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Home My WebLink About06/08/2010FILE LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JUNE 8, 2010 LAUDERDALE CITY HALL, 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the May 25, 2010, City Council Meeting b. Claims totaling $69,667.77 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL 5. CONSENT a. 2010 Business Licenses b. City Park Applications c. Recreation Programs d. Summer Music Sponsors 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input into the decision. 8. REPORTS a. Deputy Clerk Hiring Update 9. DISCUSSION / ACTION a. Dog Park Improvements 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Follow up to April 13 meeting with Twin City Die Casting b. Update on the Deputy Clerk Hiring Process 13. CLOSED SESSION a. Closed Session with City Attorney Regarding Pending Litigation 14. WORK SESSION 15. ADJOURN LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 May 25, 2010 The Mayor called the City Council meeting to order at 7:32 p.m. Councilors present: Mary Gaasch, Roxanne Grove, Denise Hawkinson, and Mayor Jeff Dains. Councilors absent: Lara Mac Lean. Staff present: Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. There being none, Councilor Hawkinson moved to approve the agenda. Councilor Grove seconded the motion and it passed unanimously. Councilor Gaasch moved to approve the May 11, 2010, City Council meeting minutes. Councilor Grove seconded the motion and it passed unanimously. Councilor Hawkinson asked about the payment to On Site Sanitation of $1.99. Bownik explained the portable restroom at the Community Park was delivered Friday, April 30 so it would be available for the weekend. Thus, the payment reflects rental for April, which was one day. Councilor Hawkinson noted the payment to Blue Chip Tree Service of $294.60 for removing a fallen pine tree, and asked if the city had considered a plan to replace pine trees at the park. Bownik stated a tree replacement plan for the park has not yet been discussed. Councilor Hawkinson moved approval of the claims totaling $29,412.71. Councilor Gaasch seconded the motion and it passed unanimously. Mayor Dains asked if members of the public wished to address the Council. No one present wished to do so. Mayor Dains asked if councilors wished to remove items from the consent agenda. There being no one, Councilor Gaasch moved the following consent agenda items: business licenses, city park applications, and April finances. Councilor Hawkinson seconded the motion and it passed unanimously. Mayor Dains asked staff to report on the Music Under the Trees events and Day in the Park- Bownik reported the Music Under the Trees events are scheduled for Monday, June 21 and July 12 at 7:30 p.m. at the Community Park. The Fairlanes will play in June, and the Roseville Community Band will play in July. Day in the Park is scheduled for Saturday, August 21. The Council expressed a preference for having the event from 12-3 p.m. again this year. Bownik noted that Hamlin Auto Body has agreed to sponsor the music for all LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 three summer events. Schwan's has agreed to provide frozen treats for the Music Under the Trees events and hold a fundraiser again on those days. Bownik reviewed the preliminary agenda for the next meeting, which may include a follow up to the April 13 meeting with Twin City Die Casting, refreshments at 7 p.m. for Colleen's reception, and an update on the deputy clerk hiring process. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Grove seconded the motion and it carried. The meeting adjourned at 7:46 p.m. Respectfully submitted, Jim Bownik Assistant to the City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL June 8, 2010 City Council Meeting Payroll 05/28/10 Payroll: Direct Deposit # 500968-500977 05/28/10 Payroll: Payroll Liabilities, e -payments 453E -456E 06/08/10: Check #'s 20216-20236 $7,835.03 $7,031.96 $54,800.781 SUBTOTAL $69,667.771 Total Claims for Approval $69,667.77' CITY OF LAUDERDALE 05/27/1011:34 AM Page 1 Payments Current Period: MAY 2010 Batch Name 052810payrol Payment Computer Dollar Amt $7,031.96 Posted Refer 1463 MN DEPARTMENT OF REVENUE Ck# 000453E 5/28/2010 Cash Payment G 101-21702 STATE WITHHOLDING 05/10 State Withholding $903.96 Invoice -r--fi— n.+o r/.)7nn1n ni,p n NORTH STAR CHFC 10100 Total $903.96 Refer 1464 NORTH STAR BANK, CHECKING S Ck# 000454E 5/28/2010 Cash Payment G 101-21703 FICA WITHHOLDING. 05/28/10 Payroll $1,948.12 Invoice Cash Payment G 101-21701 FEDERAL TAXES 05/28/10 Payroll $814.03 Invoice Transaction Date 5/27/2010 Due 0 NORTH STAR CHEC 10100 Total $2,762.15 Refer 1465 PERA Ck# 000455E 5/28/2010 Cash Payment G 101-21704 PERA 05/28/10 Payroll $1,439.12 Invoice Transaction Date 5/27/2010 Due 0 NORTH STAR CHEC 10100 Total $1,439.12 Refer 1466 ICMA RETIREMENT TRUST 457 Ck# 000456E 5/28/2010 Cash Payment G 101-21705 ICMA RETIREMENT 05/28/10 Payroll Invoice Transaction Date 5/27/2010 Due 0 NORTH STAR CHEC 10100 Fund Summary BATCH Total 10100 NORTH STAR CHECKING 101 $7,031.96 $7,031.96 Pre -Written Checks $7,031.96 Checks to be Generated by the Compute $0.00 Total $7,031.96 Total $1,926.73 $1,926.73 $7,031.96 CITY OF LAUDERDALE *Check Detail Register© JUNE 2010 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 020216 6/8/2010 AFSCME G 101-21709 UNION DUES $109.18 05/10 Union Dues Total AFSCME $109.18 Paid Chk# 020217 6/8/2010 CINTAS E 602-49100-425 CLOTHING $38.89 PW Clothing E 601-49000-425 CLOTHING $38.88 PW Clothing Total CINTAS $77.77 Paid Chk# 020218 6/8/2010 CITY OF FALCON HEIGHTS E 101-42100-321 FIRE CALLS $877.36 5/10 Fire Calls Total CITY OF FALCON HEIGHTS $877.36 Paid Chk# 020219 6/8/2010 CITY OF ROSEVILLE E 101-41200-391 TELEPHONE/PAGERS $95.40 6/10 Phone Services E 101-41200-306 CONSULTING FEES $453.33 6/10 IT Services Total CITY OF ROSEVILLE $548.73 Paid Chk# 020220 6/8/2010 CITY OF ST ANTHONY w _, E 101-42100-319 POLICE CONTRACT $48,216.25 6/10 Police Contract Total CITY OF ST ANTHONY $48,216.25 Paid Chk# 020221 6/8/2010 CROIX OIL a E 601-49000-212 MOTOR FUELS $5.36 4/10 Motor Fuels - diesel E 101-43000-212 MOTOR FUELS $25.03 4/10 Motor Fuels - diesel E 602-49100-212 MOTOR FUELS $5.36 4/10 Motor Fuels - diesel Total CROIX OIL $35.75 Paid Chk# 020222 6/8/2010 DELUXE BUSINESS CHECKS & SOLUT E 101-41200-355 MISC PRINTING/PROCESS SER $43.98 Deposit tickets otal DELUXE BUSINESS CHECKS & SOLUT $43.98 Paid Chk# 020223 6/8/2010 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $2,036.88 5/10 Recycling Contract E 203-50000-202 PERMENANT SUPPLIES $94.50 Recycling bins Total EUREKA RECYCLING $2,131.38 Paid Chk# 020224 6/$/2010 GLENWOOD INGLEWOOD s E 101-41200-208 WATER DELIVERY $4.81 5/10 Cooler Rental Total GLENWOOD INGLEWOOD $4.81 Paid Chk# 020225 6/8/2010 HINRICHS, DAVID E 601-49000-228 MISC REPAIRS MAINT SUPPLIE $54.54 Reimbursement - sewer jetter repair Total HINRICHS, DAVID $54.54 Paid Chk# 020226 6/8/2010 KENNEDY & GRAVEN E101-41500-305 LEGAL FEES - CIVIL $48.00 4/10 Legal Services CITY OF LAUDERDALE *Check Detail Register© JUNE 2010 Paid Chk# 020230 6/8/2010 PIONEER PRESS E 101-41200-438 DUES & SUBSCRIPTIONS $143.48 52 Week Subscription Total PIONEER PRESS $143.48 Paid Chk# 020231 6/8/2010 POSTMASTER - NEWSLETTER E 101-41200-203 POSTAGE $450.00 3810 Newsletter Postage Total POSTMASTER - NEWSLETTER $450.00 Paid Chk# 020232 6/8/2010 POSTMASTER - STAMPS E 101-41200-203 POSTAGE $176.00 400 stamps Total POSTMASTER - STAMPS $176.00 Paid Chk# 020233 6/8/2010 ROSEVILLE COMMUNITY BAND E 201-45600-369 MUSIC UNDER THE TREES $200.00 '10 July MUTT Performance Total ROSEVILLE COMMUNITY BAND $200.00 Paid Chk# 020234 6/8/2010 SIGN A RAMA E 101-45200-442 MISC $217.00 Park sign - poop scoop Total SIGN A RAMA $217.00 Paid Chk# 020235 6/8/2010 THE FAIRLANES E 201-45600-369 MUSIC UNDER THE TREES $200.00 110 June MUTT Performance Total THE FAIRLANES $200.00 Paid Chk# 020236 6/8/2010 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $121.77 6/10 Waste Services Check Amt Invoice Comment Total KENNEDY & GRAVEN $48.00 Paid Chk# 020227 6/8/2010 MCDONOUGH'S WATERJETTING E 601-49000-327 OTHER SERV- SEWER/NPDES 1 $755.94 Main Line Clogged - 1849 Lake backup Total MCDONOUGH'S WATERJETTING $755.94 Paid Chk# 020228 6/8/2010 MCFOA E 101-41200-438 DUES & SUBSCRIPTIONS $35.00 '10 Membership Dues - HB E 101-41200-438 DUES & SUBSCRIPTIONS $35.00 '10 Membership Dues - JB Total MCFOA $70.00 Paid Chk# 020229 6/8/2010 NORTH STAR BANK, PETTY E 101-41200-201 GENERAL SUPPLIES $67.41 Office Max Supplies (envelopes, binder E 101-41200-201 GENERAL SUPPLIES $5.35 Linders - flowers in entry E 101-41200-203 POSTAGE $5.71 Postmaster - Cert. Ltr E 101-41200-331 TRAVEL EXPENSE $6.00 U of M Parking (HB Mtg) E 101-41200-201 GENERAL SUPPLIES $8.87 Linders - flowers in entry E 101-41200-331 TRAVEL EXPENSE $10.00 JB Safety/Loss Wkshp Parking E 202-49500-530 FURNITURE & EQUIPMENT $65.50 Asset Recovery - Recycling Fee E 601-49000-228 MISC REPAIRS MAINT SUPPLIE $150.00 Sewer Jetter Repairs Total NORTH STAR BANK, PETTY $318.84 Paid Chk# 020230 6/8/2010 PIONEER PRESS E 101-41200-438 DUES & SUBSCRIPTIONS $143.48 52 Week Subscription Total PIONEER PRESS $143.48 Paid Chk# 020231 6/8/2010 POSTMASTER - NEWSLETTER E 101-41200-203 POSTAGE $450.00 3810 Newsletter Postage Total POSTMASTER - NEWSLETTER $450.00 Paid Chk# 020232 6/8/2010 POSTMASTER - STAMPS E 101-41200-203 POSTAGE $176.00 400 stamps Total POSTMASTER - STAMPS $176.00 Paid Chk# 020233 6/8/2010 ROSEVILLE COMMUNITY BAND E 201-45600-369 MUSIC UNDER THE TREES $200.00 '10 July MUTT Performance Total ROSEVILLE COMMUNITY BAND $200.00 Paid Chk# 020234 6/8/2010 SIGN A RAMA E 101-45200-442 MISC $217.00 Park sign - poop scoop Total SIGN A RAMA $217.00 Paid Chk# 020235 6/8/2010 THE FAIRLANES E 201-45600-369 MUSIC UNDER THE TREES $200.00 110 June MUTT Performance Total THE FAIRLANES $200.00 Paid Chk# 020236 6/8/2010 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $121.77 6/10 Waste Services CITY OF LAUDERDALE *Check Detail Register© JUNE 2010 Check Amt Invoice Comment Total WASTE MANAGEMENT $121.77 10100 NORTH STAR CHECKING $54,800.78 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $51,154.93 201 COMMUNITY EVENTS $400.00 202 COMMUNICATIONS $65.50 203 RECYCLING $2,131.38 601 SEWER UTILITIES $1,004.72 602 STORM SEWER ENTERPRISE FUND $44.25 $54,800.78 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE June 8, 2010 AGENDA NUMBER 5A DESCRIPTION 2010 Business Licenses BACKGROUND OR PAST COUNCIL ACTION Attached is a list of business owners that successfully completed the licensing renewal process for a 2010 license. OPTIONS STAFF RECOMMENDATION Approve licenses for 2010. MOTION BY STAFF ACTION COUNCIL ACTION SECOND LAUDERDALE COUNCIL ACTION FORM Mechanical Contractors successfully completed the application process ❖ Residential Heating and Air Conditioning LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date June 8, 2010 ITEM NUMBER 5B City Park Application STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received one application for use of the park. Since the group is larger than 30 peo- ple, council approval is required. The application is attached for your review. OPTIONS: A) Approve the request to use the park. B) Do not approve the request. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves use of Lauderdale City Park by Peace Lutheran Church July 18. COUNCIL ACTION: City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: (651) 792-7650 Fax: (651) 63172066 APPLICATION FOR USE OF COMMUNITY PARK APPLICANT INFORMATION: - p , (2c -41t Address City: \Lod e, - I\? State: _ to tZ-Zb`t-.6��t1 M, t j Zip: Telephone No.: Name of Organization (if applicable) 0 Ar e L,tl.trr, n 64k.-, k PARK USE INFORMATION: 1°�"� _ k0 Date(s) of Park Use: `0 Hours Used: ��__ Number attending: f x Note: Groups of 30 or more must receive council approval Part of Park to be reserved (circle all that apply): / Picnic shelte .r I3allfieldockey rink /Ice skating rink (winter only) Other: �� lCY 1'� Please note: the hockey rin is only available for reservation from the hours of 8 — 10 pm. k;Ff By signing this application, the applicant agrees to the following: • The park facilities will not be used for advertisement of any product, goods, or services, nor for personal profit. • The applicant will clean up the area after the event has occurred. Please bring your own garbage bags and take garbage with you when you go. • The proposed event will not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. • The applicant is aware that there is a parking lot on Roselawn Avenue, including spaces for the handicapped. • The applicant understands that the park opens at 8:00 am and closes at 10:00.pm. • The applicant understands that no intoxicating liquor may be present or consumed at the park. Appl ant's Signature Please Print Applicant's Name Date FOR OFFICE USE ONLY: Date Application Received: + i� - Approved By; 71 Temporary Non -Intoxicating Liquor License Granted ? Ar If so, date Council granted: LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent X Public Hearing Discussion Action Resolution Work session ' Update for summer 2010. Meeting Date: June 8, 2010 ITEM NUMBER 5C—Recreation Programs Update STAFF INITIAL APPROVED BY ADMINISTRATOR IL- 11 As the Council directed, both Roseville and Falcon Heights have developed youth recreation programs to make the most of our park facilities this summer. These programs include tennis, basketball, soccer, t -ball, as well as preschool, passport to play programs and the puppet wagon. Some of the programs are offered during the day while others are in the evening. Lauderdale community park will be a busy place this summer. For your reference I have attached calendars for June through August. The programs along with other facility requests that span the summer months are included on these calendars. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: 0 0 N ig as H 4 Le) N It. ^. 00 N 44) r ? ZZ. O .ti U O .� � O •ti 00 M cry b b t� M ti b l� 00 N st�L 14) Cq O O 00i O 00i b N O 'r ti '�• b ON N O 'r ti 'r Mi b ti ti b � ti b ti� N w w ''Z3 Ct ,ti; U N •ti w U y N N N Er N [r U O S [r U tjj •ti O (r tij "1 <h M O � C) 0 N c� CO L� r M ti ti N M C.0 O � O •ti i O •ti i .N o o o 00 ck a r Z3 't -,3 •ti O � t j � •� O � Vj � •ti O � U � •� O p t" b 00 'r b 00ti N a n b 00 n n a ti ti� i A 4 N�� vi i� o 'ri 111 It 411 14) %R: fY U ~ h n p h p h Y " p h N O r 0i M O M 0 O 00 t"~ O Ci Cn pU q U .O ti U •O .p h o\ h h ti o\ � h h <h ti v\ � � h <i• N o\ � � � <r � ti ti 00 ti h N C:) 0 N P* t� N 00 M O � h H Er h N � Zi d O N O CIO O t 00 00 00 �h O� d• ti O� � N SZ OM ff OM ff ff ti ti ff ti ti ti M 0\ N N � h VjOM, U VjOM• U Vj � , U U1 ti ff 00 00 b �• ti �i M '� O N O\ 0\ a 0\ 0\ 0\ -4 ti D\ � N 0\ M ti a0 N N bA LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent _ X Public Hearing Discussion Action Resolution Work Session Meeting Date June 8, 2010 ITEM NUMBER 5D Summer Music Sponsors STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION: The City of Lauderdale received a donation of $800.00 from Hamline Auto Body for the Summer Music Series. $200.00 each for the Music Under the Trees and $400.00 for the Day in the Park band. Schwan's has also agreed to provide frozen treats at the Music Under the Trees events OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council accepts and thanks Hamlin Auto Body and Schwan's for their donations. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date June 8, 2010 ITEM NUMBER _Report -- Deputy Clerk STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received 30 applicants for the deputy clerk position. Staff plan to do a first round of interviews the weeks of June 7 and June 14. We will narrow it down to the top 2-3 appli- cants for a final interview with any council members (but no more than two) that are able to participate the weeks of June 21 or June 28. After that we will be able to let the top candi- date know. Final selection will be determined by the City Council at the July 13 meeting. Staff simply needs to know which councilors are interesting in interviewing candidates. We can work out a schedule after the meeting. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action X Resolution Work Session Meeting Date June 8, 2010 ITEM NUMBER STAFF INITIAL 9a—Dog Park Improvements APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The May 12 meeting with dog park users went very well. The users realize they will have to be active participants in raising money and finding resources before any improvements can be made. Since the meeting, they have been organizing themselves by gathering the email addresses of all of the users in order to distribute information (via city staff). They are also seeking Council approval for a replacement to the mailbox with the "dog bags" and another box to store informational materials. A dog park user from Roseville of- fered to hang a board on the fence that two attractive metal boxes can be hung from. Dan Murphy offered to purchase one of the boxes and there have been enough contributions to the dog park fund to pay for a second. Councilors Gaasch, Grove, and Hawkinson were at the meeting and can provide any details I have missed. OPTIONS: STAFF RECOMMENDATION: Motion to allow staff to complete the dog park improvement project with dog park users. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session Meeting Date June 8, 2010 ITEM NUMBER Sewer Issue STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The owner of 1831 Pleasant Street had his sewer line televised to determine the cause of his repeated backups. Staff and the city engineer reviewed the tape as it appears the issue is in the city right-of-way where the service line connects to the main. The sewer line has sank a number of inches, which catches the waste. The city does not have a definitive policy on what to do in this situation because they have been rare. After this event, staff will work on a policy for the council to consider that clearly articulates who is responsible for the sewer line that is in the boulevard area. In the meantime, staff recommends hiring BevLor (the contractor the generally hires for this sort of work) to excavate and fix the sewer line because it is such an unusual circumstance and we would like to determine the cause and be able to control how the repair is handled as it involves cutting into the street: A ballpark price for the work is $4,000-$6,000 dollars. OPTIONS: STAFF RECOMMENDATION: Motion to allow staff to contract with BevLor to Tepair the sewer line at 1831 Pleasant Street. COUNCIL ACTION: