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07/27/2010
FILE� LAUDERDALE CITY COUNCIL MEETING AGENDA 7:30 P.M. TUESDAY, JULY 27, 2010 LAUDERDALE CITY HALL, 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the July 13, 2010, City Council Meeting b. Claims totaling $27,764.25 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL 5. CONSENT a. Bond Interest Payment Totaling $19,888.75 b. Second Quarter Investment Report 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input into the decision. 8. REPORTS a. Night to Unite Update 9. DISCUSSION / ACTION a. Resolution 072710A — Continuing Participation in the Livable Communities Act Programs from 2010-2020 b. Selecting an Auditor for 2010 c. Accident Insurance for City Volunteers 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING 13. WORK SESSION a. 2011 Budget Discussion 14. CLOSED SESSION a. With City Attorney to Discuss Litigation 15. ADJOURN LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 July 13, 2010 Mayor Dains called the annual City Council goal setting session to order at 5:40 p.m. Councilors present: Mary Gaasch, Denise Hawkinson, Roxanne Grove, Lara Mac Lean, and Mayor Jeff Dains. Councilors absent: none. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; Dave Hinrichs, Public Works Coordinator; and Joe Hughes, Maintenance. Annually the City Council reviews and establishes upcoming goals and tasks for the Council and staff. The Council reviewed a list of the 2010 accomplishments. Highlights included: completing payments of the 2000A series bonds; settling police and union agreements for 2010- 2011; adopting a flood plain ordinance to remain in the National Flood Insurance Program (NFIP); and receiving a CDBG grant for park improvements. Unaccomplished 2010 goals and some new items were presented to the Council for discussion. Items discussed included: the Resident's Guide; fees for park facility reservations; improvements to the Walsh Lake area; sunsets on building permits; and boulevard plantings. The goal setting session ended at 7:20 p.m. Mayor Dains called the City Council meeting to order at 7:30 p.m. Councilors present: Mary Gaasch, Denise Hawkinson, Roxanne Grove, Lara Mac Lean, and Mayor Jeff Dains. Councilors absent: none. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator; and Dave Hinrichs, Public Works Coordinator. Mayor Dains asked for changes to the meeting agenda. There being none, Councilor Hawkinson moved to approve the agenda. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Mac Lean moved to approve the June 15, 2010, City Council meeting minutes. Councilor Gaasch seconded the motion and it passed unanimously. Councilor Mac Lean moved approval of the claims totaling $99,586.16. Councilor Hawkinson seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Mayor Dains asked if members of the public wished to address the Council. No one present wished to do so. Mayor Dains asked if councilors wished to remove items from the consent agenda. There being no one, Councilor Gaasch moved the consent agenda appointing 2010 election judges, acknowledging PCIC minutes, and approving city park applications and business licenses. Councilor Mac Lean seconded the motion and it passed unanimously. Butkowski explained that the manhole uncovered during the TH280 bridge project needed to be lined to improve the structural integrity as well as to eliminate the infiltration. Infratech, the company hired to line the sewer behind Twin City Die Casting, provided a quote of $2,760. Councilor Hawkinson moved to approve Infratech's quote for lining the west manhole as presented. Councilor Mac Lean seconded the motion and it passed unanimously. Councilors Hawkinson and Mac Lean and Butkowski held second interviews with the top two candidates for the deputy clerk position. The group offered the position to Kathy Lind subject to council approval. Councilor Mac Lean moved to appoint Kathy Lind to the deputy clerk position effective July 14, 2010. Councilor Hawkinson seconded the motion and it passed unanimously. Butkowski said the August 10 meeting conflicted with the primary election. The Council can either meet at 8:00 p.m. or reschedule. As staff has to assist with end of night election activities, the Council opted to change the meeting night. Councilor Mac Lean motioned to move the August 10 council meeting to August 4 at 7:30 p.m. Councilor Grove seconded the motion and it passed unanimously. Annually, the City Council must decide whether or not they waive the municipal tort liability limit established by statute. Butkowski explained the Council has not waived the limit in the past as it opens the City to greater financial liability and would require the City purchase additional insurance. Additionally, the workers insurance coverage must also be renewed. The city has opted for a $2,500 deductible the last couple of years in order to reduce the preinium. Councilor Hawkinson moved not to waive the monetary limit on municipal tort liability established by Minnesota Statute and purchase workers compensation from the League of Minnesota Cities Insurance Trust based on the $2,500 deductible. Councilor Mac Lean seconded the motion and it passed unanimously. Butkowski reviewed the preliminary agenda for the next meeting, which will include an update on plans for Night to Unite and future participation in the Livable Communities Program. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the council.meetings but not aired on community television. Doug Harmon of Twin City Die Casting and Truman Howell of Truman Howell Architects & Associates attended the meeting. The Council discussed their request to build a structure in the sanitary sewer easement area that runs through their property. Staff noted that after discussing the idea with the city engineer, Tom Kellogg, they were less opposed to the idea as future replacement of the sewer line would probably be done through pipe bursting or some other method that would not require trenching. Butkowski told the Council that Kellogg suggested the line be cleaned, televised, and lined prior to any construction. After construction he recommended the line be televised again to verify that the construction did not disturb the pipe. Infratech provided a budgetary figure of $27,000 to complete the work proposed by Kellogg After some discussion, the Council decided they would allow Twin City Die Casting to build in the easement area if they paid to have the pipe lined per the engineers recommendation and paid for all legal and engineering fees associated with the project and drafting of an agreement. Councilor Mac Lean moved to direct staff to negotiate an agreement with Twin City Die Casting that would allow them to building in the sanitary sewer easement area if they provide an initial escrow of $4,000 and cover all legal, engineering, and sewer lining expenses. Councilor Gaasch seconded the motion and it passed unanimously. There being no further business on the council agenda, Councilor Mac Lean moved to adjourn the meeting. Councilor Hawkinson seconded the motion and it carried. The meeting adjourned at 8:17 p.m. Respectfully submitted, "'U Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL July 27, 2010 City Council Meeting Payroll 07/23/10 Payroll Direct Deposit # 500996-501005 $7,758.44 07/23/10 Payroll: Payroll Liabilities, e -payments 469E -472E $6,929.80 Vendor Claims 107/27/10: Check #'s 20282-20298 $13,076.01 SUBTOTAL $27,764.251 Total Claims for Approval $27,764.25 CITY OF LAUDERDALE 07/22/10 1:55 PM Page 1 Payments Current Period: JULY 2010 Batch Name 072310pyroll Payment Computer Dollar Amt $6,929.80 Posted Refer 1540 MN DEPARTMENT OF REVENUE Ck# 000469E 7/21/2010 Cash Payment G 101-21702 STATE WITHHOLDING 7/10 state withholding $881.41 Invoice Transaction Date 7/21/2010 Due 0 NORTH STAR CHEC 10100 Total $881.41 Refer 1541 PERA Ck# 000470E 7/21/2010 Cash Payment G 101-21704 PERA 7/23/10 payroll $1,435.12 Invoice Transaction Date 7/21/2010 Due 0 NORTH STAR CHEC 10100 Total $1,435.12 Refer 1543 NORTH STAR BANK, CHECKING S Ck# 000471E 7/21/2010 Cash Payment G 101-21703 FICA WITHHOLDING. 7/23/10 payroll $1,926.16 Invoice Cash Payment G 101-21701 FEDERAL TAXES 7/23/10 payroll $847.88 Invoice Transaction Date 7/21/2010 Due 0 NORTH STAR CHEC 10100 Total $2,774.04 Refer 1544 ICMA RETIREMENT TRUST - 457 Ck# 000472E 7/21/2010 Cash Payment G 101-21705 ICMA RETIREMENT 7/23/10 payroll $1,839.23 Invoice Transaction Date 7/21/2010 Due 0 NORTH STAR CHEC 10100 Total $1,839.23 Fund Summary BATCH Total $6,929.80 10100 NORTH STAR CHECKING 101 $6,929.80 $6,929.80 Pre -Written Checks $6,929.80 Checks to be Generated by the Compute $0.00 Total $6,929.80 CITY OF LAUDERDALE *Check Detail Register© JULY 2010 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 020282 7/27/2010 AFSCME G 101-21709 UNION DUES $90.18 7/10 union dues Total AFSCME $90.18 Paid Chk# 020283 7/27/2010 BEVLOR UTILITIES, INC E 601-49000-327 OTHER SERV- SEWER/NPDES 1 $5,150.00 0000840 sewer repair - 1831 Pleasant Total BEVLOR UTILITIES, INC $5,150.00 Paid Chk# 020284 7/27/2010 BLUE CHIP TREE CO., INC. E 101-43000-317 TREE SERVICE $455.28 7/10 storm damage & tree trimming Total BLUE CHIP TREE CO., INC. $455.28 Paid Chk# 020285. 7/27/2010BONEST.�,- ROO, ROSENE, ANDERLIK E 601-49000-304 ENGINEERING $264.50 180360 06/10 Engineering TC Die E 101-43400-306 CONSULTING FEES $1,612.50 180361 06/10 consulting zoning update Total BONESTROO, ROSENE, ANDERLIK $1,877.00 Paid Chk# 020286 7/27/2010 CINTAS E 602-49100-425 CLOTHING $19.79 470495820 pw uniforms E 601-49000-425 CLOTHING $19.79 470495820 pw uniforms Total CINTAS $39.58 Paid Chk# 020287 7/27/2010 CROIX OIL E 602-49100-212 MOTOR FUELS $10.81 328Q84 motor fuel E101-43000-212 MOTOR FUELS $50.43 328084 motor fuel E 601-49000-212 MOTOR FUELS $10.81 328084 motor fuel Total CROIX OIL $72.05 Paid Chk# 020288 7/227/22010 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,844.90 6444 6/10 recycling Total EUREKA RECYCLING $1,844.90 Paid Chk# 020289 7/27/2010 HOP NAPPY E 201-45600-377 DAY IN THE PARK $171.52 bounce house - DIP Total HOP HAPPY $171.52 Paid Chk# 020290 7/27/2010 INFRASTRUCTURE TECHNOLOGIES��� E 601-49000-316 SEWER TELEVISING $717.50 PR10364 tv sanitary sewer at Roselawn Total INFRASTRUCTURE TECHNOLOGIES $717.50 Paid Chk# 020291 7/27/2010 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $44.76 6/10 fax line Total INTEGRA $44.76 Paid Chk# 020292 7/27/2010 KONICA MINOLTA tt E 101-41200-401 COPIER CONTRACT $135.70 154905392 6/10 copier contract Total KONICA MINOLTA $135.70 CITY OF LAUDERDALE *Check Detail Register© JULY 2010 Check Amt Invoice Comment Paid Chk# 020293 7/27/2010 PUBLIC EMPLOYEES INS PROGRAM µ G 101-21706 HEALTH INSURANCE $1,229.65 8/10 insurance benefits Total PUBLIC EMPLOYEES INS PROGRAM $1,229.65 Paid Chk# 020294 7/27/2010 RAPIT PRINTING n rta - u 9 mm NA E 101-41200-353 NEWSLETTER PRINTING $601.00 88891 3810 newsletter printing Total RAPIT PRINTING $601.00 Paid Chk# 020295 7%27%2010 SPRINT PCS E 601-49000-391 TELEPHONE/PAGERS E 101-43000-391 TELEPHONE/PAGERS E 602-49100-391 TELEPHONE/PAGERS Total SPRINT PCS $17.53 6/10 pw cell phone $35.07 6/10 pw cell phone $17.53 6/10 pw cell phone $70.13 �PaidChk# 020296_,��,��. 7/27/2010 TIM AND TOMS SPEEDY MARKET E 101-41100-440 MEETING EXPENSES $30.42 403595 2010 goal setting Total TIM AND TOMS SPEEDY MARKET $30.42 Paid Chk# 020297 7/27/2010 XCEL ENERGY, PARK & GARAGE E 101-45200-383 GAS UTILITIES $25.24 6/10 PW & WH gas E 101-45200-381 ELECTRIC $15.49 6/10 PW & WH electric E 101-43000-383 GAS UTILITIES $25.24 6/10 PW & WH gas E 101-43000-381 ELECTRIC $15.50 6/10 PW & WH electric Total XCEL ENERGY, PARK & GARAGE $81.47 $48.13 Paid Chk# 020298 7/27/2010 XCEL ENERGY, STREET LIGHTING E 101-43000-381 ELECTRIC $464.87 6/10 street lighting Total XCEL ENERGY, STREET LIGHTING $464.87 10100 NORTH STAR CHECKING $13,076.01 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $4,831.33 201 COMMUNITY EVENTS $171.52 203 RECYCLING $1,844.90 601 SEWER UTILITIES $6,180.13 602 STORM SEWER ENTERPRISE FUND $48.13 $13,076.01 LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent X Public Hearing Discussion Action Resolution Work session Date: July 27. 2010 ITEM NUMBER Bond Interest Eavments STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Each year the City pays a bond principal and interest payment in January and an interest only payment in July (due August 1). The attached report shows how the interest will be paid by -debt service fund. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council approves the bond interest payment total- ing $19,888.75. COUNCIL ACTION: CITY OF LAUDERDALE 07/20/1011:26 AM Page 1 Payments Current Period: JULY 2010 Batch Name 072710bonds Payment Computer Dollar Amt $19,888.75 Posted Refer 1538 US BANK, DEBT SERVICES Ck# 000467E 7/12/2010 Cash Payment E 303-47300-611 BOND INTEREST 2010 2002A bond interest $11,436.25 Invoice Transaction Date 7/12/2010 Due 0 NORTH STAR CHEC 10100 Total $11,436.25 Refer 1539 US BANK, DEBT SERVICES Ck# 000468E 7/20/2010 Cash Payment E 304-47400-611 BOND INTEREST 2010 2003A bond, interest $8,452.50 Invoice Transaction Date 7/12/2010 Due 0 NORTH STAR CHEC 10100 Total $8,452.50 Fund Summary BATCH Total $19,888.75 10100 NORTH STAR CHECKING 303 $11,436.25 304 $8,452.50 $19,888.75 . Pre -Written Checks $19,888.75 Checks to be Generated by the Compute $0.00 Total $19,888.75 LAUDERDALE COUNCIL ACTION FORM F n Requested X ing on Meeting Date July 27, 2010 ITEM NUMBER 2Q10 Investment Report STAFF INITIAL HAB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The attached report and spreadsheet reflect the City's investment activity from April through June 2010. Please let me know if you have any questions. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the Second Quarter 2010 Investment Report, COUNCIL ACTION: City of Lauderdale Second Quarter Investment Report July 27, 2010 The quarter ended with a general fund balance of $274,640.70 and cash and investments totaling $2,856,777.49. That is the total of all fund balances including the 601 and 602 sewer enterprise funds. Since the City pools the fund balances for investment purposes, at quarter end $2,485,911.78 was invested. $938,347.56 was invested in money market funds and $1,547,564.22 in certificates of deposit (CDs). The City purchased two CDs this quarter. • First Republic Bank (CA) at 1:78% for 24 months. • PlainsCapital Bank (TX) at .75% for 15 months. Thankfully, no banks failed this quarter that the City owns CDs through. The FCIC is still closing banks weekly (90 so far this year). The money market rates are still just terrible. The month by month rates for the money market accounts follow. Table]: Average Money Market Rates: Januaiy -.June 2010 This quarter, the City earned $5,075.30 fiom investments compared to $19,666.85 last quarter. Additionally, the checkbook earned $286.06. The checkbook interest is deposited into the general fund and is not distributed among the other funds. This brings 2010 investment interest earnings to $25,400.37; total interest budgeted for 2010 is $55,100.00. The City earned $73,727.90 in 2009 Table 2 shows how the interest was divided between the funds and compares interest earned to the adopted budget. The funds with the largest balances get the greatest interest distributions. The TIF fund has the largest balance and continues to grow with the infusion of investment interest. January February March 4.......... ---..._...._..._;............._.....—............._.. 0.11%_...-............;_....- _—_................----.........; 4MPlus Fund _... ...._.......__............._._.....,..---.._......._......._—_.......- 0.23% 0.27% .....__........... 0.20% _.__....._ _ SB Inst. MM 0.08% 0.05% .._..—.. 0.05% April May June 4M Fund _..__...__._.._.._.....—..._..... - -.....,.__............_..........._._......_ 0.05% ................_...._._....... 0.03% 0.05% 4M Plus Fund 0.19% 0.17% 0.20% SB Inst. MM 0.06% 0.10% 0.10% This quarter, the City earned $5,075.30 fiom investments compared to $19,666.85 last quarter. Additionally, the checkbook earned $286.06. The checkbook interest is deposited into the general fund and is not distributed among the other funds. This brings 2010 investment interest earnings to $25,400.37; total interest budgeted for 2010 is $55,100.00. The City earned $73,727.90 in 2009 Table 2 shows how the interest was divided between the funds and compares interest earned to the adopted budget. The funds with the largest balances get the greatest interest distributions. The TIF fund has the largest balance and continues to grow with the infusion of investment interest. Table 2: Investment Earning Distribution by Fund Staff continues to ladder investments. At the end of the quarter, the average security was held 671 days or about 22 months. Currently, investment maturity dates are staggered through 2011. One-half of the CDs maturing in 2010 still will earn more than 4.0% as they were purchased before the recession. The other half will earn 1.0-1.85% as they were purchased in 2009. Unless rates improve, the maturities in 2011 and beyond will earn between .75% and 2.5%. Laddering is a strategy designed to help weather rough times and it has paid off as the City has seen good returns for the last two years in spite of the economy. Staff provides councilors the investment spreadsheet as an internal control procedure required by the auditor. As always, staff is available to answer questions and provide the Council with research related to the City's investments. Fund 2010 Budget As of March 31 101 — General Fund $7,000 $4,372 201 — Community Events $100 $43 202 — Communication $1,000 $245 203 — Recycling $1,000 $661 303 — 2002 Street Improve $5,000 $345 304 — 2003 Street Improve $8,000 $2,301 401 — Capital Improve, Street $8,000 $3,482 402 - Capital Improve, Gen $2,000 $747 403 — Capital Improvement, Storm Sewer $4,000 $1,534 404 — Capital Improve, Parks $3,000 $1,291 405 — TIF Projects $5,000 $4,703 407 — Sewer Improvements $7,000 $3,700 601 — Sewer Enterprise Fund $3,000 $1,661 602 — Storm Sewer Enterprise Fund $1,000 $316 Staff continues to ladder investments. At the end of the quarter, the average security was held 671 days or about 22 months. Currently, investment maturity dates are staggered through 2011. One-half of the CDs maturing in 2010 still will earn more than 4.0% as they were purchased before the recession. The other half will earn 1.0-1.85% as they were purchased in 2009. Unless rates improve, the maturities in 2011 and beyond will earn between .75% and 2.5%. Laddering is a strategy designed to help weather rough times and it has paid off as the City has seen good returns for the last two years in spite of the economy. Staff provides councilors the investment spreadsheet as an internal control procedure required by the auditor. As always, staff is available to answer questions and provide the Council with research related to the City's investments. i2 I _ a a 5 a ❑ r m n m m v v N r N mci �N�v.-a o�.-ov Nmv �vvo.-o U U N C Z � m O E � — N m Q c � m m Gi - E `° � �m ES E mz m3 ❑ J E m LL mc c `8 E x a c E ❑ s o c w > y n c 3= m m c E m m n m U E E m c x m f Q t im N E �Uc❑J �i T�UU�SUU�i m�SUSUU ii n�u'_ � �UUUIL Gi ❑U (❑JU ❑UUu'. a c a LL != 0 m a' en �o C o n H E md i 6 6 0.8 om m N m LLL: - < z ma m mmmmm 6 c6 mmmm mmm mmmmm m10 m i2 I _ a a 5 a ❑ r m n m m v v N r N mci �N�v.-a o�.-ov Nmv �vvo.-o U U N C Z � m O E � — N m Q c � m m Gi - E `° � �m ES E mz m3 ❑ J E m LL mc c `8 E x a c E ❑ s o c w > y n c 3= m m c E m m n m U E E m c x m f Q t im N E �Uc❑J �i T�UU�SUU�i m�SUSUU ii n�u'_ � �UUUIL Gi ❑U (❑JU ❑UUu'. a c a LL != 0 a' o� md3 LLQ _.Z m� � mmmmm � mm mm mmmm m � �a o m14 Im m 666 .6 li mm m, . , . . . . . . . . . . . . E m 3 LLQ¢ -EZ , e n10 c o IV RN 11 m E •� m `m 3 m p m 14 n y r m m m m m m m m m m m m m m m N n CQ f o m . N . . . n vmi m E7- m3 66 6 7a m m mm mm mmmm mm mmmm n c � L' F o m C5 666 6 Wl r m c o o r m `m 4 a' m ° m� � mmmmm mm mm mmmm m � 'co 'o r F mm m m m m m m m m m m m m m m c o c _ S� Z c N t- o 0 0 0 0 0 0 _ o, �o e° 666 666 �c a� m� mmmmm � mm mm mmmm i, c o F o LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date July 27, 2010 ITEM NUMBER Livable Communities STAFF INITIAL 9#`3 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In 1995, the City elected to participate in the Local Housing Incentives Account Program which is part of the Livable Communities Act. The Livable Communities Programs are run by the Met Council. In order to continue to participate, the City Council must adopt a reso- lution by September 1 (attached) and prepare a housing action plan by the end of the year. Attached are the resolutions and housing program goals from 1995. Enclosure B lists the sizable grants the City received during the redevelopment of the Broadway/TH280 intersec- tion. To remain in the program, the City must commit to an affordable housing goal of 23 to 35 units and a range of 35 to 90 units for life cycle housing. As I reiterated to the Met Council through the Comp Plan process, the City is committed to these goals but they are only possible if land is redeveloped; the City does not plan to fill the role of developer. Ultimately, it is in the interest of the City to participate to remain eligible for the Livable Communities money should a need arise. OPTIONS: 1. Adopt the resolution allowing for continued participation in the Livable Communities Program through 2020. 2. Do not adopt the resolution; allow the Livable Communities participation to lapse. STAFF RECOMMENDATION: A motion to adopt Resolution 072710A - A Resolution Electing to Continue Participating in the Local Housing Incentives Account Program under the Metropolitan Livable Communi- ties Act from 2011 to 2020. COUNCIL ACTION: RESOLUTION NO. 072710A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEARS 2011 THROUGH 2020 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan -area municipalities; and WHEREAS, a metropolitan -area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Employment and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, previously negotiated affordable and life -cycle housing goals for municipalities participating in the Local Housing Incentives Account Program expire in 2010; and WHEREAS, a metropolitan -area municipality can participate in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254 if. (a) the municipality elects to participate in the Local Housing Incentives Program; (b) the Metropolitan Council and the municipality successfully negotiate new affordable and life -cycle housing goals for the municipality; (c) the Metropolitan Council adopts by resolution the new negotiated affordable and life -cycle housing goals for the municipality; and (d) the municipality establishes it has spent or will spend or distribute to the Local Housing Incentives Account the required Affordable and Life -Cycle Housing Opportunities Amount (ALHOA) for each year the municipality participates in the Local Housing Incentives Account Program. NOW, THEREFORE, BE IT RESOLVED THAT the City of Lauderdale: 1. Elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for calendar years 2011 through 2020. 2. Agrees to the following affordable and life -cycle housing goals for calendar years 2011 through 2020: Affordable Housing Goals Range Life -Cycle Housing Goals Range 23 to 35 units 35 to 90 units 3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it plans to take to meet its established housing goals. Adopted by the City Council of the City of Lauderdale, Minnesota this 27"' day of July, 2010. (ATTEST) Jeffrey E. Dains, Mayor (SEAL) Heather Butkowski, Clerk/City Administrator ir Metropolitan Council June 25, 2010 Ms. Heather Butkowski Administrator Acting City of Lauderdale 1891 Walnut St Lauderdale MN 55113-5196 Dear Ms. Butkowski: The City of Lauderdale previously elected to be a participant in the Metropolitan Livable Communities Act Local Housing Incentives Account (LCA LHIA. Participation in the voluntary LCA LHIA provides the City with the opportunity to compete for grants and loans to support activities that help the City meet its affordable and life cycle housing goals, clean up polluted sites, and support demonstration projects linking jobs, housing and transit. The City's previously adopted LCA LHIA affordable and life cycle housing goals were negotiated with the Metropolitan Council for the period 1996 — 2010. Those goals are indicated in Enclosure A. If the City elects to continue its participation in the LCA, it must establish new affordable and life -cycle housing goals for the next decade (2011 through 2020). As part of the City's recently submitted 2030 Comprehensive Plan Update, it acknowledged its fair share of the region's affordable housing need. For the City of Lauderdale the fair share number is 35 units over the next 10 years. Although the Council fully supports the need for this total number of new affordable units over the next decade, it also acknowledges the reality of limited funding available to create new affordable housing opportunities. For this reason, the Council asks the City establish its LCA affordable housing goal as a range of 23 to 35 units for the period 2011 to 2020 with the low end of the range representing the number of units that can be accomplished at currently available funding levels region -wide. Regarding the City's life -cycle housing goal to diversify the type and density of housing to meet residents' changing housing needs and preferences, the Council asks the City establish a goal range of 35 to 90 units over the next decade. The low end of the range represents the community's total share of the region's affordable housing need and the high end is the potential number of units permitted by the land use guiding in the City's 2030 Plan Update for medium, high, mixed use, redevelopment, TOD or similarly named residential development, or the total forecasted household growth for the community to 2020, whichever number is less. www.metrocouncil.org 390 Robert Street North e St. Paul, MN 55101-1805 e (651) 602-1000 e Fax (651) 602-1550 e TTY (651) 291-0904 An Equal Opportunity Employer City of Lauderdale, Cont. Enclosed with this letter is a listing of the grants awarded to the City of Lauderdale through the LCA and a list of projects the City applied for, but where funding was not awarded. See Enclosure B. To make official the City's decision to continue participation in the LCA, the Metropolitan Council is asking the City to adopt these new affordable and life -cycle housing goal ranges, by passing a resolution that incorporates the numbers described above. A sample resolution is enclosed; however, the City may craft the resolution in the manner that best meets its needs as long as the affordable and life -cycle goals are part of the resolution. The Council asks that the City pass a resolution and provide a copy to the Council no later than September 1, 2010. See Enclosure C. Additionally, before December 1, 2010 the City must develop a Housing Action Plan outlining the steps the City will take to help meet its LCA goals. Much, if not all of this Action Plan can be taken from the housing implementation section of the City's Comprehensive Plan Update. A checklist to assist in the development of the Housing Action Plan is attached as Enclosure D. We have also attached an information item about the LCA, (Enclosure E), and additional information is available on the Council's website at hLtp://www.metrocouncil.org/planning/index.htm The LCA emphasizes cooperation and incentives to achieve goals. The Metropolitan Council looks forward to continuing to work with the City through its continued voluntary participation in the LCA to continue to meet the affordable and life -cycle housing needs of the City and the region. If you have any questions or need additional information please feel free to contact your Council staff Sector Representative, Susan Hoyt, at (651) 602-1330 or susan.hoyt@metc.state.mn.us. Sincerely, Guy Peterson, Director, Community Development Division Metropolitan Council Enclosures for the City of Lauderdale: A: 1996 to 2010 LCA Goals B: Funded and unfunded LCA projects/grants C: Sample city resolution D: Housing Action Plan checklist E: Information on the LCA cc: Susan Hoyt, Sector Representative Enclosure A RESOLUTION NO. 092695B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT WHEREAS, the Metropolitan Livable Communities Act (1995 Minnesota Laws Chapter 255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentives Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup fimding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to -negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, by June 30, 1996, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year, and WHEREAS, for calendar year 1996, a metropolitan area municipality can participate under Minnesota Statutes section 473.254 on if a) the municipality elects to participate in the Local Housing Incentives Program by November 15, 1995; b) the Metropolitan Council and the Municipality successfully negotiate affordable and life- cycle housing goals for the municipality; and c) by January 15, 1996 the Metropolitan Council adopts by resolution the negotiated affordable and life -cycle housing goals for each municipality. NOW, THEREFORE, BE IT RESOLVED THAT the City of Lauderdale hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during calendar year 1996. Dated this 26th day of September, 1995. (ATTEST) J aiyor (SEAL) Tim Cruikshank, City Administrator PRINCIPLES The city of Lauderdale supports. 1. A balanced housing supply, with housing available for people at all income levels. 2. The accommodation of all racial and ethnic groups in the purchase, sale, rental and location of housing within the community. 3. A variety of housing types for people in all stages of the life -cycle. 4. A community of well-maintained housing and neighborhoods, including ownership and rental housing. 5. Housing development that respects the natural environment of the community while striving to accommodate the need for a variety of housing types and costs. 6. The availability of a full range of services and facilities for its residents, and the improvement of access to and linkage between housing and employment. GOALS To carry out the above housing principles, the City of Lauderdale agrees to use benchmark indicators for communities of similar location and stage of development as affordable and life -cycle housing goals for the period 1996 to 2010, and to make its best efforts, given market conditions and resource availability, to maintain an index within`the benchmark ranges for_affordability, life -cycle and density. 7 --P- CITY P Ownership Rental- 95% ental Type (Non -single family detached) CITY INDEX II BENCHMARK Ill GOAL 95% 68-77% ! See Attached 65% 1 4548% See Attached 59% 1 3641% 1 See Attached I Owner/renter Mix ( 48/5 % (64-74) 1 See Attached (26-36) % Single -Family Detached , ! 4.O/acre I 1.8-2.9/acre I See Attached I Multifamily I 24/acre I 12-15/acre I See Attach d To achieve the above goals, the City of Lauderdale elects to participate in the Metropolitan Livable Communities Act Local Housing Incentives Program, and will prepare and submit a plan to the Metropolitan Council by June 30, 1996, indicating the actions it will take to carry out the above goals. C_ RTI ,. ATION �� �/ // I 1,41 Mate U W Pa (1) 0) 0 0 0 0 co 40. o � t ENO -t 5 Q � b xl H v H ti o o 00 00 V1 �D d' N 00 0 o a� o c 0 a 0 �, v� 00 ef• d' N en cd o CLQ U -v _ 0 Stn 3° U o ;d O Ub Ub H v H n T�O w o FH O CIO Acis' CA 0 CD Cd c� w 9b o o ..r7l cd J;� C 0 M u rr � \o �p M u N 00 0 o ,0 WO O c 0-0 o v� 00 ef• d' N en cd yip CLQ -v -o IW 0 a U o ;d O Ub Ub H v H n N 00 N Ln � kn �D v� 00 ef• d' N U a U o ;d +a U ti awi T�O w o FH O CIO Acis' CITY OF LAUDERDALE 1891 Walnut Street Lauderdale, 631-0300 1 Is Page i INTRODUCTION Lauderdale's participation in the Metropolitan Council's Livable Communities Act (LCA) requires a housing action plan be implemented to meet negotiated affordable life -cycle housing goals. As the City meets or exceeds most of these requirements it must now demonstrate how strategies and programs which support the City's housing goals keep housing affordable and attainable for those people who live or who seek to live in the City of Lauderdale. Funding is available for participating applicants through several accounts, including the Local Housing Incentive Account, Tax Base Revitalization Account, Livable Communities Demonstration Account, or the Department of Trade and Economic Development's pollution clean-up program. The purpose of this document is to show how the City of Lauderdale intends to comply with the Livable Communities Act through implementing the housing section of it's revised Comprehensive Plan. It is also intended as a guide for council, staff and residents who have a vested interest in the long-term viability of the City's housing stock. This report is broken into four sections: Introduction, Housing Goal Agreements, City Action Plan, and Appendix A. The introduction describes how the Livable Communities Act is the impetus behind the City's efforts to address affordable housing issues in the coming decade. The housing agreement section describes negotiated housing benchmark goals and Lauderdale's index score as determined by the Metropolitan Council for affordability, life cycle, and density. Third, the action plan describes specifically how Lauderdale intends to keep it's city index score at or above the benchmark housing goals described above. Finally, the appendix provides a list of funding sources available to implement a housing assistance program. As Lauderdale is a first ring suburb of the metropolitan area and is considered fully developed, the action plan described here points more towards how best how to maintain, rehabilitate, and modernize rather than develop the city's housing stock. Housing Goals Agreement Metropolitan Livable Communities Act The principles of the housing agreement for the Livable Communities Act with the Metropolitan Council are provided below for reference. PRINCIPLES The City of Lauderdale supports: 1. A balanced housing supply, with housing available for people of all, income levels. 2. The accommodation of all racial and ethnic groups in the purchase, sale, rental, and location of housing within the community. 3. A variety of housing types for people in all stages in the life -cycle. 4. A community of well-maintained housing and neighborhoods, including ownership and rental S. Housing development that respects the natural environment of the community while striving to accommodate the needs for a variety of housing types and costs. 6. The availability of a full range of services and facilities for its residents, and the improvement of access to and linkage between housing and employment. GOALS To carry out the above housing principle, the City of Lauderdale agrees to use bench mark indicators for communities of similar location and stage development as affordable and life -cycle housing goals for the period 1996-2010, and to make its best efforts, given market conditions and resource availability, to maintain an index within or above the benchmark ranges for affordability, life cycle, and density. Table 1: Housing Goals Agreement CITY INDEX BENCHMARK :>�Ao�.��.�.�i:it:7.t':��•R%:S{{a�via .�.. b1,, .`i e k..Y , �....,.n,n...r?{TY�ry?c?.....:........n.. �olw..v.::::e:?-: i::?5:,5.: .J:. i � i i� }. �{.J .....n......ccl,:.,..................,.,..n.r..n.............._£::.-.::.......vn rn. Ownership 95% 68-77% Rental 65% 45-48% ......... ...... -- .,.i..,.n,.:.vnvi.vn�.]?Av:n„vnv:: :::v J:.':?:<-' ...:y} .... ..................... ,..,.,., w:.n::---: vv.::v:: • ::::::•::v::..4n::::.?:::}.:. 'vl:SriC:i4.r?::''v?:C::f<i::?:.?:}.5:4?:.i?:�;1:i'..i`y v >L..r.:-:.?::..,•r.,.r.;-n-::":.:�, . �........ v.::. n...........i...:.::✓. :!: -: , ,vn!.i:.:::v.>}:!:v!n:•J1.?v:>'::vr.:....:..:...... ...:>... n,•..4. : nwl.:rn- .,� �Jvw.::..:.. ..,nvnv. -: nv .. r , .,..1..;:.::. n ........::..::.,: , .?,....?,.;}Yix...;:v3: Type (Non -single family 59% 36-41% detached) Owner/Renter Mix 48/52% (64-74)%/ ........ .,:.....n•,.:. (26-36)% .. ..::...,._re�!a.< r,,.. -oro .:: :::.. .:...:.:.:::. .. .,r..:.,-, -:: a .. .:::: ..:... ...:.....a •...<n.., -._ -:r::: -}: ;J-J%..:a':-:.!n'-r>?:-xeil:'t:xn}::,5 ft: :.�:: r.,..4xn.-:,..n..: r: �..... ...,.:. - - :?•�ieilSi .. M:!C:!!-?>.nr. r.,,:. , i'%'i% JJ4}: Single-Family Detached 4.4/acre 1.8/2.9 acre Multifamily 24/acre 12-15 acre Goal- The City of Lauderdale will remain within or above the stated benchmark for ownership, rental, non -single family detached, renter component, single family detached, and multifamily goals. Affordability - Lauderdale exceeds the affordability benchmark goals (68-77%) for ownership with a city index of 95%. Similarly, the city index for rental affordability (65%) exceeds benchmark goals of (45-48%). It is not surprising the city remains an affordable place to own or rent property. According to Table 2 below, the median monthly rent was $424 and the median value of homes was $74,700 in 1990. Lauderdale encouraged'the development of low -to -moderate income housing during the 1980's. One possible result was a relative drop in value of owner occupied housing (Table 2). For example, the median home value was $52,700 in 1980 and -this -figure increased to $74,700 in 1990. According to Table 2, however, home values have not kept pace with inflation. A home valued at $52,700 in 1980 is worth $ 83,793 in 1990 dollars but, in realty homes only appreciated $9,093 to $74,700. Therefore, the housing action plan might address methods that aim to improve the value in the city's housing stock. Table 2: Housing Inventory: 1980 to 1990 1980 1980 Present Value* 1990 Median Monthly Contract Rent $228 $363 $424 Median Value of owner- Occupied $52,700 $83,793 $74,700 Housing Lauderdale Comprehensive Plan. 1996 Another affordability issue pertains to housing conditions. According to Table 3, 42 % of the housing boom occurred before 1959. These homes are now 35 years and older and will be in need of upkeep and repair during the next decade. Table 3: Ape ofHousine Units in 1990 Year Built Percent 1939 or earlier 19% 1940-1959 24% 1960-1979 36% 1980-1990 21% Total 100% Lauderdale Comprehensive Plan, 1996 Housing conditions were addressed in each of the previous Comprehensive Plans. In 1973, a housing survey was conducted showing considerable need for improving the overall condition of the housing stock. In 1978, another survey was conducted which showed significant signs of improvement in the housing stock. A current housing survey is needed to evaluate the condition of Lauderdale homes so a determination is made on action, if any, necessary to address housing rehabilitation issues. Life Cycle - According to the life cycle index for non single family detached homes in Table 1, the city index (59%) exceeds stated benchmark goals (36-41%). Similarly, the index for rental mix exceeds negotiated goals 52% to 26-36%. Owner mix goals are low, however, as the negotiated range is 64-74% for owner occupied homes and Lauderdale's City Index is 48%. Lauderdale's rental properties have nearly doubled (372 units to 602 units) between 1980 and 1990 which is mainly attributed to the newly built apartment complexes. This increase in renter population brings to light the need to address density issues (see discussion below), but also evaluate the owner/rental housing property mix. A housing action plan could suggest a means to encourage more home ownership in the City that consequently reduces the number of home rental properties. Table 4: Housine Invento 1980-1990 Lauderdale Comprehensive Plan, 1996 Density - The one area where Lauderdale falls noticeably short of benchmark goals is in density. The established goals are 1.8-2.9 people per acre for single-family detached homes and 12-15 people per acre for multifamily lots. The city index is high for both figures with 4.0 people per acre at single family residents and 24 people per acre at multi-familydwellings. respectively. Tnlhle 57 Annsina T Initc by Tvne 19RO to 1990 1980 % of Total 1990 % of Total Occupied 809 97.7% 1,166 95.4% vacant 19 2.3% 56 4:6 % Total Housing Units 828 100% 1,222 100% owner Occupied 437 54% 564 48.4% Renter Occupied 372 46% 602 51.6 Total Total Occupied Units 1 809 100% 1,166 100% Lauderdale Comprehensive Plan, 1996 Density - The one area where Lauderdale falls noticeably short of benchmark goals is in density. The established goals are 1.8-2.9 people per acre for single-family detached homes and 12-15 people per acre for multifamily lots. The city index is high for both figures with 4.0 people per acre at single family residents and 24 people per acre at multi-familydwellings. respectively. Tnlhle 57 Annsina T Initc by Tvne 19RO to 1990 Lauderdale Comprehensive Plan, 1996 Lauderdale Renter -Occupied property nearly doubled from 372 to 602 units over the past 10 years. This included 104 units from the Brandychase condominium development, 42 units from Rosehill Townhomes, 84 units from the City Gables Apartments, and 142 units from Seminary Dormitories. The City is especially concerned about the density of the Apartment buildings between Larpenteur and Idaho. Currently, these apartments and condominiums south of Larpenteur account for 45% of the total housing units in the City. Multiple housing units (buildings with 5 or more units) are now the most predominant type of housing unit in Lauderdale. The housing plan should address Lauderdale's large renter population and density concerns. 1980 1990 %Change One -Unit Detached 466 498 7 one -Unit Attached 5 52 940 2 Units 29 35 21 3 to 4 Units 11 21 91 5 or more Units 314 614 96 Total 825 1220 48 Lauderdale Comprehensive Plan, 1996 Lauderdale Renter -Occupied property nearly doubled from 372 to 602 units over the past 10 years. This included 104 units from the Brandychase condominium development, 42 units from Rosehill Townhomes, 84 units from the City Gables Apartments, and 142 units from Seminary Dormitories. The City is especially concerned about the density of the Apartment buildings between Larpenteur and Idaho. Currently, these apartments and condominiums south of Larpenteur account for 45% of the total housing units in the City. Multiple housing units (buildings with 5 or more units) are now the most predominant type of housing unit in Lauderdale. The housing plan should address Lauderdale's large renter population and density concerns. City of Lauderdale Action Plan for the Livable Communities Act The City intends to implement the following action plan to maintain affordable, life cycle, and density goals described by the Metropolitan Council in Table 1. Affordability - The City exceeds both affordability indexes described in Table 1. The housing action plan, therefore, aims more to' maintain, rehabilitate, and modernize properties to avoid any further decline in values. One way the City intends to achieve this goal is to facilitate grants for residents to remodel, repair, and expand their homes. For years, Lauderdale has not actively participated in a financial assistance program for homeowners. The city intends to step up efforts that provide residents current information about home improvement resources through county, state, and federal agencies as described in Appendix A. Second, a housing survey will be conducted to evaluate City housing stock conditions. This document will assist in determining the nature and scope of home improvements and aid in deciding what role the city should play to encourage home improvements. Third, local controls will be evaluated to promote neighborhood revitalization. For example, staff will evaluate housing maintenance codes; point of sale requirements; "truth in housing" prerequisites; and licensing procedures for residential rental properties to be proactive in promoting high quality and affordable homes for residents well into the next century. Finally, the city supports infrastructure improvements that will add value to Lauderdale properties. Currently, a Capital Improvement Plan is being drafted by a consultant. Recommendations forthcoming for street, sewer, storm drainage, water main, and park improvement will be implemented based on financial planning. Life Cycle - According to the housing goals agreement the City exceeds all goals except for owner mix goals. This issue is addressed in the Comprehensive Plan and it encourages more home ownership by reducing the number of rental housing units. The objectives include: • Evaluate a licensing procedure for residential rental property • Research the limitation of allowable conditional uses in R 1 areas • Encourage rental owners to maintain rental units in good condition • Enforce the multi -family maintenance code Density - The goals of the Comprehensive Plan concerning density are to minimize the impact or reduce the number of high-density apartment complexes south of Larpenteur. This will be accomplished by: • Work with property owners to improve landscaping and recreational facilities. • Facilitate the creation of park areas in highly dense apartment areas. • Research the possibility of acquiring apartment buildings in poor conditions for demolition or rehabilitation. CONCLUSION The city is committed to maintaining the affordability, life -cycle, and density goals of the Livable Communities Act. This document provides a means to implement the housing section of the most recent Comprehensive plan. In summary, Lauderdale aims to promote affordable housing and protect aging housing stock by: Informing residents of financial home improvement programs in Appendix A. Conducting a city-wide housing survey to evaluate housing conditions. Re-evaluating local controls/ordinances which counter affordable housing objectives. Implementing the Capital Improvement Plan for City improvement as dictated by financial capabilities. Supporting established life -cycle goals and will aim to increase home ownership by discouraging further expansion of rental property and evaluating a licensing procedure for all rental property. Evaluating densely populated areas, such as properties south of Larpentuer to determine how to best manage the situation. Appendix A. IMPLEMENTATION ACTIONS- PROGRAMS Below are examples of several funding sources available to Lauderdale to achieve or maintain its' affordable and life -cycle housing objectives. The list includes organizations that might offer assistance in implementing a housing program. FEDERAL PROGRAMS Community Development Block Grant (CDBG) CDBG provide financial support to help revitalize low and moderate -income communities across the county. Approximately $49 billion has been distributed to entitlement communities (cities with populations over 50,000 or counties over 200,000) since Congress passed legislation in 1974. When grant money is distributed to counties with populations over 200,000, the county is responsible for the internal distribution of funds. Ramsey county distributes funds on a competitive basis while Anoka and Hennipen County allocate money to each city in respective counties. Lauderdale's application for the program are submitted to Ramsey County. Home Investment Partnership Program (HOME) Home provides funding exclusively for housing related programs that aim to provide assistance to low-income families. For example, tenant -based rental assistance, first-time home buyers assistance, property acquisition, new construction, moderate or substantial rehabilitation and other housing related expenses. The City of Lauderdale would apply for Home money through Ramsey County which has formed a consortium with Anoka, Dakota, and Washington Counties to distribute Home Assistance on a competitive basis. STATE PROGRAMS The Minnesota Housing Finance Agency (NWA) offers several programs for grant assistance including, Home Improvement, Home Ownership, and Rental Housing. The programs listed below are applied for either through the City of by individual residents. HOME IMPROVEMENT - Accessible Loan Program Deferred loan payments to low income physically disable home owners for improvements directly related to basic housing needs. Community Rehabilitation Fund Grants available to cities for single or multi -family construction, demolition, permanent financing and refinancing, and gap financing. Deferred Loan Program Deferred loans to home owners for financing home improvements directly affecting the safety, habitability, energy efficiency, and accessibility of their home. HOME Disaster Grant Program Grants to low income households for rehabilitation due to flood, high wind, hail, or other related weather damage. Home Energy Loan Program 8% loans to increase the energy efficiency of existing home. Neighborhood Land Trust Proms By establishing a land trust, cities are eligible for deferred loans to acquire, construct, or rehabilitate homes, land, and buildings. Revolving Loan Program Low and moderate income families unable to acquire other types of assistance are eligible for loans at 3%. Rental Rehabilitation Loan Program Residential property owners qualify for 7.45% Ioans for property improvement projects. The Great Minnesota Fix -up -Fund - Depending on household income loans available at 2% to 8% for property improvements that increase the livability and energy efficiency of existing homes. HOME OWNERSHIP Emergency Mortgage and Rental Assistance program Individual facing foreclosure or eviction due to a temporary financial crisis qualify for assistance through case management services, mortgage payment rental among others on an emergency basis. Homeownership Assistance Fund Monthly and down payment assistance to modest income first home buyers through an MHFA mortgage revenue bond program. Innovative Housing Loan Prog am Funds available that encourage innovative or rehabilitation of single or multi -family homes. Minnesota Mortgage Program - Below market mortgage loans for low and moderate income first-time home buyers. Minnesota City Participation Program Six to nine month mortgage revenue bonds for cities to assist communities meet identified homeownership goals. Minnesota Communities Program Mortgage revenue bonds for cities to address identified housing objectives. Minnesota Urban and Rural Homesteading_ Program Funds available to organizations for acquiring vacant, condemned, or abandoned single family lots for re -sale through contracts -for -deeds -to first time home buyers at risk as defined by MHFA. Purchase Plus Program Designed to encourage preservation of existing housing stock through individuals purchasing homes in need of moderate or substantial rehabilitation. Qualified borrows can either purchase, rehabilitate, or refinance with a single mortgage. RENTAL HOUSING Low Income Housing Tax Credit Program - Qualified rental property owners can apply for income tax deduction for up to ten years for the following projects: housing units with at least 20% set aside for tenants whose incomes are 50% or less the areas median income ($30,000 individual and $34,000 family) or 40% of the housing units are set aside for tenants whose incomes are 60% less the areas median income. New Construction Tax Credit Mortgage/Bridge Loans Construction or substantial rehabilitation of units rented to families with incomes 50% to 60% of an areas median income are eligible for assistance. Housing Trust Fund - Interest free deferred loans for the development, construction, acquisition, preservation, and rehabilitation of low income rental housing. Targeted Home Fund - Funding for rental or single family supportive housing as defined by HOME requirements. COUNTY PROGRAMS Ramsey County Residential Rehab Program Low income homeowners of suburban Ramsey County are eligible for assistance to improve homes such as replacing roofs, furnaces, windows, and doors through the City of St. Paul. Funding is also available for owners of rental property who own no more than 7 units. Home EneMy Loans Low interest loans to replace energy related appliances such as furnaces, windows, and doors through the Environment and Energy Resource Center. 10 Enclosure B Funded and Unfunded Projects/Grants Funded LCA Grants 1996 - 2009 for the City of Lauderdale 1996 $256,000 Bolger Publications, Inc. 2003 $20,000 Larpenteur at Eustis Street 1996 $658,450 Lightning Transient Research Institute (LTRI) Site Unfunded LCA Grants 1996 - 2009 for the City of Lauderdale 2001 $20,000 Larpenteur Ave. Corridor Redevelopment Enclosure D Metropolitan Livable Communities Act Housing Action Plan Checklist In preparing a Livable Communities Act (LCA) Action Plan, a community should consider a number of factors before deciding which implementation efforts it will identify and undertake to expand affordable and life -cycle housing opportunities. A community should consider its housing situation, land availability, forecasted household and employment changes and any number of applicable demographic characteristics and trends that should influence its housing implementation efforts. The Action Plan should not only address the kinds of implementation efforts to be employed, but, where possible, the general timeframe in which they will be undertaken. The Plan should identify, as best as possible, the number of households to be assisted, or housing units to be produced or rehabilitated through the various programs and activities that will be pursued. Also, to the degree possible, the plan should identify the income levels of the households to be assisted, e.g. the number or percent with very low, low and moderate incomes. Finally, where possible, it should identify the efforts that will be targeted specifically to the elderly, large families, homeowners and renters. The degree to which the Plan specifically identifies local needs and the intended beneficiaries of local actions is ultimately the community's decision. There is no single "correct" format or minimum requirement for how a community attempts to address this information in its Action Plan. Understanding its current and future housing needs, and who can and should benefit from its housing efforts is a practical and prudent step, and should be the basis for the housing implementation activities of any community. There are a number of programs and local fiscal and official control initiatives that can be undertaken by communities to expand or preserve affordable and life -cycle housing. This Action Plan Checklist is intended to assist communities in identifying from among the myriad implementation tools, those activities suited to their particular needs and capacity to deliver. Housing Assistance Programs An Action Plan to implement the community's LCA goals should identify the housing assistance programs to be used by and in the community, and, where possible, the best estimate of how many households will be helped by such programs each year or over the period of years covered by the Action Plan. A number of programs provide renter assistance and below -market -rate home mortgage programs. Some involve little or no administration or oversight by the city, although most require a city's consent. A list of existing housing assistance programs which a community may use, or encourage or facilitate private market interests to use include the following: 2010 Housing Action Plan Checklist Federal Government • Section 8 Rental Vouchers and Certificate Programs • Shelter Plus Care (S+C) Minnesota Housinq Finance Agency • Minnesota Mortgage Program • Community Activity Set Aside (CASA) Program • Homeownership Assistance Fund • HOME HELP • Homeownership Opportunity Program • Urban Indian Housing Program Tribal Indian Housing Program • Land Acquisition for Affordable New Development (LAAND) Initiative • Minnesota City Participation Program • Housing Trust Fund Rental Assistance (HTF-RA) • Bridges Twin Cities Habitat for Humanity Local Community Land Trusts Housing Development Programs The Action Plan may set forth specific new construction or housing rehabilitation efforts to expand or preserve the community's stock of affordable rental housing. A limited number of tools are available to support the construction or rehabilitation of low -and moderate -income housing. These programs include the following: Federal Government • Public Housing • Supportive Housing Demonstration Program - Transitional Housing Component • Federal Home Loan Bank - Affordable Housing Program • Home Investment Partnership Program (HOME) • Section 202 - elderly • Section 811 - handicapped Minnesota Housinq Finance Agency • Housing Tax Credit Program (HTC) • Low and Moderate Income Rental Program (LMIR) • Economic Development and Challenge Program (EDHC) • Preservation Affordable Investment Fund (PARIF) • Publicly Owned Housing Program (POHP) • Ending Long Term Homelessness Initiative Fund (ELHIF) • Flexible Financing for Capital Costs (FFCC) • Land Acquisition for Affordable New Development (LAAND) Initiative 2 2010 Housing Action Plan Checklist Metropolitan Council • Local Housing Incentives Account • Livable Communities Demonstration Account • Land Acquisition for Affordable New Development (LAAND) Family Housing Fund ® Metropolitan Housing Resource Program Twin Cities Habitat for Humanity Community Land Trusts Local Government • Conduit revenue bonds • General obligation bonds • Housing revenue bonds • Taxable revenue bonds • Land write-down or sale • Credit enhancements • Sanitary sewer rate adjustments • Demolition ordinances • Local community mortgage assistance programs • Mortgage Revenue Bonds • Low-income housing Tax Credits • Local fee waivers or reductions • Local tax abatement • Local property tax levy • Tax -increment financing (TIF) Housing Maintenance Rehabilitation and Redevelopment Programs A variety of programs are available to address maintenance, rehabilitation and redevelopment. The Action Plan should identify any or all of a number of potential programs or activities the city may employ including the following: Federal Government • Federal Home Loan Bank - Affordable Housing Program • Home Investment Partnership Program (HOME) • HOPE III Minnesota Housinq Finance Agency • Housing Tax Credit Program (HTC) • Low and Moderate Income Rental Program (LMIR) • Economic Development and Housing Challenge Program (EDHC) • Preservation Affordable Investment Fund (PARIF) • Publicly Owned Housing Program (POHP) 3 2010 Housing Action Plan Checklist • Ending Long Term Homelessness Initiative Fund (ELHIF) • Flexible Financing for Capital Costs (FFCC) • Rental Rehab Loan Program • Community Revitalization Fund • Fix -Up Fund • Community Fix -Up Fund • Rehabilitation Loan Program Metropolitan Council • Livable Communities Demonstration Account Family Housing Fund • Metropolitan Housing Resource Program Twin Cities Habitat for Humanity Local Community Land Trusts Local Government • Adoption and enforcement of a local housing maintenance code • CDBG supported rehab programs • Housing improvement and rehabilitation areas • Foreclosure awareness/prevention workshops • Housing remodelers fair • Weatherization programs • Code compliance programs • Local community first-time homebuyer financial program • Scattered site housing replacement program • Home repair/maintenance resource center for seniors • Point of sale program • Deferral or forgiveness of development fees • Transitional Housing Partnership Local Initiatives Though considerably more restricted than in the past, state and federal laws permit local governments to implement fiscal initiatives to generate capital to assist development or redevelopment to create affordable and life -cycle housing. The Action Plan should include the community's short- and long-term expectations and intentions regarding the use of these fiscal tools such as the following: Federal Government • Community Development Block Grants (CDBG) Minnesota Housing Finance Agency • Nonprofit Capacity Building Revolving Loan Program • Land Acquisition for Affordable New Development (LAAND) Initiative 4 2010 Housing Action Plan Checklist Local Government • Participation in Livable Communities Local Housing Incentives Program to access funding resources through the Local Housing Incentives Account, Livable Communities Demonstration Account and Tax Base Revitalization Account. • See expanded listings of local initiatives under Housing Development and Housing Rehabilitation and Redevelopment Programs sections. Local Official Controls and Approvals Local controls - zoning, subdivision regulation, building code, design requirements for public improvements and the approvals process - impact both the type and cost of new housing. In doing so, however, they provide communities with a wide range of opportunities to make changes in these controls that can expand local affordable and life -cycle housing options. In preparing LCA Action Plans and in addressing future local housing development issues, communities should pledge to examine and evaluate the impact of a number of their local controls on the cost of residential development and redevelopment. The following is a checklist of local controls and requirements that a community, in preparing its LCA Action Plan, might propose to review and evaluate in the immediate future to determine if they are adequate, insufficient or unnecessarily excessive and should be revised, added to or eliminated. These controls and regulations may include: • Sufficient available undeveloped or underutilized land guided or zoned for medium and high density residential development or redevelopment. • Planned unit, mixed-use and cluster development ordinances that include potential residential density bonuses and transfers. • The flexibility to employ zero lot line development or other innovative site planning techniques. • The length and complexity of the local approvals process. • Environmental regulations such as tree and wetland preservation requirements that are stricter than those required by state law or regional policy. • Local requirements regarding: o minimum lot sizes and widths o minimum floor area o increased building height flexibility o garage and off-street parking variances o set -back requirements o inclusion of private streets in subdivision development o sidewalks or non -motorized pathways o park and trail dedications o minimum right-of-way, pavement widths and depth for different streets o storm sewer design - pipe diameter, distance between catch basins, etc. o street lighting o trees, tree replacement and foliage 5 2010 Housing Action Plan Checklist o landscaping costs o allow alternative construction methods (building materials, exterior surfaces, etc.) o special or conditional use permits o development fees for off-site public improvements - e.g. park, trail and road fees o soil correction variances o service availability charge (SAC) credits o issuance of e -permits o inclusionary housing requirement Authority for Providing Housing Programs The Action Plan should describe what authority the city has for operating housing programs and the activities of the organizations or entities that administer the programs and/or also describe arrangements the city may have with other public or nonprofit organizations that provide housing related services to the city. Local governmental unit, HRA, CDA, or EDA County HRA, CDA or EDA Community Action Program Agency 6 2010 Housing Action Plan Checklist Enclosure E The Livable Communities Act (LCA) The Minnesota Legislature created the Livable Communities Act (LCA) in 1995. The LCA is a voluntary, incentive -based approach to address the Metropolitan Area's affordable and lifecycle housing needs while providing funds to communities to assist them in carrying out their development plans. LCA funds have leveraged millions of additional dollars in private and public investment that has provided new jobs, housing choices, and business growth. The Legislature established the Metropolitan Livable Communities Fund, including three on-going accounts from which eligible communities could apply for funding: The Tax Base Revitalization Account (TBRA) helps cities clean up contaminated urban land and buildings for subsequent redevelopment that could include commercial, industrial, or housing opportunities. Supporting redevelopment opportunities that restore the tax base, create or retain jobs, or add affordable housing to the region are the primary objectives of this account. Projects funded through the TBRA foster increased reinvestment and infill near existing housing and services and help clean up the environment and protect water quality in the region's urban communities. 0 From 1996 through 2009, $69.3 million in Tax Base Revitalization Account grants (238 grants in 38 communities) have assisted projects which are expected to: • Leverage $3.68 billion in private investment • Increase annual net tax capacity by $62.5 million • Create or retain over 31,000 jobs • Redevelop over 1,600 acres of former brownfields The Livable Communities Demonstration Account (LCDA) funds public infrastructure and land assembly for development and redevelopment projects that achieve connected development patterns that link housing, jobs and services, maximize the development potential of existing or planned infrastructure and regional facilities, and expand affordable and life -cycle housing options in the region. LCDA awards have been used to revitalize communities and establish new neighborhoods as places for living, working, meeting daily shopping needs and recreation. The LCDA program is a popular funding source to help achieve regional and local community development objectives in the region's communities. Funded project elements have included land acquisition, street infrastructure, pedestrian connections, stormwater management infrastructure, and public -use structured parking to support additional density. LCDA funding is a catalyst that enables cities and developers to implement replicable models that expand development options in the market. 0 From 1996 through 2009, $81.8 million in Demonstration Account funds (155 grants to 49 communities and three multi -city coalitions) have assisted projects which are expected to: • Leverage nearly $2.95 billion in private development investment • Leverage over $1.1 billion in other public investment • Provide over 21,500 new housing units • Rehabilitate over 600 housing units - single-family houses, townhouses, condominiums, rental apartments for families and seniors, and live -work housing • Offer replicable examples of: The Livable Communities Act • Redevelopment and infill development including revitalized inner-city communities with additional housing and job opportunities; redeveloped older suburban downtowns and neighborhoods with additional housing opportunities linked to neighborhood retail and commercial services and public spaces; • Development in newer suburban communities, including town centers, that connects jobs, a choice of housing types, retail and commercial services, and community activities in close proximity. • Provide better jobs/housing/transportation connections through added housing and services in locations well served by transit; • Assist projects in the predevelopment stage that show potential to evolve into projects that could be funded with LCDA development grants; and • Engage communities in working together to solve issues of regional and subregional concern. The Local Housing Incentives Account (LHIA) helps preserve and expand lifecycle and affordable rental and ownership housing in the metropolitan area. LHIA grants have helped produce new and rehabilitated affordable rental and homeownership housing in 50 communities in the region, promoting the Council's policy to expand and preserve lifecycle and affordable housing options to meet changing demographic trends and market preferences, and to support the region's economic competitiveness. In some cases, a single city may be designated as the grantee for an award, while the actual housing units may be located in more than one city. 0 From 1996 through 2009, $20.4 million in Local Housing Incentives Account (LHIA) grants (115 grants to 50 communities) have assisted with gap financing in proposals that are expected to: • Leverage nearly $304 million in private investment • Stimulate over $191 million in estimated other public investment • Develop 1,888 new affordable rental units • Rehabilitate 717 affordable rental units • Develop 462 new affordable ownership units • Rehabilitate 352 affordable ownership units • Provide home improvement loans to over 1,100 homeowners • The Land Acquisition for Affordable New Development (LAAND loan program) In 2008, in partnership with the Minnesota Housing and the Family Housing Fund the Council initiated the Land Acquisition for Affordable New Development (LAAND) program using $4 million in LCDA funds to provide no -interest loans that would assist communities in efforts to address their affordable housing need. 0 In 2008 and 2009, the Council made 5 LAAND loans to 5 separate awardees, for a total of $4 million. The awardees were Hopkins, Minneapolis, Saint Paul, the Carver County Community Development Agency, and the Washington County Housing and Redevelopment Authority. These loans are expected to: • Help obtain site control of key parcels for future affordable housing projects • Result in projects with a minimum of 20% affordable housing units • The Inclusionary Housing Account (IHA) In 2000 and 2004 the Council awarded grants from a one-time appropriation of funds to support affordable housing developments in which the reduction of local controls and regulations resulted in reduced development costs. The account is currently unfunded. 2 The Livable Communities Act 0 In 2000 & 2004 the Council awarded Inclusionary Housing Account (IHA) grants totaling almost $4.6 million (13 grants to 8 communities) to assist with gap financing for projects that were expected to: • Include $125 million in total development investment • Help develop 134 new affordable condominiums and townhomes • Help develop 578 new rental units -271 of which are affordable to lower income households Total LCA Awards From 1996 through 2009, the Metropolitan Council awarded a total of $198,731,459 in 578 grants and loans. Over 90% of these LCA awards have been used to move forward to completion projects that have leveraged over $9 billion in private and other public investment, created over 24,000 housing units and nearly 31,000 jobs while adding over $62 million to the metro area tax base. During this timeframe, 52 awards have been relinquished in full or in the majority, for a net award total of $175,682,248 in 526 grants. Applicant Eligibility In order to be eligible to compete for this funding, the LCA requires interested communities to: negotiate long-term affordable and lifecycle housing goals with the Metropolitan Council; have in place an LCA Housing Action Plan to identify and give direction to the city's use of programs, official controls and fiscal devices to help accomplish these negotiated goals; and contribute toward or expend locally a specified amount of local resources for affordable housing each year they participate in the program. This contribution, or expenditure, is called the Affordable and Life -Cycle Housing Opportunities Amount (ALHOA) and is an amount equal to the community's Livable Communities Demonstration Account levy. Communities must expend or contribute at least 85% of their annual ALHOA obligation annually. Communities have some flexibility in determining which local expenditures fulfill the ALHOA contribution. Examples of ALHOA-qualifying expenditures include housing assistance, development or rehabilitation efforts, the costs of local housing inspection and code enforcement, and local taxes to support a local or county Housing and Redevelopment Authority. Conclusion The Livable Communities Act funding has been a valuable tool to help metropolitan area communities: Build stronger communities through infill redevelopment of brownfields, tax base growth, and new jobs Provide neighborhoods throughout the region with more housing opportunities linked to a mix of neighborhood retail and commercial services, and public spaces Increase public/private investment to develop, improve, and preserve affordable and lifecycle housing (This document was adapted by Livable Communities staff on 6-21-10 from a document prepared for the 2009 American Planning Association Conference entitled Twin Cities Livable Communities Projects) 3 The Livable Communities Act LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date July 27, 2010 ITEM NUMBER 2010 Auditor IV') STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Andy Berg from Abdo, Eick, and Meyers submitted engagement letters for Council consid- eration. The first represents a one-year agreement. The total cost would be $15,780 for the audit, the Management Advisory Letter, and the State Auditor reporting. Completion of the TIF report is an additional $720. This is their usual scope of work for Lauderdale. Berg also provided a three year quote if the Council wanted to lock in rates over the next three years. Berg's comparison shows a total savings of $990. OPTIONS: 1. Approve a one or three year agreement with Abdo, Eick, and Meyers for auditing ser- vices. 2. Ask staff to prepare an RFP for auditing services. STAFF RECOMMENDATION: Motion to approve the option the Council chooses. COUNCIL ACTION: 1111100-MEYERSLIT D® EICI� & Cerafied Publics Accountants d Consultants July 20, 2010 5201 Eden Avenue Suite 370 Edina, MN 55436 Management, Honorable Mayor and Council City of Lauderdale Lauderdale, Minnesota We are pleased to confirm our understanding of the services we are to provide the City of Lauderdale (the City) for the year ended December 31, 2010. We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2010. Accounting standards generally accepted in the United States provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City's basic financial statements. Such information, although not a pail of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial'statements in an appropriate operational, economic, or historical context. As pail of our engagement, we will apply certain limited procedures to City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any ,assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. Supplementary information other than RSI also accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: 1) Combining and Individual Fund Financial Statements and Schedules The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and for which our auditor's report will not provide an opinion or any assurance. 1) Summary Financial Report - Revenues and Expenditures for General Operations - Governmental Funds 952.8359090 • rax 952.835.3261 2010 GARS Audit Engagement Letter www.aetucpus.com City of Lauderdale July 20, 2010 Page 2 Audit Objective The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. If our opinions on the financial statements are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the general ledger into a working trial balance. As part of the audit we will prepare a draft of your financial statements and related notes. We will also use the financial statements to complete the Office of the State Auditors' City Reporting Form. We will also enter the current year capital asset transactions into our software based on information you provide. You are also responsible for making all management decisions and performing all management functions; for designating an individual with suitable skill, knowledge, or experience to oversee our assistance with the preparation of your financial statements and related notes and any other nonattest services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City and the respective changes in financial position and where applicable, cash flows, in conformity with accounting principles generally accepted in the United States of America. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to present the supplementary information with the audited financial statements. 952.835.9090 • Pax 952,835.3261 wim.aemcpas.com 2010 GAAS Audit Engagement Letter City of Lauderdale July 20, 2010 Page 3 Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers.. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. 952.8359090 • Pas 952.835.3261 2010 GAAS Audit Engagement Letter www.aemcpas.com City of Lauderdale July 20, 2010 Page 4 Andrew K. Berg, CPA is the engagement partner and is responsible for supervising the engagement and signing the report. We expect to begin our audit on in February 2011 and to issue our reports no later than April 30, 2011. Our fee for these services will be as follows: Audit and 2010 Office of the State Auditor's Reporting Form 2010 TIF Reporting Forms 15,780 720 Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in full. Amounts not paid within 30 days from the invoice date will be subject to a finance charge of 1 percent per month (12 percent per year). If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, ABDO, EICK & MEYERS, LLP Certified Public Accountants & Consultants 6,-�rc - � Andrew K. Berg, CPA Governmental Services Partner RESPONSE: This letter correctly sets forth the understanding of the City of Lauderdale. M Title: 952.8359090 • far 952.83.5.3261 2010 GAAS Audit Engagement Letter www.aemcpas.com l ,''''ice A _ RSLLP Certified Nbdtc Accowitaws & Consultants 5201 Eden Avenue Suite 370 Edina, MN 55436 Management, Honorable Mayor and Council City of Lauderdale Lauderdale, Minnesota July 22, 2010 The following sets forth the engagement of our services for the certified audit of the accounts of the City of Lauderdale, Minnesota (the City). We will audit the financial statements of the City of. Lauderdale for the years ending December 31, 2010, 2011 and 2012 in accordance with auditing standards generally accepted in the United States of America. Our audit will include tests of the accounting records and other procedures we consider necessary to enable us to express an opinion that the financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that a material misstatement may exist and not be detected by us. In addition, an audit is not designed to detect errors, fraud, or other illegal acts that are immaterial to the financial statements. However, we will inform you of any material errors and any fraud that comes to our attention. We will also inform you of any other illegal acts that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods of which we are not engaged as auditors. We will perform the auditing services discussed above for the calendar years 2010, 2011 and 2012. If at any time during this period the Council is dissatisfied with our services for any reason whatsoever, our services may be terminated by so informing us. Our Firm, however, shall be obligated at your continuing discretion to perform the audit services for the three-year period at the following fees: Year 2010 2011 2012. City Audit 15,400 15,850 16,350 • Our fee includes the City audit, the Management Advisory Letter, Office of the State Auditor's Reporting Form and general consulting related to the audit. 952.8359090 • Fax 952.83.5.3261 www.aemcpas.can City of Lauderdale July 22, 2010 w� C� Page 2 It is our belief that the proposed three-year audit engagement is in the best interest of the City. Our Firm can provide the City with a fixed three-year fee schedule to facilitate the budgeting process. Further, our ability to provide meaningful assistance through our Management Advisory Letter will improve with each year of continued audit involvement. It is the policy of our Firm to issue a Management Advisory Letter. As independent auditors, we are in a position to acquire a detailed knowledge of client financial and administrative procedures; the Management Advisory Letter serves to summarize our recommendations toward improving the accounting and administrative controls, strengthening financial structure and developing a more efficient business operation. Abdo, Eick & Meyers, LLP recognizes that its most important product is prompt and effective service of the highest quality. We will serve the City to its complete satisfaction and will apply the highest level of skills available in our firm to that end. Sincerely, ABDO, EICK & MEYERS, LLP Certified Public Accountants c& Consultants 6�� Aoe—� Andrew K Berg, CPA Governmental Services Partner RESPONSE: This letter correctly sets forth the understanding of the City of Lauderdale. Signature: Mayor Date: Signature City Administrator Date: 952.835.9090 • rax 952.835.3261 wimaemcpas.com City of Lauderdale One year vs. three year contract December 31, 2010, 2011 and 2012 Total Savings $ 990 one year percent three year percent savings with year agreement increase agreement increase three year 2009 $ 15,400 $ 15,400 2010 15,780 2% 15,400 0% $ 380 2011 16,160 2% 15,850 3% 310 2012 16,650 3% 16,350 3% 300 Total Savings $ 990 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date July 27, 2010 ITEM NUMBER Insurance Renewal STAFF INITIAL " APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: For the last couple of years, the City has purchased an accident plan for city volunteers (PLIC members as well as for those that volunteer during city events). The attached quote would renew that coverage for the next year (August to August). The medical coverage is secondary to an injured parties primary insurance. OPTIONS: As the City is not obligated to have this insurance, you may: I purchase accident insurance for city volunteers from the League of MN Cities Insurance Trust per the attached quote; 2. eliminate the optional medical coverage for a savings of $90; or 3. cancel the accident plan coverage. STAFF RECOMMENDATION: A motion to purchase accident insurance for city volunteers from the League of MN Cities Insurance Trust per the attached quote. COUNCIL ACTION: League of Minnesota Cities Insurance Trust Group Self -Insured Accident Plan for Volunteers 145 University Avenue West St. Paul, MN 55103-2044 ACCIDENT PLAN FOR CITY VOLUNTEERS RENEWAL QUOTE The "City' LAUDERDALE, CITY OF 1891 WALNUT STREET LAUDERDALE MN 55113-5137 Agreement No.: VL00047402 Agreement Period From: 8/01/2010 To: 8/01/2011 This is the renewal quotation for the Group Self -Insured Accident Plan for City Volunteers. The renewal quote is based on your expiring coverage; please note that the current accident plan is expanded to include coverage for members of advisory boards and committees. If you desire to continue coverage; please sign and date and return to LMCIT. Accident Plan For City Volunteers (includes coverage for members of advisory boards and committees) X Basic Coverage (No Medical) Premium $ 201.00 X Optional Medical Premium $ 90.00 Total $ 291.00 Accident Plan Optional Coverage for Construction and Demolition Projects — Basic Coverage (No Medical) Premium _ Optional Medical Premium Total Project 1. 2. 3. Date(s) No. Volunteers Premium Accident Plan For All Members of Advisory Boards and Committees Only (no coverage for other city volunteers) _ Basic Coverage (No Medical) Premium $ _ Optional Medical Premium $ Total $ If you have any questions, please review the Risk Management Memo on the LMCIT website entitled Accident Coverage for City Volunteers or contact Barb Meyer at 651-215-4173 or Liam Biever at 651-281-1212. If you need to make a change, see the List of Coverage Options for Accident Coverage for City Volunteers located on the next page. Signature Date Agent: 00862 - 410848736 ENGBERG-SCHABER-WELCH AGCY 973 PAYNE AVE ST PAUL MN 55130-3901 Title LM5760 (1/09) LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date July 27, 2010 ITEM NUMBER Budget Discussion STAFF INITIAL e APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Attached is my first draft of a budget largely based upon historical costs. Grayed cells are known costs; I wish we had more of them. A lot of information is currently unknown, and won't be known until late August. I will go into greater detail during the meeting. This budget will be adopted with many "ifs" and the most important ones are highlighted in yel- low. If the Council levies the same amount, if the fiscal disparities revenue remains con- stant, if the City receives all local government aid (LGA) currently promised, if the market value homestead credit (MVHC) is not cut again, then the City would have $139,648 to transfer to capital project funds. What I expect is that some combination of LGA and MVHC will be cut and that we will see a significant decrease in fiscal disparities as it is based on the value of commercial property throughout the metro. As a result, any levy increases that are palatable (1-3%) will only make up for some of the lost fiscal disparities revenue and will do nothing to off -set LGA losses. Unfortunately, few of the big its will be resolved because the legislature won't weigh in un- til next May. I envision we will create the best budget we can in light of the circumstances. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: GENERAL FUND REVENUE 2008 2009 2010 2010 2011 Actual Actual Adopted As of June 30 Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 416,219 425,397 458,584 220,425 458,584 31020 Delinquent Ad Valorem 679 3,534 - 2,539 - 31040 Fiscal Disparities 96,437 101,843 113,154 58,151 113,154 SUB TOTAL PROPERTY TAXES 513,335 530,775 571,738 281,115 571,738 STATE AIDE 33401 Local Government Aide 421,827 557,218 527,174 258,076 615,633 33405 PERA Rate Increase Aide 1,198 1,198 1,198 599 1,198 33406 Market Value Home Credit 29,086 28,839 - - - TOTAL STATE AIDE 452,111 587,255 528,372 258,675 616,831 LICENSES AND FEES 32110 3.2 Alcohol License 65 150 150 - 150 32120 Cigarette License 200 200 400 200 400 32130 Garbage Hauler Licenses 1,270 1,170 750 1,275 750 32140 HVAC Licenses 875 890 550 800 600 32150 Tree Company License 360 140 200 500 300 32160 Gas Station License 55 - 55 - 32180 Rental License Fee 4,495 3,366 3,000 262 3,000 32240 Animal Licenses 330 290 250 170 250 34101 City Hall Rental 2,805 3,945 2,500 1,725 2,500 43103 Administrative Fee 650 83 200 - 200 34105 Sale of Publications - - - - - 34109 Copies 47 61 45 5 50 34114 Advertising sales 50 - - 50 34115 Miscellaneous Revenue - - - - TOTAL LICENSES AND FEES 11,202 10,295 8,100 4,987 8,200 REVENUE OTHER 36100 Special Assessments 1,940 9,677 - 9,598 - 36101 Principal - - - 36102 Penalties and Interest 155 2,182 1,449 36103 Tree Removal - - - 36200 Miscellaneous Revenue 63 - - - - 36211 Investment Interest 13,852 11,018 7,000 4,373 7,000 36230 Donations 1,500 - 1,500 - 36231 Dog Park Donations 50 10 - 36240 State Surcharge - Construction Permits 431 539 250 135 250 36250 Refunds and Reimbursements - 3,511 - - - 36252 LMCIT Insurance Dividend 1,366 2,905 500 36255 Miscellaneous - - - 39101 Sales Fixed Assets - 1 - - - TOTAL OTHER REVENUE 19,307 29,882 7,750 17,064 7,250 PUBLIC SAFETY 42,076 40,547 36,500 16,405 34,500 PLANNING & INSPECTIONS 16,277 20,487 10,550 7,295 10,600 TRANSFERS FROM OTHER FUNDS - - - - - TOTAL GENERAL FUND REVENUE 1,054,308 1,219,241 1,163,010 585,541 1,249,119 GENERAL FUND REVENUE GENERAL FUND EXPENDITURES Legislative Administrative Audit, Elections, and Legal Services Public Safety Police Fire Prosecution Public Works Planning & Inspections Parks and Recreation Development EXPENDITURES BEFORE TRANSFERS Contingency Transfers Out TOTAL GENERAL FUND EXPENDITURES 2008 2009 2010 2010 2011 Actual Actual Adopted As of June 30 Proposed 22,711 22,634 26,410 8,893 24,863 206,035 168,728 155,731 69,111 155,316 11,404 6,234 68,804 27,757 48,557 553,100 582,567 591,095 292,390 605,287 32,872 35,529 35,500 21,336 32,500 13,379 11,545 - - - 94,453 92,877 108,402 35,209 98,681 27,856 22,568 81,299 19,408 55,922 65,662 71,716 68,269 32,899 63,345 1,665 1,235 7,500 713 5,000 1,029,138 1,015,633 1,143,010 507,714 1,089,471 - - 20,000 20,000 14,660 31,000 - - 139,648 1,043,798 1,046,633 1,163,010 507,714 1,249,119 2008 2009 2010 2010 2011 LEGISLATIVE (41100) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 103 Part-time employees 13,20C 122 FICA 1,01C 151 Workers Comp 59 50 Subtotal Personnel 14,210 General Operations 14,260 7,105 201 General Supplies 63 202 Permanent Supplies - 203 Postage - 305 Legal Fees - 308 Training and Conferences 285 331 Travel 12 352 Public Notices - 361 General Liability 5,285 438 Dues and Subscriptions 2,646 439 Special Events - 440 Meeting Expenses 210 442 Miscellaneous Expenses - 200 Subtotal General Operations 8,501 Capital Equipment 10,550 530 Furniture and Equipment - 538 Computer software and Equipment - - Subtotal Capital Equipment - 26,410 TOTAL LEGISLATIVE EXPENSE; 22,711 13,200 13,200 6,600 13,200 1,010 1,010 505 1,010 59 50 - 103 14,269 14,260 7,105 14,313 - - 39 - 84 - - - - 500 750 1,000 24 50 - 50 292 500 333 500 5,228 6,000 - 6,000 2,671 2,800 525 2,800 - 100 - - 66 200 141 200 8,365 10,150 1,788 10,550 - 2,000 - - - 2,000 - - 22,634 26,410 8,893 24,863 TOTAL EXPENSES 206,035 168,728 155,731 69,111 155,316 ADMINISTRATION 2008 2009 2010 2010 2011 & FINANCE (41200) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 101 Full-time employees 108,289 102,536 94,127 43,723 93,081 104 Temp. employees - - - - - 121 PERA . 6,494 6,836 6,589 3,176 6,748 122 FICA 8,472 8,004 7,200 3,601 7,121 131 Benefits (health, dental, etc) 9,876 9,272 10,500 5,128 11,340 151 Workers Compensation 1,243 559 715 57 726 Subtotal Personnel 134,374 127,206 119,131 55,685 119,016 General Operations 201 General Supplies' 1,808 1,731 2,200 1,140 2,200 203 Postage 5,060 1,817 2,500 2,000 4,000 208 Water cooler water 245 303 450 102 400 301 Auditing 12,700 12,904 - - - 305 Legal contract - Civil 12,934 3,567 - - - 306 Consulting fees (IT Support) 3,160 5,440 6,000 2,720 307 Computer Services (Banyon) 1,560 1,560 1,600 1,561 1,600 308 Training and conferences 1,407 1,004 2,200 500 2,000 309 Newspaper - Roseville Review 8,415 - - - - 331 Travel Expenses 887 929 1,200 227 1,200 352 Public information and notices - 726 2,000 662 1,500 353 Newletter Printing 3,968 2,469 4,050 1,227 4,000 354 Phonebook Printing 3,561 - - - - 355 Miscellaneous printing & process 1,595 285 - 555 1,000 361 General liability 4,599 4,652 4,800 - 4,800 - 391 Telephones/Fax (City Hall) 1,995 1,769 2,000 732 1,800 401 Copier 1,466 379 4,000 - 2,700 404 Computer Repair/Maintenance - - - - - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 2,765 1,474 3,000 1,854 3,000 440 Meeting Expenses 15 85 100 16 100 442 Miscellaneous expenses 2,417 78 500 129 500 Subtotal General Operations 70,558 41,172 36,600 13,426 36,300 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology 1,103 351 - - 1,000 Subtotal Capital 1,103 351 - - - TOTAL EXPENSES 206,035 168,728 155,731 69,111 155,316 AUDITING, ELECTIONS, 2008 2009 2010 2010 2010 AND LEGAL SERVICES (41500) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 101 Full-time employees 6,842 3,724 13,152 6,091 6,952 104 Temp. employees 2,477 968 1,700 - - 121 PERA 329 239 921 430 504 122 FICA 518 296 1,006 489 532 131 Benefits (health, dental, etc) 671 198 1,500 771 840 151 Workers Compensation - 35 100 - 54 Subtotal Personnel 10,837 5,461 18,379 7,781 8,882 General Operations 201 General Supplies 408 - 200 - - 300 Legal Services - Prosecution - - 12,000 4,082 12,000 301 Auditing - - 14,000 12,320 14,000 306 Legal Set -vices - Civil - - 14,000 3,288 12,000 327 Other Services 159 586 700 - 500 331 Travel Expenses - - 75 - 75 352 Public information & Notices - 96 2,000 - 100 355 Miscellaneous Fees - - 5,200 286 1,000 409 Other equipment and repair - - - - - 440 Meeting expenses - 91 250 - - 442 Miscellaneous expenses - - - - - Subtotal General Operations 567 774 48,425 19,976 39,675 Capital Expenditures 530 Furniture and equipment - - 2,000 - - 531 Office equipment - - - - - 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - 2,000 - - TOTAL EXPENSES 11,404 6,234 68,804 27,757 48,557 2008 2009 2010 2010 2011 PUBLIC SAFETY (42100) Actual Actual Adopted As of June 30 Proposed REVENUE 34202 False Fire Alarm 794 424 1,000 - 500 34203 Fire Inspection Fee 1,050 - 3,500 - 1,000 34205 Fire Call Reimbursement 1,252 - - 35101 Court Fines (including traffic tickets) 40,233 38,872 32,000 16,405 33,000 TOTAL REVENUE 42,076 40,547 36,500 16,405 34,500 EXPENDITURES General Operations 305 Legal Fees - Prosecution 10,326 10,152 - - - 355 Miscellaneous fees - Printing 3,053 1,392 - - - Subtotal Proscution 13,379 11,545 - - - 318 911 Dispatch - - - - 319 Police Contract 548,100 578,250 578,595 289,298 360 General Liability - - 5,000 5,000 442 Miscellaneous Exp. 5,000 4,317 7,500 3,092 500 Subtotal Police 553,100 582,567 591,095 292,390 605,287 320 Fire Contract 19,097 18,630 18,000 17,826 18,000 321 Fire Calls 9,922 16,475 13,000 3,509 13,000 322 False Fire Alarms 2,778 424 1,000 - 500 323 Fire hispections 1,075 - 3,500 - 1,000 Subtotal Fire 32,872 35,529 35,500 21,336 32,500 TOTAL EXPENSES 599,351 629,641 626,595 313,725 637,787 PUBLIC WORKS (43000) EXPENDITURES Personnel Permanent Supplies 101 Full-time employees 102 Overtime/On-Call 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 304 Subtotal Personnel General Operations 202 Permanent Supplies 212 Motor Fuels 213 Lubricants and other fluids 225 Landscaping Materials 226 Signs 227 Tools and Equipment 228 Miscellaneous Repairs & Supplies 304 Engineering Contract 308 Training and conferences 313 Snow and Ice Removal Contact 314 Street Sweeping Contract 317 Tree Service 324 Alley Repair 327 Other Services 328 Street Repair 380 Electricity - street lighting 381 Electricity 382 Water 383 Gas Utilities 384 Refuse Disposal 391 Telephone/Pagers 402 Truck repair and Maintenance 426 Machinery rental 442 Miscellaneous 10,000 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 538 Land Subtotal Capital 2008 2009 2010 2010 2011 Actual Actual Adopted As of June 30 Proposed 35,366 44,294 30,400 14,913 27,248 1,283 2,191 2,000 805 3,000 2,940 3,004 2,268 1,274 2,193 3,661 3,516 2,479 1,446 2,314 3,720 4,702 4,125 2,161 4,200 4,032 2,097 2,650 185 2,526 51,002 59,804 43,922 20,785 41;481 200 2,219 1,587 2,500 747 2,200 - 15 - - - 5 - - - - - - 200 - - 1,852 1,008 2,000 138 1,500 2,990 - 3,000 193 3,000 165 165 400 165 400 11,677 5,207 15,000 4,104 15,000 4,098 5,062 6,500 2,262 6,000 3,654 3,214 15,000 295 10,000 1,195 - 1,000 - 1,000 569 356 500 328 500 500 - 500 - 500 5,726 6,168 6,000 2,641 6,000 2,820 2,457 3,000 1,115 3,000 69 69 80 14 100 3,887 3,075 4,500 1,400 4,000 1,202 1,189 1,300 705 1,500 455 534 500 231 500 113 2,968 2,000 63 2,000 257 - 300 23 - 43,451 33,073 64,480 14,424 57,200 TOTAL EXPENSES 94,453 92,877 108,402 35,209 98,681 2008 2009 2010 2010 2011 PLANNING & INSPECTIONS (43400) Actual Actual Adopted As of June 30 Proposed REVENUE EXPENDITURES Other 32210 Building Permits 32211 Zoning Permit Applications 32225 Plan Review 32230 Plumbing Permits 32270 HVAC Permits 32280 Street Excavation 34110 Variance Fee 34112 Conditional Use Permit 34113 Zoning Amendment 203 TOTAL REVENUE EXPENDITURES Personnel 7,000 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 677 Subtotal Personnel General Operations 201 General Supplies 202 Permanent Supplies 203 Postage 306 Consulting Fees 308 Training and conferences 312 Building Inspector 327 Other Services 331 • Travel Expenses 355 Miscellaneous Printing 386 Gopher State One Call 442 Miscellaneous expenses 443 Surcharge Report - Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology 2,408 Subtotal Capital - TOTAL EXPENSES 10,364 11,688 7,000 4,812 7,000 345 1,210 200 350 200 3,658 4,692 2,000 677 2,000 641 1,236 600 808 600 1,045 1,410 750 549 800 - 100 - 100 - 225 150 - - - 16,277 20,487 10,550 7,295 10,600 19,304 14,686 28,809 13,643 31,308 1,071 963 2,017 971 2,270 1,552 1,169 2,204 1,158 2,395 1,918 1,110 3,750 1,697 4,410 - 207 1,314 - 1,339 23,844 18,136 38,094 17,469 41,722 46 - - - - 268 173 300 30 300 - 452 38,905 1,662 10,000 425 450 500 - 500 2,504 2,408 2,500 - 2,500 421 531 700 209 600 25 - - 10 - 324 419 300 28 300 4,012 4,432 43,205 1,939 14,200 27,856 22,568 81,299 19,408 55,922 Capital Expenditures 550 Other Improvements Subtotal Capital - TOTAL EXPENSES 65,662 2009 2010 2010 2010 Actual Adopted As of June 30 Proposed 51,253 42,425 2008 37,855 PARKS AND RECREATION (45200) Actual 3,769 EXPENDITURES 3,431 2,970 Personnel 2,744 4,322 101 Full-time employees 41,244 104 Temp. employees 5,963 121 PERA 3,193 122 FICA 4,388 131 Benefits (health, dental, etc) 4,027 151 Workers Compensation 2,096 200 Subtotal Personnel 60,911 General Operations 200 - 261 General Supplies 103 202 Permanent Supplies 212 225 Landscaping Materials 64 228 Miscellaneous Repairs & Maintenance. 211 317 Tree Service 742 370 Park and Rec Expenses - 371 Non -Resident Reimbursment 32 381 Electric 626 382 Water 196 383 Gas Utility 1,090 384 Refuse - 391 Telephones and Pagers 21 403 Mower repair - 412 Warming House Repair 10 427 Porta Potty Rental 1,145 442 Miscellaneous 300 6,100 Subtotal General Operations 4,751 Capital Expenditures 550 Other Improvements Subtotal Capital - TOTAL EXPENSES 65,662 2009 2010 2010 2010 Actual Adopted As of June 30 Proposed 51,253 42,425 19,817 37,855 3,555 6,000 3,769 6,000 3,431 2,970 1,456 2,744 4,322 3,705 1,982 3,355 5,102 5,813 3,483 5,880 260 1,256 96 1,161 67,923 62,169 30,603 56,995 127 500 45 200 89 500 32 200 - 500 - 500 191 250 144 250 700 - - 700 429 200 - 500 439 700 290 700 172 300 25 300 801 1,300 349 1,200 - 100 20 100 - - 1,275 500 - 500 13 100. 767 750 90 800 78 500 13 300 3,793 6,100 2,296 6,350 71,716 68,269 32,899 63,345 2008 2009 2010 2010 2011 DEVELOPMENT (48100) Actual Actual Adopted As of Jume 30 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 1,665 1,235 7,500 1,665 1,235 7,500 1,665 1,235 7,500 713 5,000 713 5,000 713 5,000 2008 2009 2010 2010 2011 CONTINGENCY (45300) Actual Actual Adopted As of June 30 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - - 20,000 - 20,000 - - 20,000 - 20,000 - - 20,000 - 20,000 2008 2009 2010 2010 2011 TRANSFERS OUT (45400) Actual Actual Adopted As of June 30 Proposed REVENUE Other TOTAL REVENUE EXPENDITURES 732 Transfers to 302 733 Transfers to 303 734 Transfers to 304 741 Transfers to 401 742 Transfers to 402 743 Transfers to 403 744 Transfers to 404 745 Transfers to 405 Total Transfers 31,000 - - - 14,660 - - - - 14,660 31,000 - - - 2010 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 Suiplus/(defrcit) (26,103) (129,025) (306,862) (104,936) (64,848) (56,478) 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June M Proposed Total Revenues 201 Community Events Fund 3,994 3,642 4,874 2,700 966 3,050 202 Communications Fund 21,600 22,431 22,837 20,000 5,362 20,500 203 Recycling Fund 41,074 41,362 41,967 38,926 21,347 41,000 301 TIF Debt Service Fund 76,950 - - - - - 302 2000 Imp Debt Fund 54,816 48,013 20,524 - - - 303 2002 Imp Debt Fund 52,749 41,424 35,459 32,026 15,320 29,000 304 2003 Imp Debt Fund 75,041 64,834 59,143 50,411 25,733 50,000 401 Street Improvement Fund 18,902 14,760 10,331 8,000 3,482 7,000 402 General Capital Impr. Fund 8,330 4,320 2,184 2,000 747 1,500 403 Storm Water Impr. Fund 58,670 6,048 4,473 4,000 1,534 3,000 404 Park Improvement Fund 2,834 108,725 3,946 3,000 1,291 2,000 405 TIF Project Fund 169,990 162,370 165,052 140,000 95,979 140,000 407 Sewer Improvement Fund 8,003 11,277 81,628 7,000 3,700 7,000 409 Water Utility Fund 2,201 - - - - - 601 Sewer Utility Fund 236,090 229,104 234,715 245,000 118,535 245,000 602 Storm Water Utility Fund - 69,192 49,142 51,000 26,177, 50,700 Revenue Before Transfers 831,245 827,502 736,274 604,063 320,172 599,750 Transfers 291,329 600,000 Total Revenues 831,245 827,502 1,027,603 1,204,063 320,172 599,750 Total Expenditures 201 Community Events Fund 5,160 4,329 3,616 3,250 624 3,550 202 Communications Fund 25,576 15,374 29,278 25,821 15,407 29,669 203 Recycling Fund 29,018 23,391 32,079 34,298 11,653 34,275 301 TIF Debt Service Fund - - - - - - 302 2000 Impr. Debt Fund 122,186 122,080 455,481 - - - 303 2002 Impr. Debt Fund 149,356 150,256 145,798 146,163 134,357 146,900 304 2003 Impr. Debt Fund 120,646 118,608 116,350 114,011 105,190 116,205 401 Street Improvement Fund - 69,213 12,189 - - - 402 General Capital Impr. Fund 9,657 90,000 - 31,000 - - 403 Storm Water Impr. Fund 43,367 32,316 - - - - 404 Park Improvement Fund 117,670 81,110 6,735 54,000 1,500 - 405 TIF Project Fund 713 738 747 - 903 1,000 407 Sewer Improvement Fund - - - - - - 601 Sewer Utility Fund 233,999 212,687 228,570 247,051 99,586 265,629 602 Storm Water Utility Fund - 36,424 43,293 53,405 15,800 59,000 Expenditures Before Transfers 857,349 956,526 1,074,136 708,999 385,020 656,228 Tranfers 260,329 600,000 - Total Expenditures 857,349 956,526 1,334,466 1,308,999 385,020 656,228 Suiplus/(defrcit) (26,103) (129,025) (306,862) (104,936) (64,848) (56,478) Community Events Fund 201 Fund Balance Gain/Loss (1,166) (686) 1,258 (550) 343 (500) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 4,407 3,721 4,979 4,429 5,321 3,929 DEPT. 45600 2007 2008 2009 2010 2010 2011 Actual Actual . Actual Adopted As of June 30 Proposed BEGINNING BALANCE 5,573 4,407 3,721 4,979 4,979 4,429 REVENUES: 34785 Fun Run / Walk 9 - - 100 - 100 34786 Winter Event 798 609 396 100 33 - 34787 Garage Sale 50 - 50 50 - 50 34788 Day in the Park 1,595 1,683 1,904 1,400 400 1,500 34789 Music under the trees 34 - 448 - 427 400 34790 Other Events - March Dance - - - - - - 34791 Pop Sales - - - - - - 34792 T -Shirt Sales 210 150 330 100 17 100 34795 Halloween Donations 779. 779 825 700 - 700 36211 Investment Interest 199 129 121 100 43 100 36230 Donations 30 - - - 36255 Misc. .319 293 769 150 47 100 Total Revenues 3,994 3,642 4,874 2,700 966 3,050 EXPENDITURES: 201 General Supplies - - 5 - - - 202 Permanent Supplies 176 43 100 - - 100 369 Music Under the Trees 252 535 200 600 400 400 370 Other Events - March Dance - - - - - - 373 T -Shirts 2,201 353 - - - - 375 Winter Event 857 1,011 192 250 181 250 376 Garage Sale - 34 - - - - 377 Day in the Park 15112 1,500 1,800 1,400 - 1,800 378 Night Out 99 103 119 150 - 150 379 Halloween Event 252 496 518 450 7 500 380 Fun Run / Walk - - - 100 - 100 437 Sales Tax - - - - - - 430 Misc. - - 491 - - - 440 Meeting Expenses 212 254 191 300 35 250 Total Expenditures 5,160 4,329 3,616 3,250 624 3,550 Fund Balance Gain/Loss (1,166) (686) 1,258 (550) 343 (500) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 4,407 3,721 4,979 4,429 5,321 3,929 Communications Fund 202 Fund Balance Gain/Loss (3,976) 7,057 (6,441) (5,821) (10,045) (9,169) 39200 Transfers In - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 32,251 39,308 32,867 27,046 22,822 17,877 DEPT. 49500 2007 2008 2009 2010 1 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 36,227 32,251 39,308 32,867 32,867 27,046 REVENUES: 36253 Franchise Fees 19,987 21,278 21,632 19,000 5,117 20,000 36250 Refunds & Reimbursements 262 - - 36211 Investment Interest 1,613 1,153 942 1,000 245 500 33600 Grants - - - Total Revenues 21,600 22,431 22,837 20,000 5,362 20,500 EXPENDITURES: 101 Reg. Full Time Employees 14,815 6,230 6,308 10,924 5,195 15,360 121 PERA Contributions 865 473 426 765 370 1,114 122 FICA Contributions 1,098 593 510 836 429 1,175 131 Group Insurance 1,193 618 576 1,313 603 2,100 151 Workers Comp - - 27 83 - 120 Personnel costs 17,971 7,913 7,847 13,921 6,596 19,869 201 General Supplies - - 5 - 85 100 202 Permanent Supplies - - - - - 307 Web Hosting 420 444 444 600 444 600 327 Other Service 2,410 1,993 3,501 2,800 709 2,800 329 Cable Franchise Fee 4,774 5,023 5,069 5,200 5,214 5,300 530 Furniture and Equipment - 12,411 3,300 2;358 1,000 Operating Costs 7,604 7,460 21,431 11,900 8,811 9,800 Total Expenditures 25,576 15,374 29,278 25,821 15,407, 29,669 Fund Balance Gain/Loss (3,976) 7,057 (6,441) (5,821) (10,045) (9,169) 39200 Transfers In - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 32,251 39,308 32,867 27,046 22,822 17,877 Recycling Fund 203 Fund Balance Gain/Loss 12,056 17,971 9,888 4,628 9,694 6,725 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 51,847 69,818 79,706 84,334 89,400 91,059 DEPT. 50000 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 39,791 51,847 69,818 79,706 79,706 84,334 REVENUES: 36100 Recycling Fee 34,734 34,698 35,215 33,000 18,199 35,000 36102 Penalties & Interest - 71 62 - 23 - 33622 SCORE Grant 4,378 4,758 4,866 4,926 2,463 5,000 36211 Investment Interest 1,898 1,811 1,824 1,000 661 1,000 36255 Other 64 24 - - - - Total Revenues 41,074 41,362 41,967 38,926 21,347 41,000 EXPENDITURES: 101 Reg. FT Employees 8,664 3,545 2,949 5,718 2,777 5,606 121 PERA Contributions 495 283 201 400 196 406 122 FICA Contributions 647 356 244 437 235 429 131 Group Insurance 626 362 256 750 312 840 151 Workers Comp - - 8 43 - 44 Personnel costs 10,432 4,546 3,658 7,348 3,520 7,325 202 Permanent Supplies 500 - - 100 95 100 327 Other Service 339 339 339 350 - 350 389 Recycling Contract 17,747 18,506 28,082 26,500 8,038 26,500 Operating Costs 18,586 18,845 28,421 26,950 8,132 26,950 Total Expenditures 29,018 23,391 32,079 34,298 11,653 34,275 Fund Balance Gain/Loss 12,056 17,971 9,888 4,628 9,694 6,725 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 51,847 69,818 79,706 84,334 89,400 91,059 2002 Improvements Debt Service Fund 303 DEPT. 47300 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 438,324 391,717 282,886 172,547 172,547 53,510 REVENUES: 36102 Penalties & interest 5,484 7,839 6,587 5,000 2,739 4,000 36211 Investment Interest 16,869 8,670 4,063 5,000 345 1,000 36100 Special Assessments 30,396 24,916 24,809 22,026 12,236 24,000 Total Revenue 52,749 41,424 35,459 32,026 15,320 29,000 EXPENDITURES: 601 Bond Principal 110,000 115,000 115,000 120,000 120,000 125,000 611 Bond Interest 38,690 34,609 30,153 25,363 13,926 21,000 621 File Maintenance Charges 666 647 645 800 431 900 Total Expenditures 149,356 150,256 145,798 146,163 134,357 146,900 Fund Balance Gain/Loss (96,607) (108,831) (110,338) (114,137) (119,038) (117,900) 39200 Transfers In 50,000 - - 400,000 - - 710 Transfers Out - - - - - - Ending Fund Balance 391,717 282,886 172,547 458,410 53,510 (64,390) 2003 Improvements Debt Service Fund 304 DEPT. 47400 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 473,681 478,075 424,300 367,093 367,093 287,636 REVENUES: 36102 Penalties & interest 10,745 12,852 10,458 8,000 4,536 9,000 36211 Investment Interest 20,243 12,784 8,690 8,000 2,301 4,000 36100 Special Assessments 44,053 39,197 39,995 34,411 18,896 37,000 Total Revenues 75,041 64,834 59,143 50,411 25,733 50,000 EXPENDITURES: 601 Bond Principal 95,000 95,000 95,000 95,000 95,000 100,000 611 Bond Interest 24,980 22,961 20,705 18,211 9,759 15,405 621 File Maintenance Charges 666 647 645 800 431 800 Total Expenditures 120,646 118,608 116,350 114,011 105,190 116,205 Fund Balance Gain/Loss (45,606) (53,775) (57,207) (63,600) (79,457) (66,205) 39200 Transfers In 50,000 - - 200,000 - - 710 Transfers Out - - - - - - Ending Fund Balance 478,075 424,300 367,093 503,493 287,636 221,431 Street Improvement Fund 401 DEPT. 48401 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 355,889 454,662 400,208 398,350 398,350 406,350 REVENUES: , 36211 Investment Interest 18,902 14,243 10,232 8,000 3,482 7,000 36200 Miscellaneous Revenue - 517 99 - - - 36102 Penalties & Interest - - - - - - 36100 Special Assessments - - - - - - Total Revenue 18,902 14,760 10,331 8,000 3,482 7,000 EXPENDITURES: 328 Street Repair - 49,712 4,320 - - - Street Reconstruction - - - - - - Streetscaping - - - - - 304 Engineering - 19,502 7,869 - - - Trees - - - - - - Total Expenditures - 69,213 12,189 - - - Fund Balance Gain/Loss 18,902 (54,454) (1,858) 8,000 3,482 7,000 39200 Transfers In 79,871 - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 454,662 400,208 398,350 406,350 401,832 413,350 General Capital Improvement Fund 402 DEPT. 48000 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of May 31 Proposed BEGINNING BALANCE 170,308 168,981 83,301 85,485 85,485 56,485 REVENUES: 36211 Investment Interest 8,330 4,320 2,184 2,000 747 1,500 Depreciation - - - - - - 39999 Other - - - - - - Total Revenue 8,330 4,320 2,184 2,000 747 1,500 EXPENDITURES: 510 Land - - - - - - 520 Buildings 9,657 - - 1,000 - - 521 City Garage - - - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - - - - - - 531 Office Equipment - - - - - - 532 Copier - - - - - - 535 HVAC - - - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - - - 30,000 - - 550 Other Improvements - - - - - 560 Vehicle - - - - - - 562 Truck - - - - - - Total Expenditures 9,657 - - 31,000 - Fund Balance Gain/Loss (1,327) 4,320 2,184 (29,000) 747 1,500 39200 Transfers In - - - - - - 710 Transfers Out - 90,000 - - - - Ending Fund Balance 168,981 83,301 85,485 56,485 86,232 57,985 Storm Sewer Improvement Fund 403 Ending Fund Balance 197,249 170,981 175,454 179,454 176,987 182,454 DEPT. 48403 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 181,946 197,249 170,981 175,454 175,454 179,454 REVENUES: 37300 Storm Sewer Fee 49,668 - - - - - 36211 Investment Interest 9,002 6,048 4,473 4,000 1,534 3,000 39999 Other - - - Total Revenues 58,670 6,048 4,473 4,000 1,534 3,000 EXPENDITURES: 101 Reg. FT Employees 30,557 - - - - - 102 On -Call Pay - - - - - - 121 PERA Contributions 1,683 - - - - - 122 FICA Contributions 2,112 - - - - - 131 Group Insurance 2,584 - - - - - 151 Workers Compensation - - - - - - Personnel Costs 36,935 - - - - - 304 Engineering 6,303 11,816 - - - - 327 Other Services 129 - - - - - 442 Misc - 500 - - - - 444 Contingency Funds - - - - - - 554 Stonn System Repairs - - - - - - Operating Costs 6,432 12,316 - - - - Total Expenditures 43,367 12,316 - - - - Fund Balance Gain/Loss 15,303, (6,268) 4,473 4,000 1,534 3,000 39200 Transfers In - - - - - 710 Transfers Out - 20,000 - - - - Ending Fund Balance 197,249 170,981 175,454 179,454 176,987 182,454 Park Improvement Fund 404 DEPT. 48404 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 44,059 123,844 151,458 148,669 148,669 97,669 REVENUES: 33130 Grants - - - - - - 36230 Donations - - - - - - 36211 Investment Interest 2,834 4,065 3,946 3,000 1,291 2,000 Total Revenues 2,834 4,065 3,946 3,000 1,291 2,000 EXPENDITURES: 304 Engineering 10,716 17,718 382 - - - 510 Land - - - - - - 524 Picnic Shelter - - - - - - 525 Playground 151 - - 35,000 1,500 - 526 Park Path - - - - - - 527 Gen. Park Improvements 1,369 63,392 6,353 19,000 - - 528 Court Improvements 105,434 - - - Total Expenditures 117,670 81,110 6,735 54,000 1,500 - Fund Balance Gain/Loss (114,836) (77,046) (2,789) (51,000) (209) 2,000 39200 Transfers In 194,621 104,660 - - - - 710 Transfers Out - - - - - - Ending Fund Balance 123,844 151,458 148,669 97,669 148,461 99,669 TIF Project Fund 405 EXPENDITURES: 101 FT Employees - - - - - - 121 PERA Contribution - - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - - Total Personnel Costs - - - - - - 304 Engineering- 305 Legal Fees - - - - - - 327 Other Services 713 738 747 - 903 1,000 325 Other Imp. (Larpenteur) - - - - - - General Operating Costs 713 738 747 - 903 1,000 Total Expenditures 713 738 747 - 903 1,000 Fund Balance Gain/Loss 169,278 161,632 164,304 140,000 95,076 139,000 39200 Transfers In 5,203 - - - - - 710 Transfers Out 154,713 - 260,329 600,000 - - Ending Fund Balance 468,208 629,840 533,815 73,815 628,891 212,815 DEPT. 48500 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 448,440 468,208 629,840 533,815 533,815 73,815 REVENUES: 36211 Investment Interest 19,927 17,471 15,800 5,000 4,703 5,000 31050 Tax increment 148,354 137,953 141,815 135,000 89,494 135,000 31051 Delinquent Tax increment 855 1,959 1,879 - 1,781 - 33406 TIF Mrkt Value Homestead Crdt 855 4,987 5,558 - - - Total Revenues 169,990 162,370 165,052 140,000 95,979 140,000 EXPENDITURES: 101 FT Employees - - - - - - 121 PERA Contribution - - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - - Total Personnel Costs - - - - - - 304 Engineering- 305 Legal Fees - - - - - - 327 Other Services 713 738 747 - 903 1,000 325 Other Imp. (Larpenteur) - - - - - - General Operating Costs 713 738 747 - 903 1,000 Total Expenditures 713 738 747 - 903 1,000 Fund Balance Gain/Loss 169,278 161,632 164,304 140,000 95,076 139,000 39200 Transfers In 5,203 - - - - - 710 Transfers Out 154,713 - 260,329 600,000 - - Ending Fund Balance 468,208 629,840 533,815 73,815 628,891 212,815 Sewer Improvement Fund 407 DEPT. 48407 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 87,182 330,380 341,656 423,284 423,284 430,284 REVENUES: 36211 Investment Interest 8,003 11,277 9,128 7,000 3,700 7,000 36100 Special Assessments - - - - - - 37240 Sewer Connections - - 72,500 - - - Total Revenues 8,003 11,277 81,628 7,000 3,700 7,000 EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - - - Total Expenditures - - - - - Fund Balance Gain/Loss 8,003 11,277 81,628 7,000 3,700 7,000 39200 Transfers In 235,195 - - - - - 710 Transfers Out - - - - - Ending Fund Balance 330,380 341,656 423,284 430,284 426,984 437,284 Sanitary Sewer Enterprise Fund 601 DEPT. 49000 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 407,688 174,584 191,001 197,146 197,146 195,095 REVENUES: 37210 Sewer Charges 223,878 224,682 226,671 242,000 116,874 242,000 36211 Investment Interest 12,212 4,422 4,369 3,000 1,661 3,000 36250 Refunds/Reimbursements - - - - - - 37230 Penalties - - - - - - 36255 Miscellaneous - - - - - - 37240 Sewer Connections - - 3,675 - - - 39101 Sale of Assets - - - - - - Total Revenues 236,090 229,104 234,715 245,000 118,535 245,000 EXPENDITURES: 101 Reg. FT Employees 42,136 17,451 22,169 23,465 5,785 26,676 102 On -Call Pay 15,053 11,822 13,193 13,000 5,324 12,000 121 PERA Contributions 3,287 1,981 2,286 2,553 1,183 2,804 122 FICA Contributions 4,110 2,469 2,683 2,790 1,341 2,959 131 Group Insurance 5,116 2,536 3,577 3,000 1,940 3,906 151 Worker's Comp. 3,955 858 1,932 877 39 934 Personnel Costs 73,657 37,117 45,841 45,685 15,613 49,279 201 General Supplies - - - - - - 212 Motor Fuels 450 394 369 500 160 500 227 Tools & Equipment - 289 - 300 - 300 228 Misc. Repairs/Maint/Supply - - - 250 244 400 301 Auditing 2,716 1,350 1,613 1,700 1,540 1,700 304 Engineering 7,711 2,997 3,211 3,000 216 3,000 308 Training/Conferences 580 560 300 600 - 600 315 Sewer Jetting 42 1,444 - 1,500 - 1,500 316 Sewer Televising - 11,018 - - - 1,000 327 Other Services 8,541 6,040 11,408 5,000 3,886 5,000 331 Travel Expenses 49 - 119 200 - 200 361 General Liability 3,699 1,520 1,539 1,700 - 1,700 382 Water 62 66 69 75 14 100 387 Met Council Sewer Charges 100,641 115,587 128,590 147,000 77,356 160,000 391 Telephones/Pagers 459 228 263 250 115 250 402 City Truck Repair/Maint. - - 333 - 4 100, 425 Clothing 1,460 786 933 1,000 438 1,000 442 Misc. 641 - 23 - - - 444 Contingency Funds - - - - - - 501 Depreciation 33,291 33,291 33,959 33,291 - 34,000 540 Machinery & Equipment - - - - - 554 System Repairs (111) - - - 5,000 - 5,000 Operating Costs 160,342 175,570 182,730 201,366 83,973 216,350 Total Expenses 233,999 212,687 228,570 247,051 99,586 265,629 Fetid Balance Gain/Loss 2,091 16,417 6,144 (2,051) 18,948 (20,629) 39200 Transfers In - - - - - - 710 Transfers Out 235,195 - - - - Ending Fund Balance 174,584 191,001 197,146 195,095 216,094 174,466 Storm Sewer Enterprise Fund 602 DEPT. 49100 2007 2008 2009 2010 2010 2011 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE (3,299) (3,299) 29,468 35,317 35,317 32,912 REVENUES: 37300 Storm Sewer Fee - 48,763 48,351 50,000 25,862 50,000 36211 Investment Interest - 429 791 1,000 316 700 39999 Other - - - - - Total Revenues - 49,192 49,142 51,000 26,177 50,700 EXPENDITURES: 101 Reg. FT Employees - 16,112 19,898 23,465 6,419 30,369 102 On -Call Pay - 3,792 2,768 5,000 2,048 5,000 121 PERA Contributions - 1,318 1,431 1,993 954 2,564 122 FICA Contributions - 1,644 1,693 2,178 1,083 2,706 131 Group Insurance - 1,737 2,220 3,000 1,576 4,284 151 Workers Compensation - 858 1,045 669 39 777 Personnel Costs - 25,461 29,054 36,305 12,119 45,700 201 General Supplies - - - - - - 212 Motor Fuels - 394 340 500 160 500 227 Tools & Equipment - 51 - 100 - 100 228 Misc. Repairs/Maint/Supply - - 26 - - - 301 Auditing - 1,350 1,613 1,700 1,540 1,700 304 Engineering - - 7,281 3,000 - 3,000 308 Training/Conferences - - - 500 70 500 327 Other Services - 5,759 1,454 7,000 552 3,000 352 Public Information Notice 80 84 100 361 General Liability - 1,520 1,539 1,700 - 1,700 391 Telephones/Pagers - 228 263 300 115 300 402 City Truck Repair/Maint. - - 333 4 - 425 Clothing - 786 933 800 438 900 438 Dues & Subscriptions - 875 375 500 500 500 442 Misc. (Public Education) - - - 1,000 217 1,000 444 Contingency Funds - - - - - - 501 Depreciation - - - - - - 540 Machinery & Equipment - - - - - - 554 Storm System Repairs - - - - - - Operating Costs - 10,963 14,238 17,100 3,681 13,300 Total Expenditures - 36,424 43,293 53,405 15,800 59,000 Fund Balance Gain/Loss - 12,768 5,849 (2,405) 10,377 (8,300) 39200 Transfers In - 20,000 - - - - 710 Transfers Out - - - - - - Ending Fund Balance (3,299) 29,468 35,317 32,912 45,695 24,612 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Closed Session X Meeting Date July 27, 2010 ITEM NUMBER Skow Agreement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Mr. Skow informed his attorney today (Friday) that he will not accept the offer. Bob Alsop just notified me as the packets were going to print. Bob will be here Tuesday to discuss the next steps, once he has time to process the options. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: