Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
11/14/2006
LAUDERDALE CITY COUNCIL MEETING AGENDA November 14 2006 �. !P 7Zm' 7:30 P.M. CITY HALL i Pi 1891 WALNUT STREET The City Council is meeting as a legislative body to conduct the business of the City according to Robert's Rules of Order and the Standing Rules of Order and Business of the City Council. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. ROLL CALL — 7:30 P.M. (city administrator) 2. APPROVAL OF THE AGENDA — 7:35 P.M. (moved by_ 2nd ) 3. APPROVALS — 7:40 P.M. a. Approve minutes of the October 24, 2006 City Council Meeting. (moved by 2nd ) b. Approve claims totaling $67,224.28. (moved by 2nd ) 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA. — 7:55 P.M. Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the council determines that additional time on a specific issue is warranted, the discussion on that issue shall be continued under "Additional Items" at the end of the agenda. Before addressing the City Council, members of the public are to step up to the podium and state their name, address, and the subject to be discussed. All remarks shall be addressed to the council as a whole and not to any member individually. No person other than members of the council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. 5. CONSENT - 8:00 P.M. a) Approve tier one rental housing licenses b) Approve contract with CCS Contracting, Inc. to complete improvements to the Seminary Storm Water pond in the amount of $8,795. 6. SPECIAL ORDER OF BUSINESS/RECOGNITION/PROCLAMATIONS a) Citizen Academy Graduation 7. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal can have input in to the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL 8. REPORTS a) Summary of Halloween Party b) Park Improvement Update 9. ACTION a) Resolution No. 111406A SCORE Funding for Recycling Program 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADDITIONAL ITEMS 12. SET AGENDA FOR NEXT MEETING a) Approve Minutes b) Approve Claims c) Variance Application d) Resident's Guide e) Lions Club Donation Requests f) Disposition of counter top in Social Room g) Administrator Report 13. WORK SESSION a) 2007 Fee Schedule b) Larpenteur Avenue Project c) Budget Discussion — Focus on Law Enforcement d) Audit RFP 2 MINUTES OF THE LAUDERDALE CITY COUNCIL TUESDAY, OCTOBER 24, 2006 7.30 Pan. Lauderdale City Hall, 1891 Walnut Street Mayor Dains called the meeting to order at 7:30 p.m. and asked administrator Heck to call the roll. Council members present: Karen Gill -Gerbig, Denise Hawkinson, Karen Doherty, Clay Christensen and Mayor Jeff Dains. Also present for the meeting: Brian B. Heck, City Administrator and Heather Butkowski, Deputy City Clerk and Assistant to the City Administrator, Jim Bownik. Mayor Dains asked if there were additions or deletions to the agenda. Heck recommended removal of the closed session to discuss labor negotiations as he has not heard from the union since the last meeting. Councilmember Gill -Gerbig moved to approve the agenda as amended. The motion was seconded by council member Doherty and carried. Mayor Dains asked if there were any comments or changes to the council meeting minutes of October 10, 2006. There were none. Council member Gill -Gerbig moved and council member Hawkinson seconded approval of the October 10, 2006 meeting minutes. The motion carried. Mayor Dains asked if there were any questions on the claims. There was none. Council member Gill -Gerbig moved approval of the claims in the amount of $32,432.79. Council member Christensen seconded the motion and it carried. The mayor stated this was the time established for members of the public to address the council with issues not present on the agenda. There being none, the meeting continued. Bownik provided the council with an update on the Halloween party planning progress. He indicated they are expecting approximately 200 kids and set up for the event is happening this week. He encouraged residents to make donations of candy or money. Butkowski provided the council with an update on the work of the comprehensive plan task force. She summarized the informal interviews conducted by some of the members. She said one of the big issues seems to be housing and the related nuisance ordinance. She said the committee is looking at ideas to provide more "carrots" than "sticks" to encourage residents to clean up their property. The committee also discussed a truth in housing program and the consensus seemed to be a program such as this is not warranted at this time. The committee also discussed the need to look at the nuisance ordinance and possibly include language that addresses the appearance as well as health and safety issues. The committee will continue to look at more housing related issues at the next meeting. Bownik addressed the progress of the tennis and basketball court project. He provided a timeline that has the courts receiving the base layer of asphalt this year and the final layer and colored surface in the spring. Heck provided the council with an update on the status of the storm pond improvements at the seminary. He said a quote was received from the contractor doing the park improvements and the quote was too high and the contractor proposed to increase the height of the berm two feet instead of approximately seven inches. Heck said quotes are being sought from a couple smaller firms and a recommendation will be presented to the council at the next meeting. He stated that this is being done in conjunction with the seminary and the city agreed to improve the height of the berm if it was determined to be necessary. Heck addressed the request made by The Children's Home Society and Family Services to have no parking signs installed near the entrance and exit to their parking lot. Heck received a letter from Dave Smith, VP of Administration and Finance, that there have been a few accidents and close calls due to vehicles parking right up to the edge of the entrance/exit area. Mayor Dains stated he observed this area for a few days and noticed that while vehicles were parked very close to the driveway opening, he witnessed several vehicles leaving the lot without stopping. He said that in addition to parking restrictions, the CHS/FS should install stop signs. Council member Gill -Gerbig moved to direct staff to contact the county and request no parking signs be installed along Eustis to provide adequate visibility at the openings to CHS/FS as well as the park and ride and near the stoplights. Seconded by council member Doherty and carried with Gill -Gerbig, Hawkinson, Doherty, Christensen and Mayor Dains all voting yes. Bownik presented information and quotes on furnace options for the social room. He said four companies provided information and quotes. Cashion Home services had the lowest quote for two residential furnaces at $6,835. Air conditioning would increase the cost to just over $12,000. The installation includes the coils should the council choose to install air conditioning now or at some point in the future. Bownik stated installation of the system will be done on Saturday, October 28. The council discussed the need for air conditioning and after discussion decided to forgo air conditioning at this time. Council member Christensen moved and Gill -Gerbig second the motion to accept the quote by Cashion Home Services for the installation of new furnaces for the social room. Motion carried with Gill -Gerbig, Hawkinson, Doherty, Christensen, and Mayor Dains all voting yes. The Council moved into the work session portion of the agenda at 8:26 p.m. George Fairbanks, Editor of the Roseville Review, was present to discuss coverage and delivery issues with the council. The council cited the removal of Lauderdale from the mast head and inconsistent delivery as major problems as well as general lack of coverage for city events. Doherty stated she didn't see the Lauderdale Halloween Party listed in the special Halloween section. Bowriik stated he provided a press release two weeks ago and it was printed this week, but not as part of the special section. Mr. Fairbanks stated he would look into the masthead issue. He did not know about this or who made the decision. As for the Halloween Party issue, he said another individual handled this part of the paper and begins to assemble this section at the end of September. The council asked if Mr. Fairbanks could provide staff with the various deadlines. Mr. Fairbanks stated he would do that. The council then discussed the issue of the inconsistent delivery. Butkowski said she receives calls from residents who do not receive the paper or the paper is at the ends of driveways, in the boulevard, or in snow banks in the winter. Mr. Fairbanks said delivery issues are resolved by the circulation department. He said residents should call circulation when they do not receive the paper. He provided the number so staff can distribute it to residents. Mr. Fairbanks took a moment to introduce Adam Fletcher as the reporter who will cover the City of Lauderdale. After a bit more discussion, the council thanked Mr. Fairbanks for his time. The council then discussed the budget. Council member Doherty asked if the budget would be presented and discussed before the Truth in Taxation meeting in December. Heck stated it would. Doherty commented there were a few pages that did not match the narrative. Doherty then asked about the city's audit firm and prospects for sending out an RFP for auditing services yet this year. Council member Christensen moved to directed staff to prepare a Request for Proposals for auditing services for 2006 if it can be done and a proposal for audit services for 2007. Council member Doherty seconded the motion and it carried with Gill -Gerbig, Hawkinson, Doherty, Christensen and Mayor Dains all voting yes. There being no further items to discuss, the meeting adjourned at 9:26 on a motion by Doherty and a second by Hawkinson. CITY OF LAUDERDALE Claims for Approval November 14, 2006 City Council Meeting Payroll 11/03/06 Payroll: Direct Deposit # 500239-500243, check #7913-7915 $6,723.49 11/03/06 Payroll: Payroll Liabilities, e -payments 101E -103E $5,286.72 11/14/06 Claims: Check # 18375-18403 $55,214.07 Subtotal of Claims From Above $67,224.28 Total Claims for Approval $67,224.28 CITY OF LAUDERDALE Payments Current Period: NOVEMBER 2006 Batch Name 110306paytax Payment Computer Dollar Amt $5,286.72 Posted 11 /09/06 9:41 AM Page 1 Refer 508 ICMA RETIREMENT TRUST - 457 Ck# 000101 E 11/3/2006 Cash Payment G 101-21705 ICMA RETIREMENT 11/3/06 payroll $1,569.22 Invoice Transaction Date 11/2/2006 Due 0 NORTH STAR CHEC 10100 Total $1,569.22 Refer 509 NORTH STAR BANK, CHECKING S Ck# 000102E 11/3/2006 Cash Payment G 101-21703 FICA WITHHOLDING. 11/3/06 payroll taxes $1,710.86 Invoice Cash Payment G 101-21701 FEDERAL TAXES 11/3/06 payroll taxes $766.43 Invoice Transaction Date 11/2/2006 Due 0 NORTH STAR CHEC 10100 Total $2,477.29 Refer 510 PERA Ck# 000103E 11/3/2006 Cash Payment G 101-21704 PERA 11/3/06 payroll $1,240.21 Invoice Transaction Date 11/2/2006 Due 0 NORTH STAR CHEC 10100 Total $1,240.21 Fund Summary 10100 NORTH STAR CHECKING 101 $5,286.72 $5,286.72 Pre -Written Checks $5,286.72 Checks to be Generated by the Compute $0.00 Total $5,286.72 BATCH Total $5,286.72 CITY OF LAUDERDALE *Check Detail Register© NOVEMBER 2006 Check Amt Invoice Comment 10100 NORTH STAR CHECKING Paid Chk# 018375 11/14/2006 1922 MALVERN STREET E 101-41200-442 MISC $75.00 damage deposit reimbursement E 201-45600-379 HALLOWEEN EVENT $8.52 Halloween decor reimbursement E 201-45600-379 HALLOWEEN EVENT $26.07 Halloween decor reimbursement E 201-45600-379 HALLOWEEN EVENT $46.80 Halloween decor reimbursement $35.46 Total 1922 MALVERN STREET $156.39 _ $140.82 I--- . _ Paid Chk# 018376 11/14/2006 BONESTROO, ROSENE, ANDERLIK E 101-43300-304 ENGINEERING $1,865.00 9/06 Luther Sem & 1931 Carl E 404-48404-304 ENGINEERING $9,383.76 9/06 park project Total BONESTROO, ROSENE, ANDERLIK $11,248.76 Paid Chk# 01837711/14/2006 BOWNIK, JIM E 101-41500-440 MEETING EXPENSES $1.69 bread for election judge dinne E 201-45600-379 HALLOWEEN EVENT $35.46 Halloween food E 101-41200-331 TRAVEL EXPENSE _ $140.82 6/28-10/12 mileage Total BOWNIK, JIM $177.97 Paid Chk# 018378 11/14/2006 BUTKOWSKI, HEATHER E 101-41500-331 TRAVEL EXPENSE E 101-41500-440 MEETING EXPENSES E 101-41500-201 GENERAL SUPPLIES E 101-41200-331 TRAVEL EXPENSE Total BUTKOWSKI, HEATHER Paid Chk# 018379 11/14/2006 CASHION HOME SERVICES $12.55 mileage $56.59 election judge meals for gener $12.54 felt tip voting pens $8.92 mileage $90.60 E 402-48000-535 FURNACE/AC $6,835.00 social room furnace Total CASHION HOME SERVICES $6,835.00 Paid Chk# 018380 11/14/2006 CINTAS E 601-49000-425 CLOTHING $28.65 pw clothing E 601-49000-425 CLOTHING $28.65 pw clothing E 601-49000-425 CLOTHING $28.65 pw clothing Total CINTAS $85.95 Paid Chk# 018381 11/14/2006 CITY OF ROSEVILLE E 101-41200-391 TELEPHONE/PAGERS $321.13 8/15-10/14 '06 IP phone servic Total CITY OF ROSEVILLE $321.13 Paid Chk# 018382 11/14/2006 CITY OF ST ANTHONY E 101-42100-319 POLICE CONTRACT $21,271.17 11/06 police services Total CITY OF ST ANTHONY $21,271.17 Paid Chk# 018383 11!14!2006 EAST HENNEPIN AUTO SERVICE INC�� E 601-49000-212 MOTOR FUELS $3.50 10/06 motor fuels E 101-43100-212 MOTOR FUELS $33.75 10/06 motor fuels Total EAST HENNEPIN AUTO SERVICE INC $37.25 CITY OF LAUDERDALE *Check Detail Reg^ster@ NOVEMBER 2006 Check Amt Invoice Comment Paid C k# 018384 11/14/2006 GLENWOOD INGLEWOOD E1O1412OO-2O0 WATER DELIVERY $4.79 1O0Ocooler rental Total GLEmWOOo|NoLEWOVD $4.79 'P_aid1_ChC# —018-3851-1/14/2006 E1O1'4120O-331 TRAVEL EXPENSE $27.05 10/06 mileage E1U1'u1r0O'331 TRAVEL EXPENSE $267 .90_ 10ohBoston flight Total HECK, BRIAN $295.55 E1O1452O0-220 M|8CREPAIRS MA|NTSUPPL|E $32.15 for hockey boards Total HOME DEPOT CRC *32.15 Paid Chk# 018387 11/14/2006 HUGHES & COSTELLO E1V14o3OO'355 M|GCPRINTING/PROCESS SER *4575 11/00retainer and fees E1014u3OV'3O5 LEGAL FEES $850.00 1100retainer and fees Tmu| HUGHES mooaTsLLo $aears -- E1O1'415OO'44O MEETING EXPENSES a46.00 primary election meal Total J|MMvJO*mS $*s.un Paid Chk# 018389 11/14/2006 KENNEDY&GRAVEN E1O1414OO'3U5 LEGAL FEES $1,686.50 80Olegal fees Total KENNEoY&GR/w'sN $1.6e6.*0 Paid Chk# 018390 11/14/2006 LILLIE SUBURBAN NEWS E 101-41600-309 DELIVERY $837.00 10/06 Roseville Review deliver ntu| uLusSUBURBAN NEWS $837.00 Paid Chk# 018391 11/14/2006 LMCIT E0O148000-151 YV0RKER8'C0MPPREM|UM $180.00 VVCdue post audit Total LMC|T $180.00 EOO149000'307 WATER TREATMENT SERVICE $8,488.48 12/0Owastewater service Total MET -COUNCIL ENVIRONMENTAL SER. $8.48e.48 Paid Chk# 018393 11/14/2006 NORTH STAR BANK, CHECKING STMT '--~—~----- E 10141300-308 TRAIN|N8\C0NFERENCsS $15.00 Ha GFoA training E 10141500`331 TRAVELEXPENSE $1.00 reimburse petty cash E 10141200-203 POSTAGE $312 AB ballots E1O14510O-371 NON-RESIDENTRBMBURGEM $8.00 non-resident reimbursement E 10141200-201 GENERAL SUPPLIES $1010 flag pole E1O1412O0-203 POSTAGE *14.40 $.24 stamps E101412OO'O0O TRAIN |NG\CONFERENCE8 $15.00 JBAPMPlunch E2O1'45O0O44O MEETING EXPENSES $13.00 PQCpizza E2O1'45OOO'379 HALLOWEEN EVENT $40.13 bales for Halloween event E1O1434OO-203 POSTAGE *27.04 rental housing certified |eUo CITY OF LAUDERDALE *Check Detail Register© NOVEMBER 2006 Check Amt Invoice Comment E 101-41200-201 GENERAL SUPPLIES $11.74 box cutter Total NORTH STAR BANK, CHECKING STMT $159.33 Paid Chk# 018394 11/14/2006 PARK HARDWARE HANK E 404-48404-527 GENERAL PARK IMPROVEMEN Total PARK HARDWARE HANK $34.37 1 hockey net supplies -PJ4.d Paid Chk# 018395 11/14/2006 PARK SERVICE E 101-43100-212 MOTOR FUELS $161.10 10/06 motor fuels E 601-49000-212 MOTOR FUELS $17.90 10/06 motor fuels Total PARK SERVICE $179.00 PaidChk# 018396 11/14/2006 RAMSEY COUNTY, PROP REC &REV E 101-42100-442 MISC $513.14 10/06 dispatch services Total RAMSEY COUNTY, PROP REC & REV $513.14 Paid Chk# 018397 11/14/2006 SAM'S CLUB E10141100-201 GENERAL SUPPLIES $11.25 VHS tapes for council meetings E 201-45600-379 HALLOWEEN EVENT $374.56 office & Halloween supplies Total SAM'S CLUB $385.81 Paid Chk# 018398 11/14/2006 SPRINT PCS E 101-43100-391 TELEPHONE/PAGERS $33.93 10/06 pw phone E 601-49000-391 TELEPHONE/PAGERS $33.92 10/06 pw phone Total SPRINT PCS $67.85 Pala -6-001-09-6— 11/14/2006 ST PAUL REGIONAL WATER SERVICE E 601-49000-382 WATER $40.75 3806 1915 Walnut water E 101-43100-382 WATER $20.12 3g06 1891 Walnut water Total ST PAUL REGIONAL WATER SERVICE $60.87 Paid Chk# 018400 11!14/2006 UNIVERSITY OF MINNESOTA E 101-43400-308 TRAINING\CONFERENCES $300.00 dh building officials institut Total UNIVERSITY OF MINNESOTA $300.00 Paid Chk# 018401 11/14/2006 WASTE MANAGEMENT E 101-43100-384 REFUSE DISPOSAL $69.43 11/06 waste pick up Total WASTE MANAGEMENT $69.43 Paid Chk# 018402 11/14/2006 XCEL ENERGY, CITY HALL E 101-45200-383 GAS UTILITIES E 101-43100-381 ELECTRIC E 101-45200-381 ELECTRIC E 101-43100-383 GAS UTILITIES Total XCEL ENERGY, CITY HALL $23.13 10/06 city hall gas and electr $125.59 10/06 city hall gas and electr $41.86 10/06 city hall gas and electr $69.39 10/06 city hall gas and electr $259.97 Paid Chk# 018403 11/14/22006 XCEL ENERGY, STREET LIGHTING E 101-43200-381 ELECTRIC $473.86 10/06 street lighting CITY OF LAUDERDALE *Check Detail Register© NOVEMBER 2006 Check Amt Invoice Comment Total XCEL ENERGY, STREET LIGHTING $473.86 Fund Summary 10100 NORTH STAR CHECKING $55,214.07 10100 NORTH STAR CHECKING 101 GENERAL $29,555.90 201 COMMUNITY EVENTS $544.54 402 CAPITAL IMPROVEMENTS $6,835.00 404 PARK IMPROVEMENT $9,418.13 601 SEWER UTILITIES $8,860.50 $55,214.07 LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent X Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, November 14, 2006 AGENDA NUMBER 5 - A DESCRIPTION Tier 1 rental housing licenses I BACKGROUND OR PAST COUNCIL ACTION Aiiacnea is ine nrst group or appucants to compieLe anu pass gyne renUa Each meets the criteria for a tier one license as specified in City Code. OPTIONS STAFF RECOMMENDATION Approve the attached license applications. MOTION BY SECOND STAFF ACTION CITY OF LAUDERDALE RENTAL PROPERTY LICENSURE APPLICATION T f S it p'r 1891 Walnut Street f L Lauderdale, NT 55113 1` 3 Office: (651) 792-7650 Fax: (651) 631-2066 LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this information to be private and provide an alternative address and tele number (see below). Please sign to indicate that you have read the notice: I request that my residence address and phone number be considered private data. and phone number are as follows: Alternative address: 5- Sy S;_ Li: rc ; -, .'rte /w ._> City, State, Zip: �f�, ., ,, ,.� ��y'ir SSy{; �' Telephone No.: C /L - g f - 2 -SE j' My alternative address To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFORMATION AND DESCRIPTION Rental Property Address: I /, s .S,/, 4 -Number of Rental Units: / Type of property: (> 'single family ( ) duplex ( ) multiple family dwelling No. of rental units that are: 1 BR: U 2 BR: U 3 BR: ) 4 BR: o other: r Total number of paved off street parking spaces: 2 PROPERTY OWNER INFORMATION (Must list current owner) Owner's name: , f D ' dr, & J. , /Z.Telephone No. Address: �So U..; i2;, ,.> City, State; Zip:j�>. Owner is: Sole Proprietor ( ) *Partnership kj *Corporation ( ) * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, . Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Name & title: J �� C — .�___ Telephone No. 2S'? Address: `:Sod u ; ,�.� i2 City, State, Zip: Cs' 5�- EMERGENCY REPAIRS (must be completed) **Name: %LI '/le, C,/ s s e -,-!,-- Telephone No. �� 2 �' c� •`� c� Rental. Unit Number (if applicable): **This person is authorized to institute emergency repairs and is designated by the owner for emergency repairs. This person may be a resident. NIORTGATE COMPANY OR LENDER INFORMATION Mortgage company, lender, or vendee***: 4 _3 Al Address: 2 (-- () 0 i?_ City, State, Zip: j j ,. �1 y rev a' Telephone No. ; — ass; o v ***If property was purchased on a Contract for Deed, please include vendee information REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the information on additional sheets of paper as needed. Unit No.: I No, of adults: 2 No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $ _70, v,� Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $ Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." Total: $ 0c) CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signature: "� �'/ Date: Zf/Z-/ 6_ FOR CITY USE ONLY Department Ap roved Denied Date Sinature Building Insp. Administrator Date Fees Received Amount Received Recei t # Date License Issued q IN 0 t o U CITY OF LAUDERDALE RENTAL PROPERTY LICENSURE APPLICATION SEP (j b L,�i 1891 Walnut Street Lauderdale, NINA 55113 I/' ) Office: (651) 792-7650 Fax: (651) 631-2066 /' LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considered public data unless you request this information to be private and provide an alternative addres nd telephoc cum ler (see below). Please sign to indicate that you have read the notice: r I request that my residence address and phone number be considered priv, a dicta. My alternative address and phone number are as follows: Alternative address: City, State, Zip: Telephone No.: To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY > NFORIVIATION AND DESCRIPTION Rental Property Address: Lf( 1,61 r QYflCCl-r Aw (Number of Rental Units: .� Type of property: ( ) single family ( ) duplex ( multiple family dwelling No. of rental units that are: 1 BR: �_ 2 BR: a 3 BR: _� 4 BR: V-) _ other: Total number of paved off street parking spaces: PRO ET Y WNE INFORMATION(I�I st list current owner) Owner's name: , � � e` ep one No. % CD t f % - (� 7— Address: �/ ,� _ Cit', State, Zip: ' :z Owner is: Sole Proprietor ( ) *Partnership ( ) *Corporation (� * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Name & title:1 `}'(?Cy- Telep one No. � 7 Address: S`r City, State, Zip:�Z� EMERGVNCY REPAIRS (must be completed) **Name: 2A 6 - Telephone No. c/ Rental Unit Number (if applicable): "This person is authorized to institute emergency repairs and is designated by the owner for emergency repairs. This, person may be a resident. IIORTGATE COMPANY OR LENDER INFORItiIfION � Mortgage company, lender, or vendee*** t "'1 (e31,' fi;. 1 -{ ;# jC(___V Address: C) r5 1 C>> City, State, Zip: Kc �wN ; ZiZss --S -:73z( Telephone No. j ?(f, (�� `tZ( -'1 ***If property was purchased on a Contract for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the information on additional sheets of paper as needed. Unit No.: 1 No. of adults: '�- No. of children under age 18: Unit No.: No. of adults: I No. of children under age 18: vilit N.,.. 3 No. of adults: ! Nu. of children under ago lo. Unit No.: No. of adults: No. of children under age 18: LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $ Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $-_R- : 7,_ —s- n Tier II license and renewal: $100.00 per rental unit not in compliance $ Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." Total: $�� CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection offic,4s of the City, to the byrst of my knowledge except as follow: Signature: FOR CITY USE ONLY Date: Department Approved Denied Date S' nature Building Insp.�--- Administrator Date Fees Received Amount Received Recei t # - Date License Issued CITY OF LAUDERDALE RENTAL PROPERTY LICENSURE APPLICATION 1891 Walnut Street Lauderdale, NIN 55113 Office: (651) 792-7650 Fax: (651) 631-2066 LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence addre§s and phone number will be considered public data unless you request this information to be private and provide an alternative address and telephone number (see_bel w). Please sign to indicate that you have read the notice: I request that my residence address and phone number be considered private data. My alternative address and phone number are as follows: Alternative address: City, State, Zip: Telephone No.: To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFORMATION AND DESCRIPTION Rental Property Address: /9-?? W41-AJLAT ST, Number of Rental Units:_ Type of property: (4 ) single family ( ) duplex ( ) multiple,family dwelling No. of rental units that are: 1 BR: 2 BR: 3 BR: 4 BR: Q. other: Total number of paved off street parking spaces: PROPERTY OWNER INFORMATION (Must list current owner) Owner's name: S 7 , 4 L C . OL i yf'-1 4 Telephone No. (61 �_ Address: ` .int; ��<2r�(�,4 4 A� i Eo. City, State, Zip: AlbdO W)L, �_i� M" S SIJ I`1 Owner is: Sole Proprietor ( ) *Partnership( ) *Corporation r� * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. CCS MCrAo PF,3 PC '.71 S,, LLQ, : C 14 P1IST/tjE C . 0 LI Vtr�, J ow),jF_ OF IF BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington) Wright, Chisago, Isanti or Sherburne cou res.) Name & title: C P r<r � 1-jj C : 6> r F,� r r� 0 w t1 � �, Telephone No. �� Address: �. /- . City, State, Zip: ,/V' f >-) ('D Li S m,,,y �3 ' EMERGENCY REPAIRS (must - --- b completed) **Name: C�/KLF' OLtV_gL � . , C 1' Telephone No. ( )9, . i - /, v Rental Unit Number (if applicable): **This person is authorized to institute emergency repairs and is designated by the owner for emergency repairs Thisperson may be a resident. _1NIORTGATE COMPANY OR LENDER INFORiMATION Mort�a�e company, lender, or vendee***: Address:' City, State, Zip: (ltlt)-'LTelephone No ***If property was purchased on a}Contr'ct for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy maybe reviewed by the City at anytime per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the information on additional sheets of paper as needed. Unit No.: ' No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: LICENSE FEE SCHEDULE 213 Single family rental unit: Tier I initial license/ renewal $30.00 $ 30 Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $ Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." Total: CERTIFICATION t I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signature: FOR CITY USE ONLY Date•�r��c'f� Department A ova Denied Date Si nature Building Insp. q - 4 �v Administrator Date Fees Received I Amount Received Receipt # Date License Issued ) 0 1-7 CITY OF LAUDERDALEf� RENTAL PROPERTY LICENSURE APPLICATION 1891 Walnut Street Lauderdale, MN 55113f� Office: (651) 792-7650 Fax: (651) 631-2066 LICENSE PERIOD: Adoption through December 31, 2007 DATA PRIVACY NOTICE: The data you supply on this form will be used to assess your qualifications for the license. You are not legally required to provide this data, but we will not be able to grant the license without it. If a license is granted, the data you have supplied will constitute a public record and copies may be issued to anyone requesting them. The required data allows us to distinguish you from other applicants; to identify you in our license files; to verify that you are the person who applied for the license; to contact you if additional information is required; and to determine if any conviction you may have on record might affect your suitability as a license holder. Your residence address and phone number will be considers publi� data unless you request this information to be private and provide an alternative address an ele hone % tuber (see below). Please sign to indicate that you have read the notice: I request that my residence address and phone numb be sidere private data. My alternative address and phone number are as follows: Alternative address: City, State, Zip: Telephone No.: To License Applicant: Please complete all requested information on this application. Use separate paper for your responses, if needed. PROPERTY INFO � A ION AND DESCRIPTION Rental Property Address: -129.8 �CTb1t -� Number of Rental Units:_ Type of property: (y single family ( )duplex. ( ) multiple family dwelling No. of rental units that are: 1 BR: 2 BR: 3 BR: 4 BR: other: 5- /Z. Total number of paved off street parking spaces: PROPERTY OWNER INFORMATION (Must list current owner) Owner's name: 1J ER Telephone No. 2 986 /-/`753 Address: 902 City, State, Zip: Owner is: Sole Proprietor *Partnership ( ) *Corporation ( ) * If a partnership or corporation, please include the names, addresses, and phone numbers for all partners/officers. BUILDING MANAGER, CARETAKER, OR RESIDENT AGENT (if 5+ units or owner does not live in Ramsey, Hennepin, Anoka, Carver, Dakota, Scott, Washington, Wright, Chisago, Isanti or Sherburne counties.) Name & title: Address: **Name: Telephone No. City, State, Zip: GENCY REPAIRS (must be completed) Telephone No. Co J Z 3 65- ---5 7 5 % Rental Unit Number (if applicable): _ **This person is authorized to institute emergency repairs and is designated by the owner for emergency This. person may be a resident. MORTGATE COMPANY 04 LENDER INFOPUNIATION Mortgage company, lender, or vendee***• yL T m % Address: f b kD A)E– City, State, Zip: A((1 ; �j� �,<{y�j Telephone No. ***If property was purchased on a Contract for Deed, please include vendee information. REGISTER OF OCCUPANCY The owner or its resident agent shall keep a current register of occupancy for each rental dwelling. This register of occupancy may be reviewed by the City at any time per 9-11-8-J of Lauderdale City Code. Provide the number of adult and children living in each residential unit. For multi -unit buildings, please provide the information on additional sheets of paper as needed. Unit No.: No. of adults: No. of children under age 18: b Unit No.: No. of adults: No. of children under age 18: Unit No.: No. of adults: No. of children under age 18: -- Unit No.: No. of adults: — No. of children under age 18: -- LICENSE FEE SCHEDULE Single family rental unit: Tier I initial license/ renewal $30.00 $ Multi -family rental units: Tier I initial license/ renewal $30.00 base + $2.50/unit $ Tier II license and renewal: $100.00 per rental unit not in compliance $ Inspection fee: $34.00 per inspection +$34.00 Note: Applications will not be processed until the city receives the proper fees. Please make all checks payable to the "City of Lauderdale." Total: $j . 0-0 CERTIFICATION I hereby certify that no order of the City to repair, correct, or improve any part of this or any dwelling unit therein or pertaining to the operation thereof has been issued, or is presently outstanding which has not been fully complied with, to the complete satisfaction of any and all inspection officers of the City, to the best of my knowledge except as follow: Signa FOR CITY USE ONLY Date: — Department Approved Denied Date S' nature Building Insp. a 6(f) Administrator Date Fees Received Amount Received Receipt # Date License Issued a 6(f) LAUDERDALE COUNCIL ACTION FORM TYPE OF REQUEST Consent W Action ❑ Resolution ❑ Information ❑ Work session ❑ MEETING DATE Tuesday, November 14, 2006 AGENDA NUMBER 6-P-3 DESCRIPTION Approve contract for storm water retention pond improvements BACKGROUND OR PAST COUNCIL ACTION Last summer LuMer Seminary contacted e city about oo ing problems they were experiencing in some of their apartment units. The engineer and I met with the VP of Administration and Finance and their landscape architect. Following the meeting, we agreed to improve the storm pond following the college's relocation of their garbage and recycling enclosure. This summer the college moved the enclosure. The city engineer took elevations and the end result required the storm pond walls be raised approximately 7". The engineer prepared documents and obtained quotes for the project. The lowest quote is from CCS Contracting, Inc. This is the same firm that built the original pond structure and the recommendation is to use them to make the improvements. The cost is $8,795.00. The city has sufficient funds for in the Storm Water Improvement Fund. The expenditure will not have an impact on the current budget or the 2007 levy or budget. OPTIONS 1. Approve the item. 2. Discuss and modify the proposal. 3. Deny the request. 4. Do nothing. STAFF RECOMMENDATION Staff worked with the engineer and the college to arrive at an acceptable solution totheir problem and has kept the council informed as to the ongoing progress of this project and therefore staff recommends approval of this request. MOTION BY SECOND STAFF ACTION Bonestroo 0 Rosene Anderlik & Associates Engineers & Architects October 31, 2006 2335 West Highway 36 ■ St. Paul, MN 55113 Office: 651-636-4600 • Fax: 651-636-1311 www.bonestroo.com Honorable Mayor and City Council City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113-5137 Re: Luther Seminary Pond EOF Grading Project File No. 000532-06004-0 Quote Results Quotes were opened for the Project stated above on Tuesday, October 31, 2006 at 11:00 A.M. Transmitted herewith is a copy of the Quote Tabulation for your information and file. A copy will also be distributed to the Quoter. _ There was a total of one Quote. The following summarizes the results of the Quote received: Contractor Total Base uote Low CCS Contracting, Inc. $8,795.00 The low Quoter on the Project was CCS Contracting, Inc with a Total Base Quote of $8,795.00. This Quote has been reviewed and found to be in order. A non-responsive quote was also received and not considered for the lump sum amount of $14,686. If the City Council wishes to award the Project, then CCS Contracting, Inc. should be awarded the Project on the Total Base Quote Amount of $8,795.00. Should you have any questions, please feel free to contact me at (65 1) 604-4894. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Darren T. Amundsen, P.E. Enclosure St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned a n o z a 3 N D O m C: j O_ o m U� a m m m a o � n �-n o a n m n Z m X m v z0 0 O�p^�z0 TIM RD o rn rn W T 0 CL = w w w x: o C� :3(p o =r m 0 w w 0 F ww�(D Z — �. =3 cn cn (D 0 N V m N A w N o��oo�000N rrnOp���p(W(VVA W Z O z w= r z y c uDim�Om We �O m w O o z005 m X57<000 O� C O N K m � CO 0 < ZD T m N r m � co z U) N _ _ OO N O 010— (0) 00 w (0 w w 0 ww Oo(i cnp 0 0 0 0 0 0 0 00 00000 ffl ff1 Efl �Efl � Efl EA 69 _N OJ w O O O N O Un O O O O Un O O O O O O O O O O O O O O O i3 m C 0 A A c O m D co c D O z 00 N _ n (o 0 z 0 0 (0 0 m N O O rn O T m CD Z 0 0 r m c a m CL d co LAUDERDALE COUNCIL ACTION FORM ACTION REQUESTED G DATE November 14, 2006 Consent Presentation TMBER� Resolution No. 11 406A SCORE Public Hearing 5A Fundingfor or Recycling Program [APPROVED Discussion Action X NITIAL Jim Resolution _ X Work session BY ADMINISTRATOR DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: SCORE funding grants are provided to municipalities in Ramsey County on an annual basis. In 2006, Lauderdale received $4,378 to help cover expenses related to the City's recycling pro- gram such as administration, promotion, equipment, and collection. This is the same amount Lauderdale is eligible for in 2007. A resolution is required as part of the grant application Enclosed 1) Resolution No. 111406A 2) SCORE Grant Availability 3) Grant Application OPTIONS: 1) Adopt resolution. 2) r Adopt resolution. h STAFF RECOMMENDATION: Adopt Resolution No. 111406A requesting a SCORE grant from. Ramsey County for recycling. COUNCIL ACTION: RESOLUTION NO. 111406A CITY OF LAUDERDALE COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING 2007 SCORE FUNDING FROM RAMSEY COUNTY FOR THE LAUDERDALE RECYCLING PROGRAM WHEREAS, SCORE Funding Grants are available to municipalities in Ramsey County for reimbursement of expenses related to administration, promotion, and collection of, recycling materials; and, WHEREAS, the City of Lauderdale has a comprehensive curbside residential recycling program currently in use; and, WHEREAS, these funds will provide Lauderdale with a method of paying for some incurred costs related to the administration of this program, thus aiding in keeping the cost to the residents low; NOW THEREFORE, BE IT RESOLVED that the Lauderdale City Council does hereby authorize staff to submit an application to the St. Paul - Ramsey County Department of Public Health - Environmental Health Section for allocation of 2007 SCORE Funding Grant Monies in the amount of $4,378.00. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Lauderdale on this 14th day of November, 2006. Jeffrey Dains, Mayor (ATTEST) (SEAL) Brian Heck, City Administrator 2007 Municipal SCORE Grant Availability 2005 pop. (Met Grant Municipality Council Estimates) % of Total Available Arden Hills 9,620 1.9% $ 18,396 Falcon Heights 5,560 1.1% $ 10,674 Gem Lake 442 0.1% $ 880 Lauderdale 2,330 0.5% $ 4,378 Little Canada 9,890 1.9% $ 18,789 Maplewood 35,892 7.0% $ 68,191 Mounds View 12,865 2.5% $ 23,386 New Brighton 22,333 4.3% $ 41,564 North Oaks 4,200 0.8% $ 8,462 North Saint Paul 12,273 2.4% $ 22,339 Roseville 34,080 6.6% $ 63,686 St. Anthony (part) 2,430 0.5% $ 5,567 Saint Paul 287,410 55.8% $ 540,176 Shoreview 26,381 5.1% $ 48,803 Vadnais Heights 13,270 2.6% $ 24,888 White Bear Twp 11,800 2.3% $ 22,138 White Bear Lake (part) 24,530 4.8% $ 45,959 Total 515,306 $ 968,276 SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH ENVIRONMENTAL HEALTH SECTION 2007 SCORE FUNDING GRANT APPLICATION CITY/TOWNSHIP Lauderdal CONTACT PERSON Jim Bowni ADDRESS 1891 Walnut 5t Lauderdale, MN 55113 PHONE 651-792-7656 FAX 651-631-2066 ------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------- A. DESCRIPTION OF 2007 RESIDENTIAL RECYCLING PROGRAM 1. In 2007, will any collection services be provided under a contract? Yes _X No a. If so, provide contractor(s), address, and contact name. _Eureka, 2828 Kennedy St NE, Mpls, MN 55413, Alex Danovitch b. Which type of households are expected to receive service under the contract? Single-family: X Duplex: _X Triplex: 4plex: _X Townhome: X Condominium: X Manufactured Home Park: Multi -unit buildings (up to _all units): _X c. What is the total number of households expected to receive service under the contract? Single-family thru 4 -plexi 643_ Multi -unit buildings with 5 or more units: _536_ d. What materials will be collected? List each sorting category for 2007 and materials collected in that category. (If different materials will be collected or different sorts are required based on type of housing, please describe differences.) Papers & Cardboard- phone books, newspapers, magazines, mail, office paper, corrugated cardboard boxes, boxboard (including pop and beer boxes), tetra pak Bottles & Cans- steel & aluminum, clear, brown, & green glass bottles & jars, #1 & #2 plastic bottles with necks Clothes & Linens- towels, sheets, blankets, tablecloths, belts, hats, gloves, and shoes. e. What is the collection frequency? (If frequency is different based on type of housing, please describe differences.) single family- biweekly, multi -family- weekly 2a. How will the municipality assure materials are collected in 2007 from those households that will not receive recycling collection services under a municipally -arranged contract? (e.g., ordinance provisions, licensing requirements, other mechanism) What materials are required to be collected, and at what frequency? All households are covered under the city's contract. 2b. What materials are required to be collected? 1. Rigids- Glass Food and Beverage Containers, Metal Food and Beverage Containers, Plastic Bottles with a Neck. 2. Fibers- Mixed Mail, Newspaper, Catalogs, Magazines, Phone Books, Boxboard (dry food boxes only), Corrugated Cardboard (flattened and no more than 3 x 3 feet). 3. Textiles- Linens, tablecloths, sheets, shoes, belts, etc. 2c. What is the collection frequency? (If frequency is different based on type of housing, please describe differences.) single family- biweekly, multi -family- weekly 3. How will the municipality assure that all recyclables collected from residential properties are recycled, whether collected by the municipality's contracted vendor or another service provider? Contract includes liquidated damages. 4. What changes are planned or anticipated for 2007? Collection of tetra paks. 5. How are recycling services in 2007 to be paid for, beyond any use of SCORE funds? What long- term funding source is in place for recycling services? County JPA for collecting recycling fees. 6. What public education and promotion efforts is the municipality planning for 2007?. List types of materials to be used, intended audiences, and method and frequency of distribution. Quarterly city newsletter directly mailed to Lauderdale households. Also- website, cable access TV and brochures at city hall. 7. What measurable goals do you have for waste reduction and recycling activities in 2007? Please describe how you will measure progress toward those goals and how activities will be evaluated. At least ONE measurable goal must be listed. Increase participation rates. This can be tracked through tonnage reports for individual classes of recyclables. 8. How will the municipality monitor or audit activities conducted by any contractors or subcontractors? Contractor to provide tonnage reports. B. SCORE GRANT REQUEST 1. Please describe how a SCORE grant would enhance or improve source reduction and recycling efforts in your community. List specific activities for which SCORE funding would be used. Help publish city newsletter and funds part of staff recycling salary. 2. Please show how you intend to allocate your 2007 SCORE grant. Detail how you intend to use SCORE funds within each applicable budget area. PROPOSED SCORE BUDGET—SCORE EXPENSES ONLY ADMINISTRATION:. $_3878 PROMOTION ACTIVITIES $_500— Please detail: recycling stickers for calendars Partial cost of newsletter EQUIPMENT Please detail: $ COLLECTION OF RECYCLABLES $ Please detail: TOTAL SCORE GRANT $ 4378 C. Attach a copy of your 2007 municipal budget for all recycling activities, including all funding sources. If your governing body has not adopted the budget attach the most current draft budget. See attached. D. IN-HOUSE RECYCLING PROGRAM Please describe the recycling program for materials generated at municipal facilities, per requirements in Minn. Stat. Sec. 115A.151. List materials collected and service provider(s). If any materials are brought to a drop-off center or otherwise not handled by a collection service, list those materials and describe how they are brought to a recycler. Contractor collects in some manner, frequency and materials as single-family collection. E. RESOLUTION Please attach a resolution from your governing body requesting the funding allocation, or a certified copy of the official proceedings at which the request was approved. SCORE grants agreements cannot be issued without such an attachment. It is anticipated that a resolution will be adopted on November 14. NAME OF PERSON AUTHORIZED TO SUBMIT GRANT: Jim Bownik_ TYPE OR PRINT SIGNATURE Assistant to the City Administrator - TITLE 11-1-06 DATE Please return the completed grant application form by NOVEMBER 1, 2006, to: DAN DONKERS, PROGRAM ANALYST SAINT PAUL - RAMSEY COUNTY PUBLIC HEALTH ENVIRONMENTAL HEALTH SECTION 1670 BEAM AVENUE, SUITE A MAPLEWOOD, MN 55109 LAUDERDALE COUNCIL ACTION FORM Action Requested Consent Public Hearing Discussion Action Resolution Work Session X Meeting Date November 14, 2006 ,6 ITEM NUMBER 2007 City Licenses STAFF INITIAL APPROVED BY ADMINISTRATOR YES �- DESCRIPTION OF ISSUE AND PAST COUNCIL ACTION: Annually the council reviews and updates the city fee schedule. The attached document is an initial proposal. The only changes from 2006 are the increase to the SAC charge set by the Met Council and mileage reimbursement per the IRS for 2007. Staff have discussed whether a fee for park use should be considered. The issue has come up when two large groups want to reserve the park over a weekend. In order to guarantee the first group has left it in reasonable shape for the next group requires a staff member to do clean up over the weekend. The other consideration is whether non-residents should be charged for reserving the park since their use of the park means a resident cannot use it. Staff is interested in hearing the council's response to these issues. OPTIONS: Ask staff to research additional fees and fines or amend the proposed fees with council sug- gestions before bringing to a future meeting for adoption. Ask staff to bring the proposed fees as they stand before the council at a future meeting for adoption. STAFF RECOMMENDATION: COUNCIL ACTION: CITY OF LAUDERDALE (NON -CODIFIED) ORDINANCE #2007 Establishing License, Administrative, Permit Fees and Fines The Lauderdale City Council hereby establishes the following license, administrative, permit fees and fines: Schedule ofLicense Fees Non -Resident..... $100.00 .................................... 3.2 Off -Sale Liquor............................................................................. ................$6 . 00 3.2 On -Sale Liquoa...............................................................................................$250.00 Fax.......................................................................................... 3.2 Teniporaiy On-Sale............................................................................................$30.00 Copies of Minutes (No cost to those that attend) .................... Cigarettes...................................................................................................... $100.00 AnimalLicense....................................................................................................$10.00 Copy of Public Meeting Videotape..............................................................................$50.00 Potentially Dangerous Dog.....................................................................................$50.00 Copy of Zoning Ordinance.......................................................................................$15.00 Dangerous Dog...................................................................................................$1 $150.00 Kennel License.....................................................................................................$50 . 00 Tree Service License..............................................................................................$4 0 00 . Mechanical (HVAC) License....................................................................................$35.00 Assessment Search......................................................................................$20.00/Address Refuse Hauling License....................................................................................$65.00/truck Replacement Recycling Container..............................................................................$12."00 Gas Station License...........................$25.00/first pump ...................... $10.00 each additional punnp Schedule ofAdministrative Fees Community Room Resident ............ $40.00 ($25.00/meetings only) ...... $50.00 set-up fee ...... ... $ 75.00 refundable deposit Non -Resident..... $100.00 .................................... $50.00 set-up fee........ $100.00 refundable deposit Copies.......................................................................................................... $ 0.15/p age Fax.......................................................................................... ................. $ 0.5 0/p age Copies of Minutes (No cost to those that attend) .................... $0.15/page plus postage or $50.50 per year Copies of Agendas (No cost to those that attend)....................$0.15/page plus postage or$14.00 per year Copy of Public Meeting Videotape..............................................................................$50.00 Copy of Zoning Ordinance.......................................................................................$15.00 Filing of Affidavitfor Office....................................................................................... $5.00 NSF Check Return..............................................................................................$25.00 Notary Public Service (No cost to residents)...................................................................$3.00 Assessment Search......................................................................................$20.00/Address Replacement Recycling Container..............................................................................$12."00 False Fire Alarms...........................................................................Cost plus $25.00 adrn. fee False Security Alarm - ISt...............................................................$85.00 plus $25.00 adrn. fee False Security Alarm - 2nd..............................................................$90.00 plus $25.00 adrn. fee False Security Alarm - 3'd+............................................................$90.00 plus $25.00 adrn, fee Fire Prevention Inspection............................................................. $25.00/lar + $25.00 adrn. fee Certs delinquent bills to county............................................................. $25.00 adrn. fee + 8% T-Shirts............................................................................................................ . Lauderdale History Book............................................................ $25.00 ($23.47 + $1.53 tax) Historical Video..............................................................................$8.00 ($7.51 + $.49 tax) Mileage Reimbursement.................................................................................$.485 per mile Schedule ofZonin,g and Permit Fees Gambling ...................................................$15.00/ < five events ...... $300.00/ > five events Right -Of -Way .................. ........................Excavation $50.00 ............. Obstruction $25.00 Variance Application..........................................................................................$75.00 Conditional Use Application...............................................................................$165.00 Zoning Amendment..........................................................................................$125.00 Service Availability Charge (SAC) ........................ .........................................$1,675.00 The following fees are set through the Universal Building Code, the Minnesota Plumbing Code, and the Universal Mechanical Code: Mechanical (HVAC) Permit, Plumbing Permit, Building Permit, Demolition Permit, UST Removal Fee. Schedule ofAdministrative Fines Rental housing license violation......................................................................up to $1,000.00 This Ordinance was adopted by the Lauderdale City Council on and will become effective January 1, 2006 unless otherwise noted. This Ordinance supersedes all previous Ordinances regarding these rates, fees, and fines. ATTEST: Brian Heck Mayor Jeff Dains City Administrator Lauderdale, Minnesota MM To: Council From: Brian W. Heck, City Administrator Date: November 9, 2006 Re: Larpenteur Avenue Work Session Item I met with Jessica, Dave and Jeff from Verdi Construction last week and discussed where Verdi is regarding their feasibility study. Dave and Jessica will be at the meeting to discuss with the council the next steps and options the city has regarding this project. Memo To: Council From: Brian W. Heck, City Administrator Date: November 9, 2006 Re: Budget Discussion Chief Ohl will be at the meeting to discuss plans and options for moving the city to 24 hour patrol coverage. He wants to discuss timing and the possibility of phasing in the hours. This discussion builds off the memorandum provided in the past Friday report. Menem To: Council From: Brian W. Heck, City Administrator Date: November 9, 2006 Re: Audit RFP Review — Work Session Item The council directed staff to prepare an RFP for auditing services for the 2006 audit. Attached is a draft of an RFP for your review and comment. The RFP was put together using RFP's from the cities of Mora, Beaver Bay, Dassel, and Stewartville. The timeline is pretty short with the council approving an audit firm at the first meeting in December. CITY OF LAUDERDALE Request for Proposals For Professional Auditing Services November 14, 2006 City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 GENERAL INFORMATION A) Summary The City of Lauderdale is requesting proposals from qualified certified public accounting firms to prepare and audit the city's financial statements for the fiscal year ending 2006. The audits shall be performed in accordance with generally accepted auditing standards. Proposals must be received no later than 4:30 p.m. Friday, December 8, 2006. Proposals received after the time and date specified above will not be considered. One original and six (6) copies of the Proposal shall be delivered to: Brian Heck City Administrator City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Not withstanding any other provisions of the RFP, the city reserves the right to reject any or all proposals, to waive any irregularities in a proposal, and to accept or reject any item or a combination of items, when to do so would be to the advantage of the City or its taxpayers. It is further within the right of the City to reject proposals that do not contain all the elements and information requested in this document. The City of Lauderdale shall not be liable for any expenses incurred by firms preparing proposals to this request or for expenses incurred in the process. The proposals will be reviewed by staff and the Lauderdale City Council. The review process may involve meeting with staff and/or the City Council. It is anticipated the Council will select an auditing firm at the first city council meeting in December. B) Terni of Enga eg ment The City is requesting a proposal for a three year contract with the option to extend the contract for an additional two years based on review and recommendation of the City Administrator and as approved by the City Council. SCOPE OF SERVICES A. Auditing Standards to be Followed To meet the requirements of this request for proposals, the audit shall be performed in accordance with generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants, the standards for financial audits set forth in the Government Auditing Standards issued by the Comptroller General of the United States, the provisions of the Single Audit Act and the provisions of the U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The audit shall also be performed in accordance with the Minnesota Legal Compliance Audit Guide for Local Governments and Minnesota Statutes. The City of Lauderdale implemented GASB 34 in 2004 and the audit cycles will continue that implementation with any refinement deemed necessary. B. Reports To Be Issued The auditor shall issue general purpose financial statements and independent auditor's reports including: 1. Combination and individual fund statements 2. A report on the fair presentation of the general purpose financial statements in conformity with generally accepted accounting principles 3. A report on the internal control structure based on the auditors' understanding of the control structure and assessment of control risk 4. A report on compliance with applicable laws and regulations 5. Single purpose audits of federal awards 6. Schedule of findings and questions costs 7. Reportable conditions that are also material weaknesses shall be identified as such by the reporter 8. Non -reportable conditions discovered by the auditors shall be reported in a separate letter to management, which shall be referred to in the report on internal controls 9. The reports on compliance shall include all instances of noncompliance 10. The filing of any and all necessary reports as required by the Office of the State Auditor and in a form and method prescribed by the Office of the State Auditor 11. Prepare and submit to the State Auditor the city's Tax Increment Finance activity Presentation The auditor shall make a presentation to the City Council during a regularly scheduled City Council meeting and shall brief the City Administrator and staff before the presentation to the City Council. The auditor shall inform the Council and staff of at least the following: 1. The auditor's responsibility under generally accepted auditing standards 2. Significant accounting policies 3. Management judgments and accounting estimates 4. Significant auditing adjustments 5. Other information in documents containing audited financial statements 6. Major issues discussed with Management 7. Difficulties encountered in performing the audit The auditor shall provide recommendations for the improvement of financial management and condition of the city. The auditor shall provide seven (7) copies of the complete audit and management letter. The auditor shall also file all necessary reports and documents to the state auditor in the manner described by the state auditor. D. Other Assistance The auditors will provide recommendations and comments to staff on best practices and general accounting practices that will improve monetary controls and efficiency in managing accounts and the budget. DESCRIPTION OF THE ORGANIZATION A. General Information The City has a population of just over 2,300 residents. The city's adopted 2006 General Fund revenue is $912,781 and the adopted expenditures are $855,846. The special revenue funds (201 — 601) adopted 2006 revenue is $648,153 and adopted 2006 expenditures are $825,487. The city employs five (5) staff: (1) Administrator, (1) Assistant to the Administrator, (1) Deputy City Clerk, and (2) in the Public Works. B. Contact The auditor's principal contact with the City of Lauderdale is Brian Heck, City Administrator or a designated representative. The City's representative will coordinate the assistance the city will provide to the auditor. C. Fund Structure The City of Lauderdale uses the following fund types in its financial reporting: Fund Type/Account Group Active in 2006 [ 100] General fund [200] Special Revenue Funds 201-203 [300] Debt Service Funds 302-304 [400] Capital Funds 401-405, 407 & 409 [600] Business Activity Fund 601 D. Finance Operations The city's finance operations are overseen by the City Administrator and day to day operations are handled by the Deputy City Clerk. The City uses Banyon Data Systems software for fund accounting and payroll. Water and Sewer billing is done though the St. Paul Regional Water Service. Storm water and sanitary sewer billing to businesses west of Highway 280 is completed by staff using Excel spreadsheets. The principle functions performed by the city include: a. Accounts Receivable b. Payroll c. Accounts Payable d. Investing and Money Management e. General Fixed Asset Management f. Debt Management g. Administrative Support ASSISTANCE TO BE PROVIDED Staff will be available during the audit to assist in finding and providing information, documentation, and explanations. The preparation of confirmations is the responsibility of the auditor as are the preparation of routine letters and memoranda. CONTENT OF THE PROPOSAL Each proposal shall be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete, accurate, and reliable presentation. Proposals must contain at least the following information: Title Page Showing the request for proposals subject; the firm's name; the name, address and telephone number of the contact person; and the date of the proposal. Table of Contents Transmittal Letter Briefly stating the vendor's understanding of the work to be done, timetable for completion of the work, staff to be assigned, a statement why the firm believes it's the best qualified to perform the audit. General Information a. Qualifications and experience in governmental auditing of smaller organizations b. An affirmative statement that the firm is independent from the City of Lauderdale c. Applicable licenses to practice in Minnesota d. Partner, supervisor and staff qualifications and experience -as well as the name and qualifications and experience of those who will be assigned to conduct the audit for the city e.. Any prior engagements for the City of Lauderdale f. Similar engagements with other governmental entities of similar size g. Most recent peer review Price a. All inclusive price for conducting the 2006 audit b. All inclusive price for conducting the 2007 and 2008 audits INQUIRIES Prospective service providers can submit questions by mail, e-mail, fax, or telephone to: Brian Heck City of Lauderdale 1891 Walnut Street Lauderdale, MN 55113 Telephone: 651-792-7655 Fax: 651-631-2066 E-mail: brian.heckgci.lauderdale.mn.us Proposals in response to this RFP are valid for thirty (30) days from the proposal due date. The City reserves the right to ask for an extension of time if needed. SELECTION It is anticipated the selection of the firm will be considered at the city council meeting on December 12, 2006. The council reserves the right to request additional information or clarification from firms submitting proposals or to require the firms to make an oral presentation before the city council. The City of Lauderdale retains the right to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the firm selected. The City will notify the persons authorized to represent the firm in writing of the outcome of the award. All materials submitted in response to the RFP become and remain the property of the city and will not be returned to the firm. RIGHT TO REJECT Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the city and the firm selected. Notwithstanding any other provisions of the RFP, the city reserves the right to reject any or all proposals, to waive any irregularities in a proposal, and to accept or reject any item or a combination of items, when to do so would be to the advantage of the city or its taxpayers. It is further within the right of the city to reject proposals that do not contain all elements and information requested in this document.