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Home My WebLink About10/25/2011LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, OCTOBER 25, 2011 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the October 11, 2011, City Council Meeting c. Claims Totaling $22,401.13 4. CONSENT a. PCIC Minutes b. Roseville Youth Baseball Donation for Concrete Pad at Ball Field 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. Halloween Report 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADDITIONAL ITEMS 11. SET AGENDA FOR NEXT MEETING a. Eustis Street Winter Parking b. Alley Parking Ordinance c. September Finances d. Third Quarter Investment Report 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 October 11, 2011 Mayor Dains called the City Council meeting to order at 7:35 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Lara Mac Lean, Denise Hawkinson, and Mayor Jeff Dains. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; Kevin Kelly, Deputy City Clerk. Mayor Dains asked for changes to the meeting agenda. There being none, Councilor Mac Lean moved to approve the agenda. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Mac Lean moved to approve the September 27, 2011, City Council meeting minutes. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Mac Lean moved approval of the claims totaling $96,037.34. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Mac Lean moved the consent agenda approving a 2011 HVAC license, the August 2011 finances, and the GIS Users' Group Joint Powers Agreement. Councilor Grove seconded the motion and it passed unanimously. The November 8 Council Meeting coincides with the school board election. The Council can either start after the polls close at 8:00 p.m. or move the meeting to another day. After a brief discussion, the Council opted to hold the November 8 Council Meeting at 8:00 p.m. Councilor Mac Lean motioned to move the start of the November 8 Council Meeting from 7:30 p.m. to 8:00 p.m. Councilor Grove seconded the motion and it passed unanimously. The St. Paul Regional Water Service (SPRWS) offered to add "STORZ" connections to fire hydrants as they are replaced. STORZ connections allow fire crews to access water more quickly than with the present connections. Nearly all cities which use the SPRWS have requested the new connections. The connections will be added to new hydrants as they are replaced at no additional cost to the City. Councilor Gaasch moved to approve Amendment No. 1, an agreement between the City of Lauderdale and the Board of Water Commissioners, to install hydrants with STORZ connections. Councilor Mac Lean seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 Bownik presented on the purchase of new playground equipment. Bownik noted changes to the order and cost of the original quote for the equipment. The existing spring toys meet current safety standards and will remain. The trash cans in the original quote will not be used as they do not match the current style of trash cans in the Park. Trash cans which match will be ordered separately from a different company. The CDBG playground grant from Ramsey County will coverall but approximately $210.00 of the price of the project. Staff will order the equipment, and weather permitting, the playground equipment will be installed this fall. The equipment will be stored until spring if it cannot be installed this year. Councilor Grove moved to authorize staff to order the playground equipment for the Community Park. Councilor Mac Lean seconded the motion and it passed unanimously. Items for the October 25 council meeting include finalizing the Eustis Street winter parking plan and a report on the 2011 Halloween Party. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meetings but not aired on community television. The Mayor asked if anyone present wished to address the Council. No one addressed the Council. The Council discussed a proposed alley parking ordinance. Butkowski stated there have been complaints about residents parking in alleys for long periods of time. The police tried to address the issue but neither city code nor state statute provides guidance. Neighboring cities allow for 30 minute parking in alleys. Councilor Gaasch remarked on the number of dead end alleys in the City and there being no outlet if a resident parked in the alley. Council Mac Lean and Mayor Dains felt that 30 minutes was too long and 20 minutes was better for loading and unloading and not for parking. The Council discussed that loading and unloading should not be allowed over 20 minutes which would give police officers time to respond if a vehicle or the alley was blocked. Staff will bring revisions to the next council meeting. There being no further business on the council agenda, Councilor Mac Lean moved to adjourn the meeting. Councilor Grove seconded the motion and it carried. The meeting adjourned at 7:56 p.m. Res pectfully submitted, Kevin Ke ly Deputy City Clerk CITY OF LAUDERDALE CLAIMS FOR APPROVAL October 25, 2011 City Council Meeting 10/14/11 Payroll: Direct Deposit # 501244-501248 10/14/11 Payroll: Payroll Liabilities, e -payments 594E -596E Vendor Claims 10/25/11 Claims: Check #'s 20941-20957 $7,272.45 $5,709.59 $9,419.091 SUBTOTAL $22,401.131 Total Claims for Approval $22,401.13 CITY OF LAUDERDALE 10/17/11 4:12 PM Page 1 Payments Current Period: OCTOBER 2011 Batch Name 101411pyroll Payment Computer Dollar Amt $5,709.59 Posted Refer 2346 ICMA Ck# 000594E 10/17/2011 Cash Payment G 101-21705 ICMA RETIREMENT 10/14/11 Payroll $1,396.30 Invoice Transaction Date 10/17/2011 Due 0 NORTH STAR CHEC 10100 Total $1,396.30 Refer 2347 INTERNAL REVENUE SERVICE Ck# 000595E 10/17/2011 Cash Payment G 101-21703 FICA WITHHOLDING. FICA EFT 10/17/11 $1,604'.87 Invoice Cash Payment G 101-21701 FEDERAL TAXES Fed Tax EFT 10/17/11 $1,153.73 Invoice Trnncnnfinn rata lni17ignii Due 0 NORTH STAR CHEC 10100 Total $2,758.60 Refer 2348 PERA Ck# 000596E 10/17/2011 Cash Payment G 101-21704 PERA 10/14/11 Payroll $1,554.69 Invoice Transaction Date 10/17/2011 Due 0 NORTH STAR CHEC 10100 Total $1,554.69 Fund Summary BATCH Total $5,709.59 10100 NORTH STAR CHECKING 101 $5,709.59 $5,709.59 Pre -Written Checks $5,709.59 Checks to be Generated by the Compute $0.00 Total — $5,709.59 CITY OF LAUDERDALE *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 020941 10/25/2011 BREDEMUS HARDWARE CO., INC E 101-43000-202 PERMENANT SUPPLIES $197.41 Replace City Hall front door lock Total BREDEMUS HARDWARE CO., INC $197.41 Paid Chk# 020942 10/25/2011 BUTKOWSKI, HEATHER E 101-41200-331 TRAVEL EXPENSE $93.38 HB 3Q2011 Mileage E 101-41100-361 Total BUTKOWSKI, HEATHER $93.38 '11-12 Insurance Agent Fee Paid Chk# 020943 10/25/2011 CINTAS $130.63 '11212 Insurance Agent Fee E 602-49100-425 CLOTHING $45.22 PW Clothing E 601-49000-425 CLOTHING $45.21 PW Clothing Total GLENWOOD INGLEWOOD Total CINTAS $90.43 Paid Chk# 020948 Paid Chk# w020944 m 10/25/2011 CR If OIL $183.30 E 101-41200-391 E 101-43000-212 MOTOR FUELS E 602-49100-212 MOTOR FUELS E 601-49000-212 MOTOR FUELS Total CROIX OIL $234.61 9/11 Motor Fuels $50.27 9/11 Motor Fuels $50.27 9/11 Motor Fuels $335.15 Paid Chk# 020945 10/25/2011 ENGBERG-SHABER AGENCY, INC. E 101-41200-361 GENERAL LIABILITY $365.75 '11 '12 Insurance Agent Fee E 101-41100-361 GENERAL.LIABILITY $418.00 '11-12 Insurance Agent Fee E 601-49000-361 GENERAL LIABILITY $130.63 '11212 Insurance Agent Fee E 602-49100-361 GENERAL LIABILITY $130.62 '11212 Insurance Agent Fee Total ENGBERG-SHABER AGENCY, INC. $1,045.00 9/11 Water Delivery Paid Chk# 020946 10/25/2011 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,501.27 9/11 Recycling Contract E 101-41200-201 GENERAL SUPPLIES $90.53 Two Cartons of Paper E 203-50000-151 Total EUREKA RECYCLING $1,591.80 8/10-8/11 WC final payment post audit Paid Chk# 020947 10/25/2011 GLENWOOD INGLEWOOD $146.64 E 101-41200-208 WATER DELIVERY $25.77 9/11 Water Delivery 8/10-8/11 WC final payment post audit Total GLENWOOD INGLEWOOD $25.77 $207.74 Paid Chk# 020948 10/25/2011 INTEGRA WORKERS' COMP PREMIUM $183.30 E 101-41200-391 TELEPHONE/PAGERS $44.58 9/11 Fax Line Total INTEGRA $44.58 Paid Chk# 020949 10/25/2011 LMCIT E 101-41100-151 WORKERS' COMP PREMIUM $12.22 8/10-8/11 WC final payment post audit E 202-49500-151 WORKERS' COMP PREMIUM $24.44 8/10-8/11 WC final payment post audit E 203-50000-151 WORKERS' COMP PREMIUM $12.22 8/10-8/11 WC final payment post audit E 601-49000-151 WORKERS' COMP PREMIUM $146.64 8/10-8/11 WC final payment post audit E 101-43000-151 WORKERS' COMP PREMIUM $391.04 8/10-8/11 WC final payment post audit E 101-43400-151 WORKERS' COMP PREMIUM $207.74 8/10-8/11 WC final payment post audit E 101-45200-151 WORKERS' COMP PREMIUM $183.30 8/10-8/11 WC final payment post audit CITY OF LAUDERDALE *Check Detail Register© OCTOBER 2011 Paid Chk# 020951 10/25/2011 ON SITE SANITATION E 101-45200-427 PORTA POTTY RENTAL $55.58 Check Amt Invoice Comment E 101-41200-151 WORKERS' COMP PREMIUM $109.98 8/10-8/11 WC final payment post audit E 101-41500-151 WORKERS' COMP PREMIUM $12.22 8/10-8/11 WC final payment post audit E 602-49100-151 WORKERS' COMP PREMIUM $122.20 8/10-8/11 WC final payment post audit Total LMCIT $1,222.00 Half of 2011 Recycling Fee Paid Chk# 020950 10/25/2011 MN DEPT. OF ADMIN - IPA E 101-41200-308 TRAINING\CONFERENCES $75.00 KK- Open Meeting Law training $628.00 Total MN DEPT. OF ADMIN - IPA $75.00 $628.00 Paid Chk# 020951 10/25/2011 ON SITE SANITATION E 101-45200-427 PORTA POTTY RENTAL $55.58 10/11 Portable Restroom Total ON SITE SANITATION $55.58 9/11 PW & Warming House Util Paid Chk# 020952 r 10/25/2011 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $2,963.72 11/11 Health Benefits Total PUBLIC EMPLOYEES INS PROGRAM $2,963.72 Paid Chk# 020953 10/25/2011 RAMSEY COUNTY, PROP REC & REV E 203-50000-327 OTHER SERV- SEWER/NPDES 1 $331.50 Half of 2011 Recycling Fee Total RAMSEY COUNTY, PROP REC & REV $331.50 Paid Chk# 020954 10/25/2011 RAPIT PRINTING E 101-41200-353 NEWSLETTER PRINTING $628.00 4Q11 Newsletter Printing Total RAPIT PRINTING $628.00 Paid Chk# 020955 10/25/2011 SPRINT PCS E 101-43000-391 TELEPHONE/PAGERS E 602-49100-391 TELEPHONE/PAGERS E 601-49000-391 TELEPHONE/PAGERS Total SPRINT PCS $36.66 9/11 PW Cell Phones $18.33 9/11 PW Cell Phones $18.33 9/11 PW Cell Phones $73.32 Paid Chk# 020956 10/25/2011 XCEL ENERGY, PARK & GARAGE E 101-45200-381 ELECTRIC E 101-45200-383 GAS UTILITIES E 101-43000-383 GAS UTILITIES E 101-43000-381 ELECTRIC Total XCEL ENERGY, PARK & GARAGE $26.85 9/11 PW & Warming House Util $29.05 9/11 PW & Warming House Util $29.06 9/11 PW & Warming House Util $26.85 9/11 PW & Warming House Util $111.81 Paid Chk# 020957 10/25/2011 XCEL ENERGY, STREET LIGHTING --- E 101-43000-380 STREET LIGHT UTILITY Total XCEL ENERGY, STREET LIGHTING $534.64 9/11 Street Lights $534.64 10100 NORTH STAR CHECKING $9,419.09 CITY OF LAUDERDALE *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $6,791.94 202 COMMUNICATIONS $24.44 203 RECYCLING $1,844.99 601 SEWER UTILITIES $391.08 602 STORM SEWER ENTERPRISE FUND $366.64 $9,419.09 ACTION REQUESTED LAUDERDALE COUNCIL Consent X MEETING DATE October 25, 2011 Special Public Hearing ITEM NUMBER PCIC Minutes Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Attached are the minutes from the Park & Community Involvement Committee meeting of October 17, 2011. OPTIONS: 1) Approve as consent item. 2) Remove from consent for discussion. STAFF RECOMMENDATION: Motion to acknowledge receipt of and placing on file the attached minutes of the Park & Community Involvement Committee. COUNCIL ACTION: 10/17/11 PCIC Minutes MINUTES MONDAY, OCTOBER 17, 2011 PARK & COMMUNITY INVOLVEMENT COMMITTEE 1. CALL TO ORDER 6:31 p.m. 2. ROLL CALL Members Present: Trygve Hansen, Monica Gallagher, Nicole Johnson, Peiju Picard Members Absent: Marilyn Smith Staff & Council Present: Jim Bownik Others Present: 3. APPROVAL OF THE AGENDA Gallagher motioned to approve the agenda, second by Johnson. Motion carried unanimously. 4. APPROVAL OF MINUTES OF SEPTEMBER 19, 2011 MEETING Hansen motioned to approve the minutes, second by Gallagher. Motion carried unanimously. 5. REPORTS A. Playground Improvements Phase II Update Bownik provided an update on the playground improvements. Bownik stated the county has provided a notice to proceed, and the equipment has been ordered. Equipment should arrive in 4-6 weeks. The goal is to install the equipment this year, if the weather cooperates. The plan is to use the existing spring toys, and order garbage cans through another company so they match the other garbage cans in the park. The color scheme calls for burgundy posts, butterscotch accents, blue slides, and green decks, to match the large play structure. The closest color scheme for the tot structure is blue, red, and yellow. 6. DISCUSSION/ACTION A. Halloween Planning #2/2 (Monday, October 31, 5-7 p.m.) Members discussed aspects of the event including set up, popcorn, the photo slide show, food licensing and supplies, the maze, committee member recruitment, the grill and propane, and assignments. Bownik noted he has not been able to arrange for a popcorn machine, even after contacting three companies. Bownik suggested looking for bagged popcorn: The committee noted bagged popcorn would not provide fresh popcorn smell and suggested to keep trying, or use microwave popcorn someone donated. 1 10/17/11 PCIC Minutes 7. OTHER BUSINESS 8. SET PRELIMINARY AGENDA FOR NEXT MEETING Hansen read the preliminary agenda for the next meeting. 9. SET DATE FOR NEXT MEETING The committee meets on Mondays at 6:30 p.m. The next meeting will be Monday, December 5 at 6:30 p.m. 10. ADJOURNMENT Hansen motioned to adjourn the meeting, second by Johnson. Motion carried unanimously and adjourned at 7:28 p.m. Respectfully submitted, Jim Bownik Assistant City Administrator PCIC Staff Liaison 2 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date October 25, 2011 ITEM NUMBER Ball Field Concrete Pad STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Roseville Area Youth Baseball would also like to donate money for the City to lay a con- crete pad for their storage cabinet next spring. They proposed $300 and Dave and Joe felt that was a fair price. The pad would be laid when the City has concrete delivered for some of the planned improvements at Skyview Park. OPTIONS: STAFF RECOMMENDATION: Motion to accept $300 donation from Roseville Area Youth Baseball for a concrete pad at the ball fields at Community Park. COUNCIL ACTION: