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HomeMy WebLinkAbout06/28/2011LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 June 28, 2011 Mayor Dains called the City Council's annual goal setting session to order at 6:25 p.m. Councilors present: Roxanne Grove, Mary Gaasch, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Councilors absent: none. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and David Hinrichs, Public Works Coordinator. The Council discussed the list of services the City provides. The Council and staff discussed how services ranging from CTV programming to summer recreation were managed and whether there were opportunities for change or improvement. The Council also reviewed the capital improvement projects proposed for 2012. Many of them are items deferred from previous years. The Council discussed deferring the replacement of microphones and chairs in the council chambers as well as improvements around Walsh Lake. The Council also directed staff to budget for a fence, BBQ grill, and garbage can for Skyview Park. Finally, the Council identified items for priority discussions in the upcoming year including plans for Eustis Street, a municipal liquor store, city revenue and aid cuts, organized collection, and community events. Mayor Dains called the regularly scheduled City Council meeting to order at 7:43 p.m. Mayor Dains asked for changes to the meeting agenda. There being none, Councilor Hawkinson moved to approve the agenda. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Gaasch moved to approve the June 14, 2011, City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Mac Lean moved approval of the claims totaling $48,666.61. Councilor Hawkinson seconded the motion and it passed unanimously. Mayor Dains asked if councilors wished to remove items from the consent agenda. Councilor Hawkinson removed the PCIC minutes. Councilor Grove moved the remaining consent agenda items: HVAC and rental housing licenses, park use applications, May 2011 finances, pond mapping proposal by city engineer, and service contract with Mike McPhillips for street sweeping. Councilor Gaasch seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Bownik said the Roseville Community Band will perform at Music under the Trees on July 11 starting at 7:30 p.m. Hamline Autobody sponsored the music and Schwan's is donating frozen treats. Residents that order through Schwan's using campaign number 34634 will be supporting the park. The Council discussed a time and date for a community meeting to provide information on the impact of the state budget on the City and gather community feedback. The consensus of the Council was to reschedule the August 23 city council meetingfor August 30 and hold the community meeting on August 24 starting at 6:30 p.m. Butkowski said that Roseville Area Youth Baseball reviewed the draft ballfield improvement agreement and suggested modifications to the agreement. The Mayor noticed that the agreement didn't indicate they planned to use the field from April to July each year. Butkowski will add that to the agreement before sending to the city attorney for review. Staff drafted a sanitary sewer maintenance policy to meet the requirements for better coverage through the League of Minnesota Cities Insurance Trust. The policy primarily defines how the city will operate the system and procedures for handling emergencies. Councilor Gaasch moved to adopt the sanitary sewer maintenance policy as presented. Councilor Mac Lean seconded the motion and it passed unanimously. The State Auditor sent cities a memo announcing the community survey initiative developed by the Council on Local Results and Innovation. Cities that participate will be exempt from levy limits and receive $.14 of additional LGA per capita. The Council discussed whether or not to participate in the program. The Council decided not to participate in the program because the City is not subject to leiy limits, the additional LGA of $333 does not cover the cost to implement the survey, and the goal is to use limited staff time most efficiently. Councilor Hawkinson said she found information in the packet that has since answered her questions regarding the PCIC minutes. She moved to acknowledge the PCIC minutes as presented. Councilor Gaasch seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next meeting, which included the annual insurance renewals, Livable Communities grant application, options for Eustis Street, parking ordinance revisions, and the October 11 visit by County Attorney John Choi. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meetings but not aired on community television. The Mayor asked if anyone present wished to address the Council. No one present wished to do SO. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 The council members shared information they learned about the probable state government shut down. Ultimately, there has been no state budget resolution. Bownik explained that the PCIC had been discussing ways to keep fantastic city events but minimize the effort that goes into them due to budget cuts, constraints on staff time, and the limited number of PCIC members. They suggested eliminating the parade in favor of offering parade participants other ways in which to participate at Day in the Park. They also suggested replacing the food preparation by volunteers in favor of food carts. The Council agreed with the suggestions and staff will implement to the extent possible this year. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Gaasch seconded the motion and it carried. The meeting adjourned at 9:03 p.m. Respectfully submitted, A W Heather Butkowski City Administrator