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HomeMy WebLinkAbout09/10/2008LAUDERDALE CITY COUNCIL MEETING AGENDA WEDNESDAY, SEPTEMBER 10, 2008 7:30 P.M. CITY HALL 1891 WALNUT STREET FZ 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the August 26, 2008, City Council Meeting. b. Claims totaling $73,371.89. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL. 5. CONSENT a. Rental Housing License Approval b. Resolution 091008A Denying Lot Division at 1948 Walnut Street c. Authorize Sewer Maintenance with Visu-Sewer 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input in to the decision. a. 1746 Carl Street — Variance Request E- N 01 Z13,14- `1 9. DISCUSSION/ ACTION a. 1746 Carl Street — Variance Request b. Recycling Presentation by Eureka Recycling c. 'Participation in MCES UI Mitigation Program— Resolution 091008B d. Accident Insurance for City Volunteers 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Larpenteur Avenue Development b. Adopt Local Surface Water Management Plan c. Comprehensive Plan Update d. Recycling Contract Renewal 13. WORK SESSION a. 1948 Walnut Subdivision Concept Plan b. 2009 Budget & Preliminary Tax Levy — Resolution 091008C c. Park Issues including authorizing Fun Run reimbursement to Mark Krug d. Council Communications 14. ADJOURN LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 5 August 26, 2008 Mayor Dains called the meeting to order at 7:30 p.m. Councilors present: Karen Doherty, Clay Christensen, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Staff present: Heather Butkowski, Acting City Administrator; Jim-Bownik, Assistant to the City Administrator, Mayor Dains asked for any additions, deletions, or changes to the meeting agenda. There being none, Councilor Christensen moved to approve the agenda. Councilor Hawkinson seconded the motion and it carried. Councilor Doherty moved approval of the August 12, 2008, City Council meeting minutes. Councilor Mac Lean seconded the motion and it carried. Councilor Hawkinson moved approval of the August 18, 2008, Special City Council meeting minutes. Councilor Mac Lean seconded the motion and it carried. Councilor Christensen moved approval of the claims totaling $25,462.01. Councilor Mac Lean provided the second and the motion carried. Mayor Dains asked if members of the public wished to address the Council. There being none, the Council moved on to the Consent Agenda. The Mayor asked if anyone wished to remove items from the Consent Agenda, Councilor Hawkinson removed item B relating to Rainbow Tree Service's request to use the park. Councilor Mac Lean moved the remaining consent agenda item authorizing the change of signatories. Councilor Hawkinson seconded the motion and it carried. The Council moved on to the first of three variance requests. The first request was a two -foot side yard setback variance and lot coverage variance for 1898 Walnut Street. Bownik explained that the property owner, Jeremy Carr, was requesting a three-foot side yard setback versus the five-foot setback required in the zoning ordinance to build a two stall garage (24' x 24'). The garage also requires a one percent lot coverage variance as the lot would go from 30-31% coverage. The Council opened the public hearing at 7:37 p.m. No one wished to address the Council and the public hearing was closed at 7:38 p.m. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 5 Councilor Christensen asked whether the setbacks had been changed thereby allowing this type of request. Bownik responded that the Council had discussed some zoning changes in the past but the side yard setback remained at five feet. Councilor Mac Lean said the request to allow the lot coverage to expand from 30 to 31 feet sounded reasonable to her. The Mayor expressed concern over the request to decrease the side yard setback. Councilors Doherty and Hawkinson agreed. Councilor Hawkinson moved to approve the one percent additional lot coverage for 1898 Walnut Street and denied the request for a two foot variance from the side yard setback. Councilor Mac Lean seconded the motion and it carried with all Councilors voting yes. Mr. Carr asked permission to address the Council. He researched neighboring cities and found that Columbia Heights allowed three foot side yard setback and 35% lot coverage on similar sized lots. He also noticed other garages seemingly built closer than five feet to the property line. He offered to help research the issue should the Council be interested in changing the ordinance. Mayor Dains expressed his fire concerns when structures are too close together as happened on Eustis Street a few years prior. In that case, a garage started on fire and spread quickly to the next since the structures were so close to each other. Councilor Christensen noted that much of the City was built before the zoning ordinance was created. Mac Lean noted it is always good to look at what other cities are doing and talk to the fire department. Mr. Carr said he is trying to optimize his space and disagrees with staff assessment that eight to nine feet is an adequate sized parking space. Next, Bownik explained the variance request for 1902 Walnut Street, also owned by Jeremy Carr. This request was also for a lot coverage variance (30-31%) and side yard setback variance (5 to 3 feet). The public hearing began at 7:55 p.m. The letter from Edith Loveridge, 1909 Malvern Street, was read into the record. The public hearing was closed at 7:56 p.m. Councilor Doherty moved to approve the one percent additional lot coverage for 1902 Walnut Street and denied the request for a two foot variance from the side yard setback. Councilor Christensen seconded the motion and it carried with all Councilors voting yes. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 5 Bownik explained that Joe and Mayken Cox of 1844 Carl Street were requesting a four -foot variance to construct an open-air front yard porch. Generally, the front yard setback is 30 feet. Since the adjacent properties are closer to the property line, they were able to build to within 27 feet without a variance; however, they wish to build within 23 feet of the property line. Their open air porch would be in line with the neighbor to the south. The public hearing opened at 8:02 p.m. Mr. Cox explained the porch was one part of an overall home improvement project including siding, a new roof, replacement windows, and the porch. The house was built in two halves in different decades and he argues the porch will help make the house look more uniform. When asked by the Council about previous requests, Bownik said the Council has generally approved them since he has been on staff. Councilor Hawkinson moved to approve the four -foot variance from the front property line for 1844 Carl Street. Councilor Christensen seconded the motion and it carried with all Councilors voting yes. Bownik introduced the lot division request from the owners of 1948 Walnut Street as the original plats had been consolidated into one property identification number. After being surveyed, the owners', Tim and Carolyn Rysgaard, realized the existing structure was 2.2 feet from the side property line thereby creating an encroachment which makes the northern platted lot unbuildable by the City's zoning codes and the State Building Code. Bownik asked the Council to deny or approve the request so staff could prepare the appropriate resolution for the next Council meeting. Mr. Rysgaard addressed the Council. He said they would like to build a 24 foot home constructed to LEED standards which would leave 11 feet between the existing home and the new one. As a lot division would create an unbuildable lot, the Council denied the request. Councilor Christensen moved to direct'staff to create a resolution denying the lot division request. Councilor Mac Lean seconded the motion and it carried with all Councilors voting yes. After further discussion, the Council directed staff to discuss alternatives to a lot split with the owner and bring back information to the next meeting about requirements and timeframes for the alternatives. Butkowski told the Council the computer used by the officers was not functioning and was beyond repair. The City is under no contractual obligation to provide a computer for the police but it does allow them to do their paperwork in the City instead of traveling to Falcon Heights or St. Anthony. Roseville IT quoted a new system that included Microsoft Office. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 5 One option had Windows XP and the other Windows Vista. Staff suggested ordering the machine with Windows XP as the City's software had not been tested on Vista. Councilor Doherty agreed that a replacement computer was necessary but felt city staff, specifically the Assistant to the City Administrator Bownik, should get the computer and the police should receive his. Councilor Doherty moved to purchase workstation WX4600 with Microsoft Office and a DVD burner at a cost of approximately $1,033.00. Councilor Christensen seconded the motion and it carried with all Councilors voting yes. Councilors Christensen and Mac Lean worked with Acting City Administrator Butkowski on an amendment to her employment agreement. If Butkowski will not be offered or would not accept the City Administrator position after November 30, Butkowski agrees to continue as the acting administrator while the City seeks a new administrator as defined in the employment amendment. Councilor Hawkinson moved to approve the employment agreement amendment as provided in the council packet. Councilor Mac Lean seconded the motion and it carried with all Councilors voting yes. Councilor Hawkinson removed item 5B from the consent agenda to clarify what kind of activity Rainbow Tree Service was requesting to do in the Park. Butkowski explained that they sometimes climb trees using a friction method to trim them. As a result, they practice ways to safely rescue a trimmer from a tree should they be hurt while trimming. Councilor Doherty moved to authorize Rainbow Tree Service to use Community Park for tree rescue training provided they carry liability insurance and name the City as an additional insured. Councilor Hawkinson seconded the motion and it carried with all Councilors voting yes. Butkowski read the items on the agenda for the next meeting which included: setting 2009 preliminary levy, recycling contract renewal & presentation by Eureka Recycling, participation in MCES I/I Mitigation Program, accident insurance for city volunteers, Larpenteur Avenue Development, and variance requests. The Council then moved into the Work Session. The first item of discussion was Larpenteur Avenue. Mayor Dains questioned whether there should be another meeting with the Larpenteur Avenue property owners; and if so, who would participate. Mayor Dains and Councilors Christensen and Mac Lean volunteered to participate in the meetings. The Council felt the best thing to do was learn more about LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 5 of 5 property owner Ahvo Taipale's plans for the vacant lot. Butkowski was asked to invite him to a future Council meeting. The Council then discussed possible expenses for lighting when the TH280 Bridge is replaced in 2009. Staff received quotes from a vendor that offers the same fixtures as Xcel. Staff anticipates that budgeting $43,000 would cover the cost of the low -maintenance lights. Councilor Hawkinson proposed the idea of decorative plantings in the two triangular spaces around the hockey rink as they are slated to be seeded with grass. As there is limited top soil with gravel underneath, the Council suggested having the area seeded with grass as planned and assess the results next year. Butkowski provided a brief overview of the budget materials included in the packet before the Council discussed a potential levy increase and what the money would be used for. The concern was having enough money to fund park projects. Staff was asked to bring back information on levy increase options and the amount of any projected surplus from 2008. Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 9:50 p.m. Respectfully submitted, Heather Butkowski Acting City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL September 10, 2008 City Council Meeting Payroll 09/05/08 Payroll: Direct Deposit # 500609-500613 $5,998.75 09/05/08 Payroll: Payroll Liabilities, e -payments 289E-291 E $5,543.68' 09/05/08 Claims: Check #s 19341-19356 $61,829.46 Subtotal of Claims From Above Mark Krug $73,371.89 $352.64 Total Claims for Approval $73,724.53 CITY OF LAUDERDALE 09/05/08 12:09 PM Page 1 Payments Current Period: SEPTEMBER 2008 Batch Name 090508pyroll Payment Computer Dollar Amt $5,543.68 Posted Refer 464 NORTH STAR BANK, CHECKING S Ck# 000289E 9/5/2008 Cash Payment G 101-21703 FICA WITHHOLDING. 09/05/08 Payroll $1,608.48 Invoice Cash Payment G 101-21701 FEDERAL TAXES 09/05/08 Payroll $778.24 Invoice Transaction Date 9/4/2008 Due 0 NORTH STAR CHEC 10100 Total $2,386.72 Refer 465 ICMA RETIREMENT TRUST - 457 Ck# 000290E 9/5/2008 Cash Payment G 101-21705 ICMA RETIREMENT 09/05/08 Payroll $2,002.68 Invoice Transaction Date 9/4/2008 Due 0 NORTH STAR CHEC 10100 Total $2,002.68 Refer 466 PERA Ck# 000291E 9/5/2008 Cash Payment G 101-21704 PERA 09/05/08 Payroll $1,154.28 Invoice `Transaction Date 9/4/2008 Due 0 NORTH STAR CHEC 10100 Total $1,154.28 r Fund Summary BATCH Total $5,543.68 10100 NORTH STAR CHECKING 101 $5,543.68 $5,543.68 Pre -Written Checks $5,543.68 Checks to be Generated by the Compute $0.00 Total $5,543.68 CITY OF LAUDERDALE *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 019341 9/10/2008 AMERICAN PLANNING ASSOC. E 101-41200-438 DUES & SUBSCRIPTIONS $75.00 214729-08060 Planning Magazine Total AMERICAN PLANNING ASSOC. $75.00 Paid Chk# 019342 9/10/2008 CINTAS E 601-49000-425 CLOTHING $32.26 PW Clothing E 602-49100-425 CLOTHING $32.26 470151361 PW Clothing Total CINTAS $64.52 Paid Chk# 019343 9/10/2008 CITY OF ROSEVILLE E 101-41200-306 CONSULTING FEES $263.33 0008876 08/08 IT Services Total CITY OF ROSEVILLE $263.33 Paid Chk# 019344 9/10/2008 CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $45,675.00 09/08 Police Contract Total CITY OF ST ANTHONY $45,675.00 Paid Chk# 019345 9/10/2008 GLENWOOD INGLEWOOD E 101-41200-208 WATER DELIVERY $4.79 6553830 08/08 water cooler rental Total GLENWOOD INGLEWOOD $4.79 Paid Chk# 019346 9/10/2008 HUGHES & COSTELLO E 101-41200-355 MISC PRINTING/PROCESS SER $160.89 9/08 Legal Services E 101-42100-305 LEGAL FEES $850.00 9/08 Legal Services Total HUGHES & COSTELLO $1,010.89 Paid Chk# 019347 9/10/2008 KENNEDY & GRAVEN E 101-41200-305 LEGAL FEES $457.25 07/08 Legal Services E 101-41200-305 LEGAL FEES $238.20 07/08 Legal Services Total KENNEDY & GRAVEN $695.45 Paid Chk# 019348 9/10/2008 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $9,632.21 10/08 Wastewater service Total MET -COUNCIL ENVIRONMENTAL SER. $9,632.21 Paid Chk# 019349 9/10/2008 NOLAN, PAUL AND VIRGINIA E 101-41200-442 MISC $2,000.00 Park gap property settlement Total NOLAN, PAUL AND VIRGINIA $2,000.00 Paid Chk# 019350 9/10/2008 NORTH STAR BANK, PETTY E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $20.13 Dey Dist water heater parts E 101-41100-440 MEETING EXPENSES $3.18 2 bags ice BP council mgt E 101-41100-440 MEETING EXPENSES $3.19 Party City E 101-41200-203 POSTAGE $3.96 Post Office - mail comp plan E 101-45200-371 NON-RESIDENT REIMBURSEM $8.00 non resident reimb. Lisa Roers E 101-41200-355 MISC PRINTING/PROCESS SER $9.00 FH - copies for comp plan E 101-41200-201 GENERAL SUPPLIES $9.11 Office Depot - Name Plate E 101-41200-440 MEETING EXPENSES $14.98 Coffee - 2 cans CITY OF LAUDERDALE *Check Detail Register© SEPTEMBER 2008 Paid Chk# 019352 9/10/2008 PARK SERVICE, E 101-43000-212 MOTOR FUELS E 602-49100-212 MOTOR FUELS E 601-49000-212 MOTOR FUELS Total PARK SERVICE $210.65 8/08 Motor Fuel $45.14 8/08 Motor Fuel $45.14 8/08 Motor Fuel �iauu.93 Paid Chk# 019353 9/10/2008 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISC E 101-41200-355 MISC PRINTING/PROCESS SER G 101-21706 HEALTH INSURANCE Total RAMSEY COUNTY, PROP REC & REV $505.92 08/08 911 dispatching $20.00 09/08 Insurance $276.48 09/08 Insurance $802.40 Paid Chk# 019354 9/10/2008 SCHULTZ, JACK & KAREN_ E 401-48401-328 STREET REPAIR $577.50 Sod replacement settlement Total SCHULTZ, JACK & KAREN $577.50 Paid Chk# 019355 9/10/2008 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $101.42 09/08 Waste pick up Total WASTE MANAGEMENT $101.42 rPaid Chk# 019356 9/10/2008 XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $29.05 08/08 Gas / Electric E 101-43000-381 ELECTRIC $213.62 08/08 Gas / Electric Total XCEL ENERGY, CITY HALL $242.67 10100 NORTH STAR CHECKING $61,829.46 Check Amt Invoice Comment E 101-41200-308 TRAINING\CONFERENCES $15.00 APMP - Lunch E 101-41200-355 MISC PRINTING/PROCESS SER $15.00 BCA Background - Colleen E 101-41200-355 MISC PRINTING/PROCESS SER $2.00 FH - copies for comp plan E 101-43400-203 POSTAGE $21.28 DED tree Certified Ltrs E 101-41200-201 GENERAL SUPPLIES $21.35 Walgreens - Phone card E 101-41100-440 MEETING EXPENSES $22.99 Roseville Bakery - cake E 101-41100-440 MEETING EXPENSES $36.92 Cub reception food E 101-43400-203 POSTAGE $79.80 post office - nuisance Itrs E 101-41200-308 TRAINING\CONFERENCES $16.00 SRA lunch x2 E 101-43400-203 POSTAGE $15.96 post office - DED tree Itrs E 201-45600-440 MEETING EXPENSES $22.00 PCIL - Pizza Total NORTH STAR BANK, PETTY $339.85 Paid Chk# 019351 9/10/2008 ONE CALL CONCEPTS E 101-43400-386 GOPHER STATE ONE CALL $43.50 8080618 08/08 locate tickets Total ONE CALL CONCEPTS $43.50 Paid Chk# 019352 9/10/2008 PARK SERVICE, E 101-43000-212 MOTOR FUELS E 602-49100-212 MOTOR FUELS E 601-49000-212 MOTOR FUELS Total PARK SERVICE $210.65 8/08 Motor Fuel $45.14 8/08 Motor Fuel $45.14 8/08 Motor Fuel �iauu.93 Paid Chk# 019353 9/10/2008 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISC E 101-41200-355 MISC PRINTING/PROCESS SER G 101-21706 HEALTH INSURANCE Total RAMSEY COUNTY, PROP REC & REV $505.92 08/08 911 dispatching $20.00 09/08 Insurance $276.48 09/08 Insurance $802.40 Paid Chk# 019354 9/10/2008 SCHULTZ, JACK & KAREN_ E 401-48401-328 STREET REPAIR $577.50 Sod replacement settlement Total SCHULTZ, JACK & KAREN $577.50 Paid Chk# 019355 9/10/2008 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $101.42 09/08 Waste pick up Total WASTE MANAGEMENT $101.42 rPaid Chk# 019356 9/10/2008 XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $29.05 08/08 Gas / Electric E 101-43000-381 ELECTRIC $213.62 08/08 Gas / Electric Total XCEL ENERGY, CITY HALL $242.67 10100 NORTH STAR CHECKING $61,829.46 CITY OF LAUDERDALE *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $51,442.95 201 COMMUNITY EVENTS $22.00 401 CAPITAL IMPROVEMENT STREETS $577.50 601 SEWER UTILITIES $9,709.61 602 STORM SEWER ENTERPRISE FUND $77.40 $61,829.46 LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent x Public Hearing Discussion Action Resolution Work session Meeting Date: September 10, 2008 ITEM NUMBER 5A—Rental Housing License Approval STAFF INITIAL " APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Jason Kesselring has successfully met all of the requirements for a rental housing li- cense for 1804 Eustis Street. If approved, the license will expire on December 31, 2008. OPTIONS: 1. Motion to approve the application request. 2. Motion to deny the application. STAFF RECOMMENDATION: By moving the Consent Agenda, the Council is approving the application. COUNCIL ACTION: ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE September 10, 2008 Special Public Hearing ITEM NUMBER Lot Division Denial for 1948 Walnut St. Report Discussion/Action STAFF INITIAL Jim Resolution x_ Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last council meeting, staff presented a lot division request for 1948 Walnut Street. Council direction was for staff to prepare a resolution denying the request. The resolution of denial is attached. OPTIONS: 1) Approve as consent. 2) Remove for discussion, followed by action. STAFF RECOMMENDATION: Consider motion to adopt Resolution 091008A denying the application for the division of two previously consolidated residential parcels of land located at 1948 Walnut St. based on the rationale that the resulting lots would not meet the requirements of the City Code. COUNCIL ACTION: RESOLUTION NO. 091008A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DENYING THE APPLICATION FOR THE DIVISION OF TWO PREVIOUSLY CONSOLIDATED RESIDENTIAL PARCELS OF LAND LOCATED AT 1948 WALNUT STREET. WHEREAS, an application has been made with the City of Lauderdale requesting the division of two previously consolidated residential parcels of land located at 1948 Walnut Street in Lauderdale and; WHEREAS, the current legal description of the property is Lots 22 and 23, Block 2, Lauderdale's East Side Addition to Minneapolis, Ramsey County, Minnesota and; WHEREAS, the proposed legal description for Parcel A is Lot 23, Block 2, Lauderdale's East Side Addition to Minneapolis, Ramsey County, Minnesota and; WHEREAS, the proposed legal description for Parcel B is Lot 22, Block 2, Lauderdale's East Side Addition to Minneapolis, Ramsey County, Minnesota and; WHEREAS, the two resulting lots will not comply with the requirements of Title 9, Building, Title 10, Zoning, and Title 11, Subdivision, of the Lauderdale City Code; NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council denies the division of two previously consolidated residential parcels at 1948 Walnut Street into two separate residential parcels of land. I CERTIFY THAT the City Council of Lauderdale adopted the above resolution on this 10'x' day of September, 2008. (ATTEST) (SEAL) Jeffrey E. Dains, Mayor Heather Butkowski, Acting City Administrator LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent x Public Hearing Discussion Action Resolution Work session Date: September 10, 2008 ITEM NUMBER 5C—Authorize Sewer Mtnc.—Visu-Sewer STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Sanitary Sewers on Larpenteur and Como need dredging. City staff are not equipped to manage the job safely and adequately with current equipment resources. Visu-Sewer has the expertise and equipment necessary to complete the task. The fees for their services are $175/ hour. It is estimated that these two projects will take 8-12 hours for completion. The cost of the project will be approximately $1,400-$2,100. OPTIONS: STAFF RECOMMENDATION: By approving the Consent Agenda, the Council is authorizing city staff to contract with Visu-Sewer for these services. COUNCIL ACTION: MEMO DATE: SEPTEMBER 10, 2008 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK 9U RE: VARIANCE APPLICATION FOR 1746 CARL STREET APPLICANT, PROPERTY OWNER, AND LOCATION John Hazen 1746 Carl Street Lauderdale, MN 55113 PROPOSAL Construct a deck in the front yard of a single family use in the R-1 District. VARIANCE REQUESTED A) A 10 -foot variance to the front yard setback requirements (to go from 30 feet to 20 feet from the front property line). POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. The following should be considered: • Chapter 3 of the Zoning Ordinance defines variances as follows: "The Board shall hear requests for variances from the literal provisions of this Title in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of this Title. The Board of Appeals and Adjustments may not permit as a variance any use that is not permitted under this Title for property in the zone where the affected person's land is located". • According to State Statute 462.357, Subd. 6, the following regulations apply to variances: The board of appeals and adjustments has the following powers with respect to the zoning ordinance: "To hear requests for variances from the literal provisions of the ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance. "Undue Hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Undue hardship also includes, but is not limited to, inadequate access to direct sunlight for solar energy systems". STAFF REVIEW 1746 Carl Street has a street that curves, making the house closer to the front property line on one side than it is on the other side. The house is 24 feet from the front property line on the south side, and 31.5 feet from the front property line on the north side. The average distance method was used to establish the distance from the house to the front property line. Using this method, the house is 28 feet from the front property line. The applicant proposes to construct a deck that projects 8 feet from the front of the house. Since the front of the house already projects 2 feet into the 30 -foot front yard setback area (using the average distance method), the total encroachment into the front yard setback area is 10 feet. Staff review concludes the following reason to consider denial of the setback variance: ■ The front of the house is currently setback a distance of 5 feet from the house to the north. The proposed porch would project 3 feet further from the front of the house to the north. ■ The structure is already nonconforming with the front -yard setback requirements by 2 feet (using the average distance method). Thus, the property owner is essentially requesting a furtherance of the nonconformity. Staff review concludes the following reason to consider approval of the setback variance: ■ Similar requests have been approved in the past. ENCLOSURES A) Original variance application and site plan. PUBLIC HEARING Adjacent property owners received notice of tonight's public hearing. CITY COUNCIL ACTION REQUESTED 1) Consider request for front yard setback variance of 10 feet. Approve or deny the request according to the plans submitted and staff and council review, attaching any conditions deemed necessary for approval. If the variance is denied, state the rationale for the denial in the motion. To the City of Lauderdale, 08/22/2008 The front landing and stairs at 1746 Carl St were sinking and pulling away from the structure. The gap between house and landing was increasing yearly and 2 attempts have been made to seal the crack, by placement of class 5 as a fill and the topping off with a Portland mix to no avail. Thus there was a necessity to completely remove and replace the existing landing and stairs. The new landing is 8 by 12 feet by 16 inches tall, it is made of composite materials which will not degrade and look unattractive for years to come. The new landing is attached to the house per Minnesota code and the piers are 48 inches deep with a diameter of 10 inches. The plans are enclosed with this letter. This letter is a request for an 8'FT variance to the front set back at 1746 Carl ST. The measurement was determine by using property pins located at 1743 Pleasant ST (rear) and one located at the rear of 1750 Carl ST. The dimensions of the property were obtained from the Lauderdale plot plan, enclosed is a simple diagram of how and where the measurements were used. I thank you for your time and consideration on this improvement. Sincerely, I Vi UUblyn ft -80400V � , a- b/1yl "1008 * * * Take this sheet to the Building Materials desk to purchase your materials. You selected a 1 level deck with: Pressure Treated Framing Material 4 x 4 Framing Posts 1-118" x 5-3/16" UltraDeck Reversible Plastic Deck Boards Poured Footings 8" Tube 4' deep Natural Ultradeck Screws Stainless Steel Framing Fasteners End Caps You may buy all the materials or any part at low cash and carry prices. Because of the wide variable in codes, Menards cannot guarantee that materials listed will meet your code requirements. Check with your local municipality for plan compliance and building permit. These plans are suggested designs and material lists only. Some items may vary from those pictured. We do not guarantee, the completene or prices of these structures. Tax, labor and delivery not included. ,s,: XX .f Illustration intended to sho" a eral deck size and shape. Some options- selected may not be shown for picture clarity. T®da 's cost for materials estimated in this design with options y g p $846.56 *The base price includes: 40 PSF deck live load, AC2 treated - horizontal 2x6 (BASE price): $696.78 r deck boards, 4x4 posts, 2x8 joists and beams, galvanized framing fasteners, If purchased today you save:146.16*** and premium screws, ***Monthly 81G Card Payment would be: 23,17*** 7�,` n b v� Ol W _ 0 0 �_---------------- \*1 ------------ ------------ ,94'Zt i \ � _❑VI ,ZZ bbl 1 s Vh'97�i a \ ,iG'Z� 0 � l cl f 0 �Z p �Z ❑ LZ '- c� Q � a g El y ❑n !i si02 ❑ \*1 ------------ ------------ ,94'Zt i \ � _❑VI ,ZZ bbl 1 s Vh'97�i a \ ,iG'Z� 0 l � G 0 �Z p �Z ❑ LZ '- ❑ 8Z 6C) �. 4: !i si02 ------------ [3 ----------- ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE September 10, 2008 Special Public Hearing ITEM NUMBER Eureka Presentation Report Discussion/Action —X— STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Lauderdale has contracted with Eureka! Recycling for recycling collection services since 2005. The original contract expires at the end of this year. Representatives from Eureka will be here to present a proposal for extending the contract 3-5 years. There is nothing to preclude the city from extending the contract. If the council is agreeable to a contract extension, we will bring an extension agreement to the council at a future meeting for approval and execution. Eureka! Recycling is a non-profit organization that services several communities throughout the metro -area. They were originally known as the "Neighborhood Energy Consortium," which was the organization that developed the City of St. Paul's recycling program years ago. They have since grown into an industry leader that balances price, profit, social benefit and environmental benefit into their recycling solutions. As a non-profit, Eureka strives to maximize revenue potential for its suppliers as an incentive for their customers to aggressively promote recycling. They also aggressively pursue markets for additional materials as it makes economic sense. For example, mills and juice cartons, as well as clothes and linens have been added to the curbside program in the last few years. Eureka is currently piloting a curbside organics program in St. Paul, which could eventually an option for Lauderdale residents. Finally, Eureka has a well-developed educational program that is incorporated into the City's educational program. This includes an annual mailing of recycling program information to all households. Price Competition: The current cost to the city is $2.12 per household per month for bi-weekly collection. The proposal of $2.40 per household per month would apply to weekly or bi-weekly collection. Roseville is currently paying $2.55 per household per month for weekly collection. Information for other cities is included in the attached proposal. Consistent with the current contract, the proposal also does not include a fuel surcharge even though fuel costs have increased 66% since 2005. Service Quality: Eureka has always provided superior service and generated only one complaint that was quickly resolved. Weekly collection would provide an even higher level of service to the residents. OPTIONS: STAFF RECOMMENDATION: Discuss proposal and direct staff to work with Eureka! Recycling on a contract extension to be brought back for approval and execution at a future meeting. I COUNCIL ACTION: Our mission is to reduce waste today through innovative resource management and to reach a waste -free tomorrow by demonstrating that waste is preventable, not inevitable. Monday, July 21, 2008 Jim B ownik Assistant to the City Administrator City of Lauderdale 1891 V alnut Street Lauderdale, MN 55113 Dear Mr. Bownik: Eureka Recycling has truly enjoyed our four year partnership with the City of Lauderdale. In that time, Lauderdale residents have recycled over 1,565,060 pounds of material! '% e've worked with the City staff to ensure that every Lauderdale resident, whether in an apartment building or single family home, has access to the City's high quality recycling program. In fact, over 30% of the total pounds of material collected in Lauderdale came from multifamily buildings. '% e've also added new materials to the program (including clothes and linens, pop and beer boxes, milk cartons and juice boxes) making it easier for the residents to recycle more! And all this material has been collected every other week by our trucks running exclusively on 20% biodiesel blend- better for the environment and the health of your residents. Eureka Recycling's contract also provides the City with a share of recycling revenues. Market values for the commodities your residents put at the curb have been strong, and thanks to the revenue share, the City has realized this value through revenue share payments of $33,278 back to the City. This reflects a 36% savings on your recycling collection costs. Eureka Recycling is committed to continue working with the City of Lauderdale to provide a cost-effective and sustainable recycling program that maximizes the amount of materials residents recycle. )i e have put together the following proposal to extend our current contract another 3 years for the initial term, with an additional 2 year option to renew after that. Many cities in the metro area have extended their recycling collection contracts without an RFP process. Just this year, the list includes; V hite Bear Lake, Minnetonka, Golden Valley and Edina. 2828 Kennedy Street NE \ Minneapolis, MN 55413 \ (651) 222-7678 \ Fax (612) 623-3277 \ www.eurekarecycling.org Eureka Recycling is an affirmative action, equal opportunity employer. It is our policy to hire without discrimination based on race, creed, religion, sex, color, national origin, sexual or affectional orientation, ancestry, familial status, age, disability, marital status or status with regard to public assistance. ® Printed with soy -based ink by a Minnesota Great Printer on 100% postconsumer recycled paper that was processed without the use of chlorine. Collection Method Eureka Recycling's proposal is to move to a weekly collection method. Based upon an analysis of the average tons we've collected in Lauderdale over the last four years and the close proxiiinity of our facility, we are willing to offer weekly collection for the same price as every other week collection. With weekly collection, we will be able to collect the material in Lauderdale in one truck each week instead of two trucks every other week. Therefore, you'll have no additional truck traffic and a more convenient program for your residents. Eureka Recycling has consistently experienced 5-15% increases in the amount of material recycled by moving to weekly collection. It both makes it easier for residents to recycle and also provides people with more capacity (space) to recycle more. Recycling collections will continue in the same two -stream method that is currently used in the City of Lauderdale. The day of the week that residents set out materials will be every Monday (the same as the current program). The types of materials that residents can recycle will remain the same as the current program. Cost Our current contract with Lauderdale has no fuel surcharge. Since we started the contract in 2005, fuel prices have increased over 66% from $62.35/gallon to $63.91/gallon (In June 2008). In addition, the CPI for the Minneapolis was at 4% last year. To keep up with the rising fuel, energy and labor costs, our proposed monthly recycling collection cost per household is $62.40 upon the start of weekly collection on January 1, 2009. The following metro area cities all went through competitive RFP process for city wide recycling contracts in 2008. The following is where their pricing ended up less a revenue share similar to Lauderdale's. • Arden Hills: $62.95/household/month plus annual escalator • White Bear Lake: $63.55/household/month plus annual escalator and fuel surcharge • St. Louis Park: $62.79/household/month plus annual escalator - • Plymouth (contract pending): $62.83/household/month plus annual escalator Because of our proximity to Lauderdale and our history working together, we are able to bid this extremely competitive rate. After revenue share (averaging $6.83/household/month this year), your net cost per household will be $61.57/household, still one of the lowest prices in the State.' Promotions Eureka Recycling will promote the change to weekly collection to residents of Lauderdale through an enhanced annual mailing to be sent to residents in January 2009. W e will also work with city staff to provide newsletter articles and assist with other city sponsored Promotions. W e look forward to continuing our partnership with Lauderdale and providing the most cost-effective and environmental beneficial recycling services available. If you have any questions, please contact me at (651) 222-7678. Sincerely, Chris Goodwin Director of Customer Relations LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action X Resolution Work Session Meeting Date September 10, 2008 ITEM NUMBER 9D - MCES UI Program— STAFF ro agi m STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Metropolitan Council Environmental Council has grant funds available for foundation drain disconnections and service lateral work to help get the inflow and infiltration problem under control. In order for the City to be eligible, the Council needs to request MCES allow the City to participate in the program. If the Council would like the City to be a grant -eligible City, the City would need to adopt resolution 091008B. OPTIONS: STAFF RECOMMENDATION: Adopt resolution 09100813- A Resolution Applying for Drain Tile Disconnection and Ser- vice Lateral Work Grant Funding through the Metropolitan Council. COUNCIL ACTION: CITY OF LAUDERDALE COUNTY OF RAMSEY RESOLUTION NO. 091008B A RESOLUTION APPLYING FOR DRAIN TILE DISCONNECTION AND SERVICE LATERAL GRANT FUNDING THROUGH THE METROPOLITAN COUNCIL WHEREAS, THE CITY OF LAUDERDALE, MINNESOTA (the "City") is served by the Metropolitan Council Environmental Services for the disposal of wastewater from public properties within the City; and WHEREAS, the Metropolitan Council Environmental Services ("MCES") has identified the City as having exceeded its allowable inflow and infiltration ("1/1") I&I limits; WHEREAS MCES is requiring the City to mitigate UI by reducing and/or eliminating the presence of clear water entering the local sanitary sewer system; and, WHEREAS the City continues to address public sources of UI and work with private property owners to remove positive UI source locations identified on private property; and WHEREAS the cost of repairing UI source locations on private property are the responsibility of the property owner; and, WHEREAS the MCES is offering a limited number of grants to assist affected private property owners with the costs related to drain tile disconnections from the sanitary sewer system; and WHEREAS private property owners are eligible to receive a reimbursement of 50% of actual monies expended, up to $1,000 per foundation drain disconnection and $2,000 per service lateral work until a total of $700,000 is expended by MCES. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lauderdale agrees to pass through the grant funds awarded by MCES to the private parties that incurred the costs and attribute the funding to the Metropolitan Council. BE IT FURTHER RESOLVED the City does require and issue plumbing permits for work related to the disconnection of individual foundation drains from the local sanitary sewer system. BE IT FURTHER RESOLVED the Council agrees to secure and retain receipts for all project costs and provide the Metropolitan Council reasonable access to these records for auditing purposes. 1 BE IT FURTHER RESOLVED the Council identifies the city administrator as the authorized representative to submit this application and grant award requests. BE IT FURTHER RESOLVED the Council agrees to the aforementioned conditions and hereby submits application for the drain the disconnection grant funding made available by MCES. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and Acting City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, as the same appears in the minutes of said meeting on file and of record in City Offices. Dated: September 10, 2008 Jeffrey Dains, Mayor ATTEST: Heather Butkowski, Acting City Administrator 2 METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES DESCRIPTION.OF OFFER OF MATCHING GRANT MONIES TO MUNCIPALITIES FOR NON-MUNCIPAL I/I MITIGATION WORK ("the Offer") October 1, 2008 (effective date of changed program) I. DESCRIPTION & BACKGROUND To facilitate the reduction of Inflow and Infiltration into the metropolitan sewer system, Metropolitan Council Environmental Services (MCES) is offering a limited number of grants to municipalities, up to $1,000 per foundation drain disconnected and up to $2,000 for service lateral work, until a total of $700,000 have been expended by MCES on the program (since its inception). This grant program is part of MCES Inflow and Infiltration Mitigation program: http://www.metrocouncii.org/planning/environment/inflow —infiltration.htm which is generally described and authorized in the Council's Water Resources Management Plan: http://www.metrocounc il.org/planning/environment/ WRMPP/WRMPP2005.htm Note that these grants will not impact the I/1 surcharge requirements or documentation — but that credit for results of the disconnections will be applicable to the Surcharge program, pursuant to that program's rules. Details of the Surcharge program can be found at: http://www.metrocounci l.org/environment/ProjectTeams/documents/2008-1-I-Procedure-Manual.pdf II. ELIGIBLILITY All municipalities that are: 1) billed for wastewater directly by MCES, 2) are currently identified as having exceeded their I/I goals during the I/I Surcharge program and have not completed the IITC work as described in that program, and 3) have been pre -approved for this grant program by MCES are eligible to apply for these grant monies. Those municipalities that have already been approved (for the foundation drain version of this offer) will automatically be eligible for the broader scope (service laterals and expenses beyond 2008) as of the effective date of the change. Further, in order for specific expenses to be eligible, municipalities must: 1) issue plumbing permits for each Eligible Repair within the jurisdiction of the municipality, 2) expenses must be actual paid costs of the Eligible Repairs, reasonable and verifiable, and 3) agree to pass-through the grant awards to the parties that incurred the expenses and to attribute the reimbursement to the Metropolitan Council. Costs for a municipality's own properties are not eligible; all other buildings within the municipal limits are eligible, including expenses paid by private parties. Eligible Repairs include: 1) disconnection of individual foundation drains from the sanitary sewer, and 2) repair, rehabilitation or replacement of service lateral pipes connecting the property to the sanitary sewer (but not any pipes owned by the municipality). Within 30 days of the end of each month, eligible communities must submit the "Grant Claim Request Form" (attached) to MCES to apply to have grant monies awarded for identified eligible expenses. III. PAYMENT OF GRANTS While funding lasts, MCES will pay all eligible claims for grants within 30 days of the end of each reporting period (30 days after the end of each month). MCES will monitor the grant requests and notify the communities of the availability of the monies for proposed Eligible Repair work within the municipality. Once approved by MCES, municipalities may submit monthly grant claim requests and the community will be reimbursed up to 50% of actual monies expended (by any party other than the municipality) for each Eligible Repair. Funds are available on a first-come—first-serve basis. In the last month of the Offer, when funds are not available to pay all eligible claims, awards will be pro -rated among the eligible claims (e.g. we may only be able to grant 50 cents for each eligible dollar claimed). Once MCES awards the total $700,000 set aside for the program, or at the end of 2011, (whichever is sooner), the program terminates and participating municipalities will be notified. IV. CITY APPLICATION PROCEDURE To apply for the program, the Municipal Application form (attached) must be completed and signed by a municipal Officer designated to submit the application by a resolution of the City Council or Town Board. Attach a copy of the official minutes and/or resolution authorizing the submittal of the Municipal Application with the application form. This official action should include: 1) agreement to: a) pass-through funds awarded by the Council to the parties that incurred the costs and b) attribute the funding to the Metropolitan Council, and 2) agreement to secure and retain receipts for all Eligible Repair costs, and that the Met Council will have reasonable access to audit these records, upon request, and 4) identification of municipal Officer(s) that are authorized to submit this application and the grant award requests. This form may be submitted to MCES at any time but must be submitted and approved by MCES prior to the end of the first month in which eligible expenses may be claimed for reimbursement through this grant program. V. GRANT AWARD REQUEST PROCEDURE Only pre -approved municipalities (see above) are eligible to apply for grant award. The terms of this Offer, its termination and forms may be modified by MCES at any time, in its sole discretion. Within 30 days of the end of each month each pre -approved municipality may submit a copy of the Grant Claim Request Form with the list of Eligible Repairs completed in the month. As grant monies are awarded, MCES staff will notify each municipality of the status of their grant request. Grant monies will awarded to the municipality for up to 50% of eligible actual, reasonable and verifiable expenses, limited to $1000 per permit, for foundation drain separation projects, and $2000 per permit for service lateral work. Grants monies awarded will be sent to the communities within 30 days after the end of each reporting period. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date September 10, 2008 ITEM NUMBER 9D - Accident Insurance STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: In the past, the City has not carried accident insurance for city volunteers. Only in cases where the City was held liability for an accident would the League's Insurance Trust have paid on a claim. We received a quote from LMCIT for both the basic accident and optional medical plans. Detailed information is attached. Basically, through the Accident Coverage plan city volun- teers would be eligible for death, disability, or impairment benefits. The additional medical coverage option would include up to $1,000 of coverage for minor accidents and to help bridge gaps from the cost of the accident and what personal insurance may pay. This cover- age does not apply to construction or demolition projects. In those events, the City must buy additional coverage. This would be important if the City uses volunteers to construct play equipment next year. OPTIONS: While the price is relatively low, staff wanted to inform the Council of the options available. Unless the Council recommends otherwise, staff will inform the League of the City's desire to purchase both the Group Self -Insured Accident Plan Basic Coverage and Coverage D: Optional Medical Benefit. The claim for the insurance will be presented at the next Council meeting. STAFF RECOMMENDATION: COUNCIL ACTION: League of Minnesota Cities Insurance Trust Group Self -Insured Accident Plan for Volunteers 145 University Avenue West St. Paul, MN 55103-2044 QUOTATION The "City' Agreement No.: VL00047400 LAUDERDALE, CITY OF Agreement Period From: 8/01/2008 1891 WALNUT STREET To: 8/01/2009 LAUDERDALE MN 55113 This is a renewal quotation for the Group Self -Insured Accident Plan for City Volunteers. If you desire coverage, please check off the coverage you want, sign, date and return to our office. We will bill you for the coverages you have selected. Group Self -Insured Accident Plan Basic Coverage: )� Yes No Coverage D: Option Medical Benefit: Yes No Please find below the premium for the coverages you desire: Population: 2,364 Rate: .10 Basic Premium ° 236.00 Additional Premium for Optional Medical Benefit $ 106.00 (45% of Basic Premium) Optional Coverage for Construction or Demolition Projects: (Volunteers in city construction or demolition projects are covered only if the project is listed below.) Premium is $300.00 for each project under the basic coverage or $435.00 for each project if you also have selected the optional medical benefit. 1. 2. 3. Project Signature Date Date(s) No. Volunteers Total Premium Title Premium If you have any further questions, please refer to the attached description of the Group Self -Insured Accident Plan for Volunteers or call our office at (651)215-4173. Agent: 00862 - 410848736 ENGBERG SCHABER AGCY 973 PAYNE AVE ST PAUL MN 55101 LM5760 (8/99) LEn2O CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES Accident Coverage for City Volunteers The League of Minnesota Cities Insurance Trust offers its workers' compensation member cities an optional accident coverage for city volunteers. This coverage provides a schedule of benefits to compensate city volunteers who are injured while performing volunteer services for the city. Who is covered by the program? With only a few exceptions, all city volunteers working under the city's direction and control will be automatically covered on a blanket basis if the city chooses to add this coverage. This could include, for example, coaches and instructors in recreation programs, volunteers working on a city -sponsored festival or celebration, "clean-up" day volunteers, etc. The city will not need to list the individuals who are to be covered, either by name or by project; nor will the city need to keep track of the time the various volunteers put in. J. hree classes of volunteers are not automatically covered: 1. Volunteers who are covered by workers' compensation. Certain volunteers are defined to be "employees" for purposes of workers' compensation, and are therefore eligible for workers' compensation benefits if they are injured. These include volunteer firefighters, ambulance attendants, first responders, law enforcement assistance volunteers and civil defense volunteers. Since these volunteers are already protected by workers' compensation, they are not covered under this plan. 2. City council, board, committee and commission members. Other coverage options are already available for these people. The workers' compensation law gives cities the option to extend workers' compensation coverage to elected and appointed officials. LMCIT has also for several years offered an accident policy underwritten by CIGNA for members of city councils, boards and committees. 3. Volunteers working on construction or demolition projects. These volunteers will not be covered automatically. However, for an additional charge, the city can add coverage for volunteers on a specific construction or demolition project. What benefits would an injured volunteer receive? The plan provides three basic benefits. 1. Disability benefit. A volunteer who is unable to engage in the activities of his/her normal occupation because of an injury suffered while performing volunteer services for the city will receive a disability benefit of $400/week for up to 26 weeks. 2. Death benefit. If a volunteer dies as a result of an injury suffered while performing volunteer services for the city, a death benefit of $100,000 will be paid to the volunteer's survivors or estate. 3. Impairment benefit. If a volunteer suffers a permanent impairment or disability as a result of an injury suffered while performing volunteer services for the city, the volunteer will receive a lump sum payment as compensation for the impairment. Payments are based on the percentage of disability, ranging from $750 for LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE. WEST PHONE: (651) 281-1200 FAX: (651) 281-1298 hN SURANCE TRUST ST. PAUL, MN 55103-2044 TOLL FREE: (800) 925-1122 WEB: WWWLMC.ORG Page 1 of 3 LM 5770(12/03) a one percent disability to $100,000 for 100 percent disability. The percentage of disability is determined in the same manner used for impairment compensation in the workers' compensation system. For an additional charge, the city can add coverage for up to $1000 of medical costs. This limited medical coverage is intended to pick up relatively minor first aid costs. On more serious injuries, it could also be applied to costs which the individual would otherwise have to bear under his/her own health coverage's deductible or co -pay provisions. What does it cost? The cost is based on the city's population. The basic amlual charge is $0.10 per capita, subject to a minimum premium of $150 and a maximum premium of $1500. The additional cost to add optional medical coverage is 4.5 percent of the basic premium. Coverage for volunteers working on a construction or demolition project can be added for a charge of $300 per project or $435 per project if the optional medical coverage is included. The expiration date of this coverage will be coordinated with the city's LMCIT workers' compensation 'coverage. For cities that add this coverage mid-term, the initial premium will be pro -rated. Why would the city want this coverage? Aren't injures to volunteers already covered under the city's liability coverage? An injury to a volunteer would be covered by the LMCIT liability coverage only if the city was legally liable for that injury; that is, if the injury was caused by some negligence by the city or a city officer or employee or another city volunteer. However, just as with any other tort claim, the city would not be liable for an injury to a volunteer if the volunteer was at more fault than the city, or if the injury was simply an accident that wasn't really anyone's fault. A volunteer coach being hit in the head with a batted baseball might be an example of the latter situation. The volunteer accident coverage protects the volunteer on a "no-fault" basis. The benefits are automatically payable if the injury occurs while the volunteer is performing services for the city, regardless of whose fault it was. Besides protecting the volunteer whose injury isn't caused by the city's negligence, having these no-fault benefits available could also help avoid litigation in cases where the city (or a city officer, employee or other volunteer) is or may be at fault. The injured volunteer can receive these benefits without getting into an adversarial situation against the city. Of course, if the volunteer's injuries exceeded the benefits payable under this coverage, s/he could still be able to make a tort claim against the city for these excess damages if the injury was caused by the city's negligence. A. Why did LMCIT create a whole new program? Why not just offer a "voluntary workers' compensation endorsement" and provide workers' compensation benefits to volunteers? The LMCIT Board chose this approach for several reasons. First, this approach is substantially less expensive to the city than providing workers' compensation benefits would be. The basic premiums are roughly a fifth of the cost of workers' compensation benefits, reflecting the more limited scope of benefits provided. Second, administration is simpler for the city, since the city doesn't have to keep records of how many hours were worked by how many volunteers, etc. Third, it eliminates the problem of determining what the appropriate indemnity rate is for an unpaid volunteer. (This is particularly problematic with volunteers who don't have other paying employment.) Fourth, providing voluntary workers' compensation coverage would create a potentially unlimited risk for '.,MCIT, since the reinsurance LMCIT purchases from the state workers' compensation reinsurance association wouldn't apply to this exposure. The LMCIT Board was very concerned about the danger of assuming an open- ended risk that conceivably could jeopardize the financial stability of the entire pool in a catastrophic situation. Page 2 of 3 LM 5770 (12/03) How do we enroll? To enroll, complete the attached form and return it to the League of Minnesota Cities Insurance Trust. You will be billed for the premium. Further information If you have questions or need further information, contact the League of Minnesota Cities Insurance Trust staff at (651) 215-4173. Page 3 of 3 LM 5770 (12/03) M E M O DATE: September 10, 2008 TO: Mayor and Council FROM: Jim Bownik RE: Subdivision Concept Plan for 1948 Walnut St. BACKGROUND At the last council meeting, staff was directed to work with Tim Rysgaard and Carly Rysgaard of 1948 Walnut Street on options in light of the denial of their lot division request. Staff and the applicant had a preapplication meeting. The following information was presented addressing the options, procedures, and timelines for a subdivision application: Step 1: Preapplication Meeting (done) Step 2: Concept Plan Review by City Council (Wed. Sep 10) ■ A concept plan of a potential subdivision is attached for your review. ■ The concept plan is reviewed and discussed by the council. The council should be aware that they are not bound by their comments during the discussion, but the applicant will be trying to make a judgment on whether there is sufficient support to go forward. Step 3: Applicant may submit subdivision application ■ Requires subdivision application, deposit check, and 10 copies of final plat. ■ Deposit check for at least $1000, covers all recoverable fees incurred by city. ■ Four variances, but no separate variance applications and fees. ■ No preliminary plat, just final plat, with variances (4). ■ Plat options: straight property line with —37 -foot and —43 -foot wide lots, or jagged property line with two irregular lots. The concept plan shows the applicant's preference for a straight lot line. ■ Final plat must contain information required by city code. Step 4: Staff reviews for complete subdivision application (-1 week). Step 5: City attorney reviews (-2 weeks) ■ City Attorney performs title work and provides plat opinion. Step 6: Public hearing notices for final plat approval with variances (4) ■ 1'0 days published notice. ■ 10 days mailed notice to adjacent property owners. Step 7: Public hearing for final plat approval with variances (4) (Tues. Oct. 28) If approved, Council adopts resolution for final flat approval. ■ If plat is approved, variances are approved. ■ Simple majority needed. Step 8: Recording the Plat and/or Consent to Plat, and Resolution (by Nov. 27) ■ 30 days to file after resolution adopted. ■ Property owner to record, pay recording fees, and taxes for both properties. Step 9: Applicant applies for building permit ■ Provides documentation to the city that the plat has been recorded. OTHER OPTIONS The following options besides subdivision request are available to the applicant: ■ Remodel existing house to comply with building code requirements. ■ Move the existing house to comply with the city code. ■ Do nothing. ■ Any others? COUNCIL ACTION REQUESTED No action is required at this time. The applicant is free to explore a subdivision request or other option. r W '^ f -i M'� W om Om� a? : h-rl t 0 E bw slot d ; n _ o + -j N00 vQ = W D aw;M Cj J =V N C3 i� c� W Q o U3 d o r 5€s Jim -I C;=$ is= e s a a) Q� S' N a z m o L oa Nin o a m cv o =a CD 3 U- sCD i W n 1— F 13„ j= o W=3 W r �y r ,� .Q o ZCM 2 t o W � U z z Z O O o E d U W zi W C t Zo z E3 o J C y F 4! 0® \ D N YV C p O n O C zZ N 0 A 9 O W Y N W 'J l y N y '6O O1,(g O O O cq W s p C U C_ I I ¢ O NE O L i o�� -= fid m _ N cd E m ^ c ) 3-n ® ¢ .--- .- £'L£ ♦ -. -- L'Zt, N -. oc g o co � d Oti m W6'6£ d 04 - I I O an d cl hW- . c o N O +1 N o +1 o w O z 3 Y yo W � t o 8m m r a �°-� 'L"' �� LU W o O c Sao I � palm z o �I�_ 1 1— z O LW W CL U l n r ---------- p Q 1 >1011 I ONUSIX300 W j x NW\ .\ is O w ^ o cV I N O \ � Z Z W H h" I X W W o 0 o IN zeros I \X W W� = 00 I I 1i � LZ'L£ LO'Ot 0 Q 13381S inNI 'M a N � U O LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date September 10, 2008 ITEM NUMBER 13B -Budget & Prelim Levy STAFF INITIAL F� APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: This is additional information the Council requested at the last meeting: • Previous year tax increase was nominal: 2007 payable 2008: $551,634 2006 payable 2007: $550,900 2005 payable 2006: $487,260 • The City will receive an additional $132,208 in Local Government Aid in 2009 vs 2008. And the City will receive an additional $5,406 in Fiscal Disparities Aid in 2009 vs 2008. These are the dollars contributing to the $56,371 surplus. As of the end of July, expenditures were right on target with 58% of the year done and expenditures totaling 58% of the budget. Revenues are at 50% with 58% of the budget year completed. Staff still anticipate a small surplus at year-end. • The transfer totals on page 55 of the previous packet include both budgeted and excess year-end transfers. • I am still trying to get answers related to TIF expenditures. • The budget as shown transfers the $56,371 surplus to the 2000 Debt Service Fund (302) but this amount could be transferred elsewhere, such as the park fund. OPTIONS: The Council can continue to fine tune the budget after tonight; what needs to be determined is the preliminary levy. I updated the spreadsheet with the levy amounts suggested. For clarity, I changed the term "Levy" on the first line to "Net Tax Levy." This is the amount the Council is levying residents. The actual tax rate will be different when it factors for fis- cal disparities (Gross Tax Levy). STAFF RECOMMENDATION: Adopt Resolution 091008C Levying Taxes for 2008 Payable in 2009 in the amount of $ . The draft resolution in your packet represents no increase over last year. Once the Council sets the levy, I will update the resolution for the Mayor to sign. COUNCIL ACTION: RESOLUTION NO. 091008C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION LEVYING TAXES FOR 2008 PAYABLE IN 2009 BE IT HEREBY RESOLVED by the City of Lauderdale, Ramsey County, State of Minnesota as follows: The following tax levies are hereby made against all taxable property in the City of Lauderdale for the tax levy 2008, payable 2009: Total proposed levy for 2008 payable in 2009: $551,634 This includes estimated fiscal disparities amount of $101,843. BE IT FURTHER RESOLVED, that there will not be a certified debt levy for the General Obligation Bonds Series 2000A, the General Obligation Bonds Series 2002A, and the General Obligation Bonds Series 2003A. BE IT FURTHER RESOLVED that the City Administrator is authorized and directed at this time to certify this Resolution to the County Auditor of Ramsey County, Minnesota. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on September 10, 2008, as the same appears in the minutes of said meeting on file and of record in City Offices. Dated this 10th day of September, 2008. Jeff Dains, Mayor (ATTEST) Heather Butkowski, Acting City Administrator (SEAL) LL Z LL LL fY C LL 4 LL 2 LL a L i i o N O N Ln M � c+rj N It I� E9 69 Cl) M 0 N O > M 000' O Ln Co0 N J 0 0 r- - (O O d' N O Lf) N� 0 O N (D00) c -M N co M r 0 N O co LO W (MO LO M O O00 I- r to - O (0 V N O M a) o p N ' N co O O V) d LO N N Fu M LO Cl) 0) 0 0 0 ' 0 r h >, - �.- O O N a) > O N R(MO L M 000_ VO_ J O Cl M r O O V' N O r o Cl (O O O r M N 0 N d' - LA N vi (4 M O) 0 0 0 ' 0 ' r 00 >, i N> r r co 0 O (MO t~()_ M O 000_ O : O O (0 (O 't N (O O N a 0 a7 O O <- M r LC) N d• r- LO N N C) 0, r Co o > O >0 O VM' M ti 0 LL' O 0) J 00 1,- M O LO Cl) O 00 0) 0 0 N O O r M M rt N (O LQ 0 0 00 tz r T N N d' •- Lf) N w N O r^ r w N t- (0 0 0 0 0 ' 0' 0) >, OO d' M t- O Ln O o0 r O L() M O M co 01 0 0 0 LO O 0) O M r (no N "t - LO N CU N 00 M 0 0 0 0 ' 0' r O >, a)> O `000 COOO W L1� 000' O L1> M ti J O O O c- (O (O 't N (O 11 No O LO 0) 0 r- M r LO N d' - LO N � r O co O) O O O ' 0' r r >, > It N j M O DD 000_ (MO L 0 00 d' - 0 0 d� r (O M" N (O Lo O O r M N r 0) 0 0 LOcu N � r i r Ni O C' t-00((0LL[)MO - t ONLM O 000 00) -0 (D ��MMd•N M r M 1, > U 4 - LO (V O O N r J O r N 69 619 N O c O MO U� a !t 0)) 0) N N d W 0 0 � p 6j Ln a` ))w p D M - in a) 4a a) c w- E W `� � N a) a� La > Lo"- W N ix `))�� 't LO xOQCO cc as r cu V)``-'�,�� a c � • N V Y O Lu 0 Z LL_ to J O IL LL (L i - N O - coNS O M M - LOC) r r M N o 0) LO 0 to O N N N r o N O N Ln M � c+rj N It I� E9 69 Y N O CM ti Co O M OMi N 0) N 0) 7 1` M LO O n N M 0 N N It r N Q1 r r 69 69 �EE Q=2 �.- o O N ui M U l a) (NO O M M 'V O � LA W �O O � 06 x c0 — °)00 V a) N v; LO �>i a c M - M O c ~ a) N d0' m n�� r r N f; ~ O : U m O r >, ~ W - C `o 0 X a V 69 69 N 2 0 0 O' a) U o o m0)� W j N cu N N OM N ^ Co o NOL6 (NO OMi N _ w ON J a) 4 (n U 0 0 CO LO 0 H C) 0 N L JNN — !) O r^ It Ti N r r 69 69 _ N O o M O I� ti CO OM 0) O O O O�N M COOO N M N- d0- L) V- N r r E9 E9 O too O Nc) h 0) 0) ap Cl) (00 (O O M (7) O ^ OR N N - t ONLM O O It r r N r 69 619 N O o N O 0 MO M) 1` (O O M a !t 0)) 0) N N 0 0 � p 6j M - in O O O N N r N 't LO E r V- N O r C -4 M 00 \ 0 0 ti N M C) O OO M co (NOS OM N 00 � N (O LO (O h �1' p O m O M .- to O N M LO r N r r 69 W, Q N ,° a O O t- M N d0 LO (O O M 0) N V; .a: r O O O to LO (O t- O 0) (O M M 0 .- to N M Ln N O N r N V -r V- N 69 6Fi Y 0) 0 0 N N Q1 a) ~ �EE Q=2 �.- z O N U l a) CL 00 0 W LA W �O x c0 — °)00 CL a) N v; �>i a c NNS N W c ~ a) m n�� a) a) E o zL f; ~ O : U m O >, ~ W - C `o 0 X a V N 2 0 0 O' a) U o J m0)� W j N cu N N co N C i W Co o W (6 a) Z W _ w ON J a) U 0 0 w00 'O •C a) •� 0 H C) 0 JNN Z F-�_ GENERAL FUND REVENUE 2006 2007 2008 2008 2009 Actual Actual Adopted As of July 31 Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 369,805 436,970 470,634 217,918 449,791 31020 Delinquent Ad Valorem 1,357 2,860 - 617 - 31030 Forfeited Tax Sales 111 - - - - 31040 Fiscal Disparities 74,284 80,585 81,000 50,393 101,843 SUB TOTAL PROPERTY TAXES 445,558 520,415 551,634 268,928 551,634 STATE AIDE 33401 Local Government Aide 359,418 408,143 463,233 231,617 595,441 33405 PERA Rate Increase Aide 1,198 1,198 1,198 599 1,198 33406 Market Value Home Credit 36,291 30,650 - - TOTAL STATE AIDE 396,907 439,991 464,431 232,216 596,639 LICENSES AND FEES 32110 3.2 Alcohol License 65 130 65 - 65 32120 Cigarette License 400 300 100 - 200 32130 Garbage Hauler Licenses 910 910 650 1,270 650 32140 HVAC Licenses 560 770 500 420 525 32150 Tree Company License 400 400 150 - 160 32160 Gas Station License 210 55 55 - 55 32180 Rental License Fee 4,664 3,353 2,500 759 2,500 32240 Animal Licenses 410 380 200 110 200 34101 City Hall Rental 2,290 2,500 2,500 1,935 2,000 43103 Administrative Fee 145 410 100 575 200 34105 Sale of Publications - - - - 34109 Copies 20 111 20 28 15 34111 Legal Fees - - - - - 34114 Advertising sales 50 925 - 50 34115 Miscellaneous Revenue - - - 63 - TOTAL LICENSES AND FEES 10,124 10,244 6,840 5,210 6,570 REVENUE OTHER 36100 Special Assessments 3,792 3,220 2,000 970 1,000 36101 Principal - - - - 36102 Penalties and Interest 541 348 250 78 100 36103 Tree Removal - - 36200 Miscellaneous Revenue 3 52 - - - 36211 Investment Interest 28,425 28,927 20,000 9,687 12,000 36230 Donations - - - - - 36240 Surcharges 401 325 250 82 200 36250 Refunds and Reimbursements 5,110 1,409 500 3,036 500 36252 LMCIT Insurance Dividend 1,414 2,394 500 - 500 36255 Miscellaneous - 60 - TOTAL OTHER REVENUE 39,686 36,734 23,500 13,852 14,300 PUBLIC SAFETY 26,395 38,352 33,500 23,650 32,050 FIRE 2,709 - - - - PLANNING & INSPECTIONS 17,091 13,460 13,200 4,280 6,800 TRANSFERS FROM OTHER FUNDS - 4,000 - - - TOTAL GENERAL FUND REVENUE 938,470 1,063,197 1,093,105 548,136 1,207,993 GENERAL FUND REVENUE 2006 2007 2008 2008 2009 Actual Actual Adopted As of July 31 Proposed GENERAL REVENUE FUND EXPENDITURES Legislative 21,341 22,779 24,164 9,070 22,539 Administrative 68,841 203,625 220,157 125,351 229,595 Elections 15,832 15,853 11,335 4,835 10,819 Public Safety 287,953 567,558 597,575 - 636,849 Police 247,219 519,500 551,575 327,761 578,849 Fire 21,246 35,202 32,000 27,316 37,000 Prosecution 11,925 12,856 14,000 7,136 15,500 Public Works 67,829 73,943 99,782 58,254 106,947 Planning & Inspections 34,623 29,494 33,790 14,897 32,871 Parks and Recreation 51,283 40,284 76,642 44,030 82,502 Development 4,838 - 10,000 1,526 20,000 EXPENDITURES BEFORE TRANSFERS 484,711 953,536 1,073,445 620,175 1,136,622 Contingency - - 5,000 - 15,000 Transfers Out 162,379 164,945 14,660 14,660 r 56,371 TOTAL GENERAL FUND EXPENDITURES 647,090 1,118,481 1,093,105 634,835 1,207,993 2006 2007 2008 2008 2009 LEGISLATIVE (41100) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 103 Part-time employees 13,200 122 FICA 1,010 151 Workers Comp - 79 13,779 Subtotal Personnel 14,210 General Operations - 201 General Supplies 11 202 Permanent Supplies - 203 Postage - 305 Legal Fees - 308 Training and Conferences 9 331 Travel - 352 Publishing - 361 General Liability 4,418 438 Dues and Subscriptions 2,528 439 Special Events - 440 Meeting Expenses 165 442 Miscellaneous Expenses - Subtotal General Operations 7,131 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE; 21,341 12,800 13,200 7,700 13,200 979 1,010 589 1,010 - 79 - 79 13,779 14,289 8,289 14,289 9 - - - - 750 285 500 - 275 12 100 6,263 4,650 140 4,650 2,575 3,800 200 2,700 51 150 - 100 102 250 144 200 9,000 9,875 781 8,250 22,779 24,164 9,070 22,539 TOTAL EXPENSES 68,841 203,625 220,157 125,351 229,595 2006 2007 2008 2008 2009 ADMINISTRATION (41200) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 101 Full-time employees 40,684 114,144 117,407 67,534 124,809 104 Temp. employees - - - - - 121 PERA 2,441 6,032 7,925 4,390 8,737 122 FICA 3,171 7,696 8,982 5,241 9,548 131 Benefits (health, dental, etc) 3,627 8,871 12,903 6,533 13,752 151 Workers Compensation 828 1,018 704 1,142 749 Subtotal Personnel 50,753 137,761 147,921 84,839 157,595 General Operations 201 General Supplies 1,035 1,906 1,500 1,045 2,500 203 Postage 1,370 2,102 1,500 3,627 2,500 208 Water cooler water 260 175 300 177 400 301 Auditing - 10,864 15,500 12,700 13,500 305 Legal contract - Civil - 17,531 16,000 3,201 16,000 306 Consulting fees - 2,231 - 1,420 2,500 307 Computer Services - 1,560 3,000 1,560 1,600 308 Training and conferences 2,033 2,164 5,000 1,006 3,000 309 Newspaper - Roseville Review - 9,537 8,900 4,290 9,100 331 Travel Expenses 2,012 1,113 1,800 231 1,500 352 Public information and notices - - - - - 353 Newletter Printing - 3,725 4,500 2,116 4,750 354 Phonebook Printing - 200 - 3,561 - 355 Miscellaneous printing & process - 1,521 1,200 1,200 1,500 361 General liability 3,452 5,179 4,500 - 4,550 391 Telephones/Pagers 1,989 2,055 2,000 464 2,000 401 Copier 1,212 997 1,300 1,088 1,600 404 Computer Repair/Maintenance - - 500 - 500 409 Other equipment repair - - - - - 437 Sales tax 39 - 45 - - 438 Dues and Subscriptions 1,894 2,685" 3,391 2,515 3,500 442 Miscellaneous expenses 368 319 300 310 500 Subtotal General Operations 15,666 65,864 71,236 40,512 71,500 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - 250 538 Computers and technology 2,423 - 1,000 - 250 Subtotal Capital 2,423 - 1,000 - 500 TOTAL EXPENSES 68,841 203,625 220,157 125,351 229,595 2006 2007 2008 2008 2009 ELECTIONS (41500) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 6,555 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 749 Subtotal Personnel General Operations 289 201 General Supplies 327 Other Services 331 Travel Expenses 352 Public information & Notices 409 Other equipment and repair 440 Meeting expenses 442 Miscellaneous expenses 4,835 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology 150 Subtotal Capital 69 TOTAL EXPENSES 9,797 10,972 6,555 3,781 5,901 1,788 1,503 1,700 - 2,000 588 686 557 246 553 749 839 632 289 604 1,183 1,394 966 519 864 - - 50 - 47 14,106 15,394 10,460 4,835 9,969 33 143 275 - 275 131 153 150 - 150 161 69 75 - 75 16 - 200 - - 154 74 175 - 300 - 20 - - 50 494 459 875 - 850 1,232 - 1,232 - - 15,832 15,853 11,335 4,835 10,819 2006 2007 2008 2008 2009 PUBLIC SAFETY (42100) Actual Actual Adopted As of July 31 Proposed REVENUE - 1,147 Levy 794 State Aide 34202 False Fire Alarm 34203 Fire Inspection Fee 35101 Court Fines (including traffic tickets) 21,881 TOTAL REVENUE EXPENDITURES General Operations 305 Legal Fees - Prosecution 308 Insurance 319 Police Contract 320 Fire Contract 321 Fire Calls 322 False Fire Alarms 323 Fire Inspections 355 Miscellaneous fees - Printing 360 General Liability 442 Miscellaneous expenses & Dispatch 2,500 Subtotal General Operations - TOTAL EXPENSES - 1,147 2,000 794 1,500 540 400 1,500 975 550 25,855 36,805 30,000 21,881 30,000 26,395 38,352 33,500 23,650 32,050 10,282 10,200 12,000 6,076 13,000 255,254 519,500 545,475 319,725 572,749 12,898 19,207 18,000 19,097 21,000 7,898 12,616 10,000 4,365 12,000 - 1,529 2,000 2,778 3,000 450 1,850 2,000 1,075 1,500 1,643 2,656 2,000 1,060 2,500 - - - - 5,000 5,670 - 6,100 8,036 6,100 294,094 567,558 597,575 362,212 636,849 294,094 567,558 597,575 362,212 636,849 2006 2007 2008 2008 2009 Public Works (43000) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 101 Full-time employees 102 Overtime 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 2,995 Subtotal Personnel General Operations 202 Permanent Supplies 212 Motor Fuels 213 Lubricants and other fluids 225 Landscaping Materials 226 Signs 227 Tools and Equipment 228 Miscellaneous Repairs & supplies 304 Engineering Contract 308 Training and conferences 312 Snow and Ice Removal Contact 314 Street Sweeping Contract 317 Tree Service 324 Alley Repair 327 Other Services 328 Street Repair 381 Electricity 382 Water 383 Gas Utilities 384 Refuse Disposal 391 Telephone/Pagers 402 Truck repair and Maintenance 426 Machinery rental 442 Miscellaneous 48 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 538 Land 503 Subtotal Capital 12,963 TOTAL EXPENSES 21,039 22,096 44,375 25,626 44,638 - - - 639 1,000 1,262 1,381 2,995 1,707 3,125 1,684 1,729 3,395 2,119 3,415 1,798 2,096 5,727 2,228 5,688 1,783 2,666 2,940 3,703 2,806 27,566 29,967 59,432 36,023 60,672 107 142 275 - 275 2,084 2,556 2,500 1,074 2,500 82 - 125 - 125 - - 100 - 100 150 5 150 11 48 200 - 200 1,343 935 1,250 503 1,250 12,963 8,298 5,000 1,130 5,000 140 165 500 165 500 3,704 7,602 9,000 5,133 9,000 5,390 5,217 6,000 1,826 6,000 1,997 5,098 2,500 2,960 5,000 - - 275 450 1,000 621 122 500 412 500 600 - 1,000 500 1,000 7,428 8,197 6,000 4,335 6,000 47 89 75 14 75 1,981 3,507 2,500 2,433 3,500 805 962 900 704 1,300 366 459 500 254 500 356 482 1,000 76 2,000 238 99 - 257 300 40,263 43,976 40,350 22,231 46,275 67,829 73,943 99,782 58,254 106,947 2006 PLANNING & INSPECTIONS (43400) Actual REVENUE 2007 2008 2008 2009 Actual Adopted As of July 31 Proposed 11,778 Levy 10,000 State Aide 5,000 Other 32210 Building Permits 32211 Zoning Permit Applications 32225 Plan Review 32230 Plumbing Permits 32270 HVAC Permits 34110 Variance Fee 34112 Conditional Use Permit 34113 Zoning Amendment 650 TOTAL REVENUE EXPENDITURES - Personnel - 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 4,280 Subtotal Personnel General Operations 201 General Supplies 202 Permanent Supplies 203 Postage 306 Consulting Fees 308 Training and conferences 312 Building Inspector 327 Other Services 331 Travel Expenses 355 Miscellaneous Printing 386 Gopher State One Call 442 Miscellaneous expenses 443 Surcharge Report 41 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology 489 Subtotal Capital 225 TOTAL EXPENSES 2007 2008 2008 2009 Actual Adopted As of July 31 Proposed 11,778 9,646 10,000 2,915 5,000 190 140 50 210 100 2,945 2,145 2,000 272 1,000 1,306 544 500 453 200 823 671 650 431 500 - 150 - - - 50 165 - - - 17,091 13,460 13,200 4,280 6,800 21,392 22,197 19,874 11,457 20,834 1,284 1,387 1,341 745 1,458 1,682 1,750 1,520 890 1,594 1,792 1,806 2,691 1,382 2,808 - - 264 - 277 26,150 27,139 25,690 14,472 26,971 11 - 75 - 75 107 - 100 46 100 359 280 250 107 250 1,969 203 2,000 - - 470 460 500 - 500 927 699 2,000 - 2,000 2,939 - 2,000 - 2,000 41 - 100 - 100 107 - 175 - 175 493 489 500 225 500 789 - - 20 - 262 224 400 26 200 8,473 2,355 8,100 424 5,900 34,623 29,494 33,790 14,897 32,871 2006 PARKS AND RECREATION (45200) Actual EXPENDITURES Personnel 101 Full-time employees 36,803 104 Temp. employees 3,358 121 PERA 2,230 122 FICA 3,254 131 Benefits (health, dental, etc) 3,017 151 Workers Compensation 727 2,398 Subtotal Personnel 49,390 General Operations 1,925 201 General Supplies 130 202 Permanent Supplies 75 225 Landscaping Materials 35 228 Miscellaneous Repairs & Maintenance. 426 371 Non -Resident Reimbursment 74 381 Electric 1,013 382 Water 186 383 Gas Utility 1,273 384 Refuse 34 391 Telephones and Pagers 116 403 Mower repair 321 412 Warming House Repair 218 427 Porta Potty Rental 578 442 Miscellaneous 24 300 Subtotal General Operations 4,478 Capital Expenditures 550 Other Improvements 1,572 Subtotal Capital 1,572 TOTAL EXPENSES 51,283 2007 2008 2008 2009 Actual Adopted As of July 31 Proposed 26,173 50,255 28,751 52,114 4,838 5,000 4,199 5,500 1,636 3,730 1,869 4,068 2,423 4,227 2,645 4,446 2,590 6,348 2,398 6,624 2,600 332 1,925 2,000 40,260 69,892 41,786 74,752 367 1,000 101 900 647 200 212 500 506 - 64 100 261 650 - 500 32 200 16 200 367 1,100 428 1,200 308 - 31 350 840 1,500 710 1,500 134 300 - 100 24 300 - 300 - 500 - 1,000 593 1,000 382 1,100 - 300 4,078 6,750 2,245 7,750 40,284 76,642 44,030 82,502 2006 2007 2008 2008 2009 DEVELOPMENT (48100) Actual Actual Adopted As of July 31 Proposed REVENUE Levy State aide Other TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 3,878 3,043 10,000 1,526 20,000 3,878 3,043 10,000 1,526 20,000 3,878 3,043 10,000 1,526 20,000 2006 2007 2008 2008 2009 CONTINGENCY (45300) Actual Actual Adopted As of July 31 Proposed REVENUE Levy - State aide - Other TOTAL REVENUE - - EXPENDITURES General Operations 444 CONTINGENCY FUNDS - - 5,000 - 15,000 710 OPERATING TRANSFERS - - - - - Subtotal General Operations - - 5,000 - 15,000 TOTAL EXPENSES - - 5,000 - 15,000 2006 2007 2008 2008 2009 TRANSFERS OUT (45400) Actual Actual Adopted As of July 31 Proposed REVENUE Levy 25,000 TOTAL REVENUE EXPENDITURES 732 Transfers to 302 733 Transfers to 303 734 Transfers to 304 741 Transfers to 401 742 Transfers to 402 743 Transfers to 403 744 Transfers to 404 745 Transfers to 405 Total Transfers 25,000 - - - 56,371 35,000 - - - - 70,000 - - - - - 79,871 - - - 9,251 - - - - 9,251 - - - - 13,877 79,871 14,660 14,660 - - 5,203 - - - 162,379 164,945 14,660 14,660 56,371 2009 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of June 30 Proposed Total Revenues 201 Community Events Fund 3,141 4,120 3,994 3,000 1,137 2,750 202 Cable T.V. Fund 19,063 15,575 21,600 19,800 5,760 16,800 203 Recycling Fund 39,861 40,565 41,074 38,725 25,078 37,800 301 TIF Debt Service Fund 140,563 154,082 76,950 - - - 302 2000 Imp Debt Fund 73,496 44,971 54,816 56,739 27,017 35,826 303 2002 Imp Debt Fund 48,835 33,388 52,749 50,650 21,706 28,758 304 2003 Imp Debt Fund 109,158 61,927 75,041 56,470 36,268 41,981 401 Street Improvement Fund 14,926 63,383 18,902 10,000 8,902 10,000 402 General Capital Impr. Fund 4,551 7,220 8,330 14,000 3,234 2,500 403 Storm Water Impr. Fund - - 58,670 10,000 1,153 8,000 404 Park Improvement Fund 2,770 4,538 2,834 1,500 1,977 1,800 405 TIF Project Fund 590 82,469 169,136 159,000 86,688 145,000 407 Sewer Improvement Fund 1,660 3,402 8,003 7,500 6,820 4,000 -4-09 Water Utility Fund 10,688 12,908 2,201 - - - 601 Sewer Utility Fund 258,325 238,329 236,090 228,000 122,083 230,500 602 Storm Water Utility Fund - - - 47,500 20,335 47,500 To'i llevenue Before Fund Balance 727,626 766,876 830,391 702,884 368,157 613,215 01 � jT� of Fund Balance* 207,716 - ,T(ota{ flevenues 727,626 766,876 830,391 910,600 368,157 613,215 302 2(- Aotat Expenditures 304 V 2141 ^,community Events Fund 2,448 3,371 5,160 3,075 1,794 3,600 20� Gable T.V. Fund 13,621 22,917 25,576 17,375 11,369 30,440 '4 YJ 3 i.'. 203 Recycling Fund 31,414 28,129 29,018 33,934 12,571 26,881 30 TIF Debt Service Fund 144,025 - - - - - P2 2000 Impr. Debt Fund 121,137 121,793 122,186 122,433 121,864 122,070 �W 2002 Impr. Debt Fund 161,555 153,294 149,356 150,609 150,256 146,153 14 2003 Impr. Debt Fund 28,599 127,606 120,646 120,980 118,608 116,705 01 Street Improvement Fund - 40,764 - 65,500 46,751 5,500 X03 General Capital Impr. Fund 28,666 37,509 9,657 - - 41,000 403 Storm Water Impr. Fund 1,295 401 43,867 11,000 10,316 500 ,0,4,-T,ark Improvement Fund - 96,680 117,670 90,000 36,767 53,000" b5 TIF Project Fund 5,564 664 713 300,000 - 461 Sewer Improvement Fund ESi - - - - - W- i'3 i Sewer Utility Fund 194,618 190,363 200,708 189,822 112,032 220,250 �92 Storm Water Utility Fund 34,917 31,406 - 44,470 18,485 49,20"0 ' Total Expenditures 767,858 854,899 824,558 1,149,197 640,813 815,367 Surplus/(deficit) (40,232) (88,022) 5,833 (238,597) (272,656) (202,152) 2V` =,'i4'resents transfer from General Fund 311' 403 i1�.1 is Community Events Fund 201 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed 3,134 3,827 4,575 3,410 3,410 2,753 - DEPT. 45600 9 - - BEGINNING BALANCE ?+ ': REVENUES: ".34785 Park Events -= 34786 Winter Event 34787 Garage Sale 34788 Day in the Park 34789 Music under the trees .34791 Pop Sales 34792 T -Shirt Sales � 34795 Halloween Donations :`; 36211 Investment Interest 36255 Misc. - Total Revenue - EXPENDITURES: -,202 Permanent Supplies 369 Music Under the Trees '373 T -Shirts 375 Winter Event <, =3.76 Garage Sale 4,; 377 Day in the Park 378 Night Out 379 Halloween Event -437 Sales Tax 440 Meeting Expenses 108 Total Expenses ,.� .. Fund balance gain/loss P200 Transfers In r 0 3 1 ransters uut 3{J, Ending Fund Balance 2t - K - - - 37 - 472 600 - - 7 �r - - - 768 808 Community Events Fund 201 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed 3,134 3,827 4,575 3,410 3,410 2,753 - - 9 - - - 717 1,178 798 300 603 500 60 - 50 - - 50 1,317 1,483 1,595 1,350 310 1,250 - - 34 - - - - - 210 - 35 50 787 764 779 700 - 700 102 198 199 150 81 100 157 498 319 500 108 100 3,141 4,120 3,994 3,000 1,137 2,750 - 214 176 - 43 - - - 252 - 472 600 - - 2,201 - - - 768 808 857 875 1,011 800 - - - - 34 50 984 1,134 1,112 1,200 45 1,300 113 124 99 150 - 150 420 700 252 475 45 400 16 136 - 100 - - 147 256 212 275 145 300 2,448 3,371 5,160 3,075 1,794 3,600 693 749 (1,166) (75) (657) (850) 3,827 4,575 3,410 3,335 2,753 1,903 Communications Fund 202 2005 BEGINNING BALANCE 2007 REVENUES: 36253 Franchise Fees 36211 Investment Interest 33600 Grants As of July 31 Total Revenues 37,406 EXPENDITURES: 101 Reg. Full Time Employees 121 PERA Contributions 122 FICA Contributions 131 Group Insurance 151 Workers Comp 824 Personnel costs 202 Permanent Supplies 307 Web Hosting 327 Other Service 329 Cable Franchise Fee 530 Furniture and Equipment 5,986 Total Operating Costs 14,815 Total Expenses 4,348 Fund Balance gain/loss 39200 Transfers In 710 Transfers Out 283 Ending Fund Balance Communications Fund 202 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed 37,406 42,849 35,507 31,531 31,531 25,921 18,240 14,143 19,987 19,000 5,083 16,000 824 1,432 1,613 800 677 800 19,063 15,575 21,600 19,800 5,760 16,800 5,986 13,330 14,815 7,547 4,348 6,026 347 800 865 509 283 422 497 1,056 1,098 577 351 461 672 1,127 1,193 897 366 720 - - 45 - 36 7,501 16,313 17,971 9,575 5,348 7,665 450 300 420 500 333 475 1,473 1,637 2,410 2,300 664 2,800 4,196 4,667 4,774 5,000 5,023 5,500 - - - 14,000 6,119 6,604 7,604 7,800 6,021 22,775 13,621 22,917 25,576 17,375 11,369 30,440 5,443 (7,342) (3,976) 2,425 (5,609) (13,640) 42,849 35,507 31,531 33,956 25,921 12,281 DEPT. 50000 Recycling Fund 203 2005 Beginning Balance 2007 REVENUES: 36100 Recycling Fee 36102 Penalties & Interest 33622 SCORE Grant 36211 Investment Interest 36255 Other 39,193 Total Revenues 51,250 EXPENDITURES: 101 Reg. FT Employees 121 PERA Contributions 122 FICA Contributions 131 Group' Insurance 151 Workers Comp 50 Personnel costs 4,467 Permanent Supplies 327 Other Service 389 Recycling Contract 494 Operating Costs 1,898 Total Expenditures 1,045 Fund Balance Gain/Loss 39200 Transfers In 710 Transfers Out 12 Ending Fund Balance Recycling Fund 203 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed 18,311 26,758 39,193 51,250 51,250 63,756 34,900 34,644 34,734 34,000 19,213 33,000 - - - - 50 - 4,467 4,378 4,378 4,000 4,758 4,300 494 1,120 1,898 675 1,045 500 - 423 64 50 12 - 39,861 40,565 41,074 38,725 25,078 37,800 8,262 7,774 8,664 4,354 2,511 1,714 469 467 495 294 163 120 686 631 647 333 206 131 989 570 626 552 211 216 - - - 26 10 10,405 9,442 10,432 5,559 3,091 2,191 - - 500 - - - 340 340 339 375 339 340 20,668 18,348 17,747 28,000 9,142 24,350 21,008 18,688 18,586 28,375 9,480 24,690 31,414 28,129 29,018 33,934 12,571 26,881 8,447 12,435 12,056 4,791 12,507 10,919 26,758 39,193 51,250 56,041 63,756 74,675 2000 Improvements Debt Service Fund 302 DEPT. 47200 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 proposed BEGINNING BALANCE 325,255 277,614 225,793 208,422 208,422 113,576 REVENUES: 36102 Penalties and Interest 13,277 10,708 8,168 - 5,151 - 36211 Investment Interest 4,746 6,928 8,052 5,000 2,128 5,000 36100 Special Assessments 55,473 27,335 38,597 51,739 19,739 30,826 Total Revenue 73,496 44,971 54,816 56,739 27,017 35,826 EXPENDITURES: 601 Bond Principal 80,000 85,000 90,000 95,000 95,000 100,000 611 Bond Interest 40,870 36,333 31,520 26,433 26,433 21,070 621 File Maintenance Charges 267 461 666 1,000 431 1,000 Total Expenditures 121,137 121,793 122,186 122,433 121,864 122,070 Fund balance gain/loss (47,641) (76,822) (67,370) (65,694) (94,847) (86,244) 39200 Transfers In - 25,000 50,000 - - 56,371 710 Transfers Out - - - - - - Ending Fund Balance 277,614 225,793 208,422 142,729 113,576 83,703 2002 Improvements Debt Service Fund 303 DEPT. 47200 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 353,695 503,529 418,623 372,016 372,016 243,466 REVENUES: 36102 Penalties & interest - 6,551 5,484 - 3,945 - 36211 Investment Interest 8,847 14,942 16,869 7,500 5,200 7,000 36100 Special Assessments 39,988 11,895 30,396 43,150 12,561 21,758 Total Revenue 48,835 33,388 52,749 50,650 21,706 28,758 EXPENDITURES: 601 Bond Principal 115,000 110,000 110,000 115,000 115,000 115,000 `611 Bond Interest 45,915 42,403 38,690 34,609 34,609 30,153 621 File Maintenance Charges 640 892 666 1,000 647 1,000 Total Expenditures 161,555 153,294 149,356 150,609 150,256 146,153 M Fund Balance Gain/Loss (112,720) (119,906) (96,607) (99,958) (128,550) (117,395) 39200 Transfers In 262,554 35,000 50,000 - - - 710 Transfers Out - - - - - - Ending Fund Balance 503,529 418,623 372,016 272,057 243,466 126,072 2003 Improvements Debt Service Fund 304 DEPT. 47200 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 108,682 220,820 225,141 229,535 229,535 147,195 REVENUES: 36102 Penalties & interest - 12,282 10,745 - 6,928 - 36211 Investment Interest 8,244 14,200 20,243 7,000 7,568 7,000 36100 Special Assessments 100,914 35,445 44,053 49,470 21,772 34,981 Total Revenue 109,158 61,927 75,041 56,470 36,268 41,981 EXPENDITURES: 601 Bond Principal - 100,000 95,000 95,000 95,000 95,000 611 Bond Interest 28,599 26,930 24,980 24,980 22,961 20,705 621 File Maintenance Charges - 676 666 1,000 647 1,000 Total Expenditures 28,599 127,606 120,646 120,980 118,608 116,705 Fund Balance Gain/Loss 80,559 (65,679) (45,606) (64,510) (82,340) (74,724) 39200 Transfers In 35,000 70,000 50,000 - - - 710 Transfers Out 3,421 - - - - - Ending Fund Balance 220,820 225,141 229,535 165,025 147,195 72,471 DEPT. 48401 BEGINNING BALANCE REVENUES: 36211 Investment Interest 36102 Penalties & Interest 36100 Special Assessments Total Revenue Street Improvement Fund 401 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed 351,103 366,029 388,648 487,421 487,421 449,573 8,787 15,238 9,056 13,826 2,917) 34,319 4,926 63,383 18,902 10,000 18,902 10,000 8,902 10,000 8,902 10,000 EXPENDITURES: 328 Street Repair - 40,599 - 60,000 42,566 - Street Reconstruction - - - - - - Engineering - 165 - 5,500 4,185 5,500 Trees - - - - - - Total Expenditures - 40,764 - 65,500 46,751 5,500 Fund Balance Gain/Loss 14,926 22,619 18,902 (55,500) (37,848) 4,500 39200 Transfers In - - 79,871 - - - 710 Transfers Out - - - - - - Ending Fund Balance 366,029 388,648 487,421 431,921 449,573 454,073 General Capital Improvement Fund 402 DEPT. 48000 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 200,739 190,717 169,678 168,351 168,351 81,585 REVENUES: 36211 Investment Interest 4,551 6,710 8,330 4,000 3,234 2,500 Depreciation - - 10,000 - - 39999 Other - 510 - - - Total Revenue , , EXPENDITURES: 510 Land 112 - - - - - 520 Buildings - - 9,657 - - 1,000 521 City Garage 1,516 74 - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - - - - - - 531 Office Equipment - 2,338 - - - 10,000 532 Copier - - - - - - 535 HVAC - 6,835 - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - 28,262 - - - 30,000 550 Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck 27,038 - - - - - Total Expenditures9,657 4T,6W Fund Balance Gain/Loss (24,114) (30,289) 1,327 14,000 3,234 (38,500) 39200 Transfers In 14,092 9,251 - - - - 710 Transfers Out - - - 90,000 90,000 - Ending Fund Balance 190,717 169,678 168,351 92,351 81,585 43,085 STORM SEWER IMPROVEMENT FUND 403 DEPT. 48403 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 140,135 161,695 193,637 193,637 172,637 143,474 REVENUES: 37300 Storm Sewer Fee 49,668 (2,689) - 36211 Investment Interest 9,002 10,000 3,841 8,000 39999 Other - Total Revenue - - 58,670 10,000 1,153 8,000 EXPENDITURES: 101 Reg. FT Employees 30,557 102 On -Call Pay 121 PERA Contributions 1,683 122 FICA Contributions 2,112 131 Group Insurance 2,584 151 Workers Compensation - Total Personnel Costs - - 36,935 - - - 304 Engineering - - 6,303 - 9,816 - 327 Other Services - 401 129 - - - 444 Contingency Funds 1,295 - - - - - 554 Storm System Repairs - - - 11,000 - - NPDES Phase II Permit - - 500 - 500 500 Other General Costs 1,295 401 6,932 11,000 10,316 500 Total Expenditures 1,295 401 43,867 11,000 10,316 500 Fund Balance Gain/Loss (1,295) (401) 14,803 (1,000) (9,163) 7,500 39200 Transfers In 4,092 9,521 - - - - 710 Transfers Out - - - 20,000 20,000 - Ending Fund Balance 161,695 193,637 193,637 172,637 143,474 150,974 Park Improvement Fund 404 DEPT. 48404 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 proposed BEGINNING BALANCE 117,618 133,857 47,853 127,638 127,638 197,508 REVENUES: 33130 Grants - - - - - - 36230 Donations - - - - - - 36211 Investment Interest 2,770 4,538 2,834 1,500 1,977 1,800 Total Revenue 2,770 4,538 2,834 1,500 1,977 1,800 EXPENDITURES: 304 Engineering - 28,082 10,716 - 9,598 - 510 Land - - - - - - 524 Picnic Shelter - - - - - 4,000 525 Playground (CDBG) 151 - - 34,000 526 Park Path (CDBG) - - - - - - 527 General Park Improvement - 1,681 1,369 90,000 27,169 15,000 528 Court Improvements - 66,917 105,434 - - Total Expenditures - 96,680 117,670 90,000 36,767 53,000 Fund Balance Gain/Loss 2,770 (92,142) (114,836) (88,500) (34,790) (51,200) 39200 Transfers In 13,469 6,138 194,621 90,000 104,660 - 710 Transfers Out - - - - - - Ending Fund Balance 133,857 47,853 127,638 129,138 197,508 146,308 TIF Project Fund 405 305 327 325 Total Personnel Costs 4,130 - - - - - Legal Fees - - - - - - Other Services 1,434 664 713 300,000 - - Other Imp. (Larpenteur) - - - - - - General operating costs 1,434 664 713 300,000 - - Total Expenditures 5,564 664 713 300,000 - - Fund Balance Gain/Loss (4,974) 81,804 168,423 (141,000) 86,688 145,000 39200 Transfers In 219,562 - 5,203 - - - 710 Transfers Out - - 154.713 - - - Ending Fund Balance 288,875 370,679 389,593 248,593 476,281 621,281 DEPT. 48500 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 74,287 288,875 370,679 389,593 389,593 476,281 REVENUES: 36211 Investment Interest 590 14,024 19,927 10,000 9,948 10,000 31050 Tax increment - 67,617 148,354 149,000 74,781 135,000 31051 Delinquent Tax increment - 827 855 - 1,959 - Total Revenue 590 82,469 169,136 159,000 86,688 145,000 EXPENDITURES: 101 FT Employees 3,414 - - - - - 121 PERA Contribution 228 - - - - - 122 FICA Contribution 317 - - - - - 131 Group Insurance 171 - - - - - 133 Life Insurance - - - - - - 305 327 325 Total Personnel Costs 4,130 - - - - - Legal Fees - - - - - - Other Services 1,434 664 713 300,000 - - Other Imp. (Larpenteur) - - - - - - General operating costs 1,434 664 713 300,000 - - Total Expenditures 5,564 664 713 300,000 - - Fund Balance Gain/Loss (4,974) 81,804 168,423 (141,000) 86,688 145,000 39200 Transfers In 219,562 - 5,203 - - - 710 Transfers Out - - 154.713 - - - Ending Fund Balance 288,875 370,679 389,593 248,593 476,281 621,281 Sewer Improvement Fund 407 Total Expenditures - - - - - - Fund Balance Gain/Loss 1,660 3,402 8,003 7,500 6,820 4,000 39200 Transfers In - - 235,195 - - - ..710 Transfers Out - - - - - - Ending Fund Balance 83,402 86,804 330,002 337,502 336,822 340,822 DEPT. 48407 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 81,742 83,402 86,804 330,002 330,002 336,822 REVENUES: 36211 Investment Interest 1,660 3,402 8,003 7,500 6,820 4,000 36100 Special Assessments - - - - - - Total Revenue 1,660 3,402 8,003 7,500 6,820 4,000 EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - - - Total Expenditures - - - - - - Fund Balance Gain/Loss 1,660 3,402 8,003 7,500 6,820 4,000 39200 Transfers In - - 235,195 - - - ..710 Transfers Out - - - - - - Ending Fund Balance 83,402 86,804 330,002 337,502 336,822 340,822 201 General Supplies 212 Sanitary Sewer Enterprise Fund 601 301 258 450 275 DEPT. 49000 2005 2006 2007 2008 2008 2009 125 289 Actual Actual Actual Adopted As of July 31 Proposed 250 Beginning Balance 222,619 286,326 334,291 134,478 134,478 144,530 1,400 REVENUES: 1,700 304 Engineering - - 7,711 37210 Sewer Charges 224,113 225,662 223,878 225,500 119,570 225,500 36211 Investment Interest 5,416 12,667 12,212 2,500 2,513 5,000 36250 Refunds/Reimbursements - - Sewer Televising - - - 37230 Penalties - - Travel Expenses - - - 63255 Miscellaneous 25,795 - Other Services - 6,214 - 39101 Sale of Assets 3,000 - General Liability - 2,466 - 1,250 Total Revenues 258,325 238,329 236,090 228,000 122,083 230,500 - EXPENDITURES: 50 -387 Met Council Sewer Charges 99,151 110,239 100,641 101 Reg. FT Employees 33,684 35,657 42,136 18,778 10,849 22,460 102 On -Call Pay 14,858 15,114 15,053 11,900 6,743 17,000 121 PERA Contributions 2,821 3,046 3,287 2,071 1,143 2,762 -122 FICA Contributions 4,094 4,074 4,110 2,347 1,422 3,019 131 Group Insurance 4,331 4,298 5,116 2,346 1,497 2,808 151 Worker's Comp. 3,380 3,278 3,955 2,080 788 2,586 5,000 Total Personnel Costs 63,168 65,467 73,657 39,522 22,442 50,635 201 General Supplies 212 Motor Fuels 301 258 450 275 149 500 227 Tools & Equipment - - - 125 289 125 228 Misc. Repairs/Maint/Supply 1,115 (10) - 250 - 250 301 Auditing 3,737 3,101 2,716 1,400 1,350 1,700 304 Engineering - - 7,711 250 - 250 308 Training/Conferences - 540 580 550 - 550 315 Sewer Jetting - - 42 1,500 - 1,500 316 Sewer Televising - - - 2,500 11,018 2,500 331 Travel Expenses - - 49 50 - 50 327 Other Services 8,546 6,214 8,541 5,000 (822) 5,000 361 General Liability 2,651 2,466 3,699 1,250 - 1,365 382 Water 70 90 62 - 14 50 -387 Met Council Sewer Charges 99,151 110,239 100,641 130,000 77,058 130,000 391 Telephones/Pagers 280 366 459 150 127 250 402 City Truck Repair/Maint. 139 - - 250 - 250 425 Clothing 1,386 1,414 1,460 750 407 800 442 Misc. - 218 641 - - - 444 Contingency Funds - - - 1,000 - 1,000 501 Depreciation 14,074 - - 5,000 - - 540 Machinery & Equipment - - - - - - 554 System Repairs (1/1) - - - - - 23,475 General Operating Costs 131,450 124,896 127,051 150,300 89,589 169,615 Total Expenses 194,618 190,363 200,708 189,822 112,032 220,250 Fund Gain/Loss 63,707 47,966 35,382 38,178 10,051 10,250 39200 Transfers In - - - - - - 710 Transfers Out - - 235,195 - - - Ending Fund Balance 286,326 334,291 134,478 172,656 144,530 154,780 Storm Sewer Enterprise Fund 602 201 General Supplies 212 DEPT. 48403 2005 2006 2007 2008 2008 2009 - - 125 51 Actual Actual Actual Adopted As of July 31 Proposed 250 BEGINNING BALANCE - - - 20,000 43,030 64,879 Engineering - REVENUES: - 250 308 Training/Conferences - - - 550 37300 Storm Sewer Fee 50,364 47,919 - 47,000 20,244 47,000 36211 Investment Interest 3,316 6,578 - 500 90 500 39999 Other 250 402 - - - 250 Total Revenue 53,680 54,497 - 47,500 20,335 47,500 Misc. (Public Education) - EXPENDITURES: - 5,000 444 Contingency Funds - - - 1,000 101 Reg. FT Employees 28,030 25,602 - 17,996 5,508 20,119 102 On -Call Pay - - - 1,215 2,099 2,000 121 PERA Contributions 1,572 1,536 - 1,377 760 1,548 122 FICA Contributions 2,273 2,044 - 1,377 946 1,692 131 Group Insurance 3,041 2,223 - 2,070 1,011 2,520 151 Workers Compensation - - - 1,185 788 1,399 Total Personnel Costs 34,917 31,406 - 25,220 11,112 29,278 201 General Supplies 212 Motor Fuels - - - 275 149 500 227 Tools & Equipment - - - 125 51 125 228 Misc. Repairs/Maint/Supply - - - 250 - 250 301 Auditing - - - 1,400 1,350 1,700 304 Engineering - - - 250 - 250 308 Training/Conferences - - - 550 - 500 327 Other Services - - - 5,000 5,290 5,000 361 General Liability - - - 1,250 - 1,365 391 Telephones/Pagers - - - 150 127 250 402 City Truck Repair/Maint. - - - 250 - 250 425 Clothing - - - 750 407 800 442 Misc. (Public Education) - - - - - 5,000 444 Contingency Funds - - - 1,000 - 1,000 501 Depreciation - - - 5,000 - - 540 Machinery & Equipment - - - - - - 554 Storm Svstem Repairs - - - 3.000 - 3.000 39200 710 Transfers Out Ending Fund Balance 18,763 23,091 - 43,030 64,879 63,111 ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE September 10, 2008 Special Public Hearing ITEM NUMBER Reimbursement Request Report Discussion/Action STAFF INITIAL Jim Resolution Work session X APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Marls Krug is requesting reimbursement for expenses from the Loop Lauderdale Fun Run/Walk associated with Day in the Park. Here is a breakdown of the request: $ 47.69 for food and beverages for the runners such as PowerAde, coffee, breakfast bars, and fruit. 304.95 for half the cost of t -shirts made for the run. $352.64 total This was the second year of the event. Mr. Krug offered to organize and manage it because he believed it would be an important community builder. Before the run in 2007, Mr. Krug informed me that he purchased t -shirts in advance for approximately 200 runners and volunteered to fund the expense himself. He also funded the food and beverage expense. Additionally, he offered to provide the city with half the entry fees for the Community Events Fund. The idea was that he would keep half of the $10 entry fee to cover the cost of the shirts and the city would get the other half. The city received $200 from entry fees in 2007 and no reimbursements were sought. For 2008, Mark ordered 95 shirts in advance. The remaining shirts the city to sell, with revenue going to the Community Events Fund. entry fees in 2008. This year, he is requesting half the cost of the expense for the $352.64 total mentioned above. OPTIONS: 1) Approve reimbursement request. 2) Do not approve reimbursement request. from both years have been given to The city also received $180 from shirts, plus the food and beverage STAFF RECOMMENDATION: Consider motion approving reimbursement request of $352.64 to Marls Krug for the fun run. COUNCIL ACTION: CITY OF LAUDERDALE *Check Detail Register© SEPTEMBER 2008 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 019357 9/10/2008 1922 MALVERN STREET- M. KRUG E 201-45600-373 T-SHIRTS $352.64 Fun Run Reimbursement Total 1922 MALVERN STREET- M. KRUG $352.64 10100 NORTH STAR CHECKING $352.64 Fund Summary 10100 NORTH STAR CHECKING 201 COMMUNITY EVENTS $352.64 $352.64