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Home My WebLink About08/26/2008LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 269 2008 ., 7:30 P.M. CITY HALL 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the August 12, 2008, City Council Meeting. b. Minutes of the August 18, 2008, Special City Council Meeting. c. Claims totaling $25,462.01. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL. 5. CONSENT a. Change of Signatories b. Rainbow Tree Service Requests Use of Community Park 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input in to the decision. a. 1898 Walnut - Variance Request b. 1902 Walnut — Variance Request c. 1844 Carl — Variance Request 8. REPORTS 9. DISCUSSION/ ACTION a. 1898 Walnut - Variance Request b. 1902 Walnut — Variance Request c. 1844 Carl — Variance Request d. 1948 Walnut - Lot Division Request e. Replacement Police Desk Computer f. Acting City Administrator Employment Amendment 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. 2009 Budget — Set Preliminary Levy b. Recycling Contract Renewal — Presentation by Eureka Recycling c. Participation in MCES UI Mitigation Program d. Accident Insurance for City Volunteers e. Laipenteur Avenue Development with City Consultant 13. WORK SESSION a. Laipenteur Avenue Development b. TH280 Bridge Lights c. 2009 Budget & Capital Improvements Plan (CIP) d. Plantings at the Park e. Council Communications 14. ADJOURN LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 5 August 12, 2008 Mayor Dains called the meeting to order at 7:30 p.m. Councilors present: Karen Doherty, Clay Christensen, Denise Hawkinson, Lara Mae Lean, and Mayor Jeff Dains. Staff present: Heather Butkowski, Acting City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for any additions, deletions, or changes to the meeting agenda. Larpenteur Avenue development, options for a temporary deputy cleric, and council communication were added. Councilor Hawkinson moved to approve the agenda. Councilor Mac Lean seconded the motion and it carried. Councilor Christensen moved approval of the July 22, 2008, City Council meeting minutes. Councilor Doherty seconded the motion and it carried. Councilor Hawkinson moved approval of the claims totaling $122,462.78. Councilor Mac Lean provided the second and the motion carried. Mayor Dains asked if members of the public wished to address the Council. Larry Lambert, 1803 Eustis Street, addressed the Council regarding some of his concerns. They included: dumpings in the unpaved right-of-way behind 1809 Eustis Street; condition of the duplex to his north; and the use of the property to the south of him. The Mayor asked if anyone wished to remove items from the Consent Agenda. Councilor Christensen removed item E — Appointing Acting City Administrator. Councilor Hawkinson removed items D and F relating to park payments. Council member Doherty moved the remaining consent agenda items thereby approving the 2008 election judges; appointing Bob Milligan to the Capitol Regions Watershed District Community Group Committee; and approving the purchase of two garbage cans for the Community Park. Hawkinson seconded the motion and it carried. Next, Bownik provided information on Day in the Park. Activities include a morning fun run and afternoon parade followed by food and family -friendly activities. The band for the day is Denny & the Dawgs. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 5 Butkowski read to the Council two additional statements for the proposed municipal consent resolution. Marc Goess of Mn/DOT then spoke to the need for municipal consent as the TH280 bridge replacement requires a change of access, namely the change to a standard diamond intersection with traffic signals. Mr. Goess provided the Council with the most recent version of the bridge plan and promised that the City would receive construction updates throughout the project. Mr. Goess also informed the Council that Mn/DOT has been working with St. Paul engineers to guarantee the bridge and St. Paul projects would not be done simultaneously. Councilor Mac Lean moved to approve Resolution 081208A — A Resolution for Layout Approval of the Larpenteur Avenue over TH280 Bridge Replacement Project with the inclusions presented at the start of the meeting. Councilor Doherty seconded the motion and the resolution passed with all councilors voting yes. The Council then discussed moving the September 9 City Council meeting to another date so as not to conflict with the primary election. Dates considered were September 8, 10, and 11. Councilor Christensen moved to change the September 9, 2008, Lauderdale City Council meeting to September 10 at 7:30 p.m. Councilor Hawkinson seconded the motion and it carried. The Council then discussed items removed from the Consent Agenda. Councilor Christensen had removed item E relating to the City Administrator appointment. He questioned what would happen if the City or Butkowski did not wish to continue the City Administrator arrangement at the end of November. Who would fill the City Administrator role until a new Administrator was hired? The Council agreed that Councilors Christensen and Mac Lean would address this situation and bring a contract amendment to the next meeting. In the interim, the Council would act on the agreement presented in the Council packet. Councilor Christensen moved adoption of the Acting City Administrator contract as presented. Councilor Mac Lean provided the second and the motion carried. Councilor Hawkinson had removed Item D - the park settlement payment from the Consent Agenda. She asked whether the park settlement payment was in regard to the park improvements. Butkowski said the payment was in respect to the "gap" property issue the City has been trying to resolve. The Council previously authorized the city attorney to offer payment for the gap property to the Nolan; they accepted that offer and the attorney asked the Council to authorize payment so the check may be written once the property line issues are resolved. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 5 Councilor Doherty moved approval of the park settlement payment in the amount of $2,000 to be issued to the Nolan family once a judgment has been entered in favor of the City. Councilor Mac Lean provided the second and the motion carried. Councilor Hawkinson had removed Item F - Dunaway Construction payment request #2 from the Consent Agenda. She questioned whether the final punch list had been created and addressed. Bownik spoke to the issue. He said this was not the final payment for the hockey rink and the punch list items would be taken care of before the final pay request was presented to the Council. Councilor Hawkinson moved approval of Dunaway Construction payment request #2 in the amount of $18,879.78. Councilor Christensen provided the second and the motion carried. Butkowski read the items on the agenda for the next meeting which included: 2009 budget, recycling contract renewal & presentation by Eureka Recycling, change of bank signatories, Larpenteur Avenue Development, variance requests, and lot division request. The Council then moved into the Work Session. The Mayor moved the discussion regarding 1953 Carl Street ahead of the Eustis Street Feasibility Study. The Mayor reminded those present that the city attorney said the obligation of the City was to restore the property as best as the City was able after the project. As the project happened in 2002, he is reluctant to offer anything to the Schultz as it may open other obligations. Councilor Christensen agreed that this could set a precedent for other properties. On the other hand, Councilors Hawkinson and Mac Lean felt the Schultz tried to do the best with what they were given. Karen Schultz addressed the Council on behalf of herself and her husband. She said they originally wanted a retaining wall as they were unable to grow grass, but as that is not allowed per city ordinance, they worked with a landscaper on a design that includes perennials, ground cover, and boulders. Per city ordinance, plantings in the boulevard require Council approval. The Council discussed the boulevard planting request and received input from city engineer, Tom Kellogg, regarding erosion control measures and public works input. Council Mac Lean moved approval of the boulevard plantings contingent upon public works approval and proof that the landscape architect has an erosion control plan. Council Hawkinson provided the second and all voted yes. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 5 Butkowski said former Administrator Heck prepared part of the council memo regarding the Schultz' and suggested that if the Council considered offering financial assistance that the Council know the price of replacement sod or grass seed as that was what the City originally provided homeowners. The costs presented in the memo were $577.50 for sod and $412.50 for seed (to cover approximately t65 square yards). The Mayor suggested that any offer be contingent upon the Schultz' releasing the City from further liabilities regarding this issue. Kellogg reminded Councilors that the contractor warranted the grass for 30 days and the sewer for two years; after that it was the homeowners' responsibility to maintain the sod and the City was responsible for the sewer. After further discussion, the Council reached their decision. Councilor Christensen moved to have staff prepare a proposal offering the Schultz' $577.50, the equivalent of sod replacement, if they agreed to release the City from further liability. Councilor Hawldnson seconded the motion and it carried. Kellogg explained the City needs a feasibility study for Eustis Street if the Council wants to assess adjacent property owners for the cost of improvements. Before preparing the report, the engineers need to know the features the Council would like cost estimates for. After some discussion, the Council asked the engineer to provide estimates for the following: • Decorative lighting versus traditional street lights; • Additional lighting fiom what currently exists; • The cost for new sanitary and storm sewers if the recently televised sewer system warrants; • Buried overhead utilities; • Curb and gutter that matches that of the rest of the City roads; • Cost to expand the road width for 12' driving lanes and 8' parking lanes; • Streetscaping where warranted; and • A plan for improved pedestrian mobility south of Larpenteur Avenue. The Council also asked Kellogg to notify St. Paul Regional Water Service so they can consider replacing the water mains. The engineer expected a draft would be ready in four to six weeks. The engineers will also put together a quote for the price of a mill and overlay of the road surface which the City may need to convince the County to help offset the costs of the road reconstruction. The discussion then turned to roller hockey nets as the hockey rink paving project is nearly complete. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 5 of 5 Councilor Mac Lean moved to purchase two roller hockey goals. Councilor Doherty provided the second and it carried. Butkowski provided a brief overview of the budget materials included in the packet. She explained that the City received the certified LGA amount but would not know the fiscal disparities amount for another week. The Council asked about property tax rates and what other cities were doing. Staff said they will get this information at the annual Ramsey County Finance Officers meeting in the upcoming week. The Mayor spoke about the levy. He asked what the rational for raising the levy would be. Every one -percent increase in the levy would result in an additional $4,700. Staff will prepare more budget materials for the August 26 meeting for the Council to consider. Staff informed the Council on leads for a temporary deputy clerk. The City received one applicant from the clerks' listseiv and contacted the temp agency the City had used previously. The Council considered that information and discussed hiring an intern in the future. Ultimately, the Council instructed staff to meet with the prospective hire and if things seemed positive, the Mayor would call a special session regarding the temporary appointment. Staff then provided an update on Larpenteur Avenue. Staff spoke with the owner of the vacant lot on Larpenteur Avenue. He is working on building plans for his lot. Council suggested bringing the City's consultant to the first meeting in September for further discussion. The Mayor then told Councilors that he and the Acting City Administrator planned to meet with the police chief to discuss issues such as park patrol, curfew enforcement, 911 dispatch, and ticketing. He will update the Council at the next meeting. Councilor Christensen moved to adjourn the meeting. Councilor Hawkinson seconded the motion and it carried. The meeting adjourned at 10:20 p.m. Respectfully submitted, Waetows i Acting City Administrator LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 1 August 18, 2008 Mayor Dains called the special meeting to order at 5:35 p.m. Councilors present: Clay Christensen, Denise Hawkinson, Lara Mac Lean, and Mayor Jeff Dains. Councilor absent: Karen Doherty. Staff present: Heather Butkowski, Acting City Administrator. Mayor Dains asked for any additions, deletions, or changes to the meeting agenda. Mayor Dains added Day in the Park follow up. Councilor Christensen moved to approve the agenda and councilor Hawkinson seconded the motion and it carried. The meeting was called to discuss the need for temporary staff in light of the Deputy Clerk filling the role of the Acting City Administrator. City staff researched the use of a temp agency to fill the role and posted notice on the League of Minnesota Cities clerks' listserv. The City received one candidate with government experience. The Acting City Administrator informed the Council that she requested $25 per hour compared to the $28-30 per hour for a candidate fiom the temp agency as the position does not include benefits. As she is also a student, she is interested in the flexible part-time work schedule. Staff anticipates she will work no less than 20 hours per week but will likely average 30 hours. The position is temporary through November 30, 2008. Staff recommended offering Coleen Callahan the position contingent upon successful completion of background and reference checks. Councilor Christensen moved to offer Colleen Callahan the temporary deputy clerk position upon successful completion of background and reference checks. Councilor Mac Lean seconded the motion and it carried. Mayor Dains spoke to the variety of Lauderdale and non -Lauderdale residents that attended the event. The Councilors discussed how to get more volunteers actively engaged in helping out at city events. This will be a topic for brainstorming at a future meeting. Councilor Hawkinson moved to adjourn the meeting. Councilor Mac Lean seconded the motion and the meeting adjourned at 5:50 p.m. Respectfully submitted, Heather Butkowski Acting City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL August 26, 2008 City Council Meeting Payroll 08/22/08 Payroll: Direct Deposit # 500599 $1,975.18 08/22/08 Payroll: Direct Deposit # 500600-500608 $6,348.87 08/22/08 Payroll: Payroll Liabilities, e -payments 285E -288E $6,918.10 Vendor Claims 08/26/08 Claims: Check #s 19321-19340 $10,219.86 Subtotal of Claims From Above $25,462.01 Total Claims for Approval $25,462.01 CITY OF LAUDERDALE 08/20/08 6:22 PM Page 1 Payments Current Period: AUGUST 2008 Batch Name 082208paytax Payment Computer Dollar Amt $6,918.10 Posted Refer 442 1CMA RETIREMENT TRUST - 457 Ck# 000285E 8/22/2008 Cash Payment G 101-21705 ICMA RETIREMENT 8/22/08 payroll $2,002.68 Invoice Transaction Date 8/20/2008 Due 0 NORTH STAR CHEC 10100 Total $2,002.68 Refer 443 MN DEPARTMENT OF REVENUE Ck# 000286E 8/22/2008 Cash Payment G 101-21702 STATE WITHHOLDING 8/08 state withholding $802.26 Invoice Transaction Date 8/20/2008 Due 0 NORTH STAR CHEC 10100 Total $802.26 Refer 444 PERA Ck# 000287E 8/22/2008 Cash Payment G 101-21704 PERA 8/22/08 payroll Invoice $1,160.41 Transaction Date 8/20/2008 Due 0 NORTH STAR CHEC 10100 Total $1,160.41 Refer 445 NORTH STAR BANK, CHECKING S Ck# 000288E 8/22/2008 Cash Payment G 101-21703 FICA WITHHOLDING. 8/22/08 payroll taxes $2,031.78 invoice Cash Payment G 101-21701 FEDERAL TAXES 8/22/08 payroll taxes $920.97 ,Invoice ETransaction Date 8/20/2008 Due 0 NORTH STAR CHEC 10100 Total $2,952.75 Fund Summary BATCH Total $6,918.10 10100 NORTH STAR CHECKING 101 $6,918.10 $6,918.10 Pre -Written Checks $6,918.10 Checks to be Generated by the Compute $0.00 Total $6,918.10 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2008 Check Amt Invoice Comment 10100 NORTH _STAR CHECKING _ _ Paid Chk# 019321 8/26/2008AFSCME G 101-21709 UNION DUES $82.72 8/08 union dues Total AFSCME $82.72 Paid Ctik# 019322 " 8/26/2008 AT & T E 101-41200-391 TELEPHONE/PAGERS $1.00 long-distance faxes Total AT & T $1.00 Paid Ctik# 019323 8%26!2008 BONESTROO, R �� m f— Lrtµam- 0.J OSENE, ANDERLIK E 101-43000-304 ENGINEERING $140.00 7/08 Eustis Street meeting E 404-48404-304 ENGINEERING $3,371.59 7/08 hockey rink engineering E 401-48401-304 ENGINEERING $283.80 7/08 seal coating engineering Total BONESTROO, ROSENE, ANDERLIK $3,795.39 Paid Chk# 019324�8%26%2008BOWNIK,JIM E 201-45600-377 DAY IN THE PARK E 201-45600-377 DAY IN THE PARK E 201-45600-377 DAY IN THE PARK E 201-45600-377 DAY IN THE PARK Total BOWNIK, JIM Paid Chk# 019325 8/26/2008 CINTAS $181.26 Day in the Park food from Rain $43.73 Day in the Park hooks/foam boa $8.45 Day in the Park buckets $19.74 Day in the Park ice cream $253.18 E 602-49100-425 CLOTHING $32.26 pw clothing E 601-49000-425 CLOTHING $32.26 pw clothing Total CINTAS $64.52 Paid Chk# 0193266 8%26/2008 CITY OF FALCON HEIGHTS �� E 101-42100-321 FIRE CALLS $1,190.58 7/08 fire calls Total CITY OF FALCON HEIGHTS $1,190.58 Paid Chk# 019327 8!26/2008 CITY OF ROSEVILLE E 101-41200-306 CONSULTING FEES $423.50 1/08-7/08 IT services back pay Total CITY OF ROSEVILLE $423.50 Paid Chk# 019328 8/26!2008 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,390.10 7/08 recycling contract Total EUREKA RECYCLING $1,390.10 Paid Chk# 019329 8/26/2008 INTEGRA E 101-41200-391 TELEPHONE/PAGERS $53.47 7/08 fax line Total INTEGRA $53.47 Paid Chk# 019330 8/26/2008 LERFALD, KATHY E 201-45600-377 DAY IN THE PARK $37.35 balloon helium kit for Day in Total LERFALD, KATHY $37.35 Paid Chk# 019331 � � 8/26/2008 LILLIE SUBURBAN NEWS E 101-41200-309 DELIVERY $660.00 7/08 Roseville Review delivery CITY OF LAUDERDALE *Check Detail Reg^ster@ AUGUST 2008 Check Amt Invoice Comment Total LILLIE SUBURBAN NEWS $660.00 E1O1412OO-301 GENERAL LIABILITY $09.30 O08-8/08work comp insurance E1U1411OO'3O1 GENERAL LIABILITY *79.20 8/08-8/09 work comp insurance EOO2-491On-381 GENERAL LIABILITY $24.75 8/08-8/09 work comp insurance EOO148000'301 GENERAL LIABILITY $24.75 0Do'809work comp insurance Total LIVIC|T $188.00 —NORTH SUBURB—AN ACC—ESS —CORP E2O24VnOU'32r OTHER SERV- GEVVER/NPDES| $08429 -------- zqO8programming &*obo1mumin Total NORTH SUBURBAN ACCESS CORP G1O1'c17UO HEALTH INSURANCE $521.17 900employee health benefits Total PUBLIC EMPLOYEES INS PROGRAM $521.17 Ezo145om0-377 DAY |NTHE PARK m132.59_ Day inthe Park posters Total mAp|Tpm|mT|Nm $132.5e Paid Chk# 019336 8/26/2008 SAFETY SIGNS E2O14oO0O'3r8 NATIONAL NIGHT OUT *103.00 NN0Uaniuodoo Total SAFETY SIGNS $103.00 Paid Chk# 019337 8/26/2008 SWIKfIP� E0O2-491OO'391 TELEPHONE/PAGERS $10.80 7/08mwcell phone E1O1-43O0o-391 TELEPHONE/PAGERS $33.59 70omwcell phone E0O1480OO'391 TELEPHONE/PAGERS $16\80 7/O0pwcell phone nma| SPRINT PCS $67.1e ONS E1O1-412OO-2O1 GENERAL SUPPLIES $3715 4used toner containers Total TOSHIBA BUSINESS SOLUTIONS $37.15 E1O14520U'381 ELECTRIC *11.58 7/08park/garage electric E1O1-43UO0-381 ELECTRIC $11.00 7/O0park/garage electric E 10143000'303 8A8 UTILITIES $23.60 r00park/garage gas E1O1-4S2OO'303 GAS UTILITIES $23.60 7/OOpark/garage gas Total xocLENERGY, PARK uGARAGE *70.39 TING E18143O0O'3O1 ELECTRIC $47427 DD8street lighting Total XCELENERGY, STREET LIGHTING $47*.27 10100 NORTH STAR CHECKING $10.219.88 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2008 $10,219.86 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $3,836.34 201 COMMUNITY EVENTS $526.12 202 COMMUNICATIONS $664.29 203 RECYCLING $1,390.10 401 CAPITAL IMPROVEMENT STREETS $283.80 404 PARK IMPROVEMENT $3,371.59 601 SEWER UTILITIES $73.81 602 STORM SEWER ENTERPRISE FUND $73.81 $10,219.86 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date August 26, 2008 ITEM NUMBER 5A - Change of Signatories STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City updates its signatories because there is a new mayor pro tem. Due to Brian leaving, the Council may want to authorize another signer. North Star Bank drafted a new corporate resolution authorizing Mayor Dains, Councilor Hawkinson, and Acting City Administrator Butkowski-Hinrichs as check signers. OPTIONS: 1. Motion to change the corporate resolution by adding Heather Butkowski-Hinrichs as au- thorized signatory and removing Brian Heck. 2. Motion to change the corporate resolution by adding another staff member as authorized signatory and removing Brian Heck. STAFF RECOMMENDATION: By moving the Consent Agenda, the Council is approving adding Heather Butkowski- Hinrichs as authorized signatory at North Star Bank and removing Brian Heck. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date August 26, 2008 ITEM NUMBER _5B - Rainbow Tree Request STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Emily Peters worked with Rainbow Tree Service on her research project in the Park. Now Rainbow Tree Service is asking the Council to allow them to use the Community Park for tree rescue trainings. I spoke with Dave and he is fine with it so long as they do not wear tree spikes. Rainbow said they do not, nor do they use equipment that will damage the trees' baric. Additionally, I spoke with LMCIT attorney's about this and they recommend the City be sure the tree care company carries liability insurance and, if possible, name the city as an additional insured with respect to the tree rescue activities on the city property. OPTIONS: 1. Allow Rainbow Tree Service to use Community Park for tree rescue training provided they carry liability insurance and name the City as an additional insured. 2. Do not allow Rainbow Tree Service to use Community Park for tree rescue training. STAFF RECOMMENDATION: By approving the Consent Agenda, the Council authorizes Rainbow Tree Service to use Community Park for tree rescue training provided they carry liability insurance and name the City as an additional insured. COUNCIL ACTION: MEMO DATE: AUGUST 26, 2005 a„ TO: MAYOR AND COUNCIL �J{� FROM: JIM BOWNIK �i'�� RE: VARIANCE APPLICATION FOR 1898 WALNUT STREET APPLICANT, PROPERTY OWNER, AND LOCATION Jeremy Carr 1898 Walnut Street Lauderdale, MN 55113 PROPOSAL Construct a detached 2 -car garage in the rear yard of a single family use in the R-1 District. VARIANCE REQUESTED A) A 2 -foot variance to the side yard setback requirements (to go from 5 feet to 3 feet from the north property line) B) A 1% lot coverage variance (to go from 30% to 31%). POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. The following should be considered: • Chapter 3 of the Zoning Ordinance defines variances as follows: "The Board shall hear requests for variances from the literal provisions of this Title in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of this Title. The Board of Appeals and Adjustments may not permit as a variance any use that is not permitted under this Title for property in the zone where the affected person's land is located". • According to State Statute 462.357, Subd. 6, the following regulations apply to variances: The board of appeals and adjustments has the following powers with respect to the zoning ordinance: "To hear requests for variances from the literal provisions of the ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance. "Undue Hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Undue hardship also includes, but is not limited to, inadequate access to direct sunlight for solar energy systems". STAFF REVIEW 1898 Walnut does not have an existing garage. The applicant proposes to construct a detached 2 -car garage facing the alley. The proposed dimensions of the garage are 24' x 24'. The dimensions of the existing house and proposed garage increase the lot coverage to 31%. Staff recommends approval of the lot coverage variance. The applicant proposes to construct the garage 3 feet from the side property line instead of the required 5 feet. The applicant stated in the application that this would allow for a 13 -foot parking area on the other side of the garage. Staff review concludes the following reason to consider denial of the setback variance: A 3 -foot setback leaves less room for storm water runoff, maintenance, or plantings between the garage and the side yard. Storm water runoff may be an issue since the back yard slopes to the alley. Additionally, the Building Code limits the overhang of the garage to 1 -foot so not to project closer than 2 feet to the property line. Parking spaces are generally 8 or 9 feet wide. A 5 -foot setback would still provide an 11 -foot parking space on the other side of the garage. ENCLOSURES A) Original variance application and site plan. PUBLIC HEARING Adjacent property owners received notice of tonight's public hearing. CITY COUNCIL ACTION REQUESTED 1) Consider request for a lot coverage variance of 1%. Approve or deny the request according to the plans submitted and staff and council review, attaching any conditions deemed necessary for approval. If the variance is denied, state the rationale for the denial in the motion. 2) Consider request for side yard setback variance of 2 feet. Approve or deny the request according to the plans submitted and staff and council review, attaching any conditions deemed necessary for approval. If the variance is denied, state the rationale for the denial in the motion. OW of Lauderdale 1891 Walnut Street ® Lauderdale • Minnesota 55113 Phone: 651.631.0300 Fax: 651.631.2066 Type of Request Amount Variance $ 75 Zoning Amendment $100 Conditional Use $165 PUD N/A Other Name of Applicant Address City LA11J)69D1V_E State / A) Zip 5j /3 Address of Property /lista/$/ WALA307- (if different than above) Day Phone Evening Phone 5,jme Fax Please describe why you 40 VAP IAnV F_ F,PAt- lying for this applicatio a° 1 DmD-i Tm �h KA' p O Nl �O F O1 3 3 V W, cy m v 0 a v m r z m STREET Jeremy Carr 1902 Walnut St. Lauderdale, MN 55113 8%14/08 Re: Request a zoning variance for a 3ft side -yard setback and 31% total lot coverage at 1898 Walnut St. Dear Lauderdale Neighbors, I would like to build a detached garage at 1898 Walnut and request a variance the current side -yard setback of 5 ft and the maximum lot coverage of 30%. My design is for a standard 24ft x 24ft 2 -car garage opening to the alley with a 3 ft side -yard setback. The remaining 13 ft on the other side of the garage would be sufficient for an extra vehicle or utility trailer. The total lot coverage for my house and garage would be 31 %, a mere 1 % over the current requirement. Please note the following points: • This design enhances my property by creating a usable, standard -sized garage, which is modest and proportionate. This property improvement would add value to the property and to the neighborhood. • My observations have noted that side -yard setbacks of 3 ft or less are not unusual in Lauderdale. In addition, a nearby city of Columbia Heights allows a 3 ft side yard setback and 35% yard coverage on comparable size lots. • The spirit of zoning ordinances is to ensure structures are suitable and safe for both the property and the neighborhood. A 3 ft side -yard garage setback allows a modest space for maintenance or emergency, while the lot coverage of 31 % does not induce an overcrowded condition. MEMO DATE: AUGUST 26, 2008 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK RE: VARIANCE APPLICATION FOR 1902 WALNUT STREET APPLICANT, PROPERTY OWNER, AND LOCATION Jeremy Carr 1902 Walnut Street Lauderdale, MN 55113 PROPOSAL Construct a detached 2 -car garage in the rear yard of a single family use in the R-1 District. VARIANCE REQUESTED A) A 2 -foot variance to the side yard setback requirements (to go from 5 feet to 3 feet from the south property line) B) A 1% lot coverage variance (to go from 30% to 31%). POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. The following should be considered: • Chapter 3 of the Zoning Ordinance defines variances as follows: "The Board shall hear requests for variances from the literal provisions of this Title in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of this Title. The Board of Appeals and Adjustments may not permit as a variance any use that is not permitted under this Title for property in the zone where the affected person's land is located". • According to State Statute 462.357, Subd. 6, the following regulations apply to variances: The board of appeals and adjustments has the following powers with respect to the zoning ordinance: "To hear requests for variances from the literal provisions of the ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance. "Undue Hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Undue hardship also includes, but is not limited to, inadequate access to direct sunlight for solar energy systems". STAFF REVIEW 1902 Walnut does not have an existing garage. The applicant proposes to construct a detached 2 -car garage facing the alley. The proposed dimensions of the garage are 24' x 24'. The dimensions of the existing house and proposed garage increase the lot coverage to 31 %. Staff recommends approval of the lot coverage variance. The applicant proposes to construct the garage 3 feet from the side property line instead of the required 5 feet. The applicant stated in the application that this would allow for a 13 -foot parking area on the other side of the garage. Staff review concludes the following reason to consider denial of the setback variance: A 3 -foot setback leaves less room for storm water runoff, maintenance, or plantings between the garage and the side yard. Storm water runoff may be an issue since the back yard slopes to the alley. Additionally, the Building Code limits the overhang of the garage to 1 -foot so not to project closer than 2 feet to the property line. Parking spaces are generally 8 or 9 feet wide. A 546ot setback would still provide an 11 -foot parking space on the other side of the garage. ENCLOSURES A) Original variance application and site plan. PUBLIC HEARING Adjacent property owners received notice of tonight's public hearing. CITY COUNCIL ACTION REQUESTED 1) Consider request for a lot coverage variance of 1%. Approve or deny the request according to the plans submitted and staff and council review, attaching any conditions deemed necessary for approval. If the variance is denied, state the rationale for the denial in the motion. 2) Consider request for side yard setback variance of 2 feet. Approve or deny the request according to the plans submitted and staff and council review, attaching any conditions deemed necessary for approval. If the variance is denied, state the rationale for the denial in the motion. City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: 651.631.0300 Fax: 651.631.2066 ZONING APPLICATION Type of Request Amount X—Variance $ 75 Zoning Amendment $100 Conditional Use $165 PUD N/A Other Name of Applicant JUEH/ co -Z Address /qoZ WALNUT ST_ City U- UDER W L -C- State 1`7� Zip . 55 //3 Address of Property /902- IA3t 07— (if different than above) Day Phone 612-906-`% 3Evening Phone SiqME Fax Please describe why you are applying for this application 'g -Signature D to STREET a 0 UI R PROPERTY LINE L A m m A m m r z m vm P O. h0 D r aCO O� m3C� w -i �Z D DD b(7 NA Z ti 3 'D D rclD a .M co n z�s iro m�r^�r�m x v 03 m m < X D w ty D C) P P�� w D I c) Q O TO A x I � Z Z Ll � N N � D r m m fU rq DP Dy 3 C r z m W A D 1 a. 0 A A m m m m A m vm P O. h0 D A m3V tUI Z D DDdVI N_A O� m3C� w -i �Z D DD b(7 NA Z ti T D rclD a .M �r�m-iX L1 D H n z�s iro m�r^�r�m x OHS 03 m m < w ty D C) P P�� w D I c) Q O TO A x I � Z Z Ll � N N � D r m m O hJ DP Dy 3 x X O SO �m FP i • SNP h A IV O F it R h3 ho2 n O O 0 3 1 aN a xv gP ^P Ql R m -i $ Po Z C' z Z ul 0 V 0 � D r r 'a R1 0 3 A to GO 4 N A � h ID 3 1 L W A D 1 a. 0 A A m m m m A m / D A m3V tUI Z D DDdVI N_A Z m3C� w -i �Z D DD b(7 NA Z ti I D D rclD a .M �r�m-iX L1 D H mI�or�m (,q t7 m C) 7K Cl-uW0tjro I / OD�W0t PO ITN A A m3V tUI Z D DDdVI N_A ( m3C� w -i �Z D DD b(7 NA m-iXL I D rclD a .M �r�m-iX L1 D H mI�or�m N mO iro m�r^�r�m m C3 Q I Z 03 m m < w ty D C) I v A w D I c) A x I � Z Z Ll � N N � D r m m ALLEY A T twj m A A 0 m m A r z m N Jeremy Carr 1902 Walnut St. Lauderdale, MN 55113 8/14/08 Re: Request a zoning variance for a 3ft side -yard setback and 31% total lot coverage at 1902 Walnut St. Dear Lauderdale Neighbors, I would like to build a detached garage at 1902 Walnut and request a variance the current side -yard setback of 5 ft and the maximum lot coverage of 30%. My design is for a standard 24ft x 24ft 2 -car garage opening to the alley with a 3 ft side -yard setback. The remaining 13 ft on the other side of the garage would be sufficient for an extra vehicle or utility trailer. The total lot coverage for my house and garage would be 31%, a mere 1% over the current requirement. Please note the following points: • This design enhances my property by creating a usable, standard -sized garage, which is modest and proportionate. This property improvement would add value to the property and to the neighborhood. • My observations have noted that side -yard setbacks of 3 ft or less are not unusual in Lauderdale. In addition, a nearby city of Columbia Heights allows a 3 ft side yard setback and 35% yard coverage on comparable size lots. • The spirit of zoning ordinances is to ensure structures are suitable and safe for both the property and the neighborhood. A 3 ft side -yard garage setback allows a modest space for maintenance or emergency, while the lot coverage of 31 % does not induce an overcrowded condition. MEMO DATE: AUGUST 26, 2008 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK V& RE: VARIANCE APPLICATION FOR 1844 CARL STREET APPLICANT PROPERTY OWNER AND LOCATION Joseph & Mayken Cox 1844 Carl Street Lauderdale, MN 55113 PROPOSAL Construct an open air porch in the front yard of a single family use in the R-1 District. VARIANCE REQUESTED A) A 4 -foot variance to the front yard setback requirements (to go from 27 feet to 23 feet from the front property line). POLICIES AND PROCEDURES FOR VARIANCE APPROVAL In reviewing this variance request, the Council should consider the Zoning Ordinance requirements as well as relevant State Statutes. The following should be considered. • Chapter 3 of the Zoning Ordinance defines variances as follows: "The Board shall hear requests for variances from the literal provisions of this Title in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of this Title. The Board of Appeals and Adjustments may not permit as a variance any use that is not permitted under this Title for property in the zone where the affected person's land is located". • According to State Statute 462.357, Subd. 6, the following regulations apply to variances: The board of appeals and adjustments has the following powers with respect to the zoning ordinance: "To hear requests for variances from the literal provisions of the ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance. "Undue Hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Undue hardship also includes, but is not limited to, inadequate access to direct sunlight for solar energy systems". STAFF REVIEW 1844 Carl Street is currently 31 feet from the front property line. The applicant proposes to construct an open air porch that projects 8 feet from the front of the house. Using the average of the adjacent structures rule, the front setback requirement for 1844 Carl is 27 feet. The proposed porch would project 4 feet into the 27 -foot front yard setback area. Staff review concludes the following reason to consider approval of the setback variance: ■ The proposed porch would not be any closer to the front property line than the house to the south. ■ Similar requests have been approved in the past. ENCLOSURES A) Original variance application and site plan. PUBLIC HEARING Adjacent property owners received notice of tonight's public hearing. CITY COUNCIL ACTION REQUESTED 1) Consider request for front yard setback variance of 4 feet. Approve or deny the request according to the plans submitted and staff and council review, attaching any conditions deemed necessary for approval. If the variance is denied, state the rationale for the denial in the motion. The Cox Family 1844 Carl Street Lauderdale, MN 55113 August 11, 2008 City of Lauderdale c/o Jim Bownik 1891 Walnut Street Lauderdale, MN 55113 Dear City Council and Mr. Bownik, We are requesting a setback variance to construct a front yard, open-air porch at our home. Please add us/our request to the council agenda for August 26, 2008, if practicable. The submitted sketches do a better job of showing the proposed design and dimensions of the porch than words could do. The porch is part of a larger plan for major exterior upgrades to our home. We installed new shingles earlier this spring. We ordered new windows and will also be installing new siding on the entire house. We are replacing our rear deck, which was poorly constructed and is starting to rot, with a porch as well. We think a complementary porch on the front will add symmetry. Our proposed porch will extend a few feet into the 30 -foot setback zone and a couple of feet beyond our existing stoop. The face of the proposed porch will be in-line with the actual face of the homes to our south. The proposed porch is also consistent with or less than the actual setback of the majority of homes on our street. We believe the overall dimensions are consistent with properties on our street and in Lauderdale as a whole. The porch would not interfere with the sightlines or enjoyment of neighboring properties. The porch will add actual and aesthetic value to our home. We have no intentions of selling our home, but we believe a front porch would tremendously improve the curb appeal of our home's slightly unusual design. It will also improve our use and enjoyment of the home. Thank you for your time and consideration of our request. Sincerely, Hoseph Cox Mayken S. Cox <'-Z M g 0 �� -S v �` U '' � ® 4 � �, 3 u g 0 M E M O DATE: AUGUST 26, 2008 TO: MAYOR AND COUNCIL FROM: JIM BOWNIK 90 RE: DIVISION OF TWO PREVIOUSLY CONSOLIDATED RESIDENTIAL PARCELS AT 1948 WALNUT STREET Timothy Rysgaard and Carolyn Rysgaard are requesting that the two previously consolidated parcels located at 1948 Walnut Street be divided into two separate parcels in order to create an additional buildable lot to the north of the existing house. The existing parcel of land consists of two forty -foot (40') lots that have been consolidated into one eighty -foot (80') parcel. The proposed division would recreate the two originally platted forty -foot (40') lots, with an existing house on the southerly lot. REGULATIONS Section 11-2-4 Division of Previously Consolidated Parcels: A) "The division of parcels consolidated after the effective date of this ordinance shall only be allowed under the following circumstances: 2) The division would not create nonconforming structures or uses as defined in Title 10, Zoning, of the City Code". STAFF REVIEW According to the Certificate of Survey, the existing house would be 2.2 feet from the side property line. Staff review has concluded the following reasons for denial of the lot division request: ■ Zoning Ordinance compliant is not achieved: The existing house would be within the 5 -foot setback requirement, creating a nonconforming structure. ■ Building Code compliance is not achieved: At a distance less than 3 feet to the property line, the existing house needs to have a one hour fire rating and no openings on the affected side. Additionally, the overhang cannot extend closer than 2 feet to the property line. Since this criteria has not been met, the proposed lot to the north of the existing house is determined to be unbuildable. ■ Staff has informed property owners with similar requests in the past that their lot cannot be divided for the above reasons. If the lot division request is denied, and the council would like to see a new house constructed at this site, the applicant is free to explore the option of replatting the property into 37 -foot and 43 -foot wide lots. Doing so would alleviate the issues with the existing house being noncompliant with the Zoning Ordinance and Building Code. However, replatting would require variances to the minimum lot width requirements (60') and the minimum square footage requirements (7500 sq. ft.) for newly created lots. This option would provide a buildable lot to the north of the existing house that would be 37 feet wide. A buildable lot provides the potential for a new home to increase the tax base. However, it also creates more density. The construction of a new home may trigger variance requests for setbacks and lot coverage due to the size of the lot. REQUESTED ACTION 1) Direct staff to prepare a resolution for approval for the next council meeting; or 2) Direct staff to prepare a resolution for denial for the next council meeting. If choosing this option, provide rationale for the denial. Tim Rysgaard 1948 Walnut St. Lauderdale MN 55113 ATTN: Lauderdale City Council. Below is a brief description of our plans regarding the property at 1948 Walnut st, as is required per the City's Lot Consolidation Requirements. (11-2-2) Essentially, myself and co owner Carly Rysgaard would lilted permission to split our current property into two 40 foot parcels. Our intent is to build a modest single family home which will conform to the U.S Green Building Council's LEED (Leadership in Energy and Environmental Design) certification standards. This has been our ultimate goal with the improvements done to the property, which included a thorough renovation of the current structure. Along with this letter, we've left Jim Bownik a copy of the current and proposed legal descriptions done by survey late last month. Thanks for your time and consideration. Tim Rysgaard c co N � O � CD WALNUT STREET .> 0 80.14 40.07 r 2.2 -D -p . co X D �7 .. i. FF ;;u O Z -� zz Z Frl O F C D m _ N 2.2 , O 00 EXISTING DECK D �1 ;;7 O C7 -O M O co M O N nT1 W N (O d 0 23 M 23 w ® o w o w ro o o m' N� w� v o �� o o N ----- 0,_ 39.9 -' - 40.1 ------ 5T T= n] A ry rn MN 40 P ALLEY 40 P ry a 5-.[+ ,+ M ----- o o o Q o o cy - - - �- - -�- - .� _=N o � m O M GI _ I I I m a ro I a w N W I o w Wm ro � ZI (9 E; z Z m a r w c � o ®O ®' Cy o SL Zz_ _. m fO 0 a l a v c 0 w �• ': m e m � 0 0 7 0 7p -Zi -z-1 ro -q cn C/) CO a �% CD a W "s B c ra E e' C7 e CD .s A� r ti r r- ro C2 C7 n Cl)° CD t°-« m CD �1 CCD„ o C va; o R - a _ s 5 ;*+ a x `- '+ < 3 s ._, .� ni S C'7 co m a N `m C!) all aC13 - R in rn -fjn W= -r >` F d rw9 M �` o o a. -G -- k w C c� w in a w �"' CCD '� CDo FFF R R C7 Z CA pp ® e"a + l3 o m K, .rl it�S•C §� CD 9 Q P@ N N y j co to _M a LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action X Resolution Work Session Meeting Date August 26, 2008 ITEM NUMBER _9E - Police Computer STAFF INITIAL I111 v, APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The police officers have been using Heather's old computer since the City purchased a lap- top for the administrator in April 2006. At that point the computer was inadequate for run- ning the City's financial software. Now the computer is on its last leg and Roseville IT said there is nothing further they can do. The City is not obligated to provide a computer for the officers, but there are obvious bene- fits to provide one for them. The officers use the computer to write reports and access their police databases. It prevents them from leaving the City during their shift to access informa- tion in St. Anthony or Falcon Heights. I asked Roseville IT about replacement options. They provided two at a cost of either $550 or $720. The $550 option (DC5800) comes installed with Vista OS and the City's software programs have not been tested on this platform. Additionally, the $720 model (XW4600) comes with a CD/DVD burner which would be helpful as none of our current systems do. A flat -panel monitor was purchased for the police desk in 2006 and that does not need replac- ing. Microsoft Office would be an additional $313. These are the state contract prices. OPTIONS: 1. Authorize staff to purchase a new computer for the police desk at an approximate cost of either $863 or $1,033. 2. Do not authorize staff to purchase a new computer for the police desk. STAFF RECOMMENDATION: Authorize staff to purchase the XW4600 computer for the police desk at an approximate cost of $1,033. COUNCIL ACTION: HP Public Sector Online Store Page 1 of 3 i n v e n t SHOPPING CART Today's Date : 8/19/2008 7:15:52 PM Contract: MN - MINNESOTA STATE (WSCA II) ( 432981 ) Product availability and product discontinuation are subject to change without notice. The prices in this shopping cart are valid for 30 days from the date above. If you do not wish to place this order electronically, please include this form when submitting your purchase order. Show address and comment fields. Use the File - Print option to print this form for your future reference. Items/description Part no Standard Desktop - DC5800 Microtower AJ408AV - HP Compaq dc5800 Base Microtower HP Compaq dc5800 Microtower AJ408AV Genuine Windows Vista® Business 32- GX022AV#ABA bit GR524AV#ABA Chipset Intel® Q33 Express chipset 80PLUS Power Supply - dc5 MT Ch AJ414AV HP dc5800 Country Kit GX015AV#ABA Intel® Core 2 Duo E6550 processor AJ424AV 2GB PC2-6400 (DDR2-800) 2x1GB GW343AV Video/graphics Integrated Intel® Media Accelerator 3100 80GB SATA NCQ HDD SMART IV 1st GW298AV SATA 16X SuperMulti LightScribe - 1st GW317AV Network card Integrated Intel 82566DM Gigabit Network Connection HP PS/2 2 -Button Optical Scroll Mouse GW365AV HP PS/2 Standard Keyboard GX019AV#ABA Security accessories Integrated TPM 1.2 HP Parallel Port Adapter (This module AJ407AV is not allowed if all of the PCI and PCIe slots are full) 3 -year (parts/labor/next business day GX161AV#ABA on-site) limited warranty - MT Professional Desktop-XW4600 Workstation RV724AV - HP xw4600 Workstation Base Microsoft Windows® SATA/SAS - HP Performance Tuning Framework HP xw4600 Workstation SATA/SAS RV724AV Genuine Windows Vista® 32 Business GR524AV#ABA w/downgrade to Windows XP Professional custom installed HP xw4600 80 PLUS Energy Efficient GH476AV Chassis HP xw4600 Localization kit GH487AV#ABA Intel® CoreTm 2 Duo E8300 2.83 KH569AV 6MB/1333 CPU Unit price Qty Ext price $549.00 $549.00 $720.00 $720.00 $549.00 $720.00 http://gem.compaq.comlgemstorelgemcartlprintpage.asp?page=cart&printview=yes&oi=E... 8/19/2008 HP Public Sector Online Store NVIDIA Quadro NVS 290 256MB PCIe 2nd video/graphics card No Item Selected HP 2GB (2x1 GB) DDR2-800 ECC RAM (E-STAR=M, H) HP 160GB SATA 3Gb/s NCQ 7200 1 st HDD (E-STAR=M, H) 2nd hard drive No Item Selected 3rd hard drive No Item Selected 4th hard drive No Item Selected HP 16X DVD+ -RW SuperMulti SATA 1 st Drive Second optical drive No Item Selected RAID configuration No Item Selected Controller No Item Selected No Floppy disk option HP PS/2 Standard Keyboard (Not supported in configurations which include both USB mouse and Linux) HP PS/2 Scroll mouse Network card No Item Selected Sound card Integrated High Definition audio with Jack Retasking technology AntiVirus software No Item Selected Security accessories No Item Selected Warranty 3 years parts, labor and onsite service (3/3/3) standard warranty. Certain restrictions and exclusions apply. GN498AV G H 565AV GH494AV GH545AV GH489AV GH530AV#ABA GH536AV Page 2 of 3 Subtotal: $1,269.00 The terms and conditions of the MN - MINNESOTA STATE (WSCA II) will apply to any order placed as a result of this inquiry, no other terms or conditions shall apply. To access the HP Public Sector Online Store where this form was created, go to: http://gem.compaq.com/gemstore/entry.asp?SitelD=13158 * HP is not liable for pricing errors. If you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any charges. In the event that we inadvertently ship an order based on a pricing error, we will issue a revised invoice to you for the correct price and contact you to obtain your authorization for the additional charge, or assist you with return of the product. If the pricing error results in an overcharge to you, HP will credit your account for the amount overcharged. * Please contact HP Public Sector Sales with any questions or for additional information: K12 Education: 800-888-3224 Higher Education: State Local Govt: 888-202-4682 Fax: 800-825-2329 Federal Govt: Returns: 877-480-4433 800-727-5472 800-888-3224 * For detailed warranty information, please go to www.hp.com/go/specificwarrantyinfo. Sales taxes added where http://gem.compaq.com/gemstorelgemeartlprintpage. asp?page=cart&printview=yes&oi=E... 8/19/2008 HP Public Sector Online Store applicable. Freight is FOB Destination. Page 3 of 3 http: //gem. compaq. comlgemstorelgemeartlprintpage. asp?p age=cart&printview=yes&oi=E... 8/19/2008 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action X Resolution Work Session Meeting Date August 26, 2008 ITEM NUMBER 9F - Acting CA Ageement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Councilor Christensen drafted an amendment to the acting city administrator agreement the Council adopted at the last meeting. This amendment addresses the question of coverage for the City Administrator position should I or the Council not wish to continue the arrangement at the end of November. OPTIONS: 1. Adopt the proposed amendment to the agreement of August 12, 2008, between Heather Butkowski-Hinrichs and the City of Lauderdale. 2. Further change the proposed amendment to the agreement of August 12, 2008, between Heather Butkowski-Hinrichs and the City of Lauderdale before adoption. 3. Take no action; discuss further options. STAFF RECOMMENDATION: COUNCIL ACTION: Proposed Amendment to the Agreement of August 12, 2008, between Heather Butkowski-Hinrichs and the City of Lauderdale Amend "Section 2. Term" by adding the following paragraph: If, as covered in "Section 5. Evaluation and Regular Status, paragraph C," it is determined that the Employee will not be offered or would not accept the position of City Administrator, the Employee agrees to continue in the position of Acting City Administrator until the City can complete hiring of a new City Administrator (known as the hiring period). If the City has not hired a new City Administrator within a period of two months after the above decision has been made, the Employee and the City Council may agree to extend this hiring period on a month by month basis. All other terms and conditions of the agreement, including compensation, will remain in effect during the hiring period. IN WITNESS THEREOF, the parties have signed and executed this Agreement, both in duplicate, on the day and year first above written. The City of Lauderdale Employee Jeffrey E. Dains, Mayor Heather Butkowski-Hinrichs This AGREEMENT, entered into this 12 day of August 2008 by and between the City of Lauderdale, (hereinafter referred to as "City") and Heather Butkowski-Hinrichs, (hereinafter referred to as "Employee"). WITTNES SETH: WHEREAS the City desires to appoint Heather Butkowski-Hinrichs to the position of Acting City Administrator for the period and under the terms and conditions set forth herein; and WHEREAS Heather Butkowski-Hinrichs wishes to accept the City's offer as Acting City Administrator for the period specified and under the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Purpose The purpose of this agreement is to: A. Set forth the terms and conditions while the Employee serves as Acting City Administrator for the City. B. Provide an opportunity for the City to evaluate the Employee's capabilities to adequately carry out the duties and responsibilities of City Administrator. C. Provide an opportunity for the Employee to evaluate the position and determine if she wants to continue in the position. D. Establish compensation, job rights, and other terms and conditions as necessary. Section 2. Term The employee shall serve in the position of City Administrator for the City, exercising all duties and responsibilities therein from the date of this Agreement until November 30, 2008. Section 3. Compensation The Employee currently serves in the position of Deputy City Clerk, earns an hourly wage of $1,800.80 per pay period, and is eligible for overtime or compensatory time under the Federal Fair Labor Standards Act. While serving in the capacity of Acting City Administrator, the Employee is exempt and does not qualify for overtime or compensatory time. The City agrees to increase the wage to $2,400 per pay period ($62,400 annually). Section 4. Vacation, Sick Leave and Other Benefits The Employee shall continue to accrue vacation, sick leave and other Employer provided benefits at the rate currently enjoyed. Section 5. Evaluation and Regular Status A. The City Council, or committee thereof, shall conduct an evaluation of the Employee's performance in the capacity of City Administrator by December 5, 2008. B. If the evaluation is positive and all parties agree, the Employee shall be placed in the position of City Administrator under the terms and conditions contained in the agreement attached hereto. C. If the evaluation indicates potential issues, or if the employee chooses not to continue in the position of City Administrator, the Employee shall return to her prior position at the prior wage without conditions, penalty, or loss of seniority. IN WITNESS THEREOF, the parties have signed and executed this Agreement, both in duplicate, on the day and year first above written. The City of Lauderdale Employee Jeffrey E. Dains, Mayor Heather Butkowski-Hinrichs LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date August 26, 2008 ITEM NUMBER _13A - LA Development STAFF INITIAL llv4lpl�zll APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Recently, the City found out that Ahvo Taipale, the owner of the vacant lot on Larpenteur Avenue, has been working with an architect and builder to relocate from University to Lar- penteur Avenue. I spoke with him since the last meeting and his timeline to build is ap- proximately six months from the time his design is finalized. Duane Grace, the City's com- mercial building inspector was contacted by Ahvo's architect. Ahvo said he will deliver a preliminary plan to Duane and the City as soon as the revisions from their recent meeting are added. He also mentioned another business owner he knows is looking to relocate. I sent a note regarding this to Stacie and she had two comments: "I just think it makes redevelopment of that area nearly impossible. The 4 lots are al- ready so small and tight that losing two of them may be problematic (leaves only %2 acre site). Also, leaves us with only 1 willing seller we know of since the owner of the con- venience store has been difficult to meet with or get answers from. Do we still want to meet with developers? Should we see if there are other places for Ahvo to relocate to?" "If he moves forward and also truly brings another business on board ... the City should work hard to make sure those buildings meet your expectation for quality and look for that area." Ahvo has talked about building here for a while, but with the light rail seeming like a done deal, he is may be forced to follow through this time. OPTIONS: How would the Council would like to proceed? Would you like Stacie to come to the next meeting to talk about the City's options or should we wait to see what Ahvo's plans and timeline look like? STAFF RECOMMENDATION: COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date August 26, 2008 ITEM NUMBER 13B - TH280 Bridge Lights STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Before Brian left he received quotes from Mountain States Lighting for 6 decorative bridge lights. I attached the quote with notes. This may change if Mn/DOT requires breakaway posts. Base Quote: 20,574 Maintenance Free Lights: 1,950 Freight 1,000 Sales tax 1,500 Installation 18,000 $43,024 If the Council prefers decorative lights for the bridge, this is the amount that will be budg- eted in the 401 Street Improvement Fund. I haven't been able to confirm with Mn/DOT what of this they may pay as I assume standard cobra lights would be there responsibility. I will try to get this confirmed by the meeting. OPTIONS: For budgeting purposes, staff is asking whether the Council would like to budget for decora- tive lights on the new bridge. STAFF RECOMMENDATION: COUNCIL ACTION: QUOTE # DLP0707O8 DATE: 07-11-08 PAGE 1 MOUNTAIN STATES LIGHTING P.O. BOX 13358 OGDEN, UTAH 84412-3358 Phone 801-605-9057 Fax 801-605-9058 To: Brian Heck City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 6.3 - Proj: XCEL LAUDERDALE, MN JORDAN, MN Remarks: Qty Type Mfg Description Unit Price Extd.Price ** ITEMS TO BE ORDERED FROM ** ** MOUNTAIN STATES LIGHTING ** 6 MSL 28TFS/9.75-4.75/145-22"MASMSFX-COLOR- 1695_.00 $10170.00 WITH GFI OUTLET (SPECIFY COLOR) XCEL CAT ID# 210734 - 6 MSL 22" X 38" MADISON BASE ROSETTES AND 490.00 $2940_.00 BARS (SPECIFY COLOR) 7p XCEL CAT ID# 210735 6 MSL USA5'/24"R/2.40D-SINGLE SCROLL -COLOR 295.00 $1770.00. (SPECIFY COLOR) 6fr XCEL CAT ID# 210736 6 MSL C3644A-TF8-250S AND CA3644A TFHAM3 926.00 $5556.00 WITH 35' OF 12 GAUGE WIRE LEADS t-_jx k&_t 6 MSL LAMPS AND PHOTOCONTROL FOR ABOVE 23.00 $138.00 Adder for 20 year life white lamp >Q[CY-L JU { no maintenance needed $325.00 each. - ABOVE PRICING IS FOR MATERIALS ONLY. So-ka - FREIGHT IS INCLUDED FOR QUANTITIES OF 8 OR MORE. 7 �C1 . - d - LAMPS AND PHOTOCELLS ARE NOT INCLUDED. - PRICE GOOD UNTIL 9/30/08 - DOES NOT INCLUDE BREAKAWAY STYLE BASES IF NEEDED. - ITEMS ARE IDENTICAL WITH XCEL ENERGY OFFERING. 1 C/ Total =___ $20574.00 F.O.B. Per Mfg Terms: Standard Lead time: Various See Next Page LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date August 26, 2008 ITEM NUMBER 13C -Draft Budget & CIP STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The budget documents reflect the following changes since the last council meeting: • Updated 2008 numbers through July 31. • $5,000 was added to the budget and CIP for a warming house roof. • Updated anticipated fiscal disparity distribution: $101,843 for 2009 versus $96,437 for 2008. • Attached document showing 2009 fiscal disparity distributions for all Ramsey County taxing districts. • Attached document showing 2009 total tax capacity for all Ramsey County cities. • Updated levy options page with 2009 information. The Ramsey County assessor said North Oaks, Mounds View, Lauderdale, and Spring Lake Park saw the least decline in assessed value. The calculations are quite different than the last version you saw be- cause of the additional $20,843 in fiscal disparity dollars over what was previously pro - j ected. As the budget stands, $56,371 general revenue dollars are still available for transfer. Staff recommends transferring them to the 2000 Debt Service Fund (302). OPTIONS: STAFF RECOMMENDATION: Time permitting, it would be most helpful to go through the budget fund by fund. The levy will need to be set at the September 10 meeting. COUNCIL ACTION: GENERAL FUND REVENUE 2006 2007 2008 2008 2009 Actual Actual Adopted As of July 31 Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 369,805 436,970 470,634 217,918 449,791 31020 Delinquent Ad Valorem 1,357 2,860 - 617 - 31030 Forfeited Tax Sales 111 - - - - 31040 Fiscal Disparities 74,284 80,585 81,000 50,393 101,843 SUB TOTAL PROPERTY TAXES 445,558 520,415 551,634 268,928 551,634 STATE AIDE 33401 Local Government Aide 359,418 408,143 463,233 231,617 595,441 33405 PERA Rate Increase Aide 1,198 1,198 1,198 599 1,198 33406 Market Value Home Credit 36,291 30,650 - - TOTAL STATE AIDE 396,907 439,991 464,431 232,216 596,639 LICENSES AND FEES 32110 3.2 Alcohol License 65 130 65 - 65 32120 Cigarette License 400 300 100 - 200 32130 Garbage Hauler Licenses 910 910 650 1,270 650 32140 HVAC Licenses 560 770 500 420 525 32150 Tree Company License 400 400 150 - 160 32160 Gas Station License 210 55 55 - 55 32180 Rental License Fee 4,664 3,353 2,500 759 2,500 32240 Animal Licenses 410 380 200 110 200 34101 City Hall Rental 2,290 2,500 2,500 1,935 2,000 43103 Administrative Fee 145 410 100 575 200 34105 Sale of Publications - - - - - 34109 Copies 20 111 20 28 15 34111 Legal Fees - - - - 34114 Advertising sales 50 925 - 50 - 34115 Miscellaneous Revenue - - - 63 - TOTAL LICENSES AND FEES 10,124 10,244 6,840 5,210 6,570 REVENUE OTHER 36100 Special Assessments 3,792 3,220 2,000 970 1,000 36101 Principal - - - - 36102 Penalties and Interest 541 348 250 78 100 36103 Tree Removal - - - - - 36200 Miscellaneous Revenue 3 52 - - - 36211 Investment Interest 28,425 28,927 20,000 9,687 12,000 36230 Donations - - - - - 36240 Surcharges 401 325 250 82 200 36250 Refunds and Reimbursements 5,110 1,409 500 3,036 500 36252 LMCIT Insurance Dividend 1,414 2,394 500 - 500 36255 Miscellaneous - 60 - - TOTAL OTHER REVENUE 39,686 36,734 23,500 13,852 14,300 PUBLIC SAFETY 26,395 38,352 33,500 23,650 32,050 FIRE 2,709 - - - - PLANNING & INSPECTIONS 17,091 13,460 13,200 4,280 6,800 TRANSFERS FROM OTHER FUNDS - 4,000 - - - TOTAL GENERAL FUND REVENUE 938,470 1,063,197 1,093,105 548,136 1,207,993 GENERAL FUND REVENUE 2006 2007 2008 2008 2009 Actual Actual Adopted As of July 31 Proposed GENERAL REVENUE FUND EXPENDITURES Legislative 21,341 22,779 24,164 9,070 22,539 Administrative 68,841 203,625 220,157 125,351 229,595 Elections 15,832 15,853 11,335 4,835 10,819 Public Safety 287,953 567,558 597,575 - 636,849 Police 247,219 519,500 551,575 327,761 578,849 Fire 21,246 35,202 32,000 27,316 37,000 Prosecution 11,925 12,856 14,000 7,136 15,500 Public Works 67,829 73,943 99,782 58,254 106,947 Planning & Inspections 34,623 29,494 33,790 14,897 32,871 Parks and Recreation 51,283 40,284 76,642 44,030 82,502 Development 4,838 - 10,000 1,526 20,000 EXPENDITURES BEFORE TRANSFERS 484,711 953,536 1,073,445 620,175 1,136,622 Contingency - - 5,000 - 15,000 Transfers Out 162,379 164,945 14,660 14,660 56,371 TOTAL GENERAL FUND EXPENDITURES 647,090 1,118,481 1,093,105 634,835 1,207,993 MPKIPPAI FI1K1n RFVFNIIF GENERAL FUND EXPENDITURES Total Before Transfers 1,136,622 1 Raise levy Raise Levy Raise Levy Raise Levy Contingency Levy does 1.0% over 2% over 3.0% over 3.9% over Available for Transfer not change 2008 2008 2008 2008 TOTAL EXPENDITURES 1,207,993 1,207,993 1,207,993 1,207,993 Ad Valorum 449,791 454,289 458,787 463,285 467,333 Fiscal Disparities 101,843 101,843 101,843 101,843 101,843 State Aide 596,639 596,639 596,639 596,639 596,639 Licenses and fees 6,570 6,570 6,570 6,570 6,570 Other Revenue 14,300 14,300 14,300 14,300 14,300 Public Safety 32,050 32,050 32,050 32,050 32,050 Fire - - - - - Planning and Inspections 6,800 6,800 6,800 6,800 6,800 Transfers from other funds - - - - - TOTAL REVENUE 1,207,993 1,212,491 1,216,989 1,221,487 1,225,535 GENERAL FUND EXPENDITURES Total Before Transfers 1,136,622 1 1,136,622 1 1,136,622 1 1,136,622 1 1,136,622 Contingency 15,000 15,000 15,000 15,000 15,000 Available for Transfer 56,371 56,371 56,371 56,371 56,371 TOTAL EXPENDITURES 1,207,993 1,207,993 1,207,993 1,207,993 1,207,993 Surplus/deficit - 4,498 8,996 13,494 17,542 Percent Chance from 2008 -4.72% -3.68% -2.66% -1.67% -0.78% Local Tax Rate (levy/tax capacity) 20.42% 20.62% 20.83% 21.03% 21.21% 2009 Tax on Median Value Home $ 394.14 $ 398.09 $ 402.03 $ 405.97 $ 409.52 2009 Tax on Higher Value Home $ 561.46 $ 567.07 $ 572.69 $ 578.30 $ 583.36 NOTES: Total Tax Capacity 2009 2,203,055 Median home value 2008 payable 2009 (est.) 193,050 Down -2.82% from 2008 Higher Value Home (2009 est) 275,000 2006 2007 2008 2008 2009 LEGISLATIVE (41100) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 103 Part-time employees 13,200 122 FICA 1,010 151 Workers Comp - 79 13,779 Subtotal Personnel 14,210 General Operations - - - 201 General Supplies 11 202 Permanent Supplies - 203 Postage - 305 Legal Fees - 308 Training and Conferences 9 331 Travel - 352 Publishing - 361 General Liability 4,418 438 Dues and Subscriptions 2,528 439 Special Events - 440 Meeting Expenses 165 442 Miscellaneous Expenses - Subtotal General Operations 7,131 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE! 21,341 12,800 13,200 7,700 13,200 979 1,010 589 1,010 - 79 - 79 13,779 14,289 8,289 14,289 9 - - - - 750 285 500 - 275 12 100 6,263 4,650 140 4,650 2,575 3,800 200 2,700 51 150 - 100 102 250 144 200 9,000 9,875 781 8,250 22,779 24,164 9,070 22,539 2006 2007 2008 2008 2009 ADMINISTRATION (41200) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 101 Full-time employees 40,684 114,144 117,407 67,534 124,809 104 Temp. employees - - - - - 121 PERA 2,441 6,032 7,925 4,390 8,737 122 FICA 3,171 7,696 8,982 5,241 9,548 131 Benefits (health, dental, etc) 3,627 8,871 12,903 6,533 13,752 151 Workers Compensation 828 1,018 704 1,142 749 Subtotal Personnel 50,753 137,761 147,921 84,839 157,595 General Operations 201 General Supplies 1,035 1,906 1,500 1,045 2,500 203 Postage 1,370 2,102 1,500 3,627 2,500 208 Water cooler water 260 175 300 177 400 301 Auditing - 10,864 15,500 12,700 13,500 305 Legal contract - Civil - 17,531 16,000 3,201 16,000 306 Consulting fees - 2,231 - 1,420 2,500 307 Computer Services - 1,560 3,000 1,560 1,600 308 Training and conferences 2,033 2,164 5,000 1,006 3,000 309 Newspaper - Roseville Review - 9,537 8,900 4,290 9,100 331 Travel Expenses 2,012 1,113 1,800 231 1,500 352 Public information and notices - - - - - 353 Newletter Printing - 3,725 4,500 2,116 4,750 354 Phonebook Printing - 200 - 3,561 - 355 Miscellaneous printing & process - 1,521 1,200 1,200 1,500 361 General liability 3,452 5,179 4,500 - 4,550 391 Telephones/Pagers 1,989 2,055 2,000 464 2,000 401 Copier 1,212 997 1,300 1,088 1,600 404 Computer Repair/Maintenance - - 500 - 500 409 Other equipment repair - - - - 437 Sales tax 39 - 45 - - 438 Dues and Subscriptions 1,894 2,685 3,391 2,515 3,500 442 Miscellaneous expenses 368 319 300 310 500 Subtotal General Operations 15,666 65,864 71,236 40,512 71,500 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - 534 Office furniture - - - - 250 538 Computers and technology 2,423 - 1,000 - 250 Subtotal Capital 2,423 - 1,000 - 500 TOTAL EXPENSES 68,841 203,625 220,157 125,351 229,595 2007 2008 2008 2009 Actual Adopted As of July 31 Proposed 10,972 6,555 2006 5,901 ELECTIONS (41500) Actual EXPENDITURES 2,000 686 Personnel 246 553 101 Full-time employees 9,797 104 Temp. employees 1,788 121 PERA 588 122 FICA 749 131 Benefits (health, dental, etc) 1,183 151 Workers Compensation - - Subtotal Personnel 14,106 General Operations - 150 201 General Supplies 33 327 Other Services 131 331 Travel Expenses 161 352 Public information & Notices - 409 Other equipment and repair 16 440 Meeting expenses 154 442 Miscellaneous expenses - 11,335 Subtotal General Operations 494 Capital Expenditures 530 Furniture and equipment - 531 Office equipment - 534 Office furniture - 538 Computers and technology 1,232 Subtotal Capital 1,232 TOTAL EXPENSES 15,832 2007 2008 2008 2009 Actual Adopted As of July 31 Proposed 10,972 6,555 3,781 5,901 1,503 1,700 - 2,000 686 557 246 553 839 632 289 604 1,394 966 519 864 - 50 - 47 15,394 10,460 4,835 9,969 143 275 - 275 153 150 - 150 69 75 - 75 - 200 - - 74 175 - 300 20 - - 50 459 875 - 850 15,853 11,335 4,835 10,819 2006 2007 2008 2008 2009 PUBLIC SAFETY (42100) Actual Actual Adopted As of July 31 Proposed REVENUE 2,000 794 Levy 540 400 State Aide 34202 False Fire Alarm 34203 Fire Inspection Fee 35101 Court Fines (including traffic tickets) 26,395 38,352 TOTAL REVENUE EXPENDITURES 32,050 General Operations 305 Legal Fees - Prosecution 308 Insurance 319 Police Contract 320 Fire Contract 321 Fire Calls 322 False Fire Alarms 323 Fire Inspections 355 Miscellaneous fees - Printing 360 General Liability 442 Miscellaneous expenses & Dispatch - Subtotal General Operations 5,000 TOTAL EXPENSES - 1,147 2,000 794 1,500 540 400 1,500 975 550 25,855 36,805 30,000 21,881 30,000 26,395 38,352 33,500 23,650 32,050 10,282 10,200 12,000 6,076 13,000 255,254 519,500 545,475 319,725 572,749 12,898 19,207 18,000 19,097 21,000 7,898 12,616 10,000 4,365 12,000 - 1,529 2,000 2,778 3,000 450 1,850 2,000 1,075 1,500 1,643 2,656 2,000 1,060 2,500 - - - - 5,000 5,670 - 6,100 8,036 6,100 294,094 567,558 597,575 362,212 636,849 294,094 567,558 597,575 362,212 636,849 Capital Expenditures 530 Furniture and equipment 538 Land Subtotal Capital TOTAL EXPENSES 67,829 73,943 99,782 58,254 106,947 2006 2007 2008 2008 2009 Public Works (43000) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 101 Full-time employees 21,039 22,096 44,375 25,626 44,638 102 Overtime - - - 639 1,000 121 PERA 1,262 1,381 2,995 1,707 3,125 122 FICA 1,684 1,729 3,395 2,119 3,415 131 Benefits (health, dental, etc) 1,798 2,096 5,727 2,228 5,688 151 Workers Compensation 1,783 2,666 2,940 3,703 2,806 Subtotal Personnel 27,566 29,967 59,432 36,023 60,672 General Operations 202 Permanent Supplies 107 142 275 - 275 212 Motor Fuels 2,084 2,556 2,500 1,074 2,500 213 Lubricants and other fluids 82 - 125 - 125 225 Landscaping Materials - - 100 - 100 226 Signs 150 5 150 227 Tools and Equipment 11 48 200 - 200 228 Miscellaneous Repairs & supplies 1,343 935 1,250 503 1,250 304 Engineering Contract 12,963 8,298 5,000 1,130 5,000 308 Training and conferences 140 165 500 165 500 312 Snow and Ice Removal Contact 3,704 7,602 9,000 5,133 9,000 314 Street Sweeping Contract 5,390 5,217 6,000 1,826 6,000 317 Tree Service 1,997 5,098 2,500 2,960 5,000 324 Alley Repair - - 275 450 1,000 327 Other Services 621 122 500 412 500 328 Street Repair 600 - 1,000 500 1,000 381 Electricity 7,428 8,197 6,000 4,335 6,000 382 Water 47 89 75 14 75 383 Gas Utilities 1,981 3,507 2,500 2,433 3,500 384 Refuse Disposal 805 962 900 704 1,300 391 Telephone/Pagers 366 459 500 254 500 402 Truck repair and Maintenance 356 482 1,000 76 2,000 426 Machinery rental - - - - - 442 Miscellaneous 238 99 - 257 300 Subtotal General Operations 40,263 43,976 40,350 22,231 46,275 Capital Expenditures 530 Furniture and equipment 538 Land Subtotal Capital TOTAL EXPENSES 67,829 73,943 99,782 58,254 106,947 2006 2007 2008 2008 2009 PLANNING & INSPECTIONS (43400) Actual Actual Adopted As of July 31 Proposed REVENUE EXPENDITURES Levy 10,000 State Aide Full-time employees Other 32210 Building Permits 32211 Zoning Permit Applications 32225 Plan Review 32230 Plumbing Permits 32270 HVAC Permits 34110 Variance Fee 34112 Conditional Use Permit 34113 Zoning Amendment 306 TOTAL REVENUE EXPENDITURES Personnel 10,000 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 272 Subtotal Personnel General Operations 201 General Supplies 202 Permanent Supplies 203 Postage 306 Consulting Fees 308 Training and conferences 312 Building Inspector 327 Other Services 331 Travel Expenses 355 Miscellaneous Printing 386 Gopher State One Call 442 Miscellaneous expenses 443 Surcharge Report 359 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology 460 Subtotal Capital - TOTAL EXPENSES 11,778 9,646 10,000 2,915 5,000 190 140 50 210 100 2,945 2,145 2,000 272 1,000 1,306 544 500 453 200 823 671 650 431 500 - 150 - - - 50 165 - - - 17,091 13,460 13,200 4,280 6,800 21,392 22,197 19,874 11,457 20,834 1,284 1,387 1,341 745 1,458 1,682 1,750 1,520 890 1,594 1,792 1,806 2,691 1,382 2,808 - - 264 - 277 26,150 27,139 25,690 14,472 26,971 11 - 75 - 75 107 - 100 46 100 359 280 250 107 250 1,969 203 2,000 - - 470 460 500 - 500 927 699 2,000 - 2,000 2,939 - 2,000 - 2,000 41 - 100 - 100 107 - 175 - 175 493 489 500 225 500 789 - - 20 - 262 224 400 26 200 8,473 2,355 8,100 424 5,900 34,623 29,494 33,790 14,897 32,871 2006 2007 2008 2008 2009 PARKS AND RECREATION (45200) Actual Actual Adopted As of July 31 Proposed EXPENDITURES Personnel 50,255 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 3,254 Subtotal Personnel General Operations 2,645 201 General Supplies 202 Permanent Supplies 225 Landscaping Materials 228 Miscellaneous Repairs & Maintenance. 371 Non -Resident Reimbursment 381 Electric 382 Water 383 Gas Utility 384 Refuse 391 Telephones and Pagers 403 Mower repair 412 Warming House Repair 427 Porta Potty Rental 442 Miscellaneous - Subtotal General Operations Capital Expenditures 550 Other Improvements 650 Subtotal Capital 500 TOTAL EXPENSES 36,803 26,173 50,255 28,751 52,114 3,358 4,838 5,000 4,199 5,500 2,230 1,636 3,730 1,869 4,068 3,254 2,423 4,227 2,645 4,446 3,017 2,590 6,348 2,398 6,624 727 2,600 332 1,925 2,000 49,390 40,260 69,892 41,786 74,752 130 367 1,000 101 900 75 647 200 212 500 35 506 - 64 100 426 261 650 - 500 74 32 200 16 200 1,013 367 1,100 428 1,200 186 308 - 31 350 1,273 840 1,500 710 1,500 34 - - - - 116 134 300 - 100 321 24 300 - 300 218 - 500 - 1,000 578 593 1,000 382 1,100 - 300 4,478 4,078 6,750 2,245 7,750 1,572 1,572 51,283 40,284 76,642 44,030 82,502 2006 2007 2008 2008 2009 DEVELOPMENT (48100) Actual Actual Adopted As of July 31 Proposed REVENUE Levy State aide Other TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 3,878 3,043 10,000 1,526 3,000 3,878 3,043 10,000 1,526 3,000 3,878 3,043 10,000 1,526 3,000 2006 2007 2008 2008 2009 CONTINGENCY (45300) Actual Actual Adopted ` As of July 31 Proposed REVENUE Levy State aide - Other TOTAL REVENUE - - EXPENDITURES General Operations 444 CONTINGENCY FUNDS - - 5,000 - 15,000 710 OPERATING TRANSFERS - - - - - Subtotal General Operations - - 5,000 - 15,000 TOTAL EXPENSES - - 5,000 - 15,000 2006 2007 2008 2008 2009 TRANSFERS OUT (45400) Actual Actual Adopted As of July 31 Proposed REVENUE Levy 25,000 TOTAL REVENUE EXPENDITURES - - - - 732 Transfers to 302 733 Transfers to 303 734 Transfers to 304 741 Transfers to 401 742 Transfers to 402 743 Transfers to 403 744 Transfers to 404 745 Transfers to 405 Total Transfers 25,000 - - - 56,371 35,000 - - - - 70,000 - - - - - 79,871 - - - 9,251 - - - - 9,251 - - - - 13,877 79,871 14,660 14,660 - - 5,203 - - - 162,379 164,945 14,660 14,660 56,371 2009 LAUDERDALE BUDGET NARRATIVE GENERAL FUND 101 REVENUES AND EXPENSES Fund 101 GENERAL FUND REVENUES PROPERTY TAXES 32110 101 31010 CURRENT AD VALOREM -Current proposal is the same as the prior year $449,791 101 31020 DELINQUENT AD VALOREM $0 101 31030 FORFEITED TAX SALE $0 _ 101 31040 FISCAL DISPARITIES - 2006: $74,283.93; 2007: $80,594.71 $101,843 LICENSES & PERMITS 101 32110 3.2 ALCOHOL LICENSE - Super USA has the only license $65 101 32120 CIGARETTE LICENSE - Super USA and BP -Croix Oil ($100 per license) $200 10;1 32130 GARBAGE HAULERS LICENSE - $65/per truck fee based on 5 vendors $650 �'0 32140 HEATING/AC LICENSE - $35 per license $525 101 32150 TREE COMPANY LICENSE - $40 per license $160 ;19,;1 32160 GAS STATION PERMIT — BP -Croix Oil - $20 for first pump, $10 for each add. Pump $55 101 32210 BUILDING PERMITS - 2006:$11,777,83; 2007:$9,645.96 $5,000 Al 32211 ZONING PERMIT APPLICATIONS — Permits for fences, driveways, and sidewalks $100 101 34102 PLAN REVIEW FEE - Plan reviews required by the Building Code $1,000 101 32230 PLUMBING PERMITS $200 101 32240 ANIMAL LICENSES - $10 per license $200 101 32270 HEATING AIC PERMITS $500 101 32280 STREET EXCAVATION PERMIT $0 INTERGOVERNMENTAL REVENUE 33400 STATE GRANTS AND AID $0 33401 LOCAL GOVERNMENT AID — 2009 certified amount $595,441 36253 PERA AID - State reimbursement since 1998 due to increases employer contribution $1,198 36253 OTHER STATE AID - Market Value Homestead Credit (MVHC) $0 GENERAL GOVERNMENT 191 34101 CITY HALL RENTAL $2,000 1.01 34103 ADMINISTRATIVE FEE- This $25 fee is most commonly applied to fire inspection bills. $200 101 34105 SALE OF PUBLICATIONS $0 fU 2009 Lauderdale Budget Narrative and Notes, 2 101 34107 ASSESSMENT SEARCHES $0 101 34109 COPIES - $.15 per page $15 TT 34110 VARIANCE FEES $0 10,1, 34111 LEGAL FEES $0 11"' 34114 ADVERTISING SALES — Ads in the Resident's Guide; the next guide will be done in 2010. $0 1041 34115 GENERAL GOVERNMENT MISC. $0 PUBLIC SAFETY 1:01 34201 POLICE- FALSE ALARM FEES $0 101 34202 FIRE- FALSE ALARM FEES $1,500 1`01 34203 FIRE INSPECTION FEE - should closely match fire inspection fees paid to Falcon Heights $550 101 35101 COURT FINES —2006:$28,866.13 2007:$36,805.36 $30,000 1,01 QTHER REVENUE Tose revenue items can be sporadic and unpredictable; off -set other expenses that are not captured; or, in the case of recharges, be remitted on behalf of other units of government. x,l 36100 SPECIAL ASSESSMENTS $1,000 10,1. 36102 INTEREST & PENALTIES $100 101 36211 INVESTMENT INTEREST $12,000 36230 DONATIONS $0 f (H 36240 SURCHARGES — State fees paid through construction permits; remitted to state quarterly. $200 Q1 36250 REFUNDS & REIMBURSEMENTS — 911 dispatch refund from St. Anthony is held in this $500 account until reclassified at year-end. �01 36252 LMC INSURANCE REFUND — has netted between $1,000-5,000 annually $500 101 36255 MISC. fU 2009 Lauderdale Budget Narrative and Notes, 3 Fund 101 GENERAL FUND EXPEND DEPT 41100 LEGISLATIVE Obj 103 PART TIME EMPLOYEES Below are the salaries of the Mayor and Council that became effective in 2002. Mayor - $3,600/yr. Council Members - $2,400/yr. x 4 $9,600/yr. 122 FICA 151 WORKERS COMP 308 TRAININGICONFERENCES 331 TRAVEL EXPENSE - travel & parking for meetings and training 361 GENERAL LIABILITY — including open meeting law insurance ($280) Divided: 40% 101-41100-361— Legislative 35% 101-41200-361 - Administration 12.5% 601-49000-361 - Sanitary Sewer Enterprise Fund 12.5% 602-49100-361 - Storm Sewer Enterprise Fund 438 DUES & SUBSCRIPTIONS — Ramsey County League of Local Government, Suburban Rate Authority, League of Minnesota Cities etc. 439 SPECIAL EVENTS 440 MEETING EXPENSES 442 MISCELLANEOUS EXPENSE 3T 41200 ADMINISTRATIVE $13,200 $1,010 $79 $500 $100 $4,650 $2,700 $100 $200 $0 Qbj 101 FULL TIME EMPLOYEES REGULAR $124,809 121 PERA CONTRIBUTIONS (.0675 X salary) $8,737 ,.Qbj Obj 122 FICA CONTRIBUTIONS (.0765 X salary) = .0620 for Social Security and .0145 for Medicare $9,548 Obj 131 GROUP INSURANCE - The City will contribute $600/month per employee in 2009 $13,752 Obj 151 WORKER'S COMP PREMIUM $749 Qbj 201 GENERAL OFFICE SUPPLIES — Basic office supplies such as toner and paper $2,500 Obj 203 POSTAGE $2,500 Obj 208 WATER COOLER $400 tObi 301 AUDITING — Final contract year with Abdo, Eick, and Meyers. $13,600 Divided: 80% 101-41200-301 —Administration 10% 601-49000-301 - Sanitary Sewer Enterprise Fund I: 10% 602-49100-301 - Storm Sewer Enterprise Fund Qbj 305 LEGAL CONTRACT — CIVIL — Kennedy & Graven is the City's contracted law firm $16,000 306 CONSULTING FEES — IT services from the City of Roseville $2,500 ;: 3 Qb i 2009 Lauderdale Budget Narrative and Notes, 4 Obj 307 COMPUTER SERVICES - Annual maintenance fee for Banyon Financial Software $1,600 Qbj 308 TRAININGICONFERENCES — LMC, MNGFOA, AMPM, MCFOA etc trainings $3,000 Obj 309 NEWSPAPER — ROSEVILLE REVIEW DELIVERY $9,100 Obj 331 TRAVEL EXPENSE - This is for parking and mileage for meetings and errands $1,500 Obj 353 NEWSLETTER PRINTING — 6 x per year $4,750 Obj 354 PHONEBOOK PRINTING — Next printing in 2010. $0 Obj 355 MISCELLANEOUS PRINTING & PROCESSING - Primarily insurance and legal processing fees $1,500 Obj 361 GENERAL LIABILITY $4,550 Divided: 40% 101-41100-361 — Legislative 35% 101-41200-361 - Administration 12.5% 601-49000-361 - Sanitary Sewer Enterprise Fund 12.5%602-49100-361 - Storm Sewer Enterprise Fund 391 TELEPHONE - Fax line and IP phone service through the City of Roseville $2,000 Obj 401 COPIER CONTRACT — $400 per quarter. $1,600 Qbj 404 COMPUTER REPAIR/MAINTENANCE - For emergency repairs. $500 OP j 409 OTHER EQUIPMENT REPAIRIMAINT. $0 Obj 437 SALES TAX $0 Obj 438 DUES & SUBSCRIPTIONS — ICMA, MAMAIMCMA, MCFOA, Pioneer Press, Sam's Club, etc $3,500 Obj 442 MISC — costs associated with employee hiring, social room reimbursements etc $500 ;Qbj 534 OFFICE FURNITURE — Replacement for broken filing cabinet. $250 Obj 538 COMPUTERS & TECHNOLOGY — Battery backup for router; router due for replacement. $250 DEPT 41500 ELECTION gpj 101 FULL TIME EMPLOYEES REGULAR Obj 104 TEMP EMPLOYEES - Election judges for 2009 City election b 121 PERA CONTRIBUTIONS (.0675 X salary) Obi 122 FICA CONTRIBUTIONS (.0765 X salary) =.0620 for Social Security and .0145 for Medicare Qbj 131 GROUP INSURANCE - The City will contribute $600/month per employee in 2009. Q. Qbj 151 WORKER'S COMP PREMIUM Qbj 201 GENERAL SUPPLIES Obj 327 OTHER SERVICES - Annual voting system payment to Ramsey County Ob' 331 TRAVEL EXPENSE P-1 Qbj 352 PUBLIC INFORMATION & NOTICES — Free through Roseville Review Contract Pbj 409 OTHER EQUIPMENT REPAIR/MAINT. D) j 440 MEETING EXPENSES 442 MISC b. 539 VOTING MACHINE/BOOTHS — Current machines fully owned by the City. �t 4 $5,901 $2,000 $553 $604 $864 $47 $275 $150 $75 $0 $0 $300 $50 $0 s �r 2009 Lauderdale Budget Narrative and Notes, 5 DEPT 42100 PUBLIC SAFETY Oyj 305 LEGAL FEES — Hughes & Costello, City's prosecuting attorneys; $850/month + misc fees. $13,000 U ,. 319 POLICE CONTRACT — With the City of St. Anthony Police $572,749 s' i", Obj; 320 FIRE CONTRACT $21,000 6Q 321 FIRE CALLS $12,000 Obj 322 FIRE FALSE ALARMS — Billed to property owners when warranted. $3,000 0`b 323 FIRE INSPECTION — Annual inspection of multi -family and commercial property. Billed back $1,500 to property owner. Obj 355 MISC PRINTING/PROCESS SERVICE — Court filing fees, postage, subpoenas, etc by attorney. $2,500 Obj 360 GENERAL LIABILITY - St. Anthony & Lauderdale are responsible for 50% of claims up $5,000 to the $10,000 deductible. ON 442 MISC & 911 DISPATCH - City reimbursed quarterly by St. Anthony Police for 911 dispatch. $6,100 °s>r DEPT 43000 PUBLIC WORKS 0 101 FULL TIME EMPLOYEES REGULAR $44,638 Qbj 104 OVERTIME — After hours snowplowing, sewer back ups, etc. $1,000 gj 121 PERA CONTRIBUTIONS (.0675 X salary) $3,125 1 q 122 FICA CONTRIBUTIONS (.0765 X salary) = .0620 for Social Security and .0145 for Medicare $3,415 Obi 131 GROUP INSURANCE - The City will contribute $600/month per employee in 2009. $5,688 Qbj 151 WORKERS COMP $2,806 Qbj 202 PERMANENT SUPPLIES $275 Obj 212 MOTOR FUELS $2,500 Qbj 10,j 00 9bj Obj Obi Obj Obj Obj 0'4) 213 225 226 227 228 304 308 312 314 317 324 Divided: 70% 101-43000-212 — Public Works 15% 601-49000-212 - Sanitary Sewer Enterprise Fund 15% 602-49100-212 - Storm Sewer Enterprise Fund LUBRICANTS - Oil changes and misc. lubricants for vehicles. $125 LANDSCAPING MATERIALS - For sod, seed, etc. to repair damage done by road repair, $100 snowplowing or tree removal SIGNS — To replace/repair existing signs and for any non -street or alley signs TOOLS & EQUIPMENT MISC REPAIRS & SUPPLIES - For upkeep and upgrades to all public buildings & streets including cleaning supplies, cleaning services, equipment maintenance, salt, asphalt, and gravel. ENGINEERING CONTRACT — General engineering by Bonestroo, City Engineers TRAININGICONFERENCES — Annual sewer & tree seminars SNOW & ICE REMOVAL - Contract with Ramsey County. STREET SWEEPING - Includes the spring and fall sweeping of all streets and alleys TREE SERVICE — For emergency tree service, removal of dead city trees, and tree trimming ALLEY REPAIR — For any alley repair warranted over the course of the year. $150 $200 $1,250 $5,000 $500 $9,000 $6,000 $5,000 $1,000 Obj, 327 Obj. 328 Obj 381 #f R) Obi 382 Qbj 383 Obj 384 Obj 391 2009 Lauderdale Budget Narrative and Notes, 6 OTHER SERVICE -Truck Wash, Furnace Repair, Fire Hydrant service, & RC GIS users group. $500 STREET REPAIR — Pothole and other street repairs. $1,000 ELECTRIC $6,000 Divided: 50% 101-43000-381 — Public Works 50% 101-45200-381 — Parks and Recreation 100% 101-43000-381 - Street Lighting WATER GAS UTILITIES Divided: 50% 101-43000-383 — Public Works 50% 101-45200-383 — Parks and Recreation REFUSE DISPOSAL - For City Hall and the parks. TELEPHONE/PAGER — Public Works cell phones Divided: 50% 101-43000-391— Public Works 25% 601-49000-391 - Sanitary Sewer Enterprise Fund 25% 602-49100-391 - Storm Sewer Enterprise Fund (. `}tp Qbj 402 CITY TRUCK REPAIR/MAINTENANCE Divided: 80% 101-43000-402 — Public Works 10% 601-49000-402 - Sanitary Sewer Enterprise Fund 10% 602-49100-402 - Storm Sewer Enterprise Fund Qgrj 426 MACHINERY RENTAL - For any equipment/machinery needed to carry out City business. 442 MISC DEPT 43400 PLANNING. ZONING & INSPECTIONS Q--; . Obj 101 FULL TIME EMPLOYEES REGULAR Obj 121 PERA CONTRIBUTIONS (.0675 X salary) Obj 122 FICA CONTRIBUTIONS (.0765 X salary) = .0620 for Social Security and .0145 for Medicare Obj 131 GROUP INSURANCE - The City will contribute $600/month per employee in 2009. Obi 151 WORKERS COMP $75 $3,500 $1,300 $500 $2,000 $0 $300 $20,834 $1,458 $1,594 $2,808 $277 UO j 201 GENERAL SUPPLIES - $75 202 PERMANENT SUPPLIES $100 Qbj 203 POSTAGE — Nuisance and inspection letters; certified letters. $250 306 CONSULTING $0 obj 308 TRAININGICONFERENCES - Planning workshop & seminars for staff; building official classes $500 bbj 310 PLUMBING INSPECTOR - This service is now provided by the City Building Inspector $0 ,0 312 BUILDING OFFICIAL - Costs generally associated with the commercial building inspector $2,000 :Qbj 327 OTHER SERVICES — Including surveying $2,000 6bj 331 TRAVEL EXPENSES $100 Obj 355 MISC. PRINTING $175 Qbj 386 GOPHER STATE ONE CALL $500 Abj 442 MISCELLANEOUS EXPENSES `Obj 443 SURCHARGE REPORT - State fees paid through construction permits; remitted to state quarterly. $200 6 r'1�ia 2009 Lauderdale Budget Narrative and Notes, 7 DEPT 45200 PARK MAINTENANCE Qb 101 FULL TIME EMPLOYEES REGULAR $52,114 (7b. 103 TEMPORARY EMPLOYEES - Warming house attendants $5,500 121 PERA CONTRIBUTIONS (.0675 X salary) $4,068 bbj 122 FICA CONTRIBUTIONS (.0765 X salary) = .0620 for Social Security and .0145 for Medicare $4,446 Obj 131 GROUP INSURANCE - The City will contribute $600/month per employee in 2009. $6,624 Obj 151 WORKER'S COMP PREMIUM $2,000 Obj 201 GENERAL SUPPLIES — Archery bales, extra rec. rock for the baseball diamond, etc. $900 Qbj 202 PERMANENT SUPPLIES $500 O_ j 225 LANDSCAPING MATERIALS - This is for any landscaping costs at the city park. $100 Obj 228 MISC REPAIRS & MAINT SUPPLIES $500 Obj 371 NON-RESIDENT REIMBURSEMENT - $200 PPj 381 ELECTRIC - Lights and the warming house at the park. $1,200 - Divided: 50% 101-43000-381 — Public Works 50% 101-45200-381— Parks and Recreation Qbj 382 WATER — For hockey rink flooding $350 Obj 383 GAS UTILITIES - Warming house gas expense. $1,500 Divided: 50% 101-43000-383 — Public Works 50% 101-45200-383 — Parks and Recreation Obj 384 REFUSE DISPOSAL $0 Obj 391 TELEPHONE- City now owns prepaid cell phone for use in warming house $100 Qbj 403 MOWER REPAIR $300 dQ? 412 WARMING HOUSE REPAIR. For repairs and maintenance of the warming house. $1,000 j 427 PORTA POTTY RENTAL — Had larger, handicapped accessible unit starting in 2008 $1,100 DgPT 48100 DEVELOPMENT Qbj 306 CONSULTING FEES — Larpenteur Avenue consulting through Ehlers & Associates $3,000 6161 442 MISCELLANEOUS EXPENSES $0 Obj 444 CONTINGENCY FUNDS — Funds set aside to cover emergencies or unplanned costs $15,000 DEPT 45400 TRANSFERS OUT Obj 710 OPERATING TRANSFERS - the amount transferred will be calculated at year end according to Council policy. �s The total amount to transfer is the excess fund balance over 45% of the budgeted expenditures. Abj 721 OPERATING TRANSFER TO 201— Community Events Fund $0 Obj 741 OPERATING TRANSFER TO 401 - Streets $0 9j 742 OPERATING TRANSFER TO 402 - General Capital Improvement $0 7 2009 Lauderdale Budget Narrative and Notes, 8 Obj 743 OPERATING TRANSFER TO 403 - Storm Sewer $0 Obj 744 OPERATING TRANSFER TO 404 - Park Improvements $0 Obj OPERATING TRANSFER TO 407 — Sanitary Sewer Improvement Fund $0 Obj OPERATING TRANSFER TO 302 —2000 Improvements Debt Fund $56,371 Obj OPERATING TRANSFER TO 303 —2002 Improvements Debt Fund $0 Obj OPERATING TRANSFER TO 303 —2003 Improvements Debt Fund $0 8 2009 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 Surplus/(deficit) (40,232) (88,022) 5,833 (238,597) (272,656) (202,152) :represents transfer from General Fund 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of June 30 Proposed Total Revenues 201 Community Events Fund 3,141 4,120 3,994 3,000 1,137 2,750 202 Cable T.V. Fund 19,063 15,575 21,600 19,800 5,760 16,800 203 Recycling Fund 39,861 40,565 41,074 38,725 25,078 37,800 301 TIF Debt Service Fund 140,563 154,082 76,950 - - - 302 2000 Imp Debt Fund 73,496 44,971 54,816 56,739 27,017 35,826 3032002 Imp Debt Fund 48,835 33,388 52,749 50,650 21,706 28,758 304 2003 Imp Debt Fund 109,158 61,927 75,041 56,470 36,268 41,981 401 Street Improvement Fund 14,926 63,383 18,902 10,000 8,902 10,000 402 General Capital Impr. Fund 4,551 7,220 8,330 14,000 3,234 2,500 40,3 Storm Water Impr. Fund - - 58,670 10,000 1,153 8,000 404 Park Improvement Fund 2,770 4,538 2,834 1,500 1,977 1,800 405 TIF Project Fund 590 82,469 169,136 159,000 86,688 145,000 407 Sewer Improvement Fund 1,660 3,402 8,003 7,500 6,820 4,000 -409 'Vater Utility Fund 10,688 12,908 21201 - - - 601 Sewer Utility Fund 258,325 238,329 236,090 228,000 122,083 230,500 602 Storm Water Utility Fund - - - 47,500 20,335 47,500 Total Revenue Before Fund Balance 727,626 766,876 830,391 702,884 368,157 613,215 fi, 1,. se of Fund Balance* 207,716 - (t2:. is tt.� Total Revenues 727,626 766,876 830,391 9101600 368,157 613,215 .,,gtal Expenditures Qt.= ;Community Events Fund 2,448 3,371 5,160 3,075 1,794 3,600 02 'Cable T.V. Fund 13,621 22,917 25,576 17,375 11,369 30,440 03RecyclingFund 31,414 28,129 29,018 33,934 12,571 26,881 Ai � , 301 TIF Debt Service Fund 144,025 - - - - - 3'6'J 2000 Impr. Debt Fund 121,137 121,793 122,186 122,433 121,864 122,070 303 2002 Impr. Debt Fund 161,555 153,294 149,356 150,609 150,256 146,153 304 2003 Impr. Debt Fund 28,599 127,606 120,646 120,980 118,608 116,705 401 Street Improvement Fund - 40,764 - 65,500 46,751 5,500 1402 General Capital Impr. Fund 28,666 37,509 9,657 - - 41,000 403 Storm Water Impr. Fund 1,295 401 43,867 11,000 10,316 500 404 Park Improvement Fund - 96,680 117,670 90,000 36,767 53,000 405 TIF Project Fund 5,564 664 713 300,000 - - 407 Sewer Improvement Fund - - - - - - ,Wk Sewer Utility Fund 194,618 190,363 200,708 189,822 112,032 220,250 602 Storm Water Utility Fund 34,917 31,406 - 44,470 18,485 49,268- 9,268-Total TotalExpenditures 767,858 854,899 824,558 1,149,197 640,813 815,367 �4o{ 1 Surplus/(deficit) (40,232) (88,022) 5,833 (238,597) (272,656) (202,152) :represents transfer from General Fund Community Events Fund 201 2005 2006 2007 Actual Actual Actual 3,134 3,827 4,575 2008 2008 2009 Adopted As of July 31 Proposed 3,410 3,410 2,753 DEPT. 45600 9 BEGINNING BALANCE REVENUES: '34785 Park Events 34786 Winter Event 34787 Garage Sale 34788 Day in the Park 34789 Music under the trees 34791 Pop Sales 34792 T -Shirt Sales 34795 Halloween Donations 36211 Investment Interest '36255 Misc. 34 Total Revenue - EXPENDITURES: 202 Permanent Supplies 3,69 Music Under the Trees X373 T -Shirts 375 Winter Event x;376 Garage Sale 377 Day in the Park 378 Night Out 379 Halloween Event 437 Sales Tax 440 Meeting Expenses 319 Total Expenses 108 Fund balance gain/loss 39200 Transfers In 1 U Transfers Out 1,137 Ending Fund Balance Community Events Fund 201 2005 2006 2007 Actual Actual Actual 3,134 3,827 4,575 2008 2008 2009 Adopted As of July 31 Proposed 3,410 3,410 2,753 9 717 1,178 798 300 603 500 60 - 50 - - 50 1,317 1,483 1,595 1,350 310 1,250 - - 34 - - - - - 210 - 35 50 787 764 779 700 - 700 102 198 199 150 81 100 157 498 319 500 108 100 3,141 4,120 3,994 3,000 1,137 2,750 - 214 176 - 43 - - - 252 - 472 600 - - 2,201 - - - 768 808 857 875 1,011 800 34 50 984 17134 1,112 1,200 45 1,300 113 124 99 150 - 150 420 700 252 475 45 400 16 136 - 100 147 256 212 275 145 300 2,448 3,371 5,160 3,075 1,794 3,600 693 749 (1,166) (75) (657) (850) 3,827 4,575 3,410 3,335 2,753 1,903 DEPT. 49500 Communications Fund 202 2005 BEGINNING BALANCE 2007 REVENUES: 36253 Franchise Fees 36211 Investment Interest 33600 Grants As of July 31 Total Revenues 37,406 EXPENDITURES: 101 Reg. Full Time Employees 121 PERA Contributions 122 FICA Contributions 131 Group Insurance 151 Workers Comp 824 Personnel costs 202 Permanent Supplies 307 Web Hosting 327 Other Service 329 Cable Franchise Fee 530 Furniture and Equipment 5,986 Total Operating Costs 14,815 Total Expenses 4,348 Fund Balance gain/loss -39200 Transfers In 710 Transfers Out 283 Ending Fund Balance Communications Fund 202 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed 37,406 42,849 35,507 31,531 31,531 25,921 18,240 14,143 19,987 19,000 5,083 16,000 824 1,432 1,613 800 677 800 19,063 15,575 21,600 19,800 5,760 16,800 5,986 13,330 14,815 7,547 4,348 6,026 347 800 865 509 283 422 497 1,056 1,098 577 351 461 672 1,127 1,193 897 366 720 - - 45 - 36 7,501 16,313 17,971 9,575 5,348 7,665 450 300 420 500 333 475 1,473 1,637 2,410 2,300 664 2,800 4,196 4,667 4,774 5,000 5,023 5,500 - - - 14,000 6,119 6,604 7,604 7,800 6,021 22,775 13,621 22,917 25,576 17,375 11,369 30,440 5,443 (7,342) (3,976) 2,425 (5,609) (13,640) 42,849 35,507 31,531 33,956 25,921 12,281 DEPT. 50000 Beginning Balance REVENUES: 36100 Recycling Fee 36102 Penalties & Interest 33622 SCORE Grant 36211 Investment Interest 36255 Other Total Revenues Recycling Fund 203 2005 EXPENDITURES: 101 Reg. FT Employees 121 PERA Contributions 122 FICA Contributions 131 Group Insurance 151 Workers Comp 18,311 Personnel costs 202 Permanent Supplies 327 Other Service 389 Recycling Contract 469 Operating Costs 495 Total Expenditures 686 Fund Balance Gain/Loss 39200 Transfers In 710 Transfers Out 626 Ending Fund Balance Recycling Fund 203 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed 18,311 26,758 39,193 51,250 51,250 63,756 34,900 34,644 34,734 34,000 4,467 4,378 4,378 4,000 494 1,120 1,898 675 - 423 64 50 39,861 40,565 41,074 38,725 8,262 7,774 8,664 4,354 469 467 495 294 686 631 647 333 989 570 626 552 - - - 26 10,405 9,442 10,432 5,559 - - 500 - 340 340 339 375 20,668 18,348 17,747 28,000 21,008 18,688 18,586 28,375 31,414 28,129 29,018 33,934 8,447 12,435 12,056 4,791 26,758 39,193 51,250 56,041 19,213 50 4,758 1,045 12 25,078 2,511 163 206 211 3,091 339 9,142 9,480 12,571 12,507 63,756 33,000 4,300 500 37,800 1,714 120 131 216 10 2,191 340 24,350 24,690 26,881 10,919 74,675 2000 Improvements Debt Service Fund 302 Ending Fund Balance 277,614 225,793 208,422 142,729 113,576 27,332 DEPT. 47200 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 proposed BEGINNING BALANCE 325,255 277,614 225,793 208,422 208,422 113,576 REVENUES: 36102 Penalties and Interest 13,277 10,708 8,168 - 5,151 - 36211 Investment Interest 4,746 6,928 8,052 5,000 2,128 5,000 36100 Special Assessments 55,473 27,335 38,597 51,739 19,739 30,826 Total Revenue 73,496 44,971 54,816 56,739 27,017 35,826 EXPENDITURES: 601 Bond Principal 80,000 85,000 90,000 95,000 95,000 100,000 611 Bond Interest 40,870 36,333 31,520 26,433 26,433 21,070 621 File Maintenance Charges 267 461 666 1,000 431 1,000 Total Expenditures 121,137 121,793 122,186 122,433 121,864 122,070 Fund balance gain/loss (47,641) (76,822) (67,370) (65,694) (94,847) (86,244) 39200 Transfers In - 25,000 50,000 - - - 710 Transfers Out - - - - - - Ending Fund Balance 277,614 225,793 208,422 142,729 113,576 27,332 2002 Improvements Debt Service Fund 303 DEPT. 47200 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 353,695 503,529 418,623 372,016 372,016 243,466 REVENUES: 36102 Penalties & interest - 6,551 5,484 - 3,945 - 36211 Investment Interest 8,847 14,942 16,869 7,500 5,200 7,000 36100 Special Assessments 39,988 11,895 30,396 43,150 12,561 21,758 Total Revenue 48,835 33,388 52,749 50,650 21,706 28,758 EXPENDITURES: 601 Bond Principal 115,000 110,000 110,000 115,000 115,000 115,000 611 Bond Interest 45,915 42,403 38,690 34,609 34,609 30,153 621 File Maintenance Charges 640 892 666 1,000 647 1,000 Total Expenditures 161,555 153,294 149,356 150,609 150,256 146,153 Fund Balance Gain/Loss (112,720) (119,906) (96,607) (99,958) (128,550) (117,395) 39200 Transfers In 262,554 35,000 50,000 - - - 710 Transfers Out - - - - - - Ending Fund Balance 503,529 418,623 372,016 272,057 243,466 126,072 2003 Improvements Debt Service Fund 304 DEPT. 47200 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 108,682 220,820 225,141 229,535 229,535 147,195 REVENUES: 36102 Penalties & interest - 12,282 10,745 - 6,928 - 36211 Investment Interest 8,244 14,200 20,243 7,000 7,568 7,000 36100 Special Assessments 100,914 35,445 44,053 49,470 21,772 34,981 Total Revenue 109,158 61,927 75,041 56,470 36,268 41,981 EXPENDITURES: 601 Bond Principal - 100,000 95,000 95,000 95,000 95,000 611 Bond Interest 28,599 26,930 24,980 24,980 22,961 20,705 621 File Maintenance Charges - 676 666 1,000 647 1,000 Total Expenditures 28,599 127,606 120,646 120,980 118,608 116,705 Fund Balance Gain/Loss 80,559 (65,679) (45,606) (64,510) (82,340) (74,724) 39200 Transfers In 35,000 70,000 50,000 - - - 710 Transfers Out 3,421 - - - - - Ending Fund Balance 220,820 225,141 229,535 165,025 147,195 72,471 Street Improvement Fund 401 DEPT. 48401 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 351,103 366,029 388,648 487,421 487,421 449,573 REVENUES: 36211 Investment Interest 8,787 15,238 18,902 10,000 8,902 10,000 36102 Penalties & Interest 9,056 13,826 - - - - 36100 Special Assessments (2,917) 34,319 - - - - Total Revenue 14,926 63,383 18,902 10,000 8,902 10,000 EXPENDITURES: 328 Street Repair - 40,599 - 60,000 42,566 - Street Reconstruction - - - - - - Engineering - 165 - 5,500 4,185 5,500 Trees - - - - - - Total Expenditures - 40,764 - 65,500 46,751 5,500 Fund Balance Gain/Loss 14,926 22,619 18,902 (55,500) (37,848) 4,500 39200 Transfers In - - 79,871 - - 710 Transfers Out Ending Fund Balance 366,029 388,648 487,421 431,921 449,573 454,073 General Capital Improvement Fund 402 36211 39999 DEPT. 48000 BEGINNING BALANCE REVENUES: Investment Interest Depreciation Other 2005 Actual 200,739 4,551 - - 2006 Actual 190,717 6,710 - 510 2007 Actual 169,678 8,330 2008 Adopted 168,351 4,000 10,000 - 2008 As of July 31 168,351 3,234 - - 2009 Proposed 81,585 2,500 - - Total Revenue 4,551 7,220 8,330 14,000 3,234 2,500 EXPENDITURES: 510 Land 112 - - - - - 520 Buildings - - 9,657 - - 1,000 521 City Garage 1,516 74 - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - - - - - - 531 Office Equipment - 2,338 - - - 10,000 532 Copier - - - - - - 535 HVAC - 6,835 - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - 28,262 - - - 30,000 550 Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck 27,038 - - - - - 39200 Transfers In 14,092 9,251 - - - - 710 Transfers Out - - - 90,000 90,000 - Ending Fund Balance 190,717 169,678 1681351 92,351 81,585 43,085 STORM SEWER IMPROVEMENT FUND 403 DEPT. 48403 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 140,135 161,695 193,637 193,637 172,637 143,474 REVENUES: 37300 Storm Sewer Fee 49,668 (2,689) - 36211 Investment Interest 9,002 10,000 3,841 8,000 39999 Other - Total Revenue - - 58,670 10,000 1,153 8,000 EXPENDITURES: 101 Reg. FT Employees 30,557 102 On -Call Pay 121 PERA Contributions 1,683 122 FICA Contributions 2,112 131 Group Insurance 2,584 151 Workers Compensation - Total Personnel Costs - - 36,935 - - - 304 Engineering - - 6,303 - 9,816 - 327 Other Services - 401 129 - - - 444 Contingency Funds 1,295 - - - - - 554 Storm System Repairs - - - 11,000 - - NPDES Phase II Permit - - 500 - 500 500 Other General Costs 1,295 401 6,932 11,000 10,316 500 Total Expenditures 1,295 401 43,867 11,000 10,316 500 Fund Balance Gain/Loss (1,295) (401) 14,803 (1,000) (9,163) 7,500 39200 Transfers In 4,092 9,521 - - - - 710 Transfers Out - - - 20,000 20,000 - Ending Fund Balance 161,695 193,637 193,637 172,637 143,474 150,974 Park Improvement Fund 404 DEPT. 48404 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 proposed BEGINNING BALANCE 117,618 133,857 47,853 127,638 127,638 197,508 REVENUES: 33130 Grants - - - - - - 36230 Donations - - - 36211 Investment Interest 2,770 4,538 2,834 1,500 1,977 1,800 Total Revenue 2,770 4,538 2,834 1,500 1,977 1,800 EXPENDITURES: 304 Engineering - 28,082 10,716 - 9,598 - 510 Land - - - - - 524 Picnic Shelter - - - - - 4,000 ,525 Playground (CDBG) 151 - - 34,000 526 Park Path (CDBG) - - - - - - 527 General Park Improvement - 1,681 1,369 90,000 27,169 15,000 528 Court Improvements - 66,917 105,434 - - Total Expenditures - 96,680 117,670 90,000 36,767 53,000 Fund Balance Gain/Loss 2,770 (92,142) (114,836) (88,500) (34,790) (51,200) 39200 Transfers In 13,469 6,138 194,621 90,000 104,660 - 710 Transfers Out - - Ending Fund Balance 133,857 47,853 127,638 129,138 197,508 146,308 TIF Project Fund 405 Total Personnel Costs 4,130 - - - 305 Legal Fees 327 Other Services DEPT. 48500 2005 2006 2007 2008 2008 2009 - - - - Actual Actual Actual Adopted As of July 31 Proposed 5,564 BEGINNING BALANCE 74,287 288,875 370,679 389,593 389,593 476,281 (141,000) 86,688 145,000 REVENUES: 219,562 - 5,203 - - - 710 Transfers Out - 36211 Investment Interest 590 14,024 19,927 10,000 9,948 10,000 31050 Tax increment - 67,617 148,354 149,000 74,781 135,000 31051 Delinquent Tax increment - 827 855 - 1,959 - Total Revenue 590 82,469 169,136 159,000 86,688 145,000 EXPENDITURES: 101 FT Employees 3,414 - - - - - 121 PERA Contribution 228 - - - - - 122 FICA Contribution 317 - - - - - 131 Group Insurance 171 - - - - - 133 Life Insurance - - - - - ' Total Personnel Costs 4,130 - - - 305 Legal Fees 327 Other Services 1,434 664 713 300,000 - - 325 Other Imp. (Larpenteur) - - - - - - General operating costs 1,434 664 713 300,000 - Total Expenditures 5,564 664 713 300,000 - - Fund Balance Gain/Loss (4,974) 81,804 168,423 (141,000) 86,688 145,000 39200 Transfers In 219,562 - 5,203 - - - 710 Transfers Out - - 154,713 - - - Ending Fund Balance 288,875 370,679 389,593 248,593 476,281 621,281 Sewer Improvement Fund 407 DEPT. 48407 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE 81,742 83,402 86,804 330,002 330,002 336,822 REVENUES: 36211 Investment Interest 1,660 3,402 8,003 7,500 6,820 4,000 36100 Special Assessments - - - - - - Total Revenue 1,660 3,402 8,003 7,500 6,820 4,000 EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - - - Total Expenditures Fund Balance Gain/Loss 1,660 3,402 8,003 7,500 6,820 4,000 39200 Transfers In - - 235,195 - - - 710 Transfers Out Ending Fund Balance 83,402 86,804 330,002 337,502 336,822 340,822 201 General Supplies 212 Sanitary Sewer Enterprise Fund 601 301 258 450 275 DEPT. 49000 2005 2006 2007 2008 2008 2009 125 289 Actual Actual Actual Adopted As of July 31 Proposed 250 Beginning Balance 222,619 286,326 334,291 134,478 134,478 144,530 1,400 REVENUES: 1,700 304 Engineering - - 7,711 37210 Sewer Charges 224,113 225,662 223,878 225,500 119,570 225,500 36211 Investment Interest 5,416 12,667 12,212 2,500 2,513 5,000 3625o Refunds/Reimbursements - - Sewer Televising - - - 37230 Penalties - - Travel Expenses - - - 63255 Miscellaneous 25,795 - Other Services - 6,214 - 39101 Sale of Assets 3,000 - General Liability - 2,466 - 1,250 Total Revenues 258,325 238,329 236,090 228,000 122,083 230,500 - EXPENDITURES: 50 387 Met Council Sewer Charges 99,151 110,239 100,641 101 Reg. FT Employees 33,684 35,657 42,136 18,778 10,849 22,460 102 On -Call Pay 14,858 15,114 15,053 11,900 6,743 17,000 121 PERA Contributions 2,821 3,046 3,287 2,071 1,143 2,762 .:122 FICA Contributions 4,094 4,074 4,110 2,347 1,422 3,019 131 Group Insurance 4,331 4,298 5,116 2,346 1,497 2,808 151 Worker's Comp. 3,380 3,278 3,955 2,080 788 2,586 5,000 Total Personnel Costs 63,168 65,467 73,657 39,522 22,442 50,635 201 General Supplies 212 Motor Fuels 301 258 450 275 149 500 227 Tools & Equipment - - - 125 289 125 228 Misc. Repairs/Maint/Supply 1,115 (10) - 250 - 250 301 Auditing 3,737 3,101 2,716 1,400 1,350 1,700 304 Engineering - - 7,711 250 - 250 308 Training/Conferences - 540 580 550 - 550 315 Sewer Jetting - - 42 1,500 - 1,500 316 Sewer Televising - - - 2,500 11,018 2,500 331 Travel Expenses - - 49 50 - 50 327 Other Services 8,546 6,214 8,541 5,000 (822) 5,000 361 General Liability 2,651 2,466 3,699 1,250 - 1,365 382 Water 70 90 62 - 14 50 387 Met Council Sewer Charges 99,151 110,239 100,641 130,000 77,058 130,000 391 Telephones/Pagers 280 366 459 150 127 250 402 City Truck Repair/Maint. 139 - - 250 - 250 425 Clothing 1,386 1,414 1,460 750 407 800 442 Misc. - 218 641 - - - 444 Contingency Funds - - - 1,000 - 1,000 501 Depreciation 14,074 - - 5,000 - - 540 Machinery & Equipment - - - - - - 554 System Repairs (1/1) - - - - - 23,475 General Operating Costs 131,450 124,896 127,051 150,300 89,589 169,615 Total Expenses 194,618 190,363 200,708 189,822 112,032 220,250 Fund Gain/Loss 63,707 47,966 35,382 38,178 10,051 10,250 39200 Transfers In - - - - - - 710 Transfers Out - - 235,195 - - - Ending Fund Balance 286,326 334,291 134,478 172,656 144,530 154,780 Storm Sewer Enterprise Fund 602 DEPT. 48403 2005 2006 2007 2008 2008 2009 - Actual Actual Actual Adopted As of July 31 Proposed BEGINNING BALANCE - - - 20,000 43,030 64,879 REVENUES: 1,692 3,041 2,223 - 2,070 1,011 37300 Storm Sewer Fee 50,364 47,919 - 47,000 20,244 47,000 36211 Investment Interest 3,316 6,578 - 500 90 500 39999 Other - 275 149 - - - Total Revenue 53,680 54,497 - 47,500 20,335 47,500 101 102 121 122 131 151 201 212 227 228 301 304 308 327 361 391 402 425 442 444 501 540 554 39200 710 Transfers Out Reg. FT Employees On -Call Pay PERA Contributions FICA Contributions Group Insurance Workers Compensation Total Personnel Costs General Supplies Motor Fuels Tools & Equipment Misc. Repairs/Maint/Supply Auditing Engineering Training/Conferences Other Services General Liability Telephones/Pagers City Truck Repair/Maint. Clothing Misc. (Public Education) Contingency Funds Depreciation Machinery & Equipment 28,030 25,602 - 17,996 5,508 20,119 - - - 1,215 2,099 2,000 1,572 1,536 - 1,377 760 1,548 2,273 2,044 - 1,377 946 1,692 3,041 2,223 - 2,070 1,011 2,520 - - - 1,185 788 1,399 34,917 31,406 - 25,220 11,112 29,278 - - - 275 149 500 - - - 125 51 125 - - - 250 - 250 _ _ - 1,400 1,350 1,700 - - - 250 - 250 - - - 550 - 500 - - - 5,000 5,290 5,000 - - - 1,250 - 1,365 - - - 150 127 250 - - - 250 - 250 - - - 750 407 800 _ - 5,000 - - - 1,000 - 1,000 - - - 5,000 - - Ending Fund Balance 18,763 23,091 - 43,030 64,879 63,111 CITY OF ` ® ® ` FUNDS2009 BUDGET NARRATIVE 201-602 FUND 201 COMMUNITY EVENTS REVENUE: 34786 WINTER EVENT $500 34787 GARAGE SALE - flyer advertisements $50 34788 DAY IN THE PARK $1,250 34789 MUSIC UNDER THE TREES — currently does not have a funding source. Donations $0 376 are not solicited in advance or at the event. $50 34791 POP SALES $0 34792 T-SHIRT SALES $50 34795 HALLOWEEN EVENT $700 36211 INVESTMENT INTEREST $100 36255 MISC. - HISTORY BOOK SALES $100 39200 INTERFUND OPERATING TRANSFERS EXPENDITURES: 45600 202 PERMANENT SUPPLIES $0 369 MUSIC UNDER THE TREES — bands and refreshments for two events $600 X73 T-SHIRTS $0 375 WINTER EVENT $800 376 GARAGE SALE — for sandwich board advertising supplies $50 j77 DAY IN THE PARK $1,300 318 NATIONAL NIGHT OUT — for barricades $150 379 HALLOWEEN $400 440 MEETING EXPENSES — PCIC meeting pizza $300 2009 Lauderdale Budget Narrative and Notes FUND 202 COMMUNICATIONS REVENUE 36211 INVESTMENT INTEREST 33600 GRANTS 36253 CABLE FRANCHISE REVENUE — 2003: $14,300 2004: $16,420 2005: $18,240 2006: $19,231 2007: $19,987 EXPENDITURES 49500- 101 REGULAR FULL TIME EMPLOYEES '121 PERA 122 FICA 131 GROUP INSURANCE 151 WORK COMP 307 WEB HOSTING — city's website 327 OTHER SERVICE — Web and TV streaming of city programs and meetings. 329 CABLE FRANCHISE FEE - 530 2004: $3,686 2005: $4,196 2006: $4,667 2007: $4,774 2008: $5,023 FURNITURE & EQUIPMENT — 2009 Council Chamber improvements $800 $0 $16,000 $6,026 $422 $461 $720 $36 $475 $2,800 $5,500 $14,000 4 2009 Lauderdale Budget Narrative and Notes FUND 203 RECYCLING REVENUE 36100 SPECIAL ASSESSMENTS- Fee assessed to property taxes for recycling services. Rate remained unchanged at $29.40 per year. $29.40 x 1,178 units = $33,000 33622 COUNTY GRANTS - SCORE GRANT - $4,300 2003: $4,079 2004: $4,525 2005: $4,467 2006: $4,378 2007: $4,378 2008: $4,758 3,6211 INVESTMENT INTEREST $500 61255 MISC. REVENUE 39200 INTERFUND OPERATING TRANSFERS EXPENDITURES 50000- 101 REGULAR FULL TIME EMPLOYEES $1,714 121 PERA $120 122 FICA $131 131 GROUP INSURANCE $216 151 WORK COMP $10 202 PERMANENT SUPPLIES — such as recycling bins $0 327 OTHER — County Waste Management Assessment $340 589 RECYCLING CONTRACT $24,350 c3 2009 Lauderdale Budget Narrative and Notes FUND 302 2000 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE This debt service fund finances the bonds from the 2000 Street and Utility Project. REVENUE 36100 SPECIAL ASSESSMENTS —from the 2000 project plus 1/3 of the 2001 project the $30,826 City paid for without bonding (See table below). 36211 INVESTMENT INTEREST $5,000 39200 TRANSFERS —Without a transfer, the projected 2009 year-end balance would be approximately $50,000. The Council would need to budget a transfer for the 2010 Budget to cover the February 2010 bond payment. Project Year 2000 2001 2002 2003 Debt Service Fund 302 303 304 Projected Assessment Balance $63,415 $116,178.63 $60,354 $151,764 Assessment Years Remaining 3 4 5 6 Projected Annual Collection $21,139 $29,045* $12,071 $25,294 1'fincipalOutstanding $430,000.00 NA $750.000.00 $700,000.00 Final Payment (February) 2012 NA 2014 2015 One-third or approximately $9,687 would be distributed to the 302, 303, and 304 debt service funds. EXPENDITURES 47100- 601 BOND PRINCIPAL 611 BOND INTEREST 621 FILE MAINTENANCE CHARGES rc� $100,000 $21,070 $1,000 4 2009 Lauderdale Budget Narrative and Notes FUND 303 2002 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE This debt service fund finances the bonds from the 2002 Street and Utility Project. REVENUE 36100 SPECIAL ASSESSMENTS -from the 2002 project plus 1/3 of the 2001 project the City paid for without bonding (See table below). 36211 INVESTMENT INTEREST 39200 TRANSFERS —Without a transfer, the projected 2009 year-end balance would be approximately $145,000. The Council would need to budget a transfer for the 2010 Budget to cover the February 2010 bond payment. Project Year 2000 2001 2002 2003 Dbebt Service Fund 302 303 304 Projected Assessment Balance $63,415 $116,178.63 $60,354 $151,764 Assessment Years Remaining 3 4 5 6 Projected Annual Collection $21,139 $29,045* $12,071 $25,294 PrincipalOutstanding $430,000.00 NA $750.000.00 $700,000.00 Final Payment (February) 2012 NA 2014 2015 One-third or approximately $9,687 would be distributed to the 302, 303, and 304 debt service funds. EXPENDITURES 601 BOND PRINCIPAL $21,758 $7,000 $115,000 611 BOND INTEREST $30,153 621 FILE MAINTENANCE CHARGES $1,000 6' 5 2009 Lauderdale Budget Narrative and Notes FUND 304 2003 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE This debt service fund finances the bonds from the 2003 Street and Utility Project. REVENUE 36100 SPECIAL ASSESSMENTS -from the 2003 project plus 1/3 of the 2001 project the City paid for without bonding (See table below). 36211 INVESTMENT INTEREST 39200 . TRANSFERS — Without a transfer, the projected 2009 year-end balance would be approximately $100,000. The Council would need to budget a transfer for the 2010 Budget to cover the February 2010 bond payment. bebt Service Fund Projected Assessment Balance Assessment Years Remaining Projected Annual Collection Principal Outstanding Final Payment (February) Project Year 2000 2001 2002 2003 302 $63,415 $116,178.63 3 4 $21,139 $29,045* $430,000.00 NA 2012 NA 303 $60,354 5 $12,071 $750.000.00 2014 304 $151,764 6 $25,294 $700,000.00 2015 *One-third or approximately $9,687 would be distributed to the 302, 303, and 304 debt service funds. EXPENDITURES 601 BOND PRINCIPAL $34,981 $7,000 $95,000 6.11 BOND INTEREST $20,705 621 FILE MAINTENANCE CHARGES Y L�. i,. . $1,000 2009 Lauderdale Budget Narrative and Notes FUND 401 CAPITAL IMPROVEMENT - STREETS REVENUE 36100 SPECIAL ASSESSMENTS $0 36211 INVESTMENT INTEREST $10,000 3.9200 TRANSFERS — The Council authorized the transfer of excess year-end 2007 dollars equally to the Street Improvement Fund (401) and Park Improvement Fund (404). The Council can set a similar policy or change it to meet new needs. EXPENDITURES 48401- 304 ENGINEERING — Eustis Street $5,500 328 STREET REPAIR - Seal coating will be an ongoing expenditure (every 5-7 years). $0 "710 TRANSFERS 7 2009 Lauderdale Budget Narrative and Notes FUND 402 GENERAL CAPITAL IMPROVEMENTS REVENUE 36211 INVESTMENT INTEREST $2,500 39200 TRANSFERS - $90,000 transferred to 404 Park Improvement Fund in 2008. EXPENDITURES 48000- 510 LAND $0 520 BUILDINGS — 3 -part sink for kitchen $1,000 521 CITY GARAGE $0 523 WARMING HOUSE $0 531 OFFICE EQUIPMENT — copier/printing equipment $10,000 535 HVAC $0 538 COMPUTERS $0 540 MACHINERY AND EQUIPMENT $0 543 TRACTOR $30,000 562 TRUCK $0 HISTORY OF RECENT EXPENDITURES: }} 998: CITY HALL ROOF 199: CITY HALL REMODEL, NEW ONE -TON TRUCK 2000: OFFICE COPIER 2001: BOBCAT 2002: SNOW BLOWER 2003: NONE 2004: SOCIAL ROOM WINDOWS AND LIGHTING 2004: PURCHASED WALSH LAKE PROPERTY 2004: WARMING HOUSE HEATER 2005: NEW CITY TRUCK & PLOW 2006: NEW PHONE SYSTEM �t 2006: NEW SOCIAL ROOM FURNACE 2006: NEW JOHN DEERE TRACTOR 2007: SOCIAL ROOM FLOOR s 2009 Lauderdale Budget Narrative and Notes FUND 403 CAPITAL IMPROVEMENTS - STORM SEWER In 2008, the City created Fund 602 — Storm Sewer Enterprise Fund. That is the primary account for managing the City's storm water utility. Funds being saved for storm sewer improvements and replacement are kept in the 403 Fund. REVENUE 36211 INVESTMENT INTEREST EXPENDITURES $8,000 48403- 304 ENGINEERING $0 327 OTHER SERVICES $0 NPDES PHASE II PERMIT $500 PUND 404 PARK IMPROVEMENTS REVENUE 36211 INVESTMENT INTEREST $1,800 39200 TRANSFERS - $104,660 was transferred into the fund in 2008. Additionally, the Council authorized the transfer of excess year-end 2007 dollars equally to the Street Improvement Fund (401) and Park Improvement Fund (404). The Council can set a similar policy or change it to meet new needs. EXPENDITURES -48404- 304 ENGINEERING 10 LAND 5N PICNIC SHELTER - electrical improvements to the shelter 525 PLAYGROUND — new pieces of equipment 5.26 PARK PATH �7 GENERAL PARK IMPROVEMENTS — improvements to Walnut/Ione Park & Warming House roof. 528 COURT IMPROVEMENTS 4. j;. $0 $0 $4,000 $34,000 $15,000 7 2009 Lauderdale Budget Narrative and Notes FUND 405 TIF PROJECTS REVENUE 36211 INVESTMENT INTEREST 31050 TAX INCREMENT 31051 DELINQUENT TAX INCREMENT 39200 TRANSFERS EXPENDITURES MIK1I12 $10,000 $135,000 $0 $0 305 LEGAL FEES $0 325 OTHER IMPROVMENTS $0 3.27 OTHER SERVICES $0 710 TRANSFERS — Funds can be used for housing projects or transferred to the other debt funds. $0 FUND 407 SEWER IMPROVEMENTS REVENUE 36211 INVESTMENT INTEREST 39200 INTERFUND OPERATING TRANSFERS =i EXPENDITURES 48407- 710 INTERFUND OPERATING TRANSFERS } is $4,000 $0 $0 10 2009 Lauderdale Budget Narrative and Notes FUND 601 SANITARY SEWER ENTERPRISE REVENUE 37210 SEWER SALES AND SERVICE — approximate anticipated income Residential Units = 1178 units x $42.00/qtr = $49,476 $49,476/gtr. x 4 quarters = $197,904 per year. Commercial accounts = average 4,000 units per quarter x 4 quarter/year x $2.02 per unit 36211 INVESTMENT INTEREST 36250 REFUNDS & REIMBURSEMENTS 36255 MISCELLANEOUS 39101 SALE OF ASSETS EXPENDITURES 419000- 121 9000- 121 122 131 151 201 212 224 227 2.28 Ol 1. s; 304 308 315 316 327 331 361 REGULAR FULL TIME EMPLOYEES ON -PAY PERA CONTRIBUTION FICA CONTRIBUTIONS GROUP INSURANCE WORKER'S COMP PREMIUM GENERAL SUPPLIES MOTOR FUELS & LUBRICANTS Divided: 70% 101-43000-212 —Public Works 15% 601-49000-212 - Sanitary Sewer Enterprise Fund 15% 602-49100-212 - Storm Sewer Enterprise Fund STREET MAINTENANCE SUPPLY TOOLS & EQUIPMENT — For safety clothing: gloves, boots, safety glasses, & helmets MISC. REPAIRS MAINT SUPPLIES AUDITING Divided: 80% 101-41200-301—Administration 10% 601-49000-301 - Sanitary Sewer Enterprise Fund 10% 602-49100-301 - Storm Sewer Enterprise Fund ENGINEERING TRAINING\CONFERENCES - Sewer operator's licensing/seminar SEWER JETTING — Budgeted for in case Falcon Heights equipment is unavailable SEWER TELEVISING OTHER SERVICE - St. Paul Regional Water sewer billing & other services Divided: 85% 601-49000-327 - Sanitary Sewer Enterprise Fund 15% 602-49100-327 - Storm Sewer Enterprise Fund TRAVEL EXPENSES GENERAL LIABILITY Divided: 40% 101-41100-361 —Legislative 35% 101-41200-361 - Administration 12.5% 601-49000-361 - Sanitary Sewer Enterprise Fund 12.5% 602-49100-361 - Storm Sewer Enterprise Fund $225,000 $5,000 $22,460 $17,000 $2,762 $3,019 $2,808 $2,586 $0 $500 $125 $250 $1,700 $250 $550 $1,500 $2,500 $5,000 $50 $1,365 Il 2009 Lauderdale Budget Narrative and Notes 382 WATER - Water at the Public Works Garage 387 MCES CHARGES — Wastewater Service 391 TELEPHONE/PAGER Divided: 50% 101-43000-391— Public Works 25% 601-49000-391 - Sanitary Sewer Enterprise Fund 25% 602-49100-391 - Storm Sewer Enterprise Fund 402 CITY TRUCK REPAIR/MAINTENANCE Divided: 80% 101-43000-402 — Public Works 10% 601-49000-402 - Sanitary Sewer Enterprise Fund 10%602-49100-402 - Storm Sewer Enterprise Fund 425 CLOTHING - Uniforms for public works employees Divided: 50% 601-49000-425 - Sanitary Sewer Enterprise Fund 50% 602-49100-425 - Storm Sewer Enterprise Fund 442 MISC. 444 CONTINGENCY 501 DEPRECIATION 540 MACHINERY & EQUIPMENT — For safety equipment such as cones, etc. 554 SYSTEM REPAIRS (1/I) $50 $130,000 $250 $250 $800 $0 $1,000 $0 $0 $23,475 12 2009 Lauderdale Budget Narrative and Notes FUND 602 STORM SEWER ENTERPRISE *This fund was created at the beginning of 2008. REVENUE 37300 STORM SEWER FEE $47,000 History: In 1994, the Council increased the fee by one -dollar each year through 1998. Since 1998, the fee has been the same. A one -dollar increase was discussed with the onset of the NPDES Phase II Permit starting in 2003, but the fee for 2004 was kept the same as 2003 and has remained the same since. The Council approved a storm sewer fee for a basic residential lot of $7.50/quarter for 2008 for 498 residential accounts. Additional Accounts: GENERAL SUPPLIES Rosehill Townhomes: $8.91/qtr. x 42 accounts = $1,496.88/year 212 Commercial, Non -Profit, Land, & Multi -Family: 50 accounts range from $2.50 to $598.75 per qtr. $500 Residential $12,948 Divided: 70% 101-43000-212 —Public Works Condos $1,496.88 Commercial/Misc. $29,555.12 j X6211 INVESTMENT INTEREST $500 39200 TRANSFERS - $20,000 transferred in for 2008 $0 EXPENDITURES $125 49000 - MISC. REPAIRS MAINT SUPPLIES 101 REGULAR FULL TIME EMPLOYEES $20,119 102 ON-CALL PAY $2,000 121 PERA CONTRIBUTION $1,548 122 FICA CONTRIBUTIONS $1,692 131 GROUP INSURANCE $2,520 151 WORKER'S COMP PREMIUM $1,399 201 GENERAL SUPPLIES $0 212 MOTOR FUELS & LUBRICANTS $500 Divided: 70% 101-43000-212 —Public Works 15% 601-49000-212 - Sanitary Sewer Enterprise Fund 15% 602-49100-212 - Storm Sewer Enterprise Fund 727 TOOLS & EQUIPMENT — For safety clothing: gloves, boots, safety glasses, & helmets $125 X28 MISC. REPAIRS MAINT SUPPLIES $250 301 AUDITING $1,700 Divided: 80% 101-41200-301 —Administration 10% 601-49000-301 - Sanitary Sewer Enterprise Fund 10% 602-49100-301 - Storm Sewer Enterprise Fund 304 ENGINEERING $250 X08 TRAINiNGTONFERENCES $500 327 OTHER SERVICE - St. Paul Regional Water sewer billing & other services $5,000 Divided: 85% 601-49000-327 - Sanitary Sewer Enterprise Fund 13 14 2009 Lauderdale Budget Narrative and Notes 15% 602-49100-327 - Storm Sewer Enterprise Fund 361 GENERAL LIABILITY $1,365 Divided: 40% 101-41100-361 —Legislative 35% 101-41200-361 - Administration 12.5% 601-49000-361 - Sanitary Sewer Enterprise Fund 12.5% 602-49100-361 - Storm Sewer Enterprise Fund 391 TELEPHONE/PAGER $250 Divided: 50% 101-43000-391— Public Works 25% 601-49000-391 - Sanitary Sewer Enterprise Fund 25% 602-49100-391 - Storm Sewer Enterprise Fund 402 CITY TRUCK REPAIR/MAINTENANCE $250 Divided: 80% 101-43000-402 —Public Works 10%601-49000-402 - Sanitary Sewer Enterprise Fund 10% 602-49100-402 - Storm Sewer Enterprise Fund 425 CLOTHING - Uniforms for public works employees $800 Divided: 50% 601-49000-425 - Sanitary Sewer Enterprise Fund 50% 602-49100-425 - Storm Sewer Enterprise Fund 442 MISC. — Public Education $5,000 444 CONTINGENCY $1,000 501 DEPRECIATION $0 540 MACHINERY & EQUIPMENT — For safety equipment such as cones, etc. $0 554 STORM SYSTEM REPAIRS $3,000 14 Payable 2009 Fiscal Disparity Distribution Dollars By Taxing Authority (Ramsey County Portion Only) Actual Pay 2008 Actual Pay 2009 Change % Change Taxing Authority F.D. Distribution $'s F.D. Distribution $'s From 2008 From 2008 Ramsey County $31,826,712 $35,478,003 $3,651,291 11.5% City or Town Arden Hills 233,713 255,521 21,808 9.3% Blaine 0 0 0 0.0% Falcon Heights 176,846 197,502 20,656 11.7% Gem Lake 11,207 13,183 1,976 17.6% Lauderdale 96,437 101,843 5,406 5.6% Little Canada 301,427 338,856 37,429 12.4% Maplewood 1,449,170 1,615,379 166,209 11.5% Mounds View 810,259 842,431 32,172 4.0% New Brighton 1,027,191 1,154,637 127,446 12.4% North Oaks 16,167 18,621 2,454 15.2% North St. Paul 383,327 456,623 73,296 19.1% Roseville 840,452 941,889 101,437 12.1% St. Anthony 175,503 214,528 39,025 22.2% St. Paul 12,808,846 15,673,004 2,864,158 22.4% Shoreview 655,965 747,308 91,343 13.9% Spring Lake Park 7,694 9,721 2,027 26.3% Vadnais Heights 274,168 314,718 40,550 14.8% White Bear Lake 570,780 606,074 35,294 6.2% Town of White Bear 210,247 238,068 27,821 13.2% Total City & Town 20,049,399 23,739,906 3,690,507 18.4% Schools I.S.D. #282 237,246 281,503 44,257 18.7% I.S.D. #621 3,975,425 4,251,055 275,630 6.9% I.S.D. #622 1,781,851 2,170,322 388,471 21.8% I.S.D. #623 1,985,181 2,124,900 139,719 7.0% I.S.D. #624 1,696,254 2,500,547 804,293 47.4% I.S.D. #625 17,707,113 19,051,391 1,344,278 7.6% Total School 27,383,070 30,379,718 2,996,648 10.9% Special Taxing Districts 0 0 0 0.0% Blaine HRA Regional Rail Authority 2,925,066 2,904,085 -20,981 -0.7% Ramsey County HRA 0 0 0 0.0% Capitol Region Watershed 231,484 301,404 69,920 30.2% Met Council 1,607,452 1,724,458 117,006 7.3% Livable Communities 5,000,000 5,000,000 0 0.0% Metro Watershed 376,443 380,390 3,947 1.0% Middle Miss. Watershed 184 175 -9 0.0% Mosquito Control 370,442 402,737 32,295 8.7% North Suburban Hospital 35,999 37,860 1,861 5.2% Rice Creek Watershed 159,284 220,992 61,708 38.7% North St Paul HRA 26,479 25,088 -1,391 -5.3% Roseville HRA 11,249 28,439 17,190 100.0% St. Anthony HRA 2,372 6,009 3,637 153.3% St. Paul HRA 187,620 230,485 42,865 22.8% St. Paul Port Authority 176,742 165,001 -11,741 -6.6% Valley Branch Watershed 2,700 3,023 323 12.0% Total Special Districts 1 11,113,516 11,430,146 316,630 2.8% Grand Total $90,372,697 $101,027,773 $10,655,076 11.8% LAUDERDALE COUNCIL ACTION FORM Action Requested', Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date August 26, 2008 ITEM NUMBER 13D - Park Plantings E STAFF INITIAL APPROVED BY ADMMSTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Between the hockey rink and the paths leading to it are two triangular sections of dirt that the contractor is scheduled to seed into grass. Councilor Hawkinson has asked to add this agenda item to discuss whether something more decorative could be planted there. I mentioned this to Dave and Joe and they had two comments. First, the area between the hockey rink and the warming house will be flooded in the winter should that have any bear- ing on the type of plants that would grow there. Second, they reminded me that the layer of dirt there isn't very deep and under it is gravel/rocks. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: