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Home My WebLink About07/08/2008LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, JULY 89 2008'" 7:30 P.M. CITY HALL L, E 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the June 24, 2008, City Council Meeting. b. Claims totaling $72,748.66. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL. 5. CONSENT a. Park Use Request b. Rental Housing License c. IRS Mileage Reimbursement Rate Increase 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input in to the decision. 8. REPORTS a. Park Projects 9. DISCUSSION/ ACTION a. Comprehensive Plan Comments b. GEARS Committee Election Representative c. PCIC Proposal for Park d. Alley Pavement Request — Fulham Street e. Reimbursement Request for Tree Removal in Right of Way f. 2009, Revised 2008 Budget 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Comprehensive Plan / Recognition Event b. City Administrator c. Capitol Region Watershed District Presentation 13. WORK SESSION 14. ADJOURN 1 LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Pagel of 3 Tuesday, June 24, 2008 Mayor Dains called the meeting to order at 7:34 p.m. Council members present: Lara Mac Lean, Denise Hawkinson, Karen Doherty, Clay Christensen, and Mayor Jeff Dains. Mayor Dains asked for any additions, deletions, or changes to the meeting agenda. Council member Christensen moved to approve the agenda. Council member Doherty seconded the motion and it carried. Council member Mac Lean moved approval of the June 10, 2008, City Council meeting minutes. Council member Doherty seconded the motion and it carried. Council member Hawldnson moved approval of the claims totaling $30,416.15. Council member Mac Lean provided the second and the motion carried. Mayor Dains asked if members of the public wished to address the Council. Ms. Jean Blat and Ms. Leslie Kratz appeared before the Council to express their desire to see the Council approve the dog park project. Ms. Kratz added that she visited the Columbia Heights dog park and indicated that is what they hope to see in Lauderdale. Heck provided an update on the sound wall. He said the wall is still on schedule and construction is planned to begin in late July / early August. Bownik advised the Council on the status of the park projects. He said the hockey rink is moving forward on schedule and the fence completion is planned for this week. Bownik told the Council the Music under the Trees event was attended by close to 200 people. The next event is in July and will feature the Fairlanes. Heck updated the Council on the discussions with Mr. and Ms. Schultz to resolve the issue of their front yard slope. Heck presented the Council a memorandum outlining the status of the debt sei vice funds. There were no questions from the Council. Heck stated he spoke to Mr. Frazell of the League of Minnesota Cities and explained the situation. Heck told the Council that Mr. Frazell is willing to work with the Council on governance issues and roles should they choose to do so following the departure of the City Administrator. It was the consensus of the Council to hold off on the facilitation. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 Heck provided the Council with a letter of formal resignation as City Administrator for the City of Lauderdale. He indicated he is taking the position of City Administrator for the City of Shorewood. The Mayor and Council wished him well. Heck recommended appointing Heather Butkowski as the interim City Administrator, and if things work out, make her appointment official. Heck stated Heather has the necessary education and experience to qualify her for the position. Mayor Dains suggested the Council consider this issue at a future meeting. The Council suggested items for the next council meeting agenda. The items included comments on the Comprehensive Plan and possible discussion of the 2009 budget. The Council moved into the work session portion of the meeting. The Council discussed the 2009 park priorities and projects. Council member Doherty voiced her support for playground improvements indicating the Council discussed this prior and chose to do the hockey rink in 2008 and the playground in 2009. Council member Hawkinson liked the idea of paths or hails in the Walsh Lake area. Council member Mac Lean indicated the area is prone to.flooding and wondered if a path in the area is wise. Council member Christensen asked if there was information on the park improvement fund balance and what impact additional projects would have on the funds and proposed projects. Heck stated there is about $115,000 in the fund right now and estimated about $47,000 at the end of 2008 for use in 2009. He said adding a project in 2008 might impact the scope of projects in 2009 and beyond. After further discussion, mayor Dains summarized saying it appears the top three projects are a dog park, the playground, and warming house improvements. Heck added that staff will provide information on the current park fund balance, the current costs for the hockey rink and fencing, and an estimated ending balance for 2008 so the Council can decide if there are funds to complete additional projects in 2008. Heck outlined the memorandum and options discussed for redevelopment along Larpenteur Avenue. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 After discussion, it was the consensus of the Council to proceed on a two track process of talking to developers on the prospects of redeveloping the property and talking to the property owners about their willingness to participate in a development including selling their property. Council member Christensen moved to adjourn the meeting. Council member Doherty seconded the motion and the meeting adjourned at 9:45 p.m. Respectfully submitted, Brian W. Heck City Administrator ® CITY OF LAUDERDALE CLAIMS FOR APPROVAL July 8, 2008 City Council Meeting 06/27/08 Payroll: Direct Deposit # 500569-500578 06/27/08 Payroll: Payroll Liabilities, e -payments 268E-271 E 07/08/08 Claims: Check #s 19243-19257 Subtotal of Claims From Above $8,208.99 $7,090.72 $57,448.95 $72,748.66 Total Claims for Approval $72,748.66' CITY OF LAUDERDALE 06/26/08 2:35 PM Page 1 Payments Current Period: JUNE 2008 Batch Name 062708pyroll Cash Payment G 101-21703 FICA WITHHOLDING. 6/27/08 payroll taxes Payment Computer Dollar Amt $7,090.72 Posted Refer 323 ICMA RETIREMENT TRUST - 457 Ck# 000268E 6/27/2008 Invoice Cash Payment G 101-21705 ICMA RETIREMENT 6/27/08 payroll $2,022.68 Invoice Cash Payment G 101-21702 STATE WITHHOLDING June 2008 withholding Transaction Date 6/26/2008 Due 0 NORTH STAR CHEC 10100 Total $2,022.68 Refer 324 PERA Ck# 000269E 6/27/2008 Cash Payment G 101-21704 PERA 6/27/08 payroll $1,454.58 Invoice Transaction Date 6/26/2008 Due 0 NORTH STAR CHEC 10100 Total $1.454.58 Refer 325 NORTH STAR BANK, CHECKING S Ck# 000270E 6/27/2008 Cash Payment G 101-21703 FICA WITHHOLDING. 6/27/08 payroll taxes Invoice Cash Payment G 101-21701 FEDERAL TAXES 6/27/08 payroll taxes Invoice Transaction Date 6/26/2008 Due 0 NORTH STAR CHEC 10100 Refer 326 MN DEPARTMENT OF REVENUE Ck# 000271 E 6/27/2008 Cash Payment G 101-21702 STATE WITHHOLDING June 2008 withholding Invoice :Transaction Date 6/26/2008 Due 0 NORTH STAR CHEC 10100 Fund Summary 10100 NORTH STAR CHECKING 101 $7,090.72 $7,090.72 Pre -Written Checks $7,090.72 Checks to be Generated by the Compute $0.00 Total $7,090.72 $2,021.00 $831.89 Total $2,852.89 $760.57 Total BATCH Total $760.57 $7,090.72 M CITY OF LAUDERDALE *Check Detail Re ^ tem@ JULY 2008 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 019243 7/8/2008 AFSCME 61O1'z17U8 UNION DUES a8604 0/08union dues Total AFaoME $96.04 Paid Chk# 019244 7/8/2008 CINTAS E0O2481O0425 CLOTHING $32.18 mvo|othing E0O14nUO0425 CLOTHING $32.18 mwc|o/hing Total o|wTxm $64.06 7/8/2008 CITY OF ST ANTHONY E 101'42100'318 POLICE CONTRACT $45,675.00 7/08 r08pu|iueservices Total CITY OFaTANTHONY $45.675.00 E1U1'4120O'2O0 WATER DELIVERY $12428 water & cooler rental Tmu| aLEmvxomo|NGLexvOOo $124.2e Paid Chk# 019247 7/8/2008 HUGHES & COSTELLO E1O14o1OO'355 M|GCPRINTING/PROCESS SER $20420 n08legal processing fees E 10142100'305 LEGAL FEES *850.00 7/08 retainer Total HUGHES uCoaTeLLo $1.054.20 Paid Chk# 019248 7/8/2008 KENNEDY & GRAVEN E 10141200-355 M|SSPRINTING/PROCESS SER $31.00 5/0Olegal processing E1O1412OO-3Oo LEGAL FEES $201.50 5/08 legal fees ' park vubovqu E1O1412O0-305 LEGAL FEES $713.00 5/08legal fees 'general Tmu| KENNsoY&mmxvEm p945.50 Paid Chk# 019249 7/8/2008 MIDWEST FENCE E4O44O4O4'5o7 GENERAL PARK |MPR0VEMEN $0,520.00 park fence ' southern boundary Tmu| MIDWEST FENCE $6,526.00 Paid Chk# 019250 7/8/2008 ONE CALL CONCEPTS E1O1'434O0'38O GOPHER STATE ONE CALL *30.25 a0olocate tickets Total ONE CALL CONCEPTS $36.25 Paid Chk# 019251 7/8/2008 PARK SERVICE E00148OOO-212 MOTOR FUELS $24.00 6/0Omotor fuel E0Oz481OO'212 MOTOR FUELS $24.00 Q00motor fuel E1O143VUU-212 MOTOR FUELS *114.85 GN8motor fuel Total PARK SERVICE $164.05 Paid Chk# 019252 7/8/2008 PIONEER PRESS E1O1'4120O43O DUES &SUBSCRIPTIONS $109.98 52week subscription Total PIONEER PRESS $108.98 CITY OF LAUDERDALE *Check Detail Register@ JULY 2008 10100 NORTH STAR CHECKING $57,4*e95 Fund Summary Check Amt Invoice Comment Total PUBLIC EMPLOYEES INS PR gnAm $1.054.53 u50,469.39 Paid Chk# 019254 7/8/2008 RAMSEY COUNTY, PROP REC & REV $6.520.00 81U1'217O0 HEALTH INSURANCE $330.32 708insurance benefits E1O1'421OO'442 M|GC $505.92 0OO811dispatch E 101'41200-355 M|8CPRINTING/PROCESS SER $25.08 7/08insurance benefits Total RAmaEYCOUNTY, PROP RsC &Rsv $807.2* 'P5a7id--6—hkM0-192-5-5 7/8/2008 RED WING SHOE E002'481OO'uu7 TOOLS &EQUIPMENT $51.00 jh&dhsteel toe boots E8O148UO0-u27 TOOLS &EQUIPMENT $288.00 ]h&dhsteel toe boots Tvm| RED WING SHOE STORE $340.00 Paid Chk# 019256 7/8/2008 STEICHENS SPORTING GOODS E 101-45200-201 GENERAL SUPPLIES $12.76 2basketball nets Total STs|CnEmmSPORTING GOODS $12J6 Paid Chk# 019257 7/8/2008 TOSHIBA BUSINESS SOLUTIONS E1O1'41cOO'4O1 COPIER CONTRACT *378J0 3qO8copier contract Tmo| TOSHIBA BUSINESS SOLUTIONS $378.76 10100 NORTH STAR CHECKING $57,4*e95 Fund Summary 1010UNORTH STAR CHECKING 101 GENERAL u50,469.39 4O4PARK IMPROVEMENT $6.520.00 0O1SEWER UTILITIES *345.78 0O2STORM SEWER ENTERPRISE FUND $107J8 $57,448/95 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date July 8, 2008 ITEM NUMBER 5A City Park Applications STAFF INITIAL 1-a APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received applications for use of the park by groups of more than 30 people. The applications are attached for your review. OPTIONS: A) Approve all the requests to use the park. B) Approve some of the requests and provide explanation to staff for those not approved. C) Do not approve the requests. STAFF RECOMMENDATION: Staff recommends allowing these groups to use the park. COUNCIL ACTION: City of Lauderdale 1891 Walnut Street . Lauderdale • Minnesota 55113 Phone: 651.631.0300 Fax: 651.631.2066 APPLICATION FOR USE OF COMMUNITY PARK APPLICANT INFORMATION: (� -, �� t1� Sf Name: � � ��.� Address: Cl,10 u City: State: MAA Zip: Telephone No.:6-151276,A17Name of Organization (if applicable): USE INFORMATION: Date(s) of Park Use: �> 02 6 Hours Used: ( I" k 6 /'yv� * Number attending: 5— * Note: Groups of 30 or more must receive council approval Part of Park to be reserved (circle all that apply): picnic shelter :�Ballfield Hockey rink / Ice skating rink (winter only) Other: Please note: the hockey rink is only available for reservation from the hours of 8 —10 pm. By signing this application, the applicant agrees to the following: • The park facilities will not be used for advertisement of any product, goods, or services, nor for personal profit. • The applicant will clean up the area after the event has occurred. • The proposed event will not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. • The applicant is aware that there is a parking lot on Roselawn Avenue, including spaces for the handicapped. • The applicant understands that the park opens at 8:00 am and closes at 10:00 pm. • The applicant understands that no intoxicating liquor may be present or consumed at the park. (7 IZCcl ��App-Micant's nature Please Print Applicants Name ate FOR OFFICE USE ONLY: Date Application Received: Approved By: tic? Temporary Non -Intoxicating Liquor License Granted ? If so, date Council granted: City of Lauderdale 1891 Walnut Street • Lauderdale . Minnesota 55113 Phone: 651.631.0300 Fax: 651.631.2066 APPLICATION FOR USE OF COMMUNITY PARK APPLICANT INFORMATION: Name: Gc)Ry,A1 f %�jy �? JrE;' Address: r-0 Rok City: , s v,• t_: State: /'/l Zip: . Telephone No.: 151" 'J-- Name of Organization (if applicable): .A?n PARK USE INFORMATION: r^. Date(s) of Park Use:—Hours Used: * Number attending: f * Note: Groups of 30 or more must receive council approval Part of Park to be reserved (circle all that apply): Picnic shelte�i �allffiie�l�� Hockey rink / Ice skating rink (winter only) Other: Please note: the hockey rink is only available for reservation from the hours of 8 —10 pm. By signing this application, the applicant agrees to the following: •. The park facilities will not be used for advertisement of any product, goods, or services, nor for personal profit. • The applicant will clean up the area after the event has occurred. • The proposed event will not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. • The applicant is aware that there is a parking lot on Roselawn Avenue, including spaces for the handicapped. • The applicant understands that the park opens at 8:00 am and closes at 10:00 pm. • The applicant understands that no intoxicating liquor may be present or consumed at the park. T 51 Applic 's Sig nature Please Print Applicant's Name — Date FOR OFFICE USE ONLY: Date Application Received: —7�%�� Approved By: Temporary Non -Intoxicating Liquor License Granted ? If so, date Coun it granted: LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE Julv 8. 2008 AGENDA NUMBER 513 Rental Housing Licenses DESCRIPTION 2008 Rental Housing Licenses BACKGROUND OR PAST COUNCIL ACTION I Anthony Erenberg of 1772 Pleasant Street successfully completed the licensing process for 2008. OPTIONS STAFF RECOMMENDATION Approve his rental housing licenses for 2008. COUNCIL ACTION MOTION BY SECOND STAFF ACTION LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE Julv 8.2008 AGENDA NUMBER 5C DESCRIPTION Mileage Reimbursement BACKGROUND OR PAST COUNCIL ACTION At the start of every year, the City Council sets the mileage reimbursement rate for business use of a personal car at the rate established by the IRS. Due to the rising cost of fuel, the IRS raised the rate by $.08 cents for the second half of 2008 (effective July 1). The Council has traditionally followed the IRS rate, which would require Council action to change mid -year. This applies to travel by staff and council members for city business. OPTIONS 1. Raise the mileage reimbursement rate by $.08 to $.585/per mile from July Ito December 31, 2008. 2. Do not raise the mileage reimbursement rate to $.585/per mile. It would remain at $.505/per mile. STAFF RECOMMENDATION Raise the mileage reimbursement rate by $.08 to $.585/per mile from July Ito December 31, 2008. COUNCIL ACTION MOTION BY SECOND STAFF ACTION IRS Increases Mileage Rates through Dec. 31, 2008 IRS Increases Mileage Rates through Dec. 31, 2008 IR -2008-82, June 23, 2008 Downloadable Audio File: Mileage Rates WASHINGTON — The Internal Revenue Service today announced an increase in the optional standard mileage rates for the final six months of 2008. Taxpayers may use the optional standard rates to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes. The rate will increase to 58.5 cents a mile for all business miles driven from July 1, 2008, through Dec. 31, 2008. This is an increase of eight (8) cents from the 50.5 cent rate in effect for the first six months of 2008, as set forth in Rev. Proc. 2007-70. In recognition of recent gasoline price increases, the IRS made this special adjustment for the final months of 2008. The IRS normally updates the mileage rates once a year in the fall for the next calendar year. "Rising gas prices are having a major impact on individual Americans. Given the increase in prices, the IRS is adjusting the standard mileage rates to better reflect the real cost of operating an automobile," said IRS Commissioner Doug Shulman. "We want the reimbursement rate to be fair to taxpayers." While gasoline is a significant factor in the mileage figure, other items enter into the calculation of mileage rates, such as depreciation and insurance and other fixed and variable costs. The optional business standard mileage rate is used to compute the deductible costs of operating an automobile for business use in lieu of tracking actual costs. This rate is also used as a benchmark by the federal government and many businesses to reimburse their employees for mileage. The new six-month rate for computing deductible medical or moving expenses will also increase by eight (8) cents to 27 cents a mile, up from 19 cents for the first six months of 2008. The rate for providing services for charitable organizations is set by statute, not the IRS, and remains at 14 cents a mile. The new rates are contained in Announcement 2008-63 on the optional standard mileage rates. Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates. Mileage Rate Changes Purpose Rates 1/1 through 6/30/08 Rates 7/1 through 12/31/08 Business 50.5 58.5 Medical/Moving 19 27 Charitable 14 14 Subscribe to IRS Newswire Page 1 of 2 http://www.irs.gov/newsroom/article/0„id=l 84163,00.htm1 7/1/2008 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action / Discussion X Resolution ❑ Information ❑ Work session ❑ MEETING DATE July 8, 2008 AGENDA NUMBER 9A DESCRIPTION Comprehensive Plan I BACKGROUND OR PAST COUNCIL ACTION The newest version of the Comprehensive Plan is included in the packet. Since you last saw it, Section 8 was updated to include on-going improvements to the Capital Improvements Program and the appendices were updated to include neighbors' comments (or at least their signed "no comment" forms). Please let me know if you see anything that should be modified or discussed. This is the last discussion before you receive the "final" draft at the next meeting to take action on. OPTIONS STAFF RECOMMENDATION COUNCIL ACTION MOTION BY SECOND STAFF ACTION LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action 0 Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, July 8, 2008 AGENDA NUMBER DESCRIPTION GEARS Committee Voting Delgate I BACKGROUND OR PAST COUNCIL ACTION The election for the suburban Ramsey County representative on this committee is July 21, 2008 from 1:30 p.m. until 3:30 p.m. Each city must designate a delegate to vote for the representative. Attached is additional information on the GEARS Committee. MOTION BY STAFF ACTION OPTIONS STAFF RECOMMENDATION SECOND DAY OF THE ELECTION — Monday, July 21" 2008 8:00 a.m. — 12:00 p.m. • Screening Board (SB) — A screening board will be responsible for screening all applicants who wish to be participating members of the GEARS Committee. The SB will submit no more than three candidates from each of the six geographic districts: Anoka, Dakota, North Hennepin, South Hennepin, Ramsey and Washington. • The Screening Board is made up of mayors of cities with the largest populations from the six designated geographic areas who are not running for the GEARS committee. o Anoka — TBA o Dakota — Burnsville: Mayor Elizabeth Kautz o Hennepin — South: Bloomington: Mayor Gene Winsted & North: Brooklyn Center Tim Willson o Ramse — Maplewood: Mayor Diana Longrie o Washington — Cottage Grove: Mayor Sandra Shiely 12:00 - 1:30 — Lunch (additional screening time if necessary and SB deliberation) (Transition from the League Building to the Capitol) 2:00 — 3:00 p.m. • Election of Gears Members — All elected officials will report to room 123 of the State Capitol. There will be a brief welcome and introduction followed by all cities breaking up into groups by counties. o Room 107 - Ramsey County City Delegation o Room 112 — Dakota County City Delegation o Room 15 — Anoka County City Delegation o Room 123 — North and South Hennepin County City Delegation o Room 318 — Washington County City Delegation City Deliberation — The chosen candidates will be introduced and allowed to give a brief introduction and rationale for his/her appointment. A brief Q & A session will be moderated by staff, with a secret written ballot process to follow. Who is Allowed to VOTE — o Each city in attendance will have one vote — ■ Example: Each City in Anoka County will have one vote and be voting for the Anoka County Representative on the GEARS Committee in room 15 of the Capitol. o The city must name its delegate voter on the RSVP card The candidate who receives the most votes in each geographic district wins. METRO CITlES� Go Contact Information Sarah Erickson 651-215-4003 sarahnamm 145.ore June 20, 2008 June 19, 2008 ; Page =Two The CTIB is looking for candidates for the GEARS committee who have a regional, long-term vision for the metropolitan area, experience in public service, an interest in transportation particularly transit, a commitment to the process and a track record of participation in other metropolitan or statewide organizations Attached is a copy of the law governing the GEARS committee, an outline of the anticipated time commitment for GEARS participants, a list defining eligible expenditures for the quarter -cent sales tax and a letter from the Department of Revenue outlining projected revenues. Thank you for your participation and commitment and we look forward to working with you. Sincerelv, r Peter McLaughlin, Chair Counties Transit Improvement Board Attachment Counties Transit Improvement Board A Joint Powers Board of the Counties of Anoka, Dakota, Hennepin, Ramsey and Washington June 19, 2008 The Honorable Jan Callison, President Metro Cities 145 University Avenue West Saint Paul, MN 55103 Dear Mayor Callison: On behalf of the Counties Transit Improvement Board (CTIB), I am writing to request that the Association of Metro Municipalities hold, as soon as practical, the election of the city representatives to the CTIB's Grant Evaluation and Ranking System (GEARS) committee. As you may be aware Anoka, Dakota, Hennepin, Ramsey and Washington Counties have created the CTIB in order to administer the new quarter -cent sales tax for transitway development in the five counties. We are very excited about this new dedicated source of revenue and the system of transitways it will build which will allow us to better serve the residents and businesses of the five - county area. We appreciated the city's support for the transportation bill this year and welcome the participation of the cities in the evaluation process. We believe the new law acknowledges the important role of local elected officials in identifying needs and implementing these critical transit projects. The GEARS committee will consist of five county commissioners appointed by the county boards, eight city officials and the chair of the Metropolitan Council Transportation Committee. The GEARS committee will be responsible for ranking and evaluating eligible transit projects for funding by the CTIB. It is CTIB's intent to act quickly to meet certain urgent funding needs. We anticipate that the CTIB will solicit its first round of grant applications later this summer. This first solicitation will be a streamlined and limited process, in order to address the critical concerns. It is our hope that GEARS will be established within the next month and be ready to start work with us later this fall with this exciting new process. It is our plan to hold a workshop in mid-August to fully brief GEARS committee members on roles, responsibilities and the 2008 grant process. _ It is important for you to know that the CTIB has only met twice and is working hard to address the issues arising in the development of a new organization charged with such an important responsibility. At this point, we have more questions than we have answers. We will work to keep you informed as we progress. We would appreciate a report on your elections at the next meeting of the CTIB on July 24th. CTIB 477 Selby Avenue, Saint Paul, MN 55102 , Timeline and Time Commitment METRO CITIES of GEARS Committee Members Proposed Process for the 2008 Grant Solicitation and Award Process: because of the limited amount of time left in the 2008 calendar year and some immediate funding needs, a shorter and more selective process will take place with the proceeds of the quarter cent sales tax. The CTIB will initially be proposing grant applications be limited to five categories for the 2008 grant round. 1) Met Council — legislatively required $30,783,000 2) For operating assistance in qualified transitways 3) For construction funds to complete elements of transitways being constructed in 08-09 4) For financial commitments for a project moving into final design as a part of the FTA New Starts process. 5) Applications from member counties pursuant to Art. VII, Item H, of the Joint Powers Agreement. 2009 Grant Process and Beyond: At this point a timeline or schedule of meetings has not been set by the CTIB. However, staff is anticipating anywhere from ten to twelve meetings a year, with more of those taking place when the GEARS committee is doing its evaluation and rankings. It is thought the meetings will take place during the day and will be staffed by CTIB staff with the location yet to be determined. Contact Information Sarah Erickson 651-215-4003 sarah0).amm 145.ora June 20, 2008 RULES for the ELECTION PROCESS HF 2800 (Chapter 152 — Cities in participating counties are guaranteed at least one vote on the GEARS committee per county and one additional vote for every 400,000 people. Population numbers: We will be using population estimates calculated by the Metropolitan Council under M.S. 477A.011, Subd. 3. Anoka: 328,614 — 1 City Rep on the GEARS Committee Dakota: 391,613 — 1 City Rep on the GEARS Committee Washington: 228,103 — 1 City Rep on the GEARS Committee Ramsey: 515,059 — 2 City Reps on the GEARS Committee St. Paul: 286,620 Suburban: 228,439 Hennepin: 1,152,508 - 3 City Reps on the GEARS Committee Minneapolis: 387,970 *Suburban North: 370,359 *Suburban South: 391,256 Eight City Seats Total: Minneapolis and St. Paul will have standing appointments as one of the Hennepin and Ramsey County GEARS Committee representatives. The cities of Minneapolis and St Paul will not participate in the elections process, but will instead appoint a representative from their respective cities. Rationale: St. Paul has half the population in Ramsey County and Minneapolis has. one third the population in Hennepin County. Voting Procedure for Six Remaining Seats: • Each city will be allowed one vote. The city must designate its delegate on the attached RSVP form. • Voting will be done on written secret ballot. *Roughly dividing by: Hwy 12/ 394 Contact Information Sarah Erickson 651-215-4003 sarahawamm 145.org June 9, 2008 ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE July 8, 2008 Special Public Hearing ITEM NUMBER Playground Improvements Report Discussion/Action X STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The council asked that the PCIC come away from their next meeting with a recommendation on play- ground improvements. The PCIC meets the day before the council meeting. Thus, further information will not be available until the council meeting. The PCIC will be given options to choose from such as replacing all equipment, addition or expansion of the area, or replacement of individual pieces of equipment. Cost estimates will most likely not be available yet. OPTIONS: STAFF RECOMMENDATION: Discuss and provide further direction. COUNCIL ACTION: ACTION REQUESTED Consent LAUDERDALE COUNCIL MEETING DATE July 8, 2008 Special Public Hearing ITEM NUMBER Playground Improvements Report Discussion/Action _X— STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The PCIC made the following recommendation for at last night's meeting: Remove the existing swings and monkey bars; Add three new pieces including a whirly twirly or sky runner, a climbing wall, and a single zip slide; Add a new eight piece swing set at the site of the sand volleyball court; Extend the concrete border around the expansion area; Review condition of large play structure in three years (2011) and consider replacement plan. My estimated costs for 2009 improvements is $34,000. This figure includes the following breakdown: $24,687 Playground Equipment $ 4,937 Installation $ 4,376 Excavation, Fill, and Border for Expansion Area I would estimate $50,000 for potential replacement of the large play structure in 2012. OPTIONS: STAFF RECOMMENDATION: Budget for recommended playground improvements for 2009 and include replacement of the large play structure in the draft capital improvements plan for 2012. COUNCIL ACTION: < I I LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Discussion / Action X Resolution ❑ Information ❑ Work session ❑ MEETING DATE July 8, 2008 AGENDA NUMBER 9D DESCRIPTION Fulham/Lake Alley Ping Request BACKGROUND OR PAST COUNCIL ACTION Joanne O'Shea, 1831 Fulham Street, asked staff whether the paved portion of the alley behind her home could be extended as the area gets rutted by service vehicles. (Her letter is attached.) As paving the portion behind her home would run the pavement to the middle of the Lake Street owner's property, we asked Mrs. O'Shea if she knew whether the neighbors were agreeable to this. She spoke to them and they were interested in seeing the City pave it to where it was vacated. This would also allow the residents of 1837 Fulham to build a garage off the alley if they chose to and help public works with snow plowing. Public works asked the contractor that fixed the City Hall parking lot for a quote. He quoted an 11' x 90' alley extension at $3,800. The Street Improvement Fund currently has $457,805.26, so money would be available. Pictures of the alley are attached. OPTIONS 1. Authorize staff to work with the homeowners on paving the area at a price not to exceed $3,800.00. 2. Ask staff to bring quotes from other contractors to the next meeting for consideration. 3. Ask the residents to attend the next meeting should the Council have further questions. 4. Deny the request or add it to the CIP for another year's budget. STAFF RECOMMENDATION Authorize staff to work with the homeowners on the alley paving at a cost not to exceed $3,800.00. COUNCIL ACTION MOTION BY SECOND STAFF ACTION City of Lauderdale, This is regarding the ally behind our house on Fulham st. It was blacktopped to the middle of our property. We would like the blacktop to go to the end of our property, just past the utility pole. When people drive on it. Like utility trucks and snow plowing trucks, we have deep ruts and we try and mow and it is very hard to keep it looking nice. We have taken the liberty of mowing it to keep it looking good even though it is not our property. We would like to see it finished. Thank you, Al & Joanne O'Shea 1831 Fulham St Lauderdale t 1 COUNCIL ACTION FORM Vacated portion starts at the fence. Fulham/Lake alley facing north. Fulham/Lake alley facing south. PROPOSAL "A BLE ASPHALT AFF"ORD Saint Paul, Minnesota 5.55117 PATCHING i 0 E % A I- % 0" PROPOSAL SUBMITTED TO: IAME �T( -- TATE,,4-2--z-, PHONE:— Authorized Signature Authorized Signature IfAraivn by !,s If not aCt epted within days, LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action ❑x Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, July 8, 2008 AGENDA NUMBER 9 - E DESCRIPTIO BACKGROUND OR PAST COUNCIL ACTION A resident is requesting reimbursement for removal of a boulevard tree. The resident states the tree was a 30 -year-old maple she planted and it was completely dead. She contacted the city several weeks after the tree was removed and asked about a new boulevard tree and possible reimbursement for her costs. The resident paid $1,013 for the removal of the tree and stump. OPTIONS 1. Provide reimbursement 2. Partial reimbursement 3. No reimbursement 4. New tree 5. No new tree STAFF RECOMMENDATION Staff recommends no reimbursement fort e removal of the tree. Staff further recommends not planting a new boulevard tree. See attached memorandum for rational. MOTION BY SECOND STAFF ACTION To: Council From: Brian W. Heck, City Administrator CC: Staff Date: July 2, 2008 Re: Reimbursement for Boulevard Tree Removal The resident at 1583 Fulham contacted city hall to request reimbursement for the removal of a 30 -year-old Maple tree and planting of a new tree. I told the resident I would prepare an agenda item with her request for the council (see attached). After speaking to staff and reviewing the information, I don't recommend reimbursing her for the tree and stump removal or for the planting of a new tree. I listed the reason for the recommendations below. 1. The resident did not contact city hall about the dead tree in the boulevard so we could not assess its disposition or level of hazard. 2. The company the resident used to remove the tree is not licensed to do business in Lauderdale. 3. The estimated cost for the City's contractor is approximately $300.00. The resident paid $1,013. 4. Other residents have removed boulevard trees without notifying the city and no reimbursement was provided. 5. Removal of trees or other planting on city property, including the boulevard, without first notifying the city, is a violation of city ordinance. 6. The city does not have a boulevard tree replacement program. 7. There are issues of ongoing maintenance and care for boulevard trees. 8. There is the issue of space available for boulevard trees so that they do not interfere with city utilities. 1 6/17/08 Mr. Brian Heck City of Lauderdale 1891 Walnut St. Lauderdale, MN. 55113 Dear Mr. Heck, I recently lost my 30 year old maple tree. I had planted it as a boulevard tree when I moved into my house in Lauderdale. I am not sure why I planted it, as opposed to the city. I paid to have the tree removed, as it was totally dead and I was worried it would pose a danger given the strong spring storms we have been experiencing. After talking to my neighbors, I realized that I could have asked the city to take care of this as the city manages the boulevard property. Please note the enclosed copy of the receipt for the tree and stump removal from June 2°d. I would appreciate consideration for payment for this service as well as provision for a new tree and planting on this boulevard. p; 1012- F73- 2vSZ Lone Oak Tree Service, Inca Wffi-�--1 rAz 615 0 .f i dt. ME, Friley, WIN 55432 d� asaz= Customer: lsd" jc,�a7 Retumthis top portionwithpayment Amt Pd3______________________ one Oak Tree Service Billing Statement Date Description of Services Amount ��r f �PYIO/p- a 5 /io�05P Tax Total Due Please note: we are not set up for 30 day billing and request payment upon completion of services. You x;3,1 t( Memo To: City Council From: Brian W. Heck, City Admi CC: Staff Date: July 2, 2008 Re: 2009, Revised 2008 Park Improvement Budget The City Council asked for additional information during the last council meeting regarding the current and projected Park Improvement Fund balance. Staff provided this information as part of the June 27 Friday Report. The council narrowed down some of the items for improvements to the park at the June 24 meeting. These items included playground improvements, warming house improvements and an off leash dog enclosure. The Park Improvement Fund has ample reserves to move forward with an off leash dog enclosure this year and still have funds available for playground improvements in 2009, should this be the direction the Council wishes to take. The impact of installing the dog enclosure is approximately $10,000. Our estimates indicate this will leave approximately $52,000 in the fund for playground improvements. Keep in mind this number includes estimates on accrued interest and estimated transfers from the General Fund, which may not come to fruition. Staff recommends the Council authorize the installation of the off leash dog area in 2008 to ensure best pricing. Waiting until 2009 will result in a higher cost. Furthermore, the PCIC can then focus on recommending a good solution and plan for the playground equipment improvements and other improvements the Council identifies. �TCa'"'7 To: Council From: Brian W. Heck, City Administrator CC: Staff Date: July 1, 2008 Re: Park Priorities Below are the items from the council memorandum on Potential Park and open space improvements. I left out the play ground as this is being work in to the 2009 budget and the dog park which might be worked in to this year's projects. • Paths and walkways — Continuing improvements and access to other open spaces in the community has long been a goal of the Council. o Walsh Lake — develop a path along the western edge of the City's property from Ryan Avenue to Pleasant Street. Path can be simple gravel path and the area between the path and the lake preserved as a natural buffer. A path such as this will also assist in separating public from private property. o Ione / Walnut — there is an existing curb cut at the end of Walnut. Suggestions have been made to install a woodchip or gravel path along the western edge of this property leading to the open area. The path would be next to the sound wall and ROW Fence. o Fulham Street — Residents have inquired about the possibility of a walking path on the east side of Fulham Street between Roselawn and Larpenteur. A path along this segment of road would connect an existing path • Ione and Walnut area — The PCIC and Council suggested several ideas for use of this area including an adult exercise park, lawn bowling, etc. With the pending Mn/DOT ROW fence, the western boundary and access to TH280 will be cut off making the area safer for some active use, potentially a skate/bike park. Fence along Roselawn parking lot - Staff discussed a potential safety issue and a possible solution to mitigate the situation. The new tennis and basketball courts have increased the use of the facilities, especially on the weekends. To prevent users from crossing through the archery range from the Roselawn Avenue parking area, staff suggested a fence running east and west between the parking area and the archery area. Staff estimates the cost at approximately $3,500. • Additional Picnic Shelter — The Council and the PCIC discussed in the original long- range park improvement program the addition of a picnic shelter. The current shelter is reserved every weekend in the summer, and on occasion, there are two reservations for the same day. Staff did not develop cost estimates for this project. • New, expanded or improved warming house - Another item discussed as part of the original park plan was the development of a new or expanded warming house facility. Suggestions ranged from a larger multi -use facility with kitchen and community space for year-round use to a simple expansion and upgrade to the existing warming house. • Parking areas — With more use of the park by the larger community, parking is becoming an issue. Consideration should be given to expanding one or both parking areas to accommodate the use. Providing additional parking also minimizes the amount of parking on residential streets around the park. • Skate / bike area — A couple years ago, some younger residents approached the Council with a request to establish an area for bikes, skateboards, and roller blades. The group proposed a paved area with various ramps, jumps, and rails. The Council asked the PCIC to consider this request as part of the over all park plan. • Nature Area Improvements — The Council discussed and considered possible improvements to the Nature area including improving the stairs leading from the Rose hill Town homes to the nature area, adding foot bridges and more 'formal" paths around the area including an improved gravel path along the old trolley line. Other discussion was to keep it as it is, a "natural area" without improvements. The Council should decide how to deal with this area; keep it "natural' or provide for some general improvements to facilitate residents who walk and use the area. • Page 2 Ti , =&I I LIS To: City Council From: Brian W. Heck, City Administrator Date: July 1, 2008 Re: Financial FYI I included information on the May financials and failed to provide the spreadsheet. Attached is the May 2008 month end financial report. 2008 MONTHLY BUDGET ANALYSIS May 2008 42% of Year GENERAL FUND SUMMARY OTHER FUNDS REVENUE 2008 2008 Percent Percent 201 Community Events Fund 2007 ADOPTED YEAR TO 2008 Year to Projected 202 Cable T.V. Fund ACTUAL BUDGET DATE PROJECTED Date to Budget REVENUES 40,824 38,725 5,763 39,638 14.88% 102.36% Property Taxes 445,983 551,634 1,948 529,575 0.35% 96.00% State Aide 396,907 464,431 - 460,400 0.00% 99.13% Permits and Licenses 24,735 20,040 5,609 16,850 27.99% 84.08% Fines and Fees 34,130 33,500 15,858 34,800 47.34% 103.88% Other Revenue 37,468 23,500 11,048 26,100 47.01% 111.06% TOTAL REVENUE 939,223 1,093,105 34,463 1,067,725 3.15% 97.68% EXPENDITURES 62,446 10,000 5,540 57,750 55.40% 577.50% Legislative 21,341 24,164 6,702 22,355 27.74% 92.51% Administration 183,173 230,157 98,796 225,600 42.93% 98.02% Elections 15,371 11,335 3,531 11,000 31.15% 97.04% Public Safety 288,458 597,575 263,173 604,825 44.04% 101.21% Police 255,288 551,575 235,399 560,575 42.68% 101.63% Fire 21,246 32,000 22,669 30,750 70.84% 96.09% Prosecution 11,925 15,000 5,105 13,500 34.03% 90.00% Public Works 69,600 99,782 40,549 94,793 40.64% 95.00% Planning and Inspections 34,153 33,790 10,887 30,500 32.22% 90.26% Parks and Recreation 55,072 76,642 32,049 75,875 41.82% 99.00% Transfers 176,256 14,660 - - 0.00% 0.00% Contingency - 5,000 - - 0.00% 0.00% TOTAL EXPENDITURES 843,424 1,093,105 455,687 1,064,948 41.69% 97.42% OVER/(UNDER) BUDGET (95,799) - 421,225 (2,777) OTHER FUNDS REVENUE 201 Community Events Fund 4,120 3,000 813 3,400 27.09% 113.33% 202 Cable T.V. Fund 20,789 19,800 5,640 20,284 28.48% 102.44% 203 Recycling Fund 40,824 38,725 5,763 39,638 14.88% 102.36% 301 TIF Debt Service Fund 76,950 - - - 302 2000 Imp Debt Fund 87,274 56,739 4,035 24,123 7.11% 42.52% 303 2002 Imp Debt Fund 88,542 50,650 4,839 29,000 9.55% 57.26% 304 2003 Imp Debt Fund 146,008 56,470 8,031 39,000 14.22% 69.06% 401 Street Improvement Fund 30,626 10,000 8,380 46,150 83.80% 461.50% 402 General Capital Impr. Fund 17,101 4,000 2,850 7,325 71.26% 183.13% 403 Storm Water Impr. Fund 62,446 10,000 5,540 57,750 55.40% 577.50% 404 Park Improvement Fund 18,541 1,500 1,328 2,400 88.56% 160.00% 405 TIF Project Fund 83,422 159,000 7,898 150,720 4.97% 94.79% 407 Sewer Improvement Fund 3,780 7,500 5,573 5,000 74.30% 66.67% 601 Sewer Utility Fund 230,898 228,000 77,147 248,683 33.84% 109.07% 602 Storm Sewer Utility Fund 230,898 47,500 15,493 248,683 32.62% 523.54% Total revenue before transfers 1,142,219 .692,884 153,328 922,156 22.13% 133.09% Operating Transfers - - - 0.00% 0.00% 2008 2008 Percent Percent 2007 ADOPTED YEAR TO 2008 Year to Projected ACTUAL BUDGET DATE PROJECTED Date to Budget EXPENDITURES 201 Community Events Fund 3,371 3,075 1,200 3,260 39.03% 106.02% 202 Cable T.V. Fund 23,484 17,375 9,823 19,650 56.53% 113.09% 203 Recycling Fund 29,829 33,934 8,689 27,500 25.60% 81.04% 301 TIF Debt Service Fund - - - - 302 2000 Imp Debt Fund 121,793 122,433 109,954 122,433 89.81% 100.00% 303 2002 Imp Debt Fund 153,294 150,609 134,030 150,609 88.99% 100.00% 304 2003 Imp Debt Fund 127,606 118,961 107,662 118,961 90.50% 100.00% 401 Street Improvement Fund 40,764 65,500 4,185 58,500 6.39% 89.31% 402 General Capital Impr. Fund 37,509 - - - 0.00% 0.00% 403 Storm Water Impr. Fund 39,891 11,000 10,316 21,500 93.78% 195.45% 404 Park Improvement Fund 101,009 90,000 9,535 88,550 10.59% 98.39% 405 TIF Project Fund 664 300,000 - 75,000 0.00% 25.00% 407 Sewer Improvement Fund - - - - 601 Sewer Utility Fund 213,300 189,822 74,353 186,100 39.17% 98.04% 602 Storm Sewer Utility Fund - 44,470 12,587 37,800 28.30% 85.00% Total before operating transfers 892,516 1,147,179 482,333 909,863 42.05% 79.31% Less Operating Transfers - - - - 0.00% 0.00% TOTAL EXPENDITURES 892,516 1,147,179 482,333 909,863 42.05% 79.31% OVERIUNDER BUDGET (249,703) 454,295 329,005 (12,293) 72.42% -2.71% TOTAL BUDGET REVENUE 2,081,443 1,785,989 187,790 1,989,881 10.51% 111.42% TOTAL BUDGET EXPENDITURES 1,735,940 2,240,284 938,020 1,974,811 41.87% 88.15% 454,295 750,230 (15,070) 165.14% -3.32% Fund Balances Projected General Fund 567,644 48,260 525,022 201 Community Events Fund 5,537 4,020 4,000 202 Cable T.V. Fund 40,645 33,669 33,055 203 Recycling Fund 37,754 47,578 42,969 302 2000 Imp Debt Fund 235,065 109,729 184,781 303 2002 Imp Debt Fund 438,776 262,366 366,209 304 2003 Imp Debt Fund 473,824 376,680 441,448 401 Street Improvement Fund 355,890 457,805 397,091 402 General Capital Impr. Fund 170,308 171,831 162,058 403 Storm Water Impr. Fund 184,251 189,025 187,564 404 Park Improvement Fund 44,059 115,637 56,065 405 TIF Project Fund 448,582 476,106 389,654 407 Sewer Improvement Fund 87,183 335,953 328,732 601 Sewer Utility Fund 341,837 127,115 112,908 602 Storm Sewer Utility Fund - 2,905 112,908 TOTAL 3,431,355 2,758,678 3,344,464