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Home My WebLink About02/08/2011LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, FEBRUARY 8, 2011 LAUDERDALE CITY HALL, 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the January 25, 2011, City Council Meeting b. Claims Totaling $66,055.74 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL 5. CONSENT a. 2011 Garbage and HVAC Licenses 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. REPORTS 8. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input into the decision. 9. DISCUSSION /ACTION a. Resolution 020811A — A Resolution Authorizing Application for CDBG Funds for Phase II Playground Improvements b. Municipal Liquor Store Market Research c. Zoning Ordinance Update Progress d. Park and Community Involvement Committee Discussion 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Police Contract Discussion 13. WORK SESSION a. Revisions to Ordinance 1-5 — City Officials \ 1 111111 LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 January 25, 2011 Mayor Dains called the City Council meeting to order at 7:32 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Councilors absent: none. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. There being none, Councilor Hawkinson moved to approve the agenda. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Gaasch moved to approve the January 11, 2011, City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the claims totaling $49,165.90. Councilor Mac Lean seconded the motion and it passed unanimously. Mayor Dains asked if anyone in attendance wished to address the Council. No one present wished to do so. Mayor Dains asked if councilors wished to remove items from the consent agenda. There being no one, Councilor Mac Lean moved the consent agenda items: 2011 rental housing, tree contractor, HVAC, and garbage hauler licenses and PCIC minutes. Councilor Grove seconded the motion and it passed unanimously. Bownik updated the Council on plans for Snow*Commotion, which was scheduled for January 29. The event features skating, a medallion hunt, and cardboard sled races. He encouraged residents to come to the park for fun and food. Butkowski said the City is a member of a joint powers agreement (JPA) with 9 other north metro cities for the administration of the cable franchise. To expedite the franchise renewal process, the member cities were asked to adopt a resolution affirming this relationship. Councilor Mac Lean moved to adopt Resolution 012511A — A Resolution Concerning the Commencement of Formal Renewal Proceedings under the Federal Cable Communications Policy Act of 1984, as Amended. Councilor Hawkinson seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Butkowski explained that every three years the City must show compliance with the pay equity act. The wages presented in the report will be sent to the Minnesota Management and Budget Office for review. Councilor Gaasch moved to submit the pay equity data presented to Minnesota Management and Budget. Councilor Mac Lean seconded the motion and it passed unanimously. At the previous meeting, a resident asked the Council to consider one-sided parking on Eustis Street due to the snow. Staff discussed the issue with the County since Eustis Street is a county road. The County said they will support the Council's decision either way. Council members discussed the benefits of one-sided parking which included improving driver safety by making the road wider for two-way traffic and creating snow storage for future snow falls. They also discussed that Eustis Street parkers may spill over onto other streets which are also narrowed by the snow. Chief Ohl addressed the Council. He said he would work with staff to create the best outcome if the Council chose to limit parking to one side of the street. Councilor Mac Lean moved to prohibit parking on the east side of Eustis Street from Larpenteur to Roselawn between January 25 and April 1, 2011 with ticketing beginning after February 6. Councilor Gaasch seconded the motion and it failed with Councilors Gaasch and Mac Lean voting yea and Councilors Grove and Hawkinson and Mayor Dains voting nay. Staff will discuss options to wing back the snow on Eustis Street and order no parking signs for future use. Butkowski said she and the city administrator from Falcon Heights discussed whether the cities could share a deputy clerk. For a number of reasons, they concluded it was not feasible. With council approval, staff would like to begin searching for a new deputy clerk. Councilors Gaasch and Hawkinson agreed to participate in the search. Councilor Mac Lean moved to direct staff to advertise for the open deputy clerk position. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Hawkinson moved to hire Kyle Hughes as the temporary, seasonal snow plower from January 26 to February 18, 2011 at the rate of $16.00 per hour. Councilor Mac Lean seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 The Council reviewed the fourth quarter and year end investment report. Butkowski pointed out the significant reduction in investment interest income due to the market troubles. The Council has taken these losses into account each year when setting the budget. Councilor Mac Lean moved to approve the fourth quarter and year end investment report. Councilor Hawkinson seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next meeting, which included a follow up discussion on market research for a municipal liquor store. Mayor Dains explained the Council was moving into a closed session with Police Chief John Ohl to discuss security at City Hall, time being 8:15 p.m. The Council returned from the closed session at 9:30 p.m. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 9:31 p.m. Respectfully submitted, n Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL February 8, 2011 City Council Meeting Payroll 02/04/11 Payroll: Direct Deposit # 501118-501125, Check #20613 $6,968.59 02/04/11 Payroll: Payroll Liabilities, e -payments 525E -527E $5,764.15 Vendor Claims 02/08/11 Claims: Check #'s 20602-20612 $53,323.00 SUBTOTAL $66,055.741 Total Claims for Approval $66,055.741! CITY OF LAUDERDALE 02/03/11 3:00 PM Page 1 Paid Register Check Employee Pay Pay Group Check Check Number Number Employee Name Period Description Amount Date Status 501121 000000002 HINRICHS, DAVID C 3 BI -WEEKLY $1,556.14 2/4/2011 Outstanding 501122 000000005 HUGHES, JOSEPH A 3 BI -WEEKLY $1,312.49 2/4/2011 Outstanding 501119 000000011 BOWNIK, JAMES 3 BI -WEEKLY $1,512.44 2/4/2011 Outstanding 501118 000000101 DUBORD, ANDREW 3 BI -WEEKLY $362.46 2/4/2011 Outstanding 501120 000000007 BUTKOWSKI-HINRICHS, HE 3 BI -WEEKLY $1,542.68 2/4/2011 Outstanding 501124 000000018 SAX, JOE 3 BI -WEEKLY $263.03 2/4/2011 Outstanding 501123 000000023 SAX, DERRICK 3 BI -WEEKLY $223.92 2/4/2011 Outstanding 501125 000000024 WISEN, NOLAN 3 BI -WEEKLY $135.05 2/4/2011 Outstanding 020613 000000025 HUGHES, KYLE 3 BI -WEEKLY $60.38 2/4/2011 Outstanding $6,968.59 CITY OF LAUDERDALE 02/03/11 3:30 PM Page 1 Payments Current Period: FEBRUARY 2011 Batch Name 020411pyroll Payment Computer Dollar Amt $5,764.15 Posted Refer 1898 NORTH STAR BANK, CHECKING S Ck# 000525E 2/3/2011 Cash Payment G 101-21703 FICA WITHHOLDING. 2/4/11 payroll $1,578.75 Invoice Cash Payment G 101-21701 FEDERAL TAXES 2/4/11 payroll $1,004.62 Invoice Transaction Date 2/3/2011 Due 0 NORTH STAR CHEC 10100 Total $2,583.37 Refer 1899 1CMA RETIREMENT TRUST - 457 Ck# 000526E 2/3/2011 Cash Payment G 101-21705 ICMA RETIREMENT 2/4/11 payroll $1,821.30 Invoice Transaction Date 2/3/2011 Due 0 NORTH STAR CHEC 10100 Total $1,821.30 Refer 1900 PERA Ck# 000527E 2/3/2011 Cash Payment G 101-21704 PERA 2/4/11 payroll $1,359.48 1 nvoice Transaction Date 2/3/2011 Due 0 NORTH STAR CHEC 10100 Total $1,359.48 Fund Summary BATCH Total $5,764.15 10100 NORTH STAR CHECKING 101 $5,764.15 $5,764.15 Pre -Written Checks $5,764.15 Checks to be Generated by the Compute $0.00 Total $5,764.15 CITY OF LAUDERDALE *Check Detail Register@ FEBRUARY 2011 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 020602 2/8/2011 BRIGGS & MORGAN Enon-4/aoo-621 FILE MAINTENANCE CHARGES **0000 uOOuA bond repayment paperwork Total oR|mmo& MoRmxm $500.00 E8Ou4S1VV-42s CLOTHING $13.8* pwunifonnn Eso1-ue000'42n CLOTHING $13.85 470592047 mvunifonnx Total o|mTAm $27.69 Chk# 020604 2/8/2011 E 101-42100-319 POLICE CONTRACT $49,180.58 2/11 police services Total CITY OFoTANTHONY $49.180.58 Paid Chk# 020605 2/8/2011 EUREKA RECYCLING suoo-50OOO-38S RECYCLING CONTRACTOR $1`825.18 1lUorecycling contract Total EUREKA RECYCLING $1.825.18 s1O1-41uOo-2oo WATER DELIVERY $un.no 1/11 cooler rental &water Total mLEmwOmo/mGLEmmmo $26.08 Paid Chk# 020607 2/8/2011 HAWKINSON, DENISE E 101'41100-331 TRAVELEXPEN8E $72.00 2010mileage/parkinU Total */wvm|mmOm.osm|SE $72.00 Paid Chk# 020608 2/8/2011 KONICA MINOLTA s1n1412OO4V1 COPIER CONTRACT __$23:2.69 o/11copier contract Tmm| mPm|CA MINOLTA *232.6e Paid Chk# 020609 2/8/2011 MAMA E 101'41200'308 TRAIN |NGVCOwFEnENCES $17.00 11/10regional meeting Total MAMA *17.00 Paid Chk# 020610 2/8/2011 METRO CIfI_ES____ E 101-41200'438 DUES &SUBSCRIPTIONS $1.029.00 2011 dues Total METRO CITIES *1.029.00 Paid Chk# 020611 2/8/2011 NORTH STAR BANK, PETTY E1O1412OO-3or OTHER SERV- SEWER8vpnsS| $10.50 DMV check 'KH e1o1'412OO'331 Tn/w'sLEXPENSE $0J5 DMV parking E1O1-*1000'uon POSTAGE $1a0 |wxo, s1O14iuVO-uo1 GENERALSUPPUEG $2.14 Michael's 'tape E 101-41100-440 MEETING EXPENSES $4.94 business meeting refreshments E1n1-41u00'331 TnAvELsXPENSE $8.00 HB parking Umoe^ing E1n1'41uO0'3O8 TnA|w|NG\CONFERENCEG $10.00 SRA meeting s1o1-4x400-2O3 POSTAGE $11.74 cert letter &stamps E 101-45200-391 TELEPHONE/PAGERS $21.43 warming house phone card E1O1'41zo0-2O1 GENERALGUPPUES $70.43 tax forms CITY OF LAUDERDALE *Check Detail Register© FEBRUARY 2011 10100 NORTH STAR CHECKING $53,323.00 Fund Summary Check Amt Invoice Comment E 201-45600-440 MEETING EXPENSES $17.00 PCIC pizza - Jan E 201-45600-440 MEETING EXPENSES $18.00 PCIC pizza - Dec E 201-45600-202 PERMENANT SUPPLIES $40.47 fire pit . E 201-45600-375 WINTER EVENT $63.03 misc Snow'Commotion items E 101-41200-203 POSTAGE $6.15 mail 1099s to IRS Total NORTH STAR BANK, PETTY $284.48 Paid Chk# 020612 ' 2/8/2011 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $128.30 2/11 garbage service Total WASTE MANAGEMENT $128.30 10100 NORTH STAR CHECKING $53,323.00 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $50,831.63 201 COMMUNITY EVENTS $138.50 203 RECYCLING $1,825.18 303'02 ST/UTIL IMP DEBT SERVICE $500.00 601 SEWER UTILITIES $13.85 602 STORM SEWER ENTERPRISE FUND $13.84 $53,323.00 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE February 8, 2011 AGENDA NUMBER 2011 Licenses DESCRIPTION 2011 Licenses BACKGROUND OR PAST COUNCIL ACTION The following applicants successfully met the criteria for their respective licenses. HVAC In -A -Vent — Minneapolis, MN Twin City Heating & Air — Brooklyn Park, MN Owens Companies — Bloomington, MN Tree Service Rental Housing Refuse Hauler Waste Management - Residential & Commercial OPTIONS STAFF RECOMMENDATION By approving the consent agenda, the Council approves the aforementioned licenses for 2011. COUNCIL ACTION MOTION BY SECOND STAFF ACTION ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE February 8, 2011 Special Public Hearing ITEM NUMBER Resolution 02081 IA: A Resolution Report Authorizing Application for CDBG Funds for Phase 11 Playground Discussion/Action _X— Improvements Resolution Work session STAFF INITIAL Jim APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Community Development Block Grant Funds are available from Ramsey County on a competitive application basis. Last year we received $60,000 in grant funds to be used for Phase I Playground Improvements at the community park. The City Council must adopt a resolution authorizing the application for Phase II grant funds in the amount of $31,312.43 to complete the playground improvements. The resolution and draft application for the grant is included in this packet. OPTIONS: 1) Adopt Resolution 2) Do Not Adopt Resolution STAFF RECOMMENDATION: Adopt Resolution 020811A: A Resolution Authorizing Application for CDBG Funds for the Phase II Playground Improvements at Lauderdale Community Park COUNCIL ACTION: Ramsey County Ramsey County Funding Request Application FY 2011 CDBG and HOME Applications Due February 25, 2011 for Funding After July 1, 2011 Legal Name of Applicant City of Lauderdale, MN Contact Person Jim Bownik Email Address jim.bownik@ci.lauderdale.mn.us Mailing Address 1891 Walnut Street City Lauderdale State M N Zip 55113 Title Assistant to the City Administrator Telephone 651-792-7656 Fax 651-631-2066 Federal Tax ID# 41-6008728 DUNS # 016791399 Project Type: ❑ ERF ❑ Multi -Family Rental Housing ® Other Community Development Project Information ❑ Public Service Project Name Playground Improvements — Phase 2 Project Location Lauderdale Community Park, Roselawn Avenue & Pleasant Street Ramsey County Funds Requested $31,312.43 Total Project Cost $31,312.43 Source/Status of Other Project Funds (Include all funds required to complete the project) CDBG-HOME Application 2011 Page 1 Ramsey County Funding Request Application FY 2011 RamseyCounry CDBG and HOME Applications Due February 25, 2011 for Funding After July 1, 2011 General Instructions: 1. Multi Family Housing Projects should submit the MHFA Common Application with the Ramsey County Application. Information in the application may be pre- or post submission to Minnesota Housing. 2. Public Service Projects. CDBG funds may only be used for new or expanded social services. CDBG funds, by statute, may not be used to replace other funds. Awarded funds will be on a reimbursement basis based on a per client cost for each eligible client served. 3. Public Facilities and Other Non -Residential Construction Proiects. Federal labor standards, hiring and procurement requirements may apply to your project. Please consult with program staff prior to initiating any binding construction activities. Proposal Submissions: Proiect Narrative: Describe the existing situation (need) and outcomes (impact) related to suburban Ramsey County priorities. 1) Include a one paragraph summary that can be used to describe the project that will be used to introduce the project to elected officials and the public. 2) Provide additional detail describing the project on separate pages. Include the information requested below: A. Beneficiary Information: How will this project benefit low and moderate income residents of suburban Ramsey County communities? Please include the number of persons/households expected to benefit, household income levels, and method for verifying client income. Explain how the figures were calculated, including:. • Estimated number of clients served • Estimated cost per client served • Describe any cost increases/decreases or other changes experienced over the past 24 months If direct benefit is not being achieved, describe how the project will meet the area benefit or presumed benefit test. B. Implementation. Describe previous experience with this or a similar type of activity or project. Have changes been made to reflect current housing market/economic conditions? Are other agencies/ organizations involved? How will successful performance be measured? Required Attachments 1. Resolution of Governing Body (Required for local units of government; private and non-profit firms; organizations proposing a site-specific project must have a resolution of support from the applicable Ramsey County municipality. 2. Map identifying location of project, site maps and other illustrative material, as applicable. 3. Third -Party project cost estimates. 4. Certification of Federal Assistance (required for projects with other federal dollars). Anticipated Implementation/Construction Schedule. Proposed Draw Down Schedule (Ramsey County prefers to reimburse no frequently than monthly). 7. Written financial commitments from other sources, as appropriate. CDBG-HOME Application 2011 Page 2 Ramsey County Funding Request Application FY 2011 RamseyCou�ry CDBG and HOME Applications Due February 25, 2011 for Funding After July 1, 2011 8. Signed certification (may be submitted in other format) I certify that the statements and application requirements of this official proposal are correct and that this proposal contains no misrepresentation or falsifications, omissions or concealment of material facts and that the information given is true and complete to the best of my knowledge and belief, and that no bids have been awarded, contracts executed, or construction begun on the proposed project. Signature of Authorized Official Date CDBG-HOME Application 2011 Page 3 Census tract number 420.02 Block Group 2 Proiect Narrative The City of Lauderdale is a dense area of suburban Ramsey County containing a population of 2;310 people, 1139 households, and an employment base of 693, according to a2009 estimate by the Metropolitan Council. 100% of the city qualifies for the low to moderate income census tract. The Community Park is a central focal point for the entire community; young and old participate in activities, events and community gatherings. In 2008 the League of Minnesota Cities Insurance Trust conducted an inspection of the playground area and found accessibility issues as well as several equipment/area hazards. The replacement of the city's aging playground has been included in a capital improvement plan ever since. The large play structure was replaced in 2010 with the help of the CDBG Program. It is the city's goal to continue working with the CDBG Program to provide and maintain safe and accessible recreation facilities for the community by implementing the second and final phase of playground improvements in 2011. City of Lauderdale Community Park Playground Improvements Census Track 420.02 Block Group 2 Phase I Playground Improvements - 2010 The large play structure and playground surface in the Phase I Playground Improvement Area was replaced in 2010 with the help of the CDBG Program. Phase II Playground Improvements - 2011 The two swing sets are at least 20 years old, and the monkey bars are approximately 60 years old. The monkey bars were transferred to the playground from their original location at the Lauderdale Elementary School, which closed in 1974. The two spring toys were purchased in 2003. Multiple pieces of equipment have hazards in their use zones, according to a 2008 playground inspection by the League of Minnesota Cities Insurance Trust (LMCIT). The LMCIT recommended the city thoroughly examine the use zones and re -plan the playground layout. The city recently commissioned a new playground design that corrects these infractions. The existing playground surface in the Phase II Playground Improvement Area consists of pea gravel, which does not meet ADA compliance. The new playground design includes a wood fiber surface to correct this deficiency. A handicapped accessible swing is also included in the design. As a focal point of the community, the Community Park receives heavy use by residents year-round for a variety of recreational activities and events. The Lauderdale Park and Community Involvement Committee and city staff coordinate several events at the park that draw hundreds of residents each year. These events include the Music Under the Trees series, Day in the Park, and Snow*Commotion. During the summer months the cities of Roseville and Falcon Heights coordinate several youth activity programs. The Community Park truly is a recreation space that provides Lauderdale residents of all ages and interests a place to convene, socialize and recreate. The city has made the following improvements to the Community Park in recent years: 2007 Reconstructing the tennis courts and basketball courts. Cost to city: $175,000. 2008 - Establishment of a dog park. Cost to city: $9,400. 2008 - Reconstructing the outdoor hockey rink to include a paved surface for recreational use in summer as well as winter. Cost to city: $44,000. 2010 — Replacing the large play structure at the playground (Phase I). Cost to city: $12,834.94. A CDBG Grant for Phase II Playground Improvements will allow the city to complete the necessary safety and accessibility improvements to the park more expediently. Redevelopment of the playground has been included in our capital improvement plan for several years. But along with all capital improvement projects in the city, they are accomplished only if funds are available. The city hoped to be able to complete the job at one time but is instead phasing in improvements over time. The large play structure was replaced in Phase I. It is the city's goal to replace the smaller structures in Phase II. City of Lauderdale Community Park Playground Improvements 2 RESOLUTION 020811A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION AUTHORIZING APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE PHASE II PLAYGROUND IMPROVEMENTS AT LAUDERDALE COMMUNITY PARK WHEREAS, the Phase II Playground Improvements at Lauderdale Community Park were planned capital improvements for 2010; and WHEREAS, the City of Lauderdale has limited financial resources to fund capital improvements; and. WHEREAS, the proposed playground improvements will improve the quality of life in the City of Lauderdale, and directly benefit those impacted by the recession; and WHEREAS, the entire City of Lauderdale qualifies for the low to moderate income census tract; and WHEREAS, the City of Lauderdale is requesting $31,312.43 in CDBG funds for the improvements. NOW, THEREFORE BE IT RESOLVED, the City of Lauderdale supports the application for CDBG funds from Ramsey County for the Phase II Playground Improvements at Lauderdale Community Park. Adopted by the City Council of the City of Lauderdale, Minnesota this 8th day of February, 2011. (ATTEST) Jeffrey E. Dains, Mayor (SEAL) Heather Butkowski, City Administrator / / t°pga1, NO f (D ISM If PHASE O \ SAFETY S RFACE ENERED GINE BER Ile \\\ 1730 SQ. FT. PHASING KEY wi10em / PHASE ONE = BLACK 1 , 'ey DMSION FOR PHASE ORE/ PHASE TWO = GREEN AND PHASE TWO \\ SAFETY SURF AC � / f T ewx°n6°\\ / / I \ aoas, ns,eu \ I \ \ 3' 3' �\ 2 0 ® \\ y y zwaa \` ano ry i °� , `\ SIM r -J CD SIM uwo i .I= aron L \ SIM SIM \ woomtt 4""' m m Mia vu \ \ SIM PHASE ONE \ / 1 1 I I 1 1 \\ n" stt ® / SAFENGEESURERED E \ 1 r 0 10 20 a WOODFIBER L-- J 3193 SQ. FT. SCAT N nZr ACCESSIBILITY KEY PHASING KEY ADA REQUIREMENTS FOR STRUCTURE ACEs 3-12 YEARS OLD Ahs 2-5 YEARS OLD m TRANSFER ACCESSIBLE - BLUE PHASE ONE - BLACK tmr<,,,,ea„ 01 UAVATm nsr Co,so,aRn x P1Na ,e N NN, ♦ Q GROUND ACCESSIBLE - BROWN PHASE TWO = GREEN >orA< SYwra ACR]SBE 1w TRM9P1 x w.w to 0 aeoh e N nH, s iao'o. o m ELEVATED NOT ACCESSIBLE = MAGENTA lOflL ,Oq�E,iE FMNt, at, MITI N wM IEffO. 0 N MNa 0 IEAn 0 TmiA snamE wxw LST¢ ATvm x ruw 1, at e N RM T IR9h a ®NON PARTICIPATING � BLACK O:iOmaf TP[S d< M°UD 1E16 flFHli N P,M a !EGTA ] N flAN . aF0'0. 1 _ ®RAMP ACCESSIBLE m RED e�i�w xLNoa�i�e MAar�sst yea ysa ® ACCESS ROUTE GREEN Mfg. By: soma or5rdnored By., PO Box 27328 - Golden Valley, MN 55427 1dCommunity Park //��763.546.7787 1.800.622.5425 mL-Tij I Lauderdale, Minnesota wwisc [�a n,4,' ..k EnrichingChitdho9dThroughPlay- E -Mail info@mnwiplay.com SCALE: 1' = 15'-0' 3/31/10 »`. D4594H1 Phased THIS PRINT IS THE PROPERTY Of MINNESOTA WISCONSIN PLAYGROUND INC. AND IS NOT TO BE USED, COPIED OR REPRODUCED WITHOUT THEIR EXPRESSED WRITTEN PERIMISSION, d c � tg � 1 w c o O N �n � •� o v H 0 U N O U H cd id H r --,_o_. .� 'O I.V. U n � � C itlUE h AO O "w �bO O ti U Orb U a-+ -O bA'b O ❑ � OT U R7 H h � 'c7 � � p U T.d � U O � o H �o vw ro � � a o 2 H U� � � U � � w •�03 i � C F v � ~' ti U T i f n u1t, S Minnesota / Wisconsin Playground Minnesota '1 ISconsin 5101 Highway 55, Suite 6000 QUOTE Golden Valley, Minnesota 55422 #2883 Sales Re Harlan Lehman Fax 800-622-5425 � 763-546-7787 Fax 763-546-5050 info@mnwiplay.com 02/01/2011 Community Park D4594H1 Phase 2 City of Lauderdale Attn: Jim Bownik 1891 Walnut St. Lauderdale, MN 55113 Phone: 651-792-7656 Ship To Zip: 55113 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Ow• quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Page 1 of 2 1 6056 GameTime - Race Car Saddlemate $788.76 $788.76 1 6201 GameTime - Tilted Sky Runner (F/S) $2,564.52 $2,564.52 1 10777 GameTime - Tire Swing F/S, 5" Od $2,132.76 $2,132.76 1 20002 GameTime - Toddler 2 $3,338.68 $3,338.68 2 28009 GameTime - 6' P/S Bench WBack Inground $459.66 $919.32 1 178749 GameTime - Owner's Kit $44.00 $44.00 3 161290 GameTime - Geo -Textile 2250 Sq Ft Roll $408.36 $1,225.08 3 161292 GameTime - Wear Mat 44"X48" $131.20 $393.60 1 CTCR30PH GameTime - Concrete Trash Container $1,154.00 $1,154.00 1 EWF-9 GT-Impax - Engineered Wood Fiber for 4730 $3,520.00 $3,520.00 Sq. Ft. @9" Depth 1 INSTALL GT-Impax - Installation of Wood Fiber $1,493.00 $1,493.00 1 INSTALL GameTime - Installation of Phase Two $5,926.00 $5,926.00 Equipment 1 RDU GameTime - Spring Rider $752.64 $752.64 1 RDU GameTime - Four Unit Swing Assembly $2,462.88 $2,462.88 1 RDU GameTime - Two Unit Swing Assembly $1,374.24 $1,374.24 Contract: USC SubTotal: $28,089.48 Tax: $1,537.00 Freight: $1,685.95 Total Amount: $31,312.43 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Ow• quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Page 1 of 2 Acceptance of quotation: Accepted By (printed): _ Signature: Title: Facsimile: Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 763-546-7787 Fax 763-546-5050 info@mnwiplay.com Community Park D4594H1 Phase 2 P.O. No: Date: Phone: Purchase Amount: $31,312.43 Page 2 of 2 QUOTE #2883 02/01/2011 eit* LAUDERDALE C/CITY DALE CITY HALL LAUDERDALE /� _ C/ n --'- J l/� _ /j�],,�� Jfw ✓�&md in ifw ✓ te.ha 1891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX PLAYGROUND IMPROVEMENTS TO LAUDERDALE COMMUNITY PARK Anticipated Construction Schedule Description: Mobilization, remove all existing equipment including the swing sets, monkey bars, and spring toys, remove existing pea gravel, excavation, site grading Completion Date: September 9, 2011 Description: Install new equipment by certified installers including the tilted sky runner, tire swing, two swing sets, two spring toys, two benches, two garbage cans, and a tot play structure Completion Date: September 16, 2011 Description: Place granular borrow and drain tile (depending on soil conditions), geotextile fabric, and approximately 4730 Sq. Ft. ADA compliant engineered wood fiber Completion Dater September 23, 2011 Proposed Draw Down Schedule The City anticipates one request for reimbursement at the time of project completion, which is estimated to be November 4, 2011. C'ePJ4atincg 60 V&m as a eiitr. 1949 - 2UU9 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date February 8, 2011 ITEM NUMBER Liauor Store Market Research ,lo STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Previously, the Council discussed hiring a consultant to perform market research to deter- mine how feasible a municipal liquor store in Lauderdale would be. Attached are two quotes for market research, the one from Dakota Worldwide you have al- ready seen and the quote from Bonestroo. Dakota Worldwide proposes to provide a full analysis at a cost of $6,500. Bonestroo proposes performing the analysis and presenting the results to the Council (without drafting the full report) at a cost is $2,300. OPTIONS: STAFF RECOMMENDATION: Motion to hire to perform market research for a municipal liquor store in Lauderdale at a cost of COUNCIL ACTION: January 27, 2011 Ms. Heather Butkowski City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: Liquor store market assessment Dear Heather: 2335 Highway 36 W St. Paul, MN 55113 Tel 651.636-4600 Fax 651-636-1311 www.bonestroo.can Thank you for requesting that Bonestroo submit a proposal to research the potential demand for a municipal liquor store in Lauderdale, Minnesota. As we understand, the City is evaluating the benefits of operating a municipal liquor store and would like an assessment of Lauderdale as a location for a liquor store and the competitive market factors that may influence demand. As mentioned previously, Bonestroo recently conducted a similar analysis in Maple Lake, MN and has analyzed dozens of markets for their potential to support neighborhood - oriented retail services. Our proposed work program includes: • An evaluation of the City's commercial district along Larpenteur Avenue as an appropriate location for a liquor store; • Identification of a draw area appropriate for Lauderdale's commercial district; • A review of competitive liquor stores within the identified draw area including information on size of facility, revenues per square foot, market positioning and pricing, selection, etc.; • A review of growth trends (households and employment) in the immediate area and the impact these trends will have on the potential demand for a liquor store; • Calculation of potential demand for a liquor store within the identified draw area and the square footage supportable given competition and other key factors. SCOPE OF SERVICES A. Evaluation of the Larpenteur Avenue Commercial District I. Field visit to the City's commercial district to examine and analyze the current mix of uses and their potential impact on a new liquor store City of Lauderdale Liquor Store Market Assessment Page 2 January 27, 2011 2. Assess parking and access within the commercial district 3. Analyze historic and projected (if available) traffic counts and customer travel patterns 4. Analyze any proposed roadway improvements or changes that may impact liquor store operations within the district 5. Assess the overall appropriateness of the commercial district for a liquor store B. Demographic Review 1. Identify a draw area appropriate for a new liquor store 2. Provide information on household and employment growth trends in the draw area 3. Provide information on age distribution of head of householder and household incomes 4. Provide information on consumer expenditures for alcoholic beverages 5. Provide information on retail sales for alcoholic beverages within the draw area 6. Analyze the impact of growth trends and demographic characteristics on the facility's ability to capture market share C. Competitive Market Review 1. Identify competitive liquor stores in the draw area and provide information on: a. size of store b. parking ratio c. access d. traffic counts e. general inventory and market positioning f. pricing in key categories g. estimated sales per square foot h. market share (based on estimated sales per square foot) 2. Identify any pending facilities in the draw area 3. Assess the ability of a new liquor store location in Lauderdale to capture additional market share from competitive facilities D. Conclusions and Recommendations 1. Calculate market potential within the identified draw area 2. Identify the amount of additional liquor store square footage supportable in the draw area 3. Identify the amount of additional market share capturable by a new municipal liquor facility and translate to square footage of supportable space 4. Provide recommendations on store layout, pricing, and market COST ESTIMATE We estimate that the cost to complete the above Scope of Services would be $2,300, which does not include reimbursable expenses. Bonestroo will be reimbursed for all direct expenses relating to the professional services described above. These expenses may include, mileage, postage, delivery charges, photography and reproduction charges, fax, long distance phone, data acquisition, and other typical and normal City of Lauderdale Liquor Store Market Assessment Page 3 January 27, 2011 expenses associated with this type of research work, In general, these expenses would not exceed a few hundred dollars (collectively). Any unusual or large expenses will be approved in advance. WORK PRODUCT In the interest of containing costs associated with the study, findings will be presented to City Staff and elected officials in the form of brief memoranda with supporting maps, tables, and charts. The information will be intended to support local officials in their decision to pursue or not pursue the development of a municipal liquor store. The cost estimate quoted above, however, does not include the preparation of a full report that would be required by lenders, limited partners, or investors who require such documentation to satisfy their financing criteria. If the City later decides it needs a full lender market research package, the work product that we are proposing can be turned into a full package efficiently, provided the City makes that decision while the data is still fresh (usually within 6 months). AUTHORIZATION We can begin our research immediately upon your authorization to proceed. With your concurrence, this proposal will be converted into a contract for your signature to initiate our services. Please let me know if the work program addresses your needs. We look forward to assisting you on this exciting project and commit our best efforts to its success. Thanks again, Heather, for the opportunity to work with you on this important project. Sincerely, BONESTROO -6� Jay Demma Director of Market Research ry ` � September 2, 2010 Heather Butkowski, City Administrator City of Lauderdale, MN 1891 Walnut Street Lauderdale, MN 55113 Phone (651) 792-7657 Email: heather.butkowskigei.lauderdale.mn.us Dear Heather: Thank you the opportunity to submit a proposal for our consulting services to determine the feasibility and evaluate possible locations for opening a municipal liquor store operation in Lauderdale, MN. Our expertise in retail site location and liquor store site evaluation enables us to provide you with the best liquor store analysis available. We as a company we have been involved with liquor store site analysis and operations throughout the state. As a firm, that deals with all types of retail and "big box" stores throughout the country and internationally we have the expertise and experience to bring you accurate, confidential and functional analysis. We also remain available as a consulting partner as needed. Our study will address in detail all aspect of store's feasibility, site location, store conditions, layout, merchandising, marketing, competition, and sales projections out to the third year. I have also included a sample study/survey (Hutchinson's with their permission), which details our methodology, our corporate profile, a list of references and a brief description of the PopStats data that is a part of the study plus for your review. Sincerely, Len Sage Senior Vice President Dakota Worldwide Enclosures Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 Lauderdale, MN Municipal Liquor Market Analysis Purpose This study's purpose is to determine the feasibility and possible location/locations for opening municipal liquor store operation in Lauderdale, MN and evaluate the likely site locations in the city for such an operation. Scope of Project This project will evaluate the proposed /location/locations and project the sales for a new Municipal Liquor store in Lauderdale. The site evaluation process will include any locations considered by the city and/or those considered by the analyst. The feasibility study process will include determination of the study objectives including any available site plans or general store layout and design, available liquor potential, store operations, competition, existing community growth trends, daytime and transient/commuter traffic and seasonal patterns. Sales provided will include second and third year projections and indicate performance, with estimated retail sales volumes. The "Synopsis" will include site location strategies that will outline future store network possibilities. Once the details of the project are set, the Dakota Worldwide specialist will begin field analysis including evaluation of the site and its primary trade area. Competition, identification and evaluation are contingent upon facility size, sales volume, operations and conditions. The City of Lauderdale, regional, county, and neighboring government officials will be queried; building permits and subdivision activity reports will be reviewed and the utilization of PopStats data will be used to estimate and project Lauderdale's existing and projected trade area population and employment data in the study area. Pop Stats (provided by Synergos Technologies) "Lifestyles", population estimates and projections utilize Zip Code + 4 data and is a "from the ground up" methodology. A review of pertinent retail/commercial development in Lauderdale and surrounding communities will detennine any potential market changes as well as possible road changes that may affect traffic patterns at or near the site. When the fieldwork is complete, the Dakota specialist will build a LOCUSTM model to represent the current marketplace and then project sales for the proposed site or sites at a requested size and/or optimum size. Sales projections utilize information on the core customer, population changes, the proposed site/sites characteristics, existing demographics, competitive strengths, transients, seasonal traffic as additional sales and any possible market changes. Projections and subsequent `Decision Matrix" will show the sales for the site/sites, sales production per square foot, market share. Deliverables A tailored report for new location containing: 1. Executive Summary 2. Decision Matrix outlining the projection scenarios presented including "Basis of Sales Reports" 3. Trade Area Delineations with Trade Area Maps 4. Population/Demographics for the trade area based on Census 2000, City of Lauderdale estimates, projections and PopStats data 5. Trade Area Data by Sector (identified by census tract/block group) 6. Market Shares by Competitor 7. Competitive Evaluation and Information including photos 8. Site Evaluation including photos 9. Current Market Reports 10. Potential competitive moves 11. Scenarios/Sales Forecasts with Three -Year Sales Growth Patterns for the site/sites 12. Merchandise and operational considerations Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 Corporate Overview Dakota Worldwide Corporation, a leader in strategic planning, market analysis, consumer research, geographical information systems and executive support systems is a marketing research consulting group comprised of professionals who have spent their careers in the areas of Marketing, Retail Operations, Research, Training, Development and Management, Strategic Planning and Site Location. Many of the key members of the corporation, both management and consultants, have worked closely together as a group for many years. Elliott Olson, the Chairman of Dakota Worldwide, originally founded Retail Systems in 1975. Because of its advanced technology, professional staff and streamlined procedures, Dakota Worldwide is able to achieve a productivity far exceeding the norm for companies of its type. Dakota Worldwide continues to make advancements in technology to produce timely, accurate, highly actionable research to major clients. Dakota Worldwide tailors its services, automating data collection and analysis to the greatest degree possible to fit the client and the project. This provides high productivity, quick turnaround and high quality recommendations. Combining this, with the flexibility we have built into our team of consultants, enables us to assist our clients in making confident, strategic business decisions. As an example, a number of this group provided the research and direction a national retailing entity needed to build a strategic plan for the future. This was a vast and widely dispersed project from design through analysis and reporting for the corporation. We delivered the results in a multi -media presentation at their annual convention to a 500 + audience. The client and audience considered this the best presentation to ever been delivered at their convention. It provided the impetus for implementation of the plan throughout the organization. Products and Services Market Analysis from Dakota Worldwide Corp demonstrates the sales potential for a trade area, projects sales for various operational options, and provides site and location comparisons and positioning. The company can develop market -wide strategies or work on the basis best suited to individual client needs using proprietary modeling systems. Mapping Analysis uses Geographic Information Systems (GIS) to assist in making target marketing and operational positioning decisions based upon customer spotting, origins, frequent shopper programs, household incomes, family size, life stage, lifestyle and/or other pertinent demographic data using Quintillion, developed by McDonald's marketing department. Consumer Research has several survey options. • 800 Consumer View TM is a high quality, convenient, phone/electronic and cost-effective way to collect direct customer opinions. Consumer View TM is our in-depth store positioning research tool consisting of person-to-person in- home telephone interviews designed to probe consumer perceptions of all retail competitors. • Consumer Needs and Attitudes report shows opportunities in various related businesses including fast foods, video stores and pharmacies, measured to determine consumer needs, satisfaction and competitor strength. This method also uses person-to-person in-home interviews to collect information to detect retail opportunities. Keystone Research Group is a subsidiary of Dakota Worldwide developed to help organizations like the Oklahoma Center for Rural Development to manage their economic, social and health data to attract and spur economic development. Fee Structure and Study Timetable Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 The fee for this study to determine the feasibility and possible location/locations for a new Municipal Liquor store in Lauderdale, MN is $6,500 for up to five sites/scenarios and $7,000 plus expenses for over five sites/scenarios. Since we are located in Minneapolis, travel and other expenses would normally not exceed $250. If a presentation or participation in a council meeting is required, there is an additional charge of $250/meeting. I can meet with the Lauderdale "Municipal Liquor Development Team" after this proposal has been received if needed. Fieldwork for this project can begin approximately two to three weeks after we receive confinnation to proceed. Verbal sales numbers will be available two weeks after the fieldwork is completed, and the completed studies shipped within the following two weeks. Organization and Personnel Qualifications The following several pages of this document reveal our biographical sketches regarding the capabilities and areas of expertise of our team. Dakota Worldwide's premise is to serve a broad array of clients with vastly differing needs, thus we are flexible and overlapping in areas of expertise. Every project, large or small, receives the benefit of multiple minds. This way of doing business provides us the capability of effectively and efficiently performing projects of great magnitude. The biographical sketches include Dakota Worldwide personnel, as well as those of the consulting partners we regularly use as project team members. This normal and continuing approach to projects increases our capacity many fold. Elliott Olson After graduating from Northern Illinois University with a Bachelor of Science degree in Finance, Elliott has had a long history in retail operations and research. Following a series of retail management positions, Elliott joined the market analysis department of SuperValu Stores, the nation's premier grocery wholesaler. While coordinating the consulting activities of the department, Elliott developed computerized analysis techniques for clients in industries such as home centers, drug stores and discount department stores in addition to the supennarket industry. Elliott founded Retail Systems, Inc. in 1975 and developed a modeling system called LOCUS�' (now called LOCUSTM Professional-LOCUSTM PRO), which has become the primary site location model in the supermarket industry. After selling Retail Systems, Inc. to MPSI in 1986, Elliott went on to become Senior Vice President of Business Development for the company. In that position he managed the worldwide activities of five industry groups, Petroleum, Mass Merchandising, Financial Services, Quick Serve Restaurants and Postal Services. In 1990, Elliott founded Dakota Marketing, Inc. to assist McDonald's in the development of their planning system called Quintillion. As Chairman of Dakota Worldwide, Elliott continues to work in a broad range of industries worldwide, consulting and working with them to improve operations, increase market shares and compete successfully in today's highly competitive market. Elliott has also led the company into primary research to track and anticipate consumer trends with reports on club stores, natural foods, and center store sales among others. He has spoken at industry events given by organizations such as FMI, NGA, state grocers associations and ICSC. Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 Len Sage Len acquired his extensive background in the retail industry starting with his family's hardware and petroleum businesses. He has over 30 years of experience in market analysis and research with the mass merchandise retail industry. Len is an expert in gravity modeling, and conducting site location and market analysis for retailers, including major shopping center anchors. Len joined Minnesota Retail Institute, now Dakota Worldwide, at its inception in 1992 as a Vice President and Senior Market Analyst. He has performed over 1,000 studies and market analysis strategies for major retail corporations and developed the liquor store program utilized by Dakota Worldwide. Prior to joining Dakota Worldwide, he was a senior associate with the Mc Comb Group, a firm specializing in land use studies, financial feasibility analysis, design assistance, market studies, absorption estimates and tenant mix formulation. While at The Mc Comb Group, Len concentrated on Community Downtown Development projects. Prior to that, Len was at Retail Systems for 13 years as an analyst and Vice President. He has personally performed literally hundreds of studies for retailers ranging from the feasibility of a single retail store, to corporate strategies for supermarket, home center chains and other mass -merchandising retailers in metropolitan areas across the nation. He also directed the Retail Systems Market Analysis Department, which performed and evaluated studies for over 400 marketplaces annually, providing feasibility and marketing strategies for independent operators and major retail chains in major metro areas and/or their entire trade areas. The accuracy rate on his projections is well over 90%, based on projected sales compared to actual performance. Len has been instrumental in the development and testing of LOCUS'' Professional. In his earlier years, Len was a market analyst for Farwell Ozmun & Kirk, a major hardware wholesaler in its OK Stores Division. His primary responsibility was for site feasibility studies and market strategies. Other functions included buying and franchise store support. Len has a BA in Business Administration from St. Thomas University in St. Paul, Minnesota. David Retzlaff Dave is a Market Analyst at Dakota. He has over 20 years of extensive retail management experience in his background, with the majority of his time devoted to dealing with mass merchandising. He has worked as a manager for Bizmart/ OfficeMax, as well as a Hardlines/ Softlines Merchandise Manager, District Operations Specialist, Operations Manager and Customer Service Manager for Target Stores in the Twin Cities. He has a wide range of retail store management platform knowledge, which enables hien to better analyze metro markets, as well as specific competitors site location strengths. Dave is experienced in visual merchandising and its effect on customer perception. As a store manager with retail chains experiencing aggressive growth, he was instrumental in developing and implementing major operational strategies, to improve each company's internal efficiencies and competitiveness. Dave joined Dakota Worldwide as a Market Analyst in 1998. He performs studies for clients using Quintillion and LOCUS�' Professional to analyze demographics and data collected in the field. The knowledge he has gained through experience with various types of retailing entities has enabled Dave to provide valuable and accurate market analysis to clients in a variety of industries. Dave has performed over 30 large-scale MSA projects across the United States. Regional and national retailers have been able to apply the results to strategically place stores and capture expectant market shares. He has also performed over 100 projects in medium to rural markets offering businesses a course of action in achieving their long -teen financial goals. Dave has a Bachelor of Arts degree in Business Administration and Locational Geography from Gustavus Adolphus College. Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 Minneapolis, MN 55431 Telephone 800.475.4505 Marcia Pfeifer Marcia came to Dakota Worldwide after nine years of retail experience as a Regional Manager and Director of Sales and Marketing for the Mikara Corporation in New Hope, Minnesota. She also worked as a Merchandise Inventory Analyst for five years for Target Stores, located in Minneapolis. She is Dakota's Municipal Liquor store lead analyst. Marcia has experience in merchandising, employee development, POS enhancement and new project development. She has also sited locations for five new stores for the Mikara Corporation, all of which were profitable. As Regional Manager of the Mikara Corporation, Marcia served as a Project Manager for the opening of five new stores, performing site location and lease negotiations, designing store layouts, supervising build -outs and writing new store opening orders. She coordinated all projects through grand opening, including fixture sets, merchandising, marketing and advertising. In addition to the new stores, she served as Project Manager for over 30 store relocations and remodels, as well as the design and installation of new cash wraps for the entire chain. Marcia's leadership experience includes the training supervision of two to three area and district managers, and writing the operational and product knowledge training manuals. In her nine years at Mikara, 13 of her subordinates obtained promotions from store manager to various other positions throughout the organization. Marcia joined Dakota Worldwide in 1999. Her experience and proven leadership abilities provided her with the ability to provide acute, in-depth analyses of the marketplaces she works in. Her varied experience in computerized information systems resulted in her learning to use LOCUS Th' 2000 quickly, and she was able to contribute to the improvement not only of LOCUS'' 2001, but of Dakota Worldwide's market analysis reports as well. Marcia has performed over 100 market analysis studies and assisted with many more. These studies included those for supennarkets, liquor stores, package -shipping companies, specialty grocers and natural foods stores. In addition to the studies she has performed, Marcia has contributed to Dakota Worldwide's success by enhancing the screening process, streamlining the reporting process and training new analysts. Marcia is a graduate of Moorhead State University with a Bachelor of Science degree in Business Management. Mark Scully Mark has extensive Geographic Information Systems and programming experience as well as PC hardware and software maintenance. He has an acute ability to analyze situations and develop solutions in these areas. Mark joined Dakota Worldwide in 1994. As a Geographic Information Systems Specialist, he has developed solutions for market analysts and consumer research using sales and customer demographic/lifestyles databases. Mark has written software programs to improve efficiencies and productivity on in-house reporting processes. He continues to monitor computer functions to enhance workflows, and maintain the high degree of accuracy in our reports. Mark serves as technical support for the evaluation and installation of various software programs and systems. He is heavily involved with both LOCUS" Professional and Quintillion, supporting in-house personnel as well as client companies. Prior to Dakota Worldwide, Mark worked for Retail Systems, again analyzing and integrating databases and developing statistical programs used by the Market and Consumer Research departments. Mark has developed GIS scripts to automate map -making processes, developed invoicing programs and is proficient in QuickBASIC and Clipper programming languages. Mark is a graduate of Bemidji State University with a major in Mathematics with Computer Science emphasis. Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 Carol Murphy Carol works as a Software Engineer for Dakota Worldwide, converted and redesigned a DOS based program originally written in C to a Windows program written in Visual Basic. She writes programs for LOCUS'' software that we use regularly. Carol has developed a national address matching system and has implemented a corporate time accounting system. She has worked in developing Geographic Information Systems (GIS) and has supervised portions of an Operational Planning System for international companies. Carol has had 22 years of progressive experience in software development in both large and mid-sized company environments. She has previously worked as a Research Programmer with the Argonne National Laboratory and with the Head Start National data bank with World Systems Laboratories, Inc. She was a Programmer Analyst for American Airlines in their Operations Research Department. At MPSI Systems, Inc., Carol was responsible for designing and developing end-user Decision Support Systems and Artificial Intelligence. For two years, she worked as a consultant in the implementation of the Quintillion software system. Carol is a graduate of De Pauw University in Greencastle, Indiana. She also holds a Master of Arts degree in Mathematics from the University of North Carolina. Robert Welch As president of Synergos Technologies, Robert is responsible for the incorporation of technological solutions into Dakota and its clients. Currently his focus centers on GIS (Geographic Information Systems) and desktop mapping. To his credit is the design and implementation of Quintillion, VDB, Vortex and MapLink. In 2000, seeing the need for more accurate and timely population, social and economic data for small areas, Robert conceived and built PopStats, Landscape and Employment using . state of the art technology, data and algorithms. Prior to joining the Dakota team in 1991, Robert was a principal of the Execucom Consulting Group. During his 10 years with Execucom, Robert was responsible for the design and implementation of a large variety of financial systems, including risk assessment, portfolio selection, capital budgeting and manpower planning. His design concepts in the field of Executive Information Systems (EIS) not only won him national recognition, but also are the basis for systems still in use today at corporations like Dial, Boeing Military Airplane, Bank of Montreal, Ameritech and Canadian Pacific Forestry Products. Robert received his MBA from the University of Texas at Austin in 1981. His degree specialization was in portfolio management. Because of his degree, he developed a matket forecasting system, with the fundamentals of that system still in use by the Texas Bureau of Economic Research. His BBA from the University of Texas at El Paso was with a specialization in marketing research. Ray Murphy Ray presently works with the Oklahoma Center for Rural Development - Tahlequah, OK and is a Northeastern State University Director. At this post, he has created and implemented Economic Development Tools for use by economic developers within Oklahoma. In addition, since 2002 he is an instructor in Economics, Business, Statistics, Entrepreneurship, and Statistics. He is also an advisor for Rural Economic Development and the Oklahoma Department of Commerce. Prior to his positions at Northeastern State University, he held various positions at MPSI Systems, Inc. in Tulsa, OK including Vice -President of the Restaurant Division and Retail Modeling Development. Ray received his Bachelor of Science of Economics (Phi Beta Kappa) from the University of North Carolina and also his Master of Arts of Economics. Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 Synergos Technologies STI: LandScape TM Neighborhood Segmentation System ... Lifestyle with Attitude STI: Landscape — A Powerful Geodemographic Tool The U.S. Census Bureau updates the Census every 10 years, creating what is widely recognized to be the greatest consumer database of all time. It allows us to link vast amounts of demographic data, lifestyle data, and local neighborhood geographic data (such as zip codes and Census tracts) to create classifications of actual, addressable, and mappable neighborhoods where people live and shop. However, the Census Bureau delivers its data in a "raw" form that is unusable to most businesses. That's where STI: Landscape enters the picture. STI: Landscape takes the U.S. Census Bureau's raw data and runs it through intelligent mathematical models, which identify the primary factors that characterize neighborhoods and refine those factors into smaller and smaller sub groups to improve the homogeneity of each subgroup. These models found that seven primary demographic factors have the greatest impact on distinguishing market segments: age, income, ethnicity, education, marital status, dwelling type and presence of children. These were used in the creation of STI: Landscape. Other, less significant, demographic factors also played a minor role in the analysis. The final result was the creation of 72 well-defined neighborhood segments with residents who share similar geodemographic characteristics and are statistically different from other neighborhood's segments. Each segment gives market researchers a demographic snapshot of the residents' general "personality" in each neighborhood. All 72 of STI: LandScape's neighborhood segments are grouped into 15 overall neighborhood categories. The factors that influenced the creation of the broad neighborhood categories include: degree of urbanization, family status, affluence, age, family status, and ethnicity. Overview of the 15 STI: LandScape Neighborhood Categories STI: LandScape's neighborhood segmentation system is formulated into 15 categories and 72 individual neighborhood segments — resulting in the grouping of consumers who share similar geodemographic characteristics and are statistically different from other neighborhood's segments. The 15 neighborhood categories have been segmented by STI: LandScape by traditional geodemographic factors, including family status, affluence, age, family status, ethnicity and degree of urbanization. Here is a quick overview of STI: LandScape's 15 neighborhood segments. a Category A: Creme de la Creme. Urban neighborhoods with residents that measure far above Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 average in all traditional classifications, including income, education, and family status. Category B: Urban Cliff Climbers. Urban neighborhoods with residents that represent the definitive "working class," and are young and in pursuit of their individual American dreams. Category C: Urban Cliff Dwellers. Urban neighborhoods with 30 somethings pursuing a comfortable, classically American, working-class lifestyle. Category D: Seasoned Urban Dwellers. Urban neighborhoods predominately home to workingclass, mid to late 40 -somethings, plus a high percent of residents who are 65 plus. Category E: Thriving Alone. Neighborhoods distinguished by a large number of residents who are flourishing in solitary, highly urban, high-income lifestyles. Category F: Going It Alone. Urban neighborhoods that are a testament to the opportunities available to Americans who, even without higher educations, can live comfortable lives alone. Category G: Struggling Alone. Urban neighborhoods where the single residents with minimal education and many children are struggling alone financially. Category H: Single in the Suburbs. Residents of these suburban neighborhoods are among the lower income levels of modern suburbia, but are neither rich, nor poor. Category I: Married in the Suburbs. These suburban neighborhoods are home to upper- middleclass residents with high incomes, married couple households, and white-collar jobs. Category J: Retired in the Suburbs. Suburban neighborhoods with a 40 plus demographic, high incomes, few children, and a comfortable standard of living. Category K: Living With Nature. Rural areas inhabited by a patchwork of people who have both chosen the rural lifestyle and whose vocations chose it for them. Category L: Working With Nature. Rural areas home predominately to 40 plus year olds working the land for a living. Category M: Harlem Gateway. Urban neighborhoods comprised predominantly of Afiican Americans. Category N: Espaniola. Urban neighborhoods that are home mainly to Hispanic Americans. Category O: Specialties. Neighborhoods across the U.S. that are so unique they do not fit into easily definable groups, for example: rich and poor senior citizens, Asians, apartment dwellers, trailer park residents, military personnel, and college students. Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 References Please feel free to contact the following clients of Dakota Worldwide for their comments on our products and services. Dave Wilkinson Strack & Van Til 2244 45"' Street Highland, IN 46322 219.924.7588 Carlos Smith Bodega Latina dba El Super 14601B Lakewood Boulevard Paramount, CA 90723 323.720.9599 Ext. 202 Chris Coborn Coborn's Inc. 1455 E Highway 23, Building A St. Cloud, MN 56304 320.252.4222 Gene Kadish Whole Foods 8 Sawmill Lane Newtown, PA 18940 215-497-5040 Scott Swanson Liquor Operations Manager City of Apple Valley 7100 West 147"' Street Apple Valley 55124 952-953-2560 Dennis Feller Finance Director City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 952-985-4481 John Breitinger United Properties 3500 West 80"' Street, Suite 200 Minneapolis, MN 55343 952.893.8267 Paul Kaspszak MN Municipal Beverage Assn. P.O. Box 32966 Minneapolis, MN 55432 763 572 022 800 848 4912 Ext 3925 Dave McKinney LDM Real Estate Services, LLC 5243 W. Hidden Springs Drive Boise, Idaho 83714 208-577-8332 Paul Gilbert Wegmans Food Markets, Inc. 1500 Brooks Avenue Rochester, NY 14603 585.328.8784 Paul Donna Northland Securities 54 S. 7'11 Street, Suite 2000 Minneapolis, MN 55402 612-851-5905 Bob Shadduck Jerry's Foods 5101 Vernon Avenue S. Edina, MN 55436 852.922.8335 Candice Woods — Mgr The Liquor Hutch City of Hutchinson 11 Hassan Street SE Hutchinson, MN 55350 320.587.2762 Kevin Bissell Weingarten Realty Investors 2600 Citadel Plaza Drive Houston, TX 77008 713.866.6077 Scott Wilmoski Associated Wholesale Grocers 5000 Kansas Avenue Kansas City, KS 66106 913.288.1570 Brenda Visnovec Liquor Operations Director City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 952-985-4901 Dakota Worldwide Corp. 8200 Humboldt Avenue South, Suite 302 • Minneapolis, MN 55431 Telephone 800.475.4505 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date February 8, 2011 ITEM NUMBER Zoning Update STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Last year the Council hired Bonestroo to assist in the rewrite of the city's zoning ordinance. Shortly thereafter, the state supreme court ruled on a case from Minnetonka in such a way that cities could no longer issue variances as they did before. As you saw in previous up- dates from the League, they felt the issue would be resolved quickly this legislative session. Staff and the consultant had a first draft completed when the court decision was made. Since the ability to issue a variance is vital to many aspects of a zoning ordinance, staff and the consultant discussed holding off on further revisions until the legislature amended the laws regarding local variance control. Based on the recent updates from the League, the issue may not be resolved in the near fu- ture; therefore, staff is asking the Council to provide direction on the zoning ordinance revi- sion process. OPTIONS: 1. Have staff and the consultant continue to revise the ordinance and bring it to the Council for discussion. When (if) the legislature makes a decision, the Council would continue revising the draft ordinance. 2. Table the zoning ordinance update until the legislature clarifies cities' zoning and vari- ance authority. 3. Revisit the issue at the end of the legislative session if the legislature does not pass a bill regarding variances. STAFF RECOMMENDATION: Motion to table the zoning ordinance update until the end of the legislative session if the leg- islature does not clarify cities' zoning and variance authority first. COUNCIL ACTION: Variance Legislation in Jeopardy LE oc MINNESOTA CITIES Variance Legislation in Jeopardy Business groups demand an amendment and refuse to negotiate. (Published Feb 2, 2011) Page 1 of 2 HF 52, the bill that would reinstate city variance authority and clarify county and municipal variance statutes to lessen the likelihood of future litigation, has reached a point of impasse. The Senate companion bill is SF 13. The League is joined in support of the bill by the Association of Minnesota Counties, Association of Minnesota Building Officials, Coalition of Greater Minnesota Cities, International Council of Shopping Centers, Metro Cities, Minnesota Association of Small Cities, Minnesota Association of Townships, Minnesota Inter -County Alliance, Minnesota Planning Association, Minnesota Shopping Center Association, Municipal Legislative Commission, National Association of Industrial and Office Properties, St. Paul Building Owners and Managers, St. Paul Area Chamber of Commerce, and Twin West Chamber of Commerce. A group of opponents, led by the state auto dealers and the state chamber of commerce, and now including associations representing builders, Realtors, and agricultural interests, has stated that they will only support a version of the bill opposed by local government. Since an initial meeting three weeks ago, where those groups laid out their concerns, the League has offered several alternatives to language they objected to in the original draft of the bill. But these groups have yet to accept our offer to meet and discuss alternatives. The area of the bill at issue continues to be over clarification of local government authority to impose conditions on the grant of a variance. In testimony early this session, the bill's opponents gave no specific example of how the bill's language did anything other than allow variances to be granted with conditions imposed when those variance would otherwise have to be denied. The opponents have also acknowledged that cities, towns, and counties have clear police powers related to public health, safety, and welfare. Despite the fact that this language clearly makes it more likely that property owners and businesses could get a variance in certain cases, the bill's opponents continue to oppose any clarification or consistency being put into this section of law. The League has insisted that, in the interest of making variance statutes of counties, cities, and townships consistent, and to clarify the statute to prevent future challenges to local variance authority, the language should read the same for all local units of government In delineating when a variance may be considered, current statutes for counties say that conditions may be imposed "to insure compliance and to protect adjacent properties and the public interest." The "public interest" language is not included in the city authority. Opponents have objected to inclusion of "public interest" or similar language in the city statute. While it is clear that cities may enact zoning ordinances to promote the "public health, safety, morals, and general welfare," the inconsistency between the laws http://www.Imc.org/page/l/variancebill.jsp 2/2/2011 Variance Legislation in Jeopardy Page 2 of 2 for cities and counties creates a level of ambiguity and legal uncertainty that is unacceptable. Ironically, despite the apparent opposition to language that allows conditions to promote the "public interest" or to protect the public health, safety, or welfare, the change would make it more likely that variances are, in fact, granted in cases that some local governments are currently hesitant to consider. The League will continue to work with the bill authors, Rep. Joyce Peppin (R -Rogers) and Sen. Gen Olson (R-Minnetrista), to resolve this issue so that a bill can move forward that allows property owners to again be able to get municipal variances and that clarifies the law to prevent future confusion and litigation. Those concerned about the timely passage of HF 52 should contact their local legislators and Rep. Peppin, and Sen. Olson to ask that the bill move forward with the compromise amendment offered by the League. . Read the previous article about this bill Read the current issue of the Cities Bulletin Your LMC Resource Contact Craig Johnson IGR Representative (651) 281-1259 or (800) 925-1122 cjohnson@lmc.org Contact Tom Grundhoefer General Counsel (651) 281-1266 or (800) 925-1122 tgrundho@lmc.org Copyright 02011 League of Minnesota Cities, 145 University Ave. W, Saint Paul, MN 55103-2044 1 Phone: (651) 281-1200 ( Toll -Free: (800) 925-1122 http://www.Imc.org/page/l/variancebill.jsp 2/2/2011 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date February 8, 2011 ITEM NUMBER Park Committee STAFF INITIAL _ DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City currently has seven city events: Snow*Commotion, City -Wide Garage Sale, two Music under the Trees Events, Fun Run, Day in the Park, and Halloween. These are well - loved events and make Lauderdale unique. Getting enough PCIC members has been a reoccurring issue. The PCIC ordinance states that the committee will have at least five members; currently the park committee has three members. A number of people have expressed interest in being on the committee recently, but none of them decided to do so. The PCIC used to meet monthly. To cut down on the time commitment for members, they now meet 7 times per year (timed around city events and city newsletters). In addition to cutting down on the number of meetings, staff has been bouncing around ideas on how best to structure the PCIC so it can continue to provide fun, community building activities. One idea is simply to change the ordinance to allow for less members. Another idea that came out of the comp plan committee is to have ad hoc committees. In this case, it would mean turning the PCIC committee into a Snow*Commotion planning committee, a Day in the Park planning committee etc. Currently, Jim invites those who volunteer at the event to help plan them and that has worked well. The Mayor and I have talked about this in the past and he may have other thoughts to share. Otherwise, staff is merely throwing out ideas so that community events remain engaging and vibrant well into the future. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: W-Aw. 116i PARK/COMMUNITY INVOLVEMENT COMMITTEE SECTION: 2-3-1: Establishment 2-3-2: Advisory Nature 2-3-3: Membership . 2-3-4: Meetings; Minutes; Records 2-3-5: Rules And Procedures 2-3-5-1: Organization 2-3-5-2: Meetings 2-3-5-3: Agenda 2-3-5-4: Minutes 2-3-5-5: Duties Of Chairperson, 2-3-5-6: General Rules Of Order 2-3-5-7: Voting !2R! 2-3-1: ESTABLISHMENT: 2-3 (1) The Park/Community Involvement Committee is hereby established to promote community spirit by involving residents in community events and assisting the City Council in the development of Lauderdale Community Park. (Ord. 75, 5-23-1995) 2-3-2: ADVISORY NATURE: The Park/Community Involvement Committee shall be appointed by and serve in an advisory capacity to the City Council, and shall have no other official status or independent authority. All actions and expenditures must be voted on and approved by the City Council. (Ord. 75, 5-23-1995) 2-3-3: MEMBERSHIP: A. Appointment: The Park/Community Involvement Committee shall consist of at least five (5) members appointed by the City Council. In addition, the Council shall annually appoint one Council member to serve as Council liaison, and the City Administrator shall name a staff liaison to the Park/Community Involvement Committee. B. Term: The members are appointed for a term of two (2) years and may be reappointed by the City Council with submission of application. (Ord. 75, 5-23-1995) 2-3=4: MEETINGS; MINUTES; RECORDS: A. Open Meetings: All meetings of the Park/Community Involvement Committee shall be open to the public. LA605 2-3 (2) B. Minutes: The proceedings shall be recorded in minute form and copies will be provided to each member of the Park/Community Involvement Committee and to the Mayor and Council. C. Records: The Park/Community Involvement Committee shall keep a record of all resolutions, transactions and findings. The records and minutes shall be public records. (Ord. 75, 5-23-1995) 2-3-5: RULES AND PROCEDURES: The City Council shall approve the rules and procedures of the Committee within thirty (30) days after the creation of the Committee. The rules shall provide for the appointment from its membership including a chairperson, vice chairperson, and such other officers as it shall deem necessary. The rules and procedures shall specify of the appointment of officers, term of office, duties of the officers, number of members to constitute a quorum, the order of business, attendance requirements, and other matters necessary to conduct the business of the Committee. (Ord. 75, 5-23-1995) 2-3-5-1: ORGANIZATION: A. The Park/Community Involvement Committee is appointed and serves as per the provisions of this Chapter. B. The Park/Community Involvement Committee shall annually rotate the position of its chairperson at the first meeting of every year. C. A member's failure to attend three (3) meetings or fifty percent (50%) of the meetings in a year (whichever is greater) shall constitute a vacancy on the Park/Community Involvement Committee. Notification will be provided by the City Administrator. D. The staff and/or City Council liaison or designee shall serve as an advisor to the Park/Community Involvement Committee and attend all meetings of the Community Involvement Committee. (Ord. 75, 5-23-1995; amd. 6-13-1995) 2-3-5-2: MEETINGS: A. Regular: The Park/Community Involvement Committee will meet as needed and post agendas at City Hall in accordance with Minnesota State Law. B. Special: The chairperson and staff or City Council liaison may call a special meeting at least twenty four (24) hours before such meeting. Notice shall state purpose of said meeting and shall be delivered to each Committee member's residence. C. Place: All meetings shall be held in City Hall. LA605 2-3 (3) D. Presiding Officer: The chairperson shall preside at all meetings of the Park/Community Involvement Committee. In the absence of the chairperson, the vice chairperson shall preside and call that meeting to order. E. Quorum: Three (3) members of the Park/Community Involvement Committee or a majority of the appointed members (whichever is greater) shall constitute a quorum at any meeting. Once the meeting is duly called to order, official action may not be taken without the presence of a quorum. (Ord. 75, 5-23-1995; amd. 6-13-1995) 2-3-5-3: AGENDA: The chairperson and the staff or City Council liaison shall create and provide the Committee members with a copy of the agenda as far in advance of the meeting as time permits. Agendas shall be posted on the window at City Hall. (Ord. 75, 5-23-1995; amd. 6-13-1995) 2-3-5-4: MINUTES: A. The staff liaison is responsible for minutes and reports. The City Administrator is responsible for recommendations to the City Council. B. The City staff shall maintain all records of the Park/Community Involvement Committee. All minutes, motions, resolutions, findings and reports are to be reduced to writing and a copy provided to each Committee member and forwarded to the City Council. (Ord. 75, 5-23-1995; amd. 6-13-1995) 2-3-5-5: DUTIES OF CHAIRPERSON: A. The chairperson shall preserve order and decorum at all Park/Community Involvement Committee meetings. The chairperson shall state every question coming before the Committee, announce the decision of the Committee, and decide all questions of order. B. The chairperson may vote on all questions. C. The chairperson may appoint a recording secretary. (Ord. 75, 5-23-1995; amd. 6-13-1995) 2-3-5-6: GENERAL RULES OF ORDER: Robert's Rules of Order shall be accepted as an authority on parliamentary procedure. (Ord. 75, 5-23-1995; amd. 6-13-1995) 2-3-5-7: VOTING: LA605 2-3 (4) A. Silence shall be recorded as an affirmative vote. All motions with an equal number of votes for and against shall be declared a negative motion. B. The staff and City Council liaison or designee serve in an advisory capacity and are not voting members. (Ord. 75, 5-23-1995; amd. 6-13-1995) LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date February 8, 2011 ITEM NUMBER City Council Ordinance STAFF INITIAL .y APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, the Council began discussing changing the format of council meetings. How the Council operates is governed by Ordinance 1-5. Some things have changed over time, but the ordinance has not been updated to reflect the changes. The following shows my recommendations to clean up the ordinance. If the Council wanted to consider increas- ing Council compensation, this would also be a good time to do that. It would not go into effect until after the next election. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: LA605 CHAPTER 5 CITY OFFICIALS SECTION: 1-5-1: Mayor And City Council Compensation 1-5-2: Council Meeting Bylaws 1-5-2--1: Regular Meetings 1-5-2--2: Special Meetings And Work Sessions 1-5-2--3: Emergency Meetings 1-5-2--4: Quorum 1-5-2--5: Minutes 1-5-2--6: Motions 1-5-2--7: Petitions, Memorials, Etc. 1-5-2--8: Votes 1-5-2--9: Rules Of Order 1-5-2-10: Language Included On Agenda 1-5-2-11: Order Of Business j-5-2-].,2: Items Not On Agenda 1-5-3: City Administrator 1-5-1: MAYOR AND CITY COUNCIL COMPENSATION': A. Mayor: The annual salary for the Mayor shall be three thousand six hundred dollars ($3,600.00). 1-5 (1) B. Council Members: The annual salary for each member of the City Council shall be two thousand four hundred dollars ($2,400.00). C.. Payment: The salaries established in this Section shall be paid jnonthly. (Ord. 72, 10-14-1986; amd. 2 -XX -11) D. Effective Date: The salaries established in this Section shall take effect for the City Council in office beginning January, 2002. 1-5-2: COUNCIL MEETING BYLAWS: 1. M.S.A. § 415.11. Deleted: 1-5-2-12: Seating Of Council$ Deleted: 3 Deleted: in four (4) equal installments at the March, June, September and December Council meetings of each year -- Deleted: , LA605 1-5-2-1: REGULAR MEETINGS: Regular meetings of the Council shall be held the second and fourth Tuesday of each month at (7:3`0) P.M. Work sessions of the Council shall ---------------------------------------------------------------------------------- the regularly scheduled council meetings. The motions and take action at these work sessions 7-27-1993; amd. 7-25-1995; amd. 2-xx-2011) 1-5-2-2: SPECIAL MEETINGS AND WORK SESSIONS: 1-5 (2) at the City Hall on seven thirty { Deleted: of clock be held_ during........ _----- Council m may make . (Ord. 1 , udne esdd ay Special meetings and work sessions must be called at the request of at least three (3) members of the Council. Only those items specifically agreed upon in advance shall be considered. At least twenty four (24) hours, advance notice must be given to all - - - - - - - - - - - -- - - ------------------------- members of the Council prior to the holding of said special meetings and work sessions, and such notice shall also be posted at City Hall at least twenty four (24) hours in advance of the special meeting. (Ord. 1, 7-27-1993) 1-5-2-3: EMERGENCY MEETINGS: Emergency meetings may be called at any time, providing all members of the Council agree to waive notice prior to the holding of such emergency meeting. (Ord. 1, 7-27-1993) 1-5-2-4: QUORUM: Three (3) members of the Council shall constitute a quorum. (Ord. 1, 7-27-1993) 1-5-2-5: MINUTES: As soon as a quorum is present, minutes of the previous meeting shall be approved as presented or accepted after corrections have been made. (Ord. 1, 7-27-1993) 1-5-2-6: MOTIONS: A. Any motion, by any member, shall be reduced to writing by the recorder. After a motto is made, it shall be in possession of the - - - ------p----------------------------------------- Council, but it may be withdrawn at any time by the Council member presenting the motion before being amended or acted upon All motions and amendments thereto shall be entered upon the minutes and the vote thereon, whether they be adopted or. rejected. (Ord. 1, 7-27-1993) Deleted: Deleted: s. No motion shall be put to No until it has been stated by the recorder. LDeleted. c Deleted: shall be stated by the recorder LA605 1-5 (3) 1-5-2-7: PETITIONS, MEMORIALS, ETC.: Petitions, memorials, and other papers addressed to the Council shall be presented by the presiding officer or by a member in his/her place, or may be read ,�Lt-_the--request of_ --------------- a member or the presiding officer. All petitions, memorials, and other communications which may be filed with, or delivered to the City Administrator prior to the meeting of the Council shall be brought before the Council by the City Administrator. (Ord. 1, 7-27-1993) 1-5-2-8: VOTES: A. Roll Call: Roll call shall be called from the presiding officer's right to his/her left, except the presiding officer shall vote last. B. Entry In Minutes: Each individual's vote shall be entered in the minutes. C. Abstention Or Disqualification: Any member may abstain from voting or disqualify himself/herself. The reason for disqualification or abstention must be stated by the member and entered in the minutes. If a member disqualifies himself/herself, he/she may leave the room while the issue is being considered. (Ord. 1, 7-27-1993) 1-5-2-9: RULES OF ORDER: A. Robert's Rules Of Order: The rules of parliamentary practice embraced in Robert's Rules of Order (Revised) shall govern the Council procedure in cases to which they are applicable and to which they are not inconsistent with the standing rules of order and business of the Council. B. Suspension Of Rules: No rule of the Council shall be suspended without the concurrence of at least four (4) members of the Council. (Ord. 1, 7-27-1993) 1-5-2-10: LANGUAGE INCLUDED ON IAGEND4: The following language is to be included on each agenda: The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the standing rules of order and business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the following times and always within the prescribed rules of conduct for public input at meetings: PUBLIC HEARINGS: Public hearings are conducted so that the public affected by a proposal may have input into _,_- - ' Deleted: by the recorder Comment [VACi]: This language used to appear on the .;agendas 'when Rick was here. Brian removed it and I left it that way. ;I think'I' a version of this language should be added back to the`r-' agenda. LA605 1-5 (4) the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL ON MATTERS NOT ON THE AGENDA: Any member of the public may speak at this time on any item NOT on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under the Other Business at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. (Ord. 1, 7-27-1993; amd. 10-24-1995) 1-5-2-11: ORDER OF BUSINESS: The following shall be the order of business of the Council: A. Call the meeting to order by the Mayor. B. Roll call. C. Approval of agenda, approval of minutes and approval of claims. D. Opportunity for the public to address the Council on items not on the agenda. E. Consent agenda (optional). 1. The Administrator may include a consent agenda section as an order of business. 2. Consent items are considered as one item requiring one motion for approval and one vote. 3. If anyone wishes to discuss a consent item separately or vote on it as an individual action, that item can be separated from LA605 1-5 (5) the list and considered with the regular agenda. The rest of the consent agenda would then be adopted with the one motion, one vote procedure. F. Recognitions/proclamations. G. Informational presentations/guest speakers. H. Public hearings. I. Action items. J. Discussion items. K. Items removed from consent agenda (optional). L. Additional items. M. Reports. N. Set agenda for next meeting. 0. Adjournment. (Ord. 1, 7-27-1993; amd., 10-24-1995) C-------------------------------------------------------------------------------------=---------------------------------------------------' 1-5-2-1�2:ITEMS NOT ON AGENDA-------------------------------------------------------------------------- ____________________ Items not included on the approved agenda may be introduced and discussed on their merits. Before such an item may be approved or denied, the Council must, by unanimous voice vote, agree to consider the item. No official action (vote) shall be taken at the meeting unless the item warrants immediate action. If a unanimous vote is made and immediate action is required, all adopted rules of procedure except Section 1-5-2-10 shall apply. (Ord. 1, 7-27-1993) 1-5-3: CITY ADMINISTRATOR: A. Position Established: The City hereby establishes the office of City Administrator. B. Appointment; Removal: The City Administrator shall be chosen by the City Council on the basis of his/her training, experience and administrative qualifications. The City Administrator shall be appointed for an indefinite period by the majority of the Council and may be removed at any time for any reason by a majority of the full Council. C. Qualifications: The City Administrator must have considerable knowledge of municipal government operations, proper procedures, public relations, finances, purchasing, and all administrative requirements for proper municipal operation. The City Administrator must have the ability to provide harmonious relations with City employees and the general public. The City Administrator must have the ability to develop plans, to collect Deleted: 9 1-5-2-12: SEATING OF COUNCIL:$ 9 The seating of the Council at the Council meetings will be rotatedeach month. (Ord. 1, 7-27-1993)9 Deleted: 3 LA605 1-5 (6) and analyze information for reports and to conduct and implement standards of procedure, operation and organization. D. Oath And Bond': The City Administrator shall be required to take an oath of office. He/she shall be bonded at City expense through a position bond which will indemnify the City. E. Functions: The City Administrator shall carry out the job duties and responsibilities as outlined in the most recent Council -approved job description for the City Administrator and such other duties as may be assigned by the Council from time to time. 1. Clerk: The City Administrator is also the City Clerk. 2. Treasurer: The City Administrator is also the City Treasurer. (Ord. 89, 8-22-1995) 1. M.S.A. § 418.25. History of Amendments Since Codification: 1/23/01, 2/25/03, 2/XX/11.