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04/24/2012
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, APRIL 24, 2012 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the April 4, 2012, Emergency Meeting of the City Council c. Minutes of the April 10, 2012, City Council Meeting d. Claims Totaling $22,423.61 4. CONSENT a. Park Use Requests b. March Finances c. Business Licenses 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. 2013 Police Contract 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Union Contract b. City Logo Design Discussion c. Legislative Updates by State Senator John Marty and State Representative Mindy Greiling d. IT Remote Access Policy e. Annual Stortn Water Presentation and Public Hearing — May 22 f. Eustis Street Sanitary Sewer Lining Project — May 22 g. Emergency Management Round Table — May 22 h. Presentation by Jerry Hromatka, President Northwest Youth and Family Services — June 12 i. Annual Update by Cor Wilson, North Suburban Cable Commission — June 12 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 April 4, 2012 Mayor Dains called the emergency meeting of the City Council to order at 9:00 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, and Mayor Jeff Dains. Councilor absent: Lara MacLean. Staff present: Heather Butkowski, City Administrator; David Hinrichs, Public Works Coordinator. Mayor Dains explained that the meeting was being held to discuss the recent sewage spill and efforts to clean the area impacted. Butkowski and Hinrichs explained the sewage spill began in a manhole behind Twin City Die Casting (TCDC) the evening of Friday, March 30, 2012. City staff and contractors worked through the night to get the tree roots removed from the drop manhole. The backup itself did not last long but resulted in sewage affecting TCDC's buildings and the surrounding area. Staff contacted the Minnesota Pollution Control Agency (MPCA) on Monday to ask for guidance on cleanup efforts. Staff received verbal approval that raking and hauling away the material behind Twin City Die Casting (TCDC) on Wednesday morning met with approval. On Wednesday, other MPCA staff said the city needed to expand its cleanup efforts. Staff spent Wednesday afternoon and early evening trying to determine what would meet expectations. City staff met with Veit USA staff to discuss ways to remove the top layer of soil from behind TCDC and cleanup any remaining material along 33'd Avenue SE. Veit provided a cost estimate approaching $15,000 for equipment and staff for two days to complete the cleanup. The Council asked questions related to the spill and proposed cleanup plan. Councilor Hawkinson moved to contract with Veit USA on the cleanup of the area around TCDC at a cost of approximately $15,000. Councilor Grove seconded the motion and it passed unanimously. Councilor Hawkinson moved to adjourn the meeting. Councilor Gaasch seconded the motion and it carried. The meeting adjourned at 9:55 p.m. Res ectfully s mitted, eather Butkows i City Administrator LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 April 10, 2012 Mayor Dains called the City Council meeting to order at 7:33 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Lara Mac Lean, Denise Hawkinson, and Mayor Jeff Dains. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Kevin Kelly, Deputy City. Clerk. Mayor Dains asked for changes to the meeting agenda. Butkowski added televising the sewer line from Larpenteur Avenue across TH280 and contaminated soil disposal. Councilor Hawkinson added the location of the portable restroom at Community Park. Mayor Dains added to the work session the Ramsey County Charter Amendment on Sports Stadiums. Councilor Grove moved to approve the amended agenda. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Grove moved to approve the March 27, 2012, City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the claims totaling $84,623.58. Councilor Grove seconded the motion and it passed unanimously. Councilor Mac Lean moved the consent agenda approving a park use request, the February finances, and the street sweeping contractors agreement. Councilor Hawkinson seconded the motion and it passed unanimously. City auditor Andrew Berg addressed the Council. He updated the Council on the results of the 2011 financial audit. Berg stated the City received a "clean, unqualified" opinion and does a good job segregating duties amongst the small staff. He stated there was a sufficient fund balance in the General Fund at year end to transfer $135,982 fiom the General Fund into the Park Improvement Fund and Street Improvement Fund. Berg also stated the debt to asset ratio had improved as the City paid off bond debt and the ratio is significantly better than the average for comparable municipalities. He suggested the Council consider pre -payment of the 2003 Improvement Bond before it reaches maturity in 2015. The Council thanked Berg for his work on behalf of the City. The Council considered the costs associated with the cleanup from the sewer overflow in the 33`d Avenue SE area last week. The MPCA approved City plans to remove soil from the site. The LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 soil is in a dumpster in the Twin City Die Casting parking lot awaiting testing and ultimately disposal. Councilor Mac Lean moved to approve soil testing at a cost not to exceed $2,000. Councilor Grove seconded the motion and it passed unanimously. The Council discussed the disposal of the soil after testing was completed. The cost of disposal is dependent on which site will take the soil based on testing results. Ultimately, the cost is not expected to be in excess of $1,000. Councilor Mac Lean moved to approve disposal of the soil at a cost not to exceed $1,000. Councilor Grove seconded the motion and it passed unanimously. The Council discussed televising the sewer line where the back-up occurred. The site is difficult to access as it runs under TH280. Veit stated it can do the televising between Larpenteur Avenue and Twin Cities Die Casting at a cost of $375.00/hr. Councilor Grove moved to approve sewer line televising by Veit from Larpenteur Avenue to the area behind Twin City Die Casting at a cost of $375.00/hr. Councilor Mac Lean seconded the motion and it passed unanimously. The Council discussed the reason the Port -a -Potty was placed in a location near the east end of the hockey rink. Staff explained that public works poured concrete behind the ball field backstop this week. Once cured,. the Port -a -Potty, garbage and recycling bins, and the Roseville Baseball equipment will be stored there. Butkowski reviewed the preliminary agenda for upcoming City Council meetings which included discussion of a city logo and legislative updates on May 8 and discussion of a sewer lining project and emergency management round table on May 22. The Mayor said he would not be in attendance at the April 24 meeting; Mayor Pro Temp Gaasch will preside over the meeting. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meeting but not aired on community television. Mayor Dains asked if anyone present wished to address the Council. No one present addressed the Council. Paul Bilotta, city consultant, addressed the Council. Bilotta updated the Council on Croix Oil's (Lauderdale BP) progress to rebuild and add space for the City to have a municipal liquor store. They are working with a designer on the project. Croix Oil is not interested in an expanded redevelopment project. Bilotta asked the Council if they would like him to discuss Larpenteur LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 Avenue with other potential developers. Preliminarily discussions have shown that other developers might be interested in a Lauderdale site. The Council discussed this and felt Bilotta should discuss the Larpenteur Avenue corridor with developers and report back to the Steering Committee and City Council. Councilor Hawkinson moved to approve having Bilotta meet with prospective developers regarding redevelopment options for Larpenteur Avenue. Council Grove seconded the motion and it passed unanimously. Mayor introduced the Ramsey County Sports Stadium Charter Amendment to the Council. He mentioned council members could sign it if they were interested. The Mayor recused himself from the union contract discussion. The Council went into closed session to discuss the union contract at 8:28 p.m. The Council returned from the closed session at 8:39 p.m. Councilor Hawkinson moved approval of the terms of the contract proposed by the union with regard to health insurance benefits, deferred compensation, and pay for 2012 with a wage reopener for 2013. Council Mac Lean seconded the motion and it passed unanimously. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Grove seconded the motion and it carried. The meeting adjourned at 8:40 p.m. Respectfully submitted, Kevin elly Deputy City Clerk CITY OF LAUDERDALE CLAIMS FOR APPROVAL April 24, 2012 City Council Meeting Payroll 04/13/12 Payroll: Direct Deposit # 501356-501360 04/13/12 Payroll: Payroll Liabilities, e -payments #657E -659E Vendor Claims 04/24/12 Claims: Check #'s 21174-21194 $7,852.66 $6,072.12 $8,498.83 SUBTOTAL $22,423.61 Total Claims for Approval $22,423.61 CITY OF LAUDERDALE 04/20/12 3:12 PM Page 1 *Claim Register© 041312pyrol l APRIL 2012 Pre -Written Check $6,072.12 Checks to be Generated by the Compute $0.00 Total $6,072.12 Claim Type Direct Claim# 2625 ICMA RETIREMENT TRUST- 457 Ck# 000657E 4/13/2012 Cash Payment G 101-21705 ICMA RETIREMENT 4/13/12 payroll $1,415.52 Invoice Transaction Date 4/20/2012 Due 0 NORTH STAR CHE 10100 Total $1,415.52 Claim# 2626 PERA� Ck# 000658E 4/13/2012 Cash Payment G 101-21704 PERA 4/13/12 payroll $1,683.20 Invoice Transaction Date 4/20/2012 Due 0 NORTH STAR CHE 10100 Total $1,683.20 Claim# 2627 NORTH STAR BANK, CHECKING Ck# 000659E4/13/2012� Cash Payment G 101-21703 FICA WITHHOLDING. 4/13/12 payroll $1,731.43 Invoice Cash Payment G 101-21701 FEDERAL TAXES 4/13/12 payroll $1,241.97 Invoice Transaction Date 4/20/2012 Due 0 NORTH STAR CHE 10100 Total $2,973.40 Claim Type Direct Tota $6,072.12 Pre -Written Check $6,072.12 Checks to be Generated by the Compute $0.00 Total $6,072.12 CITY OF LAUDERDALE 04/20/12 3:28 PM Page 1 *Check Detail Register© APRIL 2012 Check Amt Invoice Comment 00-0040 UM 10100 NORTH STAR CHECKING E 101-41200-391 TELEPHONE/PAGERS $5.00 4/12 Long Distance Faxes Total AT & T $5.00 Paid Chk# 021175 4/24/2012 BOWNIK, JIM E 101-41200-331 TRAVEL EXPENSE $121.99 1Q12 Expense Report Total BOWNIK, JIM $121.99 - E 101-41200-331 TRAVEL EXPENSE $25.75 1812 mileage Total BUTKOWSKI, HEATHER $25.75 Paid Chk# 021177 s4/24%2012� CINTAS � �� E 601-49000-425 CLOTHING $72.91 PW Clothing E 602-49100-425 CLOTHING $72.91. PW Clothing Total CINTAS $145.82 Paid Chk# 021178 4/24/2012 CITY OF ROSEVILLE ,M�__.AM.. E 101-41200-391 TELEPHONE/PAGERS $95.40 4(12 Phone Services E 101-41200-306 CONSULTING FEES $398.75 4/12 IT Services Total CITY OF ROSEVILLE $494.15 Paid Chk# 021179 4/24(2012 CROIX OIL �.�_ _.. ... E 101-43000-212 MOTOR FUELS $307.84 3/12 Motor Fuels E 601-49000-212 MOTOR FUELS $65.97 3/12 Motor Fuels E 602-49100-212 MOTOR FUELS $65.97 3/12 Motor Fuels Total CROIX OIL $439.78 Paid Chk# 021180 4/24/2012 EHLERS & ASSOCIATES E 101-48100-306 CONSULTING FEES $292.50 Larpenteur Ave/Municipal Liquor Store E 405-48500-327 OTHER SERV- SEWER/NPDES 1 $97.50 TIF Services Total EHLERS & ASSOCIATES $390.00 .�:�.���_��r�,,�,�._�,"_.-��_.y�.>..�_,�� Paid Chk# 021181 ...a�su�,�.F����,�3..ry.,zs.v��m���-. 4/24/2012 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $2,147.37 3/12 Recycling Contract E101-41200-201 GENERAL SUPPLIES $133.64 Three Cartons of Paper Total EUREKA RECYCLING $2,281.01 Paid Chk# 021182 4/24/2012 G & KSERVI R CES�..—��.,��� �v,..�-:_...........s................ .. E 601-49000-425 CLOTHING $27.84 3/12 PW Clothing E 602-49100-425 CLOTHING $27.84 3/12 PW Clothing Total G & K SERVICES $55.68 Paid Chk# 021183 4/24/2012 HUGHES AND COSTELLO E101-41500-300 LEGAL FEES- PROSECUTING $850.00 3/12 Legal Fees Total HUGHES AND COSTELLO $850.00 Paid Chk# 021184 4/24/2012 INTEGRA CITY OF LAUDERDALE 04/20/12 3:28 PM Page 2 *Check Detail Register© APRIL 2012 Paid Chk# 021186 4/24/2012 MN DEPT OF LABOR AND INDUSTRY E 101-43400-443 SURCHARGE REPORT $88.53 1Q12 Surchage Report Total MN DEPT OF LABOR AND INDUSTRY $88.53 E 101-41200-442 MISC Check Amt Invoice Comment NO'F�71'u W5 E 101-41200-391 TELEPHONE/PAGERS $45.03 3/12 Fax Line Total INTEGRA $45.03 $23.00 Paid Chk:, - 11-8 # 021185 -012 , K."'- Y y,- z 4/24/2012 KELLY, KEVIN TRAINING\CONFERENCES $10.00 E 101-41200-331 TRAVEL EXPENSE $43.35 1Q12 Expenses Postage - Certified Mail Total KELLY, KEVIN $43.35 $11.35 Paid Chk# 021186 4/24/2012 MN DEPT OF LABOR AND INDUSTRY E 101-43400-443 SURCHARGE REPORT $88.53 1Q12 Surchage Report Total MN DEPT OF LABOR AND INDUSTRY $88.53 E 101-41200-442 MISC $37.65 1 Journal & 1 Ink Stamp -Notary/KK Total NATIONSTAMPS $37.65 Paid Chk# 021188 4/24/2012 FN NORTH STAR BANK, CHECKING STMT E 201-45600-440 MEETING EXPENSES $23.00 Pizza for PCIC Meeting E 101-41200-308 TRAINING\CONFERENCES $10.00 SRA - HB E 101-43400-203 POSTAGE $5.75 Postage - Certified Mail E 101-41200-203 POSTAGE $11.35 Postage - Package E 101-41200-203 POSTAGE $2.89 Postage- Package E 101-41200-203 POSTAGE $5.15 Postage - Package E 101-41200-308 TRAINING\CONFERENCES $20.00 Henn Cty Govt Center - Notary Record Fee - KK E 101-41200-201 GENERAL SUPPLIES $18.00 Target - Coffee E 201-45600-201 GENERAL SUPPLIES $17.00 Pizza for PCIC Meeting E 101-49200-308 TRAINING\CONFERENCES $10.77 Roseville Bakery - Cookies for RC Man. Mtg. E 101-43400-203 POSTAGE $5.75 Postage - Certified Mail E 101-41200-201 GENERAL SUPPLIES $8.30 Target - Coffee E 101-41200-201 GENERAL SUPPLIES $63.60 OfficeMax supplies E 101-41200-308 TRAINING\CONFERENCES $15.00 APMP Mtg. - JB E 101-43400-203 POSTAGE $12.40 Postage - Certified Mail E 101-43400-203 POSTAGE $4.25 Postage - Certified Mail E 101-41200-308 TRAINING\CONFERENCES $25.00 CERT Class -JB E 101-41200-201 GENERAL SUPPLIES $48.17 Office Depot - W2 Forms E 101-41200-308 TRAINING\CONFERENCES $10.00 Suburban Rate Auth. Mtg/Lunch -HB E 101-41200-203 POSTAGE $5.59 Postage -Certified Mail otal NORTH STAR BANK, CHECKING STMT $321.97 Paid Chk# 021189 4/24/2012 PREMIUM WATERS, INC E 101-41200-208 WATER DELIVERY $26.52 3/12 Water Delivery Total PREMIUM WATERS, INC $26.52 Paid Chk# 021190 4/24/2012 -PUBLIC EMPLOYEES IN ssR"aaµ d P� 4e� xw S PROGRAM G 101-21706 HEALTH INSURANCE $2,357.02 5/12 Health Benefits Total PUBLIC EMPLOYEES INS PROGRAM $2,357.02 Paid Chk#021191 'f _4/24/26iF 12 SPRINT PCS E 101-43000-391 TELEPHONE/PAGERS $37.13 3/12 PW Cell Phone E 601-49000-391 TELEPHONE/PAGERS $18.56 3/12 PW Cell Phone CITY OF LAUDERDALE 04/20/12 3:28 PM Page 3 *Check Detail Register© APRIL 2012 Check Amt Invoice Comment E 602-49100-391 TELEPHONE/PAGERS $18.57 3/12 PW Cell Phone Total SPRINT PCS $74.26 Paid Chk# 021192 4/24/2012 SUBURBAN ACE HARDWARE �-..�._•---- .:...•F _....___. -- E101-43000-228 MISC REPAIRS MAINT SUPPLIE $10.13 Mop & Hardware Total SUBURBAN ACE HARDWARE $10.13 Paid Chk# 021193 4/24/2012 XCEL ENERGY, PARK &GARAGE E 101-43000-381 ELECTRIC $20.33 3/12 PW & Warming House Utilities E 101-45200-383 GAS UTILITIES $50.14 3/12 PW & Warming House Utilities E 101-45200-381 ELECTRIC $20.32 3/12 PW & Warming House Utilities E 101-43000-383 GAS UTILITIES $50.15 3/12 PW & Warming House Utilities Total XCEL ENERGY, PARK & GARAGE $140.94 Paid Chk# 021194 4/24/201Y—'XCEL STREET LIGHTING E101-43000-380 STREET LIGHT UTILITY $544.25 3/12 Street Lights Total XCEL ENERGY, STREET LIGHTING $544.25 10100 NORTH STAR CHECKING $8,498.83 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $5,843.39 201 COMMUNITY EVENTS $40.00 203 RECYCLING $2,147.37 405 TIF -PROJECTS $97.50 601 SEWER UTILITIES $185.28 602 STORM SEWER ENTERPRISE FUND $185.29 $8,498.83 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date April 24, 2012 ITEM NUMBER City Park Applications STAFF INITIAL _KK APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received two applications for use of the Park. Both groups are larger than 30 peo- ple. Per city ordinance, council approval is required. Each application is attached for your review. The first application is from Twin Cities Chinese Christian Church which expects 50. attendees and would like to reserve'the Basketball Court, Tennis Court and Park Shelter from 11:45-3:45 on Sunday, June 17. The second is from Rose Hill Alliance Church. They expect 30 attendees and are interested in reserving just the Park Shelter. Both groups have been notified they are expected to share Park facilities with other users when they are not using them. OPTIONS: A) Approve the requests to use the park. B) Do not approve the requests. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves use of Lauderdale City Park by the Twin City Chinese Christian Church and Rosehill Alliance Church. COUNCIL ACTION: City of Lauderdale 1891 Walnut Street ® Lauderdale e Minnesota 55113 Phone: (651) 792-7650 Fax: (651) 631-2066 Name: t, `-` 1 0/L Address: 7 L T City: Lauderdale. State:1� MN_ Zip: ,C/3 Telephone No.: Name of Organization (if applicable): 60SY.Q�j m 7'(.i 11,�i C �3� C/ -U -1v PARD USE INFORMATION - Date / , Date of Picnic Shelter Use: ' C%/ �- Hours Used: / � - 4 * Number attending: * Note: Groups of 30 or more must receive council approval Other parkfacilides may be reserved circle all that apply): Ball Field/ East or West Tennis Court/ East or West Basketball Court/ Hours Used: Volleyball Court / Paved Hockey Rink (Summer) / Ice Skating Rink (Winter) hours Used: (Winter Skating Rinks can only be reserved from 9-10 p.m. when open skating ends at 9 p.m.) BY SIGNING TRIS APPLICATION, THE APPLICANT AGREES TO THE FOLLOWING: ® The applicant will clean up the area after the event has occurred. Please bring your own garbage bags and take garbage with you when you go. ® The park facilities may not be used for advertisement of products, goods, or services, or for personal profit. ® The proposed event may not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park.. ® The applicant is aware of a parking lot on Roselawn Avenue which includes spaces for people with disabilities. ® The applicant understands that the park opens at 8 a.m. and closes at 10 p.m. ® The applicant understands that no intoxicating liquor may be present or consumed at the park. ® The applicant agrees to carry a copy of the approved application form with them as proof of reservation. ® If the applicant experiences problems with the facilities, the applicant shall contact City Hall during office hours, or Ramsey County Dispatch after hours at 651-767-0640. ® The applicant understands that the renter/users of Lauderdale park facilities at all times indemnify, defend, and hold harmless the City of Lauderdale, Minnesota, its officers, employees, and contractors from and against any and all claims, damages, losses, and expenses of whatever nature, including attorney fees, in any manner connected with, related to, or as a result of any actions or inaction associated with the usage of rental of Lauderdale facilities. Furthermore, renter/users may be required to provide a certificate of insura ce naming the City as an additional insured. Applicant's SignatUe Applicant's Printed Wame Date FOR OFFICE USE ONLY: Date Application Received: 0 ' t Approved By: Fees Received: Check #: Receipt #: _ Damage Deposit Check #: Temporary Non -Intoxicating Liquor License Granted ? If so, date Council granted: City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: (651) 792-7650 Fax: (651) 631-2066 APPLICANT OR Name:.. er � -UMEw0h04 City: Lauderdale State: _MN_ Zip: CtAt."— Telephone No.:O,T53 �J Name of Organization (if applicable): PARK USE INFORMATION: ' IL4 ' 1 Date of Picnic Shelter Use: U Hours Used: a 50 * Number attending: J Note: Groups of 30 or more must receive council approval Other park facilities may be reserved (circle all that apply): Ball Field / East or West Tennis Court / East or West Basketball Court / Hours Used: Volleyball Court / Paved Hockey Rink (Summer) / Ice Skating Rink (Winter) Hours Used: (Winter Skating Rinks can only be reserved from 9-10 p.m. when open skating ends at 9 p.m.) BY SIGNING THIS APPLICATION, THE APPLICANT AGREES TO THE FOLLOWING: • The applicant will clean up the area after the event has occurred. Please bring your own garbage bags and take garbage with you when you go. • The park facilities may not be used for advertisement of products, goods, or services, or for personal profit. • The proposed event may not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. • The applicant is aware of a parking lot on Roselawn Avenue which includes spaces for people with disabilities. • The applicant understands that the park opens at 8 a.m. and closes at 10 p.m. • The applicant understands that no intoxicating liquor may be present or consumed at the park. • The applicant agrees to carry a copy of the approved application form with them as proof of reservation. • If the applicant experiences problems with the facilities, the applicant shall contact City Hall during office hours, or Ramsey County Dispatch after hours at 651-767-0640. • The applicant understands that the renter/users of Lauderdale park facilities at all times indemnify, defend, and hold harmless the City of Lauderdale, Minnesota, its officers, employees, and contractors from and against any and all claims, damages, losses, and expenses of whatever nature, including attorney fees, in any manner connected with, related to, or as a result of any actions or inaction associated with the usage of rental of Lauderdale facilities. Furthermore, renter/users may be required to provide a certificate of insurance naming the City as an additional insured. 1. r ON Laxc�'q'ntwAdQ .% I 4 113112.. Applicant's Signature Applicant's Printed Name Date FOR OFFICE USE ONLY: Date Application Received: Approved By: Fees Received: Check #: Receipt #: Damage Deposit Check #: Temporary Non -Intoxicating Liquor License Granted ? If so, date Council granted: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date April 24, 2012 ITEM NUMBER March Finances STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the numbers for March 2012. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's finances for March 2012. COUNCIL ACTION: GENERAL FUND REVENUE CITY LEVIED TAXES 31010 Current Ad Valorem 31020 Delinquent Ad Valorem 31040 Fiscal Disparities SUB TOTAL PROPERTY TAXES STATE AIDE 33401 Local Government Aide 33405 PERA Rate Increase Aide 33406 Market Value Home Credit TOTAL STATE AIDE LICENSES AND FEES 32110 3.2 Alcohol License 32120 Cigarette License 32130 Garbage Hauler Licenses 32140 HVAC Licenses 32150 Tree Company License 32180 Rental License Fee 32240 Animal Licenses 34101 City Hall/Park Rental 43103 Administrative Fee 34105 Sale of Publications 34109 Copies 34114 Advertising sales 34115 Miscellaneous Revenue TOTAL LICENSES AND FEES REVENUE OTHER 36100 Special Assessments 36101 Principal 36102 Penalties and Interest 36103 Tree Removal 36200 Miscellaneous Revenue 36211 Investment Interest 36230 Donations 36231 Dog Park Donations 36240 State Surcharge - Construction Permits 36250 Refunds and Reimbursements 36252 LMCIT Insurance Dividend 36255 Miscellaneous 39101 Sales Fixed Assets TOTAL OTHER REVENUE PUBLIC SAFETY PLANNING & INSPECTIONS TRANSFERS FROM OTHER FUNDS TOTAL GENERAL FUND REVENUE GENERAL FUND EXPENDITURES 2009 2010 Actual Actual 2011 2012 2012 Actual As of Mar. 31 Adopted 425,397 411,088 430,496 (0) 496,993 3,534 1,841 10,700 (36) - 101,843 109,600 110,695 (0) 101,159 530,775 522,528 551,891 (37) 598,152 557,218 516,153 516,153 - 516,153 1,198 1,198 1,198 - 1,198 28,839 101 64 - - 587,255 517,452 517,415 - 517,351 150 150 150 - 150 200 600 400 - 400 1,170 1,275 1,125 1,350 1,000 890 1,453 1,250 200 600 140 700 300 250 300 3,366 4,091 3,534 451 3,000 290 390 380 80 250 3,945 4,955 7,080 1,965 4,000 83 - 25 25 - 61 51 64 50 - 50 75 - - 10,295 13,715 14,383 4,321 9,750 9,677 20,918 46,258 (0) - 2,182 1,485 5,066 36 - 11,018 6,492 3,283 652 6,000 3,000 1,500 - - 50 10 25 - - 539 336 444 104 300 3,511 1,140 - - - 2,905 3,015 3,783 - - - - 23 17 - I - - 29,882 36,396 60,382 809 6,300 40,547 41,330 53,202 9,756 38,500 20,487 13,674 13,894 3,645 8,200 1,219,241 1,145,095 1,211,167 18,494 1,178,253 GENERAL FUND REVENUE Legislative Administrative Audit, Elections, and Legal Services Public Safety Police Fire Prosecution Public Works Planning & Inspections Parks and Recreation Development EXPENDITURES BEFORE TRANSFERS Contingency Transfers Out TOTAL GENERAL FUND EXPENDITURES 2009 2010 Actual Actual 22,634 24,481 168,728 144,697 6,234 46,958 2011 2012 2012 Actual As of Mar. 31 Adopted 25,587 4,191 27,563 142,528 39,840 163,030 41,923 14,792 52,873 582,567 585,398 599,966 151,050 613,695 35,529 29,232 32,782 20,097 35,500 11,545 - - - - 92,877 86,632 91,649 14,327 101,724 22,568 46,241 42,676 10,442 52,620 71,716 63,978 63,487 15,427 65,248 1,235 1,648 5,882 1,588 26,000 1,015,633 1,029,264 1,046,480 271,754 1,138,253 - - 20,000 - 20,000 31,000 112,594 - - 20,000 1,046,633 1,141,858 1,066,480 271,754 1,178,253 2010 2011 2012 2012 Actual Actual As of Mar. 31 Adopted 13,200 13,200 2009 13,200 LEGISLATIVE (41100) Actual EXPENDITURES 1,010 118 Personnel - 103 103 Part-time employees 13,200 122 . FICA 1,010 151 Workers Comp 59 - Subtotal Personnel 14,269 General Operations 1,634 - 201 General Supplies - 202 Permanent Supplies - 203 Postage 84 305 Legal Fees - 308 Training and Conferences - 331 Travel 24 352 Public Notices 292 361 General Liability 5,228 438 Dues and Subscriptions 2,671 439 Special Events - 440 Meeting Expenses 66 442 Miscellaneous Expenses - Subtotal General Operations 8,365 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE; 22,634 2010 2011 2012 2012 Actual Actual As of Mar. 31 Adopted 13,200 13,200 3,300 13,200 1,010 1,010 252 1,010 118 98 - 103 14,328 14,308 3,552 14,313 39 100 - - 500 - - - 930 1,634 - 3,000 72 337 - 500 391 792 114 700 5,331 5,556 - 6,000 2,695 2,756 525 2,800 196 104 - 250 10,153 11,279 639 13,250 24,481 25,587 4,191 27,563 ADMINISTRATION 2009 2010 2011 2012 2012 & FINANCE (41200) Actual Actual Actual As of Mar. 31 Adopted EXPENDITURES Personnel 101 Full-time employees. 102,536 90,954 89,552 23,967 99,551 104 Temp. employees - - - - - 121 PERA 6,836 6,470 6,405 1,738 7,217 122 FICA 8,004 7,297 7,074 1,884 7,616 131 Benefits (health, dental, etc) 9,272 10,116 10,624 2,750 12,150 142 Unemployment Benefits - 55 110 - - 151 Workers Compensation 559 965 712 - 796 Subtotal Personnel 127,206 115,857 114,477 30,339 127,330 General Operations 201 General Supplies 1,731 1,899 596 527 1,500 203 Postage 1,817 2,626 2,120 1,040 3,500 208 Water cooler water 303 277 314 45 400 301 Auditing 12,904 - - - - 305 Legal contract - Civil 3,567 - - - - 306 Consulting fees (IT Support) 5,440 5,440 5,440 1,196 6,000 307 Computer Services (Banyon) 1,560 1,561 1,561 - 1,600 308 Training and conferences 1,004 772 1,315 605 2,000 309 Newspaper - Roseville Review - - - - 327 Other Services - - 108 64 400 331 Travel Expenses 929 765 711 - 1,000 352 Public information and notices 726 662 689 - 1,000 353 Newletter Printing 2,469 2,438 2,508 628 3,000 354 Phonebook Printing - - - - - 355 Miscellaneous printing & process 285 1,000 270 75 500 361 General liability 4,652 4,955 5,113 - 5,500 391 Telephones/Fax (City Hall) 1,769 1,666 1,784 376 2,000 401 Copier 379 1,349 2,852 665 3,000 404 Computer Repair/Maintenance - - - - - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 1,474 2,491 1,476 1,953 2,600 440 Meeting Expenses 85 159 53 - 200 442 Miscellaneous expenses 78 779 141 120 500 Subtotal General Operations 41,172 28,840 27,051 7,294 34,700 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology 351 - 1,000 2,207 1,000 Subtotal Capital 351 - 1,000 2,207 1,000 TOTAL EXPENSES 168,728 144,697 142,528 39,840 163,030 2010 2011 2012 2012 Actual Actual As of Mar. 31 Adopted 12,440 AUDITING, ELECTIONS, 2009 9,899 AND LEGAL SERVICES (41500) Actual EXPENDITURES 2,500 Personnel 760 128 101 Full-time employees 3,724 104 Temp. employees 968 121 PERA 239 122 FICA 296 131 Benefits (health, dental, etc) 198 151 Workers Compensation 35 - Subtotal Personnel 5,461 General Operations 10,200 1,700 201 General Supplies - 300 Legal Services - Prosecution - 301 Auditing - 305 Legal Services - Civil - 327 Other Services 586 331 Travel Expenses - 352 Public information & Notices 96 355 Miscellaneous Fees - 409 Other equipment and repair - 440 Meeting expenses 91 442 Miscellaneous expenses - Subtotal General Operations 774 Capital Expenditures 530 Furniture and equipment -. 531 Office equipment - 534 Office furniture - 538 Computers and technology - Subtotal Capital - TOTAL EXPENSES 6,234 2010 2011 2012 2012 Actual Actual As of Mar. 31 Adopted 12,440 10,967 1,759 9,899 2,242 - - 2,500 869 760 128 535 974 847 134 565 1,486 1,370 210 900 105 57 - 74 18,116 14,001 2,231 14,473 512 - - 300 10,032 10,200 1,700 12,000 12,880 13,576 9,520 14,000 4,581 3,404 1,288 10,000 432 426 - 700 - - - 500 406 316 53 700 - 200 28,842 27,922 12,561 38,400 46,958 41,923 14,792 52,873 2010 2011 2009 2012 PUBLIC SAFETY (42100) Actual REVENUE Adopted - 34202 False Fire Alarm 424 34203 Fire Inspection Fee - 34205 Fire Call Reimbursement 1,252 35101 Court Fines (including traffic tickets) 38,872 53,202 TOTAL REVENUE 40,547 EXPENDITURES 14,874 3,372 General Operations 219 305 Legal Fees - Prosecution 10,152 355 Miscellaneous fees - Printing 1,392 1,000 Subtotal Prosecution 11,545 318 911 Dispatch - 319 Police Contract 578,250 360 General Liability - 391 Telephone/Pager 442 Miscellaneous Exp. 4,317 Subtotal Police 582,567 320 Fire Contract 18,630 321 Fire Calls 16,475 322 False Fire Alarms 424 323 Fire Inspections - Subtotal Fire 35,529 TOTAL EXPENSES 629,641 2010 2011 2012 2012 Actual Actual As of Mar. 31 Adopted - 223 223 500 - 1,000 - 1,000 41,330 51,979 9,533 37,000 41,330 53,202 9,756 38,500 - 9,620 2,021 12,126 578,595 590,167 149,017 596,069 - - - 5,000 6,803 179 12 500 585,398 599,966 151,050 613,695 17,826 17,685 16,484 18,000 11,186 14,874 3,372 16,000 219 223 241 500 - - - 1,000 29,232 32,782 20,097 35,500 614,630 632,748 171,147 649,195 Capital Expenditures 530 Furniture and equipment 538 Land - - - - Subtotal Capital - - - - - TOTAL EXPENSES 92,877 86,632 91,649 14,327 101,724 2009 2010 2011 2012 2012 PUBLIC WORKS (43000) Actual Actual Actual As of Mar. 31 Adopted EXPENDITURES Personnel 101 Full-time employees 44,294 31,244 31,449 7,432 28,066 102 Overtime/On-Call 2,191 3,030 2,451 147 3,000 121 PERA 3,004 2,573 2,453 550 2,252 122 FICA 3,516 2,920 2,720 610 2,377 131 Benefits (health, dental, etc) 4,702 4,162 4,505 1,014 4,500 151 Workers Compensation 2,097 3,549 2,487 - 1,429 Subtotal Personnel 59,804 47,477 46,065 9,753 41,624 General Operations 202 Permanent Supplies - 305 676 625 500 212 Motor Fuels 1,587 2,500 3,463 271 3,000 213 Lubricants and other fluids - - 46 - - 225 Landscaping Materials 15 - 21 - - 226 Signs - - - - - 227 Tools and Equipment - - - - - 228 Miscellaneous Repairs & Supplies 1,008 457 2,469 182 2,000 304 Engineering Contract - 337 - - 1,000 308 Training and conferences 165 165 165 - 400 313 Snow and Ice Removal Contact 5,207 11,268 11,442 - 15,000 314 Street Sweeping Contract 5,062 5,026 4,762 - 6,000 317 Tree Service 3,214 3,642 3,441 - 10,000 324 Alley Repair - - - - 1,000 327 Other Services/ Floor Maintenance 356 328 1,364 219 1,500 328 Street Repair - - - - - 380 Electricity - Street Lighting 6,168 5,896 6,745 1,076 6,400 381 Electricity 2,457 3,067 3,172 658 3,200 382 Water 69 63 68 - 100 383 Gas Utilities 3,075 2,674 2,720 795 3,500 384 Refuse Disposal 1,189 1,481 1,967 643 3,000 391 Telephone/Pagers 534 488 398 73 500 402 Truck repair and Maintenance 2,968 1,363 2,653 32 3,000 426 Machinery rental - - - - - 442 Miscellaneous - 96 12 - - Subtotal General Operations 33,073 39,154 45,584 4,574 60,100 Capital Expenditures 530 Furniture and equipment 538 Land - - - - Subtotal Capital - - - - - TOTAL EXPENSES 92,877 86,632 91,649 14,327 101,724 2009 2010 2011 2012 2012 PLANNING & INSPECTIONS (43400) Actual Actual Actual As of Mar. 31 Adopted REVENUE Other 32210 Building Permits 11,688 9,163 8,967 1,920 5,000 32211 Zoning Permit Applications 1,210 700 850 250 500 32225 Plan Review 4,692 1,488 1,559 1,031 1,000 32230 Plumbing Permits 1,236 1,248 768 192 700 32270 HVAC Permits 1,410 975 1,650 252 1,000 32280 Street Excavation 100 100 100 - - 34110 Variance Fee 150 - - - - 34112 Conditional Use Permit - - - - - 34113 Zoning Amendment - - - - - TOTAL REVENUE 20,487 13,674 13,894 3,645 8,200 EXPENDITURES Personnel 101 Full-time employees 14,686 27,923 25,898 7,826 32,444 121 PERA 963 1,966 1,843 567 2,352 122 FICA 1,169 2,330 2,183 646 2,482 131 Benefits (health, dental, etc) 1,110 3,409 3,604 1,016 4,725 151 Workers Compensation 207 1,224 1,319 - 1,317 Subtotal Personnel 18,136 36,852 34,847 10,055 43,320 General Operations 201 General Supplies - - - - - 202 Permanent Supplies - - - - - 203 Postage 173 219 360 45 300 306 Consulting Fees 452 8,015 5,948 - 5,300 308 Training and conferences 450 450 500 175 500 312 Building Inspector 2,408 35 - 2,000 327 Other Services - - - - - 331 Travel Expenses - - - - - 355 Miscellaneous Printing - - - 33 - 386 Gopher State One Call 531 422 486 134 600 442 Miscellaneous expenses - 10 175 - 200 443 Surcharge Report 419 239 360 - 400 Subtotal General Operations 4,432 9,389 7,829. 387 9,300 Capital Expenditures 530 Furniture and equipment - - - -- 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 22,568 46,241 42,676 10,442 52,620 2010 2011 2012 2012 Actual Actual As of Mar. 31 Adopted 41,317 41,006 2009 38,932 PARKS AND RECREATION (45200) Actual EXPENDITURES 6,000 2,960 Personnel 683 2,823 101 Full-time employees 51,253 104 Temp. employees 3,555 121 PERA 3,431 122 FICA 4,322 131 Benefits (health, dental, etc) 5,102 151 Workers Compensation 260 - Subtotal Personnel 67,923 General Operations - 200 201 General Supplies 127 202 Permanent Supplies 89 225 Landscaping Materials - 228 Miscellaneous Repairs & Maintenance. 191 317 Tree Service - 370 Park and Rec Expenses 700 371 Non -Resident Reimbursment 429 381 Electric 439 382 Water 172 383 Gas Utility 801 384 Refuse - 391 Telephones and Pagers - 403 Mower repair - 412 Warming House Repair - 427 Porta Potty Rental 767 442 Miscellaneous 78 5,296 Subtotal General Operations 3,793 Capital Expenditures 63,978 550 Other Improvements - Subtotal Capital - TOTAL EXPENSES 71,716 2010 2011 2012 2012 Actual Actual As of Mar. 31 Adopted 41,317 41,006 9,419 38,932 4,403 4,199 2,691 6,000 2,960 2,964 683 2,823 3,747 3,633 963 3,437 4,946 5,471 1,299 6,300 1,309 1,147 - 1,256 58,682 58,420 15,055 58,748 45 263 - 300 32 107 - 200 - - - 100 144 58 - 250 700 700 - 700 1,137 1,790 - 1,300 477 477 176 500 173 241 - 200 617 732 196 1,000 20 21 - 50 1,275 - - 1,000 33 - - 100 630 363 - 500 13 315 - 300 5,296 5,067 372 6,500 63,978 63,487 15,427 65,248 2009, 2010 2011 2012 2012 DEVELOPMENT (48100) Actual Actual Actual As of Mar. 31 Adopted REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 1,235 1,648 5,882 1,588 26,000 1,235 1,648 5,882 1,588 26,000 1,235 1,648 5,882 1,588 26,000 2009 2010 2011 2012 2012 CONTINGENCY (45300) Actual Actual Actual As of Mar. 31 Adopted REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - - 20,000 - 20,000 - - 20,000 - 20,000 - - 20,000 - 20,000 2009 TRANSFERS OUT (45400) Actual 2010 2011 2012 2012 Actual Actual As of Mar. 31 Adopted REVENUE Other - - - - - TOTAL REVENUE - - - - - EXPENDITURES 732 Transfers to 302 31,000 - - - - 733 Transfers to 303 - - - - - 734 Transfers to 304 - - - - 741 Transfers to 401 - 56,297 67,991 - - 742 Transfers to 402 - - - 20,000 743 Transfers to 403 - - - - - 744 Transfers to 404 - 56,297 67,991 - - 745 Transfers to 405 - - - - - Total Transfers 31,000 112,594 135,982 - 20,000 2012 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 Total Expenditures 201 2008 2009 2010 2011 2012 2012 3,450 Actual Actual Actual Actual As of Mar. 31 Adopted Total Revenues 30,715 203 Recycling Fund 23,391 - 32,079 32,079 201 Community Events Fund 3,642 4,874 4,830 3,719 128 2,850 202 Communications Fund 22,431 22,837 20,942 19,915 28 20,300 203 Recycling Fund 41,362 41,967 41,061 40,772 120 40,800 302 2000 Imp Debt Fund 48,013 20,524 - - - - 303 2002 Imp Debt Fund 41,424 35,459 31,652 - - - 304 2003 Imp Debt Fund 64,834 59,143 50,924 43,723 1,492 43,907 401 Street Improvement Fund 14,760 10,331 5,421 3,053 629 4,500 402 General Capital Impr. Fund 4,320 2,184 1,143 544 70 1,000 403 Storm Water Impr. Fund 6,048 4,473 2,346 1,100 219 1,800 404 Park Improvement Fund 108,725 3,946 118,570 33,530 2,444 1,200 405 TIF Project Fund 162,370 165,052 180,089 171,158 384 163,000 407 Sewer Improvement Fund 11,277 81,628 5,660 2,653 529 4,000 601 Sewer Utility Fund 229,104 234,715 242,590 270,962 65,638 244,300 602 Storm Water Utility Fund 69,192 49,142 54,092 60,948 16,370 55,500 Revenue Before Transfers 827,502 736,274 759,320 652,077 88,051 583,157 Transfers 291,329 612,594 - 68,381 20,000 Total Revenues 827,502 1,027,604 1,371,914 652,077 156,432 603,157 Total Expenditures 201 Community Events Fund 4,329 3,616 3,616 3,391 - 3,450 202 Communications Fund 15,374 29,277 29,277 21,605 10,084 30,715 203 Recycling Fund 23,391 - 32,079 32,079 26,133 6,048 34,431 302 2000 Impr. Debt Fund 122,080 455,481 455,481 - - - 303 2002 Impr. Debt Fund 150,256 145,798 145,798 526,950 - - 304 2003 Impr. Debt Fund 118,608 116,350 116,350 116,429 107,384 113,130 401 Street Improvement Fund 69,213 12,189 12,189 - - - 402 General Capital Impr. Fund 90,000 - - 29,714 35,000 403 Storm Water Impr. Fund 32,316 - - - - - 404 Park Improvement Fund 81,110 6,735 6,735 30,945 2,647 20,000 405 TIF Project Fund 738 747 747 1,095 - 1,000 407 Sewer Improvement Fund - - - - - - 601 Sewer Utility Fund 212,687 228,570 228,570 227,944 49,955 226,612 602 Storm Water Utility Fund 36,424 43,293 43,293 44,927 7,223 68,758 Expenditures Before Transfers 956,526 1,074,134 1,074,134 1,029,133 183,341 533,096 Tranfers 260,329 500,000 - 68,381 Total Expenditures 956,526 1,334,463 1,5741134 1,029,133 251,722 533,096 Sinplusl(defrcit) (129,025) (306,860) (202,220) (377,056) (95,290) 70,061 Community Events Fund 201 Fund Balance Gain/Loss (686) 1,258 1,580 328 128 (600) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,966 5,766 5,366 DEPT. 45600 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 3,486 2,800 4,058 5,638 5,638 5,966 REVENUES: 34785 Fun Run / Walk - - - - - 34786 Winter Event 609 396 33 31 - - 34787 Garage Sale - 50 - - - 50 34788 Day in•the Park 1,683 1,904 3,219 2,046 - 1,500 34789 Music under the trees - 448 434 469 - 400 34790 Other Events - March Dance - - - - - 34791 Pop Sales - - - - - 34792 T -Shirt Sales 150 330 97 147 35 100 34795 Halloween Donations 779 825 854 844 - 600 36211 Investment Interest 129 121 69 34 8 100 36230 Donations 30 - - - 36255 Misc. 293 769 124 148 85 100 Total Revenues 3,642 4,874 4,830 3,719 128 2,850 EXPENDITURES: 201 General Supplies - 5 - - - - 202 Permanent Supplies 43 100 - 40 - 100 368 Fun Run / Walk - - 100 446 - 500 369 Music Under the Trees 535 200 600 400 - 400 370 Other Events - March Dance - - - - - - 373 T -Shirts 353 - - - - - 375 Winter Event 1,011 192 250 150 - 250 376 Garage Sale 34 - - - - - 377 Day in the Park 1,500 1,800 1,400 1,294 - 1,300 378 Night Out 103 119 150 119 - 150 379 Halloween Event 496 518 450 692 - 550 437 Sales Tax - - - - - - 430 Misc. - 491 - - - - 440 Meeting Expenses 254 191 300 250 - 200 Total Expenditures 4,329 3,616 3,250 3,391 - 3,450 Fund Balance Gain/Loss (686) 1,258 1,580 328 128 (600) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,966 5,766 5,366 Communications Fund 202 Fund Balance Gain/Loss 7,057 (6,440) (3,572) (1,690) (10,056) (10,415) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 43,724 37,284 33,712 32,022 23,656 21,607 DEPT. 49500 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 36,667 43,724 37,284 33,712 33,712 32,022 REVENUES: 36253 Franchise Fees 21,278 21,632 20,576 19,747 - 20,000 36250 Refunds & Reimbursements 262 - - - - 36211 Investment Interest 1,153 942 366 168 28 300 33600 Grants - - - - - Total Revenues 22,431 22,837 20,942 19,915 28 20,300 EXPENDITURES: 101 Reg. Full Time Employees 6,230 6,307 10,678 10,333 3,861 16,046 121 PERA Contributions 473 426 752 741 280 1,163 122 FICA Contributions 593 510 869 843 314 1,228 131 Group Insurance 618 576 1,191 1,302 493 2,250 151 Workers Comp - 27 86 124 - 128 Personnel costs 7,913 7,846 13,576 13,343 4,948 20,815 201 General Supplies - 5 85 37 - - 202 Permanent Supplies - - - - - - 307 Web Hosting 444 444 444 500 500 600 327 Other Service 1,993 3,501 2,837 2,837 - 3,000 329 Cable Franchise Fee 5,023 5,069 5,214 4,888 4,636 5,300 530 Furniture and Equipment - 12,411 2,358 - - 1,000 Operating Costs 7,460 21,430 10,938 8,262 5,136 9,900 Total Expenditures 15,374 29,277 24,514 21,605 10,084 30,715 Fund Balance Gain/Loss 7,057 (6,440) (3,572) (1,690) (10,056) (10,415) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 43,724 37,284 33,712 32,022 23,656 21,607 Recycling Fund 203 DEPT. 50000 2008 2009 2010 2011 2012 2012 101 Reg. FT Employees Actual Actual Actual Actual As of Mar. 31 Adopted 121 BEGINNING BALANCE 60,029 78,000 87,889 98,106 98,106 112,745 122 REVENUES: 356 244 478 479 120 442 36100 Recycling Fee 34,698 35,215 35,113 35,414 - 35,000 36102 Penalties & Interest 71 62 35 94 - - 33622 SCORE Grant 4,758 4,866 4,926 4,750 - 5,000 36211 Investment Interest 1,811 1,824 987 502 120 800 36255 Other 24 - - 12 - - 389 Total Revenues 41,362 41,967 41,061 40,772 120 40,800 EXPENDITURES: 101 Reg. FT Employees 3,545 2,949 5,687 5,605 1,401 5,774 121 PERA Contributions 283 201 400 407 102 419 122 FICA Contributions 356 244 478 479 120 442 131 Group Insurance 362 256 625 750 189 900 151 Workers Comp - 8 42 49 - 46 Personnel costs 4,546 3,658 7,232 7,290 1,812 7,581 202 Permanent Supplies - - , 95 - - - 327 Other Service 339 339 332 332 - 350 389 Recycling Contract 18,506 28,082 23,185 18,511 4,236 26,500 Operating Costs 18,845 28,421 23,611 18,843 4,236 26,850 Total Expenditures 23,391 32,079 30,843 26,133 6,048 34,431 Fund Balance Gain/Loss 17,971 9,889 10,218 14,639 (5,928) 6,369 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 112,745 92,178 119,114 2003 Improvements Debt Service Fund 304 Fund Balance Gain/Loss (53,775) (57,207) (63,019) 39200 Transfers In - - 100,000 710 Transfers Out - - - Ending Fund Balance 424,444 367,236 404,217 (72,706) (105,892) (69,223) 331,511 298,325 262,288 DEPT. 47400 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 478,218 424,444 367,236 404,217 404,217 331,511 REVENUES: 36102 Penalties & interest 12,852 10,458 4,535 7,091 1 6,907 36211 Investment Interest 12,784 8,690 4,484 1,749 275 3,000 36100 Special Assessments 39,197 39,995 41,906 34,883 1,216 34,000 Total Revenues 64,834 59,143 50,924 43,723 1,492 43,907 EXPENDITURES: 601 Bond Principal 95,000 95,000 95,000 100,000 100,000 100,000 611 Bond Interest 22,961 20,705 18,211 15,405 6,953 12,330 621 File Maintenance Charges 647 645 733 1,024 431 800 Total Expenditures 118,608 116,350 113,944 116,429 107,384 113,130 Fund Balance Gain/Loss (53,775) (57,207) (63,019) 39200 Transfers In - - 100,000 710 Transfers Out - - - Ending Fund Balance 424,444 367,236 404,217 (72,706) (105,892) (69,223) 331,511 298,325 262,288 Street Improvement Fund 401 DEPT. 48401 2008 2009 2010 2011 2012 2012 'Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 454,662 400,208 398,350 460,068 460,068 531,112 REVENUES: 36211 Investment Interest 14,243 10,232 5,326 2,598 629 4,500 36200 Miscellaneous Revenue 517 99 95 78 - - 36102 Penalties & Interest - - - - - - 36100 Special Assessments - - - 377 - - Total Revenue 14,760 10,331 5,421 3,053 629 4,500 EXPENDITURES: 328 Street Repair 49,712 4,320 - - - - Street Reconstruction - - - - - - Streetscaping - - - - - 304 Engineering 19,502 7,869 - - - - Trees - - - - - - Total Expenditures 69,213 12,189 - - - -. Fund Balance Gain/Loss (54,454) (1,858) 5,421 3,053 629 4,500 39200 Transfers In - - 56,297 67,991 - - 710 Transfers Out - - - - - - Ending Fund Balance 400,208 398,350 460,068 531,112 460,697 535,612 General Capital Improvement Fund 402 DEPT. 48000 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 168,981 83,301 85,485 86,628 86,628 57,458 REVENUES: 36211 Investment Interest 4,320 2,184 1,143 544 70 1,000 Depreciation - - - - - - 39999 Other - - - - - - Total Revenue 4,320 2,184 1,143 544 70 1,000 EXPENDITURES: 510 Land - - - - - - 520 Buildings - - - - - - 521 City Garage - - - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - - - - - - 531 Office Equipment - - - - - - 532 Copier - - - - - - 535 HVAC - - - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - - - 29,714 - - 550 Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck - - - - - 35,000 Total Expenditures - - - 29,714 - 35,000 Fund Balance Gain/Loss 4,320 2,184 1,143 (29,170) 70 (34,000) 39200 Transfers In - - - - - 20,000 710 Transfers Out. 90,000 - - - - - Ending Fund Balance 83,301 85,485 86,628 57,458 86,698 43,458 Storm Sewer Improvement Fund 403 DEPT. 48403 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 197,249 170,981 175,454 177,800 177,800 178,900 REVENUES: 37300 Storm Sewer Fee - - - - - - 36211 Investment Interest 6,048 4,473 2,346 1,100 219 1,800 39999 Other - - - - Total Revenues 6,048 4,473 2,346 1,100 219 1,800 EXPENDITURES: 101 Reg. FT Employees - - - - - - 102 On -Call Pay - - - - - - 121 PERA Contributions - - - - - - 122 FICA Contributions - - - - - - 131 Group Insurance - - - - - - 151 Workers Compensation - - - - - - Personnel Costs - - - - - - 304 Engineering 11,816 - - - - - 327 Other Services - - - - - - 442 Misc 500 - - - - - 444 Contingency Funds - - - - - - 554 Storm System Repairs - - - - - - Operating Costs 12,316 - - - - - Total Expenditures 12,316 Fund Balance Gain/Loss (6,268) 4,473 2,346 1,100 219 1,800 39200 Transfers In - - - - - - 710 Transfers Out 20,000 - - - - - Ending Fund Balance 170,981 175,454 177,800 178,900 178,019 180,700 Park Improvement Fund 404 EXPENDITURES: 304 Engineering 17,718 382 - - - - 510 Land - - - - - - 524 Picnic Shelter - - - - - - 525 Playground - - 79,945 21,495 2,647 - 526 Park Path - - - - - - 527 Gen. Park Improvements 63,392 6,353 - 9,450 - 20,000 528 Court Improvements - - - - - Total Expenditures 81,110 6,735 79,945 30,945 2,647 20,000 Fund Balance Gain/Loss (77,046) (2,789) (17,672) 2,585 (203) (18,800) 39200 Transfers In 104,660 - 56,297 67,991 - 710 Transfers Out - - - - - - Ending Fund Balance 151,458 148,669 187,295 257,871 187,092 239,071 DEPT. 48404 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 123,844 151,458 148,669 187,295 187,295 257,871 REVENUES: 33130 Grants - - 60,000 22,995 - - 36230 Donations - - - 9,750 - - 36255 Misc 2151 36211 Investment Interest 4,065 3,946 2,273 785 293 1,200 Total Revenues 4,065 3,946 62,273 33,530 2,444 1,200 EXPENDITURES: 304 Engineering 17,718 382 - - - - 510 Land - - - - - - 524 Picnic Shelter - - - - - - 525 Playground - - 79,945 21,495 2,647 - 526 Park Path - - - - - - 527 Gen. Park Improvements 63,392 6,353 - 9,450 - 20,000 528 Court Improvements - - - - - Total Expenditures 81,110 6,735 79,945 30,945 2,647 20,000 Fund Balance Gain/Loss (77,046) (2,789) (17,672) 2,585 (203) (18,800) 39200 Transfers In 104,660 - 56,297 67,991 - 710 Transfers Out - - - - - - Ending Fund Balance 151,458 148,669 187,295 257,871 187,092 239,071 TIF Project Fund 405 DEPT. 48500 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 468,208 629,840 533,815 211,694 211,694 313,376 REVENUES: 36211 Investment Interest 17,471 15,800 5,074 805 384 2,000 31050 Tax increment 137,953 141,815 167,422 162,194 - 161,000 31051 Delinquent Tax increment 1,959 1,879 1,781 1,815 - - 33406 TIF Mrkt Value Homestead Crdt 4,987 5,558 5,812 6,344 - - Total Revenues 162,370 165,052 180,089 171,158 384 163,000 EXPENDITURES: 101 FT Employees - - - - - - 121 PERA Contribution - - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - - Total Personnel Costs - - - - - - 304 Engineering - - 305 Legal Fees - - - - - - 327 Other Services 738 747 2,210 1,095 - 1,000 325 Other Imp. (Larpenteur) - - - - - - General Operating Costs 738 747 2,210 1,095 - 1,000 Total Expenditures 738 747 2,210 1,095 - 1,000 Fund Balance Gain/Loss 161,632 164,305 177,878 170,063 384 162,000 39200 Transfers Li - - - - - - 710 Transfers Out - 260,329 500,000 68,381 - - Ending Fund Balance 629,840 533,815 211,694 313,376 212,078 475,376 Sewer Improvement Fund 407 DEPT. 48407 2008 2009 2010 2011 2012 2012 Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE 330,380 341,657 423,285 428,944 428,944 431,597 REVENUES: 36211 , Investment Interest 11,277 9,128 5,660 2,653 529 4,000 36100 Special Assessments - - - - - - 37240 Sewer Connections - 72,500. - - - - Total Revenues 11,277 81,628 5,660 2,653 529 4,000 EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - - - Total Expenditures - - - - - - Fund Balance Gain/Loss 11,277 81,628 5,660 2,653 529 4,000 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 341,657 423,285 428,944 431,597 429,473 435,597 201 General Supplies 212 Motor Fuels Sanitary Sewer Enterprise Fund 601 369 536 742 58 700 DEPT. 49000 2008 2009 2010 2011 2012 2012' 300 228 Actual Actual Actual Actual As of Mar. 31 Adopted 400 BEGINNING BALANCE 201,790 218,207 224,352 233,066 233,066 276,084 1,700 REVENUES: Engineering 2,997 3,211 481 - 313 37210 Sewer Charges 224,682 226,671 240,056 269,701 65,251 242,000 36211 Investment Interest 4,422 4,369 2,534 1,261 387 2,300 36250 Refunds/Reimbursements - - - - - - 37230 Penalties - - - - - - 36255 Miscellaneous - - - - - - 37240 Sewer Connections - 3,675 - - - - 39101 Sale of Assets - - - - - - 100 Total Revenues 229,104 234,715 242,590 270,962 65,638 244,300 120,000 EXPENDITURES: Telephones/Pagers 228 263 244 252 36 101 Reg. FT Employees 17,451 22,169 22,825 23,733 1,125 27,742 102 On -Call Pay 11,822 13,193 10,884 10,689 2,481 12,000 121 PERA Contributions 1,981 2,286 2,409 2,457 667 2,881 122 FICA Contributions 2,469 2,683 2,724 2,706 734 3,040 131 Group Insurance 2,536 3,577 3,946 4,281 1,175 4,185 151 Worker's Comp. 858 1,932 1,798 921 - 2,764 - Personnel Costs 37,117 45,840 44,586 44,787 6,182 52,612 201 General Supplies 212 Motor Fuels 394 369 536 742 58 700 227 Tools & Equipment 289 - - 285 - 300 228 Misc. Repairs/Maint/Supply - - 244 - - 400 301 Auditing 1,350 1,613 1,610 1,697 1,190 1,700 304 Engineering 2,997 3,211 481 - 313 3,000 308 Training/Conferences 560 300 - 300 600 500 315 Sewer Jetting 1,444 - 1,050 - - 1,500 316 Sewer Televising 11,018 - 2,083 1,470 - 1,500 327 Other Services 6,040 11,408 13,312 6,667 2,385 7,000 331 Travel Expenses - 119 - - - 1 100 361 General Liability 1,520 1,539 1,666 1,736 - 1,800 382 Water 66 69 63 68 - 100 387 Met Council Sewer Charges 115,587 128,590 132,610 134,611 39,062 120,000 391 Telephones/Pagers 228 263 244 252 36 300 402 City Truck Repair/Maint. - 333 160 270 - 100 425 Clothing 786 933 942 768 129 1,000 442 Misc. - 23 - - - 444 Contingency Funds - - - - - - 501 Depreciation 33,291 33,959 34,291 34,291 - 34,000 540 Machinery & Equipment - - - - - - 554 System Repairs (1/I) - - - - - - Operating Costs 175,570 182,730 189,290 183,157 43,773 174,000 Total Expenses 212,687 228,570 233,876 227,944 49,955 226,612 Fund Balance Gain/Loss 16,417 6,145 8,714 43,018 15,683 17,688 39200 Transfers In - - - - 710 Transfers Out - - - - Ending Fund Balance 218,207 224,352 233,066 276,084 248,749 293,772 201 Storm Sewer Enterprise Fund 602 101 Reg. FT Employees DEPT. 49100 2008 2009 2010 2011 2012 2012 Group Insurance Actual Actual Actual Actual As of Mar. 31 Adopted BEGINNING BALANCE (9,196) 23,572 .29,421 34,434 34,434 50,455 REVENUES: 425 Clothing 438 Dues & Subscriptions (Permits) 442 Misc. (Public Education) 37300 Storm Sewer Fee 48,763 48,351 53,621 60,725 16,299 55,000 36211 Investment Interest 429 791 471 223 71 500 39999 Other - - - - - - Total Revenues 49,192 49,142 54,092 60,948 16,370 55,500 201 EXPENDITURES: 101 Reg. FT Employees 102 On -Call Pay 121 PERA Contributions 122 FICA Contributions 131 Group Insurance 151 Workers Compensation 314 Personnel Costs 201 General Supplies 212 Motor Fuels 227 Tools & Equipment 228 Misc. Repairs/Maint/Supply 301 Auditing 304 Engineering 308 Training/Conferences 314 Street Sweeping 327 Other Services 352 Public Information Notice 361 General Liability 391 Telephones/Pagers 402 City Truck Repair/Maint. 425 Clothing 438 Dues & Subscriptions (Permits) 442 Misc. (Public Education) 444 Contingency Funds 501 Depreciation 540 Machinery & Equipment 554 Storm System Repairs 5,169 Operating Costs Total Expenditures Fund Balance Gain/Loss 39200 Transfers In 710 Transfers Out 16,112 19,898 23,459 24,139 1,713 31,835 3,792 2,768 4,186 4,111 1,034 5,000 1,318 1,431 1,941 1,981 634 2,671 1,644 1,693 2,203 2,192. 695 2,818 1,737 2,220 3,203 3,484 1,093 4,590 858 1,045 1,157 767 - 2,244 25,461 29,054 36,149 36,674 5,169 49,158 394 340 536 742 58 700 51 - - 50 - - - 26 - - - - 1,350 1,613 _ 1,610 1,697 1,190 1,700 - 7,281 - 645 331 9,000 - - 70 - - 100 5,759 1,454 6,127 1,177 310 2,500 80 84 41 - 100 1,520 1,539 1,666 1,736 - 1,700 228 263 244 252 36 300 - 333 160 270 - 500 786 933 942 768 129 1,000 875 375 875 875 - 1,000 - - 617 - - 1,000 10,963 14,238 12,930 8,253 2,054 19,600 36,424 43,293 49,080 44,927 7,223 68,758 12,768 5,849 5,013 16,021 9,147 (13,258) 20,000 - - - - - Ending Fund Balance 23,572 29,421 34,434 50,455 43,581 37,197 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date April 24, 2012 ITEM NUMBER: 2012 Business Licenses STAFF INITIAL: KK DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:. A list of business owners who have completed their license requirements and/or renewed their application for licensure for 2012. The Snelling Company—HVAC Contractor Precision Landscape and Tree, Inc.—Tree Contractor OPTIONS: 1. Motion to approve listed licenses for 2012. 2. Motion to deny all or some of the listed license applications for 2012. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the completed 2012 Licenses on the attached list. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date April 24, 2012 ITEM NUMBER Police Contract STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the March 27 meeting, the Council reviewed the proposed 2013 police contract. The Council did not suggest any changes to the language of the contract. Unless the Council would like to amend the document, it could be approved at this meeting. The council also discussed the need to continue dialoguing with the police on an alternative policing arrangement if the City's state aid allotment takes another hit. I sent the following letter to Chief Ohl and St. Anthony City Manager Mark Casey. They are available to meet during the day or in the evening. The Council may appoint one or two councilors to meet with St. Anthony staff (unless the entire Council would like to meet with Chief Ohl and Mark Casey). OPTIONS: 1. Decide who.will meet with St. Anthony staff to discuss the police contract. 2. Decide whether you want to approve the police contract—the deadline for reaching an agreement is June 15. STAFF RECOMMENDATION: 1. Motion to appoint to meet with St. Anthony to discuss policing options. 2. Motion to adopt the 2013 police contract with the City of St. Anthony as presented. COUNCIL ACTION: April 16, 2012 Chief John Ohl City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 Dear John, CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAx The City Council discussed the proposed 2013 police contract at the March 27 city council meeting. During the discussion, I asked them to provide me feedback related to the contract and discuss whether they felt it was necessary to explore alternative policing arrangements based on on-going financial uncertainty. The Council reiterated that they feel the police provide the City with great service, but they highlighted areas of concern to them. The first is patrol at the Larpenteur Avenue / Eustis, Street intersection. Council members knew of two situations where pedestrians were hit by cars this year. If redevelopment plans for the corridor progress, there could be even more pedestrians in that area in the future. I know the officers actively monitor that area. If there is anything you think the City or Ramsey County could do to make the intersection safer, please let me know. The Council also discussed the need for proactive parking enforcement. They want to be sure the police are investigating situations that seem out of the norm. Examples would be the semi parked overnight on Fulham Street we discussed recently or cars parked on the street longer than the 72 - hours allowed by ordinance and overnight in the Park. Our location seems to attract these types of situations. The Council also reiterated the need for proactive enforcement of the winter parking rules to keep the roads clear and safe. As you know, the Council is also working to eliminate the reliance on state aid and contingency planning for the worst case scenarios. 2013 is another legislative budgeting year and state aid may be on the chopping block again. The Council would like to appoint one or two council members to meet with you, your city manager, and myself to discuss whether or how the police services could change in response to budget constraints. Call me to discuss when you find a moment — 651.792.7657. Sincerely, Heather Butkowski City Administrator Cc: Mark Casey CONTRACT AGREEMENT FOR POLICE SERVICES This Agreement is made and entered into as of '201-12 between the CITY OF ST. ANTHONY, a municipal corporation under the laws of the State of Minnesota ("St. Anthony") and the CITY OF LAUDERDALE, a municipal corporation under the laws of the State of Minnesota ("Lauderdale'). The services to be performed under this Agreement will commence January 1, 20123. L PURPOSE St. Anthony and Lauderdale have the power within their respective cities to provide for the prevention of crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agreement, provide for the exercise of the police power by one city on behalf of the other city. This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for Lauderdale. St. Anthony will have full authority and responsibility to provide services in accordance with all enabling legislation under the laws of the State of Minnesota and the ordinances of Lauderdale. St. Anthony will provide feedback to the Lauderdale. City Administrator and City Council on a regular and timely basis, and will actively support the creation of a Joint Advisory Committee pursuant to Section IX of this Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure a successful relationship between the two cities under this Agreement. II. INTERPRETATION This Agreement is entered following the preparation by Lauderdale of a Request for Proposal for Police Services and the submission of a responsive Proposal by St. Anthony (the "Proposal"). To the extent that any of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of this Agreement will control. If any provision of this Agreement is ambiguous, the parties agree that the Proposal may be looked to as evidence of the parties' intent. III. SERVICES St. Anthony will provide Lauderdale with 24 hour police service, and will physically place a certified officer within the boundaries of Lauderdale 24 hours each day, except in those instances when the officer makes an arrest and transports a prisoner, during mutual aid situations, when providing a backup for another officer, or when called away for a court appearance, booking or similar police matter. Subject to these exceptions and in normal circumstances, St. Anthony will provide 24 hours of police protection and police presence each day within the City of Lauderdale. In those instances stated above when an officer is not physically present in Lauderdale, St. Anthony will respond to emergency police calls with other officers. IV. LEVEL OF SERVICES During the term of this Agreement, St. Anthony will provide to Lauderdale the same police service extended to persons and property within St. Anthony, which will include, but not be limited to, the following: A. Patrol services, with random patrolling of all residential, business and public property areas during all shifts; B. Police presence within the boundaries of Lauderdale 24 hours each day, subject only to the .exceptions noted above.- C. bove; C. Animal control services as provided within the City of St. Anthony by the animal control service employed by St. Anthony; Contract Agreement for Police Services Page 2 D. Dispatching services are to be paid directly by the municipality served by Ramsey County Dispatch. E. Enforcement of all ordinances of Lauderdale which are intended to be enforced by police officers, with special attention being given to parking, winter and nuisance ordinances; F. Ticketing for traffic violations will be done routinely during normal shifts; G. Crime prevention programs that encourage community involvement and investment in the City of Lauderdale. H. Criminal investigations. I. Reports on police services and activities, including weekly, monthly and annual police reports; Responses to medical emergencies, fires and other emergencies; responses shall include, where appropriate, securing the scene for fire/ rescue personnel, accompanying fire/ rescue personnel to the hospital upon request of such personnel, and providing follow-up information to fire/rescue personnel upon request of such personnel; K. Officers will be available at Lauderdale City Hall to answer questions from, and provide information regarding police activities to, Lauderdale residents, business owners and staff on an as -needed basis; L. License inspections, background investigations and license enforcement services as called for under applicable state law or city ordinances; M. Review and comment, upon request, of proposed Lauderdale ordinances affecting police services or enforcement; N. Follow-up on reported crimes with the person(s) who reported the crime, including routine notification by telephone or mail as to the status of the investigation; and O. Special event traffic patrol services. V. PAYMENT FOR SERVICES This Agreement will be effective January 1, 20123, and will continue until December 31, 20123. In consideration of the services to be provided under this Agreement, Lauderdale will pay St. Anthony an annual fee of $596,869- 602,030 for the year 20123, for police service under this Agreement. VI. METHOD OF PAYMENT St. Anthony will bill Lauderdale monthly for 1/12 of the annual fee, and Lauderdale will promptly remit payments to St. Anthony within 30 days after receiving each billing from St. Anthony. VII. LIABILITY St. Anthony will be responsible for all liability incurred as a result of the actions of St. Anthony police officers under this Agreement, and will hold Lauderdale, its officers and employees harmless for any Contract Agreement for Police Services Page 3 liability resulting from actions of a St. Anthony employee and shall defend Lauderdale, its officers and employees, against any claim for damages arising out of St. Anthony's performance of this Agreement; provided, however, that if the claim, action or liability is one which is insured by St. Anthony's liability insurer, Lauderdale will bear the first $5,000.00 of expense for any such claim, action or liability, or expenses relation thereto, including attorneys' fees, to the extent not covered by the insurer because of a deductible amount under the policy (which deductible amount is currently $10,000.00). VIII. ADMINISTRATIVE RESPONSIBILITY The law enforcement and police services rendered to Lauderdale will be under the sole direction of St. Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters relating to regulations and policies related to police employment, services and activities, will be within the exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit qualified female and minority police officers. IX. JOINT ADVISORY COMMITTEE Both cities will appoint members to a Joint Advisory Committee. The committee will meet at least once a year to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the expectations of both cities. Any recommendations of the committee will be strictly advisory. X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES St. Anthony will furnish all communication equipment and any necessary supplies required to perform the services, which are to be rendered under this Agreement. XL COOPERATION AND ASSISTANCE AGREEMENTS Lauderdale will be included in all Cooperative Agreements entered into by the St. Anthony Police Department with other police services units. XII. HEADQUARTERS Headquarters for services rendered to Lauderdale under this Agreement will be located at offices owned or leased by St. Anthony. The citizens of Lauderdale may notify headquarters or Ramsey County radio dispatch for police services requested either in person or by some other means of communication. St. Anthony officers may take routine telephone calls and complete routine reports for Lauderdale at the Lauderdale' City Hall, and Lauderdale will have facilities available to the officers at Lauderdale City Hall for this purpose. The facilities will include a desk, telephone, fax and copier. XIII. EMPLOYEES OF ST. ANTHONY Officers assigned to duty in Lauderdale will at all times be employees of St. Anthony. All obligations with regard to workers compensation, PERA, withholding tax, insurance and similar personnel and employment matters will be the obligation of St. Anthony. Lauderdale will not be required to furnish any fringe benefits or assume any other liability of employment to any officer assigned to duty within Lauderdale. XIV. ENFORCEMENT POLICIES Enforcement policies of St. Anthony will prevail as the enforcement policies within Lauderdale. A written statement of the current enforcement policies of St. Anthony will be provided in writing to Lauderdale. Contract Agreement for Police Services Page 4 XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF LAUDERDALE St. Anthony officers assigned to duty within Lauderdale will enforce Lauderdale ordinances to the extent appropriate for enforcement by police officers. XVI. OFFICERS OF LAUDERDALE The officer's assigned duty within Lauderdale will be provided with authority to enforce the laws of the City of Lauderdale by proper action to be taken by the Lauderdale City Council, and while performing services under this Agreement will be considered police officers of Lauderdale. The Chief of Police of St. Anthony will furnish to the Lauderdale City Administrator the names of all St. Anthony police officers assigned to Lauderdale and all such officers will be appointed officers of the City of Lauderdale. XVII. OFFENSES All offenses within Lauderdale charged by police officers under this Agreement will be charged in accordance with Lauderdale ordinances when possible; otherwise, the charge will be made in accordance with the laws of the State of Minnesota or the laws of the United States of America. XVIII. COMMUNICATIONS St. Anthony agrees to provide the Lauderdale Administrator with weekly, monthly and annual police reports, in a format as is mutually agreed to by the St. Anthony Police Chief and the Lauderdale City Administrator. The St. Anthony Police Chief will regularly communicate with the Lauderdale City Administrator in order to ensure that Lauderdale is knowledgeable about any police activity in the City, and at the request of the . Administrator the Police Chief will make presentations to the Lauderdale City Council. XIX. PROSECUTION AND REVENUES Lauderdale will pay all costs of prosecution for all offenses charged within its boundaries or under its ordinances. LEAA funds and confiscated drug funds will be retained by St. Anthony. Fine revenues will be paid to Lauderdale. P.O.S.T. training funds will be used for officer training. XX. CONTINUATION OF AGREEMENT This Agreement will be effective January 1, 20123 and will continue until December 31, 20123 or until terminated as described in Paragraph XXI below. In consideration for services provided under this Agreement, St. Anthony and Lauderdale shall establish the fee for police services for the time period after December 31, 20123 by June 15, 20123. XXI. TERMINATION OF AGREEMENT Either St. Anthony or Lauderdale may terminate the Agreement by submitting a written notification to terminate to the City Administrator of Lauderdale and the City Manager of St. Anthony by June 15, 2012. Termination of this Agreement shall be effective on December 31St at 11:59 p.m. of the year that either Lauderdale or St. Anthony terminates the Agreement. Contract Agreement for Police Services Page 5 XXII. REVIEW OF AGREEMENT From time to time the terms and conditions of this Agreement shall be reviewed and revised, as St. Anthony and Lauderdale deem necessary. XXIII. ASSIGNMENT The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not subcontract for any services to be furnished to Lauderdale (except as otherwise provided in this Agreement), without the prior written consent of the other party. The parties hereto have executed this Agreement as of the date first above stated. CITY OF LAUDERDALE By: Mayor By: City Administrator Date: CITY OF ST. ANTHONY By: Mayor By: City Manager Date: