HomeMy WebLinkAbout03/25/2008 Goal Setting SessionCITY COUNCIL
GOAL SETTING SESSION
5:00 P.M.
LAUDERDALE CITY HALL
AGENDA
1. 5:00 p.m. Gather and tour city
2. 5:45 p.m. Return to City Hall
3. 6:00 p.m. Begin Goal Setting
A. Review / Revise 2008 Goals
B. Discuss 2009 Goals
i. CIP — Proposal Attached
ii. Regular Office Hours for Police Officers
iii. Personnel Committee / Review Process
iv. New City Hall
4. 7:25 p.m. Adjourn to Regular Council Meeting
2008 GOALS
Infrastructure - Streets
1. Continue to work with the County to affect the turn back of Roselawn Avenue,
Fulham Street and Eustis Street.
a. The City will conduct a feasibility study of Eustis Street to determine the
cost of rehabilitation.
b. The City will work with Ramsey County to develop a plan for cost sharing
the rehabilitation of Eustis in conjunction with development projects along
Larpenteur Avenue and the replacement of the TH280 Bridge.
2. Preserve the integrity of the local streets through proper care and maintenance.
a. The City will work with our State Representative and Senator on passage
of legislation to allocate the small metropolitan cities road funds.
b. The City will seal -coat all local streets west of Eustis Street.
c. The City will sweep the local streets at least twice each year.
Infrastructure - Sanitary and Storm Sewer
Achieve compliance with the Metropolitan Council Environmental Services
maximum flow rates during storm events.
a. The City will complete the evaluation of the sanitary sewer system and
correct any instances of inflow and/or infiltration.
b. The City will perform regular sanitary sewer cleaning.
c. The City will work with a private provider to conduct house-to-house
inspections of sump pumps, drain tiles, etc, and require correction of
improperly connected drains.
2. Maintain and improve the quality of Lauderdale's storm water.
a. Lauderdale will continue to take an active roll in educating the public on
the impact to the storm sewer system and local waters from fertilizer,
leaves, trash, and chemicals.
b. Lauderdale will sweep streets at least twice each year.
c. Lauderdale will develop relationships with the three Watershed Districts
that serve the City and will encourage natural and environmentally sound
developments.
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Parks, Open Space and Recreation
1. Lauderdale will provide a variety of recreational opportunities for residents of all
ages.
a. Lauderdale will complete the surfacing of the existing hockey rink located
in the Lauderdale Community Park. Surfacing the rink will provide in-
line skating for summer hockey and an area for skateboards and bikes.
b. Lauderdale will remove hazardous playground equipment from the
Community Park playground.
c. The Park and Community Involvement Committee (PCIC) will work to
develop a playground area with facilities for handicapped individuals and
children from to toddlers to early teens for inclusion.in the 2009 budget.
d. The PCIC will evaluate the potential use and improvement of other open
space in the community and propose improvements to the Council.
e. Lauderdale will market the partnership with Falcon Heights and Roseville
recreation programs.
2. Lauderdale will work to establish itself as a safe and walkable community with
linkages among the Citys established parks and open spaces.
a. The PCIC will evaluate ways to connect the different parks and open areas
in the City as well as different parts of the City.
b. Future road improvements will provide adequate space for pedestrians and
bicycles traffic.
c. The PCIC will coordinate linkages with other border communities.
Community Development and Housing
1. Lauderdale envisions a "downtown" feel along the Larpenteur Avenue corridor
that promotes Lauderdale and links the residential area north of Larpenteur
Avenue to areas south of Larpenteur.
a. The City Council will work with business and property owners to
indentify needs and possibilities.
b. The City Council will establish design standards or guiding principals for
the corridor and establish priorities for redevelopment.
c. The City Council will work with the area businesses, homeowners, and
selected consultant, planner, and/or developer to create a viable
redevelopment plan.
2. Lauderdale will strive to maintain a housing stock that is sound, safe and
affordable and to maximize the number of owner occupied single-family homes.
a. Lauderdale will continue to ensure all rental -housing units are properly
licensed and meet the requirements of the International Property
Maintenance Code, International Building Code and International Fire
Code.
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b. Lauderdale will continue to hold landlords and tenants accountable for
actions and behavior that contribute to public nuisance and disturbance.
c. Lauderdale will administer the City nuisance ordinance and exercise other
administrative regulatory authority as necessary to ensure neighborhoods
are free of dangerous and hazardous conditions.
d. Lauderdale will continue to promote and sponsor community events such
as National Night Out, Day in the Park, etc to bring neighbors together
and create a greater sense of community.
Fiscal Stability
1. Lauderdale strives to provide quality public services in the best, most efficient
and cost effective manner and to hold down the overall cost of government for its
residents.
a. The City Council will maintain adequate fund balances in all funds and in
accordance with City fiscal policy and recommendations of the State
Auditor.
b. The City Council will establish maintenance and replacement plans as part
of the budget process for major facilities, equipment and infrastructure.
c. The City Council will evaluate and assess processes and create efficiencies
where possible.
d. Lauderdale will continue to seek partnerships in the provision of key
services.
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PLANNED CAPITAL PROJECTS
AND
OTHER PROGRAMS
Several projects and programs are planned for 2008. Following is a detailed description
of these projects and programs.
COMMUNITY PARK IMPROVEMENTS
The City Council wants to create a welcoming, safe, and attractive park system that
provides a variety of recreational activities for citizens of all ages. The Council began
this process in 2006 with the reconstruction of the tennis and basketball courts. The plan
for 2008 is to provide a solid surface in the hockey rink. The solid surface, either
pavement or concrete, will allow for summer use for roller hockey, skate boarding, roller
skating, etc. There are no plans to enlarge the rink or add lights. Other considerations for
2008 are a fence along the southern border of the Community Park. The other area
planned for improvement is the playground area. The playground has some equipment
that is out dated and potentially hazardous. We are removing the potentially hazardous
equipment as soon as possible. The PCIC will assess possible options for the playground
improvements and report their recommendations to the City Council for inclusion in the
2009 Budget.
The estimated and budgeted cost for these improvements for 2008 is between $62,000
and $113,000.
DEVELOPMENT
The Larpenteur Avenue corridor is the main entry point into Lauderdale and is a
"Gateway" to Ramsey County. The City Council studied the feasibility of redeveloping
the apartments on the southeast corner of Larpenteur and Eustis and due to the cost
associated with the project decided not to move forward. The Council began to study the
southwest segment of Larpenteur from Eustis to Highway 280 following the closing of
Rose Hill Station. Discussions were held with some business owners and progress on the
project slowed following the announcement NewMech planned to relocate its facilities.
Things have changed and the Council is once again evaluating the feasibility of moving
forward on a comprehensive redevelopment plan for Larpenteur Avenue from Highway
280 to Eustis Street.
The project comes to the forefront for a couple reasons; the reconstruction of the
Larpenteur / Hennepin Avenue Bridge scheduled to start in 2009 and completion of
Lauderdale's Comprehensive Plan.
The Council is allocating $10,000 to complete a feasibility study and develop a
comprehensive redevelopment plan for the area.
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HOUSING RELATED PROGRAMS
The City Council created a Tax Increment Finance (TIF) District in 1985 to assist in the
development of the Rose Hill Town Homes. The TIF District collected funds that were
used to pay off bonds sold for the project. The bonds were fully paid in 2005, but
Lauderdale is capturing the "increment" for five more years. Increment is the difference
between the original taxable value and the new taxable value. The increment captured by
Lauderdale amounts to just over $145,000 annually. The City Council can use the funds
to cover costs associated with developing low and moderate -income housing and for
public infrastructure improvements such as sanitary sewer, storm sewer and streets.
Some funds were used in 2007 to support road improvement bond payments.
The Council is considering a program to rehabilitate vacant or foreclosed homes in
Lauderdale and market them to low and moderate income families. The City would work
with established organizations specializing in this area such as Habitat for Humanity, the
Rondo Land Trust, etc.
The Council allocated $300,000 toward this program.
GENERAL INFRASTRUCTURE AND MAINTENANCE
The City Council took a bold step in 2000 and began a three year project to reconstruct
all the City streets, replace sanitary sewer lines, replace water lines, and improve the
storm water system by adding curb and gutter. General maintenance such as street
sweeping, sewer jetting, catch basin cleaning, plowing, etc. is necessary to ensure the
longevity of the system and are done as a regular part of the annual maintenance
program. To ensure the road surface stays in good condition, it is necessary to perform
more extensive maintenance every five to seven years. Lauderdale accomplishes this by
seal coating the streets. Seal coating is a process of applying a rubberized coating in the
cracks (crack sealing) and then covering the surface of the road with oil and a layer of
chipped granite or rock. The chips are pressed into the oil as cars and trucks drive over
them resulting in a "new" road surface.
The City completed the streets east of Eustis in 2006 and the Council has budgeted
$60,000 to seal coat the streets west of Eustis in 2008.
Roselawn Avenue, Fulham Street and Eustis Street are county roads. The Council has
discussed with the County options to "turn" these roads over so Lauderdale becomes
responsible for their ongoing maintenance and repair. The Council identified Eustis
Street as the one in most need of repair and upgrading, especially the segment south of
Larpenteur. The Council allocated $30,000 to complete a feasibility study for the
reconstruction of Eustis Street and to work with the County on completing the study and
potentially schedule the street for rehabilitation.
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ACTION REQUESTED
Consent
LAUDERDALE COUNCIL
MEETING DATE March 25, 2008
Special
Public Hearing
ITEM NUMBER Capital Improvements Plan (CIP)
Report
Discussion/Action
STAFF INITIAL Jim
Resolution
Goal Setting
APPROVED BY ADMINISTRATOR
DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION:
Attached is a draft Capital Improvement Plan (CIP) for 2008-2017 resulting from discussions with staff
and the PLIC.
The PCIC discussed this at their last meeting and is planning on discussing it again on April 7. Their first
discussion focused on 2009-2013 so they may have further recommendations for the community park for
2014-2017.
Staff also suggested including possible upgrades to the council chambers for presentations such as a
projector & screen, video display units for the council dais, etc. Another suggestion was possible audio
equipment for the social room.
One of staff's recommendations is to plan for replacement of public works equipment every ten years.
The draft CIP reflects this recommendation.
The estimated year of improvements for Eustis, Roselawn, and Fulham are dependant on negotiations
with the county on turn -backs.
OPTIONS:
1) Discuss.
2) Do not discuss.
STAFF RECOMMENDATION:
1) Discuss and provide suggestions for further refinement of the draft CIP.
COUNCIL ACTION:
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