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08/22/2006
LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, August 22, 2006 7:30 P.M. CITY HALL SPECIAL NOTICE THE AUGUST 22ND LAUDERDALE CITY COUNCIL MEETING WILL BEGIN AT 4:30 P.M. TO DISCUSS THE 2007 BUDGET The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. ROLL — 7:30 p.m. Council members: Gill -Gerbig Hawkinson Doherty Christensen Mayor Dains Staff. Bakken -Heck 2. APPROVAL OF THE AGENDA - 7:32 p.m. 3. APPROVALS — 7:35 p.m. A. Approve minutes for 8/8/2006 City Council Meeting B. Approve claims totaling $39,400.52 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA — 7:37 p.m. Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. 5. CONSENT A. Gas Station & Tobacco License at 2421 West Larpenteur 6. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS G:\CityAdmin\Agendas\2006\August 22.doc 7. INFORMATIONAL PRESENTATIONS 8. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. A. Nuisance abatement at 1835 Carl Street 9. REPORTS A. Day in the Park 10. DISCUSSION A. Harvey Skow, Fence in Alley B. U of M vegetation study 11. ACTION A. Resolution 082206A: A Resolution Approving Plans and Specifications and Ordering an Advertisement for Bids for the Redevelopment of the Tennis Courts. B. Motion ordering staff to abate the nuisance at 1835 Carl Street. C. Authorize payment in the amount of $37,445.20 for seal coating. 12. ITEMS REMOVED FROM THE CONSENT AGENDA 13. ADDITIONAL ITEMS 14. SET AGENDA FOR NEXT MEETING — 8:50 P.M. A. Adopt preliminary levy 15. WORK SESSION 9:00 p.m. A. Budget Discussion - If necessary 16. ADJOURNMENT G:\CityAdmin\Agendas\2006\August 22.doc N El GENERAL FUND REVENUE 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed CITY LEVIED TAXES 31010 Current Ad Valorem 338,436 385,979 409,071 199,477 419,298 31020 Delinquent Ad Valorem (1,034) 3,248 - 1,357 31030 Forfeited Tax Sales 127 (90) - III 31040 Fiscal Disparities 84,408 76,919 78,198 38,987 75,000 SUB TOTAL PROPERTY TAXES 421,936 466,056 487,269 239,933 494,298 STATE AIDE 33401 Local Goverrunent Aide 248,712 296,712 359,622 179,709 408,143 33405 PERA Rate Increase Aide 1,198 1,198 - 599 1,198 33406 Market Value Home Credit 39,864 36,488 - - TOTAL STATE AIDE 289,774 334,398 359,622 180,308 409,341 LICENSES AND FEES 32130 Garbage Hauler Licenses 1,625 650 800 910 650 32150 Tree Company License 175 140 175 280 150 32160 Gas Station License 30 50 80 100 50 32240 Animal Licenses 130 260 100 130 100 34101 City Hall Rental 3,330 3,925 2,000 1,205 1,500 43103 Administrative Fee 15,240 372 - 45 - 34105 Sale of Publications - - - 50 - - 34109 Copies 123 150 10 2 10 34111 Legal Fees - 4,110 - - _ _ Rental License Fee 1,000 34114 Advertising sales 1,375 - 50 - 34115 General Government Miscellaneous - - 5,000 - - TOTAL LICENSES AND FEES 26,137 5,547 8,215 2,722 3,460 REVENUE OTHER 36100 Special Assesments 3,737 2,707 1,896 36101 Principle - - 350 - - - 36102 Penalties and Interest 73 371 50 271 36103 Tree Removal 14 - - _ 36200 Miscellaneous Revenue - 17,752 - - - 36211 Interest 7,196 19,729 8,000 11,591 15,000 36230 Donations - - 1,820 - - - 36240 Surcharges 533 424 250 313 36250 Refunds and Reimbursments 468 1,013 500 492 36252 LMC1T Insurance Dividend 3,514 5,331 1,000 - 36255 Miscellaneous 50 34 - TOTAL OTHER REVENUE 15,584 49,531 9,800 14,562 15,000 LAW ENFORCEMENT 35,735 30,840 30,240 17,520 30,265 FIRE 8,366 1,828 5,500 1,541 3,500 PLANNING & INSPECTIONS 23,124 18,408 11,750 12,793 15,160 TOTAL GENERAL FUND REVENUE 820,657 906,608 912,396 469,379 971,024 GENERAL REVENUE FUND EXPENDITURES Legislative - 20,939 22,034 23,910 8,959 24,410 Administrative 63,132 68,305 75,119 39,057 79,736 Finance 49,958 53,235 62,833 40,003 71,270 General Legal 12,638 25,256 15,750 5,987 15,750 Elections 13,561 11,528 19,693 8,388 18,320 Communications 29,098 24,667 31,123 16,901 32,330 Police 240,818 247,219 257,500 173,248 276,099 Fire 32,509 29,281 45,000 18,733 42,000 Prosecution 10,946 11,453 12,000 7,090 13,000 Buildings and Grounds 20,731 22,370 30,300 14,168 30,694 Streets 26,728 37,279 36,215 17,130 39,798 Engineering 1,545 7,000 5,400 5,243 5,000 Planning & Inspections 31,565 34,208 34,496 17,884 35,783 Trees 1,080 3,797 2,650 140 5,200 Park Administration 11,606 9,402 16,277 8,775 29,405 Park Maint 37,091 32,388 47,580 24,218 46,015 Contingency - 10,000 - 15,000 Transfers Out 214,896 353,016 130,000 165,501 Development 4,838 21,847 - - 4,000 TOTAL GENERAL FUND EXPENDITURES 823,679 1,014,284 855,846 405,923 949,311 2004 2005 2006 2006 2007 Actual Acutal Adopted To date Proposed 14,375 10,285 24,660 13,200 13,100 2003 41100 LEGISLATIVE Actual REVENUE Levy 589 1,010 State Aide 14,102 14,210 Other 14,210 - TOTAL LEGISLATIVE REVENUE - EXPENDITURES - - Personnel - - 103 Part-time employees 13,200 122 FICA 1,010 70 Subtotal Personnel 14,210 Gereral Operations 1,000 201 General Supplies - 202 Permanent Supplies - 203 Postage - 305 Legal Fees - 308 Training and Conferences - 331 Travel - 352 Publishing - 361 General Liability 4,216 438 Dues and Subscriptions 2,301 439 Special Events - 440 Meeting Expenses 54 442 Miscellaneous Expenses - Subtotal General Operations 6,571 Capital Equipment 530 Furniture and Equipment 538 Computer software and Equipment Subtotal Captial Equipment - TOTAL LEGISLATIVE EXPENSE; 20,781 2004 2005 2006 2006 2007 Actual Acutal Adopted To date Proposed 14,375 10,285 24,660 13,200 13,100 13,200 7,700 13,200 1,010 1,002 1,010 589 1,010 14,210 14,102 14,210 8,289 14,210 - 5 - - - - 25 - - - 500 - 500 - 500 70 300 1,000 9 1,000 - 103 100 - 100 3,781 4,841 4,000 - 4,500 2,323 2,362 3,750 553 3,750 - 55 100 - 100 55 241 250 109 250 6,729 7,932 9,700 670 10,200 20,939 22,034 23,910 8,959 24,410 (250) (1,300) 2003 2004 2005 2006 2006 2007 41200 ADMINISTRATION Actual Actual Acutal Adopted To date Proposed REVENUE Levy 47,242 State Aide 33,794 Other TOTAL REVENUE 81,036 EXPENDITURES Personnel 101 Full-time employees - 39,154 33,408 41,237 23,324 44,726 104 Temp. employees - - 5,306 - - - 121 PERA - 2,247 1,510 2,439 1,399 2,684 122 FICA - 3,200 2,345 3,109 1,819 3,422 131 Benefits (health, dental, etc) - 3,332 3,149 4,290 2,135 4,620 151 Workers Compensation - 520 940 769 - 259 Subtotal Personnel - 48,453 46,657 51,844 28,677 55,711 General Operations 201 General Supplies - 1,988 2,700 2,000 751 2,100 203 Postage - 702 894 1,200 748 1,200 208 Water cooler water - 433 355 425 172 425 306 Consulting fees - - 5,625 1,000 - 1,000 308 Training and conferences - 952 1,528 5,000 1,902 5,000 331 Travel Expenses - 1,155 815 2,500 732 2,500 361 Gereral liability - 2,895 3,711 3,000 3,000 391 Telephones/Pagers - 2,729 3,145 3,500 1,093 3,500 401 Copier - 945 682 1,000 606 1,000 404 Computer Repair/Mintenance - - - 500 - 500 409 Other equipment repair - - - 200 - - 437 Sales tax - - 8 - 39 - 438 Dues and Subscriptions - 1,827 1,014 2,500 1,814 2,500 442 Miscellaneous expenses - 264 326 250 100 300 Subtotal General Operations - 13,890 20,801 23,075 7,957 23,025 Capital Expenditures 530 Furniture and equipment - - - - - _ 531 Office equipment - - - 534 Office furniture - 586 640 - - - 538 Computers and technology - 203 208 200 2,423 1,000 Subtotal Capital - 789 847 200 2,423 1,000 TOTAL EXPENSES - 63,132 68,305 75,119 39,057 79,736 (1,300) 41300 FINANCE REVENUE 21,470 42,983 Levy 1,760 State Aide 1,288 Other - 2,810 TOTAL REVENUE EXPENDITURES Personnel 3,288 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 26,652 Subtotal Personnel General Operations 201 General Supplies 301 Auditing 303 Financial Contract 307 Computer Services 308 Training and conferences 442 Miscellaneous expenses - Subtotal General Operations Capital Expenditures 2,608 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology - 618 Subtotal Capital - TOTAL EXPENSES 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed 41,557 29,713 71,270 - 33,864 29,287 39,027 21,470 42,983 - 1,953 1,760 2,258 1,288 2,579 - 2,810 1,760 2,258 1,650 3,288 - 2,265 2,564 4,290 2,244 4,620 - 40,891 35,373 47,833 26,652 53,470 - - 533 500 - 500 - 6,742 14,196 9,000 11,174 12,000 - - - 3,000 - 1,000 - 1,707 2,608 2,500 1,960 4,000 - - 499 - 70 100 - 618 26 - 147 200 - 9,067 17,862 15,000 13,351 17,800 - 49,958 53,235 62,833 40,003 71,270 H 41400 LEGAL - GENERAL 15,000 REVENUE 15,000 - 630 Levy 750 State Aide 750 Other 25,256 TOTAL REVENUE EXPENDITURES 15,750 Personnel 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation Subtotal Personnel General Operations 305 Legal Fees - general 355 Miscellaneous Printing & Process 442 Miscellaneous expenses Subtotal General Operations 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed 9,179 6,571 15,750 - 12,008 24,819 15,000 5,843 15,000 - 630 437 750 145 750 - 12,638 25,256 15,750 5,987 15,750 TOTAL EXPENSES - 12,638 25,256 15,750 5,987 15,750 41500 ELECTIONS REVENUE 5,436 12,220 Levy 753 State Aide - Other - 477 TOTAL REVENUE EXPENDITURES 326 Personnel - 690 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 6,902 Subtotal Personnel General Operations 201 General Supplies 202 Permenant Supplies 327 Other Services 331 Travel Expenses 352 Public information & Notices 409 Other equipment and repair 440 Meeting expenses 442 Miscellaneous expenses 200 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology - Subtotal Capital - 323 TOTAL EXPENSES 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed 10,688 7,632 18,320 - 8,274 7,113 10,990 5,436 12,220 - 1,714 753 1,700 - 11700 - 477 448 942 326 835 - 690 642 1,201 416 1,065 - 516 471 2,310 724 1,650 - 11,671 9,427 17,143 6,902 17,470 - 184 428 600 - 200 - 127 130 - 132 150 - - 142 75 99 150 - - - 200 16 200 11 - 75 8 150 - 18 - - - - 323 718 950 254 850 - 1,568 1,384 1,600 1,232 - - 1,568 1,384 1,600 1,232 - - 13,561 11,528 19,693 8,388 18,320 E 2003 2004 2005 2006 2006 2007 41600 COMMUNICATIONS Actual Actual Acutal Adopted To date Proposed REVENUE 12,248 13,621 Levy 14,786 State Aide 673 Other 464 TOTAL REVENUE EXPENDITURES Personnel 1,027 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - 1,200 Subtotal Personnel General Operations 203 Postage 309 Delivery 352 Public Information & Notices 353 Newsletter Printing 354 Community Directory 355 Miscellaneous printing - 669 Subtotal General Operations Capital Expenditures 1,878 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology 250 Subtotal Capital 250 TOTAL EXPENSES 18,861 13,469 32,330 - 13,562 12,248 13,621 7,736 14,786 - 763 673 805 464 887 - 1,075 975 1,027 613 532 - 1,448 1,428 1,320 664 1,650 - 16,847 15,324 16,773 9,477 17,855 - 1,200 850 3,300 550 1,800 - 8,469 7,517 7,500 4,832 8,250 - 309 0 300 164 175 - 669 736 1,000 1,878 4,000 - 1,374 - 2,000 - - 231 240 250 (0) 250 - 12,251 9,343 14,350 7,423 14,475 29,098 24,667 31,123 16,901 32,330 2003 42100 POLICE Actual REVENUE 2004 Levy 2006 State Aide 32110 Alcohol License 32120 Cigarette License 34202 False Security Alarm 35101 Court Fines TOTAL REVENUE EXPENDITURES Personnel 101 Full-time employees 104 Temp, employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 200 Subtotal Personnel General Operations 319 Police Contract 308 Insurance 442 Miscellaneous expenses -Dispatch 17,255 Subtotal General Operations - 35,735 TOTAL EXPENSES 2004 2005 2006 2006 2007 Actual Acutal Adopted To date Proposed 141,595 101,219 - 30 90 60 65 65 - - 80 80 200 200 - - - 100 - - 35,705 30,670 30,000 17,255 30,000 - 35,735 30,840 30,240 17,520 273,079 240,818 247,219 255,000 170,169 269,999 - - 2,500 - - - - - 3,079 6,100 240,818 247,219 257,500 173,248 276,099 240,818 247,219 257,500 173,248 276,099 3,020 a 42200 FIRE REVENUE 2006 2007 Levy Acutal State Aide 34202 False Fire Alarm 34203 Fire Inspection Fee TOTAL REVENUE EXPENDITURES Personnel 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 8,366 Subtotal Personnel General Operations 320 Fire Contrac 321 Fire calls 322 False Alarms 323 Fire Inspections 14,001 Subtotal General Operations TOTAL EXPENSES 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed 22,460 16,040 - 6,866 359 2,500 1,451 2,000 - 1,500 1,469 3,000 90 1,500 8,366 1,828 5,500 1,541 42,000 - 12,898 12,898 16,000 12,898 17,000 - 12,565 14,001 20,000 5,385 20,000 - 4,847 1,795 5,500 - 2,500 - 2,200 588 3,500 450. 2,500 - 32,509 29,281 45,000 18,733 42,000 - 32,509 29,281 45,000 18,733 42,000 2003 2004 2005 2006 2006 2007 42300 PROSECUTION Actual Actual Acutal Adopted To date Proposed REVENUE Levy State aide Other TOTAL REVENUE EXPENDITURES General Operations 305 Legal Fees 355 Miscellaneous printing Subtotal General Operations TOTAL EXPENSES 7,572 5,428 13,000 - 10,200 10,443 10,500 5,950 11,000 746 1,010 1,500 1,140 2,000 - 10,946 11,453 12,000 7,090 13,000 - 10,946 11,453 12,000 7,090 13,000 a 43100 REVENUE 2003 2004 2005 2006 2006 2007 BUILDINGS & GROUNDS Actual Actual Acutal Adopted To date Proposed 17,766 12,693 30,459 7,388 Levy 11,513 State Aide 12,055 Other 397 TOTAL REVENUE EXPENDITURES Personnel - 572 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - Subtotal Personnel General Operations 202 Permenant Supplies 212 Motor Fuels 213 Lubricants and other fluids 225 Landscaping Materials 227 Tools and Equipment 228 Miscellanesous Repairs & supplies 308 Training and conferences 327 Other Services 362 Property Insurance 363 Automotive Insurance 381 Electricty 382 Water 383 Gas Utilities 384 Refuse Disposal 391 Telephone/Pagers 402 Truck repair and Maintenance 426 Machinery rental 442 Miscellaneous 200 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 538 Land 500 Subtotal Capital - TOTAL EXPENSES 17,766 12,693 30,459 7,388 7,062 11,513 6,346 12,055 - 395 397 691 381 723 - 572 578 881 504 992 - 575 615 1,320 556 1,320 - 2,080 2,816 3,095 - 604 - 11,010 11,468 17,500 7,787 15,694 - 1,081 396 1,100 93 500 - 1,800 2,339 2,500 1,314 3,000 - 182 119 175 76 150 - - - 150 - - - - 52 250 - 100 - 669 1,254 1,200 841 1,200 - - 200 8 200 - 110 94 500 621 500 - - - 650 - 650 - - - 375 - 375 - 1,496 2,668 1,500 1,234 2,000 - 60 70 75 13 75 - 2,651 2,561 2,650 1,450 2,700 - 363 505 400 453 550 - 246 280 275 191 500 - 1,063 563 500 59 2,500 - - - 300 - - - - - - 28 - - 9,721 10,902 12,800 6,381 15,000 20,731 22,370 30,300 14,168 30,694 2003 2004 2005 2006 2006 2007 43200 STREETS Actual Actual Acutal Adopted To date Proposed REVENUE 8,788 10,973 Levy 11,260 State Aide 322880 Street excavation permit 350 TOTAL REVENUE EXPENDITURES Personnel 839 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - Subtotal Personnel General Operations 201 General Supplies 226 Signs 227 Tools and Equipment 228 Miscellaneous Repairs and Maint. 308 Training and conferences 313 Snow and Ice Removal 314 Street Sweeping 324 Alley Repair 328 Street Repair 381 Electric 4 Subtotal General Operations Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology 11,000 Subtotal Capital 11,000 TOTAL EXPENSES 4,400 TRANSFER TO 302,303,304 75 100 - 75 100 - 130,199 75 100 75 130,299 - 10,053 8,788 10,973 5,834 11,260 - 536 539 658 350 676 - 777 784 839 471 861 - 780 840 1,320 494 1,320 - - - - - 756 - 12,146 10,951 13,790 7,150 14,873 14 - - - 200 - 200 - 63 - 200 - 200 - 76 4 275 253 275 - - 540 - - - 4,867 16,911 11,000 3,704 11,000 - 4,400 4,400 5,000 2,510 6,000 - - 15 250 - 250 600 2,500 - 5,177 4,459 5,500 2,899 4,500 - 14,582 26,328 22,425 9,980 24,925 26,728 37,279 36,215 17,130 39,798 90,501 43300 ENGINEERING REVENUE Levy State Aide Other TOTAL REVENUE EXPENDITURES General Operations 304 Engineering Contract 442 Miscellaneous expenses Subtotal General Operations TOTAL EXPENSES 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed 2,900 2,900 - 1,320 6,768 5,000 5,005 4,600 225 232 400 238 400 - 1,545 7,000 5,400 5,243 5,000 - 1,545 7,000 5,400 5,243 5,000 (3,560) 2003 2004 2005 2006 2006 2007 43400 PLANNING & INSPECTIONS Actual Actual Acutal Adopted To date Proposed REVENUE Levy 14,102 State Aide 10,081 Other 32210 Building Permits - 15,723 13,037 10,000, 8,448 11,000 32211 Zoning Permit Applications - 345 305 200 45 50 32225 Plan Review - 5,169 3,198 1,000 2,645 2,500 32230 Plumbing Permits - 704 708 150 898 500 32270 HVAC Permits - 858 845 250 707 600 34110 Variance Fee - 225 150 150 - - Rental housing inspection fee 510 34112 Conditional Use Permit - - 165 - 50 - 34113 Zoning Amendment - 100 - - - - TOTAL REVENUE - 23,124 18,408 11,750 12,793 39,343 EXPENDITURES Personnel 101 Full-time employees 22,364 22,269 21,721 12,324 23,131 121 PERA - 1,217 1,249 1,303 739 1,338 122 FICA - 1,756 1,812 1,662 970 1,770 131 Benefits (health, dental, etc) - 1,607 2,342 2,310 1,044 2,310 151 Workers Compensation - - - - - 134 Subtotal Personnel - 26,944 27,672 26,996 15,077 28,683 General Operations 201 General Supplies - - 19 100 11 100 202 Permenant Supplies - - 100 - - - 203 Postage - - - - 200 250 306 Consulting Fees 2,475 1,969 2,500 1,149 2,500 308 Training and conferences - 280 419 500 135 500 312 Building Inspector - 2,277 2,000 0 2,000 327 Other Services 780 835 1,500 - 500 331 Travel Expenses - - - - 35 100 355 Miscellaneous Printing - - 124 250 98 250 386 Gopher State One Call - 257 312 250 308 500 442 Miscellaneous expenses - 451 84 - 658 - 443 Surcharge Report - 378 399 400 213 400 Subtotal General Operations - 4,622 6,537 7,500 2,806 7,100 Capital Expenditures 530 Furniture and equipment 531 Office equipment 534 Office furniture 538 Computers and technology Subtotal Capital - - - - - - TOTAL EXPENSES - 31,565 34,208 34,496 17,884 35,783 (3,560) 43500 TREES REVENUE - - - - Levy - State aide - 130 Other 150 TOTAL REVENUE EXPENDITURES 3,252 General Operations 225 Landscapeing Materials 228 Miscellaneous Repairs 308 Training and conferences 317 Tree Service 140 5,200 Subtotal General Operations TOTAL EXPENSES 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed 5,200 5,200 - - 276 500 - - - - 139 - - - - 130 130 150 140 200 - 950 3,252 2,000 - 5,000 - 1,080 3,797 2,650 140 5,200 - 1,080 3,797 2,650 140 5,200 2004 2005 2006 2006 2007 Actual Acutal Adopted To date Proposed 17,161 12,244 29,405 - 9,167 2003 45100 PARK ADMINISTRATION Actual REVENUE - 549 439 Levy 427 State aide - 778 Other 961 TOTAL REVENUE EXPENDITURES Personnel 662 101 Full-time employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation 300 Subtotal Personnel General Operations 371 Non-resident Reimbursment 442 Miscellaneous Expenses 300 Subtotal General Operations Capital Expenditures 550 Other Improvements 29,405 Subtotal Capital TOTAL EXPENSES 2004 2005 2006 2006 2007 Actual Acutal Adopted To date Proposed 17,161 12,244 29,405 - 9,167 7,557 12,762 7,120 23,287 - 549 439 754 427 11397 - 778 632 961 573 1,781 - 973 662 1,500 588 2,640 - 11,467 9,289 15,977 8,709 29,105 - 139 113 300 66 300 - 139 113 300 66 300 - 11,606 9,402 16,277 8,775 29,405 45200 PARK MAINTENANCE REVENUE 14,412 27,448 Levy 2,847 State aide 3,100 Other - 1,385 TOTAL REVENUE EXPENDITURES 865 Personnel - 2,396 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation - Subtotal Personnel General Operations 201 General Supplies 202 Permenant Supplies 225 Landscaping Materials 228 Miscellaneous Repairs & Maint. 317 Tree Service 381 Electric 383 Gas Utilitity 384 Refuse 391 Telephones and Pages 403 Mower repair 412 Warming House Repair 427 Porta Potty Rental - 2,663 Subtotal General Operations Capital Expenditures 550 Other Improvements - 960 Subtotal Capital 750 TOTAL EXPENSES 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed 26,190 18,775 44,965 25,353 21,237 26,600 14,412 27,448 - 5,099 2,847 4,000 3,100 5,000 - 1,385 1,333 1,788 865 1,947 - 2,396 2,157 2,280 1,401 2,482 - 2,016 2,889 3,300 1,234 3,300 - 260 376 912 - 993 - 36,510 30,838 38,880 21,012 41,170 - 27 3,084 1,500 122 1,500 - - 66 - 75 - - 897 16 250 35 250 - 17 826 1,000 15 250 - 2,663 - 1,500 - - - 960 1,114 750 673 500 - 1,929 1,414 2,000 961 700 - 363 293 500 34 - - 58 447 250 116 295 - 581 1,550 - 321 500 95 140 500 218 250 - 413 508 450 327 600 - 8,001 9,457 8,700 2,897 4,845 - - - - 310 - - - - - 310 - - 37,091 32,388 47,580 24,218 46,015 2003 2004 2005 2006 2006 2007 48100 DEVELOPMENT Actual Actual Acutal Adopted To date Proposed REVENUE Levy State aide Other - Transfer from 405 4,000 TOTAL REVENUE 4,000 EXPENDITURES Personnel 101 Full-time employees - - _ _ _ _ 104 Temp. employees - - - - - _ 121 PERA _ _ _ _ _ 122 FICA _ - - _ _ 131 Benefits (health, dental, etc) - - - _ _ 151 Workers Compensation - - - - - Subtotal Personnel - - _ _ _ _ General Operations 308 Consulting Fees - 4,838 21,847 - - 3,500 442 Miscellaneous expenses 500 Subtotal General Operations - 4,838 21,847 - - 4,000 Capital Expenditures 550 Land 555 Other Imrovements - - - - Subtotal Capital - - - _ _ _ TOTAL EXPENSES - 4,838 21,847 - - 4,000 11 45300 CONTINGENCY - - - 10,000 REVENUE - - - 10,000 - 15,000 Levy State aide Other TOTAL REVENUE EXPENDITURES Personnel 101 Full-time employees 104 Temp. employees 121 PERA 122 FICA 131 Benefits (health, dental, etc) 151 Workers Compensation Subtotal Personnel General Operations 444 CONTINGENCY FUNDS 710 OPERATING TRANSFERS Subtotal General Operations TOTAL EXPENSES 2003 2004 2005 2006 2006 2007 Actual Actual Acutal Adopted To date Proposed 15,000 15,000 - - - 10,000 - 15,000 - - - 10,000 - 15,000 - - - 10,000 - 15,000 2003 2004 2005 2006 2006 2007 45400 TRANSFERS OUT Actual Actual Acetal Adopted To date Proposed REVENUE 55,000 TOTAL REVENUE EXPENDITURES 732 Transfers to 302 733 Transfers to 303 734 Transfers to 304 741 Transfers to 401 742 Transfers to 402 743 Transfers to 403 744 Transfers to 404 Total Transfers 55,000 25,000 25,000 - 30,167 70,000 262,554 35,000 - 30,167 35,000 35,000 70,000 - 30,167 13,469 6,139 - - - 18,979 14,092 - - _ 8,979 4,092 - - - 13,469 6,139 - - 75,000 214,896 353,016 130,000 - 165,501 2007 LAUDERDALE BUDGET NARRATIVE GENERAL FUND 101 REVENUES AND EXPENSES Fund 101 GENERAL FUND REVENUES The General Fund provides for funding of general government operations and is supported mainly by property taxes and state aide. PROPERTY TAXES 101 31010 CURRENT AD VALOREM - I am proposing a 2.5% increase over last year. Consumer price Index is estimated to be between 2.7% and 3.1% $419,298 101 31020 DELINQUENT AD VALOREM - $0 budgeted 101 31030 FORFEITED TAX SALE - $0 budgeted 101 31040 FISCAL DISPARITIES — This is calculated as part of the Property tax $75,000 LICENSES & PERMITS 101 32110 3.2 ALCOHOL LICENSE - One license in the City. Fee increased in 2006 $65 101 32120 CIGARETTE LICENSE - Two licenses in the City. Fee increased in 2006 to $100. $200 101 32130 GARBAGE HAULERS LICENSE - $65/per truck fee based on 4 vendors $800 101 32140 HEATING/AC LICENSE - $35 per license $385 101 32150 TREE COMPANY LICENSE - $40 per license. Increased in 2006 $175 101 32160 GAS STATION PERMIT - $25 for first pump, $10 for each add. Pump. Only one gas station Operating in the city. Fee increased in 2006 $50 101 32210 BUILDING PERMITS— Potential for additional permits due to new rental license. $11,000 101 32211 ZONING PERMIT APPLICATIONS — Permits for fences, driveways, and sidewalks $50 101 34102 PLAN REVIEW FEE - Plan reviews as required by the Building Code $2,500 101 32230 PLUMBING PERMITS - $500 101 32240 ANIMAL LICENSES - $10 per license $100 101 32270 HEATING A/C PERMITS - 101 32280 STREET EXCAVATION PERMIT - $20 per permit, plus $25/hour minimum inspection fee 101 xxxxx RENTAL LICENSES — This is a new program with a $30 license fee and $34 inspection fee INTERGOVERNMENTAL REVENUE 101 33400 STATE GRANTS AND AID 101 33401 LOCAL GOVERNMENT AID- This represents a $48,000 increase for 2007. 101 36253 PERA AID — We receive minimal aide 101 36253 OTHER STATE AID — Market Value Homestead Aide ended in 2006. GENERAL GOVERNMENT 101 34101 CITY HALL RENTAL - 101 34103 ADMINISTRATIVE FEE - 101 34105 SALE OF PUBLICATIONS 101 34107 ASSESSMENT SEARCHES 101 34109 COPIES 101 34110 VARIANCE FEES — New rental ordinance may result in variance requests 101 34111 LEGAL FEES 101 34114 ADVERTISING SALES — sales associated with ads in city publications. 101 34115 GENERAL GOVERNMENT MISC. 101 34116 ENGINEERING FEES PUBLIC SAFETY 101 34201 POLICE- FALSE ALARM FEES 101 34202 FIRE- FALSE ALARM FEES 101 34203 FIRE INSPECTION FEE - should closely match fire inspection fees paid to Falcon Heights 101 35101 COURT FINES — 2 $600 $1,000 $409,143 $1,198 $2,000 $0 $50 $0 $10 $150 $0 $0 $0 $100 $2,500 $3,000 $30,000 101 36100 SPECIAL ASSESSMENTS INTEREST EARNINGS - 101 36211 INVESTMENT INTEREST— Interest rates are doing better. $15,000 OTHER REVENUE These are non -budgeted revenue items that (1) can sporadically and unpredictably produce revenue, (2) that off -set other expenses that are not captured, (3) or, in the case of surcharges, are remitted on behalf of other units of government 101 36230 DONATIONS 101 36240 SURCHARGES — these are state fees/taxes paid through building permit and other permit receipts and the colleted revenue is remitted to the state. 101 36250 REFUNDS & REIMBURSEMENTS 101 36251 ST. PAUL WATER REFUND 101 36252 LMC INSURANCE REFUND — a non -budgeted item that has netted between $3000-5000 annually 101 36255 MISC. 101 37240 SEWER CONNECTIONS/RECONNECTION Estimated total revenue in the General Fund is 3 $970,326 Fund 101 GENERAL FUND EXPENDITURES DEPT 41100 LEGISLATIVE The budget in this fund is not proposed to increase from the previous year. The major expenses are mayor and council wages. Obj 103 PART TIME EMPLOYEES Below are the salaries of the Mayor and Council. There is no change from 2005. Mayor - $3,600/yr. Council Members - $2,400/yr, x 4 $900/yr. Total $14,210 Obj 305 LEGAL FEES $500 Obj 308 TRAININGICONFERENCES $1,000 Obj 331 TRAVEL EXPENSE $100 Obj 361 GENERAL LIABILITY — Spread between several departments. $4,500 Obj 438 DUES & SUBSCRIPTIONS Minnesota Mayor's Association $50 RC LLG $250 Suburban Rate Authority $300 AMM $1,000 League of Minnesota Cities 2150 Total $3,750 Obj 439 SPECIAL EVENTS - $100 Obj 440 MEETING EXPENSES - Expenses for council meetings, public hearings, etc. - $250 Obj 441 CONTRIBUTIONS - DEPT 41200 ADMINISTRATIVE This budget is proposed to increase $4,617 over 2006 (6.15%). This increase is for anticipated increases in wages and benefits. Obj 101 FULL TIME EMPLOYEES REGULAR -30% Administrator's Salary, 15% Deputy Clerk Salary, 10% Assistant to the City Administrator. OBJECT CODES 121-131 APPEAR IN ALL ASPECTS OF THE BUDGET WHERE SALARY IS ALLOCATED. Obj 121 PERA CONTRIBUTIONS (06 X salary) Obj 122 FICA CONTRIBUTIONS (.0765 X salary) = .0620 for Social Security and .0145 for Medicare 4 $55,711 ICMA RETIREMENT - GROUP INSURANCE —Employer contribution currently $525 per month for group insurance. LIFE INSURANCE - Provided by the city and included in the employer contribution. WORKER'S COMP PREMIUM — $259 GENERAL OFFICE SUPPLIES — This is a variable cost that covers the basic office supply needs of the City, Examples of expenditures are toner for the printer, paper, computer disks, etc, $2,100 PERMANENT SUPPLIES — These are more permanent office expenses. $0 POSTAGE- $1,200 BOTTLED WATER $425 CONSULTING FEES $1,000 TRAININGICONFERENCES — (does not include travel) Administrator MAMA $200 MCMA/MACA Conferences $500 LMC State $500 National ICMA Conference $1,000 Other meetings 600 COMPUTER REPAIR/MAINTENANCE - For emergency repairs. Sub Total $2,800 Training- Staff $0 Budget for other seminars and computer training $2,200 E Total $5,000 TRAVEL EXPENSE — Covers gas, parking, and travel to conferences $2,500 GENERAL LIABILITY - $3,000 TELEPHONE - 2007 will represent first full year on new system $3,500 COPIER CONTRACT — $250 per quarter. $1,000 COMPUTER REPAIR/MAINTENANCE - For emergency repairs. $500 OTHER EQUIPMENT REPAIR/MAINT $0 RENTAL EQUIPMENT $0 SALES TAX $0 E Obj 438 DUES & SUBSCRIPTIONS ICMA $650 MAMA/MCMA $125 MCFOA $50 Pioneer Press $120 Sam's Club $70 LMC Directory $35 Assistants Association $100 MPELRA $150 Miscellaneous $1,200 Total $2,500 Obj 440 MEETING EXPENSES - $0 Obj 442 MISC — costs associated with employee hiring, sending new voter cards, etc. $250 Obj 534 OFFICE FURNITURE - This is for any miscellaneous office furniture needs that may arise throughout the course of the year. $0 Obj 538 COMPUTER SOFTWARE & EQUIPMENT Hardware, Software and other computer upgrades. $1,000 TOTAL PROPOSED BUDGET $79,736 DEPT 41300 FINANCE The Finance Budget is estimated to increase $8,437 over the 2006 adopted budget (13.43°/x). The increase is due in part to salaries and benefits and an increase in the computer services fee assessed by Roseville for our computer services and support. For the past several years, Roseville provided the city with computer support and services for $1,200 per year. Beginning this year, our costs will be closer to the actual costs we are incurring. Obi 101 FULL TIME EMPLOYEES REGULAR- 25% Administrator's salary, 35% Deputy Clerk salary, 3% Assistant to the City Administrator salary. $53,470 Obj 201 GENERAL SUPPLIES - This is for W-2 forms, ledger sheets, checks and other misc. supplies $500 Obj 301 AUDITING - Abdo, Abdo, Eick, and Meyers. $12,000 Obj 303 FINANCIAL SERVICES — Assistance with the annual TIF and State Auditor Report. $1,000 Obj 307 COMPUTER SERVICES - This is the cost for upgrades and support for the fixed asset, fund accounting & payroll software. $4,000 TOTAL PROPOSED BUDGET $71,270 DEPT 41400 LEGAL - GENERAL — The proposed budget does not change from previous years. Obj 305 LEGAL FEES - 2 $15,000 Obj 355 MISC PRINTING/PROCESS SERVICE - $750 DEPT 41500 ELECTION The city has a local election in 2007 and it is proposed to increase the compensation for the election judges in 2007. This budget actually decreases from the 2006 budget. Obj 101 FULL TIME EMPLOYEES REGULAR — 25% Deputy Clerk Salary Obj 104 TEMP EMPLOYEES - This accounts for election judges on 4 shifts (Primary / General) Obj 201 GENERAL SUPPLIES - Obj 327 OTHER SERVICES - Obj 331 TRAVEL EXPENSE - Obj 409 OTHER EQUIPMENT REPAIR/MAINT. — Ramsey County service contract on voting machine and for general support Obj 440 MEETING EXPENSES - Obj 442 MISC — Obj 539 VOTING MACHINE/BOOTHS — New machines paid for HAVA grant will cover maintenance TOTAL PROPOSED BUDGET DEPT 41600 COMMUNICATIONS $15,770 $1,700 $200 $150 $150 $200 $150 $0 $0 $18,320 We continue to make communications with the citizens and public a high priority. Newsletters now go out every two months. We have more information distributed via e-mail and plan to institute a city list serve that residents and the public can sign up for to receive agendas, minutes, and other city notices and information automatically. The list serve will save staff the time and cost of maintaining an e-mail distribution list. For 2007, the proposed communications budget increases $1,207 (3.88%). Obj 101 FULL TIME EMPLOYEES REGULAR- 5% Administrator salary, 5% Deputy Clerk salary, 15% Assistant to the City Administrator. $17,855 Obj 203 POSTAGE — Postage for mailing of newsletter 6 per year $1,800 Obj 309 DELIVERY — Cost for newsletter and Roseville Review delivery $8,250 Obj 351 LEGAL NOTICE PUBLICATION - Public Hearing Notices such as for the TNT Hearing $0 Obj 352 PUBLIC INF. NOTICES —City cost for County TNT and legal notice mailings. $175 Obj 353 NEWSLETTER PRINTING - newsletters 6 per year. $4,000 Obj 354 OTHER PRINTING — Resident's Guide and Phone Directory. $2,000 Obj 355 MISC. PRINTING — Building, HVAC, Zoning Permit apps and forms $250 TOTAL ESTIMATED BUDGET $32,330 DEPT 42100 POLICE The city contracts with St. Anthony PD for 16 hours of active patrol in the city. During the other 8 hours, the PD responds to calls for service. Moving to 24 hour patrol service increases the contractual fee 50 — 65%. At this point, the council has not discussed increasing the number of patrol hours. The city is also paying the county directly for dispatch services. This budget will increase $18,599. Obj 319 POLICE CONTRACT - This is the second year of a two year contract. The fee for 2005 will be $247,219, which is less than a 3% increase over 2004. $269,999 Obj 442 MISCELLANEOUS EXPENSES — This amount represents the dispatching cost $6,100 DEPT 42200 FIRE PROTECTION — The city contracts with Falcon Heights for fire protection. The city pays a base fee for the contract and a fee per fire call. False alarms are billed back to the buildings where the alarm was activated. The proposed fire budget is expected to decrease $3,000. Obj 320 FIRE CONTRACT — $17,000 Obj 321 FIRE CALLS - $20,000 Obj 322 FIRE FALSE ALARMS - $2,500 Obj 323 FIRE INSPECTION - $2,500 DEPT 42300 PROSECUTION —We are proposing to increase this budge slightly to cover the potential cost of using the attorney in the nuisance abatement process. Obj 305 LEGAL FEES - $11,000 Obj 355 MISC PRINTING/PROCESS SERVICE - $2,000 DEPT 43100 BUILDING & GROUNDS —This budget covers the general operations and maintenance of the city hall and grounds. A portion of the vehicle expense and other equipment are included in this budget. The total budget is proposed to increase $694 over 2006. The reason for the small increase is a redistribution of Workers Compensation costs. Obj 101 FULL TIME EMPLOYEES REGULAR — 5% City Administrator, 5% P.W. Coordinator 10% Maintenance and 1% on call time. $15,694 8 Obj 202 PERMANENT SUPPLIES - $500 Obj 212 MOTOR FUELS- $3,000 Obj 213 LUBRICANTS - Oil changes and misc. lubricants for vehicles. $150 Obj 225 LANDSCAPING MATERIALS $0 Obj 227 TOOLS & EQUIPMENT $100 Obj 228 REPAIRSISUPPLIES BLDGS&GRNDS - This is for upkeep and necessary upgrades to all public buildings. This includes cleaning supplies, cleaning service, as well as equipment maintenance costs. $1,200 Obj 308 TRAININGICONFERENCES $200 Obj 327 OTHER SERVICE -Truck Wash, Furnace Repair, Phone system maintenance, Fire Hydrant service, and other emergency repairs. $500 Obj 362 PROPERTY INSURANCE — $650 Obj 363 AUTOMOTIVE INSURANCE - $375 Obj 381 ELECTRIC The electric cost is budgeted in Building and Grounds and in Park maintenance. $2,000 Obj 382 WATER— $75 Obj 383 GAS UTILITIES - The gas cost is split in the general fund in the Building and Grounds and Park Maintenance Departments $2,700 Obj 384 REFUSE DISPOSAL - This is for City Hall and the Park. $550 Obj 391 TELEPHONE/PAGER - Both public works employees have cellular phones $500 Obj 402 CITY TRUCK REPAIRIMAINTENANCE — we have two pretty new trucks $2,500 Obj 426 MACHINERY RENTAL - This is for any equipment/machinery that would need to be rented to carry out City business. $0 Obi 442 MISC Obj 530 FURNITURE & EQUIPMENT TOTAL ESTIMATED BUDGET $30,694 1 DEPT 43200 STREETS — The streets budget covers the repair and maintenance of the city's streets, alleys, and associated right of way. Major repair and construction of streets is provided for in the streets capital fund. The street budget is projected to increase $3,583 over 2006. Personnel, street sweeping and street repair account for the increase. Obj 101 FULL TIME EMPLOYEES REGULAR -10% P.W. Coordinator, 10% Maintenance and 2% on-call $14,873 Obj 226 Obj 227 Obj 228 Obj 313 Obj 314 Obj 324 Obj 328 Obj 381 SIGNS - This is to replace/repair existing signs and for any non -street or alley signs. $200 TOOLS & EQUIPMENT - This is for tools and equipment specific to street/alley repair and sign installation. It also includes safety equipment such as cones, vests, etc. $200 MISC REPAIRS MAINT SUPPLIES - These are for supplies such as asphalt, salt, gravel or any other road materials. $275 SNOW & ICE REMOVAL - This is for the contract with Ramsey County and varies on the amount Of snow fall. The snow and ice season runs from approximately November to April $11,000 STREET SWEEPING - Includes the spring and fall sweeping of all streets and alleys ALLEY REPAIR — For any repair or other work the Council may want to conduct in regards to alley repair over the course of the year. STREET REPAIR — for any general small type repair to the streets or alleys ELECTRIC FOR STREET LIGHTING - The electric costs solely for street lights. TOTAL ESTIMATED BUDGET DEPT 43300 ENGINEERING Obj 304 ENGINEERING - This cost is for general engineering that the City may need throughout the year $6,000 $250 $2,500 $4,500 $39,798 $5,000 DEPT 43400 PLANNING ZONING & INSPECTIONS — This budget covers the costs associated with administering and enforcing the city's zoning regulations. The budget also provides funds to cover the costs to inspect structures under construction or being improved to ensure compliance with zoning and building code requirements. New in 2006 and 2007 is the rental housing license program. Staff anticipates this budget to increase $1,137 over 2006. Obj 101 FULL TIME EMPLOYEES REGULAR 15% Administrator's salary, _3% Assistant to the City Administrator, 5% Deputy Clerk & 25% P.W. Coordinator. $28,683 Obj 104 TEMPORARY EMPLOYEES - Obj 201 GENERAL SUPPLIES - $100 Obj 203 POSTAGE $250 Obj 306 CONSULTING — These dollars will provide consulting assistance with comprehensive planning $2,500 10 Obj 308 TRAININGICONFERENCES - $500 Obj 312 BUILDING OFFICIAL- Costs for contracted building inspector (commercial) $2,000 Obj 327 OTHER SERVICES - $500 Obj 355 MISC. PRINTING - $100 Obj 386 GOPHER STATE ONE CALL - $500 Obj 443 SURCHARGE REPORT - As was mentioned on the revenue side, these are state user fees/taxes that are received from permitees. $400 Obj 327 SAFETY PROGRAMS AND TRAINING - we are ending our contract with SafeAssure and will use the League's insurance trust, Minnesota Safety Council and MNOsha. $0 TOTAL ESTIMATED BUDGET $35,783 DEPT 43500 TREES — Staff is proposing to increase the tree budget by $2,550 over 2006. The reason for the increase is to cover the cost to trim several trees in the boulevard. Obj 225 LANDSCAPING MATERIALS — For materials and tree replacement. $0 Obj 308 TRAIN INGICONFERENCES - Tree Inspector Course and Certification. $200 Obj 317 TREE SERVICE — For emergency tree service due to storms and the removal of dead city trees $5,000 DEPT 45100 PARK ADMINISTRATION (COMMUNITY EVENTS) —This budget provides for administering and working with the PCIC in coordinating community events in the park and working with maintenance staff to ensure the city's parks and open space are maintained and in proper condition for use by the public. This budget also provides funds to reimburse residents who participate in recreation programs offered by the cities of Roseville and Falcon Heights. This budget is expected to increase $13,128 over 2006. This increase is due to a reallocation of staff time to this budget as a result of the councils desire to focus more resources and attention to the city's parks and open space. Obj 101 FULL TIME EMPLOYEES REGULAR - 5%,City Administrator, Deputy Clerk and 30% Assistant to the Administrator $29,105 Obj 371 NON-RESIDENT REIMBURSEMENT - $300 DEPT 45200 PARK MAINTENANCE —This fund provides for the actual maintenance and repair of the city's parks and open space. The proposed budget is anticipated to decrease $940 in part because of purchase of a new mower resulting in less costs in repair. Obj 101 FULL TIME EMPLOYEES REGULAR - 20% P.W. Coordinator, 30% Maintenance Salary. $36,170 Obj 103 TEMPORARY EMPLOYEES - Warming house attendants $5,000 11 Obj 201 GENERAL SUPPLIES — This area is for things like archery bales, extra rec. rock for the baseball diamond, etc. $1,500 Obj 225 LANDSCAPING MATERIALS - This is for any landscaping costs at the city park. $250 Obj 228 MISC REPAIRS /MAINT SUPPLIES - $250 Obj 317 TREE SERVICE - This is for any tree work in the park. $0 Obj 381 ELECTRIC - This is the electrical expense for the lights and the warming house at the Park. $500 Obj 383 GAS UTILITIES - This is the gas expense for the warming house at the Park. $700 Obj 384 REFUSE DISPOSAL — now included in Building and Grounds budget. $0 Obj 391 TELEPHONE- This is the cost for having a phone in the warming house during the winter months. $295 Obj 403 MOWER REPAIR/MAINTENANCE —Repair and maintenance to the older mower and parts $500 Obj 412 WARMING HOUSE REPAIR/MAINT. For repairs and maint. in and around the warming house. $250 Obj 427 BIFFY RENTAL - May -September @ $80/mo. Also may need extra unit for Day in the Park $600 TOTAL PROPOSED BUDGET $46,015 DEPT 45300 CONTINGENCY Obj 444 CONTINGENCY FUNDS — This fund is set aside to cover emergencies or any costs that the City has not planned for that may arise such as contract settlements and insurance increases. $15,000 DEPT 45400 TRANSFERS OUT - It is proposed to transfer $90,501 of State Aide equally to the three street improvement bond funds. In addition to the formula transfers to other funds, $35,000 is proposed for transfer to the park improvement fund to assist in covering the cost of tennis court, trail and basketball development. $125,501 Obj 710 OPERATING TRANSFERS - the amount transferred will be calculated at year end according to Council policy. The total amount to transfer is the excess fund balance over 55% of the budgeted expenditures. Obj 721 OPERATING TRANSFER TO 201— Community Events Fund Obi 741 OPERATING TRANSFER TO 401 - 70% to Streets $ 0 Obj 742 OPERATING TRANSFER TO 402 - 5% to General Capital Improvement - $ 0 Obj 743 OPERATING TRANSFER TO 403 -15% to Storm Sewer $ 0 Obj 744 OPERATING TRANSFER TO 404 -10% to Park Improvements $35,000 Obj OPERATING TRANSFER TO 407 — Sewer Improvement Fund $ 0 Obj OPERATING TRANSFER TO 302 —2000 Improvements Debt Fund $30,167 Obj OPERATING TRANSFER TO 303 —2002 Improvements Debt Fund $30,167 Obj OPERATING TRANSFER TO 303 —2003 Improvements Debt Fund $30,167 12 DEPARTMENT 48100 DEVELOPMENT (PREVIOUSLY LIVIABLE COMMUNITIES) — this fund is renamed to better describe the intent of the fund, that is to support and assist in the redevelopment in the city, primarily along Larpenteur Avenue. Staff is proposing to allocate $4,000 to this fund to provide for consulting fees in the area of redevelopment. It is suggested the funds be transferred from the TIF Project fund. Obj CONSULTANT FEES $4,000 TOTAL ESTIMATED GENERAL FUND BUDGET 13 $909,311 These budgets make up the balance of the Lauderdale city budget and consist of special revenue funds (201, 202 and 203); debt service funds (302, 303, and 304); capital improvement funds (401, 402, 403) 404, 4055 407, and 409); and the enterprise fund (601). In general, funds in these budgets are dedicated and reserved. The proposed budget increases over 2006 by $241,009. The reason for this increase is the planned $180,000 expenditure to improve the tennis courts, a trail and possibly the basketball courts. Existing fund balances will be used in each of the funds to cover the majority of the expenses. I also propose a transfer of $75,000 from the general fund to the park improvement fund to ensure the park improvement fund maintains a small balance. Fund 201 COMMUNITY EVENTS FUND — This fund is used to support community events such as the "Day in the Park" and the winter festival. This fund is supported mainly by donations. The 2005 audited balance in this fund is $4,824. As of June 2006, the fund balance is $4,514. REVENUE: 34786 WINTER EVENT $150 34787 GARAGE SALE $50 34790 MUGS $0 34792 T-SHIRT SALES $50 34793 DAY IN THE PARK $1100 34795 HALLOWEEN EVENT $700 36211 INVESTMENT INTEREST $100 36255 MISC $100 EXPENDITURES: 375 WINTER EVENT $800 376 GARAGE SALE $0 377 DAY IN THE PARK $975 378 NATIONAL NIGHT OUT $125 379 HALLOWEEN $415 437 SALES TAX $0 440 MEETING EXPENSES — pizza $220 Total expenses are up $115 over last year. The budget plans for a $4,549 fund balance at the end of the year. Fund 202 COMMUNICATIONS FUND - This fund supports cable television in the city. This includes the broadcast and rebroadcast of council meetings, web streaming, and the character generator used by the city to deliver information to the public. Funds are generated from franchise fees paid by Comcast based on the total number of subscribers. The 2005 audit indicates a fund balance of $43,340 and a balance of $35,253 as of June 30, REVENUE 36211 INVESTMENT INTEREST 36253 CABLE FRANCHISE REVENUE— EXPENDITURES EVENUE— EXPENDITURES 49500- 101 FULL TIME EMPLOYEES REGULAR SALARY — 5% Administrator and deputy clerk; 15% Assistant to the Administrator 201 GENERAL SUPPLIES 327 OTHER SERVICE — Annual Internet Service, Webcasting/webstreaming, and meeting programming, playback and storage. 329 CABLE FRANCHISE FEE - 530 FURNITURE & EQUIPMENT 531 CITY WEB SITE DEVELOPMENT AND OPERATION $800 $19,334 $18,540 $2,280 $4,900 $300 $420 The total for this budget is projected to be $1,752 more than 2006. The estimated fund balance at the end of 2007 is $28,335 Fund 203 RECYCLING FUND — This fund provides the resources for the city's curbside recycling program and information about recycling, waste reduction and composting. The major source of funding comes from a per household charge. The proposed budget is anticipated to increase by just over $1,000. The fund balance in this fund at the end of 2005 was $26,759. The current fund balance stands at $35,753. REVENUE 33622 COUNTY GRANTS - SCORE GRANT - $4,200 36100 SPECIAL ASSESSMENTS- The cost placed on the property tax statement for recycling services. $29.40 x 1178 per household per month. $34,660 36211 INVESTMENT INTEREST $500 EXPENDITURES 50000- 101 FULL TIME EMPLOYEES REGULAR $10,700 327 OTHER — County Waste Management Assessment $340 389 RECYCLING CONTRACT— $27,600 Fund 301 TAX INCREMENT DEBT SERVICE FUND — This fund was established to serve as the debt service fund for the Rose Hill Town home project. The bonds for this project were retired at the end of 2005 and therefore the fund can be closed even though the city will continue to collect the increment on the district for the next several years. The TIF plan was changed several years ago to allow the funds to be used for road projects in the city. Revenue generated from the district are now placed in the TIF Improvement fund, fund 401. REVENUE 31050 TAX INCREMENT - $0 EXPENDITURES 47100- 710 Operating Transfers $0 FUNDS 302 — 304 — These funds were established upon the sale of bonds for the infrastructure improvements. The bond proceeds were placed in capital improvement budgets as dollars were needed to pay contractors. When projects finished, the capital fund closed and the debt service fund remained. I am proposing to transfer $30,667 of state aide to each of the funds for a total allocation of $90,501. At the end of 2005, Fund 302 had $269,583 in reserve and a total of $184,384 as of June 30. Fund 303's balance at the end of 2005 was $503,528 and stands at $379,759 as of June 30. Fund 304 currently maintains a fund balance of $347,201 and had an audited 2005 balance of $455,402. Each bond is funded primarily by special assessments and each bond is backed by the "taxing authority" of the city. I attached the payment schedule for each of the bonds. Fund 302 2000 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE FUND REVENUE 36100 SPECIAL ASSESSMENTS — $51,739 36211 INVESTMENT INTEREST $5,000 39200 TRANSFERS —I am proposing to transfer state aide dollars from the street fund $30,667 EXPENDITURES 47100- 601 BOND PRINCIPAL- $90,000 611 BOND INTEREST - $33,408 621 FILE MAINTENANCE CHARGES - $1,000 Fund 303 2002 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE FUND REVENUE 36100 SPECIAL ASSESSMENTS — $45,058 36211 INVESTMENT INTEREST $7,500 39200 TRANSFERS — I am proposing to transfer state aide dollars from the street fund $30,667 EXPENDITURES 601 BOND PRINCIPAL - 611 BOND INTEREST - 621 FILE MAINTENANCE CHARGES - Fund 304 2003 STREET AND UTILITY IMPROVEMENTS DEBT SERVICE FUND REVENUE 36100 SPECIAL ASSESSMENTS — 36211 INVESTMENT INTEREST 39200 TRANSFERS — I am proposing to transfer state aide dollars from the street fund EXPENDITURES 601 BOND PRINCIPAL - 611 BOND INTEREST - 621 FILE MAINTENANCE CHARGES - $110,000 $41,263 $1,000 $53,890 $7,500 $30,667 $95,000 $37,212 $1,000 Fund 401 CAPITAL IMPROVEMENT - STREETS — This fund provides the council dollars for major repair and maintenance of city streets, such as seal coating or reconstruction of a segment or complete street. Dollars in this fund can be used to reconstruct streets in the event of a turn -back of county roads. The 2005 audited fund balance is $366,028 and currently stands at $396,785. REVENUE 36211 INVESTMENT INTEREST $6,000 39200 INTERFUND OPERATING TRANSFERS — 39201 TRANSFER FROM GENERAL FUND BALANCE - 30% of the amount over 55% of the 2006 General Fund's fund balance at year-end will be transferred here. EXPENDITURES 48401- 304 ENGINEERING $2,500 317 TREE SERVICE $0 328 STREET REPAIR $10,000 Fund 402 GENERAL CAPITAL IMPROVEMENTS — This fund provides resources to the council to make general improvements to the city's facilities such as city hall, public works garage and related infrastructure. Proposed for this year (2006 and 2007) is the replacement of the furnace servicing the social room and the social room floor. The audited 2005 fund balance is $190,716. The fund balance as of June 30, 2006 is $165,594. REVENUE 36211 INVESTMENT INTEREST $3,000 4 39200 1NTERFUND OPERATING TRANSFERS - 39201 TRANSFER FROM GENERAL FUND BALANCE - $0 Also, 20% of the amount over 55% of the 2006 General Fund's fund balance will be transferred to this fund. EXPENDITURES 48000- 510 LAND- 520 AND- 520 BUILDINGS - $3,000 521 CITY GARAGE $500 523 WARMING HOUSE- $500 531 OFFICE EQUIPMENT— $0 532 COPIERS — $0 535 HVAC $15,000 538 COMPUTERS — $0 543 TRACTOR— $2,500 562 TRUCKS— $2,500 HISTORY OF EXPENDITURES: 1998: CITY HALL ROOF 1999: CITY HALL REMODEL, NEW ONE -TON TRUCK 2000: OFFICE COPIER 2001: BOBCAT 2002: SNOW BLOWER 2003: NONE 2004: SOCIAL ROOM WINDOWS AND LIGHTING 2005: PICK-UP TRUCK 2006: TRACTOR AND SOCIAL ROOM HVAC Fund 403 CAPITAL IMPROVEMENTS - STORM SEWER - This fund is dedicated to projects involving the improvement, repair and/or reconstruction of the city's storm waster management system. This includes the catch basins, pipes and storm water holding ponds. Funds in this budget can be used to upgrade or install a storm sewer should county roads be turned back to the city. Funds in this budget can be used to mitigate the amount of inflow and infiltration (I and I) in to the sanitary sewer system. The city's audited 2005 fund balance is $161,696 and to date, stands at $163,161. 36211 INVESTMENT INTEREST - $5,000 37300 STORM SEWER FEE -The Council approved a storm sewer fee for a basic residential lot $47,500 of $7.50/quarter for 2004 for 498 accounts. The fee has not increased since 2003. Residential $12,948 Condos $1,496.88 Commercial/Misc. $29,555.12 20% of the amount over 55% of the 2005 General Fund's fund balance will be transferred here. W1 EXPENDITURES 101 PERSONNEL $38,965 302 ENGINEERING — $2,500 554 CATCH BASIN REPAIRS/REPLACEMENTS - This line item is for all maintenance and repair of that would take place during the year to the storm sewer system. $3,000 NPDES PHASE II PERMIT $0 Fund 404 PARK IMPROVEMENT FUND The Park Improvement Fund is used for improvements to the City's parks and open space. Funds in this budget come from annual general fund transfers. The city plans to reconstruct the tennis courts and improve a trail way. An alternate to the project is reconstruction of the basketball court. The council, PLIC, and comprehensive plan task force are working together to develop a long range park and open space improvement plan. With the estimated cost for the 2007 project at $180,000, this whips out the existing fund balance. To continue to be a viable fund so projects can continue in to the future, I am proposing transferring $75,000 in general fund dollars to this fund. The audited 2005 fund balance is $126,526 and the balance currently stands at $128,789. 36211 INVESTMENT INTEREST $3,000 39200 INTERFUND OPERATING TRANSFERS - $75,000 39201 TRANSFER FROM GENERAL FUND BALANCE — 30% of the amount over 55% of the 2005 General Fund's fund balance will be transferred here. EXPENDITURES 48404 - GENERAL PARK IMPROVEMENTS — Tennis courts, trail and basketball courts $180,000 Fund 405 TIF PROJECT FUND — This fund is established and designated for use by the council within the established Tax Increment Finance District, which consists of the entire city, for purposes out lined in the TIF Plan. The two areas the council is authorized to use the funds are housing and street improvements. The acceptable uses for the TIF funds can be expanded by amending the current TIF plan. I do not fully know what procedures must be followed in order to make this happen. The fund has an audited 2005 balance of $288,874 and a present balance of $346,824. REVENUE 48500 INVESTMENT INTEREST TAX INCREMENT $5,000 $144,000 0 EXPENDITURES 101 PERSONNEL $0 305 LEGAL FEES $0 327 OTHER SERVICES — consulting fees $2,000 325 OTHER IMPROVEMENTS $0 Fund 407 SEWER IMPROVEMENT FUND — This fund provides resources for major repairs, construction, maintenance and reconstruction of the city's sanitary sewer system and related infrastructure. Dollars in this fund can be used by the city to help defray the costs of county road turn backs as well as addressing the inflow and infiltration problem. The audited fund balance is $83,402 and the present balance is $84,972. I recommend the council consider transferring dollars from the Sewer utility fund to this fund so the dollars be come designated. REVENUE MME INVESTMENT INTEREST $0 TRANSFERS $0 EXPENDITURES 544 SEWER UTILITY IMPROVEMENTS $0 Fund 409 WATER UTILITY — The city holds authority to assess a surcharge on the use of the water service. This surcharge is then placed in to this fund for use in covering costs associated with the repair and maintenance of water service. The fund balance as of December 31, 2005 was $100,046. The present fund balance is $104,773. Fund 601 SEWER UTILITY FUND - This is the City's enterprise or business activity fund and is designed to be self supporting based on the fees charged. The revenue generated supports the repair and maintenance of the sanitary sewer system and related infrastructure. The fund has an audited 2005 fund balance of $290,498 and a current balance of $284,613. This fund is not intended for major projects involving the sanitary sewer system. Fund 407 Sewer Improvements is in place to cover the cost of major capital projects. I suggest the city determine the proper fund balance in this fund and transfer the remaining dollars to the 407 fund. I suggest the city retain 55% of total operating costs in fund balance. For 2006, the target fund balance is $113, 671 and the target for 2007 is $126,424. The revenue projection provided in the budget reflects a $5.00 per quarter increase for residential customers and an increase of .05 per unit for commercial customers. REVENUE 37210 SEWER SALES AND SERVICE - Residential Units = 1178 x $47.00 per qtr = $55,366 per qtr. x 4 = $221,464 per year. Commercial accounts = average 4000 units per quarter x 4 x $2.07= $33,120 per year. $254,584 36102 PENALTIES & INTEREST 36211 INVESTMENT INTEREST - $5,000 36250 REFUNDS & REIMBURSEMENTS 37215 DELINQUENT SEWER RECEIPTS - 7 EXPENDITURES 101 REGULAR FULL TIME EMPLOYEES $66,186 201 GENERAL SUPPLIES - $0 212 MOTOR FUELS & LUBRICANTS - $500 227 TOOLS & EQUIPMENT — $150 228 MISC. REPAIRS MAINT SUPPLIES $250 301 AUDITING — $2,800 304 ENGINEERING - $500 308 TRAINING\CONFERENCES - Sewer operator's licensing/seminar - $550 315 SEWER JETTING - Contracted out to Falcon Heights - $1,000 316 SEWER TELEVISING - $5,000 327 OTHER SERVICE - Services here are for repairing sewer breaks, $5,000 361 GENERAL LIABILITY - Shared with the general fund $2,000 362 PROPERTY INSURANCE - Shared with the general fund $650 363 AUTOMOTIVE INSURANCE - Shared with the general fund $400 382 WATER - Water use at garage - $75 387 MISC CHARGES - Sewer Charges (includes $21,800 surcharge) $136,200 391 TELEPHONE / PAGER $300 402 CITY TRUCK REPAIR/MAINTENANCE $500 425 CLOTHING - City provides uniforms for public works employees - $1,500 442 MISC. $0 444 CONTINGENCY - For any unexpected sewer emergencies. - $1,000 501 DEPRECIATION- $10,000 540 MACHINERY & EQUIPMENT - $0 8 2007 LAUDERDALE BUDGET SUMMARY OF ALL FUNDS 101 - 601 Total Revenues 2003 2004 2005 2006 2006 2007 Total Expenditures Actual Actual Actual Adopted to Date Proposed Total Revenues 841,257 801,100 830,291 857,898 405,923 949,311 101 General Fund 938,940 821,468 907,373 912,781 469,379 971,024 201 Community Events Fund 2,476 2,731 3,321 2,505 1,724 2,250 202 Cable T.V. Find 14,632 16,966 19,063 16,500 5,492 20,134 203 Recycling Fund 34,157 39,519 39,861 44,298 22,931 39,360 301 TIF Debt Service Fund 8,864 8,370 13,273 750 827 _ 302 2000 Imp Debt Find 97,993 70,728 73,496 51,000 23,220 56,739 303 2002 Imp Debt Fund 111,289 56,818 48,835 47,000 17,083 52,558 304 2003 Imp Debt Fund - 234,602 109,159 61,000 34,684 61,390 401 Street Improvement Fund 85,794 4,123 14,926 6,000 34,118 6,000 402 General Capital Impr. Fund 6,737 5,176 4,551 1,000 4,004 3,000 403 Storm Water Impr. Fund 49,549 47,615 53,680 49,500 31,731 52,500 404 Park Improvement Fund 1,227 1,435 2,770 1,200 2,596 3,000 405 TIF Project Fund - 181 590 - 6,237 149,000 407 Sewer Improvement Fund 1,296 1,002 1,660 - 1,713 - 409 Water Utility Fund 22,531 9,545 10,688 - 6,236 4112001 Street/Utility Impr. Fund - - _ _ _ _ 412 2002 Street/Utility Impr. Fund 190,945 3,974 5,083 - - - 413 2003 Street/Utility Impr. Fund 1,071,930 50,399 450 - - _ 601 Sewer Utility Fund 473,210 260,485 258,325 227,500 127,956 259,584 Total Revenues 3,111,570 1,635,135 1,567,103 1,421,034 789,931 1,676,538 Total Expenditures 2965361 331,198 - 0 (0) (0) 0 101 General Fund 841,257 801,100 830,291 857,898 405,923 949,311 201 Community Events Fund 2,025 2,203 2,448 2,420 1,209 2,535 202 Cable T.V. Fund 14,567 15,548 13,621 24,688 14,907 26,440 203 Recycling Fund 35,128 41,275 31,414 37,571 16,015 38,640 301 TIF Debt Service Fund 141,755 144,025 - - _ _ 302 2000 Impr. Debt Fund 51,495 120,113 121,137 121,533 121,793 124,408 303 2002 Impr. Debt Fund 56,512 48,014 161,555 155,203 153,294 152,263 304 2003 Impr. Debt Fund - - 32,585 140,013 127,606 133,212 401 Street Improvement Fund 33,538 - - 50,000 1,183 12,500 402 General Capital Impr. Find - 25,522 28,666 50,500 28,336 24,000 403 Storm Water Impr. Fund 33,374 33,851 36,212 36,825 18,158 44,465 404 Park Improvement Fund 1,464 32,738 - - 1,274 180,000 405 TIF Project Fund 9,784 7,042 5,564 - 664 2,000 407 Sewer Improvement Fund 123,720 81,742 83,402 83,402 85,115 83,402 409 Water Utility Fund 18,333 - - - _ _ 4112001 Street/Utility Impr. Fund - - - 412 2002 Street/Utility Impr. Fund 158,271 1,990 28,357. - - - 413 2003 Street/Utility Impr. Fund 1,713,823 342,444 886 - - - 601 Sewer Utility Fund 173,829 177,513 194,618 206,674 110,814 234,561 Total Expenditures 3,408,875 1,875,119 1,570,756 1,766,727 1,086,292 2,007,736 Surplus/(deficit) Fund Balance Used ENDING BALANCE (297,305) (239,984) (3,653) (345,693) (296,361) (331,198) 297,305 239,984 3,653 345,693 2965361 331,198 - 0 (0) (0) 0 0 Community Events Fund 201 DEPT. 45600 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed REVENUES: Beginning Balance 2,897 3,348 3,876 4,749 4,749 4,834 34786 Winter Event 179 155 717 270 678 150 34787 Garage Sale 50 50 60 60 - 50 34788 Day in the Park 1,332 1,272 1,317 1,150 780 1,100 34792 T -Shirt Sales - 291 180 100 40 50 34795 Halloween Donations 835 884 787 750 30 700 36211 Investment Interest 30 32 102 75 94 100 36255 Misc, 50 47 157 100 101 100 Total Revenue 5,373 6,079 7,197 7,254 6,472 7,084 EXPENDITURES: 202 Permanent Supplies 77 - - - - 373 T -Shirts - 455 - - - 375 Winter Event 639 110 768 760 808 800 376 Garage Sale 38 - - 50 - - 377 Day in the Park 710 893 984 875 42 975 378 Night Out 124 125 113 135 - 125 379 Halloween Event 323 405 420 400 42 415 437 Sales Tax - - 16 - 136 - 440 Meeting Expenses 114 215 147 200 182 220 Total Expenses 2,025 2,203 2,448 2,420 1,209 2,535 Balance before transfers 3,348 3,876 4,749 4,834 5,263 4,549 39200 Transfers In . 710 Transfers Out . Ending Fund Balance 3,348 3,876 4,749 4,834 5,263 4,549 Communications Fund 202 39200 Transfers In 710 Transfers Out Ending Fund Balance 35,988 37,406 42,849 34,661 33,434 28,355 DEPT. 49500 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adpoted to Date Proposed REVENUES: Beginning Fund Balance 35,923 35,988 37,406 42,849 42,849 34,661 36253 Franchise Fees 14,300 16,579 18,240 16,000 4,775 19,334 36211 Investment Interest 332 387 824 500 717 800 33600 Grants - - - - Total Revenues 50,555 52,954 56,469 59,349 48,341 54,795 EXPENDITURES: 101 Reg. Full Time Employees 6,397 7,386 5,986 13,621 7,659 14,786 121 PERA Contributions 322 418 347 805 460 887 122 FICA Contributions 453 588 497 1,027 607 1,131 126 ICMA Retirement - - - - _ 131 Group Insurance 217 763 672 1,500 664 1,650 133 Life Insurance - - - - _ 151 Workers Comp - - - _ - 86 Personnel costs 7,389 9,155 7,501 16,953 9,390 18,540 202 Permanent Supplies - - - - _ - 327 Other Service 2,696 2,347 1,473 2,775 655 2,280 329 Cable Franchise Fee 3,797 3,686 4,196 4,600 4,667 4,900 530 Furniture and Equipment - - - - 300 531 Web Site Dev't 685 360 450 360 195 420 Total Operating Costs 7,178 6,393 6,119 7,735 5,517 7,900 Total Expenses 14,567 15,548 13,621 24,688 14,907 26,440 Balance before transfers 35,988 37,406 42,849 34,661 33,434 28,355 39200 Transfers In 710 Transfers Out Ending Fund Balance 35,988 37,406 42,849 34,661 33,434 28,355 Recycling Fund 203 DEPT. 50000 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed REVENUES: Beginning Balance 21,038 20,067 18,311 26,758 26,758 33,485 36100 Recycling Fee 29,837 34,287 34,900 39,633 18,018 34,660 33622 SCORE Grant 4,079 4,525 4,467 4,465 4,378 4,200 36211 Investment Interest 183 695 494 200 479 500 36255 Other 58 12 - - 57 Total Revenues 55,195 59,586 58,172 71,056 49,690 72,845 EXPENDITURES: 101 Reg. FT Employees 4,965 8,661 8,262 7,923 4,515 8,501 121 PERA Contributions 258 453 469 475 271 510 122 FICA Contributions 356 638 686 673 367 650 131 Group Insurance 81 890 989 900 333 990 151 Workers Comp - - - - - 49 Personnel costs 5,660 10,642 10,405 9,971 5,485 10,700 202 Permanent Supplies 200 - - - - - 327 Other Service 288 291 340 - 340 340 389 Recycling Contract 28,980 30,341 20,668 27,600 10,189 27,600 Operating Costs 29,468 30,632 21,008 27,600 10,529 27,940 Total Expenditures 35,128 41,275 31,414 37,571 16,015 38,640 Balance before transfers 20,067 18,311 26,758 33,485 33,675 34,205 39200 Transfers In - 710 Transfers Out Ending Fund Balance 20,067 18,311 26,758 33,485 33,675 34,205 EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures Surplus (Deficit) Beginning Fund Balance Surplus (Deficit) 39200 Transfers In 710 Transfers Out Ending Fund Balance TIF Debt Service Fund 301 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed 125,566 132,193 140,808 140,000 76,122 - 37 3,496 - 827 25 257 3,031 750 - 8,839 8,077 6,746 - - 134,430 140,563 154,081 140,750 76,950 130,000 140,000 - - - 11,755 4,025 - - - 141,755 144,025 - - - (7,325) (3,462) 154,081 140,750 76,950 28,864 DEPT. 47100 7,596 8,346 REVENUES: 31050 Taxes 31051 Delinquent Taxes 36211 Investment Interest 39999 Other 76,539 Total Revenue EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures Surplus (Deficit) Beginning Fund Balance Surplus (Deficit) 39200 Transfers In 710 Transfers Out Ending Fund Balance TIF Debt Service Fund 301 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed 125,566 132,193 140,808 140,000 76,122 - 37 3,496 - 827 25 257 3,031 750 - 8,839 8,077 6,746 - - 134,430 140,563 154,081 140,750 76,950 130,000 140,000 - - - 11,755 4,025 - - - 141,755 144,025 - - - (7,325) (3,462) 154,081 140,750 76,950 28,864 76,539 73,077 7,596 8,346 (7,325) (3,462) 154,081 140,750 76,950 55,000 - - - - - - 219,562 140,000 - 76,539 73,077 7,596 8,346 85,296 DEPT. 47200 REVENUES: Beginning Balance Bond Proceeds 36102 Penalties and Interest 36211 Investment Interest 36100 Special Assessments Total Revenue EXPENDITURES: 601 Bond Principal 611 Bond Interest 621 File Maintenance Charges Total Expenditures Balance before transfers 39200 Transfers In 710 Transfers Out Ending Fund Balance 2000 Improvements Debt Service Fund 302 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date proposed 328,142 374,640 325,255 277,614 277,614 207,081 - 7,055 13,277 - 5,535 1,785 2,951 4,746 1,000 3,448 5,000 96,208 60,723 55,473 50,000 14,237 51,739 426,135 445,368 398,751 328,614 300,834 263,820 75,000 80,000 51,320 45,113 40,870 175 - 267 51,495 120,113 121,137 374,640 325,255 277,614 85,000 85,000 90,000 36,333 36,333 33,408 200 461 1,000 121,533 121,793 124,408 207,081 179,041 139,413 30,667 374,640 325,255 277,614 207,081 179,041 170,080 2002 Improvements Debt Service Fund 303 DEPT. 47200 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed REVENUES: Beginning Balance 90,114 274,891 353,695 503,529 503,529 430,326 Bond Proceeds - - - - - 36102 Penalties & interest - - - - 3,492 36211 Investment Interest 789 8,728 8,847 2,000 7,605 7,500 36100 Special Assessments 110,500 48,090 39,988 45,000 5,986 45,058 Total Revenue 201,403 331,709 402,530 550,529 520,612 482,883 EXPENDITURES: 601 Bond Principal - - 115,000 110,000 110,000 110,000 611 Bond Interest 55,580 47,640 45,915 45,003 42,403 41,263 621 File Maintenance Charges 932 374 640 200 892 1,000 Total Expenditures 56,512 48,014 161,555 155,203 153,294 152,263 Balance before transfers 144,891 283,695 240,975 395,326 367,318 330,621 39200 Transfers In 130,000 70,000 262,554 35,000 - 30,667 710 Transfers Out - - - - - - Ending Fund Balance 274,891 353,695 503,529 430,326 367,318 361,288 2003 Improvements Debt Service Fund 304 DEPT. 47200 2003 2004 2005 2006 2006 2007 - - 32,585 Actual Actual Actual Adpoted to Date Proposed REVENUES: 676 1,000 Total Expenditures - - 32,585 140,013 Beginning Balance 108,682 343,284 455,422 455,422 446,409 Bond Proceeds - - - - - 30,667 36102 Penalties & interest - - - - 6,334 36211 Investment Interest - 4,151 18,464 1,000 7,019 7,500 36100 Special Assessments - 230,451 90,695 60,000 21,330 53,890 Total Revenue - 343,284 452,442 516,422 490,106 507,799 EXPENDITURES: 601 Bond Principal - - - 100,000 100,000 95,000 611 Bond Interest - - 32,585 39,813 26,930 37,212 621 File Maintenance Charges - - - 200 676 1,000 Total Expenditures - - 32,585 140,013 127,606 133,212 Balance before transfers - 343,284 419,857 376,409 362,500 374,587 39200 Transfers In - - 35,565 70,000 - 30,667 710 Transfers Out - - Ending Fund Balance - 343,284 455,422 446,409 362,500 405,254 DEPT. 48401 REVENUES: Beginning Balance 36211 Investment Interest 36102 Penalties & Interest 36100 Special Assessments Total Revenue EXPENDITURES: 328 Street Repair Street Reconstruction Engineering Trees Total Expenditures Balance before transfers 39200 Transfers In 710 Transfers Out Ending Fund Balance Street Improvement Fund 401 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed 641,112 333,511 351,103 366,028 366,028 322,028 6,307 4,123 8,787 6,000 7,651 6,000 - - 9,056 - 7,039 - 79,487 - (2,917) - 19,428 - 726,906 337,634 366,028 372,028 400,146 328,028 1,189 - - 40,000 1,183 10,000 32,349 - 5,000 - 2,500 - _ 5,000 - 33,538 - - 50,000 1,183 12,500 693,368 337,634 366,028 322,028 398,963 315,528 13,469 - - - 359,857 333,511 351,103 366,028 322,028 398,963 315,528 General Capital Improvement Fund 402 DEPT. 48000 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed REVENUES: Beginning Balance 54,213 202,106 200,739 190,716 190,716 141,216 36211 Investment Interest 637 2,176 4,551 1,000 3,4.94 3,000 39999 Other 6,100 3,000 - - 510 - Total Revenue 60,950 207,282 205,290 191,716 194,720 144,216 EXPENDITURES: 510 Land - - 112 - _ _ 520 Buildings - 22,756 - 22,000 - 3,000 521 City Garage - 322 1,516 - 74 500 523 Warming House - 2,444 - - - 500 530 Furniture & Equipment - _ - 531 Office Equipment - - - 3,500 532 Copier _ _ _ _ 535 HVAC - - - - - 15,000 538 Computers - - - 5,000 - _ 540 Machinery & Equipment - _ _ - 543 Tractor - - - 20,000 28,262 2,500 550 Other Improvements - _ _ _ 560 Vehicle _ 562 Truck - - 27,038 - - 2,500 Total Expenditures - 25,522 28,666 50,500 28,336 24,000 Balance before transfers 60,950 181,760 176,624 141,216 166,384 120,216 39200 Transfers In 141,156 18,979 14,092 710 Transfers Out Ending Fund Balance 202,106 200,739 190,716 141,216 166,384 120,216 Storm Water Improvement Fund 403 DEPT, 48403 2002 2003 2004 2005 2006 2006 2007 Actual Actual Actual Actual Adopted to Date Proposed REVENUES: 710 Transfers Out Ending Fund Balance 135,007 267,412 - 3 04, 537 117,392 140,135 161,695 156,990 193,037 165,025 Beginning Balance 356,850 304,537 117,392 140,135 161,695 161,695 156,990 37300 Storm Sewer Fee 43,819 46,437 46,176 50,364 47,000 28,500 47,500 36211 Investment Interest 5,080 3,112 1,438 3,316 2,500 3,231 5,000 39999 Other 2,000 - - - - - Total Revenue 407,749 354,086 165,007 193,815 211,195 193,425 209,490 EXPENDITURES: 101 Reg. FT Employees 17,935 17,907 28,483 28,030 28,026 14,785 28,232 102 On -Call Pay - - - - - 1,400 121 PERA Contributions 953 973 1,390 1,572 1,670 887 1,778 122 FICA Contributions 1,350 1,401 2,004 2,273 2,129 1,181 2,267 131 Group Insurance - 1,218 1,036 1,974 3,041 3,000 1,306 3,300 151 Workers Compensation - - - - - - 1,988 Total Personnel Costs 21,456 21,317 33,851 34,917 34,825 18,158 38,965 304 Engineering 847 - - - 1,000 - 2,500 444 Contingency Funds - - - 1,295 - - - 554 Storm System Repairs - - - - - - 3,000 NPDES Phase II Permit 5,000 12,057 - - 1,000 - - Other General Costs 5,847 12,057 - 1,295 2,000 - 5,500 Total Expenditures 27,303 33,374 33,851 36,212 36,825 18,158 44,465 Balance before transfers 380,446 320,712 131,156 157,603 156,990 193,037 165,025 39200 Transfers In 59,098 64,092 8,979 4,092 - - - 710 Transfers Out Ending Fund Balance 135,007 267,412 - 3 04, 537 117,392 140,135 161,695 156,990 193,037 165,025 Park Improvement Fund 404 DEPT, 48404 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to date proposed REVENUES: Beginning Balance 116,297 135,452 117,618 126,526 126,526 127,726 33130 Grants - 272 - - - - 36230 Donations - - - - 36211 Investment Interest 1,227 1,163 2,770 1,200 2,596 3,000 Total Revenue 117,524 136,887 120,388 127,726 129,122 130,726 EXPENDITURES: 510 Land - 32,738 - - - - 524 Picnic Shelter - - - - - - 525 Playground (CDBG) - - - - - 526 Park Path (CDBG) - - - - - - 527 General Park Improv. 1,464 - - - 1,274 180,000 Total Expenditures 1,464 32,738 - - 1,274 180,000 Balance before transfers 116,060 104,149 120,388 127,726 127,849 (49,274) 39200 Transfers In 19,392 13,469 6,138 - - 75,000 710 Transfers Out - - - - - - Ending Fund Balance 135,452 117,618 126,526 127,726 127,849 25,726 TIF Project Fund 405 39200 Transfers In 710 Transfers Out Ending Fund Balance 219,562 216,249 - - 81,147 74,286 288,874 288,874 294,447 435,874 DEPT. 48500 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed REVENUES: Beginning Balance 307,180 81,147 74,286 288,874 288,874 288,874 36211 Investment Interest - 181 590 - 6,237 5,000 33419 Larpenteur Ave. Reimb. - - - - - - 31050 Taxes - Increment - - - - - 144,000 Total Revenue 307,180 81,328 74,876 288,874 295,111 437,874 EXPENDITURES: 101 FT Employees 7,829 5,158 3,414 - - - 121 PERA Contribution 386 342 228 - - - 122 FICA Contribution 550 489 317 - - - 131 Group Insurance 353 367 171 - - - 133 Life Insurance - - - - - - Total Personnel Costs 9,118 6,355 4,130 - - - 305 Legal Fees - - - - - - 327 Other Services 666 687 1,434 - 664 2,000 325 Other Imp. (Larpenteur) - - - - - - General operating costs 666 687 1,434 - 664 2,000 Total Expenditures 9,784 7,042 5,564 - 664 2,000 Balance before transfers 297,396 74,286 69,312 288,874 294,447 435,874 39200 Transfers In 710 Transfers Out Ending Fund Balance 219,562 216,249 - - 81,147 74,286 288,874 288,874 294,447 435,874 DEPT. 48407 REVENUES: Beginning Balance 36211 Investment Interest 36100 Special Assessments Sewer Improvement Fund 407 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed 122,502 80,740 81,742 83,402 83,402 83,402 1,296 1,002 1,660 - 1,713 - EXPENDITURES: Total Revenue 123,798 81,742 83,402 83,402 85,115 83,402 EXPENDITURES: 304 Engineering - - - - - 521 City Garage - - - - - 562 City Truck purchase - - - - - 544 Other 78 - - - - Total Expenditures 78 - - - - - Balance before transfers 123,720 81,742 83,402 83,402 85,115 83,402 Beginning Fund Balance 194,689 80,740 81,742 83,402 83,402 85,115 Surplus (Deficit) 123,720 81,742 83,402 83,402 85,115 83,402 39200 Transfers In - - - - - 710 Transfers Out 42,980 - - - - Ending Fund Balance 80,740 81,742 83,402 83,402 85,115 83,402 Water Utility Improvement Fund 409 DEPT. 48409 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed REVENUES: Beginning Balance 75,615 79,813 89,358 100,046 100,046 100,046 36251 Surcharge 8,742 8,519 8,510 - 4,152 - 39200 Transfers - - - 36211 Investment Interest 753 1,026 2,178 - 2,083 - 36250 Refunds and Reimbursements 13,036 - - - - - Total Revenue 98,146 89,358 100,046 100,046 106,282 100,046 EXPENDITURES: 1997 Larpenteur Ave Reconst. 18,333 - - - - Total Expenditures 18,333 - - - - Balance before transfers 79,813 89,358 100,046 100,046 106,282 100,046 39200 Transfers In - - - 710 Transfers Out Ending Fund Balance 79,813 89,358 100,046 100,046 106,282 100,046 Sewer Utility Fund 601 DEPT. 49000 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed REVENUES: Total Revenues 595,623 434,052 497,105 517,998 418,454 570,908 EXPENDITURES: 101 Beginning Balance 122,413 173,567 238,781 290,498 290,498 311,324 37210 Sewer Charges 223,678 224,321 224,113 225,000 122,495 254,584 36211 Investment Interest 1,305 2,244 5,416 2,500 5,461 5,000 3625o Refunds/Reimbursements 248,227 - - - - 37230 Penalties - - - - - 63255 Miscellaneous - 33,920 25,795 - - - 39101 Sale of Assets - - 3,000 - - - Total Revenues 595,623 434,052 497,105 517,998 418,454 570,908 EXPENDITURES: 101 Reg. FT Employees 42,437 38,268 33,684 46,299 20,620 39,252 102 On -Call Pay 8,667 14,022 14,858 8,500 8,585 11,900 121 PERA Contributions 2,763 2,964 2,821 2,766 1,752 3,069 122 FICA Contributions 3,970 4,280 4,094 3,527 2,345 3,913 131 Group Insurance 3,018 4,156 4,331 4,200 2,520 4,620 151 Worker's Comp. 1,653 2,340 3,380 3,107 - 3,432 Total Personnel Costs 62,508 66,030 63,168 68,399 35,822 66,186 201 General Supplies - - - 100 - - 212 Motor Fuels 910 225 301 500 173 500 227 Tools & Equipment - 266 - 150 - 150 228 Misc. Repairs/Maint.Supply - - 1,115 250 (10) 250 301 Auditing 1,891 1,686 3,737 2,800 2,793 2,800 304 Engineering 190 - - 300 - 500 308 Training/Conferences 586 270 - 550 - 550 315 Sewer Jetting - - - 1,000 - 1,000 316 Sewer Televising - - - 250 - 5,000 327 Other Services 5,286 5,265 8,546 5,000 2,895 5,000 361 General Liability 2,540 2,068 2,651 2,000 - 2,000 362 Property Insurance 726 - - 625 - 650 363 Automotive Insurance 387 - - 400 - 400 381 Electric 1,029 0 - - - - 382 Water 82 101 70 75 13 75 383 Gas Utilities 1,215 (0) - - - 387 Met Council Sewer Charges 85,124 90,718 99,151 110,000 67,907 136,200 391 Telephones/Pagers 501 247 280 275 191 300 402 City Truck Repair/Maint. 431 1,007 139 500 - 500 425 Clothing 1,861 1,551 1,386 1,500 812 1,500 442 Misc. - - - 218 - 444 Contingency Funds - - - 1,000 - 1,000 DEPT. 49000 2003 2004 2005 2006 2006 2007 Actual Actual Actual Adopted to Date Proposed 501 Depreciation 8,562 8,081 14,074 10,000 - 10,000 540 Machinery &Equipment - - - 1,000 - - General Operating Costs 111,321 111,483 131,450 138,275 74,993 168,375 Total Expenses 173,829 177,513 194,618 206,674 110,814 234,561 Balance before transfers 421,794 256,539 302,487 311,324 307,640 336,347 39200 Transfers In - - 710 Transfers Out 248,227 17,758 11,989 - - - Ending Fund Balance 173,567 238,781 290,498 311,324 307,640 336,347 City of Lauderdale, Minnesota G.O. Improvement Bonds, Series 2000A Post Sale Tax Levies SCHEDULE OF DEBT SERVICE PAYMENTS Prepared June 13, 2000 By SPRINGSTED Incorporated PAGE 1 OF 2 Payments on this schedule assume that no bonds are redeemed prior to maturity or mandatory redemption. Early redemption (if applicable) will alter this schedule, and Springsted Incorporated should be contacted to recompute the affected payments. Interest payments may vary slightly depending on bond denominations. Due Interest Total Date Date Principal Rate Interest Due Paid 2/1/01 29,936.67 29,936.67 8/1/01 25,660.00 25,660.00 2/1/02 25,660.00 25,660.00 8/1/02 25,660.00 25,660.00 2/1/03 75,000 5.500 25,660.00 100,660.00 8/1/03 23,597.50 23,597.50 2/1/04 75,000 5.500 23,597.50 98,597.50 8/1/04 21,535.00 21,535.00 2/1/05 80,000 5.500 21,535.00 101,535.00 8/1/05 19,335.00 19,335.00 2/1/06 85,000 5.500 19,335.00 104,335.00 8/1/06 16,997.50 16,997.50 2/1/07 90,000 5.500 16,997.50 106,997.50 8/1/07 14,522.50 14,522.50 2/1/08 95,000 5.500 14,522.50 109,522.50 8/1/08 11,910.00 11,910.00 2/1/09 100,000 5.500 11,910.00 111,910.00 8/1/09 9,160.00 9,160.00 2/1/10 105,000 5.500 9,160.00 114,160.00 8/1/10 6,272.50 6,272.50 2/1/11 110,000 5.550 6,272.50 116,272.50 SCHEDULE OF DEBT SERVICE PAYMENTS (cont.) Due Interest Date Principal Rate 8/1/11 2/1/12 115,000 TOTALS $930,000 Discount (plus) Net Interest Cost 5.600 PAGE 2 OF 2 Total Date Interest Due Paid 3,220.00 3,220.00 3,220.00 118,220.00 $385,676.67 $1,315,676.67 10,062.35 $395,739.02 To be paid from capitalized interest. Springsted Incorporated File = LAUDERDALE.SF-Series 2002A Post Sale- SINGLE PURPOSE Advisors to the Public Sector 5/14/2002 12:51 PM $1,200,000 City of Lauderdale, Minnesota General Obligation Improvement Bonds Series 2002A Post Sale SCHEDULE OF DEBT SERVICE PAYMENTS Date Principal Coupon Interest Total P+I 8/01/2002 - - - 2/01/2003 - - 31,760.00 31,760.00 ` 8/01/2003 - - 23,820.00 23,820.00 2/01/2004 - - 23,820.00 23,820.00 8/01/2004 - - 23,820.00 23,820.00 2/01/2005 115,000.00 3.000% 23,820.00 138,820.00 8/01/2005 - - 22,095.00 22,095.00 2/01/2006 110,000.00 3.250% 22,095.00 132,095.00 8/01/2006 - - 20,307.50 20,307.50 2/01/2007 110,000.00 3.500% 20,307.50 130,307.50 8/01/2007 - - 18,382.50 18,382.50 2/01/2008 115,000.00 3.750% 18,382.50 133,382.50 8/01/2008 - - 16,226.25 16,226.25 2/01/2009 115,000.00 4.000% 16,226.25 131,226.25 8/01/2009 - - 13, 926.25 13,926.25 2/01/2010 120,000.00 4.150% 13,926.25 133,926.25 8/01/2010 - - 11,436.25 11,436.25 2/01/2011 125,000.00 4.250% 11,436.25 136,436.25 8/01/2011 - - 8,780.00 8,780.00 2/01/2012 125,000.00 4.400% 8,780.00 133,780.00 8/01/2012 - - 6,030.00 6,030.00 2/01/2013 130,000.00 4.500% 6,030.00 136,030.00 8/01/2013 - - 3,105.00 3,105.00 2/01/2014 135,000.00 4.600% 3,105.00 138,105.00 Total 1,200,000.00 - 367,617.50 1,567,617.50 To be paid from capitalized interest. Springsted Incorporated File = LAUDERDALE.SF-Series 2002A Post Sale- SINGLE PURPOSE Advisors to the Public Sector 5/14/2002 12:51 PM $990,000 City of Lauderdale, Minnesota General Obligation Improvement Bonds Series 2003A SCHEDULE OF DEBT SERVICE PAYMENTS Date Principal Coupon Interest Total P+I 8101/2003 - - - - 2/01/2004 - - 18,620.00 18,620.00 8/01/2004 - - 13,965.00 13,965.00 2/01/2005 - - 13,965.00 13,965.00 8/01/2005 - - 13,965.00 13,965.00 2/01/2006 100,000.00 2.000% 13,965.00 113,965.00 8/01/2006 - - 12,965.00 12,965.00 2/01/2007 95,000.00 2.000% 12,965.00 107,965.00 8/01/2007 - - 12,015.00 12,015.00 2/01/2008 95,000.00 2.250% 12,015.00 107,015.00 8/01/2008 - - 10,946.25 10,946.25 2/01/2009 95,000.00 2.500% 10,946.25 105,946.25 8/01/2009 - - 9,758.75 9,758.75 2/01/2010 95,000.00 2.750% 9,758.75 104,758.75 8/01/2010 - - 8,452.50 8,452.50 2/01/2011 100,000.00 3.000% -8,452.50 108,452.50 8/01/2011 - - 6,952.50 6,952.50 2/01/2012 100,000.00 3.150% 6,952.50 106,952.50 8/01/2012 - - 5,377.50 5,377.50 2/01/2013 100,000.00 3.300% 5,377.50 105,377.50 8/01/2013 - - 3,727.50 3,727.50 2/01/2014 105,000.00 3.500% 3,727.50 108,727.50 8/01/2014 - - 1,890.00 1,890.00 2/01/2015 105,000.00 3.600% 1,890.00 106,890.00 Total 990,000.00 - 218,650.00 1,208,650.00 To be paid from capitalized interest. Springsted Incorporated File = LAUDER—I.SF-Series 2003A Post Sale- SINGLE PURPOSE Advisors to the Public Sector 5/27/2003 11:30 AM MINUTES OF THE LAUDERDALE CITY COUNCIL TUESDAY, AUGUST 8, 2006 7:30 p.m. Lauderdale City Hall Mayor Dains called the meeting to order at 7:30 p.m. and asked Administrator Bakken Heck to call roll. Council member Gill -Gerbig, Hawkinson, Doherty, Christensen and Mayor Dains were present. Also present for the meeting was Assistant to the Administrator Bownik. Mayor Dains asked if there were any additions or deletions to the agenda. Council member Hawkinson requested to add discussion on the seal coating. Mayor Dains added discussion on possible purchase of a home and e-mail to the work session agenda. Motion by council member Christensen to approve the agenda as amended which carried on a second by council member Hawkinson. Mayor Dains asked if council members had any additions or corrections to the council meeting minutes of July 25, 2006. Council member Hawkinson stated the discussion on the seal coating payment was left out. . Council member Gill -Gerbig moved approval of the minutes as amended. Motion seconded by council member Hawkinson and carried. Mayor Dains asked the council if they had questions on the claims. Council member Doherty questioned the refund to the property on Roselawn. Motion by council member Christensen to approve the claims as submitted in the amount of $39,576.96. The motion carried on a second by council member Doherty. The mayor invited anyone who wished to address the council on an item not included on the agenda to speak. There being none, the mayor moved on to the next item on the agenda. The mayor asked if there are any items the council wished to remove from the consent agenda. Council member Christensen moved to approve the consent agenda item approving the 2006 primary and general election judges. Motion carried on a second by council member Doherty. Assistant to the Administrator Bownik provided information on Lauderdale's annual Day in the Park celebration. He said the event is planned for Saturday, August 19, 2006 from 4:00 p.m. to 7:00 p.m. He added there will be food, games, the park concept plan for the residents to view, and a waterslide. He said the Lex -Ham community band will begin at 5:00 and play until 6:00 and there will be a silent auction. He said all events are free except for the food. The council next took up items for discussion. Bownik provided background on the development of the park concept plan and provided the council with two sets of diagrams. Diagram one represents the tennis and basketball court design and the other is a possible concept plan for future improvements based on the input and discussion from the previous meeting. Stewart of Bonestroo, the city's engineering firm, described the changes made and took questions from the council and public on the plan. Jim stated the basketball courts are planned to be 70' x 60' which is smaller than the current court and comments by a resident from the previous meeting indicated that this was a much better size. Gill -Gerbig addressed the issue of the warming house / restroom facility. She said it looks as if the trail goes between the buildings. Bownik said the trail does bisect the building with one side being storage and one side being restroom facilities. Gill -Gerbig hoped the new facility would have enough electrical capacity and good facilities. Doherty said she has a concern about the warming house. Stewart said the old warming house could remain and be used as the warming house. She likes the plan as it is presented. Christensen asked about the hill and how much of it would be cut away to put in the new path. Steward indicated there would need to be some to allow for ADA accessibility. Christensen asked if the existing trail is ADA accessible. Doherty asked about the archery range and if it will have fencing or other safety features. Stewart indicated there would be general upgrades to the target area and such with some signage at various intervals but no fencing. Hawkinson asked if the new buildings could be moved to the south to accommodate access to the hockey rink. Stewart did suggest there is a possibility for the warming house to be moved to the south and to have the trial altered a bit. The consensus of the council was to have the engineering firm prepare plans and specifications for a base bid to include the tennis courts and trail improvement around the tennis courts with the alternate for basketball courts constructed with black top and painted lines. Conduit would be placed under any solid surface for possible future lighting. Council member Hawkinson requested a brief discussion on the meeting of September 12, 2006. This is the date of the primary and she wondered if the council should change the date or time of the meeting. After further discussion, the council agreed to change the 2 meeting time to 8:15 p.m. from 7:30 p.m. on a motion by Hawkinson and a second by Doherty. Motion carried with Gill -Gerbig, Hawkinson, Doherty, Christensen and mayor Dains voting yes. The council moved on to consider action items. The mayor presented resolution 080806-A- "A resolution setting fees for rental licenses and inspections." Heck stated he looked at the current hourly rates for employees who will be most involved with the rental licensing and inspection process and developed the fees based on these numbers. He also said he provided for a license fee rate for both Tier I and II houses, referred to as a base rate; an inspection fee to cover the inspection of a dwelling if it is required, and a base fee plus a per unit fee for more "traditional" rental units. Council member Gill -Gerbig suggested multifamily be raised to $100.00 base plus $2.50 per unit. Heck suggested removing the reference to a base fee and just reference the added cost of $2.50 per unit. Council member Doherty moved resolution 080806-A A Resolution Setting Fees for Rental Housing License and Inspections. Council member Christensen seconded the motion and it carried with council members Gill -Gerbig, Hawkinson, Doherty, Christensen and Mayor Dains all voting yes. Discussion was held on the seal coating project. Heck said he spoke to the contractor and the inspector about the project and is waiting for a response. The council set the agenda for the August 22, 2006 meeting. The meeting will include possible public hearing to abate a nuisance at 1835 Carl Street, approval of plans and specifications for the tennis and basketball courts in the park, budget discussion, vegetation study, a closed session to develop a negotiation strategy, Larpenteur Avenue, comprehensive plan update and seal coating. The council moved to the work session segment of the meeting. The council then addressed the possible purchase of real property with the executor of the property. The council stated their interest and authorized staff to work with the owner to obtain an appraisal and to begin negotiations. The mayor indicated there needs to be some real discussion as to what the property would be used for. Discussion centered on why the city would want to purchase the house beyond the fact that it was discussed in the old comprehensive plan. Heck indicated there is a strategic value to the home based on its location in relation to the other city facilities. Mayor Dains stated his concern about purchasing the property and taking another property off the tax roll as the city has purchased several properties in the past. In the ideal world it would be nice to have the garage closer to city hall, but he is not sure it is the right time to do so. Christensen stated there are some negatives to purchasing the property including the loss of tax base, maintenance, or it being in the comprehensive plan. Right now he does not feel it is the right time to acquire the property. Council member Hawkinson, Doherty and Mayor Dains agreed with the comments made by Council member Christensen. Gill -Gerbig asked about placing the property on the CIP in planning for the future of the city. Wants staff to take some time in looking at options that might work on the purchase of the property. Council member Hawkinson stated she is not interested in discussing the purchase of the home but would like to help the owners with locating the property lines and such to assist with the salability of the property. John Marvin stated the driveway is one issue impacting the sale of the home. He said they are not in a hurry to sell as there is work that needs completing before the home is ready for sale. The family would like to know what the city's interest is because they do not want to invest in the home only to have the city purchase and demolish the structure. Heck commented that since it appears the council is not interested in acquiring the property, but is interested in assisting the family ready the home for sale, that the council pass a motion stating such. Council member Gill -Gerbig made a motion to pass on the purchase of the property at 1903 Walnut and direct staff to work with the owners and the city attorney to iron out the property line issues. Motion seconded by Christensen and carried with Gill -Gerbig, Hawkinson, Doherty, Christensen and mayor Dains all voting yes. Mayor Dains introduced the issue of the Larpenteur Avenue area west of Eustis. Avo, of Finn Sisu, a business at 1841 University Avenue in St. Paul, described his business products and operations. He stated he is looking for a larger building and he has no intentions of selling his building in St. Paul. His plans are for a 5,000 square foot building. He has discussed the purchase of Art Peterson's property. Avo stated he discussed the plans with the city four or five years ago and was told the structure would be possible. He discussed the possibility of using 3,000 square feet and renting the balance to someone else. The mayor clarified that he understands the intent is to develop the property rather than selling. Avo said there is quite a bit of demand for 5,000 square foot buildings but the cost to develop the parcel is pretty expensive. 0 After further discussion the council thanked Avo and others for his information and willingness to work with the city and directed staff to work with Avo and Mr. Busch. Heck commented to the council on the proposed budget indicating the overall budget will increase due to potential increases in personnel costs, the park improvements, and continued payment of road bonds. He said other issues regarding the budget are plans to replace the furnace that serves the social room and update the flooring. He stated the levy will need to go up to meet all the obligations of the city. Heck also stated it looks as if an increase in the sewer charges might be necessary to cover the costs as well as the surcharge being imposed by the Metropolitan Council. Council member Doherty asked why there appears to be several budgets or funds that show no activity or appear to be very similar to other funds. She also wanted to know why there needs to be an increase in the sewer rates if there is a current fund balance of over $500,000. Council member Doherty requested staff prepare a budget document that provides a brief description of each fund, its history, accurate fund balance, and which funds the auditors recommend closing out. Heck stated this will be completed for the next meeting. Mayor Dains stated he understands the potential need to increase the levy and said it has been several years since the council increased the levy. He agrees with council member Doherty about the fund description and history and sees this as a good idea. He also indicated that if the levy is going up, the city hold a truth in taxation hearing. Finally, he wanted to spend more time on the budget at the next meeting or to hold a special meeting. It was the consensus of the council to begin the meeting early on August 22 to go over the budget, and if necessary, continue the discussion following the council meeting. Council member Gill -Gerbig moved to begin the August 22, 2006 City Council meeting at 4:30 p.m. pending council member Doherty's ability to make the meeting. Motion seconded by council member Christensen and carried. The mayor addressed the issue of e-mail and his concern the use of e-mail not cross the line of the open meeting law. He asked staff to continue to seek an opinion from the attorney. There being no further business, the meeting adjourned at 10:38 p.m. on a motion by Gill -Gerbig and a second by Christensen. CITY OF LAUDERDALE Claims for Approval August 22, 2006 City Council Meeting Payroll 8/11/06 Payroll: Direct Deposit # 500196-500200 $6,491.63 8/11/06 Payroll: Payroll Liabilities, e -payments 80E -82E $5,467.37 Vendor Claims 8/22/06 Claims: Check # 18241-18270 $27,441.52 Subtotal of Claims From Above $39,400.52 Total Claims for Approval $39,400.52' CITY OF LAUDERDALE 08/17/064:17 PM Page 1 Payments Current Period: AUGUST 2006 Batch Name 081106paytax _ Payment Computer Dollar Amt $5,467.37 Posted Refer _ 357, NORTH STAR BANK, CHECKING S_ Ck# 000080E 8/11/2006 Cash Payment G 101-21703 FICA WITHHOLDING. 8/11/06 payroll taxes $1,705.82 Invoice Cash Payment G 101-21701 FEDERAL TAXES 8/11/06 payroll taxes $955.87 Invoice Transaction Date 8/9/2006 Due 0 NORTH STAR CHEC 10100 Total $2,661.69 Refer 358 PERA _ Ck# 000081 E 8/11/2006 Cash Payment G 101-21704 PERA 8/11/06 payroll $1,236.46 Invoice Transaction Date 8/9/2006 Due 0 NORTH STAR CHEC 10100 Total $1,236.46 Refer 359 ICMA Ck# 000082E 8/11/2006 Cash Payment G 101-21705 ICMA RETIREMENT 8/11/06 payroll $1,569.22 Invoice Transaction Date 8/9/2006 Due 0 NORTH STAR CHEC 10100 Total $1,569.22 Fund Summary BATCH Total $5,467.37 10100 NORTH STAR CHECKING 101 $5,467.37 $5,467.37 Pre -Written Checks $5,467.37 Checks to be Generated by the Compute $0.00 Total $5,467.37 CITY OF LAUDERDALE *Check Detail Register© AUGUST 2006 Paid Chk# 018245 8/22/2006 CITY OF ROSEVILLE E 101-43400-306 CONSULTING FEES $164.08 8/06 IT services Total CITY OF ROSEVILLE $164.08 Paid Chk# 018246 8/22/2006 CLASSIC LINES E 201-45600-202 PERMENANT SUPPLIES $214.00 4 magnetic signs for parade ca Total CLASSIC LINES $214.00 Paid Chk# 018247 8/22/2006 ESCHELON TELECOM, INC E 101-41200-391 TELEPHONE/PAGERS $49.91 7/06 fax line Total ESCHELON TELECOM, INC $49.91 Paid Chk# 018248 8/22/2006 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,710.04 7/06 recycling Total EUREKA RECYCLING $1,710.04 Paid Chk# 018249 8!22/2006 GLENWOOD INGLEWOOD E 101-41200-208 WATER DELIVERY $4.79 7/06 cooler rental Total GLENWOOD INGLEWOOD $4.79 Paid Chk# 018250 8/22!2006 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $40.60 7/06 locate calls Total GOPHER STATE ONE -CALL $40.60 Paid Chk# 018251 8!22/2006 HUGHES & COSTELLO E 101-42300-305 LEGAL FEES $850.00 8/06 retainer and fees E 101-42300-355 MISC PRINTING/PROCESS SER $54.15 8/06 retainer and fees Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 018241 8/22/2006 1922 MALVERN STREET E 201-45600-377 DAY IN THE PARK $43.89 reimbursment for Day in Park p E 201-45600-377 DAY IN THE PARK $70.04 reimbursment for Day in Park p Total 1922 MALVERN STREET $113.93 Paid Chk# 018242 8/22/2006 BIFFS, INC. E101-45200-427 PORTA POTTY RENTAL $83.91 7/06 park portable restroom Total BIFFS, INC. $83.91 Paid Chk# 018243 8/22/2006 BUTKOWSKI, HEATHER E 101-41500-331 TRAVEL EXPENSE $16.61 July/August mileage expense E 101-41200-331 TRAVEL EXPENSE $15.39 July/August mileage expense Total BUTKOWSKI, HEATHER $32.00 Paid Chk# 018244 8/22/2006 CINTAS E 601-49000-425 CLOTHING $28.65 pw clothing E 601-49000-425 CLOTHING $28.65 pw clothing E 601-49000-425 CLOTHING $28.65 pw clothing Total CINTAS $85.95 Paid Chk# 018245 8/22/2006 CITY OF ROSEVILLE E 101-43400-306 CONSULTING FEES $164.08 8/06 IT services Total CITY OF ROSEVILLE $164.08 Paid Chk# 018246 8/22/2006 CLASSIC LINES E 201-45600-202 PERMENANT SUPPLIES $214.00 4 magnetic signs for parade ca Total CLASSIC LINES $214.00 Paid Chk# 018247 8/22/2006 ESCHELON TELECOM, INC E 101-41200-391 TELEPHONE/PAGERS $49.91 7/06 fax line Total ESCHELON TELECOM, INC $49.91 Paid Chk# 018248 8/22/2006 EUREKA RECYCLING E 203-50000-389 RECYCLING CONTRACTOR $1,710.04 7/06 recycling Total EUREKA RECYCLING $1,710.04 Paid Chk# 018249 8!22/2006 GLENWOOD INGLEWOOD E 101-41200-208 WATER DELIVERY $4.79 7/06 cooler rental Total GLENWOOD INGLEWOOD $4.79 Paid Chk# 018250 8/22!2006 GOPHER STATE ONE -CALL E 101-43400-386 GOPHER STATE ONE CALL $40.60 7/06 locate calls Total GOPHER STATE ONE -CALL $40.60 Paid Chk# 018251 8!22/2006 HUGHES & COSTELLO E 101-42300-305 LEGAL FEES $850.00 8/06 retainer and fees E 101-42300-355 MISC PRINTING/PROCESS SER $54.15 8/06 retainer and fees CITY OF LAUDERDALE Check Detail Register© AUGUST 2006 Check Amt Invoice Comment Total HUGHES & COSTELLO $904.15 Paid Chk# 018252 8%22/2006 ICC E 101-43400-202 PERMENANT SUPPLIES $107.00 4 copies of '06 Int'I Prop Mai Total ICC $107.00 Paid Chk# 018253 8!22/2006 KENNEDY &GRAVEN E 101-41400-355 MISC PRINTING/PROCESS SER $3.20 6/06 legal services E 101-41400-305 LEGAL FEES $536.50 6/06 legal services - park E 101-41400-305 LEGAL FEES _$3,371.25 6/06 legal services Total KENNEDY & GRAVEN $3,910.95 Paid Chk# 018254 8/22/2006 LEX-HAM COMMUNITY BAND E 201-45600-377 DAY IN THE PARK $75.00 '06 Day in Park music Total LEX-HAM COMMUNITY BAND $75.00 Paid Chk# 018255 8/22/2006 LILLIE SUBURBAN NEWS E 101-41600-309 DELIVERY $837.00 7/07 Roseville Review delivery Total LILLIE SUBURBAN NEWS $837.00 Paid Chk# 018256 8/22/2006 LMCIT E 101-43100-151 WORKERS' COMP PREMIUM $1,195.42 8/06-8/07 work comp premium E 601-49000-151 WORKERS' COMP PREMIUM $3,088.38 8/06-8/07 work comp premium E 101-43200-151 WORKERS' COMP PREMIUM $587.90 8/06-8/07 work comp premium E 101-45200-151 WORKERS' COMP PREMIUM $726.92 8/06-8/07 work comp premium E 101-41200-151 WORKERS' COMP PREMIUM $828.38 8/06-8/07 work comp premium Total LMCIT $6,427.00 Paid Chk# 018257 8/22/2006 MET -COUNCIL ENVIRONMENTAL SER. E 601-49000-387 WATER TREATMENT SERVICE $8,488.48 9/06 wastewater services Total MET -COUNCIL ENVIRONMENTAL SER. $8,488.48 Paid Chk# 018258 8/22/2006 NAPA AUTO PARTS E101-43100-402 CITY TRUCK REPAIR/MAINTEN $56.30 oil & filters for trucks Total NAPA AUTO PARTS $56.30 Paid Chk# 018259 8/22/2006 NORTH STAR BANK, CHECKING STMT E 101-43400-203 POSTAGE $4.64 inspections - certified letter E 201-45600-440 MEETING EXPENSES $17.00 PCIC pizza E 201-45600-440 MEETING EXPENSES $15.00 PCIC pizza E 101-43400-203 POSTAGE $16.74 inspections - certified letter E 101-41200-203 POSTAGE $15.60 stamps E 101-45200-228 MISC REPAIRS MAINT SUPPLIE $8.87 warming house door pull E 101-43400-355 MISC PRINTING/PROCESS SER $8.87 develop inspection photos E 101-43400-331 TRAVEL EXPENSE $6.00 Met Council meeting parking E 101-43400-203 POSTAGE $4.64 inspections - certified letter E 101-43400-203 POSTAGE $4.64 inspections - certified letter E 101-41500-331 TRAVEL EXPENSE $4.00 RC election meeting parking CITY OF LAUDERDALE *Check Detail Register© AUGUST 2006 Check Amt Invoice Comment Total NORTH STAR BANK, CHECKING STMT $106.00 Paid Chk# 018260 8/22/2006 OFFICE MAX E 101-41200-201 GENERAL SUPPLIES $20.31 box of copier paper Total OFFICE MAX $20.31 Paid Chk# 018261 8/22/2006 PUBLIC EMPLOYEES INS PROGRAM G 101-21706 HEALTH INSURANCE $1,338.16 9/06 insurance benefits Total PUBLIC EMPLOYEES INS PROGRAM $1,338.16 Paid Chk# 018262 8/22/2006 RAMSEY COUNTY, PROP REC & REV E 101-42100-442 MISC $513.14 7/06 dispatch services G 101-21706 HEALTH INSURANCE $319.31 8/06 employee benefits E 101-41300-355 MISC PRINTING/PROCESS SER $25.00 8/06 employee benefits Total RAMSEY COUNTY, PROP REC & REV $857.45 Paid Chk# 018263 8/22/2006 RAPIT PRINTING E 101-41600-353 NEWSLETTER PRINTING $632.41 July/August newsletter Total RAPIT PRINTING $632.41 Paid Chk# 018264 8/22/2006 SAFETY SIGNS E 201-45600-378 NATIONAL NIGHT OUT _ $124.07 barricades for national night Total SAFETY SIGNS $124.07 Paid Chk# 018265 8/22/2006 SPRINT PCS E 101-43100-391 TELEPHONE/PAGERS $34.07 7/06 pw phones E 601-49000-391 TELEPHONE/PAGERS $34.07 7/06 pw phones Total SPRINT PCS $68.14 Paid Chk# 018266 8/22/2006 ST PAUL REGIONAL WATER SERVICE E 601-49000-382 WATER $36.68 2g06 water at 1915 & 1891 Waln E 101-43100-382 WATER $13.76 2g06 water at 1915 & 1891 Wain Total ST PAUL REGIONAL WATER SERVICE $50.44 Paid Chk# 018267 8/22/2006 WASTE MANAGEMENT E 101-43100-384 REFUSE DISPOSAL $70.79 8/06 refuse pick up Total WASTE MANAGEMENT $70.79 Paid Chk# 018268 8!22/2006 XCEL ENERGY, CITY HALL E 101-43100-381 ELECTRIC E 101-45200-383 GAS UTILITIES E 101-43100-383 GAS UTILITIES E 101-45200-381 ELECTRIC Total XCEL ENERGY, CITY HALL $201.93 7/06 city hall gas/electric $8.77 7/06 city hall gas/electric $26.30 7/06 city hall gas/electric $67.30 7/06 city hall gas/electric $304.30 Paid Chk# 018269 8/22/2006 XCEL ENERGY, PARK &GARAGE E 101-45200-383 GAS UTILITIES $21.30 7/06 garage & warming house E 101-43100-383 GAS UTILITIES $20.66 7/06 garage & warming house E 101-43100-381 ELECTRIC $17.65 7/06 garage & warming house CITY OF LAUDERDALE *Check Detail Register© AUGUST 2006 Check Amt Invoice Comment E 101-45200-381 ELECTRIC $8.07 7/06 garage & warming house E 101-45200-381 ELECTRIC $5.88 7/06 garage & warming house E 101-45200-383 GAS UTILITIES $6.89 7/06 garage & warming house Total XCEL ENERGY, PARK & GARAGE $80.45 Paid Chk# 018270 8!22/2006 XCEL ENERGY, STREET LIGHTING E 101-43200-381 ELECTRIC $483.91 7/06 street lights Total XCEL ENERGY, STREET LIGHTING $483.91 10100 NORTH STAR CHECKING $27,441.52 Fund Summary 101 GENERAL 201 COMMUNITY EVENTS 203 RECYCLING 601 SEWER UTILITIES 10100 NORTH STAR CHECKING $13,438.92 $559.00 $1,710.04 $11,733.56 $27,441.52 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent X Public Hearing Discussion Action Resolution Work Session Meeting Date August 22, 2006 ITEM NUMBER 5A— Licenses STAFF INITIAL APPROVED BY ADMINISTRATOR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: The City of Lauderdale requires gas stations and tobacco sellers operating in Lauderdale to be licensed. The Croix Oil Company is requesting these two licenses as they take over man- agement of the BP station at 2421 Larpenteur Avenue starting September 1 st. They have provided the city with the appropriate licensing information and payment. OPTIONS: Approve the gas station and tobacco license requests by Croix Oil of Stillwater. Do not approve the gas station and tobacco license requests by Croix Oil of Stillwater. STAFF RECOMMENDATION: Approve the gas station and tobacco license requests by Croix Oil of Stillwater. COUNCIL ACTION: LAUDERDALE COUNCIL E: ACTION FORM Action Requested Consent Public Hearing X Discussion Action X Resolution Work Session Meeting Date August 22, 2006 ITEM NUMBER 8A&11B 1835 Carl Nuisance STAFF INITIAL APPROVED BY ADMIN18TRA'I'OR YES DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Staff have exhausted all attempts to contact Jeremy Puchtel, the owner of the house at 1835 Carl. As you may have seen, the yard is overgrown. Allowing rank growth and noxious weeds violates city code and can be abated by city council action. Attached are copies of the last two letters sent to Mr. Puchtel after the first three were returned. The Maple Grove address was given to us by our city attorney and the St. Paul address was recently added to his property tax records. Both letters were sent via certified mail and signed by the same person—Sharon Erickson. She has not contacted the city regarding the matter. On Thurs- day, staff also sent Mr. Puchtel's file to the city's prosecuting attorneys due to the refuse and brush accumulation in the yard. Those issues are handled through the legal system as the city can't dispose of private property (even if we think its junk). Contractors estimate the abatement to cost $439.00-763.00 depending upon work performed. Their estimates are attached. I have also included photos and copies of the signed certified letter cards. I do not anticipate that the homeowner will be at the meeting. OPTIONS: 1. Do not abate the nuisance. 2. Make a motion to have staff contract the clean up of 1835 Carl if satisfactory arrange- ment cannot be made with the homeowner. STAFF RECOMMENDATION: Make a motion to have staff contract the clean up of 1835 Carl if satisfactory arrangement cannot be made with the homeowner. COUNCIL ACTION: eit* n Ba""da& J (ie J 3 - /GGl-/Z(-lf l UZ the ✓{'1.etL(1- CITY HALL 1891 WALNUT STREET LAUDERDALE, MN 551 13 651-792-7650 FAx 651-631-2066 July 20, 2006 Jeremy Puchtel 7021 Polaris Lane N Maple Grove, MN 55311 Dear Mr. Puchtel, Your property at 1835 Carl Street in Lauderdale is in serious need of clean up. The city has sent multiple letters to your address which have been returned. The city is concerned about the healthy and safety risks it poses to all of our residents. The city will take two courses of action to remedy the violations that follow if you do not care for them by the dates listed. The first ordinance violation is 4-1-2-I pertaining to noxious weeds and rank growth. If the rank growth and noxious weeds are not cared for by August 2"d, the city will initiate abatement proceedings during a public hearing at the August 8th city council meeting. This means that the city will contract the clean up of your yard to an outside firm and you will be billed for the service plus an administrative fee. If you do not pay the bill and fee, it will be certified to your taxes at the end of the year. The second violation is 4-2-2-C pertaining to brush and refuse accumulation. If the brush and refuse are also not removed by August 2nd, the city will turn your file over to the city attorney for formal complaint and prosecution. The city reserves the right to pursue additional prosecutable offenses such as allowing an attractive nuisance. If you feel you have successfully corrected the violations before August 2" a, please call city hall at 651-792-7650 to set up an inspection. Sincerely, Brian B. Heck City Administrator cc: property file I AWOMf �i 1891 WALNUT STREET LAUDERDALE, MN 551 13 651-792-7650 FAx 651-631-2066 August 3, 2006 Jeremy Puchtel 324 Summit Avenue, Apt 8 St. Paul, MN 55102 Dear Mr. Puchtel, Your property at 1835 Carl Street in Lauderdale is in serious need of clean up. The city sent multiple letters to the Carl Street address which were returned. On July 20th, the city sent a certified letter to the address listed on your current driver's license. This letter was signed for, but as of this date, the clean up has not been performed. The city is concerned about the health and safety risks your property poses to all of our residents. The city will take two courses of action to remedy the violations that follow if you do not care for them by the dates listed. The first ordinance violation is 4-1-2-I pertaining to noxious weeds and rank growth. If the rank growth and noxious weeds are not cared for by August 16th, the city will initiate abatement proceedings during a public hearing at the August 22°a city council meeting. This means that the city will contract the clean up of your yard to an outside firm and you will be billed for the service plus an administrative fee. If you do not pay the bill and fee, it will be certified to your taxes at the end of the year. The second violation is 4-2-2-C pertaining to brush and refuse accumulation. If the brush and refuse are also not removed by August 16th, the city will turn your file over to the city attorney for formal complaint and prosecution. The city reserves the right to pursue additional prosecutable offenses such as allowing an attractive nuisance. If you feel you have successfully corrected the violations before August 16th, please call city hall at 651-792-7650 to set up an inspection. Sincerely, Brian B. Heck City Administrator cc: property file T 0 ai W m IT 2 N 0 0 A 0 N n m c (D 0 ti Ln w D L� C3 lit � R, Ln w D L� C3 t w R, ❑ ❑ N Q m n c (D O a � 8 m 0 °- CD CL On n m n D - m ic3:, 3 �� a(33 � f 3 ° N 0N 0 •v ❑� (D C,D LD. Z N o N D a ° 0 ❑ N ((D =r O. m D ov,� � �Do�mo Q w 3 3 v; m 0 o y N + Q Q N o = = w w ID `° a m 3 0 w � -' a. D w o ' m o 300@0 w @6.3 •a < CD FD�l m co N ° w D � N m((DD R, w 5 m C, m v z a n a Q, 3 � f 3 0 •v ❑� ❑ C,D Z N o N D a ° m (D 0 I� FLJ Ln j� I O O a. Er L-' Ou {M w a l o o 0 o ID o0��33 cn c o m 77 °oo vN,m tY n CL ry a 0)j . o (n 6 0) (D 'V ID w w ^ w o Q Q \' 3xv@2w r� N�n0ND (D o m o.. m o o wFp.3 Ln. < v (D m Q N N 0 A (.7 ❑��CD o m (D 2 c (o• o C. m n m °m x O C O B ° 3 y m N 0 LD w• -o O '4 ffiv $ a 3 v Volx v. �. ( " • -.� � � ,� `'��YJ �a,,, FAL . ..< <�, �t ? Fytfv a�. Y✓t�"r.� s': e r y�,�'�k t f� �' 1 .a'tlft t `p s �.4't� 9�e`�;.. {' vT V , Estimate Customer Name Jim Mist Date Rep 8/3/2006 Jarad Olson _ Address 1835 Carl St _ City Lauderdale STATE MN ZIP Phone I-IRSJQTY DESCRIPTION Unit Price T Taxable ;`Ion I 5 I 6 OPTION 41 ; Mow tall grasses down in front and back, most of front will have to be cut down with hand trimmer due to landscaping Lawn areas will be bagged and hauled away. Landscape beds will be cut down to 4" tall and debris will ,be hauled away and disposed of A flail mower will have to to used on the lawn areas at first clue to length of exhisting grasses Disposal fee (yds of waste) $ Flail mower $ Labor to complete job (2 men) $ 20.00 75.00 44.00 $ _ $ - i $ - $ $ 100.00 $ 75.00 $ 264.00 payment Terms: 50% down J rest upon com=pletion X X — Von Tax Sub Total Taxable Sub Total Sales Tax 6.5%: TOTAL i Office Use Only Twin City Lazeno re and Landscape, Roseville JWN P.O. Box 130125 (651) 631-8450 Fax (651) 631-8661 $ 439.00 $ 439.00 Estimate No. Estimate Customer hiisc Name Jim Date 5,13/2006 .ydcL-ess 183.5 Cluj St. ! Cit. Lauderdale STATE MN Z[P Rep ia:od Olson Phone - f HRS/QM DESCRIPTION i Unit Price; T � Taxable Non _ 3 1 12 OPTION #t2 hfow tall grasses down in front and back, atost of front will have to be cut down with hand trimmer due to landscaping Lawn areas will be bagged and hauled away. (Landscape beds will be cut down to 4" tall and debris will be hauled away and disposed of A flail mower will have to be used on the lawn areas at fust due to length of exhisting grasses All sucker shoots and volunteers on properly will be cut down Foundation will be cleaned of weeds Area of tall weeds by shed twill be cut down and hauled Roundup will be sprayed in cracks of sidewalk and along Foundation [^Deeds along back fence Line will be cut down and hauled Disposal fee (yds of waste) S 20.00� Flail mower S 75.00 :Labor to complete job (2 men) $ 44.00 $ - $ $ $ - $ $ $ $ $ _ $ $ 160.0:; 1 $TT 73.0:, ; $ 525.0 Paymen t Terms: 50% down / rest upon completion X _. X S - S - S -- - -� $ Non Tait Sub Total $ 763.00 Taxable Sub Total S Sales Tac 6.5%, S TOTAL i $ 763.00 Office Use Cnly t i T:uir: Cihf Latnncare and Landscape Roseville A7nD P.O. Box 130123 (651) 637-8450 Fax (652? 631-8661 UNIVERSITY OF MINNESOTA Twin Cities Campus June 16, 2006 Dear Neighbor, Department of Ecology, Evolution and Behavior College of Biological Sciences 100 Ecology Building 1987 I pper Buford Circle St. Paul, tALV 55108-6097 Office: 612-625-5700 Far: 612-624-6777 The University of Minnesota is conducting a study of how vegetation can improve climate and air quality in urban and suburban areas. It is part of a large research project sponsored by NASA. Our climate measurements are made from a radio antenna tower on the corner of Cleveland and Roselawn Aves., next to the U of M Golf Course. The measurements cover a 2 x 2 mile area in your neighborhood. An important part of our study is measuring the vegetation in this area at abort 400 random grid points, cre of which falls on or near your property. In most cases, we visited you around this time last year and then made a few quick vegetation measurements later in the summer. First of all, I want to thank all of you who helped last summer— the project has been highly successful with hundreds of residents participating. We have included an article about the study was published in the St. Paul Pioneer Press. Our study has provided some very interesting results, but we need a -few additional pieces of information about the variety of trees in the neighborhood to fill in the picture. This involves recording the tree species name, its height, and the diameter of the trunk. We measure all of this using electronic instruments while we walk around a circle at our sample point. We do not climb or disturb the trees in any way. We would like to ask your permission to walk across your property so that we can measure the variety of trees in the neighborhood. We would come to measure at your location just one time during the summer (we normally visit 5-6 locations per day). The data collection assures privacy because the measurements represent only a random grid over the whole neighborhood and no information of any kind is linked to addresses or homeowners. The measurements are being made by two experienced students, Ben Freeman and Mark MacPhail, who will be wearing U of M identification as part of the research team. As the director of this project, I very much appreciate your time and your willingness to allow us to make the vegetation measurements. If you would like more information about this study, or if you have questions or concerns, please contact me any time. Thank you again for your help! Sincerely, aecFadden Assistant Professor Tel: (612) 624-7238 Email: mcfadden( umn edu w� a V w W Z C os ti Z 3' o W d .0 w o�cKo w •V •- C EWac a >4) 0 G O v CO +A v E y4 a C m o '^„=_, a � V Q NN C QJ _ E y y i d~i W C -0 y O o C d > Lu N'.C: X� UbjO , \y�y =e:s. wC y. y`— ft7 G Po, .J .. h N. p,-cC. Mc�J s U u �,..p 'O - v ? • v S ua�eCiuy aCi cU,a�w`Cjq • ems-,� "Q t�'� ,"..W..r r -t 'y^ c� O +•:L.: s m H Ian _b fU .p 4 � m F. N �'.t7i; I c(i cG • �b ;two �); � ^��."\ A N m O'er O� Cd 'p p o 2r Ln uj O Q4 GR. O td v a cu. Lij LLJ• tul Ul CL Ln w� a V w W Z C os ti Z 3' o W d .0 w o�cKo w •V •- C EWac a >4) 0 G O v CO +A v E y4 a C m o '^„=_, a � V Q NN C QJ _ E y y i d~i W C -0 y O o C d > Lu N'.C: UbjO , AiINNEAPOL5 tz wC y. y`— ft7 G Po, .J .. p,-cC. Mc�J s U u �,..p 'O - U] v S ua�eCiuy aCi cU,a�w`Cjq ems-,� "Q t�'� ,"..W..r r -t 'y^ c� O +•:L.: s m H Ian _b fU .p 4 � F. N �'.t7i; c(i cG �b ;two �); � ^��."\ n ,��' (czr Ci` . CCSf LG "�' N m O'er O� Cd 'p p o cooev U ,� O O m oo =a � y N t] �" S, �dq ;5, d y O Q4 GR. O td a cu. w� a V w W Z C os ti Z 3' o W d .0 w o�cKo w •V •- C EWac a >4) 0 G O v CO +A v E y4 a C m o '^„=_, a � V Q NN C QJ _ E y y i d~i W C -0 y O o C d > Lu N'.C: PHOTOS BY JOE ODEN, PIONEER PRESS Plant pathologist Manfred Mielke reviews notes with students Scott Shatto and Vicki Kalkirtz on Wednesday in Roseville. Mielke and his student researchers were taking inventory of plant species and tree height, circumference, shade, and distance from buildings as part of a NASA -funded study of how managed landscapes such as suburban yards and parks might affect air quality. Air quality (continued) sensors, "we can see the breath-' ing of the ecosystem," said �t INIcFadden, an assistant profes- sor in the department of ecolo- gy, evolution and behavior. r Yw rhe By analyzing vegetation f r t cover and the quality of the sur- ur sit. rounding rounding air, McFadden hopes ; to discover if there is a link between vegetation and , 4Nzm reduced carbon dioxide levels, both of which affect climate pat- terns. McFadden said this is the Scott Shatto uses a clinometer to measure tree height as part first such study of a suburban of the plant inventory Wednesday in Roseville. community. Similar studies in Baltimore .and Denver urban ROselaWil and° Cleveland els and leaf density at spot. areas found that vegetation avenues to measure the coneen . ,each They' visited area homes; could absorb significant tration .of various Jatmospheric ;: parks and walkways. <biosf peo-. amounts of carbon dioxide. gases, -pie were curious and wanted to As suburban ecosystems The instruents will _take air.,. m .. know : if they `would receive change, it is important for scien- samples every six i ihi fes and : • instant : -air quality readings, tists to understand their "car- will be ,monitored around the` Kalkirtz said. A few made sure bon exchange" to learn more clock, McFadden said. Because ; . that the students were not ped - about global,tivarnling .and :,the mstruments_.are connected,;. dlers.before>_:lettmg them in potential climate changes, :he by fiber-optic cable to th.e uni , - their;_yards, said Ii.311;ntz,:NvYio said. Mch'adden's study will pra ' tcisit5�'s ' lntermt server, Iast ',yeas collected -data -for a"- vide new information on the McFadden will be able to access research `study- nutrient. Upper Midwest, which is wetter data in .his lab once the instru- .ori _ cycling in Falcon than Denver and drier and cold- merit testing is complete. Shatto, who 'will . start his er than.Baltimore. ` McFadden's.project also will . senior year as an environmental He chose his specific location give students a firsthand look at , and . natural resources major because of :thy .557 -foot radio cutting-edge: research in the this fall, :said many -residents tower: iii1~alcon_ Heights, near emerging_ field of_earth system enjoy this 'kind of association residential areas, 'McFadden science.: At anygiven time, two,' 'on"" ;.with the university and'its pro - said he scouted from Rose- students_ will .he. helping gravis: mountto : Shoreview' before research? Mchdden said. More .' "Eachpoint I. calk :means making his final choice.. than a dozen students, .includ- something,". Shatto said of -the The tower, �a transmitter for ing graduate students and post- data collection exercise. lie is the Universi,,_of Minnesota. Radio'Ki..station, wilL,help him doctoral: . researchers, are expected: *to assist with the also helping to make project gather 'air .quality data, . which study, which.will run until 2008. maps.. The researchers...will.. return he plans to compare:;with Although . Mc)'adden's prof .. : to the same locations: several.:. ground vegetation data collect- - . ect.began last year; the :ground. ; times: for, ed by his students. McFadden . measurements started in June : _ .:.:data:.`caliection.. through the end of summer: For °: said the students' site -by -site ; after he'd-. secured permission : the: final."* anal}psis,* McFadden" --. data collection , .is important from some suburban residents will use.the a��erage readings ::, because the satellite can't accu- to-take.readings on their prop-. ." By: exti•apoIating the m: o -del rately measure, ground vegeta- ernes, which are'among400 ran- . over a ,larger area;- ecologists tion, 1vleFadden will combine the domly :selected study points. "McFadden sent_out about 250 . hopp.they can predict the work= ings - of a *Managed landscape ground and air data with sate(- 'lite letters seeking residents' coop and its impact on the. planet, he imagery.and develop models erafloi h: ''Only two said no, said. to show the. relationship according to Kalkirtz, who grad- McFadden said his study between suburban land use and uated in spring. Having secured could aid land use planning to climate. Earlier this month, McFad- permission, she and Shatto lugged out a variety of instru- better .manage . growth and change. den. and students Vicki .Kalkirti ments Ancluding a global posi- acid Scott Shatto worked with a tioning systemm and began tak. Pratik Joshi can be reached private crew to set up special ing readings of.surface and soil "oshi@)pfoneeipress.coni atPi instruments on the tower. at temperatures, soil moisture lev- or 651-228-5509. LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED MEETING DATE August 22, 2006 Consent Public Hearing ITEM NUMBER Tennis Court Plans & Specifications, and Discussion Ordering an Advertisement for Bids Action STAFF INITIAL Jim Resolution _X Work session APPROVED BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: At the June 13th council meeting, the contracted city engineer was authorized to prepare plans & specifications for redevelopment of the tennis courts. The plans and specifications have been prepared and are attached. The next step would be for the council to review them and adopt the attached resolution. Fol- lowing adoption of the resolution, we would advertise for bids for the project. Advertising for bids is required by state statute for projects over $50,000. The bid opening is proposed for Wednesday, September 20th at 1:00 p.m. The bid could then be awarded by the council at the council meeting on September 26th. OPTIONS: 1) Adopt the Resolution as presented. 2) Adopt the Resolution contingent on changes to the plans and specifications agreed to by the council. 3) Do not adopt the resolution. STAFF RECOMMENDATION: Adopt Resolution 082206A: A Resolution Approving Plans and Specifications and Ordering an Advertisement for Bids for the Redevelopment of the Tennis Courts. COUNCIL ACTION: RESOLUTION NO. 082206A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING AN ADVERTISEMENT FOR BIDS FOR THE REDEVELOPMENT OF THE TENNIS COURTS WHEREAS, the City Consulting Engineer has prepared plans and specifications for the redevelopment of the tennis courts at Lauderdale Community Park; and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAUDERDALE, MINNESOTA: Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Assistant to the City Administrator shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for such redevelopment under such approved plans and specifications. The advertisement shall be published for at least 10 days, shall specify the work to be done, shall state that bids will be received by the Assistant to the City Administrator until 1:00 p.m. on Wednesday, September 20, 2006, at which time they will be publicly opened in the Council Chambers of the City Hall by the Assistant to the City Administrator and the Engineer, will then be tabulated, and will be considered by the City Council at 7:30 p.m. on Tuesday, September 26, 2006, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Assistant to the City Administrator and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City of Lauderdale for 5 percent of the amount of such bid. I CERTIFY THAT the above resolution was adopted by the City Council of Lauderdale this 22nd day of August, 2006. (ATTEST) (SEAL) Jeff Dains, Mayor Brian Bakken -Heck, City Administrator