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HomeMy WebLinkAbout06/15/2010LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JUNE 15, 2010 LAUDERDALE CITY HALL, 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the June 8, 2010, City Council Meeting b. Claims totaling $29,290.31 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL 5. CONSENT a. City Park Applications 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input into the decision. 8. REPORTS a. Music under the Trees 9. DISCUSSION / ACTION a. Copier Replacement 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Follow up with Twin City Die Casting — Sewer Easement b. Deputy Clerk Appointment c. Goal Setting Session 13. WORK SESSION 14. ADJOURN LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 2 June 8, 2010 Mayor Pro Tem Mac Lean called the City Council meeting to order at 7:33 p.m. Councilors present: Mary Gaasch, Denise Hawkinson, and Lara Mac Lean. Councilors absent: Roxanne Grove and Mayor Jeff Dains. Staff present: Heather Buticowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Colleen Callahan, Deputy City Clerk. Mayor Pro Tem Mac Lean asked for changes to the meeting agenda. Councilor Gaasch added Resolution 060810A — A Resolution of Commendation for Colleen Callahan. Buticowski added a discussion on the sagging sewer pipe in the right-of-way near 1831 Pleasant Street. Councilor Hawkinson moved to approve the agenda as amended. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Gaasch moved to approve the May 25, 2010, City Council meeting minutes. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Hawkinson moved approval of the claims totaling $69,667.77. Councilor Gaasch seconded the motion and it passed unanimously. Mayor Pro Tem Mac Lean asked if members of the public wished to address the Council. No one present wished to do so. Mayor Pro Tem Mac Lean asked if councilors wished to remove items from the consent agenda. There being no one, Councilor Gaasch moved the following consent agenda items: 2010 business licenses; city park applications; receipt of the summer recreation schedule; acceptance of Hamline Auto Body's $800 donation to procure music for the summer park events; and Schwan's donation of frozen treats for Music under the Trees events. Councilor Hawkinson seconded the motion and it passed unanimously. Councilor Grove arrived at 7:38 p.m. Councilor Hawkinson read Resolution 060810A, which commends and thanks Colleen Callahan for her contributions to the City. Callahan thanked the Council for the opportunity and said she enjoyed her time working for the City. Buticowski said the City received 30 applicants for the deputy cleric position. First round interviews have begun. Councilors Mac Lean and Hawkinson volunteered to help with the second round interviews. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 2 Butkowski said settling in the sewer lines in the city right-of-way after the road projects were corrected by the contractor for the first two years. Currently, there is one section of sewer pipe near 1831 Pleasant Street that has sagged; the reason is unknown. The City does not have a specific policy on how to handle the repair costs for such an unusual situation. Staff and the city engineer recommend that the City's usual contractor excavate and repair the line. Staff will prepare a policy that addresses such situations for future council consideration. Councilor Hawkinson moved to contract with BevLor for the repair of the sagging sewer line in the right-of-way near 1831 Pleasant Street at a cost not to exceed $6,000. Councilor Gaasch seconded the motion and it passed unanimously. Butkowski noted that dog park users and council members met in May to discuss options for improvements in the dog park area. As a result of that meeting, the group requested that two new mailboxes be hung - one for "dog bags" and the other for information that the group would like to share. Cash donations from dog park users will cover the cost. Councilor Hawkinson moved to allow staff to complete the dog park improvement project noted above with the dog park users. Councilor Grove seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next meeting, which may include a follow up to the Twin City Die Casting sewer easement request and an update on the deputy clerk hiring process. The Council moved into closed session with the city attorney at 7:47 p.m. The Council returned from closed session with the city attorney at 8:12 p.m. There being no further business on the council agenda, Councilor Hawkinson moved to adjourn the meeting. Councilor Gaasch seconded the motion and it carried. The meeting adjourned at 8:13 p.m. Respectfully submitted, A Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL June 15, 2010 City Council Meeting Payroll 06/11/10 Payroll: Direct Deposit # 500978-500982 06/11/10 Payroll: Payroll Liabilities, e -payments 457E -459E Vendor Claims 06/15/10: Check #'s 20237-20255 $6,727.06 $5,920.55 $16,642.701 SUBTOTAL $29,290.31 Total Claims for Approval $29,290.31 CITY OF LAUDERDALE Payments Current Period: JUNE 2010 06/10/10 1:12 PM Page 1 Batch Name 061110payrol Payment Computer Dollar Amt $5,920.55 Posted Refer 1496 NORTH STAR BANK, CHECKING S Ck# 000457E 6/11/2010 Cash Payment G 101-21703 FICA WITHHOLDING. 06/11/10 Payroll $1,769.78 Invoice Cash Payment G 101-21701 FEDERAL TAXES 06/11/10 Payroll $793.43 Invoice Trnncactinn nates s/innnin n,,P n NnRTH STAR (,HFC 10100 Total $2.563.21 Refer 1497 ICMA RETIREMENT TRUST -457 Cash Payment G 101-21705 ICMA RETIREMENT Invoice Transaction Date 6/10/2010 Ck# 000458E 6/11/2010 06/11/10 Payroll Due 0 NORTH STAR CHEC 10100 Refer 1498 PERA Ck# 000459E 6/11/2010 Cash Payment G 101-21704 PERA 06/11/10 Payroll Invoice Transaction Date 6/10/2010 Due 0 NORTH STAR CHEC 10100 Fund Summary BATCH Total 10100 NORTH STAR CHECKING 101 $5,920.55 $5,920.55 Pre -Written Checks $5,920.55 Checks to be Generated by the Compute $0.00 Total $5,920.55 $1,926.73 Total $1,926.73 $1,430.61 Total $1,430.61 $5,920.55 CITY OF LAUDERDALE `Check Detail Register© JUNE 2010 Paid Chk# 020247 6/15/2010 ONE CALL CONCEPTS E 101-43400-386 GOPHER STATE ONE CALL $24.65 5/10 Locate Calls Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 020237 _ � 6/15/2010 � CINTAS E 602-49100-425 CLOTHING $19.79 PW Clothing E 601-49000-425 CLOTHING $19.79 PW Clothing Total CINTAS $39.58 ���� Paid Chk# 020238 6/15/2010 COLLEEN CALLAHAN E 101-41200-331 TRAVEL EXPENSE $7.15 2810 Mileage Reimbursement Total COLLEEN CALLAHAN $7.15 Paid Chk# 020239 6/15/2010 CROIX OIL E 602-49100-212 MOTOR FUELS $14.37 5/10 Motor Fuel - Diesel E 601-49000-212 MOTOR FUELS $14.37 5/10 Motor Fuel - Diesel E 101-43000-212 MOTOR FUELS $67.07 5/10 Motor Fuel - Diesel Total CROIX OIL $95.81 Paid Chk# 020240 6/15/2010 EHLERS & ASSOCIATES E 101-48100-306 CONSULTING FEES $475.00 4/10 redevelopment consulting E 101-48100-306 CONSULTING FEES $237.50 4/10 2000A bond consulting E 405-48500-327 OTHER SERV- SEWER/NPDES 1 $142.50 4/10 TIF consulting Total EHLERS & ASSOCIATES $855.00 'P—aid-C-0-02-02416/15/2010– aidChk#.0202416%15/2010E101-45200-228 E101-45200-228 MISC REPAIRS MAINT SUPPLIE $23.04 Warming House door stop Total HOME DEPOT CRC $23.04 Paid Chk# 020242 6/15/2010 LILLIE SUBURBAN NEWS E 101-41200-352 PUBLIC INFO NOTICES $528.00 5/10 Public Notice - Summ. Financial R Total LILLIE SUBURBAN NEWS $528.00 Paid Chk# 020243 6/15/2010 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $11,050.86 7/10 Wastewater Treatment Dtal MET -COUNCIL ENVIRONMENTAL SER. $11,050.86 Paid Chk# 020244 6/15/2010 NAPA AUTO PARTS E 601-49000-228 MISC REPAIRS MAINT SUPPLIE $38.97 sewer jetter repairs Total NAPA AUTO PARTS $38.97 Paid Chk# 020245 6/15/2010 NORTH SUBURBAN ACCESS CORP E 202-49500-201 GENERAL SUPPLIES $85.28 microphone windscreens Total NORTH SUBURBAN ACCESS CORP $85.28 Paid Chk# 020246 6/15/2010 ON SITE SANITATION E 101-45200-427 PORTA POTTY RENTAL $87.63 5/10 Port -a- Potty Rental Total ON SITE SANITATION $87.63 Paid Chk# 020247 6/15/2010 ONE CALL CONCEPTS E 101-43400-386 GOPHER STATE ONE CALL $24.65 5/10 Locate Calls CITY OF LAUDERDALE *Check Detail Register© JUNE 2010 Check Amt Invoice Comment Total ONE CALL CONCEPTS $24.65 Paid Chk# 020248 6/15/2010 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $1,394.03 7/10 Insurance Benefits Total PUBLIC EMPLOYEES INS PROGRAM $1,394.03 Paid Chk# 020249 6/15/2010 RAMSEY COUNTY, PROP REC & REV,.a� E 101-41200-355 MISC PRINTING/PROCESS SER $25.00 6/10 Insurance Benefits G 101-21706 HEALTH INSURANCE $401.77 6/10 Insurance Benefits E 101-42100-442 MISC $618.45 5/10 911 Dispatch Total RAMSEY COUNTY, PROP REC & REV $1,045.22 Paid Chk# 020250 6/15/2010 SPRINT PCS E 101-43000-391 TELEPHONE/PAGERS $35.22 5/10 PW Phone E 601-49000-391 TELEPHONE/PAGERS $17.60 5/10 PW Phone E 602-49100-391 TELEPHONE/PAGERS $17.60 5/10 PW Phone Total SPRINT PCS $70.42 Paid Chk# 020251 6/15/2010 -3UBUR - m— -- AR—E BAN ACE HARDWARE E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $3.40 5/10 vacuum bags E 101-45200-412 WARMING HOUSE REPAIR/MAI $12.88 _ 5/10 glass window Total SUBURBAN ACE HARDWARE $16.28 $26.58 Paid Chk# 020252 6/15/2010 SUBURBAN RATE AUTHORITY GAS UTILITIES E 101-41100-438 DUES & SUBSCRIPTIONS $200.00 2nd Half 2010 Dues - SRA Total SUBURBAN RATE AUTHORITY $200.00 Paid Chk# 020253 6/15/2010 XCEL ENERGY, CITY HALL E 101-43000-381 ELECTRIC $159.65 5/10 City Hall - Electric E 101-43000-383 GAS UTILITIES $50.19 5/10 City Hall - Gas Total XCEL ENERGY, CITY HALL $209.84 Paid Chk# 020254 6/15/2010 XCEL ENERGY, PARK & GARAGE E 101-43000-381 ELECTRIC $14.53 5/10 Electric PW & WH E 101-45200-381 ELECTRIC $14.53 5/10 Electric PW & WH E 101-45200-383 GAS UTILITIES $26.58 5/10 gas PW & WH E 101-43000-383 GAS UTILITIES $26.59 5/10 gas PW & WH Total XCEL ENERGY, PARK & GARAGE $82.23 Paid Chk# 020255 6/15/2010 XCEL ENERGY, STREET LIGHTING E 101-43000-380 STREET LIGHT UTILITY $324.37 11/09-5/10 - Decorative Bridge Lights E 101-43000-380 STREET LIGHT UTILITY $464.34 5/10 Street Lighting Total XCEL ENERGY, STREET LIGHTING $788.71 10100 NORTH STAR CHECKING $16,642.70 CITY OF LAUDERDALE *Check Detail Register© JUNE 2010 $16,642.70 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $5,221.57 202 COMMUNICATIONS $85.28 405 TIF -PROJECTS $142.50 601 SEWER UTILITIES $11,141.59 602 STORM SEWER ENTERPRISE FUND $51.76 $16,642.70 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date June 15, 2010 ITEM NUMBER SA City Park Application STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received one application for use of the park. Since the group is larger than 30 peo- ple, council approval is required. The application is attached for your review. OPTIONS: A) Approve the request to use the park. B) Do not approve the request. STAFF RECOMMENDATION: By approving the consent agenda, the Council approves use of Lauderdale City Park by Ms. Lindgren on August 11. COUNCIL ACTION: 11 .4 City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: (651) 792-7650 Fax: (651) 631-2066 I APPLICATION FOR USE OF COMMUNITY PARK APPLICANT INFORMATION: 4 a1sT'me; e �-'Q l'e Address: City: State: >;.trl zip: 5 113 Telephone No.: X61 q t7. o t 41 Name of Organization if applicable) 13,- `� fi s 4-i V p g ( Pp ) a-t^-�- � ct7 P1�asa�a5�. PARK Date(s) of Park Use: V11/10 Hours Used: $' * Number attending: ao - q -D 7 * Note: Groups of 30 or more Part of Park to. be reserved (circle all that apply): icnicshelte Ballfield Hockey rink / Ice skating rink (wir Please note: the hockey rink is only available for reservation from t 0 o `- 1 I' o o OLW) receive council approval only) Other: Ba_skei-iia%l cvs,_rt hours of 8 - 10 pm. So � -S�"V4,_A�,� By signing this application, the applicant agrees to the following: • The park facilities will not be used for advertisement of any p oduct, goods, or services, nor for personal profit. • The applicant will cleanup the area after the event has occurred. Please bring your own garbage bags and take garbage with you when you go. I • The proposed event will not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. • The applicant is aware that there is a parking lot on Roselawn Avenue, including spaces for the handicapped. • The applicant understands that the park opens at 8:00 am and closes at 10:00 pm. • The applicant understands that no intoxicating liquor may be present or consumed at the park. Applicant's Signature Please Print Applicant's Name Date 4R O CIEUSS Q1�iLY ),ate Application Received Approved �y 'einporary Nan -Intoxicating Liquor Lrcetise Gxcttecl2 date Cpuncil granted: , LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X_ Action X Resolution Work Session Meeting Date April 14, 2010 ITEM NUMBER 9A - Office Copier STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff solicited quotes for a new copier. We received some very good pricing. The Konica Minolta C360 has the best pricing and the best features, which makes it staff's recommenda- tion. Staff especially looks forward to the option to print banners for city events and the elections, which is only offered on the Konica Minolta. I thought we had the pricing worked out but it appears there are two lease options (that af- fect price) and so the vendors are getting me the final numbers Monday. Seeing as the Kon- ica Minolta is the cheapest, it is just a matter of finding out whose price will be best. OPTIONS: STAFF RECOMMENDATION: Motion to allow staff to enter into a 48 -month lease agreement with for a Konica Minolta C360. COUNCIL ACTION: