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10/11/2011
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, OCTOBER 11, 2011 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to -Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL =- �'- 3. APPROVALS a. Agenda b. Minutes of the September 27, 2011, City Council Meeting c. Claims Totaling $96,037:34 4. CONSENT a. 2011 HVAC Contractor's License b. August 2011 Finances c. GIS Users Group —Joint Powers Agreement 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Discuss November 8 Council Meeting — Conflict with School Board Election b. St. Paul Regional Water Agreement Amendment — STORZ Connections on Fire Hydrants c. Order Playground Equipment 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Eustis Street Winter Parking 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. b. Parking Ordinance Revisions — Alley Parking 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 September 27, 2011 Mayor Dains called the City Council meeting to order at 7:33 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Lara Mac Lean, and Mayor Jeff Dains. Councilor absent: Denise Hawkinson. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. There being none, Councilor Grove moved to approve the agenda. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Gaasch moved to approve the September 13, 2011, City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Mac Lean moved approval of the claims totaling $24,227.17. Councilor Grove seconded the motion and it passed unanimously. Councilor Mac Lean moved the consent agenda approving a 2011 tree license, PCIC appointments, and PCIC minutes. Councilor Gaasch seconded the motion and it passed unanimously. The Mayor introduced the bike rack agreement with the City of Minneapolis. The Council opted into the program this spring. Due to the cost to meet the criteria of where and how to establish the bike racks, the Council discussed terminating participation in the program. Councilor Mac Lean moved to terminate participation in the Bike Parking Program. Councilor Gaasch seconded the motion and it passed unanimously. Butkowski said the Roseville Area Youth Baseball association sent over the donation for ball field improvements for Council acceptance. Councilor Mac Lean asked the Council to reconsider the vote from the previous meeting on the excavation contractor. She felt a perceived conflict of interest may have resulted in the vote to not take the low bidder. She felt the City should have taken the low bid. Based on the discussion, Councilor Mac Lean moved to rescind the acceptance of the quote from Mattco Excavating in favor of McNamara Trucking and Hinrichs Lawn and Landscaping at a cost of $5,600. Councilor Gaasch seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Councilor Mac Lean moved to adopt Resolution 092711B — accepting $9,450 from Roseville Area Youth Baseball for ball field improvements at the Community Park. Councilor Gaasch seconded the motion and it passed unanimously. Matt Eisenschenk, 1903 Walnut, was at the meeting to discuss their proposed driveway replacement. Since the last meeting, Butkowski spoke with the city attorney regarding the options proposed. The preparation of an easement or sale of a portion of the City's driveway would come at a significant expense and make it virtually impossible for the Eisenschenk's to complete the driveway replacement this year. The city attorney recommended a simple agreement clarifying the scope of the project and submission of a grading and site plan for city engineer review since the Eisenschenk's plan to regrade the yard. Eisenschenk asked if they would incur any costs. Butkowski said the city's policy has been that costs incurred by consultants for special projects are paid by the requester. In this case, there may be fees for the city attorney and city engineer. Staff will prepare a simple agreement for the scope of their work for council review after the Eisenschenk's submit a grading and site plan. Butkowski reviewed the preliminary agenda for the next meeting, which included the GIS Users Group joint powers agreement, CDBG playground grant, parking ordinance revisions, and Eisenschenk's driveway request. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meetings but not aired on community television. The Mayor asked if anyone present wished to address the Council. Matt Eisenschenk, 1903 Walnut Street, addressed the Council. He thanked the Council for clarifying the selection of the baseball field improvement contractor. Rich Hinrichs, 2221 Cleveland Avenue (Roseville), addressed the Council. He expressed surprise for not initially be selected the contractor for the ball field project as he had the lowest bid and has worked for the City in the past. He said he also did not initially receive the correct timeline and specification from the Baseball Association. While the Council already addressed the issue, he said he felt he should discuss the issue with the Council in person. Mayor Dains thanked him for his comments. Kristy Stauffer, Ramsey County Emergency Management Coordinator, addressed the Council. She presented information on disasters and emergencies in Minnesota. She also addressed the role of the County and City in emergency preparedness. The Council addressed issues from LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 situations that have occurred in the City over the years. The Council felt doing a "tabletop" discussion on an emergency management situation with the police and fire chiefs would be worthwhile. Staff will organize that for sometime early in 2012. The Council discussed winter parking on Eustis Street. Previously, staff sent a letter to the residents of Eustis Street between Roselawn and Larpenteur to gauge their opinion on the need for parking changes. The responses were split between doing nothing to change parking and limiting parking to one side of the street. Staff listed a variety of options to improve parking through the winter ranging from stricter ticketing and towing to budgeting for the hauling away of snow. The Council felt the best option would be to limit parking to one side (east side) so staff could install the posts for no parking signs, should they be necessary. Staff will prepare a policy to this effect for Council consideration. There being no further business on the council agenda, Councilor Gaasch moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 9:30 p.m. Respectfully submitted, r Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL October 11, 2011 City Council Meeting Payroll 9/30/11 Payroll: Direct Deposit # 501240-501242 9/30/11 Payroll: Payroll Liabilities, e -payments 587E -590E Vendor Claims 10/11/11 Claims: Check Vs 20917-20940 $8, 520.66 $7,488.73 $80,027.95 SUBTOTAL $96,037.34 Total Claims for Approval $96,037.34 CITY OF LAUDERDALE 09/30/11 2:55 PM Page 1 Payments Current Period: SEPTEMBER 2011 Batch Name 093011pyroll Payment Computer Dollar Amt $7,488.73 Posted Refer 2300 ICMA RETIREMENT TRUST - 457 Ck# 000587E 9/30/2011 Cash Payment G 101-21705 ICMA RETIREMENT 9/30/11 payroll $1,396.30 Invoice Transaction Date 9/30/2011 Due 0 NORTH STAR CHEC 10100 Total $1,396.30 Refer 2301 MN DEPARTMENT OF REVENUE Ck# 000588E 9/30/2011 Cash Payment G 101-21702 STATE WITHHOLDING 9/11 State Withholding $1,600.23 1 nvoice Transaction Date 9/30/2011 Due 0 NORTH STAR CHEC 10100 Total $1,600.23 Refer 2303 PERA Ck# 000589E 9/30/2011 Cash Payment G 101-21704 PERA 9/30/11 Payroll $1,550.30 Invoice Transaction Date 9/30/2011 Due 0 NORTH STAR CHEC 10100 Total $1,550.30 Refer 2304 NORTH STAR BANK, CHECKING S Ck# 000590E 9/30/2011 Cash Payment G 101-21703 FICA WITHHOLDING. 9/30/11 Payroll $1,746.81 Invoice Cash Payment G 101-21701 FEDERAL TAXES 9/30/11 Payroll $1,195.09 Invoice Transaction Date 9/30/2011 Due 0 NORTH STAR CHEC 10100 Total $2,941.90 Fund Summary BATCH Total $7,488.73 10100 NORTH STAR CHECKING 101 $7,488.73 $7,488.73 Pre -Written Checks $7,488.73 Checks to be Generated by the Compute $0.00 Total $7,488.73 CITY OF LAUDERDALE *Check Detail Register© OCTOBER 2011 Paid Chk# 020923 10/11/2011 CITY OF ROSEVILLE Check Amt Invoice Comment 10100 NORTH STAR CHECKING TELEPHONE/PAGERS C1 dh#0 ��_. - . 0%2E&MR ...._.... �s , E 602-49100-301 AUDITING $119.00 '10 TIF District Auditing E 101-41500-301 AUDITING $952.00 '10 TIF District Auditing E 601-49000-301 AUDITING $119.00 '10 TIF District Auditing Total ABDO EICK & MEYERS LLP $1,190.00 Paid Chk#020918 A 10/11/2011 AFSCME LLf Paid Chk# 020925 G 101-21709 UNION DUES $79.40 9/11 Union Dues GOPHER STATE ONE CALL Total AFSCME $79.40 Total GOPHER STATE ONE -CALL Paid Chk# 020919 10/11/2011 AHDN PaidChk# 020926 10/11/2011 GREEN LIGHTS �NRECLYCLI NG, INC. E 101-41500-355 MISC PRINTING/PROCESS SER $46.77 9/11 Legal Processing Fees E 101-41500-300 LEGAL FEES - PROSECUTING $850.00 9/11 Legal Fees Paid Chk# 020927 Total AHDN ATTORNEYS $896.77 Paid Chk# 020920 10/11/2011 BOWNIK, JIM $195.21 Painting Materials E 101-41200-331 TRAVEL EXPENSE $114.24 3Q11 Mileage Expense Total BOWNIK, JIM $114.24 Paid Chk# 020921 10/11/2011 �BUTKOWSKI,�HEATHER E 101-41200-331 TRAVEL EXPENSE $71.91 HB 2811 mileage Total BUTKOWSKI, HEATHER $71.91 a Paid Chk# 020922 .�.H . _ _" _..... 10/11%2011 CITY OF FALCON HEI.GHTS E 101-42100-321 FIRE CALLS $445.26 9/11 Fire Calls Total CITY OF FALCON HEIGHTS $445.26 Paid Chk# 020923 10/11/2011 CITY OF ROSEVILLE E 101-41200-391 TELEPHONE/PAGERS $95.40 10/11 Phone Service E 101-41200-306 CONSULTING FEES $453.33 10/11 IT Services Total CITY OF ROSEVILLE $548.73 Paid Chk# 020924 10%11/2011 CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $49,180.59 10/11 Police Contract Total CITY OF ST ANTHONY $49,180.59 Paid Chk# 020925 10/11/2011 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $43.50 9/11 Locates Total GOPHER STATE ONE -CALL $43.50 PaidChk# 020926 10/11/2011 GREEN LIGHTS �NRECLYCLI NG, INC. E 101-43000-442 MISC $12.16 Fluorescent Lamp Disposal Total GREEN LIGHTS RECLYCLING, INC. $12.16 Paid Chk# 020927 10/11/2011 HOME DEPOT CRC E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $195.21 Painting Materials Total HOME DEPOT CRC $195.21 CITY OF LAUDERDALE *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment Paid Chk# 020928 1v0/11�2011 KONICA MINOLTA E 101-41200-401 COPIER CONTRACT $242.74 10/11 Copier Contract Total KONICA MINOLTA $242.74 Paid Chk#020929 10/11/2011 LILLIE SUBURBAN NEWS E 101-41100-352 PUBLIC INFO NOTICES $18.00 9/11 Budget & Levy notice Total LILLIE SUBURBAN NEWS $18.00 Paid Chk# 020930 � 10/11/2011 LMCIT E 101-41100-361 GENERAL LIABILITY $5,138.00 8/1/11-8/1/12 Liability/auto/property/bor E 601-49000-361 GENERAL LIABILITY $1,605.63 8/1/11-8/1/12 Liability/auto/property/bor E 602-49100-361 GENERAL LIABILITY $1,605.62 8/1!11-8/1/12 Liability/auto/property/bor E 101-41200-361 GENERAL LIABILITY $4,495.75 8/1/11-8!1/12 Liability/auto/property/bor Total LMCIT $12,845.00 Paid Chk# 020931 10/11/2011 MET -COUNCIL ENVIRONMENTAL SER, E 601-49000-387 WATER TREATMENT SERVICE $11,217.61 11/11 Wastewater Treatment otal MET -COUNCIL ENVIRONMENTAL SER. $11,217.61 Paid Chk# 020932 .ry 10/11/2011 MINNESOTA RURAL WATER ASSOC E 101-41200-308 TRAINING\CONFERENCES $125.00 JB - sewer rate training Total MINNESOTA RURAL WATER ASSOC $125.00 Paid Chk# 020933 10/11/2011 MN DEPT OF LABOR AND INDUSTRY E 101-43400-443 SURCHARGE REPORT $109.40 3Q11 Surcharge Report Total MN DEPT OF LABOR AND INDUSTRY $109.40 Paid Chk# 020934 ,- 10/11/2011 RAMSEY COUNTY PUBLIC HEALTH E 201-45600-379 HALLOWEEN EVENT $146.00 2011 Temporary Food License Total RAMSEY COUNTY PUBLIC HEALTH $146.00 Paid Chk# 020935 10/11 RAM�,. . _ . LL_._. : � �v� _. &" R _ { ."xl .,w u..- .., . _ /2011 SEY COUNTY, P PROP REC &EV E 101-42100-442 MISC $8.96 9/11 800 MHz radio licenses E 101-41200-355 MISC PRINTING/PROCESS SER $25.00 10/11 Insurance Benefits Processing G 101-21706 HEALTH INSURANCE $399.46 10/11 Insurance Benefits E 101-42100-318 911 Dispatch $801.70 9/11 911 Dispatch Total RAMSEY COUNTY, PROP REC & REV $1,235.12 _ ._--- -s__....P Paid Chk# 020936 10/11/2011 SELA ROOFING COMMERCIAL DIV E101-43000-228 MISC REPAIRS MAINT SUPPLIE $881.44 City Hall Roof Repair Total SELA ROOFING COMMERCIAL DIV $881.44 Paid Chk# 020937 y 10/11!2011 SUBURBAN ACE HARDWARE�� F E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $7.47 hardware - nuts Total SUBURBAN ACE HARDWARE $7.47 Paid Chk# 020938, 10/11/2011 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $157.23 10/11 Refuse Disposal 7Dim4 *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment Total WASTE MANAGEMENT $157.23 Paid Chk# 020939 10/11/2011 XCEL ENERGY, CITY HALL �..w. E 101-43000-383 GAS UTILITIES $31.93 9/11 City Hall Utilities E 101-43000-381 ELECTRIC $184.93 9/11 City Hall Utilities Total XCEL ENERGY, CITY HALL $216.86 Paid Chk# 020940 10/11/2011 XCEL ENERGY, STREET LIGHTING E 101-43000-381 ELECTRIC $48.31 9/11 Bridge Lights Total XCEL ENERGY, STREET LIGHTING $48.31 10100 NORTH STAR CHECKING $80,027.95 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $65,215.09 201 COMMUNITY EVENTS $146.00 601 SEWER UTILITIES $12,942.24 602 STORM SEWER ENTERPRISE FUND $1,724.62 $80,027.95 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE October 11, 2011 AGENDA NUMBER 2011 Licenses DESCRIPTION 2011 Licenses I BACKGROUND OR PAST COUNCIL ACTION I The following applicant successfully met the criteria for his respective license. HVAC Contractor's License Total Comfort — New Hope, MN OPTIONS STAFF RECOMMENDATION By approving the consent agenda, the Council approves the aforementioned licenses for 2011. MOTION BY. STAFF ACTION COUNCIL ACTION SECOND GENERAL FUND REVENUE 2009 12010 2011 2011 2012 Actual Actual Adopted As of Aug. 31 Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 425,397 411,088 470,047 223,089 496,993 31020 Delinquent Ad Valorem 3,534 1,841 - 10,533 - 31040 Fiscal Disparities 101,843 109,600 110,683 58,012 101,159 SUB TOTAL PROPERTY TAXES 530,775 522,528 580,730 291,635 598,152 STATE AIDE 33401 Local Government Aide 557,218 516,153 519,747 258,077 516,153 33405 PERA Rate Increase Aide 1,198 1,198 1,198 599 1,198 33406 Market Value Home Credit 28,839 101 (31,811) - - TOTAL STATE AIDE 587,255 517,452 489,134 258,676 517,351 LICENSES AND FEES 32110 3.2 Alcohol License 150 150 150 - 150 32120 Cigarette License 200 600 400 - 400 32130 Garbage Hauler Licenses 1,170 1,275 750 1,125 1,000 32140 HVAC Licenses 890 1,453 600 650 800 32150 Tree Company License 140 700 300 200 300 32180 Rental License Fee 3,366 4,091 3,000 434 3,000 32240 Animal Licenses 290 390 250 180 250 34101 City Hall/Park Rental 3,945 4,955 2,500 4,400 4,000 43103 Administrative Fee 83 - 200 - - 34105 Sale of Publications - - - - - 34109 Copies 61 51 50 - 50 34114 Advertising sales - 50 - 75 - 34115 Miscellaneous Revenue - - - - - TOTAL LICENSES AND FEES 10,295 13,715 8,200 7,064 9,950 REVENUE OTHER 36100 Special Assessments 9,677 20,918 - 23,315 - 36101 Principal - - - - - 36102 Penalties and Interest 2,182 1,485 - 2,519 - 36103 Tree Removal - - - - - 36200 Miscellaneous Revenue - - - - - 36211 Investment Interest 11,018 6,492 7,000 5,518 6,000 36230 Donations 3,000 - - - 36231 Dog Park Donations 50 10 - 25 - 36240 State Surcharge - Construction Permits 539 336 250 283 400 36250 Refunds and Reimbursements 3,511 1,140 - - - 36252 LMCIT Insurance Dividend 2,905 3,015 - - - 36255 Miscellaneous - - - - - 39101 Sales Fixed Assets I - - - - TOTAL OTHER REVENUE 29,882 36,396 7,250 31,661 6,400 PUBLIC SAFETY 40,547 41,330 34,500 28,699 38,500 PLANNING & INSPECTIONS 20,487 13,674 10,600 8,463 8,000 GENERAL FUND REVENUE 2009 2010 2011 2011 2012 Actual Actual Adopted As of Aug. 31 Proposed TRANSFERS FROM OTHER FUNDS - - - - - TOTAL GENERAL FUND REVENUE 1,219,241 1,145,095 1,130,414 626,197 1,178,353 GENERAL FUND EXPENDITURES Legislative 22,634 24,481 26,193 12,822 27,563 Administrative 168,728 144,697 157,366 83,711 159,565 Audit, Elections, and Legal Services 6,234 46,958 48,857 28,640 52,545 Public Safety Police 582,567 585,398 605,287 399,191 613,695 Fire 35,529 29,232 32,500 27,884 34,500 Prosecution 11,545 - - - - Public Works 92,877 86,632 105,044 60,864 99,197 Planning & Inspections 22,568 46,241 56,322 22,804 50,598 Parks and Recreation 71,716 63,978 64,845 40,176 64,271 Development 1,235 1,648 14,000 5,270 25,000 EXPENDITURES BEFORE TRANSFERS 1,015,633 1,029,264 1,110,414 681,361 1,126,934 Contingency - - 20,000 - 20,000 Transfers Out 31,000 112,594 - - 20,000 TOTAL GENERAL FUND EXPENDITURES 1,046,633 1,141,858 1,130,414 681,361 1,1665934 2010 2011 2011 2012 Actual Adopted As of Aug. 31 Proposed 13,200 13,200 2009 13,200 LEGISLATIVE (41100) Actual EXPENDITURES 1,010 Personnel 103 85 103 Part-time employees 13,200 122 FICA 1,010 151 Workers Comp 59 500 Subtotal Personnel 14,269 General Operations 930 2,000 201 General Supplies - 202 Permanent Supplies - 203 Postage 84 305 Legal Fees - 308 Training and Conferences - 331 Travel 24 352 Public Notices 292 361 General Liability 5,228 438 Dues and Subscriptions 2,671 439 Special Events - 440 Meeting Expenses 66 442 Miscellaneous Expenses - Subtotal General Operations 8,365 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE; 22,634 2010 2011 2011 2012 Actual Adopted As of Aug. 31 Proposed 13,200 13,200 8,800 13,200 1,010 1,010 673 1,010 118 103 85 103 14,328 14,313 9,558 14,313 39 - 100 - 500 - - - 930 2,000 1,634 3,000 72 130 337 500 391 700 564 700 5,331 6,000 - 6,000 2,695 2,800 525 2,800 196 250 104 250 10,153 11,880 3,264 13,250 24,481 26,193 12,822 27,563 ADMINISTRATION 2009 2010 2011 2011 2012 & FINANCE (41200) Actual Actual Adopted As of Aug. 31 Proposed EXPENDITURES Personnel 101 Full-time employees 102,536 90,954 93,081 53,033 97,248 104 Temp. employees - - - - - 121 PERA 6,836 6,470 6,748 3,772 7,050 122 FICA 8,004 7,297 7,121 4,192 7,439 131 Benefits (health, dental, etc) 9,272 10,116 11,340 6,200 12,150 142 Unemployment Benefits - 55 - 110 - 151 Workers Compensation 559 965 726 602 778 Subtotal Personnel 127,206 115,857 119,016 67,909 124,665 General Operations 201 General Supplies 1,731 1,899 2,200 315 1,500 203 Postage 1,817 2,626 4,000 1,626 3,500 208 Water cooler water 303 277 450 200 400 301 Auditing 12,904 - - - - 305 Legal contract - Civil 3,567 - - - - 306 Consulting fees (IT Support) 5,440 5,440 5,500 3,627 6,000 307 Computer Services (Banyon) 1,560 1,561 1,600 1,561 1,600 308 Training and conferences 1,004 772 2,000 635 1,500 309 Newspaper - Roseville Review - - - - - 327 Other Services - - - 28 - 331 Travel Expenses 929 765 1,200 204 1,000 352 Public information and notices 726 662 1,500 689 1,000 353 Newletter Printing 2,469 2,438 4,000 1,880 3,000 354 Phonebook Printing - - - - - 355 Miscellaneous printing & process 285 1,000 1,200 160 500 361 General liability 4,652 4,955 5,300 251 5,300 391 Telephones/Fax (City Hall) 1,769 1,666 2,000 1,179 2,000 401 Copier 379 1,349 2,800 1,900 3,000 404 Computer Repair/Maintenance - - - - - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 1,474 2,491 3,000 1,476 2,600 440 Meeting Expenses 85 159 100 - 200 442 Miscellaneous expenses 78 779 500 71 800 Subtotal General Operations 41,172 28,840 37,350 15,802 33,900 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology 351 - 1,000 - 1,000 Subtotal Capital 351 - 1,000 - 1,000 TOTAL EXPENSES 168,728 144,697 157,366 83,711 159,565 2010 2011 2011 2012 Actual Adopted As of Aug. 31 Proposed 12,440 AUDITING, ELECTIONS, 2009 9,700 AND LEGAL SERVICES (41500) Actual EXPENDITURES 2,500 Personnel 504 365 101 Full-time employees 3,724 104 Temp. employees 968 121 PERA 239 122 FICA 296 131 Benefits (health, dental, etc) 198 151 Workers Compensation 35 - Subtotal Personnel 5,461 General Operations 12,000 201 General Supplies - 300 Legal Services - Prosecution - 301 Auditing - 305 Legal Services - Civil - 327 Other Services 586 331 Travel Expenses - 352 Public information & Notices 96 355 Miscellaneous Fees - 409 Other equipment and repair - 440 Meeting expenses 91 442 Miscellaneous expenses - Subtotal General Operations 774 Capital Expenditures 530 Furniture and equipment - 531 Office equipment - 534 Office furniture - 538 Computers and technology - Subtotal Capital - TOTAL EXPENSES 6,234 2010 2011 2011 2012 Actual Adopted As of Aug. 31 Proposed 12,440 6,952 5,441 9,700 2,242 - - 2,500 869 504 365 522 974 532 416 551 1,486 840 560 900 105 54 45 72 18,116 8,882 6,827 14,245 512 - - 300 10,032 12,000 5,950 12,000 12,880 14,000 12,624 14,000 4,581 12,000 2,636 10,000 432 800 426 600 - 75 - - - 100 - 500 406 1,000 177 700 200 28,842 39,975 21,813 38,300 46,958 48,857 28,640 52,545 2009 2010 2011 2011 2012 PUBLIC SAFETY (42100) Actual Actual Adopted As of Aug. 31 Proposed REVENUE 34202 False Fire Alarm 424 - 500 - 500 34203 Fire Inspection Fee - - 1,000 - 1,000 34205 Fire Call Reimbursement 1,252 - - - - 35101 Court Fines (including traffic tickets) 38,872 41,330 33,000 28,699 37,000 TOTAL REVENUE 40,547 41,330 34,500 28,699 38,500 EXPENDITURES General Operations 305 Legal Fees - Prosecution 10,152 - - - - 355 Miscellaneous fees - Printing 1,392 - - - - Subtotal Prosecution 11,545 - - - - 318 911 Dispatch - - 9,620 5,612 12,126 319 Police Contract 578,250 578,595 590,167 393,445 596,069 360 General Liability - - 5,000 - 5,000 391 Telephone/Pager - - 442 Miscellaneous Exp. 4,317 6,803 500 134 500 Subtotal Police 582,567 585,398 605,287 399;191 613,695 320 Fire Contract 18,630 17,826 18,000 17,685 18,000 321 Fire Calls 16,475 11,186 13,000 10,199 15,000 322 False Fire Alarms 424 219 500 - 500 323 Fire Inspections - - 1,000 - 1,000 Subtotal Fire 35,529 29,232 32,500 27,884 34,500 TOTAL EXPENSES 629,641 614,630 637,787 427,075 648,195 2009 2010 2011 2411 2012 PUBLIC WORKS (43000) Actual Actual Adopted As of Aug. 31 Proposed EXPENDITURES Personnel 101 Full-time employees 44,294 31,244 27,248 19,943 27,793 102 Overtime/On-Call 2,191 3,030 3,000 2,304 3,000 121 PERA 3,004 2,573 2,193 1,608 2,232 122 FICA 3,516 2,920 2,314 1,788 2,356 131 Benefits (health, dental, etc) 4,702 4,162 4,200 3,058 4,500 151 Workers Compensation 2,097 3,549 2,526 2,096 1,416 Subtotal Personnel 59,804 47,477 41,481 30,796 41,297 General Operations 202 Permanent Supplies - 305 - 479 500 212 Motor Fuels 1,587 2,500 2,200 2,030 2,500 213 Lubricants and other fluids. - - - 46 - 225 Landscaping Materials 15 - 963 21 - 226 Signs - - - - - 227 Tools and Equipment - - - - - 228 Miscellaneous Repairs & Supplies 1,008 457 1,500 1,007 1,500 304 Engineering Contract - 337 3,000 - 1,000 308 Training and conferences 165 165 400 165 400 313 Snow and Ice Removal Contact 5,207 11,268 15,000 9,195 15,000 314 Street Sweeping Contract 5,062 5,026 6,000 2,045 6,000 317 Tree Service 3,214 3,642 10,000 3,441 10,000 324 Alley Repair - - 1,000 - 1,000 327 Other Services/ Floor Maintenance 356 328 3,000 1,364 1,500 328 Street Repair - - 500- 380 Electricity - Street Lighting 6,168 5,896 6,400 3,998 6,200 381 Electricity 2,457 3,067 3,400 1,799 3,200 382 Water 69 63 100 31 100 383 Gas Utilities 3,075 2,674 4,000 1,829 3,500 384 Refuse Disposal 1,189 1,481 1,600 1,166 2,000 391 Telephone/Pagers 534 488 500 216 500 402 Truck repair and Maintenance 2,968 1,363 3,800 1,237 3,000 426 Machinery rental - - - - - 442 Miscellaneous - 96 200 - - Subtotal General Operations 33,073 39,154 63,563 30,068 57,900 Capital Expenditures 530 Furniture and equipment 538 Land - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 92,877 86,632 105,044 60,864 99,197 2009 2010 2011 2011 2012 PLANNING & INSPECTIONS (43400) Actual Actual Adopted As of Aug. 31 Proposed REVENUE Other 32210 Building Permits 11,688 9,163 7,000 4,854 5,000 32211 Zoning Permit Applications 1,210 700 200 800 200 32225 Plan Review 4,692 1,488 2,000 1,036 1,000 32230 Plumbing Permits 1,236 1,248 600 704 800 32270 HVAC Permits 1,410 975 800 1,069 1,000 32280 Street Excavation 100 100 - - - 34110 Variance Fee 150 - - - - 34112 Conditional Use Permit - - - - - 34113 Zoning Amendment - - - - - TOTAL REVENUE 20,487 13,674 10,600 8,463 8,000 EXPENDITURES Personnel 101 Full-time employees 14,686 27,923 31,308 14,916 32,001 121 PERA 963 1,966 2,270 1,052 2,320 122 FICA 1,169 2,330 21395 1,269 25448 131 Benefits (health, dental, etc) 1,110 3,409 4,410 2,038 45725 151 Workers Compensation 207 1,224 1,339 1,111 1,304 Subtotal Personnel 18,136 36,852 41,722 20,386 42,798 General Operations 201 General Supplies - - - - - 202 Permanent Supplies - - - - - 203 Postage 173 219 500 250 300 306 Consulting Fees 452 8,015 10,000 1,513 5,000 308 Training and conferences 450 450 500 - 500 312 Building Inspector 2,408 35 2,500 - 1,000 327 Other Services - - - - - 331 Travel Expenses - - - - - 355 Miscellaneous Printing - - - - - 386 Gopher State One Call 531 422 600 309 600 442 Miscellaneous expenses - 10 - 175 - 443 Surcharge Report 419 239 500 171 400 Subtotal General Operations 4,432 9,389 14,600 2,418 7,800 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 22,568 46,241 56,322 22,804 50,598 2010 2011 2011 2012 Actual Adopted As of Aug. 31 Proposed 41,317 37,855 2009 38,526 PARKS AND RECREATION (45200) Actual EXPENDITURES 6,000 2,960 Personnel 1,852 2,793 101 Full-time employees 51,253 104 Temp. employees 3,555 121 PERA 3,431 122 FICA 4,322 131 Benefits (health, dental, etc) 5,102 151 Workers Compensation 260 23 Subtotal Personnel 67,923 General Operations 107 100 201 General Supplies 127 202 Permanent Supplies 89 225 Landscaping Materials - 228 Miscellaneous Repairs & Maintenance. 191 317 Tree Service - 370 Park and Rec Expenses 700 371 Non -Resident Reimbursment 429 381 Electric 439 382 Water 172 383 Gas Utility 801 384 Refuse - 391 Telephones and Pagers - 403 Mower repair - 412 Warming House Repair - 427 Porta Potty Rental 767 442 Miscellaneous 78 5,296 Subtotal General Operations 3,793 Capital Expenditures 550 Other Improvements - Subtotal Capital - TOTAL EXPENSES 71,716 2010 2011 2011 2012 Actual Adopted As of Aug. 31 Proposed 41,317 37,855 25,643 38,526 4,403 6,000 4,043 6,000 2,960 2,744 1,852 2,793 3,747 3,355 2,386 3,406 4,946 5,880 3,537 6,300 1,309 1,161 964 1,246 58,682 56,995 38,425 58,271 45 200 23 100 32 200 , 107 100 - 500 - 100 144 250 - 250 700 700 - 700 1,137 1,000 528 1,300 477 700 320 500 173 300 44 200 617 1,200 483 1,000 20 100 21 50 1,275 1,500 - 1,000 33 100 - 100 630 800 224 500 13 300 - 100 5,296 7,850 1,750 6,000 63,978 64,845 40,176 64,271 2009 2010 2011 2011 2012 DEVELOPMENT (48100) Actual Actual Adopted As of Aug. 31 Proposed REVENUE Other - - - TOTAL REVENUE - - - EXPENDITURES General Operations 306 Consulting Fees 1,235 1,648 14,000 442 Miscellaneous expenses - - - Subtotal General Operations 1,235 1,648 14,000 TOTAL EXPENSES 1,235 1,648 14,000 5,270 25,000 5,270 25,000 5,270 25,000 .2009 2010 2011 2011 2012 CONTINGENCY (45300) Actual Actual Adopted As of Aug. 31 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - - 20,000 - 20,000 - - 20,000 - 20,000 - - 20,000 - 20,000 2009 2010 2011 2011 2012 TRANSFERS OUT (45400) Actual Actual Adopted As of Aug. 31 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES 732 Transfers to 302 733 Transfers to 303 734 Transfers to 304 741 Transfers to 401 742 Transfers to 402 743 Transfers to 403 744 Transfers to 404 745 Transfers to 405 Total Transfers 31,000 - 56,297 - - - - - - 20,000 56,297 - - - 31,000 112,594 - - 20,000 ri 1 1• ; 1 pyl Expenditures Before Transfers 956,526 1,074,134 1,074,134 1,096,278 856,562 519,358 Tranfers 260,329 500,000 - 68,381 Total Expenditures 956,526 1,334,463 1,574,134 1,096,278 924,943 519,358 Sunplusl(defrcit) (129,025) (306,860) (202,220) (531,528) (503,530) 88,099 SUMMARY OF FUNDS 201 - 602 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed Total Revenues 201 Community Events Fund 3,642 4,874 4,830 3,050 2,353 2,450 202 Communications Fund 22,431 22,837 20,942 20,500 10,309 20,300 203 Recycling Fund 41,362 41,967 41,061 41,000 23,844 40,800 302 2000 Imp Debt Fund 48,013 20,524 - - - - 303 2002 Imp Debt Fund 41,424 35,459 31,652 - - - 304 2003 Imp Debt Fund 64,834 59,143 50,924 47,500 22,474 43,907 401 Street Improvement Fund 14,760 10,331 5,421 6,000 3,645 4,500 402 General Capital Impr. Fund 4,320 2,184 1,143 1,500 627 1,000 403 Storm Water Impr. Fund 6,048 4,473 2,346 3,000 1,359 2,000 404 Park Improvement Fund 108,725 3,946 118,570 2,000 933 1,500 405 TIF Project Fund 162,370 165,052 180,089 139,000 87,531 167,000 407 Sewer Improvement Fund 11,277 81,628 5,660 5,500 3,277 4,000 601 Sewer Utility Fund 229,104 234,715 242,590 245,000 159,761 244,500 602 Storm Water Utility Fund 69,192 49,142 54,092 50,700 36,919 55,500 Revenue Before Transfers 827,502 736,274 759,320 564,750 353,032 587,457 Transfers 291,329 612,594 - 68,381 20,000 Total Revenues 827,502 1,027,604 1,371,914 564,750 421,413 607,457 Total Expenditures 201 Community Events Fund 4,329 3,616 3,616 3,550 2,036 2,650 202 Communications Fund 15,374 29,277 29,277 29,669 14,847 30,404 203 Recycling Fund 23,391 32,079 32,079 34,275 14,957 34,366 302 2000 Impr. Debt Fund 122,080 455,481 455,481 - - - 303 2002 Impr. Debt Fund 150,256 145,798 145,798 526,950 526,936 - 304 2003 Impr. Debt Fund 118,608 116,350 116,350 116,205 115,836 113,130 401 Street Improvement Fund 69,213 12,189 12,189 - - - 402 General Capital Impr. Fund 90,000 - - 31,000 29,714 35,000 403 Storm Water Impr. Fund 32,316 - - - - - 404 Park Improvement Fund 81,110 6,735 6,735 44,000 (1,500) 10,000 405 TIF Project Fund 738 747 747 1,000 238 1,000 407 Sewer Improvement Fund - - - - - - 601 Sewer Utility Fund 212,687 228,570 228,570 243,629 131,061 225,428 602 Storm Water Utility Fund 36,424 43,293 43,293 66,000 22,437 67,380 Expenditures Before Transfers 956,526 1,074,134 1,074,134 1,096,278 856,562 519,358 Tranfers 260,329 500,000 - 68,381 Total Expenditures 956,526 1,334,463 1,574,134 1,096,278 924,943 519,358 Sunplusl(defrcit) (129,025) (306,860) (202,220) (531,528) (503,530) 88,099 Community Events Fund 201 Fund Balance Gain/Loss (686) 1,258 1,580 (500) 317 (200) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,138 5,955 4,938 DEPT. 45600 2008 2009 2010 2011 2011. 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 3,486 2,800 4,058 5,638 5,638 5,138 REVENUES: 34785 Fun Run / Walk - - - 100 - - 34786 Winter Event 609 396 33 - 31 - 34787 Garage Sale - 50 - 50 - 50 34788 Day in the Park 1,683 1,904 3,219 1,500 1,633 1,000 34789 Music under the trees - 448 434 400 469 400 34790 Other Events - March Dance - - - - - 34791 Pop Sales - - - - - 34792 T -Shirt Sales 150 330 97 100 107 100 34795 Halloween Donations 779 825 854 700 - 700 36211 Investment Interest 129 121 69 100 43 100 36230 Donations 30 - - - 36255 Misc. 293 769 124 100 70 100 Total Revenues 3,642 4,874 4,830 3,050 2,353 2,450 EXPENDITURES: 201 General Supplies - 5 - - - - 202 Permanent Supplies 43 100 - 100 40 100 368 Fun Run / Walk - - 100 100 300 - 369 Music Under the Trees 535 200 600 400 400 400 370 Other Events - March Dance - - - - - - 373 T -Shirts 353 - - - - - 375 Winter Event 1,011 192 250 250 150 250 376 Garage Sale 34 - - - - - 377 Day in the Park 1,500 1,800 1,400 1,800 918 1,000 378 Night Out 103 119 150 150 119 150 379 Halloween Event 496 518 450 500 - 550 437 Sales Tax - - - - - - 430 Misc. - 491 - - - - 440 Meeting Expenses 254 191 300 250 109 200 Total Expenditures 4,329 3,616 3,250 3,550 2,036 2,650 Fund Balance Gain/Loss (686) 1,258 1,580 (500) 317 (200) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,138 5,955 4,938 Communications Fund 202 Total Expenditures 15,374 29,277 24,514 29,669 14,847 30,404 Fund Balance Gain/Loss 7,057 (6,440) (3,572) (9,169) (4,538) (10,104) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 43,724 37,284 33,712 24,543 29,174 14,439 DEPT. 49500 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 36,667 43,724 37,284 33,712 33,712 24,543 REVENUES: 36253 Franchise Fees 21,278 21,632 20,576 20,000 10,100 20,000 36250 Refunds & Reimbursements 262 - - - - 36211 Investment Interest 1,153 942 366 500 209 300 33600 Grants - - - - - Total Revenues 22,431 22,837 20,942 20,500 10,309 20,300 EXPENDITURES: 101 Reg. Full Time Employees 6,230 6,307 10,678 15,360 6,177 15,777 121 PERA Contributions 473 426 752 1,114 441 1,144 122 FICA Contributions 593 510 869 1,175 506 1,207 131 Group Insurance 618 576 1,191 2,100 780 2,250 151 Workers Comp - 27 86 120 99 126 Personnel costs 7,913 7,846 13,576 19,869 8,003 20,504 201 General Supplies - 5 85 100 37 - 202 Permanent Supplies - - - - - - 307 Web Hosting 444 444 444 600 500 600 327 Other Service 1,993 3,501 2,837 2,800 1,419 3,000 329 Cable Franchise Fee 5,023 5,069 5,214 5,300 4,888 5,300 530 Furniture and Equipment - 12,411 2,358 1,000 - 1,000 Operating Costs 7,460 21,430 10,938 9,800 6,844 9,900 Total Expenditures 15,374 29,277 24,514 29,669 14,847 30,404 Fund Balance Gain/Loss 7,057 (6,440) (3,572) (9,169) (4,538) (10,104) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 43,724 37,284 33,712 24,543 29,174 14,439 Recycling Fund 203 DEPT. 50000 2008 2009 2010 2011 2011 2012 101 Reg. FT Employees Actual Actual Actual Adopted As of Aug. 31 Proposed 121 BEGINNING BALANCE 60,029 78,000 87,889 98,106 87,889 104,831 122 REVENUES: 356 244 478 429 306 437 36100 Recycling Fee 34,698 35,215 35,113 35,000 18,365 35,000 36102 Penalties & Interest 71 1 62 35 - 33 - 33622 SCORE Grant 4,758 4,866 4,926 5,000 4,750 5,000 36211 Investment Interest 1,811 1,824 987 1,000 684 800 36255 Other 24 - - - 12 - 389 Total Revenues 41,362 41,967 41,061 41,000 23,844 40,800 EXPENDITURES: 101 Reg. FT Employees 3,545 2,949 5,687 5,606 3,557 5,718 121 PERA Contributions 283 201 400 406 258 415 122 FICA Contributions 356 244 478 429 306 437 131 Group Insurance 362 256 625 840 500 900 151 Workers Comp - 8 42 44 36 46 Personnel costs 4,546 3,658 7,232 7,325 4,657 7,516 202 Permanent Supplies - - 95 100 - - 327 Other Service 339 339 332 350 - 350 389 Recycling Contract 18,506 28,082 23,185 26,500 10,300 26,500 Operating Costs 18,845 28,421 23,611 26,950 10,300 26,850 Total Expenditures 23,391 32,079 30,843 34,275 14,957 34,366 Fund Balance Gain/Loss 17,971 9,889 10,218 6,725 8,887 6,434 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 104,831 96,776 111,265 2002 Improvements Debt Service Fund 303 DEPT. 47300 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 392,169 283,338 172,999 458,555 458,555 (0) REVENUES: 36102 Penalties & interest 7,839 6,587 2,759 - - - 36211 Investment Interest 8,670 4,063 1,730 - - - 36100 Special Assessments 24,916 24,809 27,163 - - - Total Revenue 41,424 35,459 31,652. - - - EXPENDITURES: 601 Bond Principal 115,000 115,000 120,000 515,000 515,000 - 611 Bond Interest 34,609 30,153 25,363 11,500 11,436 - 621 File Maintenance Charges 647 645 733 450 500 - Total Expenditures 150,256 145,798 146,095 526,950 526,936 - Fund Balance Gain/Loss (108,831) (110,339) (114,443) (526,950) (526,936) - 39200 Transfers In - - 400,000 - 68,381 - 710 Transfers Out - - - - - - Ending Fund Balance 283,338 172,999 458,555 (68,395) (0) (0) 2003 Improvements Debt Service Fund 304 Fund Balance Gain/Loss (53,775) (57,207) (63,019) 39200 Transfers In - - 100,000 710 Transfers Out - - - Ending Fund Balance 424,444 367,236 404,217 (68,705) (93,362) (69,223) 335,512 310,855 266,289 DEPT. 47400 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 478,218 424,444 367,236 404,217 404,217 335,512 REVENUES: 36102 Penalties & interest 12,852 10,458 4,535 9,000 3,528 6,907 36211 Investment Interest 12,784 8,690 4,484 4,000 2,280 3,000 36100 Special Assessments 39,197 39,995 41,906 34,500 16,667 34,000 Total Revenues 64,834 59,143 50,924 47,500 22,474 43,907 EXPENDITURES: 601 Bond Principal 95,000 95,000 95,000 100,000 100,000 100,000 611 Bond Interest 22,961 20,705 18,211 15,405 15,405 12,330 621 File Maintenance Charges 647 645 733 800 431 800 Total Expenditures 118,608 116,350 113,944 116,205 115,836 113,130 Fund Balance Gain/Loss (53,775) (57,207) (63,019) 39200 Transfers In - - 100,000 710 Transfers Out - - - Ending Fund Balance 424,444 367,236 404,217 (68,705) (93,362) (69,223) 335,512 310,855 266,289 Street Improvement Fund 401 DEPT. 48401 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 454,662 400,208 398,350 460,068 460,068 466,068 REVENUES: 36211 Investment Interest 14,243 10,232 5,326 6,000 3,268 4,500 36200 Miscellaneous Revenue 517 99 95 - - - 36102 Penalties & Interest - - - - - - 36100 Special Assessments - - - - 377 - Total Revenue 14,760 10,331 5,421 6,000 3,645 4,500 EXPENDITURES: 328 Street Repair 49,712 4,320 - - - - Street Reconstruction - - - - - - Streetscaping - - - - - 304 Engineering 19,502 7,869 - - - - Trees - - - - - - Total Expenditures 69,213 12,189 - - - - Fund Balance Gain/Loss (54,454) (1,858) 5,421 6,000 3,645 4,500 39200 Transfers In - - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 400,208 398,350 460,068 466,068 463,713 470,568 General Capital Improvement Fund 402 DEPT. 48000 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 168,981 83,301 85,485 86,628 86,628 57,128 REVENUES: 36211 Investment Interest 4,320 2,184 1,143 1,500 627 1,000 Depreciation - - - - - - 39999 Other - - - - - - Total Revenue 4,320 2,184 1,143 1,500 627 1,000 EXPENDITURES: 510 Land - - - - - - 520 Buildings - - - 1,000 - - 521 City Garage - - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - 531 Office Equipment - - - - - - 532 Copier - - - - - - 535 HVAC - - - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - - - 30,000 29,714 - 550 Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck - - - - - 35,000 Total Expenditures - - - 31,000 29,714 35,000 Fund Balance Gain/Loss 4,320 2,184 1,143 (29,500) (29,087) (34,000) 39200 Transfers In - - - - - 20,000 710 Transfers Out 90,000 - - - - - Ending Fund Balance 83,301 85,485 86,628 57,128 57,542 43,128 Storm Sewer Improvement Fund 403 304 Engineering 11,816 - - - - - 327 Other Services - - - - - - 442 Misc 500 - - - - - 444 Contingency Funds - - - - - - 554 Storm System Repairs - - - - - - Operating Costs 12,316 - - - - - Total Expenditures 12,316 Fund Balance Gain/Loss (6,268) 4,473 2,346 3,000 1,359 2,000 39200 Transfers In - - - - - - 710 Transfers Out 20,000 - - - - - Ending Fund Balance 170,981 175,454 177,800 180,800 179,159 182,800 DEPT. 48403 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 197,249 170,981 175,454 177,800 177,800 180,800 REVENUES: 37300 Storm Sewer Fee - - - - - - 36211 Investment Interest 6,048 4,473 2,346 3,000 1,359 2,000 39999 Other - - - - Total Revenues 6,048 4,473 2,346 3,000 1,359 2,000 EXPENDITURES: 101 Reg. FT Employees - - - - - - 102 On -Call Pay - - - - - - 121 PERA Contributions - - - - - - 122 FICA Contributions - - - - - - 131 Group Insurance - - - - - - 151 Workers Compensation - - - - - - Personnel Costs - - - - - - 304 Engineering 11,816 - - - - - 327 Other Services - - - - - - 442 Misc 500 - - - - - 444 Contingency Funds - - - - - - 554 Storm System Repairs - - - - - - Operating Costs 12,316 - - - - - Total Expenditures 12,316 Fund Balance Gain/Loss (6,268) 4,473 2,346 3,000 1,359 2,000 39200 Transfers In - - - - - - 710 Transfers Out 20,000 - - - - - Ending Fund Balance 170,981 175,454 177,800 180,800 179,159 182,800 Park Improvement Fund 404 DEPT. 48404 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 123,844 151,458 148,669 187,295 187,295 145,295 REVENUES: 33130 Grants - - 60,000 - - - 36230 Donations - - - - - - 36211 Investment Interest 4,065 3,946 2,273 2,000 933 1,500 Total Revenues 4,065 3,946 62,273 2,000 933 1,500 EXPENDITURES: 304 Engineering 17,718 382 - - - - 510 Land - - - - - - 524 Picnic Shelter - - - - - - 525 Playground - - 79,945 34,000 (1,500) 526, Park Path - - - - - - 527 Geri. Park Improvements 63,392 6,353 - 10,000 - 10,000 528 Court Improvements - - - - - Total Expenditures 81,110 6,735 79,945 44,000 (1,500) 10,000 Fund Balance Gain/Loss (77,046) (2,789) (17,672) (42,000) 2,433 (8,500) 39200 Transfers In 104,660 - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 151,458 148,669 187,295 145,295 189,728 136,795 TIF Project Fund 405 DEPT. 48500 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 468,208 629,840 533,815 211,694 211,694 230,606 REVENUES: 36211 Investment Interest 17,471 15,800 5,074 4,000 1,497 2,000 31050 Tax increment 137,953 141,815 167,422 135,000 84,219 165,000 31051 Delinquent Tax increment 1,959 1,879 1,781 - 1,815 - 33406 TIF Mrkt Value Homestead Crdt 4,987 5,558 5,812 - - - Total Revenues 162,370 165,052 180,089 139,000 87,531 167,000 EXPENDITURES: 101 FT Employees - - - - - - 121 PERA Contribution - - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - - Total Personnel Costs - - - - - - 304 Engineering - - 305 Legal Fees - - - - - - 327 Other Services 738 747 2,210 1,000 238 1,000 325 Other Imp. (Laipenteur) - - - - - - General Operating Costs 738 747 2,210 1,000 238 1,000 Total Expenditures 738 747 2,210 1,000 238 1,000 Fund Balance Gain/Loss 161,632 164,305 177,878 138,000 87,293 166,000 39200 Transfers In - - - - - - 710 Transfers Out - 260,329 500,000 - 68,381 - Ending Fund Balance 629,840 533,815 211,694 349,694 230,606 396,606 Sewer Improvement Fund 407 DEPT. 48407 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE 330,380 341,657 423,285 428,944 428,944 434,444 REVENUES: 36211 Investment Interest 11,277 9,128 5,660 5,500 3,277 4,000 36100 Special Assessments - - - - - - 37240 Sewer Connections - 72,500 - - - - Total Revenues 11,277 81,628 5,660 5,500 3,277 4,000 EXPENDITURES: 304 Engineering - - - - - 544 Other - - - - - - Total Expenditures - - - - - - Fund Balance Gain/Loss 11,277 81,628 5,660 5,500 3,277 4,000 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 341,657 423,285 428,944 434,444 432,221 438,444 201 General Supplies 212 Motor Fuels Sanitary Sewer Enterprise Fund 601 369 536 500 435 550 DEPT. 49000 2008 2009 2010 2011 2011 2012 300 228 Actual Actual Actual Adopted As of Aug. 31 Proposed 400 BEGINNING BALANCE 201,790 218,207 224,352 233,066 233,066 234,437 1,700 REVENUES: Engineering 2,997 3,211 481 3,000 - 37210 Sewer Charges 224,682 226,671 240,056 242,000 157,998 242,000 36211 Investment Interest 4,422 4,369 2,534 3,000 1,763 2,500 36250 Refunds/Reimbursements - - - - - - 37230 Penalties - - - - - - 36255 Miscellaneous - - - - - - 37240 Sewer Connections - 3,675 - - - - 39101 Sale of Assets - - - - - - 100 Total Revenues 229,104 234,715 242,590 245,000 159,761 244,500 120,000 EXPENDITURES: Telephones/Pagers 228 263 244 250 162 101 Reg. FT Employees 17,451 22,169 22,825 26,676 9,655 27,379 102 On -Call Pay 11,822 13,193 10,884 12,000 6,684 12,000 121 PERA Contributions 1,981 2,286 2,409 2,804 1,552 2,855 122 FICA Contributions 2,469 2,683 2,724 2,959 1,714 3,013 131 Group Insurance 2,536 3,577 3,946 3,906 2,855 4,185 151 Worker's Comp. 858 1,932 1,798 934 775 2,746 - Personnel Costs 37,117 45,840 44,586 49,279 23,235 52,178 201 General Supplies 212 Motor Fuels 394 369 536 500 435 550 227 Tools & Equipment 289 - - 300 285 300 228 Misc. Repairs/Maint/Supply - - 244 400 - 400 301 Auditing 1,350 1,613 1,610 1,700 1,578 1,700 304 Engineering 2,997 3,211 481 3,000 - 3,000 308 Training/Conferences 560 300 - 600 300 500 315 Sewer Jetting 1,444 - 1,050 1,500 - 1,500 316 Sewer Televising 11,018 - 2,083 1,000 - 1,000 327 Other Services 6,040 11,408 13,312 5,000 3,500 7,000 331 Travel Expenses - 119 - 200 - 100 361 General Liability 1,520 1,539 1,666 1,700 - 1,700 382 Water 66 69 63 100 31 100 387 Met Council Sewer Charges 115,587 128,590 132,610 138,000 100,958 120,000 391 Telephones/Pagers 228 263 244 250 162 300 402 City Truck Repair/Maint. - 333 160 100 94 100 425 Clothing 786 933 942 1,000 483 1,000 442 Misc. - 23 - - - - 444 Contingency Funds - - - - - - 501 Depreciation 33,291 33,959 34,291 34,000 - 34,000 540 Machinery & Equipment - - - - - - 554 System Repairs (1/I) - - - 5,000 - - Operating Costs 175,570 182,730 189,290 194,350 107,826 173,250 Total Expenses 212,687 228,570 233,876 243,629 131,061 225,428 Fund Balance Gain/Loss 16,417 6,145 8,714 1,371 28,700 19,072 39200 Transfers In - - - - 710 Transfers Out - - - - Ending Fund Balance 218,207 224,352 233,066 234,437 261,765 253,509 Storm Sewer Enterprise Fund 602 DEPT. 49100 2008 2009 2010 2011 2011 2012 PERA Contributions Actual Actual Actual Adopted As of Aug. 31 Proposed BEGINNING BALANCE (9,196) 23,572 29,421 34,434 34,434 19,134 REVENUES: 391 Telephones/Pagers 402 City Truck Repair/Maint. 425 Clothing 37300 Storm Sewer Fee 48,763 48,351 53,621 50,000 36,601 55,000 36211 Investment Interest 429 791 471 700 318 500 39999 Other - - - - - - Total Revenues 49,192 49,142 54,092 50,700 36,919 55,500 201 EXPENDITURES: 101 Reg. FT Employees 102 On -Call Pay 121 PERA Contributions 122 FICA Contributions 131 Group Insurance 151 Workers Compensation 314 Personnel Costs 201 General Supplies 212 Motor Fuels 227 Tools & Equipment 228 Misc. Repairs/Maint/Supply 301 Auditing 304 Engineering 308 Training/Conferences 314 Street Sweeping 327 Other Services 352 Public Information Notice 361 General Liability 391 Telephones/Pagers 402 City Truck Repair/Maint. 425 Clothing 438 Dues & Subscriptions (Permits) 442 Misc. (Public Education) 444 Contingency Funds 501 Depreciation 540 Machinery & Equipment 554 Storm System Repairs 17,831 Operating Costs 16,112 19,898 23,459 30,369 9,655 31,350 3,792 2,768 4,186 5,000 2,571 5,000 1,318 1,431 1,941 2,564 1,255 2,635 1,644 1,693 2,203 2,706 1,391 2,781 1,737 2,220 3,203 4,284 2,314 4,590 858 1,045 1,157 777 645 2,224 25,461 29,054 36,149 45,700 17,831 48,580 394 340 536 500 435 500 51 - - 100 50 - - 26 - - - - 1,350 1,613 1,610 1,700 1,578 1,700 - 7,281 - 9,000 645 9,000 - - 70 500 - - 5,759 .1,454 6,127 3,000 618 2,500 80 84 100 41 100 1,520 1,539 1,666 1,700 - 1,700 228 263 244 300 162 300 - 333 160 1,000 94 500 786 933 942 900 483 1,000 875 375 875 500 500 500 - - 617 1,000 - 1,000 10,963 14,238 12,930 20,300 4,606 18,800 Total Expenditures 36,424 43,293 49,080 66,000 22,437 67,380 Fund Balance Gain/Loss 12,768 5,849 5,013 (15,300) 14,482 (11,880) 39200 Transfers In 20,000 - - - - 710 Transfers Out - - - - - - Ending Fund Balance 23,572 29,421 34,434 19,134 48,916 7,254 ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE October 11, 2011 Special Public Hearing ITEM NUMBER Adoption of the 2012-2014 GIS Report (Geographic Information Systems) JPA Discussion/Action (Joint Powers Agreement) Resolution--Ti- STAFF INITIALm Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Lauderdale has been a part of the Users Group since 1995 and signs a new JPA every 3 years. The Users Group was formed in order to create an alliance between public agencies interested in using GIS and data created and maintained by Ramsey County. The agreement is intended to enable those parties who are part of the User Group to be represented for the purpose of undertaking negotiations and transactions with Ramsey County and any other body politic. The GIS User Group has created an online mapping application that has current county -wide data with aerial imagery available to anyone with Internet access. That address is http://maps.metro-inet.us/. . The membership fee, which is collected annually, was $238.05 for Lauderdale for 2011 and was paid earlier this year. OPTIONS: 1) Adopt the 2012-2014 Joint Powers Agreement Among Members of the Ramsey County Geographic Information Systems Users Group. 2) Do not adopt the 2012-2014 Joint Powers Agreement Among Members of the Ramsey County Geographic Information Systems Users Group. STAFF RECOMMENDATION: Adopt the 2012-2014 Joint Powers Agreement Among Members of the Ramsey County Geographic Information Systems Users Group. COUNCIL ACTION: JOINT POWERS AGREEMENT AMONG MEMBERS OF THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP This JOINT POWERS AGREEMENT ("Agreement') is entered into pursuant to the provisions of Minn. Stat. §471.59 among Governmental Units for the purposes of forming the Ramsey County Geographic Information System Users Group ('Users Group'). ARTICLE I. INTENT OF THIS AGREEMENT In 1995, an informal alliance, known as the Ramsey County Geographic Information System Users Group ("Users Group'), was formed among Governmental Units interested in using Geographic Information Systems (GIS) and data created and maintained by Ramsey County. This agreement is intended to establish and enable the Users Group to represent the parties to this Agreement for the purposes of undertaking negotiations and transactions. ARTICLE II. DEFINITIONS Section 1. Members means those Governmental Units that have executed this Joint Powers Agreement and have paid fees as provided in Article X. Section 2. Governmental Unit has the meaning set forth in Minnesota Statutes §471.59. Section 3. Users Group means a group made up of one representative of each Member with the powers and responsibilities described in this Agreement. ARTICLE III. GIS BOARD OF DIRECTORS STRUCTURE Section 1. There is hereby created a GIS Board of Directors (Board). Section, 2. Each Member shall appoint one person to serve as a Director. Each Member may also appoint a person to serve as an Alternate Director. Members shall notify the Board in writing if the Director or Alternate Director changes. Section 3. The Board shall have the following officers: a Chair, Vice Chair, Secretary, and Treasurer (Officers). Section 4 The Officers will be elected annually by the Board. Section 5. The Officers shall serve on a voluntary basis without pay. Section 6. A quorum will consist of at least 40% of the full membership of the Board, whether or not all vacancies have been filled. Section 7. Decisions of the Board will be made by a majority of the quorum. ARTICLE IV DUTIES OF THE GIS BOARD OF DIRECTORS Section 1. The Board shall meet at least two times per year. Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this Agreement. The organizational meeting shall include: the election of officers; the adoption of by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate; the adoption of the Users Group Budget; review of the operating procedures within this Agreement. Section 3. The Board shall approve and adopt the formula for the distribution of costs associated with access to Ramsey County GIS data and the updating of physical features. This formula shall be reviewed annually by the Board. Section 4. The Board shall arrange for and facilitate regular meetings of the Users Group and for Users Group activities. Section 5. The Chair presides at meetings of the Board. The Vice Chair will preside in the absence of the Chair. The Secretary is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations. The Treasurer is responsible for the funds and financial records of the Board. Section 6. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory cities. Section 7. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this Agreement. Section 8.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members. Section 9. The Board may: (i) Enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding requirements imposed by State or local law; (ii) Provide for the prosecution, defense, or other participation in proceedings at law or in equity in which it may have an interest; (iii) Employ such persons as it deems necessary on a part-time, full-time, or consultancy basis; (iv) Purchase, hold, or dispose of real and personal property; (v) Contract for space, commodities or personal services with a Member or group of Members; (vi) Accept gifts, apply for and use grants or loans of money or other property from the state, the United States of America, and from other government units and may enter into agreements in connection therewith and hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto; (vii) Appoint a fiscal agent. ARTICLE V. NEW MEMBERS Section 1. Any Governmental Unit that is not a party to the initial Agreement may join as a Member at any time. Section 2. To become a Member, a local unit of government shall adopt a resolution and shall sign this Joint Powers Agreement. Section 3. New Members will pay the current one-time membership fee and the data exchange fee due for the year in which the new Member is joining, as set by the Board pursuant to Article IV, Section 3, as calculated by the current formula. Fees will not be pro -rated for new Members who join after January 1 of each year. ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the exchange of County GIS Data with Members at a preferential fee structure. A component of the fees will apply to the collection of aerial photography and maintenance of digital physical features derived from aerial photography. Section 2. The GIS Data should consist of the following components generated and maintained by the County: (i) The Ramsey County Digital Base Map; (ii) The Ramsey County Attribute Data Base; (iii) The Physical Features File. Section 3. The Board will negotiate on behalf of the Members for the cost and method of access to this data. Prior to each payment to Ramsey County, the Board shall determine whether it is satisfied with the content, accuracy, and timeliness of the data provided to date and make a determination if further payment shall be made. ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the requesting party's own use where that GIS data has been in some way derived and/or developed from the County GIS Data accessed through this Agreement or future agreements between the Users Group and Ramsey County. Members agree to exchange with Ramsey County and with any other Member any attribute data that it has created and maintained where that data can be associated to a parcel using a parcel identifier. Members also agree to exchange any building permit data requested by Ramsey County for the identification of future physical feature data base updates. Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to supply of GIS data generated by a Member. Section 3. Any costs associated with a Member supplying data to Ramsey County or to any other Member shall be for access and delivery of that data only and not for any costs associated with the_development of that data. ARTICLE VIII. DATA ACCESS AND USAGE Section 1. All Members shall have equal rights to access Ramsey County GIS Data. Section 2. Data generated by Ramsey County and provided to Members may not be sold in its original form to third party agencies. However, a Member may allow use of the original data by a third party for specific contracted purposes. Section 3. Data which results from enhancement of Ramsey County GIS Data by a Member, received pursuant to this Agreement, may be sold or exchanged to a third party. Section 4. All Members will adhere to future Users Group license agreements for County or other agency GIS data. ARTICLE IX. DATA SECURITY All Members agree to abide by the data privacy and data security standards of the Member when using Ramsey County GIS Data or any derivative or enhancement of the data. ARTICLE X. FINANCIAL MATTERS Section 1. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year for each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member. Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of Directors. The costs could be met by membership fees. These costs could include Users Group administrative costs, purchase of liability insurance, and others as appropriate. Section 4. Membership Fee: New Members shall pay a one-time membership fee of $500 to the Users Group for the calendar year in which they are accepted into the User Group. The amount of this fee shall be reviewed and set annually by the Board of Directors for new Members. Section 5. Data Access and Physical Features Maintenance Fee: Members shall commit to payment of data access and physical features maintenance fees, except where limited by State Statutes. Ramsey County will charge the Users Group for unlimited access to the Ramsey County GIS Data. This fee will be paid to Ramsey County by the Users Group on behalf of the Members. The amount to be paid by each will be determined by the Board. Section 6. Special Projects Assessments: Members who wish to enter into special projects and consultations shall present proposals to the Board for review. Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the Members are due and payable no later than 60 days after the receipt of the invoice. In the event of a dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status. The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group's right to receive payment survives termination of membership. ARTICLE XI. TERM Section 1. The Term of this Agreement is January 1, 2012, through December 31, 2014. Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new Agreement will be developed and circulated at least three months prior to December 31, 2014 and be agreed upon and signed on or before December 31, 2014. ARTICLE XII. TERMINATION Each Member shall have the right to terminate its membership and participation in the Users Group by formal resolution of the Member's organization and communicated to the Board in writing. However, the Member is still obligated to its financial commitments for the year during which termination of membership occurs. These commitments include: (i) Any balance of the Data Access/Physical Features Maintenance Fee. This commitment applies to all Members; (ii) Any balance owing on Special Projects Assessments. This commitment applies to Members which have entered into any special project agreement(s). Termination of membership prior to expiration of the Agreement shall make the Governmental Unit ineligible to re- join the User Group during the Term of this Agreement. ARTICLE XIII. DISSOLUTION Section 1. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required number of Members requesting dissolution. Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this Agreement and law. Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group will be distributed among the then existing Members in direct proportion to their cumulative annual contributions. If those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing Members in direct proportion to their cumulative annual contributions. ARTICLE XIV. ACCESS TO DOCUMENTS Until the expiration of six years after this Agreement terminates, the Users Group shall make available to the Member organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices of the Users Group relating to this Agreement. ARTICLE XV. HOLD HARMLESS Section 1. Each Member agrees to defend, indemnify, and hold the other Members harmless from any claims, demands, actions or causes of action, including reasonable attorneys fees, against or incurred by such other Members, for injury to, death of, or damage to the property of any third person or persons, arising out of any act or omission on the part of the indemnifying Member or any of its agents, servants or employees in the performance of or with relation to any of the work or services provided by Members under the terms of this Agreement. Section 2. Nothing in this Agreement shall constitute a waiver by any Member of the Users Group of any limitation of liability under Minnesota Statutes Chapter 466, or other statutory or common law immunities, limits, or exceptions on liability. Section3. Under no circumstances, however, shall a Member be required to pay on behalf of itself and other Members, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Member. The limits of liability for some or all of the Members may not be added together to determine the maximum amount of liability for any Member. ARTICLE XVI. EQUAL EMPLOYMENT OPPORTUNITY The Members and the Users Group agree to comply with all federal, state, and local laws, resolutions, ordinances, rules, regulations, and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public assistance, disability, or age. ARTICLE XVII. DATA PRACTICES Section 1. All data collected, created, received, maintained, or disseminated for any purpose in the course of either the Member's or the Users Group's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules, and regulations. IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this day of , ORGANIZATION Approved: By: ( Mayor / Chair / President ) By: ( City Manager / Administrator ) DESIGNATED DIRECTOR TO REPRESENT ORGANIZATION: Phone: Email: ALTERNATE DIRECTOR (IF APPLICABLE): Name: Phone: Email: By: ( Chair of Users Group ) LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date October 11, 2011 ITEM NUMBER _City Council Meeting_ STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: For the Council to consider moving the November 8 City Council meeting due to the School District # 623 School Board election which will take place at City Hall. State law prohibits the Council from starting the meeting prior to the 8:00 p.m. closing of the polls. Alter- nately, the council meeting may be changed to a different time and date. In either situation, the revised schedule will be posted at City Hall and published in the Roseville Review. OPTIONS: 1. Change the start of the council meeting from 7:30 p.m. to 8:00 p.m. on November 8, 2011. 2. Change the council meeting to another date and time. STAFF RECOMMENDATION: Motion to change the start time of the Council meeting from 7:30 p.m. to 8:00 p.m. on No- vember 8. COUNCIL ACTION: LAUDERDALE COUNCIL E: ACTION FORM F n Requested ring X on Meeting Date October 11, 2011 ITEM NUMBER STORZ Hydrant Connections STAFF INITIAL A& APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: This spring, St. Paul Regional Water asked whether cities in their service area would like to have STORZ connectors included on new fire hydrants. I wrote in a Friday report in April that the fire chief supports the change because the STORZ connections are much quicker to connect the hoses to during a fire. The change wouldn't cost the City anything as the new connectors would only be included on new hydrants (which are paid for by St. Paul Water). Since most of the City's hydrants were replaced 10 years ago, it will be some time before we receive new ones with the new connectors. To affirm the City's interest in the STORZ connections, the Council would need to approve Amendment No. 1 to the original agreement with St. Paul Water. If the Council is not inter- ested, a motion to that affect would be warranted. OPTIONS: STAFF RECOMMENDATION: Motion to approve Amendment No. 1 to the Agreement between the City of Lauderdale and the Board of Water Commissioners. COUNCIL ACTION: Agreement # AMENDMENT NO. 1 to AGREEMENT BETWEEN BOARD OF WATER COMMISSIONERS and CITY OF LAUDERDALE This AMENDMENT NO. 1 TO AGREEMENT entered into this 8t" day of November 2011, by and between the BOARD OF WATER COMMISSIONERS, a municipal corporation of the State of Minnesota (the "Board"), and the CITY OF LAUDERDALE, a municipal corporation I f the State of Minnesota ("Lauderdale"). WITNESSETH: WHEREAS, Lauderdale and the Board entered into an agreement dated December 10, 1997 for the provision of water service by the Board to properties within Lauderdale (the "Agreement"); and WHEREAS, Article XV of the Agreement allows for amendments to the Agreement; and WHEREAS, the parties desire at this time to amend the Agreement to provide for a STORZ connection on fire hydrants installed and maintained within the city of Lauderdale. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties mutually agree to amend the Agreement as follows: 1. Article XIV. Section 4. HYDRANT NOZZLE THREADS is deleted in its entirety and replaced with the following: Section 4. HYDRANT NOZZLE THREADS The Board recognizes the Saint Paul Standard for hydrant nozzle threads as selected by Lauderdale for hydrants within the city of Lauderdale. All new and replacement hydrants shall include one STORZ connection. 2. The provisions of this amendment shall take effect January 1, 2012. 3. Except as modified herein, the terms of the Agreement shall remain in full force and effect. [Remainder of page left intentionally blank.] IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 8 to Agreement to be executed as of the day and year first above written. Approved: Stephen P. Schneider, General Manager Saint Paul Regional Water Services Approved as to Form: Lisa Veith, Assistant City Attorney STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) BOARD OF WATER COMMISSIONERS M. 3 an Patrick Harris, President Mollie Gagnelius, Secretary Todd Hurley, Director Office of Financial Services The foregoing instrument was acknowledged before me this day of , 20, by Patrick Harris, President of the Board of Water Commissioners, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment 2 STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 320 by I , Secretary of the Board of Water Commissioners, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 20 , by Todd Hurley, Director, Office of Financial Services of the Board of Water Commissioners, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment CITY OF LAUDERDALE By Its: STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) Mayor The foregoing instrument was acknowledged before me this 1 lth day of October, 2011, by Jeffrey Dains, Mayor of the City of Lauderdale, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment CITY OF LAUDERDALE By Its: STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) City Administrator The foregoing instrument was acknowledged before me this 11th day of October, 2011, by Heather Butkowski, City Administrator of the City of Lauderdale, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment 4 ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE October 11, 2011 Special Public Hearing ITEM NUMBER Playground Improvements Report Discussion/Action X STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Ramsey County provided a notice to proceed on Thursday. The next step is to order the playground equipment and playground surface. Equipment Purchase $ 31,509.48 quote for playground equipment and playground surface $ -31,300.00 paid by county on a reimbursement basis per the grant agreement $ 209.48 approximate difference not covered by grant Garbage Cans The garbage cans will actually be ordered from Wausau Tile so they match the other ones in the park, but should be approximately the same cost. Spring Toys Spring toys are not included in the quote because we are planning to use the spring toys we already have. Budget The current balance of the Park Capital Improvement Fund 404 is $129,294.44. An amount of $34,000.00 was budgeted for playground improvements this year Timeline Delivery takes 4-6 weeks. I anticipate installation to occur this year, unless the weather does not cooperate. If not, the equipment will be stored over the winter and installed next year. Color Scheme Will be the same as for the large play structure for consistency. OPTIONS: 1) Authorize staff to order playground equipment. 2) Do not authorize staff to order playground equipment. STAFF RECOMMENDATION: 1) Authorize staff to order playground equipment for Phase II Playground Improvements not to exceed $35,000. COUNCIL ACTION: N 47 N � U a `O 04x 000'3 �0po E � Iq N 10 0 r -It c N ^ M k 1o�2 CO LL� N 0 CR (L n tL w Y�N ® LCjj ft � z3 ,y. 3 m Y W U W m w Y II II W Zo Z a2 ojwm� QVwicwn = a NMccy d n , / w in 0 LZ 0 to / / n.( w3� / N 47 N � U a `O 04x 000'3 �0po E � Iq N 10 0 r -It c N ^ M k 1o�2 CO LL� N 0 CR (L n tL w Y�N ® LCjj ft � z3 ,y. 3 m ASales Rep: Harlan Lehman City of Lauderdale Attn: Jim Bownik 1891 Walnut St. Lauderdale, MN 55113 Phone: 651-792-7656 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 ( 763-546-7787 Fax 763-546-5050 ( info@mnwiplay.com Community Park D4594H1 Phase 2 QUOTE #2883 10/07/2011 Ship To Zip: 55113 Contract: USC SubTotal: $27,712.78 Tax: $1,542.22 Freight: $2,254.48 Total Amount: $31,509.48 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Installation: shall be by a Certified GameTime Installer. Customer shall be responsible for scheduling coordination and site preparation. Site should be level and permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional labor or material costs. The City is responsible for removal of 2 spring riders, take off concrete footings and dispose. Page 1 of 2 1 6201 GameTime - Tilted Sky Runner (F/S) $2,667.84 $2,667.84 1 10777 GameTime - Tire Swing F/S, 5" Od $2,218.44 $2,218.44 2 -28009 GameTime - 6' P/S Bench W/Back Inground $478.46 $956.92 1 178749 GameTime - Owner's Kit $46.00 $46.00 3 161290 GameTime - Geo -Textile 2250 Sq Ft Roll $424.76 $1,274.28 3 161292 GameTime - Wear Mat 441IX48" $136.94 $410.82 2 CTCR30PH GameTime - Concrete Trash Container $577.00 $1,154.00 - color: Permastone Sand Tan 1 EWF-9 GT-Impax - Engineered Wood Fiber for 4730 $3,520.00 $3,520.00 Sq. Ft. @9" Depth 1 INSTALL GT-Impax - Installation of Wood Fiber $1,493.00 $1,493.00 1 INSTALL GameTime - Installation of Phase Two $5,926.00 $5,926.00 Equipment 1 RDU GameTime - Four Unit Swing Assembly $2,562.84 $2,562.84 1 RDU GameTime - Two Unit Swing Assembly $1,431.36 $1,431.36 1 20002 GameTime - Toddler 2 $3,472.44 $3,472.44 1 23031 GameTime - On -Ground Pkg For 20002 $462.84 $462.84 2 CTCR30PL Plastic Liner $58.00 $116.00 Contract: USC SubTotal: $27,712.78 Tax: $1,542.22 Freight: $2,254.48 Total Amount: $31,509.48 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Installation: shall be by a Certified GameTime Installer. Customer shall be responsible for scheduling coordination and site preparation. Site should be level and permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional labor or material costs. The City is responsible for removal of 2 spring riders, take off concrete footings and dispose. Page 1 of 2 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date October 11, 2011 ITEM NUMBER Alley Parking Ord. 'r STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A couple of months ago, a resident was regularly blocking his neighbor's alley access (it is a dead end alley). The police were asked to address the issue with the neighbors. They told staff that after looking at city code, they couldn't tell the owner blocking the alley that he was doing anything wrong as the City doesn't have an ordinance that prohibits blocking an alley. I asked the city's prosecuting attorney whether there was something in state statute the police could enforce; she said no. Staff looked at what Falcon Heights and St. Anthony have in city code. They each allow 30 minute alley parking for times when people need to load and unload vehicles. They do not have different standards for dead end alleys. Staff discussed whether dead end alleys war- rant a different standard because neighbors don't have an alternate means of egress. Staff drafted ordinance changes for the Council to consider and provide feedback on. If the Council is interested in changing the ordinance, staff would get feedback from the city's prosecuting attorney and ultimately have the city's civil attorney review any final revisions. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: CHAPTER 1 PARKING RESTRICTIONS SECTION: 6-1-1: Purpose 6-1-2: Definitions 6-1-3: Powers Of City Council 6-1-4: General Parking Restrictions 6-1-5: Special Parking Allowances 6-1-6: Seasonal Parking Restrictions 6-1-7: Penalty 6-1-1: PURPOSE: A. To help establish the most of the City's alleys, streets increase off-street parking. to ensure that parking spaces and maintained in accordance ordinances. 6-1-2: DEFINITIONS: 6-1 (1) efficient, equitable and safe use roadways, and highways, and to It is also the intent of the City are well defined and constructed with the City's building and zoning Any term used in this Chapter and defined in Minnesota Statutes section 169.011 has the meaning given to it by that section. The following words shall have the meanings ascribed to them in this Section: ALLEY: A thoroughfare through the middle of a block giving access to the rear of lots or buildings. BOULEVARD: The property owned by the City which is between the edge of the roadway and the homeowner's property line. DEAD-END ALLEY: An alley with only one way in or out to a street. DRIVEWAY: A private roadway constructed in accordance with Title 6, Chapter 1 and Title 10, Chapter 19, 9 10-6-9 providing access for vehicles to a parking space or spaces directed toward the side or rear yard of the property, or to a garage, dwelling or other structure in the side or rear of the property. (Ord. 16, STREET: 6-1 (2) 4-27-1993) All public streets, highways, roads, alle and park roads in the City, whether owned the City or some other public entity. 6-1-3: POWERS OF CITY COUNCIL: The City Council may designate, by resolution, no parking or limited parking zones within the City for the purpose of facilitating snow removal or street maintenance, aiding emergency vehicle access or the unimpeded flow of traffic, or promoting any other public purpose. The City Council shall cause signs to be posted at the zones which indicate the applicable limitations on parking. The City Council may include the entire City within a zone, may limit application of the zone regulations to specific times of the year or climatic conditions, and shall provide for placing appropriate signs generally throughout a zone. (Ord. 48, 11-24-1986) In addition, the City Council may, by resolution, designate certain streets or portions of streets as no parking or as zones for parking by physically handicapped persons and may limit the hours and dates in which the restrictions apply. The City shall mark by appropriate signs each zone so designated. No vehicle shall be parked in a no parking zone during hours when parking is prohibited except as permitted by State law. (Ord. 16, 4-27-1993; 1996 Code) 6-1-4: GENERAL PARKING RESTRICTIONS: A. Obstruct Pickup And Delivery Of Mail: No person shall park a vehicle upon any street or highway so as to obstruct the pickup and delivery of mail by postal employees. B. Prohibited Parking: 1. No person shall park a vehicle upon any street or highway at times when, and in locations where, such parking is prohibited. 2. No person shall drive or park on an unpaved surface in anycity park or on any public land. 3. No person shall drive or park on any paved paths or walkways in any city park or on any public land without authorization by city staff. 4. No vehicle shall be parked in any alley within the city except for the normal pickup and delivery of passengers or goods. At no time can a vehicle be parked within an alley longer than 30 minutes. 6-1 (3) C. Time Limitations For Trucks: No truck with a capacity of over two (2) tons shall be parked on any street for more than ninety (90) minutes, or for the time necessary to load or unload such truck. D. Three Day/Thirty Day Maximum: No vehicles hereinafter described may be parked upon any public street within the City for three (3) consecutive days or a total of more than thirty (30) days during any calendar year. 1. House Trailer, Mobile Home, Or Recreational Vehicles: House trailer, mobile home, vacation trailer, vacation bus, boat trailer, or similar recreational vehicle. 2. Construction Equipment And Machinery: Construction equipment or machinery except when such construction equipment or machinery is necessarily located at such place to make road or utility repairs. E. Permitted Exterior Parking: 1. Front Yards: Exterior parking in front yards shall be limited to the driveway or parking space or spaces, thereon only currently licensed and operable vehicles twenty feet (201) or under, with a passenger capacity of nine (9) or less, and passenger vehicles or non-commercial trucks not exceeding one ton GVW, may be parked. 2. Side And Back Yards: Exterior parking for vehicles over twenty feet (201) or commercial trucks with a GVW of one (1) ton or more and commercial trailers as defined in Minnesota Statutes Chapter 168 shall occur in the side and back yards and only if currently licensed and operable and the parking space or spaces are accessed from a driveway as defined in this section and conforms to section 9-10-6. F. Parking On Boulevards: No vehicle shall be parked on any Boulevard. G. Parking in Excess of 3 days - Abandoned Vehicles: If any vehicle is left standing on a public street for a period in excess of 3 days, then the vehicle may be deemed abandoned and a traffic impediment, and a police officer is authorized to issue a fine and/or to provide for the removal of the vehicle. 6-1-5: SPECIAL PARKING ALLOWANCES: A. Handicapped Parking: No person shall park, obstruct or occupy with a motor vehicle any parking space, on public or private property, designed and posted as parking space for handicapped persons pursuant to the State Building Code, or Rules and Regulations of the State Fire Marshall, or pursuant to Minnesota Statutes section 169.346 unless such vehicle has prominently 6-1 (4) displayed upon it an insignia or certificate issued by the Division of.Vehicles in the State Department of Public Safety pursuant to Minnesota Statutes section 169.345 subdivision (3). B. Fire Lanes: 1. Authority To Establish: The Fire Chief or his designate is hereby authorized to order the establishment of fire lanes on public or private property as may be necessary in order that the travel of fire equipment may not be interfered with, and that access to fire hydrants or buildings may not be obstructed. 2. Erection Of Signs: When a fire lane has been established, it shall be marked with a sign or signs bearing the words "No Parking - Fire Lane" or similar.message. a. Public Property: When the fire lane is on public property or public right of way, the sign or signs shall be erected by the City. b. Private Property: When on private property, the signs shall be erected by the owner at his own expense within thirty (30) days after he has been notified of the order. Failure to erect the sign or signs within such period is a misdemeanor. (Ord. 16, 4-27-1993) 3. Obstruction Prohibited: After a sign or signs have been erected in accordance with subsection B2 of this Section, no person shall park a vehicle or otherwise obstruct the fire lane. 4. Fire Hydrant Or Fire Appliance: No person shall keep posts, fences, growth, or other material nor park any vehicle near any fire hydrant or fire appliance that would prevent such hydrant or appliance from being immediately discernible or in any other manner deter or hinder the Fire Department from being able to gain immediate access to a fire hydrant or fire appliance. (Ord. 68, 3-15-1978) 6-1-6: SEASONAL PARKING RESTRICTIONS A. Restrictions After Two -Inch Snowfall: No person shall park any vehicle on any street for a period of forty eight (48) hours, commencing immediately after two inches (211) or more of continuous snowfall, or until snow removal has been completed on that street, whichever occurs first. (Ord. 16, 4-27-1993) 6-1-7: PENALTY: A. Fine: Any person convicted of violating any provision of this Chapter, not otherwise stated, is guilty of a petty misdemeanor and shall be subject to penalty as provided in Section 1-4-1 of 6-1 (5) this Code. B. Impoundment: If a vehicle is parked or left standing on a street, alley, dead-end alley, or boulevard in violation of any resolution adopted by the City Council pursuant to this Chapter or any part of this Chapter not otherwise specified, the vehicle may be removed and impounded by or at the direction of the City and the expense thereof may be charged by the City against the owner of the vehicle. The cost of removing and storing the . vehicle, in addition to any fine imposed for violation of this Chapter, shall be paid before the vehicle is restored to the owner. (Ord. 16, 4-2.7-1993; 1996 Code) C. Additional Remedies: Removal of a vehicle by or under the direction of the City pursuant to this Chapter shall not prevent prosecution of the owner thereof for violation of this or any other ordinance. D. Violation; Penalty: Any person violating any provision of this Chapter shall be guilty of a misdemeanor. Each day a violation continues shall constitute a separate offense. (Ord. 48, 11-24-1986) History of Amendments since Codification: 4/25/00, 12/10/02, 11/12/03, 8/10/04, 6/28/05, 8/11/09, 10/11.