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06/10/2008
LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 109 2008 7:30 P.M. CITY HALL 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the May 27, 2008, City Council Meeting. b. Claims totaling $79,750.10. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL. 5. CONSENT a. Lighting Policy b. PCIC Appointments c. PCIC Minutes 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input in to the decision. 8. REPORTS a. Street markings b. Facilitator / moderator 9. DISCUSSION/ ACTION a. Social Room Tile Maintenance b. 1953 Carl — front yard request 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Larpenteur Avenue b. Facilitator / moderator CLOSED SESSION TO DISCUSS PENDING LITIGATION 13. WORK SESSION a. Eustis Street Feasibility Study b. Comprehensive Plan c. Dog Park Recommendation d. 2009 Budget Discussion 14. ADJOURN 1 LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 4 Tuesday, May 27, 2008 Mayor Dains called the meeting to order at 7:32 p.m. Council members present: Lara Mac Lean, Denise Hawkinson, Karen Doherty, Clay Christensen, and Mayor Jeff Dains. Mayor Dains asked for any additions, deletions, or changes to the meeting agenda. Members did not have any additional items to add to the agenda. Council member Hawkinson moved to approve the agenda. Council member Doherty seconded the motion and it carried. Council member Doherty moved approval of the May 13, 2008, City Council meeting minutes. Council member Christensen seconded the motion and it carried. Council member Christensen moved approval of the claims totaling $28,795.36. Council member Hawkinson provided the second and the motion carried. Mayor Dains asked if members of the public wished to address the council. No one present wished to address the Council. Council member Doherty moved the Consent Agenda accepting the PCIC minutes and approving 2008 rental -housing licenses. Council member Mac Lean seconded the motion and it carried. Heck provided the Council with an update on the sound -wall project. He stated MnDOT would let bids in late June with projected start date August 1, 2008. Heck provided information on the issue of compost material in the alley right of way behind residents located on the 1800 block of Eustis and Malvern. He stated staff looked at the area and took photos that are included in the packet. Doherty asked where the material would be disposed of if removed. Heck responded staff would contact Ramsey County to get authorization to drop the material off at the County compost site. Council member Doherty moved to remove the material from the alley right of way. Motion second by council member Mac Lean and carried with all voting yes. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 Mayor Dains introduced the request by Mr. and Ms. Schultz for the City to repair the slope of their front yard. They stated they are unable to mow or maintain grass on the slope because the road and utility improvement project in 2002 increased the slope. Heck stated he and the engineer visited the site and the engineer sent a landscape architect to examine the site. According to the construction documents, the slope changed fiom a 2.5:1 to 2:1 and 2.2:1 to 2:1. Heck indicated the engineer provided a letter from the engineer outlining several possible options. Mayor Dains began the discussion by stating he would like a legal opinion on what the city's obligation is in this matter before making an offer or decision on the issue. He desired a legal review because similar past situations resulted in litigation. Mr. Schultz told the council the problem began close to 15 years ago when the city graded the area and then exacerbated the problem during the 2002 project. He said he applied sod and seed and nothing works and he is unable to mow or maintain the area. He feels the city bears some responsibility due to the street project. Council directed staff to contact the city attorney and obtain information relating to the city's legal obligations in the matter, possible future liabilities, legal release, and other potential issues. The Council then discussed using a facilitator to improve council and staff communications and identify roles and responsibilities. Council member Mac Lean did not feel the need to spend $2,000 on a facilitator and thought Council and staff could work something out on their own. She commented that the Council could work through the position descriptions, etc. Council member Christensen stated he liked the idea of an outside, neutral party to work with the Council and staff if that is what's needed. He felt things were going well. Council member Doherty stated she felt things were going well and if she has a problem or an issue, she contacts the Administrator and discusses the issue. Council member Hawkinson said she could go either way and felt $2,000 was quite a bit of money and asked if the process included all staff and council. She indicated it would not work well if this did not include all staff. Mayor Dains asked staff Bownik and Butkowski their view and impressions on the issue. Bownik stated he knows other cities use facilitators to conduct council retreats and thought the idea has merit. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 Butkowski indicated she can see the benefit of the process and echoed an earlier comment that there needs to be commitment and participation of the parties to make the process effective. After additional comments, Mayor Dains stated he sensed the council was not comfortable at this time with using a facilitator, but now that the cost is known, the Council can revisit the issue later. Council member Doherty asked if the initial question had been answered regarding the Council / administrator roles and responsibilities. She also indicated the Administrator did not have an opportunity to express his view. Heck said he understood the issue involved the role and responsibility of the Administrator and that Council may have felt some of the decisions made by the administrator were decisions the Council should have made. He felt the issue of what the Council felt was their role and that of staff needs to be defined so all are on the same page and felt that is why Council requested copies of position descriptions. After additional discussion, Council indicated the desire to have a work session type meeting with a mediator to assist in facilitating discussion on staff / council roles and responsibilities. The council directed staff to gather information on this type of arrangement and possible costs. As an example, Mayor Dains suggested former Mayor Gehrz from Falcon Heights. Bownik presented information on the maintenance of the social room floor, lobby and hallway. He indicated the areas need stripping, sealing, and waxing. After the process is complete, staff can maintain the waxing process. Discussion ensued on whether this process should have been part of the installation. Council directed staff to review the installation documentation and determine if this process was part of the installation. The Council entered the work session part of the meeting at 9:00 p.m. Heck provided an update on the possible redevelopment of 1.5 acres along the south side of Larpenteur Avenue. The Council directed staff to work with the consultant and develop a list of possible options for the Council to review at the June 24 meeting. The Council reviewed the draft lighting policy. Council did not have any questions or comments. Council member Christensen pointed out a typo in the title. Bownik presented information on potential improvements to the Council chambers technology and video production capabilities. He told the council he met with CTV15 and LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 they provided recommendations on equipment, including a couple of televisions for presentation purposes. Bownik also indicated staff suggested the possibility of remodeling the chambers. The council directed staff to include the information in the 2009 draft budget for consideration. Council member Hawkinson moved to adjourn the meeting. Council member Doherty seconded the motion and the meeting adjourned at 9:24 p.m. Respectfully submitted, Brian W. Heck City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL June 10, 2008 City Council Meeting Payroll 05/30/08 Payroll: Direct Deposit # 500554-500563 $8,210.05 05/30/08 Payroll: Payroll Liabilities, e -payments 260E -263E $6,922.26 106/10/08 Claims: Check #s 19208-19225 $64,617.79 Subtotal of Claims From Above $79,750.10 Total Claims for Approval $79,750.10 CITY OF LAUDERDALE Payments Current Period: MAY 2008 06/02/08 11:35 AM Page 1 Batch Name 053008pyroll Payment Computer Dollar Amt $6,922.26 Posted Refer 279 ICMA RETIREMENT TRUST - 457 Ck# 000260E 5/30/2008 Cash Payment G 101-21705 ICMA RETIREMENT 5/30/08 payroll $1,550.18 Invoice Trnnsartion fate 5/29/2008 Due 0 NORTH STAR CHEC 10100 Total $1,550.18 Refer 280 NORTH STAR BANK, CHECKING S Ck# 000261 E 5/30/2008 Cash Payment G 101-21703 FICA WITHHOLDING. 5/30/08 payroll taxes $1,940.14 Invoice Cash Payment G 101-21701 FEDERAL TAXES 5/30/08 payroll taxes $823.98 Invoice Transaction Date 5/29/2008 Due 0 NORTH STAR CHEC 10100 Total $2,764.12 Refer 281 PERA Ck# 000262E 5/30/2008 Cash Payment G 101-21704 PERA 5/30/08 payroll $1,447.59 Invoice Transaction Date 5/29/2008 Due 0 NORTH STAR CHEC 10100 Total $1,447.59 Refer 282 MN DEPARTMENT OF REVENUE Ck# 000263E 5/30/2008 Cash Payment G 101-21702 STATE WITHHOLDING 5/08 state withholding $1,160.37 Invoice Transaction Date 5/29/2008 Due 0 NORTH STAR CHEC 10100 Total $1,160.37 Fund Summary BATCH Total 10100 NORTH STAR CHECKING 101 $6,922.26 $6,922.26 Pre -Written Checks $6,922.26 Checks to be Generated by the Compute $0.00 Total $6,922.26 $6,922.26 I CITY OF LAUDERDALE *Check Detail Register© JUNE 2008 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 019208 6/10/2008 AFSCME G 101-21709 UNION DUES $144.06 5/08 union dues Total AFSCME $144.06 Paid 3W# 019209 6/10/2008 CINTAS E 602-49100-425 CLOTHING $30.18 pw uniforms E 601-49000-425 CLOTHING $30.18 pw uniforms Total CINTAS $60.36 Paid Chk# 019210 6/10/2008 CITY OF FALCON HEIGHTS E 101-42100-321 FIRE CALLS $1,587.44 5/08 fire calls E 101-42100-322 FIRE FALSE ALARMS $396.86 5/08 false fire alarm Total CITY OF FALCON HEIGHTS $1,984.30 Paid Chk# 019211 6%10/2008 CITY OF ST ANTHONY ��� E 101-42100-319 POLICE CONTRACT $45,675.00 6/08 police services Total CITY OF ST ANTHONY $45,675.00 Paid Chk# 019212 6/10/2008 EAST HENNEPIN AUTO SERVICE INC E 601-49000-212 MOTOR FUELS $5.35 5/08 motor fuels E 602-49100-212 MOTOR FUELS $5.35 5/08 motor fuels E 101-43000-212 MOTOR FUELS $42.80 5/08 motor fuels Total EAST HENNEPIN AUTO SERVICE INC $53.50 Paid Chk# 019213 6/10/2008 HAWKINSON, DENISE E 101-41200-331 TRAVEL EXPENSE $42.23 mileage reimbursement Total HAWKINSON, DENISE $42.23 .— Paid Chk# 019214 6/10/2008 HUGHES & COSTELLO E 101-42100-305 LEGAL FEES $126.12 6/08 legal processing fees E 101-42100-305 LEGAL FEES $850.00 6/08 retainer Total HUGHES & COSTELLO $976.12 Paid Chk# 019215 6/10/2008 -W4 TECHNOLOGIES E 602-49100-327 OTHER SERV- SEWER/NPDES 1 $3,795.76 Walsh Lake manhole lining Total INFRASTRUCTURE TECHNOLOGIES $3,795.76 £Paid Chk# 019216 6/10/2008 MET -COUNCIL ENVIRONMENTAL SER. �+ E 601-49000-387 WATER TREATMENT SERVICE $9,632.21 7/08 wastewater services Total MET -COUNCIL ENVIRONMENTAL SER. $9,632.21 Paid Chk#G019217 6/10/2008 MN CITY/COUNTY MGMT ASSOC�� E 101-41200-438 DUES & SUBSCRIPTIONS $80.00 '08 bh membership Total MN CITY/COUNTY MGMT ASSOC $80.00 Paid Chk# 019218 6!10/2008 ONE CALL CONCEPTS E 101-43400-386 GOPHER STATE ONE CALL $46.40 5/08 locate calls CITY OF LAUDERDALE *Check Detail Register© JUNE 2008 Check Amt Invoice Comment Total ONE CALL CONCEPTS $46.40 Paid Chk# 019212 6/10/2008 PARK SERVICE E 601-49000-212 MOTOR FUELS $15.50 5/08 motor fuels E 602-49100-212 MOTOR FUELS $15.50 5/08 motor fuels E 101-43000-212 MOTOR FUELS $124.00 5/08 motor fuels Total PARK SERVICE $155.00 PaidChk# 0122206/10/2008 POSTMASTER - NEWSLETTER E 101-41200-203 POSTAGE $325.00 July/August newsletter Total POSTMASTER - NEWSLETTER $325.00 Paid Chk# 019221 6/10/2008 RAMSEY COUNTY, PROP REC &REV E 101-42100-442 MISC $505.92 5/08 911 dispatch E 101-41200-355 MISC PRINTING/PROCESS SER $25.00 6108 ins benefits processing G 101-21706 HEALTH INSURANCE $336.32 6/08 insurance benefits Total RAMSEY COUNTY, PROP REC & REV $867.24 'Paid C2k# 01019222 6/10/2008 ROSEVILLE COMMUNITY BAND �� E 201-45600-369 MUSIC UNDER THE TREES $200.00 June'08 Music under the Trees Total ROSEVILLE COMMUNITY BAND $200.00 Paid�Chk# 019223�6/1012008 SUBURBAN ACE HARDWARE � �� � � �� E 101-45200-202 PERMENANT SUPPLIES $191.65 weed trimmer E 101-45200-225 LANDSCAPING MATERIALS $63.88 grass seed/wire for back stop Total SUBURBAN ACE HARDWARE $255.53 Paid Chk# A019224 6/10/2008 WASTE MANAGEMENT �- � �_-,-� E 101-43000-384 REFUSE DISPOSAL $103.96 6/08 waste pickup Total WASTE MANAGEMENT $103.96 Paid Chk#j 019225 �x-6%10/2008— XCEL ENERGY, CITY HALL E 101-43000-383 GAS UTILITIES $83.77 5/08 city hall gas E 101-43000-381 ELECTRIC $137.35 5/08 city hall electric Total XCEL ENERGY, CITY HALL $221.12 10100 NORTH STAR CHECKING $64,617.79 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $50,887.76 201 COMMUNITY EVENTS $200.00 601 SEWER UTILITIES $9,683.24 602 STORM SEWER ENTERPRISE FUND $3,846.79 $64,617.79 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent 0 Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, June 10, 2008 AGENDA NUMBER 5A DESCRIPTION Street Light policy BACKGROUND OR PAST COUNCIL ACTION The council asked staff to prepare a street light policy that covers requests to add, remove, or alter street lighting. Staff presented the draft to the council at the last meeting with the final version attached for adoption tonight. OPTIONS STAFF RECOMMENDATION Approve the street lighting policy. MOTION BY STAFF ACTION SECOND LAUDERDALE POLICY ON REQUESTING THE REMOVAL, REPLACEMENT, OR INSTALLATION .OF STREET / ALLEY LIGHTING PURPOSE: the purpose of this policy is to establish uniform guidelines for the management of street and alley lighting in the City of Lauderdale in a manner that blends the desire for safety and security with the desire for limited "light pollution". LIGHTING TYPE: Lauderdale participates in the Xcel Energy street lighting program and is in Rate Schedule A. Under this program, Xcel owns, operates, and maintains the streetlights. The type of streetlight provided is a standard overhead "cobra" head or cutoff Cobra head fixture mounted on a wood pole. REQUESTING FIXTURE CHANGE: a resident may request the City contact Xcel to change a fixture to a cutoff cobra head if the resident experiences an excess of light spillage from the traditional cobra fixture. The request must be in writing and signed by the other property owners adjacent to the intersection where the light is located. Upon receipt of the request, the City will contact Xcel and request the changing of the fixture. There shall be no cost to the resident for this alteration. REQUESTING INSTALLATION OF A NEW FIXTURE: a resident may request the City contact Xcel Energy to install a streetlight in a location where one does not currently exist. The request must be made in writing and signed by all property owners in a 300' radius from where the fixture is desired. Upon receipt of the request, the City will contact Xcel Energy and request the installation of the requested street light. New installations will consist of an overhead cutoff cobra head fixture mounted on a wood pole powered by overhead wires. The residents making the request shall cover the cost for the installation, if any. REQUESTING REMOVAL OF A STREETLIGHT: residents who wish to have an existing street light removed must make the request in writing and obtain the approval of all property owners within a 300' radius of where the street light is located. The City will review the request with law enforcement to determine impacts to public safety and security. If there are no discernable impacts, the City will request Xcel Energy remove the streetlight. If law enforcement and the City conclude removal of the streetlight will adversely affect public safety and security, the resident making the initial request shall be notified in writing by the City. REQUESTING INSTALLATION OF DECORATIVE LIGHTING: residents who wish the City to install decorative lighting under Rate Schedule Q (Group 5) must select one of the styles approved by the City. The request must be made in writing and be signed by all (100%) property owners on the block where the light(s) are to be placed. The applicant must include a deposit equal to 50% of the equipment and installation costs. Upon receipt of the application, the City will request Xcel install the new lighting and remove existing lighting, if applicable. Upon completion of the installation, the applicant must submit the balance of the equipment and installation costs. ASSESSMENT: residents who request lighting in which they are responsible for some or all of the costs shall have unpaid portions added as a special assessment to their real property. ACTION REQUESTED Consent Special Public Hearing Report Discussion/Action 1 LAUDERDALE COUNCIL X I MEETING DATE June 10, 2008 ITEM NUMBER PCIC Reappointment & Extension STAFF INITIAL Jim Reso UL 0-11. Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Kathy Lerfald and Micah Harpel were appointed to the PCIC for a two year term in May 2006. Micah is the Chair and Kathy the Vice Chair of the committee. Kathy has applied for another two year term. Her application is attached. Micah will be moving in August to join the United States Army. Thus, he only needs an extension of his term through August 2008. OPTIONS: 1) Approve as consent item. 2) Remove fiom consent for discussion. STAFF RECOMMENDATION: 1) Reappoint Kathy Lerfald to the PCIC for a two year term. 2) Extend Mica Harpel's term with the PCIC through August 2008. COUNCIL ACTION: PARK & COMMUNITY INVOLVEMENT COMMITTEE APPLICATIONFOR REAPPOINTMENT Yes, I would like to be reappointed to the Park & Community Involvement Committee for another two years. ❑ No, I do not wish to be re -appointed to the Park & Community Involvement Committee. Date: ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE June 10, 2008 Special Public Hearing ITEM NUMBER PCIC Minutes Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATO DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: l Attached are the minutes from the Park & Community Involvement Committee meeting of June 2, 2008. OPTIONS: 1) Approve as consent item. 2) Remove from consent for discussion. STAFF RECOMMENDATION: Motion to acknowledge receipt of and placing on file the attached minutes of the Park & Community Involvement Committee. COUNCIL ACTION: 6/2/08 PCIC Minutes f' MINUTES MONDAY, JUNE 2, 2008 PARK & COMMUNITY INVOLVEMENT COMMITTEE CALL TO ORDER 6:37 p.m. 2. ROLL CALL Members Present: Micah Harpel, Kathy Lerfald, Bob Milligan Members Absent: Kendra Kauppi, Gretel Keene, Kathy Thompson, Donna Yamashita -Berry Staff & Council Present: Jim Bownik, Denise Hawkinson, Lara Mac Lean Others Present: Jean Blat, Leslie Kratz 3. APPROVAL OF THE AGENDA Harpel motioned to approve the agenda, second by Lerfald. Motion carried unanimously. 4. APPROVAL OF MINUTES OF MAY 5, 2008 MEETING Lerfald motioned to approve the minutes, second by Milligan. Motion carried unanimously. 5. UPDATES A. 2008 Hockey Rink Improvements Bownik informed the Committee that the anticipated start date of June 10 will likely be delayed due to problems getting the bond information from the contractor. Kratz asked if information about a delay could be added to the website. B. City -Wide Garage Sale (Saturday, May 17) Bownik provided an update on the event. Lerfald reported that she visited all 24 garage sales. Participants suggested we mail them up to 10 copies of the garage sale listings instead of three. Other suggestions included advertising in City Pages and on Craig's List if they are free, and placing a sandwich board sign at Eustis and Como. It was also suggested that the sign say Lauderdale. C. Music Under the Trees (Monday, June 16, 7:30-8:45 p.m.) Lerfald provided an update on the event. Harpel, Milligan, Hawkinson, and Mac Lean volunteered to help with ice cream distribution or sandwich board signs. D. Music Under the Trees (Monday, July 28, 7:30 p.m.) Lerfald provided an update on the event. Music will be provided by the Fairlanes. 1 6/2/08 PCIC Minutes 6. DISCUSSION A. Dog Park After considerable discussion, the Committee felt the proposed location was the only possibility at the park because it was not adjacent to a residential area and noise should not be an issue. Lerfald motioned to recommend the proposed location in the NE section of the park for an off -leash doggie play area with a size of 60'x 160' allowing for wiggle room to a larger size. Itis also recommended that the fence be a five foot tall, black vinyl chain link fence with one double gate entrance in the NW corner. Milligan seconded the motion. The motion passed unanimously. Bownik added that staff would also recommend a 10' equipment gate for mowing. B. 2009 Playground Improvements The Committee discussed the following possibilities regarding the playground: a trade-in program for the large play structure, an expansion to the south, replacing the concrete border with a rubber border like the one in Falcon Heights, a swing set that has the capacity for eight swings (p. 47 2007 catalogue), and removing the monkey bars but incorporating them into the large play structure. C. Day in the Park (Saturday, August 16, 4-7 p.m.) The Committee discussed the following items regarding the supply list: provide Michelle burgers, have root beer floats instead of Sno-Cones if Jack Barlow will help film the event, and have orange pop instead of root beer if we have root beer floats. Harpel informed the Committee that the City of Falcon Heights Public Works Department has a large generator and volunteered to inquire about it. Harpel is also checking on the blowup slide from the Fire Department. Mac Lean suggested asking businesses if they would like to have a float for the parade. Assignments and a possible expansion of the parade route will be considered at the next meeting. 7. OTHER BUSINESS 8. SET AGENDA FOR NEXT MEETING Bownik provided a suggested agenda for the next meeting. 9. SET DATE FOR NEXT MEETING The committee meets on the first or third Mondays of the month depending on the needs and commitments of the committee. A consensus of the committee recommended Monday, July 7 and Monday, August 4 at 6:30 p.m. 10. ADJOURNMENT The meeting adjourned at 9:00 p.m. VJ ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE June 10, 2008 Special Belde Maintenance Public Hearing ITEM NUMBER Tile Maintenance Research & Approval Report Jeff McCloskey Discussion/Action X STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: I gathered all of the paperwork I could find related to the tile installation projects of 20 7 and 1999. The only thing I could not find was the written quote submitted by Carpets by Lindsey in 1999 (now CBL Floors). My review of the information has concluded there is no mention of follow up care for the tile floor in any of the materials. Thus, the contractor never provided a quote for and staff did not ask for follow up care such as sealing and waxing of the tile. For both projects the specifications, quotes, and payment related only to labor and materials for tile installation. It is unfortunate that staff was unaware that the tile should have been sealed and waxed after installation. This information was not supplied to me in 2007 by CBL Floors and I am sure was not supplied in 1999. Apparently, it was not questioned by anyone until recently. Even a deep scrub will not remove scratches in the tile that have resulted. The 1999 tile in particular has had substantial wear since it was installed 9 years ago. The maintenance required includes a deep scrubbing, sealer, and wax. A Request For Quotes (RFQ) was sent to four companies or individuals with the following results: Company/Individual Price Quote ABM Janitorial Services $694.23 Belde Maintenance $923.60 Service Master $1,425.00 Jeff McCloskey Not returned Enclosures: Information related to the social room tile project in September 2007; Information related to the lobby and hallway tile project in September 1999; 2008 RFQ and quotes for tile maintenance projects. OPTIONS: 1) Approve one of these companies for the tile maintenance project. 2) Do not approve one of these companies for the tile maintenance project. STAFF RECOMMENDATION: Consider approving ABM Janitorial Services for the tile maintenance project. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION REQUESTED MEETING DATE September 11, 2007 Consent X Special ITEM NUMBER Quotes for Floor Tile Installation in Public Hearing the Social Room Report Discussion Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Lump sum quotes were received from three qualified companies to install floor the in the Social Room. The quotes were very competitive and at least 50% below estimates. They ranged from $4,175 to $4,550.50 with CBL Floors submitting the low quote. CBL Floors was the subcontractor that did the tile and carpet work for the city hall remodeling project in 1999. The project is expected to take 2-3 days and would be scheduled for the week of September 24th. OPTIONS: 1) Approve as part of the consent agenda as presented. 2) Remove from the consent agenda for discussion, followed by action. STAFF RECOMMENDATION: Motion to accept the quote from CBL Floors for installation of floor the in the Social Room not to exceed $4,175. COUNCIL ACTION: 'MINUTES OF THE LAUDERDALE CITY COUNCIL TUESDAY, SEPTEMBER 11, 2007 8.00 p.m. Lauderdale City Hall, 1891 Walnut Street Mayor Dains called the meeting to order at 8:04 p.m. and asked Administrator Heck to take the roll. Members present: Council members Denise Hawkinson, Karen Doherty, and Clay Christensen and Mayor Dains. Also present were staff members Jim Bownik, Assistant to the City Administrator, and Heather Butkowski, Deputy City Clerk. Mayor Dains asked if there were any additions or deletions to the agenda. Mayor Dains requested removing the resolution prepared for council member Karen Gill-Gerbig and requested adding a comment on September 11, 2001. There being no further requests, council member Christensen moved to approve the agenda. Motion seconded by council member Doherty and carried. Mayor Dains asked if there were any additions or corrections to the August 28, 2007, City Council minutes. There being no amendments to the minutes, council member Hawkinson moved approval. Council member Doherty seconded the motion and it carried. Mayor Dains asked if there were any questions on the claims. Council member Hawkinson asked about the size of the archery bails and if this will be the size from now on. Heck said he didn't know, but the information will be part of the Friday report. There being no further questions, council member Hawkinson moved to approve the claims in the amount of $78,327.12. Council member Christensen seconded the motion and it carried. Mayor Dains asked if anyone present wished to address the Council on issues not on the agenda. No residents were present to address the Council. Mayor Dains asked if the Council wished to add or remove items from the consent agenda. Council member Hawkinson requested removing item b) PCIC member appointment. There being no other items to remove, Council member Hawkinson moved approval of the consent agenda consisting of the following: a) accepting the low quote for installation of flooring in the social room, and b) approving the agreement with Bonestroo for sanitary sewer mapping. Council member Doherty seconded the motion and it carried. Mayor Dains requested a moment of silence to commemorate those who died in the World Trade Center attack six (6) years ago. Heck provided the Council with a brief update on the status of the TH280 project. Mayor Dains suggested Senator Marty and Representative Griling be invited to a council meeting before the legislative session begins to discuss the Larpenteur / Hennepin Avenue Bridge replacement. - 1 - k", 01111 /or, SirI � I • A0 1891 WALNUT STREET LAUDERDALE, MN 551 13 MAIN 651-792-7650 Jim 651.792.7656 FAx 651-631-2066 August 27, 2007 The City of Lauderdale Minnesota is requesting proposals for installation of a neutral color Vinyl Composition Tile (VCT) in the community meeting room located within the Lauderdale City Hall, 1891 Walnut Street, Lauderdale Minnesota. The old floor tile and mastic will be removed the week of September 17th, leaving a clean concrete floor for the installation of the new tile. The City of Lauderdale is requesting a lump sum proposal to include labor and materials for the installation of the Community Room floor tile. The successful contractor will be required to complete this project beginning on Monday, September 24, 2007 at 7:00 AM with final completion by 5:00 PM, September 27, 2007. The quantity of material is approximately 2,000 square feet. The contractor is required to verify the field quantity and site conditions prior to submission of proposal. The Community Room is available for inspection Monday -Friday 9 a.m. to 4 p.m. The proposals are to be sent to the attention of Mr. Jim Bownik, Assistant to the City Administrator, City of Lauderdale, 1891 Walnut Street, Lauderdale, MN 55113 office by 1:00 PM, September 5, 2007. 45$ S. Robert Street St. Paul, MN 55107 Phone 657-292-101 �x 651-292-0625 IInclsey.not website w�v.ca petsb} NAME ("�` �.roI-IM PH DATE _ � _ ADDRESS / y/ •t`v Cl WK PH � rya �7Z-50—SALESPERSON - J-"�� `- CITY/Zip, . S SE(3 CELL PH t�/Mr 7 �� ' /G s6 FAX JOB ADDRESS E-MAIL ADDRESS -r ashen rni nR PER';o�:. WIDTH LENGTH TOTAL PRICE rr-wvvv� nnvvv..Y•• ---- / �A,�11�4w+✓I r / Vvl Com` /��..��. J �,f �(//"��. �I^� J .�lJi1.�/•� '\ '/ �/I-"�'��/ SPECIAL LABOR CHARGES UNDERLAYMENT EMBOSSING -- TEAR UP DISPOSAL FURNITURE MOVING METALS CUSTOM WORK RAMPING/FLOOR-PREP r BASE DOORS - R&R APPLIANCES RADIATgAS/OTHER COSTS TOTAL ESTIMATE VALID FOR 30 DAYS TOTAL NAIATERIAL COST REGULAR ;_ABOR COST SPECIAL LABOR COST TOTAL LABOR COST TAX ///TOTAL . DOWN PAYMENT BALANCE- OUP. CUSTOMER SIGNF;'URE CITY OF LAUDERDALE MEMORANDUM TO: � MAYOR AND CITY COUNCIL MEMBERS FROM: DAN OLSON, ADMINISTRATIVE ANALYST RE: CITY HALL CARPET & TILE BIDS DATE: SEPTEMBER 149 1999 PURPOSE At the April 13'h City Council meeting, the Council awarded the carpet bid to Carpets by Lindseys at a price of $1973.25 Now that the remodeling is almost completed, there have been a few changes which require a new bid for this part of the project: 1). It was originally proposed to carpet the lobby area. Since that time, we have seen that it would be better to put tile in this area rather than carpet. Tile would be better because of the heavier traffic in the area (especially with snow in the winter), would not require shaving down the seven wooden doors in the lobby area, and would allow us to keep the inlaid floor mat near the front door (with carpet there would be quite a drop between the mat and the carpet). 2). Re -carpet the "main office" area (office area of the Administrative Analyst and the Deputy Clerk) for the following reasons: The carpet has become worn and would be replaced in the near future; There is a large gap between the newly sheetrocked walls and the old carpet. To fill this gap, we would need to install a specially -made wooden baseboard. Instead, we propose replacing the existing carpet and installing vinyl baseboard to the sheetrocked walls. Baseboard was not previously part of the carpet quotes. Because of these changes in the project, staff received new quotes. These quotes are higher than before not only because of the above changes, but also because of additional floor prep work (especially near the front doors) and the addition of vinyl baseboard (not previously included in the carpet quotes). 1). Carpets by Lindsey - bid is for $3798.19 2). Seestedt's - bid will be available at meeting 3). Carpet King - bid will be available at meeting 4). Hamernick's - bid will be available at meeting CITY COUNCIL ACTION REQUESTED Council to award the carpet/tile bid at tonight's meeting. Lauderdale City Council Meeting Minutes, September 14, 1999 Page 2 9. REPORTS 10. ACTION A. Consideration of Professional Services Agreement between the City of Lauderdale and Bonestroo, Rosene, Anderlik, and Associates. The City Council was presented with an agreement for engineering services. The City Attorney has commented on legal aspects of the policy that he recommends be amended or deleted. At the time of the meeting, the attorneys for both parties have not ironed out the differences or details. Motion by Hawkinson, second by Christensen to table this agenda item until the next Council meeting. Roll: Yes: all. Motion carried. B. Resolution 091499,4: A Resolution ordering the Preparation of a Feasibility Report on 2000 Improvements. The City Engineer anticipated that the report would be substantially completed in the end of November. A public hearing on the improvement could be scheduled in December. Motion by Gill -Gerbig, second by Hawkinson to approve Resolution 091499A: A Resolution ordering the Preparation of a Feasibility Report on 2000 Tmnrovements. Roll: Yes: all. Motion carried. C. Consideration of City Hall carpeting quotations. The Council received three bids for tiling and carpeting areas of the City Hall improvement project. The following were the amounts of the bids received: Carpets by Lindsey: $3798.19, Hamernick's: $3174, and Carpet King: $3130. Motion by Christensen, second by Gill -Gerbig to authorize Carpet King to install the carpet and the tile for the City Hall remodeling project at their quoted price of $3130, precluding that there exists no other quality information that staff discovers. Roll: Yes: all. Motion carried. D. Front Yard Fence: 1805 Walnut Street. Motion by Hawkinson, second by Christensen to approve the fence construction for 1805 Walnut Street with the condition that the applicant provides a one -foot setback from the property along Walnut Street. Roll: Yes: all. Motion carried. E. Approval of the Lauderdale Pay Equity Implementation Report. Motion by Christensen, second by Gill -Gerbig to adopt the Lauderdale Pay Equity Implementation Report, verifying Lauderdale compliance with the Pay Equity Act. Roll: Yes: all. Motion carried. v c � t ) T � i ns rZa J~ c a - Y v II. O' O � M V v d > L 1 � Page 1 � . x CARPETS BY LINDSEY 458 SO ROBERT STREET ST PAUL, MN 55107 651-292-1011 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 Invoice Date Invoice I'JuLYL12L' _ D, 10/19/99 C6900501 04/30/99 ]ESCRIPTION QUANTITY UNIT PRICE AAGIC 111 .949 SILVER 87.00 BY 2.213 =B 100 PAD 83.00 SY 5.00 DOUBLE GLUE DOWN 83.Ov ny 7.95 REDUCER TILE GREY 36.00 F T 3. 0 C7.1 JPI 336 SILVER SABLE 4" WALL BASE 1/8" 100.00 FT 0.6!5 3ASE INSTALLATION 100.00 FT 0.65) INSTALLATIOki 315.00 FT 1.23 3KIM COATING 1.00 EA 125.00 )PI 336 SILVER SABLE 4" WALL BASE 1/8" 272.00 FT 0.65 3ASE INSTALLATION 272.00 FT 0.63 THANK YOU Your Business IS Hpprecza'eo ano We Hope to Serve You Again. ** BALANCE DUE UPON RECEIPT ** Material - HANZAL Service - �RANK Misc Sales Tax - TOTAL - PAYMENTS - ` BALANCE - I N V 0 1 C E Page 1 CARPETS BY LINDSEY 458 SO ROBERT STREET ST PAUL, MN 55107 651-292-1011 CITY OF LAUDERDALE 1891 WALNUT STREET LAUDERDALE, MN 55113 i1/08/99 CG901357 10/25/99 }ESCRIPTION QUANTITY �SSENTIALS GLACIER 1.00 UNIT PRICE TOTAL CTN 45.0@ 45.01C THANK YOU Your Business is Appreciated and We Hope to Serve You Again. ** BALANCE DUE UPON RECEIPT ** Material !RANK HANZAL Service ` Misc ' Sales Tax TOTAL PAYMENTS ` BALANCE — 45.00 — 0.00 0.00 — 0.00 — 45.00 — 0.00 — 45.00 May 15, 2008 CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 551 13 MAIN 651-792-7650 JIM 651-792-7656 FAx 651-631-2066 JIM. BOWNIK@CI.LAUDERDALE. MN. US The City of Lauderdale Minnesota is requesting proposals for initial maintenance of VCT flooring in the community meeting room, hallway, and lobby of Lauderdale City Hall, 1891 Walnut Street, Lauderdale Minnesota. The City of Lauderdale is requesting a lump sum proposal to include labor and materials for the project including deep scrubbing, neutralizing, 2+ coats of sealer, and 2+ coats of wax finish. It is anticipated that the successful contractor will be notified on Wednesday, May 28, 2008. The project is required to be completed by Monday, June 30, 2008. The community room floor was installed in 2007 and is approximately 2,000 square feet. The hallway and lobby floor was installed in 1999 and is approximately 309 square feet. The contractor is required to verify the field quantity and site conditions prior to submission of proposal. The project area is available for inspection Monday -Friday 9 a.m. to 4 p.m. The proposals are to be sent to the attention of Mr. Jim Bownik, Assistant to the City Administrator, City of Lauderdale, 1891 Walnut Street, Lauderdale, MN 55113 by 1:00 PM, Thursday, May 22, 2008. Proposals may be mailed, faxed, emailed, or hand -delivered. Date: 21 -May -08 Company or Building: Street Address: City: State. Zip Code: scription Of Work: Work Order Agreement Service Locatiop Information Lauderdale City Hall 1891 Walnut St. Lauderdale MN. 55113 bervices will be miieo for on a Lump bum basis City Hall located at 1891 Walnut St. in Lauderdale, MN. Lump Sum and & Per Unit Detail Lump Sum Amount: F $694.23 Primary Contact: Direct Dial Phone: Alternate Contact: Direct Dial Phone: Jim Bownik (651)792-7656 Note: All quoted costs do not include sales taxesl All applicable sales taxes will be applied when this work is invoiced. All services and supplies are subject to sales taxes. ST3 form must be provided to be tax exempt. Work Schedule Price Quote: $694.23 Start Date: Start Time: Price quotes are valid for 30 days Estimated End Date: 0 Completion By Time: We hereby agree to do the above-described work in a good and satisfactory manner on the day or days mutually agreed upon. We will exercise caution in the performance of said work but do not assume responsibility for any damage whatsoever that is beyond ou Name: Dave Enyart ABM Janitorial Services 760 Harding St. NE Company Phone: (612) 378-0646 Minneapolis, MN. 55413 Direct Dial: (612) 278-8592 E-mail: denyart(cbabm.com Cell: (612) 366-2311 Fax: (612) 253-0793 Customer Contact / Billing Information Company: City of Lauderdale Company Phone: (651) 792-7650 Contact: Jim Bownik Contact Phone: (651) 792-7656 Address: 1891 Walnut St. Contact Fax: (651) 631-2066 Cty,St. Zip: Lauderdale MN. 55113 E-mail: iim.bownik@ci.lauderdale.mn.us Customer Approval I hereby order the work as above specified and agree that I will pay the entire amount as stipulated after the work has been completed, or within thirty days after receipt of statement thereof. Any changes to this agreement must be made in writing and si Date Authorized Signature Part 05 of 12 5/22/2008 Page 1 of 1 Quote -ABM Jim Bownik From: ' Sent: To: Subject: Dear Mr.Bownik: judie beide [beide@usfamily.net] Thursday, May 22, 2008 1:19 PM Jim Bownik PROPOSAL Thank you for the opportunity to submit this proposal for the initial maintenance of VCT flooring in the meeting room, hallway and lobby of Lauderdale City Hall to be completed before Monday June 30, 2008. Per spefications, we will deep scrub, neutralize, wax and seal using 2+ coats sealer and 2 + coats finish; field quantity as specified, site conditions as specified Community Room floor 2,000 sq ft @ $.40 per sq ft . Hallway and Lobby 309 sq ft @ $.40 per sq ft TOTAL $ 923.60 Sincerely, Greg Belde President BELDE BUILDING MAINTENANCE CORP 612-251-3279 Cell 651-457-6337 Office --- Get FREE High Speed Internet from USFamily.Net! <http://www.usfamily.net/mkt- freepromo.html> --- 1 ServhxWs,. May 19, 2008 ServiceMaster of Maple Grove 970285 th Ave N Maple Grove, MN 55369 City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Dear Jim, Thank you for meeting with me Today, I appreciate you considering ServiceMaster for your cleaning needs. Please feel free to call with any further assistance I may provide. My direct line number 763-424-0145, or my cell number is 612-490-2602. This is a proposal for the stripping and waxing of the community room, the lobby and the hallway Cleaning Proposal: We will strip all of the remaining wax off of the floor and then apply two coats of sealer and two coats of wax, Price for this is $1,425.00 (this does not include sales tax) Method: We will strip all surfaces and dust mop the entire area. Then we will mop the area again and once it is dry we will apply the two coats of sealer and then apply the two coats of wax If you have any questions about this or to schedule the work please contact me. Sincerely, Marc Christensen 612-490-2602 email: mchristensen@smomg.com LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action ❑D Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, June 10, 2008 AGENDA NUMBER ` I 'n bESCRIPTIO BACKGROUND OR PAST COUNCIL ACTION Mr. and Ms. Schultz requested the City Council provide assistance in fixing the slope in their front yard, which is difficult to maintain following the street and utility improvements done in 2002. Specifically, they claim the grade is steeper and the slope does not maintain grass. The Council discussed the issue briefly at the May 27 meeting and requested staff speak to the city attorney to determine what the City's responsibility is, what future liabilities the city may encounter, type of release required, etc: Staff spoke to the City Attorney regarding this issue and Mr. Alsop is present to address questions of the Council. OPTIONS 1. Do nothing 2. Work with Mr. and Ms. Schultz to find a solution within the limits of the city's legal obligations 3. Other I STAFF RECOMMENDATION I Staff recommends working with Mr. and Ms. Schultz to arrive at a mutually satisfactory solution within the limits of the city's legal obligations and report back to council for formal approval. MOTION BY STAFF ACTION SECOND LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action D Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, June 10, 2008 AGENDA NUMBER % - 4 DESCRIPTION Eustis Street FeasibilitStudy BACKGROUND OR PAST COUNCIL ACTION I The Council allocated $30,000 in the 2008 budget to conduct a feasibility study on Eustis Street in order to determine the costs associated with reconstruction. Staff spoke to the City Engineer and their memorandum is attached. Staff also communicated with the County and the County expressed an interest in working with the city on the study, however not in a cost- sharing manner. Doing a feasibility study on the street is one of the first steps in the process of street reconstruction / rehabilitation. OPTIONS 1. Authorize the feasibility Study and work with the county on possible costsharing an other assistance 2. Hold off on the study for more discussions with the County on possible cost sharing 3. Do not conduct a feasibility study STAFF RECOMMENDATION Staff recommends council consider the first option. MOTION BY SECOND STAFF ACTION Memorandum To: Brian Heck Project: Eustis Street Reconstruction Date: 7/25/2007 From: Tom Kellogg Client: City of Lauderdale Re: Feasibility Report Cost Estimate File No: M00532-07000-0 Remarks: Brian, as requested we are providing you our feasibility report preparation cost estimate for the reconstruction of Eustis Street from Roselawn Avenue to Como Avenue. The feasibility report would be similar in style, scope and cost to the 2000-2003 Utility and Street Improvements reports. The scope in the Eustis Street report will cover street, sanitary sewer, water main, and storm sewer improvements. Possible streetscape, trail/sidewalk, and lighting options will be included if desired. Finally, the report will identify required permits, list any easements to obtain, provide a summary of project costs, discuss project financing, list a project schedule, and discuss overall project feasibility and recommendations. We estimate our cost to produce the feasibility report to be $20,000 for your 2008 budgeting purposes. For your reference, the costs to prepare the reports for each of the 2000-2003 Utility and Street Improvement Projects ranged from approximately $18,000 to $21,000. Please keep in mind, that this cost essentially gets rolled into the design fee should the project move forward to bidding. Please review and let me know if you need any further information. If you have any questions, please feel free to contact me at 651-604-4863. 4r"l* Bonestroo 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-0600 Fax 651-636-1311 www.bonestroo.com LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action ❑ Resolution ❑ Information ❑ Work session X MEETING DATE June 10, 2008 AGENDA NUMBER 13a Comprehensive Plan DESCR2 PTION Preparing for Conclusion and Adoption ,i BACKGROUND OR PAST COUNCIL ACTION I The Council hosted a reception the night the Comprehensive Plan Steering Committee was appointed with the goal of meeting the new committee members. After meeting for two years their work is almost done. We will meet on June 17 to review neighboring cities comments and review the surface water management plan. They must take formal action on the plan to send it to the Council but they can't do that before the six month review period is over, which would be July 17. I am speculating that the Council would like to thank the Committee for their work; therefore, I suggest the Committee take their final vote before the July 22 City Council meeting so they will all be present when it is given to the Council and you can thank them. OPTIONS Please discuss and let me know what, if anything, to prepare to the July 22 meeting (certificates? refreshments?) STAFF RECOMMENDATION COUNCIL ACTION MOTION BY SECOND STAFF ACTION ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE June 10, 2008 Special Public Hearing ITEM NUMBER Doggie Play Area Request Report Discussion/Action 9AWK— STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council asked the PCIC to consider a proposed location for a Doggie Play Area in he NE section of the park. The Committee discussed the issue at their last two meetings and concluded that this is the only feasible location for this amenity at the park. They provided the following recommendation: Establishment of an off -leash doggie play area in the NE section of the park with a size of 60' x 160' allowing for wiggle room to a larger but not smaller size. It was also recommended that the fence be a five foot tall, black vinyl chain link fence with one 10' x 10' double gate entrance in the NW corner. Cost of fencing a 60' x 160' area with a five-foot high black vinyl chain link fence with one double gate entrance and a 10' equipment gate is expected to cost a minimum of $7,927. This is for residential grade fencing which has two-inch holes. This fencing could be strengthened by adding more wire to make the holes one and a quarter inches. The cost for that is expected to be a minimum of $9,424. The cost for commercial grade fencing would be more expensive. However, concrete footings are not needed with commercial grade fencing and it would be stronger and consistent with the fencing for the other project at the park. According to the approved quote that project, commercial grade fencing would be expected to cost $9,347.20 ($20.32 per lineal foot x 460 linear feet). However, the cost has been going up thirty cents per square foot (essentially $1.50 per lineal foot), so add $690 for a total of $10,037.20. Of course the exact costs will not be known until we get written quotes. The next step is for the Council to decide if they would like to move forward with this project as recom- mended by the PCIC. Jean Blat called me to say that the local dog group would prefer the area wider than 60 feet (the hockey rink area is 70' wide x 140' long). In terms of square footage the proposed area is 9600 square feet outside and 9500 square feet inside, where as the hockey rink is 9800 square feet. In terms of acres the proposed area is .22 acres. Other things to consider include whether this would be a 2008 project or some other year, how it will affect the overall budget and the budget for other park projects, and if amenities such as shade, benches, etc. should be included now or later. 1) Enclosure: Map of proposed doggie play area. OPTIONS: STAFF RECOMMENDATION: Discuss and provide direction to staff on this potential park amenity. COUNCIL ACTION: o � e s Memo To: City Council From: Brian W. Heck, City Administrator Date: June 6, 2008 Re: 2009 Preliminary Budget and Decision Points Staff assembled the budget based on the following assumptions: 1. Lauderdale will receive $595,685 in LGA as estimated by the Minnesota Department of Revenue. 2. Wages for 2009 are estimated to increase 4% based on current estimates in the CPI. 3. Operating expenses remain flat where possible. Fuel and energy costs increased according to current trends. 4. Lauderdale contributions to employee benefits increased according to contract and policy. 5. Staff projects revenue from fines, fees, interest, and licenses, to remain flat or decrease somewhat from 2008. 1-e14,17_1�11J�1�7 Based on the above, staff prepared a budget keeping the levy at the same amount as in 2008 - $550,634 with $80,000 represented in fiscal disparities for a net levy of $470,634. Revenue from state aid is estimated at $596,856 and all other revenue (fines, fees, licenses, etc.) estimated at $57,810 for total General Fund revenue of $1,205,300. Staff proposes expenditures of $1,205,300 for 2009. Public Safety expenses (police, fire, dispatch, prosecution) make up 52.4% of the General Fund budget. The law enforcement contract with St. Anthony comprises 48% of General Fund expenditures. Wages and benefits consist of another 28.3% and general operating costs round out the budget at 19.3°/x. The budget as currently proposed provides $5,000 in a contingency fund and $67,672 for allocation to other funds. It is the recommendation of staff that Council identify $67,672 as debt service levy and placed in the fund with the lowest current fund balance. For reporting purposes, Lauderdale represents the levy as follows: net levy = $402,962; debt service levy = $67,672; and fiscal disparities = $80,000 for a total levy of $550,634. 1 OTHER FUNDS Revenues are expected to come in slightly lower than in previous years due to the drop in interest earnings. Several of these funds generate income though investment earnings. Staff anticipates revenue in these various funds to be $654,625. Expenditures are anticipated to come in at $773,488, resulting in a drawdown of approximately $118,863 of various fund balances. PRIORITIES The council identified one priority in particular for the 2009 budget: improvements to the playground in the community park. The council directed staff to work with the PCIC on developing estimated costs for this project. Other items mentioned for consideration include: A. Fencing for a Dog Exercise Area. B. Pathway along Walsh Lake. C. Pathway from Walnut/lone to City property next to Mr. Peterson's house D. Redevelopment E. Pathway along Fulham (possibly a joint project with Falcon Heights and Ramsey County) F. Other I attached the summaries for the General Fund and Other Funds as well as the Personnel Summary for your review. 0 Page 2 2009 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 Total Revenues 201 Community Events Fund 202 Cable T.V. Fund 203 Recycling Fund 301 TIF Debt Service Fund 302 2000 Imp Debt Fund 30=3 2002 Imp Debt Fund 304 2003 Imp Debt Fund 401 Street Improvement Fund 402 General Capital Impr. Fund 403 Storm Water Impr. Fund 404 Park Improvement Fund 405 TIF Project Fund 407 Sewer Improvement Fund ,409 Water Utility Fund 601 Sewer Utility Fund 602 Storm Water Utility Fund Tdtal Revenue Before Fund Balance Use of Fiend Balance* Tonal Revenues =,r T.,9tal Expenditures 201 Community Events Fund 2U2 Cable T.V. Fund 203 Recycling Fund 301 TIF Debt Service Fiend 302 2000 Impr. Debt Fund 303 2002 Impr. Debt Fund 304 2003 Impr. Debt Fiend 401 Street Improvement Fund 402 General Capital Impr. Fund 403 Storm Water Impr. Fund 404 Park Improvement Fund 405 TIF Project Fund 4 t 07 Sewer Improvement Fund 1r 601 Sewer Utility Fund 602 Storm Water Utility Fund 1 (,,1 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted to Date Proposed 3,141 4,120 3,994 3,000 784 2,850 19,063 15,575 21,600 19,800 332 15,400 39,861 40,565 41,074 38,725 3,045 37,800 140,563 154,082 76,950 - - - 73,496 44,971 54,816 56,739 2,963 56,739 48,835 33,388 52,749 50,650 2,995 44,336 109,158 61,927 75,041 56,470 5,383 44,000 14,926 63,383 18,902 10,000 5,159 10,000 4,551 7,220 8,330 14,000 1,643 12,500 - - 58,670 10,000 4,202 10,000 2,770 4,538 2,834 1,500 511 1,500 590 82,469 169,136 159,000 4,552 140,000 1,660 3,402 8,003 7,500 3,212 4,000 10,688 12,908 2,201 - - - 258,325 238,329 236,090 228,000 56,488 228,000 - - - 47,500 9,681 47,500 727,626 766,876 830,391 702,884 100,949 654,625 207,716 67,726 ` 727,626 766,876 830,391 9101600 100,949 722,351 2,448 3,371 5,160 3,075 1,200 3,600 13,621 22,917 25,576 17,375 8,110 29,780 31,414 28,129 29,018 33,934 4,944 26,845 144,025 - - - - - 121,137 121,793 122,186 122,433 109,738 122,070 161,555 153,294 149,356 150,609 133,814 146,153 28,599 127,606 120,646 120,980 107,446 116,705 - 40,764 - 65,500 3,058 5,500 28,666 37,509 9,657 - - 12,000 1,295 401 43,867 11,000 7,616 11,500 - 96,680 117,670 90,000 8,201 54,000 5,564 664 713 300,000 - -. - - - - - 1,500 194,618 190,363 200,708 189,822 58,874 196,269 34,917 31,406 - 44,470 8,266 47,566 Total Expenditures 767,858 854,899 824,558 1,149,197 451,268 773,488 Surplus/(deficit) (40,232) (88,022) 5,833 (238,597) (350,319) (51,137) *represents transfer from General Fund CITY LEVIED TAXES 31010 Current Ad Valorem 31020 Delinquent Ad Valorem 31030 Forfeited Tax Sales 31040 Fiscal Disparities - SUB TOTAL PROPERTY TAXES STATE AIDE 33401 Local Government Aide 33405 PERA Rate Increase Aide 33406 Market Value Home Credit 80,000 TOTAL STATE AIDE LICENSES AND FEES 32110 3.2 Alcohol License 32120 Cigarette License 32130 Garbage Hauler Licenses 32140 HVAC Licenses 32150 Tree Company License 32160 Gas Station License 32180 Rental License Fee 32240 Animal Licenses 34101 City Hall Rental 43103 Administrative Fee 34105 Sale of Publications 34109 Copies 34111 Legal Fees 34114 Advertising sales 34115 General Government Miscellaneous 100 TOTAL LICENSES AND FEES REVENUE OTHER 36100 Special Assessments 36101 Principal 36102 Penalties and Interest 36103 Tree Removal 36200 Miscellaneous Revenue 36211 Investment Interest 36230 Donations 36240 Surcharges 36250 Refunds and Reimbursements 36252 LMCIT Insurance Dividend 36255 Miscellaneous 2,500 TOTAL OTHER REVENUE 2,500 LAW ENFORCEMENT 380 FIRE 40 PLANNING & INSPECTIONS 2,290 TRANSFERS FROM OTHER FUNDS TOTAL GENERAL FUND REVENUE 2006 2007 2008 2008 2009 Actual Actual Adopted To date Proposed 369,805 436,970 470,634 1,444 470,634 1,357 2,860 - 454 - 111 74,284 80,585 81,000 50 80,000 445,558 520,415 551,634 1,948 550,634 359,418 408,143 463,233 595,658 1,198 1,198 1,198 1,198 36,291 30,650 - - 396,907 439,991 464,431 596,856 65 130 65 - 65 400 300 100 - 100 910 910 650 1,270 650 560 770 500 245 400 400 400 150 - 150 210 55 55 - 55 4,664 3,353 2,500 429 2,500 410 380 200 40 125 2,290 2,500 2,500 1,590 2,000 145 410 100 100 50 20 111 20 28 15 50 925 - - 10,124 10,244 6,840 3,702 6,110 3,792 3,220 2,000 - 1,000 541 348 250 - 100 3 52 - - - 28,425 28,927 20,000 6,467 10,000 401 325 250 22 200 5,110 1,409 500 - 250 1,414 2,394 500 - 250 - 60 - - 39,686 36,734 23,500 6,489 11,800 26,395 38,352 33,500 8,285 30,000 2,709 - - - 3,500 17,091 13,460 13,200 1,105 6,400 - 4,000 - - - 938,470 1,063,197 1,093,105 21,529 1,205,300 tGINERAL FUND REVENUE GENERAL REVENUE FUND EXPENDITURES Legislative Administrative Elections Public Safety Police Fire Prosecution Public Works Planning & Inspections Parks and Recreation Development EXPENDITURES BEFORE TRANSFERS Contingency Transfers Out TOTAL GENERAL FUND EXPENDITURES 2006 2007 2008 2008 2009 Actual Actual Adopted To date Proposed 21,341 22,779 24,164 5,317 24,114 68,841 203,625 220,157 63,992 227,995 15,832 15,853 11,335 2,588 10,801 287,953 567,558 597,575 - 631,349 247,219 519,500 551,575 210,597 578,849 21,246 35,202 32,000 22,272 37,000 11,925 12,856 14,000 4,107 15,500 67,829 73,943 99,782 - 102,247 34,623 29,494 33,790 8,041 35,071 51,283 40,284 76,642 24,846 81,051 4,838 - 10,000 - 20,000 484,711 953,536 1,073,445 341,760 1,132,628 - - 5,000 - 5,000 162,379 164,945 14,660 - 67,672 647,090 1,118,481 1,093,105 341,760 1,205,300 r N Q I Q) 5 I z O H N a E Q O i+ Lo M O O O) f� - O � O M (fl cc ti O O M 00 O LO M 0) ccoo N N M co co O M O• It OO O O"0 0 O O N O d' � co N LO N N p I dt LO (f7 O - O p �- M N N O 000 N O N � Lf M d c'M Lf') 1 O 00 I O � O N - M O f- O M It .- O M N 't LO ti r- NNOd' M fl- It CO O M O t ct f'- NM C) d M M t- � co O LO O It N O d 00 O O O 1 O (J N T- O M M I� N 0) LO (D Cn O M O• - OO N - O It r- 0) - v N "zt N C4 4 I- M I OD LO 00 I O � O N - M O f- O M It .- O M N 't LO ti r- NNOd' M fl- It CO O M O t ct f'- NM C) d M M t- � co O LO O It N r 0 r O CO N ti (C -- N It N O V) (O fl- 0 co 0 f O O d O co N O M Cf) m (0 ti M CAI O r pN � O N co m) O ti O (,i