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HomeMy WebLinkAbout07/28/2009LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, JULY 289 2009 7:30 P.M. CITY HALL 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA I m �. APPROALS Li. V a. Minutes of the June 23, 2009, City Council Meeting b. Claims totaling $124,495.46 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL 5. CONSENT a. Bond Interest Payments Totaling $32,845.00 b. PC]C Minutes c. City Administrator Wage Scale Step 2 d. Second Quarter Investment Report e. Day i n the Park Donation from the Lauderdale — Falcon Heights Lions Club 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can Have input in to the decision. a. Proposed Ordinance 09-03 Allowing for Even -Year Elections 8. REPORTS a. Mhinesota Night to Unite 9. DISCUSSION / ACTION a. Proposed Ordinance 09-03 Allowing for Even -Year Elections b. Resolution 072809A — Amending the 2009 Adopted Budget c. Resolution 072809B - Lot Consolidation for 1974 Walnut Street _. _ ......._ _... d. Insurance Renewal — Waive/ Not -Waive Statutory Tort Liability Limits e. Estimates to Repair Warming House Roof f. Use of Social Room by Falcon Heights for Recreation Program g. Res ident Request to have Alcohol in the Park —Review City Policy h. Park Signage i. Set Goal Setting Session 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Possible Goal Setting Session b. TIF District Discussion 13. WORD SESSION a. Unal lotment; 2009 Budget to Date; 2010 Budget 14. ADJOURN i LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Pagel of 4 June 23, 2009 Mayor Dains called the meeting to order at 7:32 p.m: Councilors present: Clay Christensen, Lara Mac Lean, Denise Hawkinson, and Mayor Jeff Dains. Councilor absent: Karen Doherty. Staff present: Heather Butkowski, City Administrator; Jim Bownik, Assistant to the City Administrator. Mayor Dains asked for changes to the meeting agenda. Councilor Christensen added a report on the recent Ramsey County League of Local Governments (RCLLG) meeting. Butkowski added a park use request from a large group for June 27. Councilor Hawkinson moved to approve the agenda as amended. Councilor Mac Lean seconded the motion and it passed unanimously. Councilor Mac Lean moved approval of the June 9, 2009, City Council meeting minutes. Councilor Christensen seconded the motion and it passed unanimously. Mayor Dains asked the councilors if they had questions regarding the claims. There being none, Councilor Hawkinson moved approval of the claims totaling $21,406.50. Councilor Mac Lean seconded the motion and it passed unanimously. Mayor Dains asked if members of the public wished to address the Council. No one wished to address the Council. Mayor Dains asked if councilors wished to remove items from the consent agenda. There being none, Councilor Christensen moved the consent agenda approving rental housing licenses and appointing Peiju Liu Picard to the Park and Community Involvement Committee. Councilor Mac Lean seconded the motion and it passed unanimously. Mayor Dains announced the public hearing for the stormwater management ordinance. Butkowski provided background information and said the city attorney had reviewed the ordinance. Councilors had no further comments. Councilor Christensen moved to adopt Ordinance 09-02 amending Section 8-4 of the Code of Ordinances regarding stormwater management as presented. Councilor Hawkinson seconded the motion and it passed unanimously. r LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 2 of 4 Bownik reported the next Music under the Trees event would be Thursday, July at 7:30 p.m. Roseville Community Band would perform. Schwan's will provide frozen treats for the event. Councilor Christensen reported that the RCLLG meeting was a follow up to the legislative session outcomes. He especially noted the legislature passed a bill allowing for administrative fines for traffic violations. The next RCLLG meeting is August 20 with presenters from the Metropolitan Council. Butkowski introduced the resolution allowing for publication of Ordinance 09-02 by title and summary. Councilor Christensen moved to adopt resolution 062309A — a resolution authorizing publication of Ordinance 09-02 by title and summary. Councilor Hawkinson seconded the motion and it passed unanimously. Butkowski said the City was being asked by Ramsey County to establish an absentee ballot board. The ballot board evaluates absentee ballots prior to election day to eliminate the need to do it on election night. Councilor Hawkinson moved to adopt resolution 062309B — a resolution estallishiiag an absentee ballot board within the City of Lauderdale. Councilor Mac Lean seconded the motion and it passed unanimously. The Mayor said the Council previously discussed moving the election of city officials to even years which are gubernatorial and presidential election years. Not holding city elections separately would save money and free up staff time. This change can be implemented by shortening or lengthening council members' terms by one year. Councilor Mac Lean supported the idea because of the cost savings. Councilor Christensen said extending the councilors' terms would be easier than shortening them. After further discussion, the Council asked staff to have the city attorney review the draft ordinance and bring it back to the next meeting. Butkowski said the Council was asked by Mn/DOT to approve the shop drawings for the' TH280 pedestrian bridge lights. Butkowski noted City of St. Paul engineers had reviewed the drawings and felt they could maintain the proposed lights per the lighting maintenanc agreement the City recently signed with them. Councilor Christensen moved to approve the shop drawings for the pedestrian lights for the TH280/Larpenteur Avenue Bridge as presented. Councilor Mac Lean t_ f LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 3 of 4 seconded the motion and it passed with councilors Hawkinson, Mac Lean, and` Christensen voting yes and Mayor Dains voting no. Butkowski updated the Council on the sanitary sewer agreement with the City of Roseville. The attorneys for the two cities contributed to the document. The agreement benefits Lauderdale in a number of ways. The City will receive a connection fee and regular maintenance of the line until 2110. Councilor Hawkinson moved to approve the Joint Powers Agreement for the PaCal Sanitary Sewer Line as presented. Councilor Christensen seconded the motion and it passed unanimously. Butkowski informed the Council that annually they must appoint an insurance agent by resolution. The resolution presented would appoint Gene Olson of the Engberg, Schaber, & Welch insurance agency. Councilor Mae Lean moved to adopt resolution 062309C — a resolution appointing a city insurance agent for one year. Councilor Christensen seconded the motion and; it passed unanimously. Bownik told the Council that the city's legal counsel finished drafting the purchase agreement for the former lift station property near 1974 Walnut Street. Virginia Matheny, owner of 1974 Walnut, proposed one change to the purchase agreement. She requested adding the following language to section 6A: "The total fees and costs not to exceed $3,500.00." The Council asked Bownik whether the costs were expected to be less than that and he responded that they were. Councilor Christensen moved to approve the amended purchase agreement with Matheny to limit her cost exposure to $3,500 for the property adjacent to 1974 Walnut Street. Councilor Mac Lean seconded the motion and it passed unanimously. As the Mayor and Councilor MacLean may not be available for the July 14 council meeting, the Mayor asked councilors whether they wished to cancel the meeting. Councilor Mac Lean moved to cancel the July 14 City Council Meeting. Councilor Hawkinson seconded the motion and it passed unanimously. Butkowski provided the Council with a large group park use application for June 27. Groups of more than 30 persons require council approval. Councilor Christensen moved to approve the park use application for June 27 as presented. Councilor Mac Lean seconded the motion and it passed unanimously. LAUDERDALE CITY COUNCIL MEETING MINUTES Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 Page 4 of 4 The Mayor acknowledged the list of agenda items for the next meeting which included an updated floodplain ordinance and the city's insurance renewals. Mayor Dains explained the Council was moving into the work session. Work sessions are a continuation of the meetings but not aired on community television. The Council discussed the park forum held June 9 in the City Park. They felt the discussion was productive and were happy to see so many residents. The Council asked staff to follow up on two items: signage regarding littering and noise/conduct and an informational kiosk. There being no further business on the council agenda, Councilor Hawkinson `'move d to adjourn the meeting. Councilor Christensen seconded the motion and it carried.. The meeting adjourned at 8:25 p.m. Respectfully submitted, Heather Butkowski City Administrator CITY OF LAUDERDALE CLAIMS FOR APPROVAL July 28, 2009 City Council Meeting 7/09 Bond Interest Payment (2000A, 2002A & 2003A) Total Claims for Approval $7,866.37 $6,151.56 $6,752.48 $5,122`.18 $7,816.15° $6,101.,73 SUBTOTAL $124,495.46 $157,340.46 Payroll 6/26/09 Payroll: Direct Deposit # 500774-500783 6/26/09 Payroll: Payroll Liabilities, e -payments 365E -368E 7/10/09 Payroll: Direct Deposit #500784-500788 7/10/09 Payroll: Payroll Liabilities, e -payments 369E-371 E 7/24/09 Payroll: Direct Deposit #500789-500793 7/24/09 Payroll: Payroll Liabilities, e -payments 372E -375E Vendor Claims 7/28/09: Check #s 19758-19791 7/09 Bond Interest Payment (2000A, 2002A & 2003A) Total Claims for Approval $7,866.37 $6,151.56 $6,752.48 $5,122`.18 $7,816.15° $6,101.,73 SUBTOTAL $124,495.46 $157,340.46 Current Period: JUNE 2009 Batch Name 062609payrol Payment Computer Dollar Amt $6,151.56 Posted Refer ., 920 MN DEPARTMENT OF REVENUE Ck# 000365E 6/26/2009 Cash Payment G 101-21702 STATE WITHHOLDING 6/09 State withholding $810.23 Invoice Transaction Date 6/26/2009 Due 0 NORTH STAR CHEC 10100 Total $810.23 Refer., 921 NORTH STAR BANK, CHECKING S Ck# 000366E 6/26/2009 Cash Payment G 101-21703 FICA WITHHOLDING. 6/26/09 Payroll $1,840.52 Invoice Cash Payment G 101-21701 FEDERAL TAXES 6/26/09 Payroll $7,7339 Invoice Transaction Date 6/26/2009 Due 0 NORTH STAR CHEC 10100 Total $2,613.91 Refer., 922 /CMA RETIREMENT TRUST- 457 Ck# 000367E 6/26/2009 Cash Payment G 101-21705 ICMA RETIREMENT 6/26/09 Payroll $1,388.08 Invoice' "s6diion Date 6/26/2009 Due 0 NORTH STAR CHEC 10100 Total $1,388.08 Refer' 923 PERA Ck# 000368E 6/26/2009 Cash Payment G 101-21704 PERA 6/26/09 Payroll $1,339.34 IInvoice ,: y tTrsnsaction Date 6/26/2009 Due 0 NORTH STAR CHEC 10100 Total $1,339.34 Fund Summary BATCH Total $6,151.56 10100 NORTH STAR CHECKING Y-101" $6,151.56 $6151.56 `4'�PEe=Written Checks $6,151.56 "'`'Checks to be Generated by the Compute $0.00 Total $6,151.56 CITY OF LAUDERDALE 07/10/09 9:28 AM Page 1 Payments Current Period: JULY 2009 Batch Name 071009pyroll Payment Computer Dollar Amt $5,122.18 Posted Refer" 947 NORTH STAR BANK, CHECKING S Ck# 000369E 7/10/2009 Cash Payment G 101-21703 FICA WITHHOLDING. 7/10/09 payroll $1,652.82 Invoice Cash Payment G 101-21701 FEDERAL TAXES 7/10/09 payroll $758.09 Invoice Transaction Date 7/10/2009 Due 0 NORTH STAR CHEC 10100 Total $2,410.91 Refer 948 ICMA RETIREMENT TRUST- 457 Ck# 000370E 7/10/2009 Cash Payment G 101-21705 ICMA RETIREMENT 7/10/09 Payroll $1,388.08 Invoice Transaction Date 7/10/2009 Due 0 NORTH STAR CHEC 10100 Total $1,388.08 Refer 949 PERA Ck# 000371E 7/l/2009 Cash Payment G 101-21704 PERA 7/10/09 Payroll $1,323.19 Invoice ,transaction Date 7/10/2009 Due 0 NORTH STAR CHEC 10100 Total $1,323.19 Fund Summary BATCH Total $5,122.18 10100 NORTH STAR CHECKING X101 $5,122.18 $5,122.18 ,,,,PreWritten Checks $5,122.18 .:C iecks to be Generated by the Compute $0.00 Total $5,122.18 CITY OF LAUDERDALE Payments Current Period: JULY 2009 ` 07/23081:40PN Page Batch Name 072409naym| Payment Computer Dollar Amt $6.101J3 Posted ' Refer wm mw DEPARTMENT OF REVENUE Ck# 000373E 7/24/2009 CashPayment S 1o1-o17O2STATE WITHHOLDING rmVState Withholding Invoice Transaction Date 7/124/2008 Due NORTH STAR CHsC1O1OO ~...'~-- Total $790.78 Refer 961NORTH STAR BANK, CHECKING CanhPoymont 81O1-21TO3FICA WITHHOLDING. 7/24/09 Payroll $1.829.48 Invoice Cash Payment G101'o17O1 FEDERAL TAXES 7/24/09 Payroll $78323' Invoice Transaction Date 7/24/2009 Dueo NORTH8TARCHEC 10100 Total $2,592J1 Refer 96 2 Cash Payment n1O1'u1704penA 7/24/09 Payroll $1.33016 Invoice ItYa6�a68onDute 7/24s009 Due NORTH STAR CHEC 10100 Total $1.330.16 kefer 963 C MA RETIREMENT TRUST - 457 Ck# 000376E 7/24/2009 Cash Payment G1O1'2170n|CMxRETIREMENT 7124/09 Payroll $1.588.08 �YP*« . ^~ ��nd8ummary �r�m� ^` ��1m J3 1o1ooNORTH STAR CHECKING x » 01 $6,181.73 ~ $6,101.73 - -»";P4!VVhuenChooko $0.101.73 mohecksmboGenerated bythe Compute $0.00 Total $0.101.73 CITY OF LAUDERDALE *Check Detail Register© JULY 2009 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 019758 7/28/2009 AFSCME G 101-21709 UNION DUES $92.86 6/09 Union Dues G 101-21709 UNION DUES $107.52 7/09 Union Dues Total AFSCME $200.38 Paid Chk# 019759 -­ 7/28/2009AHDN ATTORNEYS E 101-42100-305 LEGAL FEES $850.00 6/09 Legal E 101-42100-355. MISC PRINTING/PROCESS SER $5.59 6/09 Legal Total AHDN ATTORNEYS $855.59 Paid Chk# 019760 ._ 7128/2009 BONESTROO, ROSENE, ANDERLIK E 602-49100-304 ENGINEERING $4,164.50 Impaired Waters Review/Ordinance Up E 602-49100-304 ENGINEERING $1,023.00 Impaired Waters Review/Ord. Update E 602-49100-304 ENGINEERING $194.00 Engineering Services - MS4 annual rep E 405-48500-304 ENGINEERING $65.75 Engineering Services - Ice Rink E 601-49000-304 ENGINEERING $144.00 Engineering Services - RsvII Sewer E 601-49000-304 ENGINEERING $811.50 Roseville Sewer Connection Total BONESTROO, ROSENE, ANDERLIK $6,402.75 Paid Chk# 019761 .0 7/28!2009 BUTKOWSKI, HEATHER STREET LIGHT UTILITY $14.22 E 101-41200-331 TRAVEL EXPENSE $117.37 2g09 Mileage Reimbursement Total BUTKOWSKI, HEATHER $117.37 PaidChk# 019762��f7%28/2009 CIN TAS� E 602-49100-425 CLOTHING $95.11 PW Clothing E 601-49000-425 CLOTHING $95.10 PW Clothing Total CINTAS $190.21 Paid'dhk# 019763 7/28/2009 CITY OFFALCON HEIGHT S E 101-42100-321 FIRE CALLS $423.85 6/4/09 Fire Call at nature area E 101-42100-321 FIRE CALLS $827.75 6/09 Fire Call to 3301 Como E 101-42100-321 FIRE CALLS $847.70 6/09 Fire Calls Total CITY OF FALCON HEIGHTS $2,099.30 / :� wv "0"F' -.E.E...,, r Paid�Chk# 61-9-7-6-4--, 7/28/2009 CITY OF.ROSVILLE E 101-41200-306 CONSULTING FEES $453.33 7/09 IT Services E 101-41200-391 TELEPHONE/PAGERS $95.40 6/09 Phone Services Total CITY OF ROSEVILLE $548.73 Paid Chk# 019765 7/28/2009 CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $48,187.50 7/09 Police Contract Total CITY OF ST ANTHONY $48,187.50 Paid Chk# 019766 7/28/2009 CITY OF ST PAUL E 101-43000-380 STREET LIGHT UTILITY $14.22 Fulham/Hoyt Shared Street Light - Jan - Total CITY OF ST PAUL $14.22 Paid Chk# 019767 7/28/2009 EAST HENNEPIN AUTO SERVICE INC CITY OF LAUDERDALE *Check Detail Register© JULY 2009 Paid Chk# 019775 7/28/2009 LILLIE SUBURBAN NEWS E 101-41100-352 PUBLIC INFO NOTICES $11.90 6/09 public notices - special meeting E 602-49100-352 PUBLIC INFO NOTICES $29.75 6/09 public notices - storm water mgmt E 602-49100-352 PUBLIC INFO NOTICES $26.78 6/09 public notices - illicit discharge orc Total LILLIE SUBURBAN NEWS $68.43 Paid Chk# 019776 7/28!2009 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 'WATER TREATMENT SERVICE $10,715.82 8/09 Waste water services Check Amt Invoice Comment E 601-49000-212 MOTOR FUELS $4.50 6/09 Deisel Fuel E 101-43000-212 MOTOR FUELS $21.00 6/09 Deisel Fuel E 602-49100-212 MOTOR FUELS $4.50 6/09 Deisel Fuel Total EAST HENNEPIN AUTO SERVICE INC $30.00 Paid Chk# 019768 7/28/2009 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $2,381.97 6/09 Recycling Contract Total EUREKA RECYCLING $2,381.97 Paid 64-6066"' 7/28/2009 GLENWOOD INGLEWOOD E 101-41200-208 WATER DELIVERY $4.79 6/09 Water Cooler rental Total GLENWOOD INGLEWOOD $4.79 Paid Chk# 019770 7/28/2009 HOME DEPOT CRC E 101-45200-228 MISC REPAIRS MAINT SUPPLIE $12.55 picnic shelter repair E101-43000-228 MISC REPAIRS MAINT SUPPLIE $42.80 Pruner Total HOME DEPOT CRC $55.35 Paid Chk# 019771 7/28/2009 HUGHES AND COSTELLO E 101-42100-305 LEGAL FEES $352.36 4/09 final billing Total HUGHES AND COSTELLO $352.36 Paid Chk# 019772��7%28/2009�INTEGRA E 101-41200-391 TELEPHONE/PAGERS $52.89 6/09 Fax Line Total INTEGRA $52.89 Paid! Chk# 019773 7/28/2009 JIMMYS JOHNNYS INC E101-45200-427 PORTA POTTY RENTAL $117.24 6/09 Park Portapotty Total JIMMYS JOHNNYS INC $117.24 Paid Chk# 019774� 7/28%2009 'KENNEDY &GRAVEN �� �������� � � G 101-22222 MATHENY LAND SALE ESCROW $319.50 6/09 Legal Fees - Matheny E 602-49100-327 OTHER SERV- SEWER/NPDES 1 $392.00 5/09 Legal Fees - illicit discharge ord E 101-41200-305 LEGAL FEES $128.00 5/09 Legal Fees - general G 101-22222 MATHENY LAND SALE ESCROW $342.50 5/09 Legal Fees - Matheny E 601-49000-327 OTHER SERV- SEWER/NPDES 1 $80.00 5/09 Legal Fees - RV sanitary sewer ac E 601-49000-327 OTHER SERV- SEWER/NPDES I $880.00 6/09 Legal Fees - sewer agreement w/l E 101-41500-327 OTHER SERV- SEWER/NPDES I $176.00 6/09 Legal Fees - election ordinance Total KENNEDY & GRAVEN $2,318.00 Paid Chk# 019775 7/28/2009 LILLIE SUBURBAN NEWS E 101-41100-352 PUBLIC INFO NOTICES $11.90 6/09 public notices - special meeting E 602-49100-352 PUBLIC INFO NOTICES $29.75 6/09 public notices - storm water mgmt E 602-49100-352 PUBLIC INFO NOTICES $26.78 6/09 public notices - illicit discharge orc Total LILLIE SUBURBAN NEWS $68.43 Paid Chk# 019776 7/28!2009 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 'WATER TREATMENT SERVICE $10,715.82 8/09 Waste water services CITY OF LAUDERDALE *Check Detail Register© JULY 2009 Check Amt Invoice Comment otal MET -COUNCIL ENVIRONMENTAL SER. $10,715.82 Paid Chk# 019777 _p 7/28/2009 MN CITY/COUNTY MGMT'ASSOC E 101-41200-438 DUES & SUBSCRIPTIONS $80.00 09 HB - Membership Renewal Total MN CITY/COUNTY MGMT ASSOC $80.00 Paid Chk# 5019778 7/28/2009 MN DEPT OF LABOR AND INDUSTRY E 101-43400-443 SURCHARGE REPORT $38.62 2g09 State surcharge report Total MN DEPT OF LABOR AND INDUSTRY $38.62 Paid Chk# 019779 7/28/2009 MNDOT E 401-48401-328 STREET REPAIR $4,320.00 TH280 Bridge Traffic Control & Emerge Total MNDOT $4,320.00 Paid Chk# 019780 _ 7/28/2009 NORTH STAR BANK, PETTY�- E 101-41200-203 POSTAGE E 101-41200-440 MEETING EXPENSES E 101-41200-203 POSTAGE E 101-41200-203 POSTAGE E 601-49000-212 MOTOR FUELS E 201-45600-440 MEETING EXPENSES E 101-41200-440 MEETING EXPENSES Total NORTH STAR BANK, PETTY Paid Chk# 019781 7/28/2009 ONE CALL CONCEPTS $49.86 certified letters $9.00 Water $11.08 certified letters $25.94 certified letters $5.00 gas for sewer fetter $22.00 PCIC Meeting Pizza $13.58 (2) cans of coffee $136.46 FILE MAINTENANCE CHARGES E101-43400-386 GOPHER STATE ONE CALL $46.40 6/09 locate tickets Total ONE CALL CONCEPTS $46.40 Paid Chk# 019782 7/28/2009 PARK SERVICE E 602-49100-212 MOTOR FUELS $23.90 6/09 Motor Fuel E 601-49000-212 MOTOR FUELS $23.90 6/09 Motor Fuel E 101-43000-212 MOTOR FUELS $111.55 6/09 Motor Fuel Total PARK SERVICE $159.35 Paid Chk#019783 7/28/2009 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $1,177.79 8/09 Employee Insurance Total PUBLIC EMPLOYEES INS PROGRAM $1,177.79 Paid Chk# 019784 7/28/2009 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISC G 101-21706 HEALTH INSURANCE E 101-41500-327 OTHER SERV- SEWER/NPDES I E 101-42100-442 MISC E 101-41200-355 MISC PRINTING/PROCESS SER E 304-47400-621 FILE MAINTENANCE CHARGES E 303-47300-621 FILE MAINTENANCE CHARGES E 302-47200-621 FILE MAINTENANCE CHARGES Total RAMSEY COUNTY, PROP REC & REV $505.92 6/09 dispatch services $374.32 7/09 Health Insurance $410.31 '09 County Voting System $505.92 5/09 dispatch services $25.00 7/09 Health Insurance $214.17 09 assessment maintenance fees $214.17 09 assessment maintenance fees $214.16 09 assessment maintenance fees $2,463.97 CITY OF LAUDERDALE *Check Detail Register© JULY 2009 Check Amt Invoice Comment Paid Chk# 019785 7/28/2009 11 RAPIT PRINTING E 101-41200-353 NEWSLETTER PRINTING $616.78 2g09 Newsletter Total RAPIT PRINTING $616.78 Paid Chk# 019786 7/28/2009 SPRINT PCS E 602-49100-391 TELEPHONE/PAGERS $16.97 6/09 PW pager/phone E 101-43000-391 TELEPHONE/PAGERS $33.95 6/09 PW pager/phone E 601-49000-391 TELEPHONE/PAGERS $16.97 6/09 PW pager/phone Total SPRINT PCS $67.89 Paid Chk# 019787 7/28/2009 STEICHENS SPORTING GOODS E 101-45200-201 GENERAL SUPPLIES $14.92 2 basketball nets Total STEICHENS SPORTING GOODS $14.92 Paid Chk# 019788 7/28/2009 WASTE MANAGEMENT E 101-43000-384 REFUSE DISPOSAL $111.28 7/09 Waste Services Total WASTE MANAGEMENT $111.28 Paid Chk# 019789 7/28/2009 XCEL ENERGY, CITY HALL E 101-43000-381 ELECTRIC $142.77 6/09 CH electric E 101-43000-383 GAS UTILITIES $25.85 6/09 CH gas Total XCEL ENERGY, CITY HALL $168.62 Paid Chk# 019790 7/28/2009 XCEL ENERGY, PARK & GARAGE E 101-45200-383 GAS UTILITIES $23.60 6/09 garage /park gas E 101-43000-383 GAS UTILITIES $23.60 6/09 garage /park gas E 101-43000-381 ELECTRIC $14.59 6/09 garage /park electric E 101-45200-381 ELECTRIC $14.60 --------__..____-- 6/09 garage /park electric Total XCEL ENERGY, PARK & GARAGE $76.39 Paid Chk# 019791 7/28/2009 XCEL ENERGY, STREET LIGHTING E 101-43000-380 STREET LIGHT UTILITY $493.62 6/09 Street Lighting Total XCEL ENERGY, STREET LIGHTING $493.62 10100 NORTH STAR CHECKING $84,684.99 CITY OF LAUDERDALE *Check Detail Register© JULY 2009 $84,684.99 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $58,505.47 201 COMMUNITY EVENTS $22.00 203 RECYCLING $2,381.97 302'00 ST/UTIL IMP DEBT SERVICE $214.16 303'02 ST/UTIL IMP DEBT SERVICE $214.17 304'03 ST/UTIL IMP DEBT SERVICE $214.17 401 CAPITAL IMPROVEMENT STREETS $4,320.00 405 TIF -PROJECTS $65.75 601 SEWER UTILITIES $12,776.79 602 STORM SEWER ENTERPRISE FUND $5,970.51 $84,684.99 LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent X Public Hearing Discussion Action Resolution Work session Meeting Date: July 28, 2009 ITEM NUMBER Bond Interest Payments STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Each year the City pays a bond principal and interest payment in January and an interest only payment in July. The attached report shows how the interest was paid by debt ser- vice fund. OPTIONS: CITY OF LAUDERDALE 07/22/091:59 PM Page 1 Payments Current Period: JULY 2009 Batch Name 0709bondint Payment Computer Dollar Amt $32,845.00 Posted Refer 959 US BANK, DEBT SERVICES Ck# 000372E 7/22/2009 Cash Payment E 304-47400-611 BOND INTEREST 7/09 2003A Bond Interest Payment $9,758.75 Invoice Cash Payment E 303-47300-611 BOND INTEREST 7/09 2002A Bond Interest Payment $13,926.25 Invoice Cash Payment E 302-47200-611 BOND INTEREST 7/09 2000A Bond Interest Payment $9,160.00 Invoice Transaction Date 7/22/2009 Due 0 NORTH STAR CHEC 10100 Total $32,845.00 Fund Summary BATCH Total $32,845.00 10100 NORTH STAR CHECKING 302 $9,160.00 303 $13,926.25 804 ` $9,758.75 $32.845.00 Pre -Written Checks $32,845.00 Checks to be Generated by the Compute $0.00 `` Total $32,845.00 ACTION REQUESTED Consent X LAUDERDALE COUNCIL MEETING DATE July 28, 2009 Special Public Hearing ITEM NUMBER PCIC Minutes Report Discussion/Action STAFF INITIAL ' Jim Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Attached are the minutes from the Park & Community Involvement Committee meeting of June 29, 2009. OPTIONS: 1) Approve as consent item. 2) ''Remove from consent for discussion. STAFF RECOMMENDATION: Motion to acknowledge receipt of and placing on file the attached minutes of the Park & Community Involvement Committee. COUNCIL ACTION: 6(29/09 PCIC Minutes MINUTES MONDAY, JUNE 29, 2009 PARK & COMMUNITY INVOLVEMENT COMMITTEE 1. CALL TO ORDER 2. ROLL CALL Members Present: Members Absent: Staff & Council Present: Others Present: 6:32 p.m. Kathy Lerfald, Monica Gallagher, Roxanne Grove, Gretel Keene, Bob Milligan, Peiju Picard Trygve Hansen Jim Bownik, Denise Hawkinson, Lara Mac Lean Maisie Gallagher 3. APPROVAL OF THE AGENDA Milligan motioned to approve the agenda, second by Grove. Motion carried unanimously. 4. APPROVAL OF MINUTES OF MAY 18, 2009 MEETING Milligan motioned to approve the minutes, second by Keene. Motion carried unanimously. 5. REPORTS ' A. Updates Membership: Lerfald and Bownik welcomed two new members to the committee, Monica Gallagher and Peiju Picard. They also reported Kathy Thompson has resigned from the committee because she has moved to Mendota Heights. Bownik talked to Kathy on the phone and thanked her for her contributions to the committee. All members received the revised new member packet. Doggie Play Area: Bownik update the committee on the status of wood chips, reporting the Sentence to Service Program has not responded to requests for assistance. Thus, alternative methods for acquiring wood chips are being considered. Recreation Programs: Bownik updated the committee on recreation programs, reporting one of the sports camps was cancelled. Gallagher reported a good turn out for the puppet wagon, saying 15-20 people were in attendance. Community Meeting: Bownik reported on the community meeting held at the, park June 9. The council had a follow up discussion June 23. As a result, a sign 1 6/29/09,PCIC Minutes will be placed by the basketball courts asking people to be considerate with noise, language, and litter. A bulletin board will also be placed in the park to display park rules and reservations, etc. Mac Lean suggested the enclosure should be a non -breakable material such as Plexiglas. Playground: 'Bownik informed the committee that staff had applied for a grant for the playground. The grant was set be approved until all park projects were pulled from consideration. Staff plans to submit another grant in February. The committee favored including the large play structure and possibly a tot lot for 2-5 year olds in the next grant application. Gallagher mentioned she likes the fact parents can keep tabs on their children from almost anywhere in the park. 6. DISCUSSION/ACTION A. June Music Under the Trees (Monday, June 15, 7:30-8:30 p.m.) Lerfald reported about one hundred people saw the Fairlanes perform. Skies were overcast, but the rain held off. Hansen created donation boxes, which brought $31 in donations. The Falcon Heights -Lions Club sponsored the music, and Schwan's provided frozen treats. B. July Music Under the Trees (Tentatively Thursday, July 9, 7:30-8:30 p.m.) Lerfald reported the Roseville Community Band will perform Thursday, July 9, at 7:30 p.m. Lara agreed to paint the sandwich board signs for the event. Other assignments were discussed as well. Milligan mentioned checking the electrical chord for possible repairs. Bownik will verify arrangements with Schwan's. The committee also suggested staff try to arrange for Schwan's to set up inthe city one day a month as a fund raiser for city events. C Day in the Park (Saturday, August 15, 12-3 p.m., Fun Run/Walk at 8 a.m.) Bownik reported on planning for Day in the Park including the fun run/walk, the 60th Anniversary, the parade, and activities. Bownik reported Lavanche Peterson has agreed to be Grand Marshall. Keene and Mac Lean offered to bring a tierra or hair piece. Keene offered her geraniums, but the committee preferred roses, so Mac Lean offered to be the point person for flowers under $20. Bownik asked for feedback on a magnetic sign. The committee suggested a paper sign instead. Bownik suggested increasing the prices charged for menu items based on what other events are charging. Gallagher asked if the goal was to make money or cover our. costs. The committee responded that the goal was to cover" 'ou'r costs. Bownik stated the prices should be revised to ensure costs are covered. '`Tie committee agreed to slight increases to some of the menu items. Cake needs are estimated at about 300 pieces. 2 6/29/09 PCIC Minutes A preliminary assignments list was created for set up, clean up, and during the event. Additionally, three members agreed to volunteer themselves or family members for the morning fun run/walk. D. Committee Structure Milligan presented the following ideas and rational for improving the comm'itte'e structure: the main committee could act as a steering committee, meeting less frequently than the current committee, perhaps bi-monthly. Could discuss big picture items such as the budget, policies, possible new events until established, and new ideas such as volunteer recruitment. Committee members would,chair subcommittees for individual topics and provide updates to the main committee. The idea has roots in the comprehensive plan committee's recommendation for ad-hoc committees that meet for a limited number of times for a specific purpose. Milligan agreed to formulate a written proposal for the next meeting. 7. OTHER BUSINESS 8. SET PRELIMINARY AGENDA FOR NEXT MEETING Lerfald provided a preliminary agenda for the next meeting. 9. SET DATE FOR NEXT MEETING The committee meets on the first or third Mondays of the month depend'oh _ the needs and commitments of the committee. The next meetings will be _ugust 3, September 21, & October 19 at 6:30 p.m. 10. ADJOURNMENT Keene motioned to adjourn the meeting, second by Milligan. Motion carried unanimously and adjourned at 8:00 p.m. 3 LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent X Public Hearing Discussion Action Resolution Work session Meeting Date: July 28, 2009 ITEM NUMBER Heather = Pay Scale Step 2 STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: I began step one of the city administrator pay scale on December 1, 2008. Per the City's step schedule, step two would have began on June 1. I waited to see the results of the LGA cuts before I put it on the agenda. Per the schedule, my bi-weekly wage increases to $2,733.37 from $2,572.59. STAFF RECOMMENDATION: By approving the consent agenda, Heather Butkowski moves to step two on the city ad- ministrator pay scale effective June 1, 2009. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date July 28, 2009 ITEM NUMBER 2Q09 Investment Report STAFF INITIAL HAB APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The attached report and spreadsheet reflect the City's investment activity from April through June 2009. Please let me know if you have any questions. STAFF RECOMMENDATION: By approving the consent agenda, the Council acknowledges the Second Quarter 2009 In- vestment Report. COUNCIL ACTION: City of Lauderdale Second Quarter Investment Report July 28, 2009 The quarter ended with a general fund balance of $108,048.26 and cash and investments totaling $2,851,315.97. That is the total of all fund balances including the 601 and 602 sewer enterprise funds. Since the City pools the fund balances for investment purposes, at quarter end $2,502,829.67 was invested. $792,078.43 was invested in money market funds and $1,710,751.24 in certificates of deposit. The City purchased two CDs in the second quarter. These two CDs replaced CDs that were yielding 4.80% and 5.16%. • Citibank (NV).at 2.25% for one year. • Tennessee Commerce Bank (TN) at 2.55% for two years. The money market rates also slipped further in the second quarter. I think the rates speak for themselves. The month by month earnings for the money market accounts follow. Table 1: Average Money Market Rates: 2009 -To -Date January February March 4M Fund 0.38% 0.44% 0.50% ---._....__......_...._...._.__._....__._,_..__..._......__._..._._......_......._....._....--,.._._....__........._.... ---- ---._.......__....---......---._........_.................._.... 4M PlusFund 0.37% ...._...__........:._0.51%__...........__. 0.54% -—.._.__._..._...................---,..........._.._._._..._.............---.._._........_.__._.............._......_..__...... SB Inst. MM 0.97% 77% 0.67% April May June 4M Fund I 0.48% 0.40% 0.27% 3 .........._ ................_.__.................-- - ........_...._................ --—.............._...........__.._...--...__......._..._........_...._._ 4M Plus Fund 0.53% 0.46% 0.33% SB Inst. MM 0.52% 0.38% 0.34% This quarter, the City earned $6,483.30 from investments compared to $22,431.33 last quarter. Additionally, the checkbook earned $246.25. The checkbook interest is deposited into th6ll �" general fund and is not distributed among the other funds. This brings 2009's investment interest earnings to $29,558.34. Total interest budgeted for 2009 is $74,200.00. Table 2 shows how the interest was divided between the funds and compares interest earned to the adopted budget. The fiends with the biggest balances get the greatest interest distributions. The TIF fund has the largest balance and continues to grow with the infusion of investment interest. The 2009 budget was set anticipating better money market returns. It is likely that investment returns will not meet budgeted expectations. Table 2: Investment Earning Distribution. by Fund Fund 2009 Budget As of June 30 101 — General Fund $12,000.00 $3,882.72 201— Community Events $100.00 $41.28 202 — Communication $800.00 $355.07 203 — Recycling $500.00 $648.20 302 — 2000 Street Improve $5,000.00 $308.72 303 — 2002 Street Improve $7,000.00 $1,527.70 304 — 2003 Street Improve $7,000.00 $3,176.39 401 — Capital Improve, Street $10,000.00 $3,921.74 402 — Capital Improve, Gen $2,500.00 $829.84 403 — Capital Improvement, Storm Sewer $8,000.00 $1,692.51 404 — Capital Improve, Parks $1,800.00 $1,530.98 405 — TIF Projects $10,000.00 $6,291.19 407 — Sewer Improvements $4,000.00 $3,403.60 601 — Sewer Enterprise Fund $5,000.00 $1,634.25 602 — Storm Sewer Enterprise Fund $500.00 $314.15 Staff continues to ladder investments. At the end of the quarter, the average security was held 604 days or approximately twenty months. Currently, investment maturity dates are staggered through early 2011. Most CDs are earning in the 4.0% range through 2009. Unless rates improve, the maturities in 2010-2011 will earn 2.0% to 4.0%. Laddering is a strategy designed to help weather rough times and it has paid off as the City is still seeing good returns on CDs. Staff plans to purchase shorter term CDs until the City sees better rates in the next couple of year. The investment spreadsheet was enlarged, so hopefully it is a little easier to read. Staff provides you the spreadsheet as an internal control procedure as required by the auditors. As always, staff �is available to answer questions and provide the Council with research related to the City's investments. Pi] �� q r r• • r r r r r • r• r• d 0 O O r� M r 6 O r. r r• r r r• N N r V N o N r b d 4 C 0 a d d lV. N = r r r r r r r r r r• r r• r r• O r r. 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Id 7i mmmm mm O. jh R R 6 gcR Oq q o A . . . c� co� lk q Iz uo 4 c5 c; 6 'i oi tz ci c; 6 c; 6 6 g O1. o oo 1. o o" to Or m� am o��oom a r N m a N b V d N 6 N O ' • • • • O ' Oi'6 r Of a• � N N O (V M M a 16 16 r ONi, N ro Omi a a i m M M V ro N a!y. •••• ri cirri aeeM }-i C M M a v rMi v o m N crt n rai IR . m a a H'e O'n � m a .n .... O 1 O N N D• m n V N ly b O • YOI' • • IV -N �- n h N 01 N a vi fo a r a r r N M �- "i . . . . . . . . . . N • • . . • . . . r . N N r '0 0 � � N . n Iz N b V d N 6 N O ' • • • • O ' Oi'6 r Of a• � N N O (V M M a 16 16 r LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session ' Meeting Date June 9, 2009 ITEM NUMBER 5E—Day in the Park Donation STAFF INITIAL C ' APPROVED BY ADMINISTRATOR DESCRIPTION: The City of Lauderdale received a $400.00 donation from the Falcon Heights -Lauderdale Lions Club to support Day in the Park activities. STAFF RECOMMENDATION: Acknowledge and thank the Lions Club for their generous contribution. Formally accept their donation. u COUNCIL ACTION: LAUDERDALE COUNCIL E: ACTION FORM F n Requested ring X X X on Meeting Date July 28, 2009 ITEM NUMBER 7A & 9A Even -Year Elections STAFF INITIAL J 3 APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council discussed moving the city elections to even years as a way to save money. Since the last meeting, the city attorney reviewed the draft ordinance and suggested minor changes. The ordinance may be adopted tonight after a public hearing. The change would be effective after 240 days. This ordinance is different than most ordinances as voters are able to petition for a referendum on the issue. The State Statute language follows. "3.Effect of ordinance; referendum. An ordinance changing the year of the municipal election is effective 240 days after passage and publication or at a later date fixed in the ordinance. Within 180 days after passage and publication of the ordinance, a petition requesting a referendum on the ordinance maybe . filed with the city clerk. The petition shall be signed by eligible voters equal in number to ten percent of the total number of votes cast in the city at the last municipal general election`' If the requisite petition is filed within the prescribed period, the ordinance shall not _become. effective until it is approved by a majority of the voters voting on the question at a general y: or special election held at least 60 days after submission of the petition. If the petition is filed, the governing body may reconsider its action in adopting the ordinance." OPTIONS: Adopt the ordinance as presented; modify the ordinance; or vote down the proposed ordi- nance. STAFF RECOMMENDATION: Motion to adopt ordinance 09-03 - An Ordinance Amending Section 1-6 of the Code of br= dinances Regarding Elections. 10 COUNCIL ACTION: t,; CITY OF LAUDERDALE ORDINANCE NO. 09-03 An Ordinance Amending Section 1-6 of the Code of Ordinances Regarding Elections. The city council of the city of Lauderdale ordains as follows: SECTION L The Lauderdale City Code is amended by deleting the st-rieken material and adding the underlined materials as follows: CHAPTER 6 ELECTIONS SECTION: 1-6-1: City Elections 1-6-2: Extension of Terms 1-6-23: Registration System Adopted 1-6-24: Voter Registration Required 1-6-1: CITY ELECTIONS: The regular City elections shall be held on the first Tuesday after the first Monday in November in eaeh odd ,,,,,v,berea yew each even numbered year ginning in 2012. (Ord. 80, 1-10-1984, amended July 2009) 1-6-2: EXTENSION OF TERMS: The term of the Mayor elected in 2009 shall be extended one year so that the seat will be up for election in 2012 rather than in 2011. The terms of the two council members elected in 2009 shall be extended one year so that the seats will be up for election in 2014 rather than in 2013. The terms of the two council members elected in 2007 shall be extended one year so that the seats will be up for election in 2012 rather than in 2011 in accordance with the provisions of Minnesota Statute section 205.07. 1-6-23: REGISTRATION SYSTEM ADOPTED: The system for the permanent registration of voters, provided for by the Minnesota Statutes, chapter 201, is hereby adopted for the City.'(Ord. 57, 5-1-1969) 1-6--34: VOTER REGISTRATION REQUIRED: No person shall be permitted to vote at any election held in the City unless he shall have registered, as provided in said Act. (Ord. 47, 5-1-1969) SECTION II: This ordinance shall be effective 240 days after adoption and publication. Adopted by the city council of the city of Lauderdale this 28th day of July, 2009.' Jeffrey Dains, Mayor Heather Butkowski, City Administrator Published in the Roseville Review this 4th day of August, 2009. LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session I Meeting Date July 28, 2009 ITEM NUMBER STAFF INITIAL Budget Resolution APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The adopted 2009 budget had transfers to Fund 302 for the 2000 bond debt service and Fund 404 for parks. Due to the LGA loss of $38,223, staff recommends amending the budget by eliminating the park transfer of $43,118. The park fiend still has a balance of $155,000 as of the end of June. Due to council decisions earlier in the year and ongoing efforts to be cost- effective, I believe this will be the only budget adjustment required to deal with the LGA cuts for 2009. As usual, if the general revenue fund balance at year end exceeds the reserve needed for the first half of 2010, the Council may transfer excess funds to the park at the end of the year. OPTIONS: The Council may amend the budget by resolution. A resolution describing the budget amendment follows. This is the simplest way to deal with the LGA loss. The Council, 10 y,_ also consider further budget cuts to off -set the LGA loss. STAFF RECOMMENDATION: Motion to adopt resolution 072809A - A Resolution Amending the 2009 Adopted Budget. COUNCIL ACTION: CITY OF LAUDERDALE COUNTY OF RAMSEY - STATE OF MINNESOTA A RESOLUTION AMENDING THE 2009 ADOPTED BUDGET WHEREAS, the City Council adopted the 2009 Budget by Resolution on December 9, 2008; and WHEREAS, the estimated revenues included in the adopted 2009 Budget can no longer be anticipated due to the unallotment of $38,223 in local government aid (LGA) for 2009; and WHEREAS, without an amendment to the adopted 2009 Budget, estimated revenues. would result in a further decline in the General Revenue Fund balance during 2009; and WHEREAS, the City Council budgeted for a transfer of $43,118 from the General Revenue Fund to the Park Improvement Fund (404) for 2009; and WHEREAS, the City Council accepts staff's recommendation to eliminate this transfer to make, up for the loss in 2009 LGA. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale that the budgeted transfer from the General Revenue Fund to the Park Improvement Fund (404) be changed from $43,118 to $0. The budgeted transfer from the General Revenue Fund to the 2000 Improvements Debt Service Fund (302) in the amount of $31,000 will be transferred without amendment. CITY OF LAUDERDALE ) COUNTY OF RAMSEY) ss STATE OF MINNESOTA ) I, Heather Butkowski, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, July 28, 2009, as the same appears in the minutes of said meeting on file and of record in City Offices. ADOPTED by the City Council of Lauderdale this 28"' day of July, 2009. Jeff Dains, Mayor ATTEST: Heather Butkowski, City Administrator ACTION REQUESTED LAUDERDALE COUNCIL Consent MEETING DATE July 28, 2009 Special tc Hearingdj ITEM NUMBER Lot Combination Application R:oport IDiscussion/Action —X STAFF INITIAL Jim Resolution _ X Work session APPROVED BY ADMINISTRATOR :DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the last meeting, a purchase agreement was approved to sell the former lift station site adjacent to Vixginia Matheny, 1974 Walnut Street. A contingency of the purchase agreement is that Ms. Matheny apply for and receive council approval for a lot combination. Enclosed is the lot consolidation application and a resolution the council must adopt to approve the application. If approved, the next steps are to send a certified copy of the resolution to Koririedy' �0) , i,aven, and schedule a closing date. The resolution for the lot combination would be recorded_ with the county at the closing. Area (sq. ft.) Width (ft.) t Size of Existing Parcel A 8,973.26 76 in front, 40 in rear Size of Existing Parcel B 726 36 LQt Size of Two Combined Parcels 9,699.26 76 f OPTIONS: 1) 'Adopt the resolution approving the lot combination application. 2) �Do not adopt the resolution approving the lot combination application. STAFF RECOMMENDATION: Motion to adopt RESOLUTION 07280913: A RESOLUTION SUPPORTING THE APPLICATION FOR CONSOLIDATION OF TWO PROPERTIES IN LAUDERDALE CQTNCIL ACTION: RESOLUTION NO. 072809B CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION SUPPORTING THE APPLICATION FOR CONSOLIDATION OF TWO PROPERTIES IN LAUDERDALE ,t n µ;WHEREAS, an application has been filed with the City of Lauderdale which requests approval of the consolidation of two parcels of land located at 1974 Walnut Street in Lauderdale; and WHEREAS, the existing legal description for Parcel A is Lot 30, except the East 20 feet, and all Of Lot 29, Block 2, Lauderdale's East Side Addition to Minneapolis, Ramsey County, Minnesota; and WHEREAS, the existing legal description for Parcel B is the East 20 feet of Lot 30, Block 2, Lauderdale's East Side Addition to Minneapolis, Ramsey County, Minnesota; and WHEREAS, the proposed legal description for the consolidated parcel is Lots 29 and 30, Block 2, Lauderdale's East Side Addition to Minneapolis, Ramsey County, Minnesota; and - >� :WHEREAS, the lot consolidation application complies with the requirements of Title'41 Subdivisions, Chapter 2 Lot Consolidation Regulations, of the City Code; and WHEREAS, this resolution will be filed with the Ramsey County Recorder; and WHEREAS, the Property Identification Numbers (PIIS will be merged into one number by Ramsey County. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Lauderdale City Council supports the application for the consolidation of the two parcels of land for the properties described above. Dated this 28th day of July, 2009. (ATTEST) Jeff Dains, Mayor (SEAL) Heather Butkowski, City Administrator / -------------- �T--- — ` ~~ ------------------- � | / � } | | | \ | | } \ \ i 27 �| El ` ~~ ------------------- / � } | | \ | | 41 \ \ i 27 �| El | | /\27 | \ | | | | | | | | | | { \ \ 4E]"\ | | | \ | \ | El IT | | 13| | | | | | | } | | | | | | | l | Ld c Ll| | | -1 t [-2 E]l 7 I J--] | | | | _]l _ | | | -�| | | | El 6| 2 | | --------------------- / \ 18 i / 127. 04 � | | | / --___________________� . ` ~~ ------------------- / � } \ | | '\ , | | �| | | /\27 | \ | | | | | | | | | 24 4E]"\ | | \ | \ | | | | | } | | _| | | | | | |�Llo | | /19| | | 02 13| | | | | | | } | | | | | | Ld | :�>j E]l 7 14 Z, | | -�| iirl El 6| 2 | | --------------------- / .! | | n�| |' ] u| �1| u�| || ________________ ________________� ~_ ^ __ \\ ./ \ El ( j | L__��__J \ � | || | | \ |/ | | \ | \ ' \ |27- |«}" / �2+~ | | | F 12 El | || C | | \ ' | } \ `' | �� ] | ^�^ nE4 U�--'�— | / �~ | | 4| LAND USE APPLICATION MAIN 651-792-7650 Date:���d�.3� Fee Escrow Type of Request Description of Request $100 $ 0 t Consolidatio . Division �9 43d $150 $ 0 Variance $200 $ 0 Conditional Use , $500 $1,000 Zoning Amendment $500 $1,000 Subdivision $500 $1,000 PUD Applicant Information Name: Address: 9 7y GUa �r- C, S, Z: , 6-3_/13 -si 3� Phone: 6 5-1 -i�33 - 9/,,'3 Email: Owner Information (if different) Name: Address: C, S, Z: Phone: Email: Signature: _ Signature: By signing above, the applicant agrees to pay the application fee and deposit an escrow fee to cover the city's consultants' costs associated with reviewing the associated request. Prior to having the request considered by the city, the applicant must deposit an escrow fee in an amount that is estimated to cover the city's consultants' costs as determined by the city administrator. If the city's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to. cover the additional costs. The city shall use the applicant's fees to cover the city's actual consultants' costs in reviewing the request regardless of the city's action on the applicant's request. If the applicant's escrow fees exceed the city's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. Review Timeline: All applications, other than concept plans, must be complete before being formally reviewed. Minnesota Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled. Checklist: Please review the checklist for the type of application you are applying for. CV1re r / For Office Use Only PIN#: 17 Z -23 Date of Complete Application: Amount Paid: 1670 Receipt #: Escrow Fee Paid: Lz Receipt # Date Escrow Returned: -. PC Recommendation: (approve/deny) Meeting Date: s� Public Hearing Date: CC Action: (approved/denied) Meeting Date: Conditions? LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date July 28, 2009 1 ITEM NUMBER STAFF INITIAL Insurance Renewal I APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City's insurance policies run from August to August. The city's insurance agent said the League plans to have the policies ready on Monday. In the meantime, the city council must determine whether- or not to waive the municipal tort liability limits established by statute. The city has not waived them in the past as it opens the city to greater financial liability and would necessitate the purchase of additional insurance. I attached a League memo that of- fers more guidance. The workers compensation policy is also up for renewal. This year's policy will continue to include the coverage for elected officials as well as the volunteer insurance unless you de- cide otherwise. I reported the salaries for the year and LMCIT provided the attached quote based on the usual $2,500 deductible. OPTIONS: STAFF RECOMMENDATION: 1. A motion not to waive the monetary limits on municipal tort liability established by MS 466.04 and not purchase additional excess liability coverage for the upcoming year of coverage. 2. A motion to purchase workers' compensation insurance from the League of MN Cities hlsurance Trust for staff, volunteers, and elected officials based on the attached quote. COUNCIL ACTION: If the city waves the statufo tort limits_and does not purchase excess fiabihty_coverage, asIng -- - - -- _ . _: _ claimant could potentially. up`to $1,500,000. on a single occurrence... The total which all77 c claimants would be able torecover for a sing le,occurrence to-which-,the statutory tort limits apply would v __also be hmifecCto $1,600r0��tegardfess=o�the_number of clainiants - - _ _ - --�=��- J lfthe city o waives fhe statutory tort limits and purchases excess liability coverage, a single claimant -could potentially recover an amount_up to:the limit of the. coverage purchased -The total which all: ---- =— claimants would be able to recover for a single occurrence to which the statutory tort limits'applywould also be limited to the amount of coverage purchased.regardless.-Qf-themumbe-of-claimants- __, Claims to which_ the statutory-_ municipal_ tort limits do not apply are.not affected by_this_decision_._ This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. For further information, contact - -_ -___LMCIT: *You may also wish to discuss these -- lcg S 0O ; 00 b from the League of ,�.�accepts -- -pts liability coverage limits of $_7, - - T Minnesota Cities Insurance Trust (LMCIT). Check one: _ ® The city DOES- NOT `WAIVE -the monetary limits on municipal tort liability established by71 - - Minnesota Statutes 466.04. ❑ The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04, .to the extent of the limits of the liability coverage_ obtained from LMCIT. Date of city council meeting I ��� Signature Position Return this completed form to LMCIT; 145 UniversityAve. W., St, Paul, MN. 55103 2044 , LMCIT I I/00 ev.07/09 Pa e 1" of 1 ' League of Minnesota Cities Insurance Trust Group Self -Insured Workers' Compensation Plan 145 University Avenue West St. Paul, ININ 55103-2044 Phone (651)215-4173 Notice of Premium Options for Standard Premiums up to $25,000 LAUDERDALE, CITY OF Agreement No.: 0200047424 1891 WALNUT STREET Agreement Period: From: 8/01/2009 LAUDERDALE MN 55113-5137 To: 8/01/2010 Enclosed is a quotation for workers' compensation deposit premium. PAYROLL DESCRIPTION ESTIMATED DEPOSIT CODE RATE PAYROLL PREMIUM SEE ATTACHED SCHEDULE FOR DETAILS { Manual Premium 7750. Experience Modification .90 Standard Premium 6975. Deductible Credit 0% Premium Discount 188. Net Deposit Premium 6787. MANAGED CARE CREDIT Cities that enroll with a state -certified managed care organization(MCO) receive a 2% premium credit on their work comp coverage. Standard Managed Care Net Deposit Premium Credit Premium 6975. 2% 6647. OPTIONS Please indicate below the premium option you wish to select. You may choose only one option and cannot change options during the agreement period. Regular Premium Option NET DEPOSIT PREMIUM 6787. _ or. with 2% Managed Care Credit: 6647. LM4514 (3/02) The "City" LAUDERDALE, CITY OF 1891 WALNUT STREET LAUDERDALE REMUNERATION 55966. 187022. 39865. 18200. 40262. League of Minnesota Cities Insurance Trust Group Self -Insured Workers' Compensation Plan 145 University Avenue West St. Paul, MN 55103-2044 (651)215-4173 Agreement No.: 0200047424 Agreement Period From: 8/01/2009 To: 8/01/2010 MN 55113 - CONTINUATION SCHEDULE FOR QUOTATION PAGE RATE CODE DESCRIPTION 2.65 7580 SEWAGE DISPOSAL PLANT .78 8810 CLERICAL OFFICE EMPLOYEES NOC 3.54 9102 PARKS .19 9411 ELECTED OR APPOINTED OFFICIALS 8.35 5506 GENERAL MAINTENANCE Manual Premium Agent: 410848736 00862: ENGBERG SCHABER AGCY 973 PAYNE AVE ST PAUL MN 55101 7/21/2009 EST. PREM 1483. 1459. 1411. 35. 3362. 7750. LM4680 (8/99) 2. _ Deductible Premium Option Deductible options are available in return for a premium credit applied to your estimated standard premium of $ 6975. The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Deductible Premium Credit NET DEPOSIT PREMIUM per Occurrence Credit Amount with MCO Credit without $250 2.00% 140. 6507. 6647. $500 3.00% 209. 6438. 6578. $1,000 5.00% 349. 6298. 6438. $2,500 8.00% 558. 6089. 6229. $5,000 11.50% 802. 5845. 5985. $10,000 16.00% 1116. 5531. 5671. This quotation is for a deposit premium based on your estimate of payroll and selected options. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the LMCIT workers' Compensation Plan, you will be eligible to participate in dividend distributions from the Trust based upon claims experience and earnings of the Trust. If you desire the coverage offered above, please return this signed document for the option you have selected. This quotation should be signed by an authorized representative of the city requesting coverage. Signature Title Date LM4513 (3/02)(Rev.01/08) o - o oo to LEAGUE or CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITI ES RISK MANAGEMENT INFORMATION LMCIT LIABILITY COVERAGE OPTIONS Liability Limits, Coverage Limits, and Waivers When reviewing this memo, it is important to note that the statutory liability limits will increase on July 1, 2009 from $400,000 to $500,000 per claimant, and from $1.2 million to $1.5 million per occurrence. LMCIT will automatically adjust members' liability coverage to reflect this change. LMCIT gives cities several options for structuring their liability coverage. The city can choose either to waive or not to waive the monetary limits that the statutes provide; and the city can select from among several liability coverage limits. This memo discusses these options and identifies some issues to consider in deciding which of the options best meets the city's needs. What are the statutory limits on municipal tort liability? The statutes limit a city's tort liability to a maximum of $400,000 per claimant and $1,200,000 per occurrence. These limits apply whether the claim is against the city, against the individual officer or employee, or against both. What are the coverage limits for LMCIT's basic primary liability coverage? LMCIT's liability coverage provides a limit of $1,200,000,per occurrence, matching the per - occurrence part of the statutory municipal tort liability limit. Under the basic coverage form the $400,000 per claimant part of the statutory liability limit is not waived, so if the statutory limit applies to the particular claim, LMCIT and the city would be able to use that limit as a defense. Beside the overall coverage limit of $1,200,000 per occurrence, there are also annual:aggregate limits (that is, limits on the total amount of coverage for the year regardless of the number :of .claims), for certain specific risks. Aggregate limits apply to the following: Products / completed operations $2,000,000 annuall Failure to supply utilities $2,000,000 annually EMF $2,000,000 annually Limitedpollution* $2,000,000 annually Mold $2,000,000 annually Land use litigation** $1,000,000 annually Employers liability (work comp) $1,200,000 annually LEAGUE OF MINNESOTA CITIES 1.15 UN IV[ RMIYAV[ .WI 1 (051)281 1206 faY �1')241 1295 INSURANCE TRUST 1. PAUL MN 5510J-204 I wi i I m i (Soo) 925 1122�,�t `r, iwtvwi �imcoiw * Includes sudden and accidental releases of pollutants; herbicide and pesticide application; sewer ruptures, overflows and backups; and lead and asbestos claims. The limit applies to both damages and defense costs. ** Coverage is on a sliding scale percentage basis, and applies to both damages and litigation costs. If the statute limits our liability to $1,200,000 per. occurrence, why would the city purchase higher coverage limits than that? There are several different reasons why cities should strongly consider carrying higher limits of liability coverage. 1. The statutory tort limits either do not or may not apply to several types of claims. Some examples include: Claims under federal civil rights laws. These include Section 1983, the Americans with Disabilities Act, etc. • Claims for tort liability that the city has assumed by contract. This occurs when a city agrees in a contract to defend and indemnify a private party. • Claims for actions in another state. This might occur in border cities that have mutual aid agreements with adjoining states, or when a city official attends a national conference or goes to Washington to lobby, etc. • Claims based on liquor sales. This mostly affects cities with municipal liquor stores, but it could also arise in connection with beer sales at a fire relief association fund-raiser, for example. • Claims based on a "taking" theory. Suits challenging land use regulations frequently include an "inverse condemnation" claim, alleging that the regulation amounts to a "taking" of the property. 2. LMCIT's primary liability coverage has annual limits on coverage for a few specific risks. The table on page one lists the liability risks to which aggregate coverage limits apply. If the city has a loss or claim in one of these areas, there might not be enough limits remaining to cover the city's full exposure if there is a second loss of the same sort during the year. Excess liability coverage gives the city additional protection against this risk as well. However there area couple of important restrictions on how the excess coverage applies to risks that are subject to aggregate limits: • The excess coverage does not apply to three risks: failure to supply utilities; mold; and "limited pollution " claims if either the pollutant release or the damage is below ground or in a body of water; and • The excess coverage does not automatically apply to liquor liability unless the city specifically requests it. 3. The city may be required by contract to carry higher coverage limits. Occasionally, a contract might include a requirement that the city carry more than $1,200,000 of coverage limits. Carrying excess coverage is a way to meet these requirements. (There's also another option for cities in this situation. LMCIT can issue an endorsement to increase the city's coverage limit only for claims relating to that particular contract. There's a small charge for these "laser" endorsements.) 4. There may be more than one political subdivision covered under the city's coverage. An HRA, EDA, or port authority is itself a separate political subdivision. If the city EDA, for example, is named as a covered party on the city's coverage and a claim were made that involved both the city and the EDA, theoretically the claimant might be able to recover up to $1,200,000 from the city and another $1,200,000 from the EDA, since there are two political subdivisions involved. Excess coverage is one way to provide enough coverage limits to address this situation. Another solution is for the HRA, EDA, or port authority to carry separate liability coverage in its own name. This issue of multiple covered parties can also arise is if the city has agreed by contract to name another entity as a covered parry, or to defend and indemnify another entity. Cities sometimes choose to carry higher coverage limits because of a concern that, the�eoUrts might overturn the statutory liability limits. However, those limits have now been tested and upheld several times in Minnesota. While it's always possible that a future court might decide to throw out the statutory limits, this is now less of a concern. What excess liability coverage limits are available? Excess coverage is available in $1 million increments, up to a maximum of $5 million. Does the optional excess coverage apply to all types of claims? No. The excess liability coverage does not apply to the following types of claims: limited pollution, mold, failure to supply utilities, auto no-fault, uninsured / underinsured motorist, workers compensation, disability, or unemployment claims, or claims under the medical payments coverage. We're just a small city. Isn't excess liability coverage really just something that big cities might need? Absolutely not. If anything, excess liability coverage is even more important to a small ,city: 3 If a city ends up with more liability than it has coverage, the city will have to either draw on existing funds or go to its taxpayers to pay that judgment. A large city faced with, say, a million dollars of liability over and above what its LMCIT coverage pays might be able to spread that $1 million cost over several thousand taxpayers. The small city by contrast might be dividing that same $1 million cost among only a couple hundred taxpayers. $1 million divided among 5000 taxpayers is $200 apiece — annoying but probably at least manageable for most taxpayers. $1 million divided among 200 taxpayers is $5000 apiece — enough to be a real problem for many. LMCIT now gives the cities who participate in the primary liability coverage the option to waive the $400,000 per claimant statutory liability limit. What's the effect if we do this? If the city chooses the "waiver" option, the city and LMCIT no longer can use the statutory limit of $400,000 per claimant as a defense. Because the waiver increases the exposure, the premium is roughly 3% higher for coverage under the waiver option. If the city waives the statutory limit, an individual claimant could therefore recover up to $1,200,000 in damages on a claim. Of course, the individual would still have to prove to the court or jury that s/he really does have that amount of damages. Also, the statutory limit of $1,200,000 per occurrence would still apply; that would limit the individual's recovery to a lesser amount if there were multiple claimants. Why would the city choose to pay more in order to get the waiver -option coverage? Does itgive the city better protection? No. Buying coverage under the "waiver" option doesn't protect the city any better. The benefit is to the injured party. The statutory liability limit only comes into play in a case where 1. the city is in fact liable; and 2. the injured party's actual proven damages are greater than the statutory limit. Very literally, applying the statutory liability limit means that an injured party won't be fully compensated for his/her actual, proven damages that were caused by city negligence. Some cities as a matter of public policy may want to have more assets available to compensate their citizens for injuries caused by the city's negligence. Waiving the statutory liability limits is a way to do that. Other cities may feel that the appropriate policy is to minimize the expenditure of the taxpayers' funds by taking full advantage of every protection the legislature has decided to provides There.'s no right or wrong answer on this point. It's a discretionary question of city policy that each city council needs to decide for itself. 11 How would the waiver affect our city's coverage or risk on those claims that the statutory tort liability limits don't apply to? It doesn't.- Waiving the statutory tort limits has no effect on claims that the statutorylimits` don't apply to. What's the effect of waiving the statutory limits if we have excess coverage? If the city has $1 million of excess coverage and chooses to waive the statutory tort limits, the claimants (whether it's one claimant or several) could then potentially recover up to $2.2 million in damages in a single occurrence. If the city carries higher excess coverage limits, the potential maximum recovery per occurrence is correspondingly higher. Carrying excess coverage under the waiver option is a way to address an issue that some cities find troubling: the case where many people are injured in a single occurrence caused by city negligence. Suppose, for example, that a city vehicle negligently runs into a school bus full of kids, causing multiple serious injuries. $1,200,000 divided 50 ways may not go far toward compensating for those injuries. Excess coverage under the waiver option makes more funds available to compensate the victims in that kind of situation. - The cost of the excess liability coverage is about 25% greater if the city waives the statutory "tort limits. The cost difference is proportionally greater than the cost difference at the primary level because for a city that carries excess coverage, waiving the statutory tort limits increases both the per - claimant exposure and the per -occurrence exposure. If we waive the statutory tort liability limits, does it increase the risk that the city will end up with liability that LMCIT doesn't cover? No. The waiver form specifically says that the city is waiving the statutory tort liability limits only to the extent of the city's coverage. Of course, that's not to say that there is no risk that the city's liability could exceed its coverage limits. We listed earlier a number of ways that could happen to any. city. But the waiver doesn't increase that risk. Can we waive the statutory tort limits for the primary coverage but not for the excess coverage? No. If the city decides to waive the statutory tort limits, that waiver applies to the full extent of'the coverage limits the city has. The city cannot partially waive the statutory limits. I'm confused. Is there a simple way to summarize the options? It's not necessarily simple, but the table on the following page is a shorthand summary of what the effect would be of the various coverage structure options in different circumstances. I'm still confused. Who can I talk to? Feel free to call the Underwriting Department at 651-281-1200 or 800-925-1122. Pete Tritz 12/08 M :s l rt A b �3 4.. O O 3 b .--t O ^~ ~ bb O O O O � O •� N N N N � O � cz � �• Ef-3 Ef3 Ef-3 Ef3 r_i En �• O ��! G U C H a� o U � y o U .� U O O O O 0 O O O O 3 b o 0 0 0 O 03 N 4- Ln CIS ,- a! 4 •+ i •� " N C. C a O Ei3 69 69 64 + L cd cz �o � •� � � � U 0 O 00 O � o0 O O N O O O O O E.� > O - N O N O O O 69 — Ge N s 00 b � U OU H Cd O °18 °� c D bb > � > O o U > > o O Ln v U , C's NLn cid L 0 4-o cd S C o V) > 3 0 3 0 U a r. r — V) rs c > N N U to ' c� QQ 0 Q 3 xQ x3 :s l rt A LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date: July 28, 2009 11 ITEM NUMBER Authorize• Warming House Roof STAFF INITIAL ` APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Earlier in the year, the city council put capital improvement projects on hold due to cuts in LGA. Replacement of the warming house roof was scheduled for 2009 and public works still believes that should happen to help preserve the building. Public works so- licited estimates for replacing the rubber roof from three contractors and two provided estimates. The park improvement fund balance is approximately $155,000, so funding is available. OPTIONS: 1. Hinck Construction $4,990. 2. Superior Roofing Construction $6,640. Depending on the condition of the decking, some rotting boards may need to be re- placed. Hinck charges on a time and materials basis at $45/hour. Superior Roofing charges $2.25 per square foot. 'i-?�'�C�`.�'�L ��f✓:i r C; 'ice; _ - _r. C ij0G NAP 1E -fit 611IF-110 TVe hereby ,uhmif 'pecifications and estimate for: N= ^� •F , t' i C PQ' . C 'y 6j\ V t.._..� � t �.• L q �. We hereby propose to furnish labor and materials - complete in accordant�with the above specifications, for the stun of collars ( ) with payment to be made as follows: All matel_ial is guaranteed to be as specified. All work to be completed in a worinnanli e manner according to standard practice. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will. become a: -i extra charge over and above the estimate. All agreements contingent upon strikes, accident or delays beyond our control. This proposal subject to aeceptLuice within `7 ` drays and is void thereafter at the option of the undersigned. t Authorized Signature - — -- - 2XCE'PTANCE OF PROPOSAL The above prices, specifications and canditio,is are hereby accepted. You are authorized to do the work as .specified. Payment «611 i,c niade. as outlined above. ACCEPTED: Signature DATE Signature 9 E•Z Contractors Forms FORM N0. EZ 110-1 AHHH Page No Superior Roofing Construction, Inc. Commercial Roofing, Insulation and Sheet Metal 2717 East 32nd Street • Minneapolis, Minnesota 55406 869.6852.729-0717 Fax 729-8452 of Pages PROposii11 ie"TTEOTO PHONE DATE City of Laudepdale 651-631-0300 Felnvaly 9; 2009 STREET JOBKaME I891 Walnut Street TEAR -OFF -REROOF CITY, STATE and ZIP CODE JOB LOCATiq l Lauderdale. Minnesota 55113 Lauderdale Community Park Building P2TtXe d JOB PHONE Lttu: Joe Hughes FULHAM ST, & ROSELAWN Pe Propose hereby to furnish material and labor — complete in accordance with specifications below, for the sum of: SIX THOUSAND SIX HUNDRED FORTY dollars 1$ $6640.00 1. Payments to be made as follows: FINANCE CHARGES ON PAST DUE ACCOUNTS ARE 11/2% PER MONTH OR 18% PER YEAR. Payment lobe arranged. Includes all taxes and permit Lien waiver furnished. LICENSED-BONDED.INSUAED All material is guaranteed to be as specified. All works to be completed in a workmanlike manner Authorized according to standard practices. Any alteration or deviation from specifications bolow involving extra Signature costs will executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes. accidents or delays beyond our control. Owner to fote: this proposal m be carry fire, tornado and other necessary insurance. Our workers are fully covered by Wakmen's withdrawn by us if not accepted within Compensation Insurance. We hereby submit specifications and estimates for: 60 MIL. C3ENFLEX FULLY ADHERED SINGLE PLY ROOF SYSTEM [1]. Remove all existing roctfing material, metal edging, pitch pan from powerpole<plumbing static flange and galvanized metal cone flange fi-om heat stack. [2]. Replace any rotten or delaminatedplywood atthe coat. of $2.25 per square foot (3], Furnish and install 1/2' of rigid hardboard roof insulation over the entire field of roof. FasteninsWatimdcwnwith Genflex plates and screws. [4]. Cover the entireroofwith Clenflex60ntil.tubber membrane. [5]. Adhere rubbermoubt-anedown to roof insulation with Genflex bonding adhesive [6]. Beal seams with Genflex primer and seam tape. [7]. Furnish and install around the envie perimeter new galvanized drip edge. [8]. Beal metal edging to tnof with pritner stud Genflex six amdm cover strip. [9], Furnish and install a Genflex premolded pipe bootto soil pipe (10). Fumish and install a new pitch pan to power pole. [ 11]. Fumish and install a new galvanized cone flange to heat pipe and a new collar as well. [12]. Perform the necessary flashing detail tothe roof pmfnwions, (13]. Clean up and remov a all roofing debris. 10 YEAR WRITTEN WARRANTEE ON BOTH LABOR AND MATERIAL days. Arreptame of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: 11 NOTICE TO OWNERS ON BACKSIDE Signature: White - Customer Copy Yellow - Office Copy Pink - Office Copy LAUDERDALE COUNCIL ACTION FORM F n Requested ing X on Meeting Date July 28, 2009 ITEM NUMBER JSocial Room Agreement t ,h k t STAFF INITIAL ` APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As I mentioned in a Friday Report, Falcon Heights is interested in using the social room for recreation programs. For example, this fall they would like to have an adult yoga class dur- ing the day. Staff from the two cities drafted an agreement similar to the agreement Lauderdale shares with Roseville for summer recreation programs. This is to clarify expectations but more:so to address issues of liability. Attorneys from the League of MN Cities reviewed the docu- ment and feel it protects the interest of both cities. Much like the summer recreation programs, the advantage to the City is having program- ming without the cost to manage the programs. Additionally, residents will be charged the same rate as Falcon Heights' residents. The cost to the City is room maintenance. If the Council is interested in pursuing the relationship, please review the attached agree- ment. The agreement can always be amending during the meeting. OPTIONS: STAFF RECOMMENDATION: Motion to approve the Recreation Agreement with the City of Falcon Heights as presented. COUNCIL ACTION: City of Falcon Heights City of Lauderdale Recreation Agreement THIS AGREEMENT is effective September 1, 2009, through December 31, 2009, by and between the City of Lauderdale (LAUD),1891 Walnut Street — Lauderdale, MN 55113, and Falcon Heights Parks and Recreation (FHPR), 2077 W. Larpenteur Ave —`Falcon Heights, Minnesota 55113. Falcon Heights agrees to provide a recreation program within the City of Lauderdale. Lauderdale agrees to provide facility space for the program. City of Lauderdale and Falcon Heights Parks and Recreation agree to the following obligations: 1. FHPR agrees to: • Provide recreation programs and experiences to Lauderdale residents for the same fee as paid by Falcon Heights' residents. Coordinate registration, supervision, and program curriculum appropriate for the recreation program. The recreation program held at Lauderdale City Hall will be Ha�4�,X ga Classes. • Provide program staff, program supplies and equipment, and program maintenance support for the agreed upon recreation program. 2. LAUD agrees to: • Provide program space at Lauderdale City Hall. The City of Lauderdale agrees to provide regular maintenance such as sweeping the floor and supplying any tables requested by Falcon Heights. • Provide facilities access and keys to Falcon Heights Park and Recreation Staff. Liability Falcon Heights shall defend and indemnify Lauderdale and it employees, of,i s3 volunteers and agents for any claims against Lauderdale arising from Falcon Heights's performance or failure to perform its duties under this Agreement. Lauderdale shall defend and indemnify Falcon Heights and it employees, officers, volunteers and agents for any claims against Falcon Heights arising from Lauderdale's performance or failure to perform its duties under this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liabijlt�y for the parties may not be added together to determine the maximum amount of liability � for any party. Employees of Falcon Heights and Lauderdale shall remain employees of their respective cities regardless of where services are provided under this Agreement. Each party shall be responsible for injuries to or death of its own personnel. Each party will maintain workers' compensation insurance or self-insurance coverage, covering its own personnel while they are providing services pursuant to this Agreement. Each party waives the right to sue the other party for any workers compensation benefits paid to its own employees or their dependants, even if the injuries were caused wholly or partially by the negligence of the other party. IN WITNESS WHEREOF, the parties have duly executed this Agreement effqtiyet`of the date first above written. s. City of Falcon Heights City of Lauderdale By: Title: Date: By: Title: Title: Mayor Date: in Title: City Administrator/ Clerk Date: Date: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session ' Meeting Date July 28, 2009 ITEM NUMBER Park Alcohol Policy STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: As you probably recall, requests to have alcohol in the park have been a bit awkward be - - cause state statute required cities to "license" the requesting party even if they weren't sell- ing alcohol. The League proposed a bill this year to clarify the statute and it was adopted. A` summary of the law change is attached. The law goes into effect August 1. r = We rarely get requests to have alcohol in the park but we did from Wieke Daul (application attached). I explained to her that the law changed and the Council would need to consider. what policy it would like to take in regard to alcohol in the park. OPTIONS: The Council has a couple of options: 1. Prohibit all alcohol in the park. Currently, the park signage states that alcohol is prohib- ited but such a prohibition has not been adopted by ordinance. Staff would draft changes to the park ordinance for the Council to consider. 2. Some cities; like St. Anthony, forbid alcohol in the park unless the group reservmg,park space gets a permit. Council could review all requests or staff could be allowed to issue the permits. 3. Allow alcohol in the park without restriction. 4. Other ideas not listed above. STAFF RECOMMENDATION: Whatever course the Council decides on, staff would draft into ordinance / policy form. Staff will also notify Wieke Daul of the decision. COUNCIL ACTION: City of Lauderdale 1891 Walnut Street • Lauderdale • Minnesota 55113 Phone: (651) 792-7650 Fax: (651) 631-2066 APPLICATION FOR USE OF COMMUNITY PARK APPLICANT INFORMATION: Name: �,�J 2�f1� c�� �t Address: 2. c \e Car m `> \ City: �State: qY\ t1 Zip: Telephone No.: 6S�'ti-5—�tlame of Organization (if applicable): PARK USE INFORMATION: i _ K Date(s) of Park Use: " r -"R' c' Hours Used: +A- Number attending: 2,5 * Note: Groups of 30 or more must eceive council approval Part of Park to be reserved (circle all that apply): // Picnic she 1 ecBallfield Hockey rink /Ice skating rink (winter only) Other: Ple Picnic rink is only available for reservation from the hours of 8 - 10 m. Y Y p By signing this application, the applicant agrees to the following: • The park facilities will not be used for advertisement of any product, goods, or services, nor for personal profit. • The applicant will clean up the area after the event has occurred. Please bring your own garbage bags and take garbage with you when you go. • The proposed event will not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. • The applicant is aware that there is a parking lot on Roseldwn Avenue, including spaces for the handicapped. • The applicant understands that the park opens at 8:00 am and closes at 10:00 pm. • The applicant understands that no intoxicating liquor maybe present or consumed at the park. Applicants Signature Please Prir pplicanCs Name Date FOR OFFICE USE ONLY: Date Application Received: Approved By: Temporary Non -Intoxicating Liquor License Granted ? If so, date Council ranted: lav Nonconforming structures and lots in shoreland areas Chapter 149 (HF 519*/SF 747) came about after many years of conflict at the Legislature over limitations placed on property development and transfer in situations with nonconforming shoreland lots. This most often becomes controversial when buyers discover after purchase that they either cannot develop the property, even though other properties on the lake of similar size were at some past point allowed to be developed, or they find that they are unable to separate the lot from a contiguous lot that they already own because one or both lots are nonconforming due to size, even though someone was able to legally sell the lot to them. This legislation was drafted during interim negotia- tions and supported by the League of Minnesota Cities, the Association of Minnesota Counties, the Minnesota Association ofTownships, the Minnesota Realtors'Associa- tion and the Department of Natural Resources (DNR). In addition to the statutory changes, the realtors have agreed to include a set of questions on the seller's disclosure form about whether property is classified as shoreland and whether any known nonconformities exist.That addresses the problem that, in the vast majority of cases, the pur- chaser was unaware that they were buying a lot that had restrictions on it. I Sections 1 and 3 amend existing nonconformity stat-. utes in Mimi. Stat. % 394.36, subd. 4, and 462.357, subd. 1e. In Minn. Stat. § 462, the measure used to determine the 50 percent damage threshold for nonconforming prop- erty is changed from "market value" to "estimated market value as indicated in the records of the county assessor at the time of damage." Also, if a nonconforming structure is destroyed beyond that threshold and is also less than 50 percent of the required setback from the water, the setback may be required to be increased, if practicable and condi- tions are in place in the permit to mitigate impacts created on the water or adjacent properties A nonconforming single lot of record in a shoreland area can be allowed as a building site without variances from lot size restrictions as long as all structural and septic setbacks can be met, it can have a Type 1 sewer treatment system installed that meets with the requirements of Minn. Rules, ch. 7080 or is connected to a public sewer system, and does not exceed 25 percent impervious surface by area. With two or more contiguous lots of record under common ownership, each lot would now be considered a separate parcel for purposes of sale or development as long as it meets 66 percent of the state shoreland dimensional width and size standards in Minn. Rules, ch. 6120, must be connected to a public sewer, if available, or otherwise suit= able to have aType 1 sewer treatment system installed that meets with the requirements of Minn. Rules, ch. 7080 and other local controls, does not exceed 25 percent impervious 2009 Law Summaries surface by area, and development of which would be con- sistent with an adopted local comprehensive plan. If these conditions cannot be met, lots must be combined to they equal one or more conforming lots to the extent possible. To deal with the cases that generated the most con- troversy, contiguous nonconforming lots of record under common ownership must be treated as separate parcels for purposes of sale or purchase if, at the time of purchase, each lot has a habitable residential dwellings that either is already served by a public sewer or is already served by.or suitable to have a Type 1 sewer treatment system installed that meets with the requirements of Minn. Stat. § 115.55 and Minn. Rules, ch. 7080. A portion of a conforming lot is also allowed,to be separated as long as the remaining parcel continues to meet lot size and sewer district requirements and the newly cre- ated parcel is combined with a contiguous parcel. Local authority and responsibility is not changed for evaluating variances, zoning and building permit appli- cations, or conditional: use requests. The zoning author- ity must still require the property owner to address, when appropriate, stormwat�r runoff management, reducing impervious surfaces, increasing setback, restoration of wet- lands, vegetative buffers, sewage treatment and water supply capabilities, and other conservation -designed actions. Effec- tive May 22, 2009. (CJ) LIQUOR Omnibus liquor bill Chapter 120 (HF 1476*/SF 1313) is the annual omnibus liquor bill making a number of changes to current liquor statutes under Minn. Stat. § 340A. This chapter contains a provision brought forward by the League of Minnesota Cit- ies to clarify that a license is not needed to serve liquor in a public facilitywhen no commercial transaction is taking place other than possible rental of the facility.An example of this is when someone rents a municipally owned community cen- ter or park shelter for a family reunion, and intends to serve alcohol, but is not selling the alcohol. The only commercial transaction is the renting of the facility, and so a license is not needed:This has no effect on a city's ability to prohibit liquor consumption in any or all of its public facilities. Licensing public facilities. Sections 1, 5, and 10 deal with the League's requested legislation. Public facility is defined to include parks, community centers, or other accommodations or facilities owned or managed by or on behalf of a subdivision of the state, including any county, city, town, or township, or independent district of the state. It clarifies that rental of a public facility is not a commercial transaction, and a permit is notrequired.This was brought forward to clarify situations where a fam- ily rents a community center to host a family reunion, and may be serving alcohol -but are not charging for the Page 35 alcohol. A license is not needed, as long as the city allows alcohol in the building. Effective Aug. 1, 2009. • Hours at farm wineries. Section 3 allows farm win- eries to sell wine from 10 a.m. to midnight; the previous start time was noon. Effective Aug. 1, 2009. • Convention centers. Section 6 adds to the intoxicat- ing liquor on -sale licenses section under Minn. Stat. § 340A.404, subd. 1 by allowing a city to issue any on -sale license to a convention center within the city, notwith- standing any lav, local ordinance, or charter provision. The license is good for all days of the week to persons attending events at the convention center; thi's only applies to convention centers located outside the seven - county metro area. EffectiveAllay 21, 2009. Wine tastings. Section 6 also allows for the general public to participate in a wine tasting at a club, under the law governing on -sale liquor stores and their wine tast- ings in Minn. Stat. § 340A.419. Section 12 allows wine tastings at wine licensees or clubs, as long as.they are insured. Effective May 21, 2009. • Amateur sports, events. Section 7 allows for the sale of liquor at amateur sports events that do not involve youths. Effective May 21,-2009. • Multi -use bags and storage devices. Section 9 adds to the list of what can be sold at exclusive liquor stores by adding multiple -use bags, and devices designed to ensure safe storage and monitoring of alcohol in the home. Effective May 21, 2009. • Special licenses. Sections 8,13,14,15, and 16 all deal with special licenses. Section 8 allows liquor to be sold at the Duluth Entertainment and Convention Center for intercollegiate hockey games and requires sales through- out a stadium or arena, at the University of Minne- sota. Effective May 21, 2009. Section 13 allows extended hours of sale, in security areas, in the Lindburgh and Humphrey Terminals. Effective May 21, 2009. Section 14 allows an on -sale license for Augsburg College. Effec- tive upon local approval with Minn. Stat. 5 645.023, subd. 1. Section 15 allows two on -sale licenses for hotels in Grand Marais. Effective May 21, 2009. Section 16 allows for Minneapolis to grant to license to an establishment at 2124 Como Avenue Southeast. Effective upon approval by the city of Minneapolis, under Minn. Stat. 5 645..021. GO) BMW LOCAL LAWS: BONDING Local provisions in the bonding bill Chapter 93 (HF 855*/SF 781) is the 2009 omnibus bond- ing bill, which is a smaller bill than many other years, as this is a budget year. Next year is a traditional bonding year, as the second year of the biennium, so a larger bill is expected in 2010. Chapter 93 has four articles.Article 1 Page 36 is the largest, containing most of the state agency appro- priations, capital improvements. Article 2 is disaster relief. Article 3 is related to Hugo tornado relief. Article 4 is St. Charles School District relief The conference committee report on HF 855 was presented to the governor on May 13, 2009, with a total of $299.9 million in general obliga- tion bonds and he signed it on May 16, 2009, with about $72 million worth of line -item vetoes. Here are the local provisions: Article 1: Capital improvements • $1 million to the National Sports Center in Blaine. • $4 million to the Minnesota Valley Railroad Track Reha- bilitation. • $2 million to the Alexandria Aircraft Surveillance Facility. -9 $1.7 million to the Bigfork Airport Runway. • $4.9 million to the Duluth Airport Terminal. • $600,000 to the Northtown RailYard Bridge in Min- neapolis. • $1 million to the Veterans Victory Memorial Parkway in Minneapolis. • $5 million for the Olmsted County steam line expansion to Rochester Community College. Effective May 17, 2009. Article 2: Disaster relief (largely for the communities of the Red River Valley: Moorhead, Breckenridge, Dilworth, and East Grand Forks as spelled out by the Presidential Decla- rations of FEMA -3304 -EM and FEMA -1830 -DR). Totals $17 million in general obligation bonds, general fund appro- priations, and other bonds. • $9.1 million for State & Local Match for Federal Assistance. • $200,000 for the Minnesota Investment Fund at DEED. • $2.7 million for the Economic Development & Housing Challenge Program at MHFA. • $250,000 in city flood loss aid. • $2.9 million for reconstruction and repair of state trunk highways and bridges at MnDOT. Effective May 17, 2009. Article 3: Hugo tornado relief Article 3 provides $350,000 for Hugo tornado debris clear- ance and other disaster costs related to the damage caused by the May 25, 2008, tornado. Effective May 17, 2009. Article 4: St. Charles School District Deals with declining pupil aidfor ISD 858, St. Charles School District for the fiscal years 2010 and 2011. The aid amount is the lesser of $242,000 or the product of $5,124 and the number of adjusted pupil units lost that year as a result of the April 2009 fire. Effective July 1, 2009. (JO) League of Minnesota Cities LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED Consent Public Hearing Discussion X Action X Resolution Work Session j Meeting Date: July 28, 2009 ITEM NUMBER Park Signage STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Based upon the responses at the park forum, the Council asked staff to put together some ideas for signage and get cost estimates. Sign -a -Rama put together a draft that can be printed to metal or coroplast. We are continually wordsmithing. If you think of a better way to say something, please let us know. This sign would be hung on the tennis/basketball court fencing with special hardware. The last two signs purchased were green with white lettering. We could continue that with this sign. A couple of kiosk images are also attached. There are tons of options. The kiosk idea may be worth discussing at the goal setting session with the other suggestions for the park. OPTIONS: - STAFF RECOMMENDATION: Unless the Council has other recommendations, staff would order one metal sign (green background with white wording) with the attached wording. ;IC COUNCIL ACTION: ■ L O O V4--j �. > C� .. U) C cz L > C3)u cz O Q. = SZ O O O cz O O �-- Q. Cv c > •— • — 7 . — cn coo .� ago aD Q �— O x n w U) E O 4� W� C� O cn Q. es O V4--j C� .. r� > C3)u cz O Q. = SZ O C .0 0) = O CL oC Page 1 of 2 Colleen Callahan From: Erica Wilson - Sign A Rama [EricaWilson@signs-roseville.com] Sent: Thursday, July 09, 2009 11:00 AM To: Colleen Callahan Subject: RE: Park expectation signs Attachments: Park Sign_PROOF.pdf Colleen - Here is a sample of what the sign could look like. Right now, the size is at 18" x 24", which is a standard size for a sign. The font can change, the color can change, but this is just a rough layout. You mentioned both corrugated material and metal material. For the corrugated material, or coroplast, the pnce.for a one-sided.- 18" x 24" sign comes to $36 +tax. For the metal material, or dibond, the price for a one sided 18" x 24" sign comes to $58 +tax. Both material would be great to use, but from experience, the dibond material would be a better choice because of its durability. If this sign is too small, let me know and we can change the dimensions and give you a new price. Call me if you have any other questions. SiAure ely, i 0,. EricaWilson Sign -A -Rama Roseville PhRdrier 651`-'639-0924 I Fax: 651-639-8113 EricaWilson@signs-rosev_ille.com en Colleen Callahan [mailto:colleen.callahan@ci.lauderdale.mn.us] Thursday, July 09, 2009 10:03 AM icawilson@signs-roseville.com Park expectation signs 9 Callahan July 09, 2009 9:29 AM t,�er'Butkowski; Jim Bownik 'Park expectation signs ,jw.ili 4r Erica,, Could you please provide estimates for several different types of signs with the attached wording. This wording may change 79/2009 AMC9005-02for 25 years Optional Literature Rack: Horizontal Only 35"wx3.5"dx15"h 24 lbs. Sale! AMC9005-02: $200 ea. + shipping AMC2155-02 edium ,rtical: Single -Sided 31"wx8.5"dx40"h " w x 7.5" d x 39" h (Wall Mount 5.5" d) " w x 29" h viewing'area Ihout Posts 53 lbs. AMC2140-02: ill Mount, Without Posts 50 lbs. AMC2150-02: $48$ nground Posts 78 lbs. AMC2145-02: $filff c4"x84" 4"x4"x96" surface Mount Posts & Bases 99 lbs. AMC2155-02: $?fS t4"x60" AMC2190-02: Light Option AMC9125-02: SW Sale! $435 ea. $425 ea. $555 ea. $675 ea. $115 ea. + shipping Vertical: Double -Sided 31"wx8.5"dx40"h 21 " w x 29" h viewing areas Sale! Without Pasts 73 lbs. AMC2180-02: $sir $635 ea. 2 inground Posts 133 lbs. AMC2185-02: $®6S $855 ea. 4"x4"x96" 2 Surface Mount Posts & Bases 141 lbs. AMC2190-02: $960 ea. 4"x4"x60" LED Light Option AMC9130-02: 32+5 $185 ea. + shipping Order online: vimmkirbybuilt.com vtsa 0 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action X Resolution Work Session Meeting Date July 28, 2009 ITEM NUMBER Set Goal SettingDate e� STAFF INITIAL A,—& APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The Council previously postponed the annual goal setting session as the LGA cuts had not been determined. We now have that information, so a goal setting session can be set. Since' the preliminary levy must be set the first meeting in September, the sooner the goal setting session the better. August 11 is the next city council meeting. Staff could have box lunches ready for a 5:00,or. 5:30 p.m. start. Other days are also possible. OPTIONS: STAFF RECOMMENDATION: Motion to approve _(Date)_ at _(Time)_ at Lauderdale City Hall to hold the annual goal setting session. COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date July 28, 2009 ITEM NUMBER 2009 & 2010 Budget STAFF INITIAL i. APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: A lot has happened since the Council last discussed the 2009 and 2010 budgets. We know that the City's LGA unallotment for 2009, so far, is $38,223. The League anticipates the 2010 unallotment will leave the City with $527,174 in LGA. The Department of Revenue is; expected to send out the official 2010 LGA notices before August 1. The attached budget reflects revenues and expenses through June 2009. It also shows the entire first half of the property tax levy and state aid. I revised some of the numbers based on new known costs. The personnel totals reflect the change to a part time deputy city clerk. The draft 2010 budget still assumes transfers from the TIF Fund to the debt service funds to cover the bond payments as opposed to levying for the debt service. Right now, I am work- ing with staff from Ehlers.on a plan to maximize use of the TIF dollars before the district closes in 2011. The budget does not yet reflect capital improvement projects. Both the 601 and 602 sewer utility funds are projected to lose money for 2010 with the cur- rent sewer rates. As noted earlier, this is something for the Council to address. The good news is that' the general revenue fund budget as drafted has some cushion to allow{th6ldityto budget for items on the horizon, like the emerald ash borer issue. STAFF RECOMMENDATION: The goal for the meeting is to review the 2009 budget to date and begin reviewing the 2010 budget. GENERAL FUND REVENUE CITY LEVIED TAXES 31010 Current Ad Valorem 31020 Delinquent Ad Valorem 31040 Fiscal Disparities Adopted SUB TOTAL PROPERTY TAXES STATE AIDE 650 33401 Local Government Aide 33405 PERA Rate Increase Aide 33406 Market Value Home Credit 222,277 TOTAL STATE A] DE LICENSES AND FEES 32110 3.2 Alcohol License 32120 Cigarette License 32130 Garbage Hauler Licenses ;;32140 HVAC Licenses 32150 Tree Company License 32160 Gas Station License 32180 Rental License Fee 32240 Animal Licenses 34101 City Halt Rental 43103 Administrative Fee 34105 Sale of Publications 34109 Copies 34114 Advertising sales 34115 Miscellaneous Revenue 439,991 TOTAL LICENSES AND FEES REVENUE OTHER 36100 Special Assessments 36101 Principal 36102 Penalties and Interest p36103 Tree Removal 36200 Miscellaneous Revenue 36211 Investment Interest 36230 Donations -36231 Dog Park Donations 36240 State Surcharge - Construction Permits 36250 Refunds and Reimbursements 3.6252 LMCIT Insurance Dividend 36255 Miscellaneous 325 TOTAL OTHER REVENUE 200 PUBLIC SAFETY 1,409 PLANNING S INSPECTIONS 500 TRANSFERS FROM OTHER FUNDS TOTAL GENERAL FUND REVENUE 2007 2008 2009 2009 2010 Actual Actual Adopted As of June 30 Proposed 650 1,170 770 875 436,970 416,219 456,538 222,277 456,538 2,860 679 - 3,442 - 80,585 96,437 101,843 52,934 100,000 520,415 513,335 558,381 278,653 556,538 408,143 421,827 595,441 278,609 527,174 1,198 1,198 1,198 599 1,198 30,650 29,086 - - 10,244 439,991 452,111 596,639 279,208 528,372 130 65 65 300 200 200 - 910 1,270 650 1,170 770 875 525 240 400 360 160 90 55 55 55 - 3,353 4,495 2,500 191 380 330 200 140 2,500 2,805 2,000 1,930 410 650 200 25 111 47 15 18 925 50 - - 10,244 11,202 6,570 3,804 3,220 1,940 1,000 - 348 155 100 52 63 - - 28,927 13,852 12,000 3,883 - 1,500 - - 50 325 431 200 203 1,409 - 500 1,571 2,394 1,366 500 - 60 - - - 36,734 .19,307 14,300 5,706 38,352 42,076 32,050 19,766 13,460 16,277 6,800 8,974 4,000 - - - 1,063,197 1,054,308 1,214,740 596,112 150 400 750 550 200 55 3,000 250 2,500 200 45 $,100; 7,000 250 500 7,750 33,750 10,550 1,145,060 GENERAL FUND REVENUE 2007 2008 2009 2009 2010 Actual Actual, Adopted As of June 30 Proposed GENERAL FUND EXPENDITURES Legislative 22,779 22,711 22,539 7,729 23,910 Administrative 203,625 206,035 229,595 86,494 1851332' Elections 15,853 11,404 10,819 2,528 20,079 Public Safety - Police 519,500 553,100 583,849 295,466 586,095 Fire 35,202 32,872 37,500 25,376 34,750 Prosecution 12,856 13,379 15,500 6,407 15,500 Public Works 73,943 94,453 106,947 40,621 98,797 Planning & Inspections 29,494 27,856 32,871 9,487 41,694 Parks and Recreation 40,284 65,662 83,002 34,495 73,269 Development 3,043 1,665 3,000 - 5,000 EXPENDITURES BEFORE TRANSFERS 956,579 1,029,138 1,125,622 508,603 1,084,426 Contingency - - 15,000 - 10,000 Transfers Out 164,945 14,660 74,118 - TOTAL GENERAL FUND EXPENDITURES 1,121,524 1,043,798 1,214,740 508,603 1,094,426 2007 2008 2009 2009 2010 LEGISLATIVE (41100) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 103 Part-time employees 12,800 13,200 13,200 122 FICA 979 1,010 1,010 151 Workers Comp - - 79 Subtotal Personnel 13,779 14,210 14,289 General Operations 201 General Supplies 9 63 202 Permanent Supplies - - 203 Postage - - 305 Legal Fees - - 308 Training and Conferences - 285 331 Travel - 12 352 Publishing - - 361 General Liability 6,263 5,285 438 Dues and Subscriptions 2,575 2,646 439 Special Events 51 - 440 Meeting Expenses 102 210 442 Miscellaneous Expenses - - Subtotal General Operations 9,000 8,501 Capital Equipment 530 Furniture and Equipment - - 538 Computer software and Equipment - - Subtotal Capital Equipment - - TOTAL LEGISLATIVE EXPENSE 22,779 22,711 500 100 4,650 2,700 100 200 8,250 6,600 13,200 505 1,010 - 50 7,105 14,260 84 500 18.4 ! s;:,;500 - 5,500 353 2,800 - 100 200 624 9,650 ADMINISTRATION 2007 2008 2009 2009 2010 & FINANCE (41200) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 101 Full-time employees 114,144 108,289 124,809 49,098 94,127 104 Temp. employees - - - - - 121 PERA 6,032 6,494 8,737 3,339 6,589 122 FICA 7,696 8,472 9,548 3,919 7,201 131 Benefits (health, dental, etc) 8,871 9,876 13,752 4,115 10,500 151 Workers Compensation 1,018 1,243 749 - 715 307 Subtotal Personnel 137,761 134,374 157,595 60,471 119,132 General Operations 201 General Supplies 1,906 1,808 2,500 690 2,200 203 Postage 2,102 5,060 2,500 1,098 2,500 208 Water cooler water 175 245 400 199 A00 301 Auditing 10,864 12,700 13,500 12,704 13,500 305 Legal contract - Civil 17,531 12,934 16,000 1,416 14,000 306 Consulting fees (IT Support) 2,231 3,160 2,500 2,720 5,500 307 Computer Services (Banyon) 1,560 1,560 1,600 1,560 1,600 308 Training and conferences 2,164 1,407 3,000 754 2,000 309 Newspaper - Roseville Review 9,537 8,415 9,100 - - 331 Travel Expenses 1,113 887 1,500 332 1,200 352 Public information and notices - - - 571 2,000 353 Newletter Printing 3,725 3,968 4,750 1,231 3,900 354 Phonebook Printing 200 3,561 - - 4,100 355 Miscellaneous printing & process 1,521 1,595 1,500 123 1,700 361 General liability 5,179 4,599 4,550 - i1'4;800 391 Telephones/Fax (City Hall) 2,055 1,995 2,000 746 2,000 401 Copier 997 1,466 1,600 379 1,200 404 Computer Repair/Maintenance - - 500 - 409 Other equipment repair - - - - - 438 Dues and Subscriptions 2,685 2,765 3,500 1,394 31000 440 Meeting Expenses 15 32 100 442 Miscellaneous expenses 319 2,417 500 72 500 Subtotal General Operations 65,864 70,558 71,500 26,023 66,200 Capital Expenditures 530 Furniture and equipment - - - - - - 531 Office equipment - - - - - 534 Office furniture - - 250 - - 538 Computers and technology - 1,103 250 - - Subtotal Capital - 1,103 500 - - TOTAL EXPENSES 203,625 206,035 229,595 86,494 18,x;332 Auditing all legal services will be moved to the Administration Fund For reporting purposes, auditing and legal services will be moved to this fund. 2007 2008 2009 2009 2010 GENERAL GOVERNMENT (41500) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 101 Full-time employees 10,972 6,842 5,901 2,203 13,152 104 Temp. employees 1,503 2,477 2,000 - 1;700 121 PERA 686 329 553 140 921 122 FICA 839 518 604 174 1,006 131 Benefits (health, dental, etc) 1,394 671 864 10 X1,500 151 Workers Compensation - - 47 - 100 Subtotal Personnel 15,394 10,837 9,969 2,528 18,379 General Operations 201 General Supplies 143 408 275 - 200 327 Other Services 153 159 150 - 175 331 Travel Expenses 69 - 75 - 75 352 Public information & Notices - - - - 1,000 409 Other equipment and repair - - - - - 440 Meeting expenses 74 - 300 - 250 442 Miscellaneous expenses 20 - 50 - - Subtotal General Operations 459 567 850 - 1,700 Capital Expenditures ti 3 530 Furniture and equipment - - - - - 531 Office equipment - - - - - r. 534 Office furniture - - - - - 538 Computers and technology - - - - - Subtotal Capital - - - - TOTAL EXPENSES 15,853 11,404 10,819 2,528 20,079 For reporting purposes, auditing and legal services will be moved to this fund. 9 2007 2008 2009 2009 2010 PUBLIC SAFETY (42100) Actual Actual Adopted As of June 30 Proposed REVENUE 34202 False Fire Alarm 1,147 794 1,500 397 1,000 34203 Fire Inspection Fee 400 1,050 550 - 750 35101 Court Fines (including traffic tickets) 36,805 40,233 30,000 19,370 32,000 TOTAL REVENUE 38,352 42,076 32,050 19,766 33,750 EXPENDITURES General Operations 305 Legal Fees - Prosecution 10,200 10,326 13,000 5,100 12,000 355 Miscellaneous fees - Printing 2,656 3,053 2,560 1,307 3,500 Subtotal Proscution 12,856 13,379 15,500 6,407 15,500 319 Police Contract 519,500 548,100 572,749 289,125 578,595 360 General Liability - - 5,000 - - 442 Miscellaneous Exp. & 911 Dispatch - 5,000 6,100 6,341 7,500 Subtotal Police 519,500 553,100 583,849 295;466 586,095 320 Fire Contract 19,207 19,097 21,000 18,630 21,000 321 Fire Calls 12,616 9,922 12,000 6,350 12,`000 322 False Fire Alarms 1,529 2,778 3,000 397 1,000 323 Fire Inspections 1,850 1,075 1,500 - 750 Subtotal Fire 35,202 32,872 37,500 25,376 349750 TOTAL EXPENSES 567,558 599,351 636,849 327,249 636,345 Prosecuting wi Il be moved to the General Government Fund 2007 2008 2009 2009 2010 PUBLIC WORKS (43000) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 101 Full-time employees 22,096 35,366 44,638 21,967 30,400 102 Overtime/On-Call - 1,283 1,000 305 2,000 121 PERA 1,381 2,940 3,125 1,537 2,268 122 FICA 1,729 3,661 3,415 1,793 2,479 131 Benefits (health, dental, etc) 2,096 3,720 5,688 2,445 4,125 151 Workers Compensation 2,666 4,032 2,806 - 2,650 Subtotal Personnel 29,967 51,002 60,672 28,048 43,922 General Operations 202 Permanent Supplies 142 - 275 - 200 212 Motor Fuels 2,556 2,219 2,500 482 2,500 213 Lubricants and other fluids - - 125 - 225 Landscaping Materials - - 100 226 Signs 5 150 - - 227 Tools and Equipment 48 - 200 - 200 228 Miscellaneous Repairs & supplies 935 1,852 1,250 381 4000 304 Engineering Contract 8,298 2,990 5,000 - 3,000 308 Training and conferences 165 165 500 165 400 313 Snow and Ice Removal Contact 7,602 11,677 9,000 2,885 12,000 314 Street Sweeping Contract 5,217 4,098 6,000 1,983 5,500 317 Tree Service 5,098 3,654 5,000 - 10,000 324 Alley Repair - 1,195 1,000 - 1,000 327 Other Services 122 569 500 356 500 328 Street Repair - 500 1,000 - 500 380 Electricity - street lighting - 5,726 - 2,560 6,000 381 Electricity 8,197 2,820 6,000 1,030 3,000 .i� 382 Water 89 69 75 16 75 383 Gas Utilities 3,507 3,887 3,500 1,867 4,000 384 Refuse Disposal 962 1,202 1,300 521 1,200 391 Telephone/Pagers 459 455 500 1.95 500 402 Truck repair and Maintenance 482 113 2,000 133 X2,000 426 Machinery rental - - - - - 442 Miscellaneous 99 257 300 - 300 Subtotal General Operations 43,976 43,451 46,275 12,574 54,875 Capital Expenditures 530 ' Furniture and equipment 538 Land - - - - - Subtotal Capital - - - - - TOTAL EAPENSES 73,943 94,453 106,947 40,621 98,797 2007 PLANNING & INSPECTIONS (43400) Actual REVENUE 10,364 5,000 Other 32210 Building Permits 32211 Zoning Permit Applications 32225 Plan Review 32230 Plumbing Permits 32270 HVAC Permits 34110 Variance Fee 34112 Conditional Use Permit 34113 Zoning Amendment 671 TOTAL REVENUE EXPENDITURES 558 Personnel 150 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers'Compensation 16,277 Subtotal Personnel General Operations 201 General Supplies 202 Permanent Supplies 203 Postage 306 Consulting Fees 308 Training and conferences 312 Building Inspector 327 Other Services 331 Travel Expenses 355 Miscellaneous Printing 386 Gopher State One Call 442 Miscellaneous expenses 443 Surcharge Report - Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology - Subtotal Capital 421 TOTAL EXPENSES 2008 2009 2009 2010 Actual Adopted As of June 30 Proposed 9,646 10,364 5,000 4,824 7,000 140 345 100 810 200 2,145 3,658 1,000 2,187 2,000 544 641 200 596 600 671 1,045 500 558 750 150 225 - 9,112 - 165 - - - - 13,460 16,277 6,800 8,974 10,550 22,197 19,304 20,834 7,648 28,809 1,387 1,071 1,458 504 2,017 1,750 1,552 1,594 615 2,204 1,806 1,918 2,808 345 3,750 - - 277 - 1,314 27,139 23,844 26,971 9,112 38,094 - - 75 - - - 46 100 - - 280 268 250 100 300 203 - - - - 460 425 500 = 500 699 2,504 2,000 2;000 - - 2,000 - - - - 100 - - - - 175 - - 489 421 500 271 500 = 25 - - - 224 324 200 4 300 2,355 4,012 5,900 375 3,600 29,494 27,856 32,871 9,487 41,694 2007 2008 2009 2009 2010 PARKS AND RECREATION (45200) Actual Actual Adopted As of June 30 Proposed EXPENDITURES Personnel 52,114 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compernsation 2,423 Subtotal Personnel General Operations 2,241 201 General Supplies 202 Permanent Supplies 225 Landscaping Materials 228 Miscellaneous Repairs & Maintenance 317 Tree Service 371 Non -Resident Reimbursment 381 Electric 382 Water 383 Gas Utility 384 Refuse 391 Telephones and Pagers 403 Mower repair 412 Warming HouseRepair 427 Porta Potty Rental 442 Miscellaneous 500 Subtot.Fl General Operations Capital Expenditures 500 550 Other Improvements - Subtotal Capital - TOTAL EXPENSES 26,173 41,244 52,114 24,689 42,425 4,838 5,963 5,500 21414 '6,000 1,636 3,193 4,068 1,705 2,970 2,423 4,388 4,446 2,241 3,705 2,590 4,027 6,624 2,515 5,813 2,600 2,096 2,000 - 1,256 40,260 60,911 74,752 33,563 62,169 367 103 900 - 500 647 212 500 - 500 506 64 100 - 500 261 211 500 72 250 - 742 - - 5,000 32 32 200 25 200 367 626 1,200 237 700 308 196 350 16 300 840 1,090 1,500 465 1,300 134 21 100 24 - 300 - 10 1,000 - 500 593 1,145 1,100 117 750 300 500 - 500 4,078 4,751 8,250 932 11,100 40,284 65,662 83,002 34,495 73,269 2007 2008 2009 2009 2010 DEVELOPMENT (48100) Actual Actual Adopted As of June 30 Proposed REVENUE Other To,rAL IZ ENIE NUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Sobtotal General Operations TOTAL EXPENSES 3,043 1,665 3,000 - 5,000 3,043 1,665 3,000 - 5,000 3,043 1,665 3,000 - 5,000 2007 2008 2009 2009 2010 CONTINGENCY (45300) Actual Actual Adopted As of June 30 Proposed REVENUE Other TOTAL REVEINME EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES - 15,000 - 10,000 15,000 - 10,000 15,000 - 10,000 2007 2008 2009 2009 2010 TRANSh'ERS OUT (45400) Actual Actual Adopted As of June 30 Proposed REVENUE Other - TOTAL REVENUE - EXPENDITURES 732 Transfers to 302 - - 31,000 - - 733 Transfers to 303 - - - - - 734 Transfers to 304 - - - - - 741 Transfers to 401 79,871 - - - - 742 Transfers to 402 - - - - - 743 Transfers to 403 - - - - - 744 Transfers to 404 79,871 14,660 43,118 - - 745 Transfers to 40� 5,203 - - - - Total Transfers 164,945 14,660 74,118 - - 2009 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 2006 2007 2008 2009` 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed Total Revenues 201 Community Events Fund 4,120 3,994 3,642 3,350 1,673 2,600 202 Communications Fund 15,575 21,600 22,431 16,800 5,869 19,300 203 Recycling Fund 40,565 41,074 41,362 38,366 23,767 43,800 301 TIF Debt Service Fund 154,082 76,950 - - - - 302 2000 Imp Debt Fund 44,971 54,816 48,013 35,826 20,134 41,534 303 2002 Imp Debt Fund 33,388 52,749 41,424 28,758 17,439 31,839 304 2003 Imp Debt Fund 61,927 75,041 64,834 41,981 24,784 50,341 401 Street Improvement Fund 63,383 18,902 14,760 10,000 3,972 8,000 402 General Capital Impr. Fund 7,220 8,330 4,320 2,500 830 2,000 403 Storm Water Impr. Fund - 58,670 6,048 8,000 1,693 3,500 404 Park Improvement Fund 4,538 2,834 108,725 1,800 1,531 3,000 405 TIF Project Fund 83,296 169,990 162,370 145,000 83,663 140,000 407 Sewer Improvement Favid 3,402 8,003 11,277 4,000 3,404 7,000 e4Q W-Aterv[Jt lity Fund 12,908 2,201 - -- 601 Sewer Utility Fund 238,329 236,090 229,104 230,500 113,593 228,500 602 Storm Water Utility Fund - - 69,192 47,500 22,384 51,000 Rw,gpVg Bgfore Transfers 767,704 831,245 827,502 614,381 324,735 632,414 Tra►isfers j '; 74,118 0 j Total Revenues 767,704 831,245 827,502 688,499 324,735 632,414 Iotaitt ppentlitures i,,;. 201 'Ctmim }city Events Fund 3,371 5,160 4,329 4,200 1,275 3,150 202 Communications Fund 22,917 25,576 15,374 33,940 14,597 22,421 203 Recycling Fund 28,129 29,018 23,391 26,881 15,146 34,308 301 `IxIF,Debt,Service-Fund - - - - 302 2000 lmprF Debt Fund 121,793 122,186 122,080 122,070 112,126 121,233 30320024mor. Debt Fund 153,294 149,356 150,256 146,153 131,658 147;(163 304 7003 Impr. Debt Fund 127,606 120,646 118,608 116,705 106;318 114,014 .40'1'$,treetIm rovement Fund 40,764 - 69,213 45,500 -7,869- - 462 GeneralCapital Impr. Fund 37,509 9,657 90,000 41,000 463 Storm Water Impr. Fund 401 43,867 32,316 500 404 Park Improvement Favid 96,680 117,670 81,110 53,000 4,Q5;T1'.F}^Pl'oject Fund 664 713 738 - - >- 407 Sewer Improvement Fund - - - . - - - 60rSewtr Utility Fund 223,654 233,999 212,687 220,250 117,769 247,051 602 Storm Water Utility Fund 31,406 - 36,424 49,268 19,179 53,405 Total Expenditures 888,190 857,849. 956,526 859,467 525,994 742,741 Sn�pliis/(defi.cit) (120,485) (26,603) (129,025) (170,968) (201,259) (110,327) 0.1 { 7 i.3 �,, '-;,vi 1U47 Community Events Fund 201 DEPT. 45600 2006 2007 2008 2009 2009 .2010 Actual Actual Actual Adopted As of June 30 Proposed `' BEGINNING BALANCE 4,824 5,573 4,407 3,721 3,721 2,871 ,-- ,REVENUES: ,34785..; Park Events - 9 - - - - '3478'' Winter Event' 1,178 798 609 500 396 100 `34187 :. Garage Sale - 50 - 50 50 50 34788 '_ .Day in the Park 1,483 1,595 1,683 1,250 1,400 34789', Music under the trees - 34 - - 431 - `34790''" `Other Events - March Dai cc - - - 600 - - 3.791 -; ,Pop Sales - - - - - - 34792 T -Shirt Sales - 210 150 50 10 100 34795 Halloween Donations 764 779 779 700 700 36211 hivestment hlterest 198 199 129 100 41 100 : 36230 Donations 30 - 36255 Misc. 498 319 293 100 715 150 Total Revenues 4,120 3,994 3,642 3,350 1,673_ 2,600 < EXPENDITURES: 2(i2 � ' Permanent Supplies 214 176 43 - - - .. J 'Music Under the Trees - 252 535 600 400 600 Other Events - March Dance - - - 600- �373'' T -Shirts - 2,201 353 - - - 317 '''" Winter Event 808 857 1,011 800 192 250 376 ""` Garage Sale - - 34 50 - - '377`r� Day in the Park 1,134 1,112 1,500 1,300 46 1,400 ' '378"'* Night Out 124 99 103 150 - 150 - 379''' Halloween Event 700 252 496 400 46 450 Sales Tax 136 - - - - - 30'' Misc. - - - - 491 50 'Meeting Expenses 256 212 254 300 101 250 Total Expenditures 3,371 5,160 4,329 4,200 1,275 3,150 fund Balance Gain/Loss; 749 (1,166) (686) (850) 398 (550) 3�2Q0:� transfers In - - - - - - ?.l Transfers Out - - - - '"- - ' Ending Fund Balance 5,573 4,407 3721 2,871 4,119 2,321 y r' Communications Fund 202 DEPT. 49500 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING B kLAi,, CE 47,988 40,646 36,670 43,727 43,727 26,587 REVENUES: 3625.3 Franchise Fees 14,143 19,987 21,278 16,000 5,514' 18,500 36211 Investment Interest 1,432 1,613 1,153 800 355 800 33600 Grants - - Total Revenues 15,575 21,600 22,431 16,800 5,869 19,300 EXPENDITURES: 101 Reg. Full Time Employees 13,330 14,815 6,230 6,026 3,575 10,924 121 PERA Contributions 800 865 473 422 247 765 122 FICA Contributions 1,056 1,098 593 461 297 836 131 Group Insurance 1,127 1,193 618 720 328 1,313 151 Workers Comp - - 36 - - 83 Personnel costs 16,313 17,971 7,913 7,665 4,447 .13,921 201: General Supplies 5 �P 202 Permanent Supplies - - - �07, Web Hosting 300 420 444 475 ;`3�3 "" 600 �27' Other Service 1,637 2,410 1,993 2,800 1,374 2,700 329:, Cable Franchise 1iee 4,667 4,774 5,023 5,500 5,069 5,200 53.0.:, , Furniture and Ecii_lipme}lt - - 17,500 3,369 - Operating Cost:; 6,604 7,604 7,460 26,275 10,150 8,500 Total Espendiiti�res 22,917 25,576 15,374 33,940 14,597 22,421 Fluid Balance Crain/Loss (7,342) (3,976) 7,057 (17,140) (8,728) (3,121) ,.--:;39200 Transfers In - - - - - - 710 Transfers Out - - - - - - i nn KAK 2-' K7n Al 177^7 74 C417 IA. 000 ._.... 71 A94 Recycling Fund 203 Fund Balance Gain/Loss 12,435 12,056 17;971 11,485 8,621 9,492 39200 Transfers Li - - - - - - 71Q Transfers Out - - - - - Ending Fund Balance 37,755 49,812 67,783 79,268 76,404 88,7,,60 J. DEPT. 50000 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 25,320 37,755 49,812 67,783 67,783 79,268 REVENUES: 36100 Recycling Fee 34,644 34,734 34,698 33,000 18,223 38,000 36102 Penalties & Interest - - 71 - 30 - 33622 SCORE Grant 4,378 4,378 4,758 4,866 4,866 4,800 36211 Investment Interest 1,120 1,898 1,811 500 648 1,000 36255 Other 423 64 24 - - - Total Revenues 40,565 41,074 41,362 38,366 23,767 43,800 EXPENDITURES: 101 Reg. FT Employees 7,774 8,664 3,545 1,714 2,083 5,718 121, PERA Contributions 467 495 283 120 144 400._ 122 FICA Contributions 631 647 356 131 175 437 131 Group Insurance 570 626 362 216 184 -'-'750': 151 Workers Comp - - - 10 „ 43 Personnel costs 9,442 10,432 4,546 2,191 2,586 75348 202 Permanent Supplies - 500 - - - 110 �27t Other Service 340 339 339 340 339 350 389 Recycling Contract 18,348 17,747 18,506 24,350 12,222 26,500 Operating Costs 18,688 18,586 18,845 24,690 12,560 26,960 34,308 Total Expendittir�,s 29,129 29,018 23,391 26,881 15,146 Fund Balance Gain/Loss 12,435 12,056 17;971 11,485 8,621 9,492 39200 Transfers Li - - - - - - 71Q Transfers Out - - - - - Ending Fund Balance 37,755 49,812 67,783 79,268 76,404 88,7,,60 J. 2000 Improvements Debt Service Fund 302 �3 Factors 89,700 to each debt service fund from the 2001 street project assessment �1. DEPT. 47200 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 284,601 _ 232,779 215,409 141,342, 141,342 86,098 REVENUES: 36102 Penalties and Interest 10,708 8,168 9,738 - 3,589 7,000 36211 Investment Interest 6,928 8,052 3,713 5,000 309 5,000 36100 Special Assessments 27,335 38,597 34,561 30,826 16,236 29,534 Total Revenues 44,971 54,816 48,013 35,826 20,134 41,534 EXPENDITURES: 601 Bond Principal 85,000 90,000 95,000 100,000 100,000 105,000 611 Bond Interest 36,333 31,520 26,433 21,070 11,910 15,433 621 File Maintenance Charg,:s 461 666 647 1,000 216 800 Total Expenditures 121,793 122,186 122,080 122,070 112,126 121,233 Fund balance Gain/Lo:s (76,822) (67,370) (74,067) (86,244) (91,992) (79,699) 39200 _Transfers Iii 25,000 50,000 - 31,000 - 275,000 710 Transfers Out - - - - - - Ending Fund Balance 232,779 215,409 141,342 86,098 49,350 281,400 �3 Factors 89,700 to each debt service fund from the 2001 street project assessment �1. 2002 Improvements Debt Service Fund 303 Fund Balance Grin/Loss (119,906) (96,607) (108,831) (117,395) (114,218) (115,324) 39200 Transfers In 35,000 50,000 - - - 250,000 710 Transfers Out - - - - - - Ending Fund Balance 436,612 390,005 281,174 163,779 166; 55 298,456 DEPT. 47300 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 521,518 436,612 390,005 281,174 281,174 163,779 REVENUES: 36102 Penalties &', interest 6,551 5,484 7,839 - 2,858 6,000 36211 Investment Interest 14,942 16,869 8,670 7,000 1,528 5,000 36100 Special Assessments 11,895 30,396 24,916 21,758 13,053 , 20,839 Total Revenue 33,388 52,749 41,424 28,758 17,439 31,839 EXPENDITURES: 601" Bond Principal 110,000 110,000 115,000 115,000 115,000 120,000 611 Bond Interest 42,403 38,690 34,609 30,153 16,226 26,363 621 File Maintenance Charges 892 666 647 1,000 431 800 Total Expendihues 153,294 149,356 150,256 146,153 131,658 .147,163 Fund Balance Grin/Loss (119,906) (96,607) (108,831) (117,395) (114,218) (115,324) 39200 Transfers In 35,000 50,000 - - - 250,000 710 Transfers Out - - - - - - Ending Fund Balance 436,612 390,005 281,174 163,779 166; 55 298,456 2003 Improvements Debt Service Fund 304 DEPT. 47400 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 469,503 473,824 478,218 424,443 424,443;._.; 349,719 REVENUES: 36102 Penalties & interest 12,282 10,745 12,852 - 4,966 8,000 36211 Investment Interest 14,200 20,243 12,784 7,000 3,176 8,000 36100 Special Assessments 35,445 44,053 39,197 34,981 16,642 34,341 Total Revenues 61,927 75,041 64,834 41,981 24,784 50,341 EZPENDITURE3: 601 Bond Principal 100,000 95,000 95,000 95,000 95,000 95,000 611 Bond Interest 26,930 24,980 22,961 20,705 10,946 18,211 621 File Maintenance Chargc,s 676 666 647 1,000 431 800 Total Expenditures 127,606 120,646 118,608 116,705 106,378 114,011 Fund Balance Gain/Los's (65,679) (45,606) (53,775) (74,724) (81,594) (63,670) 39200 Transfers In 70,000 50,000 - - 125,000 710 Transfers Out - - - - fit- - Endinb Fund Mflance 473,824 478,218 424,443 349,719 42;850 411,049 Street Improvement Fund 401 DEPT. 48401 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING 3ALA NCE 333,270 355,889 454,662 400,208 400,208 364,708 REVENUES: 36211 Investment Interest 15,238 18,902 14,243 10,000 3,922 8,000 36200 Miscellaneous Revenue - - 517 - 51 - 36102 Penalties & Interest 13,826 - - - - - 36100 Special Assessments 34,319 - - - - - Total Revenue 63,383 18,902 14,760 10,000 3,972 8,000 EXPENDITURES: 328 Street Repair 40,599 - 49,712 - - - Street Reconstruction - - - - - - Streetscaping - - - 40,000 -. - 304 Engineering 165 - 19,502 5,500 7;869 - Trees - - - - Total Esperditures 40,764 - 69,213 45,500 7,869 - Fund Balance Gain/moss 22,619 18,902 (54,454) (35,500) (3,896) 8,000 39200 Transfers In - 79,871 - - - - 710 Transfers Out - - - - - - Ending Fund Balance 355,889 454,662 400,208 364,708 396,312 372,708 General Capital Improvement Fund 402 DEPT. 48000 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING B-LANCI. 191,346 170,308 168,980 83,301 83,301 44,801 REVENUES: 36211 Investment Interest 6,710 8,330 4,320 2,500 830 2,000 Depreciation - - - - - 39999 Other 510 - - - - Total Revenue 7,220 8,330 4,320 2,500 830 2,000 EXPENDITURES: 510 Land - - - - - 520 Buildings - 9,657 - 1,000 - - 521'' City Garage 74 - - - - - 523 Warming ]-louse - - - - - - 530 FurnitUre & Equipment - - - - - - 531 Office Equipment 2,338 - - 10,000 - - 532 Copier - - - - 535 HVAC 6,835 - - - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor 28,262 - - 30,000 - - 5510, Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck- Total Expenditii,•es 37,509 9,657 - 41,000 - Fund Balance Gain/Loss (30,289) (1,327) 4,320 (38,500) 830 2,000 39200 Transfers In 9,251 - - - - - 710 Transfers Out _ - - 90,000 - - - Ending Fund Ba'ance 170,308 168,980 83,301 44,801 84,131 46,801 Storm Sewer Improvement Fund 403 DEPT. 48403 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 173,327 182,447 197,250 170,982 170,982 178,482 REVENUES: 37300 Storm Sewer Fee 49,668 - - 36211 Investment Interest 9,002 6,048 8,000 1,693 3,500 39999 Other - Total Revenues - 58,670 6,048 8,000 1,693 3,500 EXPENDITT'JRES: 101 Reg. FT Employees - 30,557 - - - - 102 On -Call Pay - - - - - - 121 PERA Contributions - 1,683 - - - - 122 FICA Contributions - 2,112 - - - - 131 Group Insurance - 2,584 - - - - 151 Workers Compr_nsation - - - - - - Personnel Costs - 36,935 - - - - ,iE 304 Engineering - 6,303 11,816 - - - 327 Other Services 401 129 - - - - 442_ Misc - - 500 - - 444 Contingency Funds - - - - - - 554 Storm System Repairs - - - - - - NPDES Phase II Permit - 500 - 500 - - Operating Costs 401 6,932 12,316 500 - - Total Expenditures 401 43,867 12,316 500 - - Fund Balance Gain/Loss (401) 14,803 (6,268) 7,500 1,693 3,500 39200 Transfers In 9,521 - - - - 710 Transfers Out - - 20,000 - - - Ending Fun(€ Balance 182,447 197,250 170,982 178,482 172,674 181,982 Park Improvement Fund 404 DEPT. 48404 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANCE 132,288 46,284 126,069 153,684 153,684 145,602 REVENUES: 33130 Grants - - - - - - 36230 Donations - - - - - - 362I1 Investment Interest 4,538 2,834 4,065 1,800 1,531 3,000 Total Revenue:; 4,538 2,834 4,065 1,800 1,531 3,000 EXPEIl, DITUF ES: 304 Engineering 28,082 10,716 17,718 - - - 510 Land - - - - - - 524 Picnic Shelter - - - 4,000 - - 525 Playgromid 151 - 34,000 - - 526 Park Path - - - - - - 527 Gen. Park Improvements 1,681 1,369 63,392 15,000- 528 Courtynproveinents 66,917 105,434 - Total Expenditures 96,680 117,670 81,110 53,000 - - Fund Balance Gain/Loss (92,142) (114,836) (77,046) (51,200) 1,531 3,000 39200 Transfers In 6,138 194,621 104,660 43,118 - - 7:10= ' Transfers Out - - - - - - Ending Fund Balance 46,284 126,069 153,684 145,602 155,215 148,602 TIF Project Fund 405 DEPT. 48500 2006 2007 2008 2009 2009 2010 - - - - - - Actual Actual Actual Adopted As of June 30 Proposed FICA Contribution BEGINNING BALA+CE 365,808 448,440 468,208 629,840 629,840 774,840 - - - - REVENUES: Life Insurance - - - - - - Total Personnei Costs 36211 Investment Interest 14,024 19,927 17,471 10,000 6,291 5,000 31050 Tax increment 67,617 148,354 137,953 135,000 75,493 135,000 31051 Delinquent Tax increment 827 855 1,959 - 1,879 - 33406 TIP Value Homestead Crdt 827 855 4,987 - - - Total Revenues 83,296 169,990 162,370 145,000 83,663 140,000 E\PENDITURi,S: 101 FT Employees - - - - - - - 121 PERA Contribution - - - - - - 122 FICA Contribution - - - - - - 131 Group Insurance - - - - - - 133 Life Insurance - - - - - - Total Personnei Costs - - - - - - 305 Legal Fees - - - - - - 327 Other Services 664 713 738 - - - 325 Other Imp. (Lar)entml') - - - - General Operating Costs 664 713 738 - - - Total Expenditiu'es 664 713 738 - - - Fund Balancv Gain/Loss 82,632 169,278 161,632 145,000 83,663 140,000 39200 Transfers In - 5,203 - - - - 710 Transfers Out - 154,713 - - - 650,000 Ending Fund Bahmc : 448,440 468,208 629,840 ' 774,840 713,503 - 264,840 Sewer Improvement Fund 407 DEPT. 48407 2006 2007 2008 2009 2009 2010 Actual Actual Actual Adopted As of June 30 Proposed BEGINNING BALANICE 83,780 87,182 330,380 341,656 341,656 345,656 REVENUES: 36211 Investment Interest 3,402 8,003 11,277 4,000 3,404 7,000 36100 Special Assessments - - - - - - Total revenues 3,402 8,003 11,277 4,000 3,404 7,000 EXPENDITURES: 304 Engineering - - - - - - 544 Other - - - - - - Total Expenditures - - - - - - Fundt3alance Gain/Less 3,402 8,003 11,277 4,000 3,404 7,000 39200 Transi'ers In - 235,195 - - - - 710 Trans€'ers O_ui - - - - - - Endiiii, 1 and 3silancc° 87,182 330,380 341,656 345,656 345,060 352,656 Sanitary Sewer Enterprise Fund 601 37210 36211 36250. 37230 36255 37240 39101 DEPT. 49000 BEGINNING BALANCE REVENUES: Sewer Charges Investment Interest Refunds,'Reimbursements Penalties Miscellaneous Sewer Connections Sale of;\ssets 2006 Actual 376,291 225,662 12,667 - - - - - 2007 Actual 390,966 223,878 12,212 - 2008 Actual 157,862 224,682 4,422 - - - - - 2009 Adopted 174,279 225,500 5,000 - - - - - 2009 As of June 30 174,279 110,134 1,634 1,825 2010 Proposed 184,529 225,500 3,000 - - - - - - - Total Revenr►es 238,329 236,090 229,104 230,500 113,593 228,500 EXPEN mTUR`? S : 101 Reg. FT Lmploy ,cs ' 35,657 42,136 17,451 22,460 9,308 23,465 102 On -Call Pay 15,114 15,053 11,822 17,000 6,179 13,000 121 PERA C'ontribut.ons 3,046 3,287 1,981 2,762 1,072 2,553 122 FICA Contributions 4,074 4,110 2,469 3,019 1,259 2,790 131 Group Insurance 4,298 - 5,116 2,536 2,808 1,66j 3,000 151 Worker's Comp. 3,278 3,955 858 2,586 - 877 Personnel Costs 65,467 73,657 37,117 50,635 19,479 45,685 y . 20.1- General Supplies - - - - - 2�12 Motor Fuels 258 450 394 500 103 500 227 Tools R Equipment - - 289 125 - 300 228, Mise. Repairs/Niaint/Supply (10) - - 250 - 250 3,61_ Auditing 3,101 2,716 1,350 1,700 1,588 1,700 304 Engineering - 7,711 2,997 250 1,346 3,000 308 Trainim,/Conferences 540 580 560 550 - 600 315 Sewer Jetting - 42 1,444 1,500 - 1,500 316 Sewer Televising - - 11,018 2,500 - - 331 Travel Expenses - 49 - 50 119 200 327 Other Services 6,214 8,541 6,040 5,000 4,513 5,000 ?o General Liabilit) 2,466 3,699 1,520 1,365 - 1,700 382 Water 90 62 66 50 16 75 3x7 Met Council Se�\ er Chanes 110,239 100,641 115,587 130,000 75,011 132,000 391 Telephones/Pagers 366 459 228 250 `15 - 250 402; City Truck Repair/Maint. - - - 250 - - 42�' Clothing* 1,414 1,460 786 800 421 1,000 ;442_'`' Misc. 218 641 - - �3 - 444 �' Contingency Funds - - - 1,000 _ - - 501 Depreciation 33,291 33,291 33,291 - - 33,291 540" Machinery & Equipment . - - - - 15,000 - 554 System Repairs (I/I) - - - 23,475 - 20,000 Operating Costs 158,187 160,342 175,570 169,615 98,289 201,366 Total Expenses 223,654 233,999 212,687 220,250 117,769 247,051 Fund Balance Gain/Loss 14,675 2,091 16,417 10,250 (4,175) (18,551) 39200 Transfers In - - - - - - 710 Transfers Out - 235,195 - - - Ending Fund Balance 390,966 157,862 174,279 184,529 17.0 04 165,978 101 102 121 122 131 151 201 212 227 228 301 3.04 308 327 352 361 391 402 425 43$ 442 444 501 540 554 39200 710 EXIIFNDITURES: Reg. FT Employees On -Call Pay PERA Contributions FICA Contributigns Group Insurance Workers Compensation Personnel Costs General Supplies klotor Fuels Tools & Equipment Misc. Repairs/Nlaint/Supply Auditing Engineering Train i n "/Conferences Other Services Public Information Notice Genoa] Liability Telephones/Pagers City Truck RepairrMairl Clothing Due-. L SubscripCions Mise. (Public Education i Contingency Funds Depreciation Machinery & Equipment Storm System Repairs Operating Costs 25.602 - 16,112 20,119 8,328 23,465 i - 3,792 Storm Sewer Enterprise Fund 602 5,000 1,536 DEP-1.49100 2006 2007 2008 2009 2009 2010 1,692 Actual Actual Actual Adopted As of June 30 -Proposed BEGINNING BALANCE (27,873) (4,782) (4,782) 27,986 27,986 26,218 REVENUES: 669 31,406 - 25,461 29,278 12,919 37300 Storm Sevv er Fee 47,919 - 48,763 47,000 22,070 50,000 3621.1 Investment Interest 6,578 - 429 .500 314 1,000 39999 Other 250 - - - - Totol Revenues 54,497 - 49,192 47,500 22,384 51,000 101 102 121 122 131 151 201 212 227 228 301 3.04 308 327 352 361 391 402 425 43$ 442 444 501 540 554 39200 710 EXIIFNDITURES: Reg. FT Employees On -Call Pay PERA Contributions FICA Contributigns Group Insurance Workers Compensation Personnel Costs General Supplies klotor Fuels Tools & Equipment Misc. Repairs/Nlaint/Supply Auditing Engineering Train i n "/Conferences Other Services Public Information Notice Genoa] Liability Telephones/Pagers City Truck RepairrMairl Clothing Due-. L SubscripCions Mise. (Public Education i Contingency Funds Depreciation Machinery & Equipment Storm System Repairs Operating Costs 25.602 - 16,112 20,119 8,328 23,465 - - 3,792 2,000 1,943 5,000 1,536 - 1,318 1,548 710 1,993 2,044 - 1,644 1,692 839 ' 2,178 2,223 - 1,737 2,520 1,098. 3,000 - - 858 1,399 - 669 31,406 - 25,461 29,278 12,919 36,305 - - 394 500 103 .-:1 500 - - 51 125 - 100 - 250 - - - - 1,350 1,700 1,588 „ 1,700 - - - 250 543 3,000 - - - 500 - 500 - - 5,759 5,000 3,431 7,000 24 - - 1,520 1,365 1,700 - - 228 250 151 300 - 250 - - - 786 800 421 800 - - 875 - 500 - - 5,000 - _ 1,000 - - - 1,000 - - - - - 3,000 - - - - 10,963 19,990 6,260 17,100 Total Expenditures 31,406 - 36,424 49,268 19,179 53,405 Fund Balance Gain/Lws 23,091 - 12,768 (1,768) 3,205 (2,405) Transfers In - - 20,000 - - - Transfers Out - - - - - - Endinb Fund Balance (4,782) (4,782) 27,986 26,218 31,191 23,813