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09/13/2011
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, SEPTEMBER 13, 2011 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL FIL�= 3. APPROVALS a. Agenda b. Minutes of the August 30, 2011, City Council Meeting c. Claims Totaling $82,232.03 4. CONSENT a. City Administrator Training 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. a. 2012 Preliminary Budget and Levy Public Hearing DISCUSSION / ACTION ITEMS a. 2012 Preliminary Budget and Levy Discussion — Resolution 091311 A — Levying Taxes for 2011 Payable in 2012 and Establishing the Date of the Truth in Taxation Hearing b. Roseville Youth Baseball Association — Field Improvement Quotes c. Resolution 09131113— Restricting Parking on the East Side of Carl Street from Larpenteur Avenue to Idaho Avenue 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Parking Ordinance Revisions b. Ramsey County Playground Grant c. Ramsey County Emergency Management Discussion 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Driveway Replacement Request — 1903 Walnut Street 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 August 30, 2011 Mayor Dains called the City Council meeting to order at 7:35 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Councilors absent: none. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. Butkowski added a discussion on the proposed Vikings Stadium and gave notice that the city engineer would be leaving his post at Bonestroo at the end of the week. Councilor Mac Lean moved to approve the agenda as amended. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Mac Lean moved to approve the August 9, 2011, City Council meeting minutes. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the claims totaling $30,077.47. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Gaasch moved the consent agenda acknowledging the PCIC minutes, a 2011 rental housing license, and approving Resolution 083011A — Findings of Fact for Variance Granted to 1732 Malvern Street and Resolution 083011B - Findings of Fact for Variance and Encroachment Granted to 1931 Carl Street. Councilor Mac Lean seconded the motion and it passed unanimously. County Attorney John Choi addressed the Council. He plans to update the Council annually on his work and goals. Right now he is focusing on a number of initiatives including programs that address domestic violence, increase the number of cases tried (versus declined), and juvenile crime prevention. The Mayor told Choi he was the first county attorney to address the city council in his twenty plus years as mayor. He thanked him for his work and efforts to coordinate with the City and St. Anthony Police. Councilor Mac Lean expressed her frustration with the workings of the criminal justice system, especially as it related to juveniles. She thanked him for aggressively implementing his campaign promises. The Council took a 5 minute break to say good-bye to Mr. Choi. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Mayor Dains thanked those that attended the Community Meeting. He said it was successful at educating and gathering input from the community. Chief Ohl said he felt the meeting was expertly run by the council and staff and that the community seemed willing to accept a municipal liquor store if it meant being able to maintain the existing services such as 24-hour police patrol. Councilors each expressed their appreciation for the insight and direction from the community. Mayor Dains said the input received from the community meeting ties directly to the budget discussion. He asked Butkowski to explain where the budget stands. She said the budget presented reflected two options. Option A factored a net tax levy decrease of $14,000. This bare bones budget does not factor in such things as continued costs to pursue a municipal liquor store. Option B held the total levy flat but compensated for the $9,500 loss in fiscal disparities revenue. Staff prepared a document showing how the changes to the Market Value Homestead Credit Program will impact residents differently based on the values of their properties. County estimates show that the owner of a median valued home in Lauderdale will see a $123 property tax increase even if the city levy does not change. Staff will prepare updated figures for the next Council meeting and show the impact of a levy increase to cover anticipated expenses for continuing research on a municipal liquor store and some small capital projects. Councilors Mac Lean and Gaasch and Administrator Butkowski met with the three finalists for the deputy clerk position. They recommend the Council hire Kevin Kelly based upon his education and experience. Councilor Hawkinson moved to appoint Kevin Kelly to the deputy clerk position effective August 31, 2011. Councilor Grove seconded the motion and it passed unanimously. Butkowski mentioned that Peace Lutheran Church was seeking a grant and Mn/DOT approval to have a community garden behind the fence at Skyview Park. The grant would bring water to the site and enclose Mn/DOT's "flat area" on top of the hill overlooking TH280. Church members asked for Council support for the project. Church volunteers were going to draft a letter for Council consideration but staff hasn't seen it yet. Instead of waiting, staff asked the Council for feedback and whether they generally supported the concept. If the Council supports the idea, staff will prepare the letter of support and the Council will not have to take further action. Councilor Hawkinson suggested a fence gate be installed to allow access through the park as opposed to the alley for safety reasons. Overall, the Council supported the community garden concept. Staff will prepare a letter of support when needed on behalf of the Council. Butkowski added a discussion on whether the Council would like to host a meeting about the proposed Vikings Football Stadium in Arden Hills to the agenda. Dennis Egan, public relations LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 consultant for Ramsey County, sent a letter to all Ramsey County cities offering to host a local informational session in the upcoming week. The Council discussed the offer and felt they were not interested at this time. Butkowski reviewed the preliminary agenda for the next meeting, which included the preliminary 2012 budget and levy, ball field improvement quotes, and parking on Carl Street south of Larpenteur. The Mayor asked if anyone present wished to address the Council. No one present wished to do SO. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 9:00 p.m. Respectfully submitted, fi Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL September 13, 2011 City Council Meeting Payroll 9/02/11 Payroll: Direct Deposit # 501224-501228 $6,605.81 9/02/11 Payroll: Payroll Liabilities, e -payments 580E -582E $5,205.38 Vendor Claims 9/13/11 Claims: Check #'s 20877-20899 $70,420.84 SUBTOTAL $82,232.03 Total Claims for Approval $82,232.03 CITY OF LAUDERDALE 09/01/11 1:00 PM Page 1 Payments Current Period: SEPTEMBER 2011 Batch Name 090211pyroll Payment Computer Dollar Amt $5,205.38 Posted Refer 2243 ICMA RETIREMENT TRUST - 457 Ck# 000580E 9/2/2011 Cash Payment G 101-21705 ICMA RETIREMENT 9/2111 payroll $1,396.30 Invoice Transaction Date 9/1/2011 Due 0 NORTH STAR CHEC 10100 Total $1,396.30 Refer 2244 NORTH STAR BANK, CHECKING S Ck# 000581E 9/2/2011 . Cash Payment G 101-21703 FICA WITHHOLDING. 9/2/11 payroll $1,459.01 Invoice Cash Payment G 101-21701 FEDERAL TAXES 9/2/11 payroll $997.41 Invoice Transaction Date 9/1/2011 Due 0 NORTH STAR CHEC 10100 Total $2,456.42 Refer 2245 PERA Ck# 000582E 9/2/2011 Cash Payment G 101-21704 PERA 9/2/11 payroll $1,352.66 Invoice Transaction Date 9/1/2011 Due 0 NORTH STAR CHEC 10100 Total $1,352.66 Fund Summary BATCH Total $5,205.38 10100 NORTH STAR CHECKING 101 $5,205.38 $5,205.38 Pre -Written Checks $5,205.38 Checks to be Generated by the Compute $0.00 Total $5,205.38 CITY OF LAUDERDALE *Check Detail Register@ SEPTEMBER 2011 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 020877 9/13/2011 AHDN ATTORNEYS E1o1-v1*on-3oo m|SCPRINTING/PROCESS SER $0.44 8A1 Legal Processing Fees E 101'41*00-300 LEGAL FEES 'PROSECUTING $850.00 8/11 Legal Fees Paid Chk# 020885 rnt*| mmow/nTmRmEvo $oon.** Paid Chk# 020878 9/13/2011 XM-E—ki-F466 $82.91 8/11 Motor Fuels E 10143000'228 m|SC REPAIRS MAINTSUPPus $88.98 oboxes ofnapkins E2U1-45noo'aso Tmn| AmEm|pm|os $onou Fun Run Gatorade Paid Chk# 020879 9/13/2011 BOWN-1k,'J-1— $386.81 8/11 Motor Fuels E 101'41200o31 TRAvsLEXPENGs ____$81�JO 2Q11 Mileage Expense Tm*| omWm|m.x|M $61Je 'P��ij_60W 020880 9/13/2011 CINTAS $19.53 011Water Delivery E8O2491Oo-4xo CLOTHING $29o7 PW Clothing Esn1'48VOO'4us CLOTHING «oozn pVyClothing Total o|m7Am $5814 Paid Chk# 020881 9/13/2011 CITY OF FALCON HEIGHTS E1o14z1OO-3e1 FIRE CALLS $200367 8/11 Fire Calls Total CITY OF FALCON HEIGHTS $2.003.67 —ai 9/13/2011 CITY OF ROSEVILLE E1o1412OO-391 TELEPHONE/PAGERS $95.40 9U1Phone Service E 1014120*300 CONSULTING FEES $453.33 9/11 IT Services E1O145z0o-37O PARK &wsCEXPENSES $700.08 '11Weekly Puppet Wagon EuO1-*snnO'377 DAY |wTHE PARK $117.00 DIP Puppet Wagon I Total CITY OF ROSEVILLE $1,365.73 Paid Chk# 020883 9/13/2011 CITY OF ST ANTHONY e1O1-421OO-319 POLICE CONTRACT $49,1u0z9�� 9U1Police Contract I Total CITY OF ST ANTHONY $49,180.59 Paid Chk# 020884 9/13/2011 CITY OF ST PAUL s1o143OOO-38o STREET LIGHT UTILITY �_$14.64 Jan-June '11Fulham/Hoyt street Ugh Total CITY oFaTPAUL $14.64 Paid Chk# 020885 9/13/2011 CROIX OIL E08u-4n1o0-212 MOTOR FUELS $82.91 8/11 Motor Fuels E0O1-^eono'o12 MOTOR FUELS $82.91 8/11 Motor Fuels E2U1-45noo'aso FUNnUwxwALK $104.84 Fun Run Gatorade E 10143000-212 MOTOR FUELS $386.81 8/11 Motor Fuels Tmu| oRomO|L $657.37 s1o141uOO'cUo WATER DELIVERY $19.53 011Water Delivery Total oLEmvvmOo|wmLEw000 $19.53 CITY OF LAUDERDALE Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment Paid Chk# 020887 9/13/2011 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $46.40 8/11 locates Total GOPHER STATE ONE -CALL $46.40 Paid Chk# 020888 9/13/2011 KONICA MINOLTA E 101-41200-401 COPIER CONTRACT $221.78 9/11 Copier Contract Total KONICA MINOLTA $221.78 Paid Chk# 020889 9/13/2011 LILLIE SUBURBAN NEWS E 405-48500-327 OTHER SERV- SEWER/NPDES 1 $72.00 Annual TIF notice E 101-41100-352 PUBLIC INFO NOTICES $34.00 Community meeting notice Total LILLIE SUBURBAN NEWS $106.00 Paid Chk# 020890 � 9/13/2011 LMC E 101-41100-438 DUES & SUBSCRIPTIONS $2,211.00 '11 Annual Membership Dues Total LMC $2,211.00 Paid Chk# 020891 9/13/2011 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $11,217.61 10/11 wastewater treatment Dtal MET -COUNCIL ENVIRONMENTAL SER. $11,217.61 Paid Chk# 020892 9/13/2011 MN MAYORS ASSOCIATION E 101-41100-438 DUES & SUBSCRIPTIONS $20.00 '11 Mayors Association Dues Total MN MAYORS ASSOCIATION $20.00 Paid Chk# 020893 9/13/2011 POSTMASTER - NEWSLETTER E 101-41200-203 POSTAGE $450.00 4811 newsletter postage Total POSTMASTER - NEWSLETTER $450.00 Paid Chk# 020894 9/13/2011 RAMSEY COUNTY, PROP REC & REV E 101-41200-355 MISC PRINTING/PROCESS SER $20.00 9/11 insurance benefit processing G 101-21706 HEALTH INSURANCE $378.74 9/11 insurance benefits E 101-42100-318 911 Dispatch $801.70 8/11 911 dispatch E 101-42100-442 MISC $8.96 8/11 800 MHz radio licenses Total RAMSEY COUNTY, PROP REC & REV $1,209.40 Paid Chk# 020895 9/13/2011 SAM'S CLUB E 101-41200-440 MEETING EXPENSES $27.50 Coffee E 201-45600-377 DAY IN THE PARK $128.60 DIP Supplies Total SAM'S CLUB $156.10 Paid Chk# 020896 9/13/2011 SUBURBAN ACE HARDWARE E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $6.40 Tennis Court Spray Paint Total SUBURBAN ACE HARDWARE $6.40 Paid Chk# 020897 9/13/2011 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $158.38 9/11 Refuse Disposal Total WASTE MANAGEMENT $158.38 CITY OF LAUDERDALE *Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment Paid Chk# 020898 K 9/13/2011 XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $32.34 8/11 City Hall utilities E 101-43000-381 ELECTRIC $241.52 8/11 City Hall utilities Total XCEL ENERGY, CITY HALL $273.86 Paid Chk#' 020899 _ 9/13/2011 XCEL ENERGY, S TREET LIGHTING E 101-43000-380 STREET LIGHT UTILITY $43.06 8/11 Bridge Lights Total XCEL ENERGY, STREET LIGHTING $43.06 10100 NORTH STAR CHECKING $70,420.84 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $58,557.03 201 COMMUNITY EVENTS $350.24 405 TIF -PROJECTS $72.00 601 SEWER UTILITIES $11,329.59 602 STORM SEWER ENTERPRISE FUND $111.98 $70,420.84 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Wo k essjon Meeting Date September 13, 2011 ITEM NUMBER CA T •ainin STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: I have been invited to enroll in a management training program with other area city adminis- trators through Salverda and Associates that would meet approximately seven times over the next year. The cost of the program is $850 and can be covered in the budget under training. I would ask them to split the cost between 2011 and 2012. Most of the metro area city man- agers have gone through the course at some point and highly recommend it. I know Rick Getschow took the course while he worked here. The course includes an extensive amount of reading on leadership and management along with building relationships with other city administrators / managers. I completed my masters degree eight year ago so it seems like an excellent refresher course and opportunity to grow. OPTIONS: Decide whether or not to allow me to participate in the training program. STAFF RECOMMENDATION: By approving the consent agenda, the Council authorizes the city administrator to enroll in the Effective Management Program offered through Don Salverda and Associates. COUNCIL ACTION: LAUDERDALE COUNCIL E: I ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date September 13, 2011 ITEM NUMBER _2012 Budget and Levy STAFF INITIAL i4�? APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Based on the discussion from the last meeting, I put together information on what a 0-5% total property tax levy increase would look like for homes valued at $100,000, $162,448 (median value), and $300,000. The impact on homeowners varies due to the changes in the Market Value Homestead Credit Program. The budget as presented, with a $587,750 gross levy, accounts for a couple of things the pre- vious budget did not including some funding to continue researching a municipal liquor store and a transfer to the General Capital Improvement Fund to replace some of the funding the City will use to purchase a new truck in 2012. When interest rates were higher, those funds were largely replaced by investment interest. Replacement funding could also be scheduled over a couple of years. The budget as presented represents a 1.2% gross levy increase. The actual impact on the local tax base is 3.5% due to the reduction in fiscal disparities. Overall, the budget reflects an increase of 3.3% in anticipated revenue and expenditures. OPTIONS: 1. Discuss any changes needed in the budget. What the Council sets as the preliminary levy can't be raised before year-end, but it can be lowered. 2. Set the preliminary levy by resolution. The amount certified will include the fiscal dis- parities aid. 3. Establish a truth in taxation public hearing date. It must be a regularly scheduled meet- ing after November 24. The only regularly scheduled meeting after that date is Decem- ber 13. After the public hearing, the Council may adopt the final levy and budget or hold another meeting later in December to finalize them. STAFF RECOMMENDATION: Adopt Resolution 091311A - A Resolution Levying Taxes for 2011 Payable in 2012 in the amount of $ and Establishing December. 13, 2011, at 7:30 p.m. as the date and dime of the Truth in Taxation Hearing. RESOLUTION NO. 091311A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION LEVYING TAXES FOR 2011 PAYABLE IN 2012 AND ESTABLISHING THE DATE OF THE TRUTH IN TAXATION HEARING BE IT HEREBY RESOLVED by the City of Lauderdale, Ramsey County, State of Minnesota as follows: The following tax levies are hereby made against all taxable property in the City of Lauderdale for the tax levy 2011, payable 2012: Total proposed levy for 2011 payable in 2011: $XXX,XXX This includes estimated fiscal disparities amount of $101,159. BE IT FURTHER RESOLVED, that there will not be a certified debt levy for the General Obligation Bonds Series 2003A. BE IT FURTHER RESOLVED, that in conformance with the Truth in Taxation Law, the public hearing to allow citizen input on the levy and budget will be held Tuesday, December 13, 2011, at 7:30 p.m. in the Council Chambers at Lauderdale City Hall. BE IT FURTHER RESOLVED that the City Administrator is authorized and directed at this time to certify this Resolution to the County Auditor of Ramsey County, Minnesota. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on September 13, 2011, as the same appears in the minutes of said meeting on file and of record in City Offices. Dated this 13th day of September, 2011. Jeff Dains, Mayor (ATTEST) Heather Butkowski, City Administrator (SEAL) Market Value Homestead Exclusion Calculations Residential Calculation: For homes valued at less than $76,000, the exclusion is equal to 40% of the home's market value. For homes valued between $76,000 and $413,800, the exclusion is $30,400 minus 9% of the value over $76,000. DIFFERENCE ($52.27) -19.45 Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2011 $187,600 1% 0.2687 Total Tax $504.08 2012 - 0% $162,448 1% 0.3016 Total Tax $489.94 DIFFERENCE ($14.14) -2.80% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 0% $289,760 1% 0.3016 Total Tax $873.92 DIFFERENCE $67.82 8.41% Value x Tax % x Tax Rate = City Tax on $100,000 Home 2011 $100,000 1% 0.2687 Total Tax $268.70 2012-1% $71,760 1% 0.3052 Total Tax $219.01 DIFFERENCE ($49.69) -18.49% City City City City City Jurisdictional Residential Total Levy Fiscal Disparities Net Local Levy Tax Capacity Tax Rate Tax Rate 2011 $580,730 $110,683 $470,047 $1,749,567 26.87% 104.47% 2012-0% $580,730 $101,159 $479,571 $1,590,167 30.16% 2012-1% $586,537 $101,159 $485,378 $1,590,167 30.52% 2012-2% $592,344 $101,159 $491,185 $1,590,167 30.89% 2012-3% $598,152 $101,159 $496,993 $1,590,167 31.25% 2012-4% $603,959 $101,159 $502,800 $1,590,167 31.62% 2012-5% $609,767 $101,159 $508,608 $1,590,167 31.98% Value x Tax % x Tax Rate = City Tax on $100,000 Home 2011 $100,000 1% 0.2687 Total Tax $268.70 2012-0% $71,760 1% 0.3016 Total Tax $216.43 DIFFERENCE ($52.27) -19.45 Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2011 $187,600 1% 0.2687 Total Tax $504.08 2012 - 0% $162,448 1% 0.3016 Total Tax $489.94 DIFFERENCE ($14.14) -2.80% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 0% $289,760 1% 0.3016 Total Tax $873.92 DIFFERENCE $67.82 8.41% Value x Tax % x Tax Rate = City Tax on $100,000 Home 2011 $100,000 1% 0.2687 Total Tax $268.70 2012-1% $71,760 1% 0.3052 Total Tax $219.01 DIFFERENCE ($49.69) -18.49% Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2011 $187,600 1% 0.2687 Total Tax $504.08 2012 - 1% $162,448 1% 0.3052 Total Tax $495.79 DIFFERENCE ($8.29) -1.64% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 1% $289,760 1% 0.3052 Total Tax $884.35 DIFFERENCE $78.25 9.71% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 2% $289,760 1% 0.3089 Total Tax $895.07 DIFFERENCE $88.97 11.04% Value x Tax % x Tax Rate = City Tax on $100,000 Home 2011 $100,000 1% 0.2687 Total Tax $268.70 2012-3% $71,760 1% 0.3125 Total Tax $224.25 DIFFERENCE ($44.45) -16.54% Value x Tax % x Tax Rate = City Tax on $100,000 Home 2011 $100,000 1% 0.2687 Total Tax $268.70 2012-2% $71,760 1% 0.3089 Total Tax $221.67 DIFFERENCE ($47.03) -17.50% Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2011 $187,600 1% 0.2687 Total Tax $504.08 2012 - 2% $162,448 1% 0.3089 Total Tax $501.80 DIFFERENCE ($2.28) -0.45% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 2% $289,760 1% 0.3089 Total Tax $895.07 DIFFERENCE $88.97 11.04% Value x Tax % x Tax Rate = City Tax on $100,000 Home 2011 $100,000 1% 0.2687 Total Tax $268.70 2012-3% $71,760 1% 0.3125 Total Tax $224.25 DIFFERENCE ($44.45) -16.54% Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2011 $187,600 1% 0.2687 Total Tax $504.08 2012 - 3% $162,448 1% 0.3125 Total Tax $507.65 DIFFERENCE $3.57 0.71% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 3% $289,760 1% 0.3125 Total Tax $905.50 DIFFERENCE $99.40 12.33% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 4% $289,760 1% 0.3162 Total Tax $916.22 DIFFERENCE $110.12 13.66% Value x Tax % x Tax Rate = City Tax on $100,000 Home 2011 $100,000 1% 0.2687 Total Tax $268.70 2012-5% $71,760 1% 0.3198 Total Tax $229.49 DIFFERENCE ($39.21) -14.59% 2011 2012-4% Value $100,000 $71,760 x Tax % 1% 1% x Tax Rate 0.2687 0.3162 = City Tax on $100,000 Home Total Tax $268.70 Total Tax $226.91 DIFFERENCE ($41.79) -15.55% 2011 2012-4% Value $187,600 $162,448 x Tax % 1% 1% x Tax Rate 0.2687 0.3162 = City Tax on Median Lauderdale Home Total Tax $504.08 Total Tax $513.66 DIFFERENCE $9.58 1.90% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 4% $289,760 1% 0.3162 Total Tax $916.22 DIFFERENCE $110.12 13.66% Value x Tax % x Tax Rate = City Tax on $100,000 Home 2011 $100,000 1% 0.2687 Total Tax $268.70 2012-5% $71,760 1% 0.3198 Total Tax $229.49 DIFFERENCE ($39.21) -14.59% Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2011 $187,600 1% 0.2687 Total Tax $504.08 2012 - 5% $162,448 1% 0.3198 Total Tax $519.51 DIFFERENCE $15.43 3.06% Value x Tax % x Tax Rate = City Tax on $300,000 Home 2011 $300,000 1% 0.2687 Total Tax $806.10 2012 - 5% $289,760 1% 0.3198 Total Tax $926.65 DIFFERENCE $120.55 14.96% GENERAL FUND REVENUE 2009 2010 2011 2011 2012 Actual Actual Adopted As of July 31 Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 425,397 411,088 470,047 223,089 486,591 31020 Delinquent Ad Valorem 3,534 1,841 - 10,533 , - 31040 Fiscal Disparities 101,843 109,600 110,683 58,012 101,159 32140 SUB TOTAL PROPERTY TAXES 530,775 522,528 580,730 291,635 587,756 STATE AIDE Tree Company License 140 700 300 150 33401 Local Government Aide 557,218 516,153 519,747 258,077 516,153 33405 PERA Rate Increase Aide 1,198 1,198 1,198 599 1,198 33406 Market Value Home Credit 28,839 101 (31,811) - - 4,000 TOTAL STATE AIDE 587,255 517,452 489,134 258,676 517,351 LICENSES AND FEES 32110 3.2 Alcohol License 150 150 150 - 150 32120 Cigarette License 200 600 400 - 400 32130 Garbage Hauler Licenses 1,170 1,275 750 1,125 1,000 32140 HVAC Licenses 890 1,453 600 650 800 32150 Tree Company License 140 700 300 150 300 32180 Rental License Fee 3,366 4,091 3,000 434 3,000 32240 Animal Licenses 290 390 250 160 250 34101 City Hall/Park Rental 3,945 4,955 2,500 4,030 4,000 43103 Administrative Fee 83 - 200 - - 34105 Sale of Publications - - - - 34109 Copies 61 51 50 - 50 34114 Advertising sales - 50 - 75 - 34115 Miscellaneous Revenue - - - - - TOTAL LICENSES AND FEES 10,295 13,715 8,200 6,624 9,950 REVENUE OTHER 36100 Special Assessments 9,677 20,918 - 23,315 - 36101 Principal - - - - - 36102 Penalties and Interest 2,182 1,485 - 2,519 - 36103 Tree Removal - - - - - 36200 Miscellaneous Revenue - - - - - 36211 Investment Interest 11,018 6,492 7,000 5,381 6,000 36230 Donations 3,000 - - - 36231 Dog Park Donations 50 10 - 25 - 36240 State Surcharge - Construction Permits 539 336 250 222 400 36250 Refunds and Reimbursements 3,511 1,140 - - - 36252 LMCIT Insurance Dividend 2,905 3,015 - - 36255 Miscellaneous - - - - - 39101 Sales Fixed Assets 1 - - - - TOTAL OTHER REVENUE 29,882 36,396 7,250 31,463 6,400 PUBLIC SAFETY 40,547 41,330 34,500 26,142 38,500 PLANNING & INSPECTIONS 20,487 13,674 10,600 5,905 8,000 GENERAL FUND REVENUE TRANSFERS FROM OTHER FUNDS TOTAL GENERAL FUND REVENUE GENERAL FUND EXPENDITURES Legislative Administrative Audit, Elections, and Legal Services Public Safety Police Fire Prosecution Public Works Planning & Inspections Parks and Recreation Development EXPENDITURES BEFORE TRANSFERS Contingency Transfers Out TOTAL GENERAL FUND EXPENDITURES 2009 2010 2011 2011 2012 Actual Actual Adopted As of July 31 Proposed 1,219,241 1,145,095 1,130,414 620,444 1,167,951 22,634 24,481 26,193 10,244 27,563 168,728 144,697 157,366 72;857 159,565 6,234 46,958 48,857 26,299 52,545 582,567 585,398 605,287 349,200 613,695 35,529 29,232 32,500 25,700 34,500 11,545 - - - - 92,877 86,632 105,044 50,170 100,214 22,568 46,241 56,322 17,516 50,598 71,716 63,978 64,845 34,941 64,271 1,235 1,648 14,000 5,270 25,000 1,015,633 1,029,264 1,110,414 592,196 1,127,951 - - 20,000 - 20,000 31,000 112,594 - - 20,000 1,046,633 1,141,858 1,130,414 592,196 1,167,951 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 13,200 13,200 2009 13,200 LEGISLATIVE (.41100) Actual EXPENDITURES 1,010 118 Personnel - 103, 103 Part-time employees 13,200 122 FICA 1,010 151 Workers Comp 59 - Subtotal Personnel 14,269 General Operations 2,000 689 201 General Supplies - 202 Permanent Supplies - 203 Postage 84_ 305 Legal Fees - 308 Training and Conferences - 331 Travel 24 352 Public Notices 292 361 General Liability 5,228 438 Dues and Subscriptions 2,671 439 Special Events - 440 Meeting Expenses 66 442 Miscellaneous Expenses - Subtotal General Operations 8,365 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE: 22,634 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 13,200 13,200 7,700 13,200 1,010 1,010 589 1,010 118 103 - 103, 14,328 14,313 8,289 14,313 39 - 100 - 500 - - - 930 2,000 689 3,000 72 130 - 500 391 700 564 700 5,331 6,000 - 6,000 2,695 2,800 525 2,860 196 250 76 250 10,153 11,880 1,955 13,250 24,481 26,193 10,244 27,563 ADMINISTRATION 2009 2010 2011 2011 2012 & FINANCE (41200) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 101 Full-time employees 102,536 90,954 93,081 45,926 97,248 104 Temp. employees - - - - - 121 PERA 6,836 6,470 6,748 3,315 7,050 122 FICA 8,004 7,297 7,121 3,631 7,439 131 Benefits (health, dental, etc) 9,272 10,116 11,340 5,425 12,150 142 Unemployment Benefits - 55 - 110 - 151 Workers Compensation 559 965 726 - 778 Subtotal Personnel 127,206 115,857 119,016 58,407 124,665 General Operations 201 General Supplies 1,731 1,899 2,200 245 1,500 203 Postage 1,817 2,626 4,000 1,538 3,500 208 Water cooler water 303 277 450 174 400 301 Auditing 12,904 - - - - 305 Legal contract - Civil 3,567 - - - - 306 Consulting fees (IT Support) 5,440 5,440 5,500 3,173 6,000 307 Computer Services (Banyon) 1,560 1,561 1,600 1,561 1,600 308 Training and conferences 1,004 772 2,000 625 1,500 309 Newspaper - Roseville Review - - - - - 327 Other Services - - - 11 - 331 Travel Expenses 929 765 1,200 204 1,000 352 Public information and notices 726 662 1,500 689 1,000 353 Newletter Printing 2,469 2,438 4,000 1,880 3,000 354 Phonebook Printing - - - - - 355 Miscellaneous printing & process 285 1,000 1,200 140 500 361 General liability 4,652 4,955 5,300 - 5,300 391 Telephones/Fax (City Hall) 1,769 1,666 2,000 1,039 2,000 401 Copier 379 1,349 2,800 1,645 3,000 404 Computer Repair/Maintenance - - - - - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 1,474 2,491 3,000 1,476 2,600 440 Meeting Expenses 85 159 100 - 200 442 Miscellaneous expenses 78 779 500 50 800 Subtotal General Operations 41,172 28,840 37,350 14,451 33,900 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology 351 - 1,000 - 1,000 Subtotal Capital 351 - 1,000 - 1,000 TOTAL EXPENSES 168,728 144,697 157,366 72,857 159,565 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 12,440 AUDITING, ELECTIONS, 2009 9,700 AND LEGAL SERVICES (41500) Actual EXPENDITURES 2,500 869 Personnel 321 522 101 Full-time employees 3,724 104 Temp. employees 968 121 PERA 239 122 FICA 296 131 Benefits (health, dental, etc) 198 151 Workers Compensation 35 - Subtotal Personnel 5,461 General Operations 5,950 12,000 201 General Supplies - 300 Legal Services - Prosecution - 301 Auditing - 305 Legal Services - Civil - 327 Other Services 586 331 Travel Expenses - 352 Public information & Notices 96 355 Miscellaneous Fees - 409 Other equipment and repair - 440 Meeting expenses 91 442 Miscellaneous expenses - Subtotal General Operations 774 Capital Expenditures 530 Furniture and equipment - 531 Office equipment - 534 Office furniture - 538 Computers and technology - Subtotal Capital - TOTAL EXPENSES 6,234 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 12,440 6,952 4,510 9,700 2,242 - - 2,500 869 504 321 522 974 532 345 551 1,486 840 490 900 105 54 - 72 18,116 8,882 5,666 14,245 512 - - 300 10,032 12,000 5,950 12,000 12,880 14,000 12,624 14,000 4,581 12,000 1,456 10,000 432 800 426 600 - 75 - - - 100 - 500 406 1,000 177 700 - - - 200 28,842 39,975 20,633 38,300 46,958 48,857 26,299 52,545 2010 2011 2009 2012 PUBLIC SAFETY (42100) Actual REVENUE Proposed 34202 False Fire Alarm 424 34203 Fire Inspection Fee - 34205 Fire Call Reimbursement 1,252 35101 Court Fines (including traffic tickets) 38,872 41,330 TOTAL REVENUE 40,547 EXPENDITURES - 9,620 General Operations 12,126 305 Legal Fees - Prosecution 10,152 355 Miscellaneous fees - Printing 1,392 - Subtotal Prosecution 11,545 318 911 Dispatch - 319 Police Contract 578,250 360 General Liability - 391 Telephone/Pager 11,186 442 Miscellaneous Exp. 4,317 219 Subtotal Police 582,567 320 Fire Contract 18,630 321 Fire Calls 16,475 322 False Fire Alarms 424 323 Fire Inspections - 648,195 Subtotal Fire 35,529 TOTAL EXPENSES 629,641 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed - 500 - 500 - 1,000 - 1,000 41,330 33,000 26,142 37,000 41,330 34,500 26,142 38,500 - 9,620 4,810 12,126 578,595 590,167 344,264 596,069 - 5,000 - 5,000 6,803 500 125 500 585,398 605,287 349,200 613,695 17,826 18,000 17,685 18,000 11,186 13,000 8,015 15,000 219 500 - 500 - 1,000 - 1,000 29,232 32,500 25,700 34,500 614,630 637,787 374,900 648,195 2009 2010 2011 2011 2012 PUBLIC WORKS (43000) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 101 Full-time employees 44,294 31,244 27,248 17,532 27,793 102 Overtime/On-Call 2,191 3,030 3,000 2,225 3,000 121 PERA 3,004 2,573 2,193 1,428 2,232 122 FICA 3,516 2,920 2,314 1,587 2,356 131 Benefits (health, dental, etc) 4,702 4,162 4,200 2,692 4,500 151 Workers Compensation 2,097 3,549 2,526 - 2,433 Subtotal Personnel 59,804 47,477 41,481 25,463 42,314 General Operations 202 Permanent Supplies - 305 - 456 500 212 Motor Fuels 1,587 2,500 2,200 1;504 2,500 213 Lubricants and other fluids - - - 46 - 225 Landscaping Materials 15 - 963 - 226 Signs - - - - - 227 Tools and Equipment - - - - - 228 Miscellaneous Repairs & Supplies 1,008 457 1,500 854 1,500 304 Engineering Contract - 337 3,000 - 1,000 308 Training and conferences 165 165 400 165 400 313 Snow and Ice Removal Contact 5,207 11,268 15,000 9,195 15,000 314 Street Sweeping Contract 5,062 5,026 6,000 2,045 6,000 317 Tree Service 3,214 3,642 10,000 643 10,000 324 Alley Repair - - 1,000 - 1,000 327 Other Services/ Floor Maintenance 356 328 3,000 1,364 1,500 328 Street Repair - - 500 - - 380 Electricity - Street Lighting 6,168 5,896 6,400 3,443 6,200 381 Electricity 2,457 3,067 3,400 1,534 3,200 382 Water 69 63 100 16 100 383 Gas Utilities 3,075 2,674 4,000 1,769 3,500 384 Refuse Disposal 1,189 1,481 1,600 857. 2,000 391 Telephone/Pagers 534 488 500 181 500 402 Truck repair and Maintenance 2,968 1,363 3,800 636 3,000 426 Machinery rental - - - - - 442 Miscellaneous - 96 200 - - Subtotal General Operations 33,073 39,154 63,563 24,706 57,900 Capital Expenditures 530 Furniture and equipment 538 Land - - - - Subtotal Capital - - - - - TOTAL EXPENSES 92,877 86,632 105,044 50,170 100,214 2009 2010 2011 2011 2012 PLANNING & INSPECTIONS (43400) Actual. Actual Adopted As of July 31 Proposed REVENUE Other 32210 Building Permits 11,688 9,163 7,000 2,894 5,000 32211 Zoning Permit Applications 1,210 700 200 700 200 32225 Plan Review 4,692 1,488 2,000 597 1,000 32230 Plumbing Permits 1,236 1,248 600 704 800 32270 HVAC Permits 1,410 975 800 1,010 1,000 32280 Street Excavation 100 100 - - - 34110 Variance Fee 150 - - - - 34112 Conditional Use Permit - - - - - 34113 Zoning Amendment - - - - - TOTAL REVENUE 20,487 13,674 10,600 5,905 8,000 EXPENDITURES Personnel 101 Full-time employees 14,686 27,923 31,308 12,837 32,001 121 PERA 963 1,966 2,270 925 2,320 122 FICA 1,169 2,330 2,395 1,093 2,448 131 Benefits (health, dental, etc) 1,110 3,409 4,410 1,772 4,725 151 Workers Compensation 207 1,224 1,339 - 1,304 Subtotal Personnel 18,136 36,852 41,722 16,626 42,798 General Operations 201 General Supplies - - - - - 202 Permanent Supplies - - - - - 203 Postage 173 219 500 128 300 306 Consulting Fees 452 8,015 10,000 144 5,000 308 Training and conferences 450 450 500 - 500 312 Building Inspector 2,408 35 2,500 - 1,000 327 Other Set -vices - - - - - 331 Travel Expenses - - - - - 355 Miscellaneous Printing - - - - - 386 Gopher State One Call 531 422 600 271 600 442 Miscellaneous expenses - 10 - 175 - 443 Surcharge Report 419 239 500 171 400 Subtotal General Operations 4,432 9,389 14,600 889 7,800 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 22,568 46,241 56,322 17,516 50,598 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 41,317 37,855 2009 38,526 PARKS AND RECREATION (45200) Actual EXPENDITURES 6,000 2,960 Personnel 1,627 2,793 101 Full-time employees 51,253 104 Temp. employees 3,555 121 PERA 3,431 122 FICA 4,322 131 Benefits (health, dental, etc) 5,102 151 Workers Compensation 260 23 Subtotal Personnel 67,923 General Operations 107 100 201 General Supplies 127 202 Permanent Supplies 89 225 Landscaping Materials - 228 Miscellaneous Repairs & Maintenance. 191 317 Tree Service - 370 Park and Rec Expenses 700 371 Non -Resident Reimbursment 429 381 Electric 439 382 Water 172 383 Gas Utility 801 384 Refuse - 391 Telephones and Pagers - 403 Mower repair - 412 Warming House Repair - 427 Porta Potty Rental 767 442 Miscellaneous 78 5,296 Subtotal General Operations 3,793 Capital Expenditures 550 Other Improvements - Subtotal Capital - TOTAL EXPENSES 71,716 2010 2011 2011 2012 Actual Adopted As of July 31 Proposed 41,317 37,855 22,467 38,526 4,403 6,000 4,043 6,000 2,960 2,744 1,627 2,793 3,747 3,355 2,128 3,406 4,946 5,880 3,099 6,300 1,309 1,161 - 1,246 58,682 56,995 33,365 58,271 45 200 23 100 32 200 107 100 - 500 - 100 144 250 - 250 700 700 - 700 1,137 1,000 528 1,300 477 700 301 500 173 300 29 200 617 1,200 454 1,000 20 100 21 50 1,275 1,500 - 1,000 33 100 - 100 630 800 113 500 13 300 - 100 5,296 7,850 1,576 6,000 63,978 64,845 1 34,941 64,271 2009 2010 2011 2011 2012 DEVELOPMENT (48100) Actual Actual Adopted As of July 31 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 0 1,235 1,648 14,000 5,270 25,000 1,235 1,648 14,000 5,270 25,000 1,235 1,648 14,000 5,270 25,000 2009 2010 2011 2011 2012 CONTINGENCY (45300) Actual Actual Adopted As of July 31 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - - 20,000 - 20,000 - - 20,000 - 20,000 - - 20,000 - 20,000 2009 2010 2011 .2011 2012 TRANSFERS OUT (45400) Actual Actual Adopted As of July 31 Proposed REVENUE Other - - - - - TOTAL REVENUE - - - - - EXPENDITURES 732 Transfers to 302 31,000 - - - - 733 Transfers to 303 - - - - - 734 Transfers to 304 - - - - - 741 Transfers to 401 - 56,297 - - - 742 Transfers to 402 - - - - 20,000 743 Transfers to 403 - - - - - 744 Transfers to 404 - 56,297 - - - 745 Transfers to 405 - - - - - Total Transfers 31,000 112,594 - - 20,000 TRUTH IN TAXATION PUBLIC HEARING DATES FOR TAXES PAYABLE IN 2012 Taxing District: City of Lauderdale Contact Person: Ms. Heather Butkowski Phone: (651) 792-7650 Listed below is the 2011 data for the (1) date and time of the hearing, (2) location of the public hearing, (3) the phone number to be published and (4) the mailing address for written responses. Please review this information and make the necessary changes or indicate, by putting an "X" next to SAME, that this information is what should be published in the Truth in Taxation Notice. 1) Public Hearing Date: _December 13, 2011 Time: _7:30 p.m: Same or see changes below 2) Location: _City of Lauderdale Address: 1891 Walnut Street Lauderdale, MN 55113 Same X_ or see changes below 3) Phone: (651) 792-7650 Same X_ or see changes below 4) Mailing Address: City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Please return this form to the address below with your proposed levy certification by Sept.15, 2011. Dick Sivanich, Tax Accounting Supervisor Ramsey County Records & Revenue 90 West Plato Boulevard P.O. Box 64097 St. Paul, MN 55164-0097 Phone #: (651) 266-2042 Fax #: (651) 266-2199 City of LAUDERDALE 2002A Bond was paid in full. Outstanding 2003A bond debt will be covered by remaining 2002 and 2003 special assessments plus reserves. I hereby certify that the above schedule of bond levies to be spread on the payable 2012 tax rolls agrees with the City records and is true and correct. Copies of any resolutions which increas 7or reduce these levies are attached. 1Y Signed: `'�L(v w( Date: 2- z 3 ' /� ADDITIONS OR CERTIFIED ORIGINAL DATE PAYABLE 2012 REDUCTIONS BY DEBT BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY ----------------------- GO IMP BONDS 2002A 1,200,000 1 -Jun -02 $ 115,549.00 -$115,549.00 $0.00 GO IMP BONDS 2003A 990,000 1 -Jun -03 76,988.75 -76,988.75 - ------------------------- $192,537.75 ------------------------- -$192,537.75 -------------------- $0.00 2002A Bond was paid in full. Outstanding 2003A bond debt will be covered by remaining 2002 and 2003 special assessments plus reserves. I hereby certify that the above schedule of bond levies to be spread on the payable 2012 tax rolls agrees with the City records and is true and correct. Copies of any resolutions which increas 7or reduce these levies are attached. 1Y Signed: `'�L(v w( Date: 2- z 3 ' /� LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date September 13, 2011 ITEM NUMBER Roseville Baseball Quotes STAFF INITIAL i� APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Roseville Baseball met with a number of fence and excavating contractors to try to get the best price for the ball field improvements. Plans are to leave the existing fencing but add an additional 6' to the backstop and 24' of fencing along each sideline to protect the players. The fence quotes are attached with the best fence price coming from Keller Fence Company. They received two excavation quotes. The best price came from Mattco Excavating and in- cludes expanding and cleaning up the infield per the diagram. Staff suggests accepting Keller's quote for fencing and Mattco's quote for excavating con- tingent on the receipt of $9,750 from Roseville Area Youth Baseball. OPTIONS: 1. Accept the quotes from the lowest bidders. 2. Direct staff to solicit other quotes or provide further direction. STAFF RECOMMENDATION: Motion to accepting Keller's quote for fencing at a cost of $3,850 and Mattco Excavating's quote for excavating at a cost of $5,900 contingent on the receipt of $9,750 in project fund- ing from Roseville Area Youth Baseball. COUNCIL ACTION: T �5 'R 50'R with 45 bases and pitching distance of 35' 60' v �e A4 -14 CI\OV, NW4 15'R Tiaf �wlututedArea 99` Tq to" 60` gq� S' R 52 t 157' fti. `^ j Dts ptt(x Y3 701 �� jS' t � �� �9 ( (�6'G �. � �� 8Y /loll ft�4o SQ� Page 1 of 1 Q, 15" .4�.d S�•x�-�,e.. t�oX 151 6 3094' pcw4"CQ move -A r 3s. 17' lo' (o S rad ALC q 3 5n ,At,l 0 666 r- I S ctoa cA. Sv"A—,wo,dt -W ja I -S .( Y!'t'W" L " 4$y' ld`65 ) http://turf.missouri.edu/stat/images/baseball/dimsoft.gif 5/24/2011 CFRI)RVG 2e 2011 0.40/ST. ef4SeNo 7500000276 P 1 An Affirmative ACHOn Equal Opportunity Employer. 2281 Hampden Avenue, P.O. Box 14154, St. Paul, MN 55114 Ph: (651)646.8305 Fax: (651) 646-1615 .www.kellerfence.com PROPOSAL TO: Mr. David Kray Kraus -Anderson Construction Co. 8625 Rendova Street N.B. Circle Pines, MN. 55014 BID DATE: 08-26-2011 PROPOSAL NUMBER: 086353 FOB: Jobsite Regarding: Lauderdale Community Park — Ballfield Fencing. Keller Fence Company proposes to furnish and install the following: 1. Sideline fencing. 48 L.F. - 96" high, 9 ga., 2" mesh galvanized Chain Link fencing with. 2-718" O.D. mechanically driven terminal posts, 2-318" O.D. mechanically driven line posts and 1-5/8" O.D. top & bottom rail. FOR A TOTAL COST OF .......... S 2,090.00 2. Raise the existing backstop 6'. FOR A TOTAL COST OF ........... $ 1,760.00 Note: The above fence materials are industrial grade. The above quotation is good for a period of thirty (30) days from the date of this proposal. Keller Fence Company appreciates the opportunity to quote on this project and hope it merits your favorable review. I£ you have any questions or need additional information do not hesitate to call us at the above number. Sincerely, KELLER FENCE COMPANY, INC. --�;/VU4 Wxo TERRL Authorized Mercha s Metals Dealer.lUk ONTURYFENCE COMPANY SINCF 1917 THE MARK OF PERMANENCE Office (651)-464-7373 Toll Free (800)-328-9558 Fax (651)-464-7377 Cellular (612)-328-8806 ijorgensen@centuryfence.com P.O. Box 277 Forest Lake, MN, 55025 Phone: 763-786-7711 Fax: 763-786-2650 8/2/2011 Proposal To: Ship To: Kraus Anderson Construction Co Lauderdale Park Attn: David Kray 8625 Rendova St Circle Pines, MN FlInstalled ❑ Material Only M Prepaid Freight F-1 Freight Collect F.O.B. Job Site Delivery Schedule: As Required OEM=a sMEN= I Furnish and install: Item #1 - Extend existing backstop up an additional 6' high...$1,980.00 Item #2 - 24 I.f. of 8' high chain link fence at each side line for player protection ... $1,877.00 Item #3 - (1) 20'x 20'x 20'x 24' high chain link backstop 3$ S 1000 3" intermediate posts 4" end and corner posts (4) 1-5/8" rails 9 gauge fence fabric Remove and dispose of, existing chain link backstop Total $7,960.00 Proposal is valid for 30 days Acceptance: This proposal when accepted in writing by purchaser and by Century Fence Company's Main Office becomes a contract between two parties. The conditions on the attached "Terms and Conditions" sheet are made a part of this contract. Terms of Payment: Net Cash upon receipt of invoice. Buyer's signature Date ' Submitted by Ian Jorgensen ESTIMATE ORDER Gopher State (1) Call ID #464 Nearest Intersecting Street Hudson Page # Towhship Hudson Grid # Ran�e County Section/Quarter 1Ticket # 525 E. Villaurne Ave. / South St. Paul, Minnesota 55075 (651) 451-2221 - Fax (651) 451-6939 Company 12-A 1-1 i - /1/tG �� Bill To: D Address Z le -IA v J�%lYAddress Jib City%�� Zip��0// /City State Zip S Contact Person / /� 4 P�O. to � 20L No. lesperso r Job Site Address - ( !r d, d/,dZ Work Phone �'(� � �/ 1 Fax # ��`� E-mail: Other Phone erms: - Down Payment -- Progress Payment Balance on Completion Customer Initials QUANTITY DESCRIPTION Price r C U 21 AT i i i SPECIAL INSTRUCTIONS: i A SERVICE CHARGE of 11/2% per month (18% Annually) will be applied on all past due balances. The purchaser shall be responsible for any and all collection and legal costs incurred by Midwest Fence in the event of this bill becoming past due.TAX Midwest Fence reserves the right to lien the improved property if payment in full as agreed to in this contract is not received. l INSTALLATION MATERIAL AND INST iA THIS ESTIMATE VALID FOR 3D DAYS FROM ABOVE DATE TOTA! 0 Owner responsible for establishing correct property and fence lines. Any Permits required shall be the sole responsibility of the ownel obstructions of every nature which will interfere with the installation of the fence. This contract assumes normal ground conditions. ShouIId encountered, owner agrees to pay additional costs of such work. Midwest Fence & Mfg. Co. shall furnish only the material and labor specif from the above specifications will be billed at Midwest's current retail prices. This order will become binding only upon Midwest Fence Manager's approval, r. Owner responsible for removal of rocky or excessive hard digging be ed in this contract, changes made U1 I I accept this contract on behalf of Midwest Fence. j Cu m r Signatvr Date I-orm MW -t$ - Kev. J -V4 manager Copyright@2004 ware E-mail: link@midwestfence.com 0a1aspe14on s a1yna1a1e www.midwesgence.com .7� r Gopher State (1) Call ID #464 Nearest Intersecting Street— Hudson Page # Hudson Grid ,- County Ticket # Township Range Section/Quarter Company C''Al Bill To: f Date v 20 ` / Address -2 ` {///}�4�' Addr s �✓ Job No. City % State&/ ip t2��ity State Zip Salesperso Contact Person `� !ri 6 ' ` A.4 4,-- P. O. Job Site Add ress�4i&l- �! I Work Phone ���� " 2-11 Terms: _Down Payment Fax ~ --Progress Payment Balance on Completion Other Phone Customer Initials __— QUANTITY ,t/ DESCRIPTION r Price 64— " high Cl ga, chain link fence, complete with J O.D. top sail & O.D, line posts.0 /1 O.D. Terminal posts, complete with fittings. e, ";1-- O.D. Corner posts, complete with fittings. O.D. O.D. Breaker posts, complete with fittings. O.D. Gate posts, complete with fittings. Wide walkway gates, complete with fittings. Wide driveway gates, complete with fittings. Wide cantilever slide gates, complete with fittings. Asphalt hard holes Concrete hard holes Barbed wire: ❑ Yes No SPECIAL INSTRUCTIONS:12 A SERVICE CHARGE of 11/2% per month (18% Annually) will be applied on all past due balances. The purchaser shall be responsible for any and all collection and legal costs incurred by Midwest Fence in the event of this bill becoming past due. Midwest Fence reserves the right to lien the improved property if payment in full as agreed to in this contract is not received. MATERIAL AND INSTALLATION' THIS ESTIMATE VALID FOR 30 BAYS FROM ABOVE DATE TAX 7C1TAL Owner responsible for establishing correct property and fence lines, Any Permits required shall be the sole responsibility of the owner. Owner responsible for removal of obstructions of every nature which will interfere with the installation of the fence. This contract assumes normal ground conditions. Should rocky or excessive hard digging be encountered, owner agrees to pay additional costs of such work. Midwest Fence & Mfg. Co. shall furnish only the material and labor specified in this contract. Any chonges mode from the above specifications will be billed at Midwest's current retail prices. This contract subject to acceptance of Midwest Fence Credit Manager. I accept this contract on behalf of Midwest Fence. C Si natyfe j; ,../-� Date� term MW-/ l.realT Manager uase oaa V..-- www.midwesgence.com M attco Excavating, Inc. PO Box 49128 Blaine, MN 55449 (763) 784-6744 (763) 784-9418 Fax September 7, 2011 Kraus Anderson Construction Attn: David Kray RE: Midland Hills Baseball Fields Roseville, MN Bid to Include the Following: 1) Remove top soil (approximately 80 yds) 2) Import lime rock (approximately 80 yds) 3) Site grading BID PRICE - $5,900.00 Bid does not include the following: No surveying, permits, soil testing, soil correction, class 5, tree protection, dewatering, site restoration, seeding or sodding, frost ripping, asphalt or concrete patching, winter conditions, hazardous waste removal, hidden and buried debris, import/export, temporary barricades, warning lights, fencing, handling and testing of any materials encountered deemed dangerous, hazardous or contaminated, any necessary sheathing, shoring and bracing or earth and slopes, foundation walls, utilities and building sections that must remain, utility disconnects, utility cut offs, hidden and buried tanks, well abandonment and vapor barrier. If you have any questions, please call me at 612-369-0169. Thank you,. Tom Dreshar Estimator Accepted by: Date 09/06/2011 18:00 6514645536 MUE PAGE 01/01 MINNESOTA UTILITIES & EXCAVATING PROPOSAL T0: Dave Kray PHONE: 763-786-7711 DATE: September 6, 2011 Dave Kray PACE: One of One FAX; 763-786.2650 PROJECT: Baseball Infield Lauderdale, MN Eng. Plan: paaes; INCLUSIONS: 1. Strip existing weed from baseball infield 2. Strip existing weed from baseball infield 3. Extend infield out 10` 4. Import and place 8 inches of aglime from agg Industries S. Export soils to City dump site EXCLUSIONS: Soil correction; staking and layout; permits; private locates; hidden and buried debris if any; handling contaminated soils wintar conditions; sheetinglshoringfunderpinning; dewatering if any; aggregate base; TOTAL. ME PRICE .................................................... .............. $9,766 0 0 Nine Thousand Seven Hundred Sixty -FW Dollars and 0011OUs QUALIFICATIONS: Firm Bid ❑ Preliminary Only Minnesota Utilities and Exca ting Notice to Proceed: Dave Kray By: By: JP PodqVk N V Printed Name: Its: Project Ma ager Its; Dated: September 6, 2011 Dated; 13945 Lake Drive Suite 2 Forest Lake, MN 55025 `Ph #651-464-5532 Fax #651.464.5536 www.mnue.net LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date September 13, 2011 ITEM NUMBER Carl Street Parking r� STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The last two years I received complaints from the school district regarding the narrowness of Carl Street south of Larpenteur Avenue. It is an area where cars aren't readily moving dur- ing snow events so the county can't get as close to the curb as we would like. The accumu- lation of snow makes it difficult for busses to get through. If it is difficult for busses; it is also difficult for fire trucks. I spoke with the fire chief about this last year and he said one- sided parking would help guarantee their fire trucks appropriate access. I spoke with the apartment managers and sent letters to the owners asking for feedback on the concept of restricting parking on the east side of Carl year-round. Rosehill Apartments' manager said they would likely be the mostaffected but didn't oppose the idea. I did not hear back from any of the owners. OPTIONS: The City purchased no parking signs from the County recently. Staff would post them shortly as it will be snowing before we know it. To approve this parking change, the Council would need to adopt the attached resolution. The Council may also discuss alternative solu- tions or leave the parking as it currently is. STAFF RECOMMENDATION: Motion to adopt Resolution 09131113 - A Resolution Prohibiting Parking on the East Side of Carl Street from Idaho Avenue to Larpenteur Avenue. COUNCIL ACTION: RESOLUTION NO. 091311B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION PROHIBITING PARKING ON THE EAST SIDE OF CARL STREET FROM IDAHO AVENUE TO LARPENTEUR AVENUE WHEREAS, parking lanes on Carl Street south of Larpenteur Avenue become particularly narrow during the winter; and WHEREAS, the City has received multiple requests from the School District to improve bus access to the students they pick up at Idaho Avenue and Carl Street; and WHEREAS, emergency vehicles need adequate road width to service the apartments and student housing on Carl Street and Idaho Avenues; and WHEREAS, the apartment managers either support or see the need for the proposed parking changes. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, that parking will be prohibited on the east side of Carl Street from Idaho Avenue to Larpenteur Avenue effective October 15, 2011. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I; Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, September 13, 2011, as the same appears in the minutes of said meeting on file and of record in City Offices. ADOPTED by the City Council of Lauderdale this 13t1i day of September, 2011. Jeff Dains, Mayor ATTEST: Heather Butkowski, City Administrator Roseville Area Schools • District 623 Serving the Communities of Arden Hills. Falcon Heights. Lauderdale. Little Canada, Maplenrood. Roseville. and Shoreviov Ms. Heather Butkowski, City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 July 13, 2011 Ms. Butkowski, In recent years, we have had trouble getting our buses through Carl Street South of Larpenteur because of snow removal issues and the narrow street due to the accumulated snow and cars parked on both sides of the street. I have appreciated your response when I have called regarding these conditions as they occurred. I understand that the City is considering banning parking on the East side of Carl for the block South of Larpenteur. I am writing to support this proposal. I believe it will allow our buses to negotiate that street more safely and with a very low chance of getting impeded either by snow piles or by parked cars when serving the 14 students who ride from this area to Brimhall School. We also have one student riding from this area attending Parkview Center School. It is also important to ensure that walkways and pathways are cleared in a timely fashion so that students can walk to their stops safely when there is a large snowfall. Thank you for your help in this process Sincerely Jan P. Vanderwall Transportation Coordinator 651-635-1609 �!'�`, ��Il�,'i`►r1►.4 —--- � .p �,�:.\ �e ^'tom, t, � I � 1 a i -rAir E 11 Y• r, _ m J -_ 1 r a I IP � I � LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 13, 2011 ITEM NUMBER 1903 Walnut Driveway STAFF INITIAL ko APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Melissa Eisenschenk (neighbor to the north) stopped by to say they would like to replace their driveway. They realize their property line is very close to their garage and house and doesn't leave them the space for a regular width driveway. Due to basement water prob- lems, they would like to replace the driveway this -fall. Since this isnot something council members are likely aware of, the Mayor suggested put- ting this on the work session agenda so the Council has an opportunity to discuss and learn about the issue. I told Melissa that the item would be discussed and she plans to attend the meeting. She said they are willing to replace their driveway and a portion of the City's driveway in order to make the area look better. I mentioned that something of that nature would need to be put in writing whether that be an encroachment or easement agreement of some sort. OPTIONS: Discuss options for how the Council would like to proceed with the request. The black lines on the attached photos represent the property line. STAFF RECOMMENDATION: COUNCIL ACTION: r• /. ,• 9-4-11 City of Lauderdale 1891 Walnut St. Lauderdale, Mn 55113 Job Description. City Park Ball Field Project Remove 6" of sod/soil 10' out from baseball infield, scrape existing rec rock into excavation site, spread entire infield with new rec rock. Proposal Price includes 6 deep excavation 10 out around entire infield (1" baseline -3rd baseline), hauling sod/soil away, scrape existing rec rock top layer into new excavation, haul in and spread top coat of rec rock over entire infield surface. Terms and Conditions: 50% Installment due by start of project. 50% Remainder due at completion of project. Project time lines are due to change depending on weather conditions. Bid submitted by Mike McNamara McNamara Trucking St. Paul, Mn 6512719258 Rich Hinrichs Hinrichs Lawn and Landscaping 2221 Cleveland Ave. N Roseville, Mn 55113 651210 8505 Ins. Policy #L03959 Customer Acceptance ®ate