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Home My WebLink About12/09/2008LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 9, 2008 7:30 P.M. CITY HALL 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS 14 a. Minutes of the November 25, 2008, City Council Meeting. b. Claims totaling $74,205.94. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL 5. CONSENT a. 2009 Rental Housing Licenses b. 2009 Investment Policy c. 2009 Depository and Investment Institutions — Resolution 120908A d. 2009 City Council Meeting Schedule e. Emergency Radio Grant Application to Metropolitan Emergency Services Board (MESB) f, Resident Reimbursement Arrangement with Cities of Falcon Heights & Roseville g. PCIC Minutes fi•om November 17, 2008 h. Pay Request #3 $2,780.46 to Dunaway Construction for Hockey Rink Improvements 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input in to the decision. a. Ordinance Amendments for Retaining Walls Public Hearing 8. REPORTS 9. DISCUSSION / ACTION a. 2009 Final Levy and Budget Adoption — Resolution 120908B b. Ordinance Amendments for Retaining Walls — Resolution 120908C c. TH280 Bridge Signal Lights — Execution of Mn/DOT Agreements — Resolution 120908D d. 60`h Anniversary Celebrations e. Summer Recreation Opportunities 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. 2009 Committee Appointments b. 2009 Designation of Official Newspaper c. 2009 Gas Station, Tree, Mechanical, Cigarette, and 3.2 Liquor Licenses d. Travel Policies e. 2009 Employees Wage Adjustment f. 2009 Fee Schedule g. Request by V. Matheny for Former Lift Station Property near 1974 Walnut Street 13. WORK SESSION a. Discussion Regarding Lot Sizes Zoning 14. ADJOURN LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 1 of 3 November 25, 2008 Mayor Dains called the meeting to order at 7:33 p.m. Councilors present: Lara Mac Lean, Karen Doherty, Clay Christensen, and Mayor Jeff Dains. Councilor absent: Denise Hawkinson Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for additions, deletions, or changes to the meeting agenda. Mayor Dains added a discussion of Lauderdale's 60`x' anniversary as a city. Councilor Doherty moved to approve the agenda with the addition. Councilor Christensen seconded the motion and it passed unanimously. Councilor Doherty moved approval of the November 13, 2008, City Council minutes. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Doherty moved approval of the claims totaling $19,845.00. Councilor Mac Lean seconded the motion and it passed unanimously. Mayor Dains asked if members of the public wished to address the Council. There being no one, Councilor Christensen moved the consent agenda approving 2009 rental housing licenses, an updated employment agreement with Colleen Callahan, architectural brown signal posts for the TH280 bridge project, and final payment to Allied Blacktop for the 2008 seal coat project. Councilor Mac Lean seconded the motion and it passed unanimously. Butkowski provided summary budget information to the Council. She stated the general fund balanced at $1,214,740. This includes a $6,727 increase in the levy which totals $558,381. Lauderdale homeowners with a median valued home ($197,200) can expect to see a decrease in their property taxes for 2009 while higher valued homes will see a small increase in their property taxes. In addition to the levy, Lauderdale will be receiving $595,639 is local government aid. This offsets the public safety budget which totals $636,849. The budget also allows for d $31,000 transfer to the 2000 debt service fund and $43,118 to the park improvement fund for planned park improvements. In addition to the park improvements, the Council LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 3 budgeted for a replacement copier, tractor with attachments, and upgrades to the audio/visual equipment in the Council chambers. Finally, the anticipated special fiends revenue is $688,499 with expenditures budgeted at $859,467. This draws down city reserves by $170,968 and largely supports the debt service payments. Following the budget presentation, Mayor Dains opened the public hearing at 7:40 p.m. No one wished to address the Council regarding the 2009 budget. The public hearing was closed at 7:41 p.m. Mayor Dains noted the budget looked complete; it was conservative and well-planned. He felt it reflected the Council's one step at a time approach. With no additional comments, the Council will set the final levy at the December City Council meeting. Butkowski reported on the smoke testing completed in the southern half of the City. It only tools one day but there was a significant finding. The cover of a sanitary sewer manhole was replaced with a storm sewer grate and the area modified to drain rain from a flat roof and the surrounding area to the manhole. The city engineer is calculating how much of the City's inflow problem may be attributed to this drain. The owners of the property would be notified; staff anticipates meeting with their staff soon to discuss the issue. Buticowski introduced the Bolger Publications request, h1 the early 1990s, they worked with the City to divide a lot they purchased to contain contamination to one parcel. The property line they created divided a building into two portions. Bolgers now would like to renovate the building area on the second parcel from warehouse space to a production area. Per the building code, the renovation is not possible as a firewall must be built on the property line. After significant discussions between Dick and Charlie Bolger, Bolger's attorney, the city's attorney, and city staff including the commercial building inspector, an agreement was reached. The agreement allows the Bolger Publications to proceed with renovations but protects the interests of the City, namely in regard to liability and conditions of sale for the split parcels. Mayor Dains asked Charlie Bolger why he didn't prefer combining the lots. He explained that would be a property sale thereby triggering a capital gains tax. The Mayor then asked if the business was doing well. Bolger responded it was, which is the reason for the renovation and hiring of additional employees. Councilor Christensen moved to approve the deed restriction and encroachment easement agreement between Como Partnership, L.L.P., Francis Real Estate, Inc., LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 3 and the City of Lauderdale. Councilor Doherty seconded the motion and it passed unanimously. The Mayor noted that Councilors Mac Lean and Christensen met with Butkowski to develop an employment agreement. The result of that discussion was included in the council packet along with a step schedule. Per the agreement, Butkowski would begin on step one of the schedule with a step increase after six months. Councilor Doherty moved to approve the employment agreement with Heather Butkowski as presented. Councilor Mac Lean seconded the motion and it passed unanimously. A discussion of the city's 60`x' anniversary was added to the agenda. Mayor Dains describes how the 50°i anniversary was celebrated including speeches from state and federal representatives. Preliminarily, the Council discussed celebrating the anniversary during Day in the Park. The Council members agreed to bring ideas for recognizing the 60`x' anniversary to the next meeting for discussion. Butkowski read the agenda items for the next meeting which include: 2009 budget adoption, 2009 investment policy, 2009 rental housing licenses, 2009 fee schedule, 2009 city council meeting schedule, and an ordinance amendment for retaining walls. Mayor Dains added a work session item regarding fixture lot splits. Councilor Doherty moved to adjourn the meeting. Councilor Mac Lean seconded the motion and it carried. The meeting adjourned at 8:05 p.m. Respectfully submitted, Heather Butkowski Acting City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL December 9, 2008 City Council Meeting Payroll 11/28/08 Payroll 11/28/08 Payroll Direct Deposit # 500650-500659 Payroll Liabilities, e -payments 309E -312E Vendor Claims 112/09/08 Claims: Check #s 19471-19491 Subtotal of Claims From Above Hocky Rink Project Payment #3 - #19492 $8,002.56 $6,067.19 $60,136.191 $74,205.94 $2,780.46 Total Claims for Approval $76,986.40 CITY OF LAUDERDALE 12/03/08 12:55 PM Page 1 Payments Current Period: DECEMBER 2008 Batch Name 112808Pay Payment Computer Dollar Amt $6,067.19 Posted Refer 586 ICMA RETIREMENT TRUST - 457 Ck# 000309E 12/1/2008 Cash Payment G 101-21705 ICMA RETIREMENT 11/28/08 Payroll $1,215.57 Invoice Transaction Date 12/1/2008 Due 0 NORTH STAR CHEC 10100 Total $1,215.57 Refer 587 PERA Ck# 000310E 12/2/2008 Cash Payment G 101-21704 PERA 11/28/08 Payroll $1,157.60 Invoice Transaction Date 12/1/2008 Due 0 NORTH STAR CHEC 10100 Total $1,157.60 Refer 588 NORTH STAR BANK, CHECKING S Ck# 000311 E 12/2/2008 Cash Payment G 101-21703 FICA WITHHOLDING. 11/28/08 Payroll $1,857.34 Invoice Cash Payment G 101-21701 FEDERAL TAXES 11/28/08 Payroll $975.06 Invoice Transaction Date 12/1/2008 Due 0 NORTH STAR CHEC 10100 Total $2,832.40 Refer 589 MN DEPARTMENT OF REVENUE Ck# 000312E 12/2/2008 Cash Payment G 101-21702 STATE WITHHOLDING 11/08 State Withholding $861.62 Invoice ,< __ _ _ i- ,Transaction Date 12/1/2008 Due 0 NORTH STAR CHEC 10100 Total $861.62 Fund Summary 101 10100 NORTH STAR CHECKING $6,067.19 $6,067.19 I Pre -Written Checks $6,067.19 Checks to be Generated by the Compute $0.00 Total $6,067.19 BATCH Total $6,067.19 CITY OF LAUDERDALE *Check Detail Register© DECEMBER 2008 Check Amt Invoice Comment 10100 NORTH STAR CHECKING 6 .- <. ... v._. Paid Chk# 019471 12/9/2008 AFSCME G 101-21709 UNION DUES $69.40 11/08 Monthly Dues Total AFSCME $69.40 Paid Chk#rv01947'2 h 12/9/2008BONESTROO, ROSENE, ANDERLIK E 101-43000-304 ENGINEERING $299.00 10/08 engineering services - g E 401-48401-304 ENGINEERING $1,307.00 10/08 engineering services - E E 404-48404-304 ENGINEERING $526.00 10/08 engineering services - R Total BONESTROO, ROSENE, ANDERLIK $2,132.00 Paid Chk# 019473 12/9/2008 CINTAS E 602-49100-425 CLOTHING $33.66 470198071 PW Clothing E 601-49000-425 CLOTHING $33.66 470198071 PW Clothing Total CINTAS $67.32 Pad Chk# 019474� 12%9/2008 CITY OF ROSEVILLE�..- E 101-41200-306 CONSULTING FEES $263.33 0009223 12/08 IT Services Total CITY OF ROSEVILLE $263.33 Paid Chk# 019475 12/9/2008 CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $45,675.00 2096 12/08 Police Service Total CITY OF ST ANTHONY $45,675.00 Paid Chk# 019476 12/9/2008 GLENWOOD INGLEWOOD E 101-41200-208 WATER DELIVERY $4.79 11/08 water cooler rental Total GLENWOOD INGLEWOOD $4.79 Paid Chk# 019477 12/9/2008 HAMLINE UNIVERSITY -GLOBAL ED E 602-49100-438 DUES & SUBSCRIPTIONS $500.00 '09 Minnesota Water - Keep it Total HAMLINE UNIVERSITY -GLOBAL ED $500.00 E 101-42100-355 MISC PRINTING/PROCESS SER $285.50 12/08 Legal Services E 101-42100-305 LEGAL FEES $850.00 12/08 Legal Services Total HUGHES & COSTELLO $1,135.50 E 101-41200-438 DUES & SUBSCRIPTIONS $175.00_514792 HB 09 Membership Dues Total [CMA $175.00 Paid Chk# 019480 12/92008 INFRASTRUCTURE TECHNOLOGIES x V^ LL E 601-49000-327 OTHER SERV- SEWER/NPDES 1 $1,575.00 PR80983 Sanitary Sewer Smoke Test 1 Total INFRASTRUCTURE TECHNOLOGIES $1,575.00 Paid Ch0'_019481� 12/9/2008 KENNEDY & GRAVEN G 101-22221 RYSGAARD REPLAT ESCROW $1,167.50 10/08 legal services - Rysgaar E 101-41200-305 LEGAL FEES $961.00 10/08 legal services - general CITY OF LAUDERDALE *Check Detail Register© DECEMBER 2008 Check Amt Invoice Comment Total KENNEDY & GRAVEN $2,128.50 Paid Chk# 019482 12/9/2008 LMC E 101-41100-438 DUES & SUBSCRIPTIONS $2,093.00 124553 Imc annual dues Total LMC $2,093.00 Paid Chk# 019483 12/9/2008 MINNESOTA POLLUTION CONTROL AG E 601-49000-308 TRAINING\CONFERENCES $280.00 JH Collection System Oper. Con E 601-49000-308 TRAINING\CONFERENCES $280.00 DH Collection System Oper. Con Total MINNESOTA POLLUTION CONTROL AG $560.00 Paid Chk#�019484� 12/9/2008 ONE CALL CONCEPTS E 101-43400-386 GOPHER STATE ONE CALL $20.45_8110622 11/08 Locate Tickets Total ONE CALL CONCEPTS $20.45 Paid Chk# 019485 12/9/2008 PARK SERVICE E 601-49000-212 MOTOR FUELS E 602-49100-212 MOTOR FUELS E 101-43000-212 MOTOR FUELS Total PARK SERVICE $14.53 11/08 Motor Fuels $14.53 11/08 Motor Fuels $67.79 11/08 Motor Fuels $96.85 Paid Chk# 019486 12/9%2008 POSTMASTER - NEWSLETTER E 101-41200-203 POSTAGE $325.00 Jan/Feb Newsletter Total POSTMASTER - NEWSLETTER $325.00 Paid Chk#' 019487 12/9/2008 ' POSTMASTER -STAMPS E 101-41200-203 POSTAGE $126.00 3 rolls of stamps Total POSTMASTER -STAMPS $126.00 Paid Chk# 019488 _ 12/9!2008 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISC G 101-21706 HEALTH INSURANCE E 101-41200-355 MISC PRINTING/PROCESS SER Total RAMSEY COUNTY, PROP REC & REV Paid Chk# 019489 12/9/2008 RELIAKOR SERVICES $505.92 EMCOM-0002811/08 911 Dispatch Services $282.60 RISK -001205 12/08 Insurance $20.00 RISK -001205 12/08 Insurance $808.52 E 101-43000-314 STREET SWEEPING $2,272.30 092946 08 fall street sweep Total RELIAKOR SERVICES $2,272.30 Paid Chk# 019490 12/9%2008 SUBURBAN ACE HARDWARE E 101-43000-228 MISC REPAIRS MAINT SUPPLIE $4.79 fastners E 101-45200-228 MISC REPAIRS MAINT SUPPLIE $8.50 Bungee cord Total SUBURBAN ACE HARDWARE $13.29 Paid ChW 019491 12/9/2008 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $94.94 4803392-0500- 12/08 Waste Pick Up Total WASTE MANAGEMENT $94.94 10100 NORTH STAR CHECKING $60,136.19 CITY OF LAUDERDALE *Check Detail Register© DECEMBER 2008 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $55,571.81 401 CAPITAL IMPROVEMENT STREETS $1,307.00 404 PARK IMPROVEMENT $526.00 601 SEWER UTILITIES $2,183.19 602 STORM SEWER ENTERPRISE FUND $548.19 $60,136.19 CITY OF LAUDERDALE 12/05/0810:27 AM Page 1 Payments Current Period: DECEMBER 2008 Batch Name rinkpay3 Payment Computer Dollar Amt $2,780.46 Posted Refer 602 DUNAWAY CONSTRUCTION Cash Payment E 404-48404-527 GENERAL PARK IMPR hockey rink project payment #3 $2,780.46 Invoice Transaction Date 12/5/2008 Due 0 NORTH STAR CHEC 10100 Total $2,780.46 Fund Summary BATCH Total $2,780.46 10100 NORTH STAR CHECKING 404 $2,780.46 $2,780.46 Pre -Written Checks $0.00 Checks to be Generated by the Compute $2,780.46 Total $2,780.46 COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE December 09, 2008 AGENDA NUMBER 5A Rental Housing Licenses DESCRIPTION 2009 Rental Housim4 Licenses I BACKGROUND OR PAST COUNCIL ACTION I Attached is the list of rental property owners that successfully completed the rental housing inspection process or renewed their license for 2009 and do not need an inspection this year. OPTIONS STAFF RECOMMENDATION Approve rental housing licenses for 2009. COUNCIL ACTION MOTION BY SECOND STAFF ACTION LAUDERDALE COUNCIL ACTION FORM Rental properties successfully completed the application process ❖ Aaron Aaserude, 1962 Malvern Street ❖ Scott O'Brien, 1857 Eustis Street Richard and Michelle Swanson, 2375-2377 Roselawn Avenue •:• City Gables AJZ, LLC, 1609-1611 Pleasant •:• Daniel Busse, 1768 Eustis Street LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session F December 9, 2008 BER 5B ,j2Q0,09 Investment Polic IAL /J lr'i 2 BY ADMINISTRATOR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council reviews and updates the City's Investment Policy in order to keep the Investment Policy current and applicable to the City's needs. The FDIC limits changed for 2009 but I did not change the language in the investment policy because staff will continuing purchasing investments not to exceed $100,000 at maturity. OPTIONS: STAFF RECOMMENDATION: By approving the consent agenda, the council is adopting the 2008 Investment Policy as pre- sented. COUNCIL ACTION: City of Lauderdale 2009 Investment Policy 1.0 Policy - It is the policy of the City of Lauderdale to invest public fiends in a manner which will provide the highest investment return with the maximum security - while meeting the daily cash flow demands of the City in accordance with all state and local statutes governing the investment of public finds. 2.0 Definitions: Investment Designee - the investment designee is an employee of the City designated by the City Administrator to perform the investment function within the provisions set forth in this policy and in Minnesota State Statutes. 3.0 Scope: This investment policy applies to all financial assets of Lauderdale. These funds are accounted for in the City's Comprehensive Annual Financial Report and include: 101 General Fund 201-203 Special Revenue Funds 301-304 Debt Service Funds 401-413 Capital Improvement Funds 601-602 Sewer and Storm Sewer Funds 4.0 Objectives: 1. Liquidity: The City Administrator or investment designee shall assure that finds are constantly available to meet immediate payment requirements including payroll, accounts payable, and debt service. 2. Safety: Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required. Speculation is prohibited. 3. Return: The investment portfolio shall be designated to attain a market average rate of return throughout budgetary and economic cycles, taking into account investment risk constraints and the cash flow characteristics of the portfolio. December 2008 5.0 Prudence: All investment transactions shall be made with a degree of judgment and care. The standard of prudence, meaning not for speculation and with consideration of the probable safety of the capital as well as the probable investment return derived from assets, will be applied in all investment transactions. 6.0 Cash Manalzement Procedures: Cash management is essential to a good investment program. The City Administrator has responsibility to organize and establish procedures for effective cash management, based on the following guidelines: 1. Cash flow projections will be prepared at the begimling of each budget year. 2. At a minimum the checking account balance of the City shall always be kept at the amount necessary to cover outstanding checks. 3. All investments will be made with the intent they will be held to maturity. 4. At least three bids will be sought for each security purchased. 5. Each morning a cash balance will be prepared based on cash received the previous day, warrants paid the previous day, and sizable checks or wire transfers which present investment opportunity. 6. Each morning, the investment records will be reviewed and updated as investments mature or are purchased. 7. Each month the investment records will be balanced to the financial records. 8. Each month, the investment designee shall submit an investment report to the City Administrator. 9. Interest Earnings will be allocated to the various City funds monthly (see section 9). 10. Within 30 days of the end of each quarter, the City Administrator or investment designee shall submit an investment report to the City Council that summarizes recent market conditions, economic developments, and anticipated investment conditions. The report shall summarize the investment strategies employed in the most recent quarter, and describe the portfolio in terms of investment securities, maturities, risk characteristics, and other features. The report shall explain the quarter's total investment return and compare the return with December 2008 budgetary expectations. The report will include an appendix that discloses all transactions during the past quarter. 11. Each quarterly report shall indicate areas of policy concern and suggested or planned revision of investment strategies. 12. Within 40 days of the end of the fiscal year, the City Administrator or investment designee shall present a comprehensive amlual report to the City Council on the investment program and investment activity. The annual report shall include 12 months and separate quarterly comparisons of return and shall suggest policies and improvements that might be made in the investment program. 7.0 Authorized and Suitable Investments: - See Appendix A for Complete Definitions 1. It is the policy of the City of Lauderdale that available funds be invested at the best rates obtainable at the time of investment in conformance with the legal and administrative guideline outlined herein. U.S. Treasury Obligations and Federal Agency Securities will be given preference when the yields are equal to or greater than alternative investments. 2. The City of Lauderdale shall exclude mortgage derivative products that are "high risk" per Minnesota Statute 118A.04. Documentation of compliance (the results of three separate independent statutory (Impact) tests all indicating that the security is not "High Risk") will be kept on file for auditing and review purposes. 3. The investments of the City of Lauderdale will be made in accordance with Minnesota statutes and be further restricted to the following: a. United States Treasury Obligations b. Federal Agencies Securities c. Repurchase Agreements (Repo's) - Repo transactions are restricted to: 1. A primary reporting dealer in U.S. government securities who reports to the Federal Reserve Bank of New York, or 2. National or state banks in the U.S. which is a member of the Federal Reserve system and whose combined capital and surplus equals or exceeds $10,000,000. 3. A securities broker-dealer having its primary executive office in Mimiesota and licensed pursuant to Chapter 80A, or an affiliate of it, registered by the SEC and maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated debt. December 2008 4. The City of Lauderdale shall receive a confirmation/safekeeping receipt with a complete description of the collateral on the Repo. d. Certificates of Deposit 1. All Certificates of Deposit purchased by the City of Lauderdale are secured by FDIC Insurance. Amounts in excess of $100,000 (maximum insured) shall be secured in accordance with Minnesota Statutes. e. Bankers Acceptances 1. Banker's Acceptances shall be restricted to the 50 largest banks in the United States (as measured by deposits). Investments in banker's acceptances shall not be made if news leads offer concerns over the financial condition of these banks. 2. The broker, dealer, or bank shall verify that the banker's acceptance is eligible for purchase by the Federal Reserve System. f. Commercial Paper 1. Commercial Paper shall be restricted to issues that mature in 270 days or less with a rating of A-1 (Moody's), P-1 (Standard & Poors), or F-1 (Fitch) among at least two of these three rating agencies. g. Money Market Funds 1. The fiord shall consist of United States Treasury obligations and federal agency issues and be consistent with the City of Lauderdale's objective of preservation of capital. 3. Safekeeping - Investments maybe held with: 1. Any Federal Reserve bank. 2. Any bank authorized under the laws of the United States or any State to exercise corporate trust powers, including but not limited to the bank from which the investment is purchased. 3. A primary reporting dealer in United States government securities whom reports to the Federal Reserve Bank of New York. 4. A securities broker-dealer as described in section 7.2, subpart c: 3. The City's ownership of all securities in which the fund is invested shall be evidenced by a written acknowledgment identifying the securities by name of issue, maturing date, interest rate, and serial number or other distinguishing marls. December 2008 8.0 Diversification: The City Administrator or investment designee shall diversify use of investment instruments to avoid incurring unreasonable risks inherent in over -investing in specific investments, individual financial institutions, or maturities. Diversification strategies shall be detennined and revised periodically by the City Council for all funds. 1. Institutions - Diversity between financial institutions used. a. No more than 60% of the investment portfolio, or $2,000,000 (whichever is less) shall be invested with any one investment company. b. No funds may be invested in any one investment company in excess of the amount insured by it. 2. Maturities - Diversity in length of maturities. a. Investments shall be made to assure that funds are constantly available to meet immediate payment requirements including payroll, accounts payable, -debt service, and planned projects. b. No investments shall be made with a tern over 10 years unless with prior approval from the City Council. 3. Investments - The City should maintain a diversity of investments. a. With the exception of U.S. Treasury securities, authorized pools, and Federal Agencies (backed by the full faith and credit of the U.S. Government) - no more than 50% of the entity's total investment portfolio may be invested any one of the following: Repurchase Agreements, Certificates of Deposit, Banker's Acceptances, or Commercial Paper. 9.0 Pooling of Investments: For the purposes of making the maximum amount of fronds available for investment, the cash for all City funds is pooled in an investment account. Interest earnings are allocated among the various fiends based upon their average cash balance. 10.0 Authorized Financial Dealers & Institutions: 1. At the beginning of each year, the City Council approves depositories and investment firms. 2. All dealers and institutions must qualify as set out in Section 7.3, subpart c. December 2008 3. A current amntal statement shall be kept on file for each bank, broker, or dealer with whom business is done. 4. All dealers and institutions must have at least $500,000 of Securities hivestor Protection Corporation (SIPC) insurance. 5. Before engaging in investment transactions with the City of Lauderdale, the supervising officer at the securities broker/dealer shall submit a certification of "Notification to Broker and Certification by Broker Pursuant To Minnesota Statute 118A.04". Said certification will state that the broker/dealer has reviewed the investment policies and objectives, as well as applicable state law, and agrees to disclose potential conflicts or risk to public fiends that might arise out of business transactions between the securities broker/dealer firm and the City of Lauderdale. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City of Lauderdale's funds. 6. The City will minimize investment Custodial Credit Risk by pern-litting brokers that obtained investments for the City to hold them only to the extent there is SIPC and excess SIPC coverage available. Securities purchased that exceed available SIPC coverages shall be transferred to the City's custodian. 11.0 Collateralization and Custodial Credit Risk The City will minimize deposit Custodial Credit Risk, which is the risk of loss of failure of the depository baric (or credit union), by obtaining collateral or bond for all uninsured amounts on deposit, and by obtaining necessary documentation to show compliance with state law and a perfected security interest under federal law. The City of Lauderdale will follow Minnesota statutes regarding the use of collateral requirements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be at least ten percent (10%) more than the amount on deposit plus accrued interest at the close of the business day. To the extent that funds deposited are in excess of available federal deposit insurance, the government entity shall require the financial institution to furnish collateral security. Assignment: Any collateral pledged shall be accompanied by a written assignment to the government entity from the financial institution. The written assignment shall )recite that, upon default, the financial institution shall release to the govemm-nent entity on demand, free of exchange or any other charges, the collateral pledged. hiterest earned on assigned collateral will be remitted to the financial institution so long as it is not in default. The government entity may sell the collateral to recover the amount due. Any surplus from the sale of collateral shall be payable to the financial institution, its assigns, or both. December 2008 6 12.0 Ethics and Conflicts of Interest: Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the City Administrator and City Council any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions over $50,000 that could be related to the performance of this jurisdiction's portfolio. Employees and officers shall subordinate their personal investment transactions to those of this jurisdiction, particularly with regard to timing of purchases and sales. 13.0 Annual Review: In order to ]seep this policy current and applicable to the City's needs, it will be the practice of the City Council to review and approve the investment policy before or within the first quarter of each year. December 2008 Appendix A Eligible Instruments for City Investment "All investments must comply with the City's investment policy and Minnesota Statutes" 1. United States Treasury Obligations constitute the largest segment of the market for fixed income securities. hi general, treasury securities are the safest and most marketable securities and yield the lowest return for a given maturity of all instruments. U.S. Treasury Bills carry the full faith and credit guarantee of the U.S. Government are issued at a discount from par and mature in one year or less. ($10,000 minimum). U.S. Treasury Notes & Bonds are also guaranteed by the U.S. Government, and have a semi-annual interest coupon and original maturities 2 to 30 years. Maturities under four years ($5,000 minimum): 4 years or longer ($1,000 minimum). U.S. Treasury STRIPS and Treasury Receipts are zero coupon securities, with maturities ranging. from 6 months to 30 years. ($1,000 minimum). 2. Federal Agency Securities are obligations of various agencies and corporations chartered by the federal government and guaranteed by the agency issuing the security. FHLB - Federal Home Loan Bank borrows funds in the securities markets in order to provide savings and loans with an adequate flow of funds for the home mortgage market. Maturities range from 1 to 30 years. ($10,000 minimum). FNMA - Federal National Mortgage Association (Fannie Mae) is the largest single holder of residential mortgages, and finances its purchases through sales of debentures ranging from 1 to 30 years. ($10,000 minimum). FFCB - Federal Farm Credit Consolidated Bonds are joint obligations of the 37 Farm Credit Banks (12 Federal Land Banks, 12 Federal Intermediate Credit Banks and 13 Banks for Cooperatives). They come to market each month with 3 month, 6 month, and 1 year maturities - and occasionally a longer maturity. ($5,000 minimum). FHLMC - Federal Home Loan Mortgage Corporation (Freddie Mac) increases the availability of mortgage credit by maintaining an active, nation-wide secondary market for mortgages, Maturities range from 1 to 30 years. ($10,000 minimum). SLMA - Student Loan Marketing Association (Sallie Mae) provides liquidity for lenders engaged in the Federal Guaranteed Student Loan Program. Sallie Mae offers fixed rate and floating rate securities with maturities from 6 months to 30 years. ($10,000 minimum). December 2008 GNMA - Government National Mortgage Association Notes (Ginne Mae) is the only U.S Treasury Guarantee Backed Agency. They issue mortgage securities and pay back both interest and principle. They offer 6 month to 30 year maturities. ($25,000 minimum). REFCORP Strips - Resolution Funding Corporation provides financing for the Resolution Trust Corporation, which was created to help the government in the sale and disposition of failed thrifts and their assets. Refcorp Strips and zero coupon securities rang in maturity from 6 months to 30 years. ($1,000 minimum). TVA - Tennessee Valley Authority issues primarily long-term securities for the power creation arm of the TVA. Agency Discount Notes are issued by the Federal Farm Credit, Federal Home Loan, Fannie Mae, Freddie Mac, and Sallie Mae. These are issued at a discount and have maturities ranging from 1 to 360 days. ($100,000 minimum). 3. Repurchase Agreements (Repo's) provide for the sale of short-term securities by a securities dealer to investors, such as cities, with an agreement to repurchase the securities at a specified future date. The investor receives a given yield while holding the security and the repurchase price is guaranteed in advance. The length of the holding period is tailored to the investor - usually of very short duration. Rates are related to Treasury Bills, federal funds, and loans to government security dealers by commercial banks. 4. Certificate of Deposits (CD's) are the deposit of funds at a commercial bank for a specified period of time and at a specified rate of interest. Yields on Certificates of Deposit tend to be higher than on Treasury Bills of comparable maturity. 5. Commercial Paper is an unsecured promissory note with a fixed maturity of no more than 270 days. Commercial Paper is normally sold at a discount from face value. 6. Banker's Acceptances are short-term, non-interest-bearing notes sold at discount and redeemed at face value. It is secured by the goods which it finances - the bank accepts the draft, and the issuers promise to pay. These notes trade at a rate equal to, or slightly higher than Certificates of Deposit - depending on market supply and demand. 7. Money Market Funds are short term, high quality investments sold by large banks. These instruments include Treasury Bills and notes, Certificates of Deposits, Commercial Paper, Banker's Acceptances, and Federal Agency Securities. 8. State of Minnesota & its Agencies - Bonds that are issued by the State of Minnesota or any of its agencies. The bonds are backed by the full faith of the State of Minnesota or collateralized with mortgages. December 2008 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X_ Public Hearing Discussion Action Resolution Work Session Meeting Date December 9, 2008 ITEM NUMBER- 5C—Resolution 120908A STAFF INITIAL 4_�� APPROVED BY ADMINISTRATOR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Aimually, the City Council names a depository for city funds and the city's investment bro- kers. The attached resolution names North Star Bank and the same investment companies as last year. OPTIONS: 1. Adopt resolution 120908A Designating Official Depository & Investment Institutions. 2. Do not adopt resolution 120908A Designating Official Depository & Investment Institu- tions and direct staff to find an alternate depository or investment institutions. STAFF RECOMMENDATION: By approving the consent agenda the Council is adopting resolution 120908A Designating Official Depository & Investment Institutions for 2009. COUNCIL ACTION: RESOLUTION DESIGNATING OFFICIAL DEPOSITORY & INVESTMENT INSTITUTIONS RESOLUTION NO. 120908A RESOLVED, that North Star Bank is hereby designated as a depository for the fiends of the City of Lauderdale. RESOLVED ALSO, that before any deposits are made that exceed the amount that is guaranteed by the Federal Deposit Insurance Corporation (FDIC), the depository must supply to the city a corporate surety bond in the amount of at least 10 percent more than the amount on deposit plus accrued interest at the close of the business day. The bond is subject to the approval of the city council. RESOLVED FURTHER, that in lieu of the above bond, the depository may furnish collateral in the manner and to the extent permitted by law. All such collateral must be approved by the council and accompanied by a written assignment providing that, upon default, the financial institution shall release to the city on demand, free of exchange or any other charges, the collateral pledged. RESOLVED FURTHER, all collateral must be placed in safekeeping in a restricted account at either a Federal Reserve Bank or in an account at a trust department of a commercial bank, or other financial institution that is not owned or controlled by the financial institution that is furnishing the collateral. In case of default upon the part of the depository, the council of the city shall have full power and authority to sell such collateral or as much as may be necessary to realize the full amount due the city over such federal guarantee. RESOLVED FURTHER, that checks of the city drawn from the official depository shall be signed by the mayor and city administrator or the mayor pro tem in the absence of either the mayor or the city administrator. Additionally, the city administrator and his/her authorized designee have authority to transfer fiends from an official depository or investment institution to another for the purpose of investing city funds. RESOLVED FURTHER, North Star Bank, Smith B arney/Citi group, Northland Securities, RBC (Royal Bank of Canada), Piper Jaffrey/US Bancorp Investments, Financial Northeastern Companies, ICD Securities, and the 4M Fund/Voyager Asset Management are the city's investment institutions and brokers for 2009. These designations are in effect until December 31, 2009. Adopted this 13`" day of December 2008, by the Council of the City of Lauderdale. (ATTEST) (SEAL) Jeff Dains, Mayor Heather Butkowski, City Administrator LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 9, 2008 ITEM NUMBER 5D Council Meeting Schedule STAFF INITIAL HAB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually, the City Council sets its meeting schedule for the year. If the Council continues to meet the 2nd and 4th Tuesdays of the month, the schedule would be as attached. Holi- days do not conflict with the proposed meeting schedule. After the Council adopts the meeting schedule, it will be posted in the entryway and pub- lished in the Roseville Review. OPTIONS: Adopt the attached City Council meeting schedule. Propose a new schedule. STAFF RECOMMENDATION: By approving the consent agenda, the Council is adopting the attached City Council meeting schedule for 2009. COUNCIL ACTION: 2009 Lauderdale Schedule City Council Meetings* Holidays Observed January 13 New Year's Day — Thursday, January 1 January 27 M. L. King Day — Monday, January 19 Presidents' Day — Monday, February 16 February 10 Memorial Day —Monday, May 25 February 24 Independence Day — Friday, July 3 Labor Day — Monday, September 7 March 10 Veterans Day — Wednesday, November 11 March 24 Thanksgiving Day — Thursday, November 26 Day After Thanksgiving — Friday, November 27 April 14 Christmas Eve — Thursday, December 24 April 28 Christmas Day — Friday, December 25 May 12 Election Dates May 26 June 9 Absentee Voting — Saturday, October 31, June 23 10:00 am — 3:00 pm • Election Day — Tuesday, November 3 July 14 Canvas Election Results — Tuesday, July 28 November 10 August 11 August 25 *City Council meetings begin at 7:30 p.m. at September 8 Lauderdale City Hall, 1891 Walnut Street. September 22 October 13 October 27 November 10 November 24 December 8 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date December 9, 2008 ITEM NUMBER 5E - Emer. Radio Grant STAFF INITIAL "k) APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City may be eligible for a grant to purchase 800 MHz radios so that office staff and public works can speak directly with our police and firefighters. Right now we have to con- tact them through dispatch, the way any resident would. There is no application, they just ask that a letter be sent with the desired number of radios and projected costs. The City will incur some expenses as the grant does not pay for training and subscriber costs in addition to the 20% match. Ramsey County staff told me the annual subscriber cost is $60 per radio. We have talked about the need for radios for some time. It is inconvenient to call St. An- thony office staff to have them dispatch Lauderdale's on -duty officer. In the same way, if there is a notable event, we would want to be able to communicate with emergency person- nel immediately. And, in a regional emergency, our internet based and cellular phones probably won't work. OPTIONS: 1. Authorize staff to submit the letter to Metropolitan Emergency Services Board to request two portable radios. 2. Do not authorize staff to submit the letter to Metropolitan Emergency Services Board to request two portable radios. STAFF RECOMMENDATION: 1. By approving the consent agenda, the Council authorizes staff to submit the grant appli- cation letter to Metropolitan Emergency Services Board to request two portable radios. COUNCIL ACTION: December 10, 2008 Metropolitan Emergency Services Board 2099 University Avenue West, Suite 201 St. Paul, Minnesota 55104-3431 Dear Metropolitan Emergency Services Board, CITY OF LAUDERDALE LAUDERDALE CITY HALL 1 891 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX The City of Lauderdale is requesting grant funding from the PSIC program to assist in the purchase of two ARMER portable radios. These radios will be used to connect city hall and public works staff with the cities Lauderdale contracts with for police and fire services. As Lauderdale currently doesn't have 800 MHz radios, these two will greatly improve inter -agency communication and, as a result, community safety. Lauderdale's police services are provided by the City of St. Anthony and fire services are contracted through the City of Falcon Heights. In order for us to contact emergency personnel from either city, we must call 911 or Ramsey County's non -emergency dispatch number. This makes us heavily reliant on cell phones, which we all know can be inoperable or jammed during emergency events. Even when all communication systems are functioning, it is a waste of resources and time to have our calls routed through dispatch when a portable radio would give us direct access to those we contract with for public safety services. The City of Lauderdale agrees to pay the 20% local match plus any costs associated with training and software for the ARMER system. Per my conversation with Ramsey County staff, I anticipate the following costs to set up two radios: • Motorola XTS 2500 ($2,348.83/per) • Smart Charger ($140.25/per) $4,697.66 $280.50 The total cost is $4,978.16 of which the City is requesting $3,982.53 in grant funding to offset the expenses. Lauderdale's City Council sincerely thanks MESB for the opportunity to apply for this funding. Please contact me if you have any questions about our request. Respectfully Submitted, Heather Butkowski City Administrator SERV% a t November 14, 2008 NOY I CITY OF LAUDERDALE Dear Metropolitan Area Public Safety/Public Service Agency: METROPOLITAN EMERGENCY SERVICES BOARD 2099 UNIVERSITY AVENUE WEST SUITE 201 SAINT PAUL, MINNESOTA 55104-3431 PHONE 651-643-8395 PAX 65 1-603-0101 WWW.MN-MESB.ORG The Metropolitan Emergency Services Board (MESB) applied for and has been approved to receive funds from the Minnesota Department of Public Safety (DPS) under the Public Safety Interoperable Communications (PSIC) grant program. The PSIC funds are a one- time grant opportunity from the U.S. Department of Commerce. The MESB, on behalf of the metropolitan region, has received $1,151,457 for ARMER subscriber equipment (portables, mobiles and RF control stations). This equipment to be purchased must be listen on tMe Statewide Radio Board's approved equipment list. The PSIC grant program requires that needs of tribal governments and non-governmental public safety agencies be considered, as well as those of local units of government within the region. Eligible agencies include law enforcement, fire, EMS, emergency management, and public works agencies. The MESB will be accepting grant applications for these funds from jurisdictions within the nine county metropolitan region (seven metropolitan counties, plus Chisago and Isanti Counties). This is a reimbursement grant and there is a local match requirement for these funds. This is a one-time only grant progr=. Which _-Xpires on SepitL:ii ber 30, 2010. There will be n0 extensions. DPS has established the following rules for the use of these funds: • The MESB must certify that funds have been allocated and that local units of government, tribal governments and/or non-governmental public safety agencies have committed funds (encumbered or specifically budgeted) for the required match by December 31, 2009. • Invoices for the funds allocated to the MESB must be submitted to DPS-HSEM for reimbursement by June 30, 2010. • On each date, if the requirements are not met for any portion of the allocated funds to the region, that portion of the funds will be reallocated to other regions which can utilize the funds by September 30, 2010. MEMBERS: ANOKA • CARVER ® DAKOTA * HENNEPIN " RAMSEY e SCOTT o WASHINGTON e CITY OF MINNEAPOLIS Sub -grantees must fully expend both the 80% grant and 20% local match before they can submit invoices to the MESB for reimbursement. The MESB will then submit the reimbursement request to DPS-HSEM. The MESB has established a process and requirements for how it will sub -grant these funds. Agencies may submit applications demonstrating the equipment needed and how it will be used how the equipment will benefit the agency and how it will advance interoperability in the metropolitan region. Applications will be due by 4:00 p.m. on Friday, December 19, 2008. Priority will be given to applications which advance interoperability with public works agencies, due to limited grant opportunities available for public works entities. Applications will be evaluated by MESB Board Members, metropolitan region ARMER users, technicians, and system managers. Funds will be awarded based on the strength of the application. Sub -grantees will be notified via letter of their award. If agencies are granted funds, they will be responsible for the 20% local match, plus any costs which may be associated with end-user training, and any subscriber software costs associated with the ARMER system. Once funds are granted, sub -grantees must sign a Memorandum of Understanding with the MESB. For the reimbursement process, agencies must submit a letter of request for reimbursement with copies of appropriate vendor invoices and proof that the invoices have been paid to Jill Rohret, Regional Radio Services Coordinator for the MESB. Any questions about the grant application or the process should be directed to Jill Rohret at (651) 643-8394 or jrohret�,inn-mesb.org. Applications must be submitted to Ms. Rohret by 4:00 p.m. on December 19, 2008. Thank you for your time and consideration. Sincerely, Tony Bennett Chair, Metropolitan Emergency Services Board Ramsey County Commissioner LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent Public Hearing Discussion Action Resolution Work session Meeting Date: December 9, 2008 ITEM NUMBER 5F Recreation Reimbursement STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF CURRENT PRACTICES AND POSSIBLE EXPANSION: The City of Lauderdale currently promotes healthy, active lifestyles by offering reimbursement to residents for participating in recreation programs in Roseville or Falcon Heights. These re- quests are paid to them out of petty cash funds. In 2008 the city budgeted $200 for these re- quests. To date there have been three reimbursement requests totaling $24. Falcon Heights had 12 registrants from Lauderdale for 2008 summer and fall programs. Typi- cally, Falcon Heights non-resident fee is $5 more than a resident fee. Roseville has had ap- proximately 40, and the fee difference is around $8. The impact to the city budget would be minimal however it would be necessary to increase the line item from its current $200 to $500. Falcon Heights and Roseville have agreed to register Lauderdale residents at their resident rate and invoice us for the difference. This service would simplify the registration and reimburse- ment program for residents of Lauderdale. The cities would provide Lauderdale with a report which will provide the City with a more detailed data on usage, demographics and budget prep resources. Falcon Heights and Roseville have also agreed to place information in their brochures regard- ing this service which is approved and supported by the City Council. They are also interested in including Lauderdale sponsored programs, special events and activities to be published in their brochures. They will also provide us with additional copies of these seasonal publications for city hall. A small fee per page may be assessed for this service. This is a win-win collaboration. Our partner cities broaden their exposure and will increase participation while we are able to increase public awareness of our programs, access to recrea- tion programming, and community health. Simplifying the process will impact the number of requests realized annually. It may be neces- sary to develop a policy regarding uses and limitations at some juncture. OPTIONS: 1) Leave the program as it is. 2) Enter into agreements with Falcon Heights and Roseville to invoice Lauderdale for the fee difference. STAFF RECOMMENDATION: By approving the consent agenda the City Council authorizes staff to enter into agreements with Falcon Heights and Roseville to invoice Lauderdale for the fee difference. COUNCIL ACTION: 11/17/08 PCIC Minutes MINUTES MONDAY, NOVEMBER 17, 2008 PARK & COMMUNITY INVOLVEMENT COMMITTEE 1. CALL TO ORDER 6:33 p.m. 2. ROLL CALL Members Present: Kathy Lerfald, Trygve Hansen Members Absent: Bob Milligan, Kathy Thompson, Gretel Keene, Donna Yamashita -Berry Staff & Council Present: Jim Bownik, Denise Hawkinson, Lara Mac Lean Others Present: 3. APPROVAL OF THE AGENDA A quorum was not present to approve the agenda. 4. APPROVAL OF MINUTES OF OCTOBER 6, 2008 MEETING A quorum was not present to approve the minutes. 5. REPORTS 6. DISCUSSION/ACTION A. Halloween Party (Friday, October 31, 5-7 p.m.) A consensus of those present recommended the following: ■ Having two grills for hotdogs, would need 3 volunteers at station. ■ Adding a greeter/attendance counter for outside to the assignment list. ■ Adding clean up specific people to the clean up list. ■ Create a volunteer sign up sheet for front counter. ■ Have apple cider and water jug, no hot chocolate. ■ Continue new method of filling trick -or -treat bags by mixing and scooping. ■ Add wording to window signs encouraging people to donate to the event and hand out candy at home. B. Set Time for 2009 Day in the Park A consensus of those present recommended holding the event from 12 - 3 p.m. C. Snow*Commotion Planning (Saturday, January 24) A consensus of those present recommended the following: 11/17/08 PLIC Minutes ■ Have activities only at the park - food, medallion hunt, winter games, etc. ■ Have 3 bonfires. ■ Have tent with heaters. ■ Change food menu- have food related to bonfires such as hotdogs. ■ Winter games could include poker chips buried in snow for prizes, no shoot the puck game until rebuilt. ■ Do not have horses - use truck and trailer for wagon ride, Trygve has trailer and hay, would drive truck. ■ Have a snow/ice sculpture contest (weather dependant), people register to be eligible for 3 prizes (such as family movie tickets), people place sign by sculpture with last name, sculptures judged in the morning and winners announced at event, contact CTV and Roseville Review for photos in newspaper, Lara to arrange judges and ribbons. The book sale would be moved to the day of the garage sale. The silent auction could occur in conjunction with another event if someone volunteers to assist. 7. OTHER BUSINESS 8. SET PRELIMINARY AGENDA FOR NEXT MEETING Bownik provided a preliminary agenda for the next meeting. 9. SET DATE FOR NEXT MEETING The committee meets on the first or third Mondays of the month depending on the needs and commitments of the committee. The next meetings were set for December 15, January 5, and February 2 at 6:30 p.m. 10. ADJOURNMENT The meeting adjourned at 8:05 p.m. 09 ACTION REQUESTED I LAUDERDALE COUNCIL Consent X MEETING DATE December 9, 2008 Special Public Hearing ITEM NUMBER Pay Req. #3 Hockey Rink hziprovements Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Pay Request #3 is for $2,780.46. The Final Pay Request will be considered in the Spring. A retainage is being kept over the winter in case the seeding or sodding needs attention. 'I Ile kick plates that were installed to address the gap between the asphalt and the boards will not be part of any pay request or change order because that expense is not being paid for by the city. Additionally, the final amount paid is expected to be about $1200 under the contract price. OPTIONS: .1) Approve as Consent Item 2) Do Not Approve as Consent Item STAFF RECOMMENDATION: 1) By approving the consent agenda, the council is approving Pay Request #3 to Dunaway Construction for 2008 Hockey Rink Improvements. COUNCIL ACTION: Ir Bonestroo Dwner: City of Lauderdale, 1891 Walnut St., Lauderdale, MN 55113 Date: November 19, 2008 -or Period: 8/7/2008 to 11/19/2008 Request No: 3 -ontractor: Dunaway Construction, 17149 Notre Dame St., Forest Lake, MN 55025 CONTRACTOR'S REQUEST FOR PAYMENT LAUDERDALE ICE RINK BONESTR00 FILE NO. 000532-07005-0 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO Recommended for Approval by: BONESTR00 Approved by Contractor: DUNAWAY CONSTRUCTION Specified Contract Completion Date: 532070050REQ3.xls $ 45,762.00 $ 0.00 $ 0.00 $ 45,762.00 $ 44,529.51 $ 0.00 $ 44, 529.51 $ 2,226.48 $ 42,303.03 $ 39,522.57 $ 0.00 3 $ 2,780.46 Approved by Owner: CITY OF LAUDERDALE Date: ALTERNATE NO. 1 - PAVING 10 FOOT WIDE TRAIL: 10 TYPE LV 4 WEARING COURSE MIXTURE (B) TN 40 68.00 11 BITUMINOUS MATERIAL FOR TACK COAT GAL 15 3.00 TOTAL ALTERNATE NO. 1 - PAVING 10 FOOT WIDE TRAIL: ALTERNATE NO. 2 - REMOVE AND STORE DASHERBOARDS: 12 REMOVE AND STORE DASHERBOARDS LS TOTAL ALTERNATE NO. 2 - REMOVE AND STORE DASHERBOARDS: ALTERNATE NO. 3 - REINSTALL AND MODIFY DASHERBOARDS: 13 REINSTALL AND MODIFY DASHERBOARDS LS TOTAL ALTERNATE NO. 3 - REINSTALL AND MODIFY DASHERBOARDS: ALTERNATE NO. 4 - ADD 12 FOOT EQUIPMENT GATE: 14 ADD 12' EQUIPMENT GATE LS TOTAL ALTERNATE NO. 4 - ADD 12 FOOT EQUIPMENT GATE: TOTAL PART 1 - BASE BID: TOTAL ALTERNATE NO. 1 - PAVING 10 FOOT WIDE TRAIL: TOTAL ALTERNATE NO. 2 - REMOVE AND STORE DASHERBOARDS: TOTAL ALTERNATE NO. 3 - REINSTALL AND MODIFY DASHERBOARDS: TOTAL ALTERNATE NO. 4 - ADD 12 FOOT EQUIPMENT GATE: TOTAL WORK COMPLETED TO DATE 532070050REQ3.>ds 1 1600.00 1 4900.00 1 1300.00 Current Quantity Amount Quantity to Date to Date 1 $1,500.50 650 $3,575.00 772 $6,021.60 21 601 $3,305.50 58 417.3 $6,196.91 164 $11,480.00 55 $165.00 375 375 $1,875.00 30 210 $525.00 $34,644.51 30 $2,040.00 15 $45.00 $2,085.00 1 $1,600.00 $1,600.00 1 $4,900.00 $4,900.00 1 $1,300.00 $1,300.00 $34,644.51 $2,085.00 $1,600.00 $4,900.00 $1,300.00 $44,529.51 Contract Unit No. Item Unit Quantity Price PART 1 - BASE BID: 1 MOBILIZATION LS 1 1500.50 2 SUBGRADE EXCAVATION (P) CY 650 5.50 3 SELECT GRANULAR BORROW TN 775 7.80 4 4" POLYETHYLENE DRAIN TILE LF 580 5.50 5 AGGREGATE BASE, CLASS 5 TN 390 14.85 6 TYPE LV 4 WEARING COURSE MIXTURE (B) TN 184 70.00 7 BITUMINOUS MATERIAL FOR TACK COAT GAL 55 3.00 8 SODDING, LAWN TYPE SY 310 5.00 9 SILT FENCE, MACHINE SLICED LF 200 2.50 TOTAL PART 1 - BASE BID: ALTERNATE NO. 1 - PAVING 10 FOOT WIDE TRAIL: 10 TYPE LV 4 WEARING COURSE MIXTURE (B) TN 40 68.00 11 BITUMINOUS MATERIAL FOR TACK COAT GAL 15 3.00 TOTAL ALTERNATE NO. 1 - PAVING 10 FOOT WIDE TRAIL: ALTERNATE NO. 2 - REMOVE AND STORE DASHERBOARDS: 12 REMOVE AND STORE DASHERBOARDS LS TOTAL ALTERNATE NO. 2 - REMOVE AND STORE DASHERBOARDS: ALTERNATE NO. 3 - REINSTALL AND MODIFY DASHERBOARDS: 13 REINSTALL AND MODIFY DASHERBOARDS LS TOTAL ALTERNATE NO. 3 - REINSTALL AND MODIFY DASHERBOARDS: ALTERNATE NO. 4 - ADD 12 FOOT EQUIPMENT GATE: 14 ADD 12' EQUIPMENT GATE LS TOTAL ALTERNATE NO. 4 - ADD 12 FOOT EQUIPMENT GATE: TOTAL PART 1 - BASE BID: TOTAL ALTERNATE NO. 1 - PAVING 10 FOOT WIDE TRAIL: TOTAL ALTERNATE NO. 2 - REMOVE AND STORE DASHERBOARDS: TOTAL ALTERNATE NO. 3 - REINSTALL AND MODIFY DASHERBOARDS: TOTAL ALTERNATE NO. 4 - ADD 12 FOOT EQUIPMENT GATE: TOTAL WORK COMPLETED TO DATE 532070050REQ3.>ds 1 1600.00 1 4900.00 1 1300.00 Current Quantity Amount Quantity to Date to Date 1 $1,500.50 650 $3,575.00 772 $6,021.60 21 601 $3,305.50 58 417.3 $6,196.91 164 $11,480.00 55 $165.00 375 375 $1,875.00 30 210 $525.00 $34,644.51 30 $2,040.00 15 $45.00 $2,085.00 1 $1,600.00 $1,600.00 1 $4,900.00 $4,900.00 1 $1,300.00 $1,300.00 $34,644.51 $2,085.00 $1,600.00 $4,900.00 $1,300.00 $44,529.51 PROJECT PAYMENT STATUS OWNER CITY OF LAUDERDALE BONESTR00 FILE N0, 000532-07005-0 CONTRACTOR DUNAWAY CONSTRUCTION CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Pavment Retainage Comuleted 1 06/09/2008 07/15/08 20,642.79 1,086.46 21,729.25 2 07/16/2008 08/06/08 18,879.78 2,080.14 41,602.71 3 08/07/2008 11/19/08 2,780.46 2,226,48 44,529.51 Material on Hand Total Payment to Date $42,303.03 Original Contract $45,762.00 Retainage Pay No. 3 2,226.48 Change Orders Total Amount Earned $44,529.51 Revised Contract $45,762.00 532070050REQ3.xis LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution X Work Session E December 9, 2008 BER 9A -2009 Levy & Bud eg tIAL BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Included in your packet is the final draft of the 2009 budget and Resolution 120908B. If there are no corrections, the Council can make one motion to approve both. Thereafter, I will send a copy of the resolution to Ramsey County. I will also create bound copies of the budget for distribution once finalized. OPTIONS: STAFF RECOMMENDATION: Motion to approve the 2009 Lauderdale City Budget and Resolution 120908B - A Resolu- tion Levying Taxes for 2008 Payable in 2009 in the amount of $558,381. COUNCIL ACTION: RESOLUTION NO. 120908B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION LEVYING TAXES FOR 2008 PAYABLE IN 2009 BE IT HEREBY RESOLVED by the City of Lauderdale, Ramsey County, State of Minnesota as follows: The following tax levies are hereby made against all taxable property in the City of Lauderdale for the tax levy 2008, payable 2009: Total proposed levy for 2008 payable in 2009: $558,381 This includes estimated fiscal disparities amount of $101,843. BE IT FURTHER RESOLVED, that there will not be a certified debt levy for the General Obligation Bonds Series 2000A, the General Obligation Bonds Series 2002A, and the General Obligation Bonds Series 2003A. BE IT FURTHER RESOLVED that the City Administrator is authorized and directed at this time to certify this Resolution to the County Auditor of Ramsey County, Minnesota. CITY OF LAUDERDALE COUNTY OF RAMSEY ) ss STATE OF MINNESOTA 1, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on December 9, 2008, as the same appears in the minutes of said meeting on file and of record in City Offices. Dated this 9th day of December, 20087. Jeff Dams, Mayor (ATTEST) Heather Butkowski, City Administrator (SEAL) .Iiq.............. .. City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota 55113 Phone: 651.792.7650 Fax: 651.631.2066 Website: www.ci.lauderdale.mn.us TABLE OF CONTENTS INTRODUCTION. .3 LAUDERDALECITY COUNCIL.....................................................................................................................3 LAUDERDALECITY STAFF..........................................................................................................................3 PRESENTATION OF BUDGET TO CITY COUNCIL.........................................................................4 RESOLUTION 120908A - ADOPTING THE 2009 LEVY AND BUDGET.........................................6 2009 PROPERTY TAX INFORMATION................................................................................................7 LAUDERDALE COMPARED TO NEIGHBORING JURISDICTIONS.............................................8 PLANNED CAPITAL PROJECTS AND OTHER PROGRAMS.........................................................9 2009 GENERAL FUND 101.....................................................................................................................11 SUMMARY...................................................................................................................................................11 GENERAL FUND REVENUE / EXPENDITURES............................................................................................13 2009 FUNDS 201- 602..............................................................................................................................23 SUMMARY.................................. .......... ................... ... ................................................................................. 23 2009 WAGE AND BENEFITS SUMMARY...........................................................................................38 GENERAL FUND CHART OF ACCOUNTS DETAILS.....................................................................39 SPECIAL & ENTERPRISE FUND CHART OF ACCOUNTS DETAILS.........................................48 SPECIALREVENUE FUNDS 302 - 304........................................................................................................24 DEBTSERVICE FUNDS 302 304 - ...............................................................................................................27 CAPITAL IMPROVEMENT FUNDS 401 407 - ...............................................................................................30 ENTERPRISEFUNDS 601- 602...................................................................................................................36 2009 WAGE AND BENEFITS SUMMARY...........................................................................................38 GENERAL FUND CHART OF ACCOUNTS DETAILS.....................................................................39 SPECIAL & ENTERPRISE FUND CHART OF ACCOUNTS DETAILS.........................................48 Introduction j, Counci, Jeffrey Dains Clay Christensen Karen Doherty Denise Hawkinson Lara Mac Lean .,aur erdalcr Mayor Council Member Council Member Council Member Council Member (Term Expires 12/09) (Term Expires 12/09) (Term Expires 12/09) (Term Expires 12/11) (Term Expires 12/11) Heather Butkowski.......................................................... City Administrator James Bownik ..........................................Assistant to the City Administrator Colleen Callahan ................................................... Interim Deputy City Clerk DaveHinrichs........................................................ Public Works Coordinator JoeHughes........................................................... Public Works Maintenance 91 December 9, 2008 CITY OF LAUDERDALE LAUDERDALE CITY HALL 189.1 WALNUT STREET LAUDERDALE, MN 55113 651-792-7650 651-631-2066 FAX Dear Honorable Mayor and City Council of the City of Lauderdale: I hereby present the 2009 Budget. This budget is the product of months of preparation involving several City Council meetings to discuss its content and its impact on the future of Lauderdale. The budget attachment titled "2009 Levy and Impact on Lauderdale Homes" provides an analysis of the budgetary effects on the property tax rate and the property taxes to be paid by Lauderdale residents in 2009. The budget also compares Lauderdale to other Ramsey County cities. Five fund types comprise the Lauderdale City Budget: The General Fund, Special Revenue Funds, Debt Service Funds, Capital Improvement Funds, and Enterprise Funds. Total field revenues for 2009 are budgeted at $1,829,121, while total expenditures are budgeted at $1,985,089. General Fund revenues are budgeted to increase 11.1 % and expenditures (prior to budgeted transfers) are budgeted to increase 4.9% for 2009. The City is receiving an increase in local govermnent aid (LGA) and fiscal disparities income for 2009. As a result, the preliminary property tax levy was only raised by 1.22%. For 2009, LGA comprises 49.1% of general field revenue compared to 42.5% for 2008. General Fund The General Fund is the largest city fiend. Revenue is primarily generated from property taxes, state aids, and fees for services. State aid and property taxes provide the two largest sources of city revenue. Additionally, fiscal disparities, a metropolitan area revenue sharing program, accounts for $101,843 of the property tax revenue for 2009. This is an improvement over the $96,437 the City received in 2008. Debt Service Funds Three debt service funds were created to repay bond debt issued by the City. The Street and Utility Improvements Debt Service Funds were established in 2000, 2002, and 2003 for the debt issuance associated with the infrastructure improvements that occurred in those years. M Capital Improvement Funds The Capital Improvement Funds are the 401 Street Improvement Fund, 402 General Capital Improvement Fund, 403 Storm Water Improvement Fund, 404 Park Improvement Fund, 405 TIF Project Fund, and 407 Sanitary Sewer Improvement Fund. Annually, the City Council authorizes the transfer of the post -audit General Fund balance that exceeds 45% of the next year's operating budget to capital improvement funds. The most recent transfer percentages established by the City Council are: 50% to the Street Improvement Fund (401) and 50% to the Park Improvement Fund (404). The Council is in the process of updating its Capital Improvements Plan which schedules upcoming capital expenditures by project, cost, and timeline. The capital improvement plans for 2009 are reflected in the 2009 budget. Enterprise Funds Enterprise fiords are operating funds that are intended to be self-supporting from user fees and charges. The City operates two enterprise funds: the 601 Sanitary Sewer Fund and the 602 Storm Sewer Fund. The primary expense of the 601 Sanitary Sewer Fund is wastewater treatment paid to Metropolitan Council Environmental Services. In 2009, the fiend also will support efforts to address excess sources of inflow and infiltration. The on-going expenses of the 602 Storm Sewer Fund are public education about storm water issues and street sweeping. Conclusion The 2009 Budget reflects financial activity for the coming year and the fixture of the City of Lauderdale. One goal of the City is to incrementally improve its assets, including the parks and open spaces. Another goal is to properly maintain the facilities it has to guarantee they have a long and purposeful life. Finally, the City looks forward to projects that improve the City's aging infrastructure. In 2009, this will include an evaluation of Eustis Street from Roselawn to the southern city limits. The goal of the Council is to fund future capital projects while continuing to provide high quality public services to Lauderdale residents in a cost-effective, efficient, and fair manner. Respectfully submitted, Heather Butkowski City Administrator Resolution 120908A —Adopting the 2009 Levy and Budget Will be included after adoption. 2009 Property Tax Information How City Property Taxes are Calculated Assessed Property Value x Property Class Rate x City Tax Rate = City Property Taxes 2009 LEVY AND IMPACT ON LAUDERDALE HOMES City City City City City Jurisdictional Gross Levy Fiscal Net Levy Tax Tax Rate Tax Rate (Local Disparities Levy) Capacity 2008 $551,634 $96,437 $455,197 $1,882,135 24.19% 85.98% 2009 $558,381 $101,843 $456,538 $1,835,530 24.87% 89.64% Value x Tax % x Tax Rate = City Tax on Median Lauderdale Home 2008 $205,200 1% 0.2419 Total Tax $496.28 2009 $197,200 1% 0.2487 Total Tax $490.44 DIFFERENCE ($5.84) $275,000 Home Value x Tax % x Tax Rate = City Tax on $275,000 Home 2008 $275,000 1% 0.2419 Total Tax $665.09 2009 $275,000 1% 0.2487 Total Tax $683.93 DIFFERENCE $18.84 7 Lauderdale Compared to Neighboring Jurisdictions The city tax rate is the portion of the total local tax rate levied by the City of Lauderdale to operate. The total local tax rate includes all taxing districts levied of Lauderdale property owners including: Ramsey County, Roseville School District #623, water management districts, and special districts. The total local tax rate represents the percentage of the net tax capacity levied within Ramsey County to fund county -wide governmental activities. Lauderdale has one local tax rate. County -wide; however, tax rates can vary because of differences in property classes (residential, commercial, or industrial) and levies imposed by other taxing districts such as school districts, watershed districts, etc. The following chart compares Lauderdale to its Ramsey County peers. In instances where a city has more than one local tax rate, the chart reflects the average of all of their total local tax rates. Overall, Lauderdale ranks 8 out of 18 cities in city tax rate and 3 out of 18 in the total local tax rate for 2009. MUNICIPALITY PROPOSED CITY TAX LEVY CITY TAX RATE COUNTY TAX RATE TOTAL LOCAL TAX RATE ARDEN HILLS $3,003,434 20.937% 46.496% 93.904% BLAINE 175,661 29.471% 46.496% 108.024% FALCON HEIGHTS 974,232 19.196% 46.496% 83.548% GEM LAKE 473,289 38.060% 46.496% 111.874% LAUDERDALE 558,381 24.872% 46.496% 89.562% LITTLE CANADA 2,506,854 21.537% 46.496% 91.756% MAPLEWOOD 16,078,320 33.955% 46.496% 106.734% MOUNDS VIEW 3,584,393 32.327% 46.496% 110.880% NEW BRIGHTON 7,395,708 37.547% 46.496% 115.146% NORTH OAKS 1,089,651 8.035% 46.496% 82.137% NORTH ST. PAUL 2,502,806 22.109% 46.496% 103.718% ROSEVILLE 13,270,580 26.607% 46.496% 96.221% ST. ANTHONY 1,227,868 50.328% 46.496% 137.683% ST. PAUL 6 89,254,264 32.333% 43.010% 107.090% SHOREVIEW 8,712,178 25.342% 46.496% 95.486% SPRING LAKE PARK 81,118 45.539% 46.496% 124.092% VADNAIS HEIGHTS 3,051,728 19.338% 46.496% 93.722% WHITE BEAR LAKE 4,486,735 15.299% 46.496% 90.433% AVERAGE $8,801,511 27.935% 46.302% 102.334% PLANNED CAPITAL PROJECTS AND OTHER PROGRAMS Several capital projects and purchases are planned for 2009. Following is a detailed description of these projects and programs and the fund budgets that support them. FUND 101 GENERAL FUND: PARK MAINTENANCE Community Park: Pea gravel for playground $1,000 Total Fund 101 $1,000 FUND 202 COMMUNICATIONS FUND City Hall: Technology Upgrades to Council Chambers $14,000 ■ Infrastructure (Rack) Equipment ■ Laptop Presentation Equipment • Additional Camera ■ Items needed to keep the picture from rolling when switched ■ Cables, connectors or other materials. City Hall: Technology Upgrades for Computer Network $3,500 Total Fund 202 $17,500 FUND 402 GENERAL CAPITAL IMPROVEMENT FUND P.W. Equipment: Replace John Deere tractor (inc. mower & bucket) $30,000 City Hall: Replace copier & fax $10,000 City Hall: 3 -tub sink for kitchen $1,00 Total Fund 402 $41,000 FUND 404 PARK IMPROVEMENT FUND Community Park: Playground Improvements $34,000 ■ Remove the existing swings and monkey bars ■ Add three new pieces including a whirly twirly or sky rumler, a climbing wall, and a single zip slide ■ Add a new eight piece swing set at the site of the sand volleyball court ■ Extend the concrete border around the expansion area Community Park: Warming House Roof $5,000 0 Walnut/Ione: Open Space Improvements ■ "Lauderdale Picnic Area" signage ■ Woodchip path, benches, picnic table ■ Fencing on north property line Community Park: Upgrade shelter electrical Total Fund 404 FUND 601 SANITARY SEWER FUND Surface Water Mgmt Plan: Sanitary Infiltration/Inflow Program Total Fund 601 FUND 602 STORM SEWER FUND Surface Water Mgmt Plan: Public Education and Outreach Program Surface Water Mgmt Plan: Staff training Total Fund 602 2009 CIP TOTAL ALL FUNDS $10,000 $4,000 $48,000 $23,475 $23,475 $5,000 $500 $5,500 $136,475 10 2009 General Fund 101 Summary GENERAL FUND REVENUE 11 2006 2007 2008 2008 2009 Actual Actual Adopted As of Oct. 31 Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 369,805 436,970 470,634 217,918 456,538 31020 Delinquent Ad Valorem 1,357 2,860 - 617 - 31030 Forfeited Tax Sales 111 - - - - 31040 Fiscal Disparities 74,284 80,585 81,000 50,393 101,843 SUB TOTAL PROPERTY TAXES 445,558 520,415 551,634 268,928 558,381 STATE AIDE 33401 Local Government Aide 359,418 408,143 463,233 231,617 595,441 33405 PERA Rate Increase Aide 1,198 1,198 1,198 599 1,198 33406 Market Value Home Credit 36,291 30,650 - 14,442 - TOTAL STATE AIDE 396,907 439,991 464,431 246,658 596,639 LICENSES AND FEES 32110 3.2 Alcohol License 65 130 65 - 65 32120 Cigarette License 400 300 100 - 200 32130 Garbage Hauler Licenses 910 910 650 1,270 650 32140 HVAC Licenses 560 770 500 525 525 32150 Tree Company License 400 400 150 80 160 32160 Gas Station License 210 55 55 - 55 32180 Rental License Fee 4,664 3,353 2,500 3,701 2,500 32240 Animal Licenses 410 380 200 310 200 34101 City Hall Rental 2,290 2,500 2,500 2,625 2,000 43103 Administrative Fee 145 410 100 650 200 34105 Sale of Publications - - - - - 34109 Copies 20 111 20 28 15 34111 Legal Fees - - - - - 34114 Advertising sales 50 925 50 34115 Miscellaneous Revenue - - - - - TOTAL LICENSES AND FEES 10,124 10,244 6,840 9,239 6,570 REVENUE OTHER 36100 Special Assessments 3,792 3,220 2,000 970 1,000 36101 Principal - - - - 36102 Penalties and Interest 541 348 250 78 100 36103 Tree Removal - - - - - 36200 Miscellaneous Revenue 3 52 - 63 - 3621 1 Investment Interest 28,425 28,927 20,000 12,749 12,000 36230 Donations - - - - - 36240 Surcharges 401 325 250 386 200 36250 Refunds and Reimbursements 5,110 1,409 500 4,553 500 36252 LMC1T Insurance Dividend 1,414 2,394 500 - 500 36255 Miscellaneous - 60 - - TOTAL OTHER REVENUE 39,686 36,734 23,500 18,799 14,300 PUBLIC SAFETY 26,395 38,352 33,500 32,824 32,050 FIRE 2,709 - - - - PLANNING & INSPECTIONS 17,091 13,460 13,200 14,067 6,800 TRANSFERS FROM OTHER FUNDS - 4,000 - - - TOTAL GENERAL FUND REVENUE 938,470 1,063,197 1,093,105 590,515 1,214,740 11 GENERAL FUND EXPENDITURES Legislative 21,341 22,779 24,164 17,831 22,539 Administrative 68,841 203,625 220,157 177,130 229,595 Elections 15,832 15,853 11,335 8,862 10,819 Public Safety 287,953 567,558 597,575 - 636,849 Police 247,219 519,500 551,575 466,303 583,849 Fire 21,246 35,202 32,000 30,094 37,500 Prosecution 11,925 12,856 14,000 10,279 15,500 Public Works 67,829 73,943 99,782 78,652 106,947 Planning & Inspections 34,623 29,494 33,790 22,347 32,871 Parks and Recreation 51,283 40,284 76,642 60,598 83,002 Development 4,838 - 10,000 1,619 3,000 EXPENDITURES BEFORE TRANSFERS 484,711 953,536 1,073,445 873,715 1,125,622 Contingency - - 5,000 - 15,000 Transfers Out 162,379 164,945 14,660 14,660 74,118 TOTAL GENERAL FUND EXPENDITURES 647,090 1,118,481 1,093,105 888,375 1,214,740 12 General Fund Revenue / Expenditures 361 2006 2007 2008 2008 2009 LDGiSLAT1VE(41100) Actual Actual Adopted As of Oct. 31 Proposed 0<13INDI IAIES _ Pe►sonnel; a 103 Part -tine employees 13,200 12,800 13,200 11,000 _ 13,200 122 FICA 1,010 979 1,010, 842 1,010 151 Workers Comp - 79 - 79 Subtotal Personnel 14,210 13,779 14,289 11,842 14,289 General Operations 201 C�ieial Supplies 11 9 - 63 - 202Pemmnent Supplies 203 Postage - 305' Legal Fees - - - - 308 Training and Cbnferences 9 - 750 285 500 331 Travel - - 275 12 100 352 Publishing - - - - - 361 General Liability 4381 Dues and Subscriptions 439 Special Events 440! Meeting Expenses 442' Miscellaneous Expenses Subtotal General Operations 4,418 j 6,263 1 4,650 2, 528 2,575; ; 3, 800 4. - 51 z 1501 165 102 250 7,131 9,000, 9,875 Capital Equipment 530' Fumitme and Fxluipment - - 538' Computer softwm-e and Equipment - SubtotalC- apital Fquipment - ` - i TO ALLFUSLATIVF.EXPENSES 21,341 , 22,779 5,990 8,250 24,164 17,831 ; 22,539 13 14 2006 2007 2008 2008 2009 ADMINISTRATION (41200) Actual Actual Adopted As of Oct. 31 Proposed EXPENDITURES Personnel 101 Full-time employees 40,684 114,144 117,407 93,915 124,809 104 Temp. employees - - - - - 121 PERA 2,441 6,032 7,925 5,716 8,737 122 FICA 3,171 7,696 8,982 7,291 9,548 131 Benefits (health, dental, etc) 3,627 8,871 12,903 8,615 13,752 151 Workers Compensation 828 1,018 704 1,142 749 Subtotal Personnel 50,753 137,761 147,921 116,679 157,595 General Operations 201 General Supplies 1,035 1,906 1,500 1,523 2,500 203 Postage 1,370 2,102 1,500 4,533 2,500 208 Water cooler water 260 175 300 192 400 301 Auditing - 10,864 15,500 12,700 13,500 305 Legal contract - Civil - 17,531 16,000 8,284 16,000 306 Consulting fees - 2,231 - 2,633 2,500 307 Computer Services - 1,560 3,000 1,560 1,600 308 Training and conferences 2,033 2,164 5,000 1,092 3,000 309 Newspaper - Roseville Review - 9,537 8,900 6,435 9,100 331 Travel Expenses 2,012 1,113 1,800 531 1,500 352 Public information and notices - - - - - 353 Newletter Printing - 3,725 4,500 3,461 4,750 354 Phonebook Printing - 200 - 3,561 - 355 Miscellaneous printing & process - 1,521 1,200 1,551 1,500 361 General liability 3,452 5,179 4,500 4,233 4,550 391 Telephones/Pagers 1,989 2,055 2,000 677 2,000 401 Copier 1,212 997 1,300 1,466 1,600 404 Computer Repair/Maintenance - - 500 - 500 409 Other equipment repair - - - - - 437 Sales tax 39 - 45 - - 438 Dues and Subscriptions 1,894 2,685 3,391 2,590 3,500 440 Meeting Expenses 15 442 Miscellaneous expenses 368 319 300 2,310 500 Subtotal General Operations 15,666 65,864 71,236 59,348 71,500 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture - - - - 250 538 Computers and technology 2,423 - 1,000 1,103 250 Subtotal Capital 2,423 - 1,000 1,103 500 TOTAL EXPENSES 68,841 203,625 220,157 177,130 229,595 14 ELECTIONS (41500) EXPENDITURES Personnel 6,555 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 749 Subtotal Personnel General Operations 459 201 General Supplies 327 Other Services 331 Travel Expenses 352 Public infonnation & Notices 409 Other equipment and repair 440 Meeting expenses 442 Miscellaneous expenses 8,681 Subtotal General Operations Capital Expenditures 143 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology 161 Subtotal Capital 75 TOTAL EXPENSES 2006 2007 2008 2008 2009 Actual Actual Adopted As of Oct. 31 Proposed 9,797 10,972 6,555 6,005 5,901 1,788 1,503 1,700 1,217 2,000 588 686 557 329 553 749 839 632 459 604 1,183 1,394 966 671 864 - - 50 - 47 14,106 15,394 10,460 8,681 9,969 33 143 275 22 275 131 153 150 159 150 161 69 75 - 75 16 200 - - 154 74 175 - 300 - 20 - - 50 494 459 875 181 850 1,232 - - - 1,232 - - - - 15,832 15,853 11,335 8,862 10,819 15 2006 2007 2008 2008 2009 PUBLIC SAFETY (42100) Actual Actual Adopted As of Oct. 31 Proposed REVENUE - 1,147 Levy 794 State Aide 34202 False Fire Alarm 34203 Fire Inspection Fee 35101 Court Fines (including traffic tickets) 30,980 TOTAL REVENUE EXPENDITURES 33,500 General Operations 305 Legal Fees - Prosecution 308 Insurance 319 Police Contract 320 Fire Contract 321 Fire Calls 322 False Fire Alarms 323 Fire Inspections 355 Miscellaneous fees - Printing 360 General Liability 442 Miscellaneous expenses & Dispatch - Subtotal General Operations - TOTAL EXPENSES - 1,147 2,000 794 1,500 540 400 1,500 1,050 550 25,855 36,805 30,000 30,980 30,000 26,395 38,352 33,500 32,824 32,050 10,282 10,200 12,000 8,626 13,000 255,254 519,500 545,475 456,750 572,749 12,898 19,207 18,000 19,097 21,000 7,898 12,616 10,000 7,143 12,000 - 1,529 2,000 2,778 3,000 450 1,850 2,000 1,075 1,500 1,643 2,656 2,000 1,653 2,500 - - - - 5,000 5,670 - 6,100 9,553 6,100 294,094 567,558 597,575 506,676 636,849 294,094 567,558 597,575 506,676 636,849 16 17 2006 2007 2008 2008 2009 PUBLIC WORKS (43000) Actual Actual Adopted As of Oct. 31 Proposed EXPENDITURES Personnel 101 Full-time employees 21,039 22,096 44,375 37,284 , 44,638 102 Overtime - - - 675 1,000 121 PERA 1,262 1,381 2,995 2,463 3,125 122 FICA 1,684 1,729 3,395 3,064 3,415 131 Benefits (health, dental, etc) 1,798 2,096 5,727 3,109 5,688 151 Workers Compensation 1,783 2,666 2,940 3,703 2,806 Subtotal Personnel 27,566 29,967 59,432 50,297 60,672 General Operations 202 Permanent Supplies 107 142 275 - 275 212 Motor Fuels 2,084 2,556 2,500 1,804 2,500 213 Lubricants and other fluids 82 - 125 - 125 225 Landscaping Materials - - 100 - 100 226 Signs 150 5 150 227 Tools and Equipment 11 48 200 - 200 228 Miscellaneous Repairs & supplies 1,343 935 1,250 1,521 1,250 304 Engineering Contract 12,963 8,298 5,000 1,824 5,000 308 Training and conferences 140 165 500 165 500 312 Snow and Ice Removal Contact 3,704 7,602 9,000 5,303 9,000 314 Street Sweeping Contract 5,390 5,217 6,000 1,826 6,000 317 Tree Service 1,997 5,098 2,500 3,654 5,000 324 Alley Repair - - 275 450 1,000 327 Other Services 621 122 500 569 500 328 Street Repair 600 - 1,000 500 1,000 381 Electricity 7,428 8,197 6,000 6,387 6,000 382 Water 47 89 75 32 75 383 Gas Utilities 1,981 3,507 2,500 2,595 3,500 384 Refuse Disposal 805 962 900 1,010 1,300 391 Telephone/Pagers 366 459 500 357 500 402 Truck repair and Maintenance 356 482 1,000 97 2,000 426 Machinery rental - - - - - 442 Miscellaneous 238 99 - 257 300 Subtotal General Operations 40,263 43,976 40,350 28,355 46,275 Capital Expenditures 530 Furniture and equipment 538 Land - - - - - Subtotal Capital - - - - - TOTAL EXPENSES 67,829 73,943 99,782 78,652 106,947 17 Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology Subtotal Capital - - - - - TOTAL EXPENSES 34,623 29,494 33,790 22,347 32,871 W. 2006 2007 2008 2008 2009 PLANNING & INSPECTIONS (43400) Actual Actual Adopted As of Oct. 31 Proposed REVENUE Levy State Aide Other 32210 Building Permits 11,778 9,646 10,000 9,016 5,000 32211 Zoning Permit Applications 190 140 50 295 100 32225 Plan Review 2,945 2,145 2,000 3,135 1,000 32230 Plumbing Permits 1,306 544 500 597 200 32270 HVAC Permits 823 671 650 800 500 34110 Variance Fee - 150 - 225 - 34112 Conditional Use Permit 50 165 - - 34113 Zoning Amendment - - - - - TOTAL REVENUE 17,091 13,460 13,200 14,067 6,800 EXPENDITURES Personnel 101 Full-time employees 21,392 22,197 19,874 17,473 20,834 121 PERA 1,284 1,387 1,341 1,008 1,458 122 FICA 1,682 1,750 1,520 1,355 1,594 131 Benefits (health, dental, etc) 1,792 1,806 2,691 1,818 2,808 151 Workers Compensation - - 264 - 277 Subtotal Personnel 26,150 27,139 25,690 21,655 26,971 General Operations 201 General Supplies 11 - 75 - 75 202 Permanent Supplies 107 - 100 46 100 203 Postage 359 280 250 224 250 306 Consulting Fees 1,969 203 2,000 - - 308 Training and conferences 470 460 500 - 500 312 Building Inspector 927 699 2,000 - 2,000 327 Other Services 2,939 - 2,000 - 2,000 331 Travel Expenses 41 - 100 - 100 355 Miscellaneous Printing 107 - 175 - 175 386 Gopher State One Call 493 489 500 342 500 442 Miscellaneous expenses 789 - - 25 - 443 Surcharge Report 262 224 400 55 200 Subtotal General Operations 8,473 2,355 8,100 693 5,900 Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology Subtotal Capital - - - - - TOTAL EXPENSES 34,623 29,494 33,790 22,347 32,871 W. Capital Expenditures 550 Other Improvements 1,572 Subtotal Capital 1,572 TOTAL EXPENSES 51,283 2007 2008 2008 2009 Actual Adopted As of Oct. 31 Proposed 26,173 50,255 2006 52,114 PARKS AND RECREATION (45200) Actual 4,199 EXPENDITURES 1,636 3,730 Personnel 4,068 2,423 101 Full-time employees 36,803 104 Temp, employees 3,358 121 PERA 2,230 122 FICA 31254 131 Benefits (health, dental, etc) 3,017 151 Workers Compensation 727 900 Subtotal Personnel 49,390 General Operations 500 506 201 General Supplies 130 202 Permanent Supplies 75 225 Landscaping Materials 35 228 Miscellaneous Repairs & Maintenance. 426 371 Non -Resident Reimbursment 74 381 Electric 1,013 382 Water 186 383 Gas Utility 1,273 384 Refuse 34 391 Telephones and Pagers 116 403 Mower repair 321 412 Warning House Repair 218 427 Porta Potty Rental 578 442 Miscellaneous 300 500 Subtotal General Operations 4,478 Capital Expenditures 550 Other Improvements 1,572 Subtotal Capital 1,572 TOTAL EXPENSES 51,283 2007 2008 2008 2009 Actual Adopted As of Oct. 31 Proposed 26,173 50,255 41,711 52,114 4,838 5,000 4,199 5,500 1,636 3,730 2,703 4,068 2,423 4,227 3,693 4,446 2,590 6,348 3,369 6,624 2,600 332 1,925 2,000 40,260 69,892 57,600 74,752 367 1,000 103 900 647 200 212 500 506 - 64 100 261 650 36 500 32 200 24 200 367 1,100 469 1,200 308 - 48 350 840 1,500 781 1,500 134 300 - 100 24 300 - 300 - 500 - 1,000 593 1,000 962 1,100 - 300 500 4,078 6,750 2,999 8,250 40,284 76,642 60,598 83,002 19 2006 2007 2008 2008 2009 DEVELOPMENT (48100) Actual Actual Adopted As of Oct. 31 Proposed REVENUE Levy State aide Other TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 3,878 3,043 10,000 1,619 3,000 3,878 3,043 10,000 1,619 3,000 3,878 3,043 10,000 1,619 3,000 20 2006 2007 2008 2008 2009 CONTINGENCY (45300) Actual Actual Adopted As of Oct. 31 Proposed REVENUE Levy State aide Other TOTAL REVENUE - EXPENDITURES General Operations 444 CONTINGENCY FUNDS - - 5,000 - 15,000 710 OPERATING TRANSFERS - - - - - Subtotal General Operations - - 5,000 - 15,000 TOTAL EXPENSES - - 5,000 - 15,000 21 REVENUE 2006 2007 2008 2008 2009 TRANSFERS OUT (45400) Actual Actual Adopted As of Oct. 31 Proposed Levy 25,000 TOTAL REVENUE EXPENDITURES - - - 732 Transfers to 302 733 Transfers to 303 734 Transfers to 304 741 Transfers to 401 742 Transfers to 402 743 Transfers to 403 744 Transfers to 404 745 Transfers to 405 Total Transfers 25,000 - - - 31,000 35,000 - - - 70,000 - - - - - 79,871 9,251 - - - - 9,251 - - - 13,877 79,871 .14,660 14,660 43,118 - 5,203 - - - 162,379 164,945 14,660 14,660 74,118 22 2009 Funds 201 - 602 Summary Total Expenditures 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed Total Revenues (88,022) 5,833 (238,597) (266,829) (170,968) 201 Community Events Fund 3,141 4,120 3,994 3,000 3,084 3,350 202 Cable T.V. Fund 19,063 15,575 21,600 19,800 11,352 16,800 203 Recycling Fund 39,861 40,565 41,074 38,725 25,672 38,366 301 TIF Debt Service Fund 140,563 73,496 154,082 44,971 76,950 54,816 - 56,739 - 28,228 - 35,826 302 2000 Imp Debt Fund 303 2002 Imp Debt Fund 48,835 33,388 52,749 50,650 24,347 28,758 304 2003 Imp Debt Fund 109,158 61,927 75,041 56,470 42,845 41,981 401 Street Improvement Fund 14,926 63,383 18,902 10,000 12,986 10,000 402 General Capital Impr. Fund 4,551 7,220 8,330 14,000 4,059 2,500 403 Storm Water Impr. Fund - - 58,670 10,000 2,832 8,000 404 Park Improvement Fund 2,770 4,538 2,834 1,500 108,230 1,800 405 TIF Project Fund 590 82,469 169,136 159,000 92,254 145,000 407 Sewer Improvement Fund 1,660 3,402 8,003 7,500 10,205 4,000 409 Water Utility Fund 601 Sewer Utility Fund 10,688 258,325 12,908 238,329 2,201 236,090 - 228,000 - 180,889 - 230,500 602 Storm Water Utility Fund - - - 47,500 53,349 47,500 Total Revenue Before Transfers 727,626 766,876 830,391 702,884 600,331 614,381 Transfers* 207,716 74,118 Total Revenues 727,626 766,876 830,391 910,600 600,331 688,499 Total Expenditures 201 Community Events Fund 2,448 3,371 5,160 3,075 3,801 .4,200 202 Cable T.V. Fund 13,621 22,917 25,576 17,375 14,424 33,940 203 Recycling Fund 31,414 28,129 29,018 33,934 17,836 26,881 301 TIF Debt Service Fund 144,025 - - - - " 302 2000 Impr. Debt Fund 121,137 121,793 122,186 122,433 122,080 122,070 303 2002 Impr. Debt Fund 161,555 153,294 149,356 150,609 150,256 146,153 304 2003 Impr. Debt Fund 28,599 127,606 120,646 120,980 118,608 116,705 401 Street Improvement Fund - 40,764 - 65,500 60,482 45,500 402 General Capital Impr. Fund 28,666 37,509 9,657 - 90,000 41,000 403 Storm Water Impr. Fund 1,295 401 43,867 11,000 32,316 500 404 Park Improvement Fund - 96,680 117,670 90,000 72,511 53,000 405 TIF Project Fund 5,564 664 713 300,000 738 - 407 Sewer Improvement Fund - - - - - 601 Sewer Utility Fund 194,618 190,363 200,708 189,822 156,517 220,250 602 Storm Water Utility Fund 34,917 31,406 - 44,470 27,592 49,268 Total Expenditures 767,858 854,899 824,558 1,149,197 867,160 859,467 Surplus/(deficit) (40,232) (88,022) 5,833 (238,597) (266,829) (170,968) *2008 budgeted transfers have been posted and are reflected as revenues and expenditures. 23 Special Revenue Funds 302 - 304 Community Events Fund 201 24 DEPT, 45600 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed BEGINNING BALANCE 3,134 3,827 4,575 3,410 3,410 2,693 REVENUES: 34785 34786 Park Events Winter Event - 717 1,178 9 798 - 300 - 603 - 500 34787 34788 Garage Sale Day in the Park 60 1,317 - 1,483 50 1,595 - 1,350 - 1,683 50 1,250 34789 Music under the trees - - 34 - - - - 600 34790 Other Events - March Dance - - - - 34791 Pop Sales - - 210 - - 110 50 34792 34795 T -Shirt Sales Halloween Donations - 787 - 764 779 700 463 700 36211 Investment Interest 102 198 199 150 117 100 36255 Misc. 157 498 319 500 108 100 Total Revenue 3,141 4,120 3,994 3,000 3,084 3,350 EXPENDITURES: 202 Permanent Supplies - 214 176 - 43 - 369 Music Under the Trees - - 252 - 535 600 370 Other Events - March Dance - - - - - 600 373 T -Shirts - - 2,201 - 353 - 375 Winter Event 768 808 857 875 1,011 800 376 Garage Sale - - - - 34 50 377 Day in the Park 984 1,134 1,112 1,200 1,450 1,300 378 Night Out 113 124 99 150 103 150 379 Halloween Event 420 700 252 475 106 400 437 440 Sales Tax Meeting Expenses 16 147 136 256 - 212 100 275 - 167 - 300 Total Expenses 2,448 3,371 5,160 3,075 3,801 4,200 Fund balance gain/loss 693 749 (1,166) (75) (717) (850) 39200 Transfers In - - - 710 Transfers Out - - Ending Fund Balance 3,827 4,575 3,410 3,335 2,693 1,843 24 Fund Balance gain/loss 5,443 (7,342) (3,976) 2,425 (3,072) (17,140) 39200 Transfers In 710 Transfers Out ' Ending Fund Balance 42,849 35,507 31,531 33,956 28,459 11,319 25 Communications Fund 202 DEPT. 49500 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed BEGINNING BALANCE 37,406 42,849 35,507 31,531 31,531 28,459 REVENUES: 36253 Franchise Fees 18,240 14,143 19,987 19,000 10,321 16,000 36211 Investment Interest 824 1,432 1,613 800 1,031 800 33600 Grants - - Total Revenues 19,063 15,575 21,600 19,800 11,352 16,800 EXPENDITURES: 101 Reg, Full Time Employees 5,986 13,330 14,815 7,547 6,212 6,026 121 PERA Contributions 347 800 865 509 401 422 122 FICA Contributions 497 1,056 1,098 577 502 461 131 Group Insurance 672 1,127 1,193 897 513 720 151 Workers Comp - - 45 - 36 Personnel costs 7,501 16,313 17,971 9,575 7,627 7,665 202 Permanent Supplies - - - - 307 Web Hosting 450 300 420 500 444 475 327 Other Service 1,473 1,637 2,410 2,300 1,329 2,800 329 Cable Franchise Fee 4,196 4,667 4,774 5,000 5,023 5,500 530 Furniture and Equipment - - - 17,500 Total Operating Costs 6,119 6,604 7,604 7,800 6,796 26,275 Total Expenses 13,621 22,917 25,576 17,375 14,424 33,940 Fund Balance gain/loss 5,443 (7,342) (3,976) 2,425 (3,072) (17,140) 39200 Transfers In 710 Transfers Out ' Ending Fund Balance 42,849 35,507 31,531 33,956 28,459 11,319 25 Recycling Fund 203 39200 Transfers In 710 Transfers Out - - - - - Ending Fund Balance 26,758 39,193 51,250 56,041 59,087 70,572 26 DEPT, 50000 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed Beginning Balance 18,311 26,758 39,193 51,250 51,250 59,087 REVENUES: 36100 Recycling Fee 34,900 34,644 34,734 34,000 19,213 33,000 36102 Penalties & Interest - - - - 50 - 33622 SCORE Grant 4,467 4,378 4,378 4,000 4,758 4,866 36211 Investment Interest 494 1,120 1,898 675 1,639 500 36255 Other - 423 64 50 12 - Total Revenues 39,861 40,565 41,074 38,725 25,672 38,366 EXPENDITURES: 101 Reg. FT Employees 8,262 7,774 8,664 4,354 3,683 1,714 121 PERA Contributions 469 467 495 294 240 120 122 FICA Contributions 686 631 647 333 301 131 131 Group Insurance 989 570 626 552 302 216 151 Workers Comp - - - 26 10 Personnel costs 10,405 9-,442 10,432 5,559 4,526 2,191 202 Permanent Supplies - - 500 - - - 327 Other Service 340 340 339 375 339 340 389 Recycling Contract 20,668 18,348 17,747 28,000 12,971 24,350 Operating Costs 21,008 18,688 18,586 28,375 13,310 24,690 Total Expenditures 31,414 28,129 29,018 33,934 17,836 26,881 Fund Balance Gain/Loss 8,447 12,435 12,056 4,791 7,837 11,485 39200 Transfers In 710 Transfers Out - - - - - Ending Fund Balance 26,758 39,193 51,250 56,041 59,087 70,572 26 Debt Service Funds 302 - 304 2000 Improvements Debt Service Fund 302 27 DEPT. 47200 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 proposed BEGINNING BALANCE 325,255 277,614 225,793 208,422 208,422 114,571 REVENUES: 36102 Penalties and Interest 13,277 10,708 8,168 - 5,151 - 36211 Investment Interest 4,746 6,928 8,052 5,000 3,339 5,000 36100 Special Assessments 55,473 27,335 38,597 51,739 19,739 30,826 Total Revenue 73,496 44,971 54,816 56,739 28,228 35,826 EXPENDITURES: 601 Bond Principal 80,000 85,000 90,000 95,000 95,000 100,000 611 Bond Interest 40,870 36,333 31,520 26,433 26,433 21,070 621 File Maintenance Charges 267 461 666 1,000 647 1,000 Total Expenditures 121,137 121,793 122,186 122,433 122,080 122,070 Fund balance gain/loss (47,641) (76,822) (67,370) (65,694) (93,851) (86,244) 39200 Transfers In - 25,000 50,000 - - 31,000 710 Transfers Out - - - - - - Ending Fund Balance 277,614 225,793 208,422 142,729 114,571 59,327 27 2002 Improvements Debt Service Fund 303 DEPT, 47300 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed BEGINNING BALANCE 353,695 503,529 418,623 372,016 372,016 246,107 REVENUES: 36102 Penalties & interest - 6,551 5,484 - 3,945 - 36211 Investment Interest 8,847 14,942 16,869 7,500 7,841 7,000 36100 Special Assessments 39,988 11,895 30,396 43,150 12,561 21,758 Total Revenue 48,835 33,388 52,749 50,650 24,347 28,758 EXPENDITURES: 601 Bond Principal 115,000 110,000 110,000 115,000 115,000 115,000 611 Bond Interest 45,915 42,403 38,690 34,609 34,609 30,153 621 File Maintenance Charges 640 892 666 1,000 647 1,000 Total Expenditures 161,555 153,294 149,356 150,609 150,256 146,153 Fund Balance Gain/Loss (112,720) (119,906) (96,607) (99,958) (125,909) (117,395) 39200 Transfers In 262,554 35,000 50,000 - - - 710 Transfers Out - - - - - - Ending Fund Balance 503,529 418,623 372,016 272,057 246,107 128,712 2003 Improvements Debt Service Fund 304 29 DEPT. 47400 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed BEGINNING BALANCE 108,682 220,820 225,141 229,535 229,535 153,772 REVENUES: 36102 Penalties & interest - 12,282 10,745 - 6,928 - 36211 Investment Interest 8,244 14,200 20,243 7,000 11,534 7,000 36100 Special Assessments 100,914 35,445 44,053 49,470 24,383 34,981 Total Revenue 109,158 61,927 75,041 56,470 42,845 41,981 EXPENDITURES: 601 Bond Principal - 100,000 95,000 95,000 95,000 95,000 611 Bond Interest 28,599 26,930 24,980 24,980 22,961 20,705 621 File Maintenance Charges - 676 666 1,000 647 1,000 Total Expenditures 28,599 127,606 120,646 120,980 118,608 116,705 Fund Balance Gain/Loss 80,559 (65,679) (45,606) (64,510) (75,763) (74,724) 39200 Transfers In 35,000 70,000 50,000 - - - 710 Transfers Out 3,421 - - - - - Ending Fund Balance 220,820 225,141 229,535 165,025 153,772 79,048 29 Capital Improvement Funds 401 - 407 DEPT. 48401 BEGINNING BALANCE REVENUES: 36211 Investment Interest 36102 Penalties & Interest 36100 Special Assessments Total Revenue Street Improvement Fund 401 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed 351,103 366,029 388,648 487,421 487,421 439,925 8,787 15,238 18,902 10,000 12,986 10,000 9,056 13,826 - - - - (2,917) 34,319 - - - - 14.926 63.383 18.902 10.000 12.986 10.000 EXPENDITURES: 328 Street Repair - 40,599 - 60,000 46,944 - Street Reconstruction - - - - - - Streetscaping - - - - - 40,000 Engineering - 165 - 5,500 13,538 5,500 Trees - - - - - - Total Expenditures - 40,764 - 65,500 60,482 45,500 Fund Balance Gain/Loss 14,926 22,619 18,902 (55,500) (47,496) (35,500) 39200 Transfers In - - 79,871 - - - 710 Transfers Out - - - - - - Ending Fund Balance 366,029 388,648 487,421 431,921 439,925 404,425 30 General Capital Improvement Fund 402 DEPT. 48000 2005 2006 2007 2008 2008 2009 Land Actual Actual Actual Adopted As of Oct. 31 Proposed BEGINNING BALANCE 200,739 190,717 169,678 168,351 168,351 82,410 REVENUES: - - - - 523 Warming House - - 36211 Investment Interest 4,551 6,710 8,330 4,000 4,059 2,500 Depreciation - - - 10,000 - - 39999 Other - 510 - - - - Total Revenue 4,551 7,220 8,330 14,000 4,059 2,500 31 EXPENDITURES: 510 Land 112 - - - - - 520 Buildings - - 9,657 - - 1,000 521 City Garage 1,516 74 - - - - 523 Warming House - - - - - - 530 Furniture & Equipment - - - - - - 531 Office Equipment - 2,338 - - - 10,000 532 Copier - - - - - - 535 HVAC - 6,835 - - - - 538 Computers - -, - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - 28,262 - - - 30,000 550 Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck 27,038 - - - - - Total Expenditures 28,666 37,509 9,657 - - 41,000 Fund Balance Gain Loss 24,114 30,289 1,327) 14,000 4,059 38,500 39200 Transfers In 14,092 9,251 - - - - 71.0 Transfers Out - - - 90,000 90,000 - Ending Fund Balance 190,717 169,678 168,351 92,351 82,410 43,910 31 Storm Sewer Improvement Fund 403 32 DEPT. 48403 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed BEGINNING BALANCE 140,135 161,695 193,637 193,637 172,637 143,152 REVENUES: 37300 Storm Sewer Fee 49,668 (2,689) - 36211 Investment Interest 9,002 10,000 5,521 8,000 39999 Other - Total Revenue - - 58,670 10,000 2,832 8,000 EXPENDITURES: 101 Reg. FT Employees 30,557 102 On -Call Pay 121 PERA Contributions 1,683 122 FICA Contributions 2,112 131 Group Insurance 2,584 151 Workers Compensation - Total Personnel Costs - - 36,935 - - - 304 Engineering - - 6,303 - 11,816 - 327 Other Services - 401 129 - - - 444 Contingency Funds 1,295 - - - - - 554 Storm System Repairs - - - 11,000 - - NPDES Phase 11 Permit - - 500 - 500 500 Other General Costs 1,295 401 6,932 11,000 12,316 500 Total Expenditures 1,295 401 43,867 11,000 12,316 500 Fund Balance Gain/Loss (1,295) (401) 14,803 (1,000) (9,485) 7,500 39200 Transfers In 4,092 9,521 - - - - 710 Transfers Out - - - 20,000 20,000 - Ending Fund Balance 161,695 193,637 193,637 172,637 143,152 150,652 32 Park Improvement Fund 404 33 DEPT. 48404 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 proposed BEGINNING BALANCE 117,618 133,857 47,853 127,638 127,638 163,357 REVENUES: 33130 Grants - - - - - - 36230 Donations - - - - - - 36211 Investment Interest 2,770 4,538 2,834 1,500 3,570 1,800 Total Revenue 2,770 4,538 2,834 1,500 3,570 1,800 EXPENDITURES: 304 Engineering - 28,082 10,716 - 16,211 - 510 Land - - - - - - 524 Picnic Shelter - - - - - 4,000 525 Playground 151 - - 34,000 526 Park Path - - - - - - 527 Gen. Park Improvements - 1,681 1,369 90,000 56,299 15,000 528 Court Improvements - 66,917 105,434 - - Total Expenditures - 96,680 117,670 .90,000 72,511 53,000 Fund Balance Gain/Loss 2,770 (92,142) (114,836) (88,500) (68,941) (51,200) 39200 Transfers In 13,469 6,138 194,621 90,000 104,660 43,118 710 Transfers Out - - - - - - Ending Fund Balance 133,857 47,853 127,638 129,138 163,357 155,275 33 TIF Project Fund 405 Total Personnel Costs 4,130 - - - - 305 Legal Fees 327 DEPT. 48500 2005 2006 2007 2008 2008 2009 Other Imp. (Larpenteur) - Actual Actual Actual Adopted As of Oct. 31 Proposed 1,434 BEGINNING BALANCE 74,287 288,875 370,679 389,593 389,593 391,108 664 REVENUES: 300,000 738 - Fund Balance Gain/Loss (4,974) 81,804 36211 Investment Interest 590 14,024 19,927 10,000 15,514 10,000 31050 Tax increment - 67,617 148,354 149,000 74,781 135,000 31051 Delinquent Tax increment - 827 855 - 1,959 - Total Revenue 590 82,469 169,136 159,000 92,254 145,000 EXPENDITURES: 101 FT Employees 3,414 - - - - - 121 PERA Contribution 228 - - - - - 122 FICA Contribution 317 - - - - - 131 Group Insurance 171 - - - - - 133 Life Insurance - - - - - - Total Personnel Costs 4,130 - - - - 305 Legal Fees 327 Other Services 1,434 664 713 300,000 738 - 325 Other Imp. (Larpenteur) - - - - - - General operating costs 1,434 664 713 300,000 738 - Total Expenditures 5,564 664 713 300,000 738 - Fund Balance Gain/Loss (4,974) 81,804 168,423 (141,000) 91,516 145,000 39200 Transfers In 219,562 - 5,203 - - - 710 Transfers Out - - 154,713 - 90,000 - Ending Fund Balance 288,875 370,679 389,593 248,593 391,108 536,108 34 Sewer Improvement Fund 407 DEPT. 48407 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed BEGINNING BALANCE 81,742 83,402 86,804 330,002 330,002 340,207 REVENUES: 36211 Investment Interest 1,660 3,402 8,003 7,500 10,205 4,000 36100 Special Assessments - - - - - - Total Revenue 1,660 3,402 8,003 7,500 10,205 4,000 EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - - - Total Expenditures - - - - - Fund Balance Gain/Loss 1,660 3,402 8,003 7,500 10,205 4,000 39200 Transfers In - - 235,195 - - - 710 Transfers Out - - - - - Ending Fund Balance 83,402 86,804 330,002 337,502 340,207 344,207 35 Enterprise Funds 601- 602 201 Sanitary Sewer Enterprise Fund 601 - - 150,300 - DEPT. 49000 2005 2006 2007 2008 2008 2009 275 305 Actual Actual Actual Adopted As of Oct. 31 Proposed 125 Beginning Balance 222,619 286,326 334,291 134,478 134,478 158,850 250 REVENUES: 250 301 Auditing 3,737 3,101 2,716 37210 Sewer Charges 224,113 225,662 223,878 225,500 176,915 225,500 36211 Investment Interest 5,416 12,667 12,212 2,500 3,973 5,000 36250 Refunds/Reimbursements - - Sewer Jetting - - - 37230 Penalties - - Sewer Televising - - - 63255 Miscellaneous 25,795 - Travel Expenses - - - 39101 Sale of Assets 3,000 - Other Services - 6,214 - 5,000 Total Revenues 258,325 238,329 236,090 228,000 180,889 230,500 1,250 EXPENDITURES: 1,365 382 Water 70 90 62 101 Reg. FT Employees 33,684 35,657 42,136 18,778 15,821 22,460 102 On -Call Pay 14,858 15,114 15,053 11,900 9,864 17,000 121 PERA Contributions 2,821 3,046 3,287 2,071 1,667 2,762 122 FICA Contributions 4,094 4,074 4,110 2,347 2,076 3,019 131 Group Insurance 4,331 4,298 5,116 2,346 2,123 2,808 151 Worker's Comp. 3,380 3,278 3,955 2,080 788 2,586 1,000 Total Personnel Costs 63,168 65,467 73,657 39,522 32,340 50,635 201 General Supplies - - 150,300 - - - 212 Motor Fuels 301 258 450 275 305 500 227 Tools & Equipment - - - 125 289 125 228 Misc. Repairs/Maint/Supply 1,115 (10) - 250 - 250 301 Auditing 3,737 3,101 2,716 1,400 1,350 1,700 304 Engineering - - 7,711 250 1,022 250 308 Training/Conferences - 540 580 550 - 550 315 Sewer Jetting - - 42 1,500 1,444 1,500 316 Sewer Televising - - - 2,500 11,018 2,500 331 Travel Expenses - - 49 50 - 50 327 Other Services 8,546 6,214 8,541 5,000 547 5,000 361 General Liability 2,651 2,466 3,699 1,250 1,390 1,365 382 Water 70 90 62 - 29 50 387 Met Council Sewer Charges 99,151 110,239 100,641 130,000 105,954 130,000 391 Telephones/Pagers 280 366 459 150 179 250 402 City Truck Repair/Maint. 139 - - 250 - 250 425 Clothing 1,386 1,414 1,460 750 652 800 442 Misc. - 218 641 - - - 444 Contingency Funds - - - 1,000 - 1,000 501 Depreciation 14,074 - - 5,000 - - 540 Machinery & Equipment - - - - - - 554 System Repairs (1/1) - - - 23,475 Operating Costs 131,450 124,896 127,051 150,300 124,177 169,615 _General Total Expenses 194,618 190,363 200,708 189,822 156,517 220,250 Fund Gain/Loss 63,707 47,966 35,382 38,178 24,372 10,250 39200 Transfers In 710 Transfers Out - - - - - 235,195 - - - - Ending Fund Balance 286,326 334,291 134,478 172,656 158,850 169,100 36 37 Storm Sewer Enterprise Fund 602 DEPT. 49100 2005 2006 2007 2008 2008 2009 Actual Actual Actual Adopted As of Oct. 31 Proposed BEGINNING BALANCE - - - 20,000 43,030 68,787 REVENUES: 37300 Storm Sewer Fee 50,364 47,919 - 47,000 33,006 47,000 36211 Investment Interest 3,316 6,578 - 500 344 500 39999 Other - - - Total Revenue 53,680 54,497 - 47,500 33,349 47,500 EXPENDITURES: 101 Reg. FT Employees 28,030 25,602 - 17,996 9,893 20,119 102 On -Call Pay - - - 1,215 3,139 2,000 121 PERA Contributions 1,572 1,536 - 1,377 1,111 1,548 122 FICA Contributions 2,273 2,044 - 1,377 1,385 1,692 131 Group Insurance 3,041 2,223 - 2,070 1,444 2,520 151 Workers Compensation - - - 1,185 788 1,399 Total Personnel Costs 34,917 31,406 - 25,220 17,760 29,278 201 General Supplies - - - - - - 212 Motor Fuels - - - 275 305 500 227 Tools & Equipment - - - 125 51 125 228 Misc. Repairs/Maint/Supply - - - 250 - 250 301 Auditing - - - 1,400 1,350 1,700 304 Engineering - - - 250 - 250 308 Training/Conferences - - - 550 - 500 327 Other Services - - - 5,000 5,531 5,000 361 General Liability - - - 1,250 1,390 1,365 391 Telephones/Pagers - - - 150 179 250 402 City Truck Repair/Maint. - - - 250 - 250 425 Clothing - - - 750 652 800 438 Dues & Subscriptions - - - - 375 - 442 Misc. (Public Education) - - - - - 5,000 444 Contingency Funds - - - 1,000 - 1,000 501 Depreciation - - - 5,000 - - 540 Machinery & Equipment - - - - - - 554 Storm System Repairs - - - 3,000 - 3,000 Other General Costs - - - 19,250 9,832 19,990 Total Expenditures 34,917 31,406 - 44,470 27,592 49,268 Fund Balance Gain/Loss 18,763 23,091 - 3,030 5,757 (1,768) 39200 Transfers In - - - 20,000 20,000 - 710 Transfers Out - - - - - - Ending Fund Balance 18,763 23,091 - 43,030 68,787 67,019 37 2009 Wage and Benefits Summary On - POSITION Mayor Council Admin. Deputy Asst. P.W. Maint. Warm. Judges Call TOTAL to Clerk Adm. Cord. House BASE WAGE 3,600 9,600 80,713 49,171 57,138 58,989 52,104 5,500 2,000 20,000 338,815 PERA 0 0 5,650 3,442 4,000 4,129 3,647 385 140 1,400 22,793 FICA 275 734 6,175 3,762 4,371 4,513 3,986 421 153 1,530 25,919 INSURANCE 0 0 7,200 7,200 7,200 7,200 7,200 0 0 0 36,000 WORK COMP 22 58 484 334 432 3,441 2,164 33 12 1,360 8,339 TOTAL 3,897 10,392 100,222 63,908 73,141 78,271 69,101 6,339 2,305 24,290 431,867 The information below illustrates the allocation of personnel dollars. Legislative 14,289 3% Administration 157,595 36% Elections 9,969 2% Public Works 60,672 14% Planning and Zoning 26,971 6% Parks and Recreation 74,752 17% Communications 7,665 2% Recycling 2,191 1% Sanitary Sewer 50,635 12% Storm Water 29,278 7% General Fund Chart of Accounts Details Fund 101 GENERAL FUND REVENUES PROPERTY TAXES 101 31010 CURRENT AD VALOREM $456,538 101 31020 DELINQUENT AD VALOREM $0 101 31030 FORFEITED TAX SALE $0 101 31040 FISCAL DISPARITIES - 2007: $80,594.71; 2007: $96,437 $101,843 LICENSES & PERMITS 101 32110 3.2 ALCOHOL LICENSE - Super USA has the only license 101 32120 CIGARETTE LICENSE - Super USA % BP -Croix Oil ($100 per license) 101 32130 GARBAGE HAULERS LICENSE - $65/per truck fee based on 5 vendors 101 32140 HEATING/AC LICENSE - $35 per license 101 32150 TREE COMPANY LICENSE - $40 per license 101 32160 GAS STATION PERMIT — BP -Croix Oil: $20 1st pump, $10/ add. pump 101 32210 BUILDING PERMITS - 2006:$11,777.83; 2007:$9,645.96 101 32211 ZONING PERMIT APPLICATIONS — Fences, driveways, and sidewalks 101 34102 PLAN REVIEW FEE - Plan reviews required by the Building Code 101 32230 PLUMBING PERMITS 101 32240 ANIMAL LICENSES - $10 per license 101 32270 HEATING A/C PERMITS 101 32280 STREET EXCAVATION PERMIT INTERGOVERNMENTAL REVENUE $65 $200 $650 $525 $160 $55 $5,000 $100 $1,000 $200 $200 $500 $0 101 33400 STATE GRANTS AND AID $0 101 33401 LOCAL GOVERNMENT AID — 2009 certified amount $595,441 101 36253 PERA AID - State reimbursement since 1998 offsets employer increases $1,198 101 36253 OTHER STATE AID - Market Value Homestead Credit (MVHC) $0 GENERAL GOVERNMENT 101 34101 CITY HALL RENTAL $2,000 101 34103 ADMINISTRATIVE FEE- This $25 fee applied to fire inspection bills. $200 101 34105 SALE OF PUBLICATIONS $0 101 34107 ASSESSMENT SEARCHES $0 101 34109 COPIES - $15 39 101 34110 VARIANCE FEES $0 101 34111 LEGAL FEES $0 101 34114 ADVERTISING SALES —Resident's Guide ads; the next guide in 2010. $0 101 34115 GENERAL GOVERNMENT MISC. $0 PUBLIC SAFETY 101 34201 POLICE- FALSE ALARM FEES $0 101 34202 FIRE- FALSE ALARM FEES $1,500 101 34203 FIRE INSPECTION FEE $550 101 35101 COURT FINES —2006:$28,866.13 2007:$36,805.36 $30,000 OTHER REVENUE These revenue items can be sporadic and unpredictable; off -set other expenses that are not captured; or, in the case of surcharges, be remitted on behalf of other units of government. 101 36100 SPECIAL ASSESSMENTS $1,000 101 36102 INTEREST & PENALTIES $100 101 36211 INVESTMENT INTEREST $12,000 101 36230 DONATIONS $0 101 36240 SURCHARGES — Fees paid via construction permits; remitted to state. $200 101 36250 REFUNDS & REIMBURSEMENTS — 911 dispatch refund from SAPID $500 101 36252 LMC INSURANCE REFUND — nets between $1,000-5,000 annually $500 101 36255 MISC. $0 ,O Fund 101 GENERAL FUND EXPENDITURES DEPT 41100 LEGISLATIVE Obj 103 PART TIME EMPLOYEES Below are the salaries of the Mayor and Council that became effective in 2002. Mayor - $3,600/yr. Council Members - $2,400/yr. x 4 $9,600/yr. Obj 122 FICA Obj 151 WORKERS COMP $13,200 $1,010 $79 Obj 308 TRAININGICONFERENCES $500 Obj 331 TRAVEL EXPENSE - travel & parking for meetings and training $100 Obj 361 GENERAL LIABILITY — including open meeting law insurance $4,650 Divided; 40% 101-41100-361 — Legislative 35% 101-41200-361 -Administration 12.5% 601-49000-361 - Sanitary Sewer Enterprise Fund 12.5% 602-49100-361 - Storm Sewer Enterprise Fund Obj 438 DUES & SUBSCRIPTIONS — Ramsey County League of Local Government, $2,700 Suburban Rate Authority, League of Minnesota Cities etc. Obj 439 SPECIAL EVENTS $100 Obj 440 MEETING EXPENSES $200 Obj 442 MISCELLANEOUS EXPENSE $0 41 DEPT 41200 ADMINISTRATIVE Obj 101 FULL TIME EMPLOYEES REGULAR $124,809 Obj 121 PERA CONTRIBUTIONS (.0675 X salary) $8,737 Obj 122 FICA CONTRIBUTIONS (.0765 X salary) _ .0620 for SS & .0145 for Medicare $9,548 Obj 131 GROUP INSURANCE • City contributes $600/month per employee in 2009 $13,752 Obj 151 WORKER'S COMP PREMIUM $749 Obj 201 GENERAL OFFICE SUPPLIES — Basic office supplies such as toner and paper - $2,500 Obj 203 POSTAGE $2,500 Obj 208 WATER COOLER $400 Obj 301 AUDITING — Final contract year with Abdo, Eick, and Meyers. $13,500 Divided: 80% 101-41200-301 —Administration 10% 601-49000-301 - Sanitary Sewer Enterprise Fund 10% 602-49100-301 - Storm Sewer Enterprise Fund Obj 305 LEGAL CONTRACT — CIVIL — Kennedy & Graven is the City's law firm $16,000 Obj 306 CONSULTING FEES — IT services from the City of Roseville $2,500 Obj 307 COMPUTER SERVICES — Annual fee for Banyon Financial Software $1,600 Obj 308 TRAININGICONFERENCES — LMC, MNGFOA, AMPM, MCFOA etc trainings $3,000 Obj 309 NEWSPAPER — ROSEVILLE REVIEW DELIVERY $9,100 Obj 331 TRAVEL EXPENSE - This is for parking and mileage for meetings and errands $1,500 Obj 353 NEWSLETTER PRINTING — 6 x per year $4,750 Obj 354 PHONEBOOK PRINTING — Next printing in 2010. $0 Obj 355 MISCELLANEOUS PRINTING & PROCESSING - Primarily insurance and legal $1,500 processing fees Obj 361 GENERAL LIABILITY $4,550 Divided: 40% 101-41100-361 — Legislative 35% 101-41200-361 - Administration 12.5% 601-49000-361 - Sanitary Sewer Enterprise Fund 12.5% 602-49100-361 - Storm Sewer Enterprise Fund Obj 391 TELEPHONE - Fax line and IP phone service through the City of Roseville $2,000 Obj 401 COPIER CONTRACT — $400 per quarter. $1,600 Obj 404 COMPUTER REPAIR/MAINTENANCE - For emergency repairs. $500 Obj 409 OTHER EQUIPMENT REPAIR/MAINT. $0 Obj 437 SALES TAX $0 Obj 438 DUES & SUBSCRIPTIONS — ICMA, MAMA/MCMA, MCFOA, etc $3,500 Obj 442 MISC — costs for employee hiring, social room reimbursements etc $500 Obj 534 OFFICE FURNITURE — Replacement for broken filing cabinet. $250 Obj 538 COMPUTERS & TECHNOLOGY — Battery backup for router/switch. $250 42 DEPT 41500 ELECTION Obj 101 FULL TIME EMPLOYEES REGULAR $5,901 Obj 104 TEMP EMPLOYEES - Election judges for 2009 City election $2,000 Obj 121 PERA CONTRIBUTIONS (0675 X salary) $553 Obj 122 FICA CONTRIBUTIONS (.0765 X salary) _ .0620 for SS and .0145 for Med. $604 Obj 131 GROUP INSURANCE - City will contribute $600/month per employee in 2009. $864 Obj 151 WORKER'S COMP PREMIUM $47 Obj 201 GENERAL SUPPLIES $275 Obj 327 OTHER SERVICES - Annual voting system payment to Ramsey County $150 Obj 331 TRAVEL EXPENSE $75 Obj 352 PUBLIC INFORMATION & NOTICES — Free through Roseville Review Contract $0 Obj 409 OTHER EQUIPMENT REPAIR/MAINT. $0 Obj 440 MEETING EXPENSES $300 Obj 442 MISC $50 Obj 539 VOTING MACHINE/BOOTHS — Current machines fully owned by the City. $0 DEPT 42100 PUBLIC SAFETY Obj 305 LEGAL FEES — Hughes & Costello, City's prosecuting attorneys $13,000 Obj 319 POLICE CONTRACT — City of St. Anthony Police $572,749 Obj 320 FIRE CONTRACT $21,000 Obj 321 FIRE CALLS $12,000 Obj 322 FIRE FALSE ALARMS — Billed to property owners when warranted. $3,000 Obj 323 FIRE INSPECTION — Inspection of multi -family and commercial property. $1,500 Billed back to property owner. Obj 355 MISC PRINTING/PROCESS SERVICE — Court fees, subpoenas, etc by attorney. $2,500 Obj 360 GENERAL LIABILITY - St. Anthony & Lauderdale are responsible for 50% $5,000 of claims up to the $10,000 deductible. Obj 442 MISC & 911 DISPATCH - City reimbursed by St. Anthony Police for 911 dispatch. $6,100 43 DEPT 43000 PUBLIC WORKS Obi 101 FULL TIME EMPLOYEES REGULAR $44,638 Obj 104 OVERTIME —After hours snowplowing, sewer back ups, etc. $1,000 Obj 121 PERA CONTRIBUTIONS (0675 X salary) $3,125 Obj 122 FICA CONTRIBUTIONS (.0765 X salary) = .0620 for SS and .0145 for Med. $3,415 Obj 131 GROUP INSURANCE - City will contribute $600/month per employee in 2009. $5,688 Obj 151 WORKERS COMP $2,806 Obj 202 PERMANENT SUPPLIES $275 Obj 212 MOTOR FUELS $2,500 Obj 328 Divided: 70% 101-43000-212 —Public -Works $1,000 Obj 381 15% 601-49000-212 - Sanitary Sewer Enterprise Fund $6,000 15% 602-49100-212 - Storm Sewer Enterprise Fund Obj 213 LUBRICANTS - Oil changes and misc. lubricants for vehicles. $125 Obj 225 LANDSCAPING MATERIALS - For sod, seed, etc. to repair road damage $100 Obj 226 SIGNS — To replace/repair existing signs and for any non -street or alley signs $150 Obj 227 TOOLS & EQUIPMENT $200 Obj 228 MISC REPAIRS & SUPPLIES - For upkeep and upgrades to all public buildings $1,250 & streets including cleaning supplies, cleaning services, equipment maintenance, salt, asphalt, and gravel. Obj 304 ENGINEERING CONTRACT — Engineering by Bonestroo, City Engineers $5,000 Obj 308 TRAIN INGICONFERENCES — Annual sewer & tree seminars $500 Obj 312 SNOW & ICE REMOVAL - Contract with Ramsey County. $9,000 Obj 314 STREET SWEEPING - Spring and fall sweeping of all streets and alleys $6,000 Obj 317 TREE SERVICE — For tree service, removal of dead city trees, and tree trimming $5,000 Obj 324 ALLEY REPAIR — For any alley repair warranted over the course of the year. $1,000 Obj 327 OTHER SERVICE -Truck Wash, Furnace Repair, Fire Hydrant service, & $500 RC GIS users group. Obj 328 STREET REPAIR — Pothole and other street repairs. $1,000 Obj 381 ELECTRIC $6,000 Divided: 50% 101-43000-381 — Public Works 50% 101-45200-381 — Parks and Recreation 100% 101-43000-381 -Street Lighting Obj 382 WATER $75 Obj 383 GAS UTILITIES $3,500 Divided: 50% 101-43000-383 — Public Works 50% 101-45200-383 — Parks and Recreation Obj 384 REFUSE DISPOSAL - For City Hall and the parks. $1,300 Obj 391 TELEPHONEIPAGER — Public Works cell phones $500 Divided: 50% 101-43000-391 — Public Works 25% 601-49000-391 - Sanitary Sewer Enterprise Fund 25% 602-49100-391 - Storm Sewer Enterprise Fund Obi 402 CITY TRUCK REPAIR/MAINTENANCE $2,000 Divided; 80% 101-43000-402 — Public Works 10% 601-49000-402 - Sanitary Sewer Enterprise Fund 10% 602-49100-402 - Storm Sewer Enterprise Fund Obj 426 MACHINERY RENTAL - For equipment needed to carry out City business. $0 Obj 442 MISC $300 DEPT 43400 PLANNING ZONING & INSPECTIONS Obj 101 FULL TIME EMPLOYEES REGULAR $20,834 Obj 121 PERA CONTRIBUTIONS (.0675 X salary) $1,458 Obj 122 FICA CONTRIBUTIONS (0765 X salary) = .0620 for SS and .0145 for Medicare $1,594 Obj 131 GROUP INSURANCE - City will contribute $600/month per employee in 2009. $2,808 Obj 151 WORKERS COMP $277 Obj 201 GENERAL SUPPLIES - $75 Obj 202 PERMANENT SUPPLIES $100 Obj 203 POSTAGE — Nuisance and inspection letters; certified letters. $250 Obj 306 CONSULTING $0 Obj 308 TRAININ=ONFERENCES - Planning seminars; building official classes $500 Obj 310 PLUMBING INSPECTOR - Service provided by the City Building Inspector $0 Obj 312 BUILDING OFFICIAL — Fee to the commercial building inspector $2,000 Obj 327 OTHER SERVICES — Including surveying $2,000 Obj 331 TRAVEL EXPENSES $100 Obj 355 MISC. PRINTING $175 Obj 386 GOPHER STATE ONE CALL $500 Obj 442 MISCELLANEOUS EXPENSES Obj 443 SURCHARGE REPORT - Fees paid via construction permits; remitted to state. $200 45 DEPT 45200 PARK MAINTENANCE Obj 101 FULL TIME EMPLOYEES REGULAR $52,114 Obj 103 TEMPORARY EMPLOYEES - Warming house attendants $5,500 Obj 121 PERA CONTRIBUTIONS (.0675 X salary) $4,068 Obj 122 FICA CONTRIBUTIONS (.0765 X salary) = .0620 for SS and .0145 for Medicare $4,446 Obj 131 GROUP INSURANCE - City will contribute $600/month per employee in 2009. $6,624 Obj 151 WORKER'S COMP PREMIUM $2,000 Obj 201 GENERAL SUPPLIES — Archery bales, rec, rock for the baseball diamond, etc. $900 Obj 202 PERMANENT SUPPLIES $500 Obj 225 LANDSCAPING MATERIALS - This is for any landscaping costs at the city park. $100 Obj 228 MISC REPAIRS & MAINT SUPPLIES $500 Obj 371 NON-RESIDENT REIMBURSEMENT - $200 Obj 381 ELECTRIC - Lights and the warming house at the park. $1,200 Divided: 50% 101-43000-381 — Public Works 50% 101-45200-381 — Parks and Recreation Obj 382 WATER — For hockey rink flooding $350 Obj 383 GAS UTILITIES - Warming house gas expense. $1,500 Divided: 50% 101-43000-383 — Public Works 50% 101-45200-383 — Parks and Recreation Obj 384 REFUSE DISPOSAL $0 Obj 391 TELEPHONE- City now owns prepaid cell phone for use in warming house $100 Obj 403 MOWER REPAIR $300 Obj 412 WARMING HOUSE REPAIR. For repairs/ maintenance of the warming house. $1,000 Obj 427 PORTA POTTY RENTAL — Handicapped accessible unit starting in 2008 $1,100 Obj 403 MISC $500 DEPT 48100 DEVELOPMENT Obi 306 CONSULTING FEES — Larpenteur Avenue consulting (Ehlers & Associates) $3,000 Obj 442 MISCELLANEOUS EXPENSES $0 DEPT 45300 CONTINGENCY Obj 444 CONTINGENCY FUNDS — Funds to cover emergencies or unplanned costs $15,000 DEPT 45400 TRANSFERS OUT Obj 710 OPERATING TRANSFERS - the amount transferred will be calculated at year end according to Council policy. The total amount to transfer is the excess fund balance over 45% of the budgeted expenditures. Obj 721 OPERATING TRANSFER TO 201 — Community Events Fund $0 Obj 741 OPERATING TRANSFER TO 401 - Streets $0 Obj 742 OPERATING TRANSFER TO 402 - General Capital Improvement $0 Obj 743 OPERATING TRANSFER TO 403 - Storm Sewer $0 Obj 744 OPERATING TRANSFER TO 404 - Park Improvements $43,118 Obj OPERATING TRANSFER TO 407 — Sanitary Sewer Improvement Fund $0 Obj OPERATING TRANSFER TO 302 —2000 Improvements Debt Fund $31,000 Obj OPERATING TRANSFER TO 303 —2002 Improvements Debt Fund $0 Obj OPERATING TRANSFER TO 303 —2003 Improvements Debt Fund $0 47 Special & Enterprise Fund Chart of Accounts Details FUND 201 COMMUNITY EVENTS REVENUE: 34786 WINTER EVENT $500 34787 GARAGE SALE - flyer advertisements $50 34788 DAY IN THE PARK $1,250 34789 MUSIC UNDER THE TREES $0 34791 POP SALES $0 34792 T-SHIRT SALES $50 34795 HALLOWEEN EVENT $700 36211 INVESTMENT INTEREST $100 36255 MISC. - HISTORY BOOK SALES $100 39200 INTERFUND OPERATING TRANSFERS $0 EXPENDITURES: =11909, 202 PERMANENT SUPPLIES $0 369 MUSIC UNDER THE TREES — bands and refreshments for two events $600 270 OTHER EVENTS $600 273 T-SHIRTS $0 375 WINTER EVENT $800 376 GARAGE SALE — for sandwich board advertising supplies $50 377 DAY IN THE PARK $1,300 378 NATIONAL NIGHT OUT — for barricades $150 379 HALLOWEEN $400 440 MEETING EXPENSES — PCIC meeting pizza $300 FUND 202 COMMUNICATIONS REVENUE 36211 INVESTMENT INTEREST $800 33600 GRANTS $0 36253 CABLE FRANCHISE REVENUE $16,000 2003: $14,300 2004: $16,420 2005: $18,240 2006: $19,231 2007: $19,987 EXPENDITURES 49500 101 REGULAR FULL TIME EMPLOYEES $6,026 121 PERA $422 122 FICA $461 131 GROUP INSURANCE $720 151 WORK COMP $36 307 WEB HOSTING — city's website $475 327 OTHER SERVICE — Web and TV streaming of city programs and meetings. $2,800 329 CABLE FRANCHISE FEE - $5,500 2004: $3,686 2005: $4,196 2006: $4,667 2007: $4,774 2008: $5,023 530 FURNITURE & EQUIPMENT — 2009 Council Chamber & IT upgrades $17,500 49 FUND 203 RECYCLING REVENUE 36100 SPECIAL ASSESSMENTS- Fee assessed to property taxes for recycling $33,000 services. Rate remained unchanged at $29.40 per year. $29.40 x 1,178 units = 33622 COUNTY GRANTS - SCORE GRANT - $4,866 2003: $4,079 2004: $4,525 2005: $4,467 2006: $4,378 2007: $4,378 2008: $4,758 36211 INVESTMENT INTEREST $500 36255 MISC. REVENUE 39200 INTERFUND OPERATING TRANSFERS EXPENDITURES 50000 101 REGULAR FULL TIME EMPLOYEES $1,714 121 PERA $120 122 FICA $131 131 GROUP INSURANCE $216 151 WORK COMP $10 202 PERMANENT SUPPLIES — such as recycling bins $0 327 OTHER — County Waste Management Assessment $340 389 RECYCLING CONTRACT $24,350 50 FUND 302 2000 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE This debt service fund finances the bonds from the 2000 Street and Utility Project. REVENUE 36100 SPECIAL ASSESSMENTS —from the 2000 project plus 1/3 of the 2001 $30,826 project the City paid for without bonding (See table below). 36211 INVESTMENT INTEREST $5,000 39200 TRANSFERS — The projected 2009 year-end balance is approximately $31,000 $60,000. The City will need to levy for debt service in 2010 to cover the 2010 bond payment or transfer in funds. Project Year 2000 2001 2002 2003 Debt Service Fund 302 303 304 Projected Assessment Balance $63,415 $116,178.63 $60,354 $151,764 Assessment Years Remaining 3 4 5 6 Projected Annual Collection $21,139 $29,045* $12,071 $25,294 Principal Outstanding $430,000.00 NA $750.000.00 $700,000.00 Final Payment (February) 2012 NA 2014 2015 *One-third or approximately $9,687 would be distributed to the 302, 303, and 304 debt service funds. EXPENDITURES 47100- 601 BOND PRINCIPAL 611 BOND INTEREST 621 FILE MAINTENANCE CHARGES $100,000 $21,070 $1,000 51 FUND 303 2002 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE This debt service find finances the bonds from the 2002 Street and Utility Project. fi�►��►ti1�l 36100 SPECIAL ASSESSMENTS -from the 2002 project plus 1/3 of the 2001 $21,758 project the City paid for without bonding (See table below). 36211 INVESTMENT INTEREST $7,000 39200 TRANSFERS — The projected 2009 year-end balance is approximately $145,000. The City will need to levy for debt service in 2010 to cover the 2010 bond payment or transfer in funds. Project Year 2000 2001 2002 2003 Debt Service Fund 302 303 304 Projected Assessment Balance $63,415 $116,178.63 $60,354 $151,764 Assessment Years Remaining 3 4 5 6 Projected Annual Collection $21,139 $29,045* $12,071 $25,294 Principal Outstanding $430,000.00 NA $750.000.00 $700,000.00 Final Payment (February) 2012 NA 2014 2015 *One-third or approximately $9,687 would be distributed to the 302, 303, and 304 debt service funds. EXPENDITURES 601 BOND PRINCIPAL 611 BOND INTEREST 621 FILE MAINTENANCE CHARGES $115,000 $30,153 $1,000 52 FUND 304 2003 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE This debt service fund finances the bonds from the 2003 Street and Utility Project. REVENUE 36100 SPECIAL ASSESSMENTS -from the 2003 project plus 1/3 of the 2001 $34,981 project the City paid for without bonding (See table below). 36211 INVESTMENT INTEREST $7,000 39200 TRANSFERS —The projected 2009 year-end balance is approximately $100,000. The City will need to levy for debt service in 2010 to cover the 2010 bond payment or transfer in fiends. Project Year 2000 2001 2002 2003 Debt Service Fund 302 303 304 Projected Assessment Balance $63,415 $116,178.63 $60,354 $151,764 Assessment Years Remaining 3 4 5 6 Projected Annual Collection $21,139 $29,045* $12,071 $25,294 Principal Outstanding $430,000.00 NA $750.000.00 $700,000.00 Final Payment (February) 2012 NA 2014 2015 *One-third or approximately $9,687 would be distributed to the 302, 303, and 304 debt service funds. EXPENDITURES 601 BOND PRINCIPAL 611 BOND INTEREST 621 FILE MAINTENANCE CHARGES $95,000 $20,705 $1,000 53 FUND 401 CAPITAL IMPROVEMENT - STREETS REVENUE 36100 SPECIAL ASSESSMENTS $0 36211 INVESTMENT INTEREST $10,000 39200 TRANSFERS — The Council authorized the distribution of excess year-end 2007 dollars equally to the Street Improvement Fund (401) and Park Improvement Fund (404). The Council can set a similar policy or change it to meet new needs. EXPENDITURES 48401- STREETSCAPING — Larpenteur / TH280 Bridge Replacement Project $40,000_ 304 ENGINEERING — Eustis Street $5,500 328 STREET REPAIR - Seal coating is an ongoing expenditure (5-7 years). $0 710 TRANSFERS $0 54 FUND 402 GENERAL CAPITAL IMPROVEMENTS REVENUE 36211 INVESTMENT INTEREST $2,500 39200 TRANSFERS - $90,000 transferred to 404 Park Improvement Fund in 2008. EXPENDITURES 48000 510 LAND $0 520 BUILDINGS — 3 -part sink for kitchen $1,000 521 CITY GARAGE $0 523 WARMING HOUSE $0 531 OFFICE EQUIPMENT — copier/printing equipment 10,000 535 HVAC $0 538 COMPUTERS $0 540 MACHINERY AND EQUIPMENT $0 543 TRACTOR - Replace John Deere tractor including mower & bucket $30,000 562 TRUCI{ $0 HISTORY OF RECENT EXPENDITURES: 1998: CITY HALL ROOF 1999: CITY HALL REMODEL, NEW ONE -TON TRUCK 2000: OFFICE COPIER 2001: BOBCAT 2002: SNOW BLOWER 2003: NONE 2004: SOCIAL ROOM WINDOWS AND LIGHTING 2004: PURCHASED WALSH LAKE PROPERTY 2004: WARMING HOUSE HEATER 2005: NEW CITY TRUCK & PLOW 2006: NEW PHONE SYSTEM 2006: NEW SOCIAL ROOM FURNACE 2006: NEW JOHN DEERE TRACTOR 2007: SOCIAL ROOM FLOOR 55 FUND 403 CAPITAL IMPROVEMENTS - STORM SEWER In 2008, the City created Fund 602 — Storm Sewer Enterprise Fund. That is the primary account for managing the City's storm water utility. Funds being saved for storm sewer improvements and replacement are kept in the 403 Fund. REVENUE 36211 INVESTMENT INTEREST EXPENDITURES 48403- 304 ENGINEERING 327 OTHER SERVICES NPDES PHASE II PERMIT FUND 404 PARK IMPROVEMENTS REVENUE 36211 INVESTMENT INTEREST 39200 TRANSFERS - $104,660 was transferred into the fund in 2008. Additionally, the Council authorized the transfer of excess year-end 2007 dollars equally to the Street Improvement Fund (401) and Park Improvement Fund (404). The Council can set a similar policy or change it to meet new needs. EXPENDITURES � $8,000 $0 $0 $500 $1,800 $43,118 304 ENGINEERING $0 510 LAND $0 524 PICNIC SHELTER - electrical improvements to the picnic shelter $4,000 525 PLAYGROUND — new pieces of equipment $34,000 526 PARK PATH 527 GENERAL PARK IMPROVEMENTS —Walnut/Ione Park & Warming House $15,000 528 COURT IMPROVEMENTS 01 FUND 405 TIF PROJECTS 1"TAN►111 �l 36211 INVESTMENT INTEREST 31050 TAX INCREMENT 31051 DELINQUENT TAX INCREMENT 39200 TRANSFERS EXPENDITURES 48500- 305 LEGAL FEES 325 OTHER IMPROVMENTS 327 OTHER SERVICES 710 TRANSFERS — Funds can be used for housing projects or debt service FUND 407 SEWER IMPROVEMENTS REVENUE 36211 INVESTMENT INTEREST 39200 INTERFUND OPERATING TRANSFERS EXPENDITURES 48407- 710 INTERFUND OPERATING TRANSFERS $10,000 $135,000 $0 $0 $0 $0 $0 $0 $4,000 $0 $0 57 FUND 601 SANITARY SEWER ENTERPRISE REVENUE 37210 SEWER SALES AND SERVICE —approximate anticipated income $225,000 Residential Units = 1178 units x $42.00/qtr = $49,476 $49,476/gtr. x 4 quarters = $197,904 per year. Commercial accounts = average 4,000 units per quarter x 4 quarter/year x $2.02 per unit 36211 INVESTMENT INTEREST $5,000 36250 REFUNDS & REIMBURSEMENTS 36255 MISCELLANEOUS 39101 SALE OF ASSETS EXPENDITURES 49000- 101 9000- 101 REGULAR FULL TIME EMPLOYEES $22,460 102 ON -PAY $17,000 121 PERA CONTRIBUTION $2,762 122 FICA CONTRIBUTIONS $3,019 131 GROUP INSURANCE $2,808 151 WORKER'S COMP PREMIUM $2,586 201 GENERAL, SUPPLIES $0 212 MOTOR FUELS & LUBRICANTS $500 Divided: 70% 101-43000-212—Public Works 15% 601-49000-212 - Sanitary Sewer Enterprise Fund 15% 602-49100-212 - Storm Sewer Enterprise Fund 224 STREET MAINTENANCE SUPPLY 227 TOOLS & EQUIPMENT — Safety clothing: gloves, boots, glasses, & helmets $125 228 MISC. REPAIRS MAINT SUPPLIES $250 301 AUDITING $1,700 Divided: 80% 101-41200-301 —Administration 10% 601-49000-301 - Sanitary Sewer Enterprise Fund 10% 602-49100-301 - Storm Sewer Enterprise Fund 304 ENGINEERING $250 308 TRAINING\CONFERENCES - Sewer operator's licensing/seminar $550 315 SEWER JETTING — Budgeted in case Falcon Heights equipment is unavailable $1,500 316 SEWER TELEVISING $2,500 327 OTHER SERVICE - St. Paul Regional Water sewer billing & other services $5,000 Divided: 85% 601-49000-327 - Sanitary Sewer Enterprise Fund 15% 602-49100-327 - Storm Sewer Enterprise Fund 331 TRAVEL EXPENSES $50 361 GENERAL LIABILITY $1,365 Divided: 40% 101-41100-361 — Legislative 58 35% 101-41200-361 - Administration 12.5% 601-49000-361 - Sanitary Sewer Enterprise Fund 12.5% 602-49100-361 - Storm Sewer Enterprise Fund 382 WATER - Water at the Public Works Garage $50 387 MCES CHARGES — Wastewater Service $130,000 391 TELEPHONE/PAGER $250 Divided: 50% 101-43000-391 —Public Works 25% 601-49000-391 - Sanitary Sewer Enterprise Fund 25% 602-49100-391 - Storm Sewer Enterprise Fund 402 CITY TRUCK REPAIR/MAINTENANCE $250 Divided: 80% 101-43000-402 —Public Works 10% 601-49000-402 - Sanitary Sewer Enterprise Fund 10% 602-49100-402 - Storm Sewer Enterprise Fund 425 CLOTHING - Uniforms for public works employees $800 Divided: 50% 601-49000-425 - Sanitary Sewer Enterprise Fund 50% 602-49100-425 - Storm Sewer Enterprise Fund 442 MISC. $0 444 CONTINGENCY $1,000 501 DEPRECIATION $0 540 MACHINERY & EQUIPMENT — For safety equipment such as cones, etc. $0 554 SYSTEM REPAIRS (1/I) $23,475 59 FUND 602 STORM SEWER ENTERPRISE *This fiend was created at the beginning of 2008. REVENUE 37300 STORM SEWER FEE $47,000 History: Starting 1994, the Council increased the fee by one -dollar each year through 1998. Since 1998, the fee has remained the same. A one -dollar increase was discussed with the onset of the NPDES Phase II Permit starting in 2003, but the fee was not implemented and has remained the same since. The Council approved a storin sewer fee for a basic residential lot of $7.50/quarter for 2008 for 498 residential accounts. Additional Accounts: Rosehill Townhomes: $8.91/qtr. x 42 accounts = $1,496.88/year Commercial, Non -Profit, Land, & Multi -Fancily: 50 accounts range from $2.50 to $598.75 per qtr. Residential $12,948 Condos $1,496.88 Commercial/Misc. $29,555.12 36211 INVESTMENT INTEREST $500 39200 TRANSFERS - $20,000 transferred in for 2008 $0 EXPENDITURES 49000 101 REGULAR FULL TIME EMPLOYEES $20,119 102 ON-CALL PAY $2,000 121 PERA CONTRIBUTION $1,548 122 FICA CONTRIBUTIONS $1,692 131 GROUP INSURANCE $2,520 151 WORKER'S COMP PREMIUM $1,399 201 GENERAL SUPPLIES $0 212 MOTOR FUELS & LUBRICANTS $500 Divided: 70% 101-43000-212 —Public Works 15% 601-49000-212 - Sanitary Sewer Enterprise Fund 15% 602-49100-212 - Storm Sewer Enterprise Fund 227 TOOLS & EQUIPMENT — Safety clothing: gloves, boots, glasses, & helmets $125 228 MISC. REPAIRS MAINT SUPPLIES $250 301 AUDITING $1,700 Divided: 80% 101-41200-301 —Administration 10% 601-49000-301 - Sanitary Sewer Enterprise Fund 10%602- 49100-301 - Storm Sewer Enterprise Fund 304 ENGINEERING $250 308 TRAINING\CONFERENCES $500 327 OTHER SERVICE - St. Paul Regional Water sewer billing & other services $5,000 Divided: 85% 601-49000-327 - Sanitary Sewer Enterprise Fund 15% 602-49100-327 - Storm Sewer Enterprise Fund 361 GENERAL LIABILITY $1,365 Divided: 40% 101-41100-361—Legislative 35% 101-41200-361 - Administration 12.5% 601-49000-361 - Sanitary Sewer Enterprise Fund 12.5% 602-49100-361 - Storm Sewer Enterprise Fund 391 TELEPHONE/PAGER $250 Divided: 50% 101-43000-391 —Public Works 25% 601-49000-391 - Sanitary Sewer Enterprise Fund 25% 602-49100-391 - Storm Sewer Enterprise Fund 402 CITY TRUCK REPAIR/MAINTENANCE $250 Divided: 80% 101-43000-402 — Public Works 10% 601-49000-402 - Sanitary Sewer Enterprise Fund 10% 602-49100-402 - Storm Sewer Enterprise Fund 425 CLOTHING - Uniforms for public works employees $800 Divided: 50% 601-49000-425 - Sanitary Sewer Enterprise Fund 50% 602-49100-425 - Storm Sewer Enterprise Fund 442 MISC. — Public Education $5,000 444 CONTINGENCY $1,000 501 DEPRECIATION $0 540 MACHINERY & EQUIPMENT — Including safety equipment $0 554 STORM SYSTEM REPAIRS $3,000 61 ACTION REQUESTED LAUDERDALE COUNCIL Consent MEETING DATE December 9, 2008 Special Public Hearing X ITEM NUMBER City Code Amendment for Retaining Walls Report Discussion/Action x STAFF INITIAL Jim Resolution �_ Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the October 28 meeting, staff informed the council of a resident that constructed a retaining wall par- tially in the alley ROW. The council decided not to proceed with a survey of the alley ROW and possi- ble enforcement in this case. However, they agreed with staffs recommendation to require permits and setbacks for retaining walls by amending the city code. A draft of the city code amendments are attached, as is a resolution for adoption. OPTIONS: 1) Adopt Resolution. 2) Do not adopt Resolution. STAFF RECOMMENDATION: ADOPT RESOLUTION NO. 120908C AUTHORIZING PUBLICATION OF ORDINANCE NO. 08-02 BY TITLE AND SUMMARY COUNCIL ACTION: CITY OF LAUDERDALE ORDINANCE NO. 08-02 An Ordinance Amending Title 9, Chapter 7 and Title 10, Chapter 8 of the Code of Ordinances Regarding Fences and Retaining Walls. The city council of the city of Lauderdale ordains as follows: SECTION I. Title 9, Chapter 7 of the Lauderdale City Code is amended by deleting thestrioken material and adding the underlined material as follows: CHAPTER 7 FENCES AND RETAINING WALLS SECTION: 9-7-1: Definitions 9-7-2: Scope 9-7-3: Building Permits Required 9-7-4: Regulations 9-7-5: Variance 9-7-6: Penalty 9-7-1: DEFINITIONS: For the purpose of this Chapter, the term "fence" means any structure, intended for protection, enclosure or privacy, which is constructed of wood, iron or other material and including backstops but excluding parts of buildings. (Gr -d. 82, 77 1984) For the purpose of this Chapter, the term "retaining wall" means a structure constructed to hold back or support an earthen bank. 9-7-2: SCOPE: The provisions of this Chapter are intended to supplement the provisions of Title 10 of this Code relating to fences.(-Crd. 8-2�—, 7 17 1984) and retaining walls. 9-7-3: BUILDING PERMITS REQUIRED: The construction of all fences over six feet above grade shall require a building permit i-n—addition e any—ethe required 1 per. (Grd. 82, 7 17 1 The construction of all fences six feet above grade or less shall require a fence permit. The construction of all retaining walls over four feet above grade shall require a building permit The construction of all retaining walls four feet above grade or less shall require a retaining wall permit. 9-7-4: REGULATIONS: A. Maintenance: All fences and retaining walls shall be regularly maintained and kept in good repair,,—_ meted, Vegetation surrounding the fence or retaining wall shall be trimmed and well maintained. B. Setback: In the event a f -ren e=rr; -d fence or retaining wall is adjacent to and parallel with the front lot line (or side lot line on the street side of a corner lot), such fence or retaining wall shall be set back at least one foot (11) from the street right of way or property line. In the event a fence or retaining wall is adjacent to and parallel with a platted alley, such fence_ or retaining wall shall be set back at least two feet from the alley right of way or property line. C. Solid Walls Fences: Solid walls fences in excess of six feet (61) above adjacent ground grades shall be prohibited. D. Face of Fences: That side of the fence considered to be the face (finished side as opposed to structural supports) shall face abutting property. E. Public Rights Of Way: No fences or retaining walls shall be permitted on public rights of way without approval of the City Council. F. Abutment To Property Lines: Fences and retaining walls may be permitted along property lines subject to the following: 1. Physical Damages: Fences and retaining walls may abut property lines provided no physical damages- of any kind results to abutting property. 2. Commercial And Industrial Districts: Fences in commercial and industrial districts may be erected abutting the lot line to a height of six feet (61 )- plus two feet (2 1 ) for a security (barbed wire or other) arm. 2 3. Certificate Of Survey: Where the property line is not clearly defined, a certificate of survey may be required by the Building Official or Zoning Administrator to establish the property line. 4. Height of Fences: Fences located within the side and rear yard setback areas beginning at the rear building line and fences located within the buildable area of a lot shall not exceed seven feet (71) in height from finished grade. 5. Front Setback Area: No fence or retaining wall along or within the front setback area shall be permitted without the approval of the City Council. (Or -d. 82, 7 17 1984) 9-7-5: VARIANCE: Any person wishing to erect or construct a fence or retaining wall in a manner contrary to this Chapter or Title 10 of this Code shall first obtain a variance from the City Council for that purpose. f Or -d . 82, �7 1, 19847 9-7-6: PENALTY: The violation of this Chapter shall constitute a misdemeanor subject to penalty as provided in Section 1-4-1 of this Code. (GaFd. 82, 7 1 84; 1996 Cede) The City may also take enforcement action it finds appropriate, as described in Section 10-3-6-B of this Code. SECTION II. Title 10, Chapter 8 of the Lauderdale City Code is amended by adding the underlined material as follows: CHAPTER 8 LOT AND YARD REQUIREMENTS SECTION: 10-8-1: Minimum Requirements 10-8-2: Corner Lots 10-8-3: Projections 10-8-4: Nonconforming Lot 10-8-5: Nonresidential 10-8-6: Nonconforming Setback 10-8-7: Measurement 10-8-8: Table 3 10-8-1 MINIMUM REQUIREMENTS: The minimum lot area, minimum width of lot, minimum depth of front yard, rear yard, and minimum width of each side yard for each district shall be as shown in the table in Section 10-8-8 of this Chapter. For zoning purposes, setback requirements are not in effect for the common property line for those parcels of land that have been consolidated according to the requirements of Title 11, Chapter 2 of the City Code. (Zen r Ord. as afad.) 10-8-2: CORNER LOTS: Corner lots which abut on more than one street shall provide the required front yards along each street. Regardless of which street a building on the lot fronts, the rear yard is opposite the short street frontage, and the side yard is opposite the long street frontage. ( Zeninge Vrd.as–aFRd . ) 10-8-3: PROJECTIONS: All structures, whether attached to the principal structure or not, and whether open or enclosed, including porches carports, balconies, roof overhangs, or platforms above normal grade level, shall not project into any minimum front, side, or rear yard of any lot. ( Zoning–G=rd . as afRd. 10-8-4: NONCONFORMING LOT: Any lot of record existing on the effective date of the Ordinance codified in this Title may be used for the erection of a building or structure conforming to the use regulations of the district in which it is located, even though its area and width are less than the minimum requirements of this Chapter. This requirement is in not effect for those parcels of land which have been consolidated according to the requirements of Title 11, chapter 2 of the City Code (Zeni-ng erd—as–amd.) 10-8-5: NONRESIDENTIAL: Nonresidential buildings, structures or uses shall not be located or conducted closer to any lot line of any other lot in any residential district than the distance specified in the following schedule: W Minimum Side Or Rear Yard Abutting Any Lot In Any Residential District Use 20 feet Off-street parking spaces and access drives for nonresidential uses. 40 feet Churches, schools and public or semi- public structures. 60 feet Recreation facilities, entertainment facilities, all business uses, and all industrial uses. (Zening Grd. as a —) 10-8-6: NONCONFORMING SETBACK: Where adjacent structures existing on the effective date of the Ordinance codified in this Title have front yard setback different from those required by Section, 10-8-8 of this Chapter; the minimum front yard setback shall be the average of these existing structures. (Zening Grd. as amd.) 10-8-7: MEASUREMENT: All front and side yards fronting a street shall be measured from the front or side property line beginning at the edge of the public right of way. (Zening Gr -d. as afad.)- 5 10-8-8: TABLE: LAND AND YARD REQUIREMENTS TABLE Lot Size Yard Setback (feet) Site Area Usable Area Width Front Rear Side Per Maximum Open District (sq. ft.) (ft.) Dwelling Coverage* Space s . ft.) M %) R-1 Suburban Residential Single Family Dwellings 7,500 60 30 20 5 7,500 **30 Two Family Dwellings 10,000 80 30 20 5 5,000 ***30 Other Uses 10,000 80 30 20 5 - - R-2 Urban Residential 5,000 40 25 20 5 5,000 **30 Single Family Dwellings Two Family Dwellings 7,500 60 25 20 5 3,750 ***30 - Townhouses 2,500 20 25 20 - 5,000 20 52 Multi Family Dwellings 7,500 60 25 20 10 1,875 28 44 Other Uses 10,000 75 25 20 10 - - - R-3 Multiple Residential 5,000 40 20 20 10 5,000 **30 Single Family Dwellings Two Family Dwellings 7,500 60 20 20 - 3,750 ***30 - Townhouses 2,500 20 20 20 - 5,000 20 52 Multi Family Dwellings 25,000 100 20 20 15 870 30 40 Other Uses 5,000 50 20 20 10 - - - B-1 Community Business 5,000 50 - 15 - 1,675 28 44 Multi Family Dwellings Other Uses 5,000 50 - 15 - - - 1-1 Light Industrial All Uses 1 acre 150 30 30 20 - C-1 Conservation All Uses 2 acres 300 50 30 30 - All Districts A 50 -foot setback is required from the ordinary high water level of DNR protected All Uses waterbodies (Walsh Lake, #214W). * Maximum coverage shall be the percentage of lot area enclosed by the exterior faces of the exterior walls. * Figure includes assumed garage coverage of 576 sq. ft. *** Figure includes assumed garage coverage of 1,252 sq. ft. SETBACK REQUIREMENTS IN R-1 TYPE OF SETBACK REQUIREMENT NOTES `** Front Yard: Principal building 30 feet See exception in 10-8-6 Attached garage 30 feet See exception in 10-8-6 Detached garage 30 feet See exception in 10-8-6 Setback between detached garage/principal building 6 feet Corner lot 30 feet For yard defined as "Front Yard'; also see exception in 10-8-6 Fences and retaining walls 1 foot Rear Yard: Principal b ilding 20 feet Principal building on corner lot 20 feet Attached garage 20 feet Detached garage facing platted alley 8 feet Detached garage parallel to platted alley 3 feet Detached garage entered from street with no platted alley 3 feet Accessory building ** 3 feet Setback between detached garage/principal buildin 6 feet -- Setback between accessory/principal building 6 feet - Fence retaining walls on platted alley 2 feet —' Fences and retaining walls not on platted alley 0 feet Side Yard: Principal building 5 feet Attached garage 5 feet Detached garage entered from street with no platted alley 5 feet Detached garage on platted alley 5 feet Accessory building ** 3 feet Setback between detached garage/principal building 6 feet Setback between accessory/principal building 6 feet If corner lot, building side facing street 5 feet For yard defined as "Side Yard"; requirement is for all buildings on corner lots. - Fence 0 feet Driveway 0 feet * 10-8-6: Where adjacent structures existing on the effective date of the Ordinance codified in this Title have a front yard setback different from those required by this Title, the minimum front yard setback shall be the average of these existing structures. ** For zoning purposes, accessory building is defined as any building which is not the principal building or garage *** The following notes apply to all buildings: a). For all buildings, the setback is measured from the building foundation. b). In all cases, no part of the construction (including footings) can encroach onto neighboring properties. c). For all buildings, the overhang shall follow Uniform Building Code (UBC) Section 503.2.1(1), which states that projections shall not extend beyond "a point one third the distance to the property line from an assumed vertical plane located where fire -resistive protection of openings is first required due to location on property". d). No building may be built in an easement area. HEIGHT REQUIREMENTS IN R-1 TYPE OF HEIGHT REQUIREMENT NOTES REQUIREMENT All Structures 25 feet or 2 stories, whichever is higher Zoning Permit required Rear & side yard for fences 6 feet and fence 7 feet under; Building Permit required for fences over 6 feet in height Screens on decks Screens on decks can be up to 7 feet in height Building Permit required measured from the deck for screens over 6 feet floor, not to exceed the in height roofline. Fences at conflicting Building Permit required zoning districts Up to 8 feet in height for fences over 6 feet SECTION III. This ordinance shall be effective upon its adoption and publication. Adopted by the city council of the City of Lauderdale this day of , 2008. Jeffrey Dains, Mayor ATTEST: Heather Butkowski, City Administrator -Clerk Published in the day of 2008. this RESOLUTION NO. 120908C CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 08-02 BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lauderdale has adopted Ordinance No. 08-02 Amending Title 9, Chapter 7 and Title 10, Chapter 8 of the Code of Ordinances Regarding Fences and Retaining Walls; and WHEREAS, Ordinance No. 08-02 is approximately 8 pages in length and includes charts; and WHEREAS, Minnesota Statutes 412.191, subd, 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and the effect of the Ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale that the City Administrator shall cause the following summary of Ordinance No. 08-02 of the City Code to be published in the official newspaper in lieu of the entire Ordinance. PUBLIC NOTICE The City Council of the City of Lauderdale has adopted Ordinance No. 08-02 Amending Title 9, Chapter 7 and Title 10, Chapter 8 of the Code of Ordinances Regarding Fences and Retaining Walls, The Ordinance requires permits and setbacks for retaining walls. It also requires fence pen -nits for fences six feet above grade or less. All of the City's requirements for retaining wall placement, construction and maintenance are set forth in this Ordinance. Heather Butkowski, City Administrator BE IT FURTHER RESOLVED, by the City Council of the City of Lauderdale that the City Administrator keep a copy of the Ordinance at City Hall for public inspection. Dated this 9th day of December, 2008. SEAL: ATTEST: Jeffrey Dains, Mayor Heather Butkowski, City Administrator LAUDERDALE COUNCIL ACTION FORM FResolution n Requested ring X X X on Meeting Date December 9, 2008 ITEM NUMBER 9C - TH280 Signal Res. STAFF INITIAL 07b APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Previously, the Council voted on brown signal poles for the new bridge because Mn/DOT asked if the Council preferred that color over the standard green and yellow. After that re- quest moved to the next Mrr/DOT department, I received an email stating Mn/DOT does not recommend painting signal poles. You can imagine my surprise. When I questioned this, Mn/DOT staff realized they weren't on the same page since they changed the type of poles used. The new pole design can be painted but does not hold paint well and would need on- going maintenance. Additionally, the City would be charged $5,000 for the painted poles. If the Council would like to reconsider the request for brown poles, that would have to be voted on to reverse the previous vote. Mn/DOT also sent over the traffic control agreement for the new bridge signals. It explains the City is obligated to pay $6,480.00 toward the emergency light system. To approve, the Council must adopt resolution 120908D. OPTIONS: STAFF RECOMMENDATION: Motion to change TH280 signal poles from architectural brown to galvanized steel / ano- dized aluminum. Motion to adopt Resolution 120908D Approving the Traffic Control Signal Agreement be- tween the City of Lauderdale, the Minnesota Department of Transportation, and Ramsey County. COUNCIL ACTION: MINNESOTA TRANSPORTATION DEPARTMENT TRAFFIC CONTROL SIGNAL AGREEMENT NO. 93699R BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION AND THE COUNTY OF RAMSEY AND THE CITY OF LAUDERDALE TO Remove the existing temporary Traffic Control Signals and Install new Traffic Control Signals with Street Lights, Emergency Vehicle Pre-emption, Interconnect and Signing on Trunk Highway No. 280 at County State Aid Highway 30 (Larpenteur Avenue) East Ramp, and at County State Aid Highway 30 (Larpenteur Avenue/Hennepin Avenue) West Ramp, in the City of Lauderdale, Ramsey County, Minnesota. S.P. 6241-51 (T.H. 280=280) S.A.P. 62-630-53 Prepared by Metropolitan District Traffic Engineering ESTIMATED AMOUNT RECEIVABLE AMOUNT ENCUMBERED County of Ramsey $184,302.00 City of Lauderdale $6,480.00 None Otherwise Covered - 1 - Agreement No. 93699R This Agreement is entered into by the State of Minnesota acting through its Commissioner of*Transportation, (State), and the County of Ramsey, (County), and the City of Lauderdale, (city). T T. eY T TAT n Minnesota Statutes Section 161.20 authorizes the Commissioner of Transportation to enter into agreements with any governmental authority for the purposes of constructing, maintaining and improving the Trunk Highway system. The State has determined that there is justification and it is in the public's best interest to remove the existing temporary traffic control signals and install new traffic control signals including street lights, interconnect and signing (Traffic Control Signal(s)) on Trunk Highway No. 280 at County State Aid Highway 30 (Larpenteur Avenue).East Ramp (System "A"), and at County State Aid Highway 30 (Larpenteur Avenue/Hennepin Avenue) West Ramp (System "B"), in accordance with State plans, specifications and special provisions designated as State Project No. 6241-51 (T.H. 280=280) and State Aid Project No. 62-630-53. The City requests and the State agrees to the installation of Emergency Vehicle Pre-emption Systems (EVP System(s)) as a part of the new Traffic Control Signal installations. - 2 - Agreement No. 93699R It is considered in the public's best interest for the State to provide a'master controller and two new cabinets and control equipment (State -furnished materials) to operate the new Traffic Control Signals. The County, City and the State will participate in the cost, maintenance and operation of the new Traffic Control Signals and EVP Systems. t1nTTMn T rm 1. The State will prepare the necessary plan, specifications and proposal (Preliminary Engineering). 2. The State, with its own resources or by contract, will remove the existing temporary traffic control signals and install new Traffic Control Signals and EVP Systems on Trunk Highway No. 280 at County State Aid Highway 30 (Larpenteur Avenue) East Ramp (System "A"), and at County State Aid Highway 30 (Larpenteur Avenue/Hennepin Avenue) West Ramp (System "B"), pursuant to State Project No. 6241-51 (T.H. 280=280) and State Aid Project No. 62-630-53. 3. The State will perform all construction engineering and inspection functions (Construction Engineering) in connection with the contract construction and perform all other acts and functions necessary to cause the construction contract to be completed in a satisfactory manner. - 3 - Agreement No. 93699R 4. The cost of construction (Construction Cost) consists of the contract cost of the work and State -furnished materials, or, if the work is not contracted, the actual cost of all labor, materials, State -furnished materials and equipment rental required to complete the work. Construction Cost does not include the cost of providing the power supply to the service poles or pads. A Preliminary SCHEDULE "I" is attached and incorporated into this Agreement. The Preliminary SCHEDULE "I" includes all County and City Construction Costs, and is based on engineer's estimated unit prices and State -furnished materials lump sum amounts. The County and City will participate in the following construction at the percentage indicated: a. Construction Costs for the Traffic Control Signal on T.H. No. 280 at County State Aid Highway 30 (Larpenteur Avenue) East Ramp (System "A"). The County's Construction Cost share is 50 Percent. b. Construction Costs for the Traffic Control Signal on T.H. Trunk Highway No. 280 at County State Aid Highway 30 (Larpenteur Avenue/Hennepin Avenue) West Ramp (System "B"). The County's Construction Cost share is 50 Percent. - 4 - Agreement No. 93699R C. Construction Costs for the EVP System on T.H. No. 280 at County State Aid Highway 30 (Larpenteur Avenue) East Ramp (System "A"). The City's Construction Cost share is 50 Percent. e. Construction Costs for the EVP System on T.H. No. 280 at County State Aid Highway 30 (Larpenteur Avenue/Hennepin Avenue) West Ramp (System "B"). The City's Construction Cost share is 50 Percent. f. The County and City will pay a,Construction Engineering charge in an amount equal to 8 percent of the total County and City Construction Cost, respectively, covered under this Agreement. 5. The County's and the City's estimated total Construction Cost share, lump sum State -furnished materials costs and Construction Engineering costs are $184,302.00 for the County and $6,480.00 for the City, as shown in the attached Preliminary SCHEDULE "I." The State will prepare a Revised SCHEDULE "I" based on construction contract unit prices and lump sum State -furnished materials cost. Upon execution of this Agreement, award of the Construction Contract, and receipt of the State's written request, the County and the City will advance to the State their total estimated Construction Cost share, lump sum State -furnished materials cost and Construction Engineering costs. - 5 - Agreement No. 93699R 6. Upon completion and acceptance of the contract construction and upon computation of the final amount due the State's contractor, the State will prepare a Final SCHEDULE "I" and submit a copy to the County and City. The Final SCHEDULE "I" will be based on final quantities, and include all County and City Construction Cost, lump sum State -furnished materials costs and Construction Engineering covered under this Agreement. If the final cost of a party's participation covered under this Agreement exceeds the amount of funds advanced by that party, the party will, upon receipt of a request from the State, promptly pay the difference to the State without interest. If the final cost of a party's participation covered under this Agreement is less than the amount of funds advanced by that party, the State will promptly return the balance to the party without interest. Pursuant to Minnesota Statutes Section 15.415, the State waives claim for any amounts less than $5.00 over the amount of the County and City funds previously advanced to the State, and the County and City waive claim for the return of any amounts less than $5.00 of those funds advanced by either party. 7. The County, for Systems "A" and "B", will be responsible for the cost and application to secure an adequate power supply to the service pads or poles. Upon completion of this project, the County will thereafter pay all monthly electrical service expenses necessary to operate the Traffic Control Signals and EVP Systems. - 6 - Agreement No. 93699R 8. Upon completion of this project, for Systems "A" and "B", the County will, at its cost and expense: (1) maintain the luminaires and all its components, including replacing the luminaire when necessary; (2) relamp the new traffic control signals and street lights; (3) clean the controller and service cabinets; and (4) clean the new traffic control signals and luminaire mast arm extensions. The State will, at its cost and expense, maintain the interconnect and signing, and perform all other traffic control signal and street light maintenance. 9. The EVP Systems will be installed, operated, maintained, or removed in accordance with the following conditions and requirements: a. All maintenance of the EVP Systems must be done by State forces. b. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota Statutes Section 169.01, Subdivision 5. Authorized emergency vehicles may use emitter units only when responding to an emergency. The City will provide the State's District Engineer or his designated representative a list of all vehicles with emitter units, if requested by the State. C. Malfunction of the EVP Systems must be reported to the State immediately. - 7 - Agreement No. 93699R d. In the event the EVP Systems or its components are, in the opinion of the State, being misused or the conditions set forth in Paragraph b above are violated, and such misuse or violation continues after the City receives written notice from the State, the State may remove the EVP Systems. Upon removal of the EVP Systems pursuant to this Paragraph, all of its parts and components become the property of the State. e. All timing of the EVP Systems will be determined by the State. 12. Each party will be solely responsible for its own acts and omissions and the results thereof, to the extent authorized by law. Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs the State's liability. Minnesota Statutes Chapter 466 and other applicable law govern liability of the County and the City. Each party will be solely responsible for its own employees for any Workers' Compensation claims. 13. All timing of the new Traffic Control Signals will be determined by the State, and no changes may be made except with the approval of the State. 14. By signing this agreement, the County and City authorize the State to enter upon the County and City public right of way to install and maintain the new Traffic Control Signals and EVP Systems. - 8 - Agreement No. 93699R 15. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 16. If any party fails to enforce any provisions of this Agreement, that failure does not waive the provision or its right to enforce it. 17. This Agreement contains all negotiations and agreements between the parties. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 18. Minnesota law governs this contract. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19. This Agreement is effective on the date the State obtains all required signatures under Minnesota Statutes 160.05, Subdivision 2, and will remain in effect until terminated by written agreement of the parties. 20. The State's obligation to perform any work, or to let a Contract for the performance of the work, on the State Project referenced above, is subject to the availability of funding from the Minnesota Legislature or other funding source. - 9 - Agreement No. 93699R 21. Authorized Agents a. The District's Authorized Agent for the purpose of the administration of this Agreement is Allan Espinoza, Metropolitan Traffic Design Services, or his successor. His current address and phone number are 1500 West County Rd. B2, Roseville, MN 55113, (651)234-7812. b. The County's Authorized Agent for the purpose of the administration of this Agreement is Mr. Arron Laberee, Ramsey County Traffic Engineer, or his successor. His current address and phone number are 1425 Paul Kirkwood Drive, Arden Hills, MN 55112, (651) 266-7105. C. The City's Authorized Agent for the purpose of the administration of this Agreement is Heather Butkowski, City of Lauderdale Administrator or her successor. Her current address and phone number are 1891 Walnut Street, Lauderdale, MN 55113, (651) 79277657. THIS SPACE INTENTIONALLY LEFT BLANK - 10 - Agreement No. 93699R IN TESTIMONY WHEREOF the parties have executed this Agreement by their authorized officers. COUNTY OF RAMSEY RECOMMENDED FOR APPROVAL: By: Kenneth Haider, Director, Ramsey County Public Works Department Approved as to Form: Assistant County Attorney Date: Chairperson Board of County Commissioners Attest: By: Chief Clerk -- County Board Date: Ramsey County Budgeting and Accounting Date: Agreement No. 93699R CITY OF LAUDERDALE DEPARTMENT OF TRANSPORTATION Recommended for approval: By B y Mayor District Engineer Approved: Date By State Design Engineer By Date Title Approved as to form and execution: Date By Contract Management Date COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division By Date - 12 - RESOLUTION NO. 120908D CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION IT IS RESOLVED that the City of Lauderdale enter into Mn/DOT Agreement No. 93699R with the State of Minnesota, Department of Transportation for the following purposes: To remove the existing temporary Traffic Control Signals and Install new Traffic Control Signals with Street Lights, Emergency Vehicle Pre-emption, Interconnect and Signing on Trunk Highway No. 280 at County State Aid Highway 30 (Larpenteur Avenue) East Ramp, and at County State Aid Highway 30 (Larpenteur Avenue/Hennepin Avenue) West Ramp, under State Project No. 6241-51 (T.H. 280=280) and State Aid Project No. 62-630-53, within the corporate City limits. IT IS FURTHER RESOLVED that the Mayor and the authorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION are I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Lauderdale at an authorized meeting held on the 9th day of December, 2008, as shown by the minutes of the meeting in my possession. Subscribed and sworn to before me this day of , 200_ (Signature) Notary Public (Type or Print Name) My Commission Expires (Title) COUNTY OF RAMSEY RESOLUTION IT IS RESOLVED that the County of Ramsey enter into Mn/DOT Agreement No. 93699R with the State of Minnesota, Department of Transportation for the following purposes: To remove the existing temporary Traffic Control Signals and Install new Traffic Control Signals with Street Lights, Emergency Vehicle Pre-emption, Interconnect and Signing on Trunk Highway No. 280 at County State Aid Highway 30 (Larpenteur Avenue) East Ramp, and at County State Aid Highway 30 (Larpenteur Avenue/Hennepin Avenue) West Ramp, under State Project No. 6241-51 (T.H. 280=280) and State Aid Project No. 62-630-53, within the corporate City limits of Lauderdale. IT IS FURTHER RESOLVED that the (Title) amendments to the Agreement. and the (Title) are authorized to execute the Agreement and any CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Board of the County of Ramsey at an authorized meeting held on the day of , 200_, as shown by the minutes of the meeting in my possession. Subscribed and sworn to before me this day of , 200 Notary Public My Commission Expires Vii" 4y 4 (Signature) (Type or Print Name) (Title) 00 0 0 N i y !� C C:): v) C) OO v'1 �D �O NDN �O ` w O O O O O O!O O O C . M i a`�•+ U M oo w FA �O �I 60 cl G CCcl U a! O O O II. V •U (Z! O OII C> c) I O F .�+ � i. O OiO I� I•i, C/1 t, tet NNt` IC/J-LI td Q rn uq ^O opo a o C) ~ Q I F+ own of oo� O c U o of E w o o UI �IM; a w GO �I _1 cz o, zd W I rT o z n w a z bju (f) f'v L-4 I j �¢ ( . a `CIO O N > 4 d O •�• z v, P6, 0 o tom' A k z uQ In r}n' If b�0 s oOM iEba. X z mj E U EI E ami O oo Eloo cli td II. .� NI p ttS L `/ 1 1 bA o oo Y Y 3 I VJ w U� N LfU- p U) O U n Sd �I.O 7 U M N o, 3 I to o I•- II oo N 'I. i • �j.' ! a III ,�, .U.o cd l z ilf'' iII = W�UL o _ j UE �oI Wio�LO� �Op>S= �i I' iYy oLcen"i mj III j I UOL U O ft a ❑t U U l! bbA �Q>bq %V bq l O U O uF— 116 I�U > > U U E Cn, I I I � LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date December 9, 2008 ITEM NUMBER _91) - 60th Anniversary STAFF INITIAL &6 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: During the last meeting, the Council began discussing ways to celebrate Lauderdale's 60th year as a city. The Council wanted to continue discussing that tonight. In the interim, staff thought of additional small or inexpensive ways to note the special year. • List fun facts, history tidbit etc on the CTV screens • City website • Newsletter articles • Have the Roseville Review and the Bugle run stories about Lauderdale's 60 years Note it on city letterhead and envelopes • Through city events - maybe a banner that is hung at city events Staff can start working on some of the ideas noted above and continue looking for other ways to note the anniversary. If you would like, the PCIC could also brainstorm some ideas. OPTIONS: STAFF RECOMMENDATION: Provide staff direction on the types of things you would like us to do to prepare. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent Public Hearing Discussion X Action Resolution Work session Meeting Date: December 9, 2008 ITEM NUMBER 9E—Recreation Programs STAFF INITIAL cc APPROVED BY ADMINISTRATOR DESCRIPTION OF CURRENT PRACTICES AND POSSIBLE EXPANSION: Summer recreation programs have been a part of the City of Lauderdale's past. In an effort to promote healthy lifestyles and choices staff have been discussing potential ideas with our neighboring cities who have the resources and capacity for implementation. The attached memo is an example and outlines programs which Roseville is able to coordinate. This includes a puppet wagon, tennis lessons and a summer park program for youth. Some of these programs are free and others are fee-based. Roseville is requesting assistance with over- head costs associated with any free programs however this is an item which can be negotiated. If the council chooses to pursue discussions further to collaborate with outside or inter - government agencies (i.e.: neighboring city recreation programs, 623 community education, the YMCA, library, and 4H youth development) for enriclvnent programs this could be contingent on locating grants or other funding resources. OPTIONS: 1) Nothing. 2) Detennine a) level of interest; and b) staff time to investigate—details, budget implications and resources for council consideration. STAFF RECOMMENDATION: COUNCIL ACTION: November 18, 2008 To: Colleen Callahan, City of Lauderdale Fr: Jill Anfang, Roseville Parks and Recreation Re: Possible Recreation Collaboration Thank you for inquiring into possible fixture collaborations and partnerships. I have some preliminary information I would like to share with you for discussion and feedback. As a starting point, we can definitely coordinate a system where Lauderdale residents pay the same Roseville resident fees for programs and facilities with the City of Lauderdale being billed for the cumulative non-resident fee annually. I am still waiting on pricing for a page in the brochure; hopefully I will hear something soon and be able to forward you a quote. This is something we can coordinate for the spring summer brochure which comes out in late March and covers activities between April and August. hi regards to programming, I have talked to the staff members who manage the different programs and they are interested in exploring how we might bring some recreation experiences to Lauderdale Community Park starting in the summer. I believe in starting with a core group of experiences that will gauge interest and help us establish a following that can be built upon. With that said; I would recommend offering; • Puppet Wagon stop — Wednesdays @ 11:30am (mid June through early August) Non -fee based program and would require a subsidy from Lauderdale to support staffing and contribute towards supply. Approximate cost would be $100/week — 3 staff— 2.5 hours/week at $12/hour/person. $10/week materials. • Youth Sports Combo Class — 2 days per week, one day t -ball the other day soccer. 2 age group classes per day (4 and 5 year olds, 6-9 year olds). This would be a skill development program with a focus on fun. Fee based program • Tennis Lessons — 2 classes back-to-back, to make it most cost efficient for staff. Lessons could be for youth only, one youth class, one adult class or one parent-child class. Fee based program • Summer in the Park Playground Program -- Monday -Thursday afternoons (1-4pm). Three week program for kids in grades K-6. Weekly themes guide activities. Non -fee based program and would require a subsidy from Lauderdale, approximate cost to be determined using specific program information. I am excited by the opportunity to work with you and the staff in Lauderdale to bring additional recreation experiences to the community. I realize this is brief and vague, but it is a starting point and look forward to spending more time with you to hammer out more of the details. Thank you. Jill Anfang Assistant Director, Parks and Recreation ACTION REQUESTED LAUDERDALE COUNCIL Consent MEETING DATE December 9, 2008 Special Public Hearing ITEM NUMBER Lot Sizes Report Discussion/Action STAFF INITIAL Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, the Mayor requested a discussion on lot sizes due to approval of a final plat with variances for Rysgaard Estates which allowed lot sizes smaller than the minimum. The City Code regulates the size of "new" lots for single family dwellings in the R-1 District to a minimum 60 -foot width and 7,500 square feet. The only way a "new" lot could be less than the minimum lot size is with the approval of a variance. Until 1997, residents only had the option of replatting to combine or divide lots, ensuring that lot divisions would meet the minimum lot size mentioned above, unless a variance was approved. To make the process of combining or dividing lots easier and less expensive for the resident, the council approved a new ordinance for lot consolidation/division in 1997. Adjacent lots could then be combined under one Property Identification Number (PIN) with adoption of a resolution (instead of replatting) or divided into the original lots by the same process unless non -conforming structures would be created. In the Rysgaard case, two adjacent lots had previously been combined under one Property Identification Number (PIN) and not replatted. The lot division application was denied because the request would have created a non -conforming structure. The only option left was to replat through the subdivision process, which also needed variances to the lot size requirements. The attached memo from 1997 provides additional background on subdivisions and lot consolidations/ divisions. Minimum lot sizes for single family dwellin2s/R-1 District/Other Cities (total square feet, lot width) Falcon Heights: 10,000 sq. ft. & 75 ft. interior lot, 10,000 sq. ft. & 90 ft. coiner lot St. Anthony: 9,000 sq. ft. & 75 ft. interior lot, 11,000 sq. ft. & 90 ft. corner lot Columbia Heights: 8,400 sq. ft. & 70 ft, interior and coiner lot Roseville: 11,000 sq. ft. & 85 ft. interior, 12,500 sq. ft. & 100 ft. corner lot OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: LA605 10-8 (3) 10-8-8: TABLE: LAND AND YARD REQUIREMENTS TABLE Lot Size Yard Setback (feet) Site Area Usable Area Width Front Rear Side Per Maximum Open District (sq. ft.) (ft.) Dwelling Coverage* Space M) (% R-1 Suburban Residential Single Family Dwellings 7,500 60 30 20 5 7,500 **30 Two Family Dwellings 10,000 80 30 20 5 5,000 ***30 Other Uses 10,000 80 30 20 5 - - R-2 Urban Residential 5,000 40 25 20 5 5,000 **30 Single Family Dwellings Two Family Dwellings 7,500 60 25 20 5 3,750 ***30 - Townhouses 2,500 20 25 20 - 5,000 20 52 Multi Family Dwellings 7,500 60 25 20 10 1,875 28 44 Other Uses 10,000 75 25 20 10 - - - R-3 Multiple Residential 5,000 40 20 20 10 5,000 **30 Single Family Dwellings Two Family Dwellings 7,500 60 20 20 - 3,750 ***30 - Townhouses 2,500 20 20 20 - 5,000 20 52 Multi Family Dwellings 25,000 100 20 20 15 870 30 40 Other Uses 5,000 50 20 20 10 - - - B-1 Community Business 5,000 50 - 15 - 1,675 28 44 Multi Family Dwellings Other Uses 5,000 50 - 15 - - - - 1-1 Light Industrial All Uses 1 acre 150 30 30 20 C-1 Conservation All Uses 2 acres 300 50 30 30 - All Districts A 50 -foot setback is required from the ordinary high water level of DNR protected All Uses waterbodies (Walsh Lake, #214W). * Maximum coverage shall be the percentage of lot area enclosed by the exterior faces of the exterior walls. ** Figure includes assumed garage coverage of 576 sq. ft. ** Figure includes assumed garage coverage of 1,252 sq. ft. (Zon. Ord. as amended) ITEM G-2 CITY OF LAUDERDALE MEMORANDUM TO: PLANNING COMMISSION MEMBERS FROM: DAN OLSON, ZONING ADMINISTRATOR RE: REVISION TO THE LOT CONSOLIDATION REQUIREMENTS DATE: JUNE 179 1997 PURPOSE The purpose of this agenda item is to discuss the possible revision of the City's Subdivision Regulations and Zoning Ordinance to include simpler procedures for consolidating lots. The revision of these requirements is prompted by a recent inquiry from a resident asking that these requirements be made less cumbersome. At the February 18, 1997 Planning Commission meeting, the Commission gave preliminary approval to new lot consolidation requirements. However, staff would like to review this issue again and attempt to simplify and clarify these requirements even further. At the May 27, 1997 City Council meeting, the Council directed the Commission to develop a new ordinance in order to make it easier for Lauderdale property owners to consolidate adjacent properties. Planning Connnission Meeting June 17, 1997 page 2 CURRENT CITY CODE REQUIREMENTS Currently, if a property owner in Lauderdale would like to consolidate two adjacent properties they would have to go through a re -platting process. These requirements are found in the Subdivision Regulations, Title 11, chapter 1 of the City Code (a copy of these requirements are attached for your review). These procedures can be very expensive because a preliminary and final plat needs to be created, as well as a new legal description. The benefit of re -platting is that the name of the subdivision is changed permanently and there is a new single legal description for the consolidated property. For example, if John Johnson replatted lots 7 and 8, Block 1 of Sather's Addition to consolidate them, they would become lot 1, Block 2 of Johnson's Addition. Another benefit of replatting would be that any easements on the property would be automatically vacated. Re -platting therefore creates one "new" lot, which ensures that if the lots are ever divided again, they would have to meet the minimum lot size requirement (in Lauderdale, this is a 60 by 125 foot lot). It is important for the City to ensure that if consolidated lots are ever divided again that this does not create non-confort-ning structures. However, staff feels that this objective could be achieved without requiring re -platting. COMPREHENSIVE PLAN GOALS The proposed comprehensive plan states as a goal to "create alternatives for simplifying lot combinations". Several land use issues revolve around the size of existing lots. These issues include lot coverage, setback requirements, easements, and access by safety equipment. The large variety of lot sizes makes it difficult to create a Zoning Ordinance that will accommodate all the different situations. Therefore, the Comprehensive Plan goal of simplifying lot combinations will encourage residents to consolidate their lots where this is feasible. Staff feels that this goal is difficult to achieve with the current requirements because of the high cost to residents of re -platting their lots. POSSIBLE ORDINANCE REQUIREMENTS In establishing a lot consolidation ordinance, we have consulted the State Statute and the Ramsey County Surveyor's Office. Neither of these two have strict requirements as to what cities should require for lot consolidations. It is pretty much left up to the City. Our main goal as a City is to ensure that if the property is ever again divided, that non -conforming structures are not created. Therefore, we need to have some safeguards in place so that property owners cannot create such situations. The following should be included in a new ordinance: 1). Require that a survey be completed showing lot lines, existing legal descriptions for both lots, and a proposed legal description for the consolidated lot. Requiring Planning Commission Meeting June 17, 1997 page 3 that a survey be done is cheaper in most cases than a plat and we also will receive a new legal description for the consolidated lot. 2). The applicant should merge the Property Identification Numbers (PIN) into one number. This is a simple procedure. The property owner fills out a form at Ramsey County (a copy of this form is attached for your review). If the property owner ever applies to have two PIN numbers again, the County requires that the property owner receive City permission to do this. 3). The applicant provides proof of ownership of both properties. 4). The consolidation could take place through a City Council resolution. 5). Procedures should be adopted to regulate the division of previously consolidated properties. PROPOSED ORDINANCE REVISIONS Attached are the proposed City Code revisions for these new lot consolidation requirements. These requirements include a revision of City Code section 10-8-4 (found in the Zoning Ordinance) and the addition of Title 11, Chapter 2 (Subdivision Regulations). COMMENTS FROM CITY ATTORNEY Our City Attorney, Ron Batty, has reviewed the proposed ordinance and his comments have been implemented into the new ordinance. PLANNING COMMISSION ACTION REQUESTED Staff requests that the Planning Commission recommend approval of new lot consolidation requirements to the City Council. A Public Hearing on this proposed ordinance is scheduled to take place at the regular City Council meeting on June 24, 1997.