?t eside•`ts. 0 .71.3 ".amcie. t`@;tseu 3 QeJI:,e (lL .'2:..r7'ate,, i,/' ' ' J QO.r ' .0 J "II 'eJ`Cr13. ! r^t.. arcra Tar, ,. ..:.11;'P 5 nalgrbc!"1: c7 3.:CJr�,•,a::1:1tE .3,'JB cb errs 3,0 ', ARCHERY RANGE GUIDE I COMMUNITY PARK 13 ARCHERY RANGE DESIGN ELEMENTS SUN ANGLES A north -facing range is ideal; however, safety should be foremost. World Archery requires archers participating in its sanctioned events to shoot within 45 degrees of north (www.worldarchery.org). Permanent shade structures over the shooting line will also protect shooters from rain or excessive heat (note that some competitions do not allow shooters under covered structures). TOPOGRAPHY Except for walking courses, most outdoor archery ranges are located on level ground. Take advantage of areas where shooting can be conducted toward hills, heavily wooded areas with no walking trails, or downward into ravines or valleys. QOQ DEMMER CENTER ACCESS RECOMMENDATIONS Have a well-defined entrance and exit. Informational signs that describe hours of operation, where to get range passes (if applicable), range rules, range procedures, emergency procedures and where to get information about local archery programs (where applicable) should be placed at the entrance. Entrance to the range should be from behind the shooting line. Provide adequate parking and turnaround for vehicles, bikes and buses. Walkways should connect all sections of the range. Outdoor facilities should include bathrooms, shelters, picnic tables, garbage receptacles, beverage machines and similar amenities, just like those provided at any public park. Indoor facilities should include restrooms, a spectator area that allows food and beverage and similar conveniences found at any indoor structure. Consider ADA accessibility: - Grade should be 5 percent or less (with ramping conditions that can be increased to 8.33 percent). - Walkways should be hard -packed or paved. - Handicapped parking and drop off should be closest to the range. - Restrooms must be handicapped accessible. - Range should have clearances for wheelchair spaces. ARCHERY RANGE GUIDE I COMMUNITY PARK N O A paved platform at the top of a hill on the first target of the walking course Shooters with disabilities utilize fnends to help retrieve arrows. Carver Park Reserve, Laketown Township, Ann. ADA accessible lift Rose Lake Shooting Range. Clinton County, Mich. 14 ROOM FOR ARCHERY MOVEMENT AND SPECTATORS A waiting area should extend at least 3 yards (3 meters) behind the shooting line indoors and 5.5 yards (5 meters) outdoors. Spectator areas should be a minimum of 10 feet (3 yards or meters) behind the waiting line. Up to 25 feet (8 yards or 7 meters) or more of space should be considered if larger events or competitions will be held, especially for youth events that tend to bring in more spectators. If competitions or classes are held, it would be ideal for spectators to be slightly raised to see downrange over the archers. Indoor areas can include food and beverage vending, wi-fi access and announcements for upcoming events and programs. For more information on spectator space, visit: www.esdf.org/archery-facilities/archery-facility- planning-guide WELL -MARKED SHOOTING LANES Draw a distinguishing line of pavement, packed gravel or paint for each shooting lane, as well as where ground quivers and/or bow racks are located. Consider using platforms as a low maintenance shooting lane marker. DISTANCE MARKERS These should be consistent with the look and feel of other signs and amenities at other parks in the area. . J Park Reserve. Vicror \'liar. 3n•nh7 Lake Par, :-?esen-e, ?^akc,- .•:d4y, Ann. SHOOTING WAITING LINE LINE 0 PROFILE VIEW 5.5yds IOft H 5necrator area Raised seat,ng atio,rs obsenrers a clear rv,e+'v docmrange P coca .,'e. bunker Hilt. 4rcery Ga,nulier. Anuk. Ds. -Ice &5053,s �ha;rrro `:ark, L5eor:3,'a;:3Le of Nik. Jr Ores. P35e0 V,sta Fecre3t::_m 3re3 :Panther; 4I''Z RAISED SPECTATOR AREA I.;{dk. er 3nd drstar•,:e riser%cc''. Ben a,,erV' t roofirg=a.i!•IY• Pkoernr, Arc. Culver, ;er! e 35 t'"•e -4thens CsIy m0nity -fir chery Park. 4tnen,, ala. ARCHERY RANGE GUIDE I COMMUNITY PARK 15 SHOOTING LANES Common widths are 24 to 30 inches, therefore a 5-foot (1.6-yard or 1.5-meter) shooting lane for each target is sufficient to accommodate 2 archers per target at most ranges. If the range is intended to support World Archery competitions, each lane needs to be at least 32 inches (1 yard or 0.8 meters) wide for each shooter. With 2 archers per lane, each lane should be 5-feet, 4-inches (1.8 yards or 1.6 meters). SHOOTING EQUIPMENT ACCESSIBILITY Bow racks may be placed at or behind the shooting line. At beginner ranges, however, bow racks should be placed well behind the shooting line to make it easier for the instructor to maintain visual control of the shooting line. Bow hangers should also be placed on platforms. Quivers should be placed at the shooting line and can be as simple as a metal ring on a post or PVC pipe. They can also be attached directly to the bow rack where they are placed on the shooting line. Archers often carry their equipment in cases, along with many shooting accessories and tools. If parking is not directly behind the shooting line, additional tables and/or benches should be considered for archers to keep extra equipment nearby. TARGETS There are several manufacturers that make targets specifically for shooting ranges. Each of the case studies associated with this guide will list the types of targets used and how often they are replaced. Refer to the manufacturer's guidelines for recommendations on target frame design. Some targets require shelter to prolong target life and others need rain to help expand target materials. Often times, the front of target frames are also covered with rubber, used fire hose or other materials to help protect wood from damage caused by arrows. DooLle irarue. 4thens Community Air' ARCHERY RANGE GUIDE I COMMUNITY PARK Bow rocks should ap,oear dear all shooting tines, including shooting tram piattorrns. Carver Park Reserve, Victoria, Minn. PVC ground quiver. Ben Avery Shooting Facility, Phoenix, Anz. Protected target game Lake Elmo Park Reserve, Arashington County, Minn PVC quiver attached to howrack. Carver Park Reserve, Vtctona, Minn Layered earner target oaten used sourhvesrern states. Ben Avery Shooting Facility Phoenix, Ariz. Simple target trarne. Carver Park Reserve, Victoria, Minn. 16 SPECIFIC SHOOTING AREAS BEGINNER AREA Targets should be placed from 5-20 yards (4-8 meters) to ensure success. Targets for low draw weight bows should be used (usually less than 30 pounds). 5 bullseye targets would easily accommodate a class of 10. Additional participants can shoot in turns. When running programs, bow racks are often placed between the shooting line and waiting line to aid in safety and range control. This should be considered at a permanent range as well. A few fun targets could be located in the beginner area to the side of othe targets. Targets may resemble monsters, cartoon characters or dinosaurs. These can be arranged so that more than one target can be shot from a single shooting location. TARGET AREA A minimum of 5 targets should be placed from 10-40 yards (9-37 meters). It is a good idea to double the most frequently used targets, which are usually at 20 and 30 yards (18 and 27 meters). Targets out to 100 yards (91 meters) are necessary for competitive archers or bowhunters who need to practice for western hunting conditions. If a separate area is not being considered for bowhunters, this area is where special broadhead targets could be placed to the side of other targets. Targets should ideally be designed for higher draw weight bows and crossbows. Moveable targets would be ideal, especially if the range is to accommodate competitions. BOWHUNTER AREA At least 5 targets should be placed from 10-40 yards (9-37 meters) minimum. Targets out to 100 yards (91 meters) for bowhunters who need to practice for western hunting conditions. This area is where special broadhead targets could be placed to the side of other targets. Targets used should ideally be designed for higher draw weight bows and crossbows. An elevated platform that can accommodate at least 2 shooters at a time should be considered. FUN TARGETS BULL'S-EYE TARGETS NETTING SHOOTING LINE WAITING LINE 0 20 15 10 5 o 0 60 50 40 30 20 10 LONG RANGE 0 TARGETS 0 0 0 0 0 o V V o = V T 100 90 90 70 60 SO <0 9O 90 10 A simulated blind should also be considered for this area and can be incorporated into the platform, or set up as a separate lane. poricon .\.a G ARCHERY RANGE GUIDE I COMMUNITY PARK 17 DEALING WITH CROSSBOWS AND BROADHEADS ON THE RANGE We do not recommend equipment bans of any kind and encourage ranges to accommodate crossbows and broadheads at every facility. Many range operators will tell you that bans don't prevent use: therefore, we recommend several options for incorporating broadhead use at the facility. Crossbows have become more broadly legalized for hunting and a small segment of archers use them for competition. Today's crossbows and high- performance compound bows produce similar arrow speeds. However, arrows shot from crossbows are heavier and have a higher overall kinetic energy resulting in faster target wear. A target with a worn center might still stop an arrow shot from a compound bow if there is 20 inches of penetration because crossbow arrows are much shorter than normal arrows. However, a worn target center could result in the inability to easily retrieve them from the target or result in a pass -through. Planning and budgeting for target replacement and repair is the best solution. Crossbow use on any beginner range is strongly discouraged except for programs using crossbows with less than 301bs of draw weight. Broadheads have cutting surfaces that can affect the longevity of the targets on the range. The following considerations should be made to accommodate for the use of broadheads: - Provide a clearly labeled, manufactured target specifically designed for shooting with broadheads and place it at 20 yards (18 meters) (the most common distance used to practice). - Provide a separate area with broadhead pits that can be used whenever the range is open. - Set up "sight -in" days, set out broadhead-specific targets during the hours open for broadhead shooting and advertise for hunters to come out and use the range during those dates and times. INDOOR FACILITIES Indoor archery facilities should be considered where weather prevents outside shooting from occurring for 3 or more months per year and where populations can support its daily use and maintenance. Because indoor facilities usually include many more supporting elements like lobbies, meeting rooms, bathrooms and storage as well as engineering, they are not addressed in this document. Please refer to the Easton Foundations Archery Facility Planning Guide for guidance in building your indoor facility. The Archery Trade Association can also provide additional range guides and indoor facility designs. 0 BUNKER HILLS ARCHERY COMPLEX 0 DEMMER CENTER. Clearly labeled oroaanoad only target. Carver Park Preserve, Laketown Township, Minn. 8rcad' head pi", Ben Aveiy Shouting Facility, Phoenix, Arr, ARCHERY RANGE GUIDE I COMMUNITY PARK 18 NON -ARCHERY DESIGN ELEMENTS TO !CONSIDER LIGHTING: Bowhunters and other recreational shooters often like to practice before work or in the evenings. Having a lighted facility can significantly extend shooting hours. STORAGE: Consider having a place to store replacement targets, program targets and equipment, repair kits, signs, carts to move equipment around, and places to hang bows and store arrows. USE TRACKING: Incorporate people counters, lasers at archery park entrance or cameras into the design where facilities are not staffed. Where facilities are staffed, the same system used to track use at a recreation center can be utilized. Occasional on -site counts at varying times of the year, month, week and day could be used to determine use patterns. Digital check -in and check-out range systems allow experienced users to utilize the range outside of programming time without supervision. PUBLIC ANNOUNCEMENT SYSTEM: Should be considered if larger events are to be held at the range. FEE BOXES: Ideal for unstaffed facilities, both indoor and outdoor. OPERATIONAL PROCEDURES gee Loses are ,dea An operations manual should be prepared, especially for an indoor facility. This will be helpful during staff trainings and annual facility reviews, allowing for quick access for any clarifications. The following are items to contain in this manual: 1. Mission and Vision for Facility 2. Facility Attributes - Location and address - Access/Common areas - Archery range (indoor and/or outdoor) description 3. Copy of Local Ordinances (if applicable) 4. Staff and Management - Full-time staff - Part-time staff - Volunteers - Advisory committee - Training requirements 5. Administrative Duties 6. Customer Relations - Individuals and user groups defined - Orientation/safety training (if applicable) - Customer service and feedback 7. Programs and Events Management - Public open shooting - Introductory classes and camps - Skill development classes, camps and - year-round programs - Leagues and tournaments - Organization uses - Corporate uses - Scheduling policy 8. Hours and Fees - Hours of operation - Membership fees - Daily use fees - Annual pass fees - Group fees 9. Range Rules and Procedures - Range rules - Archery range procedures (with and without whistle commands) - Emergency procedures and plan 10. Maintenance Plans -Janitorial (trash and cleaning schedules) - Grounds maintenance - Monthly building checks - Landscaping - Snow removal - Annual maintenance schedules (painting, etc.) - Archery maintenance - Target and frame repair and maintenance - Program equipment repair and maintenance - Inventory of equipment (when purchased, installed, fixed/repaired/rotated and replaced) - Insurance and legal issues ARCHERY RANGE GUIDE I COMMUNITY PARK 19 ORDINANCES You do not have to consider adding or adjusting ordinances to build an archery range, especially if the risk management issues presented in this document have been addressed. The following is language to be considered when shooting on private property or for hunting. A person may shoot a bow and arrow on private property in the city if these requirements are met: 1. All shots must be aimed toward a target owned by the property owner or tenant, and the target must be on the archer's property. The target must be maintained in good condition, which means capable of stopping arrows no matter where they strike. 2. A backstop must be used and positioned on the archer's property to prevent any arrow missing a target from crossing into or over neighboring property, unless the neighbor has provided written permission for the archer to trespass. Archers can use a building on their own property as a backstop. All backstops must prove capable of stopping arrows no matter where they strike. 3. An adult (at least 18 years old) must be present and supervising any archer under age 16 who is shooting a bow with a draw weight of 30 pounds or more. The archer and the supervising adult are responsible for the impact of all shots. 4. An archer of any age can shoot a bow with a draw weight less than 30 pounds under these conditions: An adult must be on the premises and aware the archer is practicing. The archer must use field or target points. The archer must comply with Section 1 and Section 2. 5. As an added precaution, the city suggests archers practice from an elevated position whenever possible so they are aiming down into the target. If your community is considering hunting within city limits, these ordinances could help provide guidelines. 1. All hunters must follow state hunting laws and license requirements to bowhunt within city limits. 2. The discharge of a bow must be on the hunter's own land or the hunter must have express written permission of the property owner to discharge such a bow on the property of another. 3. Hunting is not allowed within 150 feet (50 yards or 46 meters) of any public park land, public trail, public right of way or any land or building not owned by the landowner. 4. If discharging a bow within 150 feet (50 yards or 46 meters) from a property line, any such discharge shall be toward the interior of the parcel upon which the discharge is occurring. i:„Aii414,. • od x a • JCS xi•• • • ,C •••••••ikri • •ii• " x xxxxxxxxx INSURANCE Archery is generally covered under any community's general liability policy. Some companies offer insurance for club ranges and individuals not covered under such policies. Verify or update your insurance policy coverage to include range insurance options and what state specific requirements need to be accomplished. ASA, IBO, NFAA and USA Archery all offer insurance for their clubs. MARKETING & `EBSITES Archery facilities and programs should be clearly located on community websites and program brochures like other recreational opportunities in the community. This allows visibility to the range, program and events. Consider partnering with the local archery club, archery retail shops and other recreational listings to market programs and events on the archery range. CONSTRUCTION DRAWINGS AVAILABLE AT ARCHERYTRADE.ORG Target stands (2 designs) Broadhead pit Platforms (3 designs) Buffer fence Archery Pavilion/Containment Range ThreeRivers PARA DISTRICT Homo ® Archery Paris B Tails Did you knowarcheryis one of naeldestarts prarkced teddy? Modern edvencomen'sln to equ'pmenlmean Wsaponis even more accessit,a to archers of any age. Come and glsa ita ay at Elm Creek or Caner Park Resent Slat:mart ranges e'er targets eta sanely of distances. as wee as a kho a W g tower. or asl year m a hsrnanahlp rat wsfeinrough range fea+.snn9 hoc] sng salons. Hob: Three Rtmn Parks delis rotrenrareneryequiprnent Reminder. Parcdpana must read and understand al archery rules posted aldre lank/tetra en'anng the range area. Enter and use the range al your wen rase Puree se'ery. good sportsmanship and common sense. • Carver range is open Ann. —Not 15: Elm Creek range Is open yes, round. • Say wen'n hoWales ofte archery range • Broadhead arrow usa is permitted oat/ at Ina defgnaled 20- yard bmadnead eke In the saden3 ylanga • A'rahadeeoseragas and pets are relpe ,one Range Maps Carver Park Resent !Archery Rsrge ElmCteeR Park Reserve rt♦Archery Ranee Where to find It Carver Park Reserve E. Creak Park Reserve Foetuses Range &'Waning Course Ranged Waning Course What you need Archery Passes A passes required foramner. Yount age 'Sand younger ere free bulnlusl be ectampanled bya paging adult rat nc<aw1 1 fitmentem 1 Neq tagn n Cteax an \'Alm Upcoming.Eyents W.belos:Archery Spend en evening leam.re archery baslrs from a N Women's Archery Discover an ea0Erq net ousoor st a and Wald y,. alFamily Archery el Cleary lake DiscasAr exang neve mrdoor stall and Imidy_ Family Archeryao Eke Creek Spend a spring day al Elm Creek Paris ard121y n.. Archery for Women Spend a spring day at Elm Creek Padds analog rare — View Compkaa Event lbMgs You might also like O Canpug Catof tng KeyettIng ® Pllmng About 114ens I YaarratRescurces 1 EWD:./roam 1 Vet naer 1 Cadterng Palls I Cdn'a. P2a12Thm Rae, f.'ke Asntytf fkaenee Three c ?r5 i�af41'IStr,Cl. �•i"�^, D Name FAtcadon ® Snnnstw,kq ® Tuning ARCHERY RANGE GUIDE I COMMUNITY PARK 21