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08/14/2007
LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 14, 2007 7:30 P.M. CITY HALL 1891 WALNUT STREET 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. APPROVALS a. Minutes of the July 24, 2007, City Council Meeting. b. Claims totaling $102,459.21. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA 5. CONSENT a. Approve proposals for Abatement of Social Room Floor. b. Approve rental Housing Licenses c. Approve change Order for Park Improvements d. Approve and authorize payment request #3 to Nadeau Excavating for Park Improvements e. Approve training for Brian Heck for the "30 Hr. General Mediation Skills 9/13 — 9/15 8:00 a.m. — 5:00 p.m. Hamline University at a cost of $810.00 f. City Park Applications 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input in to the decision. 8. REPORTS a. Day in the Park (Saturday, August 18`h 4-7 p.m., Fun Run 8 a.m.) b. National Night Out 9. DISCUSSION/ ACTION 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a. Larpenteur Avenue Redevelopment b. Nuisance Ordinance c. Day In the Park Report d. Nuisance abatement 13. WORK SESSION a. Speed limit and speed bumps b. 2008 Budget c. Nuisance Ordinance d. I35W and TH 280 MINUTES OF THE LAUDERDALE CITY COUNCIL TUESDAY, JULY24, 2007 7.30 p.m. Lauderdale City Hall, 1891 Walnut Street Mayor Dains called the meeting to order at 7:30 p.m. and asked Administrator Heck to take the roll. Members present: Council members Karen Gill -Gerbig, Denise Hawkinson, Karen Doherty, Clay Christensen, and Mayor Dains. Also present were staff members Jim Bownik, Assistant to the City Administrator and Heather Butkowski, Deputy Clerk. Mayor Dains asked if there were any additions or deletions to the agenda. Administrator Heck requested adding three items to the agenda 1) acceptance of donated American Flags for City Hall — consent, 2) Roseville Area School's primary election reimbursement discussion, and 3) Community meeting with the police department scheduled for July 25 - discussion. Mayor Dains asked to include the Tennis Courts in the special reports section. There being no further additions or deletions from the agenda, council member Doherty moved to approve the agenda. Motion seconded by council member Hawkinson and carried. Mayor Dains asked if there were any additions or corrections to the July 10, 2007, City Council minutes. There being no amendments to the minutes, council member Christensen moved approval. Council member Doherty seconded the motion and it carried. Mayor Dains asked if there were any questions on the claims. There being no questions, council member Hawkinson moved to approve the claims in the amount of $34,429.62. Council member Gill -Gerbig seconded the motion and it carried. Mayor Dains asked if anyone present wished to address the Council on issues not on the agenda. There being none, the Council took up consideration of the consent agenda. Mayor Dains asked if the Council wished to add or remove items from the consent agenda. There being no such motion, council member Christensen moved approval of the consent agenda approving the Request for Proposals to remove the social room floor and accepting the American Flags donated by Joyce Johnson. Council member Doherty seconded the motion and it carried. Bownik provided a review of Music Under the Trees held on July 16 in the Community Park. Bownik reported over 100 people listened to the Roseville Community Band. He indicated that based on the positive response and the number of people who attended, the event should be continued next year with shows in June and July. Bownik then provided an announcement for Day in the Park, Lauderdale's annual summer celebration. The event is held on the third Saturday of August. The event starts with a parade at 4 p.m. and continues with food and games until 7 p.m. Bownik said that children may arrive at the park an hour early and get assistance decorating their bikes to ride in the parade. He said the new event this year is a fun run, called Loop Lauderdale. He said the run is being organized by Mark Krug. - 1 - The Mayor took a moment to comment on the completion of the tennis and basketball courts at the Community Park. He said it was a 19 -year process and two former members of the Park Committee, Mary Croteau and Nora Gille, deserve special recognition for their efforts to get the tennis courts repaired. The Mayor also thanked others involved with making the project a reality. The Council moved to the discussion items. John Thein, Superintendent of the Roseville Area Schools (RAS), addressed the Council with a request to have the City run the Lauderdale precinct in the upcoming school board primary election. He said RAS is required to run the election and would like to use the city's existing infrastructure to assist in the process. He said RAS would reimburse the City for costs and disbursements related to the primary election. Council member Gill -Gerbig moved to provide assistance to RAS for the September 2007 primary with the District providing reimbursement to the City. Council member Hawkinson seconded the motion and it carried. Mayor Dains asked Heck to provide background on the speed limit and speed bump item. Heck said a few meetings prior a resident came to the Council with a concern about speeding on residential streets, specifically his block on Malvern. The resident suggested installing removable speed bumps as a speeding deterrent. At that time, the Council also suggested lowering the speed limit from 30 to 25 on residential streets. Heck said he obtained information from the City Attorney, City Engineer and Police Chief. Heck informed the Council there are speed bumps and speed humps. He explained the difference in the design and indicated if the Council wants to consider this type of structure, a speed hump is recommended over a speed bump due to safety concerns for bikers and motorcycles as well as emergency response vehicles. Heck said both types of structures are held to the road by spikes or bolts that leave holes in the street and with the freeze thaw in Minnesota, there is the potential for road damage. Heck said a resolution will suffice to lower the speed limit to 25 mph on streets the City has authority over. The City is responsible for installing speed limit signs. Heck indicated it is the recommendation of the engineer and staff to conduct a speed study to assess the nature of the problem and suggested several methods to accomplish this. Mayor Dains stated he believes there is a problem and would like to see the speed limit changed to 25 mph. Council member Christensen suggested determining the extent of the problem using the tube counters or speed cart before adjusting the speed limit. He added he is not opposed to lowering the speed limit; he felt some information is needed first. -2- Council member Doherty stated painted sidewalks might help in slowing traffic on the streets. She indicated where there are painted sidewalks, there is a visual cue to slowdown, even if there is no stop sign present. Council member Hawkinson said she is not happy with the idea of speed bumps or humps. She indicated Lauderdale has newly constructed streets and she is not willing to have holes drilled in the street. She agrees with lowering the speed limit and using counters or speed carts to evaluate the problem. She would like to see more tickets written for speeders. After additional discussion, the Council directed staff to obtain cost information for 25 mph speed limit signs, cross walk painting, and rent of tubular counters or speed carts. The Council also requested the administrator have a resolution prepared lowering the speed limit from 30 to 25 mph for the August 14 Council meeting. Bownik discussed the ice cream cups and lemonade donated by Kathy Lerfeld and Denise Hawkinson for the Music Under the Trees event on Monday, July 16, 2007. He indicated it appeared unclear if the ice cream and lemonade were approved expenses. Bownik outlined the expenses incurred by Kathy for the ice cream cups and requested the Council consider reimbursing Kathy and Denise. Council member Hawkinson stated she did not want reimbursement for the lemonade. She considered it a donation. Council member Gill -Gerbig moved to reimburse Kathy Lerfeld for the ice cream cups. Council member Christensen seconded the motion and it carried. The Council set the agenda for the next meeting: 1) Day in the Park 2) Nuisance Ordinance 3) Speed limits On a motion by Council member Hawkinson and a second by Council member Doherty, the Mayor closed the meeting to discuss pending and threatened litigation with City Attorney Bob Alsop at 8:15 p.m. The City Council reconvened in open session at 9:15 p.m. on a motion by Council member Christensen and a second by Council member Doherty. Heck outlined the updates made to the proposed 2008 Budget. He said he moved $20,000 from the contingency fund to Development and left $15,000 in Contingency; added $25,000 to the General Fund for specific transfer to the Park Improvement Fund; and moved $300,000 from the TIF Project Fund reserve to expenditures for housing projects in 2008. Heck concluded by saying a complete 2008 proposed budget will be ready for the August 14, 2007, Council meeting. -3- The Council took up the nuisance ordinance. Heck reviewed the discussion from the last meeting and indicated the Council is being asked to comment on the next two sections of the ordinance: general nuisances and weeds. Staff went through the proposed and recommended language. Council member Gill -Gerbig expressed concern over some of the language indicating it might be too vague and suggested the definitions be more concise. Following additional discussion and comments, the Council elected to leave the balance of the sections for the next meeting. There being no further items to discuss, Council member Doherty moved to adjourn the meeting. Council member Christensen seconded the motion and the Council adjourned the meeting at 10:15 p.m. CITY OF LAUDERDALE Claims for Approval August 14, 2007 City Council Meeting Payroll 7/27/07 Payroll: Direct Deposit # 500381-500389, #7973 $7,772.10' 7/27/07 Payroll: Payroll Liabilities, e -payments 174E -177E $6,519.41 8/10/07 Payroll: Direct Deposit # 500390-500394 $6,524.02 8/10/07 Payroll: Payroll Liabilities, e -payments 178E -180E $5,807.42 Vendor Claims 8/14/07 Claims: Check #s 18766-18786 & 18788-18802 $75,836.26 Subtotal of Claims From Above $102,459.21 Nadeau Excavating, Park Improvement Pay Request #3, Check #18787 $41,777.20 Total Claims for Approval $144,236.41 CITY OF LAUDERDALE 07/25/074:21 PM Page 1 Payments Current Period: JULY 2007 Batch Name 072707paytax Payment Computer Dollar Amt $6,519.41 Posted Refer 345 ICMA RETIREMENT TRUST - 457 Cash Payment G 101-21705 ICMA RETIREMENT Invoice Transaction Date 7/25/2007 Ck# 000174E 7/27/2007 7/27/07 payroll $1,691.91 Due 0 NORTH STAR CHEC 10100 Total $1,691.91 Refer 346 MN DEPARTMENT OF REVENUE Ck# 000175E 7/27/2007 Cash Payment G 101-21702 STATE WITHHOLDING July 2007 state withholding $754.88 Invoice Transaction Date 7/25/2007 Due 0 NORTH STAR CHEC 10100 Total $754.88 Refer 347 NORTH STAR BANK, CHECKING S Ck# 000176E 7/27/2007 Cash Payment G 101-21703 FICA WITHHOLDING. 7/27/07 payroll taxes $1,913.82 Invoice Cash Payment G 101-21701 FEDERAL TAXES 7/27/07 payroll taxes $824.58 Invoice Transaction Date 7/25/2007 Due 0 NORTH STAR CHEC 10100 Total $2.738.40 Refer 348 PERA Cash Payment G 101-21704 PERA Invoice Transaction Date 7/25/2007 Ck# 000177E 7/27/2007 7/27/07 payroll Due 0 NORTH STAR CHEC 10100 Total Fund Summary I BATCH Total 10100 NORTH STAR CHECKING 101 $6,519.41 $6,519.41 Pre -Written Checks $6,519.41 Checks to be Generated by the Compute $0.00 Total $6,519.41 $1,334.22 $1,334.22 $6,519.41 CITY OF LAUDERDALE 08/09/07 2:18 PM Page 1 Payments Current Period: AUGUST 2007 Batch Name 081007paytax Payment Computer Dollar Amt $5,807.42 Posted Refer 368 PERA Ck# 000178E 8/10/2007 Cash Payment G 101-21704 PERA 8/10/07,payroil $1,330.54 Invoice Transaction Date 8/9/2007 Due 0 NORTH STAR CHEC 10100 Total $1,330.54 Refer 369 ICMA RETIREMENT TRUST - 457 Ck# 000179E 8/10/2007 Cash Payment G 101-21705 ICMA RETIREMENT 8/10/07 payroll $1,956.47 Invoice Transaction Date 8/9/2007 Due 0 NORTH STAR CHEC 10100 Total $1,956.47 Refer 370 NORTH STAR BANK, CHECKING S Ck# 000180E 8/10/2007 Cash Payment G 101-21703 FICA WITHHOLDING. 8/10/07 payroll taxes $1,740.84 Invoice Cash Payment G 101-21701 FEDERAL TAXES 8/10/07 payroll taxes $779.57 Invoice Transaction Date 8/9/2007 Due 0 NORTH STAR CHEC 10100 Total $2,520.41 Fund Summary BATCH Total $5,807.42 10100 NORTH STAR CHECKING 101 $5,807.42 $5,807.42 Pre -Written Checks $5,807.42 Checks to be Generated by the Compute $0.00 Total $5,807.42 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2007 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 018766 8/14/2007 1724 C. ARL STREET E 201-45600-369 MUSIC UNDER THE TREES $52.37 ice cream reimbursement for Mu Total 1724 CARL STREET $52.37 Paid Chk# 018767 8/14/2007 1724 CARL STREET - K LERFALD' E 201-45600-202 PERMENANT SUPPLIES $29.46 event signage reimbursement Total 1724 CARL STREET - K LERFALD $29.46 Paid Chk# 018768 - 8/14/2007 1922 MALVERN STREET- M. KRUG E 201-45600-202 PERMENANT SUPPLIES $136.59 event signage reimbursement Total 1922 MALVERN STREET- M. KRUG $136.59 Paid Chk# 018769 8/14/2007 AFSCME G 101-21709 UNION DUES $89.74 7/07 union dues Total AFSCME $89.74 Paid Chk# 018770 8/14/2007 ALL AROUND RENTAL E 201-45600-377 DAY IN THE PARK $170.40 Day in the Park bounce house Total ALL AROUND RENTAL $170.40 Paid Chk# 018771 8/14/2007 AMERICAN PLANNING ASSOC. E 101-41200-438 DUES & SUBSCRIPTIONS $75.00 "Planning" magazine subscripti Total AMERICAN PLANNING ASSOC. $75.00 Paid Chk# 018772 8/14/2007BIFFS, INC. E 101-45200-427 PORTA POTTY RENTAL $83.91 park restroom Total BIFFS, INC. $83.91 Paid Chk# 018773 8/14/2007 BONESTROO, ROSENE, ANDERLIK E 403-48403-304 ENGINEERING $1,980.00 Local Surface Water Management E 404-48404-304 ENGINEERING $2,383.74 park improvements Total BONESTROO, ROSENE, ANDERLIK $4,363.74 Paid Chk# 018774 8/14/2007 CINTAS E 601-49000-425 CLOTHING $27.05 pw clothing E 601-49000-425 CLOTHING $27.05 pw clothing E 601-49000-425 CLOTHING $27.05 pw clothing Total CINTAS $81.15 Paid Chk# 018775 8/14%2007 CITY OF FALCON HEIGHTS E 101-42200-321 FIRE CALLS $764.66 7/07 fire calls Total CITY OF FALCON HEIGHTS $764.66 Paid Chk# 018776 8/14/2007 CITY OF ROSEVILLE E 101-41200-306 CONSULTING FEES $202.83 8/07 IT support Total CITY OF ROSEVILLE $202.83 Paid Chk# 018777 8/14/2007 CITY OF ST ANTHONY CITY OF LAUDERDALE *Check Detail Register© AUGUST 2007 Check Amt Invoice Comment E 101-42100-319 POLICE CONTRACT $43,291.67 8/07 police service Total CITY OF ST ANTHONY $43,291.67 Paid Chk# 018778 8/14/2007 EAST HENNEPIN AUTO SERVICE INC E 101-43100-212 MOTOR FUELS $33.30 7/07 motor fuel E 601-49000-212 MOTOR FUELS $3.70 7/07 motor fuel Total EAST HENNEPIN AUTO SERVICE INC $37.00 Paid Chk# 018779 8/14/2007 GLENWOOD INGLEWOOD E 101-41200-208 WATER DELIVERY $4.79 7/07 cooler rental Total GLENWOOD INGLEWOOD $4.79 Paid Chk# 018780 8/14/2007 HECK, BRIAN mmm E 101-41200-331 TRAVEL EXPENSE $22.00 7/07 mileage Total HECK, BRIAN $22.00 Paid Chk# 018781 8/14/2007 HERMES FLORAL E 101-41100-439 SPECIAL EVENTS $51.15 Peterson plant Total HERMES FLORAL $51.15 Paid Chk# 018782 8/14/2007 „ HILL-MURRAY SCHOOL E 201-45600-377 DAY IN THE PARK $150.00 Day in the Park entertainment Total HILL-MURRAY SCHOOL $150.00 Paid Chk# 018783 8/14/2007 HOME DEPOT CRC E 101-43100-228 MISC REPAIRS MAINT SUPPLIE $51.33 repair city hall light E 101-45200-228 MISC REPAIRS MAINT SUPPLIE $25.66 dog park gate repair Total HOME DEPOT CRC $76.99 Paid Chk# 018784 8/14/2007 HUGHES & COSTELLO E 101-42300-355 MISC PRINTING/PROCESS SER $105.75 8/07 retainer and fees E 101-42300-305 LEGAL FEES $850.00 8/07 retainer and fees Total HUGHES & COSTELLO $955.75 Paid Chk# 018785 8/14/2007 LMCIT E 101-41100-361 GENERAL LIABILITY $5,082.40 8/07-8/08 liability/auto/prope E 101-41200-361 GENERAL LIABILITY $4,447.10 8/07-8/08 liability/auto/prope E 601-49000-361 GENERAL LIABILITY $3,176.50 8/07-8/08 liability/auto/prope E 101-41100-361 GENERAL LIABILITY $345.00 8/07-8/08 Open Meeting Law ins Total LMCIT $13,051.00 Paid Chk# 018786 8/14/2007 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $8,377.59 9/07 waste water service Total MET -COUNCIL ENVIRONMENTAL SER. $8,377.59 15-a i �d(jfi`W 018787 8/14/2007 NADEAU EXCAVATING, INC. E 404-48404-528 COURT IMPROVEMENTS $41,777.20 Court improvement payment #3 Total NADEAU EXCAVATING, INC. $41,777.20 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2007 Check Amt Invoice E 101-41200-331 TRAVEL EXPENSE $8.00 BH parking E 101-41200-440 MEETING EXPENSES $8.89 coffee E 101-41200-331 TRAVEL EXPENSE $10.00 JB SRA lunch E 101-43400-203 POSTAGE $10.42 certified letters E 101-43400-203 POSTAGE $13.82 certified letters E 101-41200-201 GENERAL SUPPLIES $13.84 video cassettes E 101-41500-442 MISC $19.71 ribbon, ice cream for ribbon c E 101-43400-203 POSTAGE $47.66 certified letters E 101-45100-371 NON-RESIDENT REIMBURSEM $8.00 theater - Wilberts E 101-45100-371 NON-RESIDENT REIMBURSEM $8.00 softball - Maggie Brown E 201-45600-202 PERMENANT SUPPLIES $9.78 fix cooler E 201-45600-440 MEETING EXPENSES $15.00 PCIC pizza E 101-45200-201 GENERAL SUPPLIES $8.55 caution tape E 201-45600-440 MEETING EXPENSES $22.00 PCIC pizza E 201-45600-440 MEETING EXPENSES $23.00 PCIC pizza E 201-45600-377 DAY IN THE PARK $200.00 starter cash for Day in the Pa E 101-41200-201 GENERAL SUPPLIES $5.91 9 -volt batteries E 101-45100-371 NON-RESIDENT REIMBURSEM $8.00 golf- Wilberts Total NORTH STAR BANK, CHECKING STMT $440.58 Paid Chk# 018789 8/14/2007 PARK SERVICE E101-43100-212 MOTOR FUELS E 601-49000-212 MOTOR FUELS Total PARK SERVICE Paid Chk# 018790 8/14/2007 POSTMASTER $165.88 7/07 motor fuels $18.43 7/07 motor fuels $164.31 E 101-41200-203 POSTAGE $6.80 2 sheets of $.17 stamps E 101-43400-203 POSTAGE $41.00 3 rolls of stamps E 101-41200-203 POSTAGE $82.00 3 rolls of stamps Total POSTMASTER $129.80 Paid Chk# 018791 8/14/2007 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISC $505.92 911 dispatch E 101-41500-327 OTHER SERV- SEWER/NPDES 1 $153.41 annual voting system payment Total RAMSEY COUNTY, PROP REC & REV $659.33 Paid Chk# 018792 8/14/2007 RAPIT PRINTING E 101-41600-353 NEWSLETTER PRINTING $632.60 July/August 2007 newsletter Total RAPIT PRINTING $632.60 Paid Chk# 018793 8%14/2007 SPRINT PCS E 101-43100-391 TELEPHONE/PAGERS $34.23 7/07 pw cell phones E 601-49000-391 TELEPHONE/PAGERS $34.23 7/07 pw cell phones Total SPRINT PCS $68.46 Paid Chk# 018794 8/14/2007 ST PAUL POLICE DRUM LINE E 201-45600-377 DAY IN THE PARK $200.00 Day in the Park entertainment CITY OF LAUDERDALE *Check Detail Register© AUGUST 2007 Check Amt Invoice Comment Total ST PAUL POLICE DRUM LINE $200.00 Paid Chk# 018795 8/14/2007 ST PAUL REGIONALW - WATER SERVICE E 601-49000-382 WATER $13.80 2g07 water for pw garage E 101-43100-382 WATER $13.80 2g07 water for city hall E 101-45200-382 WATER $13.80 2g07 water for warming house Total ST PAUL REGIONAL WATER SERVICE $41.40 Paid Chk# 018796 8/14/2007 SUBURBAN ACE HARDWARE E 101-45200-228 MISC REPAIRS MAINT SUPPLIE $22.22 chain for swings Total SUBURBAN ACE HARDWARE $22.22 - Paid Chk# 018797 8/14/2007 SUBURBAN RATE AUTHORITY E 101-41100-438 DUES & SUBSCRIPTIONS $200.00 2nd half 2007 dues Total SUBURBAN RATE AUTHORITY $200.00 Paid Chk# 018798 8/14/2007 US BANK, DEBT SERVICES E 302-47200-621 FILE MAINTENANCE CHARGES $215.63 2000 bond management contract Total US BANK, DEBT SERVICES $215.63 Paid Chk# 018799 8/14/2007 WASTE MANAGEMENT E 101-43100-384 REFUSE DISPOSAL $87.38 8/07 waste pick up Total WASTE MANAGEMENT $87.38 Paid Chk# 018800 8/14/2007 XCEL ENERGY, CITY HALL E 101-43100-383 GAS UTILITIES $31.11 7/07 gas & electric E 101-43100-381 ELECTRIC $241.85 7/07 gas & electric Total XCEL ENERGY, CITY HALL $272.96 Paid Chk# 018801 8/14/2007 XCEL ENERGY, STREET LIGHTING E 101-43200-381 ELECTRIC $463.80 7/07 street lighting Total XCEL ENERGY, STREET LIGHTING $463.80 Paid Chk# 018802 8/14/2007 ZOSEL, TOM E 201-45600-377 DAY IN THE PARK $150.00 Day in the Park - Steve Blake Total ZOSEL, TOM $150.00 10100 NORTH STAR CHECKING $117,613.46 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2007 Check Amt Invoice Comment Fund Summary 10100 NORTH STAR CHECKING 101 GENERAL $58,392.89 201 COMMUNITY EVENTS $1,158.60 302'00 ST/UTIL IMP DEBT SERVICE $215.63 403 CAPITAL IMPROVE STORM WATER $1,980.00 404 PARK IMPROVEMENT $44,160.94 601 SEWER UTILITIES $11,705.40 $117,613.46 LAUDERDALE COUNCIL ACTION REQUESTED DATE August 14, 2007 Consent X Special MBER Proposals for Abatement of Social Public Hearing Room Floor Report [MEEG Discussion Action ITIAL Jim Resolution Work session ED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Lump sum proposals were received by four qualified companies to remove the tile and mastic from the social room floor. The proposed costs for the project ranged from $5200 to $5840 with Williams Brothers Contracting submitting the low proposal for $5200. The project is expected to take 2 days and would occur the week of September 17th. OPTIONS: 1) Approve as part of the consent agenda as presented. 2) Remove from the consent agenda for discussion, followed by approval or denial. STAFF RECOMMENDATION: Motion to accept the proposal from William Brothers Contracting for abatement of the social room floor per proposal requirements not to exceed $5200. COUNCIL ACTION: J he J6fand i/Z the ✓Vlei1(a CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 551 13 MAIN 651-792-7650 Jim 651-792.7656 FAX 651.631.2066 July 26, 2007 The City of Lauderdale Minnesota is requesting proposals for the removal of asbestos containing floor the and non -asbestos mastic from the community meeting room located within the Lauderdale City Hall, 1891 Walnut Street, Lauderdale Minnesota. The floor the was sampled by John Bissen, MDH Asbestos Building Inspector AI1063 and analyzed via polarized light microscopy (PLM) by ATC Associates Inc laboratory in Centennial Colorado and was determined to contain 15% chrysotile. The black mastic was determined to not contain asbestos, however, the City of Lauderdale is including the removal of this mastic as a requirement of this proposal request. Mr. Bissen also interpreted the broken condition of the tile through the center and other areas of the Community Room floor to be in a condition requiring a friable removal method according to the Minnesota Department of Health Asbestos Abatement Rules 4620.3000 through 4620.3724. The City of Lauderdale is requesting a lump sum proposal to include the following requirements for the abatement of the Community Room floor the and mastic: 1. Notification and subsequent permit fees to MDH and MPGA. 2. Full containment method of removal consistent with MDH-AAR. 3. Proper worker protection consistent with 29.CFR.1926. 4. Adjacent and clearance air monitoring as required by MDH-AAR. 5. Proper disposal and manifest documentation of the disposal of all asbestos containing and asbestos contaminated materials associated with this project consistent with applicable state and Federal requirements. 6. The successful abatement contractor will also be required to use a low odor solvent for the removal of the non -asbestos mastic and to follow the manufacturers recommended procedures for neutralizing the floor after the solvent cleaning procedures. 7. Submission of a post -project report document consisting of all records required by the contractor as required by MDH-AAR. 8. The successful contractor will be required to complete this project beginning on Monday, September 17, 2007 at 7:00 AM with final air clearance sampling, analysis and containment barrier removal and de -mobilization complete by 5:00 PM, September 20, 2007. The quantity of material is approximately 2,000 square feet. The contractor is required to verify the field quantity and site conditions prior to submission of proposal. The Community Room is available for inspection Monday -Friday 9 a.m. to 4 p.m. The proposals are to be sent to the attention of Mr. Jim Bownik, Assistant to the City Administrator, City of Lauderdale, 1891 Walnut Street, Lauderdale, MN 55113 office by 1:00 PM, August 8, 2007. Aug 02 07 01:28p Williams Brothers 7364341294 p.2 Wil"Mms Brothers Contracting, Inc. 2144-3 7th Street NE East Bethel, MN 65011 Phone fl- 763-434-1656 Fax # 763-434-1294 `n,ww.williamsbrother!scontr-acting.cor-ii roject Proposal Date 8/112007 Name .,'Address Project Address City of Lauderdale City Halt 1891 Walnut Street Lauderdale, MN Lauderdale, MN 55113 Description aly Proposed Amount Total Asbestos Ahateoiunt 2,000 Sq Ft Floor Tile Mastic 1 5,200.00 5,200.0 As Per Walk'ffiru Propbsal accepted by: Signature Date Please Sign, Date, & Fax to .763-434-1294 Rick 'Nitliams Project Nlanager All Work will be performed according to Local, State, and Federal Total $5,200, 00 Regulations, 08/07/2007 10:I1 FAX 6512014606 UN. DEPT. DE BES 'A002/CO2 0 [d t6UtlV9U ee%G8 sLuBlIpA t3?ED[ 10 60 rnV PROPOSAL & AGREEMENT PROPOSAL TO: City of Lauderdale 1891 Walnut Street Lauderdale, N1N 53113 Attn: JIM )BOWNIK RE: Asbestos Abatement - Community Room ( Floor Tile/Mastic ) We hereby submit tris proposal for the work described as: The removal and disposal of approx. 2,000 ft2 of ACM Floor Tile/Mastic from the Community Room at Lauderdale City Hall, Work Is To Include: All Labor, Equipment, Materials, Insurance,and Disposal Proposal Price .. ... I .......................... •................................. 5 5,440.66 Ted Nadson, Operations Manager Date ACCEPTANCE OF PROPOSAL,- The above quote is accepted and authorizes EnviroTech Remediatiot) Services, Inc. to do the Nrork as specified, The proposal is good for 30 days frons the date of submittal, 13y.. Title: payment is due upon completion. Date: 3000 84th Lane NT. E. 4B1,aine, A1innesotA 55449-7214 tet: 763-746-0676 fare: 763-785-9020 AV IC_vn Vl rnFen1, - _— PROPOSAL PROPOSAL SUBMITTED TO: PHONE: DATE: Jim Bownik 651-792-7656 August 9, 2007 City of Lauderdale via a male 1891 Walnut St Jim.Bownik@ci.lauderdale.mn.us Lauderdale, MN 55113 JOB ADDRESS: JOB DESCRIPTION: Same as above Removal of VAT and mastic We hereby submit specifications and estimates for: EnviroBate-Metro proposes to furnish all labor, materials, equipment, supplies, disposal and insurance necessary for the Removal of approximately 2000 sq. ft. of vinyl asbestos floor tile and black mastic from the Community Room. Work is to be completed per request for proposal letter dated July 26, 2007. EnviroBate-Metro proposes to complete this scope in accordance with all EPA, OSHA, state and local regulations governing asbestos control and removal. Pricing is as follows: EnviroBate Metro will complete the project basis as the specifications noted above for the total sum of: Five Thousand Seven Hundred Dollars ($5,700.00) Terms: Payment due within 20 days of invoice date (NET 20) Past due amounts will be subject to interest at a rate of 18% per annum, or the highest rate of interest permitted by applicable law. Authorized Signature '444.6la- Mike Sherek — Project Manager Acceptance of Proposal — The above prices, specifications and conditions are hereby accepted pending approval of contract. You are authorized to do the work as specified and will receive payment accordingly. Other terms of this contract have been negotiated and either have already been or will be memorialized in a separate agreement. Authorized Signature Date: Note: This proposal may be withdrawn by us if not accepted within 30 days. EnviroBate® Metro 3301 East 26th Street Phone:'(612) 729-1080 Fax: (612) 729-1021 Minneapolis, MN 55406-1725 1-800-926-1776 www.envirob-atemetro.com MLUOM SYSTEMS Environmental Contracting Services DATE: Proposal Julv 27, 2007 PROPOSAL SUBMITTED TO: City of Lauderdale PROPOSAL #: A07-380 ADDRESS: 1891 Walnut Street WORK DESCRIPTION: Asbestos Abatement CITY, STATE, ZIP: Lauderdale, MN 55113 SITE LOCATION: Lauderdale City Hall ATTENTION: Jim Bownik ADDRESS: same PHONE NO: 651-792-7656 CITY, STATE, ZIP: E-MAIL ADDRESS: FAX NO: 651-631-2066 Mavo Systems, Inc. proposes the following scope of work` Base Bid Asbestos abatement of approximately 2,000 VAT/mastic from Community Meeting Room, using critical barriers, neg. air non -friable methods. Notes: 1) Pricing based upon performing work Monday through Friday, straight -time. 2) Pricing based on performing work per applicable rules and regulations. 3) Pricing includes required OSHA, area and clearance air monitoring. Analysis by 3rd Party Hygienist firm. 4) Owner to provide water and electricity, and move all movable items from work area prior to abatement. We propose to furnish material and labor - complete in accordance with above Scope of Work, for the sum of: Five thousand eight hundred forty dollars $ 5,840.00 Terms of Payment: Net 30 days Payment(s) to be made as follows: In the event payment are not made as outlined herein, the undersigned agrees to pay all costs of collection and attorneys fees incurred by Mavo Systems, Inc. All material is guaranteed to be specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration of deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Owner agrees to supply Mavo Systems, Inc. with 110 volt power and portable water to complete the cleaning process. Authorized Signature RTF 7/27/07 Note: This proposal may be withdrawn by us if not accepted within 30 days Rich Forstner Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified.. Payment will be made as outlined. Signature Date of Acceptance: Signature MAYO SYSTEMS, INC. OFFICE NO.: (763) 788-7713 4330 CENTERVILLE ROAD FAX NO.: (763) 788-9560 E-MAIL ADDRESS: rforstner@mavo.com WHITE BEAR LAKE, MN 55127 TOLL FREE NO.: (888) 788-4378 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE August 14, 2007 AGENDA NUMBER 513 — Rental Housing Licenses DESCRIPTION Tier I Rental Housina Licenses BACKGROUND OR PAST COUNCIL ACTION Attached are the applications of rental property owners that successfully completed the rental housing inspection process. OPTIONS STAFF RECOMMENDATION COUNCIL ACTION MOTION BY SECOND STAFF ACTION lvl_ CITY OF LAUDERDALE RENTAL PROPERTY LICENSURE APPLICATION 1891 Walnut Street Lauderdale, MN 55113 Stp Office: (651) 792-7650 Fax: (651) 631-2066 �rT� LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this information to be private and provide an alternative address and telephone number (see below). Please sign to indicate that you have read the notice: I request that my residence address and phone number be considered private data. My alternative address and phone number are as follows: Alternative address: City, State, Zip: Telephone No.: To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFORMATION AND DESCRIPTION Rental Property Address: 176,13 Ft s T-/ `7 5T Number of Rental Units: Type of property: W single family ( ) duplex ( ) multiple family dwelling No. of rental units that are: 1 BR: 2 BR: 3 BR: 4 BR: other: Total number of paved off street parking spaces: 2— PROPERTY OWNER INFORMATION (Must list current owner) Owner's name: ()" 2a5!;e Telephone No. C-_�; -t (--g Address: -99--OLLK1 `7 City, State, Zip: f1jPLs M1y Owner is: Sole Proprietor ( ) *Partnership ( ) *Corporation ( ) * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. Name & title Address: BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Telephone -No, City, State, Zip: EMERGENCY REPAIRS (must be completed) **Name: dlLn Telephone No. Rental Unit Number (if applicable): **This person is authorized to institute emergency repairs and is designated by the owner for emergency repairs. This person may be a resident. MORTGATE COMPANY OR LENDER INFORMATION Mortgage company, lender, or vendee***: X44; Address: 4j ` City, State, Zip: Telephone No: ***If property was purchased on a Contract for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9711-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the information on additional sheets of paper as needed. Unit No.: oht!�y No. of adults: Z No. of children under age 18: , Unit No.: No. of adults: No. of children under age 18: Unit 'No.: No. of adults: No. of children under ase 18: Unit No.: No. of adults: No. of children under age 18: LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit Tier II license and renewal: $100.00 per rental unit not in compliance Inspection fee: $34.00 per inspection Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." CERTIFICATION $ +$34.00 Total: $ (�y p o I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signature: FOR CITY USE ONLY Date: qto(, Department Approved, Denied Date S' "nature Building Ins °' ;, 7 V r _ Administrator Date Fees Received Amount Received Receipt # Date License Issued 9li o�a I U�_,,,0, �'� CITY OF LAUDERDALE RENTAL PROPERTY LICENSURE APPLICATION 1891 Walnut Street Lauderdale, MN 55113 Office: (651) 792-7650 Fax: (651) 631-2066 LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this information to be private and provide an alternative address anflelep one :number see b low). Please sign to indicate that you have read the notice: ' I request that my residence address and phone number be considered private data. My alternatdress and phone number are as follows: Alternative address: City, State, Zip: Telephone No.: To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFORMATION ND DESCRIPTION Rental Property Address: aT 2 ��� % 5 Number of Rental Units:_ Type of property: W single family ( ) duplex ( ) multiple family dwelling No. of rental units that are: 1 BR: 2 BR: 3 BR: 4 BR: other: Total number of paved off street parking spaces: ::Z�== PROPERTY OWNER INFORMATION (Must list current owner) . Owner's name: rte;, ,, 1j Telephone No. Address: 4LE 1,v i Li>f & , uState, Zip: �$--j;'l%'3 Owner is: Sole Proprietor (x) *Partnership ( ) *Corporation( ) * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Name & title: Telephone No. Address: City, State, Zip: EM RGENCY REPAIRS (must be completed) **Name: Telephone No. —31 _ Rental Unit Number (if applicable): **This person is authorized to institute emergenc repairs and is designated by the owner for emergency repairs. This person may be a resident. MORTGATE COMPANY OR Mortgage company, lender, or vendee***: Address: City, State, Zip: ***If property was purchased on a Contract for INFORMATION Telephone No. _ please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the information on additional sheets of paper as needed. Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $ 3�, Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $ Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." Total: $ CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: i Signature: FOR CITY USE ONLY Date: 1 -�2 Department Approved Denied Date Signature Building Insp. Administrator Date Fees Received Amount Received Receipt # Date License Issued 2 31 0 (r/V(,Lo LAUDERDALE COUNCIL ACTION REQUESTED G DATE August 14, 2007 Consent X Special MBER SC & D Park Improvement Project Public Hearing Report [APPROVED Discussion Action ITIAL Jim Resolution Work session BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Attached are two items from Bonestroo. First is a change order for the park improvement project. Second is a copy of the third request for payment in the amount of $41,770.20. The payment was also listed as a separate item on the claim sheet. OPTIONS: 1) Approve as part of the consent agenda as presented. 2) Remove from the consent agenda for discussion, followed by approval or denial. STAFF RECOMMENDATION: Motion to approve the two items as presented. COUNCIL ACTION: .Ir Bonestroo )wrier City of Lauderdale, 1891 Ylalnut Street, Lauderdale, itMN 55113 Date August 3, 200 ontractor Nadeau Excavating Inc, 12 1 75 -240th Street E, Hamoton, NIN 55031 and Company. United Fire and Casualty Company (IA), P.G Box 73909, edar Rapids, IA 52407 Bond No 5415909 CHANGE ORDER NO. 3 LAUDERDALE COMMUNITY PARK ENHANCEMENT PROJECT BONESTR00 FILE NO 000532-06002-0 Description of Work This Change Order provides for the addition of sod to complete the entire job site within the construction limits. Item No. 1 This item provides for additional sod. The disturbed areas and additional work that was issued through change orders caused an additional amount of sod to be installed on the grounds. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO. 3 1 ADDITIONAL SOD SY 2000 $2.50 $5,000.00 2 SOD EXPENSES INCLUDED IN BASE BID AND LS 1 ($960,00) ($960.00) ALTERNATE N0, 1 TOTAL CHANGE ORDER NO. 3: $4,040.00 Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTR00 % r - Approved by Contractor: NADEAU EXCAVATING INC. J — 9 Date cc: Owner Contractor Bonding Company Bonestroo Date: Approved by Owner: CITY OF LAUDERDALE Date S 165,910.00 $7,782.00 $4,040.00 $ 177,732.00 June 1, 2007 June 15, 2007 July 6, 2007 July 20, 2007 July 6, 2007 July 20, 2007 Ir Bonestroo J(a n�r of a,defdaIe 1391 hhI uJ 7(? [, Lauderdale, N1 N" :7 1 a` „r Fe,icd ; /2',107 ro 211,fa07 R_ques- Pio: Cntra(tor Nadeau ERca,;at!iry !rc 1 21 i 4'Oth titre -t C, !3n-ptc:n, NIN 75031 CONTRACTOR'S REQUEST FOR PAYMENT L,4UCERDALE C0%,LMUNITy P..RK ENHAiNCEUNI NT PROTECT BOINE`;TRCO FILE NO 0003532.06-002.0 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO Recommended for Approval by, BONESTR00 ,Approved by C ractor. NADEAUUEXCAVATING INC. e $ 7,782.00 $ 0.00 .approved by Owner CITY OF LAUDERDALE Cat $ 165,910-00 $ 173,692.00 $ 167,246.00 0.00 $ 167,246.00 $ 8,362.30 $ 158,883.70 $ 117,106.50 $ 0.00 $ 41,777.20 CHANGE ORDER N0, 1: 1 INSTALL 8'X 20' PREFABRICATED TENNIS BACKBOARD LS 1 4466.00 $0.00 TOTAL CHANGE ORDER NO. 1: $0.00 CHANGE ORDER NO. 2: 1 REPAIR SOFT SPOT 12'X 50' IN TRAIL BED LS 1 1350.00 1 $1,350.00 2 ADDITIONAL GRADING ON NW SLOPE LS 1 1966.00 1 $1,966.00 TOTAL CHANGE ORDER NO. 2: $3,316.00 000532-06002-0 PR3.xis Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date BASE BID: 1 MOBILIZATION LS 1 5000.00 1 $5,000.00 2 PROTECTION OF CATCH BASIN, NON -STREET EA 2 200.00 2 $400.00 3 SILT FENCE, REGULAR. LF 220 2.50 220 $550.00 4 SAWING BITUMINOUS PAVEMENT LF 110 2.50 16 $40.00 5 REMOVE TENNIS COURT PAVING SY 1192 2.00 1192 $2,384.00 6 REMOVE TENNIS COURT FENCE, NETS, AND FOOTINGS LS 1 350.00 $0.00 7 REMOVE BITUMINOUS PATH SY 128 2.00 128 $256.00 8 SITE GRADING LS 1 5000.00 1 $5,000.00 9 SUBGRADE PREPARATION SY 1500 1.00 1500 $1,500.00 10 GEOTEXTILE FABRIC SY 1500 1.00 1500 $1,500.00 11 GRANULAR BORROW CY 1100 13.00 1100 $14,300.00 12 4" PERFORATED POLYETHYLENE PIPE LF 660 9.00 660 $5,940.00 13 6" PERFORATED POLYETHYLENE PIPE LF 135 10.00 135 $1,350.00 14 CONNECT TO EXISTING STRUCTURE EA 1 450.00 1 $450.00 15 TENNIS COURT PAVING (INCL. AGGREGATE) SY 1492 23.00 1492 $34,316.00 16 TENNIS COURT COLOR COAT SYSTEM AND LINE MARKINGS LS 1 6700.00 1 $6,700.00 17 TENNIS COURT FENCING LF 456 50.00 456 $22,800.00 18 TENNIS COURT GATE EA 2 600.00 2 $1,200.00 19 TENNIS COURT NETS, COMPLETE LS 1 1300.00 1 $1,300.00 20 BITUMINOUS PATH PAVING (INCL. AGGREGATE) SY 128 29.00 128 $3,712.00 21 TEMPORARY SEEDING AC 0.1 .3000.00 0.1 $300.00 22 SODDING, LAWN TYPE WITH 4" OF TOPSOIL SY 150 4.00 150 $600.00 23 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET SY 350 1.50 $0.00 TOTAL BASE BID: $109,598.00 ALTERNATE NO. 1 - BASKETBALL COURTS: 24 REMOVE BASKETBALL COURT PAVING SY 585 2.00 585 $1,170.00 25 REMOVE BASKETBALL BACKBOARDS AND FOOTINGS LS 1 330.00 $0.00 26 REMOVE BITUMINOUS PATH SY 236 2.00 236 $472.00 27 SITE GRADING LS 1 3000.00 1 $3,000.00 28 SUBGRADE PREPARATION SY 900 1.00 900 $900.00 29 GEOTEXTILE FABRIC SY 900 1.00 900 $900.00 30 GRANULAR BORROW CY 660 13.00 660 $8,580.00 31 4" PERFORATED POLYETHYLENE PIPE LF 450 9.00 450 $4,050.00 32 BASKETBALL COURT PAVING (INCL. AGGREGATE) SY 880 23.00 880 $20,240.00 33 BASKETBALL COURT MARKINGS LS 1 900.00 1 $900.00 34 BASKETBALL COURT BACKBOARD, COMPLETE EA 4 1700.00 4 $6,800.00 35 BITUMINOUS PATH PAVING (INCL. AGGREGATE) SY 240 29.00 240 $6,960.00 36 SODDING, LAWN TYPE WITH 4" OF TOPSOIL SY 120 3.00 120 $360.00 37 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET SY 180 3.00 $0.00 TOTAL ALTERNATE NO. 1 - BASKETBALL COURTS: $54,332.00 CHANGE ORDER N0, 1: 1 INSTALL 8'X 20' PREFABRICATED TENNIS BACKBOARD LS 1 4466.00 $0.00 TOTAL CHANGE ORDER NO. 1: $0.00 CHANGE ORDER NO. 2: 1 REPAIR SOFT SPOT 12'X 50' IN TRAIL BED LS 1 1350.00 1 $1,350.00 2 ADDITIONAL GRADING ON NW SLOPE LS 1 1966.00 1 $1,966.00 TOTAL CHANGE ORDER NO. 2: $3,316.00 000532-06002-0 PR3.xis No. Contract Unit Quantity Amount Item Unit Quantity Price to Date to Date TOTAL BASE BID: 5109,598.00 TOTAL ALTERNATE NO. 1 - BASKETBALL COURTS: 554,332.00 TOTAL CHANGE ORDER NO. 1: $0.00 TOTAL CHANGE ORDER NO. 2: 53,316.00 TOTAL WORK COMPLETED TO DATE $167,246.00 000532-06002-0 PR3.>ds PROJECT PAYMENT STATUS OWNER CITY OF LAUDERDALE BONESTROO FILE NO. 000532-06002-0 CONTRACTOR NADEAU EXCAVATING INC. CHANGE ORDERS No. Date Descriotion Amount 1 4/3/2007 1 his Change Order prove es Tora deletion ot worK Tort is project. ee Change Order. $4,466.00 2 6/1/2007 This Change Order provides for additional work on this project, including but not limited to an extension of the Completion Date to July 6, 2007 for Substantitial Completion and July 20, 2007 for Final Completion. See Change Order. $3,316.00 06/01/07 50,189.21 6,163.50 123,270.00 3 06/02/2007 08/02/07 41,777.20 Total Change Orders $7,782.00 PAYMENT SUMMARY No. From To Payment Retainaae Completed 1 10/18/2006 12/06/06 66,917.29 3,521.96 70,439.25 2 12/07/2006 06/01/07 50,189.21 6,163.50 123,270.00 3 06/02/2007 08/02/07 41,777.20 8,362.30 167,246.00 Material on Hand Total Payment to Date $158,883.70 Original Contract $165,910.00 Retainage Pay No. 3 8,362.30 Change Orders $7,782.00 Total Amount Earned $167,246.00 Revised Contract $173,692.00 000532-06002-0 PR3.xls To: Council From: Brian W. Heck, City Administrator Date: August 10, 2007 Re: Request for Training I am requesting authorization to attend the 30 hour general mediation skills program offered through the Mediation Center for Dispute Resolution at Hamline University. The program runs for three days and results in participants becoming Rule 114 certified neutral mediators. The training will provide me with sills and background to better deal with citizen disputes, landlord / tenant disputes, and in negotiating with other jurisdictions or businesses and be an added asset to the community. Attached is a course description and syllabus. 30 -hour General Skills Mediation Training, MN Rule 114 Mediation Training Paget of 3 HAMLINE f NNINIERS1 N Mediation Center for Dispute Resolution In affiliation with Hamline University Law and Graduate Schools 30 -Hour General Mediation Skills September 12 - 15, 2007 8:00-5:30 each day Tuition $810 Rule 114 Certified course for inclusion on the MN Supreme Court Neutral Roster Registration Form Course Description Mediation is a flexible and creative process that offers individuals and groups in conflict an opportunity to find mutually acceptable resolutions to their issues and concerns. The mediator is a neutral facilitator, who uses the process of mediation to create an environment for parties to communicate effectively, explore their underlying interests and find constructive outcomes. This course provides a five-step mediation structure and emphasizes mediator tools and strategies for effective conflict intervention. The stages of the mediation process are demonstrated by use of a video dramatization created especially for this training. It also examines the causes of conflict, cultural issues in mediation and ethical concerns. Trainees experience a supportive learning environment that includes hands-on exercises, group discussion, multimedia presentations and simulations with individualized feedback from experienced coaches. The simulations include a variety of disputes. Our trainers are experienced mediators who create an engaging atmosphere that encourages experimentation and participation. Trainees find this course invaluable in their professional lives, in formal mediation settings and for daily conflict management. Who should attend: The course is designed for people from all professional backgrounds: managers hone their conflict management skills; lawyers find new ways to help clients solve problems; judges are challenged to expand their approach to resolving lawsuits; human resource professionals gain an invaluable tool. Counselors and therapists, public employees, educators, health care professionals and bartenders have all incorporated mediation skills learned in this training into their jobs. This course can be adapted for your group or organization and offered as a one, two, three or four- day program. Contact us at mediationcenter@gw.hamline.edu or by phone at 651-523-2880. Syllabus Dispute Resolution Alternatives and Mediation Pictures of Conflict • Spectrum of Conflict Resolution • Simulation: 'The Senate Table" • Mediation: Philosophy and Values The Mediation Process and the Role of the Mediator Why Negotiations Fail Principles of Interest Based Negotiation - The Core of the Mediation Process Positions and Interests http://www.hamline.edu/law/center/30-hour course_description.html 8/10/2007 30 -hour General Skills Mediation Training, MN Rule 114 Mediation Training Page 2 of 3 • Interest Based Negotiation Exercise • The Mediation Process and the Mediator's Role Setting the Stage • Step One: Orientation • Orientation Demonstration: "Technoworks" • Orientation Preparation • Step Two: Information Gathering - Developing a Clear, Neutral Picture of the Case • Information Gathering Demonstration: "Technoworks" Interests, Issues and Reasons to Settle • Step Three: Identifying Issues, Interests and Positions • Listening: The Key to Effective Mediation • Caucusing - What and How • Identifying Issues, Interests & Positions Demonstration: "Technoworks" • Differentiating Between Issues, Interests & Positions • Simulation • Framing Issues - A Tool for Moving from Positional Bargaining to Mutual Problem Solving • Framing Issues Exercise • Identifying Interests • Identifying Interests Exercise Generating and Evaluating Options • Step Four: Generating and Evaluating Options • Generating Options Demonstration: "Technoworks" • Simulation Coaching and Helping Parties Make Offer • Coaching and Helping Parties Make Offers • Bringing Parties Back Together After Caucus - Demonstration: "Technoworks" Breaking Impasse • Intervening to Break Impasse • Impasse Exercise Power Imbalance and Difficult Situations • Simulation • Power Imbalance and Difficult Situations Closing the Mediation • Step Five: Closing the Mediation - Demonstration "Technoworks" • Ethics I and Rules of Conduct Tools for Analyzing Conflict • Identifying Types of Conflicts • Simulation • Approaches to Conflict and Framing Multicultural Issues and Diversity in Mediation • Simulation: "Alpha Beta" hq://www.hamline.edu/law/center/30-hour course .description.html 8/10/2007 30 -hour General Skills Mediation Training, MN Rule 114 Mediation Training Page 3 of 3 • Managing Differences Preparation, Legal Context, and Ethics II • Preparing for Mediation • Legal Context • Simulation • Ethics II: Handling Ethical Dilemmas The Trainers: AIMEE GOURLAY Aimee Gourlay, Executive Director at Mediation Center for Dispute Resolution in Affiliation with Hamline University, joined the Center in 1993. She is a facilitative conflict resolver who focuses her practice on public policy and pre -litigation issues, working with stakeholders to enhance communication and address conflicts before they escalate. She is also an Adjunct Professor, teaching ADR at William Mitchell College of Law, is a frequent presenter at national conferences and is on the U.S. Institute for Environmental Conflict Resolution National Roster of Environmental Dispute Resolution and Consensus Building Professionals. SUSAN D. MAINZER Susan D. Mainzer was named a Leading American Attorney in the alternative dispute resolution (ADR) areas of employment, commercial law and family matters. She is an experienced ADR practitioner, a trainer, retreat facilitator, workplace coach and organizational development consultant. Susan is recognized for her expertise in helping people in highly conflicted relationships and from diverse backgrounds reach agreements. She frequently mediates family and other interpersonal cases, or serves as a parenting plan expeditor. She is often asked to serve as a Moderator for divorce settlement conferences in Ramsey County. She regularly mediates workplace disputes, insurance and business matters. Ms. Mainzer has provided trainings in negotiation, family and civil mediation for Mediation Center and the American Arbitration Association. She was among ten American mediators chosen to participate in an international cross cultural conflict resolution study held in Germany. As an organizational development consultant, she helps design innovative conflict management processes, coaches individuals in conflict resolution strategies; she creates customized trainings in communication and appreciative inquiry to improve the workplace climate. Susan Mainzer is a Practitioner Member of the Association for Conflict Resolution. She is a qualified neutral for family, contracts, personal injury and employment cases under Rule 114 of the Minnesota General Rules of Practice. Ms. Mainzer earned her law degree from the University of Wisconsin's School of Law. She previously staffed the Minnesota Senate's Public Utilities Committee and the Minnesota House's State Departments Appropriations Committee. From 1999-2001 she worked at the Metropolitan Council as an internal facilitator, trainer and organizational development consultant. Since 1986, Susan has served as an arbitrator and mediator on the American Arbitration Association's commercial panel. She mediates family cases for Catholic Charities, Ramsey County Family Court, and Mediation Center. In 1998, she was trained to mediate postal service employment discrimination claims in Minnesota. Susan Mainzer was selected to join the Wisconsin and Minnesota State Special Education Mediation Panels. She has been mediating special education cases since 1997. http://www.hamline.edu/law/center/30-hour course description.html 8/10/2007 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date August 14, 2007 ITEM NUMBER S;CCity Park Application STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City received an application from Glenn Kenadjian for use of Lauderdale Community Park by more than 30 people. The application is attached for your review. OPTIONS: A) Approve the request to use the park. B) Do not approve the request to use the park. STAFF RECOMMENDATION: Staff recommends allowing the group to use the park. COUNCIL ACTION: Jul 27 07 11:28a COM 612-722-3657 P.1 City of Lauderdale 1891 Walnut Street a Lauderdale - Minnesota 55113 Phone: 651.631,0300 Fax: 651.631.2066 APPLICANT INFORIN1kTION. Address: �: Y' i ; (Lid City: �`� �v,�,`�. � � � _State: Zip: Telephone No.: /G4"7,1 Name of Organization (if applicable): PARK USE INFOR N1ATION: Date(s) of Park Use: JI , x=00 Hours Used: ��%'%�!' 7; -3 _ �''"� Number attending: =' * Note: Groups of 30 or more'must receive council approval Part of Park to be reserved (circle all that apply): s Picnic shelter Ballfield Hockey rink/ Ice skating rink (winter only) Other: Pleas -note-tire hockey rink is only available for reservation from the hours of 8 —10 pin. By signing this application, the applicant agrees to the foilovVing: d The park facilities will not be used for advertisement of any product, goods, or services, nor for personal profit. a The applicant will clean up the area after the event has occurred. The proposed event will not unreasonably interfere with the general public use of the park, or with the safe and orderly movement of traffic on streets surrounding the park. 9 The applicant is aware that there is a parking lot on Roselawn Avenue, including spaces for the handicapped. The applicant understands that the park opens at 8:00 am and closes at 10:00 pm. i The applicant understands that no intoxicating liquor may be present or consumed at the park. C /J 1 i �;(G'C/F - t, � il�.y / i 11 /r� 1, 1 / AIJ li i i Applicant's gnature Please Print Applicant's Name bate FOR OFFICE USE ONLY: Date Application Received: /t /V- Approved By: If so, date Council granted: LTemporuy Non-Iutoxicatina Liquor License Granted . b rX To: City Council �l From: Brian W. Heck, City Administrator' CC: Staff t Date: August 10, 2007 Re: Speed limits At the July 24, 2007 council meeting the City Council requested staff provide information on the cost of conducting a traffic study, cost of signage, and to provide a draft resolution adopting a 25 mph speed limit on city streets. This does not include altering speeds on the three county roads. This memorandum will cover these items. The cost for the sign, post and hardware is $44.60 not including tax and shipping. This price is based on ordering 10 or more signs, 25 or more posts and hardware. The hardware is tamper resistant nuts and bolts. Signs are DOT and FHWA approved aluminum with vinyl reflective material and the life expectancy is 7 years. Posts are 8' U channel baked enamel on galvanized steel. I estimate 55 signs needed to provide two signs per block (one in each direction) for an estimated cost of $2,500 excluding taxes and shipping. Attached is a letter from Bonestroo regarding conducting a traffic and speed study on several streets. The total cost along with associated analysis is $2,650. 1 spoke to Justin Miller, Falcon Heights City Administrator, and he indicated Lauderdale could use their speed cart at no cost for a couple weeks to assess traffic (please see note in Bonestroo letter regarding the use of a speed cart vs. tube counters). GENERAL OBSERVATIONS Since the close of Roselawn and Walnut, thru traffic has diminished considerably. The closure of these two access points to 280 will remain closed until the new 135 Bridge is completed and may remain closed after the Larpenteur Avenue Bridge is rebuilt. In and e-mail and phone discussions I had with Chief Ohl, monitoring of the Walnut and Ione intersection resulted in the issuance of several tags to residents. RECOMMENDATION I recommend the Council delay lowering the speed limit on local streets and conduct a traffic study as outlined in the Bonestroo letter and use the Falcon Heights speed cart to evaluate traffic counts and speeds on county roads. Having counts on the county roads will help in our assessment of maintenance and construction costs for continued discussions on turn backs. I believe speeding issues in the neighborhoods will become less frequent due to the closure of Roselawn and Walnut. Further, officers are targeting areas of concern and are tagging and warning residents of their speed and failure to come to a complete stop at stop signs. I also suggest we implement some suggestions made by Chief John Ohl on public education with articles in the newsletter, on the website and our cable generator emphasizing the need to watch our speed on residential streets. ATTACHMENTS • Bonestroo Letter • Resolution #081407-A 0 Page 2 2335 Highway 36 W St. Paul, MN 55113 Tel 651-6364600 Fax 651-636-1311 www.bonestroo.com July 26, 2007 0 Bonestroo Brian Heck, City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Re: Speed Study and Speed Hump Impact Report Brian, We have previously prepared information for you regarding the use of speed humps and their implementation within your City. Following up on that information and further discussion between you and Tom Kellogg of our office, we have prepared this brief scope and cost estimate for your review. The primary objective of this study is to examine the City roadways to determine: A — if a speeding problem exists on one or more roadways, and B — determine the potential impact of installing speed humps on those roadways. The following tasks described the steps necessary for this project: Task 1— Speed and Volume Counts Tom mentioned that the City has the opportunity to use a speed trailer to monitor speeds on the City roadways. In our opinion, using tube counters to measure speed and volume would be better. Speed trailers are very visible to the traveling public. Often, motorists also feel a cop may be near ready to ticket speeders. This leads to a lower speed profile than may actually be experienced at other times by the residents. In addition, we would have the ability to use multiple counters at once, decreasing the time necessary to complete the counts needed. For the purposes of this letter, we have anticipated the following six counts on the City roads: • Walnut Street • Pleasant Street • Malvern Street • Spring Street • Carl Street • Ione Street The total and location can be adjusted if desired by the City. If one or more roadways is determined not to be needed, the counts could be eliminated or move to other locations. For instance, if one road seems to incur more cut -through traffic than others, it may be beneficial to count two or three locations on it. Task 2 — Vehicle Speed and Speed Hump Analyses Once the volume and speed data is collected, we will examine the data and analyze the findings. The first objective will be to examine the counts and determine if a problem exists. Typically, the 85th percentile speed is used for this determination. However, we will also determine the percentage of traffic below the speed limit and the ten mph pace that contains the majority of vehicles. This information can all help determine if a speeding problem exists. If speeding problems are identified, we will provide an assessment of impacts. This will include potential speed and volume decreases as well as a qualitative assessment of surrounding roadway impacts. City of Lauderdale Speed Study and Speed Hump Impact Report Page 2 July 26, 2007 Task 3 — Preparation of Traffic Report Once Tasks 1 and 2 are completed, we will then prepare a report containing the traffic data and our analyses. This report will provide our determination on the potential speeding problem on City roads and impacts of speed hump installation. A draft of this report will be provided for your review and comment. Appropriate changes will then be made for the final report. Schedule With the City being adjacent to University of Minnesota property and land uses, we feel this project would be better served starting in September at the earliest. The traffic data would then include potential University students who may be using City roads. At the time this project is authorized, whether September or earlier, we will first discuss and finalize the counts with you. Assuming no major delays, we would anticipate a draft report being available within four weeks of first authorization. Cost Estimate Based upon the task descriptions presented above, we have estimated the following lump sum costs: Task 1— Speed and Volume Counts $1,300 Task 2 — Vehicle Speed and Speed Hump $ 800 Analyses Task 3 — Preparation of Traffic Report $ 550 Total Project Estimate $ 2,650 This total does not include meetings or presentations. It is assumed most information and discussion can be accomplished via telephone or e-mail. If necessary, meetings will be billed at our hourly rates. Costs for other additional work will be determined and accepted by the City and Bonestroo before proceeding. If you have any questions regarding the information in this letter, please do not hesitate to call me at 651- 604-4886 or e-mail at bryant.ficek anbonestroo.com. Thank you for this opportunity. We look forward to hearing from you soon. Sincerely, Bryant Ficek, PE, PTOE Bonestroo Member introduced the following resolution and moved its adoption: CITY OF LAUDERDALE RESOLUTION NO. 081407 - A WHEREAS, speed limits on local streets are currently established at 30 mph; and WHEREAS, the City Council as the local road authority has the option to reduce the speed limit to 25 mph; and WHEREAS, the City Council has determined that to protect the health and safety of Lauderdale residents residential street speed limits should be reduced. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lauderdale, that speed limits for all residential streets under the authority of the City Council be lowered to 25 mph. BE IT FURTHER RESOLVED that staff purchase and install appropriate signage designating the speed limit as 25 mph. CITY OF LAUDERDALE ) COUNTY OF RAMSEY ) ss STATE OF MINNESOTA ) I, Brian Heck, being duly qualified and City Administrator for the City of Lauderdale, Ramsey County, Minnesota, do hereby certify that the attached and foregoing is a true and correct copy of a Resolution duly adopted by the City Council of the City of Lauderdale on Tuesday, August 14, 2007 as the same appears in the minutes of said meeting on file and of record in City Offices. Dated: August 14, 2007. Jeffrey Dains, Mayor ATTEST: Brian Heck, City Administrator The motion for the adoption of the foregoing resolution was duly seconded by member YES NO GILL-GERBIG GILL-GERBIG HAWKINSON HAWKINSON DOHERTY DOHERTY CHRISTENSEN CHRISTENSEN DAINS DAINS 2008 PROPOSED BUDGET NARRATIVE OVERVIEW The 2008 proposed budget coincided with the goals and priorities of the City Council by allocating funds to priority areas. The proposed budget focuses on four main priorities: Law Enforcement, Housing and Development, Park Improvements, and Roads. These priorities are funded using a combination of existing fund balances, inter -fund transfers, and local levy. Following is a general break down of revenue. Fund Category 2007 Proposed 2008 % Difference $ Difference Levy $550,900 $551,634 0.13% $734 State Aide $409,341 $464,431 13% $55,090 All Other G.R $71,840 $77,040 7% $5,200 All Other S.R. $724,365 $692,884 (4%) ($31,481) Total $1,756,446 $1,785,989 2% $29,543 Expenditures for 2008 are anticipated to increase over 2007. The increases are due to housing related projects, community park improvements, and anticipated road projects. The table below illustrates the proposed 2008 expenditures. Fund 2007 Proposed 2008 % Difference $ Difference General Fund $1,032,381 $1,093,105 6% $60,724 Special Funds $932,081 $1,209,479 30% $277,398 Total $1,964,462 $2,302,584 17% $338,122 The expenditure increase is funded mainly through the use of existing fund balances. GENERAL FUND The General Fund is the City's largest fund and consists of eight individual accounts: legislative, administration, elections, public safety, public works, planning and inspections, parks and recreation, and development. Each account and its purpose are discussed below. Legislative This account covers City Council expenses; the main expense being Council compensation. Expenditures in this account have remained relatively constant over the past several years as the compensation rate has not changed. Administration This account covers expenses related to the general administration of the City. In previous years, the main function was Council support and implementing policy directives of the Council. For 2008, the administrative account will include expenses from Finance, General Legal, and Communications. The consolidation is to remove some complexity in the budget and reflect the integration of duties between staff. Elections This account remains independent to track the actual expenses for running the elections, both local and national. Election expenses remain relatively constant and expenses are mainly associated with personnel costs and training. Public Safety Public safety includes police, fire and prosecution. Expenses for police doubled in 2007 because the City increased patrol from 16 hours per day to 24 hours per day. Law Enforcement accounts for 50% of General Fund expenditures. The fire contract and contract for prosecution remain fairly constant; however, with the increase in patrol hours, prosecution expenses are expected to increase slightly. I -an -le -IlyTi's We combined streets, buildings and grounds, engineering, and trees for 2008 to create the Public Works account. This account covers general maintenance of our public infrastructure such as street sweeping, cleaning and maintenance of City Hall, mowing grass, tree trimming, etc. Planning, Inspections and Zoning This account covers expenses related to building permit issuance and enforcement, zoning requests and regulation, and the inspection of structures where a permit (building, plumbing, mechanical, etc.) is issued. Permit fees cover approximately 40% of the total expenses in this account. Revenue and expenses are tracked independently should the City's permit fees be challenged. Under statute, we can not set permit fees in excess of actual expenses. Development Development covers expenses for work on redevelopment of Larpenteur Avenue and Eustis Street. Most of the costs associated with this project are consultant fees to assist in the general planning of the area. General Fund Revenue The general fund receives revenue from two main sources: property taxes (50%) and State Aide (42%). The balance comes from fines and fees. The levy, or property tax, is based on the estimated market value of each home or business and the tax rate. Single family homes are all treated the same in that 1 % of the estimated market value is used to determine the actual tax paid. Multi -family, commercial and industrial property have different percentage ratings. For example, the average estimated market value for a home in Lauderdale for 2007 is $188,888. As such, the amount subject to the local tax rate is .01 x $188,888 = $1,888.88. The 2007 Lauderdale tax rate is 24.319% making the final amount owed in city property taxes $459.36. The estimated tax rate for 2008 is 24.278%. Two programs help Lauderdale to keep the property tax rate low: state aide and the Market Value Home Credit (MVHC). MVHC provides a direct credit to the homeowner and does not result in additional dollars to Lauderdale. The credit goes to the home owner based on the value of the home. Homes valued at $76,000 received a credit of $304 in 2001. As the value of a home increases, the credit is reduced. What this means for Lauderdale is almost all homes are eligible for the credit. The City receives two types of general state aide: Local Government Aide (LGA) and Fiscal Disparities. Both of these aid programs work to reduce the actual tax impact on the property owner. Over the past several years, the legislature reduced the amount for LGA. Even with these reductions, Lauderdale has fared well receiving increases each year. The main reason for this is our metropolitan location and community size. However, there are several cities in greater Minnesota with similar populations that receive significantly more LGA than Lauderdale. The LGA directly funds programs and services and helps to keep our property taxes reasonable. Expenditures Lauderdale proposes a total of $1,093,105 in expenditures. As indicated above, the police contract accounts for 50% of the expenditures or $551,575. The proposal also anticipates a transfer of $55,000 to the Park Improvement Fund and $20,000 for redevelopment along Larpenteur Avenue. All these areas represent priorities for the Council. The balance of the expenditures covers regular ongoing costs associated with carrying out the policies and programs of the Council. SPECIAL REVENUE FUNDS Special Revenue Funds constitute individual "budgets" and comprise four main types of activities: General Government, Debt Service, Capital Improvements, and Enterprise or "Business" Funds. Each fund operates independently of the General Fund and any unexpended funds at year end are carried over to the next year. In most cases, any balances remaining in the fund are dedicated for purposes related to the fund. General Government Three funds are included in this category: community events, cable communications and recycling. Community events is funded through donations and interest earnings. Cable communications is funded through franchise fees paid by the local cable provider. Lauderdale belongs to the North Suburban Cable Commission (NSCC). This joint powers organization consists of 10 cities and the NSCC is charged with administering the City's franchise, negotiating with the cable company, assisting the city with programming and producing community access programs. The recycling fund receives revenue from a solid waste fee assessed to all property owners and an annual grant from Ramsey County. The funds pay curbside collection of recyclable materials and provide educational materials and information on recycling and other environmental programs and preservation. Funds that remain with these budgets are used to further enhance community access and programming, technology, recycling and other eco -friendly practices. Debt Service Lauderdale issued debt in three bond sales to finance the reconstruction of all the city's local streets and improve the underground infrastructure. Bonds were issued in 2000, 2002 and 2003 and will retire beginning in 2012. Revenue to repay the bonds comes from special assessments on property owners, transfers from the General Fund or other Special Revenue Funds, and investment interest. Capital Improvement The majority of the Special Revenue Funds are related to capital improvement funds.- Below unds:Below is a description of each Fund and proposed projects for 2008. Street Improvement Fund: this fund covers major improvements to local city streets such as seal coating or replacement of the road surface. The 2008 budget has an allocation of $60,000 for seal coating the western half of the city as well as upgrades to the city hall parking lot. Revenue for this fund comes from investment interest and transfers from the General Fund. General Capital Improvement Fund: this fund is used to improve, repair and upgrade City Hall, Public Works Garage, and to purchase vehicles and equipment. The proposed budget transfers $90,000 from this fund to the Park Improvement Fund for 2008. Revenue to support this fund comes from General Fund transfers and investment interest. Storm Sewer Improvement Fund: this fund pays for expenses related to maintenance of the storm water system including personnel costs and general maintenance. The proposal for 2008 is to move the general maintenance and operation of the storm water system to an enterprise fund and maintain this fund to cover major improvements / repairs to the storm water system. Recent projects included the improvement to the storm water holding pond at Luther Seminary and funds are proposed to provide an assessment of inflow and infiltration. Revenue used to come from storm water fees and investment interest. The improvement fund will receive transfers from the Storm Sewer Utility fund and investment interest. Park Improvement Fund: the Park Improvement Fund covers costs associated with major improvements and enhancements to Lauderdale parks and open space. The Council identified improving Lauderdale parks and open space as a top priority for the next several years. Most improvements focus on the Lauderdale Community Park. Starting in 2006, the Council approved the reconstruction of the tennis and basketball courts. The project was successfully completed in the spring of 2007. Two projects are proposed for 2008: improvement and expansion of the playground and reconstructing the hockey rink with a paved surface. The long range plan is to construct a new warming house/community structure in the Community Park and develop a trail system connecting the parks and points of interest in the community. Revenue for the Park Improvement Fund comes from General Fund transfers, donations, and investment interest. TIF Project Fund: the TIF Project Fund started in the mid 1980's when Lauderdale sold housing revenue bonds for the construction of Rose Hill Town Homes. The bonds were repaid through the increment generated from the improvements. The bonds for the Rose Hill project were retired in 2005. Lauderdale continues to receive increment in the amount of $140,000 per year. The funds can only be used for housing related projects or infrastructure that serves the residential area. A transfer of $150,000 was made in 2007 to fund Debt Service on the streets. The proposal for 2008 is to allocate $300,000 for housing improvement programs and a feasibility study for Eustis Street. The Council identified improving the housing stock and affordability as a key priority. Sewer Improvement Fund: The Sewer Improvement Fund is the same as the Storm Water Improvement Fund only it supports Lauderdale's sanitary sewer system. The fund is supported through General Fund transfers, investment interest and transfers of excess balance from the Sewer Utility Fund. An allocation of $20,000 is proposed for NPDES and Inflow and Infiltration assessment and correction. Enterprise or "Business" Funds The Sewer Utility and Storm Water Utility funds make up Lauderdale's enterprise funds. These funds are supported entirely by user fees and are not supported by property taxes. Expenses cover personnel costs and general operations and maintenance. When expenses come close to revenue, it may be time to consider a rate increase to prevent the funds operating at a deficit and thereby requiring transfers from the General Fund or other funds. The Council last adjusted the rates on the sanitary or storm sewer in 2003. There is no proposal to adjust the rates in 2008. LIST OF ATTACHMENTS 1. Personnel expenses summary 2. 2008 Budget summary 3. Levy and Tax rate summary 4. Complete General Fund 5. Complete Special Revenue Funds J F O H t1f V C Lo1 Li 6 C E Z 0 a E Q O .4d O I�NOO !� 0 0� O 0 N If) I() d' In O) O ccoo N N M I- N M It O d I, O IN (00 O mo O O ,It T o T T O)000O O T M T 0 t- T T G T To mooM000 Ion O co co I- LO) Ln d'I ti CO O CO M O T 00 0 CO I` T L!) 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C N E V E 01 E lie E v o C �Qwa. o.at°tiwC'nv) 2008 LAUDERDALE SUMMARY BUDGET REVENUE General Fund Debt Service Transfers from other funds to Debt service Special Revenue Funds Enterprise Funds TOTAL REVENUE EXPENDITURES General Fund Debt Service Special Revenue Funds Enterprise Funds TOTAL EXPENDITURES General Revenue fund balance increase/decrease Debt Service fund balance increase/decrease Special Revenue fund balance increase/decrease Enterprise fund balance increase/decrease Actual Actual Budget Proposed % Change 2005 2006 2007 2008 908,742 939,226 1,032,081 1,093,105 231,489 191,827 170,687 163,859 322,554 130,000 150,000 - 305,011 471,559 291,906 253,525 258,325 230,898 261,772 275,500 1,703,567 1,833,510 1,756,446 1,785,989 997,275 843,426 1,032,081 1,093,105 311,291 402,695 393,190 392,003 117,924 511,618 318,780 544,688 194,618 213,300 220,111 272,788 1,621,108 1,971,039 1,964,162 2,302,584 (88,533) 95,800 - - 242,752 (80,868) (72,503) (228,144) 187,087 (40,059) (26,874) (291,163) 63,707 17,598 41,661 2,712 FUND BALANCE INCREASE/REDUCTION 405,013 (7,529) (57,716) (516,595) 6% -4% -100% -13% 5% 2% 6% 0% 71% 24% 17% 2008 LEVY AND'1MPACTON LAUDERDALE HOMES x Tax % x Tax Rate Gross Levy - MVHC - Fiscal = Net Levy Tax City 2000 $76,000 1% Disparities (dist. to Res.) Capacity = Tax Rate 1995 $469,747 $84,013 $97,645 $288,089 $1,099,160 0.26210 1996 $480,148 $80,540 $111,519 $288,089 $1,107,105 0.26022 1997 $533,775 $81,305 $120,053 $332,417 $1,290,437 0.25760 1998 $550,961 $81,305 $126,788 $342,868 $1,196,529 0.28655 1999 $550,920 $81,264 $138,964 $330,692 $1,139,484 0.29021 2000 $576,618 $88,212 $136,506 $351,900 $1,212,463 0.29024 2001 $576,640 $88,234 $137,608 $350,798 $1,288,844 0.27218 2002 $480,000 $0 $113,102 $366,898 $1,101,190 0.33318 2003 $498,070 $45,070 $83,029 $369,971 $1,226,301 0.30170 2004 $394,510 $39,864 $85,940 $268,706 $1,370,005 0.19614 2005 $409,071 $36,488 $78,189 $294,394 $1,535,611 0.19171 2006 $487,269 $36,291 $74,284 $376,694 $1,666,260 0.22607 2007 $550,900 $49,581 $79,900 $421,419 $1,732,910 0.24319 2008 $551,634 $33,098 $81,000 $437,536 $1,802,226 0.24278 Value x Tax % x Tax Rate = Tax on low value Home 1999 $76,000 1% 0.2902 $220.56 2000 $76,000 1% 0.2902 $220.58 2001 $78,500 1% 0.2722 $213.66 2002 $78,500 1% 0.3332 $261.55 2003 $80,000 1% 0.3017 $241.36 2004 $93,000 1% 0.1961 $182.41 2005 $100,000 1% 0.1917 $191.71 2006 $105,000 1% 0.2261 $237.38 2007 $115,000 1% 0.2432 $279.66 2008 $120,000 1% 0.2428 $291.33 DT�RENCE $Ii 67< Value x Tax % x Tax Rate = Tax on Median Lauderdale Home 2002 $76,000 1% 0.3332 $253.22 $69,200 1.65% 0.3332 $380.43 Total Tax $633.65 2003 $150,000 1% 0.3017 $452.55 2004 $155,000 1% 0.1961 $304.01 2005 $160,000 1% 0.1917 $306.74 2006 $168,500 1% 0.2261 $380.93 2007 $188,800 1% 0.2432 $459.13 2008 $198,240 1% 0.2428 $481.28 l)Il+1+L1ZN.NC::11;: >$22 T4 Value x Tax % x Tax Rate = Tax on High Value Home 2002 $76,000 1% 0.3332 $253.22 $124,000 1.65% 0.3332 $681.69 Total Tax $934.91 2003 $205,000 1% 0.3017 $618.48 2004 $210,000 1% 0.1961 $411.88 2005 $220,000 1% 0.1917 $421.76 2006 $230,000 1% 0.2261 $519.96 2007 $245,000 1% 0.2432 $595.80 2008 $255,000 1% 0.2428 $619.08 DIFFERENCE $23I 2008 LAUDERDALE BUDGET SUMMARY OF FUNDS 201 - 602 Draft 3 - August 14, 2007 To date as of July 31 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed Total Revenues 201 Community Events Fund 2,440 3,141 4,120 2,235 1,094 3,000 202 Cable T.V. Fund 16,966 19,063 15,575 20,284 5,663 19,800 203 Recycling Fund 39,519 39,861 40,565 39,638 23,140 38,725 301 TIF Debt Service Fund 140,563 154,082 76,950 - - - 302 2000 Imp Debt Fund 70,728 73,496 44,971 56,739 20,261 56,739 303 2002 Imp Debt Fund 56,818 48,835 33,388 52,558 20,545 50,650 304 2003 Imp Debt Fund - 109,158 61,927 61,390 30,154 56,470 401 Street Improvement Fund 4,123 14,926 63,383 10,000 35,699 10,000 402 General Capital Impr. Fund 5,176 4,551 7,220 4,250 3,808 4,000 403 Storm Water Impr. Fund 47,615 53,680 54,497 52,500 31,616 10,000 404 Park Improvement Fund 1,435 2,770 4,538 3,000 1,334 1,500 405 TIF Project Fund 181 590 82,469 157,000 85,563 159,000 407 Sewer Improvement Fund 1,002 1,660 3,402 3,000 1,984 7,500 409 Water Utility Fund 9,545 10,688 12,908 - 2,201 - 601 Sewer Utility Fund 226,565 258,325 235,861 261,772 127,251 228,000 602 Storm Water Utility Fund - - - - - 47,500 Total Revenue Before Fund Balance 622,675 794,825 741,773 724,365 390,311 692,884 Use of Fund Balance 207,716 - Total Revenues 6221675 794,825 741,773 932,081 390,311 692,884 Total Expenditures 201 Community Events Fund 2,203 2,448 3,371 2,535 3,428 3,075 202 Cable T.V. Fund 15,548 13,621 22,917 26,140 15,389 35,281 203 Recycling Fund 41,275 31,414 28,129 38,640 15,326 39,832 301 TIF Debt Service Fund 144,025 - - - - - 302 2000 Impr. Debt Fund 120,113 121,137 121,793 122,520 121,971 122,433 303 2002 Impr. Debt Fund 48,014 161,555 153,294 149,690 149,356 150,609 304 2003 Impr. Debt Fund - 28,599 127,606 120,980 120,646 118,961 401 Street Improvement Fund - - 40,764 12,500 - 65,500 402 General Capital Impr. Fund 25,522 28,666 37,509 12,500 - - 403 Storm Water Impr. Fund 33,851 36,212 31,806 44,465 19,874 11,000 404 Park Improvement Fund 32,738 - 96,680 180,000 54,644 90,000 405 TIF Project Fund 7,042 5,564 664 2,000 713 300,000 407 Sewer Improvement Fund - - - - - - 409 Water Utility Fund - - - - - - 601 Sewer Utility Fund 177,513 194,618 190,363 220,111 112,550 212,797 602 Storm Water Utility Fund - - - - - 59,991 Total Expenditures 647,844 623,833 854,898 932,081 613,896 1,209,479 Surplus/(deficit) (25,168) 170,992 (113,125) - (223,585) (516,594) GENERAL FUND REVENUE Draft 3 - August 4, 2007 To date through July 31 2007 2005 2006 2007 2007 2008 Adopted Actual Actual Adopted To date Proposed Combined CITY LEVIED TAXES 31010 Current Ad Valorem 385,979 369,805 471,000 225,198 470,634 471,000 31020 Delinquent Ad Valorem 3,248 1,357 - 1,677 - - 31030 Forfeited Tax Sales (90) 111 - - - - 31040 Fiscal Disparities 76,919 74,284 79,900 42,058 81,000 79,900 SUB TOTAL PROPERTY TAXES 466,056 445,558 550,900 268,933 551,634 550,900 STATE AIDE 33401 Local Government Aide 296,712 359,418 408,143 - 463,233 408,143 33405 PERA Rate Increase Aide 1,198 1,198 1,198 1,198 1,198 33406 Market Value Home Credit 36,488 36,291 - - - TOTAL STATE AIDE 334,398 396,907 409,341 - 464,431 409,341 LICENSES AND FEES 32110 3.2 Alcohol License 90 65 65 65 65 65 32120 Cigarette License 80 400 200 100 100 200 32130 Garbage Hauler Licenses 650 910 650 845 650 650 32140 HVAC Licenses 665 560 700 350 500 700 32150 Tree Company License 140 400 160 160 150 160 32160 Gas Station License 50 210 55 - 55 55 32180 Rental License Fee - 4,664 1,050 483 2,500 1,050 32240 Animal Licenses 260 410 100 170 200 100 34101 City Hall Rental 3,925 2,290 1,500 1,545 2,500 1,500 43103 Administrative Fee 372 145 - 250 100 - 34105 Sale of Publications - - - - - - 34109 Copies 150 20 10 13 20 10 34111 Legal Fees - - - - - - 34114 Advertising sales - 50 - - - 34115 General Government Miscellaneous - - - - - TOTAL LICENSES AND FEES 6,382 10,124 4,490 3,981 6,840 4,490 REVENUE OTHER 36100 Special Assessments 2,707 3,792 - - 2,000 - 36101 Principal 350 - - - 36102 Penalties and Interest 371 541 - - 250 36103 Tree Removal - - - - - 36200 Miscellaneous Revenue 17,752 3 - - - - 36211 Investment Interest 19,729 28,425 15,000 12,360 20,000 15,000 36230 Donations 1,820 - - - - - 36240 Surcharges 424 401 - 220 250 - 36250 Refunds and Reimbursements 1,013 5,110 - 205 500 - 36252 LMCIT Insurance Dividend 5,331 1,414 - - 500 - 36255 Miscellaneous 34 - - 60 - - TOTAL OTHER REVENUE 49,531 39,686 15,000 12,845 23,500 15,000 LAW ENFORCEMENT 32,138 26,395 30,000 13,600 30,000 30,000 FIRE 1,828 2,709 3,500 375 3,500 3,500 PLANNING & INSPECTIONS 18,408 17,091 14,850 8,261 13,200 14,850 TRANSFERS FROM OTHER FUNDS - - 4,000 4,000 - 4,000 TOTAL GENERAL FUND REVENUE 908,742 938,470 1,032,081 311,996 1,093,105 1,032,081 GENERAL FUND REVENUE Draft 3 - August 4, 2007 To date through July 31 2007 2005 2006 2007 2007 2008 Adopted Actual Actual Adopted To date Proposed Combined GENERAL REVENUE FUND EXPENDITURES Legislative 22,034 21,341 24,655 8,711 24,164 24,655 Administrative* 68,305 68,841 78,536 38,154 177,898 197,886 Finance (in administrative) 53,235 60,643 71,270 41,257 - - General Legal - Civil (in administrative) 25,256 18,969 15,750 10,304 - - Elections 11,528 15,832 18,320 7,935 25,036 18,320 Communications (in administrative) 24,667 29,242 32,330 17,556 - - Public Safety** 287,953 294,095 580,600 335,202 597,575 580,600 Police 247,219 260,942 525,600 306,102 551,575 - Fire 29,281 21,246 42,000 24,073 32,000 Prosecution 11,453 11,925 13,000 8,027 14,000 - Public Works*** - - - - 76,258 80,017 Buildings and Grounds 22,370 24,355 30,019 15,242 - - Streets 37,279 28,170 39,798 17,191 - - Engineering 7,000 13,201 5,000 1,894 - - Planning & Inspections 34,208 34,623 35,783 16,393 33,388 35,783 Trees 3,797 2,137 5,200 1,017 - - Parks and Recreation**** 9,402 15,115 29,405 9,043 68,786 76,120 Park Maintenance 32,388 36,671 46,715 24,825 - - Development 4,838 21,847 4,000 478 20,000 4,000 EXPENDITURES BEFORE TRANSFERS 644,259 685,082 1,017,381 545,202 1,023,105 1,017,381 Contingency - - 15,000 - 15,000 15,000 Transfers Out 353,016 162,379 - - 55,000 - TOTAL GENERAL FUND EXPENDITURES 997,275 847,461 1,032,381 545,202 1,093,105 1,032,381 *Includes Administrative, Communications, General Legal and finance **Includes Police, Fire, and Prosecution ***Includes Buildings and Grounds, Streets, Engineering, and Trees ****Includes Park Maintenance and Park Administration 2005 2006 2007 2007 2008 41100 LEGISLATIVE Actual Actual Adopted To date Proposed REVENUE Levy 14,377 - State Aide 10,278 - Other - TOTAL LEGISLATIVE REVENUE - 24,655 - - EXPENDITURES Personnel 103 Part-time employees 13,100 122 FICA 1,002 151 Workers Comp Subtotal Personnel 14,102 General Operations 14,210 8,289 201 General Supplies 5 202 Permanent Supplies 25 203 Postage - 305 Legal Fees - 308 Training and Conferences 300 331 Travel 103 352 Publishing - 361 General Liability 4,841 438 Dues and Subscriptions 2,362 439 Special Events 55 440 Meeting Expenses 241 442 Miscellaneous Expenses - 9,875 Subtotal General Operations 7,932 Capital Equipment 530 Furniture and Equipment - 538 Computer software and Equipment - Subtotal Capital Equipment - TOTAL LEGISLATIVE EXPENSE! 22,034 13,200 13,200 7,700 13,200 1,010 1,010 589 1,010 79 14,210 14,210 8,289 14,289 11 - - - - 500 - - 9 1,000 - 750 - 270 - 275 4,418 4,515 - 4,650 2,528 3,755 353 3,800 - 150 - 150 165 255 69 250 7,131 10,445 422 9,875 21,341 24,655 8,711 24,164 24,164 2005 2006 2007 2007 2008 41200 ADMINISTRATION Actual Actual Adopted To Date Proposed REVENUE Levy 42,515 - State Aide 31,531 - Other 4,490 - TOTAL REVENUE 78,536 - - EXPENDITURES Personnel 101 Full-time employees 33,408 40,684 44,726 24,322 75,206 104 Temp. employees 5,306 - - - - 121 PERA 1,510 2,441 2,684 1,520 5,076 122 FICA 2,345 3,171 3,422 1,899 5,753 131 Benefits (health, dental, etc) 3,149 3,627 4,620 2,116 7,935 151 Workers Compensation 940 828 259 451 Subtotal Personnel 46,657 50,753 55,711 29,856 94,421 General Operations 201 General Supplies 2,700 1,035 2,100 942 2,500 203 Postage 894 1,370 1,000 187 1,500 208 Water cooler water 355 260 425 96 300 301 Auditing - - - - 17,000 305 Legal contract - Civil - - - 16,000 306 Consulting fees 5,625 - 1,000 1,217 - 307 Computer Services - - - - 4,000 308 Training and conferences 1,528 2,033. 5,000 1,176 5,391 309 Newsletter Delivery - - - - 8,900 331 Travel Expenses 815 2,012 1,500 569, 1,800 352 Public information and notices - - - - 350 353 Newletter Printing - - - - 4,500 354 Community Directory - - - - - 355 Miscellaneous printing & process - - - 1,200 361 General liability 3,711 3,452 3,000 - 4,500 391 Telephones/Pagers 3,145 1,989 3,500 1,095 2,500 401 Copier 682 1,212 1,000 667 1,300 404 Computer Repair/Maintenance - - 500 - 500 409 Other equipment repair - - - - - 437 Sales tax 8 39 - - 45 438 Dues and Subscriptions 1,014 1,894 2,500 2,155 3,391 442 Miscellaneous expenses 326 368 300 195 300 Subtotal General Operations 20,801 15,666 21,825 8,298 75,977 Capital Expenditures 530 Furniture and equipment - - - - - 531 Office equipment - - - - - 534 Office furniture 640 - - - - 538 Computers and technology 208 2,423 1,000 - 7,500 Subtotal Capital 847 2,423 1,000 - 7,500 TOTAL EXPENSES 68,305 68,841 78,536 38,154 177,898 38,154 41300 REVENUE 2005 FINANCE Actual 2006 2007 2007 2008 Actual Adopted To Date Proposed 34,438 - 23,987 - 12,845 - 71,270 - 29,287 Levy 42,983 State Aide 1,760 Other 2,579 TOTAL REVENUE EXPENDITURES 2,912 Personnel 1,769 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 533 Subtotal Personnel General Operations 224 201 General Supplies 301 Auditing 303 Financial Contract 307 Computer Services 308 Training and conferences 442 Miscellaneous expenses 499 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology 12,802 Subtotal Capital TOTAL EXPENSES 2006 2007 2007 2008 Actual Adopted To Date Proposed 34,438 - 23,987 - 12,845 - 71,270 - 29,287 37,902 42,983 23,020 1,760 2,274 2,579 1,439 1,760 2,912 3,288 1,769 2,564 3,766 4,620 2,227 35,373 46,854 53,470 28,454 533 - 500 224 14,196 11,482 12,000 10,864 - - 1,000 - 2,608 1,960 4,000 1,560 499 100 100 - 26 247 200 154 17,862 13,789 17,800 12,802 53,235 60,643 71,270 41,257 41400 LEGAL - GENERAL REVENUE Levy State Aide Other TOTAL REVENUE EXPENDITURES General Operations 305 Legal Fees - general 355 Miscellaneous Printing & Process 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To Date Proposed 9,036 - 6,714 - 15,750 - 24,819 17,106 15,000 10,087 437 1,864 750 217 25,256 18,969 15,750 10,304 25,256 18,969 15,750 10,304 41500 ELECTIONS REVENUE 6,246 17,210 Levy 1,788 State Aide - Other 448 TOTAL REVENUE EXPENDITURES Personnel 1,276 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - Subtotal Personnel General Operations 9,427 201 General Supplies 202 Permanent Supplies 327 Other Services 331 Travel Expenses 352 Public information & Notices 409 Other equipment and repair 440 Meeting expenses 442 Miscellaneous expenses 150 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology - Subtotal Capital 18 TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To Date Proposed 10,510 - 7,810 - 18,320 - 7,113 9,797 12,220 6,246 17,210 753 1,788 1,700 - 1,700 448 588 835 390 1,276 642 749 1,065 478 1,447 471 1,183 1,650 798 2,415 - - - - 113 9,427 14,106 17,470 7,912 24,161 428 33 200 - 275 130 131 150 - 150 142 161 150 23 75 - 16 200 - 200 - 154 150 - 175 18 - - - - 718 494 850 23 875 1,384 1,232 - - - 1,384 1,232 - - 11,528 15,832 18,320 7,935 25,036 41600 COMMUNICATIONS REVENUE 497 975 Levy 532 State Aide 1,428 Other 1,650 TOTAL REVENUE EXPENDITURES Personnel 17,855 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - Subtotal Personnel General Operations 4,000 203 Postage 309 Delivery 352 Public Information & Notices 353 Newsletter Printing 354 Community Directory 355 Miscellaneous printing 7,793 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology Subtotal Capital TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To date Proposed 18,548 - 13,782 - 32,330 - 12,248 13,410 14,786 7,946 673 805 887 497 975 1,062 532 631 1,428 1,127 1,650 689 15,324 16,404 17,855 9,763 850 1,010 1,800 1,005 7,517 8,515 8,250 4,768 0 163 175 - 736 3,151 4,000 1,820 - - - 200 240 (0) 250 - 9,343 12,838 14,475 7,793 24,667 29,242 32,330 17,556 42100 REVENUE 2005 2006 2007 2007 2008 POLICE Actual Actual Adopted To date Proposed 364,331 Levy 211,269 State Aide 34202 False Security Alarm 34203 Fire Inspection Fee 35101 Court Fines 32,138 26,395 30,000 TOTAL REVENUE EXPENDITURES General Operations 305 Legal Fees - Prosecution 308 Insurance 319 Police Contract 320 Fire Contract 321 Fire Calls 322 False Alarms 323 Fire Inspections 355 Miscellaneous fees - Printing 442 Miscellaneous expenses -Dispatch Subtotal General Operations TOTAL EXPENSES 364,331 - 211,269 - - - - - 2,000 1,469 540 1,500 - 1,500 30,670 25,855 30,000 13,600 30,000 32,138 26,395 30,000 13,600 33,500 10,443 10,282 11,000 - 12,000 247,219 255,254 519,500 303,042 545,475 29,281 21,246 42,000 - 18,000 14,001 7,898 20,000 - 10,000 1,795 - 2,500 - 2,000 588 450 2,500 - 2,000 1,010 1,643 2,000 - 2,000 - 5,670 6,100 3,061 6,100 304,337 302,442 605,600 306,102 597,575 304,337 302,442 605,600 306,102 597,575 46,000 42200 FIRE REVENUE 2007 2008 Actual Levy Adopted State Aide 34202 False Fire Alarm 34203 Fire Inspection Fee 2,500 TOTAL REVENUE EXPENDITURES - General Operations 2,169 320 Fire Contract 321 Fire calls 322 False Alarms 323 Fire Inspections 3,500 Subtotal General Operations TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To date Proposed 6,116 10,000 22,088 - 2,500 382 16,412 - 359 2,169 2,000 - - 1,469 540 1,500 375 - 1,828 2,709 3,500 375 - 12,898 12,898 17,000 17,575 18,000 14,001 7,898 20,000 6,116 10,000 1,795 - 2,500 382 2,000 588 450 2,500 - 2,000 29,281 21,246 42,000 24,073 32,000 29,281 21,246 42,000 24,073 32,000 32,000 42300 PROSECUTION REVENUE Levy State aide Other TOTAL REVENUE EXPENDITURES General Operations 305 Legal Fees 355 Miscellaneous printing Subtotal General Operations TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To date Proposed 7,458 - 5,542 - 13,000 - 10,443 10,282 11,000 5,950 12,000 1,010 1,643 2,000 2,077 2,000 11,453 11,925 13,000 8,027 14,000 11,453 11,925 13,000 8,027 14,000 43100 REVENUE 2005 2006 2007 2007 2008 Public Works Actual Actual Adopted To date Proposed 15,850 Levy 23,315 State Aide 23,588 Other 1,262 TOTAL REVENUE EXPENDITURES Personnel 1,362 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - Subtotal Personnel General Operations 202 Permanent Supplies 212 Motor Fuels 213 Lubricants and other fluids 225 Landscaping Materials 226 Signs 227 Tools and Equipment 228 Miscellaneous Repairs & supplies 304 Engineering Contract 308 Training and conferences 312 Snow and Ice Removal Contact 314 Street Sweeping Contract 317 Tree Service 324 Alley Repair 327 Other Services 328 Street Repair 362 Property Insurance 363 Automotive Insurance 381 Electricity 382 Water 383 Gas Utilities 384 Refuse Disposal 391 Telephone/Pagers 402 Truck repair and Maintenance 426 Machinery rental 442 Miscellaneous Subtotal General Operations Capital Expenditures 530 Furniture and equipment 538 Land Subtotal Capital 15,850 21,039 23,315 12,779 23,588 936 1,262 1,399 799 1,592 1,362 1,684 1,853 1,000 1,805 1,455 1,798 2,640 1,221 2,760 2,816 1,783 1,360 - 1,413 22,419 27,567 30,567 15,798 31,158 - 275 - - 3,250 - - - 125 - - - - 100 150 - - - - 200 - - - - 1,250 - - - - 5,000 - - - - 500 - - - - 11,000 - - - - 7,500 - - - - 2,500 - - - - 275 - - - - 500 - - - - 2,000 - 5,500 - - 75 - - 2,500 - - - - 900 - - 500 - - - - 1,000 45,100 TOTAL EXPENSES 22,419 27,567 30,567 15,798 76,258 43100 REVENUE 2005 2006 2007 2007 2008 BUILDINGS & GROUNDS Actual Actual Adopted To date Proposed 16,785 - 13,234 - 30,019 - 7,062 Levy 12,055 State Aide 397 Other 723 TOTAL REVENUE EXPENDITURES Personnel 992 101 Full-time employees 104 . Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 8,191 - Subtotal Personnel General Operations 202 Permanent Supplies 212 Motor Fuels 213 Lubricants and other fluids 225 Landscaping Materials 227 Tools and Equipment 228 Miscellaneous Repairs & supplies 308 Training and conferences 327 Other Services 362 Property Insurance 363 Automotive Insurance 381 Electricity 382 Water 383 Gas Utilities 384 Refuse Disposal 391 Telephone/Pagers 402 Truck repair and Maintenance 426 Machinery rental 442 Miscellaneous 2,700 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 538 Land 366 Subtotal Capital 221 - TOTAL EXPENSES 16,785 - 13,234 - 30,019 - 7,062 10,985 12,055 6,639 - 397 659 723 415 - 578 872 992 515 - 615 952 1,320 622 - 2,816 1,195 604 - - 11,468 14,664 15,694 8,191 - 396 93 500 142 - 2,339 2,084 3,000 1,255 - 119 82 150 - - 52 11 100 32 - 1,254 1,089 1,200 785 - - - 200 - - 94 621 500 125 - 2,668 2,122 2,000 1,382 - 70 47 75 13 - 2,561 1,981 2,700 2,076 - 505 804 900 521 - 280 366 500 221 - 563 356 2,500 401 - - 36 - 99 - 10,902 9,691 14,325 7,051 - 22,370 24,355 30,019 15,242 - 43200 STREETS - REVENUE 100 75 Levy - - State Aide 322880 Street excavation permit 6,139 - TOTAL REVENUE EXPENDITURES 676 Personnel 784 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - - Subtotal Personnel General Operations 14,873 201 General Supplies 226 Signs 227 Tools and Equipment 228 Miscellaneous Repairs and Maintenance. 308 Training and conferences 313 Snow and Ice Removal 314 Street Sweeping 324 Alley Repair 328 Street Repair 381 Electric 382 Water 3,704 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology Subtotal Capital 2,500 TOTAL EXPENSES 4,459 TRANSFER TO 302,303,304 2005 2006 2007 2007 2008 Actual Actual Adopted To date Proposed 22,833 16,965 100 75 - - - 100 75 - - - 8,788 10,054 11,260 6,139 - 539 603 676 384 - 784 812 861 484 - 840 846 1,320 599 - - 588 756 - - 10,951 12,903 14,873 7,606 - - 14 - - - -- 200 - - - - 200 - - 4 253 275 - - 540 - - - - 16,911 3,704 11,000 4,375 - 4,400 5,390 6,000 2,408 - 15 - 250 - - . 600 2,500 - - 4,459 5,306 4,500 2,774 - - - - 27 26,328 15,267 24,925 9,585 - 37,279 28,170 39,798 17,191 43300 ENGINEERING REVENUE Levy State Aide Other TOTAL REVENUE EXPENDITURES General Operations 304 Engineering Contract 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To date Proposed 2,869 2,131 - 5,000 - 6,768 12,963 4,600 1,656 - 232 238 400 238 - 7,000 13,201 5,000 1,894 - 7,000 13,201 5,000 1,894 - Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology Subtotal Capital - - - - TOTAL EXPENSES 34,208 34,623 35,783 16,393 33,388 2005 2006 2007 2007 2008 43400 PLANNING & INSPECTIONS Actual Actual Adopted To date Proposed REVENUE Levy 12,009 - State Aide 8,924 - Other - 32210 Building Permits 13,037 11,778 11,000 6,155 10,000 32211 Zoning Permit Applications 305 190 50 10 50 32225 Plan Review 3,198 2,945 2,500 1,466 2,000 32230 Plumbing Permits 708 1,306 600 56 500 32270 HVAC Permits 845 823 700 260 650 34110 Variance Fee 150 - - 150 - 34112 Conditional Use Permit 165 50 - 165 - 34113 Zoning Amendment - - - - - TOTAL REVENUE 18,408 17,091 14,850 8,261 13,200 EXPENDITURES Personnel 101 Full-time employees 22,269 21,392 23,131 12,776 19,704 121 PERA 1,249 1,284 1,338 798 1,330 122 FICA 1,812 1,682 1,770 1,007 1,507 131 Benefits (health, dental, etc) 2,342 1,792 2,310 1,041 2,553 151 Workers Compensation - - 134 - 194 Subtotal Personnel 27,672 26,150 28,683 15,623 25,288 General Operations 201 General Supplies 19 11 100 - 75 202 Permanent Supplies 100 107 - - 100 203 Postage - 359 250 105 250 306 Consulting Fees 1,969 1,969 2,500 203 2,000 308 Training and conferences 419 470 500 35 500 312 Building Inspector 2,277 927 2,000 - 2,000 327 Other Services 835 2,939 500 - 2,000 331 Travel Expenses - 41 100 - 100 355 Miscellaneous Printing 124 107 250 - 175 386 Gopher State One Call 312 493 500 255 500 442 Miscellaneous expenses 84 789 - - - 443 Surcharge Report 399 262 400 172 400 Subtotal General Operations 6,537 8,473 7,100 770 8,100 Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology Subtotal Capital - - - - TOTAL EXPENSES 34,208 34,623 35,783 16,393 33,388 43500 TREES - REVENUE 139 - Levy - - State aide 140 Other 165 - TOTAL REVENUE EXPENDITURES 5,000 General Operations 3,797 225 Landscaping Materials 228 Miscellaneous Repairs 308 Training and conferences 317 Tree Service Subtotal General Operations TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To date Proposed 2,983 - 2,217 - 5,200 - 276 - - - - 139 - - - - 130 140 200 165 - 3,252 1,997 5,000 852 - 3,797 2,137 5,200 1,017 - 3,797 2,137 5,200 1,017 45100 PARK ADNIINISTRATION 23,287 REVENUE 439 740 Levy 459 - State aide 992 Other 593 - TOTAL REVENUE EXPENDITURES Personnel 646 - 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - Subtotal Personnel General Operations 371 Non-resident Reimbursement 442 Miscellaneous Expenses 15,115 Subtotal General Operations Capital Expenditures 550 Other Improvements Subtotal Capital TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To date Proposed 16,870 - 12,535 - 29,405 - 7,557 11,973 23,287 7,345 - 439 740 1,397 459 - 632 992 1,781 593 - 662 997 2,640 646 - 9,289 14,702 29,105 9,043 - 113 74 300 - - - 339 - - - 113 413 300 - - 9,402 15,115 29,405 9,043 2005 2006 2007 2007 2008 45200 PARK MAINTENANCE Actual Actual Adopted To date Proposed REVENUE Levy 27,099 - State aide 19,616 - Other TOTAL REVENUE 46,715 - EXPENDITURES Personnel 101 Full-time employees 21,237 24,831 27,448 15,167 43,836 104 Temp. employees 2,847 3,358 5,000 3,195 5,000 121 PERA 1,333 1,490 1,947 948 3,296 122 FICA 2,157 2,262 2,482 1,434 3,736 131 Benefits (health, dental, etc) 2,889 2,110 3,300 1,513 5,175 151 Workers Compensation 376 727 993 - 993 Subtotal Personnel 30,838 34,778 41,170 22,258 62,036 General Operations 201 General Supplies 3,084 130 1,500 91 1,000 202 Permanent Supplies 66 75 - 594 200 225 Landscaping Materials 16 35 250 506 - 228 Miscellaneous Repairs & Maintenance. 826 87 650 132 650 371 Non -Resident Reimbursment 113 - 300 - 200 381 Electric 1,114 1,013 500 284 1,100 382 Water - 186 - 32 - 383 Gas Utility 1,414 1,273 700 512 1,500 384 Refuse 293 34 - - - 391 Telephones and Pages 447 116 295 91 300 403 Mower repair 1,550 321 500 - 300 412 Warming House Repair 140 218 250 - 500 427 Porta Potty Rental 508 578 600 324 1,000 Subtotal General Operations 9,570 4,065 5,545 2,567 6,750 Capital Expenditures 550 Other Improvements - 1,572 - - - Subtotal Capital - 1,572 - - - TOTAL EXPENSES 32,388 36,671 46,715 24,825 68,786 2005 48100 DEVELOPMENT Actual REVENUE Levy State aide Other - Transfer from 405 TOTAL REVENUE EXPENDITURES General Operations 306 Consulting Fees 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 2006 2007 2007 2008 Actual Adopted To date Proposed 4,000 4,000 21,847 3,878 3,500 450 20,000 500 28 - 21,847 3,878 4,000 478 20,000 21,847 3,878 4,000 478 20,000 45300 CONTINGENCY REVENUE Levy State aide Other TOTAL REVENUE EXPENDITURES General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES 2005 2006 2007 2007 2008 Actual Actual Adopted To date Proposed 8,606 - 6,394 - 15,000 - - - 15,000 - 15,000 - - 15,000 - 15,000 - - 15,000 - 15,000 2005 2006 2007 2007 2008 45400 TRANSFERS OUT Actual Actual Adopted To date Proposed REVENUE Levy - TOTAL REVENUE - EXPENDITURES 732 Transfers to 302 25,000 25,000 - - - 733 Transfers to 303 262,554 35,000 - - - 734 Transfers to 304 35,000 70,000 - - - 741 Transfers to 401 6,139 - - - - 742 Transfers to 402 14,092 9,251 - - - 743 Transfers to 403 4,092 9,251 - - - 744 Transfers to 404 6,139 13,877 - - 25,000 Total Transfers 353,016 162,379 - - 25,000 Community Events Fund 201 DEPT. 45600 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed BEGINNING BALANCE 2,897 3,134 3,827 4,575 4,575 4,275 REVENUES: 34785 Park Events - - - - 9 - 34786 Winter Event 155 717 1,178 150 298 300 34787 Garage Sale 50 60 - 50 50 - 34788 Day in the Park 1,272 1,317 1,483 1,100 305 1,350 34789 Music under the trees - - - - 34 - 34792 T -Shirt Sales - - - - 60 - 34795 Halloween Donations 884 787 764 700 - 700 36211 Investment Interest 32 102 198 135 102 150 36255 Misc. 47 157 498 100 235 500 Total Revenue 2,440 3,141 4,120 2,235 1,094 3,000 EXPENDITURES: 202 Permanent Supplies - - 214 - - - 369 Music Under the Trees - - - - 200 - 373 T -Shirts 455 - - - 2,201 - 375 Winter Event 110 768 808 800 857 875 376 Garage Sale - - - - - - 377 Day in the Park 893 984 1,134 975 43 1,200 378 Night Out 125 113 124 125 - 150 379 Halloween Event 405 420 700 415 43 475 437 Sales Tax - 16 136 - - 100 440 Meeting Expenses 215 147 256 220 84 275 Total Expenses 2,203 2,448 3,371 2,535 3,428 3,075 Fund balance gain/loss 237 693 749 (300) (2,334) (75) 39200 Transfers In - - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 3,134 3,827 4,575 4,275 2,242 4,200 Communications Fund 202 DEPT. 49500 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed BEGINNING BALANCE 35,988 37,406 42,849 35,507 35,507 29,651 REVENUES: 36253 Franchise Fees 16,579 18,240 14,143 19,334 4,929 19,000 36211 Investment Interest 387 824 1,432 950 734 800 33600 Grants - - Total Revenues 16,966 19,063 15,575 20,284 5,663 19,800 EXPENDITURES: 101 Reg. Full Time Employees 7,386 5,986 13,330 14,786 7,946 21,799 121 PERA Contributions 418 347 800 887 497 1,470 122 FICA Contributions 588 497` 1,056 1,131 631 1,666 131 Group Insurance 763 672 1,127 1,650 689 2,415 133 Life Insurance - - - - - - 151 Workers Comp - - - 86 - 131 Personnel costs 9,155 7,501 16,313 18,540 9,763 27,481 202 Permanent Supplies - - - - - - 307 Web Hosting 360 450 300 420 315 500 327 Other Service 2,347 1,473 1,637 2,280 536 2,300 329 Cable Franchise Fee 3,686 4,196 4,667 4,900 4,774 5,000 530 Furniture and Equipment - - - - - - Total Operating Costs 6,393 6,119 6,604 7,600 5,625 7,800 Total Expenses 15,548 13,621 22,917 26,140 15,389 35,281 Fund Balance gain/loss 1,418 5,443 (7,342) (5,856) (9,726) (15,481) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 37,406 42,849 35,507 29,651 25,781 14,170 Recycling Fund 203 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 18,311 26,758 39,194 40,192 47,009 39,085 DEPT. 50000 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed Beginning Balance 20,067 18,311 26,758 39,194 39,194 40,192 REVENUES: 36100 Recycling Fee 34,287 34,900 34,644 34,663 18,001 34,000 33622 SCORE Grant 4,525 4,467 4,378 4,200 4,378 4,000 36211 Investment Interest 695 494 1,120 675 730 675 36255 Other 12 - 423 100 32 50 Total Revenues 39,519 39,861 40,565 39,638 23,140 38,725 EXPENDITURES: 101 Reg. FT Employees 8,661 8,262 7,774 8,501 4,572 9,063 121 PERA Contributions 453 469 467 510 286 612 122 FICA Contributions 638 686 631 650 373 693 131 Group Insurance 890 989 570 990 365 1,035 151 Workers Comp - - - 49 - 54 Personnel costs 10,642 10,405 9,442 10,700 5,596 11,457 202 Permanent Supplies - - - - 500 - 327 Other Service 291 340 340 340 339 375 389 Recycling Contract 30,341 20,668 18,348 27,600 8,891 28,000 Operating Costs 30,632 21,008 18,688 27,940 9,730 28,375 Total Expenditures 41,275 31,414 28,129 38,640 15,326 39,832 Fund Balance Gain/Loss (1,756) 8,447 12,435 998 7,815 (1,107) 39200 Transfers In - - - - - 710 Transfers Out - - - - - Ending Fund Balance 18,311 26,758 39,194 40,192 47,009 39,085 2000 Improvements Debt Service Fund 302 DEPT. 47200 BEGINNING BALANCE REVENUES: 36102 Penalties and Interest 36211 Investment Interest 36100 Special Assessments Total Revenue EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures Fund balance gain/loss 39200 Transfers In 710 Transfers Out Ending Fund Balance 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date proposed 374,640 325,255 277,614 225,793 225,793 210,011 7,055 13,277 10,708 - 4,146 - 2,951 4,746 6,928 5,000 3,095 5,000 60,723 55,473 27,335 51,739 13,020 51,739 70,728 73,496 44,971 56,739 20,261 56,739 75,000 80,000 85,000 90,000 90,000 95,000 45,113 40,870 36,333 31,520 31,520 26,433 - 267 461 1,000 451 1,000 120,113 121,137 121,793 122,520 121,971 122,433 (49,385) (47,641) (76,822) (65,781) (101,710) (65,694) - - 25,000 50,000 50,000 - 325,255 277,614 225,793 210,011 174,083 144,317 2002 Improvements Debt Service Fund 303 DEPT. 47200 BEGINNING BALANCE REVENUES: 36102 Penalties & interest 36211 Investment Interest 36100 Special Assessments Total Revenue EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures Fund Balance Gain/Loss 39200 Transfers In 710 Transfers Out Ending Fund Balance 2004 2005 2006 Actual Actual Actual 274,891 353,695 503,529 2007 2007 2008 Adopted to Date Proposed 418,623 418,623 371,490 - - 6,551 - 2,598 - 8,728 8,847 14,942 7,500 7,195 7,500 48,090 39,988 11,895 45,058 10,751 43,150 56,818 48,835 33,388 52,558 20,545 50,650 - 115,000 110,000 110,000 110.,000 115,000 47,640 45,915 42,403 38,690 38,690 34,609 374 640 892 1,000 666 1,000 48,014 161,555 153,294 149,690 149,356 150,609 8,804 (112,720) (119,906) (97,132) (128,812) (99,958) 70,000 262,554 35,000 50,000 50,000 - 353,695 503,529 418,623 371,490 339,811 271,532 2003 Improvements Debt Service Fund 304 DEPT. 47200 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed BEGINNING BALANCE 108,862 108,682 220,820 225,141 225,141 215,551 REVENUES: 36102 Penalties & interest - - 12,282 - 5,967 - 36211 Investment Interest 2,135 8,244 14,200 7,500 8,531 7,000 36100 Special Assessments 230,455 100,914 35,445 53,890 15,656 49,470 Total Revenue 232,590 109,158 61,927 61,390 30,154 56,470 EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures 32,988 28,599 32,988 28,599 100,000 95,000 95,000 95,000 26,930 24,980 24,980 22,961 676 1,000 666 1,000 127,606 120,980 120,646 118,961 Fund Balance Gain/Loss 199,602 80,559 (65,679) (59,590) (90,492) (62,491) 39200 Transfers In 35,000 35,000 70,000 50,000 50,000 - 710 Transfers Out - 3,421 - - - - Ending Fund Balance 343,464 220,820 225,141 215,551 184,649 153,060 NOTE: Revenue and expenditures adjusted per 2004 and 2005 audit DEPT. 48401 BEGINNING BALANCE REVENUES: 36211 Investment Interest 36102 Penalties & Interest 36100 Special Assessments Total Revenue EXPENDITURES: 328 Street Repair Street Reconstruction Engineering Trees Total Expenditures Fund Balance Gain/Loss Street Improvement Fund 401 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed 333,511 351,103 366,028 388,647 388,647 386,147 4,123 8,787 15,238 10,000 8,376 10,000 - 9,056 13,826 - 6,085 - - (2,917) 34,319 - 21,238 - 4,123 14,926 63,383 10,000 35,699 10,000 40,599 10,000 - 60,000 165 2,500 - 5,500 40,764 12,500 - 65,500 4,123 14,926 22,619 (2,500) 35,699 (55,500) 39200 Transfers In 13,469 - - - - - 710 Transfers Out - - - - - - Ending Fund Balance 351,103 366,028 388,647 386,147 424,346 330,647 DEPT. 48000 BEGINNING BALANCE REVENUES: 36211 Investment Interest 39999 Other Total Revenue General Capital Improvement Fund 402 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed 202,106 200,739 190,716 169,678 169,678 161,428 2,176 4,551 6,710 3,000 - 510 5,176 4,551 7,220 4,250 3,808 4,000 4,250 3,808 4,000 EXPENDITURES: 510 Land - 112 - - - - 520 Buildings 22,756 - - 12,500 - - 521 City Garage 322 1,516 74 - - - 523 Warming House 2,444 - - - - - 530 Furniture & Equipment - - - - - - 531 Office Equipment - - 2,338 - - - 532 Copier - - - - - - 535 HVAC - - 6,835 - - - 538 Computers - - - - - - 540 Machinery & Equipment - - - - - - 543 Tractor - - 28,262 - - - 550 Other Improvements - - - - - - 560 Vehicle - - - - - - 562 Truck - 27,038 - - - - Total Expenditures 25,522 28,666 37,509 12,500 - - Fund Balance Gain/Loss (20,346) (24,114) (30,289) (8,250) 3,808 4,000 39200 Transfers In 18,979 14,092 9,251 - - - 710 Transfers Out - - - - - 90,000 Ending Fund Balance 200,739 190,716 169,678 161,428 173,486 75,428 DEPT. 48403 BEGINNING BALANCE REVENUES: 37300 Storm Sewer Fee 36211 Investment Interest 39999 Other Total Revenue 39200 Transfers In 710 Transfers Out Ending Fund Balance STORM SEWER IMPROVEMENT FUND 403 2004 EXPENDITURES: 101 Reg. FT Employees 102 On -Call Pay 121 PERA Contributions 122 FICA Contributions 131 Group Insurance 151 Workers Compensation 161,695 Total Personnel Costs 304 Engineering 327 Other Services 444 Contingency Funds 554 Storm System Repairs 1,502 - NPDES Phase II Permit - Other General Costs 1,988 Total Expenditures 33,851 Fund Balance Gain/Loss 39200 Transfers In 710 Transfers Out Ending Fund Balance STORM SEWER IMPROVEMENT FUND 403 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed 117,392 140,135 161,695 193,637 193,637 201,672 46,176 1,438 50,364 3,316 47,919 6,578 47,500 5,000 27,597 - 4,019 10,000 47,615 53,680 54,497 52,500 31,616 10,000 28,483 28,030 25,602 28,232 15,552 - - - - 1,400 - - 1,390 1,572 1,536 1,778 972 - 2,004 2,273 2,044 2,267 1,220 - 1,974 3,041 2,223 3,300 1,502 - - - - 1,988 - - 33,851 34,917 31,406 38,965 19,245 - - - - 2,500 - - - - 401 - 629 - - 1,295 - - - - - - - 3,000 - 11,000 - 1,295 401 5,500 629 11,000 33,851 36,212 31,806 44,465 19,874 11,000 13,764 17,468 22,691 8,035 11,742 (1,000) 8,979 .4,092 9,251 - - 140,135 161,695 193,637 201,672 205,378 20,000 180,672 TIF Project Fund 405 DEPT. 48500 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed BEGINNING BALANCE 81,148 74,287 288,875 370,679 370,679 371,679 REVENUES: 36211 Investment Interest 181 590 14,024 8,000 9,227 10,000 31050 Tax increment - - 67,617 149,000 75,481 149,000 31051 Delinquent Tax increment - - 827 - 855 - Total Revenue 181 590 82,469 157,000 85,563 159,000 EXPENDITURES: 101 FT Employees 5,158 3,414 - - - - 121 PERA Contribution 342 228 - - - - 122 FICA Contribution 489 317 - - - - 131 Group Insurance 367 171 - - - - 133 Life Insurance - - - - - - Total Personnel Costs 6,355 4,130 - - - - 305 Legal Fees - - - - - - 327 Other Services 687 1,434 664 2,000 713 300,000 325 Other Imp. (Larpenteur) - - - - - - General operating costs 687 1,434 664 2,000 713 300,000 Total Expenditures 7,042 5,564 664 2,000 713 300,000 Fund Balance Gain/Loss (6,861) (4,974) 81,804 155,000 84,850 (141,000) 39200 Transfers In - 219,562 - - - 710 Transfers Out - - - 154,000 154,713 - Ending Fund Balance 74,287 288,875 370,679 371,679 300,816 230,679 Park Improvement Fund 404 DEPT. 48404 2004 2005 2006 2007 2007 2008 510 Actual Actual Actual Adopted to date proposed BEGINNING BALANCE 135,452 117,618 126,526 48,261 48,261 (21,518) REVENUES: Playground (CDBG) - - 151 55,000 33130 Grants 272 - - - - - 36230 Donations - - - - - - 36211 Investment Interest 11163 2,770 4,538 3,000 1,334 1,500 Total Revenue 1,435 2,770 4,538 3,000 1,334 1,500 EXPENDITURES: 304 Engineering - - 28,082 - 6,457 - 510 Land 32,738 - - - - - 524 Picnic Shelter - - - - - - 525 Playground (CDBG) - - 151 55,000 526 Park Path (CDBG) - - - - - - 527 General Park Improvement - - 1,681 - 1,369 35,000 528 Court Improvements - - 66,917 180,000 46,667 - Total Expenditures 32,738 - 96,680 180,000 54,644 90,000 Fund Balance Gain/Loss (31,303) 2,770 (92,142) (177,000) (53,310) (88,500) 39200 Transfers In 131469 6,138 13,877 107,221 114,750 115,000 710 Transfers Out - - - - - Ending Fund Balance 117,618 126,526 48,261 (21,518) 109,701 4,982 39200 Transfers In 710 Transfers Out Ending Fund Balance Sewer Improvement Fund 407 2004 DEPT. 48407 2006 BEGINNING BALANCE 2007 REVENUES: 36211 Investment Interest 36100 Special Assessments to Date Total Revenue 80,740 EXPENDITURES: 304 Engineering 521 City Garage 562 City Truck purchase 544 Other Total Expenditures Fund Balance Gain/Loss 39200 Transfers In 710 Transfers Out Ending Fund Balance Sewer Improvement Fund 407 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed 80,740 81,742 83,402 86,804 86,804 324,999 1,002 1,660 3,402 3,000 1,984 7,500 1,002 1,660 3,402 3,000 1,984 7,500 1,002 1,660 3,402 3,000 1,984 7,500 235,195 - - 81,742 83,402 86,804 324,999 88,788 332,499 Sewer Utility Fund 601 DEPT. 49000 2004 2005 2006 2007 2007 2008 Actual Actual Actual Adopted to Date Proposed Beginning Balance 173,567 222,619 286,325 331,823 331,823 138,289 REVENUES: 37210 Sewer Charges 224,321 224,113 224,610 254,772 120,021 225,500 36211 Investment Interest 2,244 5,416 11,251 7,000 7,229 2,500 3625o Refunds/Reimbursements - - - - - 3723o Penalties - - - - - 63255 Miscellaneous - 25,795 - - - - 39101 Sale of Assets - 3,000 - - - - Total Revenues 226,565 258,325 235,861 261,772 127,251 228,000 EXPENDITURES: 101 Reg. FT Employees 38,268 .33,684 35,657 39,252 21,691 36,789 102 On -Call Pay 14,022 14,858 15,114 11,900 8,603 11,900 121 PERA Contributions 2,964 2,821 3,046 3,069 1,893 3,112 122 FICA Contributions 4,280 4,094 4,074 3,913 2,369 3,527 131 Group Insurance 4,156 4,331 4,298 4,620 2,975 4,485 151 Worker's Comp. 2,340 3,380 3,278 3,432 - 2,684 315 Total Personnel Costs 66,030 63,168 65,467 66,186 37,531 62,497 201 General Supplies 212 Motor Fuels 225 301 258 500 310 275 227 Tools & Equipment 266 - - 150 - 125 228 Misc. Repairs/Maint/Supply - 1,115 (10) 250 - 250 301 Auditing 1,686 3,737 3,101 2,800 2,716 1,400 304 Engineering - - - 500 - 250 308 Training/Conferences 270 - 540 550 40 550 315 Sewer Jetting - - - 1,000 42 1,500 316 Sewer Televising - - - 5,000 - 2,500 331 Travel Expenses - - - - 49 50 327 Other Services 5,265 8,546 6,214 5,000 3,035 5,000 361 General Liability 2,068 2,651 2,466 2,500 - 1,250 381 Electric 0 - - - - - 382 Water 101 70 90 75 13 - 383 Gas Utilities (0) - - - - - 387 Met Council Sewer Charges 90,718 99,151 110,239 122,300 67,131 130,000 391 Telephones/Pagers 247 280 366 300 221 150 402 City Truck Repair/Maint. 1,007 139 - 500 - 250 425 Clothing 1,551 1,386 1,414 1,500 820 750 442 Misc. - - 218 0 641 - 444 Contingency Funds - - 1,000 - 1,000 501 Depreciation 8,081 14,074 - 10,000 - 5,000 DEPT. 49000 540 Machinery & Equipment 2004 Actual - 2005 Actual - 2006 Actual - 2007 Adopted - 2007 to Date - 2008 Proposed - General, Operating Costs 111,483 131,450 124,896 153,925 75,019 150,300 Total Expenses 177,513 194,618 190,363 220,111 112,550 212,797 Fund Gain/Loss 49,052 63,707 45,498 41,661 14,701 15,203 39200 Transfers In - - - - - - 710 Transfers Out - - - 235,195 - - Ending Fund Balance 222,619 286,325 331,823 138,289 346,524 153,492 101 S'1'UMV1 SEWER U'1'1L1'1'Y N'U1Vll 6U2 DEPT. 48403 2004 2005 2006 2007 2007 2008 On -Call Pay - - Actual Actual Actual Adopted to Date Proposed BEGINNING BALANCE - - - - - - REVENUES: 122 37300 Storm Sewer Fee - - - - - 47,000 36211 Investment Interest - - - - - 500 39999 Other - - - - Total Revenue - - - - - 47,500 EXPENDITURES: Total Personnel Costs - - 101 Reg. FT Employees - - - - - 30,048 102 On -Call Pay - - - - - 1,400 121 PERA Contributions - - - - - 2,028 122 FICA Contributions - - - - - 2,299 131 Group Insurance - - - - - 3,450 151 Workers Compensation - - - - - 1,516 Total Personnel Costs - - - - - 40,741 201 General Supplies - - - - - - 212 Motor Fuels - - - - - 275 227 Tools & Equipment - - - - - 125 228 Misc. Repairs/Maint/Supply - - - - - 250 301 Auditing - - - - - 1,400 304 Engineering - - - - - 250 308 Training/Conferences - - - - - 550 327 Other Services - - - - - 5,000 361 General Liability - - - - - 1,250 391 Telephones/Pagers - - - - - 150 402 City Truck Repair/Maint. - - - - - 250 425 Clothing - - - - - 750 442 Misc. - - - - - - 444 Contingency Funds - - - - - 1,000 501 Depreciation - - - - - 5,000 540 Machinery & Equipment - - - - - - 554 Storm System Repairs - - - - - 3,000 Other General Costs - - - - - 19,250 Total Expenditures - - - - - 59,991 Fund Balance Gain/Loss - - - - - (12,491) 392oo Transfers In - - - - - 20,000 710 Transfers Out - - - - - - Ending Fund Balance - - - - - 7,509 LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date August 14, 2007 ITEM NUMBER 13C -Nuisance Ordinance STAFF INITIAL APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: This is a full version of the nuisance section we have been discussing with the proposed numbering system. It does not include the weed section as staff felt this was a big enough chunk to crew on tonight. As before, staff proposed changes are either underlined for new language recommended or stricken for text suggested to be deleted. Additional staff com- ments are in the margins. Time permitting, staff asks Council to revisit this section and re- act to changes or offer new suggestions. STAFF RECOMMENDATION: Establish recommendations for staff to include in the ordinance. COUNCIL ACTION: CITY OF LAUDERDALE ORDINANCE NO. XXXXXXX An Ordinance Amending Title 4 of the Lauderdale City Code to Add a New Chapter 6 Regarding Health and Safety; Nuisances. The city council of the city of Lauderdale ordains as follows: SECTION 1. The Lauderdale City Code is amended by repealing Title 4, Chapter 1, in its entirety. SECTION 2. The Lauderdale City Code is amended by repealing Title 7, Chapter 6, in its entirety. SECTION 3. The Lauderdale City Code is amended by adding the following new chapter: CHAPTER 6: HEALTH AND SAFETY; NUISANCES Section 4-6-1 Assessable current services 4-6-2 Tree diseases General Provisions Nuisances 4-6-10 Public nuisance 4-6-11 Public nuisances affecting health 4-6-12 Public nuisances affecting morals and decency 4-6-13 Public nuisances affecting peace and safety 4-6-14 Nuisance parking and storage 4-6-15 Inoperable motor vehicles 4-6-16 Building maintenance and appearance 4-6-17 Duties of city officers 4-6-18 Abatement 4-6-19 Recovery of cost Enforcement and Penalties 4-6-30 Penalties 4-6-31 Enforcement 4-6-32 Supplemental Administrative Penalties 4-6-33 General Penalty 12 Weeds 4-6-40 Short title 92.36 Jurisdiction 92.37 Definitions; exclusions 92.38 Owners responsible for trimming, removal and the like 92.39 Filing complaint 92.40 Notice of violations 92.41 Appeals 92.42 Abatement by city 92.43 Liability GENERAL PROVISIONS 4-6-01 ASSESSABLE CURRENT SERVICES. A. Definition. For the purpose of this section, the following definition shall apply unless the context clearly indicates or requires a different meaning. CURRENT SERVICE. Shall mean one or more of the following: snow, ice, or rubbish removal from sidewalks; weed elimination from street grass plots adjacent to sidewalks in the public right-of-way or from private property; removal or elimination of public health or safety hazards from private property, excluding any hazardous building included in M.S. 463.15 through 463.26 as they may amended from time to time; installation or repair of water service lines; street sprinkling, street flushing, light street oiling, or other dust treatment of streets; repair of sidewalks and alleys; trimming and care of trees and removal of unsound and insect -infected trees from the public streets or private property; and the operation of a street lighting system. B. Snow, ice, dirt and rubbish. 1. Duty of owners and occupants. The owner and the occupant of any property adjacent to a public sidewalk shall use diligence to keep the walk safe for pedestrians. No owner or occupant shall allow snow, ice, dirt or rubbish to remain on the walk longer than �41� hour -s - comment (hb l: current after its deposit thereon. Failure to comply with this section shall constitute a violation. ordinance is lz hours 2. Removal by city. The City ElerkAdministrator or other person designated by the City Council may cause removal from all public sidewalks all snow, ice, dirt and rubbish as soon as possible beginning 2412 hours after any matter has been deposited thereon or after the snow has ceased to fall. The City C— lerkAdministrator or other designated person shall keep a record showing the cost of removal adjacent to each separate lot and parcel. C. Public health and safety hazards. When the city removes or eliminates public health or safety hazards from private property under the following provisions of this chapter, the 13 administrative officer responsible for doing the work shall keep a record of the cost of the removal or elimination against each parcel of property affected and annually deliver that information to the City ClerkAdministrator. I I M6907""" ED. Personal liabilio). The owner of property on which or adjacent to which a current service has been performed shall be personally liable for the cost of the service. As soon as the service has been completed and the cost determined, the City C— ler4Administrator, or other designated official, shall prepare a bill and mail it to the owner and thereupon the amount shall be immediately due and payable at the office of the City QefkAdn inistrator. GE. Damage to public property. Any person driving any vehicle, equipment, object or contrivance upon any street, road, highway or structure shall be liable for all damages which the surface or structure thereof may sustain as' a result of any illegal operation, or driving or moving of the vehicle, equipment or object or contrivance; or as a result of operating, driving or moving any vehicle, equipment, object or contrivance weighing in excess of the maximum weight permitted by statute or this code. When the driver is not the owner of the vehicle, equipment, object or contrivance, but is operating, driving or moving it with the express or implied permission of the owner, then the owner and the driver shall be jointly and severally liable for any such damage. Any person who willfully acts or fails to exercise due care and by that act 14 damages any public property shall be liable for the amount thereof, which amount shall be collectable by action or as a lien under M.S. § 514.67, as it may be amended from time to time. 14F. Assessment. On or before Oetober 31- November 1 of each year, the City ElerkAdministrator shall list the total unpaid charges for each type of current service and charges under this section against each separate lot or parcel to which they are attributable under this section. The City Council may then spread the charges against property benefited as a special assessment under the authority of M.S. § 429.101 as it may be amended from time to time and other pertinent statutes for certification to the County Auditor and collection along with current taxes the following year or in annual installments, not exceeding ten, as the City Council may determine in each case. Penalt. , woo R 92.99 4-6-2 TREE DISEASES. A. Trees constituting nuisance declared. The following are public nuisances whenever they may be found within the city: 1. Any living or standing elm tree or part thereof infected to any degree with the Dutch Elm disease fungus Ceratocystis U(nd (Buisman) Moreau or which harbors any of the elm bark beetles Scolytus Multistriatus (Eichh.) or Hylungopinus Rufipes (Marsh); 2. Any dead elm tree or part thereof, including branches, stumps, firewood or other elm material from which the bark has not been removed and burned or sprayed with an effective elm bark beetle insecticide; 3. Any living or standing oak tree or part thereof infected to any degree with the Oak Wilt fungus Ceratocystis fagacearuni; 4. Any dead oak tree or part thereof which in the opinion of the designated officer constitutes a hazard, including but not limited to logs, branches, stumps, roots, firewood or other oak material which has not been stripped of its bark and burned or sprayed with an effective fungicide; 5. Any other shade tree with an epidemic disease. B. Abatement of nuisance. It is unlawful for any person to permit any public nuisance as defined in division (A) of this section to remain on any premises the person owns or controls within the city. The nuisance may be abated as provided in 4-6-17 and 4-6-18. C. Record of costs. The City GlefkAdministrator shall keep a record of the costs of abatement done under this section for all work done for which assessments are to be made, stating and certifying the description of the land, lots, parcels involved, and the amount chargeable to each. D. Unpaid charges. On or before Septernber•November 1 of each year, the City 15 C4efkAdministrator shall list the total unpaid charges for each abatement against each separate lot or parcel to which they are attributable under this section. The City Council may then spread the charges or any portion thereof against the property involved as a special assessment as authorized by M.S. § 429.101 as it may be amended from time to time and other pertinent statutes for certification to the County Auditor and collection the following year along with the current taxes. NUISANCES 4-6-10 PUBLIC NUISANCE. Whoever by his or her act or failure to perform a legal duty intentionally does any of the following is guilty of maintaining a public nuisance, which is a misdemeanor: A. Maintains or permits a condition which unreasonably annoys, injures or endangers the safety, health, morals, comfort or repose of any considerable number of members of the public; B. Interferes with, obstructs or renders dangerous for passage any public highway or right- of-way, or waters used by the public; or C. Is guilty of any other act or omission declared by law or 4-6-11, 4-6-12, or 4-6-13, or any other part of this code to be a public nuisance and for which no sentence is specifically provided. nen lt. e § 92.99 4-6-11 PUBLIC NUISANCES AFFECTING HEALTH. The following are hereby declared to be nuisances affecting health: A. Exposed accumulation of decayed or unwholesome food or vegetable matter; B. All diseased animals running at large; C. All ponds or pools of stagnant water; D. Carcasses of animals not buried or destroyed within 24 hours after death; E. Accumulations of manure, refuse or other debris; F. Privy vaults and garbage cans which are not rodent -free or fly -tight or which are so maintained as to constitute a health hazard or to emit foul and disagreeable odors; G. The pollution of any public well or cistern, stream or lake, canal or body of water by 16 sewage, industrial waste or other substances; H. All noxious weeds and other rank growths of vegetation upon public or private property; I. Dense smoke, noxious fumes, gas and soot, or cinders, in unreasonable quantities; J. All public exposure of people having a contagious disease; and K. Any offensive trade or business as defined by statute not operating under local license. , see 4-6-12 PUBLIC NUISANCES AFFECTING MORALS AND DECENCY. The following are hereby declared to be nuisances affecting public morals and decency: A. All gambling devices, slot machines and punch boards, except as otherwise authorized by federal, state or local law; B. Betting, bookmaking, and prize fighting which may include for the purposes of this code any activity or event regardless of how named or described, or any other form of entertainment, where the primary practice involves individuals engaged in physical contact by striking an opponent with the hands feet head or body. This shall include, but not be limited to, an event vent or contest where kicking_ punching martial arts, submission holds, knockouts, technical knockouts, and/or cue fighting are permitted, and all apparatus used in those occupations; C. All houses kept for the purpose of prostitution or promiscuous sexual intercourse, gambling houses, houses of ill fame and bawdy houses; D. All places where intoxicating liquor is manufactured or disposed of in violation of law or where, in violation of law, people are permitted to resort for the purpose of drinking intoxicating liquor, or where intoxicating liquor is kept for sale or other disposition in violation of law, and all liquor and other property used for maintaining that place; E. Any vehicle used for the unlawful transportation of intoxicating liquor, or for promiscuous sexual intercourse, or any other immoral or illegal purpose. Penalt)-, see R 92.99 4-6-13 PUBLIC NUISANCES AFFECTING PEACE AND SAFETY. The following are declared to be nuisances affecting public peace and safety: A. Peddling, Canvassing And soliciting:- Comment [hb2]: Language from ------------------------------------------------------- existing ordinance. 1. Uninvited Soliciting. The practice of going in and upon private residence properties in the City by solicitors, peddlers, hawkers, itinerant merchants, transient vendors of merchandise or services not having been requested or invited to do so by the owner or occupant 17 of said private residences for the purpose of soliciting orders for the sale of goods, ware, merchandise or services or for the purpose of disposing of or eddling or hawking; 2 Enforcement: All police officers of the City are hereby required and directed to suppress the same and to abate any such nuisances as are described in subsection Al above. 3 Exceptions: The provisions of this subsection A shall not apply to any nonprofit organization who wishes to solicit house to house within the City who has provided the City with the following information: a Documentation from the Attorney General's office of the State that their office has received and reviewed an annual report which was filed statin the he organization is a charitable organization and is recognized pursuant to Minnesota Statutes chapter 309 the Charitable Solicitation Act; b The name address and telephone number of the contact person of the nonprofit organization; and c Information advising when the soliciting of the nonprofit organization will take place. Upon receipt of all of the above information a permit will be issued for a period of time not to exceed thirty (30) days from the date of approval. (M B_All snow and ice not removed from public sidewalks 2412 hours after the snow or other precipitation causing the condition has ceased to fall; ( C_All trees, hedges, billboards or other obstructions which prevent people from having a clear view of all traffic approaching an intersection; (C-) P. All wires and limbs of trees which are so close to the surface of a sidewalk or street as to constitute a danger to pedestrians or vehicles. All limbs of trees which are less than eight feet 8'Z above the surface of any public sidewalk or' nine feet (9') above the surface of any street All wires across public streets albs or sidewalks which are strung less than fifteen feet 0 5' above the surface of the ground; (B) E. All obnoxious noises in violation of Minn. Rules Ch. 7030, as they may be amended from time to time which are hereby incorporated by reference into this code; (E) E. The discharging of the exhaust or permitting the discharging of the exhaust of any stationary internal combustion engine, motor boat, motor vehicle, motorcycle, all terrain vehicle, snowmobile or any recreational device except through a muffler or other device that effectively prevents loud or explosive noises there from and complies with all applicable state laws and regulations; (F) G. The using or operation or permitting the using or operation of any radio receiving set, 18 musical instrument, phonograph, paging system, machine or other device for producing or reproduction of sound in a distinctly and loudly audible manner so as to disturb the peace, quiet and comfort of any person nearby. Operation of any device referred to above between the hours of 10:'p.m. and 7:00 a.m. in a manner so as to be plainly audible at the_ property line of the_ Comment[hb3]: st. Anthony structure or building in which it is located, or at a distance of 50 feet if the source is located is s:oo Pm. outside a structure or building shall be prima facie evidence of violation of this section; " H_No person shall participate in any party or other gathering of people giving rise to noise, unreasonably disturbing the peace, quiet, or repose of another person. When a police officer determines that a gathering is creating such a noise disturbance, the officer may order all persons present, other than the owner or tenant of the premises where the disturbance is occurring, to disperse immediately. No person shall refuse to leave after being ordered by a police officer to do so. Every owner or tenant of such premises who has knowledge of the disturbance shall make every reasonable effort to see that the disturbance is stopped; (14) I_Obstructions and excavations affecting the ordinary public use of streets, alleys, sidewalks or public grounds except under conditions as are permitted by this code or other applicable law; (1) J_Radio aerials, satellite receivers, or television antennae erected or maintained in a dangerous manner; (3) K. Any use of property abutting on a public street or sidewalk or any use of a public street or sidewalk which causes large crowds of people to gather, obstructing traffic and the free use of the street or sidewalk; (K) L. All hanging signs, awnings and other similar structures over streets and sidewalks, so situated so as to endanger public safety, or not constructed and maintained as provided by ordinance; (L,) M. The allowing of rain water, ice or snow to fall from any building or structure upon any street or sidewalk or to flow across any sidewalk or onto private property; (M) N. Any barbed wire fence less than six feet above the ground and within three feet of a public sidewalk or way; (N-O_All dangerous, unguarded machinery in any public place, or so situated or operated on private property as to attract the public; (9) P_Waste water or sanitary sewage, as defined in 8-2-2-1, cast upon or permitted to flow upon streets or other public or private properties; (R) Accumulations in the open of discarded or disused machinery, household appliances, furniture, refuse, automobile bodies or other material in a manner conducive to the harboring of rats, mice, snakes or vermin, or the rank growth of vegetation among the items so accumulated, or in a manner creating fire, health or safety hazards from accumulation; 19 (Q) K. Any well, hole or similar excavation which is left uncovered or in another condition as to constitute a hazard to any child or other person coming on the premises where it is located; (R) S. Obstruction to the free flow of water in a natural waterway or a public street drain, gutter or ditch with trash of other materials; (8) 1. The placing or throwing on any street, sidewalk or other public property of any glass, tacks, nails, bottles or other substance which may injure any person or animal or damage any pneumatic tire when passing over the substance; U. Discharge of Consumer hreworksl Comment [hb5l: Taken from St. Anthony. 1 Prohibited Acts The use display, possession discharge or sale of any fireworks not expressly permitted by Minnesota Statutes Section 624.20, Subdivision 1(c) is strictly prohibited. 2 Permitted Acts-, Limitations The use display or discharge of permitted Consumer Fireworks must be conducted in a manner that minimizes the risk of fire or injury to other persons or roperty The use display, or discharge of those non -explosive non -aerial pyrotechnic entertainment devices only containing the limited amounts of pyrotechnic chemical compositions described in and permitted by Minnesota Statutes Section 624.20 Subdivision I(c) hereinafter "Consumer Fireworks," is strictly prohibited in the area on, below, above or within or in close proximity to: a Public property, including schools parks sidewalks, roadways, streets, rights of way, highways alleys bicycle and pedestrian paths, schools, lakes, rivers, and waterways located in whole or in part within the City limits. b Private property within the City limits that has conspicuously posted a written sign or notice that no fireworks discharge is allowed. c Within five hundred (500) feet of any premises on which Consumer Fireworks are held for sale, display, distribution or storage. A Any property, area structure or material that by its physical condition or the physical conditions in which it is set would constitute a fire or personal safety hazard. (T) V. The depositing of garbage or refuse on a public right-of-way or on adjacent private property. No person may throw or deposit litter in any fountain or body of water in the City W Posting Notices Prohibited. No person may post or affix any notice, poster or sign to any street sign lamppost tree utility pole, public structure or building_ except as authorized by law. M X Dumping plowing, or otherwise depositing snow from private premises onto an public alley, street, or highway right of way in the City; Storage of firewood. It shall be unlawful to accumulate and store building material,__._ comment Ehb6]: Adapted from -- ---- - - " " Little Canada, Fire: safety lumber, or firewood in such a manner as to become infested with rodents. Stored items must be provision. stored on an impervious surface such as a_poured concrete slab or must be elevated at least 8 - inches above the ground Firewood piles and other materials may only be located in the rear yards and side yards Such wood piles and other materials may not encroach on any required rear or side yard set backs and must be a minimum of one foot from buildings used for habitation. (U) Z_All other conditions or things which are likely to cause injury to the person or property of anyone. (V) AA. Noises prohibited. 1. General prohibition. No person shall make or cause to be made any distinctly and loudly audible noise that unreasonably annoys, disturbs, injures, or endangers the comfort, repose, health, peace, safety, or welfare of any person or precludes their enjoyment of property or affects their property's value. This general prohibition is not limited by the specific restrictions of this section. 2. Defective vehicles or loads. No person shall use any vehicle so out of repair or so loaded as to create loud and unnecessary grating, grinding, rattling, or other noise. 3. Loading, unloading, unpacking. No person shall create loud or excessive noise in loading, unloading, or unpacking any vehicle. 4. Radios, phonographs, paging systems, and the like. No person shall use or operate or permit the use or operation of any radio receiving set, musical instrument, phonograph, paging system, machine or other device for the production or reproduction of sound in a' distinct and loudly audible manner as to unreasonably disturb the peace, quiet, and comfort of any person nearby. Operation of any such set, instrument, phonograph, machine or other device between the hours of 10:00 p. n11, and 7:00 a.m. in such a manner as to be plainly audible_at the property line___,--,-- Comment [W], St. Anthony uses 8:00 pm. with the same of the structure or building in which it is located, in the hallway or apartment adjacent, or at a language. distance of 50 feet if the source is located outside a structure or building, shall be prima facie evidence of a violation of this section. 5. Schools, churches, hospitals, and the like. No person shall create any excessive noise on a street, alley or public grounds adjacent to any school, institution of learning, church or hospital when the noise unreasonably interferes with the working of the institution or disturbs or unduly annoys its occupants or residents and when conspicuous signs indicate the presence of such institution. Hourly restriction of certain operations. 1. Domestic power equipment. No person shall operate a power lawn mower, power 21 hedge clipper, chain saw, mulcher, garden tiller, edger, drill or other similar domestic power maintenance equipment except between the hours of 7:00 a.m. and 110:00 p.ml. on any weekday Comment [hbsj: st, Anthony or between the hours of 9:00 a.m. and 0:00'pmr 1. on any weekend -- or h-oliday._ Snow removal uses 8:00 pm - --------- - - - - - — equipment is exempt from this provision. Comment[hbs]c St. Anthony uses ":8:00 pm; 2. Refuse hauling. No person shall collect or remove garbage or refuse in any residential district except between the hours of 67:00 a.m. and 40:00 8:30 p.m, on Mondays. When Monday is a legal holiday, residentialag rbage collection shall occur on the Tuesday immediately following the holiday.any weekday .,« between the houf-s of n.nn , And 0-00 p.m. on any weekend of helida�- 3. Construction activities. No person shall engage in or permit construction activities involving the use of any kind of electric, diesel, or gas -powered machine or other power equipment except between the hours of 7:00 a.m. and 110:00 p:ml, on any weekday or between the comment [hbio]: st Antheny hours of 9:00 a.m. and :00 p.m. on -any weekend or -holiday - 8:00 pm Comment[hbil]: St. Anthony Noise impactm8:00 pm statements. The Council may require any person applying for a change in zoning -- ........— classification or a permit or license for any structure, operation, process, installation or alteration or project that may be considered a potential noise source to submit a noise impact statement on a form prescribed by the Council. It shall evaluate each such statement and take its evaluation into account in approving or disapproving the license or permit applied for or the zoning change requested. (W) (Y) Reflected glare or light from private exterior lighting exceeding 0.5 footcandles as measured on the property line of the property where the lighting is located when abutting any residential parcel, and one footcandle when abutting any commercial or industrial parcel. vonalt., see § 92.99 4-6-14 NUISANCE PARKING AND STORAGE. A. Declaration of nuisance. The outside parking and storage on residentially -zoned property of large numbers of vehicles and vehicles, materials, supplies or equipment not customarily used for residential purposes in violation of the requirements set forth below is declared to be a public nuisance because it (a) obstructs views on streets and private property, (b) creates cluttered and otherwise unsightly areas, (c) prevents the full use of residential streets for residential parking, (d) introduces commercial advertising signs into areas where commercial advertising signs are otherwise prohibited, (e) decreases adjoining landowners' and occupants' enjoyment of their property and neighborhood, and (f) otherwise adversely affects property values and neighborhood patterns. B. Unlawful park storage. 1. A person must not place, store, or allow the placement or storage of ice fish houses, skateboard ramps, playhouses, temporary_or portable car ports, trampolines, tree houses, or other similar non pefmanent structures outside ,.enti,,,.ously for- longef than 24 hours in the front -yard comment (hb121: St Anthony area of residential property unless more than 100 feet back c em the fent property h:. � and FH don't address in --------------- node, but this is standard language in 'other cities, W, 2. In addition to the unlawful storage provisions of 10-4-4-B, a person must not place, store, or allow the placement or storage of pipe, lumber, forms, steel, machinery, or similar materials, including all materials used in connection with a business, outside on residential property, unless shielded from public view ------------------------------------ e. ----------------------------- tl 1,' 1 ♦ ft a other- «t' 1 to f-edl outside 'a t; 1 Aj �ru�v�irz,—cn-cv—vcrrEc—arszcxcsScvrcv�'<'c'cx�ac on ieSiacnaux�rvPcx cT must be evmed by a per -son who resides on that pr-opefty. Students whe are away at seheel fe perieds of tifae but still elaim the pr-epef-ty as their- legal r-esidenee will be eensider-ed residents on the pfepet4y. Penalty, see R 92.99 4-6-15 INOPERABLE MOTOR VEHICLES. A. It shall be unlawful to keep, park, store or abandon any motor vehicle which is not in operating condition, partially dismantled, used for repair of parts or as a source of repair or replacement parts for other vehicles, kept for scrapping, dismantling or salvage of any kind, or which is not properly licensed for operation with the state, pursuant to M.S. § 168B.011, Subd. 3, as it may be amended from time to time. B. This section does not apply to a motor vehicle enclosed in a building. and/of kept eut-of view from any stFeet, fead or alley, and ;Aieh does not foster- complaint from a fesident ef the C. Any motor vehicles described in this section constitute a hazard to the health and welfare of the residents of the community in that such vehicles can harbor noxious diseases, furnish a shelter and breeding place for vermin and present physical danger to the safety and well-being of children and citizens; and vehicles containing fluids which, if released into the environment, can and do cause significant health risks to the community. Penalt<. e § 92.99 4-6-16 BUILDING MAINTENANCE AND APPEARANCE. A. Declaration of nuisance. Buildings, fences and other structures that have been so poorly 23 Comment [hb13]: May want to consider outright ban. Comment [hbl4]: Do we want to allow residents to store unlicensed/inoperable vehicles? Per next paragraph, they are still a hazard. maintained that their physical condition and appearance detract from the surrounding neighborhood are declared to be public nuisances because they (a) are unsightly, (b) decrease adjoining landowners and occupants' enjoyment of their property and neighborhood, and (c) adversely affect property values and neighborhood patterns. B. Standards. A building, fence or other structure is a public nuisance if it does not comply with the following requirements: 1. No part of any exterior surface may have deterioration, holes, breaks, gaps, loose or rotting boards or timbers. 2. Every exterior surface that has had a surface finish such as paint applied must be maintained to avoid noticeable deterioration of the finish. No wall or other exterior surface may have peeling, cracked, chipped or otherwise deteriorated surface finish on more than 20% of: a. Any one wall or other flat surface; or b. All door and window moldings, eaves, gutters, and similar projections on any one side or surface. 3. No glass, including windows and exterior light fixtures, may be broken or cracked, and no screens may be torn or separated from moldings. 4. Exterior doors and shutters must be hung properly and have an operable mechanism to keep them securely shut or in place. 5. Cornices,moldings, lintels, sills, bay or dormer windows and similar projections must be kept in good repair and free from cracks and defects that make them hazardous or unsightly. 6. Roof surfaces must be tight and have no defects that admit water. All roof drainage systems must be secured and hung properly. 7. Chimneys, antennae, air vents, and other similar projections must be structurally sound and in good repair. These projections must be secured properly, where applicable, to an exterior wall or exterior roof. 8. Foundations must be structurally sound and in good repair. Penalty, e § 92.99 4-6-17 DUTIES OF CITY OFFICERS. For purposes of 4-6-17 and 4-6-18, the Police Department or She iff e person designated by the City Council , if , may enforce the provisions relating to nuisances. Any peace officer or designated person shall have the power to inspect private premises and take all reasonable precautions to prevent the commission and 24 maintenance of public nuisances. Except in emergency situations of imminent danger to human life and safety, no police officer or designated person shall enter private property for the purpose of inspecting or preventing public nuisances without the permission of the owner, resident or other person in control of the property, unless the officer or person designated has obtained a warrant or order from a court of competent jurisdiction authorizing the entry, as provided in 4-6- 30. !ZI UWRffwv"MM 1' A. Notice. Written notice of violation; notice of the time, date, place and subject of any hearing before the City Council; notice of City Council order; and notice of motion for summary enforcement hearing shall be given as set forth in this section. 1. Notice of violation. Written notice of violation shall be served by a peace officer or designated person on the owner of record or occupant of the premises either in person or by certified or registered mail. If the premises is not occupied, the owner of record is unknown, or the owner of record or occupant refuses to accept notice of violation, notice of violation shall be served by posting it on the premises. 2. Notice of City Council hearing. Written notice of any City Council hearing to determine or abate a nuisance shall be served on the owner of record and occupant of the premises either in person or by certified or registered mail. If the premises is not occupied, the owner of record is unknown, or the owner of record or occupant refuses to accept notice of the City Council hearing, notice of City Council hearing shall be served by posting it on the premises. 3. Notice of City Council order. Except for those cases determined by the city to require summary enforcement, written notice of any City Council order shall be made as provided in M.S. § 463.17 (Hazardous and Substandard Building Act), as it may be amended from time to time. 4. Notice of inotion for summary enforcement. Written notice of any motion for summary enforcement shall be made as provided for in M.S. § 463.17 (Hazardous and Substandard Building Act), as it may be amended from time to time. B. Procedure. Whenever a peace officer or designated person determines that a public nuisance is being maintained or exists on the premises in the city, the officer or person designated shall notify in writing the owner of record or occupant of the premises of such fact and order that the nuisance be terminated or abated. The notice of violation shall specify the steps to be taken to abate the nuisance and the time within which the nuisance is to be abated. If the notice of violation is not complied with within the time specified, the officer or designated person shall report that fact forthwith to the City .Council. Thereafter, the City Council may, after notice to the owner or occupant and an opportunity to be heard, determine that the condition identified in the notice of violation is a nuisance and further order that if the nuisance is not abated within the time prescribed by the City Council, the city may seek injunctive relief by serving a copy of the City Council order and notice of motion for summary enforcement or 25 obtain an administrative search and seizure warrant and abate the �uisanC9. --------------------------------Comment [hb15]: no we like this procedure? C. Emergency procedure; summary enforcement. In cases of emergency, where delay in abatement required to complete the notice and procedure requirements set forth in divisions (A) and (B) of this section will permit a continuing nuisance to unreasonably endanger public health safety or welfare, the City Council may order summary enforcement and abate the nuisance. To proceed with summary enforcement, the officer or designated person shall determine that a public nuisance exists or is being maintained on premises in the city and that delay in abatement of the nuisance will unreasonably endanger public health, safety or welfare. The officer or designated person shall notify in writing the occupant or owner of the premises of the nature of the nuisance and of the city's intention to seek summary enforcement and the time and place of the City Council meeting to consider the question of summary enforcement. The City Council shall determine whether or not the condition identified in the notice to the owner or occupant is a nuisance, whether public health, safety or welfare will be unreasonably endangered by delay in abatement required to complete the procedure set forth in division (A) of this section, and may order that the nuisance be immediately terminated or abated. If the nuisance is not immediately terminated or abated, the City Council may order summary enforcement and abate the nuisance. D. Immediate abatement. Nothing in this section shall prevent the city, without notice or other process, from immediately abating any condition which poses an imminent and serious hazard to human life or safety. Penalty, see § 92.99 4-6-19 RECOVERY OF COST. A. Personal liability. The owner of premises on which a nuisance has been abated by the city shall be personally liable for the cost to the city of the abatement, including administrative costs. As soon as the work has been completed and the cost determined, the City Clef-kAdministrator or other official shall prepare a bill for the cost and mail it to the owner. Thereupon the amount shall be immediately due and payable at the office of the City C4er-kAdministrator. B. Assessment. After notice and hearing as provided in M.S. § 429.061, as it may be amended from time to time, if the nuisance is a public health or safety hazard on private property, the accumulation of snow and ice on public sidewalks, the growth of weeds on private property or outside the traveled portion of streets, or unsound or insect -infected trees, the City Gler-kAdministrator shall, on or before SepternberNovember 1 following abatement of the nuisance, list the total unpaid charges along with all other charges as well as other charges for current services to be assessed under M.S. § 429.101 against each separate lot or parcel to which the charges are attributable. The City Council may then spread the charges against the property under that statute and other pertinent statutes for certification to the County Auditor and collection along with current taxes the following year or in annual installments, not exceeding ten, as the City Council may determine in each case. Pen..lty, see § 92.99 26 ENFORCEMENT AND PENALTIES 4-6-30 PENALTY. Violation of any provision of this chapter, including maintaining a nuisance after being notified in writing by first class mail of a violation of any provision of this chapter, shall be a misdemeanor and punished as provided in 4-6-33. 4-6-31 ENFORCEMENT. A. Any Licensed Peace Officer of the city's Police Department, or the County Sheriff, or any Deputy Sheriff shall have the authority to enforce any provision of this code. B. As permitted by M.S. § 626.862, as it may be amended from time to time, the Cler-kCity Administrator shall have the authority to administer and enforce this code. In addition, under that statutory authority, certain individuals designated within the code or by the 0etkCity Administrator or City Council shall have the authority to administer and enforce the provisions specified. All and any person or persons designated may issue a citation in lieu of arrest or continued detention to enforce any provision of the code. C. The City C1efkAdministrator and any city official or employee designated by this code who has the responsibility to perform a duty under this code may with the permission of a licensee of a business or owner of any property or resident of a dwelling, or other person in control of any premises, inspect or otherwise enter any property to enforce compliance with this code. D. If the licensee, owner, resident, or other person in control of a premises objects to the inspection of or entrance to the property, the City C4erkAdministrator, Peace Officer, or any employee or official charged with the duty of enforcing the provisions of this code may, upon a showing that probable cause exists for the issuance of a valid search warrant from a court of competent jurisdiction, petition and obtain a search warrant before conducting the inspection or otherwise entering the property. This warrant shall be only to determine whether the provisions of this code enacted to protect the health, safety and welfare of the people are being complied with and to enforce these provisions only, and no criminal charges shall be made as a result of the warrant. No warrant shall be issued unless there is probable cause to issue the warrant. Probable cause occurs if the search is reasonable. Probable cause does not depend on specific knowledge of the condition of a particular property. E. Every licensee, owner, resident or other person in control of property within the city shall permit at reasonable times inspections of or entrance to the property by the City ClerkAdministrator or any other authorized city officer or employee only to determine whether the provisions of this code enacted to protect the health, safety and welfare of the people are being complied with and to enforce these provisions. Unreasonable refusal to permit the inspection of or entrance to the property shall be grounds for termination of any and all permits, licenses or city service to the property. Mailed notice shall be given to the licensee, owner, resident or other person in control of the property, stating the grounds for the termination, and 27 the licensee, owner, resident or other person in control of the property shall be given an opportunity to appear before the City Gletidministrator to object to the termination before it occurs, subject to appeal of the Gler-kAdministrator decision to the City Council at a regularly scheduled or special meeting. F. Nothing in this section shall be construed to limit the authority of the City to enter private property in urgent emergency situations where there is an imminent danger in order to protect the public health, safety and welfare. 4-6-32 SUPPLEMENTAL ADMINISTRATIVE PENALTIES. A. In addition to those administrative penalties established in this code and the enforcement powers granted in 4-5-30, the City Council is authorized to create by resolution, adopted by a majority of the members of the Council, supplemental administrative penalties. The Feselution B. These administrative penalty procedures in this section are intended to provide the public and the city with an informal, cost effective and expeditious alternative to traditional criminal charges for violations of certain provisions of this code. The procedures are intended to be voluntary on the part of those who have been charged with those offenses. C. Administrative penalties for violations of various provisions of the code, other than those penalties established in the code or in statutes that are adopted by reference, may be established from time to time by resolution of a majority of the members of the City Council. In order to be effective, an administrative penalty for a particular violation must be established before the violation occurred. D. In the discretion of the peace officer, City GlerkAdministrator, or other person giving notice of an alleged violation of a provision of this code, in a written notice of an alleged violation, sent by first class mail to the person who is alleged to have violated the code, the person giving notice may request the payment of a voluntary administrative penalty for the violation directly to the City C-ler-kAdministrator within 14 days of the notice of the violation. A sample notiee ; .,tamed i nppendix H of this ,hapten In the sole discretion of the person giving the notice of the alleged violation, the time for payment may be extended an additional 14 days, whether or not requested by the person to whom the notice has been given. In addition to the administrative penalty, the person giving notice may request in the notice to the alleged violator to adopt a compliance plan to correct the situation resulting in the alleged violation and may provide that if the alleged violator corrects the situation resulting in the alleged violation within the time specified in the notice, that the payment of the administrative penalty will be waived. E. At any time before the payment of the administrative penalty is due, the person who has been given notice of an alleged violation may request to appear before the City Council to contest the request for payment of the penalty. After a hearing before the Council, the Council may determine to withdraw the request for payment or to renew the request for payment. Because the payment of the administrative penalty is voluntary, there shall be no appeal from the 28 decision of the Council. F. At any time after the date the payment of the administrative penalty is due, if the administrative penalty remains unpaid or the situation creating the alleged violation remains uncorrected, the City, through its Attorney, may bring criminal charges in accordance with state law and this code. Likewise, the City, in its discretion, may bring criminal charges in the first instance, rather than requesting the payment of an administrative penalty, even if a penalty for the particular violation has been established by Council resolution. If the administrative penalty is paid, or if any requested correction of the situation resulting in the violation is completed, no criminal charges shall be initiated by the City for the alleged violation. 4-6-33 GENERAL PENALTY. A. Any person, firm, or corporation who violates any provision of this code for which another penalty is not specifically provided, shall, upon conviction, be guilty of a misdemeanor. The penalty which may be imposed for any crime which is a misdemeanor under this code, including Minnesota Statutes specifically adopted by reference, shall be a sentence of not more than 90 days or a fine of not more than $1,000, or both. B. Any person, firm or corporation who violates any provision of this code, including Minnesota Statutes specifically adopted by reference, which is designated to be a petty misdemeanor shall, upon conviction be guilty of a petty misdemeanor. The penalty which may be imposed for any petty offense which is a petty misdemeanor shall be a sentence of a fine of not more than $300. C. In either the case of a misdemeanor or a petty misdemeanor, the costs of prosecution may be added. A separate offense shall be deemed committed upon each day during which a violation occurs or continues. D. The failure of any officer or employee of the city to perform any official duty imposed by this code shall not subject the officer or employee to the penalty imposed for a violation. E. In addition to any penalties provided for in this section or in 4-5-31, if any person, firm or corporation fails to comply with any provision of this code, the Council or any city official designated by it, may institute appropriate proceedings at law or at equity to restrain, correct or abate the violation. 29 Memo To: Council From: Brian W. Heck, City Administrator CC: Staff Date: August 10, 2007 Re: Trunk Highway 280 This memorandum will discuss two separate but related issues involving Trunk Highway (TH280) 280. The first issue involves the use of TH280 as a detour for 135W while the bridge is under reconstruction and the second deals with the replacement of the Larpenteur / Hennepin Avenue Bridge. TH280 DETOUR ROUTE TH280 is a detour for 135W until the bridge over the Mississippi is rebuilt. MnDot is planning several temporary improvements to the highway to improve traffic flow and capacity. I outlined a few of these projects in a note to Council last week and in a letter from Deb Bloom, City of Roseville. Other changes to TH280 will happen after the State Fair in September the most significant is the removal of the loops on the Larpenteur / Hennepin Avenue Bridge and the extension of acceleration and deceleration lanes to make a diamond interchange with temporary traffic lights. The emergency status means MnDot does not have to obtain any local consent or approvals for the work being done. It also means that anything done must be temporary in nature which is why there is no consideration given to sound mitigation or other permanent fixes to the highway. As more information is obtained from MnDot regarding proposed projects on TH280, I will pass it on to Council. This information will also be posted on the City's web page with appropriate links. LARPENTEUR / HENNEPIN AVENUE BRIDGE I was told at the meeting with MnDot and others the Larpenteur / Hennepin Avenue Bridge are scheduled for replacement and the project will begin when the 135W Bridge is completed. The new bridge will include a new diamond interchange and traffic lights. I received a letter from MnDot Utility Agreements Division along with a map and questionnaire regarding the location of City facilities in proposed easement areas for the bridge replacement. These documents are attached for your review. I spoke to Dave and Tom Kellogg regarding the possible location of City facilities, i.e. sewer, water, storm sewer, etc, in these areas and if we have easements in place. Tom and Dave confirmed there are utilities in the potential easement area and Tom stated Lauderdale obtained permits, not easements, from both MnDot and the Railroad for the location of our utilities in these areas. I also contacted Mr. McKane on Thursday and left a message for him as he is out of the office until August 20. I requested a newer map as well as to indicate the city does have sewer in that area and that we have permits for the utilities location. As a note, I am concerned about discussing in too much detail the proposed easement area due to the possible acquisition of right of way for the Bridge project. At this point, I believe there are only concept plans. ATTACHMENTS • Letter from MnDot • Map with proposed easement area • Page 2 Minnesota Department of Transportation Office of Technical Support Utility Agreements Unit Mail Stop 678, 6th Floor 395 John Ireland Boulevard St. Paul, MN 55155-1899 July 26, 2007 Mr. Brian Heck, City Admin. City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113-5137 In Reply Refer To: S.P. 6241-51 (T.H. 280) On T.H. 280 from Como Avenue to 1800 feet north of Larpenteur Avenue in the City of Lauderdale Dear Mr. Heck: Office Tel:(651) 366-4645 Fax:(651) 366-4769 A contract for construction of the above referenced project will be let on December 19, 2008. Enclosed is a print of a map along the above referenced trunk highway upon which is indicated areas outlined in pink where the State is doing a fee title search. We are also interested in whether you have any easements within these areas. If you currently have facilities located within these areas, please submit copies of any affected easements to this office. If you have transferred ownership of these facilities to some other Utility, please inform this office of the new owners as soon as possible. This print is based on limited field data and detailed information is not available at this time. Please complete and return one copy of the enclosed questionnaire along with copies of any affected easements by September 4, 2007. Because of time involved in legal procedures, expediency in this matter will assure proper documentation and prevent possible extinguishing of easement rights which are to be retained by your Company. If you have any questions regarding the right of way acquisition, please contact the Metro Right -of - Way Mgr., Ms. Deb Anderson at telephone number (651) 234-7551. If you have any questions regarding the above referenced project, please contact me at telephone number (651) 366-4645. Sincerely, Michael McKane Utility Agreements Unit Enclosure: Prints Questionnaires !c 1. 2. 3. 4. 5. 6. 7. Utilities Engineer ATTN: (Michael McKane) Minnesota Department of Transportation MailStop 678 395 John Ireland Blvd. St. Paul, Minnesota 55155-1899 We have no facilities in the area We have recorded easements. If yes, send in a copy of each. We have unrecorded easements. If yes, send in a copy of each. We plan to claim reimbursement for the necessary replacement cost of our new easements. We have blanket or specific easements involved in the new acquisition of Right - of -Way on which we have no facilities. We wish reimbursement for the portion of the blanket or specific easements which are acquired by the State. We plan to relocate our facilities to: a. Private Property ( ) b. Highway right-of-way ( ) July 26, 2007 S.P. 6241-51 (T.H. 280) Metro District Como Ave. to 1800 feet north of Larpenteur in City of Lauderdale Ramsey County Return Due Date: September 4, 2007 Skip Questions 2 - 7, sign and return this form ( ) Yes ( ) No ( ) Yes ( ) No ( ) Yes ( ) No ( ) Yes ( ) No ( ) Yes ( ) No The person named below will be the field representative assigned to this project ----or---- , , will be the representative. (Name) (Title) (Name) (Company Name) (Address) (City/State/Zip Code) Phone Number (Title) (Date) IMPORTANT TO PROTECT YOUR INTERESTS, COPIES OF ALL AFFECTED EASEMENTS REQUIRED FOR PROPER DOCUMENTATION Fax Number TO: 1. 2. 3. 4. 5. 6. 7. Utilities Engineer ATTN: (Michael McKane) Minnesota Department of Transportation MailStop 678 395 John Ireland Blvd. St. Paul, Minnesota 55155-1899 We have no facilities in the area We have recorded easements. If yes, send in a copy of each. We have unrecorded easements. If yes, send in a copy of each. We plan to claim reimbursement for the necessary replacement cost of our new easements. We have blanket or specific easements involved in the new acquisition of Right - of -Way on which we have no facilities. We wish reimbursement for the portion of the blanket or specific easements which are acquired by the State. We plan to relocate our facilities to: a. Private Property ( ) b. Highway right-of-way ( ) July 26, 2007 S.P. 6241-51 (T.H. 280) Metro District Como Ave. to 1800 feet north of Larpenteur in City of Lauderdale Ramsey County Return Due Date: September 4, 2007 Skip Questions 2 - 7, sign and return this form ( ) Yes ( ) No ( ) Yes ( ) No ( ) Yes ( ) No ( ) Yes ( ) No ( ) Yes ( ) No The person named below will be the field representative assigned to this project ----or---- , will be the representative. (Name) (Title) (Name) (Company Name) (Address) (City/State/Zip Code) Phone Number (Title) (Date) IMPORTANT TO PROTECT YOUR INTERESTS, COPIES OF ALL AFFECTED EASEMENTS REQUIRED FOR PROPER DOCUMENTATION Fax Number