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07/26/2011
LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JULY 269 2011 LAUDERDALE CITY HALL, 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL THE MEETING TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of the July 12, 2011, City Council Meeting c. Claims Totaling $21,294.88 4. CONSENT a. June Finances 5. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 6. INFORMATIONAL PRESENTATIONS / REPORTS a. National Night Out Report 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings all affected residents will be given an opportunity to speak pursuant to the Robert's Rules of Order and the standing rules of order and business of the City Council. 8. DISCUSSION / ACTION ITEMS a. Legislative Update 9. ITEMS REMOVED FROM THE CONSENT AGENDA i-10-11 I IrLy\ In-"JJul 11. SET AGENDA FOR NEXT MEETING a. Parking Ordinance Revisions b. Second Quarter Investment Report c. Roseville Youth Baseball Association — Field Improvement Agreement d. Visit by County Sheriff Matt Bostrom 12. WORK SESSION a. Opportunity for the Public to Address the City Council Any member of the public may speak at this time on any item not on the agenda. In consideration for the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address, and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Robert's Rules of Order and the standing rules of order and business of the City Council, is welcomed and your cooperation is greatly appreciated. 13. ADJOURNMENT LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 July 12, 2011 Mayor Dains called the City Council meeting to order at 7:35 p.m. Councilors present: Roxanne Grove, Mary Gaasch, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Councilors absent: none. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. Ron Helgeson asked to address the Council. His request was added as the first discussion item. Councilor Mac Lean moved to approve the agenda as amended. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Grove moved to approve the June 28, 2011, City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Gaasch moved approval of the claims totaling $77,020.94. Councilor Hawkinson seconded the motion and it passed unanimously. Mayor Dains asked if councilors wished to remove items from the consent agenda. Councilor Hawkinson removed the roof repair quote. Councilor Mac Lean moved the remaining consent agenda items: 2011 HVAC license and Councilor Gaasch's participation at the National League of Cities Conference. Councilor Hawkinson seconded the motion and it passed unanimously. Ron Helgeson, 1821 Eustis Street, addressed the Council. He said he would like to pave his gravel driveway but the current ordinance doesn't allow it. The ordinance states he must park in the rear or side yard but the location of his house on his lot won't allow for that. The Council determined the layout of his lot created a hardship and that he should be allowed to pave a parking pad in his front yard. Councilor Mac Lean moved to allow Ron Helgeson, owner of 1821 Eustis Street, to pave his front yard 32 feet from the curb and 18 feet wide with the stipulation he can't build a garage or park in the back without removing the front yard parking. This is being allowed because he is unable to comply with the existing ordinance. Councilor Hawkinson seconded the motion and it passed unanimously. Bonestroo drafted a Livable Communities grant application with staff's assistance. The attached resolution showing council support is needed to complete the application. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Councilor Gaasch moved to adopt Resolution 071211A — A Resolution Identifying the Need for Livable Communities Demonstration Account Funding and Authorizing an Application for Grant Funds. Councilor Mac Lean seconded the motion and it passed unanimously. Previous city employee, Dan Olson, asked if the City needed a temporary employee until the City is able to make personnel decisions after the state budget is resolved. He worked for the City between 1996 and 2000. He is a planner by background and the City can make use of his skills to complete the zoning ordinance revisions. His employment would be through August 31. Councilor Hawkinson moved to hire Dan Olson for the temporary zoning assistant position as presented in the memo. Councilor Mac Lean seconded the motion and it passed unanimously. City attorney, Ron Batty, drafted a memo defining the City's authority to establish a municipal liquor store. Mayor Dains asked whether the City could close a store at its discretion or only if the store wasn't profitable. Butkowski said the Council has the authority to close a municipal store at its discretion. The City's insurance renewal date is August 1. Each year the Council must decide whether it plans to waive the monetary limit on municipal tort liability and purchase workers compensation insurance. Councilor Mac Lean moved to purchase workers compensation insurance from the League of Minnesota Cities Insurance Trust based on a $2,500 deductible and not waive the monetary limits on municipal tort liability established by M.S. 466.04. Councilor Gaasch seconded the motion and it passed unanimously. The Council discussed the roof repair quote removed from the consent agenda. The Councilors asked about future replacement costs and the anticipated remaining life expectancy of the current roof. Staff will get the information and provide it to the Council at a future meeting. Councilor Hawkinson moved to authorize Sela Roofing to make roof repairs at a price not to exceed $1,200. Councilor Gaasch seconded the motion and it passed with Councilors Gaasch and Hawkinson and Mayor Dains voting yea and Councilors Grove and Mac Lean voting nay. Butkowski reviewed the preliminary agenda for the next meeting, which included parking ordinance revisions and the field improvement agreement with Roseville Area Youth Baseball. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meetings but not aired on community television. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 The Mayor asked if anyone present wished to address the Council. No one present wished to do SO. Butkowski prepared a memo highlighting questions to consider before meeting with Ramsey County staff again regarding Eustis Street. She suggested televising the sanitary sewer line to assess their condition before the meeting as it will have an impact on the urgency in which improvements need to be made. She also asked whether any condition other than a full reconstruction was acceptable to the Council. Finally, she asked what parking and walkability concerns the Council was interested in addressing. The Council discussed the difficulty in getting Ramsey County to reconstruct the road before turning it back and the expense to take back the road in a time of declining revenue. The Council spent time discussing Eustis Street parking, especially the narrowing of parking lanes during the winter. Consideration was given to selecting a side to park on and when parking restrictions should be in effect. Staff will send a letter to Eustis Street residents in the upcoming weeks for feedback. The Ramsey County Board of Commissioners asked the Council to support the county -wide sales tax to construct a new stadium for the Minnesota Vikings. They were also asked to oppose the sales tax by St. Paul Mayor Chris Coleman. The council members are generally opposed to the concept of public funding for stadiums but opted not to support either request at this time. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 9:18 p.m. Respectfully submitted, Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL July 26, 2011 City Council Meeting Payroll 7/22/11 Payroll: Direct Deposit # 501199-501208 $7,754.56 7/22/11 Payroll: Payroll Liabilities, e -payments 567E -570E $6,321.56 Vendor Claims 07/26/11 Claims: Check #'s 20819-20833 $7,218.76 SUBTOTAL $21,294.88' Total Claims for Approval $21,294.88 CITY OF LAUDERDALE 07/22/11 11:13 AM Page 1 Payments Current Period: JULY 2011 Batch Name 072211pyroll Payment Computer Dollar Amt $6,321.56 Posted Refer 2180 NORTH STAR BANK, CHECKING S Ck# 000567E 7/22/2011 Cash Payment G 101-21703 FICA WITHHOLDING. 7/22/11 payroll $1,604.69 Invoice Cash Payment G 101-21701 FEDERAL TAXES 7/22/11 payroll $1,034.72 Invoice Transaction Date 7/22/2011 Due 0 NORTH STAR CHEC 10100 Total $2,639.41 Refer 2181 ICMA RETIREMENT TRUST- 457 Ck# 000568E 7/22/2011 Cash Payment G 101-21705 ICMA RETIREMENT 7/22/11 payroll $1,396.30 Invoice Transaction Date 7/22/2011 Due 0 NORTH STAR CHEC 10100 Total $1,396.30 Refer 2182 PERA Ck# 000569E 7/22/2011 Cash Payment G 101-21704 PERA 7/22/11 payroll $1,352.05 Invoice Transaction Date 7/22/2011 Due 0 NORTH STAR CHEC 10100 Total $1,352.05 Refer 2183 MN DEPARTMENT OF REVENUE Ck# 000570E 7/22/2011 Cash Payment G 101-21702 STATE WITHHOLDING 7/11 state withholding $933.80 Invoice Transaction Date 7/22/2011 Due 0 NORTH STAR CHEC 10100 Total $933.80 Fund Summary BATCH Total $6,321.56 10100 NORTH STAR CHECKING 101 $6,321.56 $6,321.56 Pre -Written Checks $6,321.56 Checks to be Generated by the Compute $0.00 Total $6,321.56 CITY OF LAUDERDALE *Check Detail Register© JULY 2011 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 020819 7/26/2011 AFSCME G 101-21709 UNION DUES $79.40 7/11 union dues Total AFSCME $79.40 Paid Chk# 020820 7/26/2011 AHDN ATTORNEYS E 101-41500-300 LEGAL FEES - PROSECUTING $850.00 7263 7/11 legal fees E 101-41500-355 MISC PRINTING/PROCESS SER $39.52 7263 7/11 legal processing Total AHDN ATTORNEYS $889.52 Paid Chk# 7/26/2011 BONESTROO E 602-49100-304 ENGINEERING $78.00 189886 '10 MS4 Annual Report E 101-43400-306 CONSULTING FEES $144.00 189887 Zoning Code Update Total BONESTROO $222.00 Paid Chk# 020822 7/26/2011 CINTAS E 601-49000-425 CLOTHING $43.60 470672634 PW Clothing E 602-49100-425 CLOTHING $43.61 470675952 PW Clothing Total CINTAS $87.21 Paid Chk# 020823 7/26/2011 EHLERS & ASSOCIATES E 405-48500-327 OTHER SERV- SEWER/NPDES 1 $237.50 343068 TIF Services Total EHLERS & ASSOCIATES $237.50. Paid Chk# 020824 7/26/2011 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,470.1018507 6/11 recycling contract Total EUREKA RECYCLING $1,470.01 Paid Chk# 020825 ry 7/26/2011 -_ INTEGRA E 101-41200-391 TELEPHONE/PAGERS $44.52 8534039 6/11 fax line Total INTEGRA $44.52 Paid Chk# 020826 7/26/2011 LMC E 101-41200-308 TRAINING\CONFERENCES $80.00 HB Legislative Conference E 101-41100-308 TRAINING\CONFERENCES $160.00 JD/MG Legislative Conference E 101-41100-308 TRAINING\CONFERENCES $220.00 MG Leadership Conference Total LMC $460.00 Paid Chk# 020827 7/26/2011 PARK SERVICE E 101-43000-402 CITY TRUCK REPAIR/MAINTEN $488.65 68644 truck repairs Total PARK SERVICE $488.65 Paid Chk# 020828 EMPLLOYEOYE_..� _„- _ES .lINS_-�, PROG'O—G—RA-.,. 7/26/2011 PUBLIC M G 101-21706 HEALTH INSURANCE $1,499.10 8/11 health benefits Total PUBLIC EMPLOYEES INS PROGRAM $1,499.10 Paid Chk# 020829 7/26/2011 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISC $8.96 EMCOM-00130 6/11 800 MHz radio licenses E 101-41500-327 OTHER SERV- SEWER/NPDES 1 $426.14 PRREL-00038 '11 county voting system CITY OF LAUDERDALE *Check Detail Register© JULY 2011 Check Amt Invoice Comment Total RAMSEY COUNTY, PROP REC & REV $435.10 Paid Chk# 020830 7/26/22011�RAPIT PRINTING E 101-41200-353 NEWSLETTER PRINTING $628.00 102379 3g11 newsletter printing Total RAPIT PRINTING $628.00 _. — -.. .- Paid Chk# 020831 7/26/22� �. S011 SPRINT PCS E 602-49100-391 TELEPHONE/PAGERS E 601-49000-391 TELEPHONE/PAGERS E 101-43000-391 TELEPHONE/PAGERS Total SPRINT PCS $17.83 6/11 pw cell phones $17.83 6/11 pw cell phones $35.65 6/11 pw cell phones $71.31 Paid Chk#020832 7/26/2011 XCEL ENERGY, PARK & GARAGE E 101-43000-381 ELECTRIC $16.46 6/11 pw & warming house utils E 101-45200-381 ELECTRIC $16.46 6/11 pw & warming house utils E 101-43000-383 GAS UTILITIES $28.71 6/11 pw & warming house utils E 101-45200-383 GAS UTILITIES $28.71 6/11 pw & warming house utils Total XCEL ENERGY, PARK & GARAGE $90.34 - X� _� —ENERGY, _.. _ —LIGHTING'- _ _ , . Paid Chk# 020833 7/26/2011 XCEL ENERGYGY,, STREEE T LIGHTING E 101-43000-380 STREET LIGHT UTILITY $516.10 6/11 street lights Total XCEL ENERGY, STREET LIGHTING $516.10 10100 NORTH STAR CHECKING $7,218.76 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $5,310.38 203 RECYCLING $1,470.01 405 TIF -PROJECTS $237.50 601 SEWER UTILITIES $61.43 602 STORM SEWER ENTERPRISE FUND $139.44 $7,218.76 CITY OF LAUDERDALE 07/25/11 11:50 AM Page 1 Payments Current Period: JULY 2011 Batch Name 03bondint Payment Computer Dollar Amt $6,952.50 Posted Refer 2185 US BANK, DEBT SERVICES Ck# 000571E 7/25/2011 Cash Payment E 304-47400-611 BOND INTEREST 2003A bond interest $6,952.50 Invoice Transaction Date 7/25/2011 Due 0 NORTH STAR CHEC 10100 Total $6,952.50 Fund Summary BATCH Total 10100 NORTH STAR CHECKING 304 $6,952.50 $6,952.50 Pre -Written Checks $6,952.50 Checks to be Generated by the Compute $0.00 Total $6,952.50 $6,952.50 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date July 26, 2011 ITEM NUMBER June Finances STAFF INITIAL b APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Every month I provide the Council with an updated copy of the city's finances. Following are the number fiom June. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the city's finances for June 2011. COUNCIL ACTION: GENERAL FUND REVENUE 2009 2010 2011 2011 2012 Actual Actual Adopted As of June 30 Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 425,397 411,088 470,047 55,994 475,854 31020 Delinquent Ad Valorem 3,534 1,841 - 10,533 - 31040 Fiscal Disparities 101,843 109,600 . 110,683 58,012 110,683 SUB TOTAL PROPERTY TAXES 530,775 522,528 580,730 124,539 586,537 STATE AIDE 33401 Local Government Aide 557,218 516,153 519,747 - 387,115 33405 PERA Rate Increase Aide 1,198 1,198 1,198 1,198 33406 Market Value Home Credit 28,839 101 (31,811) - (31,811) TOTAL STATE AIDE 587,255 517,452 489,134 - 356,502 LICENSES AND FEES 32110. 3.2 Alcohol License 150 150 150 - 150 32120 Cigarette License 200 600 400 - 400 32130 Garbage Hauler Licenses 1,170 1,275 750 1,125 750 32140 HVAC Licenses 890 1,453 600 650 600 32150 Tree Company License 140 700 300 150 300 32180 Rental License Fee 3,366 4,091 3,000 434 3,000 32240 Animal Licenses 290 390 250 150 250 34101 City Hall/Park Rental 3,945 4,955 2,500 3,680 4,000 43103 Administrative Fee 83 - 200 - 200 34105 Sale of Publications - - - - - 34109 Copies 61 51 50 - 50 34114 Advertising sales - 50 - 75 - 34115 Miscellaneous Revenue - - - - - TOTAL LICENSES AND FEES_ 10,295 13,715 8,200 6,264 9,700 REVENUE OTHER 36100 Special Assessments 9,677 20,918 - 23,315 - 36101 Principal - - - - - 36102 Penalties and Interest 2,182 1,485 - 2,519 - 36103 Tree Removal - - - - 36200 Miscellaneous Revenue - - - - - 36211 Investment Interest 11,018 6,492 7,000 5,127 6,500 36230 Donations 3,000 - - - 36231 Dog Park Donations 50 10 - 25 - 36240 State Surcharge - Construction Permits . 539 336 250 204 250 36250 Refunds and Reimbursements 3,511 1,140 - - - 36252 LMCIT Insurance Dividend 2,905 3,015 - - - 36255 Miscellaneous - - - - - 39101 Sales Fixed Assets I - - - - TOTAL OTHER REVENUE 29,882 36,396 7,250 31,191 6,750 PUBLIC SAFETY 40,547 41,330 34,500 21,399 37,500 PLANNING & INSPECTIONS 20,487 13,674 10,600 5,080 11,900 GENERAL FUND REVENUE 2009 2010 2011 2011 2012 Actual Actual Adopted As of June 30 Proposed TRANSFERS FROM OTHER FUNDS - - - - - TOTAL GENERAL FUND REVENUE 1,219,241 1,145,095 1,130,414 188,473 1,008,889 GENERAL FUND EXPENDITURES Legislative 22,634 24,481 26,193 8,508 25,713 Administrative 168,728 144,697 157,366 62,910 123,850 Audit, Elections, and Legal Services 6,234 46,958 48,857 24,125 42,593 Public Safety Police 582,567 585,398 605,287 299,208 606,569 Fire 35,529 29,232 32,500 24,809 32,500 Prosecution 11,545 - - - - Public Works 92,877 86,632 105,044 45,217 91,029 Planning & Inspections 22,568 46,241 56,322 14,850 48,559 Parks and Recreation 71,716 63,978 64,845 30,808 51,276 Development 1,235 1,648 14,000 4,910 10,000 EXPENDITURES BEFORE TRANSFERS 1,015,633 1,029,264 1,110,414 515,346 1,032,089 Contingency - - 20,000 - 10,000 Transfers Out 31,000 112,594 - - - TOTAL GENERAL FUND EXPENDITURES 1,046,633 1,141,858 1,130,414 515,346 1,042,089 2010 2011 2011 2012 Actual Adopted As of June 30 Proposed 13,200 13,200 2009 13,200 LEGISLATIVE (41100) Actual EXPENDITURES 1,010 Personnel 103 - 103 Part-time employees 13,200 122 FICA 1,01C 151 Workers Comp 59 500 Subtotal Personnel 14,269 General Operations 930 2,000 201 General Supplies - 202 Permanent Supplies - 203 Postage 84 305 Legal Fees - 308 Training and Conferences - 331 Travel 24 352 Public Notices 292 361 General Liability 5,228 438 Dues and Subscriptions 2,671 439 Special Events - 440 Meeting Expenses 66 442 Miscellaneous Expenses - Subtotal General Operations 8,365 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE! 22,634 2010 2011 2011 2012 Actual Adopted As of June 30 Proposed 13,200 13,200 6,600 13,200 1,010 1,010 505 1,010 118 103 - 103 14,328 14,313 7,105 14,313 39 - - - 500 - - - 930 2,000 309 1,500 72 130 - 150 39.1 700 564 700 5,331 6,000 - 6,000 2,695 2,800 525 2,800 196 250 5 250 10,153 11,880 1,403 11,400 24,481 26,193 8,508 25,713 ADMINISTRATION 2009 2010 2011 2011 2012 & FINANCE (41200) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 101 Full-time employees 102,536 90,954 93,081 39,419 73,991 104 Temp. employees - - - - - 121 PERA 6,836 6,470 6,748 2,858 5,549 122 FICA 8,004 7,297 7,121 3,117 5,660 131 Benefits (health, dental, etc) 9,272 10,116 11,340 4,650 8,550 142 Unemployment Benefits - 55 - 110 - 151 Workers Compensation 559 965 726 - 1,000 Subtotal Personnel 127,206 115,857 119,016 50,153 94,750 General Operations 201 General Supplies 1,731 1,899 2,200 174 2,000 203 Postage 1,817 2,626 4,000 1,538 2,000 208 Water cooler water 303 277 450 155 400 301 Auditing 12,904 - - - - 305 Legal contract - Civil 3,567 - - - - 306 Consulting fees (IT Support) 5,440 5,440 5,500 2,720 5,500 307 Computer Services (Banyon) 1,560 1,561 1,600 1,561 1,600 308 Training and conferences 1,004 772 2,000. 545 1,200 309 Newspaper - Roseville Review - - - - - 327 Other Services - - - 11 - 331 Travel Expenses 929 765 1,200 204 1,000 352 Public information and notices 726 662 1,500 689 - 353 Newletter Printing 2,469 2,438 4,000 1,252 500 354 Phonebook Printing - - - - - 355 Miscellaneous printing & process 285 1,000 .1,200 120 1,200 361 General liability 4,652 4,955 5,300 - 5,300 391 Telephones/Fax (City Hall) 1,769 1,666 2,000 899 2,000 401 Copier 379 1,349 2,800 1,414 2,800 404 Computer Repair/Maintenance - - - - - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 1,474 2,491 3,000 1,476 2,600 440 Meeting Expenses 85 159 100 - 200 442 Miscellaneous expenses 78 779 500 - 800 Subtotal General Operations 41,172 28,840 37,350 12,757 29,100 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology 351 - 1,000 - - Subtotal Capital 351 - 1,000 - - TOTAL EXPENSES 168,728 144,697 157,366 62,910 123,850 AUDITING, ELECTIONS, 2009 2010 2011 2011 2012 AND LEGAL SERVICES (41500) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 101 Full-time employees 3,724 12,440 6,952 3,819 4,264 104 Temp, employees 968 2,242 - - 2,000 121 PERA 239 869 504 277 320 122 FICA 296 974 532 292 326 131 Benefits (health, dental, etc) 198 1,486 840 420 450 151 Workers Compensation 35 105 54 - 33 Subtotal Personnel 5,461 18,116 8,882 4,808 7,393 General Operations 201 General Supplies - 512 - - 300 300 Legal Services - Prosecution - 10,032 12,000 5,100 12,000 301 Auditing - 12,880 14,000 12,624 14,000 306 Legal Services - Civil - 4,581 12,000 1,456 7,000 327 Other Services 586 432 800 - 600 331 Travel Expenses - - 75 - - 352 Public information & Notices 96 - 100 - 500 355 Miscellaneous Fees - 406 1,000 137 700 409 Other equipment and repair - - - - - 440 Meeting expenses 91 - - - 100 442 Miscellaneous expenses - - - - - Subtotal General Operations 774 28,842 39,975 19,317 35,200 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 6,234 46,958 48,857 24,125 42,593 2010 2011 2009 2012 PUBLIC SAFETY (42100) Actual REVENUE Proposed - 34202 False Fire Alarm 424 34203 Fire Inspection Fee - 34205 Fire Call Reimbursement 1,252 35101 Court Fines (including traffic tickets) 38,872 41,330 TOTAL REVENUE 40,547 EXPENDITURES 13,000 7,124 General Operations 219 305 Legal Fees - Prosecution 10,152 355 Miscellaneous fees - Printing 1,392 1,000 Subtotal Prosecution 11,545 318 911 Dispatch - 319 Police Contract 578,250 360 General Liability - 391 Telephone/Pager 442 Miscellaneous Exp. 4,317 Subtotal Police 582,567 320 Fire Contract 18,630 321 Fire Calls 16,475 322 False Fire Alarms 424 .323 Fire Inspections - Subtotal Fire 35,529 TOTAL EXPENSES 629,641 2010 2011 2011 2012 Actual Adopted As of June 30 Proposed - - 500 - 500 - 1,000 - 1,000 41,330 33,000 21,399 36,000 41,330 34,500 21,399 37,500 - 9,620 4,009 10,000 578,595 590,167 295,083 596,069 - 5,000 - - 6,803 500 116 500 585,398 605,287 299,208 606,569 17,826 18,000 17,685 18,000 11,186 13,000 7,124 13,000 219 500 - 500 - 1,000 - 1,000 29,232 32,500 24,809 32,500 614,630 637,787 324,018 639,069 I IP Capital Expenditures 530 Furniture and equipment 538 Land - Subtotal Capital - TOTAL EXPENSES 92,877 86,632 105,044 2010 2011 2011 2012 Actual Adopted As of June 30 Proposed 31,244 27,248 2009 30,793 PUBLIC WORKS (43000) Actual EXPENDITURES, 3,000 Personnel 2,193 1,246 101 Full-time employees 44,294 102 Overtime/On-Call 2,191 121 PERA 3,004 122 FICA 3,516 131 Benefits (health, dental, etc) 4,702 151 Workers Compensation 2,097 - Subtotal Personnel 59,804 General Operations 2,200 202 Permanent Supplies - 212 Motor Fuels 1,587 213 Lubricants and other fluids - 225 Landscaping Materials 15 226 Signs - 227 Tools and Equipment - 228 Miscellaneous Repairs & Supplies 1,008 304 Engineering Contract - 308 Training and conferences 165 313 Snow and Ice Removal Contact 5,207 314 Street Sweeping Contract 5,062 317 Tree Service 3,214 324 Alley Repair - 327 Other Services/ Floor Maintenance 356 328 Street Repair - 380 Electricity - Street Lighting 6,168 381 Electricity 2,457 382 Water 69 383 Gas Utilities 3,075 384 Refuse Disposal 1,189 391 Telephone/Pagers 534 402 Truck repair and Maintenance 2,968 426 Machinery rental - 442 Miscellaneous - - Subtotal General Operations 33,073 Capital Expenditures 530 Furniture and equipment 538 Land - Subtotal Capital - TOTAL EXPENSES 92,877 86,632 105,044 2010 2011 2011 2012 Actual Adopted As of June 30 Proposed 31,244 27,248 15,111 30,793 3,030 3,000 2,142 3,000 2,573 2,193 1,246 2,309 2,920 2,314 1,384 2,356 4,162 4,200 2,333 4,500 3,549 2,526 - 2,571 47,477 41,481 22,217 45,529 305 - 456 - 2,500 2,200 1,227 2,500 - 963 - - 457 1,500 818 1,000 337 3,000 - 1,000 165 400 165 400 11,268 15,000 9,195 12,000 5,026 6,000 2,045 5,100 3,642 10,000 643 4,000 - 1,000 - - 328 3,000 1,364 1,000 - 500 - - 5,896 6,400 2,890 6,400 3,067 3,400 1,326 3,400 63 100 16 100 2,674 4,000 1,708 3,500 1,481 1,600 857 1,600 488 500 145 500 1,363 3,800 147 3,000 96 200 - - 39,154 63,563 23,001 45,500 45,217 91,029 2009 2010 2011 2011 2012 PLANNING & INSPECTIONS (43400) Actual Actual Adopted As of June 30 Proposed REVENUE Other 32210 Building Permits 32211 Zoning Permit Applications 32225 Plan Review 32230 Plumbing Permits 32270 HVAC Permits 32280 Street Excavation 34110 Variance Fee 34112 Conditional Use Permit 34113 Zoning Amendment .TOTAL REVENUE EXPENDITURES Personnel 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation Subtotal Personnel General Operations 201 General Supplies 202 Permanent Supplies 203 Postage 306 Consulting Fees 308 Training and conferences 312 Building Inspector 327 Other Services 331 Travel Expenses 355 Miscellaneous Printing 386 Gopher State One Call 442 Miscellaneous expenses 443 Surcharge Report Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology Subtotal Capital TOTAL EXPENSES 11,688 9,163 7,000 2,476 8,000 1,210 700 200 450 200 4,692 1,488 2,000 597 2,000 1,236 1,248 600 704 800 1,410 975 800 853 900 100 100 - - - 150 - - - - 20,487 13,674 10,600 5,080 11,900 14,686 27,923 31,308 10,997 27,596 963 1,966 2,270 797 2,070 1,169 2,330 2,395 936 2,111 1,110 3,409 4,410 1,517 4,050 207 1,224 1,339 - 1,332 18,136 36,852 41,722 14,248 37,159 173 219 500 128 400 452 8,015 10,000 - 8,000 450 450 500 - 500 2,408 35 2,500 - 1,500 531 422 600 237 600 - 10 - 175 - 419 239 500 63 400 4,432 9,389 14,600 602 11,400 22,568 46,241 56,322 14,850 48,559 2009 2010 2011 2011 2012 PARKS AND RECREATION (45200) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 37,855 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 4,322 Subtotal Personnel General Operations 1,876 201 General Supplies 202 Permanent Supplies 225 Landscaping Materials 228 Miscellaneous Repairs & Maintenance. 317 Tree Service 370 Park and Rec Expenses 371 Non -Resident Reimbursment 381 Electric 382 Water 383 Gas Utility 384 Refuse 391 Telephones and Pagers 403 Mower repair 412 Warming House Repair 427 Porta Potty Rental 442 Miscellaneous 144 Subtotal General Operations Capital Expenditures 250 550 Other Improvements 700 Subtotal Capital - TOTAL EXPENSES 51,253 41,317 37,855 19,351 35,590 3,555 4,403 6,000 4,043 - 3,431 2,960 2,744 1,403 2,669 4,322 3,747 3,355 1,876 2,723 5,102 4,946 5,880 2,660 5,850 260 1,309 1,161 - 944 67,923 58,682 56,995 29,333 47,776 127 45 200 23 100 89 32 200 107 100 - - 500 - 100 191 144 250 - 250 700 700 700 - - 429 1,137 1,000 528 - 439 477 700 285 500 172 173 300 29 200 801 617 1,200 425 1,000 - 20 100 21 50 - 1,275 1,500 - 1,000 - 33 100 - 100 767 630 800 58 - 78 13 300 - 100 3,793 5,296 7,850 1,475 3,500 71,716 63,978 64,845 30,808 51,276 2009 2010 2011 2011 2012 DEVELOPMENT (48100) Actual Actual Adopted As of June 30 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 1,235 1,648 14,000 1,235 1,648 14,000 1,235 1,648 14,000 4,910 10,000 4,910 10,000 4,910 10,000 2009 2010 2011 2011 2012 CONTINGENCY (45300) Actual Actual Adopted As of June 30 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - - 20,000 - 10,000 - - 20,000 - 10,000 - - 20,000 - 10,000 2009 2010 2011 2011 2012 TRANSFERS OUT (45400) Actual Actual Adopted As of June 30 Proposed REVENUE Other - - - - - TOTAL REVENUE - - - - - EXPENDITURES 732 Transfers to 302 31,000 - - - - 733 Transfers to 303 - - - - - 734 Transfers to 304 - - - - - 741 Transfers to 401 - 56,297 - - - 742 Transfers to 402 - - - - - 743 Transfers to 403 - - - - - 744 Transfers to 404 - 56,297 - - - 745 Transfers to 405 - - - - - Total Transfers 31,000 112,594 - - - 2011 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 Swplus/(defrcit) (129,025) (306,860) (202,220) (531,528) (487,839) (35,506) 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed Total Revenues 201 Community Events Fund 3,642 4,874 4,830 3,050 981 - 202 Communications Fund 22,431 22,837 20,942 20,500 5,250 - 203 Recycling Fund 41,362 41,967 41,061 41,000 23,813 - 302 2000 Imp Debt Fund 48,013 20,524 - - - - 303 2002 Imp Debt Fund 41,424 35,459 31,652 - - - 304 2003 Imp Debt Fund 64,834 59,143 50,924 47,500 22,373 - 401 Street Improvement Fund 14,760 10,331 5,421 6,000 3,494 - 402 General Capital Impr. Fund 4,320 2,184 1,143 1,500 608 - 403 Storm Water Impr. Fund 6,048 4,473 2,346 3,000 1,300 - 404 Park Improvement Fund 108,725 3,946 118,570 2,000 871 - 405 TIF Project Fund 162,370 165,052 180,089 139,000 87,455 - 407 Sewer Improvement Fund 11,277 81,628 5,660 5,500 3,137 - 601 Sewer Utility Fund 229,104 234,715 242,590 245,000 136,440 - 602 Storm Water Utility Fund 69,192 49,142 54,092 50,700 29,756 - Revenue. Before Transfers 827,502 736,274 759,320 564,750 315,478 - Transfers 291,329 612,594 - 68,381 Total Revenues 827,502 1,027,604 1,371,914 564,750 383,859 - Total Expenditures 201 Community Events Fund 4,329 3,616 3,616 3,550 651 - 202 Communications Fund 15,374 29,277 29,277 29,669 11,998 20,449 203 Recycling Fund 23,391 32,079 32,079 34,275 10,728 15,057 302 2000 Impr. Debt Fund 122,080 455,481 455,481 - - - 303 2002 Impr. Debt Fund 150,256 145,798 145,798 526,950 526,936 - 304 2003 Impr. Debt Fund 118,608 116,350 116,350 116,205 108,884 401 Street Improvement Fund 69,213 12,189 12,189 - - - 402 General Capital Impr. Fund 90,000 - - 31,000 29,714 403 Storm Water Impr. Fund 32,316 - - - - - 404 Park Improvement Fund 81,110 6,735 6,735 44,000 (1,500) - 405 TIF Project Fund 738 747 747 1,000 - - 407 Sewer Improvement Fund - - - - - - 601 Sewer Utility Fund 212,687 228,570 228,570 243,629 100,517 - 602 Storm Water Utility Fund 36,424 43,293 43,293 66,000 15,390 - Expenditures Before Transfers 956,526 1,074,134 1,074,134 1,096,278 803,318 35,506 Tranfers 260,329 500,000 - 68,381 Total Expenditures 956,526 1,334,463 1,574,134 1,096,278 871,699 35,506 Swplus/(defrcit) (129,025) (306,860) (202,220) (531,528) (487,839) (35,506) Community Events Fund 201 5 - - 100 - 100 40 - 100 100 - 200 600 400 400 192 250 250 1,800 DEPT. 45600 2008 2009 2010 2011 2011 2012 Permanent Supplies 43 Actual Actual Actual Adopted As of June 30 Proposed 535 BEGINNING BALANCE 3,486 2,800 4,058 5,638 5,638 5,138 375 REVENUES: 1,011 376 Garage Sale 34 377 34785 Fun Run / Walk - - - 100 - - 34786 Winter Event 609 396 33 - 31 - 34787 Garage Sale - 50 - 50 - - 34788 Day in the Park 1,683 1,904 3,219 1,500 400 - 34789 Music under the trees - 448 434 400 412 - 34790 Other Events - March Dance - - - - - 34791 Pop Sales - - - - - 34792 T -Shirt Sales 150 330 97 100 27 - 34795 Halloween Donations 779 825 854 700 - - 36211 Investment Interest 129 121 69 100 41 - 36230 Donations 30 - - - 36255 Misc. 293 769 124 100 70 - Total Revenues 3,642 4,874 4,830 3,050 981 - 5 - - 100 - 100 40 - 100 100 - 200 600 400 400 192 250 250 1,800 EXPENDITURES: 1,800 201 General Supplies - 202 Permanent Supplies 43 368 Fun Run / Walk - 369 Music Under the Trees 535 370 Other Events - March Dance - 373 T -Shirts 353 375 Winter Event 1,011 376 Garage Sale 34 377 Day in the Park 1,500 378 Night Out 103 379 Halloween Event 496 437 Sales Tax - 430 Misc. - 440 Meeting Expenses 254 5 - - 100 - 100 40 - 100 100 - 200 600 400 400 192 250 250 1,800 1,400 1,800 119 150 150 518 450 500 491 - - 191 300 250 150 61 4,329 3,616 3,250 3,550 651 - Fund Balance Gain/Loss (686) 1,258 1,580 (500) 330 - 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 2,800 4,058 5,638 5,138 5,967 5,138 Communications Fund 202 201 DEPT. 49500 2008 2009 2010 2011 2011 2012 FICA Contributions 131 Actual Actual Actual Adopted As of June 30 Proposed 869 BEGINNING BALANCE 36,667 43,724 37,284 33,.712 33,712 24,543 2,100 REVENUES: 2,250 - 27 86 120 36253 Franchise Fees 21,278 21,632 20,576 20,000 5,050 - 36250 Refunds & Reimbursements 5 262 - - - - 36211 Investment Interest 1,153 942 366 500 200 - 33600 Grants 2,800 - - - - - 5,214 Total Revenues 22,431 22,837 20,942 20,500 5,250 - 201 EXPENDITURES: 101 Reg. Full Time Employees 121 PERA Contributions 122 FICA Contributions 131 Group Insurance 151 Workers Comp 593 Personnel costs 201 General Supplies 202 Permanent Supplies 307 Web Hosting 327 Other Service 329 Cable Franchise Fee 530 Furniture and Equipment 593 Operating Costs 6,230 6,307 10,678 15,360 4,604 15,699 473 426 752 1,114 334 1,177 593 510 869 1,175 378 1,201 618 576 1,191 2,100 585 2,250 - 27 86 120 - 122 7,913 7,846 13,576 19,869 5,900 20,449 - 5 85 100 - - 444 444 444 600 500 - 1,993 3,501 2,837 2,800 .709 - 5,023 5,069 5,214 5,300 4,888 - - 12,411 2,358 1,000 - - 7,460 21,430 10,938 9,800 6,097 - Total Expenditures 15,374 29,277 24,514 29,669 11,998 20,449 Fund Balance Gain/Loss 7,057 (6,440) (3,572) (9,169) (6,748) (20,449) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 43,724 37,284 33,712 24,543 26,964 4,094 Recycling Fund 203 Fund Balance Gain/Loss 17,971 9,889 10,218 6,725 13,085 (15,057) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 104,831 100,973 89,774 DEPT. 50000 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 60,029 78,000 87,889 98,106 87,889 104,831 REVENUES: 36100 Recycling Fee 34,698 35,215 35,113 35,000 18,365 - 36102 Penalties & Interest 71 62 35 - 33 - 33622 SCORE Grant 4,758 4,866 4,926 5,000 4,750 - 36211 Investment Interest 1,811 1,824 987 1,000 652 - 36255 Other 24 - - - 12 - Total Revenues 41,362 41,967 41,061 41,000 23,813 - EXPENDITURES: 101 Reg. FT Employees 3,545 2,949 5,687 5,606 2,695 11,435 121 PERA Contributions 283 201 400 406 195 858 122 FICA Contributions 356 244 478 429 231 875 131 Group Insurance 362 256 625 840 375 1,800 151 Workers Comp - 8 42 44 - 89 Personnel costs 4,546 3,658 7,232 7,325 3,496 15,057 202 Permanent Supplies - - 95 100 - - 327 Other Service 339 339 332 350 - - 389 Recycling Contract 18,506 28,082 23,185 26,500 7,231 - Operating Costs 18,845 28,421 23,611 26,950 7,231 - Total Expenditures 23,391 32,079 30,843 34,275 10,728 15,057 Fund Balance Gain/Loss 17,971 9,889 10,218 6,725 13,085 (15,057) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 78,000 87,889 98,106 104,831 100,973 89,774 Total Expenditures 150,256 145,798 146,095 526,950 526,936 - Fund Balance Gain/Loss (108,831) (110,339) (114,443) (526,950) (526,936) - 39200 Transfers In - - 400,000 - 68,381 - 710 Transfers Out - - - - - - Ending Fund Balance 283,338 172,999 458,555 (68,395) (0) (0) 2002 Improvements Debt Service Fund 303 DEPT. 47300 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 392,169 283,338 172,999 458,555 458,555 (0) REVENUES: 36102 Penalties & interest 7,839 6,587 2,759 - - - 36211 Investment Interest 8,670 4,063 1,730 - - - 36100 Special Assessments 24,916 24,809 27,163 - - - Total Revenue 41,424 35,459 31,652 - - - EXPENDITURES: 601 Bond Principal 115,000 115,000 120,000 515,000 515,000 - 611 Bond Interest 34,609 30,153 25,363 11,500 11,436 - 621 File Maintenance Charges 647 645 733 450 500 - Total Expenditures 150,256 145,798 146,095 526,950 526,936 - Fund Balance Gain/Loss (108,831) (110,339) (114,443) (526,950) (526,936) - 39200 Transfers In - - 400,000 - 68,381 - 710 Transfers Out - - - - - - Ending Fund Balance 283,338 172,999 458,555 (68,395) (0) (0) 2003 Improvements Debt Service Fund 304 Fund Balance Gain/Loss (53,775) (57,207) (63,019) (68,705) (86,510) - 39200 Transfers In - - 100,000 - - - 710 Transfers Out - - - - - - Ending Fund Balance 424,444 367,236 404,217 335,512 317,707 335,512 DEPT. 47400 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 478,218 424,444 367,236 404,217 404,217 335,512 REVENUES: 36102 Penalties & interest 12,852 10,458 4,535 9,000 3,528 - 36211 Investment Interest 12,784 8,690 4,484 4,000 2,179 - 36100 Special Assessments 39,197 39,995 41,906 34,500 16,667 - Total Revenues 64,834 59,143 50,924 47,500 22,373 - EXPENDITURES: 601 Bond Principal 95,000 95,000 95,000 100,000 100,000 - 611 Bond Interest 22,961 20,705 18,211 15,405 8,453 - 621 File Maintenance Charges 647 645 733 800 431 - Total Expenditures 118,608 116,350 113,944 116,205 108,884 - Fund Balance Gain/Loss (53,775) (57,207) (63,019) (68,705) (86,510) - 39200 Transfers In - - 100,000 - - - 710 Transfers Out - - - - - - Ending Fund Balance 424,444 367,236 404,217 335,512 317,707 335,512 Street Improvement Fund 401 EXPENDITURES: 328 Street Repair 49,712 4,320 - - - - Street Reconstruction - - - - - - Streetscaping - - - - - 304 Engineering 19,502 7,869 - - - - Trees - - - - - - Total Expenditures 69,213 12,189 - - - - Fund Balance Gain/Loss (54,454) (1,858) 5,421 6,000 3,494 - 39200 Transfers In - - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 400,208 398,350 460,068 466,068 463,562 466,068 DEPT. 48401 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 454,662 400,208 398,350 460,068 460,068 466,068 REVENUES: 36211 Investment Interest 14,243 10,232 5,326 6,000 3,117 - 36200 Miscellaneous Revenue 517 99 95 - - - 36102 Penalties & Interest - - - - - - 36100 Special Assessments - - - - 377 - Total Revenue 14,760 10,331 5,421 6,000 3,494 - EXPENDITURES: 328 Street Repair 49,712 4,320 - - - - Street Reconstruction - - - - - - Streetscaping - - - - - 304 Engineering 19,502 7,869 - - - - Trees - - - - - - Total Expenditures 69,213 12,189 - - - - Fund Balance Gain/Loss (54,454) (1,858) 5,421 6,000 3,494 - 39200 Transfers In - - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 400,208 398,350 460,068 466,068 463,562 466,068 General Capital Improvement Fund 402 DEPT. 48000 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 168,981 83,301 85,485 86,628 86,628 57,128 REVENUES: 36211 Investment Interest 4,320 2,184 1,143 1,500 608 - Depreciation - - - - - - 39999 Other - - - - - - Total Revenue 4,320 2,184 1,143 1,500 608 - EXPENDITURES: 510 Land - - - - - - 520 Buildings - - - 1,000 - - 521 City Garage - - - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - - - - - - 531 Office Equipment - - - - - - 532 Copier - - - - - - 535 HVAC - - - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - - - 30,000 29,714 - 550 Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck - - - - - - Total Expenditures - - - 31,000 29,714 - Fund Balance Gain/Loss 4,320 2,184 1,143 (29,500) (29,105) - 39200 Transfers In - - - - - - 710 Transfers Out 90,000 - - - - - Ending Fund Balance 83,301 85,485 86,628 57,128 57,523 57,128 Storm Sewer Improvement Fund 403 DEPT. 48403 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 197,249 170,981 175,454 177,800 177,800 180,800 REVENUES: 37300 Storm Sewer Fee - - - - - - 36211 Investment Interest 6,048 4,473 2,346 3,000 1,300 _ - 39999 Other - - - - Total Revenues 6,048 4,473 2,346 3,000 1,300 - EXPENDITURES: 101 Reg. FT Employees - - - - - - 102 On -Call Pay - - - - - - 121 PERA Contributions - - - - - - 122 FICA Contributions - - - - - - 131 Group Insurance - - - - - - 151 Workers Compensation - - - - - - Personnel Costs - - - - - - 304 Engineering 11,816 - - - - - 327 Other Services - - - - - - 442 Misc 500 - - - - - 444 Contingency Funds - - - - - - 554 Storm System Repairs - - - - - - Operating Costs 12,316 - - - - - Total Expenditures 12,316 - - - - - Fund Balance Gain/Loss (6,268) 4,473 2,346 3,000 1,300 - 39200 Transfers In - - - - - - 710 Transfers Out 20,000 - - - - - Ending Fund Balance 170,981 175,454 177,800 180,800 179,100 180,800 Park Improvement Fund 404 DEPT. 48404 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 123,844 151,458 148,669 187,295 187,295 145,295 REVENUES: 33130 Grants - - 60,000 - - - 36230 Donations - - - - - - 36211 Investment Interest 4,065 3,946 2,273 2,000 871 - Total Revenues 4,065 3,946 62,273 2,000 871 - EXPENDITURES: 304 Engineering 17,718 382 - - - - 510 Land - - - - - - 524 Picnic Shelter - - - - - - 525 Playground - - 79,945 34,000 (1,500) - 526 Park Path - - - - - 527 Gen. Park Improvements 63,392 6,353 - 10,000 - - 528 Court Improvements - - - - - Total Expenditures 81,110 6,735 79,945 44,000 (1,500) - Fund Balance Gain/Loss (77,046) (2,789) (17,672) (42,000) 2,371 - 39200 Transfers In 104,660 - 56,297 - - - 710 Transfers Out - - - - - - Ending Fund Balance 151,458 148,669 187,295 145,295 189,666 145,295 , TIF Project Fund 405 DEPT. 48500 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 468,208 629,840 533,815 211,694 211,694 230,768 REVENUES: 36211 Investment Interest 17,471 15,800 5,074 4,000 1,422 - 31050 Tax increment 137,953 141,815 167,422 135,000 84,219 - 31051 Delinquent Tax increment 1,959 1,879 1,781 - 1,815 - 33406 TIF Mrkt Value Homestead Crdt 4,987 5,558 5,812 - - - Total Revenues 162,370 165,052 180,089 139,000 87,455 - EXPENDITURES: 101 FT Employees - - - - - - 121 PERA Contribution - - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - - Total Personnel Costs - - - - - - 304 Engineering - - 305 Legal Fees - - - - - - 327 Other Services 738 747 2,210 1,000 - - 325 Other Imp. (Laipent6ur) - - - - - - General Operating Costs 738 747 2,210 1,000 - - Total Expenditures 738 747 2,210 1,000 - - Fund Balance Gain/Loss 161,632 164,305 177,878 138,000 87,455 - 39200 Transfers In - - - - - - 710 Transfers Out - 260,329 500,000 - 68,381 - Ending Fund Balance 629,840 533,815 211,694 349,694 230,768 230,768 Sewer Improvement Fund 407 DEPT. 48407 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 330,380 341,657 423,285 428,944 428,944 434,444 REVENUES: 36211 Investment Interest 11,277 9,128 5,660 5,500 3,137 - 36100 Special Assessments - - - - - - 37240 Sewer Connections - 72,500 - - - - Total Revenues 11,277 81,628 5,660 5,500 3,137 - EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - - - Total Expenditures - - - - - - Fund Balance Gain/Loss 11,277 81,628 5,660 5,500 3,137 - 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 341,657 423,285 428,944 434,444 432,081 434,444 Sanitary Sewer Enterprise Fund 601 201 1 General Supplies 212 DEPT. 49000 2008 2009 2010 2011 2011 2012 227 Tools & Equipment Actual Actual Actual Adopted As of June 30 Proposed 228 BEGINNING BALANCE 201,790 218,207 224,352 233,066 233,066 234,437 301 REVENUES: 1,350 1,613 1,610 1,700 1,578 - 37210 Sewer Charges 224,682 226,671 240,056 242,000 134,763 - 36211 Investment Interest 4,422 4,369 2,534 3,000 1,678 - 36250 Refunds/Reimbursements - - - - - - 37230 Penalties - - - - - - 36255 Miscellaneous - - - - - - 37240 Sewer Connections - 3,675 - - - - 39101 Sale of Assets - - - - - - 382 Total Revenues 229,104 234,715 242,590 245,000 136,440 - 387 EXPENDITURES: 115,587 128,590 132,610 138,000 78,523 - 101 Reg. FT Employees 17,451 22,169 22,825 26,676 6,084 - 102 On -Call Pay 11,822 13,193 10,884 12,000 5,085 - 121 PERA Contributions 1,981 2,286 2,409 2,804 1,177 - 122 FICA Contributions 2,469 2,683 2,724 2,959 1,300 - 131 Group Insurance 2,536 3,577 3,946 3,906 2,125 - 151 Worker's Comp. 858 1,932 1,798 934 - - 540 Personnel Costs 37,117 45,840 44,586 49,279 15,770 - 201 1 General Supplies 212 Motor Fuels 394 369 336 500 263 - 227 Tools & Equipment 289 - - 300 285 - 228 Misc. Repairs/Maint/Supply - - 244 400 - - 301 - Auditing 1,350 1,613 1,610 1,700 1,578 - 304 Engineering 2,997 3,211 481 3,000 - - 308 Training/Conferences 560 300 - 600 300 - 315 Sewer Jetting 1,444 - 1,050 1,500 - - 316 Sewer Televising 11,018 - 2,083 1,000 - - 327 Other Services 6,040 11,408 13,312 5,000 3,299 - 331 Travel Expenses - 119 - 200 - - 361 General Liability 1,520 1,539 1,666 1,700 - - 382 Water 66 69 63 100 16 - 387 Met Council Sewer Charges 115,587 128,590 132,610 138,000 78,523 - 391 Telephones/Pagers 228 263 244 250 126 - 402 City Truck Repair/Maint. - 333 160 100 18 - 425 Clothing 786 933 942 1,000 338 - 442 Misc. - 23 - - - - 444 Contingency Funds - - - - - - 501 Depreciation 33,291 33,959 34,291 34,000 - - 540 Machinery & Equipment - - - - - - 554 System Repairs (I/I) - - - 5,000 - - Operating Costs 175,570 182,730 189,290 194,350 84,747 - Total Expenses 212,687 228,570 233,876 243,629 100,517 - Fund Balance Gain/Loss 16,417 6,145 8,714 1,371 35,923 - 39200 Transfers In - - - - 710 Transfers Out - - - - Ending Fund Balance 218,207 224,352 233,066 234,437 268,989 234,437 Storm Sewer Enterprise Fund 602 Fund Balance Gain/Loss 12,768 5,849 5,013 (15,300) 14,366 - 39200 Transfers In 20,000 - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 23,572 29,421 34,434 19,134 48,800 19,134 DEPT. 49100 2008 2009 2010 2011 2011 2012 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE (9,196) 23,572 29,421 34,434 34,434 19,134 REVENUES: 37300 Storm Sewer Fee 48,763 48,351 53,621 50,000 29,453 - 36211 Investment Interest 429 791 471 700 302 - 39999 Other - - - - - - Total Revenues 49,192 49,142 54,092 50,700 29,756 - EXPENDITURES: 101 Reg. FT Employees 16,112 19,898 23,459 30,369 6,084 - 102 On -Call Pay 3,792 2,768 4,186 5,000 1,956 - 121 PERA Contributions 1,318 1,431 1,941 2,564 951 - 122 FICA Contributions 1,644 1,693 2,203 2,706 1,054 - 131 Group Insurance 1,737 2,220 3,203 4,284 1,726 - 151 Workers Compensation 858 1,045. 1,157 777 - - Personnel Costs 25,461 29,054 36,149 45,700 11,770 - 201 General Supplies - - - - - 212 Motor Fuels 394 340 536 500 263 - 227 Tools & Equipment 51 - - 100 50 228 Misc. Repairs/Maint/Supply - 26 - - - 301 Auditing 1,350 1,613 1,610 1,700 1,578 - 304 Engineering - 7,281 - 9,000 124 308 Training/Conferences - - 70 500 - 327 Other Services 5,759 1,454 6,127 3,000 582 352 Public Information Notice 80 84 100 .41 361 General Liability 1,520 1,539 1,666 1,700 - 391 Telephones/Pagers 228 263 244 300 126 402 City Truck Repair/Maint. - 333 160 1,000 18 - 425 Clothing 786 933 942 900 338 - 438 Dues & Subscriptions (Permits) 875 375 875 500 500 - 442 Misc. (Public Education) - - 617 1,000 - - 444 Contingency Funds - - - - - - 501 Depreciation - - - - - - 540 Machinery & Equipment - - - - - - 554 Storm System Repairs - - - - - - Operating Costs 10,963 14,238 12,930 20,300 3,620 - Total Expenditures 36,424 43,293 49,080 66,000 15,390 - Fund Balance Gain/Loss 12,768 5,849 5,013 (15,300) 14,366 - 39200 Transfers In 20,000 - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 23,572 29,421 34,434 19,134 48,800 19,134 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X_ Action Resolution Work Session Meeting Date July 26, 2011 .ITEM NUMBER Legislative Update STAFF INITIAL c APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As you know, the state is back up and running. Attached is a rundown of some of the out- comes that affect cities. For us, it means the July 20 aid payment will be delayed until July 27. It also means we can anticipate the same amount of aid for 2011 and 2012 that we re- ceived in 2010 (but I never take that as a promise). Let me know if you have any questions during the meeting. With this information, I can prepare a draft 2012 budget for the next meeting. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: Heather Butkowski From: O'Rourke, Jennifer [JORourke@lmc.org] Sent: Tuesday, July 19, 2011 4:34 PM To: General legislative Subject: [legislative] Department of Revenue announces delay in LGA payments Department of Revenue announces delay in LGA payments Moments ago, (Tuesday 2:30 pm) the League received word that due to the timing of the special session and the pending passage of a compromise tax bill that includes reductions in LGA, the Department of Revenue will not distribute LGA tomorrow as required by current law and the Ramsey County District Court order in the shutdown proceedings. The tax bill will apparently contain a provision that will apparently require that the distribution not be made until July 27. We have not seen the actual delay language, nor have we seen the details on how the LGA and MVHC reductions will be computed, but according to the Department advisory, the payment date will be changed to July 27, 2011 and cities will receive the payment no sooner than July 27. Here is a link to the notice posted on the Department of Revenue's web site. http://taxes.state.mn.us/Documents/local aid payment advisory 071911.pdf Although we have not yet seen the tax bill, we have been told that the cuts to LGA and MVHC will be identical to the cuts in HF130, the February budget bill that was vetoed by Governor Dayton. A House Research Printout with those cut estimates is available here: http://www.house.leg.state.mn.us/hrd/issinfo/`hOl30cc.pd We will post a more complete summary of the tax bill when the draft is released to the public. Please check back frequently for more information on the contents of the tax bill. Questions? Contact Gary Carlson gcarlson@lmc.org or 651-281-1255. Jennifer O'Rourke Intergovernmental Relations Tel: 651.281.1261 Toll free: 800.925.1122 1 Fax: 651.215.4119 jorourke cDlmc.org www.Imc.org League of Minnesota Cities 145 University Avenue West I Saint Paul, MN 55103 Connecting & Innovating since 1913 You are currently subscribed to legislative as: brian.heck@ci.lauderdale.mn.us To unsubscribe send a blank email to leave-189690- 25967.56640a2494792805eaac82c499e97324@listserv.lmc.o Shutdown Ends with Passage of 12 Budget Bills 1 j EAGU E or MINNESOTA CITIES Shutdown Ends with Passage of 12 Budget Bills Page 1 of 5 The state budget bills passed during the Legislature's 13 -hour special session and signed into law by Gov. Dayton will affect cities in a variety of ways. (Published Jul 20, 2011) The Legislature finished its work on the state budget agreement around 4 a.m. today, and Gov. Dayton and Secretary of State Mark Ritchie signed all the bills into law at 9 a.m. State workers are being called back for work tomorrow and the Minnesota Management and Budget website already has details about the restoration of many state government functions. With the completion of work on the state budget, League intergovernmental relations staff will be updating the LMC 2011 Law Summaries. In the meantime, you can find links to the special session bills, legislative summaries, and spreadsheets on the legislative website. Many of the bills that were approved by the Legislature and governor were not released until late on Tuesday, July 19—some very late in the evening. League staff members are still reviewing the 1,100 pages of new laws, but some highlights of the bills that may be of interest to city officials are summarized below. The list is compiled in the order the bills were passed by the Legislature. Public Safety/Judiciary (Chapter 1) contains appropriations for the Department of Public Safety (DPS) and the criminal justice system. The final agreement included the following provisions that may be of interest to cities: . A $3.7 million shift from the dedicated Fire Safety Account to the state's general fund (the bill that was vetoed by the governor contained an $8.5 million shift). . No shift of dedicated 911 fees used to fund the Allied Radio Matrix for Emergency Response (ARMER) to the state's general fund (the bill that was vetoed during the regular session contained a $5.2 million shift). . A $2.66 million reduction to the Office of Justice Programs' budget, which provides services to crime victims (the bill that was vetoed during the regular session contained a $12 million cut). . A $450,000 reduction in training reimbursement funds administered by the Peace Officer Standards and Training (POST) Board (this reduction is consistent with the bill vetoed during the regular session). Environment and Natural Resources (Chapter 2) contains the budgets for the Minnesota Pollution Control Agency (MPCA), the Department of Natural Resources (DNR), the Board of Water and Soil Resources, among others. The bill spends roughly $20 million more in the next biennium. Significant changes for cities include the MPCA's water program seeing $3.1 million less in cuts than in the vetoed budget from the regular session and the DNR Ecological Services and Waters division seeing their reductions lessened by $5.2 million. In both cases, that replaces roughly half of the cuts those water permitting programs had been facing. Transportation (Chapter 3) contains appropriations for the Department of Transportation (MnDOT), http://www.Imc.org/page/.I/finalbudgetjsp 7/22/2011 Shutdown Ends with Passage of 12 Budget Bills Page 2 of 5 Metropolitan Council transit operations, and some Department of Public Safety functions, such as the State Patrol and Capitol Security. Below are provisions that may be of interest to cities: . A $2.7 million reduction to Greater Minnesota transit (the bill that was vetoed during the regular session contained a $7.6 million cut for the biennium). . A reduction of $51.702 million to Metropolitan Council transit and rail operations (the bill that was vetoed during the regular session contained a $109 million cut for the biennium). . Of the revenue collected by the Counties Transit Improvement Board (CTIB), the Board must allocate to the Metropolitan Council in fiscal years (FY) 2012 and 2013 an amount not less than 75 percent of the net cost of operations for those transit ways that were receiving metropolitan sales tax funds through an operating agreement on June 30, 2011 (previously, CTIB provided 50 percent of . operations cost). . A $127 million allocation in Trunk Highway funds for the biennium for the Better Roads Program, Gov. Dayton's initiative aimed at improving existing highways determined to be in "poor" condition. . Stable funding for state highways, Municipal State Aid (MSA) and County State Aid Highways (CSAH). Road funds are constitutionally dedicated and are projected to increase slightly over the next two bienniums. Economic Development/Housing (Chapter 4) contains the major appropriations for Department of Employment and Economic Development (DEED), Minnesota Housing Finance Agency, and several smaller agencies, commissions, and boards. The final agreement included: . The governor's original budget target of $3 million for the Minnesota Investment Fund, $2 million in general fund resources for the Redevelopment Fund and $6.2 million of Petrofund money for the Contaminated Site Clean-up. . Three competitive grant programs set up at DEED for business development, adult workforce development, and youth workforce development. . The temporary building permit surcharge fee increase to $5 that expired on June 30 is.back in effect and extended to June 30, 2013. The effective date appears to be retroactive to July 1, 2011, but as a practical matter, the League is unsure how this retroactive higher surcharge would be enforced. The League will be discussing this provision with the Department of Labor and Industry to clarify this issue. . Compared with the conference committee report, the budget for the Minnesota Housing Finance Agency) increased by $300,000 for FY 2012-2013, nearly $ 1 million less than the governor originally recommended for the agency. Most of the added revenues were appropriated to the Housing Trust Fund Programs, with the Economic Development and Housing Challenge Program sustaining a decrease of $4.7 million over the next biennium. . Municipalities that administer and enforce the State Building Code may provide installation inspections and plan review services of manufactured homes in non -code areas of the state, effective July 21, 2011. Fees for inspections in areas that have not adopted the State Building Code must be equal to the fees for inspections in code areas of the state. Third -party vendors may charge their usual and normal charge for inspections. Legacy bill (Chapter 6) allocates the funds from the dedicated sales tax revenue passed in 2008 as a constitutional amendment. The bill failed to pass during the regular session due to controversy about the Lessard -Sams Outdoor Heritage Council trying to be exempted from requirements of the Open Meeting http://www.Imc.org/page/l/frnalbudget.jsp 7/22/2011 Shutdown Ends with Passage of 12 Budget Bills Page 3 of 5 Law. That language was removed in the special session legislation. The final agreement included: Funds to the Public Facilities Authority for city infrastructure to deal with impaired waters stayed at the same levels ($16.71 million per year). . Funding for a study to determine appropriate state sulfate standards to protect wild rice received a total of $1.5 million. The Clean Water Council continues to have two city representatives on it and was given direct advisory responsibilities for all funds distributed from the clean water fund, including for groundwater purposes. Omnibus Tax Bill (Chapter 7) contains the usual articles dealing with aids and credits, property taxes, local taxes, and minerals. Additionally, this was the vehicle for the tobacco bonds providing $640 million to the general fund. The final bill included the following: Local government aid (LGA) in 2011 will be cut by roughly $102 million, leaving a total appropriation of $425.3 million for the program. The agreement on LGA is essentially identical to the cuts in HF 130, the early session tax bill that was vetoed by Gov. Dayton on Feb. 10. Under the agreement, each city will receive the lesser of their final 2010 LGA after the cuts imposed by the governor and Legislature or their 2011 certified LGA amount. View estimates of the cuts to each city (pdf) . LGA in 2012 for each city will again receive the lesser of actual 2010 or 2011 original certified amount. In other words, the 2010 cuts will be extended for at least two years. Beyond the 2012 distribution, the LGA appropriation will be set at $426..4 million and the formula will again be used to distribute the appropriated amount. The July 20 first half payment to cities will be delayed to July 27 to allow the Department of Revenue to re -compute the 2011 LGA amounts for each city. The reduced LGA amount re -computed for each city will then be paid in two equal installments on July 27 and Dec. 26. The one-week delay in the July distribution is not a permanent change in the payment dates, but instead is only occurring in 2011 due to the timing of the resolution to the shutdown. . The tax agreement includes an extension of the 2010 market value homestead credit (MVHC) reimbursement reductions to each city for 2011. These reductions total approximately $48 million. . Beginning in 2012, the MVHC program and the associated reimbursement to local units of government for the reduction in homeowner property taxes will be eliminated under the agreement. In place of the MVHC, homeowners will receive an exclusion of a portion of the market value of their house from property taxes. Although the homestead exclusion is computed in a mathematically similar manner to the repealed MVHC, the new system will provide homeowner relief by shifting taxes to all other property rather than covering the property tax credit reduction with a state paid credit reimbursement. . The bill clarifies that sellers of lodging, including online sellers, must collect the sales tax on their total charge to the customer, including any service charges paid by the customer related to the sale of the lodging. An example is the hotel room one purchases from Orbitz, or Travelocity. Local lodging tax should be included in this. The bill prohibits local governments from spending to promote a local sales tax and limits spending to the costs of conducting the required referendum. It requires the referendum be held before coming to the Legislature for the necessary authorization. http://www.Imc.org/page/1 /finalbudget.jsp 7/22/2011 Shutdown Ends with Passage of 12 Budget Bilis Page 4 of 5 . The bill authorizes new local sales taxes, or makes changes to existing ones for: Clearwater, Cloquet, Fergus Falls, Hermantown, Hutchinson, Lanesboro, Marshall, Medford, and Rochester. . The bill provides a 10 percent reduction for cities; and counties' library maintenance -of -effort requirement. . The bill increases from eight to nine years the maximum allowable holding period for property that is held by a city for later resale for economic development purposes to be exempt from property taxation, when the property is located in the metropolitan area, or in a city of 5,000 or more outside the metro area. (For all other cities, the maximum allowable period is 15 years). . Levy limits were not included in the final tax bill, and neither were the local government cooperative grants, or the reduction in the state property tax levy. Pensions Bill (Chapter 8) enacts the recommendations of the bipartisan Legislative Commission on Pensions and Retirement (LCPR). The House passed it 115-12; the Senate 61-3. The bill would revise the salary scale and payroll growth rate actuarial assumptions used by the state's major retirement plans. It would also authorize—but not require—the consolidation of the Minneapolis Firefighters Relief Association and the Minneapolis Police Relief Association with a statewide plan. The chapter contains about one dozen stand-alone bills, many of which impact individual plan members or small plans. A full summary of the bill's provisions is available on the LCPR website. State Government (Chapter 10) contains, among the various provisions affecting state government agencies, language that allows those bars and restaurants with buyers' cards that expired between June 15 and July 25 to continue to use their expired card to purchase liquor, beer and wine from the wholesaler. This authority is good through the end of July. Additionally, the bill: . Authorizes state agencies to waive late fees in connection with the issuance or renewal of a license, permit, or registration if the lateness was due to the state government shutdown. . Limits certain actions against the state and provides that no appropriation may be used to pay or settle claims for damages by contractors or other third parties related to the state government shutdown. . Allows the City of Rochester to use a private CPA firm to conduct the city's annual audit. As a new first class city, the city would have been otherwise required to use the state auditor. . Includes a controversial tax compliance initiative that is expected to result in $82 million in new state tax compliance revenues for the 2012-2013 biennium. . Did not include a requirement included in the original vetoed state government finance bill that would have reduced state employee positions by 15 percent by 2015. . Did not include a freeze on state employee compensation discussed in earlier legislation. . Appropriated $322,000 to reimburse counties for the costs to conduct the recount of the 2010 state gubernatorial election. . Appropriated $130,000 for Office of Administrative Hearings to cover costs to consider complaints of violations of the Fair Campaign Practices Act (Minnesota Statutes, section 211B.32). Bonding Bill (Chapter 12) contains the following provisions: . Flood hazard mitigation grants—$50 million. . Wastewater Infrastructure Fund grants—$20 million. . Greater Minnesota Business Development Public Infrastructure grants—$4 million. http://www.Imc.org/page/l/finalbudgetjsp 7/22/2011 Shutdown Ends with Passage of 12 Budget Bills Page 5 of 5 . Innovative Business Development Public Infrastructure grants—$5 million. . Local Bridge Program—$33 million. . Local Road Improvement Program—$10 million. . Railroad warning device replacement to replace active highway railroad grade crossing warning safety devices—$3 million. . Greater Minnesota Transit for transit capital facilities—$2.5 million. . Port development assistance—$3 million. . Airport infrastructure to rehabilitate and modernize deteriorated runway pavement at publicly owned airports—$3.7 million. . Transit Capital Improvement Program (Met Council)—$20 million. . Forest roads and bridges (DNR)—$4.8 million. The League will present a live webinar on Friday, July 22 at 1 p.m. to provide an overview of the legislative outcomes from the 2011 Special Session and what they mean for cities. There will also be time for League IGR staff to answer questions from participants. More details and registration for the webinar will be available soon. Read the current issue of the Cities Bulletin Your LMC Resource Contact Gary Carlson IGR Director (651) 281-1255 or (800) 925-1122 gcarlson@lmc.org Copyright CCG2011 League of Minnesota Cities, 145 University Ave. W, Saint Paul, MN 55103-2044 ( Phone: (651) 281-1200 1 Toll -Free: (800) 925-1122 http://www.Ime.org/page/l/finalbudgetjsp 7/22/2011