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HomeMy WebLinkAbout03/28/2006LAUDERDALE CITY COUNCIL MEETING MINUTES MARCH 28, 2006 7:30 P.M. CITY HALL Mayor Dains called the meeting to order at 7:40 p.m. and asked the Administrator to take the roll. Members present: council member Karen Gill -Gerbig, council member Denise Hawkinson, council member Clay Christensen and Mayor Jeff Dains. Staff Present: Brian B. Heck, City Administrator Mayor Dains asked for additions or deletions to the agenda. Council member Gill -Gerbig added an item regarding a new publication. Administrator Bakken Heck recommended adding street sweeping quotes to the consent agenda. Gill -Gerbig moved and Christensen seconded approval of the agenda, motion carried. Council member Hawkinson moved and Gill -Gerbig seconded the approval of the minutes of Tuesday, March 14, 2006 and carried. Mayor Dains asked for questions on the claims. There being none, council member Christensen moved and Gill -Gerbig seconded approval of the claims in the amount of $27,018.74. Motion carried. Mayor Dains removed item D "Authorization to purchase three flat screen monitors and a lap top computer" from the consent agenda. Gill -Gerbig moved the balance of the consent, which was seconded by Hawkinson. Motion to approve the consent agenda consisting of a) approving the cost recover agreement with the City of Roseville for telephone services; b) approval of the technology agreement with the City of Roseville; c) Acknowledging the successful completion of probation and granting regular status to Heather Butkowski as Deputy City Clerk; e) authorizing participation in the County CDBG program; and f) approving bid of McPhillips for street sweeping carried. The Mayor opened the public hearing on the DNR Grant application for the Community Park Project at 7:45 p.m. Bakken Heck provided a brief background on the application and project the grant would provide funding for including the project scope, proposed implementation schedule, overall cost including future maintenance and the proposed financingfor rthe project. The Mayor then asked if there was anyone in the audience to speak to the grant application. Michelle Kioug, Chair of the Park and Community Involvement Committee (PCIC) spoke in support of the grant saying the tennis courts and basketball area are in need of repair and have been for quite sometime. She strongly encouraged the council to support the application as well. Page 1 of 4 LAUDERDALE CITY COUNCIL MEETING MINUTES MARCH 28, 2006 7:30 P.M. CITY HALL There being no other comments or questions regarding the grant application or project, the mayor closed the public hearing at 7:46 p.m. Council member Christensen moved Resolution #032806A Authorizing staff to apply for the DNR Outdoor Recreation Program for the rehabilitation of the tennis courts at the Lauderdale Community Park. Resolution seconded by Hawkinson and carried with Gill -Gerbig, Hawkinson, Christensen and mayor Dains all voting yes. Bakken Heck outlined the request for community park improvements. He stated the Council and the PCIC discussed park improvements at the last council work session. The top priority of the PCIC and the council is the rehabilitation of the tennis courts, the installation of fencing around the backside of the hockey rink and improvements around the warming house to prevent accumulation of water and ice. It was recommended at the meeting to move forward with the tennis court project as that has been discussed over the past several years as well as the safety improvements to the hockey rink and warming house. The tennis court project also includes consideration of improving the basketball area. Council member Hawkinson moved and Gill -Gerbig seconded moving forward with reconstruction of the tennis courts with the option of also doing the basketball courts and the safety improvements to the hockey rink and warming house. Motion carried with all members voting yes. Item B, Community Park Plan was laid over until next meeting. Bakken Heck provided background on the cell phone reimbursement item. Gill -Gerbig suggested this item not be considered until a policy is developed first. She felt the policy should come first than the issue of reimbursement. It was the consensus of the rest of the council to direct staff to develop a policy for consideration and presentation to the council regarding cell phone use. Bakken Heck presented information on the Comprehensive Plan Task Force member recruitment. He stated staff was pleasantly surprised to have 8 residents provide applications to be on the task forces as well as indicating interest in other committees of the city. He said staff is suggesting the Council consider appointment of all 8 members to the task force. Following additional discussion, the consensus of the council is to work on the general timeline for the project, development of council priorities/goals, and general charge for the members. The Council will develop these at the next meeting and then invite the members to the April 25`h meeting to formally appoint the members. Council member Gill -Gerbig informed the council of a new publication on conservation and pollution reduction. She asked that this publication be provided to staff, council and when the time is right, to the comprehensive plan task force. Page 2 of 4 LAUDERDALE CITY COUNCIL MEETING MINUTES MARCH 28, 2006 7:30 P.M. CITY HALL Mayor Dains indicted he pulled the computer request item from the consent as the request did not have costs associated with the purchase and he felt the council should not be approving something without know the costs associated with the purchase. Bakken Heck apologized for leaving out the cost figures and stated the flat screen monitors were $395 per monitor and the laptop was approximately $1,700. He also discussed with the Council the plans for moving equipment around. Council member Christensen moved and Hawkinson seconded the purchase of the requested equipment and carried with all members voting yes. There being no further formal items before the council, the council moved into the work session at 8:41 p.m. to discuss the animal control ordinance and the personnel policy and procedures manual. Council member Gill -Gerbig discussed her concerns with the ordinance as drafted. Specifically, she indicted her concern the ordinance was not fully discussed by the council with regard to the philosophical issue of why the city is considering such an ordinance in the first place. She also raised concerns regarding the license renewal process and how do license holders know when they are to renew the license. Council member Christensen indicated he felt the license should be a "life time" license and the pet owner be required to renew the license at the time when the rabies vaccination expires. Mayor Dains asked Council member Gill -Gerbig what exactly she would like to have changed in the ordinance. Council member Gill -Gerbig indicated there were several things she had concerns with and pointed to the definition of "Large Cat" by stating a "conger, bobcat, puma" etc., are not members of the large cat family. She wants to make sure the ordinance is correct and does not open the city up to litigation for such issues. Following additional discussion, the Council arrived at consensus to insert the word "or small" in the definition for "Non-domestic cats" and directed staff to develop a licensing procedure that included notification to the pet owner regarding the requirement to renew the license for their pet when the rabies vaccination expires. Discussion on the personnel policy and procedures manual was laid over until next meeting as Council member Doherty informed the mayor she had some questions and comments. Council member Christensen moved to adjourn the meeting second by Council member Hawkinson seconded and the meeting adjourned at 9:39 p.m. Respectfully submitted by Page 3 of 4 LAUDERDALE CITY COUNCIL MEETING MINUTES MARCH 28, 2006 7:30 P.M. CITY HALL Brian B. Heck, City Administrator. Page 4 of 4