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08/15/2012
FILE LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, AUGUST 15, 2012 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the July 24, 2012, City Council Meeting c. Minutes of the July 30, 2012, Special City Council Meeting d. Claims Totaling $119,987.58 4. CONSENT a. Second Quarter Investment Report 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Roseville Superintendent John Thein and School Board Chair Kitty Gogins b. Day in the Park Report 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. DISCUSSION / ACTION ITEMS a. Ramsey County All -Hazard Mitigation Plan — Resolution 081512A b. Financial Support for Northwest Youth and Family Services c. City Logo Discussion d. Rental Housing License Ordinance Revisions e. 2013 Budget Discussion ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. 2013 Budget Discussion b. Open Burning Ordinance Discussion c. Visit by County Sheriff Matt Bostrom — September 11 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Discussion with Ralph Mikel, 1843 Malvern Street, Regarding Request for a Concrete Barrier along the Alley c. Larpenteur Avenue / Municipal Liquor Store Update with City Consultant Paul Bilotta 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 July 24, 2012 Mayor Dains called the City Council meeting to order at 7:30 p.m. Councilors present: Mary Gaasch, Lara Mac Lean, Denise Hawkinson, and Mayor Jeff Dains. Councilor absent: Roxanne Grove. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Kevin Kelly, Deputy City Clerk. Mayor Dains asked for changes to the meeting agenda. The Council offered no changes to the agenda. Councilor Hawkinson moved to approve the agenda. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Gaasch moved to approve the July 10, 2012, City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the claims totaling $26,382.29. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Hawkinson moved to approve the consent agenda approving the music agreement for Day in the Park and acknowledging the June finances. Councilor Mac Lean seconded the motion and it passed unanimously. Discussion Items: Rental Housing Licensing — This item is a continuation of a previous Council discussion. Mayor Dains stated the Rental Housing Licensing Program has been successful overall but the proposed changes will make the process better for the community. The city attorneys are reviewing the draft ordinance and will add Council input. One of the proposed changes to the ordinance is to increase the time frame in which code violations can be held against the property owner. The current ordinance states a rental property must have three violations within three months before the City can take action on the license. After the proposed revisions, the owner would be held to three calls within a year, otherwise the City could consider taking action against the license. Another issue discussed was whether the City should license homes that are or could be relative homesteads. Currently, the City does not license these properties. The Council could decide to require they be licensed or require them to apply for a relative homestead to avoid being licensed. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 July 24, 2012 Open Burning Ordinance — Open burning ordinances cannot be less restrictive than the Minnesota State Fire Code, but they can be more restrictive. The Council discussed updating portions of the ordinance that were not in step with the State Fire Code. The Council also discussed adding Open Flame Decorative Devices to the ordinance. This would prohibit reckless use of decorative lighting fixtures such as torches. The ordinance will be sent to the City Attorney for review. Sanitary Sewer overflow response to the Minnesota Pollution Control Agency (MPCA) — On July 9 the City received an administrative penalty order of $3,500 from the MPCA. The City has 30 days to appeal the decision by the MPCA. The Council directed staff to begin the appeal process as they felt the MPCA staff report contained erroneous information. Councilor Mac Lean moved to appeal the administrative penalty order to an administrative law judge and directed staff to set up a meeting with the Commissioner of the MPCA. Councilor Hawkinson seconded the motion and it passed unanimously. Agenda items for the August 15 Council Meeting include a discussion on the City Logo design, the 2013 budget, and a presentation to the Council by John Thein, the Superintendent of Roseville Area Schools. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meeting but not aired on community television. The Mayor asked if anyone present wished to address the Council. No one approached the Council. The Work Session included a brief discussion of the 2013 Budget. Butkowski presented budget information to the Council in a new format. Butkowski stated some budget items are already known such as the cost of police services, IT services, and Ramsey County dispatch. Butkowski suggested the Council hold their annual goal setting session after the Council sets the levy in September. Councilor Mac Lean suggested replacing the Warming House at Lauderdale Community Park. The Mayor inquired about grant opportunities for a new building. Bownik offered to research grant opportunities. Butkowski suggested the Lions Club as a potential financial partner. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 July 24, 2012 There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 8:28 p.m. Respectfully submitted, Kevin Ke ly Deputy City Clerk LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 July 30, 2012 Mayor Dains called the special meeting of the City Council meeting to order at 5:30 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, and Mayor Jeff Dains. Councilor absent: Lara Mac Lean. Staff present: Heather Butkowski, City Administrator and Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. The Council offered no changes to the agenda. Councilor Grove moved to approve the agenda. Councilor Hawkinson seconded the motion and it passed unanimously. The Mayor told the audience that the Council would change the order of the agenda and discuss the fires at 1816 and 1818 Walnut Street first. Butkowski said the police and fire departments considered the fires that started early in the morning on July 27 to be suspicious. The investigation is on-going. She noted this was the Council's first opportunity to discuss the fires since they happened. The Council discussed that arson is a scary crime and whether to host a town meeting about the fires. Staff will discuss the matter with Chief Ohl to determine if there is more information that can be released which would warrant a town meeting. Butkowski mentioned that adoption of the Sanitary Sewer Overflow Emergency Response Policy was missed at the last meeting. That needs to be submitted with the City's response to the March overflow event. Councilor Gaasch moved to adopt the Sanitary Sewer Overflow Emergency Response Policy as written. Councilor Hawkinson seconded the motion and it passed unanimously. City attorney Ron Batty addressed the Council. The Council previously voted to appeal the administrative penalty order issued by the Minnesota Pollution Control Agency. Batty advised the Council that they could close the discussion regarding the appeal as it involved pending or threatened litigation. The Council decided they wanted to close the meeting at 6:03 p.m. The Council returned from the closed session at 6:24 p.m. Councilor Grove moved to pay the Minnesota Pollution Control Agency's fine totaling $3,500. Councilor Hawkinson seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 July 30, 2012 There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Gaasch seconded the motion and it carried. The meeting adjourned at 6:25 p.m. Respectfully submitted, Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL August 15, 2012 City Council Meeting Payroll 08/03/12 Payroll: Direct Deposit # 501416-501420 08/03/12 Payroll: Payroll Liabilities, e -payments #690E -692E Vendor Claims 08/15/12 Claims: Check #'s 21323-21348, $7,361.47 $5,804.18 $106,821.931 SUBTOTAL $119,987.58' Total Claims for Approval $119,987.58 I 0: CITY OF LAUDERDALE 08/10/12 8:28 AM Page 1 *Claim Register© 8312payroll Pre -Written Check $5,804.18 Checks to be Generated by the Compute $0.00 Total $5,804.18 AUGUST 2012 Claim Type Direct Claim# 2800 NORTH STAR BANK, CHECKING S Ck# 000690E 8/3/2012 Cash Payment G 101-21703 FICA WITHHOLDING. 8/3/2012 Payroll $1,627.91 Invoice Cash Payment G 101-21701 FEDERAL TAXES 8/3/2012 Payroll $1,131.85 Invoice Transaction Date 8/3/2012 Due 0 NORTH STAR CHE 10100 Total $2,759.76 Claim# 2801 ICMA RETIREMENT TRUST- 457 Ck# 000691 E 8/3/2012 Cash Payment G 101-21705 ICMA RETIREMENT 8/3/2012 Payroll $1,474.18 Invoice Transaction Date 8/3/2012 Due 0 NORTH STAR CHE 10100 Total $1,474.18 Claim# 2802 PERA Ck# 000692E 8/3/2012 Cash Payment G 101-21704 PERA 8/3/2012 Payroll $1,570.24 Invoice Transaction Date 8/3/2012 Due 0 NORTH STAR CHE 10100 Total $1,570.24 Claim Type Direct Tota $5,804.18 Pre -Written Check $5,804.18 Checks to be Generated by the Compute $0.00 Total $5,804.18 CITY OF LAUDERDALE 08/10/12 1:07 PM Page 1 *Check Detail Register© AUGUST 2012 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 021323 8/15/2012 BOYER TRUCKS E 402-48000-562 TRUCK $33,097.58 Purchase of New PW Truck Total BOYER TRUCKS $33,097.58 Paid Chk# 021324 8/15/2012 CITY OF ROSEVILLE E 101-41200-306 CONSULTING FEES $398.75 City of Roseville - IT Services E 101-41200-391 TELEPHONE/PAGERS $95.40 City of Roseville - Phone Services Total CITY OF ROSEVILLE $494.15 E 101-42100-319 POLICE CONTRACT $49,672.42 8/12 Police Contract Total CITY OF ST ANTHONY $49,672.42 Paid Chk# 021326 8/15/2012 CITY OF ST PAUL E101-43000-380 STREET LIGHT UTILITY $15.00 Jan - June 2012 Fulham/Hoyt street light Total CITY OF ST PAUL $15.00 Paid Chk# 021327 8!15/2012 G & K SERVICES E 602-49100-425 CLOTHING $65.43 7/12 PW Clothing E 601-49000-425 CLOTHING $65.42 7/12 PW Clothing Total G & K SERVICES $130.85 Paid Chk# 021328 8/15/2012GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $39.15 7/12 Locates Total GOPHER STATE ONE -CALL $39.15 Paid Chk# 021329 8/15/2012 JUMPITY JUMP E 201-45600-377 DAY IN THE PARK $160.37 DIP - Bounce House Rental Total JUMPITY JUMP $160.37 E 101-41500-305 LEGAL FEES - CIVIL $16.00 6/12 legal services - variance question Total KENNEDY & GRAVEN $16.00 Paid Chk# 0213318/15/2012 KO NICA MINOLTA E 101-41200-401 COPIER CONTRACT $235.42 8/12 Copier Contract Total KONICA MINOLTA $235.42 Paid Chk# 021332 8/15/2012 LEN YAEGER E 201-45600-377 DAY IN THE PARK $400.00 DIP - Lazy Does It Total LEN YAEGER $400.00 Paid Chk# 021333 � 8/15!2012 — LILLIE SUBURBAN "- EWS �� . N � E 101-41100-352 PUBLIC INFO NOTICES $14.25 Public Notices - Meeting change,Pub Accur. Test, 2012 Election, 2011 Finance Report E 101-41200-352 PUBLIC INFO NOTICES $769.50 Public Notices - Meeting change,Pub Accur. Test, 2012 Election, 2011 Finance Report CITY OF LAUDERDALE 08/10/121:07 PM Page 2 *Check Detail Register© AUGUST 2012 Check Amt Invoice Comment E 101-41500-352 PUBLIC INFO NOTICES $113.25 Public Notices - Meeting change,Pub Accur. Test, 2012 Election, 2011 Finance Report Total LILLIE SUBURBAN NEWS $897.00 Paid Chk# 021334 8/15/2012 LMCIT w -y-__ _ ,:o,.___aa_ _-,. E 602-49100-151 WORKERS COMP PREMIUM $1,741.76 8/12-8/13 Workers Comp E 101-41200-361 GENERAL LIABILITY $225.00 8/12-8/13 Workers Comp for volunteers E 101-41100-151 WORKERS COMP PREMIUM $25.84 8/12-8/13 Workers Comp E 101-41200-151 WORKERS COMP PREMIUM $609.17 8/12-8/13 Workers Comp E 101-41500-151 WORKERS COMP PREMIUM $56.46 8/12-8/13 Workers Comp E 101-43000-151 WORKERS COMP PREMIUM $1,109.12 8/12-8/13 Workers Comp E 101-43400-151 WORKERS COMP PREMIUM $1,020.77 8/12-8/13 Workers Comp E 101-45200-151 WORKERS COMP PREMIUM $975.33 8/12-8/13 Workers Comp E 202-49500-151 WORKERS COMP PREMIUM $98.83 8/12-8/13 Workers Comp E 203-50000-151 WORKERS COMP PREMIUM $35.82 8/12-8/13 Workers Comp E 601-49000-151 WORKERS COMP PREMIUM $2,149.90 8/12-8/13 Workers Comp Total LMCIT $8,048.00 Paid Chk# 021335 8/15/2012 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $9,765.51 9/12 Waste Water Treatment otal MET -COUNCIL ENVIRONMENTAL SER. $9,765.51 Paid Chk# 021336 8/15/2012 • MN DEP T . -aOF A. _GRI CU6LTURE _ s.�., E 101-43000-442 MISC Total MN DEPT OF AGRICULTURE Paid Chk# 021337 8/15/2012 NAPA AUTO PARTS E 101-45200-442 MISC Total NAPA AUTO PARTS $25.00 State Tree Care Registry Application $25.00 $16.05 Cable Ties for Tennis Courts $16.05 Paid Chk# 021338 —8/15/2012 NORTH STAR BANK, CHECKING STMT E 201-45600-377 DAY IN THE PARK $200.00 Petty Cash for DIP Events E 201-45600-440 MEETING EXPENSES $18.00 PCIC pizza E 101-41200-203 POSTAGE $20.90 4 Certified Letters E 101-43000-442 MISC $18.25 Roseville License Center - Truck Title E 101-41200-203 POSTAGE $7.70 Cert Mail & Parcel E 101-41200-203 POSTAGE $9.75 Cert Mail & Stamps E 101-41200-440 MEETING EXPENSES $10.00 Sub Rate Auth Mtg. - HB E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $35.51 Menard's - City Hall Outside Light E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $0.35 Ace Hardware - Fastener E 101-41200-203 POSTAGE $5.75 Certified Mail otal NORTH STAR BANK, CHECKING STMT $326.21 Paid Chk# 021339 8/15/2012 NORTH SUBURBAN ACCESS CORP E 202-49500-327 OTHER SERV- SEWER/NPDES 1 $715.59 2Q12 Webstreaming/Programming Total NORTH SUBURBAN ACCESS CORP $715.59 Paid Chk# 021340.8/15/2012 ON SITE mSANITATION E 101-45200-327 OTHER SERV- SEWER/NPDES 1 $106.87 8/12 Portable Restroom CITY OF LAUDERDALE 08/10/12 1:07 PM Page 3 *Check Detail Register© AUGUST 2012 Paid Chk# 021347 8/15/2012 XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $30.73 Check Amt Invoice Comment $273.58 7/12 City Hall Utilities Total XCEL ENERGY, CITY HALL Total ON SITE SANITATION $106.87 Paid Chk# 021348 8/15/2012 XCEL ENERGY, STREET LIGHTING Paid Chk# 021341 8/15/2012 PREMIUM WATERS, INC $37.85 7/12 Bridge Lights E 101-41200-208 WATER DELIVERY $14.28 7/12 Water Delivery $551.51 Total PREMIUM WATERS, INC $14.28 Paid Chk# 021342 8/15!201 2 RAMSEY COUNTY, PROP REC & REV E 101-42100-318 911 Dispatch $1,010.43 7/12 911 Dispatch E 101-41200-442 MISC $25.00 8/12 Employee Insurance G 101-21706 HEALTH INSURANCE $429.15 8/12 Employee Insurance E 101-42100-442 MISC $6.24 7/12 800 MHz radio licenses Total RAMSEY COUNTY, PROP REC & REV $1,470.82 Paid Chk# 0 �� 21343 _9r1,_ ,r.� hI_NT 8/15!2012 SPRINT PCS E 601-49000-391 TELEPHONE/PAGERS $18.18 7/12 PW Cell Phones E 101-43000-391 TELEPHONE/PAGERS $36.36 7/12 PW Cell Phones E 602-49100-391 TELEPHONE/PAGERS $18.18 7/12 PW Cell Phones Total SPRINT PCS $72.72 Paid Chk# 021344 8/15/2012 ST PAUL REGIONAL ATER SERVICE E 101-43000-382 WATER $16.16 2Q12 Water Service - City Hall E 601-49000-382 WATER $16.16 2Q12 Water Service -PW Garage E 101-45200-382 WATER $16.16 2Q12 Water Service -Warming House .otal ST PAUL REGIONAL WATER SERVICE $48.48 Paid Chk# 021345 8/15/2012 SUBURBAN ACE HARDWARE E101-43000-228 MISC REPAIRS MAINT SUPPLIE $23.48 Hockey Rink Boards & Battery for PW Garage Door Opener Total SUBURBAN ACE HARDWARE $23.48 Paid Chk# 021346 8/15/2012 WASTE MANAGEMENT -- --.-.- ,rv...... _.. y._ .... E 101-43000-384 REFUSE DISPOSAL $175.16 8/12 Refuse Disposal - Public Works Total WASTE MANAGEMENT $175.16 Paid Chk# 021347 8/15/2012 XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $30.73 7/12 City Hall Utilities E 101-43000-381 ELECTRIC $273.58 7/12 City Hall Utilities Total XCEL ENERGY, CITY HALL $304.31 Paid Chk# 021348 8/15/2012 XCEL ENERGY, STREET LIGHTING E101-43000-380 STREET LIGHT UTILITY $37.85 7/12 Bridge Lights E101-43000-380 STREET LIGHT UTILITY $513.66 7/12 Street Lights Total XCEL ENERGY, STREET LIGHTING $551.51 10100 NORTH STAR CHECKING $106,821.93 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2012 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $58,255.20 201 COMMUNITY EVENTS $778.37 202 COMMUNICATIONS $814.42 203 RECYCLING $35.82 402 CAPITAL IMPROVEMENTS $33,097.58 601 SEWER UTILITIES $12,015.17 602 STORM SEWER ENTERPRISE FUND $1,825.37 $106,821.93 08/10/12 1:07 PM Page 4 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent _X_ Public Hearing Discussion Action Resolution Work Session Meeting Date August 15, 2012 ITEM NUMBER 2Q12 Investment Report I STAFF INITIAL —46 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The attached report and spreadsheet reflect the City's investment activity for the second quarter of 2012. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the second quarter investment report for 2012. COUNCIL ACTION: City of Lauderdale Second Quarter Investment Report August 15, 2012 The quarter ended with a general fund balance of $376,505.50 and cash and investments totaling $2,994,183.29. That is the total of all fund balances including the 601 and 602 sewer enterprise funds. Since the City pools the fund balances for investment purposes, at quarter end $2,612,179.14 was invested. $1,360,503.49 was invested in money market funds and $1,396,534.91 in certificates of deposit (CDs). The City purchased five CDs this quarter • Apple Bank for Savings (NY) at 0.55% for 24 months. • Ally Bank (UT) at 0.65% for 24 months. • Cedar Rapids Bank (IA) at .50% for 36 months. • Compass Bank (AL) at .50% for 12 months. • Fifth Third Bank (OH) at .60% for 24 months. The money market rates remain terrible. The month by month rates for the money market accounts follow. Table 1: Average Money Market Rates: January 2012 — June 2012 This quarter, the City earned $5,140.74 from investments compared to $3,666.16 last quarter (totaling $8,806.90 for 2012). In summary, the City earned $30,612.67 in interest in 2011 and $54,673.60 in 2010. Table 2 shows how the interest was divided between the funds and compares interest earned to the adopted budget. The funds with the largest balances get the greatest interest distributions. Table 2: Investment Earning Distribution by Fund Fund January February March 4 ..............---—...._..:...... —_...._.._..............__;_..._......_..._........._._._.—_.........._.._.......... ........ 4M Plus Fund 0.05% — .. _....._..:... 0.05% —_._ _.._.. _ 0.05% _ _...............---....—....._..._...._....... ;......._....-- SB Inst. MM 0.02% 0.04% 0.04% j April May June 4M F ............-- - - . ............. 4M Plus Fund 0.05% 0.05% 0.05% SB Inst. MM 0.05% 0.05% 0.05% This quarter, the City earned $5,140.74 from investments compared to $3,666.16 last quarter (totaling $8,806.90 for 2012). In summary, the City earned $30,612.67 in interest in 2011 and $54,673.60 in 2010. Table 2 shows how the interest was divided between the funds and compares interest earned to the adopted budget. The funds with the largest balances get the greatest interest distributions. Table 2: Investment Earning Distribution by Fund Fund 2012 Budget As of June 30 101 — General Fund $6,000 $1,230.43 201 — Community Events $100 $20.12 202 — Communication $300 $69.20 203 — Recycling $800 $290.99 304 — 2003 Street Improve $3,000 $690.05 401 —Capital Improve, Street $4,500 $1,605.25 402 — Capital Improve, Gen $1,000 $176.09 403 — Capital Improvement, Storm Sewer $1,800 $548.27 404 — Capital Improve, Parks $1,200 $753.68 405 — TIF Projects $2,000 $968.96 407 — Sewer Improvements $4,000 $1,322.73 601 — Sewer Enterprise Fund $2,300 $954.03 602 — Storm Sewer Enterprise Fund $500 $177.10 Totals $27,500 $8,806.90 At the end of the quarter, the securities were held an average of 709 days or almost a full 24 months. Currently, investment maturity dates are laddered through May 2014. It seems doubtful rates will improve in the near future so staff will continue to ladder short-term CDs. If the rates rise, the City will be able to step up to the better rates with each maturity. Staff provides Councilors the investment spreadsheet as an internal control procedure required by the city's auditor. As always, staff is available to answer questions and provide the Council with research related to the City's investments. g 3 p Ti 0 0 OK K v T o 0 0 0 0 0 0 3 m T O O O O O o O O O O O O O g 3 o �0000 Eo000o0000 �000000� 511011 oo�- -f m N m m N O m D m 0 0 0 O m 0 _ m s~ a S -m a ��.� � and m3 a Ada 5m Av> ym H m N y 2 m A C m x m som- m o F 3 D S V F x p1 = mROK z -m m w zt O O C �y, o�aClito_ D�OfnO m�-1��0 '0 A � 2 D m �a�, N N NNNOW N No�oa ��No m �m O � % „_ tioN 000ti000 ,,, g os N m z y'sa r r r r r r r r, r, r ,,,,, r r,,,,, r. m mNd -R NIT T - r r r, r r r, r , r• r, r r r r i, i,,,,, y i r,,, O - r u m N- J f m a 3 N N m a m - W - , , -i r r r , r r r , , , r , • , , , , • , r , , , . , , , , , , , , r r N � Yb r r r, r r r• r . r r r, r, r r, r r r r•.,, r r r r r O - N m • • r r, r• r . 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Mitigation_ Plan STAFF INITIAL �1 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Ramsey County Emergency Management staff recently updated the All -Hazard Mitigation Plan on behalf of the cities of Ramsey County. To adopt the Plan for the City, the Council must adopt the attached resolution. Staff prepared emergency management binders for the Council. They include the Mitigation Plan as well as the recently updated Emergency Operations Plan. These are the public ver- sions of the plans so you can share the information. OPTIONS: STAFF RECOMMENDATION: Motion to adopt Resolution 081512A—A Resolution Adopting the Ramsey County All - Hazard Mitigation Plan. COUNCIL ACTION: RESOLUTION NO. 081512A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ADOPTING THE RAMSEY COUNTY ALL -HAZARD MITIGATION PLAN WHEREAS, the City of Lauderdale has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a multi jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the Ramsey County Plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Ramsey County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the Ramsey County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Ramsey County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the Ramsey County All -Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and WHEREAS, this is a multi jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. NOW THEREFORE BE IT RESOLVED that the City of Lauderdale supports the hazard mitigation planning effort and wishes to adopt the Ramsey County All -Hazard Mitigation Plan. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA 1 I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Wednesday, August 15, 2012, as the same appears in the minutes of said meeting on file and of record in City Offices. ADOPTED by the City Council of Lauderdale this 15`h day of August, 2012. Jeff Dains, Mayor ATTEST: Heather Butkowski, City Clerk -Administrator LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date August 15, 2012 ITEM NUMBER Northwest Youth & Fam. Sery STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Jerry Hromatka, of Northwest Youth and Family Services (NYFS) , sent over the following materials for the Council to review. If the Council would like to become a supporting mem- ber of NYFS, I will let Jerry know and add it to the 2013 budget. The anticipated cost is $3,687. OPTIONS: Discuss whether the Council would like to become a member of NYFS. STAFF RECOMMENDATION: COUNCIL ACTION: July 16, 2012 Heather Butkowski City Administrator, City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear Heather: We believe that one of the critical factors in our ability to serve the residents of our community is our partnerships with different institutions in our area. This philosophy dates back to our inception when the ten municipalities in our area came together with other community leaders to help create NYFS. While this partnership with municipalities has evolved over the years, it has helped insure that needed services are available for youth and families within your city, and contributes to a strong region based upon the realization that problems aren't confined at any particular border. Thank you for reconsidering ongoing involvement and support! In 2009 the city administrators from our partner municipalities and NYFS met and decided that the June CPI -U would be used to determine each city's contribution for the coming year. As of June 2012 the CPI -U is 1.7 and current partner municipalities are being asked to increase their commitment for 2013 by that amount. For the City of Lauderdale we would propose a City Participation amount of $3,687. This figure was based upon the current population of 2,379 and an average per capita figure of 1.55. Please note: although we no longer use a per capita figure to determine a City Participation amount, in Lauderdale's case it seemed to be the best figure to determine your City Participation amount. We're sending you this correspondence now to aid in your planning for your next fiscal year. If approved, in November we will seek confirmation of the amount you are budgeting for your collaborative support of NYFS. In the meantime if you have any questions please don't hesitate to contact me at (651)-379-3404 or at jerry@nyfs.org. Thank you for considering support of NYFS. We are honored that you consider us worthy of your support and look forward to an ongoing partnership as we work in tandem to serve the residents of our area. Sincerely, Jerry Hromatka President & CEO AGREEMENT 1. PARTIES This agreement is made and entered into by and between the City of , Minnesota ("City") and Northwest Youth and Family Services ("NYFS"). 11. RECITALS A. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at -risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northwest suburbs of Ramsey County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement ("participating municipalities") and students and families from Independent School Districts 621, 623, and 282. B. Through this Agreement the City intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. C. This Agreement shall be used as the form agreement between NYFS and each of the participating municipalies. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the City and NYFS. 111. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: A. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. B. Services Provided. NYFS shall provide the City and its residents with youth and family counseling and programs. C. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: Report regarding proposed changes in services and programs to the City; and 2. Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. D. Fundis 1. In addition to the participating municipalities' share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. 2. The City shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation using the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI -U). Such adjustment shall not exceed plus or minus 3% in any year. Any adjustment in the payment beyond those indicated by reference to the CPI -U shall require approval of each of the participating municipalities. 3. Amounts payable by the City shall be paid to NYFS on or before January 30, of each year to cover the City's share for that year. E. Board of Directors. This agreement is contingent upon the City having a designated seat on the Board of Directors. The Board of Directors shall be limited to not more than 30 Board members. F. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the following: 1. The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. 2. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. 3. On or before November 30, of any year NYFS shall submit a written report to the City including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, 30 days from the end of each calendar quarter, NYFS shall submit a written report to the participating municipality. 4. Periodically advising the City of services available through NYFS to the City's residents; 5. Establishing a sliding scale for counseling services available through NYFS to the City's residents and periodically advising the City of such fees; 6. Providing other reasonable information requested by the City; 7. Purchasing a policy of liability insurance in the amount of at least $1,000,000.00, naming the City as an additional insured and providing a copy of the insurance certificate evidencing such policy to the City, annually; 8. Provide the City with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; 9. NYFS shall defend and indemnify the City from any and all claims or causes of actions brought against the City of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, 10. Without the written approval of the City, NYFS will not enter into any agreement with any other city which differs from the terms and conditions of this Agreement. G. Term. The term of this agreement will be from January 1, 2010 through December 31, 2014, unless either party gives 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made. NYFS will continue to provide services to the City if a successor agreement has not been executed prior to the end of the term. H. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: 1. Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, 2. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: 1. Consider the request and by a majority vote deny it. 2. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. 3. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. CITY OF By: Mayor Its: Clerk/Manager Dated: NORTHWEST YOUTH & FAMILY SERVICES President/CEO Its: Chair of the Board of Directors Dated: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date August 15, 2012 ITEM NUMBER City Logo l STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Colleen Dolphin created the following logos based upon what she heard from the Council. She wrote: "Here are the first round versions for the Lauderdale logo. It seems like a tree/ nature is a symbol that a lot of people were interested in so I focused on that. I also did something with the word "Lauderdale" nestled in grass to represent it as a hidden gem among cities." Since there was quite a bit on the agenda, I told her the Council would take a look at the images and decide what you want to do next. She will do a round of revisions be- fore finalizing it. If you would like, she can attend the next meeting. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: City of Lauderdale Logo v.1 ""aud erda% "'ciderda1� <aud erda�P © colleen dolphin LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date August 15, 2012 ITEM NUMBER Rental Housing Ordinance STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The following is a complete working draft of the new rental housing ordinance. A hearing on the draft ordinance is still scheduled for the August 28 city council meeting. Staff will mail a copy of the proposed revisions to the rental property owners right after this meeting. The biggest changes made since the last meeting include: • Putting the state building code occupancy standards in the ordinance (page 3). • Requiring a home rented by relatives be homesteaded with the county to avoid the li- censing requirements (page 4). • Implementing a penalty of $25 per day for owners that do not start the renewal process before their old license expires (page 5). • Changing the resident agent requirements (page 7). • Adding new types of misconduct that can be held against the licensee holder (page 9). • Taking out language related to administrative fines; the penalty for non-compliance will be action against the license. • Establishing parameters for how long a license can be denied, revoked, or suspended and how to get it reinstated (page 13). • Establishing a timeframe for how quickly a tenant must leave a premises after the license is revoked (page 13). • Establishing a cost recovery mechanism for civil injunctions per Katrina's recommenda- tion (pages 13-14). Let me know during the meeting if you would like to see any other changes made before it is mailed out. CHAPTER 11 RENTAL HOUSING LICENSE PROVISIONS 9-11-1 PURPOSE 9-11-2 APPLICABILITY; SCOPE 9-11-3 ADOPTION OF PROPERTY MAINTENANCE CODE 9-11-4 DEFINITIONS 9-11-5 ENFORCEMENT OFFICER 9-11-6 RESPONSIBILITY OF OWNER (LANDLORD) 9-11-7 RESPONSIBILITY OF OCCUPANT (RENTER) 9-11-8 GENERAL LICENSING PROVISIONS 9-11-9 INSPECTIONS 9-11-10 CONDUCT ON LICENSED PREMISES 9-11-11 CONDITION OF LICENSED PREMISES 9-I1-12 HEARING PROCEDURE 9-11-13 Destruction Order; Liability for Costs 9-11-4-314 MISDEMEANOR 9-11-1 PURPOSE. It is the purpose of this Chapter to protect the public health, safety and welfare of the community at large and the residents of rental dwellings in the City of Lauderdale and to ensure that rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community. The operation of rental residential properties is a business enterprise that entails certain responsibilities. Owners and operators are responsible to take such reasonable steps as are necessary to ensure that the citizens of the city who occupy such units may pursue the quiet enjoyment of the normal activities of life in surroundings that are: safe, secure and sanitary; free from noise, nuisances or annoyances; and free from unreasonable fears about safety of persons and security of property. 9-11-2 APPLICABILITY; SCOPE. This Chapter applies to all rental dwellings in the City, including any accessory structures on the premises upon which the rental dwelling is located, such as garages and storage buildings and appurtenances, such as sidewalks and retaining walls. This Chapter does not apply to on -campus college or university housing units; Minnesota Department of Health licensed rest homes; convalescent care facilities; licensed group homes; nursing homes; hotels; motels; or owner -occupied units; or eendominiamidnits as defined and ge'veffied by Minnesota -Statutes -Chapters 515, 515A,—and 515B unless the owner rents a dwelling unit on the premises. -1- 9-11-3 ADOPTION OF PROPERTY MAINTENANCE CODE. The International Property Maintenance Code, 2003 edition, as published by the International Code Council, is adopted by reference in its entirety, except as modified or amended in this Code. Nothing in this Chapter or the International Property Maintenance Code shall be construed to cancel, modify, or set aside any other provision of the City Code. 9-11-4 DEFINITIONS. "Building Official" means the building inspector or a designated agent authorized by the City Council to administer and enforce this Chapter. "City" means the City of Lauderdale. "City Administrator" means the City Administrator or the City Administrator's designated agent. "Multiple Family Dwelling" means a rental dwelling containing three (3) or more units. "Occupant" means any person living or sleeping in a rental dwelling unit, or having possession of a space within a rental dwelling unit. "Owner" means, with respect to all matters involving the making of applications and the giving of notices, the individuals or entities holding legal and equitable title to the premises, or the legally constituted agent designated by the owner for such purposes. "Premises" means a lot, plot, or parcel of land including the building or structures thereon. "Rental Dwelling" means a building or premises, or portion thereof, used or intended to be used for residential rental purposes. "Resident Agent" means any person who has charge, care or control of a rental dwelling. "Unit" means a single unit within a rental dwelling providing complete, independent living facilities for one or more persons including permanent provisions for living, sleeping, eating, cooking, and sanitation. 9-11-5 ENFORCEMENT OFFICER. The City Building Official is authorized and directed to enforce all provisions of this Chapter, subject to review by the City Council. 9-11-6 RESPONSIBILITY OF OWNER (LANDLORD). -2- A. Owner Responsible. Every owner of a rental dwelling is responsible for violations of duties and obligations imposed by this Chapter even if the duty or obligation is also imposed on the occupant(s) of the rental dwelling, or even if the owner, by agreement, has imposed on the occupant(s) the duty of making sure that the rental dwelling complies with the requirements of this Chapter, applicable provisions of the City Code and the International Property Maintenance Code. B. Cleanliness. Every owner of a rental dwelling is responsible for keeping that part of the premises which he or she occupies or controls in a clean, sanitary, and safe condition in conformance with this Chapter, applicable provisions of the City Code and the International Property Maintenance Code, including any shared or common areas in a multiple family dwelling. C. Obtain License. The owner or resident agent must obtain a license and pay all license fees as required by this Chapter before the rental dwelling may be rented. D Occupancy: The owner may not rent a unit to more people than allowed based on occupancy standards. Ever living room shall contain at least 120 square feet. Bedrooms shall contain at least 70 square feet for the first occupant and an additional 50 square feet for the second occupant. Bedrooms shall not constitute the only means of access to other bedrooms or habitable spaces and shall not serve as the only means of egress from other habitable spaces. 9-11-7 RESPONSIBILITY OF OCCUPANT (RENTER). A. Access By Owner. Every occupant of a rental dwelling shall give the owner or resident agent access to his or her unit, and that part of the premises which he or she occupies or controls, at reasonable times for the purpose of inspections and maintenance, and making necessary repairs or alterations on the premises. B. Cleanliness. Every occupant of a rental dwelling is responsible for keeping his or her unit, and any part of the premises which he or she occupies or controls, in a clean, sanitary and safe condition in conformance with this Chapter, applicable provisions of the City Code and the International Property Maintenance Code. C. Disposal of Rubbish. Every occupant of a rental dwelling shall store and dispose of all his or her rubbish, garbage and waste in a clean, sanitary and safe manner. All rubbish, garbage, and waste must be collected by a hauler who is licensed by the City as required by Section 4-2-11 of this Code. -3- CXT - - - ' •� Rte.,.. - - ................ . WIN 9-11-8 GENERAL LICENSING PROVISIONS. A. License Required. 1. It is unlawful to operate a rental dwelling in the City without first having obtained a license from the City. An owner must obtain a license for each rental dwelling. If the rental dwelling contains two or more units, and has a common owner and a common property identification number, the owner may obtain a single license for the rental dwelling. 2 An owner whose only rental dwelling is a single-family home or duplex homesteaded by relatives is exempted from the licensing requirements. B. License Application. The owner of a rental dwelling must submit an application for a license on forms and in the format provided by the City. The owner must give notice, in writing, to the City within five (5) business days of any changes to the information contained in the license application. The application must include: the owner's name, address, and telephone number, owning partners if a partnership, corporate officers if a corporation; 2. the resident agent's name, address and telephone number; M 3. legal address of the rental dwelling; 4. the type and number of units within the rental dwelling; and 5. the type of structure to be licensed (i.e., single-family, duplex, triplex). C. License Fees. The owner must pay an annual license fee, the amount of which will be determined by the City Council. The license fee schedule is maintained at City Hall. The owner must submit the required fee along with the application for a new or renewal license. Applications for a renewal license submitted after the license term expiration are subject to a penalty fee, r shalldete-niiin a f+ time to time by thee_ Gouneil of $25 dollars per day. Renewal applications will not be processed until the penalty has been paid. D. License Period. The initial lieense pefied beg s upon the effeetivedate r +� Chaptef, and ends D e et: 31, 2007. Thereafter, the -license period is for one year and runs from January 1 to December 31. The license must be renewed annually. E. License Issuance. 1. Preliminary Inspection and Investigation. Prior to issuing a license, the Building Official will inspect the rental dwelling to determine compliance with this Chapter, the City Code and the International Property Maintenance Code. The City Administrator will review the application for completeness and determine whether all real estate taxes and municipal utilities are paid and current. 2. Tli€f -1—License. If the rental dwelling is in full compliance with paragraph (1), the City will issue aerie 4 license to the owner. 3. Compliance Order. If the rental dwelling is not in full compliance with paragraph (1), the City will provide the owner or resident agent with a compliance order pursuant to Section 9-11-11. If he owne eeffe is the items in the eompiianee elder within the sp e Pied • low �C -5- 11111 MIT". MW- I I I My UM, —�— i Mal 121 M HIM 5—Unsafe or Dangerous Conditions. No owner or resident agent may operate a rental dwelling, regardless of the type of license issued, if the Building Official determines that a condition exists in or on the rental dwelling or premises that is unsafe or poses an imminent danger to the health or safety of the tenants or the public. Any person who continues to operate a rental dwelling after such a determination by the Building Official is subject to suspension or revocation of the license, criminal prosecution, and any civil remedies available to the City. (Amended, 2 13 07) F. Posting of License. The owner shall post a copy of the license in the rental dwelling in a conspicuous place. In multiple dwelling units requiring a single license, the license shall be posted in a common area of the building such as a corridor, hallway or lobby. The posted license shall be framed and covered with clear glass or plastic. G. Renewal of License. An owner may continue to rent a dwelling after the expiration date of the license provided the owner has filed with the City on or before December 31st, the appropriate renewal license application and license fee. The issuance of a license under this Chapter shall be considered a privilege and not an absolute right of the owner and shall not entitle the owner to an automatic renewal of the license. Allowing the owner to continue to rent while the renewal license is being processed does not obligate the City to automatically renew the license. H. Transfer of License. Licenses are not transferable. Any changes in the ownership of the rental dwelling require a new license. A new license must be applied for within 30 days of the change in ownership. I. Resident Agent Reauired. Gity.—Owners of rental dwellings eontaining fewer tha five (5) units -that do not have on-site management and who do not reside within the counties of Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne shall appoint an agent that resides within one of these counties that shall be the responsible resident agent. J. Register of Occupancy. The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time. Said register of occupancy shall contain, at a minimum, the following information: 1. Address(es) of the rental dwelling; 2. Number of bedrooms of each unit; 3. Number of units in each building; and 4. Number of adults and children (under 18) currently occupying each unit. 9-11-9 INSPECTIONS. A. Biannual Inspections. The City will inspect all rental dwellings periodically to determine compliance with this Chapter, the City Code and the International Property Maintenance Code. The City will inspect rental dwellings with odd -numbered addresses i-nfor odd years licensure and rental dwellings with even -numbered addresses infor even year licensure. Af e eaeh eetie the City shall „ ide the or -side t agent with ., com lia-ne-e—via€i pursuant to Section 9-11-11. The ownef of s ,70„t agent must eorreet 4ie-violations within the time—pe%i9d--Speeified in eomplianee ef!def.rt the violations ae not eerr ,: ted the G t y: . s p a %- B. Occupant Initiated Inspection. An occupant who believes that his or her rental dwelling is not in compliance with the provisions of this Chapter, City Code or the International Housing Maintenance Code may provide written notice to the owner or resident agent of the rental dwelling specifying the alleged deficiency. If the owner or resident agent does not take action to correct the alleged problem, the occupant may contact the City and request an inspection of the rental dwelling by the Building Official upon showing proof that the owner or resident agent had been properly notified and has been given a reasonable time in which to correct deficiencies. The cost of the inspection shall be paid by the owner if the City's inspection reveals actual deficiencies as described by the occupant. 9-11-10 CONDUCT ON LICENSED PREMISES. A. Owner Responsible. It shall be the responsibility of the owner or resident agent to see that persons occupying the rental dwelling conduct themselves in such a manner as not to cause the premises to be disorderly. This applies to both Tier- 1 and Tief 11 licenses. For purposes of this section, a rental dwelling is disorderly at—ffhiehwhen any of the following activities occur: 1. Violation of Minnesota Statutes sections 609.755 through 609.76 as may be amended from time to time, relating to gambling; 2. Violation of laws relating to prostitution or acts relating to prostitution as defined in Minnesota Statutes section 609.321; 3. Violation of Minnesota Statutes sections 152.01 through 152.027 as may be amended from time to time, relating to the unlawful sale or possession of controlled substances; 4. Violation of Minnesota Statutes sections 340A.401 and 340A.503 as may be amended from time to time, relating to the unlawful commercial sale and underage consumption of alcoholic beverages; 5. Violation of Minnesota Statutes section 609.33 as may be amended from time to time, which prohibits owning, leasing, operating, managing, maintaining or conducting a disorderly house, or inviting •.4- m B. Occupant Initiated Inspection. An occupant who believes that his or her rental dwelling is not in compliance with the provisions of this Chapter, City Code or the International Housing Maintenance Code may provide written notice to the owner or resident agent of the rental dwelling specifying the alleged deficiency. If the owner or resident agent does not take action to correct the alleged problem, the occupant may contact the City and request an inspection of the rental dwelling by the Building Official upon showing proof that the owner or resident agent had been properly notified and has been given a reasonable time in which to correct deficiencies. The cost of the inspection shall be paid by the owner if the City's inspection reveals actual deficiencies as described by the occupant. 9-11-10 CONDUCT ON LICENSED PREMISES. A. Owner Responsible. It shall be the responsibility of the owner or resident agent to see that persons occupying the rental dwelling conduct themselves in such a manner as not to cause the premises to be disorderly. This applies to both Tier- 1 and Tief 11 licenses. For purposes of this section, a rental dwelling is disorderly at—ffhiehwhen any of the following activities occur: 1. Violation of Minnesota Statutes sections 609.755 through 609.76 as may be amended from time to time, relating to gambling; 2. Violation of laws relating to prostitution or acts relating to prostitution as defined in Minnesota Statutes section 609.321; 3. Violation of Minnesota Statutes sections 152.01 through 152.027 as may be amended from time to time, relating to the unlawful sale or possession of controlled substances; 4. Violation of Minnesota Statutes sections 340A.401 and 340A.503 as may be amended from time to time, relating to the unlawful commercial sale and underage consumption of alcoholic beverages; 5. Violation of Minnesota Statutes section 609.33 as may be amended from time to time, which prohibits owning, leasing, operating, managing, maintaining or conducting a disorderly house, or inviting or attempting to invite others to visit or remain in a disorderly house; 6. Violation of Minnesota Statutes sections 97B.021, 97B.045, 609.66 through 609.67, 624.712 through 624.716, 624.719, 624.731 through 624.732 as may be amended from time to time, relating to the unlawful possession, transportation, sale or use of weapons; 7. Violation of City Code section 5-2-2 or violation of Minnesota Statutes section 609.72 as may be amended from time to time, relating to disorderly conduct; 8. Violation of City Code section 5-7 relating to recreational fires; 9. Violation of City Code section 5-8 relating to clandestine drug labs; 10. Violation of City Code section 4-1 relating to nuisances; Of 11. Violation of City Code section 5-3 relating to animal contro% 12 Exceeding the occupancy standards defined in City Code section 9- 11-6; 13 Violations of Minnesota Statute 609.226 and 347.56 relating to dangerous dogs; 14 Violations of Minnesota Statute 609.221 through 609.2231, 609.224, and 609.2242 relating to assault and domestic assault; 15 Violations of Minnesota Statute 609.78 which prohibits interfering with a 911 phone call; 16 Violation of Minnesota Statute 609.713 which prohibits terroristic threats, 17. Violation of Minnesota Statute 243.166 relating to Predator Offender Registration; 18 Violation of Minnesota Statute 609.229 relating to crimes done for the benefit of a gang; 19 Violation of Minnesota Statute 609.50 which prohibits interference with a peace officer; or 4-1:20. Violations of City Code section 4-2 relating to 'Rarbage and refuse. B. City Enforcement. The City Administrator is responsible for enforcement and administration of this section. C. First Violation. Upon determination by the City Administrator that a licensed premises was used in a disorderly manner, as described in paragraph (A) of this section, the City Administrator must give notice to the licensee of the violation and direct the licensee to take steps to prevent further violations. D. Second Violation. If another instance of disorderly use of the licensed premises occurs within the 12 --months period -Of following an incident for which a notice in disioi-paragraph (C) of this section was given, the City Administrator must notify the licensee of the violation and must also require the licensee to submit a written report of the actions taken, and proposed to be taken, by the licensee to prevent further disorderly use of the premises. This written report must be submitted to the City Administrator within fiveseven days of reeeipt o the date of the notice of disorderly use of the premises and must detail all actions taken by the licensee in response to all notices of disorderly use of the premises within the preceding t1t-ee12 months. E. Third Violation. 1. If another instance of disorderly use of the licensed premises occurs within three t -the 12 -month period following any two previous instances of disorderly use for which notices were given to the licensee pursuant to this section, the rental dwelling license for the premises may be denied, revoked, suspended or not renewed. An action to deny, revoke, suspend, or not renew a license under this section must be initiated by the City Administrator who must give to the licensee written notice of a hearing before the City Council to consider such denial, revocation, suspension or non -renewal. Such written notice must specify all violations of this section, and must state the date, time, place and purpose of the hearing. The hearing must be held no less than ten days and no more than 30 days after giving such notice. 2. Following the hearing, the City Council may deny, revoke, suspend or decline to renew the license for all or any part or parts of the licensed premises or may grant a license upon such terms and conditions as it deems necessary to accomplish the purposes of this section. -10- F. No Adverse Action Pending Eviction. No adverse license action shall be imposed where the instance of disorderly use of the licensed premises occurred during the pendency of eviction proceedings (unlawful detainer) or within 30 days of notice given by the licensee to a tenant to vacate the premises where the disorderly use was related to conduct by that tenant or by other occupants or guests of the tenant's unit. Eviction proceedings are not a bar to adverse license action, however, unless they are diligently pursued by the licensee. Further, an action to deny, revoke, suspend, or not renew a license based upon violations of this section may be postponed or discontinued at any time if it appears that the licensee has taken appropriate measures which will prevent further instances of disorderly use. G. Finding of Disorderly Conduct. A determination that the licensed premises have been used in a disorderly manner as described in paragraph (A) of this section shall be made upon a fair preponderance of the evidence to support such a determination. It is not necessary that criminal charges be brought in order to support a determination of disorderly use nor does the fact of dismissal or acquittal of such a criminal charge operate as a bar to adverse license action under this section. H. Service of Notices. All notices given by the City under this section must be personally served on the licensee, sent by certified mail to the licensee's last known address or, if neither method of service effects notice, by posting on a conspicuous place on the licensed premises. I. Enforcement Actions. Enforcement actions provided in this section are not exclusive, and the City Council may take any action with respect to a licensee, a tenant, or the licensed premises as is authorized by the city code, state or federal law. 9-11-11 CONDITION OF LICENSED PREMISES. A. Compliance Order. Whenever the Building Official determines that the condition of any rental dwelling or the premises surrounding it fails to meet the provisions of this Chapter, other applicable City Code provisions or the International Property Maintenance Code, he or she may issue a compliance order setting forth the specific violations and ordering the owner to correct such violations. B. Contents of the Compliance Order. The compliance order shall: 1. Be in writing; 2. Describe the location and nature of the violations; -11- 3. Set forth a reasonable time for the correction of the violations by the owner or resident agent; and 4. Be served upon the owner and resident agent either personally or by �ocmfirst class mail. A copy of the compliance order shall also be provided to the occupants of the rental dwelling. C. License Action. If the violations listed in the compliance order are not remedied by the owner or resident agent within the specified time given in the order, the license for the rental dwelling may be denied, suspended, revoked, or not renewed by the City. An d tt fine t set F -tl. t- time to time b the City !-'.,,,,,,.;1 by r-esolution may also leo posed. If the City decides that it will be denying, suspending, revoking-, or not renewing a license.,at, inist,•.,tiv-e fi::e pursuant to this Section, the City shall send a notice of the proposed action to the owner and resident agent of the rental dwelling. The proposed action by the City shall be heard by the City Council pursuant to the procedure set forth in Section 9-11-12 of this Chapter. D. Appeal. When it is alleged by the owner or resident agent that the compliance order is based upon the erroneous interpretation of this Chapter, other applicable City Code provisions or the International Property Maintenance Code, the owner or resident agent may appeal the compliance order to the City Council. Such appeal shall be in writing, must specify the grounds for the appeal, must be accompanied by a $100 filing fee, as se foith by resolution of the Gity Couneil, ftem time to , and must be filed with the City within fi-veseven (5)7 business days after so, 4ee of the date of the compliance order. The appeal shall be heard by the City Council pursuant to the procedure set forth in Section 9-11-12 of this Chapter. The filing of the appeal shall stay all proceedings in furtherance of the action appealed fiom, unless such a stay would cause imminent peril to life, health or property. 9-11-12 HEARING PROCEDURE. A. Scheduling of Hearing. If the City makes a determination that it will be denying, suspending, revoking or not renewing a license pursuant to Sections 9-11-10 or 9-11-11 of this Chapter, or if the owner or resident agent is appealing the compliance order pursuant to Section 9-11-11 of this Chapter, the City Council shall conduct a hearing on the matter. The hearing shall be scheduled at the xt F eular- City (''oune;1 mee __ gno less than ten days and no more than 30 days following the date of the notice or receipt of the owner's notice of appeal of a compliance order. B. Hearing. At the hearing, the City Council shall hear all relevant evidence and arguments and shall review all testimony, documents, and other -12- evidence submitted. The owner or resident agent shall have the opportunity to address the City Council at the hearing. C. Findings. After the hearing is concluded, the City Council shall make findings on whether to uphold the compliance order or to revoke, suspend, deny or not renew the license � administrative fine. The City Council shall issue a written decision within thirty (30) days following the date of the hearing and shall send a copy of its decision to the owner and resident agent by mail. The decision shall specify the rental dwelling or units to which it applies. D. License Reinstatement. Upon a decision to revoke, suspend, deny, or not renew a license for violations of this section the owner/licensee will not be eligible for a new rental license for a period determined by the City Council but not to exceed one year. Any person who has had two or more licenses revoked suspended denied or not renewed for violations of this section will not be eligible for any new rental license for a period determined by the City Council but not to exceed two years. To reinstate a license the owner must complete the licensing requirements established in 9-11-8 and pass an inspection subject to 9-11-9 and 9-11-11. DE. No Occupancy. If a license is revoked, suspended, denied or not renewed by the City Council, it shall be unlawful for the owner or the resident agent to thereafter permit the occupancy of the rental dwelling or the unit. A notice of the action shall be posted by the Building Official on the rental dwelling or the unit in order to prevent any further occupancy. No person shall reside in, occupy or cause to be occupied that rental dwelling or unit until a license is obtained or reinstated by the owner. If the premises is occupied at the time the license is revoked the tenants will be given XX days to vacate the premises. Occupation of the premises after that time is unlawful. EF. Appeal. An owner may appeal the decision of the City Council as allowed under state law. 9-11-13 DESTRUCTION ORDER; LIABILITY FOR COSTS. A. If after considering the violations described in the Notice of Violations and the Non -Compliance Letter and any ppeals by the Property Owner, the City Council may approve a Destruction Order directing a designated city staff person its agents representatives or designees to remove the violations to conform to this subchapter by all lawful means. The city may seek injunctive relief by serving a notice of motion for summary enforcement or obtain an administrative search and seizure warrant to remove the violation. -13- B The Property Owner is responsible for all collection costs associated with the Destruction Order, including but not limited to court costs attorneys' fees and interest on any unpaid amounts incurred by the city pursuant to this subchapter. If the city uses its municipal employees to remove the violations it shall set and assign a reasonable per hour rate for employees, equipment supplies and chemicals that may be used. C All sums payable by the Property Owner are to be paid to the City Administrator and shall be deposited in a general fund as compensation for expenses and costs incurred by the city. D All sums payable by the Property Owner may be collected as a special assessment pursuant to Minnesota Statute Chapter 429 as amended from time to time. E The Property Owner or other responsible party in control of the property, upon the request of the designated city staff person its agents, representatives or designees shall provide access to the property for the purpose of enforcing and assuring compliance with this subchapter after the procedures set forth in this subchapter have been followed. 9-11-4-314 MISDEMEANOR. Failure by an owner to comply with a compliance order after the right of appeal has expired or violation of any of the provisions of this Chapter shall constitute a misdemeanor. Each day that a violation continues shall be deemed a separate punishable offense. Adopted by the city council of the City of Lauderdale the XXth day of September, 2012. -14- LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date August 15, 2012 ITEM NUMBER 2013 Budget Discussion STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: I have not suggested any changes to the budget since the last meeting. I added a discussion of the budget to the agenda should any councilors want to discuss it. At this point, I am waiting for the annual meeting with Ramsey County staff to find out the 2013 fiscal dispari- ties information and the taxing capacity number I need to calculate tax rates for next year. I will be able to provide the Council with more information on August 28. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: CITY OF LAUDERDALE 08/10/12 1:15 PM Page 1 Cash Balances Current Period: AUGUST 2012 PETTY CASH GENERAL G 101-10200 Total PETTY CASH INVESTMENTS GENERAL G 101-10400 Total INVESTMENTS Grand Total $0.00 $0.00 $400.00 $0.00 $0.00 $400.00 $0.00 $0.00 $2,962,179.14 $0.00 $0.00 $2,962,179.14 $12,907.20 $112,626.11 $3,217,423.43 MTD MTD Current FUND Descr Account Debit Credit Balance CASH GENERAL G 101-10100 $5,508.53 $64,059.38 -$2,302,621.67 COMMUNITY EVENTS G 201-10100 $365.00 $778.37 $6,494.08 COMMUNICATIONS G 202-10100 $0.00 $814.42 $23,866.37 RECYCLING G 203-10100 $0.00 $35.82 $108,402.42 03 ST/UTIL IMP DEBT SERVICE G 304-10100 $0.00 $0.00 $243,091.47 CAPITAL IMPROVEMENT STREETS G 401-10100 $0.00 $0.00 $532,717.18 CAPITAL IMPROVEMENTS G 402-10100 $0.00 $33,097.58 $24,536.76 CAPITAL IMPROVE STORM WATER G 403-10100 $0.00 $0.00 $179,448.40 PARK IMPROVEMENT G 404-10100 $0.00 $0.00 $256,824.32 TIF -PROJECTS G 405-10100 $0.00 $0.00 $394,109.52 SEWER IMPROVEMENT G 407-10100 $0.00 $0.00 $432,920.51 SEWER UTILITIES G 601-10100 $2,265.39 $12,015.17 $293,927.50 STORM SEWER ENTERPRISE FUND G 602-10100 $4,768.28 $1,825.37 $61,127.43 Total CASH $12,907.20 $112,626.11 $254,844.29 PETTY CASH GENERAL G 101-10200 Total PETTY CASH INVESTMENTS GENERAL G 101-10400 Total INVESTMENTS Grand Total $0.00 $0.00 $400.00 $0.00 $0.00 $400.00 $0.00 $0.00 $2,962,179.14 $0.00 $0.00 $2,962,179.14 $12,907.20 $112,626.11 $3,217,423.43 CITY OF LAUDERDALE 2013 Revenue Budget Worksheet 08/10/12 1:11 PM Page 1 2011 2012 2012 2013 Amt YTD Amt Budget Budget Account Descr Underline FUND 101 GENERAL $430,495.69 $241,717.97 $496,993.00 $496,993.00 R 101-31010 CURRENT AD VALOREM $10,699.92 $7,771.23 $0.00 $0.00 R 101-31020 DELINQUENT AD VALOREM $0.00 $0.00 $0.00 $0.00 R 101-31030 FORFEITED TAX SALES $110,695.05 $52,055.08 $101,159.00 $101,159.00 R 101-31040 FISCAL DISPARITIES $0.00 $0.00 $0.00 $0.00 R 101-32000 LICENSE AND PERMITS $150.00 $0.00 $150.00 $150.00 R 101-32110 3.2 ALCHOLIC LICENSE $400.00 $0.00 $400.00 $400.00 R 101-32120 CIGARETTE LICENSE $1,125.00 $1,350.00 $1,000.00 $1,000.00 R 101-32130 GARBAGE HAULERS LICENSE $1,250.00 $500.00 $600.00 $600.00 R 101-32140 HEATING/AC LICENSE $300.00 $300.00 $300.00 $300.00 R 101-32150 TREE COMPANIES LICENSE $0.00 $0.00 $0.00 $0.00 R 101-32160 GAS STATION LICENSE $0.00 $0.00 $0.00 $0.00 R 101-32170 DRIVEWAY CONTRACTOR S LICENSE $3,534.00 $707.00 $3,000.00 $3,000.00 R 101-32180 RENTAL HOUSING LICENSE $8,967.35 $8,518.69 $5,000.00 $6,000.00 R 101-32210 BUILDING PERMITS $850.00 $600.00 $500.00 $500.00 R 101-32211 ZONING PERMIT APPLICATION $1,559.29 $2,736.32 $1,000.00 $1,000.00 R 101-32225 PLAN REVIEW FEE $768.00 $1,017.00 $700.00 $700.00 R 101-32230 PLUMBING PERMITS $380.00 $190.00 $250.00 $250.00 R 101-32240 ANIMAL LICENSES $0.00 $0.00 $0.00 $0.00 R 101-32260 VENDING PERMIT $1,649.50 $840.50 $1,000.00 $1,000.00 R 101-32270 HEATING A/C PERMIT $100.00 $0.00 $0.00 $0.00 R 101-32280 STREET EXCAVATION PERMIT $516,153.00 $258,076.50 $516,153.00 $516,153.00 R 101-33401 LOCAL GOVERNMENT AID $0.00 1 $0.00 $0.00 $0.00 R 101-33402 HOMESTEAD CREDIT $1,198.00 $599.00 $1,198.00 $1,198.00 R 101-33405 PERA RATE INCREASE $63.52 $0.00 $0.00 $0.00 R 101-33406 MARKET VAL HOM CRED/LINAC $0.00 $0.00 $0.00 $0.00 R 101-33623 MET COUNCIL - LIV COMM GRANT $0.00 $0.00 $0.00 $0.00 R 101-33624 LIVABLE COMMUNITIES $7,080.00 $4,490.00 $4,000.00 $4,000.00 R 101-34101 CITY HALL/PARK RENTAL $25.00 $31.00 $0.00 $0.00 R 101-34103 ADMINISTRATIVE FEE $0.00 $0.00 $0.00 $0.00 R 101-34105 SALE OF PUBLICATIONS $0.00 $0.00 $0.00 $0.00 R 101-34107 ASSESSMENT SEARCHES $63.99 $15.14 $50.00 $50.00 R 101-34109 COPIES $0.00 $150.00 $0.00 $0.00 R 101-34110 VARIANCE FEES $0.00 $0.00 $0.00 $0.00 R 101-34111 LEGAL FEES $0.00 $0.00 $0.00 $0.00 R 101-34112 CONDITIONAL USE PERMITS $0.00 $0.00 $0.00 $0.00 R 101-34113 ZONING AMENDMENT $75.00 $0.00 $0.00 $0.00 R 101-34114 ADVERTISING SALES $0.00 $0.00 $0.00 $0.00 R 101-34115 GENERAL GOVERNMENT MISC. $0.00 $0.00 $0.00 $0.00 R 101-34116 ENGINEERING FEES $0.00 $0.00 $0.00 $0.00 R 101-34201 FALSE SECURITY ALARM - POLICE $222.63 $222.63 $500.00 $500.00 R 101-34202 FALSE FIRE ALARM - FIRE DEPT. $0.00 $0.00 $1,000.00 $1,000.00 R 101-34203 FIRE INSPECTION FEE $0.00 $0.00 $0.00 $0.00 R 101-34205 FIRE CALL REIMBURSEMENT $51,978.85 $31,304.78 $37,000.00 $37,000.00 R 101-35101 COURT FINES $46,258.37 $13,912.97 $0.00 $0.00 R 101-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 101-36101 PRINCIPAL $5,065.63 $940.34 $0.00 $0.00 R 101-36102 PENALTIES & INTEREST $0.00 $0.00 $0.00 $0.00 R 101-36103 TREE REMOVAL $0.00 $0.00 $0.00 $0.00 R 101-36200 MISCELLANEOUS REVENUE $3,282.78 $1,230.43 $6,000.00 $2,000.00 R 101-36211 INVESTMENT INTEREST $1,500.00 $0.00 $0.00 $0.00 R 101-36230 DONATIONS $25.00 $0.00 $0.00 $0.00 R 101-36231 DOG PARK DONATIONS 08/10/12 1:11 PM Page 2 2011 2012 2012 2013 R 201-34785 Amt YTD Amt Budget Budget Account Descr UnderLine $443.99 $447.50 $300.00 $300.00 R 101-36240 SURCHARGES $0.00 $117.56 $0.00 $0.00 R 101-36250 REFUNDS & REIMBURSEMENTS $3,783.00 $2,334.00 $0.00 $0.00 R 101-36252 LMC INSURANCE REFUND $23.34 $16.65 $0.00 $0.00 R 101-36255 MISC $0.00 $0.00 $0.00 $0.00 R 101-39101 SALES FIXED ASSETS $0.00 $0.00 $0.00 $0.00 R 101-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 101-39999 PRIOR PERIOD ADJUSTMENT $1,210,165.90 $632,192.29 $1,178,253.00 $1,175,253.00 $15.00 FUND 201 COMMUNITY EVENTS $0.00 $0.00 $0.00 $0.00 R 201-34785 PARK EVENTS $30.85 $0.00 $0.00 $0.00 R 201-34786 WINTER EVENT $0.00 $75.00 $50.00 $50.00 R 201-34787 GARAGE SALE $2,046.45 $950.00 $1,500.00 $800.00 R 201-34788 DAY IN THE PARK $469.30 $401.00 $400.00 $400.00 R 201-34789 MUSIC UNDER THE TREES $0.00 $0.00 $0.00 $0.00 R 201-34790 MUGS $0.00 $0.00 $0.00 $0.00 R 201-34791 POP SALES $147.00 $131.00 $100.00 $100.00 R 201-34792 T-SHIRT SALES $0.00 $15.00 $0.00 $700.00 R 201-34793 FUN RUN/WALK $0.00 $0.00 $0.00 $0.00 R 201-34794 NATIONAL NIGHT OUT $844.34 $0.00 $600.00 $600.00 R 201-34795 HALLOWEEN DONATIONS $34.40 $20.12 $100.00 $50.00 R 201-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 201-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 R 201-36250 REFUNDS & REIMBURSEMENTS $147.51 $108.30 $100.00 $100.00 R 201-36255 MISC $0.00 $0.00 $0.00 $0.00 R 201-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 201-39201 TRANFER FROM GENERAL FUND BAL $3,719.85 $1,700.42 $2,850.00 $2,800.00 $0.00 $0.00 FUND 202 COMMUNICATIONS $0.00 $0.00 $0.00 $0.00 R 202-33600 GRANTS & AID FROM LOCAL GOV. $168.00 $69.20 $300.00 $100.00 R 202-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 202-36250 REFUNDS & REIMBURSEMENTS $19,746.77 $9,936.76 $20,000.0 $20,000.00 R 202-36253 CABLE FRANCHISE REVENUE $19,914.77 $10,005.96 $20,300.00 $20,100.00 FUND 203 RECYCLING $0.00 $0.00 $0.00 $0.00 R 203-33621 METROPOLITAN COUNCIL -BIN GRAN $4,750.00 $4,947.00 $5,000.00 $4,800.00 R 203-33622 COUNTY GRANTS $35,413.57 $17,947.94 $35,000.00 $35,000.00 R 203-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 203-36101 PRINCIPAL $94.43 $24.00 $0.00 $0.00 R 203-36102 PENALTIES & INTEREST $501.86 $290.99 $800.00 $300.00 R 203-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 203-36250 REFUNDS & REIMBURSEMENTS $12.00 $0.00 $0.00 $0.00 R 203-36255 MISC $0.00 $0.00 $0.00 $0.00 R 203-39200 INTERFUND OPERATING TRANSFERS $40,771.86 $23,209.93 $40,800.00 $40,100.00 FUND 301 TAX INCREMENT DEBT SERVICE $0.00 $0.00 $0.00 $0.00 R 301-31040 FISCAL DISPARITIES $0.00 $0.00 $0.00 $0.00 R 301-31050 TAX INCREMENT $0.00 $0.00 $0.00 $0.00 R 301-31051 DELINQUENT TAX INCREMENT $0.00 $0.00 $0.00 $0.00 R 301-33402 HOMESTEAD CREDIT $0.00 $0.00 $0.00 $0.00 R 301-33406 MARKET VAL HOM CRED/LINAC $0.00 $0.00 $0.00 $0.00 R 301-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 301-36211 INVESTMENT INTEREST 08/10/12 1:11 PM Page 3 2011 2012 2012 2013 R 302-36100 SPECIAL ASSESMENTS Amt YTD Amt Budget Budget Account Descr UnderLine_ $0.00 $0.00 $0.00 $0.00 R 301-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 301-39205 TRANS FROM TIF PROJECT FUND $0.00 $0.00 $0.00 $0.00 R 301-39999 PRIOR PERIOD ADJUSTMENT $0.00 $0.00 $0.00 $0.00 R 302-39310 GENERAL OBLIGATION BND PROCEE FUND 302 00 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 R 302-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 302-36102 PENALTIES & INTEREST $0.00 $0.00 $0.00 $0.00 R 302-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 302-36250 REFUNDS & REIMBURSEMENTS $0.00 $0.00 $0.00 $0.00 R 302-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 302-39310 GENERAL OBLIGATION BND PROCEE $0.00 $0.00 $0.00 $0.00 R 401-39999 PRIOR PERIOD ADJUSTMENT FUND 303 02 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 R 303-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 303-36102 PENALTIES & INTEREST $0.00 $0.00 $0.00 $0.00 R 303-36211 INVESTMENT INTEREST $68,380.60 $0.00 $0.00 $0.00 R 303-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 303-39310 GENERAL OBLIGATION BND PROCEE $68,380.60 $0.00 $0.00 $0.00 R 401-39201 TRANFER FROM GENERAL FUND BAL FUND 304 03 ST/UTIL IMP DEBT SERVICE $34,883.01 $23,105.13 $34,000.00 $34,000.00 R 304-36100 SPECIAL ASSESMENTS $7,091.06 $2,124.81 $6,907.00 $5,000.00 R 304-36102 PENALTIES & INTEREST $1,749.03 $690.05 $3,000.00 $1,000.00 R 304-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 304-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 304-39310 GENERAL OBLIGATION BND PROCEE $43,723.10 $25,919.99 $43,907.00 $40,000.00 R 401-39201 TRANFER FROM GENERAL FUND BAL FUND 401 CAPITAL IMPROVEMENT STREETS $377.12 $0.00 $0.00 $0.00 R 401-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 401-36102 PENALTIES & INTEREST $77.79 $0.00 $0.00 $0.00 R 401-36200 MISCELLANEOUS REVENUE $2,597.96 $1,605.25 $4,500.00 $2,000.00 R 401-36211 INVESTMENT INTEREST $67,991.00 $0.00 $0.00 $0.00 R 401-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 401-39201 TRANFER FROM GENERAL FUND BAL $0.00 $0.00 $0.00 $0.00 R 401-39999 PRIOR PERIOD ADJUSTMENT $71,043.87 $1,605.25 $4,500.00 $2,000.00 FUND 402 CAPITAL IMPROVEMENTS $544.11 $176.09 $1,000.00 $400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $544.11 $176.09 $1,000.00 $400.00 FUND 403 CAPITAL IMPROVE STORM WATER $1,099.75 $548.27 $1,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 R 402-36211 INVESTMENT INTEREST R 402-36250 REFUNDS & REIMBURSEMENTS R 402-39101 SALES FIXED ASSETS R 402-39200 INTERFUND OPERATING TRANSFERS R 402-39201 TRANFER FROM GENERAL FUND BAL R 402-39999 PRIOR PERIOD ADJUSTMENT $1,000.00 R 403-36211 INVESTMENT INTEREST $0.00 R 403-36250 REFUNDS & REIMBURSEMENTS $0.00 R 403-37230 PENALTIES $0.00 R 403-37300 STORM SEWER FEE $0.00 R 403-39200 INTERFUND OPERATING TRANSFERS $0.00 R 403-39201 TRANFER FROM GENERAL FUND BAL $0.00 R 403-39999 PRIOR PERIOD ADJUSTMENT 08/10/12 1:11 PM Page 4 2011 2012 2012 2013 R 405-31050 TAX INCREMENT _ Amt YTD Amt Budget Budget Account Descr Underline $1,099.75 $548.27 $1,800.00 $1,000.00 R 405-33406 MARKET VAL HOM CRED/LINAC FUND 404 PARK IMPROVEMENT $0.00 $0.00 $0.00 $22,994.70 $8,048.64 $0.00 $0.00 R 404-33130 CDBG/DNR $0.00 $0.00 $0.00 $0.00 R 404-33400 STATE GRANTS AND AID $785.09 $753.68 $1,200.00 $1,000.00 R 404-36211 INVESTMENT INTEREST $9,750.00 $0.00 $0.00 $0.00 R 404-36230 DONATIONS $0.00 $2,150.78 $0.00 $0.00 R 404-36255 MISC $67,991.00 $0.00 $0.00 $0.00 R 404-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 404-39201 TRANFER FROM GENERAL FUND BAL $0.00 $0.00 $0.00 $0.00 R 404-39204 TRANS FROM COMMUNITY EVENT $0.00 $0.00 $0.00 $0.00 R 404-39999 PRIOR PERIOD ADJUSTMENT $101,520.79 $10,953.10 $1,200.00 $1,000.00 $0.00 FUND 405 TIF -PROJECTS $162,193.78 $79,861.82 $161,000.00 $160,000.00 R 405-31050 TAX INCREMENT $1,814.94 $0.00 $0.00 $0.00 R 405-31051 DELINQUENT TAX INCREMENT $6,344.00 $0.00 $0.00 $0.00 R 405-33406 MARKET VAL HOM CRED/LINAC $0.00 $0.00 $0.00 $0.00 R 405-33419 LARPENTEUR AVE REIMBURSEMENT $0.00 $0.00 $0.00 $0.00 R 405-36210 INTEREST EARNINGS $805.81 $968.96 $2,000.00 $1,500.00 R 405-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 405-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 405-39207 TRANS FROM DEBT SERVICE FUND $0.00 $0.00 $0.00 $0.00 R 405-39999 PRIOR PERIOD ADJUSTMENT $171,158.53 $80,830.78 $163,000.00 $161,500.00 $0.00 FUND 407 SEWER IMPROVEMENT $0.00 $0.00 $0.00 $0.00 R 407-36200 MISCELLANEOUS REVENUE $2,653.15 $1,322.73 $4,000.00 $2,000.00 R 407-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 407-37240 SEWER CONN ECTIONS/RECON NECTI $0.00 $0.00 $0.00 $200,000.00 R 407-39200 INTERFUND OPERATING TRANSFERS $2,653.15 $1,322.73 $4,000.00 $202,000.00 FUND 409 WATER UTILITY $0.00 $0.00 $0.00 $0.00 R 409-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 409-36251 ST. PAUL WATER SURCHARGE $0.00 $0.00 $0.00 $0.00 FUND 412 02 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 R 412-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 FUND 413 03 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 R 413-33000 INTERGOVERNMENTAL REVENUE $0.00 $0.00 $0.00 $0.00 R 413-33600 GRANTS & AID FROM LOCAL GOV. $0.00 $0.00 $0.00 $0.00 R 413-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 413-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 413-36250 REFUNDS & REIMBURSEMENTS $0.00 $0.00 $0.00 $0.00 R 413-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 413-39310 GENERAL OBLIGATION BND PROCEE $0.00 $0.00 $0.00 $0.00 FUND 601 SEWER UTILITIES $0.00 $0.00 $0.00 $0.00 R 601-33000 INTERGOVERNMENTAL REVENUE $0.00 $0.00 $0.00 $0.00 R 601-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 601-36101 PRINCIPAL $0.00 $0.00 $0.00 $0.00 R 601-36102 PENALTIES & INTEREST 08/10/12 1:11 PM Page 5 2011 2012 2012 2013 $39,737.65 Amt YTD Amt Budget Budget Account Descr UnderLine $0.00 $0.00 $0.00 $0.00 R 601-36104 SEWER ASSESSMENT $1,261.28 $954.03 $2,300.00 $2,000.00 R 601-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 601-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 R 601-36250 REFUNDS & REIMBURSEMENTS $0.00 $0.00 $0.00 $0.00 R 601-36255 MISC $269,700.74 $142,438.49 $242,000.00 $242,000.00 R 601-37210 SEWER SALES AND SERVICE $0.00 $0.00 $0.00 $0.00 R 601-37215 DELINQUENT SEWER RECEIPTS $0.00 $0.00 $0.00 $0.00 R 601-37230 PENALTIES $0.00 $0.00 $0.00 $0.00 R 601-37240 SEWER CONNECTIONS/RECONNECTI $0.00 $0.00 $0.00 $0.00 R 601-39101 SALES FIXED ASSETS $0.00 $0.00 $0.00 $0.00 R 601-39999 PRIOR PERIOD ADJUSTMENT $270,962.02 $143,392.52 $244,300.00 $244,000.00 FUND 602 STORM SEWER ENTERPRISE FUND $223.19 $177.10 $500.00 $60,725.17 $39,737.65 $55,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $60,948.36 $39,914.75 $55,500.00 FUND 999 GASB34 $300.00 R 602-36211 INVESTMENT INTEREST $55,000.00 R 602-37300 STORM SEWER FEE $0.00 R 602-39200 INTERFUND OPERATING TRANSFERS $0.00 R 602-39999 PRIOR PERIOD ADJUSTMENT $55,300.00 -$903.00 $0.00 $0.00 $0.00 R 999-31010 CURRENT AD VALOREM -$84,783.00 $0.00 $0.00 $0.00 R 999-36100 SPECIAL ASSESMENTS $4,250.00 $0.00 $0.00 $0.00 R 999-39101 SALES FIXED ASSETS -$81,436.00 $0.00 $0.00 $0.00 $1,985,170.66 $971,772.08 $1,761,410.00 $1,945,453.00 c z p r O r tis* m {Pr 4d, {iT 4A r {fl- iPr 00 �Pr +fT -6q--6-,r r r Cn .1p. 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O m m m m m m m m m m m m m m M m rn rn rn(D rn rn (D rn rn rn rn rn rn rn rn 0, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N -A A .A 4 A -A 4 -4 4 -A 4 -P, -P 4 -A (D (O o (D (D to (D (D (D to (O (D (O �D (D to r r r r r r r r r r r r r r r r O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O V V1 VI (n -r, - A J� A -A W W W W W W W r (n -P O .A -P W N O (D T V7 N O O O O .A O r -N N 00 Vt N r r N V 00 -P� r Oo D 3 m (-) 3 CO r O m m C z C m n n p z n m rn m W m C) 0 S z M Z P H S (� 70 H m m G) (n c z m w Z 0 r - G) z M O nz N m D 0< z z -t l) m D �,° z z G) LA D ,o X C ~O ILiTi O C m m v m p oO m m z z (n 3 (n N z o m (n z D v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m z z z z z z z z z z z z z z z z N O r N O N N O N N O W LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date August 15, 2012 ITEM NUMBER Ralph Mikel, 1843 Malvern STAFF INITIAL r APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the May 22 council meeting, Mr. Mikel claimed that his garage and concrete slab had deteriorated because a concrete retaining wall was not constructed during the alley improve- ment project in 2003. He asked the Council for $1,620 to install a 6' x 45' concrete section between his garage and the alley. Shortly thereafter, staff met with the City Engineer Daren Amundson to look at Mikel's garage. Amundsen felt the slope was within typical road/alley side limits which is why the Mikel's did not receive a retaining wall during the project. At the July 10 council meeting, Mikel did not arrive in time to discuss the matter with the Council. Based on information prepared by staff and the city engineer, the Council voted to deny Mikel's request. To guarantee the City understood Mikel's concerns, Amundson and I met with Mr. and Mrs. Mikel on July 31. The city engineer looked at his garage and driveway again. Using a lev- el, Amundson determined the garage was still "square" meaning he didn't see evidence that it was shifting towards the alley. Amundson also felt the cracking and heaving under the roof line was likely attributable to rain water getting under the concrete in the spring and fall causing heaving when the ground froze. He also said the areas where the concrete driveway was cracking and sloping towards the alley was not consistent with what he would have ex- pected if the alley work caused the problem. Since Mikel was not at the July 10 council meeting prior to the vote, the Mayor invited him to this council meeting to discuss his concerns with the Council. OPTIONS: Provide Mikel an opportunity to present his concerns and decide if the Council would like to reconsider their previous decision. STAFF RECOMMENDATION: