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HomeMy WebLinkAbout11/10/2026LAUDERDALE CITY COUNCIL MEETING AGENDA 7:00 P.M. TUESDAY, NOVEMBER 10, 2026 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. Pursuant to Minnesota Statutes 13D. 02, one or more council members may be participating remotely. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of October 27, 2026, City Council Meeting c. Claims Totaling $121,505.93 4. CONSENT a. October Financial Report b. Resolution No. 111026A — A Resolution Transferring Funds from the 602 Sanitary Sewer Fund and the 603 Storm Sewer Fund to the 401 Capital Improvement Fund c. Resolution No. 111026B — Accepting 2027 SCORE Funding from Ramsey County for the Lauderdale Recycling Program d. Contract for 60-Month Copier Lease with Definitive Technology Solutions, Inc. 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEM a. Resolution No. 111026C — Certifying the Election Returns of the November 3, 2026, General Municipal Election b. Updated City Council Bylaws 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDAS FOR UPCOMING MEETINGS a. 2026 Capital and Enterprise Fund Budgets b. Establish 2026 Utility Rates c. Certify Single -Year Special Assessments for Delinquent / Unpaid Services d. Certify Single -Year Special Assessments for Recycling (December 8) e. Truth -in -Taxation Public Hearing (December 8) f. City Administrator Performance Review (December 8) g. Joint Meeting with Environment and Sustainability Commission (January 26) 12. WORK SESSION a. Staff Project Updates b. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to three (3) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT You are invited to a Zoom webinar! When: Nov 10, 2026 07:00 PM Central Time (US and Canada) Topic: November 10, 2026 Lauderdale City Council Webinar Join from PC, Mac, iPad, or Android: https://us02web.zoom.us/j/82688487745?pwd=xMiZPIJcs3 iyO081ngwECPJRa0aB0p.1 Webinar ID: 826 8848 7745 Passcode: 116172 Join via audio: +1 646 931 3 860 US +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 507 473 4847 US +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 360 209 5623 US International numbers available: https://us02web.zoom.us/u/kdNV9pTSkT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 October 27, 2026 Call to Order Mayor Gaasch called the Regular City Council meeting to order at 7:04 p.m. Roll Call Councilors present: Jeff Dains, Sharon Kelly, Duane Pulford, Evan Sayre, and Mayor Mary Gaasch. Councilors absent: None. Staff present: Heather Butkowski, City Administrator; and Miles Cline, Deputy City Clerk. Approvals Mayor Gaasch asked if there were any additions to the meeting agenda. There being none, Councilor Pulford moved and seconded by Councilor Dains to approve the agenda. Motion carried unanimously. Mayor Gaasch asked if there were corrections to the minutes of the October 13, 2026, City Council meeting. There being none, Councilor Kelly moved and seconded by Councilor Pulford to approve the October 13, 2026, City Council meeting minutes. Motion carried unanimously. Mayor Gaasch asked if there were any questions on the claims. Councilor Dains moved and seconded by Councilor Pulford to approve the claims totaling $25,289.46. Motion carried unanimously. Consent Councilor Kelly moved and seconded by Councilor Sayre to approve the Consent Agenda thereby approving Resolution No. 102726A — Denying a 1.6% Lot Coverage Variance at 1961 Malvern Street. Informational Presentations/Reports A. Halloween at City Hall, October 31 from 4:00 — 6:00 p.m. Administrator Butkowski shared a Halloween event planning update. On Halloween, candy and beverages will be available from 4-6 p.m. at City Hall. There will also be volunteers preparing and serving hot dog meals. Volunteers are encouraged to help set up City Hall on October 30. B. Election Day on November 3 at Lauderdale City Hall, 7:00 a.m. — 8:00 p.m. Butkowski stated that voting will take place at Lauderdale City Hall on Tuesday, November 3. She also mentioned the various Ramsey County locations that residents can vote at if they are interested in early voting. Discussion/Action Item A. City Council Bylaws Discussion with City Attorney LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 October 27, 2026 Recent council discussions centered on the open meeting law and other council regulations and expectations. With the assistance of the city attorney, staff prepared a draft set of by-laws for the city council to review. City Attorney Ron Batty attended the meeting virtually to answer questions from the Council. One of the areas that the Council sought clarification was regarding taking virtual public comment. He noted that many cities have eliminated public comment via platforms like Zoom because it has allowed bad actors to hijack meetings. The Council noted this happened in Lauderdale a few months ago. Along with other amendments discussed, the City Council directed staff to add language to the by-laws that would eliminate public comment via Zoom during regular city council meetings. Set Agenda for Next Meeting Butkowski stated that the next meeting may include the October financials and canvassing of results of the November 3 election. Work Session A. Staff Project Updates Butkowski shared that MnDOT removed brush along the fence at Skyview Park. She continued to say that Falcon Heights started street sweeping and will finish later this week. B. Opportunity for the Public to Address the City Council Mayor Gaasch opened the floor to those interested in addressing the Council. There being nobody interested in speaking, Mayor Gaasch closed the floor. Adj ournment Councilor Kelly moved and seconded by Councilor Dains to adjourn the meeting at 8:12 p.m. Motion carried unanimously. Respectfully submitted, Miles Cline Deputy City Clerk CITY OF LAUDERDALE LAUDERDALE CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 Request for Council Action To: Mayor and City Council From: City Administrator Meeting Date: November 10, 2026 Subject: List of Claims The claims totaling $121,505.93 are provided for City Council review and approval that includes check numbers 30072 to 30090. Accounts Payable Checks by Date - Detail by Check Date User: Printed: heather.butkowski 11/6/2026 9:25 AM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 43 ACH 44 ACH 45 ACH 46 ACH 47 ACH 93 30072 383 S1474681110126 Public Employees Retirement Association 11/06/2026 PR Batch 52300.11.2026 PERA Coordinated PR Batch 52300.11.2026 PER PR Batch 52300.11.2026 PERA Coordinated PR Batch 52300.11.2026 PER Total for this ACH Check for Vendor 43: Minnesota Department of Revenue 11/06/2026 PR Batch 52300.11.2026 State Income Tax PR Batch 52300.11.2026 Stat( 1,401.27 1,214.44 2,615.71 871.50 Total for this ACH Check for Vendor 44: 871.50 Mission Square 303990 PR Batch 52300.11.2026 Deferred Comp PR Batch 52300.11.2026 Deferred Comp 11/06/2026 PR Batch 52300.11.2026 Deft PR Batch 52300.11.2026 Deft 1,160.95 2,016.33 Total for this ACH Check for Vendor 45: 3,177.28 Internal Revenue Service 11/06/2026 PR Batch 52300.11.2026 Federal Income Tax PR Batch 52300.11.2026 Fedt PR Batch 52300.11.2026 FICA Employee Portio PR Batch 52300.11.2026 FIC. PR Batch 52300.11.2026 Medicare Employer Po PR Batch 52300.11.2026 Med PR Batch 52300.11.2026 FICA Employer Portio: PR Batch 52300.11.2026 FIC, PR Batch 52300.11.2026 Medicare Employee Pc PR Batch 52300.11.2026 Med 2,146.68 1,299.92 304.01 1,299.92 304.01 Total for this ACH Check for Vendor 46: 5,354.54 Public Employees Insurance Program PR Batch 52300.11.2026 Dental PR Batch 52300.11.2026 Health Insurance 11/06/2026 PR Batch 52300.11.2026 Den PR Batch 52300.11.2026 Heal 85.20 1,510.92 Total for this ACH Check for Vendor 47: 1,596.12 Minnesota Dept of Employment/Economic 11/06/2026 PR Batch 52300.11.2026 MN Paid Leave Emplo PR Batch 52300.11.2026 MN PR Batch 52300.11.2026 Minnesota Paid Leave PR Batch 52300.11.2026 Min Total for this ACH Check for Vendor 93: Total for 11/6/2026: Aspen Waste Systems of Minnesota Inc 11/10/2026 October Refuse Service 30073 476 Braun Intertec Corporation IN1034330 Service Station Field and Labor Coordination IN1034331 Prepare 2430 Larp SAG Grant Application Total for Check Number 30072: 11/10/2026 61.66 61.66 123.32 13,738.47 562.53 562.53 1,119.00 1,102.00 AP Checks by Date - Detail by Check Date (11/6/2026 9:25 AM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 30073: 2,221.00 30074 29 City of St Anthony 11/10/2026 4800 October Police Services 87,287.96 30075 82 112026 Horne Depot General Supplies Total for Check Number 30074: 87,287.96 11/10/2026 37.90 Total for Check Number 30075: 37.90 30076 134 Katrina Joseph 11/10/2026 00173 October Legal Services 925.00 Total for Check Number 30076: 925.00 30077 78 League of Minnesota Cities Insurance Trust 11/10/2026 WC 27-28 2025-2026 Work Comp Coverage WC 27-28 2025-2026 Work Comp Coverage WC 27-28 2025-2026 Work Comp Coverage WC 27-28 2025-2026 Work Comp Coverage WC 27-28 2025-2026 Work Comp Coverage WC 27-28 2025-2026 Work Comp Coverage WC 27-28 2025-2026 Work Comp Coverage WC 27-28 2025-2026 Work Comp Coverage WC 27-28 2025-2026 Work Comp Coverage 30078 387 Metro-INET 3879 November IT/Phone 3879 November IT/Phone 3879 November IT/Phone 66.18 6.50 3.74 4.15 43.40 80.62 55.59 100.62 1.20 Total for Check Number 30077: 362.00 11/10/2026 706.18 356.27 2,118.55 Total for Check Number 30078: 3,181.00 30079 140 Minnesota Department of Agriculture 11/10/2026 112026 2027 Tree Care Registry 30.00 Total for Check Number 30079: 30.00 30080 84 North Star Bank Cardmember Services 11/10/2026 112026 Costco - Food for Halloween Party 362.40 112026 Amazon - Floor Cleaner 28.14 112026 Amazon - Decorative Light Bulbs for City Hall 29.25 112026 HB - ICMA Membership Renewal 764.00 112026 Amazon - Bags for Halloween Candy 45.50 112026 October Pioneer Press 14.00 112026 USPS - Mail Certified Letters 28.13 112026 Davis Lock and Safe - Warming House Keys 80.00 112026 Target - Halloween 12.76 112026 October Costco Fuel 63.75 112026 October Costco Fuel 63.76 112026 Amazon - Decorative Light Bulbs for City Hall 57.08 112026 Ramsey County - Food License for Halloween P 88.00 112026 Simplifile - RC Recording Fee 119.48 112026 HB - Women in Public Service Annual Conferen 175.01 112026 Davis Lock and Safe - Warming House Keys 10.00 112026 Target - Food for Halloween Party 27.34 112026 Costco - Paper Towels 46.87 AP Checks by Date - Detail by Check Date (11/6/2026 9:25 AM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 112026 Costco - Food for Halloween 234.49 112026 FastSigns - Metal Sign for Community Park 255.67 112026 October Costco Fuel 297.53 112026 Target - Food for Halloween Party 8.94 Total for Check Number 30080: 2,812.10 30081 11 North Suburban Communications Commiss 11/10/2026 2026-567 3Q26 Contribution 966.99 30082 10 0002154042 30083 5 619861-10-26 Total for Check Number 30081: 966.99 On Site Sanitation Inc 11/10/2026 10/24/2026 - 11/20/2026 Park Portable Restroon 404.00 Total for Check Number 30082: 404.00 Premium Waters Inc 11/10/2026 October Water Service 22.29 30084 81 St Paul Regional Water Service 112026 1885 Fulham St 112026 1915 Walnut St 112026 1891 Walnut St Total for Check Number 30083: 22.29 11/10/2026 76.87 36.29 131.24 Total for Check Number 30084: 244.40 30085 26 Stantec Consulting Services Inc 11/10/2026 2638010 Storm Sewer Televising Project 3,106.25 Total for Check Number 30085: 3,106.25 30086 4 The Neighborhood Recycling Company Inc 11/10/2026 SI018892 October Single Unit Dwelling SI018892 October Multi -Family Recycling 30087 470 220796954-5 30088 3 593375561 4,555.77 662.81 Total for Check Number 30086: 5,218.58 T-Mobile USA Inc 11/10/2026 October Community Park Cameras 88.28 Total for Check Number 30087: 88.28 US National Equipment Finance Inc 11/10/2026 November Copier Lease 155.00 Total for Check Number 30088: 155.00 30089 425 Vestis 11/10/2026 2501119405 October Uniforms 25.27 2501119405 October Uniforms 25.26 2501124780 November Uniforms 25.26 2501124780 November Uniforms 25.27 30090 74 1001522485 Total for Check Number 30089: 101.06 Xcel Energy 11/10/2026 Larpenteur Bridge Lights 41.12 Total for Check Number 30090: 41.12 AP Checks by Date - Detail by Check Date (11/6/2026 9:25 AM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for 11/10/2026: 107,767.46 Report Total (25 checks): 121,505.93 AP Checks by Date - Detail by Check Date (11/6/2026 9:25 AM) Page 4 LAUDERDALE COUNCIL ACTION FORM Meeting Date November 10, 2026 Agenda Item Monthly Financial Action Requested Consent ❑X Public Hearing Action ❑ Resolution Discussion ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month, staff provide the Council with an updated copy of the city's finances. Following are the revenue, expense, and cash balance reports for October 2026. STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's financial report for October 2026. General Ledger Cash Balances User: heather.butkowski Printed: 11/6/2026 11:52:33 AM Period 10 - 10 Fiscal Year 2026 Description Account Beg Bal MTD Debit MTD Credit Current Balance Cash 101-00000-000-10100 -2,665,156.76 186,988.69 160,149.66 -2,638,317.73 Change Fund 101-00000-000-10300 100,00 0.00 0.00 100.00 Cash 226-00000-000-10100 0.00 0.00 0.00 0.00 Cash 227-00000-000-10100 100,528.23 20,516.17 7,103.09 113,941.31 Cash 306-00000-000-10100 130,554.88 245.57 0.00 130,800.45 Cash 401-00000-000-10100 534.85 0.00 11,676.00 -11,141.15 Cash 403-00000-000-10100 634,819.40 1,194.08 0.00 636,013.48 Cash 404-00000-000-10100 152,893.14 287.08 269.16 152,911.06 Cash 406-00000-000-10100 395,189.85 743.34 0.00 395,933.19 Cash 414-00000-000-10100 330,369.46 275,892.04 290,916.10 315,345.40 Cash 416-00000-000-10100 9,634.76 18.12 0.00 9,652.88 Cash 602-00000-000-10100 765,747.91 16,884.36 24,848.05 757,784.22 Cash 603-00000-000-10100 362,475.29 12,165.76 9,120.39 365,520.66 Current Assets 217,691.01 514,935.21 504,082.45 228,543.77 Petty Cash 101-00000-000-10200 300.00 0.00 0.00 300.00 Petty Cash 300.00 0.00 0.00 300.00 Investments - Fair Value 101-00000-000-10410 3,027,407.58 5,862.98 150,000.00 2,883,270.56 Adj Investments 3,027,407.58 5,862.98 150,000.00 2,883,270.56 Grand Total 3,245,398.59 520,798.19 654,082.45 3,112,114.33 GL - Cash Balances (11/06/2026 - 11:52 AM) Page 1 O O 00 0 O\ O CA et CD O M c'D et ^C a) Cl OM M C- N V n O. O '� OAOAOvDoo� C) NNOMO N DI N N N O O et CA - VD N- O M M M O a\ N d\ M d' d' p hI M N-N et v100�D .-.00 O VD 00 N- N VD 00 CD et O 0D M M O N VD 00 O O V10000 vj p VD VD N co 00 VD M N- 00 CA Nh NrIN-7 et co N et CDOO 00 0000 N` N O O VD ,-+M VD CD 0 \D In co (n 00 O tt VD 0000 et 1/40 M N N r O \ N M O 07 vO M O CA et N O cA et <t et-CS N c, et 7t o oo cc; U M CO M CO 00 CD h 0 rt ool v a N dr' CO O N O M OooN VD., M eno0 � 0 O N N enO '-I 0 0000 00 00 NcS-,6 O 1-1 In CD VD onN O <t Oo t- CT f - '1 r-I N N r% 0 b4 G N � Y> C P4 r) 0 0 U 0 �,o a�� i 0 'N:3 Q. N O W71 v, C O 'n i"" T7 6 u) O O 4. U ,� E o w ° g o a� d O al N o N cc w 0 0 0.� ., a� U q• N C.7gH Ut.1. O R� W0 000UO a) aa) General Fund 0 GL - Revenue vs Expense (11/06/2026 - 11:54 AM) O O O O O O O O O co O O O O O co O O O O O p O O O 0 0 O O O O O O O O O YTD Balance Current Period Account Numb O O V) M O O V1 ryJ 0 0 co oo O 4 C O O V1 cc O O co 0vj CO O\ p p Q 0 pp b fq O O O O O O ✓ rY V Cr) M p p p O . co O O O O O rI �t O O O p O 0000 p l O O O O O O O O O O O O O O 0 0 0 O 0 0 0 0 0 O O O O O O O O co O O O O N • O O O O • O O O O p GL - Revenue vs Expense (11/06/2026 - 11:54 AM) 0 U k YTD Balance ri N 4 rnO,�i d' 0N0 coo O iri coo 4 ,,r O CO O co O 00 V) OO\ fV O O O d' 4 c '4 ✓ ) M CO r-1 N d1 0 0 CD a N • VD rr () N b O't CN L( fq o 06 or, M ct 11-1 N el~ V) O CO O ,Mi e�-I 000 O a0 M N <n co. N O O ,-- v) N N O O 00 00 O O L co co O © c1 4 coo 00 P. GL - Revenue vs Expense (11/06/2026 - 11:54 AM) YTD Balance Current Period O • • U count Number CD p 00 00I 0 0 CD O O p O ooI 00 O p O O p c) O p O O O O p CD CDD I O O p O p O O O 0 0 O 0 O O CD CDO I O O O O O O p © O p O O 0) N N ,jr) O a: N cd N C '� al = 0 O '4 O — 44 g4 R Wuo W Gi1 GL - Revenue vs Expense (11/06/2026 - 11:54 AM) YTD Balance Current Period ti count Numb CD CD 6 CD 00 O p O O p o of 0 01 0 0 O p O O p O O O 0I 0 0l O O O O 0 0 O O O O O cD O O I CD p O O O O p O 01 CD CD 0p l O CD O O p O O O O O GO TIF Revenue Bonds 2018A CDM GL - Revenue vs Expense (11/06/2026 - 11:54 AM) DC C O\ Cd a. l--: O (Nict M O YTD Balance Current Period Op <1 M p t� 4 �--1 M p C\ MAY' e-i 7 O p 01 V'1 vi t ., M 000 H ~ .N-1 ti V1 O I In O p I O VI d O L7 O O © h1 N N O O p CDO O � 00 N Nd' ,N—+ .-. --I — - v) 't up O bi) PI) U .. CI. C...)a) O N C '0 0) iyi b/] c3 n c a03 O U E a, 0 4.1 C a) > y c y .� ai k'[�.. � Q A N C4 0 CW F14 0 A W va 2019A Improvement Bonds ') ti. N Q, p N 1 p O � ..o,tc-,, z �ocd o y C U C b VDa,a,rr C.) M M GL - Revenue vs Expense (11/06/2026 - 11:54 AM) YTD Balance Current Period 0) z 0 U p • pl CDvri O N O O� O yi O N M — N O O L • Cr‘ 00 00 00 N- N M [t 00 N t2 - N O - p 00 0 ON M M M m M ON l- D s•D 00 .--i 1 pppl o CD 0 ppp 0 0 p © O c O p co CD CD l O 0 0 0 CD CD pp l O O O O p O 0 0 0 © © N N O O 00 Mi. M V) - O O O .� r-1 '-I N ti w 00 Pr • _ > O z7 T0q 0) C at ai b0 O. asas E O U 0 c3 � o > 0 v' p a) cJ 0 a) N 0 o > d °, N N dyd N 00.- �' =aa a ,.0i i L o a rOOo w General Capital Projects GL - Revenue vs Expense (11/06/2026 - 11:54 AM) +-+ V N O U M M p M U CC Current Period ti CD 0 OHO O b Ir p b to O 0,3 O p 00 b in N pp Cr) 0 0 0 ppl 0 M coN� O O 4-4 b O O b V oo \D O O V) 0 CV �O — rl V1 .-+ . ri r-1 00 p o4o pp 0 M O • O O O cn N.p -ip pl o O o M r-1 O O 00 M m M 0 M N o ppp0 0 00 o o o p O . 0 0 4-4 0 opp p M p O o O r-I 0 O vi 11) up N 0) N 00 d • y 0 G .,� a U s. Q+ P4 on cd 71 N y C6 00 0 0 0 M G1 ,, N ❑ a) a) N O t� w a) o Ci y c A 'CZ' G4 O 1:4 WOUC:21.... W d in :0 n 0 W o j 0N 0 a CD I) 0 () .[ -ci z7 (1-)� `J p4 �aaa Account Number 1-4 Street Capital Projects GL - Revenue vs Expense (11/06/2026 - 11:54 AM) ital Projects 5\2� if) 5J\ co c 3\c & m 5\5 \ 3y3 el / @ % @| \ 0 h 5) N \ 6\6 / 6/6 k f _ < / P 3 5 \ \| \ » \) a»c 33c a t- & q % A \55| 2 000 666 / 666 0o a 0 > 0 c 0 >/0 5\) //l) ) j cd a'm ) (./ / 0) Gc\5\ ) m/g� m j\\\\ \ ]DUO ƒ @ co 0 « YTD Balance \ \ Q \ \ 1-4 _ Park Capital Projects \ GL - Revenue vs Expense (11/06/2026 - 11:54 AM) YTD Balance .6 U N a) cu o n o `cv° 0 �, ��,� z �b�— 0 !J a a G U b 0 W 0v v CO r r r O CO 71 71- N 0 0 0 0 0 0 G Tj 00 00 r r 00 00 0 0 0 0 0 0 0 0 0 0 "Zr �r Park Dedication Park Dedication GL - Revenue vs Expense (11/06/2026 - 11:54 AM) VD c o 0 O O YTD Balance Current Period •U O CD O O 00 sO 0 - O 00 00 ‘.O d 4‘ O 00I M CD 00 M O M � O --1 \O O V1 O 000 00 �D V' O OI O - OI - O� 0 ON - 0 e�i N Vl t!) \O G O Vj in ri r.1 0 O O 0 0 o 0 © 0 0 O O `_' - O 0 O 0 v, U bb 0 N 0 U > o 0� b Ri CO 0 .. x C y CUq U a 0-, OCw en 0) 0 G U U U U 0. k �"G Q� O g WOO W Development GL - Revenue vs Expense (11/06/2026 - 11:54 AM) p p cv cs cs, c.? • Current Period p 0 0 p 0 0 od • p I 0 0 0 0 p O d p I p p 0 0 0 0 I CD 0 p 0 0 0 CD CD 0 0 0 bk) CD • 0 0 E 0 0 O 1-' 4 (..) a• 1.) 2 O > -0 P.- c4 • bt) cct • , ,, g a) > 0 tall 4.) • (4 CO) 40 &-4 • 4.) i- • 4.-+ a) = a) a) a) a) • ,, o (L) •— ▪ (L) • x ,t x = g 0 g 44 0 u 44 Housing Redevelopmen 0 VD • c•I D 0 DI C•I • \ 4 *c8 •—• a) a) .. 0 • • r—I •ct GL - Revenue vs Expense (11/06/2026 - 11:54 AM) C.)cn O O N 0 O U V.oo M-i 0 at s ON t---- N CC N YTD Balance 0.1 U Account Number �000 0 00 O O O O O O N ho o0� O00 O o 0 00 N No co o In ti O d D 7 M N N 0) c, cn 00 ‘.0000 CD ON0 00 oo �ON O oO 00sro l� cn - 'ct oO i N 00 ("1 cn V1 N m M (n M H 0 0 0 O I 0000000 p O 0f5 C. 0l 0 000 0l o 0 0k O 000 O o II) 0 o CD O o eic M M M M O N 0 0) Zoi Ri to ca C u U O U O '—' Q) •� a) N •� 4. a. d N o a.) O I., v, a) 0) a. cn0-0 a0 a) cG O , (1 a.)C.) TIF District No. 1-2 GL - Revenue vs Expense (11/06/2026 - 11:54 AM) U O 'ct to p ' r N Vr "7t O p O N 00 p 00 O\ N O p O o00 co 00 o• M0 t- 0000 O p N Or, cn N CD CD p CD CV kri CN 0 on M Cad Nvi ' � ch YTD Balance Current Pe 0 0 U 1,4 o \O N O N o O— N (d O N C 0 U N N b b N 1 m en c o b 00 GO-�-O0 GO . b 00 et --+ (h1 r 0 \0 O 0- NN000 M CV O O r O v0 O\ N l M hl O O O 000000 0 N 00 r r o 00 0 M NN � dt' O pp CT - 0000 N � 0 0 0 VZ VDl— — CD 00 0 0- 00 4 t` 1-1,� N 000 0l 0 0000 pp 000 0 0 0QC0 0 N 0 N 000000 dM' Oen M 0 000 'd (0 CO N 335,253.00 0 v) O 00 N N 0 o p4 y Q U d •., N CO c» 'O M ❑ i. 04 00 N cd U N O (0 ,0 U. ti acoo ,11 0/) E o ° (0 (5)) '> a a >, a) O N 0)U-(0 t O N 0) y D bD U N y 0 00 L7N .� N N va)C,U0 g Wc000O W Sanitary Sewer 0 z GL - Revenue vs Expense (11/06/2026 - 11:54 AM) YTD Balance Current Period Account Number 00000 CD O M V p N O\ NVDOO\\.DO p N 000t-O\0 O r! O h m p CDcn O\ v) CD M M O,,O p N t-cn4O p M in O N a\ p \c Nt�cn6 p M a\ O - M v) 00 N 0 Or)\0 CDvn \p t ^ ,-. 00 O O\ tIt 4 e4 r- vl O M --1 <t 'et,, 00 v1 N N 000 N VD 4 O 0 VC r- VD Cn Cs, 0 N \D \D O O O M \D m e-1 ti M M O h N Op l O on -, O Op I b M O00000 0 000 On NeO 0 7 et V7 \O 1-1 ,t '-" v1 r1 O , N vi ri M ,-, '-I O O O p O O O O O p O O O O O p O O O O O p O O 000 0 O cGn �00 0 0000 1-1 O O O O 00 00 O \O M N On 00 N 4 O t` O \D N N d' cn b ti N v G N bU U U N N a 1., L ly, y N U cci U N t.n v, 'O q �. Ri b4 Nty N O'd>N0 Ecn 0U U _o N rG1 -7 y O N cc1 67 UW 'c.. 6) z O N .'=, w bD U dO� r� '-'a° N'O.N 6) d a0a' CI, ¢ +-'-+ a rnR:I-9U,O g WavDOUO W Storm Water Go cd 0. GL - Revenue vs Expense (11/06/2026 - 11:54 AM) 000 0 ooCDD6 o 0 0000 o O CD; YTD Balance Current Period ^ZS giq .r) z 0 O U 0 0 p I O 0 0 0 0 O I O O p O O O 0 O 6 0 0 0 p O O O O O I O 0000OI O O O O p O O O O O p O O O O p O O O O O O O O CD CD O p O OI CCD CD D O O O O O O O O O O O O 61 O O O O O pI O O 06 p O O O O O p O O 0 0 O O O O O O p O O 0D d) bD o U N G U .0 U 0 O V) ti Qy bA U o cn 0 rr!U • .) T 0 qU F,. U U N ccy V1 U •j N i� y vi N I-. y N O V] Y IC U U U at ti U •r U GvR;H O g Wa0000 x F� GL - Revenue vs Expense (11/06/2026 - 11:54 AM) 0] N 0o0 M o C N U rq o 0 YTD Balance Current Period Cr" count Number ti Revenue Total GL - Revenue vs Expense (11/06/2026 - 11:54 AM) LAUDERDALE COUNCIL ACTION FORM Meeting Date November 10, 2026 Agenda Item Fund Transfer Action Requested Consent ❑X Public Hearing ❑ Discussion ❑X Action ❑ Resolution ❑X Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The purchase of the new public works vehicle was budgeted for in the General Capital Improvement Fund. Some of the cost should have been shared with the sanitary and storm sewer enterprise funds because the trucks support the maintenance of those systems. This resolution transfers a portion of the truck cost to the 602 and 603 funds to rectify that. STAFF RECOMMENDATION: By adopting the Consent Agenda, the Council adopts Resolution No.111026A - A Resolution Transferring Funds from the 602 Sanitary Sewer Fund and the 603 Storm Sewer Fund to the 401 Capital Improvement Fund. RESOLUTION NO. 111026A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION TRANSFERRING FUNDS FROM THE 602 SANITARY SEWER FUND AND THE 603 STORM SEWER FUND TO THE 401 CAPITAL IMPROVEMENT FUND WHEREAS, the city council purchased a 2026 Ford F-350 truck and had it fitted for a plow in 2026; and WHEREAS, the price of the vehicle, plow, and detailing was $57,718.18; and WHEREAS, the proceeds for the purchase were paid out of Fund 401 — General Capital Improvement Fund; and WHEREAS, the vehicle also supports the City's sanitary and storm sewer enterprise funds, and those funds should financially support a portion of the cost of the vehicle. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Lauderdale, that $15,000.00 be transferred from the 602 Sanitary Sewer Fund to the 401 Capital Improvement Fund to cover a portion of the cost of the vehicle purchase and set up. NOW THEREFORE, BE IT FURTHER RESOLVED, by the City Council of the City of Lauderdale, that $10,000.00 be transferred from the 603 Storm Sewer Fund to the 401 Capital Improvement Fund to cover a portion of the cost of vehicle purchase and set up. ADOPTED by the City Council of Lauderdale this 10th day of November, 2026. Mary Gaasch, Mayor ATTEST: Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Meeting Date November 10, 2026 Agenda Item '27 SCORE Grant Action Requested Consent El Public Hearing ❑ Discussion ❑ Action ❑ Resolution ❑X Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling legislation based on the recommendations of the Governor's Select Committee on Recycling and the Environment. This set of laws, commonly referred to as SCORE, is a part of Minnesota's Waste Management Act. The SCORE legislation has provided counties with a funding source to develop effective waste reduction, recycling and solid waste management programs. SCORE funding grants are automatically provided to municipalities in Ramsey County on an annual basis with submittal of a grant application and resolution. Lauderdale received $4,826 in 2024 to help cover expenses related to the City's recycling program such as administration, promotion, equipment, and collection. 2024 was the last year funding was based on population. In 2025, Ramsey County began using an Environmental Justice Index (EJI) to determine funding. Because of the new formula, Lauderdale's base funding in 2025 was $19,404. We were also eligible to be reimbursed for the City's share of expenses from the Sustainability Fair of $2,992.56. Thus, 2025's total was $22,396.56. In 2026, the base funding was $17,998, plus reimbursement for the Sustainability Fair of $2,304.25, totaling $20,302.25. For 2027, the base funding amount is again $17,998. STAFF RECOMMENDATION: By approving the consent agenda, the Council is adopting the attached resolution. RESOLUTION NO. 111026B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ACCEPTING 2027 SCORE FUNDING FROM RAMSEY COUNTY FOR THE LAUDERDALE RECYCLING PROGRAM WHEREAS, SCORE Funding Grants are available to municipalities in Ramsey County for reimbursement of expenses related to administration, promotion, and collection of, recycling materials; and, WHEREAS, the City of Lauderdale has a comprehensive curbside residential recycling program currently in use; and, WHEREAS, these funds will provide Lauderdale with a method of paying for some incurred costs related to the administration of this program and collection of materials, thus aiding in keeping the cost to the residents low; NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council does hereby authorize staff to submit an application to the St. Paul - Ramsey County Department of Public Health - Environmental Health Section for allocation of 2027 SCORE Funding Grant Monies. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Lauderdale on this 10th day of November, 2026. Mary Gaasch, Mayor (ATTEST) (SEAL) Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM Meeting Date November 10, 2026 Agenda Item Copier Lease Action Requested Consent ❑X Public Hearing ❑ Discussion ❑ Action ❑ Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has leased its current copier for eight years and it needs to be replaced based on the nature of how copier leases work. The City received proposals for a 60-month lease from two vendors. The City Council directed staff to negotiate a contract with the vendor that offered the lowest price. That vendor is Definitive Technology Solutions, Inc. (DTS). Attached is the lease agreement that was reviewed by the city attorney. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council enters into the agreement with DTS for a 60- month copier lease as presented. Payment includes Payment includes Docu Lease Agreement APPLICATION NO. AGREEMENT NO. 9401 James Avenue South, Ste. 162 • Bloomington, MN 55431 • Phone: 952.516.7900 • Fax: 952.516.7901 • Website: go-dts.com The words "Lessee," "you" and "your" refer to Customer. The words "Lessor," "we," "us" and "our" refer to Definitive Technology Solutions, Inc. CUSTOMER INFORMATION FULL LEGAL NAME City of Lauderdale STREET ADDRESS 1891 Walnut Street CITY Lauderdale STATE MN ZIP PHONE 55113 (651)792-7650 FAX BILLING NAME (IF DIFFERENT FROM ABOVE) BILLING STREET ADDRESS CITY STATE ZIP E-MAIL EQUIPMENT LOCATION (IF DIFFERENT FROM ABOVE) EQUIPMENT DESCRIPTION MAKE/MO DEUACCESSORI ES Sharp BP-71C31 SERIAL NO. STARTING METER NOT FINANCED UNDER THIS AGREEMENT 0 See attached Schedule A ❑ See attached Billing Schedule TERM AND PAYMENT INFORMATION 60 Payments* of $ $214.00 The payment ("Payment") period is monthly unless otherwise indicated. 1,096 B&W images per month 660 Color images per month If you are exempt from sales tax, attach your certificate. Overages billed quarterly at $ Overages billed quarterly at $ plus applicable taxes 0.008 per B&W image* 0.05 per Color image* END OF TERM OPTIONS You may choose one of the following options, which you may exercise at the end of the term, provided that no event of default under this Agreement has occurred and is continuing. If no box is checked and initialed, Fair Market Value will be your end of term option. Fair Market Value means the value of the Equipment in continued use. ® Purchase all of the Equipment for Its Fair Market Value, renew this Agreement, or return the Equipment. Customers Initials ❑ Purchase all of the Equipment for $1.00. At the end of the term, title to the Equipment will automatically transfer to you, AS IS, WHERE IS, with no warranties of any kind. _ Customer's Initials Upon acceptance of the Equipment, THIS AGREEMENT IS NONCANCELABLE, IRREVOCABLE AND CANNOT BE TERMINATED. LESSOR ACCEPTANCE Definitive Technology Solutions, Inc. LESSOR SIGNATURE TITLE DATED CUSTOMER ACCEPTANCE BY SIGNING BELOW OR AUTHENTICATING AN ELECTRONIC RECORD HEREOF, YOU CERTIFY THAT YOU HAVE REVIEWED AND DO AGREE TO ALL TERMS AND CONDITIONS OF THIS AGREEMENT ON THIS PAGE AND ON PAGE 2 ATTACHED HERETO. City of Lauderdale X CUSTOMER (as referenced above) SIGNATURE TITLE DATED FEDERAL TAX I.D. # PRINT NAME DELIVERY & ACCEPTANCE CERTIFICATE You certify and acknowledge that all of the Equipment listed above: 1) has been received, Installed and inspected; and 2) is fully operational and unconditionally accepted. X CUSTOMER (as referenced above) SIGNATURE TITLE ACCEPTANCE DATE PRINT NAME TERMS AND CONDITIONS (Continued on Page 2) 1. AGREEMENT: You agree to lease from us the goods, together with all replacements, parts, repairs, additions, and accessions incorporated therein or attached thereto and any and all proceeds of the foregoing, including, without limitation, Insurance recoveries ('Equipment") and, if applicable, finance certain software, software license(s), software components and/or professional services In connection with software (collectively, the 'Financed Items, which are included in the word 'Equipment' unless separately stated) from software licensor(s) and/or supplier(s) (collectively, the "Supplier'), all as described in this Agreement and in any attached schedule, addendum or amendment hereto ('Agreement"). You represent and warrant that you will use the Equipment for business purposes only. You agree to al of the terms and conditions contained in this Agreement, which, with the acceptance certification, is the entire agreement between you and us regarding the Equipment and which supersedes all prior agreements, including any purchase order, invoice, request for proposal, response or other related document. This Agreement becomes valid upon execution by us. If any provision of this Agreement is declared unenforceable, the other provisions herein shall remain in full force and effect to the fullest extent permitted by law. 30152 (2017) (v2) Page 1 of 2 Rev. 08/29/2025 2. OWNERSHIP; PAYMENTS; TAXES AND FEES: We own the Equipment, excluding any Financed Items. Ownership of any Financed Items shall remain with Supplier thereof. You will pay all Payments, as adjusted, when due, without notice or demand and without abatement, set-off, counterclaim or deduction of any amount whatsoever. If any part of a Payment is more than 5 days late, you agree to pay a late charge equal to: a) the higher of 10'/ of the Payment which is late or $26.00, or b) if less, the maximum charge allowed by law. The Payment may be adjusted proportionately upward or downward: (i) if the shipping charges or taxes differ from the estimate given to you; and/or (ii) to comply with the tax laws of the state in which the Equipment is located. You shall pay all applicable taxes, assessments and penalties related to this Agreement, whether levied or assessed on this Agreement, on us (except on our income) or you, or on the Equipment, its lease, sale, ownership, possession, use or operation. If we pay any taxes or other expenses that are owed hereunder, you agree to reimburse us when we request. You agree to pay us a yearly processing fee of up to $50 for personal property taxes we pay related to the Equipment. You agree to pay us a fee of up to $50 for filing and/or searching costs required under the Uniform Commercial Code ("UCC") or other laws. You agree to pay us an origination fee of up to $125 for all closing costs. We may apply all sums received from you to any amounts due and owed to us under the terms of this Agreement. If for any reason your check is returned for insufficient funds, you will pay us a service charge of $30 or, if less, the maximum charge allowed by law. We may make a profit on any fees, estimated tax payments and other charges paid under this Agreement. 3. EQUIPMENT; SECURITY INTEREST: At your expense, you shall keep the Equipment: (I) in good repair, condition and working order, in compliance with applicable laws, ordinances and manufacturers' and regulatory standards; (ii) free and clear of all liens and claims; and (iii) at your address shown on page 1, and you agree not to move it unless we agree in writing. You grant us a security interest in the Equipment to secure all amounts you owe us under this Agreement or any other agreement with us ("Other Agreements'), except amounts under Other Agreements which are secured by land and/or buildings. You authorize and ratify our filing of any financing statement(s) to show our interest. You will not change your name, state of organization, headquarters or residence without providing prior written notice to us. You will notify us within 30 days if your state of organization revokes or terminates your existence. 4. INSURANCE; COLLATERAL PROTECTION; INDEMNITY; LOSS OR DAMAGE: You agree to keep the Equipment fully insured against all risk, with us named as lender's loss payee, in an amount not less than the full replacement value of the Equipment until this Agreement is terminated. You also agree to maintain commercial general liability insurance with such coverage and from such insurance carrier as shall be satisfactory to us and to include us as an additional insured on the policy. You will provide written notice to us within 10 days of any modification or cancellation of your insurance policy(s). You agree to provide us certificates or other evidence of insurance acceptable to us. If you do not provide us with acceptable evidence of property insurance within 30 days after the start of this Agreement, we may, at our sole discretion, do as provided in either (A) or (B) below: (A) We may secure property loss insurance on the Equipment from a carrier of our choosing in such forms and amounts as we deem reasonable to protect our interests. If we secure insurance on the Equipment, we will not name you as an insured party, your interests may not be fully protected, and you will reimburse us the premium which may be higher than the premium you would pay if you obtained insurance, and which may result in a profit to us through an investment in reinsurance. In addition, you agree to pay us our standard fees in connection with obtaining such insurance. If you are current in all of your obligations under the Agreement at the time of loss, any insurance proceeds received will be applied, at our option, to repair or replace the Equipment, or to pay us the remaining payments due or to become due under this Agreement, plus our booked residual, both discounted at 2% per annum. (B) We charge you a monthly property damage surcharge of up to .0035 of the Equipment cost as a result of our credit risk and administrative and other costs, as would be further described on a letter from us to you. We may make a profit on this program. NOTHING IN THIS PARAGRAPH WILL RELIEVE YOU OF RESPONSIBILITY FOR LIABILITY INSURANCE ON THE EQUIPMENT. We are not responsible for, and you agree to hold us harmless and reimburse us for and to defend on our behalf against, any claim for any loss, expense, liability or injury caused by or in any way related to delivery, installation, possession, ownership, leasing, manufacture, use, condition, inspection, removal, return or storage of the Equipment. All indemnities will survive the expiration or termination of this Agreement. You are responsible for any loss, theft, destruction or damage to the Equipment ("Loss"), regardless of cause, whether or not insured. You agree to promptly notify us in writing of any Loss. If a Loss occurs and we have not otherwise agreed in writing, you will prempUy pay to us the unpaid balance of this Agreement, including any future Payments to the end of the term plus the anticipated residual value of the Equipment, both discounted to present value at 2%. Any proceeds of insurance will be paid to us and credited against the Loss. You authorize us to sign on your behalf and appoint us as your attorney -in -fact to endorse in your name any insurance drafts or checks issued due to a Loss. 5. ASSIGNMENT: YOU SHALL NOT SELL, TRANSFER, ASSIGN, ENCUMBER, PLEDGE OR SUBLEASE THE EQUIPMENT OR THIS AGREEMENT, without our prior written consent. You shall not consolidate or merge with or into any other entity, distribute, sell or dispose of all or any substantial portion of your assets other than in the ordinary course of business, without our prior written consent, and the surviving, or successor entity or the transferee of such assets, as the case may be, shall assume all of your obligations under this Agreement by a written instrument acceptable to us. No event shall occur which causes or results in a transfer of majority ownership of you while any obligations are outstanding hereunder. We may sell, assign, or transfer this Agreement without notice to or consent from you. You agree that if we sell, assign or transfer this Agreement, our assignee will have the same rights and benefits that we have now and will not have to perform any of our obligations. You agree that our assignee will not be subject to any claims, defenses, or offsets that you may have against us. This Agreement shall be binding on and inure to the benefit of the parties hereto and their respective successors and assigns. 6. DEFAULT AND REMEDIES: You will be in default if: (i) you do not pay any Payment or other sum due to us or you fail to perform in accordance with the covenants, terms and conditions of this Agreement or any other agreement with us or any of our affiliates or fail to perform or pay under any material agreement with any other entity; (ii) you make or have made any false statement or misrepresentation to us; (iii) you or any guarantor dies, dissolves, liquidates, terminates existence or is in bankruptcy; (iv) you or any guarantor suffers a material adverse change in its financial, business or operating condition; or (v) any guarantor defaults under any guaranty for this Agreement. If you are ever in default, at our option, we can cancel this Agreement and require that you pay the unpaid balance of this Agreement, including any future Payments to the end of term plus the anticipated residual value of the Equipment, both discounted to present value at 2%. We may recover default interest on any unpaid amount at the rate of 12 % per year. Concurrently and cumulatively, we may also use any remedies available to us under the UCC and any other law and we may require that you immediately stop using any Financed Items. If we take possession of the Equipment, you agree to pay the costs of repossession, moving, storage, repair and sale. The net proceeds of the sale of any Equipment will be credited against what you owe us under this Agreement and you will be responsible for any deficiency. In the event of any dispute or enforcement of our rights under this Agreement or any related agreement, you agree to pay our reasonable attorneys' fees (including any incurred before or at trial, on appeal or in any other proceeding), actual court costs and any other collection costs, including any collection agency fee. WE SHALL NOT BE RESPONSIBLE TO PAY YOU ANY CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES FOR ANY DEFAULT, ACT OR OMISSION BY ANYONE. Any delay or failure to enforce our rights under this Agreement will not prevent us from enforcing any rights at a later time. You agree that this Agreement is a "Finance Lease' as defined by Article 2A of the UCC and your rights and remedies are governed exclusively by this Agreement You waive all rights under sections 2A-508 through 522 of the UCC. If interest is charged or collected in excess of the maximum lawful rate, we will refund such excess to you, which will be your sole remedy. 7. INSPECTIONS AND REPORTS: We have the right, at any reasonable time, to inspect the Equipment and any documents relating to its installation, use, maintenance and repair. Within 30 days after our request (or such longer period as provided herein), you will deliver all requested information (including tax returns) which we deem reasonably necessary to determine your current financial condition and faithful performance of the terms hereof. This may include: (i) compiled, reviewed or audited annual financial statements (including, without limitation, a balance sheet, a statement of income, a statement of cash flow, a statement of changes in equity and notes to financial statements) within 120 days after your fiscal year end, and (ii) management -prepared interim financial statements within 45 days after the requested reporting period(s). Annual statements shall set forth the corresponding figures for the prior fiscal year in comparative form, all in reasonable detail without any qualification or exception deemed material by us. Unless otherwise accepted by us, each financial statement shall be prepared in accordance with generally accepted accounting principles consistently applied and shall fairly and accurately present your financial condition and results of operations for the period to which it pertains. You authorize us to obtain credit bureau reports for credit and collection purposes and to share them with our affiliates and agents. 8. END OF TERM: Unless the purchase option is $1.00, at the end of the initial term, this Agreement shall renew for successive 12-month renewal term(s) under the same terms hereof unless you send us written notice between 90 and 150 days before the end of the initial term or at least 30 days before the end of any renewal term that you want to purchase or return the Equipment, and you timely purchase or return the Equipment. You shall continue making Payments and paying all other amounts due until the Equipment is purchased or returned. As long as you have given us the required written notice, if you do not purchase the Equipment, you will return all of the Equipment to a location we specity, at your expense, in retail re -saleable condition, full working order and complete repair. At the end of the term or upon repossession of the Equipment after a default, you agree to pay us a minimum return fee of $250, which will cover up to 10 units of returned Equipment and will not be prorated, and in addition, a supplemental return fee of up to $50 per each unit of returned Equipment in excess of 10 units (collectively, the "Return Fee"). IL in our sole discretion, we allow you to return any Equipment prior to the end of the term, you shall pay us the Return Fee each time you return Equipment YOU ARE SOLELY RESPONSIBLE FOR REMOVING ANY DATA THAT MAY RESIDE IN THE EQUIPMENT, INCLUDING BUT NOT LIMITED TO HARD DRIVES, DISK DRIVES OR ANY OTHER FORM OF MEMORY. You cannot pay off this Agreement or return the Equipment prior to the end of the initial term without our consent If we consent, we may charge you, in addition to other amounts owed, an early termination fee equal to 5% of the price of the Equipment. 9. USA PATRIOT ACT NOTICE; ANTI -TERRORISM AND ANTICORRUPTION COMPLIANCE: To help the government fight the funding of terrorism and money laundering activities, federal law requires all financial institutions to obtain, verity, and record information that identifies each customer who opens an account When you enter into a transaction with us, we ask for your business name, address and other information that will allow us to identify you. We may also ask to see other documents that substantiate your business identity. You and any other person who you control, own a controlling interest in, or who owns a controlling interest in or otherwise controls you in any manner ("Representatives") are and will remain in full compliance with all laws, regulations and government guidance conceming foreign asset control, trade sanctions, embargoes, and the prevention and detection of money laundering, bribery, corruption, and terrorism, and neither you nor any of your Representatives is or will be listed in any Sanctions -related list of designated persons maintained by the U.S. Department of Treasury's Office of Foreign Assets Control or successor or the U.S. Department of State. You shall, and shall cause any Representative to, provide such information and take such actions as are reasonably requested by us in order to assist us in maintaining compliance with anti -money laundering laws and regulations. 10. MISCELLANEOUS: Unless otherwise stated in an addendum hereto, the parties agree that: (i) this Agreement and any related documents hereto may be authenticated by electronic means; (i) the 'original' of this Agreement shall be the copy that bears your manual, facsimile, scanned or electronic signature and that also bears our manually or electronically signed signature and is held or controlled by us; and (iii) to the extent this Agreement constitutes chattel paper (as defined by the UCC), a security interest may only be created in the original. You agree not to raise as a defense to the enforcement of this Agreement or any related documents that you or we executed or authenticated such documents by electronic or digital means or that you used facsimile or other electronic means to transmit your signature on such documents. Notwithstanding anything to the contrary herein, we reserve the right to require you to sign this Agreement or any related documents hereto manually and to send to us the manually signed, duty executed documents via overnight courier on the same day that you send us the facsimile, scanned or electronic transmission of the documents. You agree to execute any further documents that we may request to carry out the intents and purposes of this Agreement. Whenever our consent is required, we may withhold or condition such consent in our sole discretion, except as otherwise expressly stated herein. From time to time, Supplier may extend to us payment terms for Equipment financed under this Agreement that are more favorable than what has been quoted to you or the general public, and we may provide Supplier information regarding this Agreement if Supplier has assigned or referred it to us. All notices shall be mailed or delivered by facsimile transmission or overnight courier to the respective parties at the addresses shown on this Agreement or such other address as a party may provide in writing from time to time. By providing us with a telephone number for a cellular phone or other wireless device, including a number that you later convert to a cellular number, you are expressly consenting to receiving communications, including but not limited to prerecorded or artificial voice message calls, text messages, and calls made by an automatic telephone dialing system, from us and our affiliates and agents at that number. This express consent applies to each such telephone number that you provide to us now or in the future and permits such calls for non -marketing purposes. Calls and messages may incur access fees from your cellular provider. You authorize us to make non -material amendments (including completing and conforming the description of the Equipment) on any document in connection with this Agreement. Unless stated otherwise herein, all other modifications to this Agreement must be in writing and signed by each party or in a duly authenticated electronic record. This Agreement may not be modified by course of performance. 11. WARRANTY DISCLAIMERS: WE ARE LEASING THE EQUIPMENT TO YOU "AS -IS.' YOU HAVE SELECTED SUPPLIER AND THE EQUIPMENT BASED UPON YOUR OWN JUDGMENT. IN THE EVENT V0E ASSIGN THIS AGREEMENT, OUR ASSIGNEE DOES NOT TAKE RESPONSIBILITIES FOR THE INSTALLATION OR PERFORMANCE OF THE EQUIPMENT. SUPPLIER IS NOT AN AGENT OF OURS AND WE ARE NOT AN AGENT OF SUPPLIER, AND NOTHING SUPPLIER STATES OR DOES CAN AFFECT YOUR OBLIGATIONS HEREUNDER. YOU WILL MAKE ALL PAYMENTS UNDER THIS AGREEMENT REGARDLESS OF ANY CLAIM OR COMPLAINT AGAINST ANY SUPPLIER, LICENSOR OR MANUFACTURER, AND ANY FAILURE OF A SERVICE PROVIDER TO PROVIDE SERVICES WILL NOT EXCUSE YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO WARRANTIES, EXPRESS OR IMPLIED, OF, AND TAKE ABSOLUTELY NO RESPONSIBILITY FOR, MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, CONDITION, QUALITY, ADEQUACY, TITLE, DATA ACCURACY, SYSTEM INTEGRATION, FUNCTION, DEFECTS, INFRINGEMENT OR ANY OTHER ISSUE IN REGARD TO THE EQUIPMENT, ANY ASSOCIATED SOFTWARE AND ANY FINANCED ITEMS. SO LONG AS YOU ARE NOT IN DEFAULT UNDER THIS AGREEMENT, WE ASSIGN TO YOU ANY WARRANTIES IN THE EQUIPMENT GIVEN TO US. 12. LAW; JURY WAIVER: This Agreement will be governed by and censured in accordance with the law of the principal place of business of Lessor or, if assigned, its assignee. Any dispute concerning this Agreement will be adjudicated in a federal or state court in the slate in which Lessor or, if assigned, its assignee, has its principal place of business. You consent to jurisdiction and venue of any state or federal court in such state and waive the defense of inconvenient forum. For any action arising out of or relating to this Agreement or the Equipment, BOTH PARTIES WAIVE ALL RIGHTS TO A TRIAL BY JURY. 13. MAINTENANCE AND SUPPLIES: You have elected to enter into a separate arrangement with Supplier for maintenance, inspection, adjustment, parts replacement, drums, cleaning material required for proper operation and loner and developer ("Arrangement'). You agree to pay all amounts owing under this Agreement regardless of any claim you have against Supplier relating to the Arrangement Supplier will be solely responsible for performing all services and providing all supplies under the Arrangement. If your supply yields are below the industry standard, Supplier reserves the right to charge retail price for additional supplies. You agree not to hold Lessor (if different from Supplier) or any assignee of this Agreement responsible for Supplier's obligations under the Arrangement. As a convenience to you, we will provide you with one invoice covering amounts owing under this Agreement and the Arrangement. If necessary, Supplier's obligations to you under the Arrangement may be assigned by us. You agree to pay a monthly supply freight fee to cover the costs of shipping supplies to you. Each month, you are entitled to produce the minimum number of images shown on page 1 of this Agreement for each applicable image type. Regardless of the number of images made, you will never pay less than the minimum Payment You agree to provide periodic meter readings on the Equipment. You agree to pay the applicable overage charge for each metered image that exceeds the applicable minimum number of images. Images made on equipment marked as not financed under this Agreement will be included in determining your image and overage charges. At the end of the first year of this Agreement, and once each successive 12-month period thereafter, the maintenance and supplies portion of the Payment and the overage charges may be increased by a maximum of 15 %of the existing payment or charge. In order to facilitate an orderly transition, the start date of this Agreement will be the date the Equipment is delivered to you or a date designated by us, as shown on the first invoice. If a later start date is designated, in addition to all Payments and other amounts due hereunder, you agree to pay us a transitional payment equal to 1/30th of the Payment, multiplied by the number of days between the date the Equipment is delivered to you and the designated start date. The first Payment is due 30 days after the start of this Agreement and each Payment thereafter shall be due on the same day of each month. 30152 (2017) (v2) Page 2 of 2 Rev. 08/29/2025 LAUDERDALE COUNCIL ACTION FORM Meeting Date November 10, 2026 Agenda Item Election Results Action Requested Consent ❑ Public Hearing ❑ Discussion ❑x Action DX Resolution DX Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Per Minnesota Statutes section 205.185, the governing body of a city shall act as the canvassing board, canvas the returns, and declare the results of the election within three to ten days after a general election. Ramsey County Elections staff prepared the abstract which follows. STAFF RECOMMENDATION: Motion to adopt Resolution No. 111026A - A Resolution Certifying the Election Returns of the November 3, 2026, General Municipal Election. RESOLUTION NO. 111026C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION CERTIFYING THE ELECTION RETURNS OF THE NOVEMBER 3, 2026, GENERAL MUNICIPAL ELECTION WHEREAS, the City of Lauderdale and Ramsey County election officials have tabulated the votes in Precinct I for Mayor for a term of two years and two Council members for a term of four years effective January 1, 2027. WHEREAS, the results have been compiled and are presented in the Abstract of Votes Cast In the Precincts of the City of Lauderdale, State of Minnesota, at the State General Election Held Tuesday, November 3, 2026, which have been made part of this resolution. WHEREAS, the write-in votes also have been tabulated and made a part of this resolution. NOW THEREFORE, BE IT RESOLVED by the Canvassing Board that Mary Gaasch is duly declared elected to the Office of Mayor for a term of two years beginning January 1, 2027, and that Sharon Kelly and Evan Sayre are duly declared elected to the Office of City Council for a term of four years beginning January 1, 2027. BE IT ALSO RESOLVED, that the City Clerk is directed to certify the election returns to the Ramsey County Auditor. Adopted by the City Council of the city of Lauderdale this 10th day of November, 2026. (ATTEST) Mary Gaasch, Mayor (SEAL) Heather Butkowski, City Administrator as compiled from the official returns. Abstract print version 51326, generated 11/5/2026 9:39:20 AM c 0 U N c W N O O O CO O @ 0)CO O O) o c W a) O N a) Li) (0 a)o -a 0 I- a) U) N a) a) Cp TO a0�N ,o N Z J aN W E O j aON I_ E- N N > Oc >>>Q' a) (0 O 0 o = nU Z 0 m E >, -a > co c o -o m Z N a) N T 0 (0 a N a) o ~ z `>, asLi]N I_ c _ E > �� Z WN Number of persons registered as of 7 a.m. Number of persons registered on Election Day Number of accepted regular, military, and overseas absentee ball Number of federal office only absentee ballots Number of presidential absentee ba Total number of persons voting KEY TO PARTY ABBREVIATIONS NP - Nonpartisan Mayor (Lauderdale) N U >� v W Y m u- 0 m c o 2 co 0- my 0 Q L co Zorn ZU)Co as E 2 *U c O Abstract print version 51326, generated 11/5/2026 9:39:20 AM w0) CO CO o C N N i CD a C- C- E • C z o o . oa F- 0>, CD CI m as CO CO v 0 - • O N O Q' m NW Lc) L , .0 o O o c E N of a) O a o) m m n. w CD • v2 0) 0) N C a; Q a co -o 62 0090 : LAUDERDALE P-1 City of Lauderdale Total: Office Title: Mayor (Lauderdale) (NI N CO m W h O '1' '1' z 6 z m op • Cr) Y CO CO as C0 Li- c (0 2 m 62 0090 : LAUDERDALE P-1 O t— Office Title: Council Member (Lauderdale) (Elect 2) 62 0090 : LAUDERDALE P-1 O E- LO 0 C a a 0 0 0 U O .0 U U 0 d) >, O O .O -0 O >, a)U as > oa a) o 0 O .c 0 (O N C 0 O '- o N 0 > c ,-- c, L O N _0 o) _O E C E O 'C 0 7 O O E. 0 E >, 0 Z N C -C > m 3 o -o -0 co U m 0 0- a 0 I— cc) 0c > o -a o)a 0 c 0 >.c (o o 00 C 0 • as U U (nO a CW C O (0 N O_ N N c c O 0 0 0 a O O N a) .c co .c O C s N N Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board pages to be a full N ch a) L a) a) 0I >O 'pz OI T N a) O N a) C (0 1— C C t O a a) -0 Y c 'CD) a) ci W a)a) C • N O - 'a 0) a) co m u) 'O a) a) N 1 a s • a ) J 6 0 O N U° a) wU o L a) •C UV) _co U N a) O a) .0 O a) U C al U a) N .O (6 (6 c O a) L • a) O N To a) O C (1) 0 C aJ a) w J 1 O ._ O O U inU -- co O N 0 a) a Witness my hand and official seal of office this LAUDERDALE COUNCIL ACTION FORM Meeting Date November 10, 2026 Agenda Item Council By -Laws Action Requested Consent ❑ Public Hearing ❑ Discussion N Action ❑X Resolution ❑ Work Session ❑ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: During the previous meeting, the City Attorney Ron Batty discussed the draft city council by- laws with the Council. Staff believe they captured the changes requested during the meeting. After this meeting's discussion, the Council can either adopt with any changes made during the meeting or hold the vote after a clean copy is prepared. STAFF RECOMMENDATION: By -Laws of the Lauderdale City Council November 10, 2026 Adopted 1 PURPOSE The Members of the Lauderdale City Council have determined that it is beneficial to adopt a set of bylaws to establish the policies and practices the council will follow in conducting the business of the City. In adopting these bylaws, the council intends to establish its procedures, outline member expectations, and promote good governance for the City of Lauderdale. II. AUTHORITY City councils are authorized to adopt rules of procedure and provide for order at their meetings pursuant to Minn. Stat. § 412.191, subd. 2. This document does not supersede any laws or ordinances. III. ROLES AND RESPONSIBILITIES OF COUNCIL MEMBERS a. Duties Lauderdale is a Plan A city. Council members' statutory duties shall be performed by the council as a whole. As individuals, council members have no administrative authority. The Council's statutory duties are to formulate policies, enter into contracts, attend meetings and vote, supervise administrative officers and affairs, and exercise city powers. Staffs direction shall be directed through the city administrator to ensure consistency with council direction, compliance with city policies, and regard for organizational structure. b. Mayor's Duties The mayor's duties and obligations are the same as those of other council members. However, the mayor presides over meetings, represents the city and its policies, performs ceremonial duties, executes official ministerial documents, and carries out other statutory duties, including declaring local emergencies. c. City Staff The council is a policy -making body. It will rely on its professional staff and consultants to administer the ministerial affairs of the City in alignment with council direction, provide options and recommendations in the formulation of policy, and to implement council directives. d. Meetings Council members are expected to prepare for and participate in council meetings and other board meetings. IV. STANDARDS OF CONDUCT a. Purpose This code of conduct outlines appropriate behaviors and interactions of council members with each other, staff, and residents that council members agree to abide by. It does not supersede any statutory or constitutional rights or obligations of council members. b. Public Interest I The term staff means personnel directly employed by the City, contracted personnel, and consultants. 2 The council shall work for the common good of the residents of Lauderdale and not for any private or personal interest. The council will conduct business in a civil, efficient, and cooperative manner. Members will listen intentionally, weigh all viewpoints, and consider matters thoroughly. c. Respect Members will strive to work collaboratively with one another, staff and residents to achieve the best outcome for Lauderdale, recognizing that decisions will not always be unanimous. Members will treat all persons and matters appearing before the council in a fair, respectful and equitable manner. d. Preparation Members are expected to be prepared for council meetings and work sessions. Questions or concerns should be provided to staff ahead of a meeting so that responses can be provided to assist the council in its deliberations. Members will strive to learn and understand city processes, applicable laws, and community issues. The council supports annual attendance at the League of Minnesota Cities Elected Officials Training. e. Council Assignments Board2 assignments are made at the first regular council meeting of the year. Members are expected to regularly attend the board meetings they are assigned to and adhere to the policies established by the specific board, commission or committee as well as those established by the council. Council members may attend meetings and events to which they are not assigned. However, when speaking publicly, the council member must acknowledge that their participation and comments are their own and do not represent the whole of the Lauderdale City Council. f. Ex Parte Communications and Due Process Ex parte communication means private communication with a member of the public directed to the merits or outcome of an official city proceeding. Council members are encouraged to discuss city issues with residents and business owners. However, when those discussions influence a council member's decision making process on an issue before the council, the council member must share those discussion with the full Council as part of the deliberationprocess tTo ensure due process, . „ber .will , sider to ti n to nd without irproper :nfuence Procedural interactions with no bearing on the outcome of a proceeding are not considered ex parte communications. g. Conflict of Interest A member who has a conflict of interest shall inform the City Administrator of the conflict as soon as possible. A member prevented from voting because of a conflict of interest must refrain from debate and voting and shall leave the dais 2 The term board applies to boards, commissions, committees, task forces, etc. 3 during debate and voting on the issue. h. Gifts to Members Members may not receive gifts from a person or entity with an interest in a matter the council may consider. i. Communication As a general rule, all council members shall receive the same information at the same time when distributed by staff. The exception is the mayor's coordination with staff to prepare the agenda. Coordination with City Staff City staff shall be involved when members meet with representatives from other government and business entities regarding specific city interests to ensure support and provide guidance. k. Confidential Information Council members shall respect and preserve confidential information provided to them concerning matters of the city, such as personnel or legal information. They shall neither disclose confidential information without proper legal authorization nor use such information to advance their personal, financial or private interests. I. Compliance It is the responsibility of the council to apply and manage its by-laws. Enforcement of the standards may range from a member simply noting a concern and requesting its correction to a formal investigation and sanction of a member by the full council. m. Open Meeting Law The Minnesota Open Meeting Law, Minn. Stat. Chapter 13D, generally requires that all meetings of public bodies be open to the public. Members must be careful not to discuss in a quorum or through serial communications City business outside of noticed meetings, including in person, or via phone, email, messaging, or social media. Serial communications includes emailing the same information to each council member one at a time. The Commissioner of the Minnesota Department of Administration has advised that back -and -forth communication among a quorum of a public body in which official business was discussed violated the Open Meeting Law. To prevent this from happening, council members shall send the information to city staff for dissemination. If a council member needs to email the entire city council, they should -must use blind carbon copy (BCC) to add recipients to avoid accidental use of reply all which may constitute the initiation of a discussion among a quorum of the public f bodyi. In keeping with the intent of the Minnesota Open Meeting Law, members shall not use any form of electronic communications technology to communicate with one another or third parties during a public meeting in a manner that is hidden from public view. Commented [HB1]: Would the council like to add additional language about when it is permissible for a council member to email the council directly instead of directing communication through staff? V. COUNCIL MEETINGS a. Quorum A simple majority (three members) of the council shall constitute a quorum if there is a full council for the valid transaction of any scheduled business to come before the council. The simple majority quorum numbrt may change when there are vacant council seats. b. Meeting Location All meetings, including special, recessed, and continued meetings, shall be held in the Lauderdale City Council Chambers, unless otherwise designated, pursuant to Minn. Stat. § 13D.04, subd. 2. c. Virtual Meetings The council may offer to the public, staff, consultants, or members the option to attend a meeting virtually, pursuant to the requirements of Minn. Stat. § 13D.02 and 13D.021. Absent an unforeseen event, members wishing to participate in a meeting virtually should notify the City Administrator by noon on the Wednesday preceding the meeting so the proper notice can be posted. d. Organizational Meeting The council will conduct its organizational meeting concurrent with the first regular council meeting in January of each year to: i. Appoint an acting mayor pursuant to Minn. Stat. § 412.121. ii. Select an official newspaper pursuant to Minn. Stat. § 412.831. iii. Select official depositories for city funds. This must be done within 30 days of the start of the city's fiscal year pursuant to Minn. Stat. §§ 427.01.02; 118A.02, subd 1; 427.09. iv. Review council's bylaws and make any needed changes. v. Approve committee and liaison duties to members. vi. Set the regular meeting schedule for the year. e. Meeting Schedule Regular meetings of the city council shall typically be held on the second and fourth Tuesdays of the month at 7:00 PM. f. Rules of Order The City Council adopts Robert Rules of Order for Small Board as outlined in Appendix A. g. Public Comment Period (Matters from the Floor) A limited forum for residents of the City of Lauderdale to speak with the council is provided on the agenda for every regularly scheduled city council meeting. As of January 2027, public comments are no longer be taken virtual Public comments during this period are subject to limitations, as outlined in Appendix B. h. Public Hearings 5 When public hearings are required, notice shall be provided as required by state statute. The order of business for public hearings conducted by council shall be: i. The presiding officer announces the purpose of the public hearing. ii. Staff presents the item, followed by applicant comments, if any. iii. The presiding officer opens the public hearing and comments are received. iv. The presiding officer closes the public hearing and discussion is limited to council. Both speakers and the council must follow the same rules in Public Comment Period, although the presiding officer may allow speakers additional time. Speakers may also provide written material to the council before or at the meeting. Public hearings may be continued to a date certain. Public Comment on Agenda Items Public comment is generally limited to the public comment portion of the meeting with the exception of noticed public hearings. The council may receive public comment on agenda items which do not require a public hearing. Comments should be received following the introduction of the item but before discussion begins. Both speakers and the council must follow the same rules in Public Comment Period. j. Presiding Officer The mayor is the presiding officer at all meetings of the council and may participate in all discussion and votes. In the absence of the mayor, the acting mayor shall preside. In the absence of both, the City Administrator shall call the meeting to order and shall preside until the council members present at the meeting choose one of their number to act temporarily as presiding officer. The selection of a temporary presiding officer shall be accomplished by nomination and majority vote of the members present. k. Maintenance of Order. The presiding officer is responsible for the maintenance of order and decorum at all times. No person is allowed to speak who has not first been recognized by the presiding officer. All questions and remarks must be addressed to or through the presiding officer to the appropriate council member, staff, citizen or representative. I. Powers of the Presiding Officer i. To rule motions in or out of order, including any motion obviously offered for obstructive or dilatory purposes; ii. To determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks and to entertain and rule on objections from other members on this ground; iii. To entertain and answer questions of parliamentary law or procedure; iv. To call a brief recess at any time; and v. To adjourn in an emergency. A decision under (i), (ii), or (iii) may be appealed to the council upon motion of any member by use of a point of order. This motion is in order only immediately after the challenged decision is announced. The member making the motion 6 need not be recognized by the presiding officer and the motion may not be ruled out of order if it is made timely. m. Placing items on an Agenda The City Administrator shall place items on the agenda with the mayor's approval for each council meeting. A council member may request adding an agenda item prior to the approval of the meeting's agenda. If the amended agenda is approved, the item will be added to the agenda after the regularly scheduled business. A council member also may at any point during a regular meeting or work session request a matter to be placed on a future agenda. If at least one other council member agrees with the request, the matter will be placed on a future regular or work session meeting for further discussion by the Council. VI. FUNDRAISING AND CAMPAIGNING a. Gifts and Donations City councils cannot accept gifts or donations informally. The full council must accept gifts or donations during a public meeting if the council determines the gift or donation can be used for a public purpose. Gifts and donations must be recognized via resolutions that are voted on and approved by the city council by a two-thirds vote of council members (i.e. four council members). The resolution must state the nature of the gift or donation and how the gift or donation will be used. Once a gift or donation is accepted; it becomes the sole property of the city. b. Soliciting Gifts and Donations Council members may not solicit gifts or donations for the city prior to receiving council approval to make the request. The item must first be placed on the city council agenda for discussion. If the city council positively votes to solicit for gifts or donations, the motion must also indicate who is authorized to solicit the gift or donation. c. Other Affiliations When council members are soliciting gifts or donations for other civic, charitable, or religious groups, they must make it known that they are not acting in their capacity as a member of the Lauderdale City Council. d. Use of Public Resources Council members cannot solicit campaign funds or engage in campaign activities while doing city council business, inside city hall, or using city -owned property (i.e. city email account or city -issued technology). Council members must create personal email addresses, webpages, and social media accounts for their campaigns. e. Social Media, Websites, and Personal Email Accounts City staff manage all city -owned social media accounts and websites and determine appropriate content. Council members may not post information to the accounts. VII. ADMINISTRATION OF RULES 7 These Bylaws may be amended at any regular meeting or at a special meeting that includes amendment of the rules as one of the stated items to be considered. Adoption of an amendment requires a majority affirmative vote of the membership of the Council. VIII. APPCNDICIES a. Rules of Order b. Public Comment / Matters from the Floor Policy 8 Appendix A Rules of Order Essential Rules for Discussion and Debate for Small Boards (Modified)3 All references are to Robert's Rules of Order Newly Revised, 11111 edition. The word "implicit" means the rule stated is assumed by Robert's Rules or is a logical derivative of the principles on which Robert's Rules is based. 1. All members have an equal right to speak and make motions. P.3 2. Nonmembers do not have the right to speak or to make motions. P. 648 3. One subject is discussed at a time. pp. xxxiii-xxxiv 4. One person speaks at a time. implicit 5. No interrupting. PP.43-44, 383-384 6. Courtesy and respect are required at all times. P. 43 and implicit 7. The presider may participate in debate and make motions P. 488 8. Informal discussion without a motion is allowed. P. 488 9. A second is needed. P. 488 10. Members may speak directly to each other. P. 488 11. The maker of the motion may speak first. P. 379 12. There is no need to alternate speakers "for" and "against". Implicit 13. There is no limit to the number of speeches. P. 488 14. There is a limit of ten minutes per speech. P. 387 15. Members may "call the question" or move to limit debate. P. 488 16. Members may not speak about the motives of other members. PP. 43, 392 17. Courtesy and respect means: no personal attacks; no insults, epithets or profanity; no disrespectful body language; no innuendo; no booing, hissing or clapping. PP 43, 392, implicit 18. A member may not speak against their own motion. P. 393 19. A member may not explain their vote while voting. P 408 20. A member may not comment adversely on (criticize) a prior action of the group unless (a) the action is being considered for amendment or cancellation, or (b) they plan to introduce a motion to change the action at the end of their speech. P. 393 2/. A member may not make statements that tend "to injure the good name of the organization, disturb its well-being, or hamper it in its work". PP. 643-64 3 Macfarlane, A. G., & Estep, A. L. (2013). Mastering Council Meetings.. Createspace Independent Pub. Note: The Shorewood City Council elected to remove or modify several rules from the list. Sept. 22, 2025 9 Appendix B Public Comment / Matters from the Floor Policies A limited forum for residents of the City of Lauderdale to speak with the council in -person is provided on the agenda for every regularly scheduled City Council meeting. Public comments during the public comment period are subject to these limitations: 1. Speakers must be recognized by the presiding officer before speaking and are limited to three minutes for comment. 2. Speakers may be required to sign up prior to speaking and provide a name, address, and brief summary of the subject matter they wish to address. The sign-up sheet will be available at the entrance to the city council chambers. 3. Speakers must direct their remarks toward the presiding officer and city council. 4. In providing this limited public forum, the City of Lauderdale expects respectful participation. Speakers are encouraged to be courteous in their language and deportment, and to confine their remarks to those facts that are germane and relevant to the question or matter under discussion. Comments which denigrate or attack a person or group based on their ethnicity, gender, religion, sexual orientation, or nationality or are intended to threaten or intimidate others and/or which would incite an immediate breach of peace are not acceptable. City council meetings are public business meetings, available for viewing on television and the internet by members of the public, including children. Therefore, consistent with FCC rules, obscenity, profane, grossly offensive, or indecent language will not be tolerated by the presiding officer. 5. Speakers are required to follow the direction of the presiding officer. 6. Speakers who do not follow the direction of the presiding officer will be warned that further disruptive conduct will result in removal from the meeting. After warning, if the conduct continues the presiding officer may ask the speaker to leave. 7. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public. Members may ask clarifying questions of the speaker but should generally not engage in debate or dialogue. The matter may be referred to staff for further research and possible report or action at a future council meeting, or the council may ask staff to follow up with the speaker directly. 10