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Home My WebLink About12/11/2012LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, DECEMBER 11, 2012 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the November 27, 2012, City Council Meeting c. Claims Totaling $83,180.69 4. CONSENT a. 2013 City Council Meeting Schedule b. PCIC Minutes c. 2013 Business License d. Warming House Staffing 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. 2013 Budget and Levy 8. DISCUSSION / ACTION ITEMS a. 2013 Budget and Levy — Resolution 121112A b. Inflow and Infiltration Grant c. Evening Use of the Dog Park d. Application for the Public Entity Innovation Grant for Recycling 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. 2013 Designation of Official Newspaper b. 2013 Investment Policy c. Designating Official Depository and Investment Institutions for 2013 d. Collateral Pledge from North Star Bank e. Animal Control Ordinance Revisions f. Rental Housing Ordinance Revisions 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Fire Call Charge Backs c. Animal Control Ordinance d. Snow Commotion Planning e. Eustis Street and Larpenteur Avenue Development 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 November 27, 2012 Mayor Pro Tem Gaasch called the City Council meeting to order at 7:32 p.m. Councilors present: Mayor Pro Tem Mary Gaasch, Roxanne Grove, Denise Hawkinson, and Lara Mac Lean. Absent: Mayor Jeff Dains. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Kevin Kelly, Deputy City Clerk. Mayor Pro Tem Gaasch asked for changes to the meeting agenda. No changes were offered. Councilor Mac Lean moved to approve the agenda. Councilor Grove seconded the motion and it passed unanimously. Councilor Grove moved to approve the November 13, 2012, City Council meeting minutes. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Mac Lean moved approval of the claims totaling $32,321.94. Councilor Grove seconded the motion and it passed unanimously. Councilor Mac Lean moved to approve the consent agenda acknowledging the October 2012 finances; the step increase for the deputy clerk; the findings -of -fact for the variance request for 1746 Carl Street (Resolution 112712A); 2013 sanitary sewer, storm sewer, and recycling rates (Resolution 112712B); and application for the 2013 SCORE Grant for recycling (Resolution 112712C). Councilor Grove seconded the motion and it passed unanimously. Discussion Items: 2013 Budget and Levy The City portion of property taxes went down for most residents as the average property valuation for homes in Lauderdale decreased about 9%. Butkowski stated the proposed levy increase of 2% resulted in approximately $17,500 more in revenue than planned expenditures. The Council discussed whether to decrease the levy or use the money for sidelined projects or save the funds for future projects. Councilor Mae Lean inquired how improving street lighting would affect the 2013 budget. Butkowski said Xcel Energy covers the cost to install new street lights while the City assumes a monthly cost for the light of approximately $13. The Council directed staff to bring back a budget that funded the deputy clerk position at 32 hours per week (up fiom 28) for 2013 and budget for a transfer of the remaining funds to the street improvement fund. The Truth in Taxation hearing was scheduled for the December 11 Council Meeting. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 November 27, 2012 Non -Union Employee Compensation for 2013 Union employees will receive a 2% wage increase in 2013. Butkowski stated there are three union employees and two non-union employees at the City. The two non-union employees are the City Administrator and the Assistant to the City Administrator. Past practice has been for all employees to receive the same wage and benefits per the union contract. Councilor Hawkinson moved to extend the 2% wage increase to the positions of the City Administrator and the Assistant to the City Administrator. Councilor Grove seconded the motion and it passed unanimously. Agenda items for the December 13 Council meeting will include a discussion on the billing agreement with St. Paul Regional Water Service, rental housing ordinance revisions, fire call charge backs, and application for the Public Entity Innovation Grant for recycling. Mayor Pro Tem Gaasch explained the Council was moving into the work session. Work sessions are a continuation of the meeting but not aired on community television. The Mayor Pro Tem asked if anyone present wished to address the Council. No one present addressed the Council. Eustis Street and Larpenteur Avenue Streetscape One of the sticking points of the Eustis Street sidewalk plan is Xcel Energy moving the utility lines from the west side of Eustis Street to the east side. Xcel Energy said the cost to the City may be up to $300,000. Ramsey County and the City take the position that the costs of moving the lines are to be paid by Xcel Energy. Ramsey County stated they may repave Eustis Street if the City builds the sidewalk. The Eustis Street sidewalk project would be paid for out of the TIF fund. City staff and councilors will meet with the owner of the BP station on Larpenteur Avenue on November 29 to discuss issues related to the redevelopment of their site. Animal Ordinance Revisions The animal control ordinance was revised in 2006. The ordinance needs to be amended to clarify licensing procedures and update the dangerous dog provisions. The Council discussed a document on animal control issues prepared by the League of Minnesota Cities. Staff will continue to work on the matter and bring it back for future discussion. Nightly Use of the Dog Park A resident asked if the hockey rink lights at Community Park could be turned on in the evening so the dog park can be used after dark. The park lights are controlled from inside the warming LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 November 27, 2012 house which is locked. The Council discussed allowing a limited amount of time each day for the lights to be turned on by a responsible person. The Council asked staff to send out a request on the dog park users' listsery to see if anyone would volunteer to turn the lights on and off. The Council Meeting went into closed session to conduct the city administrator's annual performance review at 9:00 p.m. The Council returned from the closed session at 9:13 p.m. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 9:14 p.m. Respectfully submitted, <t--. /1-1" Kevinly Deputy City Clerk CITY OF LAUDERDALE CLAIMS FOR APPROVAL December 11, 2012 City Council Meeting 12/07/12 Payroll: Direct Deposit # 501481-501485 12/07/12 Payroll: Payroll Liabilities, e -payments #725E -727E Vendor Claims 12/11/12 Claims: Check #'s 21500-21524 12/11/12 Claims: Check #'s 21525-21526 $8,014.39 $5,838.06 $58,868.99 $10,459.25 SUBTOTAL $83,180.69 Total Claims for Approval $83,180.69 CITY OF LAUDERDALE 12/06/12 1:04 PM Page 1 *Claim Register© 120712payoll DECEMBER 2012 Claim Type Direct Claim# 3037 NORTH STAR BANK, CHECKING S Ck# 000725E 12/6/2012 Cash Payment G 101-21703 FICA WITHHOLDING. 12/7/12 Payroll $1,701.83 Invoice Cash Payment G 101-21701 FEDERAL TAXES Invoice Transaction Date 12/6/2012 Claim# 3038 PERA 12/7/12 Payroll Due 0 NORTH STAR CHE 10100 Ck# 000726E 12/6/2012 $1,016.82 Total $2,718.65 Cash Payment G 101-21704 PERA 12/7/12 Payroll $1,645.23 Invoice Transaction Date 12/6/2012 Due 0 NORTH STAR CHE 10100 Total $1,645.23 Claim# 3039 ICMA RETIREMENT TRUST- 457 Ck# 000727E 12/6/2012 Cash Payment G 101-21705 ICMA RETIREMENT 12/7/12 Payroll $1,474.18 Invoice Transaction Date 12/6/2012 Due 0 NORTH STAR CHE 10100 Total $1,474.18 Claim Type Direct Tota $5,838.06 Pre -Written Check $5,838.06 Checks to be Generated by the Compute $0.00 Total $5,838.06 CITY OF LAUDERDALE 12/07/12 2:27 PM Page 1 *Claim Register© 121112cl DECEMBER 2012 Claim Type Direct Claim# 3008 AHLGREN, CYNTHIA Ck# 021501 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $64.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $64.00 Claim# 3009 BOWE, DONNA Ck# 021502 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $64.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $64.00 Claim# 3010 CIERZAN LISA Ck# 021503 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $96.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $96.00 Claim# 3011 DOHERTY, KAREN Ck# 021506 12/11/20120 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $162.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $162.00 Claim# 3012 JAMES, VIRGINIA Ck# 021509 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $64.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $64.00 Claim# 3013 MANGAN, GAYLE Ck# 021513 12/11/2012 P Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $64.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $64.00 Claim# 3014 MIELOCH, TONY Ck# 021514 12/11/20129 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $128.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $128.00 Claim# 3015 PICARD, PEIJU Ck# 021515 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $128.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $128.00 Claim# 3016 SIMONS, HANS Ck# 021517 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $128.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $128.00 Claim# 3017 STEWART, CHUCK Ck# 021518 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $128.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $128.00 Claim# 3018 SUNDEEN, KAREN Ck# 021519 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $64.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $64.00 CITY OF LAUDERDALE 12/07/12 2:27 PM Page 2 *Claim Register© 121112cl DECEMBER 2012 Claim# 3019 SVENTEK, MARYJANE Ck# 021520 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $134.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $134.00 Claim# 3020 WISEN, CRYSTAL Ck# 021522 12/11/2012 Cash Payment E 101-41500-104 TEMP EMPLOYEES Election Judge Pay - General $134.00 Invoice Transaction Date 11/21/2012 Due 0 NORTH STAR CHE 10100 Total $134.00 Claim# 3021 RAMSEY COUNTY, PROP REC & R Ck# 021516 12/11/2012 Cash Payment E 101-42100-442 MISC 11/12 800 MHz radio licenses $6.24 Invoice Cash Payment E 101-42100-318 911 Dispatch 11/12911 Dispatch $1,010.43 Invoice Transaction Date 11/30/2012 Due 0 NORTH STAR CHE 10100 Total $1,016.67 Claim# 3022 AFSCME Ck# 021500 12/11/2012 Cash Payment G 101-21709 UNION DUES 11/12 Union Dues $109.18 Invoice Transaction Date 11/30/2012 Due 0 NORTH STAR CHE 10100 Total $109.18 Claim# 3023 WASTE MANAGEMENT Ck# 021521 12/11/2012 Cash Payment E 101-43000-384 REFUSE DISPOSAL 12/12 PW Refuse Disposal $176.96 Invoice Transaction Date 11/30/2012 Due 0 NORTH STAR CHE 10100 Total $176.96 Claim# 3024 KONICA MINOLTA Ck# 021510 12/11/2012 Cash Payment E 101-41200-401 COPIER CONTRACT 12/12 Copier Contract $293.00 Invoice Transaction Date 11/30/2012 Due 0 NORTH STAR CHE 10100 Total $293.00 Claim# 3025 LMCIT Ck# 021512 12/11/2012 Cash Payment E 101-41500-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $11.24 Invoice Cash Payment E 101-41100-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $5.15 Invoice Cash Payment E 101-43000-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $220.89 Invoice Cash Payment E 101-43400-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $203.30 Invoice Cash Payment E 101-45200-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $194.24 Invoice Cash Payment E 202-49500-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $19.68 Invoice Cash Payment E 203-50000-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $7.13 Invoice Cash Payment E 601-49000-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $428.17 Invoice Cash Payment E 602-49100-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $346.88 Invoice Cash Payment E 101-41200-151 WORKERS COMP PREM 2012 Worker's Comp Final Audit $121.32 Invoice Transaction Date 11/30/2012 Due 0 NORTH STAR CHE 10100 Total $1,558.00 CITY OF LAUDERDALE 12/07/12 2:27 PM Page 3 *Claim Register© 121112cl DECEMBER 2012 Claim# 3026 CITYOFSTANTHONY Ck# 021505 12/11/2012 Cash Payment E 101-42100-319 POLICE CONTRACT 12/12 Police Contract $49,672.43 Invoice Transaction Date 12/3/2012 Due 0 NORTH STAR CHE 10100 Total $49,672.43 Claim# 3027 LILLIE SUBURBAN NEWS Ck# 021511 12/11/2012 Cash Payment E 101-41100-352 PUBLIC INFO NOTICES Publish Open Burning Ordinance $213.75 Invoice Transaction Date 12/3/2012 Due 0 NORTH STAR CHE 10100 Total $213.75 Claim# 3028 CITY OF FALCON HEIGHTS Ck# 021504 12/11/2012 Cash Payment E 101-42100-321 FIRE CALLS 11/12 Fire Calls $2,408.85 Invoice Transaction Date 12/3/2012 Due 0 NORTH STAR CHE 10100 Total $2,408.85 Claim# 3029 CITY OF FALCON HEIGHTS Ck# 021504 12/11/2012 Cash Payment E 101-42100-321 FIRE CALLS 10/12 Fire Calls $1,927.08 Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $1,927.08 Claim# 3030 HOME DEPOT CRC Ck# 021508 12/11/2012 Cash Payment E 201-45600-379 HALLOWEEN EVENT Halloween Party Supplies - PVC, Plastic $165.81 Sheeting & Velcro Strapping Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $165.81 Claim# 3031 XCEL ENERGY, STREET LIGHTING Ck# 021524 12/11/2012 Cash Payment E 101-43000-380 STREET LIGHT UTILITY 11/12 Bridge Lights $50.46 Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $50.46 Claim# 3032 XCEL ENERGY, CITY HALL Ck# 021523 12/11/2012 Cash Payment E 101-43000-383 GAS UTILITIES 11/12 City Utilities $215.47 Invoice Cash Payment E 101-43000-381 ELECTRIC 11/12 City Utilities $213.96 Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $429.43 Claim# 3033 RAMSEY COUNTY, PROP REC & R Ck# 021516 12/11/2012 Cash Payment G 101-21706 HEALTH INSURANCE 12/12 Employee Health Insurance $438.27 Invoice Cash Payment E 101-41200-355 MISC PRINTING/PROCES 12/12 Employee Health Insurance $25.00 Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $463.27 Claim# 3034 GOPHER STATE ONE -CALL Ck# 021507 12/11/2012 Cash Payment E 101-43400-386 GOPHER STATE ONE CA 11/12 Locates $26.10 Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $26.10 Claim Type Direct Tota $59,868.99 CITY OF LAUDERDALE 12/07/12 2:27 PM Page 4 *Claim Register© 121112cl DECEMBER 2012 Pre -Written Check $59,868.99 Checks to be Generated by the Compute $0.00 Total $59,868.99 CITY OF LAUDERDALE 12/07/12 2:14 PM Page 1 'Claim Register© 12clfor13 DECEMBER 2012 Claim Type Direct Claim# 3035 MET -COUNCIL ENVIRONMENTAL Ck# 021525 12/11/2012 Cash Payment E 601-49000-387 WATER TREATMENT SE 01/13 Waste Water Treatment $9,859.25 Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $9,859.25 Claim# 3036 MINNESOTA POLLUTION CONTRO Ck# 021526 12/11/2012 Cash Payment E 601-49000-308 TRAINING\CONFERENCE 2013 Collection System Operators Conference - $300.00 JH Invoice Cash Payment E 601-49000-308 TRAINING\CONFERENCE 2013 Collection System Operators Conference - $300.00 DH Invoice Transaction Date 12/5/2012 Due 0 NORTH STAR CHE 10100 Total $600.00 Claim Type Direct Tota $10,459.25 Pre -Written Check $10,459.25 Checks to be Generated by the Compute $0.00 Total $10,459.25 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date December 11, 2012 ITEM NUMBER STAFF INITIAL Council Meeting Schedule APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council sets its meeting schedule for the year. If the Council continues to meet the 2nd and 4th Tuesdays of the month, the schedule would be as attached. Holi- days do not conflict with the proposed meeting schedule. After the Council adopts the meeting schedule, it will be posted in the entryway and pub- lished in the Roseville Review. 1'__1MT Adopt the attached City Council meeting schedule. Propose a new schedule. STAFF RECOMMENDATION: By approving the consent agenda, the Council is adopting the attached City Council meeting schedule for 2013. COUNCIL ACTION: 2013 Lauderdale Schedule City Council Meetings* January 8 Holidays Observed January 22 New Year's Day — Tuesday, January 1 M. L. King Day — Monday, January 21 February 12 Presidents' Day — Monday, February 18 February 26 Memorial Day —Monday, May 27 Independence Day —Thursday, July 4 March 12 Labor Day — Monday, September 2 March 26 Veterans Day — Monday, November 11 Thanksgiving Holiday—Thursday, November 28 & April 9 Friday, November 29 April 23 Christmas Holiday — Tuesday, December 24 & Wednesday, December 25 May 14 May 28 June 11 June 25 July 9 July 23 August 13 August 27 September 10 September 24 October 8 October 22 November 12 November 26 *City Council meetings begin at 7:30 p.m. at December 10 Lauderdale City Hall, 1891 Walnut Street ACTION REQUESTED LAUDERDALE COUNCIL Consent X MEETING DATE December 11, 2012 Special Public Hearing ITEM NUMBER PCIC Minutes Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Attached are the minutes from the Park & Community Involvement Committee meeting of December 3, 2012. OPTIONS: 1) Approve as consent item. 2) Remove from consent for discussion. STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges receipt of and placing on file the attached minutes of the Park & Community Involvement Committee. COUNCIL ACTION: 12/3/12 PCIC Minutes MINUTES MONDAY, DECEMBER 3, 2012 PARK & COMMUNITY INVOLVEMENT COMMITTEE CALL TO ORDER 6:40 p.m. 2. ROLL CALL Members Present: Trygve Hansen, Matt Eisenschenk, Marilyn Smith Members Absent: Monica Gallagher Staff & Council Present: Jim Bownik, Roxanne Grove Others Present: 3. APPROVAL OF THE AGENDA Eisenschenk motioned to approve the agenda, second by Smith. Motion carried unanimously. 4. APPROVAL OF MINUTES OF OCTOBER 15, 2012 MEETING Eisenschenk motioned to approve the minutes, second by Smith. Motion carried unanimously. 5. REPORTS 6. DISCUSSION/ACTION A. Halloween Wrap Up The Committee thought the event went well overall. Attendance was down a little from previous years, as only 200 trick -or -treat bags were handed out, compared to 230 last year. The new maze made from PVC piping was successful, but Eisenschenk has been working on improvements for next year. He built a model and a section as an example of how it could be improved. Grove suggested sending a thank you note to Larry Lambert for his help on the project. The only problem with the event was getting people to volunteer with the set up. The set up took longer because there were only about 6 people that volunteered. Grove mentioned this as an issue as well. Bownik added that the lack of volunteers was surprising because more effort was taken to promote the set up day and time than previous years. However, there were volunteers that helped between set up and the event. There were also enough volunteers the night of the event. Smith asked what happened with the toys. Bownik reported that some of the toys were given out at Halloween in the trick -or -treat bags. The rest were taken by the Roseville School District to be used or distributed in various ways. Ann Feider, a Lauderdale resident, works for the school district and offered to assist the City with this project. 12/3/12 PCIC Minutes Smith mentioned she noticed a lot of monetary donations during the event and asked how much was received. Bownik referred to the financial report, which detailed the revenues and expenses for the event: $284.25 was donated during the event, $593.00 was donated by the general population before the event, and $692 was received by the anonymous donors. Donations totaled $1,569.25, not including gift certificates of $100 to Cub Foods and $150 credit at Speedy Market for hotdogs and buns provided by the anonymous donors. B. 2013 Meeting Schedule Bownik presented the proposed meeting schedule for 2013. There were no suggestions for changes to the proposed meeting schedule. C. Snow Commotion Planning #1/2 (January 26) Bownik reported the event usually consists of a bonfire, S'mores, hot chocolate, and a medallion hunt. The last event included a cardboard sled race. However, if we do plan for the event, we may need to discontinue the cardboard sled races because we may not be able to use the hill at the golf course for this anymore. The main thing would be to know what is going in the promotion flyer for the next newsletter. The Committee discussed the possibility of not planning a winter event this year. Last year's event was cancelled due to warm weather and lack of snow. It is possible we could encounter the same situation this year. Other potential reasons mentioned included lack of volunteers, possible bitterly cold weather, safety concerns with the bonfire, and lack of attendance. The Committee wondered how many people that attend the winter event would be there anyway since the warming house would already be open for skating, sledding, etc. The Committee concluded that if the winter event was not planned for this year and if there was not a negative reaction, the City could forego planning one in future years. Bownik said he would bring the suggestion of not planning a winter event to the Council and get their feedback. 7. OTHER BUSINESS 8. SET PRELIMINARY AGENDA FOR NEXT MEETING Hansen read the preliminary agenda for the next meeting. 9. SET DATE FOR NEXT MEETING The committee meets on Mondays at 6:30 p.m. The next meeting will be Monday, January 7 at 6:30 p.m. 10. ADJOURNMENT Hansen motioned to adjourn the meeting, second by Eisenschenk. Motion carried unanimously and adjourned at 7:25 p.m. 09 12/3/12 PCIC Minutes Respectfully submitted, Jim Bownik Assistant City Administrator PCIC Staff Liaison LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date December 11, 2012 FITM NUMBER: 2012 Business Licenses STAFF INITIAL: KK APPROVED BY ADMINISTRATOR: DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A list of business owners who have completed their license requirements and/or re- newed their application for licensure for 2013. Croix Oil Co.—Tobacco Li cense OPTIONS: 1. Motion to approve listed licenses for 2013. 2. Motion to deny all or some of the listed license applications for 2013. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the completed 2013 Licenses listed above. COUNCIL ACTION: ACTION REQUESTED Consent X LAUDERDALE COUNCIL ACTION FORM MEETING DATE December 11, 2012 Special Public Hearing ITEM NUMBER Rink/Warming House Attendants Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR BACKGROUND: We are currently accepting applications for the Winter Rink/Warming House Attendant positions. We usually hire three or four attendants for the season. Staff proposes the same hourly wage as last year, which was $9.00/hour. We are asking the Council to authorize Staff to set up interviews and hire seasonal personnel to achieve appropriate staffing levels for the winter skating season. OPTIONS: 1) Authorize Staff to set up interviews and hire seasonal personnel at $9/hour. 2) Do not authorize Staff to set up interviews and hire seasonal personnel at $9/hour. STAFF RECOMMENDATION: 1) By approving the Consent Agenda, the Council authorizes Staff to set up interviews and hire seasonal personnel at $9/hour. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing X Discussion X Action X Resolution X Work Session Meeting Date December 11, 2012 ITEM NUMBER _2013 Levy & Bud eg t STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Prior to the public hearing and council discussion, I will present information on the pro- posed budget and levy. Attached to this memo is Resolution 121112A - A resolution levying taxes for 2012 payable in 2013. Also attached is the proposed budget which shows 2012 revenues and expenses to date. I will create budget books for distribution at year end (after staff close December). The Council may lower the levy at this point but not raise it. Based on the previous council discussion, I allotted funding to increase the deputy clerk hours from 28 to 32 and budgeted for a transfer of $6,993 to the street improvement fund. If there are no changes recommend- ed by the Council, the Council can make one motion to approve both the budget and levy. Thereafter, I will send a copy of the resolution to Ramsey County. If the Council would like to discuss the budget and levy further, another meeting may be scheduled. I also attached a letter I received from Verle Rhoades regarding city finances. OPTIONS: STAFF RECOMMENDATION: Motion to approve the 2013 Lauderdale City Budget and Resolution 121112A - A Resolu- tion Levying Taxes for 2012 Payable in 2013 in the amount of $610,115. COUNCIL ACTION: RESOLUTION NO. 121112A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION LEVYING TAXES FOR 2012 PAYABLE IN 2013 BE IT HEREBY RESOLVED by the City of Lauderdale, Ramsey County, State of Minnesota as follows: The following tax levies are hereby made against all taxable property in the City of Lauderdale for the tax levy 2012, payable 2013: Total proposed levy for 2012 payable in 2013: $610,115 This includes estimated fiscal disparities amount of $121,912. BE IT FURTHER RESOLVED, that there will not be certified debt levies for the General Obligation Bonds Series 2002A or 2003A. BE IT FURTHER RESOLVED that the City Administrator is authorized and directed at this time to certify this Resolution to the County Auditor of Ramsey County, Minnesota. CITY OF LAUDERDALE COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on December 11, 2012, as the same appears in the minutes of said meeting on file and of record in City Offices. Dated this 11th day of December, 2012. Jeff Dains, Mayor (ATTEST) Heather Butkowski, City Administrator (SEAL) CITY OF LAUDERDALE 2013 Revenue Budget Worksheet 12/07/12 3:29 PM Page 1 2011 2012 2012 2013 Amt YTD Amt Budget Budget Account Descr UnderLine FUND 101 GENERAL $430,495.69 $478,083.03 $496,993.00 $488,203.00 R 101-31010 CURRENT AD VALOREM $10,699.92 $7,165.59 $0.00 $0.00 R 101-31020 DELINQUENT AD VALOREM $0.00 $0.00 $0.00 $0.00 R 101-31030 FORFEITED TAX SALES $110,695.05 $100,748.07 $101,159.00 $121,912.00 R 101-31040 FISCAL DISPARITIES $0.00 $0.00 $0.00 $0.00 R 101-32000 LICENSE AND PERMITS $150.00 $0.00 $150.00 $150.00 R 101-32110 3.2 ALCHOLIC LICENSE $400.00 $200.00 $400.00 $400.00 R 101-32120 CIGARETTE LICENSE $1,125.00 $1,350.00 $1,000.00 $1,000.00 R 101-32130 GARBAGE HAULERS LICENSE $1,250.00 $770.00 $600.00 $600.00 R 101-32140 HEATING/AC LICENSE $300.00 $450.00 $300.00 $300.00 R 101-32150 TREE COMPANIES LICENSE $0.00 $0.00 $0.00 $0.00 R 101-32160 GAS STATION LICENSE $0.00 $0.00 $0.00 $0.00 R 101-32170 DRIVEWAY CONTRACTOR S LICENSE $3,534.00 $1,919.75 $3,000.00 $3,000.00 R 101-32180 RENTAL HOUSING LICENSE $8,967.35 $11,458.14 $5,000.00 $6,000.00 R 101-32210 BUILDING PERMITS $850.00 $1,000.00 $500.00 $500.00 R 101-32211 ZONING PERMIT APPLICATION $1,559.29 $2,736.32 $1,000.00 $1,000.00 R 101-32225 PLAN REVIEW FEE $768.00 $1,494.00 $700.00 $700.00 R 101-32230 PLUMBING PERMITS $380.00 $330.00 $250.00 $250.00 R 101-32240 ANIMAL LICENSES $0.00 $0.00 $0.00 $0.00 R 101-32260 VENDING PERMIT $1,649.50 $1,198.50 $1,000.00 $1,000.00 R 101-32270 HEATING A/C PERMIT $100.00 $0.00 $0.00 $0.00 R 101-32280 STREET EXCAVATION PERMIT $516,153.00 $258,076.50 $516,153.00 $516,153.00 R 101-33401 LOCAL GOVERNMENT AID $0.00 $0.00 $0.00 $0.00 R 101-33402 HOMESTEAD CREDIT $1,198.00 $599.00 $1,198.00 $1,198.00 R 101-33405 PERA RATE INCREASE $63.52 $0.00 $0.00 $0.00 R 101-33406 MARKET VAL HOM CRED/LIHAC $0.00 $0.00 $0.00 $0.00 R 101-33623 MET COUNCIL - LIV COMM GRANT $0.00 $0.00 $0.00 $0.00 R 101-33624 LIVABLE COMMUNITIES $7,080.00 $7,183.25 $4,000.00 $4,000.00 R 101-34101 CITY HALL/PARK RENTAL $25.00 $31.00 $0.00 $0.00 R 101-34103 ADMINISTRATIVE FEE $0.00 $0.00 $0.00 $0.00 R 101-34105 SALE OF PUBLICATIONS $0.00 $0.00 $0.00 $0.00 R 101-34107 ASSESSMENT SEARCHES $63.99 $80.73 $50.00 $50.00 R 101-34109 COPIES $0.00 $150.00 $0.00 $0.00 R 101-34110 VARIANCE FEES $0.00 $0.00 $0.00 $0.00 R 101-34111 LEGAL FEES $0.00 $0.00 $0.00 $0.00 R 101-34112 CONDITIONAL USE PERMITS $0.00 $0.00 $0.00 $0.00 R 101-34113 ZONING AMENDMENT $75.00 $0.00 $0.00 $0.00 R 101-34114 ADVERTISING SALES $0.00 $0.00 $0.00 $0.00 R 101-34115 GENERAL GOVERNMENT MISC. $0.00 $0.00 $0.00 $0.00 R 101-34116 ENGINEERING FEES $0.00 $0.00 $0.00 $0.00 R 101-34201 FALSE SECURITY ALARM - POLICE $222.63 $222.63 $500.00 $500.00 R 101-34202 FALSE FIRE ALARM - FIRE DEPT. $0.00 $0.00 $1,000.00 $1,000.00 R 101-34203 FIRE INSPECTION FEE $0.00 $0.00 $0.00 $0.00 R 101-34205 FIRE CALL REIMBURSEMENT $51,978.85 $38,432.53 $37,000.00 $37,000.00 R 101-35101 COURT FINES $46,258.37 $27,469.25 $0.00 $0.00 R 101-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 101-36101 PRINCIPAL $5,065.63 $1,830.55 $0.00 $0.00 R 101-36102 PENALTIES & INTEREST $0.00 $0.00 $0.00 $0.00 R 101-36103 TREE REMOVAL $0.00 $0.00 $0.00 $0.00 R 101-36200 MISCELLANEOUS REVENUE $3,282.78 $2,224.80 $6,000.00 $2,000.00 R 101-36211 INVESTMENT INTEREST $1,500.00 $0.00 $0.00 $0.00 R 101-36230 DONATIONS $25.00 $0.00 $0.00 $0.00 R 101-36231 DOG PARK DONATIONS 12/07/12 3:29 PM Page 2 2011 Amt 2012 YTD Amt 2012 Budget 2013 Budget Account Descr UnderLine $443.99 $589.00 $300.00 $300.00 R 101-36240 SURCHARGES $0.00 $134.56 $0.00 $0.00 R 101-36250 REFUNDS & REIMBURSEMENTS $3,783.00 $2,334.00 $0.00 $0.00 R 101-36252 LMC INSURANCE REFUND $23.34 $16.65 $0.00 $0.00 R 101-36255 MISC $0.00 $0.00 $0.00 $0.00 R 101-39101 SALES FIXED ASSETS $0.00 $0.00 $0.00 $0.00 R 101-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 101-39999 PRIOR PERIOD ADJUSTMENT $1,210,165.90 $948,277.85 $1,178,253.00 $1,187,216.00 $100.00 FUND 201 COMMUNITY EVENTS $0.00 $0.00 $0.00 $0.00 R 201-34785 PARK EVENTS $30.85 $0.00 $0.00 $0.00 R 201-34786 WINTER EVENT $0.00 $75.00 $50.00 $50.00 R 201-34787 GARAGE SALE $2,046.45 $1,200.00 $1,500.00 $800.00 R 201-34788 DAY IN THE PARK $469.30 $401.00 $400.00 $400.00 R 201-34789 MUSIC UNDER THE TREES $0.00 $0.00 $0.00 $0.00 R 201-34790 MUGS $0.00 $0.00 $0.00 $0.00 R 201-34791 POP SALES $147.00 $380.00 $100.00 $100.00 R 201-34792 T-SHIRT SALES $0.00 $325.00 $0.00 $700.00 R 201-34793 FUN RUN/WALK $0.00 $0.00 $0.00 $0.00 R 201-34794 NATIONAL NIGHT OUT $844.34 $1,793.19 $600.00 $600.00 R 201-34795 HALLOWEEN DONATIONS $34.40 $32.47 $100.00 $50.00 R 201-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 201-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 R 201-36250 REFUNDS & REIMBURSEMENTS $147.51 $139.64 $100.00 $100.00 R 201-36255 MISC $0.00 $0.00 $0.00 $0.00 R 201-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 201-39201 TRANFER FROM GENERAL FUND BAL $3,719.85 $4,346.30 $2,850.00 $2,800.00 FUND 202 COMMUNICATIONS $0.00 $0.00 $0.00 $0.00 R 202-33600 GRANTS & AID FROM LOCAL GOV. $168.00 $107.00 $300.00 $100.00 R 202-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 202-36250 REFUNDS & REIMBURSEMENTS $19,746.77 $15,079.59 $20,000.00 $20,000.00 R 202-36253 CABLE FRANCHISE REVENUE $19,914.77 $15,186.59 $20,300.00 $20,100.00 FUND 203 RECYCLING $0.00 $0.00 $0.00 $0.00 R 203-33621 METROPOLITAN COUNCIL -BIN GRAN $4,750.00 $4,947.00 $5,000.00 $4,800.00 R 203-33622 COUNTY GRANTS $35,413.57 $35,001.22 $35,000.00 $35,000.00 R 203-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 203-36101 PRINCIPAL $94.43 $52.00 $0.00 $0.00 R 203-36102 PENALTIES &INTEREST $501.86 $472.04 $800.00 $300.00 R 203-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 203-36250 REFUNDS & REIMBURSEMENTS $12.00 $0.00 $0.00 $0.00 R 203-36255 MISC $0.00 $0.00 $0.00 $0.00 R 203-39200 INTERFUND OPERATING TRANSFERS $40,771.86 $40,472.26 $40,800.00 $40,100.00 FUND 301 TAX INCREMENT DEBT SERVICE $0.00 $0.00 $0.00 $0.00 R 301-31040 FISCAL DISPARITIES $0.00 $0.00 $0.00 $0.00 R 301-31050 TAX INCREMENT $0.00 $0.00 $0.00 $0.00 R 301-31051 DELINQUENT TAX INCREMENT $0.00 $0.00 $0.00 $0.00 R 301-33402 HOMESTEAD CREDIT $0.00 $0.00 $0.00 $0.00 R 301-33406 MARKET VAL HOM CRED/LINAC $0.00 $0.00 $0.00 $0.00 R 301-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 301-36211 INVESTMENT INTEREST 12/07/12 3:29 PM Page 3 2011 Amt 2012 YTD Amt 2012 Budget 2013 Budget Account Descr Underline $0.00 $0.00 $0.00 $0.00 R 301-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 301-39205 TRANS FROM TIF PROJECT FUND $0.00 $0.00 $0.00 $0.00 R 301-39999 PRIOR PERIOD ADJUSTMENT $0.00 $0.00 $0.00 $0.00 R 302-39200 INTERFUND OPERATING TRANSFERS FUND 302 00 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 R 302-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 302-36102 PENALTIES & INTEREST $0.00 $0.00 $0.00 $0.00 R 302-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 302-36250 REFUNDS & REIMBURSEMENTS $0.00 $0.00 $0.00 $0.00 R 302-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 302-39310 GENERAL OBLIGATION BND PROCEE $0.00 $0.00 $0.00 $0.00 R 403-39999 PRIOR PERIOD ADJUSTMENT FUND 303 02 ST/UTIL IMP DEBT SERVICE $0.00 $0.00 $0.00 $0.00 R 303-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 303-36102 PENALTIES & INTEREST $0.00 $0.00 $0.00 $0.00 R 303-36211 INVESTMENT INTEREST $68,380.60 $0.00 $0.00 $0.00 R 303-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 303-39310 GENERAL OBLIGATION BND PROCEE $68,380.60 $0.00 $0.00 $0.00 FUND 304 03 ST/UTIL IMP DEBT SERVICE $34,883.01 $41,284.62 $34,000.00 $34,000.00 R 304-36100 SPECIAL ASSESMENTS $7,091.06 $4,757.96 $6,907.00 $5,000.00 R 304-36102 PENALTIES & INTEREST $1,749.03 $1,115.51 $3,000.00 $1,000.00 R 304-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 304-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 304-39310 GENERAL OBLIGATION BND PROCEE $43,723.10 $47,158.09 $43,907.00 $40,000.00 FUND 401 CAPITAL IMPROVEMENT STREETS $377.12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $77.79 $0.00 $0.00 $0.00 $2,597.96 $2,537.17 $4,500.00 $2,000.00 $67,991.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $71,043.87 $2,537.17 $4,500.00 $2,000.00 FUND 402 CAPITAL IMPROVEMENTS $544.11 $229.23 $1,000.00 $400.00 $0.00 $70.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $544.11 $299.73 $1,000.00 $400.00 FUND 403 CAPITAL IMPROVE STORM WATER R 401-36100 SPECIAL ASSESMENTS R 401-36102 PENALTIES & INTEREST R 401-36200 MISCELLANEOUS REVENUE R 401-36211 INVESTMENT INTEREST R 401-39200 INTERFUND OPERATING TRANSFERS R 401-39201 TRANFER FROM GENERAL FUND BAL R 401-39999 PRIOR PERIOD ADJUSTMENT R 402-36211 INVESTMENT INTEREST R 402-36250 REFUNDS & REIMBURSEMENTS R 402-39101 SALES FIXED ASSETS R 402-39200 INTERFUND OPERATING TRANSFERS R 402-39201 TRANFER FROM GENERAL FUND BAL R 402-39999 PRIOR PERIOD ADJUSTMENT $1,099.75 $862.19 $1,800.00 $1,000.00 R 403-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 403-36250 REFUNDS & REIMBURSEMENTS $0.00 $0.00 $0.00 $0.00 R 403-37230 PENALTIES $0.00 $0.00 $0.00 $0.00 R 403-37300 STORM SEWER FEE $0.00 $0.00 $0.00 $0.00 R 403-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 403-39201 TRANFER FROM GENERAL FUND BAL $0.00 $0.00 $0.00 $0.00 R 403-39999 PRIOR PERIOD ADJUSTMENT 12/07/12 3:29 PM Page 4 2011 2012 2012 2013 R 405-31050 TAX INCREMENT Amt YTD Amt Budget Budget Account Descr UnderLine $1,099.75 $862.19 $1,800.00 $1,000.00 R 405-33406 MARKET VAL HOM CRED/LINAC FUND 404 PARK IMPROVEMENT $0.00 $0.00 $0.00 $22,994.70 $8,305.30 $0.00 $0.00 R 404-33130 CDBG/DNR $0.00 $0.00 $0.00 $0.00 R 404-33400 STATE GRANTS AND AID $785.09 $1,202.69 $1,200.00 $1,000.00 R 404-36211 INVESTMENT INTEREST $9,750.00 $0.00 $0.00 $0.00 R 404-36230 DONATIONS $0.00 $2,150.78 $0.00 $0.00 R 404-36255 MISC $67,991.00 $0.00 $0.00 $0.00 R 404-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 404-39201 TRANFER FROM GENERAL FUND BAL $0.00 $0.00 $0.00 $0.00 R 404-39204 TRANS FROM COMMUNITY EVENT $0.00 $0.00 $0.00 $0.00 R 404-39999 PRIOR PERIOD ADJUSTMENT $101,520.79 $11,658.77 $1,200.00 $1,000.00 FUND 405 TIF -PROJECTS $162,193.78 $159,807.31 $161,000.00 $180,000.00 R 405-31050 TAX INCREMENT $1,814.94 -$6,184.60 $0.00 $0.00 R 405-31051 DELINQUENT TAX INCREMENT $6,344.00 $0.00 $0.00 $0.00 R 405-33406 MARKET VAL HOM CRED/LINAC $0.00 $0.00 $0.00 $0.00 R 405-33419 LARPENTEUR AVE REIMBURSEMENT $0.00 $0.00 $0.00 $0.00 R 405-36210 INTEREST EARNINGS $805.81 $1,657.24 $2,000.00 $1,500.00 R 405-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $50,000.00 R 405-36255 MISC $0.00 $0.00 $0.00 $0.00 R 405-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 405-39207 TRANS FROM DEBT SERVICE FUND $0.00 $0.00 $0.00 $0.00 R 405-39999 PRIOR PERIOD ADJUSTMENT $171,158.53 $155,279.95 $163,000.00 $231,500.00 $0.00 FUND 407 SEWER IMPROVEMENT $0.00 $0.00 $0.00 $0.00 R 407-36200 MISCELLANEOUS REVENUE $2,653.15 $2,080.07 $4,000.00 $2,000.00 R 407-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 407-37240 SEWER CON NECTIONS/RECON N ECTI $0.00 $0.00 $0.00 $0.00 R 407-39200 INTERFUND OPERATING TRANSFERS $2,653.15 $2,080.07 $4,000.00 $2,000.00 R 413-36250 REFUNDS & REIMBURSEMENTS FUND 409 WATER UTILITY $0.00 $0.00 $0.00 R 413-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 409-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 409-36251 ST. PAUL WATER SURCHARGE $0.00 $0.00 $0.00 $0.00 FUND 412 02 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 R 412-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 $0.00 FUND 413 03 ST/UTIL CONSTRUCTION $0.00 $0.00 $0.00 $0.00 R 413-33000 INTERGOVERNMENTAL REVENUE $0.00 $0.00 $0.00 $0.00 R 413-33600 GRANTS & AID FROM LOCAL GOV. $0.00 $0.00 $0.00 $0.00 R 413-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 413-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 413-36250 REFUNDS & REIMBURSEMENTS $0.00 $0.00 $0.00 $0.00 R 413-39200 INTERFUND OPERATING TRANSFERS $0.00 $0.00 $0.00 $0.00 R 413-39310 GENERAL OBLIGATION BND PROCEE $0.00 $0.00 $0.00 $0.00 FUND 601 SEWER UTILITIES $0.00 $0.00 $0.00 $0.00 R 601-33000 INTERGOVERNMENTAL REVENUE $0.00 $0.00 $0.00 $0.00 R 601-36100 SPECIAL ASSESMENTS $0.00 $0.00 $0.00 $0.00 R 601-36101 PRINCIPAL 12/07/12 3:29 PM Page 5 2011 2012 2012 2013 $58,608.09 Amt YTD Amt Budget Budget Account Descr UnderLine $0.00 $0.00 $0.00 $0.00 R 601-36102 PENALTIES & INTEREST $0.00 $0.00 $0.00 $0.00 R 601-36104 SEWER ASSESSMENT $1,261.28 $1,540.17 $2,300.00 $2,000.00 R 601-36211 INVESTMENT INTEREST $0.00 $0.00 $0.00 $0.00 R 601-36230 DONATIONS $0.00 $0.00 $0.00 $0.00 R 601-36250 REFUNDS & REIMBURSEMENTS $0.00 $20,622.32 $0.00 $0.00 R 601-36255 MISC $269,700.74 $220,844.07 $242,000.00 $242,000.00 R 601-37210 SEWER SALES AND SERVICE $0.00 $0.00 $0.00 $0.00 R 601-37215 DELINQUENT SEWER RECEIPTS $0.00 $0.00 $0.00 $0.00 R 601-37230 PENALTIES $0.00 $0.00 $0.00 $0.00 R 601-37240 SEWER CON NECTIONS/RECON NECTI $0.00 $0.00 $0.00 $0.00 R 601-39101 SALES FIXED ASSETS $0.00 $0.00 $0.00 $0.00 R 601-39999 PRIOR PERIOD ADJUSTMENT $270,962.02 $243,006.56 $244,300.00 $244,000.00 FUND 602 STORM SEWER ENTERPRISE FUND $223.19 $280.78 $500.00 $60,725.17 $58,608.09 $55,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $60,948.36 $58,888.87 $55,500.00 FUND 999 GASB34 $300.00 R 602-36211 INVESTMENT INTEREST $61,000.00 R 602-37300 STORM SEWER FEE $0.00 R 602-39200 INTERFUND OPERATING TRANSFERS $0.00 R 602-39999 PRIOR PERIOD ADJUSTMENT $61,300.00 -$903.00 $0.00 $0.00 $0.00 R 999-31010 CURRENT AD VALOREM -$84,783.00 $0.00 $0.00 $0.00 R 999-36100 SPECIAL ASSESMENTS $4,250.00 $0.00 $0.00 $0.00 R 999-39101 SALES FIXED ASSETS -$81,436.00 $0.00 $0.00 $0.00 $1,985,170.66 $1,530,054.40 $1,761,410.00 $1,833,416.00 �E r - I N 4. 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Staff recent- ly received word that the City's application is eligible for up to $60,890. Whether the City receives more than $50,000 depends on the number of applicants versus the available dol- lars. The Council has the opportunity to withdraw the application until December 21. None of this information is different than we discussed or expected. I am simply giving the Coun- cil the option to exercise the opt out provision. If the Council wants to proceed as planned, I simply need to know that. I included recent emails from the Met Council regarding the City's application. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: Action Requested Meeting Date December 11, 2012 ITEM NUMBER 1/I Grant Consent Public Hearing Discussion X STAFF INITIAL Action Resolution APPROVED BY ADMINISTRATOR Work Session DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The inflow and infiltration grant application was submitted about 6 weeks ago. Staff recent- ly received word that the City's application is eligible for up to $60,890. Whether the City receives more than $50,000 depends on the number of applicants versus the available dol- lars. The Council has the opportunity to withdraw the application until December 21. None of this information is different than we discussed or expected. I am simply giving the Coun- cil the option to exercise the opt out provision. If the Council wants to proceed as planned, I simply need to know that. I included recent emails from the Met Council regarding the City's application. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: Heather Butkowski From: Reimer, Chuck <chuck.reimer@metc.state.mn.us> Sent: Tuesday, November 20, 2012 2:10 PM To: Heather Butkowski Cc: Atkins, John Subject: The 2012 Application for Municipal I/I Grant for Lauderdale Review Importance: High Heather, The 2012 Application for Municipal 1/1 Grant for Lauderdale Review Metropolitan Council Environmental Services (MCES) staff has completed its review of the eligibility of proposed expenses and determined a Preliminary Minimum Allocation (PMA) for the 2012 Municipal I&I Grant Program. As with the previous 2010 1&1 Grant program, the maximum grants to any city cannot exceed 50% of eligible I&I costs. Ir addition, as the total requested exceeded available funding, all individual PMAs were pro -rated and are less than the maximum for each applicant. The total eligible project amount stated in your application is $249,667. MCES staff has determined the total eligible project amount to be $124,834. The PMA for your city is calculated at $60,890. Metropolitan Council guidelines provide each city the opportunity to withdraw or partially withdraw (if there are multiple projects) by submitting withdrawal intentions no later than December 21St. MCES staff will then re -allocate any funds arising from withdrawals and, if available, any unused funds from the 2010 grant and determine a Final Reimbursement Award (FRA) for each city. Notification of FRAs will occur by December 31, 2012. If you have any questions or concerns, please contact Chuck Reimer via email at Chuck. Reimer@METC.state.mn.us. Chuck Reimer MCES Finance chuck. reimer(cD-metc.state.m n. us P. 651.602.1802 1 F. 651.602.1477 390 North Robert Street I St. Paul, MN 155101 1 metrocouncil.org This email is intended to be read only by the intended recipient. This email may be legally privileged or protected from disclosure by law. If you are not the intended recipient, any dissemination of this email or any attachments is strictly prohibited, and you should refrain from reading this email or examining any attachments. If you received this email in error, please notify the sender immediately and delete this email and any attachments. Heather Butkowski From: Reimer, Chuck <chuck.reimer@metc.state.mn.us> Sent: Tuesday, November 27, 2012 9:59 AM To: Brian Wagstrom (bwagstrom@eminnetonka.com); Craig Eldred (celdred@waconia.org); Craig Schlichting (Craig.Schlichting@newbrightommn.gov); Dan Curley (dcurley@shoreviewmn.gov); Daniel Faulkner (danfa@bolton-menk.com); David Martini (davidma@bolton-menk.com); Heather Butkowski; James Hauth (JHauth@cityofeagan.com); Jesse Struve Ostruve@ci.orono.mn.us); Jim Kosluchar (koslucharj@ci.fridley.mn.us); Jim Stremel (Jim.Stremel@BDMCE.com); Joe Shamla Oshamla@ci.chanhassen.mn.us); John Anderson; John Bradford Obradford@HOPKINSmn.com); John Sachi Osachi@southstpaul.org); Justin Messner Omessner@wsbeng.com); Kelly Moriarity (kelly.moriarity@ci.minneapolis.mn.us); Kelsey Johnson; Kevin Schorzman (kschorzman@ci.farmington.mn.us); Kristine Giga; Maggie McCallum (mmccallum@mapleplain.com); Matt Saam (msaam@cityofwsp.org); Mitch Berg (mberg@ci.bayport.mn.us); Mitch Hoeft (mhoeft@goldenvalleymn.gov); Monica Heil (MHeil@wsbeng.com); Morgan Dawley (MDawley@wsbeng.com); Ross Bintner (RBintner@EdinaMN.gov); Steve Love(steve.love@ci.maplewood.mn.us); Terry Post (tpost@long lakemn.gov); Timothy Kampa (tkampa@ci.bloomington.mn.us); Todd Hubmer Cc: Atkins, John Subject: 2012 II Grant - The Next Steps Preliminary Minimum Allocation (PMA) notices were emailed to cities 11/20/12. Cities can withdraw their application through 12/21/12. After 12/21/12, we will determine the Final Reimbursement Awards. The funds from cities that withdraw will be allocated proportionally, not to exceed 50% of the eligible costs. The cities that are remaining in the program will be notified of their FRA and the grant agreements will be distributed on or before 12/31/12. The signed Grant Agreements are due 3/1/2013. These need to be submitted along with a City Council Resolution authorizing the application for and execution of, the Grant. I have been requested to send a list of the communities that applied for the 2012 II Grants. They are shown below. Arden Hills Bayport Bloomington Chanhassen Eagan Edina Excelsior Farmington Fridley Golden Valley Greenwood Hopkins Lakeville Lauderdale Long Lake Maple Plain Maplewood Minneapolis Minnetonka Mound New Brighton Newport Orono Roseville Shoreview South St. Paul St. Anthony Tonka Bay Waconia West St. Paul Chuck Chuck Reimer MCES Finance chuck. reimer(a)m etc.state.mn.us P. 651.602.1802 1 F. 651.602.1477 390 North Robert Street I St. Paul, MN 155101 1 metrocouncil.org This email is intended to be read only by the intended recipient. This email may be legally privileged or protected from disclosure by law. If you are not the intended recipient, any dissemination of this email or any attachments is strictly prohibited, and you should refrain from reading this email or examining any attachments. If you received this email in error, please notify the sender immediately and delete this email and any attachments. 2 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion A, Action T Resolution Work Session Meeting Date December 11, 2012 ITEM NUMBER Dog Park Lights STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: After the last meeting, I sent out an email to the dog park users asking if anyone would be willing to volunteer to turn on/off the lights at the hockey rink for the dog park users in the evening. I received two responses and I spoke to both of them. A couple from Roseville brings their dogs every night around 5:00 p.m. and are there about an hour. The other indi- vidual is Diane Galvin who lives in Lauderdale. She was flexible in her scheduling. We discussed the possibility of the Roseville couple turning the lights on at 5:00 p.m. and Diane turning them off at 7:00 p.m. That worked for them and they would work it out between them if one or the other wasn't available. If this seems like a workable plan to the Council, I will get it organized. If not, it can be tweaked or scrapped. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: ACTION REQUESTED LAUDERDALE COUNCIL Consent MEETING DATE December 11, 2012 Special Public Hearing ITEM NUMBER Public Entity Innovation Grant Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR BACKGROUND: During the recent discussion of recycling rates, I mentioned Ramsey County will be working with cities to achieve state -mandated recycling goals. The County has suggested Lauderdale and Falcon Heights work together on management of bulky waste items. The County has made $1,500,000 in funds available through the Public Entity Innovation Grant Program for 2012-2013, with up to $100,000 available per award. Bulky waste is considered anything that is too large to be collected with regular garbage service such as couches, appliances, etc. Most residents would have to pay their garbage hauler or other company a fee to collect these items from their residence. Multi -family property owners are also faced with the increased cost of bulky waste items left beside the dumpster by residents moving out, or illegal dumping. Deb Jones from Falcon Heights and I recently submitted a Letter of Intent to the County requesting $200,000 ($100,000 per city) for this project. The Letter of Intent is currently being reviewed. Once we receive approval to proceed, we can draft an application for the grant. Applications are due January 1 (or the beginning of every quarter). Here are a few objectives of the grant application: • Create a one-time pilot project for 2013 that would provide single family and multi -family property owners vouchers to cover most or all of the cost of getting rid of a bulky waste item. • Hire a consultant from Foth Environment & Infrastructure (the County's contracted consultant) to create a survey for residents, facilitate meetings with garbage haulers and multi -property owners, research other voucher programs, help market the program, and create a final survey and report. I have attached the Letter of Intent and application materials for your review. Staff will prepare and sub- mit the grant application once we receive the notice to proceed. The Council does not need to adopt a Resolution or take any action until a grant award is received. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: My VM0,71 TRO., // T�i �1 ffif V IVi. November 19, 2012 Jean Buckley Health Educator Saint Paul - Ramsey County Public Health 2785 White Bear Ave. N., Suite 350 Maplewood, MN 55109 Dear Ms. Jean Buckley: CITY OF FALCON HEIGHTS http://www,falconheights.org This letter is notification of intent by the City of Falcon Heights and the City of Lauderdale to apply for a $200,000 Public Entity Innovation Grant to address recycling and resource recovery. The two cities will work in partnership on the proposed project. Both cities have identified a need for bulky item collection for residents beyond neighborhood clean-up events now in place, for example: • Residents who do not have a vehicle or the physical capability of taking items to the annual clean-up or another drop-off site Residents who move out of homes and apartments or who replace household items at all times of the year Apartment building owners left with bulky items when tenants move out The proposed project will set up a pilot program that will provide vouchers to residential property owners to pay all or part of the cost of one bulky item pick-up per household during the period of the pilot. As part of the project the cities will seek the assistance of consulting resources available through Ramsey County to help coordinate the project, research similar voucher programs, explore recycling options for bulky items, plan with city personnel, coordinate with owners of multi- family buildings and licensed haulers, assist with public education, gather data and evaluate the program. Sincerely, Deborah Jones Zoning and Planning Director City of Falcon Heights 2077 Larpenteur Avenue West Falcon Heights, MN 55113 Jim Bownik Assistant City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Ramsey County 2012 - 2013 Public Entity Innovation Grant Guidelines and Application Instructions Purpose The Ramsey County Board of Commissioners established a Public Entity Reduction and Recycling Grants Project to provide financial assistance to public entities for the purpose of creating and implementing innovative programs to increase source reduction and residential recycling efforts, initiate residential organic management programs, expand public space recycling, and address bulky waste management. Total funds in the amount of $1,500,000 are available in 2012 — 2013 for the entire project. No single award may exceed $100,000; the specific number of awards made will be determined by the number of applications received, and in consultation with a review committee (comprised of county staff, other public and private sector recycling experts, and community representatives) established to review applications for their ability to achieve program objectives. This project is authorized under the County's Solid Waste Master Plan, the policy document that guides county -wide solid waste management decision-making and planning. The Master Plan specifies how Ramsey County will achieve state -mandated recycling goals. Eligible Applicants Eligible applicants include municipalities, Independent School Districts, park boards, watershed districts, libraries and other public entities in Ramsey County. The University of Minnesota, Minnesota State Colleges and Universities (MNSCU), State of Minnesota, and metropolitan agencies and commissions are not eligible for grant funding under this program. Obiectives Program objectives include: • increased residential, small-business, school-based and public -space recycling, • establishment or expansion of organics management programs, • appropriate management of bulky wastes, • expanded public understanding and support of county recycling and solid waste management goals, and • additional environmental benefits (such as energy efficiency, water conservation and sound resource management) that may be realized in conjunction with enhanced recycling activities. Examples of eligible projects include, but are not limited to: • Design and implementation of incentives to enhance residential curbside collection programs, such as pay -as -you -throw, rebate, credit, aggressive volume -based pricing, recognition, or other incentive programs. • Development of partnerships to create more efficient delivery of residential recycling services. • Evaluation and implementation of regulatory approaches, such as mandatory recycling ordinances. Innovation Grant Guidelines and Application Instructions 6/13/2012 Page 1 of 3 • Creation of an educational tool, such as a video, for the school community on food waste recycling. • Purchase of equipment or upgrade to kitchen infrastructure to support organics recovery in a school's cafeteria. • Expanded or enhanced services for multi -unit recycling, such as improvements in the collection of recyclable materials at multi -unit dwellings, expanded outreach and technical assistance. • Purchase of recycling bins, carts or containers that will lead to more recycling. • Design and implementation of residential collection of source -separated organics for delivery to a composting facility. • Implementation of a special collection program for recycling of bulky wastes, such as carpet and mattresses. • Expansion of public space recycling to include fairs and festivals, collection of recyclables and/or organics at special events (e.g., community festivals) and other away -from -home locations (e.g., community centers and parks). • Production and dissemination of educational information to increase awareness and participation in recycling programs. • Inclusion of small businesses and churches in a municipal curbside collection program. • Projects within communities of color to increase recycling participation. Selection Criteria Applications will be reviewed for the extent to which they address the following: 1. Impact (40%) Increased recycling and/or organic waste management and/or diversion of bulky wastes from the mixed municipal waste stream. Also see "Objectives" above. 2. Innovation (20%) What makes the project innovative? 3. Evaluation (15%) Are specific measures of project success included? Are quantifiable process and outcome objectives identified? 4. Budget (10%) Will resources be used efficiently? Is the budget appropriate to the project as proposed? 5. Collaboration (10%) Does the project involve partnership with other entities (such as municipalities, community groups and other partners)? 6. Timeline (5%) Is the timeframe for the project reasonable and consistent with Application Guidelines? Reportine Recipients of grants must submit progress reports with each invoice during the project period. A final report must be submitted with the final invoice. Reports will be in a form provided by the County and must detail progress towards meeting goals, adherence to timeline, and spending status. Final reports must include barriers encountered and solutions implemented, lessons learned, and the plan for continuation. Innovation Grant Guidelines and Application Instructions 6/13/2012 Page 2 of 3 Guidelines 1. Grant funds may not support existing activities or operations. Funding is intended for new and innovative projects or to expand the scope of existing waste management efforts. Funding is intended to initiate and defray initial capital, start up, and education/promotional costs for implementation of activities. 2. Eligible expenses include but are not limited to: consulting/contracting services, new supplies, educational campaigns, and equipment purchase and installation. Support of ongoing staffing needs is not an eligible expense; however, one-time, short-term staffing specific to the activities described in the application may be approved. 3. Grantees will invoice the County on a monthly basis (or other agreed upon timeframe) for expenses incurred not to exceed the total amount of the grant award, on an invoice form approved by the county. 4. Priority will be given to projects that demonstrate a strong plan to sustain the activities after grant funds have been exhausted; projects that are readily replicable in other locations may be favored. 5. The committee reviewing the applications reserves the right to recommend award of partial funding for project proposals. 6. Projects must be completed within 24 months of grant award date. 7. Upon grant award, the applicant must submit a resolution from its governing board, authorizing execution of a grant agreement with Ramsey County, along with certificates of insurance and the public entity's W-9, if not already on file with the County. Application and Timeline • If the requested amount is equal to or less than $25,000, a full application is required. • If the requested amount is over $25,000, the first step is to submit a letter of intent. 1. Full applications must be submitted by 4:30pm on the first business day of each quarter (January, April, July and September). 2. Letters of intent (if required, see above) are accepted at any time. 3. Applications and letters of intent must be submitted to Rae Eden Frank, Ramsey County Public Health, Environmental Health Section, 2785 White Bear Ave No, Suite 350, Maplewood, MN 55109. 4. A complete application will include: (a) a cover letter, (b) the completed application form, (c) budget and (d) any supporting documentation. S. The letter of intent must include a brief description of the project that addresses the project scope and design, expected outcomes, practices or policies that will be changed during the project, key individuals participating in the project and their roles, project timeline, why project is compelling and worth funding and a narrative budget including the project cost estimate and explanation of cost. (2 pages maximum). 6. Applications will be reviewed once a quarter and notifications will be made shortly thereafter. 7. Proposals will continue to be accepted as long as funds are available. Once all funds have been committed, no additional applications will be considered. 8. All grant -funded work must be completed within 2 years of the grant award. For more information For assistance with the application and any program -related questions please contact Rae Eden Frank at 651-266-1153 or Rachel.Frank@co.ramsey.mn.us. County staff will provide feedback to interested applicants prior to the application deadline. You are encouraged to contact county staff for assistance with developing a project or reviewing draft project ideas. Innovation Grant Guidelines and Application Instructions 6/13/2012 Page 3 of 3 Ramsey County 2012- 2013 Public Entity Innovation Grant APPLICATION (All sections must be completed) • If the requested amount is equal to or less than $25,000, submit the proposal using this application. • If the requested amount is over $25,000, the first step is to submit a letter of intent. (See Grant Guidelines and Application Instructions for more information). Applications Due: By 4:30pm on the first business day of each quarter (January, April, July and September). Letters of intent can be submitted at any time. Submit applications to: Rae Eden Frank, 651-266-1153 • By Mail: Ramsey County Public Health, Environmental Health Section, 2785 White Bear Avenue North, Suite 350, Maplewood, MN 55109. • By E-mail: Rachel.Frank@co.ramsey.mn.us Applicant Information Public Entity: Contact Name: Contact Title: Mailing Address: Phone: E-mail Address: Project Title: Grant Request: $ Authorizing Signature: (person with authority to enter into a contract with Ramsey County) Name (printed): Title: Date: Project Information 1. Project Description Provide a written description that addresses the following items: a) Project scope and design b) Expected outcomes c) Practices or policies that will be changed during the project d) Key individuals participating in project and their roles e) Project timeline f) Why project is compelling and worth funding g) How the project will be continued without additional funding from Ramsey County. Innovation Grant Application 8/3/2012 Page 1 of 2 2. Impact Explain how this project will result in increased recycling and/or organic waste management and/or diversion of bulky wastes from the mixed municipal waste stream. 3. Innovation Describe how the project is new, unique, a new twist on a current practice, or an adoption of a new practice that is not yet widespread. 4. Project Work Plan List and describe the main tasks that will be undertaken and the estimated time required for each task in the following areas: a) Project Planning and Design b) Project Implementation c) Evaluation of Project Outcomes d) Reporting (Monthly with invoices and Final) S. Project Budget (see attached) 6. Evaluation Describe how you will measure and evaluate the success of the project. Provide a measurement for each major project goal and outcome listed in Sections 1 and 4 above. 7. Collaboration Describe partnerships with other entities that this project involves (such as municipalities, community groups and other partners). Describe how you will share the results of your project externally with other relevant entities, as well as internally. Innovation Grant Application 8/3/2012 Page 2 of 2 Ramsey County Public Entity Innovation Grant Project Budget Name of Public Entity: Project Title: Name of Contact Person for Budget: Phone: Line Item 1. Staff/Personnel E-mail: Total Proposed A $ 2. Consultant Fees $ 3. Incentives $ 4. Supplies $ S. Marketing and Communications $ 6. Equipment $ 7. Other Expenses $ 8. Total $ Innovation Grant Budget 7/12/2012 Page 1 of 3 Ramsey County Public Entity Innovation Grant Project Budget Narrative A. Please present a brief justification for the budget items requested. Include an explanation of how costs were determined. Keep in mind that this is a budget for the whole proiect and may span anywhere from a onetime purchase of equipment to activities that may take place over a 12 month or more timeframe. All costs must be directly related to project activities. 1. Staff/Personnel: Indicate for each position the name and title, the full time equivalent on this project, the expected rate of compensation, and the total amount. Staff time is an eligible expense only if it is in addition to the ordinary staff, such as an intern, temporary assignment, or increase in hours. Staff time already budgeted for in your annual budget is not an eligible expense. 2. Consultant Fees: If you plan to hire consultants for specific services on a fee basis, please indicate: (1) the name(s) of the consultant(s); (2) the number of hours; (3) the cost per hour; and, (4) the service(s) being provided. 3. Incentives: List the incentives and the cost associated with each one. Incentives must be tied directly to an activity that motivates environmentally -responsible behavior. The grant proposal must explain how the incentive will be used to motivate behavior change in order to meet grant objectives. 4. Supplies: List the supplies and the costs related to the purchase of items needed for your project. Supplies include office supplies, pens, paper, copying, etc. 5. Marketing and Communications: List the items and associated costs for all marketing and activities directly related to project promotions. Examples include printing, mailing, distribution, advertising, and translation/interpretation costs. 6. Equipment: Itemize all costs of equipment. Equipment purchases must be directly related to meet grant objectives and the purpose must be described in the grant proposal. Examples include organics bins or other equipment for waste abatement. 7. Other Expenses: All project cost items, not included in the previous definitions must be specified here. Examples include travel, mileage, training, or other project related costs not listed above. The grant proposal must explain how these costs are associated with the project and are necessary for meeting the grant objectives. 8. Total: No single award may exceed $100,000. No narrative required for this line. Innovation Grant Budget 7/12/2012 Page 2 of 3 Ramsey County Public Entity Innovation Grant B. If the proposed project will cost more than $100,000, please estimate the additional funds needed to ensure a successful project outcome: C. If funding from other sources has been secured, or will be requested to support this project, please indicate: (1) the dollar amount; (2) the source of these funds; and, (3) when a final decision regarding the funding requests is expected. D. If your agency is making any "in-kind" contributions to this project, please describe. This is not a requirement for funding, but may help give a more realistic picture of the resources needed for the success of the project. Innovation Grant Budget 7/12/2012 Page 3 of 3 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date December 11, 2012 ITEM NUMBER Fire Call Charge Backs STAFF INITIAL 4P APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: On occasion, the fire department is called upon to clean up after motor vehicle accidents and respond to spills and gas main breaks. This happened in August when a gas line near Brandychase was hit by a contractor working for Qwest. It is my understanding that the gas main was not located properly. Staff spoke to the contractor about the incident and we were told Xcel Energy would pay for the cost of the fire response. The bill totaled $965.87 for two hours of assistance by the fire department. Shortly after submitting the bill to Xcel En- ergy we received the attached letter from their Claims Investigator, Paul Hillestad. In order to ensure reimbursement for these sorts of calls, the City must have an ordinance in place. The League memo explains this in greater detail. The question for the Council is whether you wish to seek reimbursement for fire calls or in what instances you would seek reimbursement. I surveyed a number of cities. Many of them charge contractors in these instances but some do not. • Those who bill: Morris, Spring Lake Park -Blaine -Mounds View Fire, Morgan, Melrose, Montgomery, Brooklyn Park (except Xcel), Ramsey County • Those who do not: Savage, Mound Philosophically, it comes down to whether the tax levy should support this service or the user of the service. For example, a couple of years ago Falcon Heights decided to charge for accident clean up because they have a number of accidents each year at Larpenteur and Snelling. Their ordinance is attached. During the work session, I am looking for the Council's perspective on the issue and wheth- er to pursue it further. OPTIONS: STAFF RECOMMENDATION: &, Xcel Energy City of Lauderdale 1891 Walnut St Lauderdale, MN 55113 Paul Hillestad Claims Investigator 1700 County Road E East White Bear Lake, MN 55110 RE: Fire call on 8/10/2012 between Fulham and Pleasant St on Larpenteur Ave To Whom It May Concern: Thank you and your department for assisting our gas trouble crew in the safe restoration of the gas service at the above address. We appreciate your service very much. We have received your bill for $965.87.00 for assistance provided. Xcel Energy does not reimburse local fire departments for services rendered based on the following rationale. In all communities that we serve we typically pay a large amount of property tax yet we do not require nor do we receive any benefits for taxes paid. Again, we appreciate your services and are ready to assist your fire crews in any case of emergency that they may encounter. Sincerely, Paul Hillesta Claims Investigator 651-779-3171 r2OFj�MINU NESOTA CITIES CONNECTING & INNOVATING SINCE 1913 RISK MANAGEMENT INFORMATION CHARGING FOR FIRE CALLS Authority to Charge for Fire Calls For many years, the authority to charge for fire calls has been unclear. However, in 2003, the Minnesota Legislature passed legislation giving cities express authority to impose fees for emergency services, including fire protection. A city's ability to charge fire fees involves an interplay between three statutes. Minn. Stat. § 415.01, subd. 2, allows cities to charge for emergency services by passing an ordinance that specifies the amount and manner of the charge. The exact text is as follows: Highlight Minn. Stat. § 415.01, subd. 2, allows cities to charge for emergency services by passing an ordinance that specifies the amount and manner of the charge. A city may exercise the power under sections 366.011 and 366.012 relating to charges for emergency services only if the city adopts an ordinance authorizing the manner and amount of charging for those services. Minn. Stat. §§ 366.011 and 366.012 apply to towns. Under Minn. Stat. § 366.011, a town can impose fees for fire protection services provided by or contracted for by the town. If the charge is not paid, the town can use any means available to private parties to collect it or may certify the unpaid charge with the county auditor for collection with taxes to any real property within the state. Minn. Stat. § 366.012 explains the process for certifying charges with the county auditor. By its terms, Minn. Stat. § 415.01, subd. 2 give cities these same powers. In 2005, the Legislature amended Minn. Stat. §§ 366.011 and 366.012 to specifically give towns, and thereby cities, the authority to certify the unpaid charge to the auditor of any county in the state in which the person who received fire protection services owns real property. The county auditor is responsible for remitting to the city all charges collected on behalf of the city. Therefore, a city can certify unpaid fees regardless of where the property is located in the state. An important note to remember is that fire services generally include not only fire fighting, but first responders as well. Any ordinance authorizing fire service charges should define fire services broadly enough to include both of these activities. Contractual Issues in Collecting Charges While this law clarifies a long-standing question about city authority, collecting these fees may be complicated in some situations by a 1959 Attorney General opinion that applied contract law to the This material is provided as general information and is not a substitute for legal advice. Consult your attorney for advice concerning specific situations. LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE. WEST PHONE: (651) 281-1200 FAX: (651) 281-1298 INSURANCE TRUST ST. PAUL. MN 55103-2044 TOLL FREE: (800) 925-1122 WEB: WWW.LMC.ORG provision of fire services; the opinion stated that there should be a request for service before the city has an enforceable claim against the property for reimbursement. l When a homeowner calls the city for services, the homeowner likely agrees to pay the fee, especially if the city publicizes that it charges a fee. The situation is less clear if someone other than the property owner contacts the fire department. Ignoring such fires could be dangerous to nearby property and persons; accordingly, for public safety reasons a fire department would generally not stand by while a building burns. Even in these situations, a city could avoid contractual problems by using implied contract theory. The elements of an implied contract are (1) a benefit conferred by one party to another (2) appreciation of that benefit by the receiving party and (3) acceptance of that benefit when retention without payment is inequitable.2 Most citizens have an expectation of fire service if a city has a fire department. Moreover, a city can show in the vast majority of cases that preventing property from burning down is a benefit to the property owner. Providing Service to Property Outside of the City Many cities contract with towns or other cities to provide fire protection, requiring the city fire department to provide service outside of the city. These contracts typically authorize cities to bill the recipient of the fire protection service who lives outside the city. Cities have the authority to use any means available to private parties to collect unpaid charges, regardless of where the property is located.3 Minn. Stat. § 415.01, subd. 2, also gives cities the ability to certify for collection with taxes the unpaid fire charges on property located outside of city limits that is anywhere within the state. This statute states that cities may exercise the "power under sections 366.011 and 366.012 relating to charges for emergency services."4 One of these powers is certifying unpaid fire charges. With the 2005 amendment, the Legislature did not limit a city's authority to certify unpaid charges to property within a city's borders. Different Rate Structures Fire departments often respond to car fires, sometimes to non-residents of the city, or to another entity covered by a fire protection contract. Cities have inquired whether they can charge higher rates for these calls. Unequal fees implicate several constitutional concerns. The Supreme Court ruled in Mem'l Hosp. v. Maricopa County, that denial of "basic necessities of life" impedes the constitutional right to travel.5 Fire protection might be a basic necessity and unequal charges may be a form of denying this basic necessity. Additionally, higher taxes and more stringent licensing requirements imposed on non-residents have run afoul of both the Constitution's equal protection 'A.G. Op. 688-a (Oct. 6, 1959). 2 8 Dunnell Minn. Digest, Contracts § 2.05a (5"' ed. 2003). 3 Minn. Stat. § § 366.011, 415.01, subd. 2. 4 Minn. Stat. § 415.01, subd. 2. 5 Mem? Hosp. v. Maricopa County, 415 U.S. 250 (1974) (denying non-residents free non -emergency medical care violated the right to travel). 2 and commerce clauses.6 Because of the possible constitutional implications resulting from different rates, it is probably preferable to have a uniform policy when charging for fire calls. Policy Considerations Since this law was enacted, several cities have passed ordinances charging fire fees and more are considering this option. Aside from the concerns mentioned above, cities should consider the following issues before charging fire protection fees. First, the city should consider whether charging fire fees is the best choice. Some citizens may argue that the mechanisms for collecting and enforcing property taxes are already in place and that paying for fire services out of general revenue may be a better option than charging for fire calls. Second, the city should decide whether it is prepared to collect charges when the fee is not covered by insurance. Some insurance policies will only pay if the property owner has an obligation to the city. If the city only collects fees in limited instances, the insurance company could argue that the property owner does not really have an obligation to the city. Furthermore, if the city aggressively attempts to collect fees from persons having insurance but looks the other way for persons not having insurance, the city could be committing insurance fraud. Learn More Read more about response distance requirements, selection and election, job duties, codes of conduct, and more firefighter topics in: HR Reference Manual Third, if the city decides to charge fire fees, the statutes do not limit the amount of fees a city may charge. However, as is usually true for city fees, the fee should be reasonably related to the city's cost in providing the service. Finally, keep in mind that all fire fee collections belong to the city, not the fire relief association or fire department, and should be deposited in the city's accounts. Model Ordinances Ordinance A: This is the basic model ordinance. The city will use all practical and reasonable means to collect the unpaid charge and may certify the amount to the auditor in any county in which the service recipient owns real property. Ordinance B: The city charges the town or other city, rather than the individual, for fire services pursuant to a Fire Protection Contract. The fees would have to be specified in the Contract. Loss Control, 12/07 6 Metro. Life Ins. Co. v. Ward, 470 U.S. 869 (1985) (taxing non-residents at higher rate than residents violated equal protection clause); State v. Kolla, 672 N.W.2d 1 (Minn. Ct. App. 2003) (charging higher state license fee to non- residents violated commerce clause); 9 McQuillin, Municipal Corporations, § 26.48 (3rd ed. Revised 1995). ORDINANCE NO. AN ORDINANCE ESTABLISHING FEES FOR EMERGENCY PROTECTION FIRE SERVICES [Ordinance A: The basic model ordinance.] THE CITY COUNCIL OF THE CITY OF , MINNESOTA DOES ORDAIN: SECTION ONE: PURPOSES AND INTENT This ordinance is adopted for the purpose of authorizing the City of charge for fire service as authorized by Minn. Stat. §§ 366.011, 366.012, and 415.01. to SECTION TWO: DEFINITIONS (A) "Fire service" means any deployment of Ere fighting personnel and/or equipment to extinguish a fire or perform any preventative measure in an effort to protect equipment, life, or property in an area threatened by fire. It also includes the deployment of fire fighting personnel and/or equipment to provide fire suppression, rescue, extrication, and any other services related to fire and rescue as may occasionally occur. (B) "Fire service charge" means the charge imposed by the City for receiving fire service. (C) "Motor vehicle" means any self-propelled vehicle designed and originally manufactured to operate primarily upon public roads and highways, and not operated exclusively upon railroad tracks. It includes semi trailers. It does not include snowmobiles, manufactured homes, all terrain vehicles, or park trailers. (D) "Fire protection contract" means a contract between the City and a town or other city for the City to provide fire service. (E) "Mutual aid agreement" means an agreement between the City and a town or other city for the City's fire department to provide assistance to the fire department of a town or other city. SECTION THREE: PARTIES AFFECTED (A) Owners of property within the City who receive fire service. (B) Anyone who receives fire service as a result of a motor vehicle accident or fire within the City. (C) Owners of property in towns or cities to which the City provides fire service pursuant to a fire protection contract. SECTION FOUR: RATES [insert rate schedule] SECTION FIVE: BILLING AND COLLECTION (A) Parties requesting and receiving fire services may be billed directly by the City. Additionally, if the party receiving fire services did not request services but a fire or other S situation exists which, at the discretion of the fire department personnel in charge requires fire set vice, the party will be charged and billed. All parties will be billed whether or not the fire service is covered by insurance. Any billable amount of the fire charge not covered by a party's insurance remains a debt of the party receiving the fire service. (B) Parties billed for fire service will have days to pay. If the fire service charge is not paid by that time, it will be considered delinquent and the City will send a notice of delinquency. (C) If the fire service charge remains unpaid for 30 days after this notice of delinquency is sent, the City will use all practical and reasonable legal means to collect the fire service charge. The party receiving fire service shall be liable for all collection costs incurred by the City including, but not limited to, reasonable attorney fees and court costs. (D) If the fire service charge remains unpaid for 30 days after the notice of delinquency is sent, the City Council may also, on or before October 15 of each year, certify the unpaid fire set vice charge to the county auditor in which the recipient of the services owns real property for collection with property taxes. The county auditor is responsible for remitting to the city all charges collected on behalf of the city. The City must give the property owner notice of its intent to certify the unpaid fire service charge by September 15. (E) False alarms will [or won't] be billed as a fire call. SECTION SIX: MUTUAL AID AGREEMENT When the City fire department provides fire service to another fire department pursuant to a Mutual Aid Agreement, the billing will be determined by the Mutual Aid Agreement. SECTION SEVEN: APPLICATION OF COLLECTIONS TO BUDGET All collected fire charges will be city funds and used to offset the expenses of the City fire department in providing fire services. SECTION EIGHT: EFFECTIVE DATE The ordinance shall become effective Passed by the Council this day of Mayor Attested: Clerk ORDINANCE NO. AN ORDINANCE ESTABLISHING FEES FOR EMERGENCY PROTECTION FIRE SERVICES [Ordinance B: The city charges the town or other city, rather than the individual, for fire services, pursuant to a Fire Protection Contract.] THE CITY COUNCIL OF THE CITY OF , MINNESOTA DOES ORDAIN: SECTION ONE: PURPOSES AND INTENT This ordinance is adopted for the purpose of authorizing the City of charge for fire service as authorized by Minn. Stat. §§ 366.011, 366.012, and 415.01. to SECTION TWO: DEFINITIONS (A) "Fire service" means any deployment of Ere fighting personnel and/or equipment to extinguish a fire or perforin any preventative measure in an effort to protect equipment, life, or property in an area threatened by Ere. It also includes the deployment of fire fighting personnel and/or equipment to provide fire suppression, rescue, extrication, and any other services related to fire and rescue as may occasionally occur. (B) "Fire service charge" means the charge imposed by the City for receiving fire service. (C) "Motor vehicle" means any self-propelled vehicle designed and originally manufactured to operate primarily upon public roads and highways, and not operated exclusively upon railroad tracks. It includes semi trailers. It does not include snowmobiles, manufactured homes, all terrain vehicles, or park trailers. (D) "Fire protection contract" means a contract between the City and a town or other city for the City to provide fire service. (E) "Mutual aid agreement" means an agreement between the City and a town or other city for the City's fire department to provide assistance to the fire department of a town or other city. SECTION THREE: PARTIES AFFECTED (A) Owners of property within the City who receive fire service. (B) Anyone who receives fire service as a result of a motor vehicle accident or fire within the City. (C) Owners of property in towns or cities to which the City provides fire service pursuant to a fire protection contract. SECTION FOUR: RATES [insert rate schedule] rel SECTION FIVE: BILLING AND COLLECTION (A) Parties requesting and receiving fire services will be billed directly by the City of within days of the fire service. Additionally, if the party receiving fire services did not request services but a fire or other situation exists which, at the discretion of the fire department personnel in charge requires fire service, the party will be charged and billed. All parties will be billed whether or not the fire service is covered by insurance. Any billable amount of the fire charge not covered by a party's insurance remains a debt of the party receiving the fire service. (B) Parties billed for fire service will have days to pay. If the fire service charge is not paid by that time, it will be considered delinquent and the City will send a notice of delinquency. (C) If the fire service charge remains unpaid for 30 days after this notice of delinquency is sent, the City will use all practical and reasonable legal means to collect the fire service charge. The party receiving fire service shall be liable for all collection costs incurred by the City including, but not limited to, reasonable attorney fees and court costs. (D) If the fire service charge remains unpaid for 30 days after the notice of delinquency is sent, the City Council may also, on or before October 15 of each year, certify the unpaid fire service charge to the county auditor in which the recipient of the services owns real property for collection with taxes. The county auditor is responsible for remitting to the city all charges collected on behalf of the city. The City must give the property owner notice of its intent to certify the unpaid fire service charge by September 15. (E) False alarms will [or won't] be billed as a fire call. SECTION SIX: MUTUAL AID AGREEMENT When the City fire department provides fire service to another fire department pursuant to a Mutual Aid Agreement, the billing will be determined by the Mutual Aid Agreement. SECTION SEVEN: BILLING PROCEDURE FOR -FIRE PROTECTION CONTRACTS WITH TOWNS OR OTHER CITIES When the City fire department provides fire service to another fire department pursuant to a Fire Protection Contract, the billing will be determined by the Contract. SECTION EIGHT: APPLICATION OF COLLECTIONS TO BUDGET All collected fire charges will be city funds and used to offset the expenses of the City fire department in providing fire services. 7 SECTION NINE: EFFECTIVE DATE The ordinance shall become effective Passed by the Council this day of Mayor Attested: Clerk Municode Page 1 of 2 -Fal Falcon Heights, Minnesota, Code of Ordinances >> PART I - GENERAL ORDINANCES >> Chapter 18 - EMERGENCY SERVICES >> ARTICLE III. - EMERGENCY SERVICES >> ARTICLE III. - EMERGENCY SERVICES Sec. 18-27. - Authority. Sec. 18-28. - Application. Sec. 18-29 - Charges for emergency services. Sec. 18-30. - Collection of charges. Sec 18-31. - Collection of unpaid service charges. Sec. 18-32. - Supplemental powers. Sec. 18-27. -Authority. This article is adopted pursuant to Minn. Stats. §§ 415.01, 366.011 and 366.012. (Ord. No. 08-06, § 1, 12-10-2008) Sec. 18-28. - Application. This article applies to emergency services provided by the city that relate to fire and rescue, including, but not limited to, vehicle fires, vehicle extractions, vehicle fluid spills and responses to damage caused by vehicles to power or gas lines. (Ord. No. 08-06, § 1, 12-10-2008) Sec. 18-29. - Charges for emergency services. The city may impose a reasonable service charge for the above emergency services. The amounts to be charged for these services shall be set forth by city council resolution. (Ord. No. 08-06, § 1, 12-10-2008) Sec. 18-30. - Collection of charges. If a service charge remains unpaid for 30 days after a notice of delinquency is sent to the recipient of the service or the recipient's representative or estate, the city may use any lawful means to collect the service charge that is allowed to a private party for the collection of an unsecured delinquent debt. The city may also use the authority of Minn. Stats. § 366.012 to collect unpaid service charges of this kind from recipients of services who are owners of taxable real property in the city, or in areas served by the city for emergency services. (Ord. No. 08-06, § 1, 12-10-2008) Sec. 18-31. - Collection of unpaid service charges. If the city is authorized to impose a service charge on the owner of a property for emergency services provided by the city, the city may certify to the county auditor on or before October 15 of http://library.municode.com/print.aspx?h=&clientID=14127&HTMRequest=http%3 a%2f... 11/27/2012 Municode Page 2 of 2 each year, any unpaid service charges which shall then be collected together with property taxes levied against the property. A service charge may be certified by the county auditor only, if on or before September 15, the city has given written notice to the property owner of its intention to certify the charge to the county auditor. The service charges shall be subject to the same penalties, interest and other conditions provided for in the collection of property taxes. (Ord. No. 08-06, § 1, 12-10-2008) Sec. 18-32. - Supplemental powers. The powers conferred by this article are in addition and supplemental to the powers conferred by any other law for a city to impose a service charge or assessment for a service provided by the city or contracted for by the city. (Ord. No. 08-06, § 1, 12-10-2008) http://library.municode.com/print. aspx?h=&clientID=14127&HTMRequest=http%3 a%2f... 11/27/2012 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date December 11, 2012 ITEM NUMBER Animal Ordinance Discussion STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Since the last meeting, I looked back at the pre -2006 ordinance and the adopted version. I realized that when the Council was reviewing the document and when it was published, sec- tions that weren't going to be amended were left out for brevity. After adoption, they were not inserted back into the document. Attached is a copy of the ordinance in its entirety. There is now clarity in the process to have a non -domesticated animals like chickens or roosters. The applications are reviewed by the Council, require a hearing, and neighbors within 200 feet are notified. Staff will follow this process with new applicants. Staff also will send a letter to the owner of the roosters about the process and that they are currently not allowed by ordinance. While the ordinance makes a lot more sense now, it still needs revising. As we plan for the revisions, I suggest holding three public input sessions in January and February to gather input from those who have expressed an interest in having some form of non-domestic ani- mal. We could have one session on poultry, one on bees, and one on other animals of inter- est. Staff could also invite the six families that have received chicken permits as well. With Council agreement we will publish them in the January newsletter. Between now and the first meeting in January, staff will work on the ordinance based on Council feedback at the last meeting. CITY OF LAUDERDALE ANIMAL CONTROL1 SECTION: 5-3--1: Definitions 5-3--2: Enforcement 5-3--3: Exemptions 5-3--4: Non -Domesticated and Farm Animals 5-3--4-1: Permit Required 5-3--4-2: Application; Fees 5-3--4-3: Hearing 5-3--4-4: Term Of Permit; Renewal 5-3--4-5: Revocation 5-3--4-6: Home Occupation 5-3--4-7: Penalty 5-3--5: Dogs And Cats 5-3--5-1: License And Registration; Exceptions 5-3--5-2: Vaccination Required 5-3--5-3: Licensing Procedures 5-3--6: Regulations 5-3--7: Impoundment 5-3--8: Rabies Control 5-3--9: Biting Animals To Be Quarantined 5-3-10: Potentially Dangerous Dogs 5-3-11: Dangerous Dogs 5-3-12: Destruction of Dangerous Dogs 5-3-13: Penalty 5-3-1: DEFINITIONS: As used in this Chapter, except as otherwise provided, the following terms shall have the respective meanings ascribed to them: ANIMAL CONTROL AUTHORITY: means an agency of the state, county, municipality or city, or other governmental subdivision of the state, which is responsible for animal control operations in its jurisdiction. ANIMAL, DOMESTIC: Animals commonly accepted as domesticated household pets. Unless otherwise defined, such animals shall include dogs, cats, caged birds, gerbils, hamsters, 1 M.S.A. §§ 18.021 et seq., chapters 356 and 347, §§ 561.07, 609.227, and 609.605. 274174v2(SJS) LA135-3 ferrets, mice, rats, guinea pigs, chinchillas, domesticated rabbits, fish, non-poisonous, non -venomous or non - constricting reptiles or amphibians. ANIMAL, NON-DOMESTIC: Those animals commonly considered to be naturally wild and not naturally trained or domesticated, or which are commonly considered to be inherently dangerous to the health, safety and welfare of people. Unless otherwise defined, such animals shall include: A. Any member of the large cat family (family felidae) including, but not limited to, lions, tigers, cougars, bobcats, leopards and jaguars, but excluding domesticated house cats. B. Any naturally wild member of the canine family (family canidae) including, but not limited to, wolves, foxes, coyotes, dingoes, and jackals, but excluding domesticated dogs. C. Any crossbreeds between a domesticated animal and a non -domesticated animal, such as the crossbreed between a wolf and a dog. D. Any member or relative of the rodent family, including, but not limited to, any skunk (whether or not descented), raccoon, or squirrel, but excluding those members otherwise defined or commonly accepted as domesticated pets. E. Any poisonous, venomous, constricting or inherently dangerous member of the reptile or amphibian families, including but not limited to, rattlesnakes, boa constrictors, pit vipers, crocodiles and alligators. F. Any other animal which is not explicitly listed above but which can be reasonably defined by the terms of this subpart, including, but not limited to, bears, deer, monkeys and game fish. ANIMAL, FARM: Those animals commonly associated with a farm or performing work in an agricultural setting. Unless otherwise defined, such animals shall include members of the equestrian family (horses, mules), bovine family (cows, 274174v2(SJS) LA135-3 bulls), sheep, poultry (chickens, turkeys), fowl (ducks, geese), swine (pigs, including Vietnamese pot-bellied pigs), goats, bees, llamas, alpacas, and other animals associated with a farm, ranch or stable. AT LARGE: An unattended animal on public property; or an unattended animal on private property without the consent of the property owner. CAT: Any domesticated feline animal, male or female, whole or neutered. DANGEROUS DOG: Any dog that has committed any of the acts set forth below: A. Without provocation, inflicted substantial bodily harm on a human being on public or private property; or B. Killed a domestic animal without provocation while off the owner's property; or C. Been found to be a potentially dangerous dog, and after the owner has been notified that the dog is potentially dangerous, the dog aggressively bites, attacks, or endangers the safety of humans or domestic animals. DOG: Any canine animal, male or female, whole or neutered. GREAT BODILY HARM: Bodily injury which creates a high probability of death, or which causes serious permanent disfigurement, or which causes a permanent or protracted loss or impairment of the function of any bodily member or organ or other serious bodily harm. PROPER ENCLOSURE: means securely confined indoors or outdoors in a securely enclosed and locked pen or structure suitable to prevent the animal from escaping and providing protection from the elements for the animal. A proper enclosure does not include a porch, patio, or any part of a house, garage, or other structure that would allow the animal to exit of its own volition, or any house or structure in which windows are open or in which a door or window screens are the only obstacle that prevent the animal from exiting. 274174v2(SJS) LA135-3 OWNER: Any person, firm, corporation, organization or department processing, harboring, keeping, having an interest in or having custody or control of an animal. POTENTIALLY DANGEROUS DOG: Any dog that has committed any of the acts set forth below: A. When unprovoked,— inflicts bites on a human or domestic animal on public or private property; B. When unprovoked, chases or approaches a person, including a person on a bicycle upon the streets, sidewalks or any public or private property, other than the dog owner's property in an apparent attitude of attack; or C. Has a known propensity, tendency, or disposition to attack unprovoked, causing injury or otherwise threatening the safety of humans or domestic animals. RESTRAINED: On a leash of not more than six feet (61) in length and in the custody of a person of sufficient age to adequately control the animal, in a vehicle, or confined to the owner's property by enclosure or fencing, or absolute voice command. SUBSTANTIAL BODILY HARM: Bodily injury which involves a temporary but substantial disfigurement, or which causes a temporary but substantial loss or impairment of the function of any bodily member or organ, or which causes a fracture of any bodily member. (Ord. 12, 7-27-1993) 5-3-2: ENFORCEMENT: A. Animal Control Officer; Law Enforcement Agency: The provisions of this Chapter shall be enforced by an Animal Control Officer and/or the members of a law enforcement agency which has a contract for such duties with the City. B. Interference: No person shall, in any manner, interfere with or hinder an Animal Control or law enforcement officer in the discharge of their duties. C. Right Of Entry: For the purpose of discharging the duties imposed by this Chapter, any Animal Control Officer and/or 274174v2(SJS) LA135-3 law enforcement officer is empowered to enter upon private property. (Ord. 12, 7-27-1993) 5-3-3: EXEMPTIONS: The following provisions of this Chapter shall not apply in the following circumstances: A. Unless specified herein, the provisions of this Chapter shall not apply to animals used or confined at hospitals, clinics, or businesses operated by licensed veterinarians. B. Section 5-3-5-2 relating to vaccination requirements shall not apply to any animal belonging to a nonresident of the City and kept within the City for not longer than thirty (30) days, provided all such animals shall, at all times while in the City, be restrained by the owner. C. Sections 5-3-10 and 5-3-11 relating to dangerous dogs and potentially dangerous dogs shall not apply to dogs under the control of a law enforcement officer. D. Subsections 5-3-6A and 6C shall not apply to raptors possessed by licensed falconers holding valid State and Federal Falconry Permits so long as the conditions of the permit are being satisfied. (Ord. 12, 7-27-1993) E. Section 5-3-4 shall not apply to licensed kennels, pet stores, or veterinary clinics. (Ord. 84, 11-19-1985) 5-3-4: NON-DOMESTIC AND FARM ANIMALS: 5-3-4-1: PERMIT REQUIRED: It shall be unlawful to keep or maintain a non -domesticated or farm animal—without first having obtained a permit therefore. It shall also be unlawful to keep or maintain more than two (2) rabbits, chinchillas, or guinea pigs without first having obtained a permit therefore. All of the aforementioned are hereinafter referred to as "animals". (Ord. 84, 11-19-1985) 5-3-4-2: APPLICATION; FEE: A. Application: Any person desiring a permit required by Section 5-3-4-1 shall make application to the City Council. 274174v2 (SJS) LA135-3 B. Required Information: The application shall contain the name and address of the applicant, the address of the premises upon which the animal are to be kept, the number, species and, except in the case of bees, the sex of such animal, and a statement regarding any property damage or physical injuries caused by such animal or animals in the past. C. Additional Information: The City Council may also require submission of such additional information or material as it deems necessary or convenient to administer this Section. D. Initial And Renewal Permit Fees: The applicant shall pay to the City Administrator such initial permit fee and renewal permit fee as shall be established from time to time by Council resolution. E. Hearing Date; Notice Of Hearing: Upon submission of the initial application, the City Administrator shall set a date for a hearing on the application before the City Council and shall notify the owners of all properties located within two hundred feet (2001) of the subject premises of the date and time of the hearing. (Ord. 84, 11-19-1985) 5-3-4-3: HEARING: A. Testimony And Evidence: At the hearing scheduled on the application, the City Council may take such testimony or receive such documents or information as it deems appropriate. B. Potential Hazard Or Nuisance: No permit shall be issued if the City Council finds that such animal or animals, because of their number, size, proximity to other properties, history of vicious or destructive actions, or inherent characteristics are or are likely to become either a nuisance or a hazard to the public health or safety. C. Bees: In the case of bees, no permit shall be issued unless the hive or hives are to be located at least three hundred feet (3001) from any other property. (Ord. 84, 11-19-1985) 274174v2(SJS) LA135-3 5-3-4-4: TERM OF PERMIT; RENEWAL: Permits shall be valid until December 31 of the year of issuance and shall be renewed annually. (Ord. 84, 11-19-1985; 1996 Code) 5-3-4-5: REVOCATION: The City Council may revoke a permit prior to its expiration if it finds that the terms or conditions of the permit have been violated or if the animal or animals have become either a public nuisance or a hazard to the public health or safety. Nothing herein shall be construed to prohibit or constrain any action allowed by law designed to prevent the spread of disease or the imminent damage to persons or property caused by such animal or animals. (Ord. 84, 11-19-1985) 5-3-4-6: HOME OCCUPATION: Nothing contained in Section 5-3-4 shall be construed as permitting anyone to keep or maintain animals for sale or as a part of a business, unless otherwise licensed or permitted. (Ord. 84, 11-19-1985) 5-3-4-7: PENALTY: Any person who violates the provisions of Section 5-3-4 shall be guilty of a misdemeanor and shall be subject to penalty as provided in Section 1-4-1 of this Code. (Ord. 84, 11-19-1985; 1996 Code) 5-3-5: DOGS AND CATS: 5-3-5-1: LICENSE AND REGISTRATION; EXCEPTIONS: All dogs and cats within the City shall be licensed, except the following: A. Dogs and cats less than six (6) months of age; B. Dogs and cats whose owners are temporary visitors within the City for thirty (30) days or less; and C. Dogs being used by law enforcement officers. (Ord. 12, 7-27-1993) 274174v2(SJS) LA135-3 5-3-5-2: VACCINATION REQUIRED: It shall be unlawful for any dog or cat owner to keep or maintain any dog or cat older than six (6) months of age unless it has been vaccinated with an anti -rabies vaccine by a licensed veterinarian. No license or license renewal shall be issued except upon compliance with this Section. (Ord. 12, 7-27-1993; 1996 Code) 5-3-5-3: LICENSING PROCEDURES: A. Application: Except as herein provided, within thirty (30) days after acquiring possession of a dog or cat five (5) months or older, the owner of the dog or cat shall make application for a dog or cat license. The application shall be on forms provided by the City Administrator. The applicant shall also present proof of vaccination to the City Administrator prior to the issuance or renewal of a license. B. License Fee: The license fee for each dog or cat must be submitted with the application. The fee will be established by City Council resolution. C. Term Of License: A license shall be issued for a period of time not to exceed the expiration date of the rabies vaccination. D. Issuance: Upon completion of the application form, receipt of the license fee and receipt of the proof of vaccination, the City Administrator shall cause a dog or cat license to be issued to the applicant for a particular dog or cat. E. Receipt And Tags: The City Administrator shall cause a license fee receipt to be issued to the applicant along with a metallic tag. The applicant shall cause the tag to be affixed permanently by a metal fastening device to the collar of the licensed dog or cat in such a manner that the tag may be easily observed. F. Duplicate Tag: If a tag is lost, a duplicate may be issued by the City Administrator upon presentation of a receipt showing payment of the initial license fee and upon payment of an additional fee for each duplicate tag. 274174v2(SJS) LA135-3 G. Change Of Address: An applicant who has obtained a dog or cat license shall notify the City Administrator of applicant's address changes within the corporate limits of the City within ten (10) days of any address change. H. Counterfeit Tags: No person shall counterfeit or attempt to counterfeit the dog or cat license tags. (Ord. 12, 7-27- 1993) 5-3-6: REGULATIONS: A. Confinement: Except as herein provided, the owner of an animal within the City shall cause such animal to be confined to the individual's property by adequate fencing, leash, or absolute voice command. B. Female In Estrus: The owner of a female dog or cat in heat shall confine such animal to the owner's property or any veterinary hospital/clinic, in such manner that such female dog or cat cannot come into contact with other animals, except for intentional breeding purposes. C. Leash Required: The owner of an animal within the City shall cause such animal to be restrained by a leash, chain or a cord of not more than six feet (61) in length and in the custody of a person of sufficient age to adequately control the animal at all times while in a public place including but not limited to school yards, playground, parks or streets. D. Noise: The owner of any animal within the City shall be responsible for preventing the animal from becoming a nuisance. A nuisance shall be defined as barking, baying, crying, or howling in any manner, which can be heard by any person, including Animal Control or any law enforcement officer, from a location outside of the building or premises where the animal is being kept for an unreasonable length of time. For the purposes of this ordinance, "unreasonable" means repeated noise from the animal over at least a five (5) minute period of time with one (1) minute or less lapse of time between each animal noise during the five (5) minute period. E. Feces: Cleaning up litter: 274174v2(SJS) LA135-3 1. The owner of an animal shall be responsible for cleaning up any feces of the animal and disposing of such feces in a sanitary manner. 2. The owner of an animal shall not permit such animal to be on public property or the private property of another without having in the owner's immediate possession, a device for the removal of feces and a proper receptacle on the property of such animal owner. F. Care Of Animals: The owner of an animal within the City shall provide said animal with sufficient, wholesome food and water; proper shelter and protection from weather; veterinary care when needed to prevent suffering; and with humane care and treatment. G. Abuse: No person shall beat, torment, or otherwise abuse an animal or cause or permit an animal fight. H. Number Allowed: No person shall allow residentially zoned property to be used for maintaining more than two (2) like domestic animals over six (6) months of age. I. Guard Dog Warning Signs: A person who uses a dog for security purposes within the City shall post a warning notice at the entrance of the premises. (Ord. 12, 7-27- 1993; 1996 Code) 5-3-7: IMPOUNDMENT: A. Seizure: Subject to the provisions of this Section, animals found in violation of this Chapter may be seized by the Animal Control Officer, impounded in a designated animal shelter, and confined therein in a humane manner for a period of not more than five (5) business days or until claimed by the animal's owner, if allowable, whichever occurs first. Seizure, impoundment and destruction of dogs that have inflicted substantial or great bodily harm on a human being without provocation shall be governed by Section 5-3-12. 1. Entry Of Private Dwellings: Animal Control Officers are not authorized to enter private dwellings for the purpose of seizing animals. 2. Notice Of Seizure: Before seizing an animal from the private property of its owner, the Animal Control Officer 274174v2(SJS) LA135-3 shall make a reasonable attempt, taking into consideration the time of day and nature of the violation, to notify the owner that the animal is being seized because it was observed by the Animal Control Officer to be in violation of the provisions of this Chapter. 3. Written Notice: When an animal is seized from the private property of its owner and the Animal Control Officer has been unable to notify the owner of the reason for seizing the animal, the Animal Control Officer shall leave a written notice affixed to the dwelling unit, in a conspicuous manner, indicating the day and time the animal was seized; the reason for seizing the animal; and the address of the shelter where the animal can be found. 4. Notice Of Impoundment: Immediately upon impounding the animal, reasonable efforts shall be made to notify the owner and inform the owner of the animal's confinement and the procedures for release of the animal to the owner. B. Redemption: An animal which is not redeemed within five (5) business days after impounding may be disposed of in any manner provided by law. Any animal which is not claimed by the owner or sold, shall be euthanized and disposed of in a sanitary manner by the Animal Control Officer. C. Title: The title of all animals seized and held at the animal shelter may be transferred to the Humane Society after the legal detention period has expired and the animals have not been claimed by their owners. D. Impoundment Fees: Any animal, with the exception of a non -domesticated animal or farm animal being maintained without a permit impounded hereunder may be reclaimed by the owner of such animal within five (5) business days after such impoundment. Before the owner shall be permitted to recover possession of the animal, the owner shall pay the Animal Control Officer all required fees and costs of impoundment. (Ord. 12, 7-27-1993) 5-3-8: RABIES CONTROL: A. State Law Adopted: The Minnesota Health Laws and Regulations are hereby adopted in cases of rabid animals which have bitten any person or animals suspected of being rabid. 274174v2 (SJS) LA135-3 B. Duty Of Physician To Report: It shall be the duty of every physician to report to the City the names and addresses of persons treated for bites inflicted by animals together with other information helpful in rabies control. C. Duty Of Veterinarian To Report: It shall be the duty of every licensed veterinarian to report to the City his or her diagnosis of any animal observed by him or her as a rabies suspect. D. Issuance Of Proclamation: Whenever the prevalence of rabies or hydrophobia renders such action necessary to protect the public health, safety and welfare, the Mayor shall issue a proclamation ordering every person owning or in possession of a dog to confine it securely to other premises unless it is muzzled so that it cannot bite. No person shall violate this proclamation. (Ord. 12, 7-27- 1993) 5-3-9: BITING ANIMALS TO BE QUARANTINED: Whenever an animal has bitten a person, or whenever a known or suspected rabid animal is picked up by the Animal Control Officer or law enforcement officer, such animal shall be confined for a minimum of ten (10) days as follows: A. Confinement At Owner's Residence: Upon proof of a current rabies vaccination, the owner of the animal may, with the consent of the Animal Control Officer, quarantine the animal at the owner's residence provided that such animal shall not be permitted to come in contact with other animals or persons and, provided further that the animal shall be muzzled and on a leash not to exceed four feet (41), and in control of a competent person when taken from the place of confinement for sanitation purposes. B. Confinement At Animal Shelter Or Veterinary Clinic: If no proof of a current rabies vaccination is provided, or if the Animal Control Officer does not consent to confinement of the animal to the owner's residence, the animal shall be quarantined at the animal shelter or a licensed veterinary clinic at the expense of the owner. 274174v2(SJS) LA135-3 C. Permission To Remove Required: A quarantined animal shall not be removed from the place of confinement without the written permission of the Animal Control Officer. D. Confinement Enclosure: A quarantined animal shall be confined in an enclosure constructed of materials suitable to prevent the animal from escaping. All openings to the enclosure shall be locked at all times and the animal shall not be removed from the enclosure unless the animal is muzzled on a leash not exceeding four feet (41) in length and in control of a competent person. (Ord. 12, 7-27-1993) 5-3-10: POTENTIALLY DANGEROUS DOGS: A. Additional Fee And Proof Of Insurance: The owner of a potentially dangerous dog shall pay an additional annual fee as determined by Council resolution and shall provide the City Administrator annually with proof of liability insurance which covers damages that may be caused by such dog. B. Confinement of a Potentially Dangerous Dog: a dog that is determined to be a potentially dangerous dog must be kept in a proper enclosure at all times. If outside, it must be confined to the owner's premises and be wearing a muzzle. C. Referral to Animal Behavioral Specialist: a dog determined to be a potentially dangerous dog may be evaluated by a professional animal behaviorist. The owner may provide to the City at the time of license a report by such animal behaviorist. If the report states that the dog has been rehabilitated, the dog may no longer be classified as potentially dangerous and is not subject to the requirements of this section. 5-3-11: DANGEROUS DOGS: A. Dangerous Dogs: any person who has a dog that has been classified as a dangerous dog pursuant to this ordinance or pursuant to Minnesota Statute Section 347.50, subdivision 1, must: 1. Obtain a certificate of registration from the Animal Control Authority. A 274174v2(SJS) LA135-3 certificate of registration may be issued when the owner provides sufficient evidence that: a) a proper enclosure exists for the dangerous dog and a posting on the premises with a clearly visible warning sign, including a warning symbol to inform children that there is a dangerous dog on the premises; b) a surety bond issued by a surety company authorized to conduct business in this state in a form acceptable to the Animal Control Authority in the sum of at least $50,000, payable to any person injured by the dangerous dog, or a policy of liability insurance issued by an insurance company authorized to conduct business in this state in the amount of at least $50,000, insuring the owner and his or her property for any personal injuries inflicted by the dangerous dogs; c) the owner has paid an annual fee that is established by the City Council in addition to any regular dog licensing fees to obtain a certificate of registration for a dangerous dog under this section; and d) the owner has microchip identification implanted in the dangerous dog as required by Minnesota Statute Section 347.515. 2. Dangerous Dog Designation Review. Beginning six months after a dog is declared a dangerous dog, pursuant to Minnesota Statute Section 347.51, subdivision 3 (a), an owner may request annually that the Animal Control Authority review the designation of the dangerous dog. The owner must provide evidence that the dog's behavior has changed due to the dog's age, neutering, environment, completion of obedience training that includes modification of aggressive behavior, or other factors. If the dog's behavior has changed, the Animal Control Authority may rescind the dangerous dog classification. 5-3-12: DESTRUCTION OF DANGEROUS DOGS: 274174v2(SJS) LA135-3 Procedure. The Animal Control officer, after having determined that a dog has inflicted substantial or great bodily harm on a human being without provocation, shall proceed in the following manner: 1. The Animal Control officer shall cause one owner of the dog to be notified in writing personally or by mail that the dog is dangerous and may order the dog seized or make such orders as deemed proper. The owner shall be notified as to dates, times, places, and parties bitten, and shall be given 14 days to appeal the order by requesting in writing an appeal hearing before the City Council for a review of this determination. a. If no appeal is filed by the owner with the City Council, the orders issued shall stand or the Animal Control Officer may order the dog destroyed. b. If an owner requests a hearing for determination as to the dangerous nature of the dog, the hearing shall be held before the City Council, which shall set the date for the hearing not more than three weeks after demand for the hearing. The records of Animal Control shall be admissible for consideration by the City Council without further foundation. After considering all evidence pertaining to the temperament of the dog, the City Council shall make an order as it deems proper. The City Council may order that the Animal Control officer take the dog into custody for destruction, if such dog is not currently in custody. If the dog is ordered into custody for destruction, the owner shall immediately make the dog available to the Animal Control officer. C. No person shall harbor a dog after it has been found by the City to be dangerous and ordered into custody for destruction. 274174v2 (SJS) LA135-3 Stopping an Attack. If any law enforcement officer is witness to an attack by a dog upon a person or another animal, the officer may take whatever means the officer deems appropriate to bring the attack to an end and prevent further injury to the victim. 5-3-13: PENALTY: Any violation of this Chapter is a misdemeanor. Each day on which such violation continues shall constitute a separate offense. (Ord. 12, 7-27-1993) SECTION II. This ordinance shall be effective upon its adoption and publication. Adopted by the city council of the City of Lauderdale this 9th day of May, 2006. Jeffrey Dains, Mayor ATTEST: Brian Bakken -Heck, City Administrator Published in the Roseville Review this 6th day of June, 274174v2(SJS) LA135-3 ACTION REQUESTED LAUDERDALE COUNCIL Consent MEETING DATE December 11, 2012 Special Public Hearing ITEM NUMBER Snow Commotion Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR BACKGROUND: Here is what the PCIC discussed at the meeting last week (taken from the draft meeting minutes): Bownilc reported the event usually consists of a bonfire, S'mores, hot chocolate, and a medallion hunt. The last event included a cardboard sled race. However, if we do plan for the event, we may need to discontinue the cardboard sled races because we may not be able to use the hill at the golf course for this anymore. The main thing would be to know what is going in the promotion flyer for the next newsletter. The Committee discussed the possibility of not planning a winter event this year. Last year's event was cancelled due to warm weather and lack of snow. It is possible we could encounter the same situation this year. Other potential reasons mentioned included lack of volunteers, possible bitterly cold weather, safety concerns with the bonfire, and lack of attendance. The Committee wondered how many people that attend the winter event would be there anyway since the warming house would already be open for skating, sledding, etc. The Committee concluded that if the winter event was not planned for this year and if there was not a negative reaction, the City could forego planning one in future years. Bownik said he would bring the suggestion of not planning a winter event to the Council and get their feedback. Summary The possibility of discontinuing this event has been floating around for a few years. Nobody at the PCIC meeting, including myself, was advocating to discontinue it, but there wasn't a lot of enthusiasm to continue it. Thus, perhaps it should be discussed. OPTIONS: 1) Continue planning Snow Commotion. 2) Do not plan Snow Commotion. STAFF RECOMMENDATION: None. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date December 11, 2012 ITEM NUMBER LgMenteur / Eustis Discussion STAFF INITIAL _k APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Since the last meeting, councilors and staff met with representatives from Croix Oil to dis- cuss issues they are facing in siting a new convenience store on their lot. They are consider- ing asking for a variance to the rear property line to create more space for the store and a wider aisle between the pumps and the store for safer access. The group discussed a number of items including: • Whether vacating the alley behind BP would help them design/screen a new building; • Assess points for traffic going in and out of the location; • Fence and screening options where the building abuts residences; • Improvements on the site that would help create a "look" for Larpenteur Avenue; and • The products and services their store would offer (for example: seating or a car wash). Paul Bilotta recommended using a planned unit development process (PUD) to work through a plan that would accomplish Croix Oil's and the City's objectives. Subsequently, staff determined that was not possible with our current PUD ordinance. At the last meeting, I shared a quote from Stantec to create design elements that would im- prove the look of the Larpenteur / Eustis corridor. After this meeting, Bilotta suggested hav- ing their designer spend a couple of hours looking at options for the BP site including the northwest Larpenteur / Eustis corner, screening options for the alley (other than a fence) that would be acceptable to the Council, and other design elements that could be incorporated along Larpenteur. The Council could then take these concepts to Croix Oil and see to what extent they will include them in their redevelopment plans. Darren Amundson (city engineer) and I will meet with Peter Jordan of the Corval Group on Friday to discuss the Eustis Street sidewalk project. Ramsey County is considering repaving Eustis Street as part of their 2013 or 2014 maintenance plan. If they do, the City would like- ly have less of a fight with Xcel Energy over the relocation of the utility lines.