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01/26/2010
LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 26, 2010 7:30 P.M. LAUDERDALE CITY HALL 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. . Minutes of the January 12, 2010, City Council Meeting b. Claims totaling $300,205.82 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL 5. CONSENT a. 2010 Rental Housing and Business Licenses b. Fourth Quarter 2009 Investment Report c. Donation from the Chinese Christian Church 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input into the decision. a. Repeal Gas Station License Ordinance (Title 3, Chapter 8) 8. REPORTS a. Snow*Commotion Update 9. DISCUSSION / ACTION a. Repeal Gas Station License Ordinance (Title 3, Chapter 8) b. St. Paul Water Meter Change — Inflow Inspections 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. 5:00 Zoning Update Kick-off Meeting with Consultant b. Approve Collateral Arrangement with North Star Bank c. Union Contract 13. WORK SESSION 14. ADJOURN LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 January 12, 2010 Prior to the meeting, a reception was held to thank out -going city council members Clay Christensen and Karen Doherty for their years of service to the City. The Mayor called the City Council meeting to order at 7:40 p.m. City administrator Butkowski performed the swearing in of Mayor Jeff Dains and councilors Mary Gaasch and Roxanne Grove. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. There being none, councilor Hawkinson moved to approve the agenda. Councilor Mac Lean seconded the motion and it passed unanimously. Mayor Dains recognized out -going council member Clay Christensen for his years of service to the City. Christensen initially served as a member of the planning and zoning committee and then as a council member. Both councilors Hawkinson and Mac Lean elaborated their appreciation for his service and what they were able to achieve together. After councilor Hawkinson read the Resolution of Commendation for Christensen, councilor Mac Lean moved to approve the commendation. Councilor Grove seconded the motion and it passed unanimously. Mayor Dains recognized out -going council member Karen Doherty for her service to the City, initially as a member of the parks and community involvement committee and then as a council member. Both councilors Hawkinson and Mac Lean elaborated their appreciation for her service and especially her finance skills. After councilor Hawkinson read the Resolution of Commendation for Karen Doherty, councilor Mac Lean moved to approve the commendation. Councilor Gaasch seconded the motion and it passed unanimously. The Council took a five minute break. Councilor Hawkinson moved to approve the December 8, 2009 City Council meeting minutes. Councilor Mac Lean seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 Councilor Mac Lean asked how tree trimming was handled and whether the hockey rink staff uniforms turned out well. Buticowski said this was the first tree trimming of 2009. The crew cut down three dead boulevard trees and trimmed almost all of the boulevard and park trees within the City that needed it.. She also mentioned the skating rink staff jerseys were completed. Councilor Hawkinson mentioned the rink staff wears them proudly. Councilor Hawkinson moved approval of the claims totaling $119,899.13. Councilor Mac Lean seconded the motion and it passed unanimously. Mayor Dains asked if members of the public wished to address the Council. Steve Monson of 1703 Malvern Street addressed the Council regarding the fence Mn/DOT placed along TH280. He noted the following concerns: the new fence is being damaged by the snow piles, the garbage trucks must back up in the alley because the corner at the southern end of the alley is too tight in winter, loss of parking spaces, and concern regarding electromagnetic flux if the fence is too close to the electrical line buried along the alley. The Mayor asked the city administrator to look into the issues. Mayor Dains asked if councilors wished to remove items from the consent agenda. Councilor Mac Lean removed item D regarding the recreation agreement with Falcon Heights. Councilor Mac Lean moved the remaining consent agenda items including: 2010 rental housing and business licenses, 2010 city council meeting schedule, 2010 official newspaper, zoning code update agreement with Bonestroo, resolution 011210A approving the 2010 depository and investment institutions, and the PCIC minutes. Councilor Hawkinson seconded the motion and it passed unanimously. Butkowski said the city council discussed the fee schedule extensively at the beginning of 2009 and raised a number of fees based on the cost of providing services. Staff recommended a few small changes for 2010, such as approving a commercial plan review fee for mechanical systems. Councilor Hawkinson moved to adopt Resolution 011210B adopting the 2010 fee schedule. Councilor Mac Lean seconded the motion and it passed unanimously. Buticowski discussed the city's investment policy. She said it is normally a consent agenda item but in light of the banking situation in America, she asked the councilors if they had any questions. The document would largely remain the same but allow staff to purchase more CDs as they are the among the safest investment options right now because of the FDIC insurance. Councilor Mac Lean moved to adopt the 2010 investment policy as presented. Councilor Hawkinson seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 Annually, the city council selects a mayor pro tem and makes committee assignments. After discussing each position, the council made the appointments. Councilor Hawkinson moved to appoint councilor Mac Lean as the mayor pro tem and bank signatory and adopt the 2010 committee assignments as discussed. Councilor Mac Lean seconded the motion and it passed unanimously. The zoning update consultant, Tina Goodroad of Bonestroo, would like to meet with the council to begin gathering feedback for the zoning ordinance revision. She suggested meeting at 5:00 pm on January 20. Butkowski said she would email the Council to determine availability. The Council discussed the recreation agreement with the City of Falcon Heights, which was removed from the consent agenda. Councilor Mac Lean asked if this impacted Lauderdale residents' use of Falcon Heights' facilities. Butkowski said it did not; it only related to Falcon Heights' use of Lauderdale facilities for running recreation programs. Councilor Mac Lean moved approval of the recreation agreement with the City of Falcon Heights. Councilor Hawkinson seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next meeting, which included: 2010 bond payments and gas station licenses. Mayor Dains explained the council was moving into the work session. Work sessions are a continuation of the meetings but not aired on community television. Mayor Dains said the police chief asked city staff whether they wanted to ticket during the Christmas snow event. The Mayor asked what the councilors' thoughts were should the event happen again. The council thought ticketing should happen as usual as unplowed roads become a frustration in the long run. Mayor Dains recused himself from the union contract discussion and left the room. Mayor pro tem Mac Lean said the city council was moving into a closed session to discuss union contract negotiation strategies, time being 9:08 p.m. Mayor pro tem Mac Lean resumed the regularly scheduled council meeting at 9:49 p.m. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Gaasch seconded the motion and it carried. The meeting adjourned at 9:50 p.m. Respectfully submitted, Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL January 26, 2010 City Council Meeting Payroll 01/22/10 Payroll: Direct Deposit # 500891-5008903 01/22/10 Payroll: Payroll Liabilities, e -payments 422E -425E Vendor Claims 01/26/10: eoy09#4: Check #'s 421 E & 20028-20041 01/26/10: Check #'s 20042-20057 2003A 2010 Bond Payment 2002A 2010 Bond Payment $8,922.53) $7,147.68 $8,659.561 $36,791.051 SUBTOTAL $61,520.82 $104,758.75 $133,926.251 Total Claims for Approval $300,205.82 CITY OF LAUDERDALE 01/21/104:35 PM Page 1 Payments Current Period: JANUARY 2010 Batch Name 012210payrol Payment Computer Dollar Amt $7,147.68 Posted Refer 1254. MN DEPARTMENT OF REVENUE Ck# 000422E 1/22/2010 Cash Payment G 101-21702 STATE WITHHOLDING 01/10 State Withholding $1,005.61 Invoice Transaction Date 1/21/2010 Due 0 NORTH STAR CHEC 10100 Total $1,005.61 Refer 1255 ICMA RETIREMENT TRUST - 457 Ck# 000423E 1/22/2010 Cash Payment G 101-21705 ICMA RETIREMENT 01/22/10 Payroll $1,688.08 Invoice Transaction Date 1/21/2010 Due 0 NORTH STAR CHEC 10100 Total $1,688.08 Refer 1256 NORTH STAR BANK, CHECKING S Ck# 000424E 1/22/2010 Cash Payment G 101-21703 FICA WITHHOLDING. 01/22/10 Payroll $2,103.76 Invoice Cash Payment G 101-21701 FEDERAL TAXES 01/22/10 Payroll $879.69 Invoice Transaction Date 1/21/2010 Due 0 NORTH STAR CHEC 10100 Total $2,983.45 Refer 1257 PERA Cash Payment G 101-21704 PERA Invoice Transaction Date 1/21/2010 Ck# 000425E 1/22/2010 01/22/10 Payroll Due 0 NORTH STAR CHEC 10100 Total Fund Summary BATCH Total 10100 NORTH STAR CHECKING 101 $7,147.68 $7,147.68 Pre -Written Checks $7,147.68 Checks to be Generated by the Compute $0.00 Total $7,147.68 $1,470.54 $1,470.54 $7,147.68 CITY OF LAUDERDALE *Check Detail Register© JANUARY 2010 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 000421 E _ 1/15/2010 MN DEPARTMENT OF REVENUE�}fm G101-21710 SALES & USE TAX $15.00 2009 MN Sales and Use Tax Total MN DEPARTMENT OF REVENUE $15.00 Paid Chk# 020028 1/26/2010 BONESTROO, ROSENE, ANDERLIK E 101-43400-306 CONSULTING FEES $451.50 12/09 Engineering Svcs - zoning update Total BONESTROO, ROSENE, ANDERLIK $451.50 Paid Chk# 020029 1/26/2010 CITY OF FALCON HEIGHT S ry E 101-42100-321 FIRE CALLS $1,271.55 12/09 Fire Calls Total CITY OF FALCON HEIGHTS $1,271.55 Paid Chk# 020030 1/26/2010 CITY OF ST PAUL E 101-43000-380 STREET LIGHT UTILITY $14.64 Fulham/Hoyt Shared Street Light - July- ulyTotal TotalCITY OF ST PAUL $14.64 Paid Chk# 1!26/2010 CROIX OIL E 602-49100-212 MOTOR FUELS $23.06 12/09 Motor Fuel E 601-49000-212 MOTOR FUELS $23.06 12/09 Motor Fuel E 101-43000-212 MOTOR FUELS $107.64 12/09 Motor Fuel Total CROIX OIL $153.76 Paid Chk# 020032 1/26/2010 EHLERS & ASSOCIATES E 101-48100-306 CONSULTING FEES $380.00 12/09 Consulting Fees LA Corridor Total EHLERS & ASSOCIATES $380.00 Paid Chk# 020033 1/26/2010 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $2,118.92_ 12/09 Recycling Contract Total EUREKA RECYCLING $2,118.92. Paid Chk# 020034 1/26/2010 HOME DEPOT CRC E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $19.37 12/09 floor mat E 101-43000-228 MISC REPAIRS MAINT SUPPLE $35.86 12/09 office lamps Total HOME DEPOT CRC $55.23 Paid Chk# 020035 1/26/2010 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $36.89 12/09 Fax Line Total INTEGRA $36.89 Paid Chk# 020036 1/26/2010 NAPA AUTO PARTS E101-43000-402 CITY TRUCK REPAIR/MAINTEN $44.94 12/09 Truck Fluids & Filters Total NAPA AUTO PARTS $44.94 Paid Chk# 020037 1/26/2010 RAMSEYmmCOUNTY, PROP REC &FREV E 101-43000-313 SNOW & ICE REMOVAL $2,321.88 12/09 Snow Plowing & Salting Total RAMSEY COUNTY, PROP REC & REV $2,321.88 Paid Chk# 020038 1/26/2010 SPRINT PCS CITY OF LAUDERDALE *Check Detail Register© JANUARY 2010 Check Amt Invoice Comment E 101-43000-391 TELEPHONE/PAGERS $35.12 12/09 PW Phones E 602-49100-391 TELEPHONE/PAGERS $17.55 12/09 PW Phones E 601-49000-391 TELEPHONE/PAGERS $17.55 12/09 PW Phones $40.61 Total SPRINT PCS $70.22 Paid Chk# 020039 1/26/2010 XCEL ENERGY,^�—.H3.Frv.-,'�.��..-~ CITY HALL M - E 101-43000-383 GAS UTILITIES $464.00 12/09 CH Gas E 101-43000-381 ELECTRIC $239.13 12/09 CH Electric Total I XCEL ENERGY, CITY HALL $703.13 Paid Chk# 020040 1/26/2010 XCEL ENERGY, PARK &GARAGE E 101-43000-381 ELECTRIC $104.09 12/09 electric PW/WH E 101-45200-381 ELECTRIC $104.10 12/09 electric PW/WH E 101-43000-383 GAS UTILITIES $139.41 12/09 gas PW/WH E 101-45200-383 GAS UTILITIES $139.41 12/09 gas PW/WH Total XCEL ENERGY, PARK & GARAGE $487.01 Paid Chk# 020041 ,U�Rs� 1/26/2010 XCEL ENERGY, STREET LIGHTING T E 101-43000-380 STREET LIGHT UTILITY $534.89 12/09 Street Lighting Total XCEL ENERGY, STREET LIGHTING $534.89 10100 NORTH STAR CHECKING $8,659.56 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $6,459.42 203 RECYCLING $2,118.92 601 SEWER UTILITIES $40.61 602 STORM SEWER ENTERPRISE FUND $40.61 $8,659.56 CITY OF LAUDERDALE *Check Detail Register© JANUARY 2010 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 020042 1/26/2010 ABDO EICK &MEYERS LLP E 101-41500-301 AUDITING $2,000.00 2009 Audit - Progress Bill #1 E 602-49100-301 AUDITING $250.00 2009 Audit - Progress Bill #1 E 601-49000-301 AUDITING $250.00 2009 Audit - Progress Bill #1 Total ABDO EICK & MEYERS LLP $2,500.00 Paid Chk# 020043 1/26/2010 AHDN ATTORNEYS E 101-41500-355 MISC PRINTING/PROCESS SER $42.00 01/10 Legal Services E 101-41500-300 LEGAL FEES - PROSECUTING $850.00 01/10 Legal Services Total AHDN ATTORNEYS $892.00 Paid Chk# 020044 1/26/2010 CINTAS��� E 601-49000-425 CLOTHING $36.97 PW Clothing E 602-49100-425 CLOTHING $36.97 PW Clothing Total CINTAS $73.94 Paid Chk# 020045 1/26/2010 CITY OF FALCON HEIGHTS, m - E 101-42100-320 FIRE CONTRACT $17,009.52 '10 Base Rate - Readiness to Serve E 101-42100-320 FIRE CONTRACT $816.65 '10 Base Rate - Capital Share Total CITY OF FALCON HEIGHTS $17,826.17 Paid Chk# 020046 1/26/2010 HAWKINSON, DENISE E 201-45600-375 WINTER EVENT $37.28 '10 Snow Commotion Prizes Total HAWKINSON, DENISE $37.28 Paid Chk# 020047 1/26/2010 HENNEPIN COUNTY TREASURER�� E 101-41200-355 MISC PRINTING/PROCESS SER $100.00 JB Notary Recording Fee Total HENNEPIN COUNTY TREASURER $100.00 Paid Chk# 020048 1/26/2010 E 101-41100-308 TRAINING\CONFERENCES $285.00 2010 Leadership Conference -Grove , E 10141100-308 TRAINING\CONFERENCES $285.00 2010 Leadership Conference - Gaasch Total LMC $570.00 Paid Chk# 020049 1/26/2010 MAMA- E 101-41200-438 DUES & SUBSCRIPTIONS $45.00 '10 Annual Membership Dues Total MAMA $45.00 Paid Chk# 020050 1/26/2010 MET -COUNCIL ENVIRONMENTAL SER. E601-49000-387 WATER TREATMENT SERVICE $11,050.86 2/10 Wastewater Services otal MET -COUNCIL ENVIRONMENTAL SER. $11,050.86 Paid Chk# 020051 1/26/2010 METRO CITIES������ E 101-41200-438 DUES & SUBSCRIPTIONS $1,024.00 2010 Membership Dues Total METRO CITIES $1,024.00 Paid Chk# 020052 1/26/2010 MN EROSION CONTROL ASSOC - — -- E 602-49100-308 TRAINING\CONFERENCES $10.00 Training JH BMP Erosion Control CITY OF LAUDERDALE *Check Detail Register© JANUARY 2010 10100 NORTH STAR CHECKING $36,791.05 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $25,108.97 201 COMMUNITY EVENTS 1 $37.28 601 SEWER UTILITIES $11,337.83 602 STORM SEWER ENTERPRISE FUND $306.97 $36,791.05 Check Amt Invoice Comment E 602-49100-308 TRAINING CES $10.00 Training DH BMP Erosion Control Total MN EROSION CONTROL ASSOC $20.00 Paid Chk# 020053 1/26/2010 PUBLIC EMPLOYEES INS PROGRAM�� G 101-21706 HEALTH INSURANCE $1,394.03 02/10 Employee Insurance Total PUBLIC EMPLOYEES INS PROGRAM $1,394.03 Paid Chk# 020054 1/26/2010 RAMSEY COUNTY, PROP REC & REV G 101-21706 HEALTH INSURANCE $401.77 01/10 Health Insurance E 101-41200-355 MISC PRINTING/PROCESS SER $25.00 01/10 Health Insurance Total RAMSEY COUNTY, PROP REC & REV $426.77 Paid Chk# 020055 1/26/2010 RAPIT PRINTING E 101-41200-353 NEWSLETTER PRINTING $626.00 182010 Newsletter Total RAPIT PRINTING $626.00 Paid Chk# 020056 1/26/2010 SECRETARY OF STATE E 101-41200-355 MISC PRINTING/PROCESS SER $40.00 JB Notary Renewal Fee Total SECRETARY OF STATE $40.00 Paid Chk# 020057 1/26/2010 UNIVERSITY OF MINNESOTA E 101-43000-308 TRAINING\CONFERENCES $165.00 DH -'10 Annual Shade Tree Short Coui Total UNIVERSITY OF MINNESOTA $165.00 10100 NORTH STAR CHECKING $36,791.05 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $25,108.97 201 COMMUNITY EVENTS 1 $37.28 601 SEWER UTILITIES $11,337.83 602 STORM SEWER ENTERPRISE FUND $306.97 $36,791.05 CITY OF LAUDERDALE 01/21/104:37 PM Page 1 Payrnents Current Period: JANUARY 2010 Batch Name 2010debtsery Payment Computer Dollar Arnt $238,685.00 Posted Refer 1204 US BANK, DEBT SERVICES Ck# 000412E 1/25/2010 Cash Payment E 304-47400-611 BOND INTEREST 2.010 2003A Bond Interest $9,758.75 Invoice Cash Payment E 304-47400-601 BOND PRINCIPAL 2010 2003A Bond Principal $95,000.00 Invoice Transaction Date 1/25/2010 Due 0 NORTH STAR CHEC 10100 Total $104,758.75 Refer 1205 US BANK, DEBT SERVICES Ck1f 000413E 1/25/2010 Cash Payment E 303-47300-611 BOND INTEREST 2010 2002A Bond Interest $13,926.25 Invoice Cash Payment E 303-47300-601 BOND PRINCIPAL 2010 2002A Bond Principal $120,000.00 Invoice Transaction Date 1/25/2010 Due 0 NORTH STAR CHEC 10100 Total $133,926.25 Fund Summary BATCH Total $238,685.00 10100 NORTH STAR CHECKING 303 $133,926.25 304 $104,758.75 $238,685.00 Pre -Written Checks $238,685.00 Checks to be Generated by the Compute $0.00 Total $238,685.00 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE January 26, 2010 AGENDA NUMBER 5A DESCRIPTION 2010 Rental/Business Licenses I BACKGROUND OR PAST COUNCIL ACTION I Attached is a list of business owners that successfully completed the licensing renewal process for a 2010 license. OPTIONS STAFF RECOMMENDATION Approve licenses for 2010. COUNCIL ACTION MOTION BY SECOND STAFF ACTION LAUDERDALE COUNCIL ACTION FORM Mechanical Businesses successfully completed the application process •3 Hinding Heating and Air ❖ Krinkie's Heating and Air Tree Service Businesses successfully completed the application process F.A. Bartlett Tree Expert Company •'• St. Croix Tree Service, Inc. Residential/Commercial Garbage Haulers successfully completed the application process Company Walter's Allied Waste Veolia Waste Management Residential License (# of Trucks 2 l 1 2 Commercial License (# of Trucks 1 3 2 5 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date January 26, 2010 ITEM NUMBER 4009 Investment Report STAFF INITIAL HAB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The attached report and spreadsheet reflect the City's investment activity from October through December 2009. Please let me know if you have any questions. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the Fourth Quarter 2009 In- vestment Report. COUNCIL ACTION: City of Lauderdale Fourth Quarter Investment Report December 31, 2009 The quarter ended with a general fund balance of $651,440.21 and cash and investments totaling $3,302,789.71. That is the total of all fund balances including the 601 and 602 sewer enterprise funds. Since the City pools the fund balances for investment purposes, at quarter end $3,036,169.63 was invested. $1,204,171.46 was invested in money market funds and $1,831,998.17 in certificates of deposit. The City purchased three CDs in the fourth quarter. • Parkway Bank & Trust at 1.0% for 15 months. • Bank of New Jersey at 1.2% for 18 months. • Centennial Bank at 1.3% for 12 months. Additionally, two of the banks the City had CDs through failed this quarter. One CD was within a couple of weeks of maturing. The other the City held for five months. The brokers filed the paperwork to get the funds back as they are all FDIC insured. We always receive the interest due along with the principal. The money market rates slipped even a little further in the fourth quarter. Some brokers no longer offer interest on money market accounts. The month by month rates for the money market accounts follow. Table 1: Average Money Market Rates: 2009 January February I March 4M Fund E 0.38% 0.44% 0.50% 4M Plus Fund 0.37% 0:51 % 0.54% SB Inst. MM 0.97% .77% 3 0.67% April May June 4M Fund ..............._.... __............- - .....-._...0..........4.......8..._%........__...._......._:_......................_0..4_._.0......%.......... 4M Plus Fund0.53% - ......_.._.._.....r[ 0.46% --..._.._.._........................................................._................-- -.._....0.27% _..........._.; ........_......... 0.33% - ._�......-._...--..._........ SB Inst. MM ! 0.52% 0.38% 0.34% July August September 4MFund.__._..:...._0.22% _. _._._...... — 0.14%._............__`............_...._ 0.13%_......_._ ............. 4M Plus Fund 0.32% 0.28% 0.33% .......................__...._.__.._..........._:__...._:.......;_.....__..........--...._.........._........_......_....._.._.._ . _._—._.._....._._.._..............__#................ _..-_._.............._........._.............. SB Inst. MM ! 0.29% 0.24% i 0.19% October November December 4M Fund 0.14% 0.10% 0.12% .__ __..._..._.._............._._..._........,......._..............._._.._............_........_..................._...._.......... _........._......__..........................-_............................_........................-- 4M Plus Fund0.30% 0.30% 0.26% _._._..__........_.........__ .._......_........_........._...._.._................._......._.................._................._.. ..............................�.__...._........................_............ _ SB Inst. MM 0.14% 0.10% 0.10% This quarter, the City earned $20,110.11 from investments compared to $23,229.85 last quarter. Additionally, the checkbook earned $376.86. The checkbook interest is deposited into the general fund and is not distributed among the other funds. This brings 2009's investment interest earnings to $73,727.90. Total interest budgeted for 2009 was $74,200.00. Table 2 shows how the interest was divided between the funds and compares interest earned to the adopted budget. The funds with the biggest balances get the greatest interest distributions. The TIF fund has the largest balance and continues to grow with the infusion of investment interest. Table 2: Investment Earning Distribution by Fund Staff continues to ladder investments. At the end of the quarter, the average security was held 639 days or about 21 months. Currently, investment maturity dates are staggered through mid 2011. Half of the CDs maturing in 2010 will earn more than 4.0%. The other half will earn 1.0%-2.0%. Unless rates improve, the maturities in 2011 and beyond will earn between 1.0% and 2.5%. Laddering is a strategy designed to help weather rough times and it has paid off as the City is still seeing good returns on CDs. Staff provides councilors the spreadsheet as an internal control procedure required by the auditor. As always, staff is available to answer questions and provide the Council with research related to the City's investments. Fund 2009 Budget As of December 31 101 — General Fund $12,000.00 $10,092.66 201 — Community Events $100.00 $114.06 202 — Communication $800.00 $895.43 203 — Recycling $500.00 $1,710.33 302 — 2000 Street Improve $5,000.00 $836.67 303 — 2002 Street Improve $7,000.00 $3,819.05 304 — 2003 Street Improve $7,000.00 $8,169.58 401 — Capital Improve, Street $10,000.00 $9,6,66.89 402 — Capital Improve, Gen $2,500.00 $2,062.87 403 — Capital Improvement, Storm Sewer $8,000.00 $4,223.25 404 — Capital Improve, Parks $1,800.00 $3,735.13 405 —TIF Projects $10,000.00 $15,043.13 407 — Sewer Improvements $4,000.00 $8,527.75 601 — Sewer Enterprise Fund $5,000.00 $4,089.61 602 — Storm Sewer Enterprise Fund $500.00 $741.49 Staff continues to ladder investments. At the end of the quarter, the average security was held 639 days or about 21 months. Currently, investment maturity dates are staggered through mid 2011. Half of the CDs maturing in 2010 will earn more than 4.0%. The other half will earn 1.0%-2.0%. Unless rates improve, the maturities in 2011 and beyond will earn between 1.0% and 2.5%. Laddering is a strategy designed to help weather rough times and it has paid off as the City is still seeing good returns on CDs. Staff provides councilors the spreadsheet as an internal control procedure required by the auditor. As always, staff is available to answer questions and provide the Council with research related to the City's investments. � r rr rrrrrrrrr wmmpr0 rrr rr ,rrrrr, rrrrrrrrrrrrrr rr .-om a°a° cgcq++c�c�c `r.�?Lc`C�N a oo�oc a' $ O h 0 m�� I mm 000 VV VC TN m mNvi OOn OlD O O V�e V NnY,O O NO 00 N t0 N N I O�iNONi NR 11 r rIIR N Q N« 0R m Ow edO��N�O OID tcl — V O < llaOw Q0 uNimN � �Pmo� R R5$5�� , $ 05 o r r r r m M o r r S. ry S n� Ri•� q q EV $ W Om1 Cy7 m Ori T W pw U"-N"cmcY Cc'l S Oni Ori U¢ c �pp Oni T m N m Ol T 1. 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Q g 2 g r O N N rn rm r m W rrrrrr � Iv r r ��� r r r W n r.•„ r r „ r r r r N y p o c tj$m min • r r r r a' r r r r r r r r r r r r r r r r r ,, r r r r r r r r r r r r r bb 000 r 0 0 O ' YmY ' N 0 ' oa000000 O O o 0 ' o O , r 5.0000Fa,So , r m��'Rc; 8i, co! r C N N O r r U m C O A Boo- q a N of W N W m Ort OOO Or Ort rW M o o 00 m Or 01 Ort b W N O m E6 O - N N (y 01 r r n� V r tr0 rM � m y N 0 0G ,O m N 00 NO1 h O • N F O 1aO m � N r m Oo o Na 4a N (O ml� OCIm NClN Cl N k !!§■!! |}=',.z ,||m/, § < ,/■q,§@rm, q ®■: ,4@m ` ®■ „!, § - -° ■ ; s® ,�#, ° ;��s m - & . . . , i �k ®EL§ . )k#(}� / ,.,, ,;o;;; �k�)®®� \® q.# ` ° °�� ,,.., . §.....,,. § m...,.. ! ... 1...... § 1 ............. § §#,§ q 2, � -� � / (( ( LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date January 24, 2010 ITEM NUMBER STAFF INITIAL 5C—Twin Cities Chinese Christian Church Donation APPROVED BY ADMINISTRATOR DESCRIPTION: On January 19, 2010 the City of Lauderdale received a donation of $1,500.00 from the Twin Cities Chinese Christian Church. Last year the Pastor suggested that it was for the general fund unless the City a specific need. OPTIONS: STAFF RECOMMENDATION: Acknowledge and thank the Twin City Chinese Christian Church and accept their donation COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion _X Action X Resolution Work Session Meeting Date January 26, 2010 ITEM NUMBER 9A - Gas Station License STAFF INITIAL`r.. APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City has long had an ordinance requiring gas stations be licensed. I have often won- dered why as we do not provide a service in exchange for the license. For example, we li- cense SuperUSA and the BP station for liquor and cigarettes because there is an annual cost to the compliance checks St. Anthony police perform. I spoke with the Mayor briefly a while ago and he had been asking himself why we license gas stations as well. The city attorney also questions our justification for charging a license fee if we do not provide a service (see attached). OPTIONS: The City Council has three options: 1. Table the topic until a future meeting. 2. Repeal the ordinance: This car! be done by adopting ordinance 10-01 and holding a pub- lic hearing. 3. Direct staff on improvements to our gas station licensing program (what regulatory ser- vice will we provide?) STAFF RECOMMENDATION: Motion to adopt ordinance 10-01 - an ordinance repealing Title 3, Chapter 8 of Lauderdale City Code. COUNCIL ACTION: Heather Butkowski From: Batty, Ronald H. [rbatty@Kennedy-Graven.com] Sent: Thursday, December 31, 2009 1:40 PM To: Heather Butkowski Subject: licensing of gas stations Heather, I can't think of any reason the city needs to license gas stations and, following an unscientific survey, couldn't find any other cities that do so. In addition, if the city is not providing any regulatory services, there's no justification for a fee. It makes sense to repeal the ordinance and remove any licensing fee from the city's fee schedule ordinance. Let me know if you need any help with that. Happy New Year. CITY OF LAUDERDALE ORDINANCE NO. 10-01 An Ordinance Repealing Title 3, Chapter 8 of the Lauderdale City Code. The city council of the city of Lauderdale ordains as follows: SECTION 1. The Lauderdale City Code is amended by repealing Title 3, Chapter 8, in its entirety. MW .._. "I WIN MW .._. E. The leeatien and size ef the d34'veways leading te the , year, taae NO W. -I , mv SECTION 2: EFFECTIVE DATE. This ordinance shall be effective upon its adoption and publication. Adopted by the City Council of the City of Lauderdale this 26th day of January, 2010. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator Published in the Roseville Review this 2°d day of February, 2010. LAUDERDALE COUNCIL E: ACTION FORM F n Requested ing XX on Meeting Date January 26, 2010 ITEM NUMBER 913 WaterMeterChange_ STAFF INITIAL , e APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: St. Paul Water staff stopped by this week to explain their water meter swap out project. They plan to replace all of their customers meters between July 2010 and December 2012. Lauderdale has 566 accounts, so it will take about one week to complete (180 meters per day). The work will be contracted out. Since they must enter each home to swap out me- ters, they are asking the cities they serve if we would like them to perform sump pump in- spections as part of inflow mitigation. As you may recall, the Met Council put Lauderdale on the list of cities with excess inflow and infiltration (I/I - ie. stormwater going into the sanitary sewer). We were able to correct the problem by capping a sanitary sewer manhole behind TC Die Casting and the Met Coun- cil tools us off the list. If we have another rain event which shows excess I/I, Lauderdale will be back on the list. The City could have St. Paul's contractors perform the sump pump inspections at a cost of $15,000 - $20,000 ($35 per account) if the council would like to continue looking for I/I sources. Alternately, the council can deal with the issue later, if it arises again. At that point, the City would smoke test the sewer lines north of Larpenteur, as the southern half was al- ready tested. OPTIONS: Sump pump inspections may be less invasive than smoke testing but the results aren't as complete. Sump pump inspections won't find foundation drains, rain leaders, or area drains, which are likely bigger problems here in Lauderdale. The cost also seems high relative to what we paid for smoke testing. Staff suggests waiting to see if the Met Council puts the City back on the I/I list before spending more money to find sources of inflow. STAFF RECOMMENDATION: Motion on whether or not to contract with St. Paul Water for sump pump inspections. COUNCIL ACTION: