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HomeMy WebLinkAbout08/30/2011LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, AUGUST 30, 2011 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the August 9, 2011, City Council Meeting c. Claims Totaling $30,077.47 4. CONSENT a. PCIC Minutes b. 2011 Rental Housing License c. Resolution 083011 A — Findings of Fact for Variance Granted to 1732 Malvern Street d. Resolution 083011B — Findings of Fact for Variance and Encroachment Granted to 1931 Carl Street 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Visit by County Attorney John Choi 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Community Meeting Follow Up Discussion b. 2012 Budget and Levy Discussion c. Deputy Clerk Appointment d. Peace Lutheran Church Request for Letter of Support 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Parking Ordinance Revisions b. Roseville Youth Baseball Association — Field Improvement Quotes c. Parking on Carl Street South of Larpenteur Avenue d. Ramsey County Emergency Management Discussion — September 27 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the. Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 August 9, 2011 Mayor Dains called the City Council meeting to order at 7:38 p.m. Councilors present: Roxanne Grove, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Councilor absent: Mary Gaasch. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains Lean asked for changes to the meeting agenda. Butkowski added a second claims batch totaling $2,744.69. Councilor Grove moved to approve the agenda as amended. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Mac Lean moved to approve the July 26, 2011, City Council meeting minutes. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the first claims batch totaling $80,969.34 and the second claims batch totaling $2,744.69. Councilor Grove seconded the motion and it passed unanimously. Councilor Mac Lean moved the consent agenda appointing Nicole Johnson to the PCIC, acknowledging the second quarter investment report, accepting Infratech's sewer televising quote, and approving the agreement with the City's tree trimming contractor. Councilor Hawkinson seconded the motion and it passed unanimously. County Sheriff Matt Bostrom addressed the Council. He plans to meet with each Ramsey County city council twice per year to provide updates and gather feedback. He explained the responsibilities of the county sheriff and how his office was being as effective as it could be within the budget it had. The Council said they were pleased with his work so far and were glad he was seeking input from the communities he serves. Butkowski highlighted the Lauderdale — Falcon Heights 5K being held Saturday, August 13. The Lauderdale Wellness Center, Finn Sisu, Bruegger's Bagels, and Lauderdale BP were sponsoring the race. Runners may sign up until the race starts. Bownik reported that Day in the Park was happening on August 20 from noon to 3:00 p.m. Hamline Autobody was sponsoring the Lazy Does it Band and Simply Steve's food truck would serve food this year. The bounce house, waterslide, and games would also be back. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Bownik introduced Mike and Lindsey Gruttadaurio's request to encroach 9 feet into the front yard set back for the construction of an open deck at 1732 Malvern Street. The Gruttadaurio's said their steps collapsed. When replacing them, they would like to create a small outdoor living space. This is not possible without a variance as the house was built to the property line. They also said the deck would not alter the character of the house. This request is in keeping with the City's comprehensive plan which encourages homeowners to improve their properties. Councilor Hawkinson moved to grant Mike and Lindsey Gruttadaurio of 1732 Malvern Street a 9 foot variance to the front yard set back to construct a deck and directed staff to prepare the finding of facts to that effect. Councilor Mac Lean seconded the motion and it passed unanimously. Bownik introduced Harvey Skow's request to build a retaining wall that encroaches 8.5 inches into the alley right-of-way behind his home at 1931 Carl Street. The City agreed to a variance to the two -foot set back requirement for retaining walls during the settlement of a lawsuit brought against the City by Skow. Skow is asking for an additional right-of-way encroachment to match the alignment of the neighbor's retaining wall as measured from its western most edge. Butkowski said this was not city staff's understanding of how the wall would be aligned per the settlement agreement. As the agreement language is open to interpretation, the Council would have to decide how it would like to proceed. The Council discussed the issues with Skow including that the City was not responsible for any damage to the retaining wall if the Council allowed it to be placed in the alley. Skow said he would make a claim against the responsible party if his wall was damaged. Councilor Mac Lean moved to allow Harvey and Jeannette Skow of 1931 Carl Street to construct a retaining wall that extends up to 8.5 inches into the alley right-of-way. Councilor Hawkinson seconded the motion and it passed unanimously. Staff will prepare findings of fact to that effect for Council consideration at the next meeting. Butkowski said the Roseville Youth Baseball Association offered a couple of minor revisions to the agreement, as did the city attorney. Otherwise, the ball field improvement agreement was ready for adoption. Councilor Hawkinson moved to approve the Lauderdale Community Park Baseball Field Improvement Agreement between the City of Lauderdale and Roseville Area Youth Baseball. Councilor Mac Lean seconded the motion and it passed unanimously. Since the state budget was adopted, cities were notified of their state aid allotments for 2012. Lauderdale's state aid is expected to remain at the 2010 level through 2012. Staff asked the Council to consider allowing staff to continue the deputy clerk hiring process and offer the candidates up to 40 hours per week until the end of the year to cover staff absences. They would LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 resume the 28 -hour per week schedule starting in January. Since the position has been vacant the majority of the year, there is funding in the budget for this arrangement. Councilor Grove moved to allow staff to continue the deputy clerk search as presented. Councilor Hawkinson seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next meeting, which included parking ordinance revisions, 2012 budget discussion, and ball field improvement quotes. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meetings but not aired on community television. The Mayor asked if anyone present wished to address the Council. No one present wished to do SO. Butkowski said the county was trying to calculate the changes to home values and fiscal disparities that came out of the state budget agreement. The budget reflects staff's anticipated revenue and expenditures to the best they were able to be calculated. By moving staffing costs to special revenue funds, the Council may only need a small levy increase to cover increased costs. The Council recognized that the budget presented was very preliminary and opted to discuss it further at the next council meeting. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 8:56p.m. Respectfully submitted, "& " UL Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL August 9, 2011 City Council Meeting Payroll 8/19/11 Payroll: Direct Deposit # 501214-501223 8/19/11 Payroll: Payroll Liabilities, e -payments 576E -579E Vendor Claims 8/30/11 Claims: Check #'s 20859-20876 $8,042.41 $6,500.02 $15,535.041 SUBTOTAL $30,077.47 Total Claims for Approval $30,077.47 CITY OF LAUDERDALE 08/18/119:13 AM Page 1 Payments Current Period: AUGUST 2011 Batch Name 081911pyroll Payment Computer Dollar Amt $6,500.02 Posted Refer 2243 /CMA RETIREMENT TRUST- 457 Ck# 000576E 8/19/2011 Cash Payment G 101-21705 ICMA RETIREMENT 8/19/11 payroll $1,396.30 Invoice Transaction Date 8/18/2011 Due 0 NORTH STAR CHEC 10100 Total $1,396.30 Refer 2244 NORTH STAR BANK, CHECKING S Ck# 000577E 8/19/2011 Cash Payment G 101-21703 FICA WITHHOLDING. 8/19/11 payroll $1,655.31 Invoice Cash Payment G 101-21701 FEDERAL TAXES 8/19/11 payroll $1,084.49 Invoice Transaction Date, 8/18/2011 Due 0 NORTH STAR CHEC 10100 Total $2,739.80 Refer 2245 PERA Ck# 000578E 8/19/2011 Cash Payment G 101-21704 PERA 8/19/11 payroll $1,349.42 Invoice Transaction Date 8/18/2011 Due 0 NORTH STAR CHEC 10100 Total $1,349.42 Refer 2246 MN DEPARTMENT OF REVENUE Ck# 000579E 8/19/2011 Cash Payment G 101-21702 STATE WITHHOLDING 8/11 state withholding $1,014.50 Invoice Transaction Date 8/18/2011 Due 0 NORTH STAR CHEC 10100 Total $1,014.50 Fund Summary BATCH Total $6,500.02 10100 NORTH STAR CHECKING 101 $6,500.02 $6,500.02 Pre -Written Checks $6,500.02 Checks to be Generated by the Compute $0.00 Total $6,500.02 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2011 Paid Chk# 020862 8/30/2011 BUILD A SIGN Check Amt Invoice Comment 10100 NORTH STAR CHECKING E 201-45600-377 DAY IN THE PARK Paid Chk# 020859 8/30/2011 AFSCMEY DIP banner G 101-21709 UNION DUES $79.40 8/11 union dues Paid Chk# 020863 Total AFSCME $79.40 Paid Chk# 020860 8/30/2011 AMERIPRIDEy CLOTHING $43.61 E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $88.98 Paper towels $43.60 Total AMERIPRIDE $88.98 Paid Chk# 020861 v 8/30/2011 BONESTROO E 101-43400-306 CONSULTING FEES $1,368.65 8/11 zoning update Total BONESTROO $1,368.65 $453.33 Paid Chk# 020862 8/30/2011 BUILD A SIGN E 201-45600-377 DAY IN THE PARK $118.59 43006 DIP banner Total BUILD A SIGN $118.59 Paid Chk# 020863 8/30/2011 CINTAS E 602-49100-425 CLOTHING $43.61 PW Clothing E 601-49000-425 CLOTHING $43.60 PW Clothing Total CINTAS $87.21 Paid Chk# 020864 8/30/2011 CITY OF ROSEVILLE E 101-41200-306 CONSULTING FEES $453.33 0214965 8/11 IT services E 101-41200-391 TELEPHONE/PAGERS $95.40 0215007 8/11 phone service Total CITY OF ROSEVILLE $548.73 Paid Chk# 020865 8/30/2011 CROIX OIL E 601-49000-212 MOTOR FUELS $112.61 7/11 motor fuels E 101-43000-212 MOTOR FUELS $525.53 7/11 motor fuels E 602-49100-212 MOTOR FUELS $112.61 7/11 motor fuels Total CROIX OIL $750.75 Paid Chk# 020866 8/30/2011 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,598.52 8615 7/11 recycling contract Total EUREKA RECYCLING $1,598.52 Paid Chk# 020867 8/30/2011 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $44.47 8650045 7/11 fax line Total INTEGRA $44.47 Paid Chk# 020868 8/30/2011 KENNEDY & GRAVEN E 101-41500-305 LEGAL FEES - CIVIL $64.00 7/11 legal services - muni liquor E 101-41500-305 LEGAL FEES - CIVIL $592.00 7/11 legal services - Skow variance E 101-41500-305 LEGAL FEES - CIVIL $240.00 7/11 legal services - ball field Total KENNEDY & GRAVEN $896.00 E 601-49000-151 WORKERS' COMP PREMIUM $774.79 8/11-8/12 work comp CITY OF LAUDERDALE *Check Detail Register© AUGUST 2011 Paid Chk# 020871 8/30/2011 NORTH SUBURBAN ACCESS CORP E 202-49500-327 OTHER SERV- SEWER/NPDES 1 $709.29 11-184 2811 webstreaming/programming Total NORTH SUBURBAN ACCESS CORP $709.29 Paid Chk# 020872 8/30/2011 ON SITE SANITATION E 101-45200-427 PORTA POTTY RENTAL $55.58 8/11 portable restroom Total ON SITE SANITATION $55.58 Paid Chk# 020873 8/30/2011 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $1,499.10 9/11 health benefits Total PUBLIC EMPLOYEES INS PROGRAM $1,499.10 Paid Chk# 020874 8/30/2011 SAFETY SIGNS E 201-45600-378 NATIONAL NIGHT OUT $119.00 111954 '11 N2U barricades Total SAFETY SIGNS $119.00 Paid Chk# 020875 8/30/2011 SPRINT PCS E 602-49100-391 TELEPHONE/PAGERS Check Amt Invoice Comment E 202-49500-151 WORKERS' COMP PREMIUM $99.42 8/11-8/12 work comp E 203-50000-151 WORKERS' COMP PREMIUM $36.28 8/11-8/12 work comp E 602-49100-151 WORKERS' COMP PREMIUM $644.76 8/11-8/12 work comp E 101-43000-151 WORKERS' COMP PREMIUM $2,095.85 8/11-8/12 work comp E 101-43400-151 WORKERS' COMP PREMIUM $1,111.37 8/11-8/12 work comp E 101-45200-151 WORKERS' COMP PREMIUM $963.62 8/11-8/12 work comp E 101-41200-151 WORKERS' COMP PREMIUM $602.47 8/11-8/12 work comp E 101-41100-151 WORKERS' COMP PREMIUM $85.44 8/11-8/12 work comp E 101-41500-151 WORKERS' COMP PREMIUM $45.00 8/11-8/12 work comp $15,535.04 Total LMCIT $6,459.00 Paid Chk# 020870 8/30/2011 NATIONAL LEAGUE OF CITIES E 101-41100-308 TRAIN ING\CONFERENCES $945.00 MG NLC Leadership Summit Total NATIONAL LEAGUE OF CITIES $945.00 Paid Chk# 020871 8/30/2011 NORTH SUBURBAN ACCESS CORP E 202-49500-327 OTHER SERV- SEWER/NPDES 1 $709.29 11-184 2811 webstreaming/programming Total NORTH SUBURBAN ACCESS CORP $709.29 Paid Chk# 020872 8/30/2011 ON SITE SANITATION E 101-45200-427 PORTA POTTY RENTAL $55.58 8/11 portable restroom Total ON SITE SANITATION $55.58 Paid Chk# 020873 8/30/2011 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $1,499.10 9/11 health benefits Total PUBLIC EMPLOYEES INS PROGRAM $1,499.10 Paid Chk# 020874 8/30/2011 SAFETY SIGNS E 201-45600-378 NATIONAL NIGHT OUT $119.00 111954 '11 N2U barricades Total SAFETY SIGNS $119.00 Paid Chk# 020875 8/30/2011 SPRINT PCS E 602-49100-391 TELEPHONE/PAGERS $17.81 7/11 pw cell phones E 601-49000-391 TELEPHONE/PAGERS $17.81 7/11 pw cell phones E 101-43000-391 TELEPHONE/PAGERS $35.61 7/11 pw cell phones Total SPRINT PCS $71.23 Paid Chk# 020876 8/30/2011 XCEL ENERGY, PARK & GARAGE�� E 101-43000-381 ELECTRIC $19.06 7/11 pw & warming house utils E 101-45200-381 ELECTRIC $19.06 7/11 pw & warming house utils E 101-43000-383 GAS UTILITIES $28.71 7/11 pw & warming house utils E 101-45200-383 GAS UTILITIES $28.71 7/11 pw & warming house utils Total XCEL ENERGY, PARK & GARAGE $95.54 10100 NORTH STAR CHECKING $15,535.04 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2011 Check Amt Invoice Comment Fund Summary 101 GENERAL 201 COMMUNITY EVENTS 202 COMMUNICATIONS 203 RECYCLING 601 SEWER UTILITIES 10100 NORTH STAR CHECKING $11,086.34 $237.59 $808.71 602 STORM SEWER ENTERPRISE FUND $1,634.80 $948.81 $818.79 $15,535.04 ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE August 30, 2011 Special Public Hearing ITEM NUMBER PCIC Minutes Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Attached are the minutes from the Park & Community Involvement Committee meeting of August 1, 2011. OPTIONS: 1) Approve as consent item. 2) Remove from consent for discussion. STAFF RECOMMENDATION: Motion to acknowledge receipt of and placing on file the attached minutes of the Park & Community Involvement Committee. COUNCIL ACTION: 8/1/11 PCIC Minutes MINUTES MONDAY, AUGUST 1, 2011 PARK & COMMUNITY INVOLVEMENT COMMITTEE CALL TO ORDER 6:44 p.m. 2. ROLL CALL Members Present: Trygve Hansen, Peiju Picard Members Absent: Monica Gallagher Staff & Council Present: Jim Bownik Others Present: 3. APPROVAL OF THE AGENDA A quorum was not present to approve the agenda. 4. APPROVAL OF MINUTES OF JUNE 6, 2011 MEETING A quorum was not present to approve the minutes. 5. REPORTS Bownik informed the committee that the state shutdown has ended so the city now knows how much Local Government Aid (LGA) to expect for 2011 and 2012. The city is expected to receive $516,153 the next two years. The cuts were not as deep as they could have been, but the .city still lost over $400,000 in LGA the last few years. Bownik informed the committee a community meeting has been scheduled for August 24 to discuss LGA, a potential municipal liquor store, and police services. Hansen asked about the status of a liquor store and if there is opposition to it. Bownik said we have heard some opposition and some support from residents. Those opposed to the idea of a liquor store need to know that even if the city did not open one, someone else possibly could. They also need to know that the city needs to increase revenue somehow, which could mean an increase in the tax rate. B. Music Under the Trees Series Wrap Up The Fairlanes and Roseville Community Band performed again this year. About 100 people attended the first event, and 130 plus the band attended the second event. The weather was great for both events. Hamline Auto Body sponsored the music again. Schwan's provided about 250 bomb pops, but did not generate enough sales for the fundraiser. 1 8/1/11 PCIC Minutes. C. Fun Run/Walk Volunteers (Saturday, August 13, 8 a.m.) Bownik reported the event will happen as scheduled. There was talk of cancelling due to lack of registrations. Participation dropped from 107 last year to under 50 this year. The event itself, especially Lauderdale's participation next year is tentative at this point. Picard suggested sending registration materials to last year's participants. Bownik said that previous participants had been sent the information. 6. DISCUSSION/ACTION A. Day in the Park Planning #2/2 (Saturday, August 20, 12-3 p.m.) The committee discussed plans for the event. Hansen mentioned having a food vendor should make things easier and that he liked the menu. Bownik said he suggested a simple menu based on what the city had been doing. The vendor was also informed what the city had been charging so the prices could be as reasonable as possible without inducing sticker shock. Simply Steve's Food Truck was recommended by Brian Malzer. Hansen suggested the city sell root beer floats along with bottled water. Bownik said he would see if a food license was required. The committee agreed not to sell root beer floats if a license is required. Set up will be from 10-11 a.m. We have at least 6 people, which should be enough. There is no parade, but past participants were invited to host an activity. The Police Department will show off their squads and hand out crime prevention material, and the Fire Department will do a stove fire demonstration from 1-2 p.m. The music, bounce house, water slide, puppet wagon, massages, and games will be back again. New additions include Tai Chi demonstrations, and a new banner 7. OTHER BUSINESS 8. SET PRELIMINARY AGENDA FOR NEXT MEETING Hansen read the preliminary agenda for the next meeting. 9. SET DATE FOR NEXT MEETING The committee meets on Mondays at 6:30 p.m. The next meeting will be Monday, September 19 at 6:30 p.m. 10. ADJOURNMENT The meeting adjourned at 7:26 p.m. 2 TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE August 30, 2011 AGENDA NUMBER Rental Housing Licenses DESCRIPTION 2011 Rental Housin2 Licenses I BACKGROUND OR PAST COUNCIL ACTION The following rental property owner successfully completed the rental housing inspection process or renewed his license for 2011. Daniel Busse: 1768 Eustis Street OPTIONS STAFF RECOMMENDATION By approving the consent agenda, the Council approves the aforementioned rental housing license for 2011. COUNCIL ACTION MOTION BY SECOND STAFF ACTION ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE August 30, 2011 . Special Public Hearing ITEM NUMBER Resolution of Approval for Variance at Report 1732 Malvern with Findings of Fact Discussion/Action Resolution —x STAFF INITIAL Jim Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the August 9 city council meeting, the city council passed a motion approving a 9 -foot variance to the 30 -foot front yard setback requirements to construct an open deck up to 21 feet from the front property line for Mike & Lindsey Gruttadaurio at 1732 Malvern Street. Staff was directed to prepare a resolution of approval with findings of fact for this meeting. OPTIONS: • Adopt the prepared resolution as part of the consent agenda. • Remove from the consent agenda for discussion. STAFF RECOMMENDATION: By approving the consent agenda, the council is approving the attached resolution. COUNCIL ACTION: Member _ introduced the following resolution and moved its adoption: CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 083011A RESOLUTION OF THE COUNCIL OF THE CITY OF LAUDERDALE APPROVING A 9 -FOOT VARIANCE TO THE 30 -FOOT FRONT YARD SETBACK REQUIREMENTS TO CONSTRUCT AN OPEN DECK UP TO 21 FEET FROM THE FRONT ROPERTY LINE AT 1732 MALVERN STREET WHEREAS, Mike & Lindsey Gruttadaurio applied for a 9 -foot variance to the 30 -foot front yard setback requirements to construct an open deck up to 21 feet from the front property line; and WHEREAS, Mike & Lindsey Gruttadaurio own the property 1732 Malvern Street, which is legally described as: PIN: 17-29-23-33-0069 Manuel's Addition, except the N 25 feet of lot 27, and all of lot 26 WHEREAS, notification letters went to property owners and residents adjacent to the subject property; and WHEREAS, Section 10-8-8 (Setback Requirements in R-1) requires a principal structure setback of 30 feet from the front property line; and WHEREAS, the existing house is currently at the required setback; and WHEREAS, the Lauderdale City Council has made the following findings: • The open deck will replace steps to the front door that have collapsed. It will also create usable outdoor living space. • The house was constructed at the 30 -foot front yard setback, so any deck addition to the front of the house will require a variance. • The open deck will not alter the character of the house, will still leave 21 feet between the deck and the front property line, and will not add impervious surface to the lot. • The Lauderdale Zoning Ordinance allows for the City Council to consider requests for variance to setback requirements. • The request is in keeping with the comprehensive plan because the proposed project does not change the character of the neighborhood, and improves the property. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lauderdale, does hereby approve a 9 -foot variance to the 30 -foot front yard setback requirements to construct an open deck up to 21 feet from the front property line, based upon the above findings. Dated: August 30, 2011 Jeffrey Dains, Mayor Attest: Heather Butkowski, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed. ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE August 30, 2011 Special Public Hearing ITEM NUMBER Resolution of Approval for Variance and Report Encroachment at 1931 Carl Street with Findings of Fact Discussion/Action Resolution —x— STAFF INITIAL Jim Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the August 9 city council meeting, the city council passed a motion approving a 2 -foot, 8.5" variance to the 2 -foot rear yardsetback requirements for retaining walls to construct a retaining wall up to 8.5 inches into City of Lauderdale alley right-of-way for Harvey Skow at 1931 Carl Street. Staff was directed to prepare a resolution of approval with findings of fact for this meeting. OPTIONS: • Adopt the prepared resolution as part of the consent agenda. • Remove from the consent agenda for discussion. STAFF RECOMMENDATION: By approving the consent agenda, the council is approving the attached resolution. COUNCIL ACTION: Member introduced the following resolution and moved its adoption: CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 083011 B RESOLUTION OF THE COUNCIL OF THE CITY OF LAUDERDALE APPROVING A 2 -FOOT, 8.5 INCH VARIANCE TO THE 2 -FOOT REAR YARD SETBACK REQUIREMENTS TO CONSTRUCT A RETAINING WALL UP TO 8.5 INCHES INTO THE ALLEY RIGHT-OF-WAY AT 1931 CARL STREET WHEREAS, Harvey Skow applied for a 2 -foot, 8.5 inch variance to the 2 -foot rear yard setback requirements to construct a retaining wall up to 8.5 inches into the alley right-of- way; and WHEREAS, Harvey and Jeannette Skow own the property 1931 Carl Street, which is legally described as: PIN: 17-29-23-24-0077 Garcelon's Addition to St. Paul, subject to alleys, and except the E 65 feet of lots 11 and 12 block 4, and all of lot 10 block 4 WHEREAS, notification letters went to property owners and residents adjacent to the subject property; and WHEREAS, Section 10-8-8 (Setback Requirements in R-1) requires a retaining wall setback of 2 feet from the rear property line; and WHEREAS, the retaining wall is intended to replace a previous retaining wall; and WHEREAS, the Lauderdale City Council has made the following findings: • The City agreed to a variance to the 2 -foot rear yard setback requirements for retaining walls during the settlement of a lawsuit brought against the city by the Skows. • Mr. Skow requested an additional 8.5 inches to encroach into the alley right-of- way to match the alignment of the neighbor's retaining wall as measured from its western -most edge. • The applicant and the city have different interpretations of what "alignment with the retaining wall on the property to the North of the Skows"' means. The applicant requests to align his retaining wall with the base of the neighbor's retaining wall, which is the reason for the request to be up to 8.5 inches into the alley ROW. The city's survey of the alley shows the neighbor's retaining wall l abuts the property line. However, the survey is showing the top of the retaining wall. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lauderdale, does hereby approve a 2 -foot, 8.5 inch variance to the 2 -foot rear yard setback requirements to construct a retaining wall up to 8.5 inches into the alley right-of- way, based upon the above findings. Dated: August 30, 2011 Jeffrey Dains, Mayor Attest: Heather Butkowski, City Administrator -Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed. LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date August 30, 2011 ITEM NUMBER Community Meeting STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: I received a few comments by e-mail after the meeting, which are attached. You can see my responses. I also told Andi Moffatt we would get the sewer info she is looking for. I spoke to Chief Ohl today. He thought the meeting was done extraordinarily well and the comments from residents showed how engaged everyone was in finding a solution to the budget woes. I couldn't agree more. I added this as a discussion item should you want to discuss further or offer an on -air recap of the meeting. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: Heather Butkowski From: Heather Butkowski Sent: Thursday, August 25, 2011 2:54 PM To: 'Michael Kruse' Subject: RE: City Budget Problems Dear Michael, Thank you for attending and the follow up. I will pass your comments along to the council and check into your idea. Similarly, one of the things the City did a couple of years was evaluate the sewer charges for much the same reason. The Council wanted to be sure the general fund was not subsidizingthe sewer enterprise funds because they should be self- sustaining and paid for by the users, not tax dollars. Take care, Heather From: Michael Kruse jmailto:mikek1716@hotmail.com1 Sent: Wednesday, August 24, 2011 10:44 PM To: Heather Butkowski Subject: City Budget Problems Hi Heather, My name is Michael Kruse and I attended the budget meeting tonight and have one other idea of raising revenue which I forgot to discuss with the city council. I understand we have some non -profits in our city. Luther Seminary, Children's Home Society, and the Chinese School are the ones that come to my mind. I no that state law does not allow the city to levy taxes on these institutions, but I was wondering if the city could charge an annual "public safety fee" to non -profits? Since these organizations are obviously served by police and fire protection it makes sense that they should pay for. If state law doesn't currently allow this I would hope the city would consider lobbying our legislatures to propose this in the next session. If you could share my thoughts with the city council I would appreciate it. Thanks Heather. Heather Butkowski From: Tom and Andi [andiandtom@live.com] Sent: Wednesday, August 24, 2011 8:43 PM To: Heather Butkowski Subject: budgets and sewer question Hi Heather — Very nice meeting tonight. Like Tom, I am also fine with a liquor store. I also went into the meeting thinking that we really should merge with another city — it seemed like a logical option since I wasn't sure we were viable as a small city. But hearing the other drawbacks, I have now changed my mind; it does not sound like a winning option, especially since it would not solve anything. We are also open to more taxes, but know that may not be viable for many residents in town. On another question, we are wondering about the sanitary sewer infrastructure our back yard on Fulham (1773). What is the age of that system? Has it been televised and when? Are there any slated improvements (if needed) out there on the horizon? We potentially will have a project that will need to be done (our property has an old retaining wall over the easement that essentially holds up our yard that will someday collapse) and it would seem more feasible to coincide it with a sewer project, if any are on the horizon. (This is a long term project for us — hopefully). Thanks and great work! Andi Moffatt Heather Butkowski From: Heather Butkowski Sent: Thursday, August 25, 2011 3:21 PM To: 'Eliza Rose' Subject: RE: Further public meetings? Dear Elizabeth, The meeting was well attended and the Council received great feedback. They will have a brief follow up discussion at the August 30 council meeting and will continue to discuss options over time. I would be happy to give you a full update. Give me a call when you find time. Heather Butkowski City Administrator 651.792.7650 From: Eliza Rose [mailto:elizarose(cDforestmail.coml Sent: Thursday, August 25, 2011 11:18 AM To: *LAUCouncil Subject: Further public meetings? Dear City of Lauderdale, Greetings! I regret that I was unable to attend the August 24th public meeting concerning the options the city is facing in regards to its budget. Will there be a publicized report of what happened during the meeting? Will there also be additional or follow-up meetings to provide another opportunity for Lauderdale residents to participate in city matters? Thanks for your time! Very best wishes, Elizabeth Rosenberg Lauderdale Heather Butkowski From: Bob Milligan [rmill igan@trsmith.com] Sent: Tuesday, August 23, 2011 3:30 PM To: Heather Butkowski Cc: Jim Bownik Subject: Lauderdale HI Heather, This week had turned ridiculously busy so I may miss tomorrow evening's community meeting. I have been thinking about consolidation and have an idea. What if Lauderdale and Falcon Heights merged absolutely everything but remained two separate entities in name only. If that is not legally possible, what about merging everything except governance -- building, all operations. There could also potentially be a PCIC - like committee with subcommittees responsible for the events that have been in each community and will remain primarily with that community. Obviously, the alternative is to merge with Roseville meaning that we would over time completely lose any identity. Bob 651647-0831 LAUDERDALE COUNCIL E: ACTION FORM Action Requested. Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date August 30, 2011 ITEM NUMBER 2012 Budget STAFF INITIAL ik APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The County held their annual meeting with finance directors last week to discuss the materi- als cities need to set their levies. The "highlights" for Lauderdale include the $9,500 loss in fiscal disparities revenue and the 13.4% decrease in assessed home value inclusive of the MVHC exclusion. According to their calculations, Lauderdale residents will see a $123 tax increase if the city does not raise its levy. The County prepared the attached packet of ma- terials geared exclusively toward deciphering the new MVHC laws and impacts. We can discuss further at the council meeting. The previous budget presented showed a shift in salaries to the Communications and Recy- cling special revenue funds. I reversed those changes in this draft to show the Council what the anticipated revenue and expenses would be prior to any shifts. It allows you to more readily compare last year's budget to this year's budget. With the County's estimates I was able to finally calculate the impact of the MVHC changes. On the next page, Budget Option A shows the Council decreasing the net tax levy (the portion paid locally) by $14,000 and the total levy by $23,500. This is the bare bones budget. It does not reflect the resources needed to actively pursue things like the municipal liquor store. Overall, the owner of a median value home would see a city property tax de- crease of $38.50. Budget Option B shows holding the levy flat. The owner of a median value home would see a city property tax decrease of $14.14. What these numbers don't show is who is making up the difference. As discussed, that will vary by property. The MVHC exclusion ends for properties valued greater than $413,800. Those homeowners will pay $1,185.95 in city property taxes under Budget Option A and $1,248.02 under Budget Option B. Staff will revise anticipated revenue and expenses after reconciling August finances before the next meeting to see if these numbers hold. Staff would also need to know if the Council would like to budget more in any area or for any specific purpose. STAFF RECOMMENDATION: 2012 Property Tax Information How City Property Taxes are Calculated Assessed Property Value x Property Class Rate x City Tax Rate = City Property Taxes 2012 LEVY AND IMPACT ON LAUDERDALE HOMES x Tax % x Tax Rate = City Tax on Median Lauderdale Home City City City City City Jurisdictional 0.3016 Total Fiscal Net Local Residential Levy Disparities Levy Tax Capacity Tax Rate Tax Rate 2011 $580,730 $110,683 $470,047 $1,749,567 26.87% 104.47% 2012 - A $556,850 $101,159 $455,691 $1,590,167 28.66% 2012 - B $580,730 $101,159 $479,571 $1,590,167 30.16% Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2011 $187,600 1% 0.2687 Total Tax $504.08 2012 - A $162,448 1% 0.2866 Total Tax $465.58 DIFFERENCE -$38.50 Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2011 $187,600 1% 0.2687 Total Tax $504.08 2012 - B $162,448 1% 0.3016 Total Tax $489.94 DIFFERENCE -$14.14 Home Value x Tax % x Tax Rate = City Tax on $413,800 Home 2012 - A $413,800 1% 0.2866 Total Tax $1,185.95 Home Value x Tax % x Tax Rate = City Tax on $413,800 Home 2012 - B $413,800 1% 0.3016 Total Tax $1,248.02 GENERAL FUND REVENUE 2009 2010 2011 2011 2012 Actual Actual Adopted As of July 31 Proposed CITY LEVIED TAXES 3.2 Alcohol License 150 150 150 31010 Current Ad Valorem 425,397 411,088 470,047 223,089 455,691 31020 Delinquent Ad Valorem 3,534 1,841 - 10,533 - 31040 Fiscal Disparities 101,843 109,600 110,683 58,012 101,159 800 SUB TOTAL PROPERTY TAXES 530,775 522,528 580,730 291,635 556,850 STATE AIDE 32180 Rental License Fee 3,366 4,091 3,000 33401 Local Government Aide 557,218 516,153 519,747 258,077 516,153 33405 PERA Rate Increase Aide 1,198 1,198 1,198 599 1,198 33406 Market Value Home Credit 28,839 101 (31,811) - - - TOTAL STATE AIDE 587,255 517,452 489,134 258,676 517,351 LICENSES AND FEES 32110 3.2 Alcohol License 150 150 150 150 32120 Cigarette License 200 600 400 - 400 32130 Garbage Hauler Licenses 1,170 1,275 750 1,125 1,000 32140 HVAC Licenses 890 1,453 600 650 800 32150 Tree Company License 140 700 300 150 300 32180 Rental License Fee 3,366 4,091 3,000 434 3,000 32240 Animal Licenses 290 390 250 160 250 34101 City Hall/Park Rental 3,945 4,955 2,500 4,030 4,000 43103 Administrative Fee 83 - 200 - - 34105 Sale of Publications - - - - - 34109 Copies 61 51 50 - 50 34114 Advertising sales - 50 - 75 - 34115 Miscellaneous Revenue - - - - - TOTAL LICENSES AND FEES 10,295 13,715 8,200 6,624 9,950 REVENUE OTHER 36100 Special Assessments 9,677 20,918 - 23,315 - 36101 Principal - - - - - 36102 Penalties and Interest 2,182 1,485 - 2,519 - 36103 Tree Removal - - - - - 36200 Miscellaneous Revenue - - - - - 36211 Investment Interest 11,018 6,492 7,000 5,381 6,000 36230 Donations 3,000 - - - 36231 Dog Park Donations 50 10 - 25 - 36240 State Surcharge - Construction Permits 539 336 250 222 400 36250 Refunds and Reimbursements 3,511 1,140 - - - 36252 LMCIT Insurance Dividend 2,905 3,015 - - - 36255 Miscellaneous - - - - - 39101 Sales Fixed Assets 1 - - - - TOTAL OTHER REVENUE 29,882 36,396 7,250 31,463 6,400 PUBLIC SAFETY 40,547 41,330 34,500 26,142 38,500 PLANNING & INSPECTIONS 20,487 13,674 10,600 5,905 . 8,000 GENERAL FUND REVENUE TRANSFERS FROM OTHER FUNDS TOTAL GENERAL FUND REVENUE GENERAL FUND EXPENDITURES Legislative Administrative Audit, Elections, and Legal Services Public Safety Police Fire Prosecution Public Works Planning & Inspections Parks and Recreation Development EXPENDITURES BEFORE TRANSFERS Contingency Transfers Out TOTAL GENERAL FUND EXPENDITURES 2009 2010 2011 2011 2012 Actual Actual Adopted As of July 31 Proposed 1,219,241 1,145,095 1,130,414 620,444 1,137,051 22,634 24,481 26,193 10,244 27,563 168,728 144,697 157,366 72,857 159,546 6,234 46,958 48,857 26,299 52,529 582,567 585,398 605,287 349,200 613,695 35,529 29,232 32,500 25,700 34,500 11,545 - - - - 92,877 86,632 105,044 50,170 100,352 22,568 46,241 56,322 17,516 50,661 71,716 63,978 64,845 34,941 64,205 1,235 1,648 14,000 5,270 14,000 1,015,633 1,029,264 1,110,414 592,196 1,117,051 - - 20,000 - 20,000 31,000 112,594 - - - 1,046,633 1,141,858 1,130,414 592,196 1,137,051 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE; 22,634 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 13,200 13,200 2009 13,200 LEGISLATIVE (41100) Actual EXPENDITURES 1,010 Personnel 103 - 103 Part-time employees 13,200 122 FICA 1,010 151 Workers Comp 59 500 Subtotal Personnel 14,269 General Operations 930 2,000 201 General Supplies - 202 Permanent Supplies - 203 Postage 84 305 Legal Fees - 308 Training and Conferences - 331 Travel 24 352 Public Notices 292 361 General Liability 5,228 438 Dues and Subscriptions 2,671 439 Special Events - 440 Meeting Expenses 66 442 Miscellaneous Expenses - Subtotal General Operations 8,365 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE; 22,634 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 13,200 13,200 7,700 13,200 1,010 1,010 589 1,010 118 103 - 103 14,328 14,313 8,289 14,313 39 - 100 - 500 - - - 930 2,000 689 3,000 72 130 - 500 391 700 564 700 5,331 6,000 - 6,000 2,695 2,800 525 2,800 196 250 76 250 10,153 11,880 1,955 13,250 24,481 26,193 10,244 27,563 ADMINISTRATION 2009 2010 2011 2011 2012 & FINANCE (41200) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 101 Full-time employees 102,536 90,954 93,081 45,926 97,248 104 Temp. employees - - - - - 121 PERA 6,836 6,470 6,748 3,315 7,050 122 FICA 8,004 7,297 7,121 3,631 7,439 131 Benefits (health, dental, etc) 9,272 10,116 11,340 5,425 12,150 142 Unemployment Benefits - 55 - 110 - 151 Workers Compensation 559 965 726 - 759 Subtotal Personnel 127,206 115,857 119,016 58,407 124,646 General Operations 201 General Supplies 1,731 1,899 2,200 245 1,500 203 Postage 1,817 2,626 4,000 1,538 3,500 208 Water cooler water 303 277 450 174 400 301 Auditing 12,904 - - - - 305 Legal contract - Civil 3,567 - - - - 306 Consulting fees (IT Support) 5,440 5,440 5,500 3,173 6,000 307 Computer Services (Banyon) 1,560 1,561 1,600 1,561 1,600 308 Training and conferences 1,004 772 2,000 625 1,500 309 Newspaper - Roseville Review - - - - - 327 Other Services - - - 11 - 331 Travel Expenses 929 765 1,200 204 1,000 352 Public information and notices 726 662 1,500 689 1,000 353 Newletter Printing 2,469 2,438 4,000 1,880 3,000 354 Phonebook Printing - - - - - 355 Miscellaneous printing & process 285 1,000 1,200 140 500 361 General liability 4,652 4,955 5,300 - 5,300 391 Telephones/Fax (City Hall) 1,769 1,666 2,000 1,039 2,000 401 Copier 379 1,349 2,800 1,645 3,000 404 Computer Repair/Maintenance - - - - - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 1,474 2,491 3,000 1,476 2;600 440 Meeting Expenses 85 159 100 - 200 442 Miscellaneous expenses 78 779 500 50 800 Subtotal General Operations 41,172 28,840 37,350 14,451 33,900 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology 351 - 1,000 - 1,000 Subtotal Capital 351 - 1,000 - 1,000 TOTAL EXPENSES 168,728 144,697 157,366 72,857 159,546 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 12,440 AUDITING, ELECTIONS, 2009 9,700 AND LEGAL SERVICES (41500) Actual EXPENDITURES 2,500 869 Personnel 321 522 101 Full-time employees 3,724 104 Temp. employees 968 121 PERA 239 122 FICA 296 131 Benefits (health, dental, etc) 198 151 Workers Compensation 35 - Subtotal Personnel 5,461 General Operations 5,950 12,000 201 General Supplies - 300 Legal Services - Prosecution - 301 Auditing - 305 Legal Services - Civil - 327 Other Services 586 331 Travel Expenses - 352 Public information & Notices 96 355 Miscellaneous Fees - 409 Other equipment and repair - 440 Meeting expenses 91 442 Miscellaneous expenses - Subtotal General Operations 774 Capital Expenditures 530 Furniture and equipment - 531 Office equipment - 534 Office furniture - 538 Computers and technology - Subtotal Capital - TOTAL EXPENSES 6,234 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 12,440 6,952 4,510 9,700 2,242 - - 2,500 869 504 321 522 974 532 345 551 1,486 840 490 900 105 54 - 56 18,116 8,882 5,666 14,229 512 - - 300 10,032 12,000 5,950 12,000 12,880 14,000 12,624 14,000 4,581 12,000 1,456 10,000 432 800 426 600 - 75 - - - 100 - 500 406 1,000 177 700 200 28,842 39,975 20,633 38,300 46,958 48,857 26,299 52,529 2009 2010 2011 2011 2012 PUBLIC SAFETY (42100) Actual Actual Adopted As of July 31 Proposed REVENUE 34202 False Fire Alarm 424 - 500 34203 Fire Inspection Fee - - 1,000 34205 Fire Call Reimbursement 1,252 - - 35101 Court Fines (including traffic tickets) 38,872 41,330 33,000 TOTAL REVENUE 40,547 41,330 34,500 EXPENDITURES General Operations 305 Legal Fees - Prosecution 10,152 - - 355 Miscellaneous fees - Printing 1,392 - - Subtotal Prosecution 11,545 - - 318 911 Dispatch - - 9,620 319 Police Contract 578,250 578,595 590,167 360 General Liability - - 5,000 391 Telephone/Pager - 442 Miscellaneous Exp. 4,317 6,803 500 Subtotal Police 582,567 585,398 605,287 320 Fire Contract 18,630 17,826 18,000 321 Fire Calls 16,475 11,186 13,000 322 False Fire Alarms 424 219 500 323 Fire Inspections - - 1,000 Subtotal Fire 35,529 29,232 32,500 TOTAL EXPENSES 629,641 614,630 637,787 500 1,000 26,142 37,000 26,142 38,500 4,810 12,126 344,264 596,069 - 5,000 125 500 349,200 613,695 17,685 18,000 8,015 15,000 500 - 1,000 25,700 34,500 374,900 648,195 2009 2010 2011 2011 2012 PUBLIC WORKS (43000) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 101 Full-time employees 44,294 31,244 27,248 17,532 27,793 102 Overtime/On-Call 2,191 3,030 3,000 2,225 3,000 121 PERA 3,004 2,573 2,193. 1,428 2,232 122 FICA 3,516 2,920 2,314 1,587 2,356 131 Benefits (health, dental, etc) 4,702 4,162 4,200 2,692 4,500 151 Workers Compensation 2,097 3,549 2,526 - 2,571 Subtotal Personnel 59,804 47,477 41,481 25,463 42,452 General Operations 202 Permanent Supplies - 305 - 456 500 212 Motor Fuels 1,587 2,500 2,200 1,504 2,500 213 Lubricants and other fluids - - - 46 - 225 Landscaping Materials 15 - 963 - - 226 Signs - - - - - 227 Tools and Equipment - - - - - 228 Miscellaneous Repairs & Supplies 1,008 457 1,500 854 1,500 304 Engineering Contract - 337 3,000 - 1,000 308 Training and conferences 165 165 400 165 400 313 Snow and Ice Removal Contact 5,207 11,268 15,000 9,195 15,000 314 Street Sweeping Contract 5,062 5,026 6,000 2,045 6,000 317 Tree Service 3,214 3,642 10,000 643 10,000 324 Alley Repair - - 1,000 - 1,000 327 Other Services/ Floor Maintenance 356 328 3,000 1,364 1,500 328 Street Repair - - 500 - - 380 Electricity - Street Lighting 6,168 5,896 6,400 3,443 6,200 381 Electricity 2,457 3,067 3,400 1,534 3,200 382 Water 69 63 100 16 100 383 Gas Utilities 3,075 2,674 4,000 1,769 3,500 384 Refuse Disposal 1,189 1,481 1,600 857 2,000 391 Telephone/Pagers 534 488 500 181 500 402 Truck repair and Maintenance 2,968 1,363 3,800 636 3,000 426 Machinery rental - - - - - 442 Miscellaneous - 96 200 - - Subtotal General Operations 33,073 39,154 63,563 24,706 57,900 Capital Expenditures 530 Furniture and equipment 538 Land Subtotal Capital TOTAL EXPENSES 92,877 86,632 105,044 50,170 100,352 2009 2010 2011 2011 2012 PLANNING & INSPECTIONS (43400) Actual Actual Adopted As of July 31 Proposed REVENUE Other 32210 Building Permits 11,688 9,163 7,000 2,894 5,000 32211 Zoning Permit Applications 1,210 700 200 700 200 32225 Plan Review 4,692 1,488 2,000 597 1,000 32230 Plumbing Permits 1,236 1,248 600 704 800 32270 HVAC Permits 1,410 975 800 1,010 1,000 32280 Street Excavation 100 100 - - - 34110 Variance Fee 150 - - - - 34112 Conditional Use Permit - - - - - 34113 Zoning Amendment - - - - - TOTAL REVENUE 20,487 13,674 10,600 5,905 8,000 EXPENDITURES Personnel 101 Full-time employees 14,686 27,923 31,308 12,837 32,001 121 PERA 963 1,966 2,270 925 2,320 122 FICA 1,169 2,330 2,395 1,093 2,448 131 Benefits (health, dental, etc) 1,110 3,409 4,410 1,772 4,725 151 Workers Compensation 207 1,224 1,339 - 1,367 Subtotal Personnel 18,136 36,852 41,722 16,626 42,861 General Operations 201 General Supplies - - - - - 202 Permanent Supplies - - - - - 203 Postage 173 219 500 128 300 306 Consulting Fees 452 8,015 10,000 144 5,000 308 Training and conferences 450 450 500 - 500 312 Building Inspector 2,408 35 2,500 - 1,000 327 Other Services - - - - - 331 Travel Expenses - - - - - 355 Miscellaneous Printing - - - - - 386 Gopher State One Call 531 422 600 271 600 442 Miscellaneous expenses - 10 - 175 - 443 Surcharge Report 419 239 500 171 400 Subtotal General Operations 4,432 9,389 14,600 889 7,800 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 22,568 46,241 56,322 17,516 50,661 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 41,317 37,855 2009 38,526 PARKS AND RECREATION (45200) Actual EXPENDITURES 6,000 2,960 Personnel 1,627 2,793 101 Full-time employees 51,253 104 Temp. employees 3,555 121 PERA 3,431 122 FICA 4,322 131 Benefits (health, dental, etc) 5,102 151 Workers Compensation 260 23 Subtotal Personnel 67,923 General Operations 107 100 201 General Supplies 127 202 Permanent Supplies 89 225 Landscaping Materials - 228 Miscellaneous Repairs & Maintenance. 191 317 Tree Service - 370 Park and Rec Expenses 700 371 Non -Resident Reimbursment 429 381 Electric 439 382 Water 172 383 Gas Utility 801 384 Refuse - 391 Telephones and Pagers - 403 Mower repair - 412 Warming House Repair - 427 Porta Potty Rental 767 442 Miscellaneous 78 5,296 Subtotal General Operations 3,793 Capital Expenditures 550 Other Improvements - Subtotal Capital - TOTAL EXPENSES 71,716 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 41,317 37,855 22,467 38,526 4,403 6,000 4,043 6,000 2,960 2,744 1,627 2,793 3,747 3,355 2,128 3,406 4,946 5,880 3,099 6,300 1,309 1,161 - 1,180 58,682 56,995 33,365 58,205 45 200 23 100 32 200 107 100 - 500 - 100 144 250 - 250 700 700 - 700 1,137 1,000 528 1,300 477 700 301 500 173 300 29 200 617 1,200 454 1,000 20 100 21 50 1,275 1,500 - 1,000 33 100 - 100 630 800 113 500 13 300 - 100 5,296 7,850 1,576 6,000 63,978 , 64,845 34,941 64,205 2009 2010 2011 2011 2012 DEVELOPMENT (48100) Actual Actual Adopted As of July 31 Proposed REVENUE Other - - - - TOTAL REVENUE - - - - - EXPENDITURES General Operations 306 Consulting Fees 1,235 1,648 14,000 5,270 14,000 442 Miscellaneous expenses - - - - - Subtotal General Operations 1,235 1,648 14,000 5,270 14,000 TOTAL EXPENSES 1,235 1,648 14,000 5,270 14,000 2009 2010 2011 2011 2012 CONTINGENCY (45300) Actual Actual Adopted As of July 31 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - - 20,000 - 20,000 - - 20,000 - 20,000 - - 20,000 - 20,000 2009 2010 2011 2011 2012 TRANSFERS OUT (45400) Actual Actual Adopted As of July 31 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES 732 Transfers to 302 733 Transfers to 303 734 Transfers to 304 741 Transfers to 401 742 Transfers to 402 743 Transfers to 403 744 Transfers to 404 745 Transfers to 405 Total Transfers 31,000 - - - - 56,297 - - - 56,297 - - - 31,000 112,594 - - - Office of the County Assessor Stephen L Baker, SAMA, CAE County Assessor 90 West Plato Boulevard Suite 400 Ramsey County St. Paul, MN 55107 From: Stephen L. Baker CAE, SAMA Subject: 2011 Mid Year Market Update Tel: 651-266-2005 Fax: 651-266-2101 AskCountyAssessor@co.ramsey.mn.us The attached materials include summary data relating to recent market trends, appeal trends and general market information. 2011 Assessment Recap The 2011 assessment included reductions in assessed market value for most properties. The total countywide reduction in market value was $1.614 billion before adding back the value from new construction; this was an improvement from last year's reduction of $2.75 billion. In 2010 we experienced declines in value in residential and commercial property, but increases in overall assessed value for the apartment property segment. But even the apartment class, with its increase in aggregate value, had more parcels with declining value than parcels with increasing value; this was because the parcels with increasing values tended to be the larger, more valuable properties. 2011 Assessment The percentage changes in 2011 aggregate value (excluding new construction but including land) by property class, for the City of St. Paul and for the suburbs taken together and countywide are as follows: Overall Residential Commercial/Industrial Apartments City of Saint Paul -3.3% -4.2% -3.2% +2.1% Suburban Ramsey -3.5% -4.4% -3.0% +4.3% Countywide -3.4% -4.3% -3.1% +2.9% Median Values for 2010 and 2011 are as follow: Residential Commercial/Industrial Apartments City of Saint Paul - 2010 $154,400 $399,900 $465,500 City of Saint Paul — 2011 $146,600 $385,000 $465,300 Residential Commercial/Industrial Apartments Suburban Ramsey -2010 $200,400 $767,600 $817,400 Suburban Ramsey -2011 $191,700 $756,200 $799,500 Excellence 9 Respect 9 Diversity Countywide - 2010 $180,400 $525,000 $505,400 Countywide - 2011 $172,200 $498,800 $508,300 The residential markets, which eighteen months ago appeared to be showing modest signs of improvement during the period of the Federal Tax Credit for buyers, suffered a set -back in 2010 after the rise of economic troubles in Europe and the end of the tax credit program. Now 2011 is looking like a year with a very poorly performing housing market. Buyers appear to remain skittish, and lending practices and credit remain tight. The assessor's office continues to actively track the market activity and we will continue to follow the prices determined in the market in 2011 for our 2012 assessment. We continue to closely monitor all sales including short -sales and foreclosure activity. Foreclosures increased slightly in 2010, but 2011 foreclosures, for the first half of the year, were the lowest in four years - a hopeful trend. However, bank REO sales still constitute a continuing threat to local markets. Full recovery (to normalized markets) appears to be at least three to five years out. 2011 Market Update - Residential Early preliminary 2011 sale data for single family homes in Ramsey County is not particularly good news. Movement in assessment ratios points to a potential decline in median sale price of more than ten percent. The one encouraging item is that some of the areas of the county, in St Paul, that were experiencing the largest loss in value appear to be stabilizing. These include: Dayton's bluff, Payne Phalen, North End and Thomas Dale. The bad news is that the general market malaise seems to now be stronger in the suburbs and in the previously healthier areas of St. Paul. Commercial — See attached memo from Steven Nelson, Chief Commercial Appraiser/Supervisor Revaluation Activities We will again have appraisers out reviewing one-fifth of the properties in the county this year, so don't be surprised if you have calls for your residents that have questions pertaining to a visit from one of our staff appraisers. We thank you in advance for your assistance in communicating that these visits by our appraisers are routine and uniform. Our appraisers will always have county ID and other identifying articles, and will be carrying county records describing each property. 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N O V .M N N M N N .-i .-i m w r cvi N o vi cri vi o v N V ul u W N Ont 001 Onl u1pi m Oa1 m ti � v .moi N N Q a z � � 33=3t^U p 0 .10 Q 7 0 N Lk QQ 3 F o vi U a' z > z g o c 10 w 1 r W c m a )'t00 e II r 1 m r M c M i V i ,Im � M r to c 10 c w a m r M0 m n 10 c w m N N m n vi m m n M ut ti N N 0 O O N o m .ti N N N N O O O N O N m m u W N W N N W LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date August 30, 2011 ITEM NUMBER Deputy Clerk Appointment STAFF INITIAL �? APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Jim and I initially interviewed six candidates from the pool of 30+ applications we received. Three candidates with previous experience working for cities stood out; they were invited for an interview with Councilors Gaasch and Mac Lean. The committee agreed that Kevin Kelly was the best candidate for the job. Kevin was offered employment conditioned on full council approval and a background check as you will see in the attached letter. OPTIONS: STAFF RECOMMENDATION: Motion to appoint Kevin Kelly to the deputy clerk position effective August 31, 2011. COUNCIL ACTION: August 25, 2011 Kevin Kelly 2515 Cleveland Street NE Minneapolis, MN 55418 Dear Kevin, CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 FAx 651-631-2066 The Deputy Clerk Selection Committee would like to offer you the position of Deputy Clerk, subject to City Council approval and completion of the background check. We believe you will be an asset for the City into the future. For 2011, step one of the wage scale is $18.60 per hour with eligibility for a step increase after the probationary period in six months. As we discussed, the position will be up to 40 hours per week through December 31, 2011 and will be 28 hours per week thereafter. Work will generally be performed during the City's regular office hours which are 8:00 a.m. to 4:30 p.m. Monday through Friday. As we also discussed, there is flexibility in the scheduling but you would generally be required to work on Mondays and Fridays. Occasionally, your responsibilities, especially election duties, may require you to work outside of the City's regular hours. The deputy city clerk position is covered by the union contract. As such, you will want to review the union agreement and personnel policy to determine your benefit eligibility. If you have any questions or concerns, please let me know. We look forward to working with you. Sincerely, Heather Butkowski City Administrator AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date August 30, 2011 ITEM NUMBER Community Garden STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Peace Lutheran Church is preparing a grant application and seeking Mn/DOT approval to expand their garden behind the fence by Skyview Park. They would install a gate in the ex- isting fence, run a new section of fence along the cusp of the hill to enclose the area, and work with St. Paul Water to bring water to the site. As you can see from the photos, there is a lot of growth there right now because Mn/DOT doesn't maintain that area. They are seeking City support for their efforts. They were going to send a letter but we haven't received that yet. For the sake of time, I am wondering if the Council has any reser- vations about their project. If not, staff will work with them on a letter of support on behalf of the Council. If the Council approves of the concept, a motion to that affect would be needed. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: