Loading...
HomeMy WebLinkAbout02/27/2007LAUDERDALE CITY COUNCIL MEETING AGENDA Tuesday, February 27, 2007 7:30 P.M. CITY HALL 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the February 13, 2007 City Council Meeting. b. Claims totaling $33,716.83. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA 5. CONSENT a) Approve attendance at the "Site Planning Basics" seminar in St. Paul, April 12. Cost $125. b) Approve attendance at "Beyond the Basics of Planning and Zoning" seminar in St. Paul April 25. Cost $125. c) Approve attendance at the "2007 Tax Increment Finance Seminar" March 15. Cost $120. d) Approve rental housing license. e) Approve 2006 Year -End Investment Report. 6. REPORTS a) Annual Police Report — Chief John Ohl 7. DISCUSSION/ ACTION a) Rental License Hearing 1768 Eustis b) Pop Machine in Social Room 8. ITEMS REMOVED FROM THE CONSENT AGENDA 9. ADDITIONAL ITEMS 10. SET AGENDA FOR NEXT MEETING a) Storm Water Public Hearing 13. WORK SESSION a) City Credit/Debit Card b) Process for goal setting and 2008 budget c) City Shirts d) Healthy Communities e) Dog Park f) General Update / New Items and Issues MINUTES OF THE LAUDERDALE CITY COUNCIL TUESDAY, FEBRUARY 13, 2007 7:30 p.m. Lauderdale City Hall, 1891 Walnut Street Mayor Dains called the meeting to order at 7:33 p.m. and asked City Administrator Heck to call the roll. Council members present: Karen Gill -Gerbig, Karen Doherty, Clay Christensen and Mayor Jeff Dains. Mayor Dains stated council member Denise Hawkinson notified the Council she would be absent from the meeting. Also present for the meeting: Assistant to the City Administrator, Jim Bownik and Heather Butkowski, Deputy City Clerk. Mayor Dains asked if there were additions or deletions to the agenda. Heck stated item 9B relating to MSA funding would consist of discussion and update only. Council member Christensen moved to approve the agenda. The motion was seconded by council member Doherty and carried. Mayor Dains asked if there were any comments or changes to the council meeting minutes of January 23, 2007. There were none. Council member Gill -Gerbig moved approval of the minutes and council member Doherty seconded. The motion carried. Mayor Dains asked if there were any questions on the claims. Council member Christensen moved approval of the claims in the amount of $87,070.26. Council member Gill -Gerbig seconded the motion and it carried. The mayor stated this was the time established for members of the public to address the council with issues not present on the agenda. There were no members of the public who wished to address the Council. The mayor asked if the Council wished to remove items from the consent agenda. No one wished to remove items from the consent agenda. Council member Gill -Gerbig moved approval of the consent agenda approving rental housing licenses, 2007 waste hauler licenses, and the addition of employee plus one to the health insurance offering. The motion to approve the consent agenda was seconded by council member Christensen and carried. Bownik presented a summary of the annual Snow*Commotion event. He said there were approximately 125 people who came to the park and City Hall. He recapped the expenses and revenue and stated this year's event generated a bit more than in previous years. Five kids shared in the medallion hunt and the book sale went well. He stated there were requests for more pre -teen and teen chapter type books. The council thanked -1- Bownik for his work in coordinating the event and expressed their thanks to all the volunteers for their work and support. The council moved on to consider action items. 1. Mayor Dains introduced and provided background on the status of the rental housing license ordinance amendments. He stated the purpose for looking at the amendments was to clarify and reduce the potential for landlords to find and exploit loopholes. Heck then briefly went over the changes to the ordinance and mentioned the change that eliminates all tier II licenses at the end of the year. Council member Gill -Gerbig stated she has a concern about the sale of a rental home to a private individual through a contract for deed. She felt that this method of sale might be a way for a landlord to avoid having to make necessary repairs to the structure. She wanted to know if there is a way to require the property to be brought up to code upon sale. Council member Christensen stated there was a typo in Section E(4), He said that "be subject" needs to remain and "shall" needs to be stricken. The mayor wanted to make clear that the Council is still concerned about the tenant conduct because that was the main reason for the City to develop and adopt the ordinance in the first place. Council member Gill -Gerbig moved to approve the amendments as presented. Second by council member Doherty and carried on a roll call vote with council members Gill -Gerbig, Doherty, Christensen, and Mayor Dains all voting yes. 2. Heck provided an update on acquiring special legislation to provide Lauderdale with a portion of the Municipal State Aide road money. He received a copy of a memorandum from the House Research Office to Representative Greiling stating that the distribution of State Aide for Municipal roads is defined in the Minnesota Constitution. He went on to say the Research Office provided three options: change the constitution; require counties to allocate County State Aid Highway funds to small cities; or require a redistribution of CSAH funds to small cities. Following discussion the Council directed staff to contact Representative Greiling's office and indicate Lauderdale is interested in pursing legislation requiring counties to provide grants from the CSAH funds to small cities for the maintenance and repair of their roads. 3. The city council discussed the claims made by Mr. Skow for alleged damages to his property from the alley improvements completed in 2002. Specifically, the council addressed the lateral support issue, alleged illegal taking and use of private property resulting in an obstruction to the use and enjoyment of said property, and the destruction of a plum tree. Heck read excerpts from the -2- memorandums drafted by Ron Batty, City Attorney, and the recommendation the claims be denied. Council member Gill -Gerbig said she recalled when the county reconstructed Roselawn; the apron to the alley was placed where the alley existed. She recalled that this work was completed in the mid -80's (approximately 1984 or so). She also stated she hoped the situation could still be resolved in a peaceful and respectful manner and that it finally be put to rest. Mayor Dains recapped the events that brought the parties to this point. He stated Mr. Skow appeared before the Council seeking remedy to the lateral support issue he felt was caused by the city in the improvement of the alley. The Mayor stated the City reviewed the request and offered to provide the materials for the construction of a retaining wall with the condition it not be placed on city right of way. Mr. Skow rejected that offer and proceeded to come to Council meetings and levy additional complaints and requesting additional damages against the City. Mayor Dains concluded by saying he felt the council should accept the city attorneys' recommendations. Council member Christensen said he would like to find a way to provide Mr. Skow with the lateral support and that there be agreement on where it is placed and who is responsible for the ongoing repair and maintenance. He said there is an easy way and a hard way to proceed and feels that Mr. Skow has taken the hard way and he wants to make sure the city does the responsible thing in this situation and does not create future issues. Council member Doherty stated she also was hoping to find a reasonable solution to the situation if possible and is willing to discuss it with Mr. Skow. The council stated they would like to take Mr. Batty's suggestion and have staff work with Mr. Skow on an agreement that provides the lateral support requested and that relieves the city from future maintenance of the structure and does not impede alley traffic. Mr. Skow addressed the Council and stated he is not willing to discuss this situation. He stated he feels the city is required to provide compensation for the damage and the alleged illegal taking and obstruction of his property. He then indicated the city can offer a proposal and he may consider it but he will not release the city from future damages nor from the illegal taking as the city did not meet any of the three statutory conditions necessary for a legal taking. Council member Gill -Gerbig moved to deny the claims made by Mr. Skow for monetary compensation for damages to his plumb tree and for alleged illegal taking and obstruction of his private property. She further moved to have staff work with Mr. Skow on a reasonable solution to solve the lateral support issue conditioned on a) a release from future liability, b) that any -3- proposed solution not impede the use of the alley by the traveling public, and c) maintenance and repair of the structure be defined. Council member Christensen seconded the motion and it carried on a roll -call vote with members Gill -Gerbig, Doherty, Christensen, and Dains all voting yes. Items for consideration for the February 27 Council meeting were mentioned. Heck said he hopes to have the 2007 budget document ready for the Council. He also said Lauderdale needs to hold a public hearing on its storm water management. Other items for consideration at the next meeting are: city purchasing/credit card discussion, annual police department report, hearing on 1768 Eustis Street's rental license, and process for establishing 2007 goals and the 2008 budget. The Council moved into the work session to discuss county road turn backs and the administrator update. Heck outlined the status with the turn -back issue. He stated there are a few options open at this point. Lauderdale can forget pursuing acquiring the segments of road, can continue to discuss monetary reimbursement for the roads, or submit proposals for the turn back of the segments of county road. Mayor Dains suggested Lauderdale prepare a proposal and submit it to Ramsey County for their response and start the negotiating process. He felt Lauderdale could take back Eustis from Roselawn to Larpenteur in exchange for the County rebuilding Eustis south of Larpenteur to Como. Council member Christensen stated we should figure out the cost to rebuild Eustis like the other streets and then establish a plan to raise the funds and assess the residents along Eustis for the repair and just take over the street. He agreed with Mayor Dains regarding the south segment of Eustis. Council member Doherty is willing to move forward in the manner described by council member Christensen. After some additional discussion, the council directed staff to work on a proposal for the turn backs with the proposal containing the requirement of the County to be responsible for the upgrading of Eustis south of Larpenteur to Como. Before sending the proposal to the County, Heck is to discuss it with the Mayor. The council moved into closed session at 9:05 p.m. to discuss personnel issues with the Administrator. The council moved back to open session at 9:35 p.m. and Council member Gill -Gerbig moved to adjourn the meeting. Council member Christensen seconded the motion and the council adjourned at 9:36 p.m. CITY OF LAUDERDALE Claims for Approval February 27, 2007 City Council Meeting Payroll 2/27/07 Payroll: Direct Deposit # 500303-500314, #7957 $8,314.47 2/27/07 Payroll: Payroll Liabilities, e -payments 133E -136E $6,702.45 Vendor Claims 2/27/07 Claims: Check #s 18545-18572 $18,699.91 Subtotal of Claims From Above $33,716.83 Total Claims for Approval $33,716.83 CITY OF LAUDERDALE 02/22/07 2:51 PM Page 1 Payments Current Period: FEBRUARY 2007 Batch Name 022307paytax Payment Computer Dollar Amt $6,702.45 Posted Refer 72 ICMA RETIREMENT TRUST - 457 Ck# 000133E 2/23/2007 Cash Payment G 101-21705 ICMA RETIREMENT 2/23/07 payroll Invoice Transaction Date 2/22/2007 Due 0 NORTH STAR CHEC 10100 $1,741.91 Total $1,741.91 Refer 73 NORTH STAR BANK, CHECKING S Ck# 000134E 2/23/2007 Cash Payment G 101-21703 FICA WITHHOLDING. 2/23/07 payroll taxes $2,019.78 Invoice Cash Payment G 101-21701 FEDERAL TAXES 2/23/07 payroll taxes $850.05 Invoice Transaction Date 2/22/2007 Due 0 NORTH STAR CHEC 10100 Total $2,869.83 Refer 74 PERA Ck# 000135E 2/23/2007 Cash Payment G 101-21704 PERA 2/23/07 payroll $1,327.41 Invoice Transaction Date 2/22/2007 Due 0 NORTH STAR CHEC 10100 Total $1,327.41 Refer 75 MN DEPARTMENT OF REVENUE Ck# 000136E 2/23/2007 Cash Payment G 101-21702 STATE WITHHOLDING 2/07 state withholding Invoice Transaction Date 2/22/2007 Due 0 NORTH STAR CHEC 10100 Fund Summary BATCH Total 10100 NORTH STAR CHECKING 101 $6,702.45 $6,702.45 Pre -Written Checks $6,702.45 Checks to be Generated by the Compute $0.00 Total $6,702.45 Total $763.30 $763.30 $6,702.45 CITY OF LAUDERDALE *Check Detail Register© FEBRUARY 2007 Check Amt Invoice Comment 10100 NORTH STAR CHECKING _ Paid Chk# 018545 2/27/2007 AAFSCME G 101-21709 UNION DUES $89.74 2/07 union dues Total AFSCME $89.74 Paid Chk# 018546 2/27/2007 BONESTROO, ROSENE, ANDERLIK E 404-48404-304 ENGINEERING E 101-43300-304 ENGINEERING E 101-43300-304 ENGINEERING Total BONESTROO, ROSENE, ANDERLIK Paid Chk# 018547 2/27/2007 BOWNIK, JIM $39.50 1/07 park engineering services $67.50 1/07 engineering regarding 193 $45.00 1/07 seal coating inspection $152.00 E 101-41200-331 TRAVEL EXPENSE $80.85 1/07-2/07 travel expenses Total BOWNIK, JIM $80.85 Paid Chk# 018548 2/27/2007 BUTKOWSKI, HEATHER E 101-41200-331 TRAVEL EXPENSE $48.31 Jan. - Feb. '07 travel expense E 101-41500-331 TRAVEL EXPENSE $10.67 election meeting mileage Total BUTKOWSKI, HEATHER $58.98 Paid Chk# 018549 2/27/2007 CARTRIDGECARE INC. E 101-41200-201 GENERAL SUPPLIES $221.49 toner for laser printer (3) Total CARTRIDGECARE INC. $221.49 Paid Chk# 018550 2/27/2007 CINTAS E 601-49000-425 CLOTHING $28.65 pw uniforms E 601-49000-425 CLOTHING $28.65 pw uniforms Total CINTAS $57.30 Paid Chk# 018551 2/27/2007 CITY OF FALCON HEIGHTS E 101-42200-321 FIRE CALLS $382.00 1/07 fire calls Total CITY OF FALCON HEIGHTS $382.00 Paid Chk# 018552 2/27/2007 DEPT OF LABOR AND INDUSTRY E 101-43400-308 TRAINING\CONFERENCES $35.00 dh building code training Total DEPT OF LABOR AND INDUSTRY $35.00 Paid...�F�-�.�.���_��:.��-.��„'��- Chk# 018553 2/27/2007 ESCHELON TELECOM, INC E 101-41200-391 TELEPHONE/PAGERS $50.98 1/07 fax line Total ESCHELON TELECOM, INC $50.98 Paid Chk# 018554 2/27/2007 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,548.48 1/07 recycling service Total EUREKA RECYCLING $1,548.48 Paid Chk# 018555 2/27/2007 GOPHER STATE ONE -CALL M _. E 101-43400-386 GOPHER STATE ONE CALL $147.85 1/07 locate calls Total GOPHER STATE ONE -CALL $147.85 CITY OF LAUDERDALE *Check Detail Register© FEBRUARY 2007 Check Amt Invoice Comment Paid Chk# 018556 2/27/2007 HUGHES, JOE E 601-49000-331 TRAVEL EXPENSE $49.47 1/07 travel expenses Total HUGHES, JOE $49.47 ��. wlz �. Paid Chk# 018557 2/27/2007 KENNEDY & GRAVEN E 101-41400-305 LEGAL FEES $1,005.00 1/07 legal services - 1931 Car E 101-41400-305 LEGAL FEES $3,570.00 1/07 legal services - rental h E 101-41400-355 MISC PRINTING/PROCESS SER $113.65 1/07 misc legal services Total KENNEDY & GRAVEN $4,688.65 Paid Chk# 018558 2/27/2007 MAMA E 101-41200-308 TRAINING\CONFERENCES $18.00 bh luncheon E 101-41200-438 DUES & SUBSCRIPTIONS $40.00 bh 2007 membership dues Total MAMA $58.00 Paid Chk# 018559 2/27/2007 MICHELLE KRUG E 201-45600-375 WINTER EVENT $10.46 Snow*Commotion food Total MICHELLE KRUG $10.46 Paid Chk# 018560 2/27/2007 MINNESOTA CONWAY E 101-43100-327 OTHER SERV- SEWER/NPDES 1 $124.61 2007 fire extinguisher inspect Total MINNESOTA CONWAY $124.61 Paid Chk# 018561 2/27/2007 NORTH SUBURBAN ACCESS CORP E 202-49500-329 CABLE FRANCHISE FEE $4,774.48 2007 city contribution E 202-49500-327 OTHER SERV- SEWER/NPDES 1 $491.07 4g06 programming & websteaming Total NORTH SUBURBAN ACCESS CORP $5,265.55 Paid Chk# 018562 2/27/2007 OFFICE MAX E 101-41200-201 GENERAL SUPPLIES $87.77 office supplies Total OFFICE MAX $87.77 Paid Chk# 018563 2/27/2007 ORIENTAL TRADING CO��� E 201-45600-375 WINTER EVENT $69.80 Snow*Commotion supplies Total ORIENTAL TRADING CO $69.80 Paid Chk# 018564 2/27/2007 POSTMASTER E 101-41200-203 POSTAGE $78.00 $.39 stamps E 101-41600-203 POSTAGE $39.00 $.39 stamps E 101-41200-203 POSTAGE $9.60 $.24 stamps Total POSTMASTER $126.60 Paid Chk# 018565 2/27/2007 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $1,875.48 3/07 health insurance Total PUBLIC EMPLOYEES INS PROGRAM $1,875.48 Paid Chk# 018566 2/27/2007 QWEST E 101-45200-391 TELEPHONE/PAGERS $54.74 2/07 warming house phone CITY OF LAUDERDALE *Check Detail Register© FEBRUARY 2007 Check Amt Invoice Comment Total QWEST $54.74 Paid Chk# 018567 2/27/2007 RAMSEY COUNTY PROP REC & REV E 101-42100-442 MISC $25.00 1/07 snow plowing & 3/07 benef G 101-21706 HEALTH INSURANCE $251.29 1/07 snow plowing & 3/07 benef E 101-43200-313 SNOW & ICE REMOVAL $1,742.81 1/07 snow plowing & 3/07 benef Total RAMSEY COUNTY, PROP REC & REV $2,019.10 Paid Chk# 018568 2/27/2007 SPRINT PCS E 601-49000-391 TELEPHONE/PAGERS E 101-43100-391 TELEPHONE/PAGERS Total SPRINT PCS $33.99 1/07 pw cell phones $33.98 1/07 pw cell phones Z Fb(.y/ Paid Chk# 018569 2/27/2007 SUBURBAN RATE AUTHORITY E 101-41100-438 DUES & SUBSCRIPTIONS Total SUBURBAN RATE AUTHORITY Paid Chk# 018570 2/27/2007 UNIVERSITY OF MINNESOTA $200.00 1st half 2007 dues $2uu.uu E 101-43500-308 TRAINING\CONFERENCES $165.00 dh shade tree course Total UNIVERSITY OF MINNESOTA $165.00 Paid Chk# 018571 2/27/2007 XCEL ENERGY, PARK & GARAGE E 101-43100-383 GAS UTILITIES $104.20 1/07 park/pw building electric E 101-45200-383 GAS UTILITIES $104.20 1/07 park/pw building electric E 101-43100-381 ELECTRIC $155.33 1/07 park/pw building electric E 101-45200-381 ELECTRIC $155.33 1/07 park/pw building electric Total XCEL ENERGY, PARK & GARAGE $519.06 Paid Chk# 018572 2/27/2007 XCEL ENERGY, STREET LIGHTING E 101-43200-381 ELECTRIC $492.98 1/07 street lighting Total XCEL ENERGY, STREET LIGHTING $492.98 10100 NORTH STAR CHECKING $18,699.91 Fund Summary 101 GENERAL 201 COMMUNITY EVENTS 202 COMMUNICATIONS 203 RECYCLING 404 PARK IMPROVEMENT 601 SEWER UTILITIES 10100 NORTH STAR CHECKING $11,625.36 $80.26 $5,265.55 $1,548.48 $39.50 $140.76 $18,699.91 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, February 27, 2007 AGENDA NUMBER 5 A B and C DESCRIPTION Request for training I BACKGROUND OR PAST COUNCIL ACTION This request is for Heather to attend "Site Planning Basics" held April 12 in St. Paul at a cost of $125.00. And for Brian to attend the "2007 Tax Increment Finance Seminar" March 15, 2007 at a cost of $120.00 and "Beyond the Basics of Planning and Zoning" on April 25 at a cost of $125.00 OPTIONS STAFF RECOMMENDATION MOTION BY SECOND STAFF ACTION xIWO CD cq �, 1� ti ga SL 0 mc LL,•F O �F uy :r = LO L y s i'j ,� �y b y d= p in .o N � cs �s c� 4► d Lo I a0 dU 5 _mow ... C> ��� E v'n ° o .0CD O o o m b `" �� a: .a C .•.. i � S S O c a. A c o °' " b y V �" K N a_ 0 0 .a 10 C14 : E CCd as in a L�.d s Q a G am_ •_ B a a a s � v a Oo ro ro N O w y N ON N b) 10 0 O o O N A O w N 'a1 N 12 ti a A N x o -�+ a, w w o x o d CL w '3 co r m w N LO w in q w U ro N O UN ° .p .� W 3 O U U in '� F+ bCDN x ro N U roA ro r O N v A w z F F w a a A 'I a; w W 4: U v N Q E o ' o O N O c v- o - o va = E v 0 > d C O Y = 07 O o O C N O E •a1 a w � � o .00 OO M o _ O O Y d v E E H O i E> — E > `m X `o O P ao P P C O Oo C y y p o, o 0 c m n 0 0 61 0 Vl 0 0 .- Rd S' 3 3 N C p C O •N s W i O N O a^ O C :2 0� OO M O O O P ao P P M Me I o h of o I 1 1 1 1 1 M Ln N N O O O O O O N O M O OO O N O N I..P 00 00 C` .- ^ .- N 44 M M SPECIAL FOCUS PROGRAMS SPOTLIGHT ON SUBDIVISIONS Approved for 3.0 hours of Continuing Real Estate Education Credit, FACULTY: C. John Uban This half-day program is designed to give the participant a basic under- standing of the issues surrounding review and approval of subdivisions. Topics include: Creating and enforcing subdivision regulations Elements in a subdivision proposal; glossary of terms Considerations in providing street rights of way, utility easements, building pads, lot access, roadway design, grading and drainage, relationships between different land uses, wetlands, park dedica- tion and related issues (with illustrations and explanations) Case studies of effective subdivision design — simple and more complicated examples Audience: For those from communities large and small throughout the state facing development pressure; of interest to real estate profession- als, lenders and bankers as well. SUBDIVISIONS: BEYOND THE BASICS Application made for Continuing Real Estate Education Credit, FACULTY: Richard Krier, C. John Uban Added by popular demand, this workshop begins where Spotlight on Subdivi 4k sions leaves off. Become familiar with examples of new subdivision designs around the country and elements that are key to creating sustainable com- munities. Gain a more detailed understanding of the regulatory flexibility needed, plus how to use that knowledge to encourage private developers to be creative and sensitive to your community goals. What creates a great sustainable community—visual examples from New York, Wisconsin, North Carolina, etc., with expert commentary Creative approaches to arranging land uses, open space, streets and home sites Developing a vision for community sustainability Breaking old rules—from lots and roads to health and affordability Responding to market forces and desires Meeting community goals through cooperative solutions May 3 - St. Paul Audience: See "Spotlight on Subdivisions" 8:30 AM - 12:15 PM (check-in 8:00 AM) May 3 - St. Paul 1:00 - 4:45 PM (check-in 12:30 PM) Attending BOTH sessions of "Subdivisions"? — Lunch is provided. SITE PLANNING BASICS FOR SHORELANI) MANAGEMENT_t1k&k NON -DESIGN PROFESSIONALS THE NEXTSTEP Approved for 6.0 hours of Continuing Real Estate Education Credit. FACULTY: Adam Regn Arvidson and John Slack Many staff planners and appointed citizen planners are called upon to review site plans and render opinions about their adequacy and consis- tency with local codes and ordinances. Often these planners have little if any design background and lack the knowledge and skills to effectively conduct this important work. This course is designed to help close that gap! Participants will: Learn the fundamentals of site analysis and site planning through simplified, illustrative graphics Apply these basic elements in an easy to follow, step-by-step review of a number of different projects Be guided through model checklist for subdivision/site plan review Become familiar with effects that ordinances and regulations have on the site planning process and some of the unintended results Take away several tools for use long after the course is over. Audience: For non -design professionals and citizen planners; open to anyone called upon to review site plans. April 12 - St. Paul 9:00 AM - 4:30 PM (check-in 8:30 AM) FACULTY: Kris Larson, Jay Michels, Peder Otterson, Paul Radomski, Brian Ross Presented in cooperation with Minnesota Department of Natural Resources Discover the benefits of Minnesota's Alternative Shoreland Management Standards plus new and important principles in shoreland management. You'll learn about the flexibility of this approach and become familiar with sample ordinance language. Topics include: A review of the Alternative Standards Open space requirements for shorelands 0 When, why and how to use conservation easements The need and value of low impact design principles in your ordinance The importance of native vegetation restoration and preservation to protect water quality 4 Case study and exercise on conservation subdivisions Improved administration and efficiencies Emerging issues and answers to your questions. Audience: For those new or experienced in land use planning who are interested in an extensive review of shoreland development issues and how the alternative standards can be used to address them. Of particular value to zoning administrators and planning commission members. I March 16 - Little Falls March 22 - Mankato March 28 - Duluth April 13 - Alexandria 8:30 AM - 4:30 PM (check in 8.00 AM) Special Registration Fee of $80 GETTING THE MOST OUTOF YOUR COMPREHENSIVE PIyAN FACULTY: Jean Coleman, Stacie Kvilvang, Guy Peterson, Brian Ross, Barbara Senness, John Shardlow Is your jurisdiction facing the 2008 deadline set by the Metropolitan Council? OR do your land use plan and ordinances no longer match the current re- alities and future goals of your community? This special program takes you through the basics in the morning and how-to workshops in the afternoon. Comp Plan 101: What it is, participants, elements (basic and optional) Getting Started: Funding/resources, establishing expectations, desired outcomes, required products; assigning responsibilities; the RFQ and RFP The Planning Process: step-by-step Meaningful & Effective Community Involvement: surveys, issue forums, visioning sessions, communication strategies New Research and Mapping Tools, Techniques: GIS, market research, MLCCS data, writing meaningful vision and goals Special lunch presentation on Successful Housing project with density, compatibility and affordability Plus participate in two of four breakout sessions: 1. Community Design (standards, image) 2. Implementing Conservation Development & Open Space Preservation Audience: For planning commission members, elected officials, staff, 3. Preparing & Implementing a Compelling Vision for Your Community citizen task force members, anyone involved or interested in the 4. Overcoming Challenges in Redevelopment comprehensive planning process April 18 - St. Paul 8:30 AM - 4:30 PM (check-in 8:00 AM) THE BASICS OF PLANNING BEYOND THE BASICS OF PLANNING ZONING Approved for 6.0 hours of Continuing Real Estate Education Credit. FACULTY: Bob Lockyear and Eric Hedtke This workshop covers the nuts and bolts of planning, zoning and subdivision regulation. Participants learn where they fit into the planning and zoning process, and how to maximize their impact. Among topics to be addressed are: The history, the process, the results Implementation, exercising authority, zoning/subdivision ordinances, amendments, permits, enforcement Planning, zoning and subdivision laws, legal limitations, avoiding litigation, "due process," conducting a proper public hearing, recording your findings Who participates in the planning & zoning process; YOUR role, responsibilities and opportunities Hands-on simulations of actual planning and zoning dilemmas Hot Issues, answers to your questions Audience: For those new to land use planning or interested in an extensive review of fundamentals. April 11 - St. Paul April 14 - Little Falls June 6 - St. Paul 9:00 AM - 4:30 PM (check-in 8;30 Ars) & ZONING Approved for 6.5 hours of Continuing Real Estate Education Credit. FACULTY: Phil Carlson and Desyl Peterson Participants learn about using planning and zoning tools to deal with a wide variety of development issues and obtain an in-depth review of the planning process. Attendees will learn: A quick review of the history, source and limitations of authority to plan and zone; basic land use and zoning tools and standards; fundamental legal principles The process and elements of comprehensive planning (overview) Innovative ways to guide land use development, from PUDs and performance zoning to design guidelines and other "cutting edge" applications Preparation and use of planning tools to handle various development problems The planning process in depth—from proper legal notice to develop- ment of findings of fact Legal issues in depth: What is a taking? When can moratoriums be used? When must plats be approved? When are variances justified? How to treat conditional uses? What can be done with non -confirming uses? How to best position yourself for a lawsuit? How to manage the 60 -day rule? Case studies—actual urban, suburban and rural situations! Answers to your questions on community zoning issues Audience: For those who have a solid general knowledge of the planning process (1-2 years on Council, Board or Zoning/Planning Commission) or who have attended "The Basics" April 25 - St. Paul May 2 - Little Falls 9:00 AM - 4:30 PM (check-in 8:00 Ars) ADVANCED ZONING YOUR ROLE AS PLANNING APPLICATIONS COMMISSION MEMBER Approved for 5.0 hours of Continuing Real Estate Education Credit FACULTY: John Shardlow and Joel Jamnik This workshop supplements other land use planning programs with a more in-depth exploration of current land use issues such as: Everything there is to know about variances — honest! Understanding proper use, and limitations to the use, of conditional use permits Establishing and utilizing a planned use development ordinance that provides flexibility and enhanced control Understanding the benefits provided by Performance Zoning How to approach the regulation of signs How to incorporate Urban Design standards into community zoning ordinances Recent court cases and their implications Regulating challenging uses when faced with Federal pre- emption or constitutional limitations (telecommunication facilities, adult uses, etc.) Preparing effective findings of fact Audience: For those who have a thorough knowledge of land use issues (3+ years of experience) or who have attended both "The Basics" and "Beyond the Basics." Expecially valuable for staff. May 16 - St. Paul June 13 - Little Fails 9:00 AM - 4:30 PM (check-in 8:30 Ars) FACULTY: John Shardlow As a Planning Commission member, you contribute hours of unpaid time to your community. Have you discovered that serving in this capacity is a bit more challenging than anticipated? This workshop will focus on what you need to know to be successful in this important position. You'll learn practical tips that can make the difference between results and regrets. Topics include: Keeping the "Big Picture" in mind Setting significant (but realistic) Commission goals Preparing an annual work program Changing non-productive patterns of work Forging healthy relationships with elected officials and staff (Plus... what to do if those relationships are unhealthy!) Ways to facilitate public participation in the planning process Effective tools and techniques (models for a planning report and findings of fact designed to complement one another, primer on parliamentary procedure) Handling controversial issues Audience: For members of City, County, Township Planning Commissions; also valuable for members of Boards of Adjustment and Appeals and other advisory commissions. March 24 - St. Paul Morning: 8:30 AM -12:30 PM (check-in 8:00,w) April 19 - St. Paul Evening: 6:00-10:00 PM (check-in 5:30 prs) May 23 - Little Falls Afternoon: 1:00-5:00 PM (check-in 12:30prs) LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent _4 Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE February 27, 2007 AGENDA NUMBER 5D — Rental Housing Licenses DESCRIPTION Tier 1 rental housing licenses I BACKGROUND OR PAST COUNCIL ACTION I Attached are the applications of those that have successfully completed their rental housing inspections. Each met the criteria for a tier one license as specified in City Code. OPTIONS STAFF RECOMMENDATION Approve the attached license applications. MOTION BY STAFF ACTION SECOND CITY OF LAUDERDALE RENTAL PROPERTY LICENSURE APPLICATION 1891 Walnut Street Lauderdale, NN 55113 Office: (651) 792-7650 Fax: (651) 631-2066 = ;: � LICENSE PERIOD: Adoption through December 31, 2007 t` DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this information to be private and provide an alternative address andiltelephhurnb r (see below). Please sign to indicate that you have read the notice: t 711 . 5 I request that my residence address andphone number be Considered private data. My alternative address and phone number are,,as follows: Alternative address: { City, State, Zip: onn, Telephone No.: To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFOVZATION ND DESCRIPTION Rental Property Address: FU �� Number of Rental Units: Type of property: single family ( ) duplex ( ) multiple family dwelling No. of rental units hat are: 1 BR: 2 BR: 3 BR: 4 BR: 1" other: Total number of paved off street parking spaces zr - z; & ' " � PROP RTY OWNER INFORMATION (Must list current caner) Owner's name: ' t' ` , Telephone No.�I�� Address. � ,,� , ,- City, State, Zip: ;- , 71 Owner is: Sole Proprietor ( *Partnership ( ) *Co n oratio( ) * If a partnership or corporation, please include the names, addresses, and phone numbers for all patrrerslofficers. BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, f Scott, Washington, Wright, Chisago, Isanti or Sherburne cou ties.) Name & title: z t� SL Telephone No. — -) Address: ��,_ l,t, City, State, Zip: RGENCY REPAIRS (must be completed) **Name: L M(?1y" I Telephone No. (6--, 1 L-) 419 — . t Rental Unit Number (if applicable): &rs "This person is autlTorized fc, institute emergency repairs and is designated by the owner for emergency repairs. This person may be a resident. MORTGATE COMPANY OR LENDER INFORMATION Mortgage company, lender, or vendee***: Address: City, State, Zip: Telephone No. ***If property was purchased on a Contract for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the .information on additional sheets of paper as .needed. Unit No.: r No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $ a�, 00 Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $ y—s Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. - 1 . Please make all checks payable to the "City of Lauderdale." Total: $'" . cc CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signature: FOR CITY USE ONLY Date: Department Approved Denied Date Si nature Building Insp.- - Administrator r Date Fees Received Amount Received Receipt # Date License Issued f' '1 CITY OF LAUDERDALE 1 RENTAL PROPERTY LICENSURE APPLICATION 1891 Walnut Street Y Lauderdale hN 55113 No 1/1,j ��� c�+- Office: (651) 792-7650 Fax: (651) 631-2066 LICENSE PERIOD: through Adoption thh December 31 2007 p � �be DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this information to be private and provide an alternative address and telephone number (see below Please sign to indicate that you have read the notice: I request that my residence address and phone number be considered private dat . My alternative address and phone number are as follows: Alternative address: City, State, Zip: Telephone No.: To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFORMATION AND DESCRIPTION Rental Property Address: 11-11 LAIN h. uij 5f lU MCV da Wumber of Rental Units:_ Type of property: (V)single family ( ) duple"{ t '�' ( ) multiple family dwelling No. of rental units that are: I BR: 2 BR: 3 BR:_ 4 BR: other: Total number of paved off street parking spaces: PROPERTY OWNER INFORMATION (Must list current owner) Owner's name:_ -Too y -y � MZ,�tsc Ct -tCl i` �-e--k Telephone No. (6 1 -3 30 — Address: I f Zi avLl hcQ-VI SJ-,Crty, State, Zip: (,.�j,(,((,� ef- -ICL e_ , ;dA W Owner is: Sole Proprietor (-.4 *Partnership ( ) *Corporation ( ) * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Name & title: Telephone No. Address: **Name: City, State, Zip: EMERGENCY REPAIRS (must be completed) Telephone No.Rental Unit Number (if applicable): **This person is authorized to institute emergency repairs and is designated by the owner for emergency repairs. This person may be a resident. MORTGATE COMPANY OR LENDER INFORMATION Mortgage company, lender, or vendee***: Clio (,1,thw�' I C lovi-� �,e_5 Address: k City, State, Zip: Telephone No. _ ***If property was purchased on a Contract for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the inforniation on additional sheets of paper as needed. Unit No.: E ibW f fl,Y t No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit I'4o.: No. of adults: No. of cilildren under age 18: LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $--so. 0 c-, Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $ Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all cliecks payable to the "City of Lauderdale." Total: $ cr+ 00 CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signature:`AI(jiu- (L � �% Date: FOR CITY USE ONLY Department Approved Denied Date Si nature -Building Ins Administrator Date Fees Received Amount Received Receipt # Date License Issued (4 t CITY OF LAUDERDALE RENTAL PROPERTY LICENSURE APPLICATION 1891 Walnut Street Lauderdale, MN 55113 Office: (651) 792-7650 Fax: (651) 631-2066 LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone i requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license q � q €, Y pP � Y i files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this t9 information to be private and provide an alternative address and telephone number (see below). t >' Please sign to indicate that you have read the notice: I request that my residence address and phone number be considered private data. My alternative address and phone number are as follows• f Alternative address: �i City, State, Zip: Telephone No.:A� To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFORMATION AND DESCRIPTION Rental Property Address: ( cFS qU kk �R,� • Number of Rental Units: Type of property: ( ) single family ( ) duplex (N multiple family dwelling No. of rental units that are: 1 BR: 2 BR: 3 BR: 4 BR: other: Total number of paved off street parking spaces: PROPERTY OWNER INFORMATION (Must list current owner) Owner's name: J =cyc, t�C—k Telephone No.- �,Q\ Z. -- ?-j q t o - Address: '-I(DS iib SC - City, State, Zip: C)AQ1 S. �S � j /Cj Owner is: Sole Proprietor ( ) *Partnership ( ) *Corporation Vj * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Name & title:'-i��� k_l'�ZA_�� Telephone No. Q — r �C) Address: . S City, State, Zip: T GENCY REPAIRS (must be completed) * *Narne: Telephone No. Rental Unit Number (if applicable): **This person is authorized to institute emergency repairs and is designated by the owner for emergency repairs. This person may be a resident. N y� MORTGATE COMPANY OR LENDER INFORMATION Mortgage company, lender, or vendee***: Address: City, State, Zip: Telephone No. _ ***If property was purchased on a Contract for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the infonnation on additional sheets of paper as needed. Unit No.: % No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: % No. of children under age 18: [� Unit No.: No. of adults: % No. of children under age 18: LQ _ LICEN4 FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $ Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $, Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." Total: $ 19 CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signature: ; '= Date: �'�j>>t FOR CITY USE ONLY Department Approved Denied Date i" nature ; Building Insp. Administrator Date Fees Received Amount Received Receipt # Date License Issued LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date February 27, 2007 ITEM NUMBER 5E - 2006 Investment Report STAFF INITIAL HAB APPROVED BY ADMINISTRATOR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the end of each year, I provide the council will an investment update. The 2006 year-end report is attached. Also attached is a listing of the city's holdings at the end of 2006. OPTIONS: Approve the 2006 Year -End Investment Report. Remove the 2006 Year -End Investment Report from the consent agenda for further consid- eration. STAFF RECOMMENDATION: Approve the 2006 Year -End Investment Report. COUNCIL ACTION: City of Lauderdale 2006 Year -End Investment Report February 27, 2007 At the end of the fourth quarter of 2006, the city had a general fund balance of $773,279.47 with an overall cash balance of $3,483,869.29. That is the total of all fund balances including the 601 sewer enterprise fund. The larger than usual general fund balance is a result of the year-end tax settlement received in November and December. Since the city pools the fund balances for investment purposes, at the end of December, $2,973,357.13 was invested. As you can see from the attached investment tracker, $1,344,277.65 was invested in money market funds; $1,132,443.48 in certificates of deposit, and $496,636.00 in federal agency securities. After a year of rising interest rates, rates leveled off in the last quarter. At year end, all of the city's investments were earning better than 5% with the exception of two CDs yielding 4.45% and 4.55% respectively. The last CD purchased in 2006 was for sixteen months and carried a 5.3% interest rate. The returns are still strong but not rising as they did during the first three quarters. Tables 1 thru 4 show in real numbers the money market rates earned this year. These rates mirror CD and agency trends. Table 1: Average Daily Rates: I" Quarter 2006 January February March YTD (3/31/06) 4M Fund i 3.90% 4.06% 4.20% 4.05% 4M Plus Fund 4.00% ` 4.20% 4.32% j 4 17% -._..._....__._.........._.....---....._......._.___-___....__.......___...___......._.__....._...._......__ ............._....._...._.....__._.._._._._...___..._...._.___..__..---.-.---.._____......-......._a - - 4.39% ..._.......- f...........---......_......._... SB Inst. MM 4.04% i 4.17% 4.29% N/A Table 2: Average Daily Rates: 2" d Quarter 2006 Table 3: Avera e Daily Rates: 3'.d Quarter 2006 April May June YTD (6/30/06) 4MFund 4.38% 4.51% 4.67% 4.29% �._...._._._,...._._.....__...__._..........__..._........._.._...__..._..__.._........_....... 4M Plus Fund _ 4.48% .... _._._...._....._...._......_..._................._..._....................._......_.._....__.......__... 4.59% i 4.77% - - 4.39% _.___.-...___....._..__.........._....._.__........_._.._......_........._ SB Inst. MM ................._._.__3____....__......_.._....._._...._._.....___....._--_..........._..t................_........._._-_-_._.-_....._..........._........_--......_......--_......._-..._-...__.. j 4.55% 4.66% 4.80% I N/A Table 3: Avera e Daily Rates: 3'.d Quarter 2006 Table 4: Average Daily Rates: 4"' Quarter 2006 July August I September YTD (9/30/06) 4M Fund 4.87% ! 4.95%______j -...___...._...._. 4.95% -- _---._._....................__....-�_......_......_. j 4.50% __..... _ .... ......._._................................._....__......... 4M Plus Fund _...__...... --!_._......................................._.._...._.........._....._.... 4.91% ` 5.00% __....,_._....._..,..._......................_..............-..._.........................__.... 5.04% - ----....._....._...............__......_._...._......._....__...._�. 4.59% .-._.._.........__..........._....._..._.......... _....._.__ SB Inst. MM .__._....._..... - 4.96% ! 5.02% 5.04% N/A Table 4: Average Daily Rates: 4"' Quarter 2006 The city earned $36,131.72 from investments in the fourth quarter and $3,371.26 in checkbook interest. This brings 2006's investment interest earnings to $122,013.42 with an additional October November December YTD (12/31/06) 4M Fund 4.93% 4.93% _ 4.94% 4.61% 4M Plus Fund 5.03% 1 5.04% ( 5.05% 4.71% SB Inst. MM 5.05% 5.05% 5.22% 33 days) N/A The city earned $36,131.72 from investments in the fourth quarter and $3,371.26 in checkbook interest. This brings 2006's investment interest earnings to $122,013.42 with an additional $10,385.19 in checkbook interest. The checkbook interest goes into the general fund and is not distributed among the other funds. In the third quarter's report, I mentioned the city is on pace to almost double last year's earnings. That projection came up about $6,000 short. The following table reflects that and gives some historical perspective. M able J: Year -dna investments. interest. ana A Investment $3,168,663 $2,472,521 $2,199,238 $2,247,100 $2,330,4491$2,371,343 $2,973,357 Interest' $171,362 $136,119 $37,067 $24,867 $23,349 $63,975 $122,013 Average 5.58% 5.59% 2.79% 1.70% 1.76% 1 3.71% 4.833% In the last report, staff provided the council with a plan to build an investment ladder. In doing so, the current strategy is to buy two CDs for every agency security. This brings diversity to the portfolio but lets the city take advantage of the slightly more attractive CD rates. The city's agency securities generally pay quarterly or bi-annually, so spreading out the agencies will also give the city regular returns to reinvest in the interim. In the fourth quarter of 2006, the city purchased four CDs and one agency security. As a result, the investment ladder looks like this: Table 6: Investment Ladder Maturity Date Investment Type 4/20/2008 CD 3/28/2008 Agency 2/25/2008 CD 1/28/2008 CD 12/27/2007 Agency 11/13/2007 CD 10/27/2007 CD 9/7/2007 Agency 8/13/2007 CD 8/6/2007 CD July Receive tax settlement 6/22/2007 CD 5/11/2007 CD 4/27/2007 CD 4/5/2007 CD 1 Checking interest is not reflected in these numbers. 2 The averages presented do not reflect how long an investment was held but is the sum of investments held during the year which is then divided by the total number of investments. 2 3/8/2007 Agency 2/15/2007 Agency The ladder extends about 16 months. The plan is to build a two year ladder unless the city council commits money to projects, such as street or park improvements. Once the ladder extends two years, staff will assess how much farther out to build the ladder based on city goals and interest rates at that time. Staff will continue to. provide the council with quarterly investment reports that show current investment holdings, interest earned, and market updates. As always, staff is available to answer questions and provide the council with research related to the city's investments. Staff anticipates a solid 2007. Interest rates may not continue to rise in 2007 as they did in 2006, but five percent is far greater than that earned over the last four years and is above the current inflation rate. 3 x; rc mem HEM o�n a a9 6 6� op[[�� c�g�j n qg gg pg gg� ���.�& 5 5 a L• Q �LLLLLLii � UU�c�iU Uii _ � yf u' of uus. ii <0 F- o c . . . . . . h 8 N$ a? ? R? �1 N e2 S g g r ea w .MS N A �o M . . . . . . . . . o . . . . . . . . . . . . . . . . . n - 'o � 5 g�t'g m$ �� NSA R ag$gR N x; rc mem HEM o�n a 3 i RK op[[�� c�g�j n qg gg pg gg� duos? v„ o 5 5 a L• Q �LLLLLLii � UU�c�iU Uii _ � yf u' of uus. ii x; rc mem HEM o�n a o' .n .n a baa a<�� rl a RK op[[�� c�g�j n qg gg pg gg� duos? v„ o 5 5 -E 9EaE��ma$e sLL�a �LLLLLLii � UU�c�iU Uii _ � yf u' of uus. ii `a c a a baa a<�� rl a p op[[�� c�g�j n qg gg pg gg� 5 5 -E pp gi3oN$°r�jmn ��o oQ Nryn E000h� a � 5 gAiLL o F im=�mti Yga it<o^o5i Sr99e�oa'< eR .1881' .1.1 c� 5 ° .S S , 5� 6- N ,g reed, 8333 N a vii, Q.i 0 1° o n �o q # Rio S IR a 8 A-li � 5 5 `Lfi za Safi z° y° �B�YR e 6 � Y� IIHII LL v g $ Q v g S a000003�o...... 0000�> p €�xxx y_uLLu.d u. iJuuuuuuu°d pELLnLL LL�uu. uuuuuuuuuuuLLa=s�i f .................. x vie „ .................. r � Sso a a � F,aeR R$evee nr S 9a amwsawaa �m 8 % 8 8a� gg oma ° qoo'�-- x �' a oRSRRX -- — 3 z a ma........ SO �g F, N .................. F ... .................. a a a x a 'e e'%. R RR??.., a 6 e S N•,•.NmRe� NaRR'e,S aays�zx?a— — — "x .�. oN. c� x R e6 e 91 � 5 5 rr5zao�� u y�3"�3 Tu 3» zaa�»a�3 a m es�oEmm`m=`amx» 5'zff { zs rs �88�z gm�mgrm -15 as$ f zTo s 8�-92 a€ �o0 9LLgo - Esme np c m e m �' o o i� ri � 6 Q m� .3 � E o � p G: a ���� Z O U� U s S� m Q LL S� N '- a e• a H i m b� U—g� i �� Q e 12 3 3 L O O O O O o a y e S c 0 y m m 0 0 0 m O O D O O 0 0 m m o j a > 2 i 8 O E $'9 m _ N_LLLLLLdLL ifououoo�.u.-m.��LLu'. fou. � ouou000uoououciouuLLLL s a mS P" MSS S�3?a oa 3 8Y $ It 4 " S� R .................. a as a IS R o 1..S .1 R 0 AR �y eN N '$fie= $ S8Sa R 'ea a $eSia'e Si �' e va ?Nom c asaaaaa�saa� a � SD..� IS .. .................... mS soca, save°° " ce casveaxa�I�' e de0000.., a ne a o deaa"a�o�s' 8 s 3 .......... m N S N aae8e8 •• $ •fin• $ e s ..'�a�aa�aa$��-- — # �a• � N s� S AIla E im 6 g 8 �aEmoE U u!1o3Ym -L ° €€ ms '�t o3aamgmfrmm:gm"-«S $ m`a... `ii�g d o o o o o0ooss aid o - N_LLLLLLLLu. z�uuuuuu a'w p�I °.uuuuuuuuuuuuuuuuudLL � e u � omao a8"EMgs Ear's SS 4m�5u€x So Ee"aE°fig STs"°tea a'a' LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action X Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, February 27, 2007 AGENDA NUMBER 7-B4, DESCRIPTION Disposition of Rental Licenses — 1768 Eustis Street BACKGROUND OR PAST COUNCIL ACTION The Council discussed this property several times in the past and took action several weeks ago to deny the issuance of a rental license for this property. Staff posted the property and notified the owner of the status and that rental of the property is prohibited. The city discovered the house is again being rented in violation of the city's ordinance. Staff contacted our attorney regarding the situation and how to respond. The opinion of the attorney was to send another letter stating the council will hold a hearing on the denial of the license and determine a course of action to gain compliance with the ordinance. Attached is a memorandum from the attorney regarding enforcement action. I OPTIONS I 1. Approve denial of the license and commence crimina action; 2. Approve denial of the license and commence civil action; 3. Approve denial of the license and commence action under the Tenants Rights statute; 4. Approve the license with conditions. STAFF RECOMMENDATION Staff recommends the council uphold enia of the license and authorize staff and the attorney to begin criminal prosecution for violating the city's rental license ordinance. MOTION BY SECOND STAFF ACTION 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 0 (612) 337-9300 telephone (612)337-9310 fax http://www.kennedy-graven.com TO: Mayor and City Council Brian Heck, City Administrator Heather Butkowski, Deputy City Clerk FROM: Mary Tietjen, Kennedy & Graven DATE: February 20, 2007 RE: 1768 Eustis Street Background. The City has had ongoing code compliance issues with the property located at 1768 Eustis Street. Mr. Daniel Busse owns the property and applied for a rental license on September 14, 2006. On October 3, 2006, the City sent a letter to Mr. Busse informing him of several code violations that needed to be corrected within 30 days. Mr. Busse corrected some, but not all, of the items. On December 18, 2006, the City sent another letter indicating which items still needed correction. The City gave him until January 5, 2007, to correct the violations. He did not correct the items. By letter dated January 8, 2007, the City denied Mr. Busse's license application and informed him of his right to a hearing. The Council will hold a hearing on the denial at its meeting on February 27, 2007. At the time the license was denied, there were no tenants in the building and Mr. Busse did not qualify for a Tier II license. Mr. Busse is now renting the property without a license from the City. Enforcement Options. It appears that Mr. Busse has no intention of correcting the outstanding code violations and that he will continue to rent the property without a license. The City has the following enforcement options: 1. Criminal Prosecution. The City may criminally prosecute Mr. Busse for ongoing violations. The violations are misdemeanors. This option could get his attention, but may not ultimately motivate him to correct the violations. 2. Civil Action. The City may bring a civil action in district court. The City could seek: 1) a declaratory judgment that the property owner is in violation of city ordinances by failing to correct housing code violations and continuing to rent without a valid rental license; 2) an order from the Court ordering the property owner to correct the violations; and 3) an injunction to enjoin the owner from renting without a valid license and an order that the property be vacated. If the owner fails to comply with the court's order, the city could move the court to find the owner in contempt. This option may be more effective 1 than criminal prosecution, but it has no direct ties to Mr. Busse's ability to continue to collect rent. 3. Tenant Remedies Action. The City may bring a Tenant Remedies Action ("TRA"). Under Minn. Stat. § 504B.395, a TRA may be brought by the City after a rental dwelling has been inspected and the owner has not made repairs within the required time period. If the court finds that the City's complaint has been proved, the court may: 1) order the landlord to remedy the violations; 2) order the tenant to remedy the violation and deduct the cost from the rent; 3) appoint an administrator that may exercise various powers listed in the statutes; 4) order rent abatement; 5) continue jurisdiction over the building for a period of one year and order the landlord to maintain the residential building in compliance with all applicable laws and housing maintenance codes; or 6) grant any other relief it deems just and proper. Advantages to the TRA are that the court may retain jurisdiction over the building for a year and order the landlord to continue to comply with all applicable codes. Also, a TRA is placed on an expedited schedule with the court. A hearing is set not less than 5 days but not more than 10 days after the complaint is filed with the court. Initiating a TRA may be a good option for the City in this case where there are repeated and continuing violations. The City may also request that the Court appoint an administrator to ensure that violations are corrected. 4. Administrative Fine. The City may impose administrative fines pursuant to Council Resolution. Similar to criminal prosecution, this may get Mr. Busse's attention, but there is the possibility that he will ignore the citations and the violations will remain uncorrected. There is also some question about whether or not the City may impose and assess administrative fines. Reconnmendation. I spoke with an attorney from the St. Paul City Attorney's office who has handled similar housing issues. He has experience in bringing TRAs and said that the City of St. Paul has successfully used this approach to deal with problem properties. As long as there are funds available to make repairs on the property, it appears that a TRA would be an effective approach. The Council may want to consider less expensive and less time-consuming options first, such as criminal prosecution or a civil action. These options would not involve the appointment of an administrator, etc, and thus would not be as costly. 1 An administrator may be a person, local government unit or agency, other than the landlord of the building, the inspector, the complaining tenant, or a person living in the complaining tenant's dwelling unit. The powers of an administrator are set forth in Minn. Stat. § 50413.445, subd. 4. To paraphrase, an administrator may collect rents from tenants, contract for repairs to be made, petition the court for an order to allow the administrator to encumber the property to secure funds to cover the costs of repairs; and petition the court for an order to allow the administrator to receive funds made available by the federal or state governing body or the municipality to the extent necessary to cover repair costs. If a municipality disburses funds for this purpose, it may recover the funds through a special assessment on the real estate. 2 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action X Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, February 27, 2007 AGENDA NUMBER 7 C DESCRIPTION Disposition of soda machine in the social room I BACKGROUND OR PAST COUNCIL ACTION I The soda machine in the social room was donated by Joe Hughes, an employee, several years ago. The machine is a convenience for staff and those using the social room for private events or city sponsored events. The income generated from the sale of soda goes back in to purchasing soda and is not a revenue generator per se. Several weeks ago, something happened such that the refrigeration unit discontinued to work. We are unsure if the machine is in need of Freon or similar coolant or if the problem is with some other mechanism. OPTIONS 2. Repair the unit; 3. Assess the cost of repair and dispose if cost to repair is too great. STAFF RECOMMENDATION Staff recommends the Council authorize staff to contact a repair person to assess the unit an provide an estimate to have the unit fixed. If the cost to repair exceeds $1,000, then dispose of the unit. MOTION BY SECOND STAFF ACTION LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED MEETING DATE —February27 2007 Consent Presentation ITEM NUMBER Purchasing Cards —� 3 Public Hearing Discussion STAFF INITIAL Jim Action Resolution Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: I am proposing the attached policy for the use of purchasing cards by all regular full-time em- ployees. Purchasing cards are essentially debit cards that could benefit the city in the following ways: gives staff the ability to obtain goods and services quickly and conveniently without needing to set up a credit account with the vendor or needing to reimburse the employee; re- duces paperwork and processing time; provides the same fraud protection as a credit card be- cause it is a Visa product; transaction fees are paid by the vendor. I am not recommending a city credit card option because of the following reasons: a corporate credit card (based on the city's financials) has a $275 annual fee; a company business credit card is based on individual employee's credit and late payments will affect that employee's personal credit; inflexible due dates. OPTIONS: STAFF RECOMMENDATION: Discuss and provide feedback to staff for possible adoption of policy. COUNCIL ACTION: City of Lauderdale Purchasing Card User's Manual IN Approved on (DATE) 2 TABLE OF CONTENTS Purchasing Card Overview What is a Purchasing Card?------------------------------------------------------------------3 Benefits-----------------------------------------------------------------------------------------3 General Guidelines and Restrictions -------------------------------------------------------3 Cardholder Responsibilities-----------------------------------------------------------------3 Supervisor Responsibilities------------------------------------------------------------------4 General Procedures How is a Purchasing Card obtained? -------------------------------------------------------5 How are the dollar amounts and activity controls set? -----------------------------------5 What can be purchased using the Purchasing Card? -------------------------------------5 Is personal use of the Purchasing Card allowed? -----------------------------------------5 Can the card be shared by a fellow employee? -------------------------------------------5 Can the cardholder use the card for charging other staff members' expenses? -------5 Which vendors may I use?-------------------------------------------------------------------5 What if the vendor does not accept Purchasing Cards? ----------------------------------5 What about Membership, Dues, Subscriptions and Conference registrations? -------6 How are the charges paid?-------------------------------------------------------------------6 What if there is an incorrect billing? -------------------------------------------------------6 What if a receipt is lost?----------------------------------------------------------------------6 Can Telephone Orders be used? -------------------------------------------------------------6 What about purchases on the Internet? -----------------------------------------------------6 What if a card is lost or stolen? -------------------------------------------------------------6 What if the cardholder leaves the City? ----------------------------------------------------6 How are purchases returned?----------------------------------------------------------------6 Will use affect personal credit? -------------------------------------------------------------6 What transactions are Unauthorized? ------------------------------------------------------7 What would cause loss of Purchasing Card privileges? ---------------------------------7 Purchasing Card Authorization Purchasing Card Authorization Form ------------------------------------------------------8 Purchasing Card User Agreement Purchasing Card User Agreement Form ---------------------------------------------------9 3 Purchasing Card Overview What is a Purchasing Card? The City of Lauderdale Purchasing Card works similar to a regular credit card, and is issued to all regular full-time City employees to purchase supplies and services. With a purchasing card, employees can make purchases faster and more efficiently, by reducing the need for cash or check advances, vouchers, and purchase orders. With a purchasing card, pre -authorized spending limits and internal reviews are used to ensure compliance with all purchasing policies. Benefits The purchasing card concept is designed to delegate the authority, responsibility and capability to make purchases directly to the cardholder. Cardholders will be able to obtain goods and services in a quick and convenient way within the system's controls. Speed in obtaining materials will promote better service. Paperwork and processing will be significantly reduced. General Guidelines and Restrictions All purchases made with a purchasing card are subject to purchasing controls that have been established by policy or practice. As with all purchasing transactions, the City Administrator is ultimately responsible for ensuring the proper use of purchasing cards. Purchasing cards will be issued in the name of the employee. The City Administrator shall authorize the issuance of purchasing cards to all regular full-time City employees. In addition, the City Administrator shall specify the following: • Single purchase, daily and monthly credit limits • Restrictions on the types of purchases and/or vendors The success of the Purchasing Card system depends on the cardholders, the City Administrator, and the Purchasing Card Administrator. Cardholder Responsibilities The following are several key areas that are required of cardholders: • Sign the back of the card. • Ensure that the Purchasing Card is issued for appropriate City purchases. • Ensure that the Purchasing Card is kept secure and that all card transactions are signed for by the Purchasing Card holder. • Ensure that charges are not split to avoid the single -purchase dollar limit. • Ensure that problems with billing are resolved with the vendor. • Review, sign and code receipts before forwarding to the Purchasing Card Administrator. • Ensure that original receipts are forwarded to the Purchasing Card Administrator. 11 Purchasing Card Administrator The following are several key areas that require support by the Purchasing Card Administrator: Ensure that the Purchasing Card is used for City purchases only. Ensure that the Purchasing Card is used by the cardholder only. Ensure that the Purchasing Card requirements contained in this User Manual are met. The Purchasing Card Administrator for the City of Lauderdale is: Heather Butkowski 5 General Procedures How is a Purchasing Card obtained? The City Administrator will obtain a purchasing card for all regular full-time employees. A purchasing card should be available to the employee in 7-10 business days. The employee will receive a copy of the Purchasing Card User Manual prior to receiving the Purchasing Card. How are the dollar ainounts and activity controls set? When applying for the card, the City Administrator controls spending limits for the: • Dollar limit per transaction • Dollar limit per day • Monthly dollar limit What can be purchased using the Purchasing Card? The Purchasing Card can only be used for work related items subject to City Administrator approval. Certain items are prohibited for purchases made with a purchasing card, and are listed on the Purchasing Card Authorization Form. Is personal use of the Purchasing Card allowed? No. Use of the Purchasing Card is prohibited for personal use. Can the card be shared by a fellow employee? No. The only person entitled to use the Purchasing Card is the person whose name appears on the face of the card. Do not lend the Purchasing Card to another person for personal use. Use of the card by anyone other than the cardholder is prohibited. Can the cardholder use the card for the charging of other staff member expenses? Yes, provided that an explanation accompanies the receipt and indicates the name of the employee(s) and the nature of the expense. Which vendors may I use? The Purchasing Card is a Visa Card product. Any supplier or merchant who accepts Visa can accept the Purchasing Card. What if the vendor does not accept Purchasing Cards? The Purchasing Card is somewhat new in terms of governmental use and a supplier or merchant may not accept it. If this happens, use another method of procurement such as a purchase order, claim voucher or petty cash. I What about Memberships, Dues, Subscriptions and Conference Registrations? For purchases in which a receipt is not normally given, use a copy of the completed application or order form as a receipt. It should clearly indicate payment was made using the Purchasing Card. How are the charges paid? All transactions processed during a monthly cycle will be indicated on a monthly statement of account. Actual payment will be transacted automatically through electronic bank transfers 2-8 days after purchase. What if there is an incorrect billing? If you have a problem with a billing, try to reach a resolution with the supplier or merchant that provided the item. Your receipt will be the key document. The supplier or merchant should issue a credit for a billing correction. This credit may appear on the next biweekly statement. If an agreement cannot be reached with the supplier or merchant, the next step is to contact the Purchasing Card Administrator. What if a receipt is lost? If a receipt is lost, a written form, describing the transaction in detail and reason for no receipt, must be attached to the statement. Can Telephone or Internet Orders be used? Orders may be made by telephone or over the internet, but be as cautious as you would be if you were giving out your personal credit card number. Request an itemized receipt from the merchant. If an itemized receipt is unavailable, the cardholder is to attach a written statement describing the transaction in detail and submit it with the other receipts. What if the card is lost or stolen? Keep the Purchasing Card in a secure location. It needs to be accessible only to the cardholder. If a Purchasing Card is lost or stolen, contact the City Administrator immediately. What if the Cardholder leaves the City? The cardholder must turn in the Purchasing Card to the City Administrator upon notice of termination. The City Administrator will be responsible for canceling the card upon notification and receipt of the card. The employee must ensure that all purchases have been processed and properly approved. How are purchases returned? If a purchased item is to be returned, follow the supplier or merchants' return procedures. Will use affect personal credit? Use of the Purchasing Card will not have any impact on the cardholder's personal credit rating. What transactions are Unauthorized? Cards may not be used for excluded categories of goods and services or purchases split to remain under the single transaction dollar amount. The issuer provides the City with detailed transaction reports of exceptions by cardholder. These reports list purchases that attempted to exceed the set limits and failed the electronic authorization at the merchant's register. These reports also lists purchases by which may have been split to avoid dollar control limits. What would cause loss of Purchasing Card privileges? Failure to comply with the provisions of this User Manual may result in immediate revocation of Purchasing Card privileges. The following are some examples of violations: • Splitting the charges to avoid the single purchase limit. • Loaning the card to another employee for use. • Failure to submit charges for payment in a timely manner. • Failure to provide receipts for charges. • Personal purchases. • Unauthorized non -work related purchases. City of Lauderdale Purchasing Card Authorization Form Name of Employee Single purchase limit (max $500): Daily purchase limit (max $500): Monthly purchase limit (max $1,000): The following types of purchases are prohibited, and Excluded from use with a purchasing card: Cash advances, money orders, traveler's checks, savings bonds Alcoholic beverages lif Jewelry, watches, clocks ICasinos, betting establishments, lottery tickets CEJ( Entertainment venues including; movie theaters, E Fuel service stations Additional types of purchases Excluded: Employee Signature Print Employee Name Date video stores, sporting events, nightclubs City Administrator Signature Print City Administrator Name Date 9 PURCHASING CARD USER AGREEMENT I agree to the following regulations regarding the use of the Purchasing Card at the City of Lauderdale: 1) I understand that under no circumstances will I use the Purchasing Card to make personal purchases, either for myself or for others. 2) The Purchasing Card is issued in my name. I will not allow any other person to use the card. I am responsible for any and all charges against the card. 3) I agree that should I violate the terms of this Agreement and use the Purchasing Card for personal use or gain that I will reimburse City of Lauderdale for all incurred charges and any fees related to the collection of those charges. 4) I agree to surrender the Purchasing Card immediately upon termination of employment, whether for retirement, voluntary, or involuntary reasons. 5) I understand that I will be making financial commitments on behalf of City of Lauderdale and will strive to obtain the best value to City of Lauderdale. 6) I have read and will follow the requirements of the Purchasing Card Policies and procedures. Failure to comply with this Agreement may result in revocation of my use privileges or other correction action, upon to and including termination. Employee Signature Print Employee Name Date City Administrator Signature Print City Administrator Name Date Work Session Memo To: City Council From: Brian W. Heck, City Administrator CC: Staff Date: February 22, 2007 Re: Goals and Budget Annually staff and council meet before a regular council meeting and brain storm goals for the coming year. This is generally done between January and April. One issue with this timing is the budget for the year is finalized. One major factor in achieving a goal is having the resources allocated. Because the budget is already set, the council has established the goals for 2007 without really doing so formally. The 2007 goals, based on the adopted budget are related to improved law enforcement and completion of the tennis and basketball courts at the park. Items the Council has discussed over the past year or so are more serious talks with the County on acquiring Eustis, Roselawn and Fulham and setting aside funds to pay for part of the reconstruction of Eustis along with assessing property owners. The council has talked about improving and adding walking/biking paths either on street or off street. The Council and PCIC have discussed additional improvements to the Community Park. And we continue to discuss the possibility of working with property owners along Larpenteur and Eustis in developing or redeveloping those areas. All of these ideas, if they are to become a reality, require resources and commitment. None of these can be completed in 2007 but progress toward their completion and success can be started in 2008 through the establishment of good plans. Other areas to consider and discuss involve the general concept of quality of life and livability. This includes such things as the rental ordinance and other regulations involving nuisance and aesthetic considerations such as parking. These types of issues do not necessarily require significant out lays of funds, but do require time and commitment in the enforcement and education. Attached to this is a summary of the 2006 goals and Lauderdale's success in meeting the goals. What staff is looking for is establishment of a date and time for the 2007 goal setting and providing feedback and input on how the Council would like to progress with the 2008 budget and goals. J � AM 11"0 To: City Council From: Brian W. Heck, City Administrator CC: Staff Date: February 22, 2007 Re: 2006 Goals and Objectives The following is a summary of the status of the 2006 goals and objectives. The first goal identified was the Turn back of Fulham, Roselawn, and Eustis streets. Lauderdale's objectives were 1) to negotiate with the county improvement of the roads and ongoing maintenance of the roads and 2) successfully negotiate the actual turn back of these segments of road. Lauderdale has yet to successfully negotiate the turn back or the terms of the turn back. Staff met with Ramsey County officials and discussed the issue of turn backs and identified the County's perspective on the issue. Staff also spoke to Lauderdale's legislative delegation regarding assistance from the state for road repair and maintenance dollars. The current status of this goal is for the City Council to develop a proposal on the turn backs and present it to the County for their feedback. The second goal also involved transportation issues. This goal outlined Lauderdale's desire to maintain its interest regarding the reconstruction of State Highway 280 and the Larpenteur Avenue Bridge. During the past year, staff has discussed with MnDOT and the City Council proposals MnDOT has for the bridge, which is slated for construction in 2009. Staff has also included other jurisdictions, such as Metropolitan Transit, University of Minnesota, and Ramsey County in the discussions. The next goal identified by the City Council deals with recreational activities and improving and expanding these opportunities. Some of the objectives to accomplish this were to develop a master plan for improving Lauderdale's parks and open space. The PCIC worked with staff, the City Council, and the City's engineering firm to create a vision for the Lauderdale Community Park. The improvements to the park are centered on improved tennis and basketball courts. The first phase of the improvements to Lauderdale's Community Park will be completed by June 1, 2007. Enhanced recreation, through the creation of a dog park, is under discussion at the present time. The next goal the City Council identified was preparing the city for the future. The first objective of this goal is the revision of Lauderdale's comprehensive plan. Lauderdale made significant progress in 2006 toward the achievement of this goal. The council established a 12 member citizen committee to work with staff on the revisions. The committee has met at least twice a month for the past several months gather information and discussing various ideas. Additionally, the committee has conducted informal surveys and held open community forums on issues of transportation and recreation. This committee continues to be active and appears to be on target to complete the update as required by the Metropolitan Council. Connected to the comprehensive plan is the necessity to update the City's Zoning Ordinance to coincide with the long range plans the city has for redevelopment based on the comprehensive plan. Updating the Zoning Ordinance may also require the updating of other ordinances Lauderdale has regarding housing, parks, and nuisances. The next major goal provides for the enhancement of Lauderdale's tax base, housing, and employment opportunities. Late in 2006, Lauderdale was informed that one of our major employers is leaving because of space needs. The loss of a major business and employer, while a significant loss, is also an opportunity to bring additional housing and the potential to attract amenities and services we currently do not have. Overall, the Council did an excellent job in achieving several of the goals stated for 2006 and moved Lauderdale closer to achieving the rest of the goals in the near future. • Page 2 Work Session Memo To: City Council From: Brian W. Heck, City Administrator CC: Staff Date: February 22, 2007 Re: City Shirts We are out of Lauderdale tee shirts and folks are asking if we are going to have any in the future. Staff talked about the shirt issue at a few staff meetings and some of the ideas we have include having a few types of shirts available such as the tee shirt (different color), polo shirt with City of Lauderdale embroidered, etc. We thought having a tee shirt for public sales and then another type for staff, council members, and committee members would be nice. We have not researched costs at this point, nor have we discussed any different design from the current design. Before moving too far forward, staff wanted to get feed back from Council on what they feel would be reasonable. Work Session Memo To: City Council From: Brian W. Heck, City Administrator ' CC: Staff Date: February 22, 2007 Re: Healthy Communities I met with Justin Miller, Falcon Heights Administrator, on Tuesday. During our discussion, he mentioned Falcon Heights is applying for a healthy communities grant from Blue Cross / Blue Shield. The idea Falcon Heights has is to purchase pedometers and have residents track how far they walk in a given period of time. Justin wanted to know if Lauderdale would be interested in a "friendly' competition with Falcon Heights and participate in the grant with them. Lauderdale City Council Memorandum Council Meeting Date: February 27, 2007 To: Mayor and City Council From: Jim Bownik, Assistant to the City Administrator pi6 Agenda Item: Off -Leash Dog Park Request i eY&e3Z*Iln"i Jean Blat (1886 Carl), leading a group of residents that also included Barb Meier (1860 Carl) and Rebecca Borman (1905 Carl), pitched an idea to the PCIC for a dog park at the open space area by Walnut & Ione. Information presented included newspaper and magazine articles (Bark Magazine), the location of the nearest dog park (near Dale & Larpenteur), and ROMP (Responsible Owners of Mannerly Pets). Minimum requirements for a dog park were thought to include a four foot high fence (or higher) with a latch, a trash can, a picnic table, clean poop bags, and a sign with the rules. The consensus of the committee was to brief the comp plan committee on the idea, and then the city council. The only concern was the possibility of noise and how it would affect the surrounding residents. The comp plan committee was then informed of the idea and concurred with the PCIC that the idea was worthy of further consideration. They had the same concerns regarding possible noise issues from dogs and people frequenting the area due to its proximity to residential properties. Size, Shape, and Access to Area This odd shaped parcel's main access is from the alley at the south end of Walnut. The dimensions are 100 ft. x 60 ft. x 120 ft. x 129 ft. for a total of 9583.2 square feet or .22 acres. There is also a curb cut for a possible path at the south end of Walnut that could lead to this area but would be on MnDOT Right -of -Way to the west of 1738 Walnut. Cost Estimation for Establishment of Off -Lease Doak $6,580 Fence (includes labor, gates and life -time warranty): I think the best type of fence for this type of use would be a 5 ft. tall black chain link fence. $500 Property Survey (includes property stakes): For accurate fence placement. $650 Pet Waste Bags, Bag Dispenser, and Garbage Can (concrete): This is to encourage good habits on the part of dog owners, and reduce maintenance costs. $600 Picnic Table: Pet owners will want somewhere to sit as their dogs play. $200 Signage: For listing the rules and regulations. $0 Lighting: I would recommend solar lights if the area was not adjacent to residential properties. Since it is, I would recommend setting the hours for sun -up to sun -down. $0 Trees/Landscaping: Could possibly be added later if shade or buffer needed. $0 Water: Pet owners would need to bring their own water. $0 Gazebo: Could be added later if shade/shelter needed. $8,530: Total Estimated Cost Adjacent Property Owner Feedback I talked to Earl Peterson, who lives at 1738 Walnut, to get his thoughts on the idea because of his location directly adjacent to this area on the north side. Earl was not generally in favor of a dog park next to his house, saying that he would prefer something of a bucolic nature such as greenery or flowers. Earl cited concerns about the city's liability, people's safety because of the hill and the highway directly to the west, and noise from dogs and dog owners. He also suggested that creating a doggie park at the community park would have less of an impact on adjacent residential properties. Safety and Liability A 5 ft. high fence should address the safety concerns. Very few claims arise as a result of dog parks. The city is protected by their recreational immunity as long as they post reasonable rules and regulations such as not allowing dogs that have been deemed to be dangerous dogs in Lauderdale or any other city. The proposed language for the sign at the dog park should be reviewed by the League of Minnesota Cities Insurance Trust in advance. COUNCIL ACTION REQUESTED: Discuss and decide whether the city should establish an off -leash doggie park at the open space area by Walnut & Ione.