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05/22/2007
LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, MAY 229 2007 7:30 P.M. CITY HALL 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the May 8, 2007 City Council Meeting. b. Claims totaling $34,014.07. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA 5. CONSENT a. Rental Housing Licenses 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input into the decision. 8. PRESENTATIONS 9. DISCUSSION /ACTION a. Use of City equipment by residents b. Street light at corner of Fulham & Summer c. Demarcation of Park Property d. Resident traffic concerns 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Citizen Academy Graduation b. Presentation by Hughes and Costello c. Nuisance Ordinance Discussion d. 2008 Budget 13. WORK SESSION a. Larpenteur Avenue —Lauderdale Downtown Project b. Park Plan c. Joint Meeting Talking Points 14. NEW BUSINESS / REPORTS a. Administrator Update b. Council Member Items 1 MINUTES OF THE LAUDERDALE CITY COUNCIL TUESDAY, MAY 8, 2007 7:30 p.m. Lauderdale City Hall, 1891 Walnut Street Mayor pro -tem Doherty called the meeting to order at 7:30 p.m. and asked Administrator Heck to take the roll. Members present: Council members Karen Gill -Gerbig, Denise Hawkinson, Karen Doherty, and Clay Christensen. Mayor Jeff Dains was not present due to illness Also present were staff members Jim Bownik, Assistant to the City Administrator and Heather Butkowski, Deputy Clerk. Mayor pro -tem Doherty asked if there were any additions or deletions to the agenda. Heck offered adding an update on the City Wide Garage Sale being held Saturday, May 19, 2007. There being no further additions or deletions, council member Hawkinson moved approval of the agenda as amended. Council member Gill -Gerbig seconded the motion and it carried. Mayor pro -tem Doherty asked if there were any additions or corrections to the minutes of the April 24, 2007, City Council minutes. Council member Hawkinson stated page one of the minutes in the paragraph about the Roseville Review, it there should be a "two" between "previous" and "week" as she didn't receive her Review for two weeks. There being no further amendments to the minutes, council member Christensen moved approval. Council member Hawkinson seconded the motion and it carried. Mayor pro -tem Doherty asked if there were any questions on the claims. There being no questions or comments on the claims, Council member Gill -Gerbig moved to approve the claims as presented in the amount of $59,277.48. Council member Hawkinson seconded the motion and it carried. Mayor pro -tem Doherty asked if anyone present wished to address the Council on issues not on the agenda. There being none, the Council took up consideration of the Consent Agenda. Council member Christensen moved approval of the consent agenda authorizing Park Reservations, approving rental housing license applications and training requests, and authorizing participation and membership in "Minnesota Water — Let's Keep it Clean" for 2007-2008. Council member Gill -Gerbig seconded the motion and it carried. Mayor pro -tem Doherty introduced and welcomed Dan Johnson -Powers, the lead CERT trainer. Dan told the Council about the CERT program. He said CERT stands for Citizen Emergency Response Team. He went on to say the program is funded through a grant obtained by the City of Falcon Heights and is designed to train citizen's how to respond in emergency situations such as floods, tornados, etc., and to become citizen leaders to organize the community and begin in the recovery process. Dan stated nine (9) Lauderdale residents completed the training and four are present. Dan then read off the -1- names of the participants and each came forward to receive thanks from the Council. Recognized were: Mr. Peter McSwiggen, Mr. Dennis Dolphin, Mr. Jacob Kanake, and Ms. Kamini Dalal. Mr. Dolphin and Mr. Kanake both encouraged other residents to take the training. Bownik informed the Council about the upcoming Community Garage Sale. He said the garage sale will take place on Saturday, May 19. He went on to say there are over 15 residents signed up to participate. He said the Comp. Plan task force will be at city hall for an "open house" to discuss with interested residents the progress of the comprehensive plan. Heck outlined the background of the issue stating that a request was made to a council member if the city loaned or rented the tables and chairs. Heck said some residents receive tables and chairs for events such as the National Night Out. Heck said there is no policy covering the use of city equipment by the public. He said concerns include a fee or deposit to cover damage or replacement of items and the drop off and pick up of the items. Hawkinson stated she likes the idea of allowing residents to reserve and use tables and chairs; however, said a deposit would be needed and the resident needs to be responsible to pick up and drop off the items. Gill -Gerbig agreed with Hawkinson and added the deposit needs to be large enough to cover the cost and staff time to obtain a new item. Christensen indicated a deposit of $100 to $125 seemed a bit steep. After further discussion, the Council directed staff to develop a policy on the use of equipment by the public and recommend a deposit for said use. The Council discussed the Administrator's wage. Council member Gill -Gerbig moved to increase the annual wage of the Administrator by 3% based on the Administrator's performance. Council member Hawkinson seconded the motion and the motion carried on a roll call vote with members Gill -Gerbig, Hawkinson, Christensen, and Doherty all voting yes. Council member Gill -Gerbig moved to delete `Bakken-` from the Administrator's name on the Agreement between the City and the Administrator. Motion seconded by Hawkinson and carried with members Hawkinson, Christensen, Gill -Gerbig and Doherty voting yes. Bownik provided background on the proposal to have live music in the Community Park, referred to as "Music Under the Trees," in July and as part of the annual Day in the Park celebration in August. Bownik said Kathy Larfeld worked on this issue and contacted the -2- Roseville community band who will play for $200 and the LexHam Community band will play for $75.00. Council member Hawkinson moved to try the Music Under the Trees on July 19 and during Day in the Park, to allocate funds to pay for the bands, and to have the PCIC be responsible for organizing the event. Motion seconded by Gill -Gerbig and the motion carried with Christensen, Hawkinson, Gill -Gerbig, and Doherty all voting yes. Bownik presented the tee shirt and polo shirt for review by the Council. He said the PCIC didn't really like the tee shirt design and recommended going back to the old design on the tee shirts. Council member Hawkinson moved to change the tee shirt design to the old design and approved the cost increase of $.50 per tee shirt as proposed. Motion seconded by Gill -Gerbig and carried with Hawkinson, Christensen, Gill -Gerbig and Doherty all voting yes. Butkowski provided background and general information on the history of the Inflow and Infiltration program and why the City needs to develop a plan to remedy the issue. Christensen thanked Butkowski for the excellent report and added he liked the idea the Comprehensive Plan suggested providing a sliding carrot and stick approach. Doherty asked who would be responsible for doing the home to home inspections. Staff responded that an outside contracted party would be the recommendation. Christensen agreed saying a disinterested third party is needed for this process. The council directed staff to work on updating the ordinance and to work with the engineering firm in addressing this issue. Mayor Dains joined the meeting at 8:50 p.m. and brought up the issue of Walsh Lake water levels during storm events. He said he spoke to a resident in the area who states the levels of the lake are much higher than usual during rain storms. The resident suggested the new condos and town homes might be part of the reason for the added water. There being no further items for Council consideration, Christensen moved to adjourn the meeting. Hawkinson seconded the motion and all voted in favor. Meeting adjourned at 9:00 p.m. -3- CITY OF LAUDERDALE Claims for Approval May 22, 2007 City Council Meeting 5/18/07 Payroll: Direct Deposit # 500348-500356, 7969 5/18/07 Payroll: Payroll Liabilities, e -payments 154E -157E Vendor Claims 5/22/07 Claims: Check #s 18657-18681 $7,795.66 $6,594.47 $19,623.94 ** At the last meeting, the Council withheld payment from the Roseville Review for unsatisfactory service. Check number 98669 is payment for the newest invoice the City received. The Council may wish to withhold this payment as well. Please advise staff on how to proceed. Subtotal of Claims From Above $34,014.07 Total Claims for Approval $34,014.07 CITY OF LAUDERDALE *Check Detail Register© MAY 2007 10100 NORTH STAR CHECKING $6,594.47 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $6,594.47 $6,594.47 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 000154E 5/18/2007 PERA G 101-21704 PERA $1,347.44 5/18/07 payroll Total PERA $1,347.44 Paid Chk# 000155E 5/18/2007 ICMA RETIREMENT TRUST - 457 a G 101-21705 ICMA RETIREMENT $1,741.91 5/18/07 payroll Total ICMA RETIREMENT TRUST - 457 $1,741.91 Paid Chk# 000156E 5/18/2007 NORTH STAR BANK, CHECKING STMT N V u G101-21703 FICA WITHHOLDING. $1,930.70 5/18/07 payroll taxes G101-21701 FEDERAL TAXES $840.18 5/18/07 payroll taxes Total NORTH STAR BANK, CHECKING STMT $2,770.88 Paid Chk# 000157E 5/18/2007 MN DEPARTMENT OF REVENUE G 101-21702 STATE WITHHOLDING $734.24 5/07 state withholding Total MN DEPARTMENT OF REVENUE $734.24 10100 NORTH STAR CHECKING $6,594.47 Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $6,594.47 $6,594.47 CITY OF LAUDERDALE *Check Detail Register© MAY 2007 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 018657 5/8/2007 JOHNS AUTO GLASS E101-43100-402 CITY TRUCK REPAIR/MAINTEN $285.08 replace truck windshield Total JOHNS AUTO GLASS $285.08 Paid Chk# 018658 5/22/2007 AFSCME G 101-21709 UNION DUES $89.74 5/07 union dues Total AFSCME $89.74 Paid Chk# 018659 5/22/2007 AT & T E 101-41200-391 TELEPHONE/PAGERS $3.00 5/07 fax long distrance Total AT & T $3.00 Paid Chk# 018660 5/22/2007 BIFFS, INC. E 101-45200-427 PORTA POTTY RENTAL $83.91 5/07 portable restroom Total BIFFS, INC. $83.91 Paid Chk# 018661 5/22/2007 BLUE CHIP TREE CO., INC. E 101-43500-317 TREE SERVICE $852.00 remove/trim park trees Total BLUE CHIP TREE CO., INC. $852.00 Paid Chk# 018662 5/22/2007 CINTAS E 601-49000-425 CLOTHING $28.65 pw uniforms E 601-49000-425 CLOTHING $28.65 pw uniforms E 601-49000-425 CLOTHING $28.65 pw uniforms Total CINTAS $85.95 Paid Chk# 018663 5/22/2007 CITY OF WHITE BEAR LAKE E 101-43300-327 OTHER SERV- SEWER/NPDES 1 $238.05 '07 RC GIS user group fee Total CITY OF WHITE BEAR LAKE $238.05 Paid Chk# 018664 5/22/2007 ESCHELON TELECOM, INC E 101-41200-391 TELEPHONE/PAGERS $50.76 4/07 fax line Total ESCHELON TELECOM, INC $50.76 ............ Paid Chk# 018665 5122/2007 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,279.79 4/07 recycling service Total EUREKA RECYCLING $1,279.79 Paid Chk# 018666 5!22/2007 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $18.85 4/07 locate calls Total GOPHER STATE ONE -CALL $18.85 Paid Chk# 018667 5/22/2007 HUGHES & COSTELLO E 101-42300-305 LEGAL FEES $850.00 5/07 retainer E 101-42300-355 MISC PRINTING/PROCESS SER $787.82 5/07 legal fees Total HUGHES & COSTELLO $1,637.82 Paid 'Chk# 5/22/2007 KATTEL, SUDARSHAM CITY OF LAUDERDALE *Check Detail Register© MAY 2007 Check Amt Invoice Comment E 101-41200-442 MISC $40.00 social room cancellation refun Total KATTEL, SUDARSHAM $40.00 Paid Chk# 018669 5/22/2007 LILLIE SUBURBAN NEWS E 101-41600-309 DELIVERY $917.00 4/07 Roseville Review delivery Total LILLIE SUBURBAN NEWS $917.00 Paid Chk# 018670 5/22/2007 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $8,377.59 6/07 wastewater service Total MET -COUNCIL ENVIRONMENTAL SER. $8,377.59 Paid Chk# 018671 5/22/2007 NORTH STAR BANK, PETTY E 101-41200-203 POSTAGE $2.00 $.02 stamps E 101-48412-442 MISC $16.37 beverages for comp plan open h E 101-43400-203 POSTAGE $18.56 4 cert letters to rental prope E 101-43100-442 MISC $24.00 dispose of pine needles E 101-43100-442 MISC $75.00 recycle pop machine E 601-49000-315 SEWER JETTING FALCON HEI $42.00 part to connect to meter for E 101-48412-442 MISC $11.35 photos for comp plan open hous E 101-41200-331 TRAVEL EXPENSE $5.25 bh U of M parking E 101-41200-331 TRAVEL EXPENSE $3.50 hb U of M parking E 201-45600-440 MEETING EXPENSES $13.00 pizza for PCIC meeting E 101-41200-201 GENERAL SUPPLIES $13.20 coffee E 601-49000-212 MOTOR FUELS $21.00 gas for sewer jet E 201-45600-440 MEETING EXPENSES $18.00 pizza for PCIC meeting E 101-41100-440 MEETING EXPENSES $5.00 delivery from Nelson's for goa Total NORTH STAR BANK, PETTY $268.23 Paid Chk# 018672 5/22/2007 NORTH SUBURBAN ACCESS CORP E 202-49500-327 OTHER SERV- SEWER/NPDES 1 $535.62 1807 webstreaming / programmin Total NORTH SUBURBAN ACCESS CORP $535.62 Paid Chk# 018673 5/22/2007 OFFICE MAX E 101-41200-201 GENERAL SUPPLIES Total OFFICE MAX $23.54 paper & VHS tapes $23.54 Paid Chk# 018674 5/22/2007 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $1,875.48 6/07 employee benefits Total PUBLIC EMPLOYEES INS PROGRAM $1,875.48 Paid Chk# 018675 5/22/2007 RAMSEY COUNTY, PROP REC & REV E 101-43200-313 SNOW & ICE REMOVAL $421.75 4/07 sanding & plowing E 101-42100-442 MISC $505.92 3/07 911 dispatch E 101-42100-442 MISC $505.92 4/07 911 dispatch G 101-21706 HEALTH INSURANCE $251.29 6/07 insurance benefits E 101-41300-355 MISC PRINTING/PROCESS SER $25.00 6/07 insurance benefits admin Total RAMSEY COUNTY, PROP REC & REV $1,709.88 Paid Chk# 018676 5/22/2007 SEARS CITY OF LAUDERDALE *Check Detail Register© MAY 2007 Check Amt Invoice Comment E 101-43100-228 MISC REPAIRS MAINT SUPPLIE $49.17 paint and tape Total SEARS $49.17 Paid Chk# 018677 5/22/2007 ST PAUL REGIONAL WATER SERVICE E 601-49000-442 MISC E 101-43100-382 WATER E 101-45200-382 WATER E 601-49000-382 WATER Total ST PAUL REGIONAL WATER SERVICE Paid Chk# 018678 5/22/2007 WASTE MANAGEMENT $140.63 replace water meter at city ga $13.04 1807 water for city hall $32.59 1807 water for warming house $13.04 1807 water for pw garage $199.30 E 101-43100-384 REFUSE DISPOSAL $73.32 5/07 garbage pick up Total WASTE MANAGEMENT $73.32 Paid Chk# 018679 5/22/2007 XCEL ENERGY, CITY HALL E 101-43100-383 GAS UTILITIES $162.99 city hall gas & electric E 101-43100-381 ELECTRIC $181.15 city hall gas & electric Total XCEL ENERGY, CITY HALL $344.14 Paid Chk# 018680 5/22/2007 XCEL ENERGY, PARK & GARAGE E 101-43100-381 ELECTRIC $16.50 4/07 park/pw gas & electricity E 101-45200-381 ELECTRIC $16.50 4/07 park/pw gas & electricity E 101-43100-383 GAS UTILITIES $68.30 4/07 park/pw gas & electricity E 101-45200-383 GAS UTILITIES $68.30 4/07 park/pw gas & electricity Total XCEL ENERGY, PARK & GARAGE $169.60 Paid Chk# 018681 5/22/2007 XCEL ENERGY, STREET LIGHTING E 101-43200-381 ELECTRIC Total XCEL ENERGY, STREET LIGHTING Fund Summary $416.12 4/07 street lights X41b.12 10100 NORTH STAR CHECKING $19,623.94 101 GENERAL 201 COMMUNITY EVENTS 202 COMMUNICATIONS 203 RECYCLING 601 SEWER UTILITIES 10100 NORTH STAR CHECKING $9,097.32 $31.00 $535.62 $1,279.79 $8,680.21 $19,623.94 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE May 22, 2007 AGENDA NUMBER 5A — Rental Housing Licenses DESCRIPTION Tier 1 Rental Housing Licenses I BACKGROUND OR PAST COUNCIL ACTION I Attached are the applications of property owners that successfully completed the rental housing inspection process. OPTIONS STAFF RECOMMENDATION Approve the attached license applications. MOTION BY STAFF ACTION SECOND CITY OF LAUDERDALE - RENTAL PROPERTY LICENSURE APPLICATION - 1891 Walnut Street Lauderdale, MN 55113 Office: (651) 792-7650 Fax: (651) 631-2066 LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional, information is required; and to determine if any conviction you may have on record night affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this information to be private and provide an alternative address and telephone number (see below). Please sign to indicate that you have read the notice: I request that my residence address and phone number be conside! d private data. My alternative address and phone number are as follows: Alternative address: q -w• 111`` S3 City, State, Zip: � j m; w, JyI N E 3`) Telephone No.: &,,� l To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFORMATION AND DESCRIPTION Rental Property Address: Ne (ut,,rg , 4. Number of Rental Units: Type of property: (),) single family ( ) duplex ( ) multiple family dwelling No. of rental units that are: 1 BR: 2 BR: 3 BR: 4 BR: other: Total number of paved off street parking spaces: Q jP, e,c< PROPERTY OWNER INFORMATION (Must list current owner) Owner's name: Telephone No. L._5/ 3ii3-j,4 Address: NStly tv ///-1 sf City, State, Zip: lP�,� ��,v ,CR37 Owner is: Sole Proprietor (),) *Partnership ( ) *Corporation ( ) * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Name & title: I-) z;�G 2,;u 1, Telephone No. / S j 3 5� Address: qsk� lv. llw" SJ, City, State, Zip: /iry ��y EMERGENCY REPAIRS (must be completed) "Name: ��r,,t -;7 Telephone No. � sl 413,-,3 c),�4 Rental Unit Number (if applicable): **This person is authorized to institute emergency repairs and is designated by the owner for emergency repairs. This person may be a resident. 90,E Vk6l MORTGATE COMPANY OR LENDER INFORMATION Mortgage company, lender, or vendee Address: (e �zx -1 g ii t; City, State, Zip: �91.1gj,„,'`j; 2 . �} ! ' G ll Telephone No. ***If property was purchased on a Contract for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For, multi -unit buildings, please provide the information on additional sheets of paper as needed. Unit No.: No. of adults: 1 No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $ 0: Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $ Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." Total: $ (p ty, 6'C, CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signature: T' Date: L -2 -- FOR` — FOR CITY USE ONLY De art.thent Approved Denied I Date Sign ture Building Insp. Administrator Date Fees Received Amount Received Receipt # Date License Issued cr-j ; ` I.1 0 u 1 5 CITY OF LAUDERDALE RENTAL PROPERTY LICENSURE APPLICATION 1891 Walnut Street Lauderdale, MN 55113 Office: (651) 792-7650 Fax: (651) 631-2066 LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this information to be private and provide an alternative address and telephone number (see below). Please sign to indicate that you have read the notice: I request that my residence address and phone number be considered private data. and phone number are as follows: Alternative address: City, State, Zip: Telephone'No.: My alternative address To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFORMATION AND DESCRIPTION Rental Property Address: 1-7 3.3 E�(,£ -H S 5,1 Number of Rental Units: Type of property: (NA single family ( ) duplex ( ) multiple family dwelling No. of rental units that are: 1 BR: 2 BR: 3 BR: _� 4 BR: other: Total number of paved off street parking spaces: f PROPERTY OWNER INFORMATION (Must list current owner) Owner's name: J � r t c GL - '- rLt C4elephone No. 7 Z3 V l 7 -q -9,1s 0 Address: { s _ . City, State, Zip: 54— A1P0 ,o eJ, M /V Owner is: Sole Proprietor Y �� *Partnership ( ) *Corporation ( ) * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Name & title: Telephone No. Address: City, State, Zip: E�IYRGENCY REPAIRS (must be completed) **Name: e S Telephone No. -7 % � � � 0 --.7 1 el Rental Unit Number (if applicable): **This person is authorized to institute emergency repairs and is designated by the owner for emergency repairs. This. person may be a resident. MORTGATE COMPANY OR LENDER INFORMATION Mortgage company, lender, or vendee*** �v-, r• ; Address: _ City, State, Zip: Telephone No. ***If property was purchased on a Contract for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the information on additional sheets of paper as needed. Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $ Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $ Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." Total: $ CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signature: Date: FOR CITY USE ONLY Department Approved Denied DateS1'�i,gjiature Building Ins Administrator Date Fees Received Amount Received ' Recei t # Date License Issued T 1101_1 , o c, 1 L--) - LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action X Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, May 22, 2007 AGENDA NUMBER 9-A DESCRIPTION Equipment Use Policy I BACKGROUND OR PAST COUNCIL ACTION I At the last council meeting, the council discussed resident use of tables and chairs. The council directed staff to develop a policy for the use of this equipment along with a recommendation on the deposit to reserve and use these items. I OPTIONS 1. Adopt the policy as presented 2. Amend the policy and adopt amended policy 3. Request staff revise and bring back policy for consideration 4. Do nothing. STAFF RECOMMENDATION Staff recommends the council adopt this or an amended policy. SECOND STAFF ACTION CITY COUNCIL POLICY ON RESIDENT USE OF CITY EQUIPMENT PURPOSE The purpose of this policy is to establish the process and procedure for Lauderdale residents to reserve the use of specified City equipment. EQUIPMENT AND ITEMS COVERED Lauderdale residents are allowed to reserve and use the following items for events and functions in accordance with this policy. 1. Tables 2. Chairs RESERVATION PROCESS Residents interested in reserving and using Lauderdale equipment must complete a reservation form, pay the requisite deposit for each item reserved and agree to abide by the conditions provided herein. Reservations must be made at least 24 hours before the item(s) are needed and the deposit must be included with the reservation. No equipment shall be released without a completed request and deposit. Persons who reserve the social room shall have priority use of tables and chairs. DEPOSIT REQUIRED The deposit required for use of Lauderdale equipment shall be set by the City Council annually and shall be in the amount not to exceed the actual replacement cost of the item plus an administrative fee. The deposit required is based on the number of items reserved (for example, if the deposit for a table is $100.00 and chairs is $50.00, the required deposit for a table and ten chairs will be $600.00) The deposit is returned to the resident upon return of the item(s). The City has the right to retain a portion of the deposit if the item(s) returned are damaged. CONDITIONS The following conditions apply to the reservation and use of Lauderdale equipment. 1. Equipment must be used by Lauderdale residents and must be used within the City of Lauderdale. Under no circumstances shall any Lauderdale equipment be taken outside of Lauderdale City limits. 2. The resident reserving the equipment is responsible for picking up the item(s) from City Hall and returning the equipment to City Hall. The pick up and return of equipment must generally be done between the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday excluding official holidays. Residents can arrange with staff more a mutually acceptable time if residents are unable to make it during regular office hours. 3. Staff will document the condition of equipment before it leaves and again when it is returned. 4. The resident who reserves the equipment is responsible for the equipment from the time it leaves City Hall until it is returned and inventoried by staff. 5. Failure to return or excessive damage to equipment will result in forfeit of the deposit and a prohibition on future use of equipment. LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date May 22, 2007 ITEM NUMBER 9B Fulham/Summer St. Light STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Early last fall, Xcel energy followed up on some projects that didn't get done with the street project. One of these projects moved the light poll from the southwest corner of Summer and Fulham (1855 Fulham) to the northwest corner which lights the intersection from the park corner. We heard from Xcel that it was resident complaints about a dark intersection that got them moving to complete the project. After the light was installed, Council member Hawkinson realized it caused light to flood into her home. Xcel tried the two types of over- head lights that fit on wood poles and tried to shield the lights with black paint but none of these remedies worked satisfactorily. During my last discussion with Xcel, they said the City could purchase a decorative light for that corner (and run the wires underground) that might solve the problem. Xcel could also remove the light but the residents that originally got Xcel to put up the light would probably call again requesting a light be installed. Staff asks that the Council give these issues consideration and provide staff direction. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action X Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, May 22, 2007 AGENDA NUMBER 9-C DESCRIPTION Park Demarcation I BACKGROUND OR PAST COUNCIL ACTION I Approximately seven (7) years ago, the Claussens began a legal battle with the city regarding where the south property line is at the community park. Last month the Court of Appeals up held the District Courts determination in favor of Lauderdale. Last July, in accordance with the order, we had judicial markers installed along the line established by the District Court. The question now is what does the Council wish to do to formally "demark" public from private property. OPTIONS 1. Erect a fence (chain link, split rail, privacy, wrought iron, etc.) 2. Signs every so many feet indicating public property line. 3. Pathway 4. Combination of the above 5. Do nothing. STAFF RECOMMENDATION Staff recommends the construction of a physical arrier such as a fence along the property line. MOTION BY STAFF ACTION R0 WLC LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion X Action Resolution Work Session Meeting Date May 22, 2007 ITEM NUMBER 9D Resident Traffic Concerns STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Last year residents on Malvern were concerned for neighborhood children as they felt driv- ers drove to fast and were inattentive. That same concern has now been brought to the City's attention by residents of Eustis north of Roselawn. Recent monitoring by police shows that drivers rarely exceed the 30 mph limit but it can feel that way because the roads are narrow with cars parked in the streets. At the last meeting, I was asked to get information on the costs of signs to note streets with children. These quotes are from our usual sign supply company and do not include tax or shipping: "Children at Play" 3000, $124.10 / per sign (Custom sign) "Watch for Children" 30x30, $ 50.19 / per sign (Standard sign) It seems that concerns like these will continue to spring up. Staff is asking the Council to consider how we should respond to such complaints. Some common traffic calming solu- tions include signage, lowering speed limits within the City, speed bumps/humps, street art, and more stop signs. OPTIONS: STAFF RECOMMENDATION: COUNCIL ACTION: Work Session Memo To: City Council From: Brian W. Heck, City Administrator Date: May 18, 2007 Re: Larpenteur Avenue Development Attached to this memorandum is the proposal and outline prepared by Ehlers and Associates for their participation and role in assisting Lauderdale to develop a development plan for the Larpenteur Avenue Corridor. Representatives from Ehlers will be at the meeting Tuesday to discuss and answer questions on their proposal and the process. May 18, 2007 Brian Heck, City Administraor City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: Description of Master Planning Process for Redevelopment — Larpenteur Corridor Dear Mr. Heck: You had requested we put together an outline of the process required to put together a plan for the redevelopment of the Laurpenteur Corridor and who would be involved. Provided below is a sample listing of project components and responsibility to prepare and implement redevelopment of the above referenced area. Development management services for various components, along with determining financial feasibility of the project could be provided by Ehlers, however several other firms and groups play a key role in the redevelopment process. Objectives of Service The objectives of service are as follows: Develop a master plan for redevelopment of the project area IN Involve the community in determining the best type of redevelopment IN Determine the most cost effective method of redevelopment and assure the redevelopment is financially feasible IN Identify and select qualified developers to partner with to implement the redevelopment Project Components Description Simply stated, the redevelopment planning process typically consists of the following five phases: Phase I: Planning, Environmental, and Market Research and Analysis for the area Phase II: Work with community-based task force to develop concept plan (written and visual) Phase III: Preparation of financial feasibility analysis of plan Phase IV: Approval of plan by Council and Commissions, including public open houses Phase V: Solicitation and selection of qualified developer(s) Phase VI: Implementation of the plan More specifically, detailed components of the phases described above are listed in the table on the following pages: L E A D E R S I N P U B L I C F I N A N C E Equal Opportunity Employer Charter Member of the National Association of Independent Public Finance Advisors 3060 Centre Pointe Drive, Roseville, MN 55113-1105 651.697.8500 fax 651 .697.8555 www.ehlers-inc.com Brian Heck Description of Master Planning Process for Redevelopment — Larpenteur Corridor May 18, 2007 Page 2 Project .. Description Responsibilito Prepare RFP for Prepare RFP to select planning consultant to assist in Staff/Ehlers planning consultants creation of redevelopment plan Select planning firm Select qualified firm to assist in creation of redevelopment Council plan Establish community- Establish community-based task force to act as an advisory Council based task force group for creation of the redevelopment Ian/vision Public participation Planning firm works with task force to develop process to develop redevelopment plan/vision, including determining types of vision/redevelopment uses (residential, retail, office) with estimated densities, Planning Firm plan for area phasing plan for redevelopment and establishing goals, objectives and policies for redevelopment The design framework and guidelines describe how the Adopt design development components will relate to each other, that is framework and how they might be arranged on the site in functional guidelines (included in manner. Also this provides some direction regarding the Planning Firm the redevelopment design of building, landscape, streetscape and public plan) improvements. This helps set a unifying theme for development. Complete a market study to determine the potential for Market Study Market Study residential, commercial office and retail, light industrial and Firm recreational uses within the project area. An analysis of the financial feasibility will be prepared based on the redevelopment plan (done simultaneously with the redevelopment plan process to assure final plan is Financial Feasibility feasible). The feasibility analysis will consider development Ehlers costs including land acquisition, site preparation (demolition and environmental cleanup) and public improvements and development revenues including land sale revenues, rants, loans and TIF revenue projections. Ongoing, effective project communications will be critical to the success of the redevelopment planning process. Staff/ Project communications will begin with the development of Communications Communications Plan a communications plan that will identify the critical Coordinator communications issues, audiences and messages and (working with ongoing strategies to successfully address communications Ehlers) needs. Prepare RFP materials for developers including market Prepare RFP materials data, redevelopment plan, program request forms, base Ehlers maps and documents Market to qualified Identification of potential, qualified developers and host developers meetings with them to make them familiar with the project Staff/Ehlers and encourage them to submit development plan/proposal Brian Heck Description of Master Planning Process for Redevelopment — Larpenteur Corridor May 18, 2007 Page 3 We look forward to going over this process with you in more detail at your May 22, 2007 Council meeting. Please contact us at 651-697-8500 with any questions prior to the meeting. Sincerely, Stacie Kvilvang Ehlers & Associates 9W'aW---' Jessica Cook Ehlers & Associates Development proposals will be reviewed and evaluated on the basis of financial feasibility, compatibility with approved Review/evaluate design concepts and guidelines, developer experience, Staff/Ehlers development proposals developer ability to secure financing, developer design flexibility and ability to work with existing businesses and area residents. Developer selections Based on results of the evaluation, a preliminary selection Council is made of one or more developers. Preparation of a development agreement outlining what will Development be constructed, timing, phasing and required assistance, if Attorney agreement any. Construction Construction of various developments/phases Developer(s) We look forward to going over this process with you in more detail at your May 22, 2007 Council meeting. Please contact us at 651-697-8500 with any questions prior to the meeting. Sincerely, Stacie Kvilvang Ehlers & Associates 9W'aW---' Jessica Cook Ehlers & Associates 13 01 IR 11,110 COUNCIL ACTION FORM TYPE OF REQUEST Consent ❑ Action ❑ Resolution ❑ Information ❑ Work session X MEETING DATE Tuesday, May 22, 2007 AGENDA NUMBER 13-B DESCRIPTION Park Plan Discussion I BACKGROUND OR PAST COUNCIL ACTION I The PCIC and staff discussed and outlined several options and items for the development of a long range park improvement plan. The attached memorandum provides a listing of the items discussed. MOTION BY STAFF ACTION OPTIONS STAFF RECOMMENDATION SECOND Memo To: City Council From: Brian W. Heck, City Administrator CC: Staff Date: May 18, 2007 Re: Park Plan The PCIC discussed and brainstormed ideas and projects to consider for a 10 — 15 year comprehensive park improvement plan. Additionally, the PCIC discussed and suggested designations for each of the park areas owned by Lauderdale. Staff also discussed and developed a list of ideas for park and open space improvements. The Councils task is to review the ideas and concepts and decide which items to include in a long range plan. Once this is completed, staff will begin to gather preliminary cost estimates and bring back to the PCIC for review and recommendations on prioritization based on available dollars and need determination. Below is a summary of staff and PCIC discussions and projects. PCIC RECOMMENDATIONS: The PCIC recommends designating the Community Park as an active recreation area and all other park areas as passive recreation. The projects the PCIC recommends, in order of priority, are: • Upgrade the hockey rink with pavement, new boards, etc. • Warming house improvements or a new facility that provides space to rent, kitchen, restrooms, etc. • Improved pathways and signage in Nature Area • Connecting pathways / walkways PCIC AND STAFF IMPROVEMENT IDEAS: Below are the other suggested improvements for the parks and open space. 1. Expand trails/pathway within the City. 2. Install fencing or signage to separate private property from public recreational property. 0 3. Upgrade and modernize playground equipment and provide equipment for older kids (8-12) 4. Tot lot with benches at the Walnut and Ione area. 5. Bike and/or skate Park or area. 6. Off leash dog park. 7. Frisbee Golf holes. 8. Portable Volleyball. 9. Organized activities such as tennis lessons. 10. Archery Range. 11. Community Garden. 12. Sledding Hill. 13. Maintained path on old trolley line through Nature Area all the way to the University of Minnesota. 14. Bird houses in or around Walsh Lake and in Nature Area. 15. Bench or benches in Walsh Lake area by the water. 16. Bench or benches in IoneNValnut area facing the Mpls Skyline. 17. More trees in the community park. 18. Handicapped swing in the playground. 19. Nature Area improvements such as grading trolley line path, steps, circular route, better signage, steps, etc. 20. Maintenance on the retaining wall along Roselawn. 21. Water feature in playground area. One of the main concerns raised by PCIC and Staff is the need to develop an ongoing maintenance schedule for existing and new features at the community park and other open areas. • Page 2 1'iT h =11 L To: Council From: Brian W. Heck, City Administrator CC: Staff Date: May 18, 2007 Re: April Monthly Financial Report Attached is the April financial report. In general, the expenditures are in line with where they should be at this juncture with most expenditure items at or below 33%. Based on April expenditures, I adjusted the projections in several areas closer to 100% for the year. The revenue continues to lag behind where it should be for this time of year and this is because state aide and property tax disbursements have not been received. Interest income continues to be ahead of projections and we anticipate this trend to continue. The fund balances continue to remain satisfactory and transfers authorized by the Council at the last meeting will be made in the next few weeks. 2007 MONTHLY BUDGET ANALYSIS April - should be at 33% of year GENERAL FUND SUMMARY EXPENDITURES Legislative 21,341 2007 2007 23,915 Percent Percent Administration 2006 ADOPTED YEAR TO 2007 Year to Projected Communications ACTUAL BUDGET DATE PROJECTED Date to Budget REVENUES 15,371 18,320 4,244 18,320 23.17% 100.00% Property Taxes 445,983 550,900 425 534,373 0.08% 97.00% State Aide 396,907 409,341 - 409,341 0.00% 100.00% Permits and Licenses 24,735 17,830 3,940 16,403 22.10% 92.00% Fines and Fees 34,130 33,500 9,055 34,505 27.03% 103.00% Other Revenue 37,468 20,510 9,466 23,176 46.15% 113.00% TOTAL REVENUE 939,223 1,032,081 22,886 1,017,798 2.22% 98.62% EXPENDITURES Legislative 21,341 24,655 5,001 23,915 20.28% 97.00% Administration 152,804 169,556 56,650 169,000 33.41% 99.67% Communications 30,369 32,330 9,136 30,713 28.26% 95.00% Elections 15,371 18,320 4,244 18,320 23.17% 100.00% Public Safety 288,458 580,600 197,760 577,000 34.06% 99.38% Police 255,288 525,600 174,203 525,500 33.14% 99.98% Fire 21,246 42,000 19,103 38,000 45.48% 90.48% Prosecution 11,925 13,000 4,454 13,500 34.26% 103.85% Public Works 69,600 80,017 18,851 74,416 23.56% 93.00% Planning and Inspections 34,153 35,783 8,902 33,278 24.88% 93.00% Parks and Recreation 55,072 75,820 19,598 76,969 25.85% 101.52% Transfers 176,256 15,000 - - 0.00% 0.00% TOTAL EXPENDITURES 843,424 1,032,081 320,143 1,003,612 31.02% 97.24% OVER/(UNDER) BUDGET (95,799) - 297,257 (14,187) OTHER FUNDS REVENUE 201 Community Events Fund 4,120 2,235 588 2,100 26.29% 93.96% 202 Cable T.V. Fund 20,789 20,284 417 20,000 2.06% 98.60% 203 Recycling Fund 40,824 39,638 2,756 34,485 6.95% 87.00% 301 TIF Debt Service Fund 76,950 - - - 302 2000 Imp Debt Fund 87,274 56,739 3,630 45,391 6.40% 80.00% 303 2002 Imp Debt Fund 88,542 52,558 5,390 42,572 10.26% 81.00% 304 2003 Imp Debt Fund 146,008 61,390 7,724 49,726 12.58% 81.00% 401 Street Improvement Fund 30,626 10,000 10,425 33,000 104.25% 330.00% 402 General Capital Impr. Fund 17,101 4,250 2,142 10,000 50.39% 235.29% 403 Storm Water Impr. Fund 62,446 52,500 15,041 52,500 28.65% 100.00% 404 Park Improvement Fund 18,541 3,000 515 2,497 17.16% 83.22% 405 TIF Project Fund 83,422 157,000 5,816 80,000 3.70% 50.96% 407 Sewer Improvement Fund 3,780 3,000 1,131 3,900 37.70% 130.00% 409 Water Utility Fund 12,502 - 1,823 2,500 601 Sewer Utility Fund 230,898 261,772 67,966 253,919 25.96% 97.00% TOTAL REVENUE 923,823 724,366 125,363 632,590 17.31% 87.33% EXPENDITURES 201 Community Events Fund 3,371 2,535 996 2,890 39.29% 114.00% 202 Cable T.V. Fund 23,484 26,140 10,197 28,754 39.01% 110.00% 203 Recycling Fund 29,829 38,640 8,494 36,322 21.98% 94.00% 301 TIF Debt Service Fund - - - - 302 2000 Imp Debt Fund 121,793 122,520 107,448 122,520 87.70% 100.00% 303 2002 Imp Debt Fund 153,294 149,690 130,974 149,690 87.50% 100.00% 2007 2007 Percent Percent 2006 ADOPTED YEAR TO 2007 Year to Projected ACTUAL BUDGET DATE PROJECTED Date to Budget 304 2003 Imp Debt Fund 127,606 120,980 108,631 120,980 89.79% 100.00% 401 Street Improvement Fund 40,764 12,500 - 7,500 0.00% 60.00% 402 General Capital Impr. Fund 37,509 12,500 - 18,000 0.00% 144.00% 403 Storm Water Impr. Fund 39,891 44,465 10,481 50,690 23.57% 114.00% 404 Park Improvement Fund 101,009 180,000 (3,483) 80,000 -1.93% 44.44% 405 TIF Project Fund 664 2,000 713 2,000 35.63% 100.00% 407 Sewer Improvement Fund - - - - 409 Water Utility Fund - - - - 601 Sewer Utility Fund 213,300 220,111 67,901 213,500 30.85% 97.00% TOTAL EXPENDITURES 892,516 932,081 442,353 832,846 47.46% 89.35% OVER/UNDER BUDGET (31,307) 207,715 316,990 200,256 152.61% 96.41% TOTAL BUDGET REVENUE 1,863,047 1,756,447 148,249 1,650,388 8.44% 93.96% 2006 Audit Adjustment (111,578) ADJUSTED NET REVENUES 1,751,469 TOTAL BUDGET EXPENDITURES 1,735,940 1,964,162 762,496 1,836,457 38.82% 93.50% 2006 Audit Adjustment (300,429) ADJUSTED NET EXPENDITURES 1,435,511 NET OVER/(UNDER) (315,957) 207,715 614,246 186,069 295.72% 89.58% Fund Balances General Fund 567,644 244,628 591,951 201 Community Events Fund 5,537 5,165 5,237 202 Cable TV Fund 40,645 31,065 34,789 203 Recycling Fund 37,754 32,003 38,756 302 2000 Imp Debt Fund 235,065 129,146 219,284 303 2002 Imp Debt Fund 438,776 311,671 391,644 304 2003 Imp Debt Fund 473,824 371,720 464,234 401 Street Improvement Fund 355,890 360,780 353,390 402 General Capital Impr. Fund 170,308 172,449 162,058 403 Storm Water Impr. Fund 184,251 179,934 192,286 404 Park Improvement Fund 44,059 48,056 (29,298) 405 TIF Project Fund 448,582 453,685 449,582 407 Sewer Improvement Fund 87,183 88,313 325,378 409 Water Utility Fund 112,549 114,371 - 601 Sewer Utility Fund 341,837 319,136 148,303 TOTAL 3,543,904 2,862,122 3,347,594