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Home My WebLink About04/12/2005LAUDERDALE CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 12, 2005 CITY HALL, 7:00 P.M. The City Council is meeting as a legislative body to conduct the business of the City according to ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. Unless so ordered by the Mayor, citizen participation is limited to the times indicated and always within the prescribed rules of conduct for public input at meetings. 1. CALL MEETING TO ORDER AT 7:00 P. M 2. ROLL: 'r Councilmembers: McCloskey Christensen Gill -Gerbig Giannetti _ Mayor Dains Staff Bownik 3. APPROVAL OF THE AGENDA 4. APPROVAL A. Approval of minutes of 3/22/05 City Council Meeting B. Approval of claims totaling $ 63,328.93 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA Any member of the public may speak at this time on any item NOT on the agenda. In consideration of the public attending the meeting for specific items on the agenda, this portion of the meeting will be limited to fifteen (15) minutes. Individuals are requested to limit their comments to four (4) minutes or less. If the majority of the Council determines that additional time on a specific issue is warranted, then discussion on that issue shall be continued under Additional Items at the end of the agenda. Before addressing the City Council, members of the public are asked to step up to the microphone, give their name, address and state the subject to be discussed. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter any discussion without permission of the presiding officer. Your participation, as prescribed by the Council's ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL, is welcomed and your cooperation is greatly appreciated. City of Lauderdale Council Agenda April 12, 2005 Page 2 6. CONSENT A. Approval of minutes of 3/21/05 Special City Council Meeting B. Approval of minutes of 3/22/05 Special City Council Meeting C. Approval of minutes of 3/23/05 Special City Council Meeting D. Approval of minutes of 3/30/05 Special City Council Meeting 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS/ CITIZENS ADDRESSING STREET AND UTILITY IMPROVEMENTS 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS Public hearings are conducted so that the public affected by a proposal may have input into the decision. During hearings, all affected residents will be given an opportunity to speak pursuant to the ROBERT'S RULES OF ORDER AND THE STANDING RULES OF ORDER AND BUSINESS OF THE CITY COUNCIL. 10. REPORTS A. CERT (Certified Emergency Response Team) Training 11. ACTION A. Consideration of Contract Approval for City Administrator B. Set a Date for 2005 Lauderdale Spring Clean -Up 12. EXECUTIVE SESSION RELATING TO ATTORNEY/CLIENT PRIVILEGE TO DISCUSS PENDING LITIGATION AGAINST THE CITY OF LAUDERDALE 13. DISCUSSION 14. ITEMS REMOVED FROM THE CONSENT AGENDA 15. ADDITIONAL ITEMS 16. SET AGENDA FOR NEXT MEETING 17. WORK SESSION DISCUSSION A. Nature Area B. Parking Enforcement C. Park Issues D. Expressions of Sympathy 18. ADJOURNMENT Lauderdale City Council Meeting Minutes March 22, 2005 1. Meeting called to order at 7:01 P.M. 2. ROLL Council present: Giannetti, Christensen, McCloskey, Gill -Gerbig and Mayor Dains Staff present: Acting Administrator Bownik, Deputy Clerk Walsh 3. APPROVAL OF THE AGENDA A. Approval of Agenda. Motion by Christensen, second by McCloskey to approve the agenda. Roll: Yes: all. Motion carried. 4. APPROVAL A. Approval of Minutes. Motion by Gill -Gerbig, second by McCloskey to approve the minutes of the March 8, 2005 City Council meeting. Motion carried unanimously. B. Approval of Claims totaling $50,382.76 Motion by McCloskey, second by Giannetti to approve the claims totaling $50,382.76. Motion carried unanimously. 5. OPPORTUNITY FOR THE PUBLIC TO ADDRESS ITEMS NOT ON THE AGENDA 6. CONSENT 7. SPECIAL ORDER OF BUSINESS/RECOGNITIONS/PROCLAMATIONS 8. INFORMATIONAL PRESENTATIONS 9. PUBLIC HEARINGS 10. REPORTS Lauderdale City Council Meeting Minutes, March 22, 2005 Page 2 I�KTWKOWI A. Consideration of the 2005 Street Sweeping Quotations. The Acting City Administrator stated that street sweeping quotes were received from Mike McPhillips and Reliakor. Both companies submitted not to exceed amounts of $5000. The City paid $5,177 to McPhillips for 2004 street sweeping. McPhillips has been used for several years and the City has been pleased with their work. Motion by Gill -Gerbig, second by Christensen to approve Mike McPhillips to perform street sweeping for the year 2005, including alley sweeping for a cost not to exceed $5,000. Roll: Yes: all. Motion carried. 12. DISCUSSION 13. ITEMS REMOVED FROM THE CONSENT AGENDA 14. ADDITIONAL ITEMS 15. SET AGENDA FOR NEXT MEETING 1. Park Legal Description 2. City Administrator Contract Approval 3. Park Issues 4. CERT (Certified Emergency Response Team) Training 5. Set Dates for Spring Clean-up 6. Expressions of Sympathy Policy Draft 16 ADJOURNMENT Motion by McCloskey, second by Gill -Gerbig, to adjourn at 7:08 P.M. Ayes: All. CITY OF LAUDERDALE Claims for Approval April 12, 2005 City Council Meeting Payroll 03/25/05 Payroll: Check # 7781-7784 03/25/05 Payroll: EFT: Federal Withholding Taxes/FICA 03/25/05 Payroll: EFT: PERA 03/25/05 Payroll: EFT: ICMA Retirement Fund Mar '05 Payroll: EFT: State Withholding Taxes 04/08/05 Payroll: Check # 7786-7789 04/08/05 Payroll: EFT: Federal Withholding Taxes/FICA 04/08/05 Payroll: EFT: PERA 04/08/05 Payroll: EFT: ICMA Retirement Fund Vendor Claims 04/12/05 Claims: Check # 17415-17437 Subtotal of Claims From Above $4,500.70 $1,991.55 $863.60 $1,870.38 $610.63 $4,419.81 $1,943.70 $848.77 $1,870.38 $44,409.41 $63,328.93 Total Claims for Approval $63,328.93 CITY OF LAUDERDALE Vendor Transactions 04/07/05 5:27 PM Page 1 CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name ABDO ABDO EICK & MEYERS 017415 4/12/05 041205claims 217518 $6,160.00 2004 financial audit 017415 4/12/05 041205claims 217518 $1,540.00 2004 financial audit Search Name ABDO ABDO EICK & MEYERS $7,700.00 Search Name AFSCME 017416 4/12/05 041205claims 4/12 Search Name AFSCME Search Name AVENET, LLC 017417 4/12/05 041205claims 9032 Search Name AVENET, LLC Search Name CINTAS 017418 4/12/05 041205claims Search Name CINTAS Search Name CITY OF FALCON HEIGHTS 017419 4/12/05 041205claims 24/12 Search Name CITY OF FALCON HEIGHTS Search Name CITY OF ST ANTHONY 017420 4/12/05 041205claims 1331 Search Name CITY OF ST ANTHONY Search Name HOME DEPOT CRC 017421 4/12/05 041205claims 4/12 Search Name HOME DEPOT CRC Search Name HUGHES & COSTELLO 017422 4/12/05 041205claims 4/12 017422 4/12/05 041205claims 4/12 Search Name HUGHES & COSTELLO Search Name KENNEDY & GRAVEN 017423 4/12/05 041205claims 017423 4/12/05 041205claims Search Name KENNEDY & GRAVEN Search Name LILLIE SUBURBAN NEWS 017424 4/12/05 041205claims 4/12 Search Name LILLIE SUBURBAN NEWS Search Name LMC 017425 4/12/05 041205claims 4/12 Search Name LMC Search Name MN STATE TREASUER 017426 4/12/05 041205claims 4/12 $80.90 3/05 union dues $80.90 $90.00 2g05 website hosting $90.00 $79.89 pw uniforms 3/24, 3/31, 4/7 $79.89 $2,154.00 2/05 fire calls $2,154.00 $20,601.58 5/05 police services $20,601.58 $24.65 maintenance supplies $24.65 $850.00 4/05 legal fees $69.00 4/05 legal fees $919.00 $685.00 2/05 legal services $45.08 2/05 legal services $730.08 $639.76 3/05 roseville review delivery $639.76 $40.00 dh, jh 05 safety/loss control workshop $40.00 $49.75 1805 building permit surcharges CITY OF LAUDERDALE Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name MN STATE TREASUER $49.75 Search Name NORTH STAR BANK, PETTY 017427 4/12/05 041205claims 4/12 $0.50 jb parking 017427 4/12/05 041205claims 4/12 $6.00 jb parking 017427 4/12/05 041205claims 4/12 $2.67 certified mail 017427 4/12/05 041205claims 4/12 $17.68 jh mileage 017427 4/12/05 041205claims 4/12 $8.01 certified mail 017427 4/12/05 041205claims 4/12 $2.40 card- don lawrence 017427 4/12/05 041205claims 4/12 $2.40 card -jean anderson 017427 4/12/05 041205claims 4/12 $9.76 certified mail 017427 4/12/05 041205claims 4/12 $19.44 jh mileage 017427 4/12/05 041205claims 4/12 $46.58 jb mileage Search Name NORTH STAR BANK, PETTY $115.44 Search Name OFFICE MAX 017428 4/12/05 041205claims 4/12 $47.02 general office supplies Search Name OFFICE MAX $47.02 Search Name PARK HARDWARE HANK 017429 4/12/05 041205claims 4/12 $17.82 3/05 maintenance supplies Search Name PARK HARDWARE HANK $17.82 Search Name PARK SERVICE 017430 4/12/05 041205claims 4/12 $18.75 3/05 truck fuel 017430 4/12/05 041205claims 4/12 $168.75 3/05 truck fuel Search Name PARK SERVICE $187.50 Search Name QWEST 017431 4/12/05 041205claims 4/12 $5.96 3/05 warming house phone Search Name QWEST $5.96 Search Name RAMSEY COUNTY, PROP REC & REV 017432 4/12/05 041205claims pubw5446 $4,802.98 1/05 plowing/sanding Search Name RAMSEY COUNTY, PROP REC & REV $4,802.98 Search Name RAPIT PRINTING 017433 4/12/05 041205claims 106090 $167.30 2g05 newsletter printing 017433 4/12/05 041205claims 106090 $59.64 print envelopes Search Name RAPIT PRINTING $226.94 Search Name SBC PAGING 017434 4/12/05 041205claims 4/12 $49.85 pw pager 017434 4/12/05 041205claims 4/12 $49.85 pw pager Search Name SBC PAGING $99.70 Search Name TOSHIBA BUSINESS SOLUTIONS 017435 4/12/05 041205claims 36277 $106.45 toner for copier Search Name TOSHIBA BUSINESS SOLUTIONS $106.45 04/07/05 5:27 PM Page 2 CITY OF LAUDERDALE Vendor Transactions CHECK Check Batch Nbr Date Name Invoice Amount Comments Search Name WALLY WYSOPAL 017436 4/12/05 041205claims 4/12 Search Name WALLY WYSOPAL Search Name WASTE MANAGEMENT 017437 4/12/05 041205claims 4/12 017437 4/12/05 041205claims 4/12 Search Name WASTE MANAGEMENT $5,625.00 administrator search $5,625.00 $32.50 4/05 garbage service $32.49 4/05 garbage service $64.99 $44,409.41 FILTER: ( ([Period] in(4) and [Act Year] ='2005') and [Tran Nbr] in(20,21,22,23,25) and ([Vendor Nbr]>0) ) 04/07/05 5:27 PM Page 3 Lauderdale City Council Special City Council Meeting Minutes March 21, 2005 Council present: Giannetti, Gill -Gerbig, Christensen, McCloskey, Mayor Dains Staff present: Deputy Clerk Walsh Others present: Search Consultant Wally Wysopal The City Council members present interviewed candidates for the position of City Administrator at the Lauderdale City Hall Council Chambers, at 5:30 p.m. on Monday, March 21, 2005. Lauderdale City Council Special City Council Meeting Minutes March 22, 2005 Council present: Giannetti, Gill -Gerbig, Christensen, McCloskey, Mayor Dains Staff present: Deputy Clerk Walsh Others present: Search Consultant Wally Wysopal The City Council members present interviewed candidates for the position of City Administrator at the Lauderdale City Hall Council Chambers, at 5:00 p.m. and 7:30 p.m. on Tuesday, March 22, 2005. Lauderdale City Council Special City Council Meeting Minutes March 23, 2005 Council present: Giannetti, Gill -Gerbig, Christensen, McCloskey, Mayor Dains Staff present: Deputy Clerk Walsh Others present: Search Consultant Wally Wysopal The City Council members present interviewed candidates for the position of City Administrator at the Lauderdale City Hall Council Chambers, at 5:30 p.m. on Wednesday, March 23, 2005. Lauderdale City Council Special City Council Meeting Minutes March 30, 2005 Council present: Giannetti, Gill -Gerbig, Christensen, McCloskey, Mayor Dains Staff present: Deputy Clerk Walsh Others present: Search Consultant Wally Wysopal The City Council members present interviewed candidates for the position of City Administrator at the Lauderdale City Hall Council Chambers, at 5:30 p.m. on Wednesday, March 30, 2005. Lauderdale City Council Memorandum Council Meeting Date: April 12, 2005 To: Mayor and City Council From: Kevin Walsh, Deputy Clerk Agenda Item: Cert Training Opportunity BACKGROUND: The Community Emergency Response Team (CERT) training opportunity is a partnership between emergency services and the residents of the community. Emergency personnel train participating members basic response skills and use these CERT members as part of an overall emergency response team. Falcon Heights has trained fifty people who either live or work within the city to respond in case of a natural or human -caused disaster. Falcon Heights is looking to expand the program and thus offering the training to Lauderdale residents. Training consists of twenty four hours of instruction for a small fee of $25. The training begins in May and goes through the end of June. Any Lauderdale resident over the age of twelve is welcome to attend. Individuals with questions or who wish to enroll in the training should call Falcon Heights City Hall at 651-792-7600. Enclosed is the CERT flyer that was included in the 2°a quarter newsletter. TRAINING OPPORTUNITY Become a member of a 4) Community Emergency Response Team (CERT) Natural and human -caused disasters strike Minnesota communities each year. Events range from industrial and hazardous material incidents to floods, fires, tornadoes and seasonal storms. The resulting damage can restrict and overwhelm local emergency responders and resources, as well as transportation, utility and communication networks, leaving individuals and neighborhoods isolated from outside support. CERT promotes a partnership between emergency services and the people they serve. Emergency personnel train members of neighborhoods, community organizations, and workplaces in basic response skills and then integrate the trained CERT members into the emergency response capability for their area. So far, Falcon Heights has trained 50 people who live or work in this city to assist family members, neighbors, and co-workers respond to a disaster. We need to train more people and are now expanding this program to include Lauderdale. Training requires 24 hours of instruction and covers basic skills that are important to know in a widespread disaster when emergency services may not be immediately available. You will want to help. With training and practice and by working as a team, you will be able to do the greatest good for the greatest number after a disaster, while protecting yourself from becoming a victim. Trainina Schedule 1. Disaster Preparedness 2. Fire Suppression 3. Disaster Medical Operations 1 4. Disaster Medical Operations 2 5. Light Search & Rescue 6. Team Organization 7. Terrorism 8. Final Exercise Thursday, May 5 6:30 - 9:30 pm Thursday, May 12 6:30 - 9:30 pm Thursday, May 19 6:30 - 9:30 pm Thursday, May 26 6:30 - 9:30 pm Thursday, June 2 6:30 - 9:30 pm Thursday, June 9 6:30 - 9:30 pm Thursday, June 16 6:30 - 9:30 pm Thursday, June 23 6:30 - 9:30 pm All sessions will be held at Falcon Heights City Hall and will be taught by members of the Falcon Heights Fire Department and community volunteers who have completed the CERT Trainer Program sponsored by FEMA. Training is open to Falcon Heights and Lauderdale residents over the age of 12. The cost for the whole program is only $15. Those who complete the training will be provided with equipment and supplies worth approximately $50. Call City Hall at 651 792-7600 to enroll in this course. For more information or to review training materials, contact Kris Grangaard at 661647-4419 or ktbd40comcast. net City of Falcon Heights, 2077 Larpenteur Avenue W, Falcon Heights, MN 55113 - 651-792-7600 - www.ci.falcon-heights.mn.us If there is a disaster or an emergency... Are you prepared? Is your family prepared? Is your neighborhood prepared? Learn how to prepare yourself, your home and your neighborhood. Become a CERT volunteer! COMMUNITY EMERGENCY RESPONSE TEAM Sign up for CERT Training Give us just 24 hours of your time over 8 weeks. We will arm you with the skills • To reduce hazards before emergencies happen • To respond to emergencies after they happen When disasters happen — whether natural or man-made — local emergency responders may be overwhelmed for a period of time and unable to assist everyone. Wouldn't you feel better knowing you have some of the skills needed to sustain your family and perhaps your neighborhood during that critical time when professional responders aren't available? Would you like more to do than just buy duct tape and plastic wrap? Then this course is your answer! CERT Training Thursday Evenings, 6:30-9:30 p.m. 8 weeks beginning May 5, 2005 Open to residents of Falcon Heights and Lauderdale, age 12 or older Cost: $15.00 Call 651-792-7600 to register See the other side of this flyer for details. I Offered by the City of Falcon Heights MEMORANDUM Aprill2, 2005 To: Mayor and Council From: Wally Wysopal Subject: Appointment of City Administrator BACKGROUND At the direction of the Mayor and Council, negotiations with the preferred Administrator candidate took place and are completed. Brian Bakken -Heck has agreed to the terms and conditions as proscribed by the Mayor and Council. As you know, Brian has 11 years of experience in local government which includes serving as the administrator of Pine County, and as an analyst for Wright County and the City of St. Louis Park. He earned both his Masters Degree in Public Administration as well as his Bachelors degree from Hamline University. He is active in community theatre and is an avid golfer. He and his family live in his childhood home in Plymouth. The agreement from the last Administrator was used as a guide in putting together an agreement with Brian. Brian will begin serving as City Administrator on May 1, 2005 with an annual salary of $68,000. He will begin with 15 days of accrued vacation and ten days of sick leave reflecting his years of experience in the profession. All other terms are typical of the profession or are similar to other Lauderdale City employees. It is my understanding the agreement was forwarded to the City Attorney for review. COUNCIL ACTION REQUESTED The City Council should give consideration and approval to the appointment of Brian W. Bakken -Heck as City Administrator according to the terms and conditions in the attached agreement. EMPLOYMENT AGREEMENT This AGREEMENT entered into this 12th day of April 2005 by and between the City of Lauderdale, (hereinafter referred to as "City") and Brian W. Bakken -Heck, (hereinafter referred to as "Employee"). WITTNESSETH: WHEREAS the City desires to offer employment to Brian W. Bakken -Heck as City Administrator under the terms and conditions set forth herein; and WHEREAS Brian W. Bakken -Heck wishes to accept the City's offer of employment as City Administrator, under the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties The City hereby agrees to employ the Employee as the full time City Administrator of said City to perform the functions and duties of City Administrator as specified in the attached job description and to perform such other legally permissible and proper functions and duties as the City Council from time to time shall assign. Section 2. Term A. The term of this Agreement shall be from May 1, 2005 through December 31, 2006 except otherwise provided. However, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Council to terminate the services of the Employee at any time by a majority vote of the full Council, subject only to the provisions set forth herein. If such action should occur, the Employee may demand written charges relative thereto and a public hearing upon said charges before his termination shall take effect but only after serving as City Administrator for one year. B. Beginning on January 1, 2007, this Agreement shall be extended automatically on the same terms and conditions as specified herein for an additional two-year period, unless written notice of intent not to renew is given by either party to the other within 90 days before the expiration of any such two year period. C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to voluntarily resign at any time from the position of City Administrator, subject only to the provisions set forth herein. In the event the Employee does voluntarily resign his position with the City, he shall give the City 60 days advance written notice thereof, unless otherwise agreed by the parties. Section 3. Termination of Severance Pay A. The Employee may be discharged only by a majority vote of the full City Council. If a vacancy exists on the City Council, the vacancy shall not be counted in determining the full city council. B. In the event the Employee is terminated for any reason by the City Council he shall be paid a lump sum cash payment equal to six months of aggregate salary and benefits at the time of his termination including any unused vacation would be paid. C. If the Employee is discharged because of his conviction for an illegal act involving personal gain to him; he shall not be entitled to any lump sum payments whatsoever. Section 4: Compensation A. Base Salary: Employer agrees to pay Employee an annual base salary of $68,000 payable in installments at the same time that the other employees of the Employer are paid. B. On January 1, 2006 the minimum increase in base salary shall be $2,000 annualized. C. Thereafter, the City Council shall give consideration for a salary increase annually. Section 5. Dues and Subscription and Registrations Expenses The City agrees to budget for and to pay the professional dues and subscriptions of the Employee necessary to his full participation in associations and organizations necessary and desirable for his continued professional growth and development. Section 6. Mileage and Subsistence The City recognizes that the Employee is required to attend meetings in the Twin Cities metropolitan area in his official capacity, and agrees to reimburse the Employee for mileage and reasonable subsistence expenses, within the guidelines established by the City Council. Section 7. Vacation and Sick Leave The City hereby vests Employee with fifteen days' vacation leave and ten days sick leave at the start of this Agreement. Thereafter, the Employee shall earn vacation and sick leave as other employees. Section 8. Insurance The City will pay the cost of hospital, medical, and life insurance for the Employee in the same amount it pays the other City employees. Section 9. Other Terms and Conditions of Employment A. All provisions of City Ordinances, personnel policies and regulations relating to vacation and sick leave; retirement and pension systems contributions; annual reviews; holidays; and other fringe benefits and working conditions shall apply to Employee as they would to other employees of the City, except provided herein. B. Notwithstanding anything else in this Agreement to the contrary, the City Council may fix, from time to time, such terms of employment regarding the Employee, provided such terms are not inconsistent with or in conflict with the provisions of this Agreement, or any other law. C. The employment provided by this Agreement shall be for the Employee's sole employment. Recognizing that certain outside consulting or teaching or consulting opportunities provide indirect benefits to the Employer and the City, the Employee may accept teaching, consulting or other business opportunities with the understanding that such arrangements shall not constitute interference with nor a conflict of interest with his responsibilities under this Agreement. Section 10: Defense of Employee The City agrees to defend the Employee in any civil action arising out of the Employee's performance of his duties, in accordance with the requirements of state law. Section 11. General Provisions A. This document constitutes the entire Agreement between the parties. This Agreement shall be interpreted under the laws of Minnesota. B. If any provision or portion thereof contained in this Agreement shall be held unconstitutional, invalid or unenforceable, the remainder of this Agreement shall be deemed severable, shall not be affected, and shall remain in full force and effect. IN WITNESS WHEPEOF, the parties hereto have signed and executed this Agreement, both in duplicate, on the day and year first above written. CITY OF LAUDERDALE EMPLOYEE Jeffrey E. Dains, Mayor Brian W. Bakken -Heck Lauderdale City Council Memorandum Council Meeting Date: April 12, 2005 To: Mayor and City Council From: Kevin Walsh, Deputy Clerk Agenda Item: Set Dates for the 2005 Spring Clean -Up BACKGROUND: Each spring all properties in Lauderdale are inspected pursuant to Section 2-4-3 of Lauderdale City Code, The Code mandates that all properties in the city be inspected annually for violations that relate to public health and safety. On an annual basis, the City Council must set a date for spring clean-up because the City Code states "that all premises within the City shall be cleaned up by such date as may be established by the City Council". Last year, the Council set April 26-30 as Clean-up week and May 3-7 as Inspection week. In the Spring City newsletter that was recently mailed, it was stated that residents should clean their yards throughout April and that the City would undertake inspections in early May. Therefore, staff is recommending that Clean-up Week be April 25-29 and that Inspection Week be May 2-6. COUNCIL ACTION REQUESTED: Motion to set April 25-29 as Clean -Up Week and May 2-6 as Inspection Week. City Council Memorandum To: Mayor and City Council From: Jim Bownik Date: April 12, 2005 Issue: ation PLEASE SEE THE ATTACHED CONFIDENTIAL ENVELOPE FOR INFORMATION ON THIS AGENDA ITEM. Lauderdale City Council Memorandum Council Meeting Date: April 12, 2005 To: Mayor and City Council From: Jim Bownik, Acting City Administrator Agenda Item: Work Session Discussion Item A BACKGROUND: Nature Area A Lauderdale resident has been very involved with the Nature Area the last few years. Recently, he has also become involved with the City property by Walsh Lake. He has taken it upon himself to do many things, none of which have been authorized by the City including buckthorn removal and putting up signs. Additionally, over the last few years he has called or stopped by City Hall on numerous occasions, consuming an unusually large amount of staff time with his issues. His actions have become concerning as we have received numerous complaints from people about his actions. The City Council should discuss this issue with staff so they are familiar with the issues and determine ways of correcting these problems. Lauderdale City Council Memorandum Council Meeting Date: April 12, 2005 To: Mayor and City Council From: Jim Bownik, Acting City Administrator Agenda Item: Work Session Discussion Item B = Uq ,-ftl I allipm Enforcement of Parking Rules At the February 22, 2005 Work Session, the City Council discussed this issue and directed staff to ask the St. Anthony Police Department to do some monitoring and documenting in regards to this situation. The following information is attached for your review: 1) Memo from the February 22, 2005 City Council Work Session; 2) Reports from the St. Anthony Police Department; 3) January 7, 2005 letter to Greg Eckert; and 4) March 25, 2005 letter to Greg Eckert. Lauderdale City Council Memorandum Council Meeting Date: February 22, 2005 To: Mayor and City Council From: Jim Bownik, Acting City Administrator Agenda Item: Work Session Discussion Item B BACKGROUND: Enforcement of Parking Rules At the September 28, 2004 meeting, the City Council approved a request by Greg Eckert for a handicapped parking sign in front of his residence at 1840 Eustis Street. Conditions were placed on the approval of the request that must be met or the signs could be removed. Questions have risen as to whether Mr. Eckert is meeting those conditions. The City Council should discuss whether Mr. Eckert is complying with the conditions of approval and if not, how to address the issue. 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I - IoPer&on '"V—Visual_, Business / School R - Referred Other Agency M - Mail Officer(s)..S4, UCS HRD S - Assit. / Advised T - Other ❑ Witness ❑ Arrested ❑ Other Supervisor G - GOA/UTL `T other DOB MOC AKA Location Grid # Approved: Address Location of Incident: /?!(C) `: 5,:L- Date /Time Occurred: RP I Victim`` ❑ Suspect ❑ Witness ❑ Arrested ❑ Other Race Sex Juv.`❑ Name% DOB / / _AKA Address H Ph ( ) Business / School Wk Ph Other Ph ❑ RP ❑ Victim ❑ Suspect ❑ Witness ❑ Arrested ❑ Other Race Sex Juv. ❑ Name DOB / / AKA Address H Ph ( ) Business / School Wk Ph ( ) Other Ph ( ) ❑ RP ❑ Victim ❑ Suspect ❑ Witness LI -Arrested ❑ Other I Race Sex Juv.`❑ Name DOB / / _AKA Address H Ph ( ) Business / School Wk Ph ( ) Other Ph ( ) Date / Time Arrest Location Booked ❑ Yes LIT,, Charge(s) Citation # Loss Value Narrative: P -- ^ C l -y", t F't-1,11, " t, t ice- January 7, 2005 Gregg Eckert 1840 Eustis Street Lauderdale, MN 55113 SENT VIA CERTIFIED MAIL Dear Gregg: . The City and Ramsey County recently fulfilled your request for a handicapped parking spot in front of your residence at 1840 Eustis Street in Lauderdale. In a letter sent and received by you on October 8, 2004, I stated that the Council approved your request on a few conditions. One of the conditions was "if the handicapped parking spot is not being utilized, and your vehicles are being parked in locations other than between those signs, the signs could be removed," The sign that was installed was intended for you to have a handicapped parking spot in front of your house — not your neighbor's house. The City has spoken with Ramsey County, and we were told that it was communicated to you that the front of the vehicle, not the rear of the vehicle, should line up with the sign. How you have been parking your car violates a condition of sign approval. Therefore, you are being given three (3) days from receipt of this letter to properly park your vehicle in front of the sign. If you do not choose to park in front of your own property, Ramsey County will remove the handicapped parking sign. Thank you for your time and consideration. Sincerely, C TY O L UDERDALE Rick Getschow City Administrator CC. Dan Soler (via U.S. mail) x.e �oS N 1891 Walnut Street . Lauderdale • Minnesota • 55113 Phone: 651.631.0300 9 Fax: 651.631.2066 January 7, 2005 Gregg Eckert 1840 Eustis Street Lauderdale, MN 55113 SENT VIA CERTIFIED MAIL Dear Gregg: . The City and Ramsey County recently fulfilled your request for a handicapped parking spot in front of your residence at 1840 Eustis Street in Lauderdale. In a letter sent and received by you on October 8, 2004, I stated that the Council approved your request on a few conditions. One of the conditions was "if the handicapped parking spot is not being utilized, and your vehicles are being parked in locations other than between those signs, the signs could be removed," The sign that was installed was intended for you to have a handicapped parking spot in front of your house — not your neighbor's house. The City has spoken with Ramsey County, and we were told that it was communicated to you that the front of the vehicle, not the rear of the vehicle, should line up with the sign. How you have been parking your car violates a condition of sign approval. Therefore, you are being given three (3) days from receipt of this letter to properly park your vehicle in front of the sign. If you do not choose to park in front of your own property, Ramsey County will remove the handicapped parking sign. Thank you for your time and consideration. Sincerely, C TY O L UDERDALE Rick Getschow City Administrator CC. Dan Soler (via U.S. mail) March 25, 2005 Gregg Eckert 1840 Eustis Street Lauderdale, MN 55113 SENT VIA CERTIFIED MAIL Dear Mr. Eckert: The handicapped parking sign in front of your residence at 1840 Eustis Street was moved last Friday. Ramsey County relocated it to the south side of the sidewalk. It was brought to our attention that the sign's previous location made it impossible to park a vehicle behind the sign without blocking the sidewalk leading from the street to the front door of your residence. That could be a problem for someone with a disability such as yourself. Thus, the sign was relocated to the south side of the sidewalk for your benefit. The new location provides for the shortest distance for someone with a disability to access the sidewalk from the driver's side of a vehicle. I'm sure you will want to take advantage of the sign's new location by parking your entire vehicle behind the sign. If for some reason you choose not to park your entire vehicle behind the sign, the City Council may chose to have the sign removed as that was a condition of granting your request for the sign. Feel free to contact me at City Hall should you have any questions or concerns Sincerely, Jim Bownik City of Lauderdale CC. Dan Soler (via U.S. mail) r �$ �/mss s �� y� Vy� y �6 G� t �� ✓ 00 . �� l y. v: � �, C1 ►1�A 1891 Walnut Street • Lauderdale • Minnesota • 55113 Phone: 651.631.0300 • Fax: 651.631.2066 March 25, 2005 Gregg Eckert 1840 Eustis Street Lauderdale, MN 55113 SENT VIA CERTIFIED MAIL Dear Mr. Eckert: The handicapped parking sign in front of your residence at 1840 Eustis Street was moved last Friday. Ramsey County relocated it to the south side of the sidewalk. It was brought to our attention that the sign's previous location made it impossible to park a vehicle behind the sign without blocking the sidewalk leading from the street to the front door of your residence. That could be a problem for someone with a disability such as yourself. Thus, the sign was relocated to the south side of the sidewalk for your benefit. The new location provides for the shortest distance for someone with a disability to access the sidewalk from the driver's side of a vehicle. I'm sure you will want to take advantage of the sign's new location by parking your entire vehicle behind the sign. If for some reason you choose not to park your entire vehicle behind the sign, the City Council may chose to have the sign removed as that was a condition of granting your request for the sign. Feel free to contact me at City Hall should you have any questions or concerns Sincerely, Jim Bownik City of Lauderdale CC. Dan Soler (via U.S. mail) Lauderdale City Council Memorandum Council Meeting Date: April 12th, 2005 To: Mayor and City Council From: Kevin Walsh, Deputy Clerk Agenda Item: Work Session Discussion Item C BACKGROUND: 1. Archery Bails. At the 2004 joint work session with the Park and Community Involvement Committee, the City Council and PCIC members discussed the archery bails at the Community Park. The PCIC was concerned that the hill behind the bails was significantly lower because of the street project in 2000. After reviewing the tape of the work session and talking with City staff, two solutions were discussed. The one solution that came out of the previous work session was for the City to have some signage at the top of the hill and possibly another location. The other possibility is to hollow out a portion of the hill and place the bails securely into the side of the hill creating a more secure backdrop. Both options are effective safety precautions and require a small expense. The PCIC has discussed these options and agree that these safety precautions should eliminate most of their concerns. 2. Tennis Courts. At a previous work session the City Council discussed the tennis courts at the Community Park. The tennis courts were built over 40 years ago and have fallen into disrepair. The tennis courts are virtually unplayable as they sit today. For some time, the City Council has been transferring year-end General Fund excess into the Park Improvements Fund in hope of garnering enough money to reconstruct the tennis courts. The City has also been relying on a grant from the DNR that has never materialized. An idea that was brought up at the work session was to replace the two tennis courts with one court. One tennis court is about 70 percent of the cost of building two and could be paid out of the Park Improvement Fund which has approximately $90,000 available. The cost of removing the existing fence, bituminous surface, along with grading, base preparation, etc. would come to approximately $60,000 (based off prior projections). The PCIC members also discussed this option at their last meeting and thought that two courts were worth the wait. The other foreseeable options are to wait and build two tennis courts at a later date or simply remove the two courts this year without constructing anything in their place with the option of constructing the courts at a later date. Lauderdale City Council Memorandum Council Meeting Date: To: From: Item: BACKGROUND: Expressions of Sympathy April 12, 2005 Mayor and City Council Jim Bownik, Acting City Administrator Work Session Discussion Item D At the February 22, 2005 Work Session, the City Council discussed this issue and directed staff to draft a policy regarding this matter. The following information is attached for your review: 1) Memo from the February 22, 2005 City Council Work Session; and 2) Expressions of Sympathy Policy Draft. Lauderdale City Council Memorandum Council Meeting Date: February 22, 2005 To: Mayor and City Council From: Jim Bownik, Acting City Administrator Agenda Item: Work Session Discussion Item A BACKGROUND: Expressions of Sympathy With the recent passing of Mary Croteau and Jack Mayers, the City sent a plant to the home of the family to express our sympathies. On Thursday, February 17, Jean Anderson passed away. A card was sent to her husband, Melford, on behalf of the City. The City Council should discuss who should be sent something on behalf of the City, under what circumstances, what should be sent, and how much should be spent for future reference. Steve McDonald from Abdo, Eick & Meyers, recommends that the City not spend funds on plants or flowers on behalf of the City because it can be a legal compliance issue. This is because there is no specific authority given to Cities for these types of expenditures. However, if the City Council wants to continue to send plants or flowers on behalf of the City in certain circumstances, it is recommended that the City Council approve a policy for this purpose. I have attached pages 3-5, 9-12, and page 20 of a memo from the League of Minnesota Cities that deals with public expenditures for your review. CITY OF LAUDERDALE POLICY ON EXPRESSIONS OF SYMPATHY 4/26/05 PURPOSE The purpose of this policy is to establish procedures and guidelines for public expenditures in cases where someone associated with the City of Lauderdale is ill or dies and something of value is purchased for that person or that person's family on behalf of the City. BACKGROUND The City's financial auditors do not recommend that public funds be spent on plants or flowers on behalf of the City because no specific authority is given to cities for these types of expenditures. Expending public funds when not specifically authorized can lead to legal compliance issues. For more information, please refer to the research memo titled "Public Purpose Expenditures" from the League of Minnesota Cities. PROCEDURES The City Administrator shall here by be authorized to purchase and send a card on behalf of the City to persons associated with the City of Lauderdale or the family of said person at the request of the City Council or using his or her discretion in the following instances: 1) When a person associated with the City is ill. 2) When a person associated with the City dies. Goods of greater value than a card, such as plants or flowers may be purchased and sent on behalf of the City or by individual members of the staff or City Council in the instances listed above or other instances if paid for by the individuals voluntarily contributing to the cost of the goods.